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1991-10-15 CC Packet City of Southlake,Texas CITY OF SOUTHLAKE, TEXAS flow REGULAR CITY COUNCIL MEETING: OCTOBER 15, 1991 LOCATION: 667 North Carroll Avenue, Southlake, Texas City Council Chambers of City Hall WORK SESSION: 6 : 30 P.M. 1. Discussion of all items on tonight' s Regular Council Meeting Agenda. REGULAR SESSION: 7 : 00 P.M. 1 . A. Call to order. Invocation. B. Executive Session Pursuant to the Open Meetings Act, Article 6252-17 V.T.C.S. , Section 2(e) 2( f) 2(g) . Refer to posted list attached hereto and incorporated herein. C. Reconvene: Action necessary on items discussed in Executive Session. 2 . Approval of the Minutes of the October 1, 1991 Regular City Council Meeting. twl 3. Mayor' s Report. 4 . City Manager' s Report. CONSENT AGENDA All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Council member or citizen so request, in which event the item will be removed from the general order of business, and considered in its normal sequence. 5. Consider: A. Permission to advertise for bids for Lift Stations to be located at Bicentennial Park and on East Southlake Blvd. REGULAR AGENDA 6 . Public Forum. City of Southlake,Texas City Council Agenda October 15, 1991 page two .►r 7 . Consider: Ordinances, second reading and related items . A. Ordinance No. 480-59, 2nd reading. (ZA 91-52) Zoning change request for 128 . 33 acres out of the W.E. Crooks Survey, Abstract No. 295, Tract 2 and Hall Medlin Survey, Abstract No. 1038, Tracts 2, 2A, and 2B. The current zoning is "SF-20A" Single Family-20A Residential with a requested zoning for "PUD" Planned Unit Development. Amended request is for 126 . 94 acres (excluding the "C-1" lot on the corner) . ® Owner/Applicant: Charles Young and Larry Cole dba The i Hills of Monticello. Public Hearing. 8. Consider: Ordinances, first reading and related items . A. Ordinance No. 544, 1st reading. Landscape Ordinance. Continuation of the public hearing. B. Ordinance No. 545, 1st reading. Relating to Burning Permits . C. Ordinance No. 547, 1st reading. T.M.R.S. Updated (we' service credits on an annual basis . D. Ordinance No. 548, 1st reading. T.M.R.S. Providing for increased municipal contributions . 9 . Consider: Resolutions (no items for this agenda) 10 . Other items for consideration. A. Participation in Keep America Beautiful . B. Agreement for a utility billing audit. 11. Other items for discussion. A. Sign ordinance. B. Weed Lien. C. City Council Procedures . D. Continental Park Estates Sewer. E. Southwestern Bell Franchise Agreement. Ldi City of Southlake,Texas City Council Agenda irr October 15, 1991 page three 12 . Meeting Adjourned. I hereby certify that the above agenda was posted on the official bulletin boards at city hall, 667 North Carroll Avenue, Southlake, Texas, on Friday, October 11, 1991 at 5:00 p.m. , pursuant to the Open Meetings Act, Article 6252-17 V.T.A.S. A111- .... andra L. LeGrand o : �k fs City Secretary => : % : i•* *• iimmma0 LP' I I I I I • 2500 S. 40►3400 il L • oN 1400 (300w f IC �bOO "4 ,42001 1 4900 • 66p0 29.500 } [ • . 29.500 SH 1I4 --� • ` 29.500} ,' pp a 25o� '} 3400 0p i io inn• �iG 4200 s�,'Q 490J I KIRKWOOD BL VD. I 2015 ANTICIPATED AVERAGE DAILY TRAFFIC VOLUMES I I 1 HIGHWAY GRADE 1 ir..., /,' // . I - 1- _r——-1 -14900y. ,1 I I • I r- � I I � I I I I r RT. I I I e I - -1 _ I. I --.i.-f z 0 --- L,_.r 4.-- 1---J. J " 44 • CI CI CO N Q l0 t KIRKWOOD' BLVD Z => IC OVET.PASS -- -Li _ cov,w I ›. H. 114 1 MTE.KSE CT 1 ON5 - 6 b_ IRK(4OO9 5LVR E G.FElt TH.D 3HeE1 : 6 NOT. TO SCALE I • _ . . 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OVERPASS 15Ug. l 14/Loop 382 UN2ERpA55 E r 7. 1-1. 1 14 1 HTEK5E CT to KIS- 9 1 t ` kIMALL IZp 4 5U51 N E33 I I4 IZGFEt2 T H.D 514eET: 4 NOT. TO scA LE I City of Southlake,Texas EXECUTIVE SESSION PENDING LITIGATION- Section 2 (e) The City Council may consider pending and contemplated litigation subjects. The following subjects may be discussed: 1 . Russell Sivey v. City of Southlake, September 1989 . 2 . Essig Claim, February 1991. 3. Margaret Freemen Claim, January 1990 . 4 . West Beach Addition. 5 Murawski Claim. 6 . Garrett Claim. 7 . Ken Smith, July 1991 . Litigation is, by nature, an on-going process, and questions may arise as to trial tactics which need to be explained to the City Council. Upon occasion, the City Council may need information from the City Attorney as to the status of the pending or contemplated litigation subjects set out above. After discussion of the pending and contemplated litigation subjects, in executive session, any final action, or vote taken, will be in public. LAND ACQUISITION- Section 2 ( f) The City Council may consider the purchase, exchange, lease, or sale of real property. After discussion of land acquisitions in executive session, any final action, or vote taken, will be in public. PERSONNEL- Section 2 (q) The City Council may consider the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers or employees, including the City Manager, City Secretary, City Attorney, and City Board and Commission Members. A complete list of the City Boards and Commissions are on file in the City Secretary' s Office. After discussion of any or all of the above, in executive session, any final action or vote taken will be in public by the City Council . If personnel issues or litigation issues arise as to the posted subject matter of this City Council Meeting, an executive session will be held. SLL 10/10/91 CITY OF SOUTHLAKE 667 N. Carroll Avenue REGULAR CITY COUNCIL MEETING October 15, 1991 7 : 00 p.m. MINUTES COUNCILMEMBERS PRESENT: Mayor, Gary Fickes; Mayor Pro Tem Rick Wilhelm; Deputy Mayor Pro Tem Sally Hall . Members : Mike O'Brien, Barry