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1999-09-21 CC Packet 1 ^ f r GENERAL FUND Statement of Revenues, Expenditures and Changes in Fund Balance for the period ended August 31, 1999 with comparative actual amounts for the period ended August 31, 1998 (fiscal month 11 -91.67%) Adopted Percent Actual Percent Month Year to Date 1998199 Collected/ Year to Date Total Collected/ REVENUES $/311 1228/99 Budgg Expuided 8/31/98 9/30198 Expended Ad Valorem Taxes $103,507 $6,236,956 $6,463,540 96.5% $3,957,993 $3,970,964 99.7% Sales Tax 346,698 2,582,356 3,026.050 85.3% 2,097,670 2,521,965 83.2% Franchise Fees 7,688 913,787 984,112 92.9% 827,416 883,871 93.6% Fines 68,818 647,562 875,798 73.9% 600,922 630,645 95.3% Charges for Services 28,544 464,888 685,006 67.9% 523,730 590,950 88.6% Permits/Fees 155,909 1,977.153 2,742,788 72.1% 2,556,658 2,733,934 93.5% Miscellaneous 35,784 645,629 145,659 443.2% 169,621 278,573 60.9% Interest Income 18.416 204,117 190-000 107.4% 162.799 178-867 91.0% Total Revenues $765,365 $13,672,449 $15,112,953 90.5% $10,896,809 $11,789,769 92.4% FXPENDITURES City Secretary $18,218 $222.581 $301,173 73.9% $201,627 $226,793 88.9% City Manager 25,270 412,671 351,003 117.6% 302,280 338,110 0.0% Support Services 371-194 1-785-483 2-55.26 534 70.7% 7 82 1 007 1,498,707 85.5% General Government Total 414,782 2.420.735 3,178,710 76.2% 1,784.914 2,063,610 86.5% Human Resources 12-163 199-951 202.6 95.4% 195-338 233.923 83.5% Human Resources Total 12-163 199,951 209,600 95.4% 195,33g 233,923 83.5% Finance 14,271 382,001 454,166 84.1% 355,974 399,334 89.1% Municipal Court 25,859 269,479 304,770 88.4% 229,498 267,311 85.9% Municipal Court-Teen Court 6J24 79.930 92,633 86.3% 48.459 59.586 81.3% Finance Total 47,065 731,409 851,569 85.9% 633,931 726,231 87.3% Fire 121,508 1.555,082 1,857,825 83.7% 1,476,774 1,784,478 82.8% Police 219,734 2,736,967 3,418,246 80.1% 2,474,721 2,822,719 87.7% Public Safety Support 108,177 1,W1,i76 i,056,436 94.8% 892,892 1,004,557 88.9% Building 42.423 614.170 692.896 88.6% 481,320 567 051 84.9% Public Safety Total 491-841 5.907_.394 7,025,403 84.1% 5„325,707 6.178,E 86.2% Streets/Drainage 102,151 682,715 939,167 72.7% 746,675 820,722 91.0% Public Works Administration 61,269 692,041? 803.729 86.1% 714,393 783-368 9L2% Public Works Total 163.420 1,374,805 1,742.896 78.9% 1,461, 1,604.0 91.1% Community Development 29,496 439,530 531,480 82.7% 439,241 489,319 89.8% Economic Development 17,762 126-109 144-832 87.1% 100-025 116-773 85.7% Community Development Total 47,258 565.639 676,312 83.6% 539,2hf 606,092 89.0% Community Services 33,402 320,909 416,831 77.0% 295,586 342,198 86.4% Parks and Recreation 90,239 1,142,124 1,454,991 78.5% 1,035,591 1,154,334 89.7% Library Services 2.450 68.175 162-480 42.0% 0 0 0.0% Community Services Total 126, 1,5.31,208 2,034,302 75.3% 1,331,177 1,496,532 89.0% Total Expenditures $1,302,619 $12,731.143 $15,718,792 81.0% $11,271,4011 $12,909,283 87.3% Excess(deficiency)of Revenue over Expenditures ($537,254) $941,306 ($605,839) ($374,592) ($1,119,514) OTHER FINANCING SOURCES AND(USES) Proceeds from lease/CO(net) $0 $695,154 $694,300 $715,547 $718,433 Transfer In-Other Funds 65,461 720.066 1,235,527 641,663 715,869 Transfer To-Other Funds (132.917) (1.155.942) 0 (53-8.69) Total Other Sources/(Uses) $53,377 $1,282,304 $773,885 $1,357,210 $1,380,433 Excess(deficiency)of Revenues/other sources over Exp. $2.223.610 S168-046 S982.618 $260,919 FUND BALANCE OCT 1 $2,858,521 $2,858,521 $2,597,602 $2,597,602 Change in reserved fund balance $0 $0 $0 $0 ENDING FUND BALANCE $ OS- 82-131 0 6 567 $3.580.220 $2.858.521 fund balance percentage 19.3% 22-1% qg- I � r WATER AND SEWER ENTERPRISE FUND Comparative Statement of Revenues and Expenses for the period ended August 31, 1999 and August 31, 1998 (fiscal month 11 -91.67%) Adopted Percent Actual Percent Month Year to Date 1998/99 Collected/ Year to Date Total Collected/ REVENUES 8/31/ 1998/99 BIIQ= Ed 8/31/98 9/30/98 Fed Water Sales-residential $1,119,187 $5,772,700 $5,220,000 110.6% $5,241,308 $6,053,989 86.6% Water Sales-commercial 142,614 882,743 805,500 109.6% 784,114 846,277 92.7% Sewer Sales 1,191,138 1,177,106 975,000 120.7% 932,644 1,037,099 89.9% Sanitation Sales 59,678 667,917 636,000 105.0% 579,761 635,055 91.3% Other utility charges 34,951 369,725 443,315 83.4% 369,537 409,582 90.2% Miscellaneous 574 14,687 83,400 17.6% 44,463 167,494 26.5% Interest Income 11.569 117"722 100, 117.7% 75-367 89.325 84.4% Total Revenues $2,559,712 $9,002,600 $8,263,215 108.9% $8,027,194 $9,238,821 86.9% EXPENSES Water $712,550 $3,140,294 54,504,340 69.7% $2,817,112 54,965,046 56.7% Utility Billing 14,733 278,135 303,421 91.7% - - 0.0% Sewer 39,351 562,269 747,246 75.2% 636,697 932,115 68.3% Sanitation 51,698 456,690 560,000 81.6% 409,570 496,147 82.6% Debt Service- Revenue Bonds 542-752 2-255-602 2.121,141 106.3% 1-943.553 1- 43-566 100.0% Total Expenses $1,361,084 $6,692,990 58,236,148 81.3% $5,806,932 $8,336,874 69.7% Excess(deficiency)of Revenue over Expenses S1.198.629 09.610 $27.067 $2_220-262 $901,947 OTHER FINANCING SOURCES AND 1S _) Transfer In-Other Funds $0 $0 $0 $764,632 $834,145 Transfer Out-Other Funds (720-066) (785-527) (641 663) (700-000) Total Other Sources/(Uses) ($65,461) ($720,066) ($785,527) $122,969 $134,145 Excess(deficiency)of Revenues and other sources over Expenses $1.133.168 $1.589.544 ($758.460) $2.343.231 $1.036.092 CITY OF SOUTHLAKE 1% SALES TAX REPORT 1998-99 collected budget balance budget to date balance ep rcent S3,021,050 $2.825,536 $195,514 6.47% FISCAL FISCAL FISCAL YEAR % Inc YEAR % Inc YEAR % Inc MONTH 96-97 -Dec 97-98 -Dec 98-99 -Dec October $161,892 25.8% $237,164 46.5% $310,767 31.0% November 135,367 21.0% 193,664 43.1% 206,887 6.8%I December 115,084 10.7% 163,871 42.4% 188,493 15.0% January 198,873 41.7% 266,437 34.0% 313,831 17.8% February 125,671 31.9% 168,914 34.4% 199,573 18.2% March 104,733 1.5% 160,147 52.9% 194,635 21.5% April 182,384 33.1% 215,299 18.0% 311,919 44.9% IMay 152,577 39.5% 217,760 42.7% 257,679 18.3% ine 171,813 53.0% 200,233 16.5% 249,323 24.5% _jJuly 223,854 24.5% 274,072 22.4% 346,698 26.5% August 184,851 39.7% 224,126 21.2% 245,730 9.6% September 173,917 42.0% 200,169 15.1% - n/a TOTAL $1,931,017 30.8% $2,521,857 30.6% $2,825,536 21.7% Actual Budget Actual Estimated (budget-est.) % Month 1997-98 1998-99 1998-99 1998-99 Difference Change October $ 237,164 $ 284,122 $ 310,767 $ 310,767 $ 26,645 9.38% November 193,664 232,009 206,887 206,887 (25,122) -10.83% December 163,871 196,317 188,493 188,493 (7,824) -3.99% January 266,437 319,192 313,831 313,831 (5,361) -1.68% February 168,914 202,359 199,573 199,573 (2,786) -1.38% March 160,147 191,856 194,635 194,635 2,779 1.45% April 215,299 257,928 311,919 311,919 53,990 20.93% May 217,760 260,876 257,679 257,679 (3,198) -1.23% June 200,233 239,879 249,323 249,323 9,444 3.94% July 274,072 328,338 346,698 346,698 18,360 5.59% August 224,126 268,503 245,730 245,730 (22,773) -8.48% September 200,169 239,669 - 239,669 - 0.00% $ 2,521,856 $ 3,021,050 $ 2,825,536 $ 3,065,205 $ 44,155 1.46% 19.79% 21.55% 9/17/99 SIM99.xis = m Q D � ? 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Q22 mQWW W W d Ha cXOLLOLLX ILX wwwwwww amLU 00 UX, City of Southlake, Texas MEMORANDUM September 21, 1999 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Authorize the Mayor to enter into a professional services agreement with Brinkley Sargent Architects for the design and construction drawings for the proposed Teen Center Action Requested: Authorize the Mayor to enter into a professional services agreement with Brinkley Sargent Architects for the design and construction drawings for the proposed Teen Center. Background Information: The Teen Center Coordination Committee was established in 1998 in an effort to gather information and collect input relating to the development of a Southlake Teen Center. During the past year, the Committee has been actively involved in defining the scope of the teen center project and working with the young adults in our community on the facility concept. The proposed facility would be approximately 5,800 square feet in size and located within Bicentennial Park just west of the new in-line hockey court. In May of 1999, a Request for Qualifications (RFQ) was sent to eight local architectural firms with experience in the design and construction of park and recreational facilities. Five firms responded and their qualifications were reviewed by staff and interested members of the Teen Center Design Committee. The firms were considered based on the following: Overall experience and ability to perform the services requested within the time frame given. Experience of the firm in regards to the design and operation of recreation centers, activity centers, and/or related facilities. Ability to display creative proficiency within the concept design while still addressing basic operating concerns and budget constraints. Experience working with public groups, city officials, and city staff. Brinkley Sargent Architects of Dallas was determined to be the organization best suited for the Teen Center project. They are a twenty-three year old firm specializing in recreational, sports, and public architecture. Brinkley Sargent has completed design work on over fifteen recreation centers in the Billy Campbell, City Manager September 21, 1999 Page 2 past five years including the Plano Aquatic and Recreation Center, Coppel Aquatic and Recreation. Center, and the Lee Park Recreation Center in Irving. Staff contacted six local municipalities and all indicated that they were very satisfied with the work provided by Brinkley Sargent and would use them again on future projects. Financial Considerations: Funding in the amount of $150,000 for the Teen Center design is identified in FY1998/99 of the SPDC Five Year Capital Improvements Plan (CIP). The proposed agreement is based on a construction budget of $850,000 as identified in the FY1999/00 SPDC Capital Improvements Program. Total fees associated with the Teen Center architectural design and construction administration are not expected to exceed $126,250 (contract summary below). Facility Program Development $ 5,000 . Basic Architectural Services $89,400 - Schematic Design - Design Development - Construction Documents - Bidding and Negotiating Construction Administration $22,350 Sub-Total $116,750 . Reimbursables $ 9,500 - Geotechnical Investigation - Printing and Delivery Costs - State Licensing and Review Fees Citizen Input/ Board Review: Members of the Teen Center Building Design Committee participated in the architect review and selection process. Staff also briefed the Joint Utilization Committee (JUC) at their May 13, 1999 meeting. The Parks and Recreation Board approved a recommendation to SPDC and the City Council to enter into an agreement with Brinkley Sargent Architects for the design and construction documents for the Teen Center at their August 9, 1999 meeting on Regular agenda (7-1). Parks and Recreation Board member Mr. James Glover dissented, expressing concern that the process did not adequately solicit youth input. Staff has assured Mr. Glover that the youth of the community will be included in the design process. The Southlake Parks Development Corporation approved a recommendation to the City Council to enter into an agreement with Brinkley Sargent Architects for the design and construction documents for the Teen Center at their August 27, 1999 meeting on Regular agenda(4-0). Billy Campbell, City Manager September 21, 1999 Page 3 Legal Review: The City Attorney has reviewed the proposed contract. Alternatives: Alternatives include the following: Rejection of Brinkley Sargent Architects and request further review of the other architectural firms that responded to the RFQ. Rejection of Brinkley Sargent Architects and request staff start the selection process over. Supporting Documents: Supporting documents include the following: Proposal from Brinkley Sargent Architects. Staff Recommendation: Staff recommends that City Council authorize the Mayor to enter into a professional services agreement with Brinkley Sargent Architects for the Teen Center design and construction drawings. Approved for Submittal to City Council: City Manager's Office Standard Form of Agreement Between Owner and Architect AIX.Document BUI - Electro. ,61 rmat THIS DCCU %ENT HAS VAPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH AN ATTORNEY IS ENCOURAGID KITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AIA DOCUWWr MAY BE MADE BY USING AIA DOCUMENT D401. Copyright 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974. 1977, 1987 by The American Institute of Architects,1735 New York Avenue, N.W..Washington,D.C.,20006-5292. Reproduction of the material herein or substantial quotation of its provisions without written permission ofthe AIA violates the copyright laws of the United States and will be subject to legal prosecution. AGREEMENT made as of the day of in the year of Nineteen Hundred and Ninety-Nine BETWEEN the Owner: (Fame and address) Citv of Southlake 400 N. White Chapel Southlake. Texas 76092 and the Architect: Game and address) Brinklev Sareent Architects 5000 Quorum Drive Suite 123 Dallas. :-,a-; "5 2"0 For the following Project: (Include detailed description of Project,location,address and scope) Development of a Teen Center to be located on the Southwest Quadrant of Bicentennial Park. Project includes site work associated with the building,but excludes parking which is existing. The Owner and Architect agree as set forth below. AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to ,egal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of cViration as noted below. Electronic Format B141-1987 User Document B141.DOC—8/25/1999. AIA License Number 100804,which expires on 9/30/1999—Page#1 Leg• TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 2.2.3 The Architect shall review with the Owner._-, ARCHITECT'S RESPONSIBILITIES alternative approaches to design and construction of the 1.1 ARCHITECTS SERVICES Project. 1.1.1 The Architect's services consist of those services 2.2.4 Based on the mutually agreed-upon program, r performed by the Architect, Architect's employees and schedule and construction budget requirements, the Architect Architect's consultants as enumerated in Articles 2 and 3 of shall prepare, for approval by the Owner, Schematic Design this Agreement and any other services included in Article 12. Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. 1.1.2 The Architect's services shall be performed as 2.2.5 The Architect shall submit to the Owner a expeditiously as is consistent with professional skill and care preliminary estimate of Construction Cost based on current and the orderly progress of the Work. Upon request of the area,volume or other unit costs. Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services 2.3 DESIGN DEVELOPMENT PHASE which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the 2.3.1 Based on the approved Schematic Design Owner's review and for approval of submissions by Documents and any adjustments authorized by the Owner in authorities having jurisdiction over the Project. Time limits the program, schedule or construction budget, the Architect established by this schedule approved by the Owner shall not. shall prepare, for approval by the Owner, Design except for reasonable cause, be exceeded by the Architect or Development Documents consisting of drawings and other Owner. documents to fix and describe the size and character of the Project as to architectural, structural, mechanical and 1.1.3 The services covered by this Agreement are subject electrical systems, materials and such other elements as may to the time limitations contained in Subparagraph 11.5.1. be appropriate. 2.3.2 The Architect shall advise the Owner of any ARTICLE 2 SCOPE OF ARCHITECTS BASIC SERVICES adjustments to the preliminary estimate of Construction Cost 2.1 DEFINITION 2.4 CONSTRUCTION DOCUMENTS PHASE 2.1.1 The Architect's Basic Services consist of those described in Paragraphs 2.2 through 2.6 and any other 2.4.1 Based on the approved Design Development services identified in Article 12 as part of Basic Services,and Documents and any further adjustments in the scope or include normal structural, mechanical and electrical quality of the Project or in the construction budget authorized engineering services. by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and 2.2 SCHEMATIC DESIGN PHASE Specifications setting forth in detail the requirements for the 2.2.1 The Architect shall review the program furnished by construction of the Project. the Owner to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements 2.4.2 The Architect shall assist the Owner in the with the Owner. preparation of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of 2.2.2 The Architect shall provide a preliminary evaluation Agreement between the Owner and Contractor. of the Owner's program, schedule and construction budget 2.4.3 The Architect shall advise the Owner of any requirements, each in terms of the other, subject to the . limitations set forth in Subparagraph 5.2.1. adjustments to previous preliminary estimates of Construction - Cost indicated by changes in requirements or general market -- AIA DOCUMENT B141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF .RCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to 11%"egal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document 13141.DOC—8/25/1999. AIA License Number 100804, which expires on 9/30/1999—Page#2 �J � conditions. Afelikest qh;411 -ae+ -4e -wed ze Riake exd4aHstive -Of 8FJ Site r 2.4.4 The Architect shall assist the Owner in connection 4-the WeFk.--OR-the basis-e€ onsite ebsef=vatieas-as an with the Owner's responsibility for filing documents required aeh=teet; the Afsh}teet shail keep the Q-A% ';F ffl"d_ oche for the approval of governmental authorities having rfegFess and qkiality of the"'" ,and sham e fidea."._to,. "_a jurisdiction over the Project. the Owne against defeets-ate defisiefleies -in-the WeFk- Reference Article 12.1.7 (.More extensive site representation may be 2.5 BIDDING OR NEGOTIATION PHASE agreed to as an Additional Service.as described ir.Paragraph 3.2.) 2.5.1 The Architect,following the Owner's approval of the 2 6 6 44+e A&ehiteet shall net Ise eve or- ehwge Construction Documents and of the latest preliminary 4-ate Shall -ice -be tle -feF 68flStFdeti011 -M@afts estimate of Construction Cost, shall assist the Owner in fn@t4ieds; , es seqeeae py-eeedui-es, a": ms obtaining bids or negotiated proposals and assist in awarding Bee and pFegfafAs in � and preparing contracts for construction. tie -afe selelr-the GeatFaetef4 fespeasibi}it� undef 4he- Ce�aet - -zhe "� ehiteet �1i -nea: -be- OF 2.6 CONSTRUCTION PHASE-ADMINISTRATION fespe�rsible�-theme s � -fails a - THE CONSTRUCTION CONTRACT out-g+e Wepk-in as e-wmith-the sae Destm3ents-_ T A hit . t tt t 1ava ., t r t r,Qi^a at Qats OF 2.6.1 The Architect's responsibility to provide Basic ennissiens_e€- r ,-e+ Services for the Construction Phase under this Agreement efflp!8�-eeS, OF e f" 4wr per-seas :Fii g . ,, 4 commences with the award of the Contract for Construction the WOF!i.Reference Article 12.1.8 and terminates at the earlier of the issuance to the Owner of the final Certificate for Payment or 60 days after the date of 2.6.7 The Architect shall at all times have access to the Substantial Completion of the Work_ Work wherever it is in preparation or progress. 2.6.2 The Architect shall provide administration of the 2.6.8 Except as may otherwise be provided in the Contract Contract for Construction as set forth below and in the edition Documents or when direct communications have been of AIA Document A201, General Conditions of the Contract specially authorized, the Owner and Contractor shall for Construction, current as of the date of this Agreement, communicate through the Architect. Communications by and unless otherwise provided in this Agreement. with the Architect's consultants shall be �u-augh the Architect. 2.6.3 Duties, responsibilities and limitations of authority of the Architect shall not be restricted, modified or extended 2.6.9 Based on the Architect's observations and without written agreement of the Owner and Architect with consent of the Contractor, which consent shall not be evaluations of the Contractor's Applications for Payment, the unreasonably withheld. Architect shall review and certify the amounts due the Contractor. 2.6.4 The Architect shall be a representative of and shall 2.6.10 The Architect's certification for payment shall advise and consult with the Owner (1) during construction constitute a representation to the Owner, based on the i}-fana}��eetefse, and (2) as an Architect's observations at the site as provided in Additional Service at the Owner's direction from time to time Subparagraph 2.6.5 and on the data comprising the during the correction period described in the Contract for Contractors Application for Payment, that the Work has Construction. The Architect shall have authority to act on progressed to the point indicated and that, to the best of the behalf of the Owner only to the extent provided in this Architect's knowledge, information and belief, quality of the Agreement unless otherwise modified by written instrument. Work is in accordance with the Contract Documents. The foregoing representations are subject to an evaluation of the 2.6.5 The "-Z>F&iteet -shall -*iS4 -the -&ite -at -inte"s Work for conformance with the Contract Documents upon Substantial Completion, to results of subsequent tests and by-them-a sh4ee4-if-wr-iting4e beeeme-geaefally inspections, to minor deviations from the Contract Documents correctable prior to completion and to specific_,;,. qualifications expressed by the Architect. The issuance of a a Certificate for Payment shall further constitute a .<__ aeeer-danee-with-the CentFas Desuments. - 1 lewev4,4he- representation that the Contractor is entitled to payment in the AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to Wl legal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document: B141.DOC —8/25/1999. AIA License Number 100804, which expires on 9/30/1999— Page#3 se _b amount certified. However, the issuance of a Certificate for systems or equipment will meet the performance criteria Payment shall not be a representation that the Architect--has required by the Contract Documents. (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed 2.6.13 The Architect shall prepare Change Orders and .onstruction means, methods, techniques, sequences,,or Construction Change Directives, with supporting �.. procedures, (3)reviewed copies of requisitions received*i m documentation and data if deemed necessary by the Architect Subcontractors and material suppliers and other data as provided in Subparagraphs 3.1.1 and 3.3.3,for the Owner's requested by the Owner to substantiate the Contractor's right approval and execution in accordance with the Contract to payment or (4) ascertained how or for what purpose the Documents, and may authorize minor changes in the Work Contractor has used money previously paid on account of the not involving an adjustment in the Contract Stem or an Contract Sum. extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. 2.6.11 The Architect shall have authority to reject Work which does not conform to the Contract Documents. 2.6.14 The Architect shall conduct inspections to determine Whenever the Architect considers it necessary or advisable the date or dates of Substantial Completion and the date of for implementation of the intent of the Contract Documents, final completion, shall receive and forward to the Owner for the Architect will have authority to require additional the Owner's review and records written warranties and related inspection or testing of the Work in accordance with the documents required by the Contract Documents and provisions of the Contract Documents, whether or not such assembled by the Contractor, and shall issue a final Work is fabricated, installed or completed. However,neither Certificate for Payment upon compliance with the this authority of the Architect nor a decision made in good requirements of the Contract Documents. faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the 2.6.15 The Architect shall interpret and decide matters Contractor, Subcontractors,material and equipment suppliers, concerning performance of the Owner and Contractor under their agents or employees or other persons performing the requirements of the Contract Documents on written _ portions of the Work. request of either the Owner or Contractor. The Architect's response to such requests shall be made with reasonable 2.6.12 The Architect shall review and approve or take other promptness and within any time limits agreed upon. appropriate action upon Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited )urpose of checking for conformance with information given 2.6.16 Interpretations and decisions of the Architect shall and the design concept expressed in the Contract Documents. be consistent with the intent of and reasonably inferable from The Architect's action shall be taken with such reasonable the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and initial promptness as to cause no delay in the Work or in the construction of the Owner or of separate contractors, while decisions, the Architect shall endeavor to secure faithful allowing sufficient time in the Architect's professional performance by both Owner and Contractor, shall not show judgment to permit adequate review. Review of such partiality to either, and shall not be liable for results of submittals is not conducted for the purpose of determining the interpretations or decisions so rendered in good faith. accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions 2.6.17 The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent for installation or performance of equipment or systems designed by the Contractor, all of which remain the expressed in the Contract Documents. responsibility of the Contractor to the extent required by the Contract Documents. The Architect's review shall not 2.6.18 The Architect shall render written decisions within a constitute approval of safety precautions or, unless otherwise reasonable time on all claims, disputes or other matters in specifically stated by the Architect, of construction means, question between the Owner and Contractor relating to the methods, techniques, sequences or procedures. The execution or progress of the Work as provided in the Contract Architect's approval of a specific item shall not indicate Documents. approval of an assembly of which the item is a component. When professional certification of performance 2.6.19 The Architect's decisions on claims, disputes or characteristics of materials, systems or equipment is regtured other matters, including those in question between the Owner by the Contract Documents,the Architect shall be entitled to and Contractor,except for those relating to aesthetic effect as rely upon such certification to establish that the materials, provided in Subparagraph 2.6.17, shall be subject to AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF 1RCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006r5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to %*Wlegal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document: B141.DOC —8125/1999. AIA License Number 100804, which expires on 9/30/1999—Page#4 ,r2 6-7 arbitration as provided in this Agreement and in the Contract .1 inconsistent with approvals or instructions Documents. previously given by the Owner, including revisions made necessary by adjustments in the Owner's ARTICLE 3 program or Project budget; ADDITIONAL SERVICES _. .2 required by the enactment or revision of codes, laws 3.1 GENERAL or regulations subsequent to the preparation of such 3.1.1 The services described in this Article 3 are not documents;or included in Basic Services unless so identified in Article 12, and they shall be paid for by the Owner as provided in this .3 due to changes required as a result of the Owner's Agreement, in addition to the compensation for Basic failure to render decisions in a timely manner. Services. The services described under Paragraphs 3.2 and 3.4 shall only be provided if authorized or confirmed in 3.3.2 Providing services required because of significant writing by the Owner. If services described under Contingent changes in the Project including, but not limited to, size, Additional Services in Paragraph 3.3 are required due to quality, complexity, the Owner's schedule, or the method of circumstances beyond the Architect's control, the Architect bidding or negotiating and contracting for construction, shall notify the Owner prior to commencing such services. If except for services required under Subparagraph 5.2.5. the Owner deems that such services described under Paragraph 3.3 are not required, the Owner shall give prompt 3.3.3 Preparing Drawings, Specifications and other written notice to the Architect. If the Owner indicates in documentation and supporting data, evaluating Contractor's w writing that all or part of such Contingent Additional Services proposals, and providing other services in connection with are not required, the Architect shall have no obligation to Change Orders and Construction Change Directives. provide those services. 3.3.4 Providing services in connection with evaluating 3.2 PROJECT REPRESENTATION BEYOND substitutions proposed by u.e Contractor —aka-g BASIC SERVICES subsequent revisions to Drawings, Specifications and other documentation resulting therefrom. 3.2.1 If more extensive representation at the site than is described in Subparagraph 2.6.5 is required, the Architect 3.3.5 Providing consultation. concerning replacement of shall provide one or more Project Representatives to assist in Work damaged by fire or other cause during construction, carrying out such additional on-site responsibilities. and furnishing services required in connection with the replacement of such Work. 3.2.2 Project Representatives shall be selected, employed and directed by the Architect, and the Architect shall be 3.3.6 Providing services made necessary by the default of compensated therefor as agreed by the Owner and Architect. the Contractor, by major defects or deficiencies in the Work The duties, responsibilities and limitations of authority of of the Contractor, or by failure of performance of either the Project Representatives shall be as described in the edition of Owner or Contractor under the Contract for Construction. AIA Document B352 current as of the date of this Agreement,unless otherwise agreed. 3.3.7 Providing services in evaluating an extensive 3.2.3 Through the observations by such Project number of claims submitted by the Contractor or others in Representatives, the Architect shall endeavor to provide connection with the Work. further protection for the Owner against defects and deficiencies in the Work but the furnishing of such project 3.3.8 Providing services in connection with a public representation shall not modify the rights, responsibilities or hearing, arbitration proceeding or legal proceeding except obligations of the Architect as described elsewhere in this where the Architect is party thereto. Agreement. 