Item 4C - MemoCITY OF
SOUTI-HLAKE
MEMORANDUM
(May 3, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Item 4C
Subject: Award the contract for construction of the Creekside Drive
roadway and drainage improvements project to XIT Paving and
Construction, Inc. in an amount not to exceed $1,200,000.
Action
Requested: Award the contract for construction of the Creekside Drive roadway
and drainage improvements project to XIT Paving and Construction,
Inc. in an amount not to exceed $1,200,000.
Background
Information:
Creekside Drive is an existing cul-de-sac composed of asphalt
pavement that spans from East Dove Road. The pavement has
undergone considerable surface damage in recent years and is
reaching its service lifespan, which warrants replacement of its
entirety due to its existing condition. Existing pavement issues
include cracking and uneven surfaces which have led to the
deterioration of the road segment. The current Pavement Quality
Index (PQI) score of Creekside Drive is 58, while the City's current
PQI average is 80. In 2020, the City sent surveys to residents asking
for their preference in roadway material between asphalt or concrete
pavement. Responses from residents chose concrete pavement
over asphalt pavement.
This project aims to replace approximately 2,000 linear feet of the
two-lane road segment with reinforced concrete pavement. This
alternative offers a longer life span, lower maintenance costs, and is
supported by residents' feedback on material preferences. These
improvements will enhance mobility on Creekside Drive for motorists
and residents alike. In addition, this project will restore the roadside
ditches and provide storm pipe for improved drainage.
Solicitation of bids for this project began on February 20, 2022 and
sealed bids were received and opened on March 25, 2022. The
seven bids received for this project are shown in below bid tabulation:
Bidder
Bid Amount
XIT Paving and Construction, Inc.
$ 1,117,819.00
Urban Infraconstruction, LLC.
$ 1,220,051.25
Page 1 of 3
Item 4C
Financial
Considerations
Green Dream International, LLC.
$
1,275,684.75
DDM Construction Corp.
$
1,278,290.99
GROD Construction, Inc.
$
1,454,001.00
Tiseo Paving Co.
$
1,533,112.60
Pavecon Public Works, LP
$
1,569,765.51
City staff and its design consultant, KSA Engineers, Inc. have
reviewed and scored seven bids using best value criteria as
described in the project manual. The evaluation criteria for this bid
were the contract price (50%); the reputation of the bidder including
key personnel (15%); the reputation and quality of the bidder's goods
or services (15%); the bidder's past relationship with the City (10%);
and the bidder's responsiveness (10%). The evaluation of the
proposals, qualifications, and references led to the recommendation
of XIT Paving and Construction, Inc. for this project.
The bid from XIT Paving and Construction, Inc. came in at
$1,117,819 for anticipated work. Staff is requesting authorization for
a total of $1,200,000 which includes a $82,181 contingency for
construction expenses that may arise due to unforeseen field
conditions. The anticipated start date of this project is June 2022.
Funding for this award is budgeted as part of the approved Capital
Improvement Program. Expenditures will not exceed available funds.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Infrastructure and Performance Management & Service Delivery. It
specifically relates to the City's Corporate Objectives, B5: Enhance
Service Delivery Through Continual Process Improvement, and F2:
Invest To Provide & Maintain High Quality Public Assets. The Critical
Business Outcome is, C13O3: Engage In Thoughtful Planning To
Ensure Continued High Quality Development That Is Integrated Well
Into The Current Built Environment.
Citizen Input/
Board Review: None
Legal Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the contract.
Supporting
Documents: Attachment A: Bid Tabulation
Page 2of3
Item 4C
Staff
Recommendation: Award the contract for construction of the Creekside Drive roadway
and drainage improvements project to XIT Paving and Construction,
Inc. in an amount not to exceed $1,200,000.
Staff Contact: Rob Cohen, Director of Public Works
Kevin Ferrer, P.E., Deputy City Engineer
Bryan Ahumada, P.E., Civil Engineer
Page 3 of 3
Attachment A
KSA Project No. SOL.008
City of Southlake
XIT PAVING AND CONSTRUCTION, INC.
URBAN INFRACONSTRUCTION, LLC
GREEN DREAM
DOM CONSTRUCTION CORP.
GROD CONSTRUCTION, INC
TISEO PAVING CO.