Emerson, Jerry Farrier, and W. Ralph Evans . CITY STAFF PRESENT: Curtis E. Hawk, City Manager; Billy Campbell, Director of Public Safety; Michael Barnes, Director of Public Works; Lou Ann Heath, Director of Finance; Don Wilson, Deputy Director of Public Safety, Fire Services; Chris Terry, Assistant to the City Manager; Greg Last, City Planner; Karen Gandy, Zoning Administrator; Eddie Cheatham, City Engineer; Wayne Olson, City Attorney; and Sandra L. LeGrand, City Secretary. INVOCATION: Councilmember W. Ralph Evans . The work session was called to order at 6 : 30 p.m. to discuss the agenda items for tonight' s meeting. Mayor Gary Fickes called to meeting to order at 7 :00 p.m. Agenda Item #1-B, Executive Session The Mayor hereby advised the audience that Council would be going into executive session pursuant to Sections 2(e) 2 ( f) 2 (g) of the Open Meetings Act, to seek the advise of our City Attorney with respect to pending and contemplated litigations, to discuss the purchase, exchange, lease or sale of real property, and to consider the appointment and evaluation of public officials . Council left for executive session at 7 :05 p.m. Council returned to open session at 7 :40 p.m. Council recessed from 7 :40 p.m. to 7 :50 p.m. Agenda Item #1-C, Reconvene/Action necessary on items discussed in Executive Session. As the result of the executive session, motion was made to approve the settlement of the Sivey Lawsuit. Motion: Wilhelm Second: Evans Ayes : Wilhelm, Evans, Farrier, O'Brien, Hall, Emerson, Fickes Nays : None Approved: 7-0 vote Councilmember Barry Emerson left the meeting at this time. Illkommo I C City Council Minutes October 15, 1991 page two Agenda Item #2, Approval of the Minutes Motion was made to approve the Minutes of the Regular City Council meeting held on October 1, 1991 as presented. Motion: O'Brien Second: Farrier Ayes : O'Brien, Farrier, Evans, Hall, Wilhelm, Fickes Nays : None Approved: 6-0 vote Agenda Item #3, Mayor's Report Mayor Fickes referenced a public hearing held in Grapevine in regards to the improvememts to be made on Hwy 121, and SH 114 exchange,in Grapevine. A consultant was retained to recommend some improvements . Deputy Mayor Pro Tem Sally Hall reported on the Teen Court Advisory Committee meeting, stating the committee will be posting agenda and having minutes taken at their meetings . She referenced donations which have been made by the Southlake Chamber, Women' s Division, and the Chamber of Commerce, for members of the Teen Court Advisory Committee, who wish to attend a Teen Court Conference to be held in November. Agenda Item #4, City Manager's Report No comments were made during this agenda item. Agenda Item #5, Consent Agenda The Consent agenda consisted of the following item: 5-A. Permission to advertise for bids for Lift Stations to be located at Bicentennial Park and on East Southlake Blvd. Motion was made to approve the consent agenda as presented. Motion: Wilhelm Second: Hall Ayes : Wilhelm, Hall, O'Brien, Farrier, Evans, Fickes Nays: None Approved: 6-0 vote Agenda Item #6, Public Forum Peter Sporrer, 1214 Woodsey Court, Southlake. He asked if the Citizens could offer input into the street priority list, which is being complied by the Road Improvements Task Force. He asked if the list could be placed in the City newsletter. I I C City Council Minutes Cie October 15, 1991 page three Agenda Item #7-A, Ordinance No. 480-59, 2nd reading (ZA 91-52) Ordinance No. 480-59, is a zoning change request for 128 . 33 acres out of the W.E. Crooks Survey, Abstract No. 295, Tract 2 and Hall Medlin Survey, Abstract No. 1038, Tracts 2, 2A, and 2B. The current zoning is "SF-20A" Single Family-20 Residential with a requested zoning for "PUD" Planned Unit Development. Amended request is for 126 . 94 acres excluding the "C-1" lot on the corner. Owner/applicant: Charles Young and Larry Cole dba The Hills of Monticello. Karen Gandy, Zoning Administrator, noted thirteen notices were sent to property owners within 200 ' and one response was received, Dee Irwin, 1203 Ridgewood Circle, opposing the request. On October 1, City Council approved the 1st reading by a 7-0 vote subject to the September 29, summary review letter. Terry Wilkenson, representing Larry Cole was present to answer questions for Council . The public hearing resulted with no comments from the audience. Mayor Pro Tem Wilhelm stated about one and one/half years ago he represented a shareholder in this development and has not represented him since. He stated he has had nothing to do with this development during any of these stages and does not feel he is disqualified from a legal standpoint, or from any other standpoint and is going to continue to sit on this situation and is going to continue to vote on this issue. Motion was made to approve Ordinance No. 480-59, 2nd reading, subject to the September 27, 1991 summary review letter. Motion: Farrier Second: O'Brien Mayor Fickes read the caption of the ordinance. Ayes : Farrier, O'Brien, Hall, Wilhelm, Evans, Fickes Nays : None Approved: 6-0 vote. Councilmember Barry Emerson returned to the Council table. I L C City Council Minutes October 15, 1991 page four Agenda Item #10-A, "Keep America Beautiful" The City Manager reminded Council that during the budget work sessions a presentation was made by Bob Mundlin, to the Council concerning participation in the Keep American Beautiful Program. The consensus of the Council during the budget presentation was to direct staff to look at funding the Southlake participation through proceeds from the recycling program, rather than to budget specifically in the General Fund. Bob Mundlin stated for a city our size, there is a one-time certification