1997-09-16 CCPD Packet City of Southiake, Texas — —
MEMORANDUM
September 12, 1997
TO: Shana Yelverton, Assistant City Manager
FROM: Billy Campbell, Director Public Safety
SUBJECT: Budget Estimate Adjustments for Southiake Crime Control and Prevention District
The preliminary budget estimates presented for review of the Southiake Crime Control and
Prevention District were based on acquisition costs and land sites available at that time. The
adjusted budget estimates reflect a modified assessment of projected costs based upon a myriad of
factors, including the revision of available land sites and inflation costs of purchases made at
future dates over a three year period. The details contained herein explain each cost estimate.
LAND ACQUISITION
Site#1 Central Facility
(16,04e preliminary budget estimate reflected the acquisition costs of eight (8) acres at $1.75 per
quare foot, resulting in an estimated expenditure of$609,000 However, the land acquisition cost
did not include the extension of utilities to the location and any projected increase in land prices.
The revised estimates reflect a $3.50 per square foot estimate for land, which includes the
extension of utilities and initial site preparation. Although there may be some budgetary savings
at the actual time of land negotiations, the revised estimates are adjusted to $1,218,000
(8 X 43,500 X $3.50 = $1,218,000).
Site#2 Sub-station #1
The $3.50 per square foot preliminary estimate reflected the acquisition costs of three (3) acres of
property available at the time the analysis was conducted. The adjusted estimate of$652,500
reflects the current land costs of$5.00 per square foot. (3 X 43,500 X $5.00 = $652,000)
Site#3 Sub-station #2
The preliminary budget estimate of$3.50 originally projected was based on the actual purchase
price of available land for sale at the desired site at the time the analysis was conducted.
However, that property is currently under contract negotiations and not currently available. The
optional location available reflects a $5.00 per square foot sale price. The adjusted budget
projection of$652,500 reflects the actual cost of available property at $5.00 per square foot.
(1 X 43,500 X $5.00 = $652,000)
tor
•
`liana Yelverton, Assistant City Manager
udget Estimate Adjustments for Southlake Crime Control and Prevention District
September 12, 1997
Page 2
BUILDING DESIGN AND CONSTRUCTION
Site #1 Central Facility
The preliminary $8,081,720 budget projection provided an opportunity to review the total project
costs for all programs based on acquisition at today's cost. Subsequent revenue projections
necessitated the review and prioritization of individual projects, resulting in a recommendation to
delay construction of the central facility until the third fiscal year for the district. The adjusted
figure of$8,888,792 reflects the anticipated impact of a 5% annual inflation rate.
Site #2 Sub-station #1
The $1,680,000 preliminary project estimate reflected the current construction costs of a 12,000
square foot facility. With consideration of the actual construction being delayed until 1999,
annual inflationary costs of 5% per year provide for an adjusted budget projection of$1,848,000.
to#3 Sub-station #2
The $1,680,000 preliminary project estimate reflected the current construction costs of a 12,000
square foot facility. With consideration of the actual construction being delayed until 1999,
annual inflationary costs of 5% per year provide for an adjusted budget projection of$1,848,000.
Furnishings
The costs for furnishings is estimated at 10% of the total project costs for any single new location.
The adjusted budget allocations are based on inflationary increases generated by delayed
construction of the central facility and acquisition of the related furnishings.
ENHANCED TECHNOLOGY AND EQUIPMENT
The cost estimates provided in the initial program budget indicated acquisition at today's market
price. The adjustments include annual inflationary costs associated with the delayed acquisition.
L
Lhana
Yelverton, Assistant City Manager
udget Estimate Adjustments for Southlake Crime Control and Prevention District
September 12, 1997
Page 3
PROFESSIONAL DEVELOPMENT
The preliminary budget projections incorporated much of the costs associated with this
component as a part of the building design and construction, which provides for enhanced
training and research facilities. The volatility in costs associated with computerized training
modules, combined with the exponential rate of innovations in training technology, does not lend
itself to any current realistic budgetary projections for acquisitions occurring in the forth and fifth
years. Therefore, no budgetary projections are included beyond those associated with the
building design and construction.
PERSONNEL
The personnel costs identified in the preliminary budget estimates reflected only the first-year
costs. The adjusted budget extends those costs over the three fiscal years shown.
Lshould be noted that the most significant adjustments rest in the land prices and the extension
of personnel costs over a three year period. The availability of land, in conjunction with the
escalating costs, dictate a necessity in focusing the initial efforts towards land acquisition in
order to avoid any future adverse ramifications.
I am available should there be any additional questions or comments.
BC/mwj
L
City of Southlake,Texas
SOUTHLAKE CRIME CONTROL
AND PREVENTION DISTRICT
CD ORDER NO. 97-1
AN ORDER OF THE TEMPORARY BOARD OF THE SOUTHLAKE
CRIME CONTROL AND PREVENTION DISTRICT ESTABLISHING
RULES FOR THE ADOPTION OF THE CRIME CONTROL AND
PREVENTION DISTRICT BUDGET AND ESTABLISHING THE FISCAL
YEAR.
WHEREAS, Section 363.204 of the Local Government Code permits the temporary
board of the Crime Control and Prevention District to develop and adopt procedures for
adopting a budget different from the procedures outlined in the statute,
NOW THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF
THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT,
Section 1
Adoption of Budget
The following rules are hereby established for the adoption of the annual budget for the
Southlake Crime Control and Prevention District (the "District").
a. Public Hearing. The Temporary Board of the Crime Control and Prevention
District (the "Board") shall hold a public hearing on the proposed annual
budget. Any resident of the district is entitled to be present and participate at
the hearing.
b. Notice of Public Hearing. The Board shall publish notice of the public hearing
in a newspaper with general circulation in the district not later than the tenth
(10th) day before the date of the hearing.
c. Inspection of Proposed Budget. The draft of the proposed budget shall be
made available for public inspection at least ten (10) days prior to the public
hearing.
d. Adoption of Budget. After the public hearing, the board may make any
changes in the proposed budget that in its judgment, is in the interest of the
taxpayers of the District. The board may adopt the budget immediately
following the public hearing or at any time within ten (10) days following the
public hearing.
e. City Council Public Hearing and Approval. The board shall submit the
budget to the City Council of Southlake for consideration. The City Council
may approve or reject the budget, but may not amend it. If the City Council
rejects the budget, the City Council and the board shall meet and together
amend and approve the budget before the beginning of the fiscal year.
f. Amendment. The budget may be amended after the beginning of the fiscal year
upon approval of the board and the City Council.
Section 2
Fiscal Year
The fiscal year for the Crime Control and Prevention District shall begin on October 1
of each year and end on September 30 of each year; provided however, the first fiscal year
shall begin on the date the district is created and end on September 30.
PASSED AND APPROVED BY THE TEMPORARY BOARD OF DIRECTORS
OF THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT this the
day of , 1997.
President
Attest:
Board Secretary