3.3.9 Preparing documents for alternate, separate or 3.3 CONTINGENT ADDITIONAL SERVICES sequential bids or providing services in connection with bidding, negotiation or construction prior to the completion 3.3.1 Making revisions in Drawings, Specifications. or of the Construction Documents Phase. other documents when such revisions are: 3.4 OPTIONAL ADDITIONAL SERVICES AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. EIectronic Format B141-1987 User Document: B141.DOC —8/25/1999. AIA License Number 100804, which expires on 9/30/1999— Page#5 sg-� 3.4.1 Providing analyses of the Owner's needs- and 3.4.16 Preparing a set of reproducible record drawings programming the requirements of the Project.Ref 12.I2 showing significant changes in the Work made during construction based on marked-up prints, drawings and other data furnished by the Contractor to the Architect. 3.4.2 Providing financial feasibility or other special studies. 3.4.17 Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing, 3.4.3 Providing planning surveys, site evaluations or preparation of operation and maintenance manuals, training comparative studies of prospective sites. personnel for operation and maintenance, and consultation during operation. 3.4.4 Providing special surveys,environmental studies and submissions required for approvals of governmental 3.4.18 Providing services after issuance to the Owner of the authorities or others having jurisdiction over the Project. final Certificate for Payment, or in the absence of a final 3.4.5 Providing services relative to future facilities, Certificate for Payment, more than 60 days after the date of systems and equipment. Substantial Completion of the Work. 3.4.19 Providing services of consultants for other than 3.4.6 Providing services to investigate existing conditions architectural, structural, mechanical and electrical or facilities or to make measured drawings thereof engineering portions of the Project provided as a part of Basic 3.4.7 Providing services to verify the accuracy of Services. drawings or other information furnished by the Owner. 3.4.20 Providing any other services not otherwise included 3.4.3 Providing coor-!ir-tion of construction performed by in this Agreement or not customarily furnished in accordance separate contractors or by the Owner's own forces and with generally accepted architectural practice. coordination of services required in connection with construction performed and equipment supplied by the ARTICLE 4 Owner. OWNER'S RESPONSIBILITIES 3.4.9 Providing services in connection with the work of a 4.1 The Owner shall provide full information regarding construction manager or separate consultants retained by the requirements for the Project, including a program which shall Owner. set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, 3.4.10 Providine detailed estimates of Construction Cost. flexibility, expandability, special equipment, systems and site requirements. 3.4.11 Providing detailed quantity surveys or inventories of 4.2 The Owner shall establish and update an overall material,equipment and labor. budget for the Project, including the Construction Cost, the Owner's other costs and reasonable contingencies related to 3.4.12 Providing analyses of owning and operating costs. all of these costs. 3.4.13 Providing interior design and other similar services 4.3 If requested by the Architect, the Owner shall required for or in connection with the selection, procurement furnish evidence that financial arrangements have been made or installation of furniture, furnishings and related to fulfill the Owner's obligations under this Agreement. equipment.Ref 12.1.3 4.4 The Owner shall designate a representative 3.4.14 Providing services for planning tenant or rental authorized to act on the Owner's behalf with respect to the spaces. Project. The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents 3.4.15 Making investigations, inventories of materials or submitted by the Architect in order to avoid unreasonable - delay in the orderly and sequential progress of the Architect's'v equipment, or valuations and detailed appraisals of existing services. facilities. ALA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-ALA-COPYRIGHT 1987 -THE A.MERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. This document was electronically produced with the permission of the ALA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document: B141.D0C —8/25/1999. AIA License Number 100804, which expires on 9/30/1999— Page#6 �& 7 4.11 The proposed language of certificates or 4.5 The Owner shall furnish surveys describing physical certifications requested of the Architect or Archhecri'-- . characteristics, legal limitations and utility locations for the consultants shall be submitted to the Architect for review and site of the Project, and a written legal description of the site. approval at least 14 days prior to execution. The Owner shall The surveys and legal information shall include, as not request certifications that would require knowledge or}- N` applicable, grades and lines of streets, alleys, pavemeflts�and services beyond the scope of this Agreement. adjoining property and structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions,boundaries and contours of the site; ARTICLE 5 CONSTRUCTION COST locations, dimensions and necessary data pertaining to existing buildings, other improvements and trees; and 5.1 DEFINITION information concerning available utility services and limes, 5.1.1 The Construction Cost shall be the total cost or both public and private, above and below grade, including inverts and depths. All the information on the survey shall be estimated cost to the Owner of all elements of the Project designed or specified by the Architect. referenced to a project benchmark. 4.6 The Owner shall furnish the services of geotechnical 5.1.2 The Construction Cost shall include the cost at engineer when such services are requested by the Architect. current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or Such services may include but are not limited to test borings, specially provided for by the Architect, plus a reasonable test pits, determinations of soil bearing values, percolation allowance for the Contractor's overhead and profit. In tests, evaluations of hazardous materials, ground corrosion and resistivity tests, including necessary operations for addition, a reasonable allowance for contingencies shall be anticipating subsoil conditions, with reports and appropriate included for market conditions at the time of bidding and for professional recommendations. Architect shall furnish as changes in the Work during construction. reimbursable expense. - - 3.1.3 Construction Cost does not include the 4.6.1 The Owner shall furnish the services of other compensation of the Architect and Architect's consultants,the consultants when such services are reasonably required by the costs of the land, rights-of-way, financing or other costs scope of the Project and are requested by the Architect. which are the responsibility of the Owner as provided in Article 4. 4.7 The Owner shall furnish structural, mechanical, chemical, air and water pollution tests, tests for hazardous 5.2 RESPONSIBILITY FOR CONSTRUCTION materials, and other laboratory and environmental tests, COST inspections and reports required by law or the Contract 5.2.1 Evaluations of the Owner's Project budget, Documents. preliminary estimates of Construction Cost and detailed 4.8 The Owner shall furnish all legal, accounting and estimates of Construction Cost, if any, prepared by the insurance counseling services as may be necessary at any Architect, represent the Architect's best judgment as a design professional familiar with the construction industry. It is time for the Project, including auditing services the Owner recognized,however,that neither the Architect nor the Owner may require to verify the Contractor's Applications for has control over the cost of labor, materials or equipment, Pavment or to ascertain how or for what purposes the over the Contractor's methods of determining bid prices, or Contractor has used the money paid by or on behalf of the over competitive bidding, market or negotiating conditions. Owner. Accordingly, the Architect cannot and does not warrant or 4.9 The services, information, surveys and reports represent that bids or negotiated prices will not vary from the required by Paragraphs 4.5 through 4.8 shall be furnished at Owner's Project budget or from any estimate of Construction the Owner's expense, and the Architect shall be entitled to Cost or evaluation prepared or agreed to by the Architect. rely upon the accuracy and completeness thereof. 5.2.2 No fixed limit of Construction Cost shall be 4.10 Prompt written notice shall be given by the Owner to established as a condition of this Agreement by the the Architect if the Owner becomes aware of any fault or defect in the Project or nonconformance with the Coract fiumshmg, proposal or establishment of a Project budget,-9 � '4" Documents unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If such a fixed limit has been" AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF 4RCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document 6141.DOC—8/25/1999. AIA License Number 100804, which expires on 9/30/1999—Page#7 �g,�o established, the Architect shall be permitted to include the Architect's sere ice for use solely with respect to this contingencies for design, bidding and price escalation, to Project and, unless otherwise provided, the Architect shall be determine what materials,equipment,component systems and deemed the author of these documents and shall retain all types of construction are to be included in the Contract common law, statutory and other reserved rights, including Documents, to make reasonable adjustments in the scope of the copyright. The Owner shall be permitted to retain copies, the Project and to include in the Contract Documents including reproducible copies, of the Architect's Drawings, alternate bids to adjust the Construction Cost to the fixed Specifications and other documents for information and limit. Fired limits, if any, shall be increased in the amount of reference in connection with the Owner's use and occupancy an increase in the Contract Sum occurring after execution of of the Project. The Architect's Drawings, Specifications or the Contract for Construction. other documents shall not be used by the Owner or others on other projects, for additions to this Project or for completion 5.2.3 If the Bidding or Negotiation Phase has not of this Project by others, unless the Architect is adjudged to commenced within 90 days after the Architect submits the be in default under this Agreement, except by agreement in Construction Documents to the Owner, any Project budget or writing and with appropriate compensation to the Architect. fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction 6.2 Submission or distribution of documents to meet Documents to the Owner and the date on which proposals are official regulatory requirements or for similar purposes in sought. connection with the Project is not to be construed as 5.2.4 If a fixed limit of Construction Cost (adjusted as publication in derogation of the Architect's reserved rights. provided in Subparagraph 5.2.3) is exceeded by the lowest bona fide bid or negotiated proposal,the Owner shall: ARTICLE 7 � �—� ARBITRATION.1such &Eed Wit; 7.1 Clair, disputes -4f ethe FRatters -in betwref3 44e dies 4e 4h+s _'-� fi -eat-€-er- 2 authorize of s€the Feiatifl -to4h-is-k feemea-'_-&F bFeaeh thefeefshall subjeet ;th i fi . A W R 4A R; to -and decided y -in mil} 41w- 3 if the-Pfejeet-is abandened� er .,,. paFties �e��a�- t� atiee ti� T-�-e€€ee�-aelzss-fie .4 cooperate in revising the Project scope and quality as 7.2 Demand f f: afbit-^`'^" s''-a" be f4 d in „ tiag with required to reduce the Construction Cost. the ethef `-te-this Agfeem=_m-"•-an4 with-44e Afnefisan. _Tien-.^Association.--A did-€er afbitr-atian Fhal-l43,e- 5.2.5 If the Owner chooses to proceed under Clause made within-a r-easenable-tie ref-the elaaa; dispute-or- 5.2.4.4, the Architect, without additional charge, shall modify etheF enattef-in -has "} - fte eveat1�- the Contract Documents as necessary to comply with the d-man d fp;:;irh4*;;tiPR be made aAer-the date when instit+Aiea fixed limit, if established as a condition of this Agreement. ofleg-alequitable " ,"""g`based en sueh claim, dispute The modification of Contract Documents shall be the limit of t` ••• =r in jues;iea weuld `e baFFed by the applieabl-sue -- - the Architect's responsibility arising out of the establishment of a fixed limit. The Architect shall be entitled to compensation in accordance with this Agreement for all 7.3 NO fb4fatieti afistng -eat -e€-ef -relatifig -to -d+is- services performed whether or not the Construction Phase is AffeeFReet nsolidation,jeiede -le-af+y- commenced. th fflaFAWF, an additional p „tits not a„aFt,tto tt is AffeeffiOlit,. Consent -a--Spesi€ie f:4afenee4e4h4s A"�--�=—• sigRe *4he&A%2F -zaehiicvt ARTICLE 6 aftd-aay eihef a tit3 seaght tee _ Gef]6 USE OF ARCHITECTS DRAWINGS, to afbitFatien dadditienal-pefsea-ef-eati SPECIFICATIONS AND OTHER DOCUMENTS not eefistitatecn toafbitFatiea e€any claim, dispute 6.1 The Drawings, Specifications and other documents Athef matte f4 question �essr -m prepared by the Architect for this Project are instrume nts of of -a see-ef-e�-$et-na-ed-ef desefibed - .-CIA DOCUMENT B141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF kRCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document: 6141.DOC -8/25/1999. AIA License Number 100804, which expires on 9/30/1999- Page#8 4./ V C £r*peflses daeand all ====ate= PaFaffap � by -the -pies -to -thus Agfeeffient mall -be speeifisaki, en€a eahla ia�ase da ce with applicable-law--iff-awf rsew4 8.7 TeFfflinatien -E*Penses afe -if addition -to- expenses hied aFe d4eetb, a .able-te;enffjinatief:— 7.4 TxeawaFd _-�r-Od-by-the ateF-Of f Tefininatien-E*penses sl3all-be Fempatedas-a pefeentage-o€ sltall-4e-€R4, -a*d ant ffla�'-be enteF2d Upen-4-in- the total aerepensat en-feF Basis sef-viczes and A aditienal aseefdanse -with applic-able -law s any eeu hang- get-Aees o .a to thf-t:_ e f teFfR:...,.: felIB...S. r:sdietien thereef .1 Twentt pefeent of 4@ fetal compensatien-fc -Basie- ARTICLE 8 eeeufspfeign, analysis, TERMINATION,SUSPENSION OR _S..t..,..,atip Design Phases;Of ABANDONMENT 8.1 This Agreement may be terminated by either party .2 upon not less than seven days' written notice should the other Additiena-1 gef-kea named-to-date-if teFffiinatien party fail substantially to perform in accordance with the eufs ''""n2 the Posi`n Development Phase; or terms of this Agreement through no fault of the party initiating the termination. 3 Additional Sefvises earned-ta-date-9 n 8.2 If the Project is suspended by the Owner for more any Subsequent P than 30 consecutive days, the Architect shall be compensated Insert A: Reference 12 1.10 for services performed prior to notice of such suspension. ARTICLE 9 When the Proiect is resumed. the Architect's compensation MISCELLANEOUS PROVISIONS shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Architect's services. 9.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the 8.3 This Agreement may be terminated by the Owner Architect. upon not less than seven days' written notice to the Architect in the event that the Project is permanently abandoned. If the 9.2 Terms in this Agreement shall have the same Project is abandoned by the Owner for more than 90 meaning as those in AIA Document A201, General consecutive days,the Architect may terminate this Agreement Conditions of the Contract for Construction, current as of the by giving written notice. date of this Agreement. 8.4 Failure of the Owner to make payments to the 9.3 Causes of action between the parties to this Architect in accordance with this Agreement shall be Agreement pertaining to acts or failures to act shall be considered substantial nonperformance and cause for deemed to have accrued and the applicable statutes of termination. limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act 8.5 If the Owner fails to make payment when due the occurring prior to Substantial Completion, or the date of Architect for services and expenses, the Architect may, upon issuance of the final Certificate for Payment for acts or seven days'written notice to the Owner,suspend performance failures to act occurring after Substantial Completion. of services under this Agreement. Unless payment in full is received by the Architect within seven days of the date of the 9.4 The Owner and Architect waive all rights against notice,the suspension shall take effect without further notice. each other and against the contractors,consultants,agents and In the event of a suspension of services, the Architect shall employees of the other for damages, but only to the extent have no liability to the Owner for delay or damage caused the covered by property insurance during construction, except Owner because of such suspension of services. such rights as they may have to the proceeds of such insurance as set forth in the edition of AIA Document A201, 8.6 La-the event-af s2R:Rin14en-net-the-€atilt-of 4he General Conditions of the Contract for Construction, current Attest;-the Afehiie -shall-be-roempensated-€eF seFASSS as of the date of this Agreement. The Owner and Architect peffeFfned-pFieF-to tefm natien, tegetheF-vtth-Reusable- each shall require similar waivers from their contractors, AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution_ This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document: B141.DOC —8/25/1999. AIA License Number 100804, which expires on 9/30/1999—Page#9 56-ti. consultants and agents. 10.2 REIMBURSABLE EXPENSES 10.2.1 Reimbursable Expenses are in addition to 9.5 The Owner and Architect, respectively, bind compensation for Basic and Additional Services and include themselves, their partners, successors, assigns and legal expenses incurred by the Architect and Architectsemployees representatives to the other party to this Agreement and to the K partners, successors, assigns and legal representatives of such and consultants in the interest of the Project, as identified in other party with respect to all covenants of this Agreement. the following Clauses. Neither Owner nor Architect shall assign this Agreement without the written consent of the other. 10.2.1.1 Expense of transportation in connection with the Project; expenses in connection with authorized out-of-town 9.6 This Agreement represents the entire and integrated travel; long-distance communications; and fees paid for securing approval of authorities having jurisdiction over the agreement between the Owner and Architect and supersedes Project. all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by 10.2.1.2 Expense of reproductions, postage and handling written instrument signed by both Owner and Architect. of Drawings, Specifications and other documents. 9.7 Nothing contained in this Agreement shall create a 10.2.1.3 if autheFi2ed in advanee by the QwHer , expense contractual relationship with or a cause of action in favor of a of,veFt; .e, efk F@qi4ing thier-s th— third party against either the Owner or Architect. 10.2.1.4 Expense of renderings, models and mock-ups 9.8 Unless otherwise provided in this Agreement, the requested by the Owner. Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling, removal 10.2.1.5 Expense of additional insurance coverage or or disposal of or exposure of persons to hazardous materials limits, including professional liability insurance,requested by in any torn at the Project site, including but not limit:d z, the Owner in excess of that normally carried by the Architect asbestos, asbestos products, polychlorinated biphenyl (PCB) and Architect's consultants. or other toxic substances. 10.2.1.6 €*pease f,..,.,,,.,.,or .,;,�oa g desi� a d d 9.9 The Architect shall have the right to includew4en used in Cennection with the Pfaject. a representations of the design of the Project, including photographs of the exterior and interior, among the 10.3 PAYMENTS ON ACCOUNT OF BASIC Architect's promotional and professional materials. The SERVICES Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has 10.3.1 An initial payment as set forth in Paragraph 11.1 is previously advised the Architect in writing of the specific the minimum payment under this Agreement. information considered by the Owner to be confidential or proprietary. The owner shall provide professional credit for 10.3.2 Subsequent payments for Basic Services shall be the Architect on the construction sign and in the promotional made monthly and, where applicable, shall be in proportion materials for the Project. to services performed within each phase of service, on the basis set forth in Subparagraph 11.2.2. ARTICLE 10 PAYMENTS TO THE ARCHITECT 10.3.3 If and to the extent that the time initially established in Subparagraph 11.5.1 of this Agreement is exceeded or 10.1 DIRECT PERSONNEL EXPENSE extended through no fault of the Architect, compensation for any services rendered during the additional period of time 10.1.1 Direct Personnel Expense is defined as the direct shall be computed in the manner set forth in Subparagraph salaries of the Architect's personnel engaged on the Project 11.32. and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as 10.3.4 When compensation is based on a percentage of employment taxes and other statutory employee benefits, Construction Cost and any portions of the Project are deleted insurance, sick leave, holidays, vacations, pensions and or otherwise not constructed,compensation for those portions similar contributions and benefits. of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMER1CAN INSTITUTE OF 4RCHITECT'S, 1735 NEW YORK AVENUE N.W.,WASIUNGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to - legal prosecution. This document was electronically produced with the permission of the ALA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document: B141.DOC—8125/1999. AIA License Number 100804, which expires on 9/30/1999 — Page#10 '56.3 set forth in Subparagraph 1122, based on (1) the lowest 10.5.1 No deductions shall be made from the Architect's bona fide bid or negotiated proposal, or(2) if no such bid or compensation on account of penalty, liquidated damages or proposal is received, the most recent preliminary estimate of other sums withheld from payments to contractors, or on Construction Cost or detailed estimate of Construction Cost account of the cost-of changes in the Work other than those for such portions of the Project. for which the Architect has been found to be liable. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL 10.6 ARCHITECTS ACCOUNTING RECORDS SERVICES 10.6.1 Records of Reimbursable Expenses and expenses 10.4.1 Payments on account of the Architect's Additional pertaining to Additional Services and services performed on Services and for Reimbursable Expenses shall be made the basis of a multiple of Direct Personnel Expense shall be monthly upon presentation of the Architect's statement of available to the Owner or the Owner's authorized services rendered or expenses incurred. representative at mutually convenient tithes. 10.5 PAYMENTS WITHHELD ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 11.1 AN INITIAL PAYMENT of N/A Dollars (S ) shall be made upon execution of this Agreement and credited to the Owner's account at final payment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES, as described in Article 2, and any other services included in Article 12 as part of Basic Services, Basic Compensation shall be computed as follows: (Insert basis of compensation, including stipulated sums,multiples or percentages, and identify phases to which particular methods of compensation apply,if necessary.) Stipulated sum of one hundred sixteen thousand seven hundred and fifty dollars(S 116,750) Should Con5tiuctioa Budget Budget be adjusted from the $850,000 budget. Architectural Fees shall be adjusted ov 7°/0 of the increased amount. If construction period extends past 10 months through no fault of the architect, fees for the construction phase of the project fees shall be adjusted $2500/month for each months extension._ The construction period begins with the notice to proceed and ends at substantial completion. Reimbursable expenses are a fixed amount of S9.500.00. 11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost, progress payments for Basic Services in each phase shall total the following percentages of the total Basic Compensation payable:(Insert additional phases as appropriate.) Pr edesieryProg=rnine $5000.00 Balance of Fees as Below: Schematic Design Phase: percent( 15%) Design Development Phase: percent(20 %) Construction Documents Phase: percent(40 %) Bidding or Negotiation Phase: percent(5 %) Construction Phase: percent L %) Total Basic Compensation one hundred percent(100%) 11.3 COMPENSATION FOR ADDITIONAL SERVICES 11.3.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 3.2,compensation shall be computed as follows: Additional scopes of work will be defined and fees for that scope of work will be fixed. Work will not proceed until agreed upon by owner. AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. This document was electronically produced with the permission of the ALA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document: B141.DOC—8/25/1999. AIA License Number 100804, which expires on 9/30/1999— Page#11 �0;-1Lt 11.3.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT,as described in Articles 3 and 12,other than(1)Additional Project Representation,as described in Paragraph 3.2,and(2)services included in Article 12 as part of Basic Services,but excluding services of consultants,compensation shall be computed as follows: (Insert basis of compensation, including rates and/or multiples of Direct Personnel Expense for Principals and empbn5ves, and identify Principals and classify employees.if required Identify specific services to which particular methods of compensation apply,if necessary.) Same as per Para-mph 11.3.2 11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structurdl, mechanical and electrical engineering services and those provided under Subparagraph 3.4.19 or identified in Article 12 as part of Additional Services, a multiple of One and one tenth ( L.10)times the amounts billed to the Architect for such services. (Identify specific types of consultants in Article 12,if required) 11.4 REIMBURSABLE EXPENSES 11.4.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 10.2, and any other items included in Article 12 as Reimbursable Expenses, a multiple of One and one tenth( 1.10 ) times the expenses incurred by the Architect, the Architect's employees and consultants in the interest of the Project. 11.5 ADDITIONAL PROVISIONS 11.5.1 IF THE BASIC SERVICES covered by this Agreement have not been completed with inThirty ( 10J months of the date hereof, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as provided in Subparagraphs 10.3.3 and 11.3.2. 30 )days from the date of the Architect's invoice.i 1.5.2 Payments are due and payable THIRTY' fyj'y�pfiFefn time to tifne at the pFineipaj place of business l r the (Insert rate of interest agreed upon.) (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Architect's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Specific legal advice should be obtained with respect to deletions or modifications,and also regarding requirements such as written disclosures or waivers.) 11.5.3 The rates and multiples set forth for Additional Services shall be annually adjusted in accordance with normal salary review practices of the Architect. ARTICLE 12 OTHER CONDITIONS OR SERVICES (Insert descriptions of other services, identify Additional Services included within Basic Compensation and modifications to the payment and compensation terms included in this Agreement.) 12.1.1 - Landscape Design shall be provided as part of basic services. It shall include landscape,hardscape. and irrigation plan. 12.1.2 - Architect shall assist in development of proeram for facility._ This will entail,public meetings with boards and councils. Architect will allow 5 public meetings ash of Basic Services._ If fewer meetings are required Architect will reduce fees for this proa_T=min_-effort. 12.1.3 - Interior- Interior design furniture selection shall be provided as part of the basic services furniture selection shall be provided as part of the basic services. 12.1.4= Site civil engineering shall be provided ash of the basic services, except forfor owner furnished survey and lattint .. All allowance of$6 000 00 has been established for this scope of work. Should work cost less than of 00 has been established for this scope of work. Should work cost less than this,architect will credit difference towill credit difference to..,; owner. 12.1.5- Architect shall co-ordinate the geotechnical investigation of site for owner. AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. This document was electronically produced with the permission of the ALA and can be reproduced without violation until the date of expiration as noted below. 597-1 Electronic Format B141-1987 User Document B141.DOC—8/25/1999. AIA Licen u r 100804, which expires on 9/30/1999—Page#12 12.1.6- Reimbursable expenses identified in 11.2.1 shall include geotechnicai investigation printing and delivery costs travel costs,=:T. and cost of securing approval of Texas Department of Liscensing and Regulations Printing costs include all design phase printia and 20 copies of bid sets. Additional bid sets shall increase the maximum amount identified 12.1.7-The Architect shall visit the construction site at least twice a month at intervals appropriate to iob site activities regardless of<;;' whether construction is in progress. to become familiar with the progress and quality of the Work complete and to deW mme H Work is being performed in a manner indicating that the Work when completed will be in accordance with the Contract Doctmien6 Architect shall provide Owner a written report subsequent to each on-site visit. On the basis of on-site observations as an arch_itec the Architect shall keep the Owner informed of the progress and uanti of the Work, and shall exercise the utmost care and diligence in discovering and promptly reporting to the Owner any defects or deficiencies in the work of the contractor or any subcontractors. The Architect represents that he will follow professional standards prevailing in the Dallas/Ft. Worth metroplex area in performing all services under this agreement._ The Architect shall promptly correct any defective designs or specifications furnished by the Architect at no cost to the Owner. 