fee of $850 . and an annual program service fee of $85 . There is also the cost of training the three (3) member team. The next available training session will be in the metroplex, which will cut down on expenses . Councilmember Mike O'Brien suggested the City Council only commit for one ( 1) year at a time. He would like to see the exact dollar amounts of the program. Mayor Fickes stated the Keep American Beautiful Program was taken out of the budget and is to be funded by profits from recycling. Councilmember Barry Emerson stated he feels the program is a good one. He encourages getting businesses involved. He added, the project is fairly well known throughout the state. Councilmember Ralph Evans stated he feels individuals will also want to get involved. Councilmember Jerry Farrier stated he appreciates Mr. O'Brien's concerns, however, he shares the Mayor' s opinion, that we do not hamstring this group that is being put together at this initial stage. Motion was made to accept the recommendation that the City make application into the Keep America Beautiful Program and commit the funds for the application and to pay our dues . The funds are to be coming out of the recycling program. Motion: Farrier Second: Hall Ayes : Farrier, Hall, Evans, Emerson, Wilhelm, Fickes Nays: O'Brien Approved: 6-1 vote I L 4 City Council Minutes October 15, 1991 page five Agenda Item #8-A, Ordinance No. 544, 1st reading. Landscape The City Manager stated this item will need to be tabled as the Planning and Zoning Commission will hopefully complete their review at their next meeting. Motion was made to table Ordinance No. 544, 1st reading. Motion: Emerson Second: Farrier Ayes : Emerson, Farrier, Evans, O'Brien, Hall, Wilhelm, Fickes Nays : None Approved: 7-0 vote (to table) Agenda Item #8-B, Ordinance No. 545, 1st reading Burning Permits Director of Public Safety, Billy Campbell, presented Ordinance No. 545, explaining Section #6 will be omitted as it is covered in the Uniform Fire Code. After discussion, motion was made to approve Ordinance No. 545, 1st reading, omitting Section #6 . Motion: Emerson L40., Second: Farrier Mayor Fickes read the caption of the ordinance. Ayes : Emerson, Farrier, Evans, O'Brien, Hall, Wilhelm, Fickes Nays : None Approved: 7-0 vote Agenda Item #8-C, Ordinance No. 547, 1st reading TMRS Update LouAnn Heath, Finance Director, introduced an ordinance that provides for an automatic annual updating of service credits and annuity increases . This is the first time this option has been available in the Texas Municipal Retirement Program. In prior years, updated service credits and annuity increases had to be annually approved. The updated service credit provides for a recalculation of retirement benefits based upon a member' s average monthly salary for the previous three year period. Retirement benefits are updated based upon the higher wages earned in more recent years . Motion was made to approve the 1st reading of Ordinance No. 547 . Motion: Farrier Second: Emerson Mayor Fickes read the caption of the ordinance. Ayes : Farrier, Emerson, Hall, Evans, O'Brien, Wilhelm, Fickes Nays : None Approved: 7-0 vote I I City Council Minutes October 15, 1991 page six Agenda Item #8-D, Ordinance No. 548, 1st reading TMRS Finance Director, LouAnn Heath, presented Ordinance No. 548, 1st reading, stating the fiscal year 1991-92 budget recently adopted made a provision for increasing the matching ratio for the retirement program. The city pays for its retirement program through TMRS. Currently, the city' s matching ratio is 1-1/2 to 1, with employees contributing 5% of salary. The budget incorporates a change in the plan to a 2 to 1 matching ratio, effective January 1, 1992 . The City' s current contribution rate is 3 . 01% of total salary with the 1-1/2 to 1 matching ratio. The proposed 2 to 1 ratio plan increases the rate to 4 . 19%, plus, . 01% for the increase in annuitants benefits, for a total rate of 4 .20% . The 1991-92 budget for retirement benefits increased approximately $30,000, from $80,000 to $111,000 to provide for this additional benefit. Motion was made to approve Ordinance No. 548, 1st reading. Motion: Farrier Second: Emerson Mayor Fickes read the caption of the ordinance. Ayes : Farrier, Emerson, Hall, Evans, O'Brien, Wilhelm, Fickes Nays : None Approved: 7-0 vote Agenda Item #10-B, Agreement for Utility Billing Audit The City Manager, Curtis Hawk, stated the audit agreement is similar to the contract we entered with City Research Services in 1989 to audit our sales tax receipts . The sales tax audit resulted in a new return of $9,562 .88 to the City. Although the 60% fee sounds high on the surface, any revenue the audit generates will be lost without the audit. Staff does not have the time to conduct such an audit. City Council asked this item to be brought back to Council during the next meeting, in the meantime, Staff will look into other options . Agenda Item #11-A, Discussion: Sign Ordinance. Eddie Wilson, Code Enforcement Officer, present and explained the recommendations made by the Planning and Zoning Commission on the Sign Ordinance. The draft presented also has the comments made by Wayne Olson, City Attorney. Areas discussed include: I I I City Council Minutes October 15, 1991 page seven Agenda Item #11-A, Continued 1 . Section 16-B, Political signs in right-of-way. Council suggested they not be allowed. 2 . Section 20, Billboards . The City Attorney recommended a minimum of 672 square feet- 1,760 feet a part and 1,760 feet from a residence. 3 . Section 2 . Balloons . 