PAVECON PUBLIC WORKS, LP
INTERNATIONAL, LLC
Creekside Drive Road and Drainage Improvements
3934 US-HWY
287
2511 GRAVEL
DR.
222 WEST LAS COLINAS BLVD.
4006 BELT
LINE ROAD
889 E. ROCK ISLAND AVENUE
P.O. BOX 270040
3022 ROY ORR BLVD.
Bid Date: Friday, March 25th, 2022 at 10,00 AM
WAXAHACHIE,
TEXAS 75165
FORT WORTH,
TEXAS 76117
IRVING, TEXAS 75039
ADDISON, TEXAS
75001
BOYD, TEXAS 76023
DALLAS, TEXAS
75227
GRAND PRAIRIE, TEXAS 75050
Bid Opening Location: City Hall, City of Southlake, TX
PHONE:
972.351.9906
PHONE: $17.616.5543
PHONE: 469.706.9097
EXT. 102
PHONE: 940.726.1121
PHONE: 682.302.3219
PHONE: 972.289.0723
PHONE: 972.263.3223
FAX: 972.263.6551
BID
DESCRIPTION
UNIT
QTY
UNIT
TOTAL
UNIT
TOTAL
UNIT
TOTAL
UNIT
TOTAL
UNIT
TOTAL
UNIT
TOTAL
UNIT
TOTAL
NO. & ITEM
(with unit price in words)
PRICE
PRICE IL
PRICE
PRICE
PRICE
PRICE J&
PRICE
PRICE 30
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
TXDOT
ITEM 500
Mobilization, Insurance, Bonds (5%)
LS
1
$ 55,000.00
$ 55,000.00
$ 51,000.00
$ 51,000.00
$ 63,000.00
$
63,000.00
$ 62,800.99
$ 62,800.99
$ 50,000.00
$ 50,000.00
$ 69,400.00
$ 69,400.00
$ 90,000.00
$ 90,000.00
NCTCOG
202.5
Silt Fencing
LF
4,075
$ 1.75
$ 7,131.25
$ 2.00
$ 8,150.00
$ 2.50
$
10,187.50
$ 3.00
$ 12,225.00
$ 3.00
$ 12,225.00
$ 2.00
$ 8,150.00
$ 1.71
$ 6,968.25
NCTCOG
202.9
Rock Check Dam
EA
5
$ 834.00
$ 4,170.00
$ 1,000.00
$ 5,000.00
$ 1,250.00
$
6,250.00
$ 1,500.00
$ 7,500.00
$ 2,000.00
$ 10,000.00
$ 1,500.00
$ 7,500.00
$ 870.00
$ 4,350.00
NCTCOG
202.11
Construction Entrance
EA
1
$ 3,572.00
$ 3,572.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$
5,000.00
$ 1,000.00
$ 1,000.00
$ 2,100.00
$ 2,100.00
$ 3,200.00
$ 3,200.00
$ 3,700.00
$ 3,700.00
TXDOT
ITEM 100. 496
Site Preparation, Including Demolition, Landscaping Removals
SY
12,850
$ 7.35
$ 94,447.50
$ 3.00
$ 38,550.00
$ 12.06
$
154,971.00
$ 7.50
$ 96,375.00
$ 15.00
$ 192,750.00
$ 5.00
$ 64,250.00
$ 11.00
$ 141,350.00
SC 5-24
Plug and Abandon existing Easement Storm Drain, <24", 16" LF Plug, Headwall
LS
1
$ 6,280.00
$ 6,280.00
$ 5,500.00
$ 5,500.00
$ 6,250.00
$
6,250.00
$ 11,000.00
$ 11,000.00
$ 7,500.00
$ 7,500.00
$ 5,500.00
$ 5,500.00
$ 5,600.00
$ 5,600.00
Removal Subsidiary
NCTCOG
203
Earthwork (795 CY Excavation, 258 CY Embankment)
CY
1,053
$ 22.00
$ 23,166.00
$ 45.00
$ 47,385.00
$ 7.50
$
7,897.50
$ 58.00
$ 61,074.00
$ 45.00
$ 47,385.00
$ 80.00
$ 84,240.00
$ 67.00
$ 70,551.00