12.1.8_ The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the work. The Architect shall not be responsible for the Contractor's schedules or failure to cam out the Work in accordance with the Contract Documents except insofar as such failure may result from Architect's negligent acts or omissions of the Contractor, Subcontractors, or their agents or emDlovees, or of anv other persons performing portions of the Work. 12.1.9 - The Architect (1)shall render services under this Agreement in accordance with the professional standard prevailing in the Dallas-Ft. Worth metroplex area; (2)The Architect will provide professional liability insurance should an occasion arise that is found that the Architect is liable for damages caused by his errors or omissions; (3) by acknowledging pavment by the Owner of any fees due. shall not be released from anv rights the Owner may have under the Agreement or diminish anv of the Architect's obligations thereunder. 12.1.10 - Architect may terminate upon not less than 30 days written notice should the Owner fail substantiallv to perform in. accordance with the terms of this Agreement through no fault of the Architect. Owner may terminate this agreement through no fault of the Architect. Owner may terminate this Agreement or any phase thereof upon 30 days prior written notice to the Architect with the understanding that immediately upon receipt of such notice, all work being performed under the Agreement shall cease immediately. Before the end of the 30 day period, Architect shaii invoice the Owner for ail work it performed prior to the receipt of '* �such notice. No amount shall be due for lost or anticipated profits. All plans, field surveys,and other data related to the Project shall become property of the Owner upon termination of the Agreement and shall be promptly delivered to the Owner in a reasonably organized form. Should Owner subsequently contract with new architect for continuation of services on the Proiect, Architect shall-_ cooperate in providing information. 12.1.11 - In the event of termination not the fault of the Architect,the Architect shall be compensated for services properly performed prior to termination. 12._1_.12 - This Agreement shall be governed by the laws of the State of Texas. Venue on any proceeding relating to this Agreement shall be in Tarrant Countv,Texas. 12.1.13 -The architect shall provide professional liabilitv insurance for the duration of this proiect in the amount of$500,000. 12.1.14-The Architect shall provide the owner an electronic file of drawings for Proiect. AIA DOCUMENT B 141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 - User Document B141.DOC—8/25/1999. AIA Lji%17ujr 100804. which exDires on 9/30/1999—Paae#13 This Agreement entered into as of the day and year first written above. OWNER ARCHITECT (Signature) (Signature) Dwayne M.Brinkley,_Principal (Printed name and title) (Printed name and title) AIA DOCUMENT B141 -OWNER-ARCHITECT AGREEMENT-FOURTEENTH EDITION-AIA-COPYRIGHT 1987 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W.,WASHINGTON,D.C.20006-5292.; Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. This document was electronically produced with the permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B141-1987 User Document B141.D0C—8/25/1999.AIA N r 100$04.which expires on 9/30/1999—Paae#14 BILLING RATES TITLE RATE/HR Senior Principal 160.00 Principal 120.00 Associate 70.00 Construction Administrator 75.00 Project Designer 65.00 Project Architect 65.00 Staff Architect I 55.00 Staff Architect II 50.00 Architectural Designer 45.00 Office Manager 60.00 Clerical 35.00 K:\BSA\OFFICE\OTBER\BiUrate\billrate99.doc City of Southlake, Texas MEMORANDUM September 17,1999 TO: Billy Campbell, City Manager FROM: Shelli Siemer, Assistant to the City Manager SUBJECT: Resolution No. 99-71, Appointments to the Drug and Alcohol Awareness Committee to fill unexpired terms. Action Requested: City Council appointment of three members to the Drug and Alcohol Awareness Committee to fill unexpired terms. Background Information: Resolution 98-68, creating the Joint Drug and Alcohol Awareness Committee with the Carroll Independent School District and City Council, was approved on October 6, 1998 by the City Council. Resoloution 98-68-A, appointing the members to the committee, was approved on March 2, 1999. The committee consists of eleven voting members, which includes representatives from the City Council, CISD Board of Trustees, citizens, Chamber of Commerce members, and a representative from the Mayor's Advisory Committee. The City Council officially names these members to the committee through a resolution, but the organizations represented appoint the members to the committee. For example, the CISD Board of Trustees appoints two board members and two citizens at-large to serve on the committee. The Chamber of Commerce appoints two members to serve on the Drug and Alcohol Awareness Committee, and the Mayor's Advisory Committee appoints one member to serve. The City Council appoints two City Council members and two citizens at-large to serve on the committee. The vacant positions include the positions held by former CISD Board of Trustee member Howard Addison, Chamber of Commerce representative Joey Milner, and Mayor's Advisory Committee member Bruce Colbert. Each of the three organizations recommend replacing the vacancies with the following individuals: CISD Board of Trustee member Robert Glover, Chamber of Commerce member Sheri Brunson, Mayor's Advisory Committee member Jo Ponder. Financial Now Considerations: Not Applicable. Billy Campbell, City Manager ` September 17, 1999 Page 2 N4,4► Citizen Input/ Board Review: These names are submitted from the designated organizations involved in the joint Drug and Alcohol Awareness Committee. Legal Review: Not Applicable. Alternatives: Not Applicable. Supporting Documents: Resolution 99-71. Resolution 98-68. Resolution 98-68-A Staff Recommendation: Please place this item on the September 21, 1999 City Council Agenda. Approved for Submittal to City Council: Z41, Ci anager's Office City of Southlake, Texas RESOLUTION NO. 99-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE DRUG AND ALCOHOL AWARENESS COMMITTEE TO FILL UNEXPIRED TERMS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Southlake, Texas, established a Joint Drug and Alcohol Awareness Committee, to assist in the recommendation and implementation of programs, initiatives and action plans which will serve to focus on the goal of reducing drug and alcohol abuse by the youth of Southlake; and, WHEREAS, the citizens of Southlake are confronted with the societal issue of drug and alcohol abuse among the youth of our community and desire to undertake a mutual effort to address this situation; and WHEREAS, under Resolution 98-68, the City Council established the joint Drug and Alcohol Awareness Committee on October 6, 1998. The membership on the committee included the following: two members of City Council, appointed by City Council; two citizens at-large, appointed by City Council; two CISD Board members appointed by the CISD Board; two citizens at-large, appointed by the CISD Board; two Chamber of Commerce members, appointed by the Chamber of Commerce; and, one member from the Mayor's Advisory Committee, appointed by the Mayor's Advisory Committee; and, WHEREAS, The City Council officially name these members to the committee through a resolution, with the recommendation of the organizations represented on the Drug and Alcohol Awareness Committee; now THEREFORE, BE IT RESOLVF_,D BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT Section 1: That the positions of three committee members have been vacated and the following persons are hereby appointed to serve through the vacated term on the Drug and Alcohol Awareness Committee: 1. Robert Glover, CISD appointee Term expires: 5/2000 2. Sheri Brunson, Chamber of Commerce appointee Term expires: 5/2000 3. Jo Ponder, Mayor's Advisory Comm. Appointee Term expires: 5/2001 Resolution No.99-71 Page 2 Section 2: This resolution shall become effective after its passage and adoption by the City Council. EXECUTED this day of 1999. CITY OF SOUTHLAKE By: Mayor ATTEST: City Secretary 5C^� City of Southlake, Texas RESOLUTION NO. 98-68-A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF i SOUTHLAKE, TEXAS, AMENDING RESOLUTION 98-68 CREATING THE JOINT DRUG AND ALCOHOL AWARENESS COMMITTEE TO CLARIFY THE TERMS OF OFFICE AND AMENDING THE APPOINTMENTS FOR SUBCOMMITTEE MEMBERS. WHEREAS, the City Council of the City of Southlake, Texas, deems it advisable and necessary to establish a Joint Drug and Alcohol Awareness Committee, to assist in the recommendation and implementation of programs, initiatives and action plans which will serve to focus on the goal of reducing drug and alcohol abuse by the youth of Southlake; and, WHEREAS, the citizens of Southlake are confronted with the societal issue of drug and alcohol abuse among the youth of our community and desire to undertake a mutual effort to address this situation; and WHEREAS, the City Council, C.I.S.D. Board of Trustees, and the initial Joint Drug & Alcohol Awareness Committee have identified that problems of drug and alcohol abuse exist in Southlake as in other communities, and that there is a need for better and more effective drug and alcohol abuse prevention; and WHEREAS, the best potential for developing new and effective initiatives to combat this growing problem is to partner youth, parents, the schools and city officials, and other civic leaders working together; and WHEREAS, the entire community of Southlake will benefit from these initiatives; now: THEREFORE, BE IT RESOLVED BY THE CITY COUNCII, OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1: Creation of Joint Drug and Alcohol Awareness Committee. A committee shall be formed of members of the City, CISD and the community to recommend initiatives and/or programs and to the City of Southlake and the CISD which will serve to reduce drug and alcohol abuse, and participate in the implementation of such programs. The committee shall be composed of the following members who will participate as voting members: i iI Resolution No.98-68-A Page 2 (a) Two members of the City Council, appointed by the City Council; (b) Two members of the School Board, appointed by the School Board; (c) Two members of the community at large, appointed by the City Council; (d) Two members of the community at large, appointed by the C.I.S.D. Board of Trustees; (e) One member of the Mayor's Advisory Committee, appointed by the Committee; (f) Two members from the Southlake Chamber of Commerce, appointed by the Chamber. The Joint Drug and Alcohol Awareness Committee shall also consist of sub-committees to ensure full representation from the community. Each sub-committee will have voting member representation from the Committee to ensure the direction of each sub- committee is fully represented to the voting members. The Joint Drug and Alcohol Awareness Committee may appoint members to the sub-committees to include, but not be limited to the following individuals: (a) Three (3) members from each of the following schools: Carroll High School, Carroll Junior High School, Carroll Middle School, Carroll Intermediate School, and Durham Intermediate School to be drawn from the administration, coaching staff, teachers, nursing staff and counselors; (b) PTSO representation from the four schools mentioned above; (c) DARE Officers; (d) School Resource Officers; (e) Members from the Southlake Youth Action Commission, the Youth Park Board, various school related organizations, and any other youth representatives should be invited to participate; (f) Heath care professionals including doctors and/or nurses specializing in the field of addition (ie: addictionologist, psychiatrist, etc.); 5C- � Resolution No.98-68-A Page 3 (g) Representatives from social services agencies, churches, and other community groups and organizations. Section 2: The City Council hereby appoints the following City Council members to the Joint Drug and Alcohol Awareness Committee: 1. Councilmember Debra Edmondson 2. Councilmember Gary Fawks Section 3: Qualifications and Terms: The Committee members shall be appointed by the City Council and C.I.S.D. Board of Trustees for two (2) year terms, provided six (6) members shall be appointed each odd-numbered year and five (5) members be appointed each even-numbered year. Members shall serve until their successors are appointed. Places on the Committee shall be numbered one (1) through eleven (11). 1. Councilmember, Debra Edmondson two year term - expires 5/2001 2. Councilmember, Gay Fawks one year term - expires 5/2000 3. CISD Board Member, Doug Strickland two year term - expires 5/2001 4. CISD Board Member, Howard Addison one year term- expires 5/2000 5. Citizen at-large, appointed by City Council, Jacky Brooks Lawrence two year term - expires 5/2001 Citizen at-large, appointed by City Council, Brad Bartholomew one year term- expires 5/2000 6. Citizen at-large, appointed by CISD, Roxane Matela-Berenbeim two year term - expires 5/2001 7. Citizen at-large, appointed by CISD, Margaret Melton one year term- expires 5/2000 8. Member of Southlake Chamber of Commerce, Bob Hamilton two year term - expires 5/2001 `l r�C--7 Resolution No. 98-68-A Page 4 9. Member of Southlake Chamber of Commerce, Joey Milner one year term- expires 5/2000 10. Member of Mayor's Advisory Committee, Vacant two year term - expires 5/2001 The Joint Drug and Alcohol Awareness Committee shall appoint sub-committee members to participate in the effort of the Committee. Such sub-committee members shall serve for a one year term from the date of appointment; such sub-committee members shall not be voting members of the Committee. Section 4: Ex-officio members: The Joint Drug and Alcohol Awareness Committee may appoint persons to serve as ex-officio members of the committee. Such members shall serve for a one year term from the date of appointment and shall not be entitled to vote. Individuals appointed as ex-officio members may include the following: (a) One Licensed Chemical Dependency Counselor(LCDC); (b) One professional from the Juvenile Justice System; (c) One professional from the Drug Prevention Program; (d) One member of the Federal Drug Enforcement Agency. Section 5: Committee Meetings and By-Laws. The Committee will consist of two co- chairpersons including one City Council member and one C.I.S.D. Board of Trustees member. The committee shall also select from the members a secretary. Each officer shall serve for one-year terms or until their successors are elected. The Committee shall adopt by-laws to govern the holding of its meetings, which, at a minimum, shall encompass the following: (a) Regular meetings shall be held on a specified day of each month. (b) Manner of holding and calling of special meetings. (c) A quorum will be comprised of the majority of all voting members present at the meeting. �jC'c0 Resolution No. 98-68-A Page S (d) Members not planning to attend a regular meeting or special meeting shall notify one of the co-chairpersons of the committee by 12:00 o'clock noon of the meeting day. (e) Any member with unexcused absences from two (2) consecutive regular meetings or not exhibiting interest in the work of the Committee shall be reported to the City Council and C.I.S.D. Board of Trustees, which may, at their discretion, remove the Committee member and appoint a replacement. (f) Minutes of each Committee meeting shall be filed with the City Secretary. Section 6: Committee Duties and Responsibilities. The duties and responsibilities of the Joint Drug and Alcohol Awareness Committee shall be to: (a) Participate in the development, implementation and recommendation of programs, initiatives, and/or action plans which will serve to focus on the goal of reducing drug and alcohol abuse by the youth of Southlake, (b) Involve the community in the effort to reduce youth drug and alcohol use, (c) Research and apply for grant funds to support the Committee's efforts. Section 7: Approval of the City Council and/or C.I.S.D. Board of Trustees, or their respective designees upon proper authorization, is required prior to the implementation of Committee recommendations for action. Section 8: This resolution shall become effective after its passage and adoption by the City Council. EXECUTED thisj&d day of March, 1999. CITY OF SOUTHLAKE By: (F�e& Mayor ATT ST: • '•9�ass City Secretary 3�i• •��` ��*n utt►tt�� jG_(A City of Southlake, Texas RESOLUTION NO. 98-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS. CREATING A JOINT DRUG AND ALCOHOL AWARENESS CO.M.MITTEE WITH THE CARROLL INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES; APPOINTING CITY CO(J;tiCIL REPRESENTATIVES; ESTABLISHING QUA.LIFICATIONS; PROVIDING FOR DUTIES AND RESPONSIBILITIES OF THE COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. w-HEREAS, the City Council of the City of Southlake, Texas, deems it advisable and necessary to establish a Joint Drug and Alcohol Awareness Committee, to assist in the recommendation and implementation of programs, initiatives and action plans which will serve to focus on the goal of reducing drug and alcohol abuse by the youth of Southlake; and, 'WHEREAS, the citizens of Southlake are confronted with the societal issue of drug and alcohol abuse among the vouth of our community and desire to undertake a mutual effort to address this situation; and WHEREAS, the City Council, C.I.S.D. Board of Trustees, and the initial Joint Drug & Alcohol Awareness Committee have identified that problems of drug and alcohol abuse exist in Southlake as in other communities, and that there is a need for better and more effective drug and alcohol abuse prevention; and I NVHEREAS, the best cotential for developing new and effective initiatives to combat this growing problem is to partner youth, parents. the schools and city officials, and other civic leaders working together; and WHEREAS, the entire community of Southlake will benefit from these initiatives; now: THEREFORE, BEAT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEX.-kS, TK-kT: i Section 1: Creation of Joint Druz and Alcohol Awareness Committee. A committee shall be formed of members of the City, CISD and the community to recommend initiatives and/or programs and to the City of Southlake and the CISD which will serve to reduce drug and alcohol abuse, and participate in the implementation of such programs. The committee shall be composed of the following members who will participate as voting members: I F,C.-1 C? Resolution No.9" Page 2 (a) Two members of the City Council, appointed by the City Council; (b) Two members of the School Board, appointed by the School Board: (c) Two members of the community at large, appointed by the City Council; (d) Two members of the community at large, appointed by the C.I.S.D. Board of Trustees; (e) One member of the Mayor's Advisory Committee, appointed by the Committee; (fj Two members from the Southlake Chamber of Commerce, appointed by the Chamber. The Joint Drug and Alcohol Awareness Committee shall also consist of sub-committees to ensure full representation from the community. Each sub-committee will have voting member representation from the Committee to ensure the direction of each sub- committee is fully represented to the voting members. Members appointed to the sub- committees should include, but not be limited to the following individuals: (a) Three (3) members appointed by the C.I.S.D. Board of Trustees from each of the following schools: Carroll High School, Carroll Junior Hish School, Carroll diddle School, Carroll Intermediate School. and Durham Intermediate School to be drawn from the administration, coaching staff, teachers, nursing staff and counselors; (b) PTSO representation from the four schools mentioned above, appointed by the C.I.S.D. Board of Trustees; (c) DARE Officers, appointed by the City Council; (d) School Resource Officers, appointed by the City Council; (e) A minimum of twelve (12) youth representatives ranging from students Th to 121h grades who are residents of the City of Southlake and,`or attend the Carroll schools, with six (6) appointed by the City Council, and six (6) appointed by the C.I.S.D. Board of Trustees. Members from the Southlake Youth Action Commission, the Youth Park Board, and various school related organizations should be invited to participate; Resolution No.93.6E Page 3 (f) Heath care professionals including doctors and/or nurses specializing in the field of addition (ie: addictionologist, psychiatrist, etc.), appointed by the City Council; (g) Representatives from social services agencies, churches, and other community groups and organizations, appointed by the City Council. Section 2: The City Council hereby appoints the following City Council members to the Joint Drug and Alcohol awareness Committee: 1. Councilmember Debra Edmondson 2. Councilmember Gary Fawks Section 3: Qualifications and Terms: The Committee members shall be appointed by the City Council and C.I.S.D. Board of Trustees for two (2) year terms, provided six (6) members shall be appointed each odd-numbered year and five (5) members be appointed each even-numbered year. Members shall serve until their successors are appointed. Places on the Committee shall be numbered one (1) through eleven (11). The City Council and C.I.S.D. Board of Trustees shall appoint sub-committee members to participate in the effort of the Joint Drug and Alcohol Awareness Committee. Such sub-committee members shall serve for a one year term from the date of appointment; such sub-committee members shall not be votinia members of the Committee. Section 4: Ex-officio members: The City Council may appoint persons to serve as ex- officio members of the committee. Such members shall serve for a one year term from the date of appointment and shall not be entitled to vote. Individuals appointed as ex- officio members may include the following: (a) One Licensed Chemical Dependency Counselor (LCDC); (b) One professional from the Juvenile Justice System; (c) One professional from the Drug Prevention Program; (d) One member of the Federal Drug Enforcement Agency. 5G - �2 Resolution No.9" Page 4 Section S: Committee Meetings and By-Laws. The Committee will consist of two co- N., chairpersons including one City Council member and one C.I.S.D. Board of Trustees member. The committee shall also select from the members a secretary. Each officer shall serve for one-year terms or until their successors are elected. The Committee shall adopt by-laws to govern the holding of its meetings, which, at a minimum, shall encompass the following: (a) Regular meetings shall be held on a specified day of each month. (b) Manner of holding and calling of special meetings. (c) A quorum will be comprised of the majority of all voting members present at the meeting. This majority will be such a number as is competent to transact the business of the committee with a minimum of four voting members present. (d) Members not planning to attend a regular meeting or special meeting shall notify one of the co-chairpersons of the committee by 12:00 o'clock noon of the meeting day. (e) Any member with unexcused absences from two (2) consecutive regular meetings or not exhibiting interest in the work of the Committee shall be reported to the City Council and C.I.S.D. Board of Trustees, which may, at their discretion, remove the Committee member and appoint a replacement. (f) Minutes of each Committee meeting shall be filed with the City Secretary. Section 6: Committee Duties and Responsibilities. The duties and responsibilities of the Joint Drug and Alcohol Awareness Committee shall be to: (a) Participate in the development, implementation and recommendation of programs, initiatives, and/or action plans which will serve to focus on the goal of reducing drug and alcohol abuse by the youth of Southlake, (b) Involve the community in the effort to reduce youth drug and alcohol use, (c) Research and apply for grant funds to support the Committee's efforts. 6c- Rcaokdm No.9$-6i Pane S Section 7: Approval of the City Council and/or C.I.S.D. Board of Tnutees, or their respective designees upon proper authorization, is inquired prior to the implementation of Committee recommendations for action. Section 8: This resolution shall become effective after its passage and adoption by the City Council. EXECUTED this 6th day of October, 1998. CITY OF SOUTHLAKE O F S,i�i� y: Mayor 7� �77 � = c ATTEST��,, ,.•�y�`•• City Secretary 5c—l� City of Southlake, Texas MEMORANDUM September 16,1999 TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance SUBJECT: Interlocal Agreement for funding of the Teen Court Program with the cities of Southlake, Colleyville, Grapevine, Town of of Trophy Club, the Carroll Independent School District and the Grapevine/Colleyville Independent School District Action Requested: Approval of Metroport Teen Court Interlocal Agreement Background Information: On October 1, 1996, the Cities of Southlake, Colleyville, and Grapevine, Town of Trophy Club, the Carroll Independent School District and the Grapevine/Colleyville Independent School District entered into an agreement to create the METROPORT Teen Court program. This joint venture creates the process through which juvenile misdemeanor offenders are offered an alternative to the criminal justice system. This alternative allows the teen defendants the opportunity to assume responsibility for their actions by involvement in the judicial process and community service in order that their offenses will not be recorded. The 1999-00 Interlocal Agreement, (attachment) outlines the METROPORT Teen Court Program. This agreement also outlines the development of the NETROPORT Teen Court Advisory Board, the METROPORT Teen Court Budget Advisory Committee, and the roles and responsibilities of each of their members. The accord also authorizes the City of Southlake to employ a full-time Teen Court Coordinator, provide office space for him/her and collect revenues from the other participating Cities and School Districts in order to maintain the program. The only change as compared to last year's contract is the change in Section 7 and the addition of Exhibit A. In prior years, there was one contract for participating entities and Section 7 included each entity's contribution; however, in the current year each entity has a separate contract with Exhibit A attached stating the entity's contribution. The contributions from the entities listed above are as follows: Southlake $18,485 Colleyville $ 9,500 Grapevine $ 8,700 Trophy Club $ 4,250 Carroll ISD $ 8,500 Grapevine/Colleyville ISD $ 8,500 Billy Campbell September 16, 1999 Page 2 The Town of Trophy Club's contribution is less than the other entities due to financial capabilities of the Town; therefore, it was considered appropriate to discount Trophy Club's contribution this year so the community could continue to receive the services of Teen Court. The contract process will start earlier next year to provide the entities sufficient time to properly budget for the new contract. In addition, the cities collect a defendant fee of $20 per Teen Court defendant. Portions of these funds are forwarded to the City of Southlake in further support of the program. The estimated amount to be received from all cities for the year is $11,700. Financial Considerations: The total FY 1999-2000 amount requested in the City of Southlake annual budget for the Teen Court program is $76,583. This amount will be supported in part by contributions from the entities listed above and defendant fees collected from the participating entities. Citizen Input/ Board Review: Not Applicable Legal Review: The City Attorney D'Ann Drennan has reviewed the Interlocal Agreement as to form and legality of the document. Alternatives: Approve agreement, deny agreement or modify agreement Supporting Documents: 1999-2000 Metroport Teen Court Interlocal Agreement Staff Recommendation: Place Metroport Teen Court Interlocal Agreement on the September 21, 1999 City Council meeting agenda for Council to review and approve. Approved for Submittal to City Council: City Manager's Office s� -a INTERLOCAL AGREEMENT CITY OF COLLEYVILLE, CITY OF GRAPEVINE, CITY OF SOUTHLAKE, TOWN OF TROPHY CLUB, CARROLL INDEPENDENT SCHOOL DISTRICT, AND GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT. This Contract and Agreement, entered into the 1st day of October, 1999, by and between the City of Colleyville, the City of Grapevine, the City of Southlake, and the Town of Trophy Club, municipal corporations herein called "Cities" or "each participating City," and the Carroll Independent School District and the Grapevine/Colleyville Independent School District, herein called "School Districts" or "each participating School District," the parties acting herein under the authority and pursuant to the terms of Chapter 791, INTERLOCAL COOPERATION CONTRACTS. Texas Government Code, WITNESSETH THAT: WHEREAS, the City Councils of the Cities of Colleyville, Grapevine, Southlake, and Trophy Club and the Boards of Trustees of the Carroll Independent School District and the Grapevine/Colleyville Independent School District jointly find that it will be in the public interest to enter into this agreement for the purposes set out herein below, NOW, THEREFORE, it is mutually agreed between each participating City and each participating School District that: 1. Teen Court is a volunteer program which allows juvenile misdemeanor offenders an alternative to the criminal justice system while allowing them also to assume responsibility for their own actions by involvement in the judicial process and community services in order that their offenses will not be recorded; bringing juvenile offenders to a jury of their peers and to the community for constructive punishment will provide the youths with an understanding of the judicial system and a realization of their roles in the community. Page 1 2. The community will benefit from this interaction in that, through Teen Court, the community is afforded a unique opportunity to become involved in the education of juvenile offenders, as well as juvenile volunteers. Teens, through their active involvement, are afforded a way to learn how our system of justice works and to realize their roles in the community. 3. A Teen Court Advisory Board shall be appointed by the respective governing bodies comprised of two (2) from each participating city and two (2) from each participating school district, as each so chooses. The role and duties of the Teen Court Advisory Board shall be established by the Municipal Court Judges in the participating cities. 4. A Teen Court Budget Advisory Committee shall be established, comprised of the city managers of each of the four (4) participating cities, and the superintendents of each of the two (2) participating school districts, or their designees. The Budget Advisory Committee shall set the budget for the METROPORT Teen Court (including the staffing of the Teen Court) and shall be responsible for budget oversight of the Court's operations. 