4 . Article 2- Fee Structure Council went into recess at 9 : 32 p.m. Council returned to open session at 9 :45 p.m. Agenda Item #11-E, Southwestern Bell Franchise Agreement Gary Terry, was present, representing SW Bell Telephone Company. He stated most of the franchise ordinances in the area are at least twenty (20) years old, and Southlake' s ordinance will expire in January 1992 . He stated Southwestern Bell has been discussing a new uniform agreement for the 535 cities they have agreements with tod.1 for the past several months . He presented their position to Council . Agenda Item #11-B, Discussion: Weed Lien Ordinance The City Manager, Curtis Hawk, expressed this ordinance for weed liens, is a follow-up to the agenda item of July 9, 1991 . The proposed ordinance reflects changes necessary due to statutory amendments in the last legislative session. Director of Public Safety, Billy Campbell reviewed the recommended changes for Council, stating this ordinance will be presented for 1st reading in the near future. Agenda Item #11-C, Discussion: City Council Procedures The City Manager, Curtis Hawk, stated over the past several years, the City Council Procedures ordinance has been discussed. The memorandum from Chris Terry, Assistant to the City Manager, has outlined the discrepancies between our practice and the ordinance which was adopted in 1985, and amended in 1987 . Councilmember Mike O'Brien stated he would like to work on this item with a couple of other Councilmembers and bring a suggested amendment back to Council in the near future. He would like to find a way to streamline the Council meetings . I I City Council Minutes thre October 15 , 1991 page eight Agenda Item #11-D, Discussion: Continental Park Sewer Curtis Hawk, City Manger, stated their is still a number of people in Continental Park Estates who have not yet connected to the sewer system. He informed Council that in July he sent out letters to each individual property owner not connected and told them we would ' begin enforcing the ordinance beginning Friday, November 1, 1991 . Agenda Item #12, Adjournment Motion was made to adjourn the meeting at 11 : 15 p.m. Motion: Wilhelm Second: Emerson Ayes : Wilhelm, Emerson, Hall, O'Brien, Farrier, Evans, Fickes Nays : None , p�end,' 7-0 vote 1 F ' . O � S F ' =Y M or Gary F1 kes z J• � AT 414` ,41 Sandra L. LeGrand City Secretary I C I C C r Southwestern Bell Telephone /.`/t5/ C L. CITY OF SOUTHLAKE ORDINANCE: ENACTED: 8/15/72 RATE: 4 . 0% EXPIRES : 1/1/92 ACCTS: LETTS PAYMENT HISTORY: % INCR. 1981 $79 1982 $96 21 . 5% 1983 $106 10 . 4% 1984 $94 -11 . 3% 1985 $54 -42 . 6% 1986 $40 -25 .9% 1987 $11 -72 . 5% 1988 $4 , 925 ******* 1989 $7 , 607 54 . 5% 1990 $7 , 515 -1 .2% r OPTIONS (ALL ON 4% ) : BEST YR. + TIPI : $7 , 890 5. 0% BEST YR. + LOCAL: $9 , 828 30 .8% +10% IGA $983 BASE YEAR PROPOSAL: $10,800 43 . 7%OVER ' 90 GROWTH IN SALES TAXABLE SWBT REVENUES : 0 .25% ====== _���aaa=_= aaa=aaaaaaa===aaaaaa ....•• ESTIMATED CUSTOMER IMPACT: FEE AMOUNT TODAY PROP. BASIC SERVICE RATE: RESIDENCE SINGLE $9 .85 $0. 54 $0 .79 BUSINESS (ONE LINE) $23 .10 $1 .11 $1 .84 - 3 LINE HUNTING $82 . 05 $3.80 $6. 54 PBX TRUNK $35.20 $1 . 41 $2 . 81 r I ki., • I. ti 9-27 •91 CREMNAME 11 1I . AN CEDINANCE WHEREBY THE CITY OF SCUMLARE, TE7AS, AND SCUTHMSTERN BELL TELEPHME PINY AGREE THAT, FUR THE PURPOSE OF OPERATING ITS TEIF7CCMU IICATICNS BUSDESS, THE TELEPHONE COMPANY SHALL MAINEADI AND C CRSTR liCT ITS POLES, WINS, ANCHORS, FIBER, CABLES, MANHOLES, CIS AND OTHER PHYSICAL PLANE AND APEURMENANCES IN, ALONG, ACROSS, ON, OVER, IHRCU3H, ABOVE AND IIMEt AIL PUBLIC STREETS, AVENUES, I! HIGHPAYS, ALLEYS, STEMMAS, BRIDGES aR PUBLIC WAYS IN SAID CITY; PRESCRIBING THE ANWIAL CEMPENSATICH WE THE CITY UNDER THIS ; PRESCRIBING THE aI'IO GOVERN:MIME USE OF PUBLIC RIGHTS-OF-WAY AND THE PERFORMANCE OF C1 I7fli CCNSTRUCTION %MK ON PUBLIC RIGHTS-OP-WAY FOR THE TEIEPH3RE C CMPANY'S LEIBOOMUNICATIONS BUSINESS; PROVIDING AN IRDEmNrly C L I]:SE; SPECIFYING GOVERNIM LAWS; FROMQS — A RELEASE OF ALL CLAIMS CIAIMS UNDER PRICII ORDINANCES; PROVIDING FOR FUTURE : PROUD:CM FOR WRITTEN ACCEPrANCE OF THIS CL2DDiANCE BY THE TEUMRINg OQPANY; AND PROVIDING PU A TERM AND AN EF FECI'IVE DATE. Southwestern Bell Telephone Ca pany (hereinafter referred to as the "TELEPHONE C ANY") is now and has been engaged in the telecar¢mzications business in the State of Texas and in furtherance thereof, has erected and maintained certain items of its physical plant in the City of Southlake, Texas (hereinafter referred to as the "CITY") for many years pursuant to such rights as have been granted it by and under the laws of the State of Texas, and subject to the reasonable exercise of the police powers granted by and under said laws to the CITY; and ttit.„ I L 1: 1: WRAS, the TELEPHONE COMPANY has operated its teleoca munications business in the CITY under successive ordinances of the CITY, the last of which was Ordinance Number 189 adopted August 15, 1972, which provided compensation to the CITY for the superintendence of that agreement based upon I! a percentage of gross receipts received by the TELEPHONE COMPANY from certain local services rendered within the corporate limits of the CITY; and MFAS, it is recognized by the parties that changes in the telecommunications industry, changes in technology, changes in state and federal law, and changes in the acting practices mandated by the Uniform System of Accounts promulgated by the Federal Ccamamications Commission (64e ("FCC") , along with regulatory requirements of the Texas Public Utility Commission ("PUC") , have caused the traditional method of determining the 11[ amount of compensation to municipalities to beocatie administratively impractical and obsolete for telecommunications utilities. In order to resolve these issues in a manner satisfactory to both the CITY and the