NCTCOG 202
02
Storm Water Pollution Prevention Plan
LS
1
$ 1,610.00
$ 1,610.00
$ 2,400.00
$ 2,400.00
$ 6,250.00
$
6,250.00
$ 2,000.00
$ 2,000.00
$ 3,500.00
$ 3,500.00
$ 4,500.00
$ 4,500.00
$ 3,500.00
$ 3,500.00
TXDOT
ITEM 260
6" Lime -Stabilized Subgrade (27lbs/SY)
SY
6,163
$ 9.00
$ 55,467.00
$ 19.00
$ 117,097.00
$ 16.25
$
100,148.75
$ 16.00
$ 98,608.00
$ 17.00
$ 104,771.00
$ 11.00
$ 67,793.00
$ 20.53
$ 126,526.39
TXDOT
ITEM 360
6" Reinforced PCC Pavement
SY
5,697
$ 65.00
$ 370,305.00
$ 66.00
$ 376,002.00
$ 56.25
$
320,456.25
$ 66.00
$ 376,002.00
$ 72.00
$ 410,184.00
$ 87.25
$ 497,063.25
$ 85.86
$ 489,144.42
SC 5-24
Remove and Replace 6" Concrete Driveway
SY
761
$ 99.00
$ 75,339.00
$ 110.00
$ 83,710.00
$ 68.75
$
52,318.75
$ 130.00
$ 98,930.00
$ 122.00
$ 92,842.00
$ 129.00
$ 98,169.00
$ 167.20
$ 127,239.20
NCTCOG
508.3
12" RCP Class III
LF
465
$ 100.00
$ 46,500.00
$ 120.00
$ 55,800.00
$ 112.50
$
52,312.50
$ 110.00
$ 51,150.00
$ 137.00
$ 63,705.00
$ 115.00
$ 53,475.00
$ 128.00
$ 59,520.00
N
508.3
508.3
18" RCP Class III
LF
35
$ 112.00
$ 3,920.00
$ 132.00
$ 4,620.00
$ 150.00
$
5,250.00
$ 125.00
$ 4,375.00
$ 192.00
$ 6,720.00
$ 129.00
$ 4,515.00
$ 142.00
$ 4,970.00
NCTCOG
508.3
24" RCP Class III
LF
1,014
$ 120.00
$ 121,680.00
$ 150.00
$ 152,100.00
$ 156.25
$
158,437.50
$ 130.00
$ 131,820.00
$ 152.00
$ 154,128.00
$ 142.00
$ 143,988.00
$ 155.00
$ 157,170.00
NCTCOG
508.3
42" RCP Class III
LF
118
$ 243.00
$ 28,674.00
$ 370.00
$ 43,660.00
$ 250.00
$
29,500.00
$ 350.00
$ 41,300.00
$ 327.00
$ 38,586.00
$ 349.00
$ 41,182.00
$ 370.00
$ 43,660.00
NCTCOG
702
4' x 4' Standard Drop Inlet, SD-6
EA
1
$ 7,550.00
$ 7,550.00
$ 9,000.00
$ 9,000.00
$ 10,000.00
$
10,000.00
$ 6,600.00
$ 6,600.00
$ 6,000.00
$ 6,000.00
$ 8,745.00
$ 8,745.00
$ 9,500.00
$ 9,500.00
NCTCOG 702
02
4' Storm Sewer Junction, STA 8+28.62
EA
2
$ 6,915.00
$ 13,830.00
$ 9,000.00
$ 18,000.00
$ 15,000.00
$
30,000.00
$ 6,100.00
$ 12,200.00
$ 5,500.00
$ 11,000.00
$ 8,745.00
$ 17,490.00
$ 9,500.00
$ 19,000.00
TXDOT
ITEM 466
TXDOT CH-FW-30 Headwall, 4:1 Slope, Dbl Barrel, 42" RCP
EA
1
$ 16,975.00
$ 16,975.00
$ 11,500.00
$ 11,500.00
$ 22,500.00
$
22,500.00
$ 15,000.00
$ 15,000.00
$ 9,500.00
$ 9,500.00
$ 11,055.00
$ 11,055.00
$ 12,300.00
$ 12,300.00
TXDOT
ITEM 467
TXDOT CH-FW-O, 3:1 Slope, ON Barrel, 24" RCP
EA
1
$ 9,555.00
$ 9,555.00
$ 6,000.00
$ 6,000.00
$ 8,750.00
$
8,750.00
$ 7,000.00
$ 7,000.00
$ 16,500.00