5. The City of Southlake shall employ an administrator to administer and coordinate the activities of the METROPORT Teen Court program. 6. The selection of the Teen Court Coordinator shall be subject to the approval of the majority vote of the Teen Court Budget Advisory Committee and the Municipal Court Judges in the participating cities (10 total votes, 6 votes required to approve selection). 7. This Agreement shall be executed in separate counterparts for each participating city and school district, which counterparts shall be valid and binding as if the original. Each participating city and school district, as its contribution for participating in the METROPORT Teen Court Program, shall pay to the City of Southlake upon commencement of this Agreement the amount assessed and agreed as shown on Exhibit A to the respective city or school district's counterpart to this Agreement. It is expressly agreed that the payment referenced at Exhibit A `�,.. Page 2 �� T of each counterpart fairly compensates Southlake for the performance of services contemplated under this Agreement. Each participating city and school district shall make this payment from current revenues available to the city or school district. 8. The Teen Court Coordinator shall be an exempt employee for purposes of Fair Labor Standards Act (FLSA) coverage. 9. The scope of responsibilities of the Teen Court Coordinator shall be established by the Budget Advisory Committee and the Municipal Court Judges in the participating cities. 10. This contract shall be for the period of one (1) year beginning October 1, 1999. 11. Any party hereto may terminate its participation in this agreement without recourse or liability upon thirty (30) days written notice to the other party. ATTEST: Carroll Independent School District Grapevine/Colleyville Independent School District City Secretary, City of Colleyville Mayor, City of Colleyville City Secretary, City of Grapevine Mayor, City of Grapevine Page 3 City Secretary, City of Southlake Mayor, City of Southlake City Secretary, Town of Trophy Club Mayor, Town of Trophy Club Approved as to form and legality: City Attorney, City of Colleyville City Attorney, City of Grapevine City Attorney, City of Southlake City Attorney, Town of Trophy Club Attorney, Carroll Independent School Attorney, Grapevine/Colleyville District Independent School District Pag iDe 4 .� - EXHIBIT A Pursuant to the Interlocal Agreement entered into b y the City of Colleyville, ., y Y City of Grapevine, City of Soutlake. Town of Trophy Club, Carroll Independent School District, and Grapevine-Colleyville Independent School District on October 1, 1999, the City of Southlake shall pay Eighteen Thousand Four Hundred Eighty Five Dollars (S18, 485.00) to the City of Southlake as its contribution for participating in the METROPORT Teen Court Program. ,,�D- 7 City of Southlake, Texas MEMORANDUM September 16, 1999 TO: Billy Campbell, City Manager FROM: Kim Bush, Secretary to the City Manager SUBJECT: Resolution No. 99-68-A, Appointments to the Crime Control and Prevention District Board. Action Requested: City Council appointment of three members to Crime Control and Prevention District Board. Background Information: The Crime Control District is governed by a board of seven directors who are appointed by the City Council and serve staggered two—year terms that expire September 1. On December 2, 1997, City Council appointed 7 directors to the Board — three whose terms expired on September 1, 1998 and four whose terms expired on September 1, 1999. On August 18, 1998, City Council re-appointed Directors Pam McCain, Andy Wambsganss, and Bob Mundlin to two-year terms. On September 7, 1999, City Council re- appointed Martin Schelling to a two-year term. The three remaining directors whose terms will expire this year include Kim Clancy, Jerry Farrier, and John Swift. All directors have indicated that they are interested in serving another term. The City Secretary's Office has also received applications from Peter Gaal, Frank Pittman, Danny Mayor, Al Hildreth, and Lou Ann Heath indicating their interest in serving on this board. Financial Considerations: n/a Citizen Input/ Board Review: n/a Legal Review: none Alternatives: There are currently four members on the Board which constitutes a quorum, therefore, if more time is needed, the City Council could delay consideration of the other three appointments. Supporting Documents: Resolution No. 99-68-A Applications for appointments ��l Billy Campbell, City Manager August 27, 1999 Page 2 Staff Recommendation: Staff recommends City Council consideration of Resolution No. 99-68-A at this time. Approved for Submittal to City Council: City Manager's Office City of Southlake, Texas RESOLUTION 99-68-A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING PERSONS TO SERVE ON THE BOARD OF DIRECTORS FOR THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Texas Local Government Code, Chapter 363.051 (The "Act") authorizes a i municipality that is partially or wholly located in a county with a population of more than one million to create a crime control district within its jurisdiction; and WHEREAS, a special election was held on November 4, 1997 to determine whether the voters of the City of Southlake favored the creation of the Southlake Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a proposed local sales and use tax at a rate of one-half of one percent; and WHEREAS, Southlake voters approved the proposition to create the district; and WHEREAS, Section 363.101(a)(b) of the Local Government Code states that the district is governed by a board of seven directors who serve staggered two-year terms that expire September 1; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That the two-year term for three directors have expired and the following persons are hereby appointed to serve as Directors for the Southlake Crime Control and Prevention District for a two-year term to expire September 1, 2001: 1. 2. 3. SECTION 2. This resolution shall be effective immediately upon passage by City Council. PASSED AND APPROVED THIS THE DAY OF , 1999. I Resolution No. 99-68-A .. Page 2 CITY OF SOUTHLAKE, TEXAS MAYOR RICK STACY ATTEST: SANDRA L. LeGRAND CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY 66A ,i - __ City of Southlake PPLICATION FOR APPOINTMEN T APPLICATION FOR APPOINTMENT TO: Cf,im� �2d//2, c (name of board, commission or committee) *Use a separate application for each appointment desired Name: /M �• lArvct� Address: /Dl( Home Phone: 9/7- Years in City: Employer: r�i�QrYKQh7C �J Phone: _ � Current and/or previous board, commission, or committee experience in the City of Southlake: Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the purpose, goals, and duties of same: wo/zr / � >�Q / �t ��.,-,��ppa.,7 �— Q alifications and perience that wou assist you in serving in this postfi{6n: CSC-``- OA) Z 1,4 YLk v� ��Pf L 664<�-�- �1 CSC. Ca rcLirj 177D/(.-e-SSd✓' a-) Do you understand agree hat your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board? s additional information or comments: Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard or fax to (817) �29-5810. Each application will be kept on file for one (1) year. After that time it will be necessary to reapply nd update the information herein if you wish to continue to be considered for appointment. Signature: C. Date: 9 9 5� DAWP-FiLESUTYSE FORIMSWO NTMN, .FFkN1 y 6�a� �5 - 5 04UG-23-99 MON 1 3 : 16 FPRR I ER 817 4817 0 ( (� (j R1p 0@ iD EJ 11�, T : L City of Southlake APPLICATION FOR .gyp OFFICE OF CITY APPLICATION FOR APPOINTMENT TO: ' /I (name of board, commission or committee) Use a separate application for each appointment desired ?game: Address: Home Phone: I - I--� - 1 Years in City: Employer: F C ^' Phone: $(1-171! Current and/or previous board, commission, or committee experience in the City of Southlake: Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the Purpose, goals, and duties of same: t' F;AJ c U l cS l 12 o JS w I T_ILr/4 l � � of p � s �►;b� Qualifications and experience that would assist you in serving in this position: Do you understand and agree that your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board.) yam_ Additional information or comments: Please return this completed form to the City Secret ary's Office, 1725 E. Southlake Boulevard or fax to (817) :?9-5810. Each application will be kept on file for one 1 erthartimel and update the info ation herein if, a wish to continue to be con Rdz edappointment.ill be ecessary to reapply for Signature: Date: - ,3- D:\WP-FILES�CITYSEC1FORMSW101VTM+4 Mm �s '7 ►��.G_.: -'�_-' _ _}= '� _'.�,� LkLSAT fW�. P. � Lc=— j Ci*y o Souu 'ak +� ' APPLICATION POR AP�PU j 4 . � a APPLICATION FOR APPOIIV l:�EZN i TO: 1 (name of board, commission or committee) 1 'Use a.reparare appUcarion jar each ap OLMMen:u�.rir�u Adsess: LAKe L1Ay .Soti-rri t,#q - Home Phone: 1V9 y r Y VI r Years in City: Employer: Al ..,c;.. . ! :, ...a .�.,.>�,.;.�t•- },.,or l -0t*.'�Srip- nr rnm i,�«.�o_.,�.:a.�o ,;; PkA City of SOLalake: i } IC �13�S,1Vf�,l1�J,1,�111b'.lU..�C4J'G..VL ttLi�.✓vaiut.�.vua±�ai:a.i.v.+ tea.....,....... `--�. "-1••. r- 1 4 `1.. c 7 % aS0 TO ,Sfa%3f � Ct7� A�t7a gEGfEVL"' — ' Nr►T 144 SAG14rRou03D 09AM 1&JE1 QE�ifNGE p�p ' U -,er •;ence that Would assist You in serving in this position: [! 1J2`S�DG�t/Tf 7in,3Eit AxE G..n.»uNo-r LaA" o% yriclFc7 I� Lao you unders*..and and a_aee that your regular attendance and active support are required as an appointee Il and that noncompliance could result in removal from the board' !� Additional information or comments: to the C;- Secretary's Office- 1725 E. Southlake Boulevard- Each application � wlit �c` 't 1 t An. �{,�t.;s ;t V !1 Fa ra^?cca:1 !.^. t�3rL�lV a^.d'� ace the :.^.fOI!TLar10II ! l 1lGUt 01:itie 102 OuC k it year. ua.• - - - - - 1{ It neTetn II you 1yTo c l Esau i to Gc consldered for.appo"ui "%-Mat. !M! Iry .91•�•� 9�? tl it Signature: T 11 0-.%WP-F1LEs�crrySEQ OP-%ISV-OODI!r_W-FR-M !i ,6- U 08/09/1999 16:46 8172534iae 3P BE_ :NFiN:T? PAGE 91/01 � D < 0��n Y, rrl iG(C?et- City of Southlake g � APPLICATION FOR APPOINTMENT OFFICE OF CITY SECRETARY FOR APPOIN 7MENT TO:�P�[.,+1c �o�r-D�t,�� ,��G; • (name of board, commission or committee) 'use a SC.Mrute application for eech appoinlment desired Name: ft Address: vGY i Iome Phone: -q 1 I- Lql) Years in Ci ty- Employer 519 a�— Phone: Current apd/or previous board, c0nuTn sSion,or committee experience in the City of Southlake: It lax..) treason, for desiring to serve on this board, commission, or committee, and your opinion as to the pt,rpu,e, gcals, and duties of sar e: ,4 .';O-177rzrruE- 7 j, //ntis u, ,�� f��,e � /✓t' 5T`1LFr OF Q;a%fications and experience that would assist you in serving in this position: av � 6-T" V S Do you understand and a9cc that your regular attendance and active support are required as an appointee and tha; noncompliance could result in removal from the board? Ad di ;nforrlation or comments: Please return this completed fonn to the City Secretary's Office, 1725 F. Southlake Boulevard or fax Io(817) - -581 U. Each application will be kept on file for one(1) year. After that time it will be necessary to reapply and update the information herein if you wish to continue to be considered for appointment. Ddtc: •..- 0-.1WF-H(.OE rYswFor..ms•,AMNTMN FRS TO d V L 1 62E eso :Eo 66-Fst7-15mv V�� 1 Atli 30 '99 16:13 FP F P t TTMr�J — LAW DEPT 97? 37S 5865 TO 3—B 13e AuQ-lU-!:� 1G:UZ), I �. l� �' 4. !CCC City of Southlake OFFICE OF CITY APPLICATION FOR AP APPLICATION FOR APPOINTMENT TO: �/N� �•�.� � �-�i>�i.,., (name of board, commission or committee) 'Use a separate application for each appointment desired Name: 7ZAW-+K 70, r71%fhoJ Address: I`E-�O Ei4T L R EF.< Home Phone: +7-4- 1(. 3 1 Years in City: J� ?- Employer: ZA44j&1AMW �o� Phone: 99.2 �SL7�-SoSS� Current and/or prtvicus board,commission, or committee experience in the City of Southlake. NwVE Reasons for desiring to serve on this board,commission, or Committee, and your opinion as to the purpose. guals, and duties of same: hele✓-e_ -,44f 4,r ., � .vrr�G,v+►-� �C�' a� � P.✓Sv.�' /� a cl� r� cy�i a� Qualliic;jtions and experience that would assist you in Serving in this position: T1,•f lF 4-4 Do you undcrstand and agree that your regular attendance and active support are required as an appoint« and that noncompliance could result in removal from the board? Y[i .'\ddh=a! information or comments: A;zy f .1 i.f0ht 1*0W C Please rcturn r,'tis completed form to the City Secretary's Office, 1725 F. Southlake Boulevard or fax to(817) 139-5810. lath application will kept o Jle for one (1)year. After that time it will be necessary to rcapply and update the infor at n herein i u s to continue to be considered for appointment. Date: 3r) D.1WP•FILCSlC1 SC( 'opmstAPO(ivl.(N FRM AUG 10 195 13:21 PAGE•02 «* TOTAL PAGE.©2 *« �1:-18 PP , INC. Fax:8174834751 Aug 31 '99 10:n2 0.01 LANDSCAPE 0 0 0 0 INDUSTRY PRODUCTS 5121 Kattenbrun, Fort Worth,TX 76119•Metro 817/572-4959.1 /800/542-4518-FAX 817/483-4751 MUG 31 1999; ± 1� August 31, 1999 '�'} J By Sandy LeGrand City Secretary City of Southlake Fax 329-5810 Confirming our conversation, I would be interested in serving another term on the Crime Control Board for the City of Southlake. Best regards ohn . wift 07'99 ) a_ 563;Page 2 2 2:36Pki) i City of Southlake i APPLICATION FOR APPOINTMENT Application for Appointment to: Crime Control and Prevention Board Name. Al Hildreth Address: 1016 Diamond Boulevard Southlake, Texas 76092 Home Phone: (817) 329-2486 Years in City: Two(2) Employer: NAI Stoneleigh Phone: (214)559-4500 _ Current and/or previous board,commission,or committee experience in the City of Southlake: 1 have Served on various real estate boards and commissions over the vears,most recently as the President of the.North Texas CF.Opter of the Society of Industrial and Office Realtors(SIOR). SIOR is a professional deriwm, ation that requires borh tenure and professional production in the commercial real estaee business, similar to a CLU in insurance or a CPA in aecnunring. Ifound that the more youput into ap,Qsition like this tre more you get in return. Reasons for desiring to serve on this board,commission, or committee, and your opinion as to the purpose,goals, and duties of same: 1 have lived in Southlake for almost two (2) years and my wife Sheri and I plan to raise our three daughters (ages 8 6 and 6) here_ We love the community spirit here. 1 consider myself an average homeowner with concerns for the safety qfhisfwn& I would hope that I could be of worrhwbile service in helping to formulate 4md administer r2rograms ro prevent or reduce crime in our ci Qualifications and experience that would assist you in serving in this position: I have been a member of the Southlake Executive Forum for well over a year and during that time 1 have felt ve -tuned in" to issues a ectirg otherSnuthlake residents. I have owned a commercial real estate corn p yfor over twelve(1 )years and have gained invaluable experience in making policy decisions that fect Qthers. 1 think this senstriyity would help me in serving oig this board Do you understand and agree that your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board? Yes Please return this completed form to the City Secretary's Office, 1725 East Southlake Boulevard,or fax to (817)329-5810. Each application will be kept on file for one(1)year. After that time it will be necessary to reapply and update heroin if you wish to continue to be considered for an appointment. Signature: Y Lu'a—� Date: SEP-08-1999 17:2 7 STF#4�D a Z:__F 1-129 P.02/02 City of Southlake APPLICATION FOR APPOINTMENT :APPLICATION FOR APPOINTMENT TO: C�-�M e C.ovi+yb1 `- Prewrrhon DiS e6' (name of board, commission or committee)Bezyd Use a separate epplicatiOn for each appointment desired Larne. �10 u Ari n kep � Address: 13 5 S 1�k e y i'e-4� DR i So u fh (a.kL 7(c oR Z Home Phone: I r74 g! 1 7 7$7 Years is City: 3 Employer: �dQ,,l''Ci 4- Poor Phone: 4 g 7 Cu.mrit and/or previous board, commission, or committee experience in the City of Southiake: I n a S u.p_P a Et C_c, . ram,vt,-e_Dt i-e.ctt r, S _jo c ked w i t wtc� u E�la,k�ParK� De�eloAntie.�.t ��p$oa,r-r�i + C;eL rre amty 3Qard . Reasons for desiring to serve on this board, commission, or comtnirtee, and our o tni a as to the S t�Id I k t f%I' A. p:uposr, goals, and duties of same: _ C S fie,j'illpte 1 —t- ,E1`an of K i n(Aj �.�GclCe Jo�C r s s r wL uc� i 0. Pn aj,-}i vie cc�pro ac.k -b dA'm a An ntyb 1 card o rye Vl e,I,fio n , w t;tL^ I, SiS �rev�xtion b la.nnin -('a,r he ttur�, I j Qualifications and experience that would assist you in serving in this position: Daly CLS Fi nonce a w� - hit ed de.r e.to 6%c-b% aj Do you understand and agree that your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board? _V e,S Additional information or comments: Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard. Fach application will be kept on file for one (1)year. After:hat time it will be necessary to reapply and update the information herein if you wish to continue to be considered for appointment_ Date: 0'1WP-F1LF_rrrYctncnSuc„8n+%rnniCutd TOTAL P.02 City of Southlake, Texas MEMORANDUM September 24, 1999 TO: Billy Campbell, City Manager FROM: Shawn Poe, Senior Civil Engineer SUBJECT: Award of bid to Wright Construction Company for the construction of the N-5 sanitary sewer line along SH 114 from Gateway Plaza to Shady Lane and various sanitary sewer and water line relocations near the SH 114/Kimball intersection Action Requested: Award of bid to Wright Construction Company of Grapevine for the construction of the N-5 sanitary sewer line along SH 114 from Gateway Plaza to Shady Lane and various sanitary sewer and water line relocations near the SH 114/Kimball intersection for the amount of$661,554.54. Background Information: The N-5 sanitary sewer line will serve the eastern portion of the City (see Exhibit 1). This area includes the Gateway Plaza development that is under construction. The N-5 sewer system includes a lift station that will be installed at the northwest corner of the Gateway Plaza development along SH 114. The lift station will pump the sewer in a force main along the south side of SH 114. The force main will discharge into a gravity main along the south side of SH 114. The gravity line will extend to the existing sewer line at the SH 114/Shady Lane intersection (see Exhibit 1). This contract will also include several miscellaneous water and sewer line relocations near Kimball associated with the SH 114 reconstruction. Prior to reconstructing S.H. 114, all utilities within the state right-of-way must be relocated that conflict with the proposed highway improvements. The portion of the S.H. 114 reconstruction that includes the Kimball intersection was bid out on August 4, 1999. Construction is scheduled to begin by March 2000. Financial Considerations: In the CIP budget, $517,500 was estimated for the engineering design, surveying and construction costs to construct the N-5 sanitary sewer line. Additionally, the FY99-00 CIP budget includes $245,000 to be appropriated for the relocation of the water and sewer lines in conflict with the portion of the reconstruction of SH 114 that includes the Kimball intersection. As a result, the CIP budget provides $762,500 for these projects. The projects were combined as one contract to improve the economy of scale. 5F-1 Cr. cuthlake, Texas • The engineering design and surveying cost is $81,700. • The low bid for the construction cost from Wright Construction is $661,554.54. There were five bids for this project (see attached bid tabulation). • The total cost of the project, which includes the engineering design, surveying, and construction, is $743,254.54. This is $19,245.46 below the estimated cost. This project has been added to the attached CEP Project Cost Ledger. Citizen Input/ Board Review: Not applicable Legal Review: Not applicable Alternatives: None Supporting Documents: Exhibit 1 Bid Tabulation CEP Project Cost Ledger Staff Recommendation: Staff recommends that the City Council award the bid to Wright Construction Company of Grapevine for the construction of the N-5 sanitary sewer line along SH 114 from Gateway Plaza to Shady Lane and various sanitary sewer and water line relocations near the SH 114/Kimball intersection for the amount of$661,554.54. Please place this item on the September 21, 1999 Regular City Council Agenda for approval. SEP/sep &L Ap ved for Submittal to City Council: I � r City Manager's Office 5F-2 Exhibit 1 11 JI-LILLIL Ef� ��...�r 'f Legend l City Limit Boundary —+,i._..;._._; .a Drainage Basin Boundary Sewer Drainage Basins --� ♦f SUMMOFj N _i':—-1 t_ i r.� __ ✓r ;_ Yam... ;•� I LW P LE ita :_,ti _ -- - — `� O r-' POD�t10N E•MP` — sed a '. 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C 2 m 7io-co```NN—mio��ocr� N°�a � a p �Nmvu�mnmmo Nc+�v�mm�mrno z v o v v v 7F v��----- 5F-7 CIP PROJECT COSTS A B C D 1 PROJECT DESCRIPTION BUDGETED AMOUNT BID/FINAL COST DIFFERENCE 2 1.5 MGD MIRON ELEVATED TOWER* $1,860,000 SI,83%000 $28,000 3 20"WATERLINE ALONG FM 1709 S641,000 S638,408 SZ592 4 24"WATER LINE ALONG N.WHITE CHAPEL $850,000 S826,455 SM,545 5 BRUMLOW SlIZ700 S111,000 S1,700 6 BURNEY LN.-REHAB CUL-DE-SAC $57,000 S64,523 (S7,523) 7 BYRON NELSON STOP LIGHT $40,000 $65,000 ($25,000) 8 BYRON NELSON STRIPING $65,000 $74,163 (S9,163) 9 COMMERCE TRAFFIC LIGHT* $100,000 S48,405 S51,595 10 DIAMOND CIRCLE STREETS&SEWER $1,286,000 $990,161 5295,839 11 DOVE ACRES SEWER* $405,000 $205,474 $199,526 12 DOVE FORCE MAIN* $1,747,500 S2,080,318 (S332,818) 13 DOVE/HIGHLAND PAVING* $611,480 $778,533 ($167,053) 14 DOVE/SH 114 WATER LINE RELOCATION $339,200 S280,424 S58,776 15 FLORENCE TOWER TANK PAINTING $105,000 $152,200 (S47,200) 16 FM 1709 TRAFFIC SEQUENCING* $120,000 $42,000 $79,000 17 H9,LWO0D SEWER* $95,000 $82,415 SIZ586 18 HUNTWICK ESTATES SEWER $200,000 $276,123 (S76,123) 19 JJELLICO SEWER* $500,000 $419,723 S80,277 20 KIRKWOOD WATERLINE $326,000 S266,159 S59,841 21 LAKE DRIVE WATER,SEWER,PAVING $364,500 S376,991 ($12 491) 21 ILITAC LN.WATER SEWER,STREET* $234,600 $286,782 ($52.182) 23 MISSION HILL SEWER S430,000 $489,099 (S59,099) 24 N.WHITE CHAPEL-COUNTY LINE TO LAKE* $340,000 $470,970 (S130,970) 25 N.WHITE CHAPEL-DOVE TO COUNTY LINE' $181,850 $177,010 S4,840 26 N-3&N-4 LIFT STATIONS* $1,000,000 $1,009,500 ($9,500) 27 N-5 SEWER&KIMBALUSH 114 WATER/SEWER RELOCATIONS S762,500 $743,255 $19,245 28 PEARSON GROUND STORAGE TANK NO.2* $1,687,400 $1,545,247 $142,153 29 PINE SEWER* $200,000 $183,368 $16,632 30 PLANTATION SEWER $110,400 $84,676 $25,724 31 PUBLIC WORKS CENTER RMPROVEMENTS* $405,600 $472,580 (S66,980) 32 PUMP STATION NO.2* $3,110,000 $3,146,900 ($36,800) 33 IRAINTREE,/SHADY LN WATER,SEWER,PAVING $1,925,995 $1,615,029 S310,966 34 RIDGECREST* $355,576 $400,504 (S44,928) 35 SABRE SEWER CONNECTION-SOLANA $25,000 $21,700 S3,300 36 SHADY OAKS TRAFFIC LIGHT* S100,000 $91,000 $9,000 37 SOUTHLAKE/KELLER PUMP STATION MOD. $300,000 S294,000 S6,000 38 SUTTON PLACE DRAINGE&PAVING RvIPROVEMENTS* $270,000 $274,145 (S4,145) 39 TIMARRON-BENT CREEK REPAIR' $726,986 $699,315 ",671 40 TROPHY CLUB 24"WATER LINE* $1,511,000 $1,440,693 $70,307 41 W.CONTINENTAL RECON.-PHASE 1* S640,424 $716,161 ($75,737) 42 W.DOVE RECON:PEYTONVILLE TO SHADY OAKS $259,680 $298,397 (S38,717) 43 WATER&SEWER TO MIRON ADDITION $196,781 $262,535 (S65,754) 44 TOTAL $24,599,172 $24,333,239 45 TOTAL(OVERyUNDER BUDGET S265,933 46 47 *Project not yet complete. Cost shown reflects contract bid price&engineering,surveying costs 48 49 50 5F-8 9116/99 City of Southlake, Texas MEMORANDUM September 17,1999 TO: Billy Campbell, City Manager FROM: Shelli Siemer, Assistant to the City Manager SUBJECT: Resolution No. 99-72, Appointing Tim Miller to the SPIN Standing Committee as representative for SPIN Neighborhood #6. Action Requested: City Council appointment of Tim Miller to the SPIN Standing Committee as the SPIN #6 representative to fill an unexpired term. Background Information: The SPIN Representative position in SPIN #6 became vacant when Steve Csonka moved from Southlake. The process for appointing the SPIN Standing Committee members allows for the citizens to select a SPIN representative and the City Council then appoints the individual selected by a particular SPIN neighborhood. Residents of the SPIN #6 area were informed of the vacancy and two vacancy meetings were held to select a new SPIN Representative. The first meeting was held on July 15 with only four individuals attending the meeting. The second meeting was held on August 26 with a total of six residents attending the meeting. Tim Miller was selected to serve as the SPIN #6 Representative. Financial Considerations: Not Applicable. Citizen Input/ Board Review: Tim Miller was selected during the vacancy meeting held for SPIN #6 residents on August 26, 1999. Legal Review: Not Applicable. Alternatives: Not Applicable. owl Supporting Documents: Resolution 99-72. 5�-I J Billy Campbell, City Manager September 17, 1999 Page 2 Staff Recommendation: Please place this item on the September 21, 1999 City Council Agenda. Approved for Submittal to City Council: Al/z ity anager's Office City of Southlake, Texas �. RESOLUTION NO. 99-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A SPIN 6 NEIGHBORHOOD REPRESENTATIVE' TO THE SPIN STANDING COMMITTEE FOR THE SOUTHLAKE PROGRAM FOR THE INVOLVEMENT OF NEIGHBORHOODS (SPIN) TO FILL AN UNEXPIRED TERM; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Southlake, Texas, established the Southlake Program for the Involvement of Neighborhoods (SPIN) to provide a more available form of citizen participation in the affairs of the City; and, WHEREAS, the mission statement of SPIN is to provide a forum which fosters open and timely communication between the citizens of Southlake and City Government regarding programs, activities and issues that affect the quality of life in the community; and, WHEREAS, under Ordinance 598, the City Council created the SPIN Standing Committee to represent each of the designated SPIN neighborhoods with residents from each SPIN area selecting a representative; and WHEREAS, The City Council officially name the SPIN Standing Committee members through a resolution after the SPIN area has held a meeting to select a representative; now THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1: That the position of the SPIN 6 representative, previously held by Steve Csonka, has been vacated amd the following individual is hereby appointed as neighborhood representative for the term specified: Nieghborhood#6 Tim Miller Term Expires: December, 2000. Section 2: This resolution shall become effective after its passage and adoption by the City Council. Resolution No. 99-72 Page 2 EXECUTED this day of 1999. CITY OF SOUTHLAKE By: Mayor ATTEST: City Secretary City of Southlake, Texas i i MEMORANDUM September 17, 1999 To: Billy Campbell, City Manager From: Ron Harper, Director of Public Works Subject: Award of bid for masonry for Town Hall Action Requested: Authorize the Mayor to award a contract for masonry supplies for Town Hall. Background Information: On August 17, 1999, City Council approved a brick color and type to be used on Town Hall and authorized staff to advertise for bids for these materials. Council approved a brick manufactured by Sioux City. The State procurement regulations allow us to solicit bids based on a specific item as long as we included the provision "or approved equal". Bids were opened on September 8, 1999. Two bidders submitted bids; one for the Sioux City brick approved by Council, and the other for an Acme brick which they are requesting approval. The total bid price for the Sioux City brick is $126,025 and for the Acme brick $99,236. Attached is a letter from the architect stating that the Acme brick is not an "approved equal" primarily due to texture and tolerances. Financial Considerations: The construction manager's estimate of this work was $114,250. The General Brick bid for the Sioux City brick was $126,025 or $11,775 over the estimate. There have been cost savings on the previously approved contracts. These funds will be covered by the TIF bonds to be issued in the future but funds exist within CIP funds. •l 5H-1 Citizen Input/ Board Review: None. Legal Review: None. Alternatives: The Council can approve either brick color and type; however, the architect has not approved the Acme brick. Supporting Documents: Bid Tabulation Letter from architect Staff Recommendation: Staff recommends that the bid be awarded for the Sioux City brick. Even though the cost is higher it is the brick that was selected for this project based on color and tolerances. 7, Ro r, P.E. Director of Public Works Approved for Submittal to City Council: City Manager's Office ' 5H-2 Southlake Town Hall - Brick Suppliers Bid Tabulation 918/99 BIDS `FG./DISTRIBUTOR ACME BRICK ACME BRICK GENERAL BRICK GENERAL BRICK ICK NAME EUREKA 240 EUREKA 240 SIOUX CITY SIOUX CITY UNIT PRICES TOTALS UNIT PRICES TOTALS BRICK#1 - FIELD BRICK $302/M $ 60,400.00 $435/M $ 87,000.00 BRICK#2-ACCENT BRICK $332/M $ 8,300.00 $455/M $ 11,375.00 BRICK#1 -SOLIDS $604/M $ 1,208.00 $650/M $ 1,300.00 BRICK#2 -SOLIDS $664/M $ 1,328.00 i $650/M $ 1,300.00 SPECIAL BRICK SHAPE A $3.50 EA. $ 7,000.00 $2.35 EA. I $ 4,700.00 SPECIAL BRICK SHAPE B $2.00 EA. $ 4,000.00 $2.35 EA. $ 4,700.00 SPECIAL BRICK SHAPE C i $3,50 EA. $ 7,000.00 $4,50 EA. $ 9,000.00 SPECIAL BRICK SHAPED $2.00 EA. $ 4,000.00 I $2.35 EA. $ 4,700.00 SPECIAL BRICK SHAPE E $2.00 EA. $ 6,000.00 $0.65 EA. $ 1,950.00 TOTAL BID $ 99,236.00 $ 126,025.00 I COMPARE TO BUDGET $ (15,014.00) $ 11,775.00 i 5H-3 SEP. ?3. 