TELEPHONE COMPANY, the CITY and the TELEPHONE COMPANY have chosen the method of determining the amount of compensation provided for in this Ordinance to eliminate the expense and time related to audits, to achieve administrative simplicity, to provide the CITY with predictable revenues and an opportunity for growth and to avoid the expense and delays of litigation which could be necessary to resolve any issues in controversy between the parties; and - Page 2 I [ • L. S, it is to the mutual advantage of both the CITY and the TIIiE COMPANY that an agreement should be entered into between the TELEPHONE COMPANY and the CITY establishing the conditions under which the TELEPHONE COMANY shall maintain and construct its physical plant in the CITY I! in the future; }uq, THEREFORE, BE IT ORDAINED BY THE CITY 0.... OF THE CITY OF 9WIIIIARE, TEXAS, THAT: SECTION 1 - PORPOSE Law Pursuant to the laws of the State of Texas, the CITY Charter and this Ordinance, the TELEPHONE COMPANY has the NON-EXCLUSIVE right and privilege to USE the public RIGHT'S-OF-WAY in the CITY for the operation of a telecommunications system subject to the restrictions set forth herein. The TEMPHCCE OQPANY may USE such RIGHTS-OF-WAY for its telecaaramications FACILITIES. The TE1EPHONE COMPANY'S FACILITIES and TRANSMISSION MEDIA used in or incident to the provision of telecommunications service and to the 1: maintenance of a teleoaimiunications business by the TELEPHONE CI ANY in the CITY shall remain as now constructed, subject to such changes as under the conditions prescribed in this Ordinance may be considered necessary to the kb. public health and safety by the CITY in the exercise of its lawful police powers and such changes and extensions as may be considered necessary by the E _ Page 3 I E TELEPHONE OCNPANY in the pursuit of its telecanmunications business. The terms of this Ordinance shall apply throughout the CITY, and to all I! operations of the TELEPFICNE COMPANY within the CITY, and shall include all operations and FACILITIES used in whole or in part in the provision of 110 telecommunications services in newly annexed areas upon the effective date of any annexation. I! SECTION 2 - ADOII'IZ CHsiL AUTHORITY REQUIEM I! The TELEPHONE COMPANY is not authorized to provide cable television service in the CITY under this Ordinance, bit must first obtain a separate agreement frau the CITY for that purpose, under such terms and conditions as may be required by law. This Section does not preclude the TELEPHONE COMPANY from providing its tariffed services to cable television companies. I SECTION 3 - IEFfl TIa 1: Whenever used in this Ordinance, the following words and terms shall have the definitions and meanings provided in this Section: I - Page 4 I t C (a) FACILITIES: all IIIIEFHONE COUTANY duct spaces, manholes, poles, 1: conduits, underground and overhead passageways, and other equipnent, 11 structures and appurtenances and all associated TRANSMISSION MEDIA. (b) USE: any TELEPHONE CCNRANY acquisition, construction, reconstruction, I! maintenance or operation of any FAcrums in, over, under, along, through or across the public RIGHTS-OF-WAY for any purpose whatsoever. 11 (c) CITY: The City of Southlake, Texas. 11 (d) RIGHTS-OF-WAY: all present and future streets, avenues, highways, alleys, bridges and public property within the city limits of the CITY. (e) DIRECTION OF THE CITY: all ordinances, laws, rules, regulations, and fre charter provisions of the CITY now in force or that may hereafter be passed and adopted which are not inconsistent with this Ordinance. (f) TRANSMISSION MEDIA: all TELEPHONE COMPANY cables, fibers, wires or lrb other physical devices used to transmit and/or receive communication signals, whether analog, digital or of other characteristics, and whether for voice, data or other purposes. (g) NON-EXCLUSIVE: no rights agreed to in this Ordinance by the CITY shall be exclusive, and the CITY reserves the right to grant franchises, licenses, easements or permissions to use the public RIGHTS-OF-W Y within the CITY to any person or entity as the CITY, in its sole discretion, may determine to be in the public interest. (h) TELEPHONE COMPANY: Southwestern Bell Telephone Canpany. - Page 5 - I t C SECTION 4 - TERN 11 This Ordinance shall continue for a period of one (1) year from the effective date hereof; provided that at the expiration of the initial period, such term nay be extended by mutual written agreement of the CITY and TELEPHONE OCANY. C SE TICK 5 - SQPFRVISICN BY CITY OF LOCATION OF POIES AND CENEUIiS 11 Al]. poles placed shall be of sound material and reasonably straight, and 1:41' shall be set so that they will not interfere with the flow of water in any gutter or drain, and so that the same will not unduly interfere with ordinary travel on the streets or sidewalks. Zhe location and route of all poles, stubs, guys, anchors, conduits, fiber and cables placed and constructed by the TELEPHONE COMPANY in the construction and maintenance of its telecxamamications system in the CITY shall be subject to the lawful, reasonable and proper control and DIRECTION OF THE CITY. I I - Page 6 I I SEC I'ICN 6 - ATTACHMENTS TO POUFS AND SPACE IN 11 Nothing contained in this Ordinance shall be construed to require or permit any pole attachments far electric light or power wires or o®muzicationls facilities or systems not provided by the TELEPHONE OCMPANY to be attached to the TELEPHONE OCNPANY'S poles or other physical plant or placed in the 11 TELEPHONE COMPANY'S conduit. If the CITY desires pole attachments for 11 electric light or power wires or communications facilities or systems not provided by the TELEPHONE COMPANY, or if the CITY desires to place 11 