$ 16,500.00
$ 5,675.00
$ 5,675.00
$ 6,200.00
$ 6,200.00
TXDOT
ITEM 468
TXDOT CH-FW-O Headwall, w/Modified Wings, STA 12+00 L
EA
1
$ 17,855.00
$ 17,855.00
$ 10,500.00
$ 10,500.00
$ 18,750.00
$
18,750.00
$ 16,000.00
$ 16,000.00
$ 17,000.00
$ 17,000.00
$ 10,300.00
$ 10,300.00
$ 11,700.00
$ 11,700.00
NCTCOG
03.3
NCTCOG Veritcal Headwall w/Concrete Apron, ON Barrel, 24"
EA
1
$ 12,325.00
$ 12,325.00
$ 11,500.00
$ 11,500.00
$ 12,500.00
$
12,500.00
$ 9,000.00
$ 9,000.00
$ 13,000.00
$ 13,000.00
$ 11,100.00
$ 11,100.00
$ 12,600.00
$ 12,600.00
TXDOT
ITEM 402
Trench Safety for Storm Pipe Excavation, Ind Trench Boxes where Needed
LF
1,632
$ 1.25
$ 2,040.00
$ 3.00
$ 4,896.00
$ 10.00
$
16,320.00
$ 5.00
$ 8,160.00
$ 5.00
$ 8,160.00
$ 3.30
$ 5,385.60
$ 3.40
$ 5,548.80
NCTCOG
204.5
Block Sodding for Roadside Ditches and Outfall Channel
SF
55,735
$ 0.65
$ 36,227.75
$ 0.75
$ 41,801.25
$ 1.00
$
55,735.00
$ 0.60
$ 33,441.00
$ 1.00
$ 55,735.00
$ 0.65
$ 36,227.75
$ 0.67
$ 37,342.45
NCTCOG
204.2
4"Topsoil for Sod
CY
619
$ 62.50
$ 38,687.50
$ 60.00
$ 37,140.00
$ 37.50
$
23,212.50
$ 60.00
$ 37,140.00
$ 60.00
$ 37,140.00
$ 66.00
$ 40,854.00
$ 67.00
$ 41,473.00
NCTCOG
204
Landscape Replacements
LS
1
$ 17,600.00
$ 17,600.00
$ 12,000.00
$ 12,000.00
$ 62,500.00
$
62,500.00
$ 40,000.00
$ 40,000.00
$ 30,000.00
$ 30,000.00
$ 8,250.00
$ 8,250.00
$ 45,000.00
$ 45,000.00
SC-54
12" Thick Rip Rap, Ind Filter Fabric
CY
21
$ 502.00
$ 10,542.00
$ 640.00
$ 13,440.00
$ 312.50
$
6,562.50
$ 290.00
$ 6,090.00
$ 970.00
$ 20,370.00
$ 605.00
$ 12,705.00
$ 612.00
$ 12,852.00
SC-54
Manhole, Valve and Box Adjustments
EA
12
$ 1,260.00
$ 15,120.00
$ 900.00
$ 10,800.00
$ 1,250.00
$
15,000.00
$ 2,000.00
$ 24,000.00
$ 1,600.00
$ 19,200.00
$ 825.00
$ 9,900.00
$ 1,000.00
$ 12,000.00
TXDOT
ITEM 502
Barricades, Signs, and Traffic Handling
MO
5
$ 4,450.00
$ 22,250.00
$ 7,500.00
$ 37,500.00
$ 3,125.00
$
15,625.00
$ 1,500.00
$ 7,500.00
$ 2,800.00
$ 14,000.00
$ 40,500.00
$ 202,500.00
$ 2,000.00
$ 10,000.00
TOTAL BID SCHEDULE 1.00 AMOUNT:
$ 1,117,819.00
$ 1,220,051.25
$
1,275,684.75
$ 1,278,290.99
$ 1,454,001.00
$ 1,533,112.60
$ 1,569,765.51
Signed:
*Denotes correction by Engineer
s
S�P� E OF r%s to
* 'k
............:....
ABIEL CARRILLO
o' 134142
It`p'• C� EN ��•GN�4,�i
\�S/QNAL�N�
SUMMARY OF BIDS
TOTAL BID: $ 1,117,819.00 1 $ 1,220,051.25 $ 1,275,684.75 $ 1,278,290.99 $ 1,454,001.00 $ 1,533,112.60 $ 1,569,765.51
3-29-22