1999 2: ;2Fti' ARCHITECTUAL SERVICE NO. 5292 P. 2 DAVID M. ® ARCHITEGSCII'TU WARZ . RAL SERVICTS, INC. September 13, 1999 Mr. Ron Harper City of Southlake 1725 East Southlake Southlake, TX 76092 Re: Southlake Town Hall Dear Ron: In discussing several issues with Bruce Fields on Friday, he mentioned that a Eureka#240 Velour Modular was being considered as an"or approved equar, for the Sioux City Cranberry Velour. We have reviewed this brick based upon the sample panel in our owe and do ,t approve this brick as an equivalent,substitute for the Cranberry Velour. The Eureka bride has a very rough, ragged texture unlike the Sioux City brick which has a very fine-grained, uniform texture. The appearance of the Eureka brick would be at odds with, and detract front, the overall appearance and architectural character of Town Hall. We are strongly opposed to using this brick. Do not hesitate to contact me if you have any questions_ Sincerely, David M. Schwan! Architectural Services, Inc. By: Michael C. Swartz cc Bruce Fields HCBeck Jim Zemski - GSl David Schwarz—DMS/AS Sean Nohelty-DMS/AS file 1133 Connecticut Avenue, N.W, Suite 800, Washington. D.C. 20036 (202) 862-0777 600 Texas Commerce Bank Tower,201 Maim Street,Fort Worth,T=w 76102 (817)339-1133 5H-4 City of Southlake, Texas i MEMORANDUM September 17, 1999 TO: Billy Campbell, City Manager FROM: Melinda Polley, GIS Coordinator SUBJECT: Consider Interlocal Agreement with the City of Colleyville for GIS Services Action Requested: Authorize the Mayor to execute an Interlocal Agreement between the City of Southlake and the City of Colleyville for GIS services. Background Information: The Southlake GIS program began in October 1995 with one (1) employee, a GIS Specialist. During the 1997 budget process, the City Council approved a second GIS position, a GIS Analyst. In March of this year a GIS Intern was added to help with the day- to-day operations such as the ongoing maintenance of several city geographic databases including land parcels, subdivisions, abstract/survey, street centerlines, 911 block ranges, 911 addresses, water, sign inventory, Capital Improvements Projects. SPIN, pavement management, zoning, land use, thoroughfare. FEMA, hydrology, hazardous material sites analysis, utilities, trails, open space park plan, census tracts/blocks, monumentation, 911 box maps, etc. GIS is currently working with the Department of Public Safety on the police accreditation process. Efforts are also underway to train non-GIS staff on ArcView software. GIS is also working on data conversion between platforms and the New World software that will be used by city staff. Several new projects will begin in the coming year such as storm drain, utility lines, gas lines. etc. The GIS staff works with all city departments to provide quality graphics, database queries, training, and assistance when needed. The City of Colleyville has requested GIS services on a limited basis and has proposed sharing a full time staff member with Southlake. If the proposed interlocal agreement is approved, a GIS Analyst will build the Colleyville GIS database two days a 5J-1 week over a two-year period. The GIS Analyst, a full-time Southlake employee, will spend three days per week on Southlake assignments and will work out of the administration building in Southlake. Financial Considerations: The annual cost of the GIS Analyst (regular earnings and benefits) totals approximately $44,800. Under the terms of the interlocal agreement, Colleyville would receive about 40% of the employee's time during the regular business week. The City of Colleyville agrees to pay $22,000 annually for their portion of the staff time. The City of Colleyville also agrees to pay any overtime costs associated with the Colleyville project at a rate of time and one-half the hourly wage of the GIS Analyst for any time exceeding 16 hours per week. This time, if any, will be invoiced bi-weekly to the City of Colleyville. The City of Colleyville also agrees to pay the cost of supplies (not to exceed $4000 per year) to the City of Southlake. The City of Southlake currently funds a part-time GIS Intern position. The additional revenue collected from the City of Colleyville would allow the City of Southlake an opportunity to hire a full-time GIS Analyst and eliminate the GIS Intern position without increasing budget dollars. Benefits to the City of Southlake include the ability to hire an expert in the GIS field and use that expertise at the City of Southlake as well as the data sharing and acquisition will benefit both cities. Citizen Input/ Board Review: None. Legal Review: The City Attorneys will review the terms and conditions of the interlocal agreement. Alternatives: Approve it, deny it, or modify it. Supporting Documents: City of Southlake /City of Colleyville Interlocal Agreement Staff Recommendation: Staff recommends approval of the interlocal agreement between the City of Colleyville. 5J-2 Melinda Polley Geographic Information Systems Coordinator Approved for Submittal to City Council: City Manager's Office 5J-3 INTERLOCAL AGREEMENT FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICES CITY OF SOUTHLAKE AND CITY OF COLLEYVILLE This Contract and Agreement, entered into the 21 day of September, 1999, by and between the City of Southlake and the City of Colleyville, municipal corporations herein called "Cities," the parties acting herein under the authority and pursuant to the terms of Chapter 791, INTERLOCAL COOPERATION CONTRACTS, Texas Local Government Code, WITNESSETH THAT: WHEREAS, the City Councils of the Cities of Southlake and Colleyville jointly find that it will be in the best interest of the public to enter into this agreement for the purposes set out herein below, NOW, THEREFORE, it is mutually agreed between each participating City that: 1. Geographic Information Systems (GIS) is a program funded by the City of Southlake that allows city staff to interact with a computer software program to ascertain information that will be used by the city, for city purposes. 2. A full-time staff person known as a GIS Analyst will spend two (2) days per week (sixteen (16) hours) building, preparing, and analyzing information provided by the City of Colleyville. The anticipated duties of the GIS Analyst for the City of Colleyville during year one (1) are as follows: • Address and correct any Y2K issues concerning GIS software and associated hardware. • Data conversion of parcel landbase that includes geocoding the parcel with the Tarrant Appraisal District (TAD) account number. Page 1 of 4 • Develop City of Colleyville/Chamber of Commerce mapping system. • Update the current landbase to include new subdivisions and property splits that have occurred over the past two (2) years. • Convert 1999 TAD database files into GIS format to be used with the parcel files. • Code parcels with zoning information. • Code parcels with land use information. • Prepare zoning, land use, and thoroughfare maps. • Setup ArcView Buffering Program for zoning cases. • Prepare miscellaneous City Council exhibits. The anticipated duties of the GIS Analyst for the City of Colleyville during year two (2) are as follows: • Convert city infrastructure files in Carte' Graph to Arc/Info and ArcView format. • Update city infrastructure files: water, sanitary sewer, storm drain, sign, roads, and bridges. • Build Emergency 911 block range files with situs addresses. • Build trails and various park maps. • Update parcel information to include the year 2000 certified tax roll. • Prepare miscellaneous City Council exhibits. 3. The City of Southlake shall employee the GIS Analyst to administer and coordinate the activities for the Colleyville GIS project. The GIS Analyst will provide a monthly progress report to the City of Colleyville Director of Public Services that will include digital updates. Page 2 of 4 4. The City of Colleyville shall contribute $22,000 plus the cost of supplies, (not to exceed $4,000 per year) to the City of Southlake. The City of Colleyville will pay $22,000 by October 29, 1999 of year one (1) and $22,000 by October 31, 2000 in year two (2). The City of Colleyville agrees to pay any overtime costs at a rate of time and one-half the hourly wage of the GIS Analyst for any time exceeding 16 hours per week attributable to the City of Colleyville projects or meetings. This time, if any, will be invoiced bi-weekly to the City of Colleyville. Costs associated with supplies will be billed or invoiced directly to the City of Colleyville. 5. This contract and agreement shall be for the period of two (2) years beginning October 1, 1999. Passed and approved by the City Council of the City of Southlake, Texas this the day of ' 1999. "'�.• Mayor Rick Stacy ATTEST: Sandra L. LeGrand City Secretary Approved as to form and legality: City Attorney City of Southlake, Texas Passed and approved by the City Council of the City of Southlake, Texas this the day of ' 1999. Page 3 of 4 ATTEST: Mayor Donna Arp �.... Jean Harris City Secretary Approved as to form and legality: City Attorney City of Colleyville, Texas (W (W Page 4 of 4 City of Southiake, Texas MEMORANDUM September 24, 1999 TO: Billy Campbell, City Manager FROM: Shawn Poe, Senior Civil Engineer SUBJECT: Approval of Change Order No. 1 with Berkey's Plumbing for the installation of gas meters along Sutton Place Action Requested: Approval of Change Order No. 1 with Berkey's Plumbing for the installation of gas meters along Sutton Place for the amount of$22,427. Background Information: The City is participating with Tarrant County to install a storm drainage system, install a 12" water line, and reconstruct Sutton Place as part of a Community Development Block Grant (CDBG) Program. Prior to constructing these improvements, the existing franchise utilities need to be relocated due to conflicts with the proposed construction. The gas meters and gas line is in an exclusive easement dedicated to TxU Gas (formerly Lone Star Gas). Therefore, the gas meters have to be removed at the City's expense. TxU Gas will move the existing gas meters however their policy dictates that they are not allowed to do any improvements on the customer side of the meter. In other words, TxU Gas will relocate the meters but will not reconnect the meters to the private service line. Therefore, the City had to hire a plumber to reconnect the gas meters to the private service lines. On August 6, 1999, I sent proposals for reconnecting the gas meters to the service lines along Sutton Place to the following plumbing companies: Berkey's Plumbing NCT Mechanical Tim Long Plumbing C & H Plumbing Company Stowe's Plumbing Following the deadline of August 12, 1999, I did not receive any proposals from the companies previously listed. I called each one again to insure that each plumbing company in fact received the proposal and if so, requested them to return a completed proposal. Each company did receive the proposal, however the only proposal received was from Berkey's Plumbing (see attached proposal). The other companies were not interested in the work or were too busy to do the project. Berkey's written 5K-1 City of Southlake, Texas quote was $14,950. Being that the proposal was under $15,000, they were authorized to proceed with the work. The proposal was for the work known to be accomplished. Once Berkey's Plumbing began, there were several additional service lines that needed to be installed either because the service lines had undetected leaks or because the service lines needed to be lowered to avoid conflict of the road construction. At the time of the proposal, these factors were not known. To avoid the residents from being without gas service because TxU Gas already moved the gas meters, Berkey's proceeded with the additional work to correctly do the job. This extra work resulted in the project cost to exceed $15,000. Financial Considerations: This project is jointly funded using CDBG funds and City funds. The cost to relocate the gas meters is in addition to the City's contribution. The original proposal from Berkey's Plumbing was for $14,950. The final cost to reconnect the gas service lines to the relocated gas meters is $22,427. • The City's contribution for the project is $251,718.30. (The CDBG contribution is $204,000). • The CIP budget is $270,000. • The cost for the relocation of the gas meters is $22,427. 0 Therefore, the total cost that the City will incur is $274,145.30. Attached is Change Order No. 1. The revised total of the project has been added to the attached CEP Project Cost Ledger. Citizen Input/ Board Review: Not applicable Legal Review: Not applicable Alternatives: None Supporting Documents: Proposal from Berkey's Plumbing Change Order No. 1 CIP Project Cost Ledger Staff Recommendation: Staff recommends that the City Council approve Change Order No.I with Berkey's Plumbing for the installation of gas meters along Sutton Place 5K-2 City of Southlake, Texas for the amount of$22,427. Please place this item on the September 21, 1999 Regular City Council Agenda for approval. SEP/sep Approved for Submittal to City Council: 61��- c City Manager's Office 5K-3 'AUG-26-99 THU 12 :04 PM BERKEY"S PLBG, Hi :;3: i-c= . P 817 73:20 067- = , 02 c3-24-1909 t 2.2SF'.'t FROr 1 SCUTHLAi:E COO t DEV 8174889370 P. 2 PROPOSAL TO Shawn Poe_ P E DATE August 6, 1999 Sensor C,vl! Fnirii,ee City of Southlake FOR. Connection of gas line to gas meter for 13 residents The undersigned quoter ha,.ing thoroughly examined the proposal, in,luding City of Southlake specifications, the site of the project and understanding the amount of work to be done and the prevailing conditions, hereby proposes to do all the work furnish all labcr, equipment, and material, except as specified to be furnished by the city. which is necessary to fully ,ornplete all of the work as provided in the proposal and subject to inspection and approval by the Cl-y of Southlake, Texas, and binds himself upon acceptance of this Proposal to execute a contract and furnish an approved Performance Bond, Payment Bind and such other bonds, if any, as may .7e required by the contract documents for the performing wid completing of said work. Contracto proposes to do the work within the time stmea and for the follo Aing sums-._ PHOPMAL SCHEDULE ITEM QUANTITY" DESCRIPTION & PRICE IN FORDS PRICE IN FIGURES NO. AND UNIT UNIT TOTAL 1. 13 EA Complete installation and connection of'gas service line to gas meter i TxU Dill relocate the gas meter), including applicable testing. complete in place for the sum of 15 bra _Dollars goo _ Gents ri2f each S 95,1% 00 S 3rQ Oty 3 20v Li= Install service gas line from gas meter to house connection(this item will only be used if the exisring service line does not pass pressure test).- complete in place for the sum of /3 _Dollars ate Cents per linear foot gL.3-GYJ S,216OO.Da G&%ND TOTAL AMOUNT QUOTE: (Equals Sum of Item Nos. ! thru 1, Inclusive) S /f 9.n0. 00 P-I 5K-4 8�2Q—t 9Q9 t 2 �Er t SOUT-ILAKE CCR-? DEv $1 7.:889370 P- PART B - PROPOSAL (Continued) Quotations will not be accepted after August 12, 1999. Due to the im }ortance of relocating the gas meters to begin drainage and road improvements, the xork c escribed herein shall be completed within ten (14) days after acceptance of this Proposal. The purpose of this work is to reconnect the service gas line to the gas meter once the meter has b?en relocated TxU will relocate the gas meters. The contractor shall work closely with TxU to coordinate the reconnection ofthe gas line in a timely manner so as not to have the residences out of gas service. The contractor 1Vil€ be responsible for obtaining a permit (at no cost) fram the City of Southlake Building Department and coordinating the required inspection(s) The proposed work is along Sutton Place in the Sutton Addition. The proposed work%vill be at the f)llowing addresses 2904 Sutton Place 2 Gas:deters 2907 Sutton Place 4 Gas deters 2911 Sunon Place 3 Gas Meters 2915 Sutton Place 3 Gas Meters 2 9--% Sutton Pla.:e 1 Gas Meter The undersigned assures that its emplovecs and applicants for employ-rric'lit and those of any labor Organization, subcontractors, or employment agency in either furnishi ig or referring employee applicants to the undersigned are not discriminated against- Receipt 1S dc9.WV%11;AA CQU Oi Zile, aviivwing adV'cada. Addendum 1o. 1 _. (SEAL) If tidder Corporation Addendum No Addendum?\c: Quotation price is effective until -Z S! 1990? Re>pectfuli'. �u^m teed By c��2yiG P li¢nyA9t2 _ Jvo e- Title Address �v��Os v��G, �x 1>4 4�1 d Prof e aaF. P-3 5K-5 _ _ - THU _ _ :05 PM EEP,KE1r••`_ r LBG. HTG& REP. P 817 329 0974 P. 04 3-24-1999 12:26P►.t FPC►1 SOUTHLAKE Cal DEv 81748OW70 P. d STATEiv1ENT Of MATERLALS A.YD OTHER CR ARaGES 'MATERIALS INCORPORATED IN THE PROJECT: ALL OTHER CHARGES. S_„ *TOTAL: S—,/ 1 ys a oO "This total must agree voth the total amount bid_ For purposes of compiving with the Texas•T&--r Code, the Contractor agrt es that the charges for any material incorporatcd in the project in excess of the estimated quantity presided herein MlI be no less than the invoice price 2or such material to the Contractor P- W-6 CHANGE ORDER No. 1 Date: September 21, 1999 OWNER'S Project No. ENGINEER'S Project No. Project Relocation of Gas Meters alone Sutton Place OWNER Citv ofSouthlake Contract for Utilitv Relocation Contract Date: August 24, 1999 To: Berkey's Plumbing Contractor You are directed to make the changes noted below in the subject contract: Cityy fSouthlake Owner By: Date: 1999 Nature of the changes: Install gas service lines that are either leaking or are too shallow across Sutton Place. These changes result in the following adjustment of contract price and contract time: Contract Price Prior to this Change Order S S14,950.00 Net(Increase)(Deerease)Resulting from this Change Order S $7,477.00 Current Contract Price Including this Change Order $ S22,427.00 NSPE-ASCE 1910-8-B (1978 Edition) 5K-7 Contract Time Prior to this Change 14 Calendar 1�ays (Days or Date) Net(Increase)(Decrease)Resulting from this Change Order 0 Calendar Days (Days) Current Contract Time Including this Change Order 14 Calendar Days (Days or Date) The above changes are recommended: City ofSouthlake Owner By: RonaldJ. Harper, P.E. Date: 1999 The above changes are accepted: Berkev's Plumbing Contractor By: Date: 1999 5K-8 CIP PROJECT COSTS A B C D 1 PROJECT DESCRIPTION BUDGETED AMOUNT BID/FINAL COST DIFFERENCE 2 1.5 MGD MIRON ELEVATED TOWER* $1,860,000 $1,832,000 $28,000 3 20"WATERLINE ALONG FM 1709 $641,000 $638,408 $2,592 4 24"WATER LINE ALONG N.WHITE CHAPEL S850,000 $826,455 $23,545 5 BRUMLOW $112,700 $111,000 $1,700 6 BURNEY LN.-REHAB CUL-DE-SAC $57,000 $64,523 ($7,523) 7 BYRON NELSON STOP LIGHT $40,000 S65,000 ($25,000) 8 BYRON NELSON STRIPING $65,000 $74,163 ($9,163) 9 COMMERCE TRAFFIC LIGHT* $100,000 $48,405 $51,595 10 DI.k',IOND CIRCLE STREETS&SEWER $1,286,000 $990,161 $295,839 11 DOVE ACRES SEWER* S405,000 $205,474 $199,526 12 DOVE FORCE MAIN* $1,747,500 $2,080,318 (S332,818) 13 DOVE/HIGHLAND PAVING* $611,480 S778,533 ($167,053) 14 DOVE/SH 114 WATER LINE RELOCATION $339,200 $280,424 $58,776 15 FLORENCE TOWER TANK PAINTING $105,000 $152,200 (S47,200) 16 FM 1709 TRAFFIC SEQUENCING* $120,000 $42,000 $78,000 17 HILLWOOD SEWER* $95,000 $82,415 $12,586 18 HUNTWICK ESTATES SEWER $200,000 $276,123 ($76,123) 19 JELLICO SEWER* $500,000 $419,723 $80,277 20 KIRKWOOD WATER LINE $326,000 $266,159 S59,841 21 LAKE DRIVE WATER,SEWER,PAVING* S364,500 $376,991 ($12,491) 22 LILAC LN.WATER,SEWER,STREET* -- $234,6001 $206,782 ($52,182) 23 MISSION HILL SEWER $430,000 S489,099 ($59,099) 24 N.WHITE CHAPEL-COUNTY LINE TO LAKE* $340,000 $470,970 (S130,970) 25 N.WHITE CHAPEL-DOVE TO COUNTY LINE* $181,850 $177,010 $4,940 26 N-3&N-4 LIFT STATIONS* $1,000,000 $1,009,500 (S9,500) 27 N-5 SEWER&KAdBALL/SH 114 WATER/SEWER RELOCATIONS $762,5001 S7,43,2551 $19,245 28 PEARSON GROUND STORAGE TANK NO.2* $1,687,400 S1,545,247 $142,153 29 PINE SEWER* $200,000 S183,368 $16,632 30 PLANTATION SEWER S110,400 $84,676 S25,724 31 PUBLIC WORKS CENTER MPROVEMENTS* S405,600 S472,580 ($66,980) 32 PUMP STATION NO.2* S3,110,000 $3,146,800 (S36,800) 33 RAINTREE/SHADY LN WATER,SEWER,PAVING S1,925,995 S1,615,029 $310,966 34 RIDGECREST* S355,576 $400,504 (S44,928) 35 SABRE SEWER CONNECTION-SOLANA $25,000 $21,700 $3,300 36 SHADY OAKS TRAFFIC LIGHT* $100,000 $91,000 $9,000 37 SOUTHLAKE/KELLER PUMP STATION MOD. $300,000 $294,000 $6,000 38 SUTTON PLACE DRAINGE&PAVING BAPROVEMENTS* S270,000 $274,145 (S4,145) 39 TIMARRON-BENT CREEK REPAIR* $726,986 $699,315 $27,671 40 TROPHY CLUB 24"WATER LINE* S1,511,000 $1,440,693 $70,307 41 W.CONTINENTAL RECON.-PHASE 1* $640,424 $716,161 ($75,737) 42 W.DOVE RECON:PEYTONVILLE TO SHADY OAKS $259,680 $298,397 ($38,717) 43 WATER&SEWER TO MIRON ADDITION $196,781 $262,535 (S65,754) 44 TOTAL $24,599,172 $24,333,239 45 TOTAL(OVER)/UNDER BUDGET $265,933 46 47 *Project not yet complete. Cost shown reflects contract bid price&engineering,surveying costs 48 49 50 0 5K-9 9/16/99 w J City of Southlake, Texas STAFF REPORT September 17, 1999 CASE NO: ZA 99-030 PROJECT: Site Plan - The Children's Courtyard STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787 Attached is a letter from the applicant requesting to table the above item to the October 5, 1999, City Council meeting. NACommunity Development\WP-FILES\MEMO\99CASES\99-030sp.doc -7A- 1 w v PHILLIPSiRYBURN 2148263144 P_ 81 - DAVID FISHER + ARCHITECTS Architecture Interiors Planning September 17, 1999 Mr. Ed McRoy CITY OF SOUTHZAKE 1721 E. Southlake Boulevard Suite 100 Southlake,Texas 76092 Re: The Children's Courtyard Byron Nelson Boulevard Case# ZA 99-030 .. Dear Mr McRoy: We are requesting a table of the above:re€erenced case to the October ,: 999 hearing,so . that we may have more time to prepare our case. Respectfiilly, David M.Fisher Sip � 3800 B Main Sven Dallas, Texas 75226 214—515=9100 City of Southlake, Texas MEMORANDUM September 17, 1999 TO: Billy Campbell, City Manager FROM: Chris Carpenter, Senior Comprehensive Planner SUBJECT: Ordinance No. 754, 2nd Reading, Amendment to the City's Master Thoroughfare Plan, to provide for a connecting street between White Chapel Boulevard and North Peytonville Avenue Action Requested: To amend the currently adopted (3/4/97) Master Thoroughfare Plan (MTP) to incorporate the addition of a collector-level right-of-way in the vicinity of the Carroll ISD schools between White Chapel and Shady Oaks and the currently undeveloped area south of Coventry between Peytonville and Shady Oaks, as shown in "Exhibit A" attached to the ordinance. Background Information: As you may know, the text of the MTP notes that the thoroughfares represented in the plan show only existing roadway networks, with the note that the city may need future rights-of-way at various points between existing roadways where no thoroughfare currently exists on the MTP if development conditions warrant it. In this case, the city would prefer to address the need for potential new rights-of-way in undeveloped areas by actually amending the MTP to show a new thoroughfare. Amending the MTP to show a potential thoroughfare accomplishes at least two important objectives: (1) It serves as an advanced notice to property developers that there is a need to accommodate a new thoroughfare in their plans prior to the development of the property, and (2) it serves as an advanced notice to surrounding property owners and others of possible changes to circulation patterns in the subject area. Financial Considerations: There are no current financial issues to consider with this amendment. However, the right-of-way necessary for this collector, should it be constructed in the future, could be required to be dedicated at no cost to the city based on its inclusion in the MTP. Citizen Input/ Board Review: • Planning and Zoning Commission recommended approval of this item (5-0) August 5, 1999. mkommunity development\wp-files\projects\mtp-96\99 amendment cc2.doc "7�,- I City of Southlake, Texas • A city-wide SPIN meeting was held in the Senior Activity Center to address this issue on August 26, 1999. • This item was discussed and approved (6-0) at the Regular City Council Meeting on September 7, 1999. Legal Review: The City Attorneys have been forwarded a copy of this memo and ordinance and are checking it as to form and legality. This item has been placed on your agenda in fulfillment of both the City Charter and Local Government Code requirements that state all master plans adoptions or amendments must move forward to the governing body (City Council) upon a recommendation from the Planning and Zoning Commission. Alternatives: The alternative to amending the Master Thoroughfare Plan to show this collector street is to not amend the plan, with future development conditions dictating the need and location for access in the area. Supporting Documents: Ordinance No. 754, Amending the Master Thoroughfare Plan Exhibit "A" - Proposed General Location of Amendment Staff *- Recommendation: Staff recommends approval of the MTP amendment for future right-of-way acquisition purposes as shown in Exhibit "A," and with the following note: The graphical representation of the proposed thoroughfare shown is intended to depict a general alignment based on generally expected development conditions. However, the precise alignment of any proposed thoroughfare is ultimately determined during development case processing prior to construction. Please do not hesitate to call me at Ext. 866 with any questions concerning this matter. CLC Approved for Submittal to City Council: City Manager's Office nAcommunity development\wp-files\projects\mtp-96\99 amendment cc2.doc 1� .I;k v ORDINANCE NO. 754 AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS PROVIDING FOR THE AMENDMENT OF THE ADOPTED MASTER THOROUGHFARE PLAN; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, Section 11.06 of the Southlake City Charter provides for the adoption and updating of a Comprehensive Master Plan and its components, including the Master Thoroughfare Plan. NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: SECTION 1 Pursuant to Section 11.06 of the Southlake City Charter, the Comprehensive Master Plan, of which the Master Thoroughfare Plan is a component,may be submitted in whole or in part from time to time to the Council for their adoption, accompanied by a recommendation by the Planning and Zoning Commission, and shall contain a planning consideration for a period of at least ten (10) years. The proposed amendment to the Master Thoroughfare Plan is noted by graphical depiction in Exhibit"A" attached hereto. nAcommtu ity development\wp-files\projects\mtp-96\99_amendment cc2.doc 75- 3 r SECTION 2 The different elements of the Comprehensive Master Plan, as adopted and amended by the City Council from time to time, shall be kept on file in the office of the City Secretary of the City of Southlake, along with a copy of the minute order of the Council so adopting or approving same. Any existing element of the Comprehensive Master Plan which has been heretofore adopted by the City Council shall remain in full force and effect until amended by the City Council as provided herein. SECTION 3 This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas,except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. 1%W SECTION 4 It is hereby declared to be the intention of the City Council that the phrases,clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 5 This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. nAcommunity development\wp-files\projects\mtp-%\99_amendment cc2.doc -7f�--q PASSED AND APPROVED ON FIRST READING ON THIS DAY OF SEPTEMBER, 1999. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF SEPTEMBER, 1999. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: City Attorney Date: ADOPTED: EFFECTIVE: nAcommunity development\wp-files\projects\mtp-96\99 amendment cc2.doc -7 Exhibit A: Area Map of Proposed Amendment 0 0 Proposed 64'R.O.W. o- ""97Proposed 50'R.O.W. Existing 50' ROW/ © Durham 0ementary Carroll Junior High gLLLL F Ed ITE 4F� 2000 0 2000 4000 Feet N VV E n:\community development\wp-files\projects\mtp-96199 amendment_cc2.doc S 7V � City of Southlake, Texas MEMORANDUM September 17, 1999 TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance SUBJECT: Ordinance No. 755, 2nd reading, Tax Levy Ordinance Action Requested: Approval of Ordinance No. 755, on 2' reading, levying ad valorem taxes at the rate of $.422 for the Fiscal Year beginning October 1, 1999 and ending September 30, 2000. Background Information: The FY1999-00 budget as submitted to the City Council proposes a tax rate of $.422 per $100 of a property's taxable value. Part of the tax rate, $.13242 per $100, pays for the retirement of debt that is due during the 1999-00 budget year. The remainder of the tax rate, $.28958 per $100, is used to support General Fund operations of the City. State law requires the City to adopt the tax rate in these two components. On July 23, the Tarrant Appraisal District certified to City management the appraised values of all properties in Southlake. Total taxable value in the City is $2,201,350,761, which is the value of properties as of January 1, 1999. This does not include the Solana properties, which have been removed from the City's tax roll. The September 1 supplemental roll from the Tarrant Appraisal District reflects $2,209,019,622 in taxable value, a slight increase from the July 23 roll. An increase from the July certified roll is normal since protested property values are resolved higher than the minimum projected value. Upon adoption of a tax rate with the second reading, the City's tax collector, Tarrant County, will be notified of the adopted rate. Tarrant County has indicated that the City's tax rate information must be sent to them by September 23, 1999. Tarrant County will then apply the tax rate to the taxable values of properties in Southlake, and generate tax statements after October 1, 1999. Financial Considerations: Although the tax rate remains the same, if the ordinance is not approved, the existing tax rate and related split between maintenance and operations and debt service would remain in force until otherwise provided. The proposed split between M&O and debt service for FY 1999-00 varies from the split for FY1998-99. c- 1 Billy Campbell, City Manager Ordinance No. 755, Tax Levy Ordinance September 16, 1999 Page 2 Citizen Input/ Board Review: A Public Hearing is scheduled for September 21, 1999 with the 2' reading of Ordinance No. 755. Legal Review: None required. Alternatives: In the absence of approving and adopting the ordinance, the existing tax rate and related split between maintenance and operations and debt service would remain in force until otherwise provided. Supporting Documents: Ordinance No. 755 Staff Recommendation: Approval o_f Ordinance No. 755, on 2' reading, levying ad valorem taxes at the rate of $.422 for the Fiscal Year beginning October 1, 1999 and ending September 30, 2000. Approved for Submittal to City Council: A./- eity,*nager's Office r ORDINANCE NO. 755 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1999 AND ENDING SEPTEMBER 30, 2000, AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.422 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF JANUARY 1, 1999, TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE, AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Southlake, Texas (hereinafter referred to as the "City")hereby finds that the tax for the fiscal year beginning October 1, 1999,and ending September 30, 2000, hereinafter levied for current expenses of the City and the general improvements of the City and its property must be levied to provide the revenue requirements of the budget for the ensuing year; and WHEREAS,the City Council has approved, by a separate ordinance adopted on the 7' day of September, 1999,the budget for the fiscal year beginning October 1, 1999, and ending September 30, 2000; and WHEREAS, all statutory and constitutional requirements concerning the levying and assessing of ad valorem taxes have been complied with. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. That there is hereby levied and ordered to be assessed and collected for the fiscal year beginning October 1, 1999, and ending September 30, 2000, and for each fiscal year thereafter until it be otherwise provided by and ordained on all taxable property, real,personal and mixed, situated within the corporate limits of the City of Southlake, Texas, and not exempt from taxation by the Constitution of the State and valid State laws, an ad valorem tax rate of$0.422 for the general operations of the City on each One Hundred Dollars($100.00) assessed value of taxable property, and shall be apportioned and distributed as follows: "'7C'- a,, Ordinance No. 755 Page 2 a. For the purpose of defraying the current expenses of the municipal government of the City, a tax of$0.28958 on each One Hundred Dollars($100.00) assessed value of all taxable property. b. For the purpose of creating a sinking fund to pay the interest and principal on all outstanding debt of the City, not otherwise provided for, a tax of$0.13242 on each one Hundred Dollars($100.00)assessed value of all taxable property,within the City which shall be applied to the payment of such interest and maturities of all outstanding debt. Section 3. That all ad valorem taxes shall become due and payable on December 31, 1999, and all ad valorem taxes for the year shall become delinquent after January 31, 2000. There shall be no discount for payment of taxes prior to said January 31,2000. A delinquent tax shall incur all penalty and interest authorized by State law Section 33.01 of the Property Tax Code, to-wit: a penalty of six percent(6%)of the amount of the tax for the first calendar month it is delinquent plus one percent (1%) for each additional month or portion of a month the tax remains unpaid prior to July 1 st of the year in which it becomes delinquent. Provided, however, a tax delinquent by July 1 st incurs a total penalty of twelve percent (i 2%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at a rate of one percent(1%) for each month or portion of a month the tax remains unpaid. Taxes that remain delinquent on July 1,2000, incur an additional penalty of fifteen percent(15%)of the amount of taxes,penalty and interest due; such additional penalty is to defray costs of collection due to contract with the City's attorney pursuant to Section 6.30 of the Property Tax Code. Section 4. Taxes are payable at the office of Tarrant County Tax Collector. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. Section 5. That the tax rolls, as presented to the City Council,together with any supplement thereto, be, and the same are hereby approved. Section 6. That any and all ordinances,resolutions,rules,regulations,policies or provisions inconsistent or in conflict with the provisions of this Ordinance are hereby expressly repealed and rescinded to the extent of the inconsistency or conflict. Section 7. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. l c-q Ordinance No. 755 Page 3 Section 8. That the necessity of and levying municipal ad valorem taxes of the City for the next fiscal year as required by the laws of the State of Texas,requires that this Ordinance shall take effect immediately from and after its passage, and it is accordingly so ordained. PASSED AND APPROVED on first reading this day of , 1999. Rick Stacy, Mayor ATTEST: Sandra LeGrand City Secretary PASSED AND APPROVED on second reading this day of , 1999. Rick Stacy, Mayor ATTEST: Sandra LeGrand City Secretary APPROVED AS TO FORM: City Attorney Date: Adopted: Effective: M\WD-RLES\ORDMANC\70&TAX-0RD.DOChb r City of Southlake, Texas STAFF REPORT September 17, 1999 CASE NO: ZA 99-042 PROJECT: Site Plan — Southlake Boulevard Presbyterian Church STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787 REQUESTED ACTION: Site Plan for Southlake Boulevard Presbyterian Church on property legally described as Tract 1D5 situated in the A. A. Freeman Survey, Abstract No. 522, and including a 24' wide Common Access and Utility Easement platted as part of Southridge Lakes, Phase C-1, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 657, Plat Records, Tarrant County, Texas, and being a total of approximately 5.169 acres. PURPOSE: Site Plan approval is required prior to issuance of a building permit. LOCATION: On the north side of West Southlake Boulevard (F.M. 1709) approximately 480' west of Southridge Lakes Parkway OWNER: Grace Presbytery USA APPLICANT: Terry Cunningham Architects CURRENT ZONING: "CS" Community Service District LAND USE CATEGORY: Retail Commercial and Office Commercial NO. NOTICES SENT: Seventeen(17) RESPONSES: Three (3) responses were received from within the 200' notification area: • Thomas M. Leavitt, 100 San Jacinto Court, Southlake, TX, undecided, "I am concerned about church bells or chimes being utilized other than call to worship on Sunday morning. Barring this, I am in favor of this project." (Received August 31, 1999.) • Jeff Monaghan, 104 San Jacinto Court, Southlake, TX, undecided, "per previous meeting I attended, lighting, landscaping on back of property not fully decided upon." (Received August 31, 1999.) • Alan White, 108 San Jacinto Court, Southlake, TX, in favor. (Received September 10, 1999.) IN City of Southlake, Texas P&Z ACTION: September 9, 1999; Approved (7-0) subject to Site Plan Review Summary No. 3, dated September 3, 1999, deleting Item #Lb but requiring the bufferyards to be placed along Lot 20 and the first 30' of Lot 19 with Phase I but acknowledging the applicant's agreement to phase in the remainder of the bufferyards as phasing begins; acknowledging the applicant's agreement to maintain the plantings in perpetuity; acknowledging the applicant's agreement to abide by the new lighting ordinance;recommending that ZBA give relief to the applicant with respect to Item#l.a with the exception that screenings be placed along Lot 20 and the first 30' of Lot 19; and also recommending for the applicant and adjacent homeowners look at some lighting examples before this item goes to City Council. STAFF COMMENTS: Attached is Site Plan Review Summary No. 3, dated September 3, 1999. NACommunity Development\WP-FILES\MEMO\99CASES\99-042SP.doc �0.2 -�'�� .� �, ■'��/■■fit- ■ •• t �•.••,.. lools-so oil . a FBI mill . ate �!, ��!�.��!►��ir'��! '. Ca MOR MEN I :: :ram!! - ��!�:�:�,1►�I1�!!i.. - � WE RE LIN AT&M. EO M/L � `�11 ��• �r•� r_\`. �,,,■,�� `��•. .•..y��. �...:as / :1� r � �� -.��_/�/fir Ali►=`� .�*�� .�� IN on WE Ui SIM "Walm MM ■ 1� .:� �► ■ z 44 's ,Yg " 14 v la 53 _ $ 24 " GREGG 10 ea J e CT ' 45 = 'AD ,d u ,u R bts ^ E 15 � ,:, a, R 52 8 23 16 6 0 46 a ,p 8 m• 17 $ 7 ISO 18 48 51 s It22 O� 5 19 8 ,« �� 20 0 ,� � 9 4 31 49 5 SF P a 10 ID 1 1 � � j1 g s RION I Aa w Z ,a '1$ 12 Y � T CT s z g o L > R as 28 29 �27 $ a a T. LEAVITT t g- 2 3 - SF-20A" 15 Z � U �� „ rm R. BEHRINGER 16 R �P p SAN JACINTO 4 r E� +� V CT Z L Lu O M. Z BURCHFIELD 1 KR � � W VT 6 J 124 1 soe 3o :OUR PEAKS DEVELOPMENT INC TR 165 ® SOUTHRIDGE LAKES REALTY INCOME HOMEOWNER'S ASSOC s' j TEXAS 3 l� SOUTHLAKE B ® 114 PROP LP "C-31' INVESTORS - - - - wo - - - - F . M . 1709 STATE OF TEXAS TR 3G STATE OF TEXAS TR 1 A2 12" .088 ® TTR WA .074 O 1 f of S—P-1 of l 2 R CARROLL ISD CARROLL TR 1 Al ISD 1.426 ® g 3 a 4 "AG" 5 ADJACENT OWNERS >s a 6 ,b im �y 1 AND ZONING '� ' n R ALL n DIT1 q D•� * The Planning Department has been advised that -n_].` ----`I-- ------.. - -----. _ ___ ___ uUl:O4 JrA.].L 1.1v IIIWIIVJ w�st�atnaaan .nos a MEI ' s tort NV Id ... (� WVHDNINNfIO '2I A2Ri3,L jNV1SH33XLV1k9zSDaHHjN2id 'QA'IH 3XVIEMOS JAHONOO � m M ti 04s - - - - -- - - -{ -- T �� /► I III N if3 V r. 91 2E / ` F_ ♦A 3rM0 WOOD�,.� 1�� , I --�•t ,.. _ _iww.emr:u ew+rw...lon. _� I Y i z r )141--,- \ I I a / .1 7H ill Mi 1 �It«. CL MI L / a I LU F LU /r mo .d Pt rl a 8 a •.f aff � c f f � � iii f N [• � �� ^ o....... "Jff! �� I ; � � ccaccrcc � �g � ccccccrc�i ff. �D-5 SEP-02-1999 14:29 P.01 TERRY R. CUNNINGHAM ARCHITECTS September 2,1999 Ms. Lisa Sudbury City of Southlake Southlake, Texas 76092 Ref. SOu"ke Boulevard Presbyterian Church ZA 99-042 Reply to Comments of 913/99 on Site plan Ms_ Sudbury In written response to the comments of Review Number Two(2)we offer the following: i.a. It is our intent to provide an 8 ft evergreen hedge with a form of pine trees along the north property line. Is our request that this 8 ft tall screen buffer be installed in phases as indicated on the site plan_ The entire screen would be completed with the construction of the entire parking lot. b. It is still our position to request phasing the bufferyards. All bufferyards would be complete after the completion of the sanctuary. 2. We have added a designated loading space outside of the fire lane. 3. All current and proposed easements are shown on the site plan. Please contact me if you have aj comment, / � J Sincerely, i ' 1 d/sbpc/sbpcdzy02 Terry C 1903 CENTRAL DRIVE SUITE 401 BEDFORD, TEXAS 760Z1 (817) 354.4289 TOTAL P.01 7pro WO SEP 021999 City of Southlake, Texas SITE PLAN REVIEW SUMMARY Case No.: ZA 99-042 Review No: Three Date of Review: 09/3/99 Project Name: Site Plan - Southlake Boulevard Presbyterian Church, Lot 3, Block 6, Southridge Lakes Addition, Phase C-1 APPLICANT: ARCHITECT: Southlake Boulevard Presbyterian Church Terry Cunningham, Architects P.O. Box 93164 1903 Central Drive #13401 Southlake, Texas 76092 Bedford, TX 76021 Phone: (817)431-5110 Phone: (817) 354-4289 Fax: (817)431-5724 Attn. Rev. Mike Beaugh Fax: (817) 571-0034 Attn. T. Cunningham CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/2/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT. 862. * This Site Plan Review encompasses Phase I, only, including the Gym/Worship building, associated parking and landscaping. Driveways are as approved on the previous Concept Plan. Site Plan review and approval by P&Z and Council will be required on any subsequent phases of this development. All conditions of the concept plan approval apply to the property. General Development Standards Applies Comments Corridor Overlay Regulations Y Complies Residential Adjacency Y Complies Building Articulation Y Complies Masonry Standards Y Complies Impervious Coverage Y Complies Bufferyards Y See Comment No. 1 Interior Landscape Y Complies Driveways Y Complies with approved Concept Plan 1. The following changes are needed regarding the landscaping: a. Provide a minimum 8' screening device along the rear property lines abutting residential properties on the north, in accordance with Ordinance 480, Section 39.4.b. All required screening must be provided with first phase. This plan shows an existing 6' wood and brick column fence along the residential properties with the exception of no screening in the northern most corner, approximately 60'. The applicant is proposing 1421.f. of 8 foot screening within the"Phase 1 Bufferyard". NOTE: On the approved Concept Plan, 1 �D-'l City of Southlake, Texas Council suggested pine trees and a berm be considered in lieu of fencing adjacent to the residential properties. b. As this is a single lot, all bufferyards shall be installed, irrigated and properly maintained prior to the issuance of a certificate of occupancy, Ordinance 480, Section 42.16. If phasing of bufferyards is approved, the applicant has noted that the remaining bufferyards will be installed with the construction of the sanctuary. This plan proposes phasing the bufferyards with various phases of construction as follows: Bufferyard Required Proposed Deficiency L.F./Area L.F./Area L.F./Area South I along 1709 460/9,200 205 /4,100 255 /5,100 South 2 at La Petite 126/630 0/0 126/630 North along Residential 700/7,000 142/ 1,420 558/5,580 West adjacent to Commercial 640/3,200 412/2,060 228/ 1,140 East adjacent to Commercial 382/ 1,910 0/0 382/ 1,910 TOTAL 2,894/21,940 759/7,580 1,549/ 14,360 (P&Z Action:Allowing phasing of the bufferyards but requiring the Phase I bufferyards to also be placed along Lot 20 and the first 30'of Lot 19.) 2. The following changes are needed regarding off-street loading spaces: a. Correct the following information in the Site Data Summary Chart: Required Loading Spaces 1 Provided Loading Spaces 1 b. Dimension the (10' X 50') loading space for Phase I, as required by the Zoning Ordinance No. 480, Section 36.6a.1. Additional loading spaces will be required with future phases. 3. Show, label, and dimension easements on or adjacent to the site, consistent with the approved plat. P& ZAction: September 9, 1999:Approved(7-0) subject to Site Plan Review Summary No. 3, dated September 3, 1999, as noted above and with the following conditions: • Acknowledging the applicant's agreement to phase in the remainder of the bufferyards as phasing begins; • Acknowledging the applicant's agreement to maintain the plantings in perpetuity; • Acknowledging the applicant's agreement to abide by the new lighting ordinance; • Recommending that ZBA give relief to the applicant with respect to Item # La (8'screening device) with the exception that screenings be placed along Lot 20 and the first 30'of Lot 19; and • Recommending the applicant and adjacent homeowners look at some lighting examples before this item goes to City council. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. 2 gag City of Southlake, Texas * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and Tap Fees, and related Permit Fees. * A letter of permission from the adjacent property owner(s) on the must be obtained prior to issuance of a building permit for the construction of the off-site pavement. * Denotes Informational Comment cc: Rev. Mike Beaugh VIA FAX ABOVE T. Cunningham VIA FAX ABOVE NACommunity Development\WP-FILES\REV\99\99042SP3.doc 3 ?Qq City of Southlake, Texas TREE PRESERVATION ANALYSIS (NON-RESIDENTIAL DEVELOPMENT) Case: 99-042 Reubmittal Date of Review: 7 - 08 - 99 Number of Pages: 1 Project Name: Southlake Boulevard Presbyterian Church (Rezoning/Concept Plan) OWNER: PREPARED BY: Grace Presbytery USA Terry R. Cunningham Architects 1000 John Carpenter Frwy. 1903 Central Drive, Suite 401 Dallas, TX 75247 Bedford, TX 76021 Phone: (817) 431-5110 Phone: (817) 354-4289 Fax: Fax: THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT(817)181-5581 EXT. 848. TREE PRESERVATION COMMENTS: * Grade Changes: No grade changes shall be allowed within the limits of the critical root zone of any protected tree unless adequate construction methods are approved by the Landscape Administrator or if grading is as directed by the City's Drainage Inspector. * Preserved Tree: A protected tree shall be considered to be preserved only if a minimum of 75% of the critical root zone is maintained at undisturbed natural grade and no more than 25% of the canopy is removed due to building encroachment. * All area within the public R.O.W., public utility or drainage easements as shown on an approved Final Plat and the fire lanes, required parking areas and area within six feet (6') of the building foundation as shown on an approved Site Plan shall be exempt from the tree protection and replacement requirements specified in the Tree Preservation Ordinance 585-A. * All requirements and regulations of the Tree Preservation Ordinance 585-A, apply to the entirety of this lot. Please be aware of the penalties of not applying the tree preservation protection methods required by the Tree Preservation Ordinance 585-A. BUILDING INSPECTIONS 78- l0 z8094 SVXS1 'aXV IHIfIOS r-1 ®� �• "�. ._ 's t�allH�isv szm 30Q111HInOS 9 Mo ' £ loci Nd'Id r 9 8 8 a WdHDNINNfID '2I Ad18al Nd123a[AHSS23d 'QA]g �}I�/IH Lf10 LIS me IN cq U \ z ��oo.ez.oa 1/ � J c I �$��G• tots I 1 N� � I , I ! I.Iti.al•.Isul.,w.tuue ! H— lw wq w•DaW."AtVol I I i I I�IYII T.Iwd'�Y1.1 W10AI I�q ' Y~ _ •` C■ I IQ Iz ♦ a r� I fIf �� f,L t ..:t P..• . � ifl '11i�li i�: tt � I � o� .. I- I Sir.11 1+1 -twow ooez.on c I� .III - -_——— a. -- —— � 1.,, o III � 1.11Y•an�ovr,�•uuon. y III I I I .,_ g �I •�I .,'fv I h J � � I I I I a� III s�• N1 � I j9 . tJ p p 4 R g Aa�:i ia3••)• ` � '..._s•... a jsC. � � )- �»...acaA��r Z6094 SYX3d. ' 3.KY'IHlaOS •st03(dFLONI SUVI 3M'dHjnOS '9 girls 's J,07 W HONI MID H AM31 14VM,3LkeS:lHd 'QAid TIY'lH1120S SNOUVA31H K {M 7LLLL J97H6 0�� v� l;s �a ,a ate II � I s _ ,u r .. Lu - X I I � I I I I M e , a S P N �l�-12 Z6094 SVX3.L ' IN VIHZIIOS :®. �•' �— w su�utt�xv SMVI 30QI1IH,LII01-3 '9 ')ng 'E Log co WdH�tiI1Nn� A 1�HM, � H�II?I�IuLg5�2Id Q1IH ExV"IH1f10S SHOILVA3I2 ! c� �a tE �yy! IIY 3 aya� t I # --- �t i u?i in ' I 6' �r I � n • it 8 -�" � e � -13 City of Southlake, Texas STAFF REPORT September 17, 1999 CASE NO: ZA 99-034 PROJECT: Plat Revision -Lot 3, Block 6, Southridge Lakes, Phase C-1 STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787 REQUESTED ACTION: Plat Revision for the proposed Lot 3, Block 6, Southridge Lakes, Phase C-1, on property legally described as Tract 1D5 situated in the A. A. Freeman Survey, Abstract No. 522, and including a 24' wide Common Access and Utility Easement platted as part of Southridge Lakes, Phase C-1, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 657, Plat Records, Tarrant County, Texas, and being a total of approximately 5.169 acres. PURPOSE: Purpose of this plat is to create a lot in order to get a building permit. LOCATION: On the north side of West Southlake Boulevard (F.M. 1709) approximately 480'west of Southridge Lakes Parkway OWNER Grace Presbytery USA APPLICANT: Area Surveying CURRENT ZONING: "CS" Community Service District LAND USE CATEGORY: Retail Commercial and Office Commercial NO. NOTICES SENT: Fourteen(14) RESPONSES: Two (2) responses were received from within the 200' notification area: • Thomas M. Leavitt, 100 San Jacinto Court, Southlake, TX, undecided, " I am concerned about church bells or chimes being utilized other than for call to worship on Sunday morning. Barring this,I am in favor of this project." (Received August 31, 1999.) • Alan White, 108 San Jacinto Court, Southlake, TX, in favor. (Received September 10, 1999.) �C-I City of Southlake, Texas P&Z ACTION: September 9, 1999;Approved(7-0) subject to Plat Review Summary ( , No. 4, dated September 3, 1999. STAFF COMMENTS: Attached is Plat Review Summary No. 4, dated September 3, 1999. NACommunity Development\WP-FILES\MEMO\99CASES\99-034PR.doc w ►� J ■� �� -- �: INS _MOM LWVSAII ;. :t�ii .: ►."a�:�_.: III►�1 �I IPA PC • SLRis oil son 11 FAIR r?444 r. Poll VIA aim c . A S3 8 ♦, ., r 's = s 24 '• GREGG '' 10 a _ 45 = ,a / CT ,n �" s 15 R 52 46 � 23 16 �• � s _ Ia e p ati 17 y 7 18 � �b 48 51 s It22 p U� 5 19 8 er it b 49 5 " a 20 � ,� � 9 4 SF-20A" J d 10 s RION 4 12 ss r o CT 33 N w z ,a z U O g ,� L 1 u 28 27 a < ccT.LEAVITT t.3 '� �5 G^_ 2 29 x 3 V • "SF-20A" 15 a' 17 7W "' 'b R.BEHRI"ER: - 41 a SAN JACI 16 R Es s tea- N - 40.� cT GE ZBu-CIE- VTRRID Q w a 6 124 r; 2113 ,v ,3s 3W 360 FOUR PEAKS DEVELOPMENT INC TR 165 ® SOUTHRIDGE LAKES REALTY. INOOME'. HOMEOWNER'S ASSOC "C— SOUTHLAKE TEXAS 8 ® p 114 , PROP LP "C-311 INVESTORS l� m F . M . 1709 TR 3G — TR 1A2 "S 12" .088 O TR tAtA ..074 O 1 •i 2 R TR W 1.426 ® ,w •� fi 3 2 u, 4 t ,95 5 m ADJACENT OWNERS E 6 s 125 ,m AND ZONING jlo 'm l ,o` o �y T�V � nG 't � IG-`1 * The Planning Department has been advised that R RoL White is nnw the nurnvr of thic nrnnerty. i YI ■laiywlnoi LTA Ll o� 'f�118 1 . 1 rW�1� t �J:JI�'jlll�i�t! 1]f'll � 1 '�� ,i ��>t.il� �� •1 , f' E- Q� (� 3 w ''�'t t!l',�q� 11] ,"! •1 Ely • +•1 f, ! o• (� 9 i 91s ii� i�! , , t• „jl 1 # t', I{{ y �! � �Y 1� �' ' T4 •1 ttlt�l •!!� !t t!�� ' ►`7ix I do — !1 Y,��i!'t I.i 11 :,,lA !i �f �aii 1• 1++t��+ �j';� { p o- 5 - ,; Tip! a �l$ t,l�ll l�Jt� 111! 1•� �� = s;:� 11 Mm Ell r a>j Rco fig ..mror. axon �•• y( !�'• 5� i la J •� 1 �w �a � ' � ��1� O y aq1 s � OK I i� • ( i � its �� g>e e z ' + t q� 4 Z•\wC U ® � 0 I City of Southlake, Texas PLAT REVIEW SUMMARY „ Case No: ZA 99-034 Review No: Four Date of Review: 09/3/99 Project Name: Plat Revision - Lot 3, Block 6, Southridge Lakes, Phase C-1, being 5.169 acres out of the A. A. Freeman Survey, Abstract No 522 APPLICANT: SURVEYOR: Grace Presbyterian Church Area Surveying 800 John Carpenter Frwy 102 W. Trammell St. Dallas, TX 75247 Fort Worth, TX 76140 Phone: (817) 431- 5110 Phone: (817) 293-5684 Fax: Attn. Mike Littlejohn Fax: (817)293-5685 Attn: R. Hart CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/2/99 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT. 862. 1. A"Certificate of Taxes Paid"from each taxing authority must be provided to the City prior to filing this plat in the County records. Effective September 1, 1999, original tax certificates must be presented to the County at the time of filing the plat. You may obtain a tax certificate from the Tarrant County Assessor/Collector Office located at 100 E. Weatherford Street, Phone 817-884-1103. P&ZAction:September 9, 1999:Approved(7-0)subject to Site Plan Review Summary No. 4, dated September 3, 1999. * Original signatures and seals will be required three blackline mylars prior to filing the plat. Also required are two sets of owner's dedications and notaries (8.5" x I V or 14" paper) with original signatures and seals on each and one blueline print. Mylars will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. . * A Developers Agreement is required prior to construction of any public infrastructure. The Developer's Agreement for this addition should consider streets, drainage,park dedication requirements and fees, off-site sewer extensions, off-site drainage and utility easements and impact fees. * Denotes Informational Comment cc: Roger Hart Terry Cunningham N:\Community Development\WP-FILES\REV\99\99034pr3.doc r 1 ! < l rn IN �.. Ij lb C Y U a t �_ • LSE R sll; -it I {jjjj ]x��4� 11 to ]'�o�x� ]X, �'Jt� it" I�.�-j iJt1 �I� •� 9 ,�Icy 9f9Lf 3.KKOO S p YO'6■9L9L.00 N � {f� � �f S.H, � • �'� t�3'�Wl. r � m m . J m r mII R 7 i lq, $ " . S[ key 3 [..S9L00 4 3.W-00 S g I� Y00.9 A 9Z.00 N� --'l '■3 .01 '� q L 0.. y��iG I � o•yd •'p�/s I S �B � '�•/�:�I ��. Jppp7ljj}} r o� °n r I I �y ° i a w� /xX/ •w,od,o� Y 12 c ° o • ° FRA City of Southlake, Texas STAFF REPORT September 17, 1999 CASE NO: ZA 99-076 PROJECT: Preliminary Plat-Lots 1 & 2, Malik Estates Addition STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787 REQUESTED ACTION: Preliminary Plat for Lots 1 &2, Malik Estates Addition on property legally described as being Tracts lAlA2B and lAlA2C situated in the Ben J. Foster Survey,Abstract No. 519, and being approximately 4.279 acres. PURPOSE: Platting two single family lots to get a building permit. LOCATION: On the northeast corner of the intersection of Randol Mill Avenue and Gifford Court. OWNERS/APPLICANTS: Parvez and Seema Malik CURRENT ZONING: "SF-IA" Single Family Residential District LAND USE CATEGORY: Low Density Residential NO.NOTICES SENT: Four(4) RESPONSES: One(1)response was received from within the 200' notification area: • Seema Malik, P.O. Box 92903, Southlake, TX, in favor, "It is justifiable so some development can start in this area." (September 10, 1999.) P&Z ACTION: September 9, 1999;Approved(5-2) subject to Plat Review Summary No. 1, dated September 3, 1999, approving only one lot and acknowledging the applicant's willingness to go to one lot; acknowledging the applicant's plan which showed the driveway being approximately 350' from Enterprise Place; recommending to ZBA to allow the applicant to realign her home towards Randol Mill because the realignment was brought about by P&Z's action to eliminate Lot 2; suggesting for staff to continue to make the effort necessary to make Enterprise Place a public road; deleting Items#l.a (private residential access to arterial streets is prohibited) and #l.b (combining and dedicating a single public right-of-way for the private concrete driveway and access easement with Gifford Court). City of Southlake, Texas STAFF COMMENTS: Attached is Plat Review Summary No. 1, dated September 3, 1999. NACommunity Development\WP-FILES\MEMO\99CASES\99-076PP.doe gA - 2- �,w kc i inaaanx � a � a � 1 ! a a sal+ °- TY 20 TY 2A5 • 1f � TEW in si 224 �F 1 1 1� TR1D 52 Ae n IIA .IE TRiE ` TRIG TO / WESTLAKE CITY LMIT_ KELLER CrTY LM(T ut am TRH H L R S 51 C P-Ttt 16 TRlG4 aT'k 15k t TVA 12Ac nY n 1 t I TB1AlA1 IOM Ac 1> T1?IAlA 78 Ac TR � C ulo I I TSE8411 MAto DI 1f sae h TR9A T89 I Tu 0 n9 A Tie Tm T111R' 19 Ac TRat:A am � 1D MR M2 � tm Teslt TTtv T8.1D3 TZIM RE ieWR A !� J Tit? MA TH Le A�� , 6 95 Ae Ill Ae i y \ 1>1�6 fl6 Ac TR 26 91Ac �1 51Ac Tit 1 L 1 ^ S3N, TR\ a nI >BIck TRACT MAP n u,'m1 413 A. ns�� '•�`Ip�vp T1i2L bb4i iC �`C 52B Ac an 1e 1 �b SURVEY F SURVEY 1 T4 2M 41 - ��\ 22 k TS 243 ` TR 6A1 26.405 AC TR.1A1 Al O rf O 10.33 Ac C / 1 3.9244 0 �' D. PRENTICE AG 6.78 A 6.78 Ac 1� 1N 1N m TR.6B1A $ TR.6B1 1 Aca 1 Ac 07 I� TR.692 G. MASSIE CC 2 Ac I� ' B• TR.lA1A2C • TR.lAlA2 TR.1AiA2D AMAH- ' 2.14 A Ac 2.14 Ac 2.14 Ac 2.14 Ac TR.683 a1 2 Ac a �' ,N ord Ct P ,m O � TR.684 W� 4 Ac SIAN � q E E V. CLARK `Ar/��KC1 'QvG 1 60 ( + TR.1A1A3 A 11.5 Ac TR.6B11 6.44 Ac I "AG" C 13 w Tl4 r �r �. r 1T1 IO6 W4 ?p O 4 ADJACENT OWNERS Fc .974 m AND ZONING ADDN 1 OA-q .r,rnRD to q SQL" Q V �p C�� OA �Al cA v City of Southlake, Texas PLAT REVIEW SUMMARY Case No: ZA 99-076 Review No: One Date of Review: 09/03/99 Project Name: Preliminary Plat, Malik Estates Addition, being 4.279 acres out of the B.J. Foster Survey, Abstract No. 519 APPLICANT: SURVEYOR: Parvez or Seema Malik Peebles & Associates P.O. Box 541564 530 Bedford Road Grand Prairie, TX 75052 Bedford, TX 76022 Phone: (817) 291-1299 Phone: (817) 268-3316 Fax: (817) 337-4394 Fax: (817)282-3603 Attn: Donald S.Peebles CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/04/99 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT EDWARD MCROY AT(817)481-5581,EXT. 880. 1. The following changes are needed regarding streets and access to the properties: * GIFFORD COURT ISSUES: A private road easement (Gifford Court) is currently in place along the south line of this property extending east approximately 1,750 feet and is intended to provide access to this property and 6 additional unplatted tracts to the east. The easement is not paved, is impeded with fencing and trees and is not being used to provide access to any of the properties. An off-site private concrete driveway within a private access easement located south of and adjacent to the Gifford Court easement is currently being utilized for vehicle access to these properties. A sign has been erected at this drive designating it as "Enterprise Place". The Enterprise Place driveway crosses the property of Joy Clark and is designated as a private access easement for the property owner east of Joy Clark, Robert Lemke - Lemke Concrete Construction. Enterprise Place is approximately 22' wide and is functioning as a street allowing two-way traffic movements for the businesses which operate within the Lempke property. a. Private residential driveway access to arterial streets is prohibited. Where other means of access are not available alleys or private easements for access shall be provided when specifically approved by City Council. (Subdivision Ordinance Sec. 5.01H). (Variance Requested) b. The Subdivision Ordinance No. 483, Section 5.03E"Hierarchy of Street Patterns" states that in order to minimize the number of street intersections along arterial streets, arterial streets should be intersected only by other arterial streets. Local streets are generally not allowed to intersect an arterial street. However,these properties have no other access to a public right-of- way. Staff recommends that due to the close proximity of the existing private concrete driveway and access easement with Gifford Court, that two be combined and dedicated as a `�- single public right-of-way. N:\COMMUNITY D&VHLOPMMT\WP-PILES\REV\99\99076PP1.DOC Page 1 8A — City of Southlake, Texas C. Dead end streets shall be permitted only where a future extension or connection is to be made and where a dead end exceeds 150' in length a temporary turn around or cul-de-sac is required. .. The portion of Gifford Court within this plat is approximately 332'. Show and label a cul-de- sac or temporary turn around sufficient for emergency vehicle access. * According to the approved City Thoroughfare Plan, Randol Mill Avenue is designated as a 94' 5 lane undivided arterial. The North Central Texas Council of Governments (NCTCOG) Regional Thoroughfare Plan shows a planned continuation of FM 1938 due north through Keller and Westlake continuing to its intersection with SH 114. Previous discussions have called for a 140' ROW and a 6-lane divided median roadway. * Please be aware that each lot owner must construct the 6' walk along their respective lot frontages prior to issuance of a Certificate of Occupancy for in compliance with the Trail System Master Plan and the Sidewalk Ordinance No. 683. * The applicant should be aware that prior to issuance of a building permit a Final Plat must be processed and filed in the County Plat Records, all required plans must be submitted to the Building Department for approval and all required fees paid. Required fees may include but not be limited to the following fees: Park Fee,Impact Fees, Tap Fees, and related Permit Fees. Each lot for which the building permit has been requested must have approved means of vehicular access. * A Developers Agreement is required prior to construction of any public infrastructure (i.e. streets, water, sewer,etc). The Developer's Agreement for this addition should consider streets,drainage,park dedication requirements and fees,off-site sewer extensions,off-site drainage and utility easements and impact fees. * Denotes Informational Comment cc: Parvez or Seema Malik VIA MAIL: P.O. Box 541564, Grand Prairie, TX 75052 Peebles &Associates VIA FAX: ABOVE N:\COMMUNITY DML.OPMMff\WP-PILBS\RBV\99\99076PP1.DOC Page 2 GA - 7 -5�' i as �`�� i � � � p� i' �`� , • ` - ! . N f f M i j i p � i11 8A -8 City of Southlake, 'I esas MEMORANDUM September 17, 1999 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Request from Lake Cities Mothers of Multiples for fundraising event at Bicentennial Park Action Requested: (1) City Council consideration of request from Lake Cities Mothers of Multiples (LCMM) for a garage sale fundraising event at Bicentennial Park on Saturday, October 23, 1999. (2) City Council consideration of Park Board recommendations regarding future requests for fundraising events on park properties. Background Information: In recent weeks, staff received three requests for fundraising events on park property. One group, requesting use of Bicentennial Park north tennis courts and parking lot, withdrew their request, opting to work with the Lion's Club to find another location. Another request was for an event to be held at Rustin Pavilion, however, the organizers of that event have chosen not to solicit donations. There are some potential legal issues regarding the use of park property for these type of events, as noted in the Legal Review section. The specifics of this particular request are as follows: Ms. Cathy Hendrickson, President of Lake Cities Mothers of Multiples, submitted a written request to utilize city facilities to hold their annual garage sale fundraising event for the organization scheduled for October 23, 1999. After discussion with Ms. Hendrickson, the event necessitates the following requirements: ■ Any City facility that is covered. ■ A large room that can accommodate twenty-five (25) people working the event. ■ Access to the facility on Friday, October 22, 1999 in the evening for setup. ■ Event to be held on Saturday, October 23, 1999, preferably from 8:00 a.m. to 1:00 p.m. LCMM is a non-profit organization that has members residing in Southlake, Keller, and Grapevine, and has utilized