ocxmninications facilities or systems not provided by the TEIEPHONE C MNANY in any TELEPHONE COMPANY duct, then a further separate, noncontingent agreement shall be prerequisite to such attachments) or such use of any duct by the CITY. Nothing contained in this Ordinance shall obligate or restrict the TELEPHONE COMPANY in exercising its rights voluntarily to enter into pole attachment, pole usage, joint ownership or other wire space or facilities agreements with light and/or power companies or with other wire-using C: carpanies which are authorized to operate within the CITY. I SECTION 7 - sue-eaS TOPE RESIORED TO PM-MC[57TM OCNDITICN The surface of any public street, avenue, highway, alley or public place disturbed by the TELEPHONE COMPANY in the construction or maintenance of its (we telecormunications system shall be restored within a reasonable time after - Page 7 - I C the oailetion of the work to as good a condition as before the canumx emnt of the work. Should the CITY reasonably determine, within one year fran the date of such restoration, that sudh surface requires additional restoration work to place it in as good a condition as before the oaamenoement of the 1! work, the TEIZIMINTE OCMANY shall perform such additional restoration work to the reasonable satisfaction of the CITY. No public street, avenue, highway, alley or public place shall be encumbered for a longer period than shall be reasonably necessary to execute all work. Caw SECTION 8 - maxmampaumenomaa OF AERIAL WIRES Upon request, the IELEXHONE COMPANY shall remove or raise or lower its aerial wires, fiber or cables temporarily to permit the moving of houses or other bulky structures. The expense of such temporary rearrangements shall be paid by the party or parties requesting them, and the TELEPHONE COMPANY may require payment in advance. The TEUMMNE COMPANY shall be given not less than forty-eight (48) hours advance notice to arrange for such temporary rearrangements. I I Page 8 I SECTION 9 - TREE TRIMMING 11 The right, license, privilege and permission is hereby granted to the TELEPHONE OCMPANY, its contractors and agents, to trim trees upon and overhanging the streets, avenues, highways, alleys, sidewalks and public places of the CITY so as to prevent the branches of such trees from coming in contact with the aerial wires, fiber or cables of the TELEPHONE COMPANY, and 11 then so directed by the CITY, said trimming shall be done under the supervision and direction of the CITY or of any CITY official to wham said 11 duties have been or may be delegated. SECTION 10 - INDEMNITY The TELEPHONE COMPANY shall indemnify and hold the CITY harmless fray all costs, expenses (including attorney's fees) and damages to persons or property arising directly or indirectly out of the construction, maintenance or operation of the TELEPHONE COMPANY'S FACILITIES located within the public RIG IS-OF-WAY found to be caused solely by the negligence of the TE1EPHONE COMPANY. This provision is not intended to create a cause of action or liability for the benefit of third parties but is solely for the benefit of the TELEPHONE COMPANY and the CITY. - Page 9 - I 1 L SECFIQi11 - AL24INISIPAT7Cti OFQ E C (a) The CITY may, at any time, make inquiries pertaining to this Ordinance and the TELEPHONE COMPANY shall respond to such inquiries on a timely basis. 11 (b) Copies of petitions, applications, ommunicatfons and reports submitted by the TELEPHONE OCi PANY to the Federal Catmanications Commission or the Public Utility Commission of Texas shall be provided to the CITY upon request. 11 (c) The CITY may establish, after reasonable notice, such rules and (Vie regulations as may be appropriate for the administration of this Ordinance and the construction of the TELEPHONE CCITANY'S FACILITIES an CITY property to the extent permitted by law. C SECTION 12 - OQTICN TO THE CITY (a) As compensation for the use, occupancy, oversight, gh , supervision and regulation of the CITY'S RIGHTS-OF-WAY, and in lieu of and in full compensation for any lawful tax or license or charge or RIGHT-OF-WAY permit fee or inspection fee, whether charged to the TEUTHCVE COMPANY or its coartractor(s), or any RICW-OF-WAY easement or street or alley rental or franchise tax or other character of charge for use and ocalpancy of the - Page 10 I I RIG IS-OF Y within the CITY, except the usual general ad valorem taxes, ICspecial assessments in accordance with State law or sales taxes now or hereafter levied by the CITY in accordance with State law, the CITY hereby imposes a Charge upon the Gross Receipts (as hereinafter defined) of the TELEPHONE CPANY. The amount of the Charge for the first year this Ordinance is in effect shall be $ . In no event shall such Charge be less than the above amount for each year this Ordinance is in effect, except as provided in the case of disarmexation as set forth in IL paragraph 12(e) , or as provided in Section 16 herein. C The TEIEPHONE COMPANY will, according to tariff, bill such Charge to the ire customers billed the customer service charges included within the term "Gross Receipts," as defined herein. Gross Receipts, for purposes of this Charge 1[ shall include only customer service charges which meet all four of the 1[ following conditions: (1) such charges are for TIIiE COMPANY services provided within the CITY; (2) such charges are billed through the TELHO E COMPANY'S Customer Records Information System ("CRIS") ; (3) such charges are the recurring charges for the local exchange access rate element specified in 1: the TELEIHONE COMPANY'S tariffs filed with the PUC; (4) such charges are subject to an interstate end user common line ("EUCL") charge as imposed by the Federal Communications