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Item 4C - MemoCITY OF SOUTI-HLAKE MEMORANDUM (May 3, 2022) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Item 4C Subject: Award the contract for construction of the Creekside Drive roadway and drainage improvements project to XIT Paving and Construction, Inc. in an amount not to exceed $1,200,000. Action Requested: Award the contract for construction of the Creekside Drive roadway and drainage improvements project to XIT Paving and Construction, Inc. in an amount not to exceed $1,200,000. Background Information: Creekside Drive is an existing cul-de-sac composed of asphalt pavement that spans from East Dove Road. The pavement has undergone considerable surface damage in recent years and is reaching its service lifespan, which warrants replacement of its entirety due to its existing condition. Existing pavement issues include cracking and uneven surfaces which have led to the deterioration of the road segment. The current Pavement Quality Index (PQI) score of Creekside Drive is 58, while the City's current PQI average is 80. In 2020, the City sent surveys to residents asking for their preference in roadway material between asphalt or concrete pavement. Responses from residents chose concrete pavement over asphalt pavement. This project aims to replace approximately 2,000 linear feet of the two-lane road segment with reinforced concrete pavement. This alternative offers a longer life span, lower maintenance costs, and is supported by residents' feedback on material preferences. These improvements will enhance mobility on Creekside Drive for motorists and residents alike. In addition, this project will restore the roadside ditches and provide storm pipe for improved drainage. Solicitation of bids for this project began on February 20, 2022 and sealed bids were received and opened on March 25, 2022. The seven bids received for this project are shown in below bid tabulation: Bidder Bid Amount XIT Paving and Construction, Inc. $ 1,117,819.00 Urban Infraconstruction, LLC. $ 1,220,051.25 Page 1 of 3 Item 4C Financial Considerations Green Dream International, LLC. $ 1,275,684.75 DDM Construction Corp. $ 1,278,290.99 GROD Construction, Inc. $ 1,454,001.00 Tiseo Paving Co. $ 1,533,112.60 Pavecon Public Works, LP $ 1,569,765.51 City staff and its design consultant, KSA Engineers, Inc. have reviewed and scored seven bids using best value criteria as described in the project manual. The evaluation criteria for this bid were the contract price (50%); the reputation of the bidder including key personnel (15%); the reputation and quality of the bidder's goods or services (15%); the bidder's past relationship with the City (10%); and the bidder's responsiveness (10%). The evaluation of the proposals, qualifications, and references led to the recommendation of XIT Paving and Construction, Inc. for this project. The bid from XIT Paving and Construction, Inc. came