City facilities in the past for non- fundraising activities such as meetings and parties. All items donated to the 10A-1 • Billy Campbell, City Manager September 17, 1999 Page 2 sale that remain after the event are donated to G.R.A.C.E. All profits from this event benefit LCMM. Financial Considerations: Approval of this request does not obligate City resources to this event. Citizen Input/ Board Review: The Park Use Policy states: "The park facilities are not available to for- profit uses. The Community facilities are available for public uses, community benefits, and not-for-profit uses, unless otherwise restricted." The policy does not address fundraising events, therefore, this request was taken to the Park Board for their review and recommendation. The Park Board considered the specific request before them, as well as the more general philosophy of allowing fundraising events on park properties. In regards to the specific issue, the Park Board approved the request for Lake Cities Mothers of Multiples to hold their garage sale at Bicentennial Park on October 23 (8-0). In discussing the general philosophy of allowing fundraising events, the Park Board directed staff to work with the City Attorneys to revise the Park Use policy to allow fundraising events within certain parameters. There was not a clear consensus on the restrictions to be imposed, but parameters discussed included: • Is the requesting organization or event City-sponsored? • Is the fundraising to be used for charitable benefits or will it be used for the business operations? • Is the organization a 501(c)(3) or similar organization under IRS codes? • Is the event of a general community benefit or service? • Is the organization Southlake based or includes Southlake citizens? The minutes from the Park Board meeting of Monday, September 13, 1999, where this issue was discussed, are included in your packet. Legal Review: The legal issues of the specific request are more in the context of the general issue, rather than the specific request of the Lake Cities Mothers of Multiples. The Park Board chose to consider this request at this time, and then if a policy is adopted, to consider any future requests from that point forward under the approved guidance. In the context of the general issue, holding fund-raising events on public property was discussed with the City Attorney and there are some legal points to consider, mainly in that the City does not violate the constitutional rights of an organization or individual. There are two policy approaches that Billy Campbell, City Manager September 17, 1999 Page 3 the City can take in this instance: (1) do not allow any fund-raising events, which is the most conservative approach; or (2) allow fund-raising events but define those that are acceptable, such as restricting only those that "are of community benefit." The difficulty is to define "community benefit" or define the "approved" types of fundraisers in such a way that it passes potential legal challenge. Alternatives: Alternatives include the following: ■ Postpone the approval of the request pending further information. ■ Rejection of the request to hold the event in Bicentennial Park and suggest the selection of another public property location. ■ Rejection of the request to hold the event on public park property. Supporting Documents: • Letter from Cathy Hendrickson, President of LCMM, dated September 2, 1999. • Survey of area cities regarding their practice or policy. Staff Recommendation: Place an item on the September 21, 1999 City Council agenda to consider the request from the Lake Cities Mothers of Multiples to hold a garage sale fundraising event at Bicentennial Park on October 23, 1999. KH Approved for Submittal to City Council: City Manager's Office Sent By: henderson & hendrickson; 214 742 6936; Sep-2-99 11 :01 ; Page 1 CAMW HENDRICKSON 520 RAVENAUX SOUTHLAKE, TEXAS 76092 (817) 421-4668 (214) 742-6928 (W) (214) 742-6936 (FAX) September 2, 1999 Kevin lhrgmao VIA FAX(817)421-2175 City of Southlake Community Services Department 400 North White Chapel Soudd"TX 76M RE: Use of City Facilities for Lake Cities Mothers of Multiples Dear Imo.Hugm m, Please allow me to iatroducc myself as the President of the Lake Cities Mothers of Multiple¢. Our non-profit ogpmiznfiun provides assistance and support to mothers of twins and triplets in tie Southlake, Grapevine,and Keeler area& Each year vm hold a garage sale as a fund-raiser and an opportunity for our me mbera to sell, aaqua m or exchange ehildran's elodiing and equipment. Generally,we allow only our members to Whop fow the fart half-hour and then vm open the sell up to the geaenJ public, Any items remaining after the sale which are not claimed by the owner,are than Calm to GAA.C.E. I tan wckiu ywr assistance in providing a location for our garage We. We have whe dkded this event far the morning of October 23, 1999.but we are fle=-ble an the time. Also we would need the opportunity to set up for the sale and woWd prefer to do this the night before our sale. Again we eW be flmdbie on this act up. Please contact me at your conveuiienee and advise me if them is a ewered or endosed area in Soul d&c avolkble for our use at low coat. I appreciate yea assistance in this regard and loofa forward to hawing from yvu. Vay WWY y urn+ Cc,i(-� �,rc Cathy Hemdnckson CH:cc 10A - `f SURROUNDING CITIES' POLICIES ON FUND-RAISING EVENTS HELD ON CITY PROPERTY Colleyville There is no written policy/guideline regarding non-profit organizations using city property for fund-raising events. Any organization using a facility will be charged according to the normal fee structure. There is a policy stating no organization may charge a fee or receive money for use of their facilities. Grapevine The general policy is to not permit fund-raising on city property. The city will, however, occasionally permit a special event such as a "fun-run" through the park for organizations, (i.e. American Cancer Society). Keller Organizations are permitted to set up booths at City sponsored events. Seasonal food and beverage sales are permitted in city parks for non- commercial vendors with approved permits. Other types of merchandise, souvenir sales for garage sale items are prohibited. Hurst Pre-sponsored fund-raising events (i.e. walk-a-thon) where funds have been solicited in advance and collected off city property are permitted. No event collecting monies on city property is permitted. AQUATICS FACILITY: Groups making reservations are prohibited from raising funds, charging admissions or tuition, or collecting monies for any reason. Groups are also prohibited from setting up tables, booths, and check-in tables at or near the aquatics facility entry. PAVILION: Any individual, group or organization reserving city facilities may not use these facilities for fund raising or profit making endeavors. BROOKSIDE CENTER (small convention center type fir+ facility): Non-profit organizations using the building shall pay 5% on all gross receipts, plus the regular rental fees. Commercial operations, as defined by the Parks and Recreation Board, shall pay 20% of all gross gate fees and all other fees plus the regular rental fee. No items are to be sold in the facility without the approval of the Parks and Recreation Department. HURST RECREATION CENTER: Non-profit organizations using the building shall pay 5% on all gross receipts, plus the regular rental fees. Commercial operations, as defined by the Parks and Recreation Board, shall pay 20% of all gross gate fees and all other fees plus the regular rental fee. Items to be sold in the facility must have the approval of the Parks and Recreation Department. PRIVATE SOFTBALL TOURNAMENTS: Tournaments by individual teams will not be permitted. N. Richland Hills Written policies being mailed to City. Euless There is no formal written policy. All requests are screened and approved through the Community Services Director. Events have been permitted for organizations addressed in the City of Euless. These organizations must pay the normal fee structure. Haltom City All requests are screened and approved through the Parks and Recreation Director. Only Youth Programs have been permitted to hold fund-raising events. \\SLKSV2001\Loca1\Parks&Recreation\NONCITYFUNDRAISING.doc 10A-s City of Southlake, Texas MEMORANDUM September 17, 1999 To: Billy Campbell, City Manager From: Ron Harper, Director of Public Works Subject: Interlocal Agreement with the City of Grapevine for construction on North Kimball Avenue i Action Requested: Authorize the Mayor to enter into an interlocal agreement with the City of Grapevine for construction on North Kimball Avenue. Background Information: The City of Grapevine has plans to widen a portion of North Kimball Avenue in the vicinity of Meadowmere Park. This widening will consist of the addition of a center turn lane, a realignment of the curve, and the construction of a sidewalk on the east side of the road. The City of Southlake is not participating in this project financially; however, this project will impact several Southlake residents. We have met with Grapevine officials on several occasions to discuss this project and to explore alternatives in order to minimize tree loss. The meetings have been cordial, but not productive. The interlocal agreement will provide the City of Southlake with a more definitive role in this project since that is an area where the City line is presumed to split the North Kimball right-of-way. An issue that needs to be recognized is that most of the trees to be affected by this project are in the existing right-of-way. No additional right-of-way is required on the Southlake side to complete this work. 10B-1 d r A copy of the interlocal agreement has been provided to the City of Grapevine; however, no response or comments have been provided. Financial Considerations: None. Citizen Input/ Board Review: None. Legal Review: The attorneys have prepared the interlocal agreement. Alternatives: In lieu of an interlocal agreement, staff can continue to attempt to work with Grapevine staff. Supporting Documents: Interlocal Agreement Staff Recommendation: Place the interlocal agreement on the September 21, 1999 City Council agenda for Council to review and approve. r on E. irector of Public Works Approved for Submittal to City Council: 6,64, City Manager's Office 10B-2 INTERLOCAL AGREEMENT FOR THE RECONSTRUCTION OF A PORTION OF NORTH KIMBALL AVENUE STATE OF TEXAS § COUNTY OF TARRANT § This Interlocal Agreement for the reconstruction of a portion of North Kimball Avenue (the "Agreement") is entered into this the day of September, 1999, by and between the City of Grapevine, Texas ("Grapevine"), a municipal corporation, and the City of Southlake, Texas ("Southlake"), a municipal corporation, each acting through its authorized representatives. WHEREAS, Grapevine intends to reconstruct a portion of North Kimball Avenue that is shared by Grapevine and Southlake; and WHEREAS, Grapevine shall reconstruct the portion of North Kimball Avenue at its sole cost and expense; and WHEREAS, the reconstruction shall have a negative impact on trees and vegetation in Southlake; and WHEREAS, Grapevine and Southlake desire to enter into an interlocal agreement regarding Grapevine's reconstruction of a portion of North Kimball Avenue to reduce the adverse impact on existing trees and vegetation; and WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code authorizes local governments within the State of Texas to contract with one another for the provisions of various governmental functions and the delivery of various governmental services, including those in the area of street construction and maintenance. NOW, THEREFORE, Grapevine and Southlake agree as follows: SECTION 1. Grapevine agrees to reconstruct a portion of North Kimball Avenue as described in Exhibit "A," attached hereto and made a part of this Agreement for all purposes, at its sole cost and expense, which shall include but not be limited to all costs and expenses for all easements, right-of-way acquisitions, and construction. Southlake shall bear no cost or expense for the reconstruction of North Kimball Avenue described in Exhibit "A." 10B-3 SECTION 2. Prior to approval of final construction plans for reconstructing a portion of North Kimball Avenue (the "Final Plan") as described in Exhibit "A," Grapevine shall: (a) conduct a survey of existing trees that will be impacted by the Final Plan and forward a copy of the survey to Southlake for review and comment; (b) comply with Southlake's specifications for street construction; (c) forward a copy of the Final Plan to Southlake for review and comment; (d) incorporate Southlake's recommendations and comments into the Final Plan; and (e) obtain written consent from Southlake authorizing and approving the Final Plan. SECTION 3. Grapevine shall provide Southlake not less than sixty (60) days w:ritten ^otic- of Grapevine's intent to commence its reconstruction of North Carroll Avenue, as depicted in Exhibit "A." Grapevine shall utilize alternative construction technologies, including but not limited to retaining walls and grading, in order to protect and preserve existing trees and vegetation. Grapevine agrees to utilize best efforts to minimize tree removal. If Grapevine removes any tree, Grapevine shall implement a tree replacement and mitigation plan approved by Southlake. SECTION 4. Any notice provided herein shall be given in writing and delivered or mailed by certified or registered United States Mail, postage prepaid, addressed as follows: IF TO GRAPEVINE: IF TO SOUTHLAKE: City of Grapevine City of Southlake Attn: City Manager Attn: City Manager 413 Main Street 1725 E. Southlake Boulevard Grapevine, Texas 76051 Southlake, Texas 76092 SECTION 5. This Agreement and all its terms and provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. In the event that any cause of action is filed by either party arising out of the terms of this Agreement, venue shall be in Tarrant County, Texas. 10B-4 SECTION 6. Grapevine and Southlake agree to accept full responsibility for the acts, negligence and/or omissions of its respective officers, employees and agents. It is the intent of both Grapevine and Southlake that each will be responsible for its own acts and omissions to the extent permitted by law, but this provision is not intended to waive any element of sovereign immunity, or to remove any further protection afforded general purpose units of government pursuant to Texas law. SECTION 7. If any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. SECTION 8. The undersigned officers and/or agents of the parties hereto have been authorized to execute this Agreement by the governing bodies of each party in open session in full accordance with law and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions or orders extending such authority have been duly passed and are now in full force and effect. EXECUTED in duplicate originals this day of September, 1999. CITY OF GRAPEVINE CITY OF SOUTHLAKE Mayor Mayor ATTEST: ATTEST: City Secretary City Secretary APPROVED AS TO FORM APPROVED AS TO FORM AND LEGALITY: AND LEGALITY: City Attorney City Attorney 1 OB-5 Area of Interlocal Agreement i�. Ilk j VO Fi < s I t x � d +r• 1 p,, < ,�a .ems y T":'y�ygd"" �s f.f f ., �/+T4r,,.^"''' '•^" Y<'^ - �. =A�" .•yt' „�-,�« ,Y it � _...� .d 4ri *, ,� .juo-' _1s ""'• �• ..� c � �" � � w SG 4 <il�ii%j"y �t N 2. N W F? [7 WAIMER S This data has been compiled for The City of Southlake. Various official and unofficial sources were used to No Scale gather this information. Every effort Yes made to insure the accuracy of this data,however,no guarantee is given or implied as to the accuracy 1 0 B-6 Geographic Information Systems of said data. City of Southlake, Texas MEMORANDUM September 17, 1999 TO: Billy Campbell, City Manager FROM: Garland Wilson, Director of Public Safety SUBJECT: Sign variance appeal for Kirby's Steak House, 3305 E. S.H. 114. Action Requested: City Council consideration of a sign variance for Kirby's Steak House. Background Information: Kirby's Steak House is under construction at 3305 E. S.H. 114. Section 16-A of the sign ordinance limits the letter height of attached signs to various heights corresponding to the distance from the property line along the appropriate street frontage. The proposed sign on the east elevation is set back approximately 91 feet from S.H. 114's right-of-way and is, therefore, limited to a 12 inch letter height. The requested sign has a 42 inch high letter K. It should be noted that if the measurement were taken to the center of the highway, it would be 300 feet and the 42" letter height would be allowed. The sign contains 63.5 square feet in area, compared to the 66 square feet permitted by ordinance. Other proposed signs on the property comply with the sign ordinance and are not a part of this request. Mr. F. C LeVrier of Sun Coast Architects will be present at the council meeting to present this case. Financial Considerations: Not Applicable Citizen Input/ Board Review: No citizen input has been received. Not subject to any Board review. Legal Review: None Alternatives: The council may approve the sign as requested, approve it subject to whatever changes or conditions they deem appropriate, or they may deny it. Supporting Documents: Variance Application Sign drawing/elevation (full sized plans) Site Plan (full sized plan) Sections 14 and 16 of Sign Ordinance 704-A 10C-1 Billy Campbell September 17, 1999 Page 2 Staff Recommendation: Place the sign variance appeal for Kirby's Steak House on the September 21, 1999 City Council meeting agenda for approval. GW/bls Approved for Submittal to City Council: City Manager's Office 1OC-2 i . Ey CITY OF SOUTHLAK ESIGN VARIANCE APPLICATION APPLICANT OWNER (if different) NAME: K112-BY'S S7EAKbIOLL5E C/o _SouT41.A CE SUN COI.�T A►RCNtTt3+CT5,lAiC. ADDRESS: 2'3 H. CA-ay.01.1. Rp #200 _f'.O. QOX 02O67- 5Ou1111.WK0, TEXAS 7LO92 OAL-L-AS, TLXAS 75382 PHONE: (817) 1f24- K277 r FAX: 32-1- 7177 y1?4- 2371 The following information pertains to the location for which the variance is being requested k NAME OF BUSINESS OR OPERATION: k 1 R875 ST>=�.KNoySE i i PHYSICAL ADDRESS: t 3305 B. STA-re H14HW.n1 Il4 LEGAL DESCRIPTION: Lot 9 Block A Subdivision SOU11411.AW-a r.ANX I I hereby certify that this application is complete as per the requirements of Sign Ordinance No 704 as summarized below. I further understand that it is necessary to have a representative at ' the City Council meeting no is authorized to discuss this request. i Applicant's signature: Date: I ■r c r r c r c c c c c c c c a a r■ !mary The followine checklist is a of requirements for sign variance requests as reauired by the City of Southiake. The applicant should further refer to the Sign Ordinance No. 704 an c I amendments. and other ordinances macs, and codes available at the City Hall that may pertain to this sign varance request ✓ Completed sign variance request application. } I Completed demonstration of conditions applicable to the requested variance (see attached.) "— Site plan showing the location of the sign variance request and any other signs ; that conform to or are exempt from the sign ordinance. The site plan shall also I indicate the building, landscaped areas, parking & approaches and adjoining street R. O. W. I i Scaled and dimensioned elevations of the signs for which the variance is requested. For attached signs, the elevations shall show the building. the sign '. for which the variance is requested, and any other signs that conform to or are exempt from the sign ordinance. I i i �rr l 1OC-3 City of Southlake, Texas SUPPORTING DOCUMENTS September 17, 1999 SIGN ORDINANCE NO. 704-A The following is excerpted from the Sign Ordinance: SEC. 14 VARIANCES The City Council may authorize variances to any restriction set forth in this ordinance, including but not limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign permitting process. In granting any variance, the City Council shall determine that a literal enforcement of the sign regulations will create an unnecessary hardship or a practical difficulty on the applicant, that the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self-imposed, that the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties, and that the granting of the variance will be in harmony with the spirit and purpose of this sign ordinance. A person may request a variance from the Sign Ordinance by filing the request with the Building Official. Any request for variance shall be accompanied by a completed application and a non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council. SEC. 16 PERMITTED SIGN STRUCTURES AND GENERAL REGULATIONS A. ATTACHED SIGN 1. GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall be applicable to all attached signs which are allowed under this ordinance. Signs may not be attached to light fixtures, poles, curbs, sidewalks, gutters, streets, utility poles, public buildings, fences, railings, public telephone poles, or trees. The direct painting of signs on buildings shall be prohibited except for signs less than a three (3) square foot area used for building identification. 2. MINIMUM /MAXIMUM LETTER/LOGO HEIGHT: The minimum height allowed for letters or logos shall be six (6) inches. The maximum height allowed for letters or logos shall be based on the following criteria: Distance From R.O.W. * Maximum Letter/Logo Height Less than 100 ft. 12 inches 101 - 150 ft. 18 inches 151 - 200 ft. 24 inches 201 - 250 ft. 30 inches 251 - 300 ft. 36 inches 301 and greater 42 inches * - For any lease space which does not front on a street, the maximum letter/logo height shall be based on the distance from the vehicular driveway access (see Appendix `B' for 1OC-4 2 further clarification). 3. MAXIMUM AREA: 0.75 square feet for eve one foot of width �1 every of building or lease space not to exceed 400 square feet (see Appendix 'A' for further clarification). 4. NUMBER OF SIGNS: Only one attached sign per lease space shall be allowed along each street frontage on any site, unless otherwise specifically provided in this ordinance. A secondary sign may be permitted at a public entrance, provided the entrance is on another side of the building, but shall be limited to twenty-five percent (25%) of the primary or permitted sign size, whichever is more restrictive. The six (6) inch minimum letter/logo height will not apply to these secondary signs. No more than two (2) attached signs shall be allowed per lease space. Attached signs shall be located within the first story of the main exterior entrance for a building or lease space (see Appendix `B' for further clarification). 5. SIGN WIDTH: Attached signs shall be limited in width to the middle seventy five percent (75%) of the width of any building or lease space. In the event the lease space facade is horizontally articulated, the 75% rule shall apply to the allowed sign to be located on any single plane facade (see Appendix 'B' for further clarification). 6. ROOF LINE LIMITATIONS: In no case shall an attached sign project above the roof line of any building, except those attached to parapet walls and the sign may not extend above the parapet wall. Signs shall be no closer vertically to the eave of the roofline or overhang than the predominant letter height (see Appendix `B' for further clarification). Signs may be attached to a continuous plane fascia, if the sign does not extend above or below the projection of the fascia. Signs attached to fascia are only allowed when attached to structural canopy supported to the ground by columns constructed of similar masonry material as the primary structure (See Appendix `B' for further clarification). 7. ILLUMINATION: Attached signs may only be illuminated utilizing internal lighting. Exterior letters with exposed neon lighting are not allowed. 8. PROTRUSIONS: Attached signs may not protrude farther than eighteen inches (18") from the building, excluding signs attached to canopies. 9. RESIDENTIAL ADJACENCY: Attached signs shall not be allowed on any facade (other than the main front of the building) which faces property zoned for single-family residential uses if the sign is within one hundred fifty feet(150') of the property line of said residential property. L:\BUILDING\CHUCK\SignSupport.doc 10C-S ARCHITECTS, INC. DATE: September 1, 1999 TO: Mr. Mayor & City Council Members FROM: Kirby's Steakhouse CIO Sun Coast Architects, Inc. SUBJECT: Sign Variance Request Dear Mr. Mayor & City Council: We have a sincere request for an approval of our sign variance application. Our Client, Kirby's Steakhouse accepted our design recommendations, inorder to comply with all other City requirements, without any exception, as evident by the Site Plan approval phase. Now, we have a situation were we need your assistance and understanding. The adapted sign ordinance serves well as a comprehensive regulation of signage within the City of Southiake. But, an ordinance also serves as a guide, which allows for certain or unique situations such as ours to be considered appropriate and within the spirit of the sign ordinance. As you can see by the information submitted, our request involves signage size regulated by distance from the R.O.W. and illumination source. Our signage request does not: 1. Hinder the preservation of any scenic resources. 2. Have an adverse affect on adjacent properties. 3. Affect any residentially zoned properties. 4. Contribute to confusion or distraction to motorists. 5. imply a negative impression of our City. 6. Nor does it undermine the health, safety and welfare of the general public. Attached you will find two (2) photographs which illustrate an existing Kirby's sign located in Dallas. The only difference on our proposed sign is the elimination of the box frame, which we felt would be inappropriate for the building design and not in keeping 2379 N.CAMMOLL 0 avrM zoo 0 SOU'TELAKr,TEXAS 76092 IMMO (317)424-4277 FAM(817)329-7177 10C-6 KIRBY'S SIGN VARIANCE (Continued) Page 2 of 2 with the spirit of the Ordinance. As you can see the words "Kirby's Steakhouse" are in script form, consisting of clean, and clearly defined lines and does not convey a visual clutter effect. This sign signature would compliment the front building elevation design and serve our Client with an appropriate sense of business identity. We hope our submittal has provided the necessary information for you to render an approval of our sign variance request. Thank you for your time, and consideration. Sincerely.- SUN COAST ARCHITECTS, INC. F.C. LeVrier, ASID, CSI Principal Pc. Kirby's Project File loc-7 Demonstratio n � Please demonstrate that the following conditions are applicable to the re uested sign variance: 1. That a literal enforcement of the sign regulation will crate an unnecessary hardship or practical difficulty on the applicant. The primary hardship & practical difficulty on the applicant by literal enforcement of the sign regulations is that of inadequate establishment identity by the allowed signage size. The project design which complied with every other City Ordinance at Site Plan submittal lends itself for the larger sign request. The allowed signage could have a negative impact on the success of this dining establishment. 2. That the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self imposed. Our situation is very unique to the affected property and not self imposed for the following reasons: I 1. Building structure is a free standing, single user type facility, not a multi-tenant center. 2. Building structure /site relationship to the State Highway 114. j 3. Building is in keeping with the City of Southlake, quality in design and should be complimented with the appropriate signage size and type. 3. That the variance will not injure and will be wholly compatible with the use and permitted i development of adjacent properties. We feel that our requested variance is appropriate for our type of dining facility and would be very compatible with the permitted development of the adjacent properties. Our proposed sign signifies a signature of fine dining, customer service, and not a fast food establishment. 4. That the variance will be in harmony with the spirit and purpose of the sign ordinance. Our request is in keeping with the sign ordinance by: 1. The type & size of proposed sign, compliments the overall facility design intent. 2. Sign would not create confusion, or distraction to motorists. 3. Sign would not create a negative impression or appearance of our City. 4. Our sign has clean defined lines in script form and does not convey a visual clutter effect. 5. Most important our proposed sign would provide our dining facility the ability to properly communicate with the public in a way, which does not hinder the health, safety, and welfare of the general public and the City of Southlake. 6. Appropriate signage can only contribute to the success of Kirby's Steakhouse in the City of Southlake. 10C-8 _I e F�h^ • NNW • ri /a i a jl h a �i low r.�..�• t r a .. ;. A 9 III ,fir E r • ♦ • 1 t City of Southlake, Texas MEMORANDUM September 24, 1999 TO: Billy Campbell, City Manager FROM: Shawn Poe, Senior Civil Engineer SUBJECT: Approval of Change Order No. I to the contract with Reynolds Asphalt & Construction Company for the reconstruction of West Continental Boulevard from Davis Boulevard to South Peytonville Avenue Action Requested: Approval of Change Order No. 1 to the contract with Reynolds Asphalt & Construction Company for the reconstruction of West Continental Boulevard from Davis Boulevard to South Peytonville Avenue for the amount of$76,065.20. Background Information: The City Council awarded the contract to Reynolds Asphalt & Construction Company for the reconstruction of W. Continental from Davis Blvd. to S. Peytonville Ave. at the February 16, 1999 City Council Regular Meeting. Construction began on the box culvert that crosses W. Continental near Carroll Elementary School on April 8, 1999. Once the extent of the tree removal on the school property was realized by residents and members of the City Council following the start of construction, staff was instructed to stop the contractor until the project could be discussed further at the next Council Meeting. At the April 20, 1999 City Council Meeting, the project was discussed by the residents and City Council during the City Manager's report. Following the discussion, the City Council directed staff to revise the construction plans. The revisions included the following: • Keep the existing alignment of Continental at the intersection of Peytonville so as not to disturb the trees on the school property. • Narrow the pavement width from 26' to 22'. • Omit the left turn lane at the intersection of Village Green (entry into Country Walk). • Provide a footbridge over the portion of the culvert that has been already constructed. • Install storm drain along the north side of Continental that will extend from Peytonville to Scenic Drive (adjacent to Curb property on northeast corner of Peytonville and Continental). 