Commission ("FCC") . C For the second and subsequent years while this Ordinance remains in effect, 1:„., the above Charge is subject to adjustment by application of the Growth Factor 1: - Page 11 - L set out in paragraph 12(c) . This adjustment for the Growth Factor will be 1[ made effective as of each anniversary date of this Ordinance. The TELEPHONE CCIIPANY shall adjust its billings to customers to account for any undercollection or overcollection for the prior year. (b) The Charge for each year shall be paid in four (4) equal installments on May 31, August 31, November 30 and February 28 except for the final installment for the last year which shall be due as hereafter provided. This final installment for the year in which this Ordinance expires, after making any necessary adjustment for the balance of any overcollection or fr. undercol lection of the Charge to or fran the TELEPHONE COMPANY'S customers, shall be paid to the CITY within one hundred fifty (150) days following the date of expiration of this Ordinance. In the event of any overcollection balance fran customers at the expiration of this Ordinance, the TELEPHONE COMPANY may make a pro rata one-time credit to the customer billing for affected customers who are billed for a service included within Gross Receipts, as defined in paragraph 12(a) , provided, however, if it is impractical to credit such overcollection to customers, then such overcollection shall be paid to the CITY. (c) The Grawth Factor shall be calculated by dividing the TELEPHONE COMPANY'S revenues within the corporate limits of the CITY subject to the state telecotmiunications sales tax ("Sales Tax Revenues") applicable to services Page 12 L I Coe rendered within the corporate limits of the CITY for the twelve month period ending three (3) months prior to the next anniversary date of this Ordinance by the Sales Tax Revenues for the twelve month period ending three (3) months prior to either the initial effective date or the preceding anniversary date 11 of this Ordinance as applicable. The Growth Factor calculated by the method set forth in the preceding sentence, if greater than one, shall be multiplied by the current year's Charge to determine the dollar amount of the Charge for the next year. If the Growth Factor calculated above is one or less, the Charge for the next year shall be equal to the current year's Charge. The TELEPHONE COMPANY will adjust its customer billing to account for the Growth Factor calculated above. fir Stated another way, for example, the Charge and Growth Factor for the first three years of an ordinance shall be calculated as follows: Examp le: a and Growth Factor for an Ordinance Effective October1, 1991 �� I Payment Oct. 1, 1991- Charge for the first = First Year Year 1 Sept. 30, 1992 payment year Charge Payment Oct. 1, 1992- First year Charge x Growth = Second Year Year 2 Sept. 30, 1993 Factor, if any Charge (Sales Tax Revenues for 12 month period ending 3 months prior to Oct. 1, 1992 ("STR"] s by Sales Tax Revenues for 12 month period ending 3 months prior to Oct. 1, 1991 ["STR"]) • - Page 13 I Payment Oct. 1, 1993- Second year Charge x Growth - Third Year Year 3 Sept. 30, 1994 Factor, if any Charge (Sales Tax Revenues for 12 month period ending 3 months prior to Oct. 1, 1993 ("SIR"] t by Sales Tax Revenues for 12 month period ending 3 months prior to Oct. 1, 1992 ("STR"]) Once the Growth Factor calculation is completed, the TELEPHONE COMPANY will provide the CITY with the Sales Tax Revenues upon which the Growth Factor calculation was based. I The CITY agrees to rely upon audits by the Texas Ctroller of Public Accounts of state telecommunications sales taxes as reported by the TELEPHONE OOMPANY which are performed in compliance with Sections 151.023 and 151.027 of the Texas Tax Code Annotated (Vernon's 1982) . (d) Such payments shall not relieve the TELEPHONE COMPANY from paying all applicable municipally-owned utility service changes. Should the CITY not have the legal power to agree that the payment of the foregoing Charge shall be in lieu of the taxes, licenses, charges, RIGHTS-OF-WAY permit or inspection fees, rentals, RIGHTS-OF-WAY easements or franchise taxes aforesaid, then the CITY agrees that it will apply so much of such payments as nay be necessary to the satisfaction of the TELEPHONE COMPANY'S obligation, if any, to pay any such taxes, licenses, charges, RI(3 IS-OF-WAY - Page 14 L I I permit or inspection fees, rentals, RIGHTS-OF-WAY easements or franchise taxes. (e) In the event that either 1 territory within the boundaries of the CITY shall be disannexed and a new incorporated n nicipality created which includes such territory or (2) an entire, existing incorporated municipality ICshall be consolidated or annexed into the CITY, then notwithstanding any other provision of this Ordinance, the Charge shall be adjusted. To Ifh accomplish this adjustment, within thirty days following the action effecting a disannexation/annexation as described above, the CITY shall provide the TELEPHONE COMPANY with maps of the affected area(s) showing the new boundaries of the CITY. In the event of an annexation as described above, the Charge for the CITY will be adjusted to include the amaint of the payment by the TOTE COMPANY to the existing incorporated municipality being annexed. In the event that the annexed municipality had no ordinance imposing a Charge or in the event of a disannexation, then the adjustment to the Charge will be calculated using the effective date of the imposition of Local Sales Taxes as determined by the Texas Comptroller of Public Accounts. The adjustment shall 1: be the percent increase/decrease in the TELEPHONE COMPANY'S Gross Receipts as defined herein for the CITY for the first calendar month following the Local Sales Tax effective date compared to the last month prior to such effective Fikib, date. This adjustment to the Charge will be made on the first day of the - Page 15 I 1 C second month following the Local Sales Tax effective date and the adjusted Charge shall be prorated from that date through the remainder of the payment ICyear. The Charge as adjusted shall be used for all future calculations required by this Ordinance. SECTION 13 - ASSIGNMENT OF ORDINANCE This Ordinance andaTl rights or privileges hereunder shall not be assignable to any other entity without the express consent of the CITY. Such consent shall be evidenced by an ordinance which shall fully recite the terms and conditions, if any, upon which such consent is given. C SECTION 14 - 14.71UAI RELEASES The CITY hereby fully releases, discharges, settles and cca pronises any and all claims which the CITY has made or could have made arising out of or 1: connected with Ordinance Ntmber 189 adopted August 15, 1972, and renewed or extended from time to time thereafter, and its predecessor ordinances, if any, (hereinafter referred to collectively as "Ordinance 189"). This full and complete release of claims for any matters under Ordinance 189 shall be for the benefit of Southwestern Bell Telephone Company; its parent; its 1:by affiliates; their directors, officers and employees; successors and assigns; - Page 16 - I and includes any and all claims, actions, causes of action and controversies, presently known or unknown, arising directly or indirectly out of or connected with the TELEPHONE COMPANY'S obligations to the CITY pursuant to the provisions of Ordinance 189. Southwestern Bell Telephone Company, its parent, its affiliates, successors and assigns hereby fully release, discharge, settle and compromise any and all claims, actions, causes of 1[ action or controversies heretofore made or which could have been made, known or unknown, against the CITY, its officers or its employees, arising cut of or co nected with any matters under Ordinance 189. I It is the intent of the CITY and the TELEPHONE COMPANY to enter into the foregoing mutual releases in order to reach a compromise that is acceptable to both the CITY and the TELEPHONE COMPANY. This Ordinance and the mutual releases set forth in this Section represent a compromise of each party's claims as well as each party's defenses, and is not intended to be and is not an admission of liability or vulnerability by either party to the other with respect to either the claims or the defenses asserted against the other. I SECTION 15 - REPEAL OF OVPLICI'IIC ORDINANCES AND AXIS Ordinance Ntmiber 189 adopted August 15, 1972, is hereby repealed; provided, however, such repeal shall take effect at 11:59 p.m. on the day immediately - Page 17 I L preceding the effective date specified in the Section of this Ordinance entitled "ACCEPTANCE OF AGREEMENT AND EFFECTIVE DATE". All other ordinances and agreements and parts of ordinances and agreements in conflict herewith are also repealed, which repeal shall take effect at the time and on the date specified in the preceding sentence. SECTION 16 - FUTURE CONTINGENCY Notwithstanding anything contained in this Ordinance to the contrary, in the event that (a) this Ordinance or any part hereof, (b) any tariff provision by which the TEZ ONE OCN1PANY seeks to collect the Charge imposed by this Ordinance, or (c) any procedure provided in this Ordinance, or (d) any compensation due the CITY under this Ordinance, becomes, or is declared or determined by a judicial, administrative or legislative authority exercising its jurisdiction to be excessive, unrecoverable, unenforceable, void, unlawful or otherwise inapplicable, in whole or in part, the TELEPHONE COMPANY and CITY shall meet and negotiate a new ordinance that is in compliance with the authority's decision or enactment and, unless explicitly prohibited, the new ordinance shall provide the CITY with a level of tion le to that set forth in this Ordinance provided that ��� comparable such compensation is recoverable by the TELEPHONE COMPANY in a mutually agreed manner permitted by law for the unexpired portion of the term of this Ordinance. - Page 18 - E. 1 C SEC ICN 17 - DOVE N1 IAW (a) This Ordinance shall be construed in accordance with the CI'rY Charter and CITY Code(s) in effect on the date of passage of this Ordinance to the extent that such Carter and Code(s) are not in conflict with or in violation of the Constitution and laws of the United States or the State of Texas. (b) This Ordinance shall be construed and deemed to have been drafted by the c anbined efforts of the CITY Y and the TELEPHONE CaMPANY. fre SECTION 18 - ACCEPTANCE OF ACTT AND EFFECTIVE DATE The CITY shall deliver a properly certified copy of this Ordinance to the TELEPHONE COMPANY within three (3) working days of its final passage. The TOTE COMPANY shall have thirty (30) days fran and after the final passage of this Ordinance to file its written acceptance of this Ordinance with the CITY Secretary. This Ordinance shall became effective beginning the first day of the quarter not less than forty-five (45) days after its final passage by the CITY. • - Page 19 - E Passed and approved following the, A.D., 1991. reading hereof this day of Mayor, City of Scuthiake, Texas ATTEST: City Secretary I, , City Secretary of the City of IfVe Southlake, Texas, do hereby certify that the foregoing is a true and correct copy of Ordinance Number , finally passed and approved by the City Council of Southiake, Texas, following the reading thereof at a regular meeting held on the day of , 1991. City Secretary 1:., I C - Page 20 I