in at $1,117,819 for anticipated work. Staff is requesting authorization for a total of $1,200,000 which includes a $82,181 contingency for construction expenses that may arise due to unforeseen field conditions. The anticipated start date of this project is June 2022. Funding for this award is budgeted as part of the approved Capital Improvement Program. Expenditures will not exceed available funds. Strategic Link: This item links to the City's Strategy Map strategic focus areas of Infrastructure and Performance Management & Service Delivery. It specifically relates to the City's Corporate Objectives, B5: Enhance Service Delivery Through Continual Process Improvement, and F2: Invest To Provide & Maintain High Quality Public Assets. The Critical Business Outcome is, C13O3: Engage In Thoughtful Planning To Ensure Continued High Quality Development That Is Integrated Well Into The Current Built Environment. Citizen Input/ Board Review: None Legal Review: This is the standard construction services contract that has been previously reviewed by the City Attorney. Alternatives: The City Council may approve or deny the contract. Supporting Documents: Attachment A: Bid Tabulation Page 2of3 Item 4C Staff Recommendation: Award the contract for construction of the Creekside Drive roadway and drainage improvements project to XIT Paving and Construction, Inc. in an amount not to exceed $1,200,000. Staff Contact: Rob Cohen, Director of Public Works Kevin Ferrer, P.E., Deputy City Engineer Bryan Ahumada, P.E., Civil Engineer Page 3 of 3 Attachment A KSA Project No. SOL.008 City of Southlake XIT PAVING AND CONSTRUCTION, INC. URBAN INFRACONSTRUCTION, LLC GREEN DREAM DOM CONSTRUCTION CORP. GROD CONSTRUCTION, INC TISEO PAVING CO. PAVECON PUBLIC WORKS, LP INTERNATIONAL, LLC Creekside Drive Road and Drainage Improvements 3934 US-HWY 287 2511 GRAVEL DR. 222 WEST LAS COLINAS BLVD. 4006 BELT LINE ROAD 889 E. ROCK ISLAND AVENUE P.O. BOX 270040 3022 ROY ORR BLVD. Bid Date: Friday, March 25th, 2022 at 10,00 AM WAXAHACHIE, TEXAS 75165 FORT WORTH, TEXAS 76117 IRVING, TEXAS 75039 ADDISON, TEXAS 75001 BOYD, TEXAS 76023 DALLAS, TEXAS 75227 GRAND PRAIRIE, TEXAS 75050 Bid Opening Location: City Hall, City of Southlake, TX PHONE: 972.351.9906 PHONE: $17.616.5543 PHONE: 469.706.9097 EXT. 102 PHONE: 940.726.1121 PHONE: 682.302.3219 PHONE: 972.289.0723 PHONE: 972.263.3223 FAX: 972.263.6551 BID DESCRIPTION UNIT QTY UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO. & ITEM (with unit price in words) PRICE PRICE IL PRICE PRICE PRICE PRICE J& PRICE PRICE 30 PRICE PRICE PRICE PRICE PRICE PRICE TXDOT ITEM 500 Mobilization, Insurance, Bonds (5%) LS 1 $ 55,000.00 $ 55,000.00 $ 51,000.00 $ 51,000.00 $ 63,000.00 $ 63,000.00 $ 62,800.99 $ 62,800.99 $ 50,000.00 $ 50,000.00 $ 69,400.00 $ 69,400.00 $ 90,000.00 $ 90,000.00 NCTCOG 202.5 Silt Fencing LF 4,075 $ 1.75 $ 7,131.25 $ 2.00 $ 8,150.00 $ 2.50 $ 10,187.50 $ 3.00 $ 12,225.00 $ 3.00 $ 12,225.00 $ 2.00 $ 8,150.00 $ 1.71 $ 6,968.25 NCTCOG 202.9 Rock Check Dam EA 5 $ 834.00 $ 4,170.00 $ 1,000.00 $ 5,000.00 $ 1,250.00 $ 6,250.00 $ 1,500.00 $ 7,500.00 $ 2,000.00 $ 10,000.00 $ 1,500.00 $ 7,500.00 $ 870.00 $ 4,350.00 NCTCOG 202.11 Construction Entrance EA 1 $ 3,572.00 $ 3,572.