1 OD-1 City of Southlake, Texas • Narrow the pavement width of the section of roadway along Carroll Elementary School from 38' to 34' (to provide a continuous turn lane). • Utilize the bottom of the culvert that was previously constructed as a pilot channel and build a 2' high retaining wall along each side of the existing culvert bottom. The engineering consultant, Dunaway & Associates, revised the plans and a change order was sent to Reynolds Asphalt & Construction Company to be processed. The contractor had to give several prices to items in the change order that were not in the original contract, such as the foot bridge and storm drain, etc. The revisions resulted in a change in the original contract amount greater than $15,000. Therefore, the City Council must approve the change order. Financial Considerations: The original contract awarded to Reynolds Asphalt & Construction Company totaled $596,746. Change Order No. 1 totals $76,065.02 (see attached Change Order No. 1). The increase is attributed to the following reasons: • Cost to install the additional items not in the original contract (footbridge, storm drain along Curb propertv, retaining wall along each side of existing culvert bottom). • Re-mobilization cost to the contractor. • The additional cost to construct the culvert across Continental. Previously, the culvert in the original plans could be constructed all at once. Now, following the revision of the plans, the culvert has to be constructed one-half at a time to keep at least one lane of traffic open at all times. This results in additional time and labor. • There is more clearing and grubbing than in the original plan. The road widening for the continuous turn-lane will occur on the property located on the north side of Continental (owned by the Toll Brothers). Attached is Exhibit 1 that tabulates the items in the original contract along with the items following the change order. The change order results in the project cost, including design and surveying, to total $716,161. This is $75,737 above the budgeted amount. This overrun will be funded using the underrun balance of the CIP projects. The revised total has been added to the attached CIP Project Cost Ledger. Citizen Input/ Board Review: Not applicable 1 OD-2 City of Southlake, Texas Legal Review: Not applicable Alternatives: There are several alternatives available. The City Council can decide not to construct some or all of the additional items in order to lower the cost of the change order. The project can be re-bid, however the unit prices of the project will likely increase. The project can be delayed and included with Phase 2, which is reconstruction of Continental from Peytonville to White Chapel. The construction plans for Phase 2 are near completion and staff anticipates that this project will be complete by August, 2000. Supporting Documents: Change Order No. 1 Exhibit 1 CIP Project Cost Ledger Staff Recommendation: Staff recommends that the City Council approve Change Order No.l to the contract with Reynolds Asphalt & Construction Company for the reconstruction of West Continental Boulevard from Davis Boulevard to South Peytonville Avenue for the amount of$76,065.02. Please place this item on the September 21, 1999 Regular City Council Agenda for review and consideration. SEP/sep Approved for Submittal to City Council: &(- r City Manager's Office 1 OD-3 CHANGE ORDER No. 1 Date: September 21, 1999 ONVNER'S Project No. 97-3003 _ ENGWEER's Project No. Project Reconstruction of W. Continental from Davis Blvd. to Pevtonville Ave. OWNER City ofSouthlake Contract for Paving and Drainage Improvements Contract Date: March 12, 1999 To: Reynolds Asphalt&Construction Company Inc. Contractor You are directed to make the changes noted below in the subject contract: Citv of Southlake Owner By Date: 1999 "� aac ` , i cs: Revisions to construction plans regarding the re-ali runent of Continental at Pe onville. iva�w�of uic%ucui�,w. p g g g n See attached proposal tabulation. These changes result in the folloNNing adjustment of contract price and contract time: Contract Price Prior to this Change Order 8 S596,746.00 Net(Increase) (Dose)Resulting from this Change Order 8 S76,065.20 Current Contract Price Including this Change Order 8 8672.811.20 NSPE-ASCE 1910-8-B (1978 Edition) lOD-4 Contract Time Prior to this Change 150 Calendar Days (Days or Date) Net(Increase) (Decrease)Resulting from this Change Order 0 Calendar Days (Days) Current Contract Time Including this Change Order ISO Calendar Days (Days or Date) The above changes are recommended: City ofSouthlake Owner Bv_: Ronald J. Harper, P.E. Date: 1999 The above changes are accepted: Revnolds Asphalt&Construction Companv, Inc. contractor ,�.. By: Date: 1999 t IOD-5 Exhibit 1 ')NTINENTAL BLVD.RECONSTRUCTION(PHASE 1) ORIGINAL BID REVISED BID PRICE ITEM DESCRIPTION UNIT MEASURE QUANTITY UNIT BID PRICE TOTAL QUANTITY UNIT BID PRICE TOTAL 1 Project sin EA 2 $ 300.00 S 600.00 2 $ 300.00 $ 600.00 2 Pavement pulverization and cement stabilization SY 12,400 S 2.00 $ 24,800.00 9,550 S 2.00 $ 19,100.00 3 Cement at 27 ds.per square yard TN 170 $ 115.00 S 19,550.00 130 S 115.00 $ 14,950.00 4 Unclassified excavation Cy 5,700 $ 12.40 S 70,680.00 4.000 S 12.40 S 49,600.00 5 Disposal of unclassified excavation CY 1,800 $ 1.00 $ 1,800.00 1,500 S 1.00 $ 1,500.00 6 2-inch HMAC surface course e'D' TN 1,320 $ 36.00 $ 47,520-001 1,100 $ 36.00 S 39,600.00 7 2-inch HMAC e'B' TN 1.320 1$ 34,00 $ 44,880.00 1,100 $ 34.00 $ 37,400.00 8 Demolish and remove reinforced concrete driveway SF 5,100 $ 1.50 S 7,650.00 5,887 $ 1.50 S 8,830.50 9 Replace 6-inch concrete driveway SF 7,311 $ 5.00 S 36,555.00 5,887 $ 5.00 $ 29,435.00 10 6-inch reinforced concrete curb LF 5,300 $ 11,40 S 60,420.00 5,350 $ 11.65 S 62,327.50 Adjusted 11 4-inch reinforced concrete bike path 6 ft.wide LF 2,100 $ 16.50 S 34,650.00 2,100 $ 16.50 $ 34,650.00 12 Water valve adjustment EA 4 S 300.00 $ 1,200.00 4 $ 300.00 $ 1,200.00 13 Manhole adjustment EA 5 $ 1,200.00 $ 6,000.00 5 $ 1,200.00 $ 6,000.00 14 Gravel driveway repair Cy 11 $ 70.00 S 770.00 11 S 70.00 $ 770.00 15 18-inch RCP LF 360 $ 2T00 $ 9,720.00 531 $ 27.00 $ 14,337.00 16 18-inch standard headwall e'C' EA 16 $ 650.00 $ 10,400.00 16 $ 650.00 S 10,400.00 17 42-inch RCP LF 40 $ 140,00 S 5,600.00 40 $ 14000 $ 5,600.00 18 42-inch headwall e'B' EA 2 $ 1,760.00 S 3,520.00 1 $ 1,760.00 S 1.760.00 ':9.a Double 4'•T precast box culvert LF 120 $ 550,00 S 66,000.00 100 $ 550,00 S 55,000.00 19.b Flared wing headwall,45 skew EA 2 S 2,530.00 S 5.060.00 2 $ 2.530,00 $ 5,060.00 19.c Metal pedestrian rail LF 50 $ 71.50 S 3,575.00 50 $ 71.50 S 3,575.00 19A Type'A'Rock np rap SF 380 $ 8.00 S 3,040.00 380 S 8.00 $ 3,040.00 20 Hydrornulch/seeding SY 9,000 S 0.70 $ 6,300.00 9,000 $ 0.70 $ 6,300.00 21 Cleaning and grubbing AC 1.5 $ 23,000.00 S 34,500.00 1.5 S 23.000.00 $ 34,500.00 22 Roadway markings LS 1 $ 15,700.00 S 15,700.00 1 $ 14,800.00 $ 14,800.00 Adjusted 23 Pollution revention control LS 1 $ 3,700.00 S 3,700.00 1 S 3.700.00 $ 3,700.00 24 To soil Cy 80 $ 28.00 S 2.240.00 80 S 28.00 S 2,240.00 25 Relocate fire hydrant EA 1 $ 2.000.00 S 2,000.00 1 S 2,000.00 S 2,000.00 SUB-TOTAL S 528,430.00 SUB-TOTAL S 468.275.00 ADDITIONAL ITEMS FOLLOWING REVISIONS FMobilization LS 1 $ 10,387 00 $ 10,387.00 Foot Bride LS 1 $ 19,800.00 $ 19,8W.00 Foot Brid a Installation,includin bents LS 1 $ 7,000.00 $ 7,000.00 30"RCP LF 260 $ 55.00 S 14,300.00 5 4'Storm Drain Manhole EA 1 $ 3.500.00 $ 3,500,00 d 4"Storm Drain Inlet EA 2 - $ 4.000.00 S 8,000.00 7 6'Storrn Drain Inlet EA 1 $ 6.800.00 $ 6,800.00 8 Trench Safe LF 371 $ 1.20 $ 445.20 9 2'Hi h RetainingWall LF 180 $ 32.00 $ 5,760.00 10 Concrete Lined Channel Previous) Installed LS 1 $ 24,300.00 $ 24,300.00 11 Additional Cost to install box in revised location LF 100 $ 138.00 $ 13,800.00 12 Construct&Remove Detour LS 1 $ 11,400.00 $ 11,400.00 13 Additional Clearin &Grubbingdue to plan revisions LS 1 S 8,500.00 $ 8,500.00 14 Gradin &Backfill around proposed retaining walls LS 1 $ 3.200.00 $ 3,200.00 15 Barricades/Traffic Control LS 1 $ 9.388 00 $ 9,388.00 SUB-TOTAL SUB-TOTAL $ 146,5W.20 ALTERNATES 1 JPetrornat SY 12400 S 1.20 S 14,880.00 10000 $ 1.20 S 12,000.00 2 2"HMAC e B TN 1320 $ 34.00 S 44,880.00 1100 S 34.00 $ 37,400.00 3 Unclassified Excavation Cy 690 $ 12.40 S 8,556.00 690 S 12.40 $ 8,556.00 SUB-TOTAL $ 68,316.00 SUB-TOTAL IS 57,956.00 GRAND TOTAL I $596T746.001 GRAND TOTAL 1 $672,811.20 Difference from Original and Revised ($76,065.20) 10D-6 J CIP PROJECT COSTS A B C D r 1 PROJECT DESCRIPTION `BUDGETED AMOUNT BID/FINAL COST DIFFERENCE 2 1.5 MGD MIRON ELEVATED TOWER* 51,860,000 51,832,000 $28,000 3 20"WATERLINE ALONG FM 1709 $641,000 $638,409 SZ592 4 24"WATER LINE ALONG N.WHITE CHAPEL $850,000 $826,455 =,545 5 BRUMLOW SlIZ700 $111,000 $1,700 6 BURNEY LN.-REHAB CUL-DE-SAC $57,000 $64,523 (57,523) 7 BYRON NELSON STOP LIGHT $40,000 $65,000 ($25,000) 8 BYRON NELSON STRIPING $65,000 $74,163 ($9,163) 9 COMMERCE TRAFFIC LIGHT* $100,000 $48,405 551,595 10 DIAMOND CIRCLE STREETS&SEWER $1,286,000 S990,161 $295,839 11 DOVE ACRES SEWER 5405,000 5205,474 $199,526 12 DOVE FORCE MAIN* $1,747,500 $2,080,318 (5332,818) 13 DOVE/HIGHLAND PAVING* $611,480 $778,533 (S167,053) 14 DOVE/SH 114 WATER LINE RELOCATION $339,200 S280,424 558,776 15 FLORENCE TOWER TANK PAINTING $105,000 S152,200 (547,200) 16 FM 1709 TRAFFIC SEQUENCING* 5120,000 542,000 578,000 17 HILLWOOD SEWER* $95,000 SSZ415 SIZ586 18 HUNTWICK ESTATES SEWER $200,000 $276,123 ($76,123) 19 JELLICO SEWER* $500,000 $419,723 580,277 20 KIRKWOOD WATER LINE 5326,000 $266,159 $59,841 21 LAKE DRIVE WATER,SEWER,PAVING* $364,500 5376,991 (512,491) 22 LILAC LN.WATER,SEWER,STREET' $234,600 $286,782 (552,182) 23 MISSION HILL SEWER $430,000 $489,099 (S59,099) 24 N.WHITE CHAPEL-COUNTY LINE TO LAKE+ $340,000 $470,970 (S130,970) 25 N.WHITE CHAPEL-DOVE TO COUNTY LINE* $181,850 S177,010 $4,840 26 N-3&N-4 LIFT STATIONS* $1,000,000 51,009,500 ($9,500) 27 N-5 SEWER&KIMBALUSH 114 WATER/SEWER RELOCATIONS $762,500 $743,255 S19,245 28 IPEARSON GROUND STORAGE TANK NO. $1,697,400 $1,545,247 S142,153 29 PINE SEWER* $200,000 $183,368 516,632 30 PLANTATION SEWER $110,400 $84,676 S25,724 31 PUBLIC WORKS CENTER IMPROVEMENTS* $405,600 $472,580 ($66,980) 32 PUMP STATION NO.2* $3,110,000 53,146,800 ($36,800) 33 RAINTREE/SHADY LN WATER,SEWER,PAVING S1,925,995 51,615,029 $310,966 34 RIDGECREST* S355,576 $400,504 (S44,928) 35 SABRE SEWER CONNECTION-SOLANA $25,000 $21,700 53,300 36 SHADY OAKS TRAFFIC LIGHT* $100,000 $91,000 $9,000 37 SOUTHLAKE/KELLER PUMP STATION MOD. $300,000 $294,000 56,000 38 SUTTON PLACE DRAINGE&PAVING IMPROVEMENTS+ $270,000 S274,145 (S4,145) 39 TIMARRON-BENT CREEK REPAIR+ $726,986 $699,315 527,671 40 TROPHY CLUB 24"WATER LINE* $1,511,000 51,440,693 $70,307 41 W.CONTINENTAL RECON.-PHASE 1+ $640,424 $716,161 (S75,737) 42 W.DOVE RECON.-PEYTONVILLE TO SHADY OAKS $259,680 $298,397 (538,717) 43 WATER&SEWER TO MIRON ADDITION $196,781 $262,535 (565,754) 44 TOTAL $24,599,172 $24,333,239 451 TOTAL(OVER)/UNDER BUDGET $265,933 46 47 *Project not vet complete. Cost shown reflects contract bid price&engineering,surveying costs 48 49 50 1 OD-7 9/16199 City of Southlake, Texas MEMORANDUM September 17, 1999 TO: Billy Campbell, City Manager FROM: Garland Wilson, Director of Public Safety SUBJECT: Sign variance appeal for Timarron Warwick Green subdivision located at the Southwest corner of Continental and Brumlow. Action Requested: City Council consideration of a sign variance for Timarron Warwick Green subdivision. Background Information: The Timarron Warwick Green subdivision construction is nearing completion. Section 16-B-7 of the sign ordinance requires the sign panel to be at least six inches from the edges of the structure on a monument sign. The developer of the Timarron subdivisions has an established pattern for their sign design. This is the last of twelve subdivisions within the overall residential planned unit development. All of the previous subdivision entry signs were constructed according to the previous sign ordinance. These new signs meet the code requirements for monument signs except for the provision that the masonry entirely surround the sign. The applicant has provided photographs of signs throughout the development. The main point of the appeal is that the present signs, while not meeting the letter of the ordinance, are exemplary of signage in the city and the uniformity of the design throughout the planned unit development is desirable. Mr. Steve Yetts of Timarron and a representative of Carter and Burgess will be present at the council meeting to present this case. Financial Considerations: Not Applicable Citizen Input/ Board Review: No citizen input has been received. Not subject to any Board review. Legal Review: None Alternatives: The council may approve the sign as requested, approve it subject to whatever changes or conditions they deem appropriate, or they may deny it. 10E-1 Billy Campbell September 17, 1999 \.. Page 2 Supporting Documents: Variance Application Sign drawing/elevation Color photographs of existing Timarron signs Sections 14 and 16 of Sign Ordinance 704-A Staff Recommendation: Place the sign variance appeal for Timarron Warwick Green on the September 21, 1999 City Council meeting agenda for approval. GW/bls Approved for Submittal to City Council: I City Manager's Office 10E-2 City of Southlake, Texas SUPPORTING DOCUMENTS September 17, 1999 SIGN ORDINANCE NO. 704-A The following is excerpted from the Sign Ordinance: SEC. 14 VARIANCES The City Council may authorize variances to any restriction set forth in this ordinance, including but not limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign permitting process. In granting any variance, the City Council shall determine that a literal enforcement of the sign regulations will create an unnecessary hardship or a practical difficulty on the applicant, that the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self-imposed, that the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties, and that the granting of the variance will be in harmony with the spirit and purpose of this sign ordinance. A person may request a variance from the Sign Ordinance by filing the request with the Building Official. Any request for variance shall be accompanied by a completed application and a non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council. SEC. 16 PERMITTED SIGN STRUCTURES AND GENERAL REGULATIONS B MONUMENT SIGN 1. GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall be applicable to all monument signs which are allowed under this ordinance. 2. MINIMUM LETTER/LOGO HEIGHT: The minimum height allowed for letters or logos shall be six(6) inches. 3. M:AXIIVIUM HEIGHT: Four(4) feet, excluding monument base and sign structure. The monument base may be an additional eighteen(1 S)inches in height measured from ground level at the center of the base to the top of the base. The sign structure shall not exceed five (5) feet. 4. MAXIMUM AREA: One hundred(100)square feet per sign with a maximum area per sign face of fifty (50) square feet. The maximum area for the sign structure shall not exceed seventy(70)square feet (see Appendix'A' for measurement criteria). 5. NUMBER OF SIGNS: Only one monument sign, excluding menuboard signs, shall be allowed along each street frontage on any site,unless otherwise specifically provided in this ordinance. Monument signs may be no closer than five hundred(500)feet on any one site. 6. IV111*IIlVIUM SETBACK: Fifteen(15) feet from any property line. 7. MATERIAL REQUIREMENTS: All monument sign bases shall be constructed of the same 10E-3 2 masonry material as the front building facade on the same site or shall be stone or brick. The sign structure must be constructed or covered with the same masonry material as the principal building, or stone, or brick. Sculpted aluminum sign panels will be allowed. All sign text and graphic elements shall be limited to a minimum of six(6) inches from the outer limits of the sign structure. 8. ILLUMINATION: Monument signs may only be illuminated utilizing internal lighting for sculpted aluminum panels or a ground lighting source where the light itself and supporting structure are not visible from public R.O.W. The following sign would comply with the code. Sign Area = 12.5 x 4 = 50 square feet Structure Area (excluding base) 91 ,r-6• 9" 5 x 14 = 70 square feet 6.. ADDRESS NOS.ONLY Sign Height = 4 feet 4--0" SIGN PANEL Structure Height (excluding base) = 5 ft. MINIMUM 6"LETTER HEIGHT 6" MASONRY STRUCTURE Overall Height = 6.5 feet 1'- 6" MASONRY BASE Notes: Address numbers posted on FOOTING As NEEDED structure not considered as part of sign area. L:\BUILDING\CHUCK\SignSupport.doc 10E-4 RUG-11-1999 15:21 FROM CITY OF SOUTHLAKE TO 12146380447 P.01 0; n � CITY OF SOUTHLAKE SIGN VARIANCE APPLICATION By APPLICANT OWNER if different NAME: Westerra Timarron, L.P. ADDRESS' 1207 South White Chapel Blvd. Southlake, Texas 76092 PHONE: 817-481-0135 FAX: 817-424-9740 The(allowing infthrmation pertains to the location for which the variance is being requested: NAME OF BUSINESS OR OPF..RA-110N' Ti.marron PHYSICAL ADDRESS_ Continental Boulevard and Brumlow Avenue LEGAL DESCRIPTION: Lot Block Subdivision Warwick Green I hereby certify that this application is complete as per the requirements of Sign Ordinance No. 704 as summarized below. r understand that.!!Js necessary to have a representative at the Chy Council meeting o is u d t. Wig- Applicants signature: ate: September gZ . 2. 1999 r■■4F■now■■■■■fI■•■■Is■■■■ rr■■■■■■■■r■��■■■■■■■■■•■■■■■■■■■■■■■■■■■■■■, The following checklist is a summary of requirements for sign variance requests as required by the City of Southlake. The applicant should further refer co the Sign Ordinance No. 704 and amendments, and other ordinances maps, and codes available at the City Hall that may pertain to this sign variance request. X Completed sign variance request application. X Completed demonstration of conditions applicable to me requested variance(see attached.) X Site plan showing the location of the sign variance request and arry other signs that conform to or are exempt from the sign ordinance. The site plan shall also indicate the buildinq, landscaped areas, parking & approaches and adjoining street R. O. W. X Scaled and dimensioned elevations of the signs for which the variance is requested. For attached signs, the elevations shall show the building, the Sign for which the variance is requested, and any other signs that conform to or are exempt from the sign ordinance. post-ir Fax Note 7671 D—F-11-clef / � e2 To Di✓�� //�e«�1f.► - Fes` /epn, rr COJD■VL t�s�rTC� W �tS �" t=+ of Pnoale. any G 3 8 o/5/S Pharm X/Y- YV-54l e-A-r7l7 Fax ,?�y- �38• o yy Fes. 8I7- 8 So9 1V�-J ii Carter :: Burgess August 31, 1999 Mr. Charles Bloomberg Community Codes Inspector City of Southlake 667 North Carroll Avenue Southlake, TX 76092-6412 Reference: Variance to Southlake Sign Ordinance Dear Mr. Bloomberg: As each of Timarron's residential villages have their own distinctive entries the streetscape features a defined theme that is consistent throughout the entire community. Careful attention has been paid to creating an overall character in the community through planned theming, signage, design review, and creativity. Streetscape connections and open space systems along the thoroughfares include monumentation signage that has been in place since the inception of the project. It is important that this newest Warwick Green development be tied into the overall Timarron theming (refer to attached photo pages 1-6), master plan, and design of the entire community. The low stone wall entry signs and monumentation play a key roll in this identification with Timarron. The sign ordinance states in section 16-B-7 that all sign text and graphic elements shall be limited to a minimum of six (6) inches from the outer limits of the sign structure. In order to tie the Warwick Green development into the master planned Timarron community, we propose to place the village name on the aluminum sign panels and construction the milsap stone bases as we have done historically (refer to the attached plan and elevation pages 7-10). Therefore, we respectfully request that the City of Southlake grant Timarron a variance to the sign ordinance for consistency and continuity purposes. Please give me a call with any questions and let me know the meeting schedule. Sincerely, CARTER & BU G SS, INC. G (ib Dennis Jerke, A.S.L.A. DKH/tdw cc: Steve Yetts, Vice President & General Manager David Hollander, A.S.L.A. Robin Frye, A.S.L.A. Jim Tchoukaleff 98233201.123.doc JOE-6 Cc ro E 5:,,aess in:. HANDICAP RAMP ( PER CITY OF SOUTHLAKE STANDARDS) .ORT SITE COLUMN — ONT EDGE FLUSH TH R. 0. W. LINE 25' —0" 0. C ,EE DETAIL SHEET D-3) ,F 3' —6" HT. METAL 1,� - MONUMENT Q' FENCE ( SEE DETAIL ------ SIGN TYPE A 1 SHEET a, ( SEE DETAIL D-4 ) m 25' _0" 0. 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Ob +i kt 146 { �a �; ' • • tow Y y� S? r 11 z Ail t Cd Et r *vs ' - '� r i• �" a • r L. *33 al yj I. tf �• f i m f� • IA 1. ;.t. • "]� � 4 � Z� - • a City of Southlake, Texas MEMORANDUM September 3, 1999 TO: Billy Campbell, City Manager FROM: Dennis Killough, Sr. Planner CASE NO: ZA 96-153 SUBJECT: Request for a Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1)2 (Plat Expiration)Extending the Validity of Case ZA96-153,Final Plat- Southlake Woods, Phase 1, 11.737 Acres in the T. S. Thompson Survey Abstract No. 1502 On December 5, 1996, the Planning and Zoning Commission approved Case ZA96-153, Final Plat for Southlake Woods, Phase 1. On January 6, 1998,the City Council approved a 1-year extension for this plat. On May 18, 1999,the City Council approved a 90-day extension. This plat has not yet been filed in the County Plat Records and expired on August 18, 1999. The developer Toll Brothers, Inc. is requesting a 30-day extension of the validity of the Final Plat from the date of City Council action upon this request. The reason for the delay in filing this plat is due to a re-sequencing in the construction phasing of the Southlake Woods development and a change in consultants working on the project. Because this plat has expired a variance to Section 4.01(1)2 of Subdivision Ordinance No. 483-G (shown below)will be required if the extension is to be granted. Subdivision Ordinance 483-G, Section 4.01(1)2 "All other plats: A Final Plat, Plat Revision, Amended Plat or a Plat Showing which has not been recorded in the County Plat Records within one year of the date of approval shall expire. „ A letter requesting the extension of this plat is attached. The location map(tract map) and a reduced copy of the plat are also attached for your convenience. DKK att: Letter from Toll Brothers, Inc. Location Map Reduction of the Final Plat N:(Community Developmentl WP-FILESIMEM0196CASESI96-153PE3.doc M SEP-02-199q 09:3e TOLL SOUTHLAKE 9174168067 P.02 waft `Brothers,GInc Quality Homes by Design° DATE: August 11, 1999 TO: City of Southlake 667 North Carroll Avenue Southlake,Texas 76092 Honorable Mayor and City Council Members: On behalf of Toll brothers,Inc., I am requesting an extension of the validity of the final plats for Southlake Woods Phase I,Case 7_A96-153 and Southlake Woods Phase 2.Case ZA97-010 for a period not to exceed 30 days following the City Council's action. We respectfully ask for your consideration and approval of this request Sincerely, 0G� �615--;Zz � Alain Filiault,Toll Brothers, Inc. WD SEP 021999 New York Stock Exchange •Symbol TOL Texas Division 1080 S. Peytonville Avenue. Southlake.TX 76092 •(9171 329-8770• Fax(817)251-2197 Corporate Office: 3103 Philmont Avenue. Huntingdon Valicy. PA 19006 TOTAL P.02 IOF-2 1-7 APAIA-- A_ sc 'cic! 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" %-. ai I !& 3 1:4 t;i p I I Kii Pr 2 2!Z-. 2r� :?;_4 . k rs - . vi:72"i !: 1!x sa sc . i;i! 7 IF f s OE J NZ 77, ;a- I i�rmJ OD 2 WEi T- z till sm HE svx3jL 'sv-1-iva • -oNj NvDlNH3r v t_jn"z)s *.k3-ixz)n3 ,Lsoa s City of Southlake, Texas MEMORANDUM September 3, 1999 TO: Billy Campbell, City Manager FROM: Dennis Killough, Sr. Planner CASE NO: ZA 97-10 SUBJECT: Request for a Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1)2 (Plat Expiration)Extending the Validity of Case ZA 97-10,Final Plat- Southlake Woods,Phase 2, 46.073 Acres in the T. S. Thompson Survey Abstract No. 1502 On February 20, 1997,the Planning and Zoning Commission approved Case ZA97-10,Final Plat for Southlake Woods,Phase 2. On January 6, 1998 the City Council approved a 1-year extension for this plat. On May 18, 1999,the City Council approved a 90-day extension. This plat has not yet been filed in the County Plat Records and expired on August 18, 1999. The developer Toll Brothers, Inc. is requesting a 30-day extension of the validity of the Final Plat from the date of City Council action upon this request. The reason for the delay in filing this plat is due to a re-sequencing in the construction phasing of the Southlake Woods development and a change in consultants working on the project. Because this plat has expired a variance to Section 4.01(1)2 of Subdivision Ordinance No. 483-G (shown below)will be required if the extension is to be granted. Subdivision Ordinance 483-G, Section 4.01(1)2 "All other plats: A Final Plat, Plat Revision, Amended Plat or a Plat Showing which has not been recorded in the County Plat Records within one year of the date of approval shall expire. " A letter requesting the extension of this plat is attached. The location map (tract map) and a reduced copy of the plat are also attached for your convenience. DKK att: Letter from Toll Brothers, Inc. Location Map Reduction of the Final Plat IISLKSV40011LOCALICOMMUNITY DEVELOPMENnWP-FILESIMEM0197CASES197-010PEI DOC SEP-02-1999 09:3e TOLL SOLTHLPKE 6174168087 P.02 `rol "Drothers,Ginc. Quality Homes by Design° DATE: August 11, 1999 TO: City of Southlake 667 North Carroll Avenue Southlake,Texas 76092 Honorable Mayor and City Council Members: On behalf of Toll brothers, Inc., I am requesting an extension of the validity of the final plats for Southlake Woods Phase L Case ZA96-153 and Southlake Woods Phase 2, Case ZA97-010 for a period not to exceed 30 days following the City Council's action. We respectfully ask for your consideration and approval of this request. Sincerely, Alain Filiault,Toll Brothers, Inc. RECU SEP o 21999 New York Stock Exrhangc • Symbol TOL Texas Division 1080 S. Peytonville Avenue. Southlake.TX 76092 •(817) 329-8770 • Fax t817)251-2197 Corporate Office: 3103 Philmont Avenue. Huntingdon Vallcy. PA 19006 TOTAL P.02 ioG-2 W1. 2 '1 CA :0 Ac A.3 F! 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IF SVX3.L 'NvoiNH3f Y Hl7NJS '.C3-I)IJ(lH '.LSOd F•,C o I :K aN wra�� t � •Z3x�= fie~ i 1 « .o z 4\ d LLJ worw.'s N L6' H Zo t 1,7 Vtl CAD Ilm =ni Yoh � _� 't. -'• � � �e � s 717 cmww t SVX3.L 'SY'I'IVQ 'JNI 'NVOINHar v Hnl4os 'x37xz)clg '.LSOd IOC-5 o _ i !i� :� 3!N s ! a�,� .awe .. u S z E- En k \\' cif .:r o g�� • ti t rn =!E J E EE C7) E "' s tsfi� Lz lop J; s i � f Mla! i g g . E u a ! F t-• f rt ; � 9Fy �: t E ;- i f Y c 6 � d :3 V_ti ii ._%. hi l !I fir ii-i � if iii s �_ li fill fill I al &Art } *tea XN i"-I •!;i � d I c i i Q1 IF: �s--._rzl= a�i it r !i 'i� Li'. l- d- fcc -n_ i �ccsi i----- y E " 12 "�•"•�- svX3.L 'sv-nva 'ONi 'Nvoimmzr v HnH3s •xa-ixone •,Lsoa /X7.to r City of Southlake, Texas MEMORANDUM September 15, 1999 TO: Billy Campbell, City Manager FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Strategic Plan Action Requested: City Council discussion of a strategic plan as a means for outlining a direction for the city's future. Background Information: The City Council recently identified its top priorities for the coming fiscal year. The development of a strategic plan was ranked #5 on the list, the top ranking project identified for the City Manager's Office. The project advocacy form outlined the opportunity of the project as follows: "Ensure that the community, elected officials and staff are moving forward with a shared vision. Create a forum for making informed decisions when setting budget priorities or deciding among program alternatives." The strategic planning process would afford city leaders an opportunity to develop a vision for the city, identify core values for the organization and outline strategies for achieving the mission or vision. Essentially, it is a process by which the city's most important issues are identified and clearly defined, and through which strengths and weaknesses are discussed. Strategic objectives typically cover the general categories of cost, quality, time, and other measures critical to organizational success. Upon completion of the process, a conceptual vision of the desired "future state" of Southlake would be in place, and strategies would be identified for guiding decision making, governance, organization, and resource allocation. Financial Considerations: Funds have been allocated in the FY 99-00 budget for a consultant to assist with this process. Citizen Input/ Board Review: Staff anticipates working initially with a City Council workgroup to define the project scope/study objectives, identify the project consultant, identify community stakeholders and determine their involvement. Councilmembers Edmondson and DuPre have agreed to work on this project, and others are taw welcome and encouraged to participate. Once community stakeholders are identified and their role is determined, and depending on the study approach settled upon by the Council workgroup and consultant, the strategic planning IIA-/ Billy Campbell, City Manager September 17, 1999 2 � y process could involve numerous community leaders. Citizen input could also be included in the process through the use of focus groups and/or surveys. Legal Review: N/A Alternatives: The structure of the study could involve any number of approaches, as determined by the City Council, through its workgroup. Supporting Documents: Proposed Strategic Plan Project Timeline Staff Recommendation: Council discussion of the strategic planning process at the September 21, 1999, City Council meeting. Approved for Submittal to City Council: City Manager's Office r Strategic Plan Project Timeline ITEM DUE DATE ' STAFF Define Project Scope/Study �— I Objectives With Workgroup 9/30/99 SKY/Workgroup Identify Project Consultant 9/30/99 Workgroup Identify Stakeholders/Determine Involvement 9/30/99 SKY/Workgroup Negotiate Professional Services Agreement 10/8/99 SKY Identify Project Work Steps in Conjunction with Consultant 10/8/99 SKY/Workgroup Council Approval of Agreement/Work Plan 10/19/99 SKY Plan Strategic Planning Workshop 1 11/5/99 ! SKY/Workgroup Review Pre-Session Due Diligence, Participant Materials 12/3/99 SKY Conduct Pre-Session Due Diligence 12/17/99 Consultant Conduct Strategic Planning Workshop 1/7/00 Consultant Post Workshop Implementation Planning w/Staff 1/21/00 BC/SKY Review Workshop Deliverables with Consultant 1/21/00 SKY/Workgroup Final Report Presentation to Council 2/1/00 Consultant Post Process Evaluation 2/15/00 SKY Post Process Publicity 2/29/00 LJK Begin Implementation 3/1/00 BC/SKY Draft#1 9/17/99 Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR.