1999-10-05 CC PacketVllr VI ♦.VVuL111Q1%G, IGA00
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STAFF REPORT
October 1, 1999
CASE NO: ZA 99-085 PROJECT: Site Plan — Myan Plaza Office Building
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Site Plan for Myan Plaza office building on property legally described
as Lot 3, Block 3, Cornerstone Business Park, an addition to the City
of Southlake, Tarrant County, Texas, according to the plat recorded
_in Cabinet A, Slide 401,0, Plat Records, Tarrant County, Texas, and
. . being approximately 1.57 acres.
PURPOSE: Site Plan approval is required prior to issuance of a building permit.
LOCATION: 520 Silicon Drive on the west side of Silicon Drive being
approximately 430' southwest of Nolan Drive.
OWNER/APPLICANT: Myan Plaza, L.P.
CURRENT ZONING: "O-1" Office District
LAND USE CATEGORY: Office Commercial
NO. NOTICES SENT: Five (5)
RESPONSES: Five (5) responses were received from within the 200' notification
area:
• Jack Lovette, Southlake Cornerstone Business Park, 13154 Coit
Rd, Ste 102, Dallas, TX, in favor, "The building design is
architecturally appealing with use of face brick, cast stone &
columns. Parking is well buffered by landscape plan. The project
will compliment the overall plan for Cornerstone Business Park."
(Received September 21, 1999.)
• K C. White, P.O. Box 465, Whiteface, TX, in favor. (Received
September 21, 1999.)
• Ken and Jennifer Shafer, 2449 Crooked Lane, Southlake, TX,
opposed. See attached letter. (Received September 22, 1999.)
• Darlene Stuempler, 700 Whispering Woods Circle, Southlake, TX,
undecided. (Received September 23, 1999.)
• Pamela Morrison, 710 Whispering Woods Circle, Southlake, TX,
undecided, "Would prefer to see dumpster to the side of the
building to reduce noise echoing off building. Also concerned
-?p'1
City of Southlake, Texas
about meeting deed restrictions." (Received September 24,1999.)
P&Z ACTION: September 23, 1999; Approved (7-0) subject to Site Plan Review
Summary No. 2, dated September 17, 1999, acknowledging the
applicant's commitment to address and abide by concerns stated in
the Shafer's letter (i.e.: dumpster relocation to the southeast, glass
type in rear of building, and exterior lighting) and their willingness
to work within the deed restrictions.
STAFF CONM ENTS: Attached is Site Plan Review Summary No. 3, dated October 1, 1999.
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Case No.: ZA 99485
SM PLAN REVIE'VW SUMMARY
Review No: Three
Date of Review:10/01/99
Project Name: Site Plan - Myan Plaza Office Building, Lot 3, Block 3, Cornerstone Business Park
APPLICANT: ARCHITECT:
Myan Plaza, L.P. M.J. Wright 8t Associates, Inc.
8615 Freeport Pkwy, Suite 200 700 E. Southlake Blvd., Suite 170
Irving, TX 75063 Southlake, TX 76092
Phone: (972) 929-4880 Phone: (817) 424-3664
Fax : (972) 929-1465 Attn: Ralph Williams Fax: (817)329-0093 Attn: Matthew Farrington
CITY STAFF HAS
OFFER THE FOLI.
APPROVAL UMU
FURTHER CLARI
LATJ
LLY
REFERENCED PROJECT RECEIVEV.13Y 1tth U1 Y, V y UYTZ"Vy P Nu wr,
[SSE STwui.A1I6NS ARE igmy MADE CONDITIONS furE PLAN
DED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FACT EDWARD MCROY AT (817) 481-5581, EXT 880.
lra�n�l "mw,&1nnvanan+ C+andarda Annlina Vnmmentm
Corridor Overlay Regulations
N
N/A.
Residential Adjacency
Y
Complies
Building Articulation .,
Y
Complies
Masonry Standards
Y .
Complies
Impervious Coverage `
Y
Complies
Bufferyards
Y
Complies
Interior Landscape
Y
Complies
Driveways
Y
Complies
* The applicant has met the requirements of previous reviews.