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 1,000.00 $ 1,000.00 $ 2,100.00 $ 2,100.00 $ 3,200.00 $ 3,200.00 $ 3,700.00 $ 3,700.00 TXDOT ITEM 100. 496 Site Preparation, Including Demolition, Landscaping Removals SY 12,850 $ 7.35 $ 94,447.50 $ 3.00 $ 38,550.00 $ 12.06 $ 154,971.00 $ 7.50 $ 96,375.00 $ 15.00 $ 192,750.00 $ 5.00 $ 64,250.00 $ 11.00 $ 141,350.00 SC 5-24 Plug and Abandon existing Easement Storm Drain, <24", 16" LF Plug, Headwall LS 1 $ 6,280.00 $ 6,280.00 $ 5,500.00 $ 5,500.00 $ 6,250.00 $ 6,250.00 $ 11,000.00 $ 11,000.00 $ 7,500.00 $ 7,500.00 $ 5,500.00 $ 5,500.00 $ 5,600.00 $ 5,600.00 Removal Subsidiary NCTCOG 203 Earthwork (795 CY Excavation, 258 CY Embankment) CY 1,053 $ 22.00 $ 23,166.00 $ 45.00 $ 47,385.00 $ 7.50 $ 7,897.50 $ 58.00 $ 61,074.00 $ 45.00 $ 47,385.00 $ 80.00 $ 84,240.00 $ 67.00 $ 70,551.00 NCTCOG 202 02 Storm Water Pollution Prevention Plan LS 1 $ 1,610.00 $ 1,610.00 $ 2,400.00 $ 2,400.00 $ 6,250.00 $ 6,250.00 $ 2,000.00 $ 2,000.00 $ 3,500.00 $ 3,500.00 $ 4,500.00 $ 4,500.00 $ 3,500.00 $ 3,500.00 TXDOT ITEM 260 6" Lime -Stabilized Subgrade (27lbs/SY) SY 6,163 $ 9.00 $ 55,467.00 $ 19.00 $ 117,097.00 $ 16.25 $ 100,148.75 $ 16.00 $ 98,608.00 $ 17.00 $ 104,771.00 $ 11.00 $ 67,793.00 $ 20.53 $ 126,526.39 TXDOT ITEM 360 6" Reinforced PCC Pavement SY 5,697 $ 65.00 $ 370,305.00 $ 66.00 $ 376,002.00 $ 56.25 $ 320,456.25 $ 66.00 $ 376,002.00 $ 72.00 $ 410,184.00 $ 87.25 $ 497,063.25 $ 85.86 $ 489,144.42 SC 5-24 Remove and Replace 6" Concrete Driveway SY 761 $ 99.00 $ 75,339.00 $ 110.00 $ 83,710.00 $ 68.75 $ 52,318.75 $ 130.00 $ 98,930.00 $ 122.00 $ 92,842.00 $ 129.00 $ 98,169.00 $ 167.20 $ 127,239.20 NCTCOG 508.3 12" RCP Class III LF 465 $ 100.00 $ 46,500.00 $ 120.00 $ 55,800.00 $ 112.50 $ 52,312.50 $ 110.00 $ 51,150.00 $ 137.00 $ 63,705.00 $ 115.00 $ 53,475.00 $ 128.00 $ 59,520.00 N 508.3 508.3 18" RCP Class III LF 35 $ 112.00 $ 3,920.00 $ 132.00 $ 4,620.00 $ 150.00 $ 5,250.00 $ 125.00 $ 4,375.00 $ 192.00 $ 6,720.00 $ 129.00 $ 4,515.00 $ 142.00 $ 4,970.00 NCTCOG 508.3 24" RCP Class III LF 1,014 $ 120.00 $ 121,680.00 $ 150.00 $ 152,100.00 $ 156.25 $ 158,437.50 $ 130.00 $ 131,820.00 $ 152.00 $ 154,128.00 $ 142.00 $ 143,988.00 $ 155.00 $ 157,170.00 NCTCOG 508.3 42" RCP Class III LF 118 $ 243.00 $ 28,674.00 $ 370.00 $ 43,660.00 $ 250.00 $ 29,500.00 $ 350.00 $ 41,300.00 $ 327.00 $ 38,586.00 $ 349.00 $ 41,182.00 $ 370.00 $ 43,660.00 NCTCOG 702 4' x 4' Standard Drop Inlet, SD-6 EA 1 $ 7,550.00 $ 7,550.00 $ 9,000.00 $ 9,000.00 $ 10,000.00 $ 10,000.00 $ 6,600.00 $ 6,600.00 $ 6,000.00 $ 6,000.00 $ 8,745.00 $ 8,745.00 $ 9,500.00 $ 9,500.00 NCTCOG 702 02 4' Storm Sewer Junction, STA 8+28.62 EA 2 $ 6,915.00 $ 13,830.00 $ 9,000.00 $ 18,000.00 $ 15,000.00 $ 30,000.00 $ 6,100.00 $ 12,200.00 $ 5,500.00 $ 11,000.00 $ 8,745.00 $ 17,490.00 $ 9,500.00 $ 19,000.00 TXDOT ITEM 466 TXDOT CH-FW-30 Headwall, 4:1 Slope, Dbl Barrel, 42" RCP EA 1 $ 16,975.00 $ 16,975.00 $ 11,500.00 $ 11,500.00 $ 22,500.00 $ 22,500.00 $ 15,000.00 $ 15,000.00 $ 9,500.00 $ 9,500.00 $ 11,055.00 $ 11,055.00 $ 12,300.00 $ 12,300.00 TXDOT ITEM 467 TXDOT CH-FW-O, 3:1 Slope, ON Barrel, 24" RCP EA 1 $ 9,555.00 $ 9,555.00 $ 6,000.00 $ 6,000.00 $ 8,750.00 $ 8,750.00 $ 7,000.00 $ 7,000.00 $ 16,500.00 $ 16,500.00 $ 5,675.00 $ 5,675.00 $ 6,200.00 $ 6,200.00 TXDOT ITEM 468 TXDOT CH-FW-O Headwall, w/Modified Wings, STA 12+00 L EA 1 $ 17,855.00 $ 17,855.00 $ 10,500.00 $ 10,500.00 $ 18,750.00 $ 18,750.00 $ 16,000.00 $ 16,000.00 $ 17,000.00 $ 17,000.00 $ 10,300.00 $ 10,300.00 $ 11,700.00 $ 11,700.00 NCTCOG 03.3 NCTCOG Veritcal Headwall w/Concrete Apron, ON Barrel, 24" EA 1 $ 12,325.00 $ 12,325.00 $ 11,500.00 $ 11,500.00 $ 12,500.00 $ 12,500.00 $ 9,000.00 $ 9,000.00 $ 13,000.00 $ 13,000.00 $ 11,100.00 $ 11,100.00 $ 12,600.00 $ 12,600.00 TXDOT ITEM 402 Trench Safety for Storm Pipe Excavation, Ind Trench Boxes where Needed LF 1,632 $ 1.25 $ 2,040.00 $ 3.00 $ 4,896.00 $ 10.00 $ 16,320.00 $ 5.00 $ 8,160.00 $ 5.00 $ 8,160.00 $ 3.30 $ 5,385.60 $ 3.40 $ 5,548.80 NCTCOG 204.5 Block Sodding for Roadside Ditches and Outfall Channel SF 55,735 $ 0.65 $ 36,227.75 $ 0.75 $ 41,801.25 $ 1.00 $ 55,735.00 $ 0.60 $ 33,441.00 $ 1.00 $ 55,735.00 $ 0.65 $ 36,227.75 $ 0.67 $ 37,342.45 NCTCOG 204.2 4"Topsoil for Sod CY 619 $ 62.50 $ 38,687.50 $ 60.00 $ 37,140.00 $ 37.50 $ 23,212.50 $ 60.00 $ 37,140.00 $ 60.00 $ 37,140.00 $ 66.00 $ 40,854.00 $ 67.00 $ 41,473.00 NCTCOG 204 Landscape Replacements LS 1 $ 17,600.00 $ 17,600.00 $ 12,000.00 $ 12,000.00 $ 62,500.00 $ 62,500.00 $ 40,000.00 $ 40,000.00 $ 30,000.00 $ 30,000.00 $ 8,250.00 $ 8,250.00 $ 45,000.00 $ 45,000.00 SC-54 12" Thick Rip Rap, Ind Filter Fabric CY 21 $ 502.00 $ 10,542.00 $ 640.00 $ 13,440.00 $ 312.50 $ 6,562.50 $ 290.00 $ 6,090.00 $ 970.00 $ 20,370.00 $ 605.00 $ 12,705.00 $ 612.00 $ 12,852.00 SC-54 Manhole, Valve and Box Adjustments EA 12 $ 1,260.00 $ 15,120.00 $ 900.00 $ 10,800.00 $ 1,250.00 $ 15,000.00 $ 2,000.00 $ 24,000.00 $ 1,600.00 $ 19,200.00 $ 825.00 $ 9,900.00 $ 1,000.00 $ 12,000.00 TXDOT ITEM 502 Barricades, Signs, and Traffic Handling MO 5 $ 4,450.00 $ 22,250.00 $ 7,500.00 $ 37,500.00 $ 3,125.00 $ 15,625.00 $ 1,500.00 $ 7,500.00 $ 2,800.00 $ 14,000.00 $ 40,500.00 $ 202,500.00 $ 2,000.00 $ 10,000.00 TOTAL BID SCHEDULE 1.00 AMOUNT: $ 1,117,819.00 $ 1,220,051.25 $ 1,275,684.75 $ 1,278,290.99 $ 1,454,001.00 $ 1,533,112.60 $ 1,569,765.51 Signed: *Denotes correction by Engineer s S�P� E OF r%s to * 'k ............:.... ABIEL CARRILLO o' 134142 It`p'• C� EN ��•GN�4,�i \�S/QNAL�N� SUMMARY OF BIDS TOTAL BID: $ 1,117,819.00 1 $ 1,220,051.25 $ 1,275,684.75 $ 1,278,290.99 $ 1,454,001.00 $ 1,533,112.60 $ 1,569,765.51 3-29-22