* Any change to deed restrictions indicated on the site plan (even when indicated as informational)
may require that a revised site plan be processed and approved.
* The proposed site does not exceed the maximum permitted impervious coverage area percentage
of 65% for the "04" Zoning District. The impervious coverage area percentage of this is
approximately 58%.
* No review of proposed signs is intended with this site plan. A separate building permit is required
prior to consh uction of any signs.
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City of Southlake, Texas
It appears that party lies within the .751D�i�/F" R lay �_
will require cox on standardsthal meet requirements of e ° rripatible Land Use
Zoning Ordinance No 479.
* The applicant should be aware that prior to issuance of a building permit the amended plat
currently in process for this site must be filed in the County Plat Records. In addition, a fully
corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for
approval and all required fees must be paid. This may include but not be limited to the following
fees: Park Fee, Street Impact Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees.
* Protected trees cannot be removed outside of 6' from the proposed building without processing a
Tree Removal Permit or without approval by the Planning and Zoning Commission. Cuts or fills
within the limits of the critical root zone of protected trees are not permitted unless adequate
construction methods are approved by the' Landscape Admirustrator
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City of Southlake, Texas
Case: 99-085
TREE PRESERVATION ANALYSIS
(NON-RESIDENTIAL DEVELOPMENT)
Date of Review: 8 - 26 - 99 Number of Pages: 1
Project Name: Myan Plaza Office Building (Site Plan)
OWNER:
Lexford Property Management
8615 Freeport Parkway, Suite 200
Irving, TX 75063
Phone; (972) 9294880
Fax.
PREPARED BY:
M. J. Wright & Asso. Inc.
700 E. Southlake Blvd. , Suite 170
Southlake, TX 76092
Phone: (817) 424-3664
Fax:
THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO
PROVIDE AN ANALYSISOF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY
PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN,
LANDSCAPE ADMINISTRATOR AT (817)481-5581 EXT. 848.
TREE PRESERVATION COAHAENTS:
1. The applicant is proposing to preserve four (4) existing trees on the lot. If the trees are going to be
preserved properly,no grade .changes must occur within at least the area of the of the cnttcal root
,, .0
zone of the trees. There will be concrete parking placed with the area but a sufficient` amount of
area around the trees must not be either excavated or filled due to the damage that may occur to the
roots.
2. The existing Bois d' arc tree in the northeast comer of the lot is actually an American Elm. It has
bark damage around the upper lateral trunks. I speculate the wounds occurred from the previous
livestock on the property eating the bark above the fence around the trunk of the tree.
3. Preserved Tree: A protected tree shall be considered to be preserved only if a minimum of 75% of
the critical root zone is maintained at undisturbed natural grade and no more than 25% of the
canopy is removed due to building encroachment. There are some trees that are on the edge of the
driveway and parking spaces. The applicant cannot take credit for these trees as being preserved
because less than 75% of their critical root zone will not be preserved at natural grade.
* Grade Changes: No grade changes shall be allowed within the limits of the critical root zone of
any protected tree unless adequate construction methods are approved by the Landscape
Administrator or if grading is as directed by the City's Drainage Inspector.
BUILDING INSPECTIONS
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City of Southlake, Texas
Preserved Tree: A -
ir/ # Pro tree shall be considered to be preserved only if a minimum of 75% of
the critical root zone is maintained at undisturbed natural grade and no more than 25% of the
canopy is removed due to building encroachment.
* All area within the public R.O.W., public utility or drainage easements as shown on an approved
Final Plat and the fire lanes, required parking areas and area within six feet (6') of the building
foundation as shown on an approved Site Plan shall be exempt from the tree protection and
replacement requirements specified in the Tree Preservation Ordinance 585-A.
* All requirements and regulations of the Tree Preservation Ordinance 585-A, apply to the entirety
of this lot. Please be aware of the penalties of not applying the tree preservation protection
City of Southlake, Texas
Case No. 99-085 Review No. One Dated: 8 — 26 - 99 Number of Pages: 1
Project Name: Myan Plaza Office Buildig (Site Plan)
Contact: Keith Martin, Landscape Administrator Phone: (817) 481-5581, x 848 Fax: (817) 421-2175
The following comments are based on the review of plans received on 08 - 16 - 99 . Comments
designated with a (#) symbol may be incorporated into the formal review to be considered by either the
Planning and Zoning Commission or City Council. Other items will not be addressed by either the P&Z
or City Council. It is the applicant's responsibility to contact the department representative shown above
and make modifications as required by the comment.
" LANDSCAPE . COMMENTS:
* The applicant is proposing to take existing tree credits for five (5) of the required interior -
landscape canopy trees. Credits shall only be granted if the trees are in healthy condition and all
requirements of the Tree Preservation Ordinance have been met as determined by the Landscape
Administrator at the time of inspection for a Permanent Certificate of Occupancy.
*
*
Please correct the amount of Canopy Trees required in "Required", portion of the Interior
Landscape Chart. The amount of Canopy Trees "provided", may reflect what is being provided
after existing tree credits have been tabulated.
A Landscape Plan is not required to be submitted at the ' time a proposed :Site Plan As Being .
submitted for approval. A Landscape Plan and Irrigation Plan which meets the requirements of the
approved Site Plan is required to be submitted for review and approval at the time the Building
Plans are submitted for review to receive a Building Permit.
WELDING INSPECTIONS
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City of Southlake, Texas
STAFF REPORT
October 1, 1999
CASE NO: ZA 99-079 PROJECT: Revised Site Plan — Eckerd
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Revised Site Plan for Eckerd on property legally described as Lot 5R,
Block 6, Diamond Circle Estates Second Installment, an addition to
the City of Southlake, Tarrant County, Texas, according to the plat
recorded in Cabinet A, Slide 5210, Plat Records, Tarrant County,
Texas, and being approximately 1.698 acres.
PURPOSE: To extend a canopy structure located at the building's drive through
window.
LOCATION: On the northeast corner of the intersection of North White Chapel
Boulevard and East Southlake Boulevard (F.M. 1709).
OWNER/APPLICANT: North American Properties
CURRENT ZONING: "C-2" Local Retail Commercial District
LAND USE CATEGORY: Office Commercial
NO. NOTICES SENT:
RESPONSES:
P&Z ACTION:
Eleven (11)
Two (2) responses were received from within the 200' notification
area:
• Greg Wright DDS, GCSW Ltd, 200 E. Southlake Boulevard Suite
30, Southlake, TX, in favor. (Received September 10, 1999.)
• John Maggiore, EPIPD-Southlake #1, 14990 Landmark
Boulevard, Dallas, TX, in favor. (Received September 10, 1999.)
September 9, 1999; Approved (7-0) to table and to continue the Public
Hearing to the September 23, 1999, Planning and Zoning
Commission meeting placing it at the front of that agenda.
September 23, 1999; Approved (7-0) subject to Site Plan Review
Summary No. 2, dated September 3, 1999, deleting Item #1 (4:1
slope line & 40' building setback line) and instructing the applicant
to obtain written approval of the plan by Mr. Boyd and Dr. Montoya
(be it this plan or the alternate plan) and instructing the applicant to
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City of Southlake, Texas
have the architect put forth their best efforts to redesign the canopy
to come under the 4:1 slope line.
STAFF COMMENTS: Attached is Site Plan Review Summary No. 2, dated September 3,
1999.
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09/03/99 FRI 11:38 FAX 9722332259
ALLIANCE -ARCHITECTS
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Project MMx9 TWO
September 3, 1999
Edward S. McRoy
City of Southlake
1721 E. Southlake Blvd. Suite 100
Southlake, Texas 76092
Re: Southlake Eckerd Drug Store
Dear Mr. McRoy,
This letter is in response to your Site Plan
representative of North American Properti
(fir all four (4) items you have listed in your ru
As you stated in Item #1, this is a Request f
40,
If you have any further questions
Respectfully,
Michael Hoskins, R.A.
Alliance Architects, Inc.
Project Director
ALLIANCEARCHITECTS
Dalas • Richardson
Stephen S. Johns, ALA
Michael W. Parrish. ALA
Dutch E. Wlckes AIA
Charles J. Reagan, AIA
:view Summary dated September 3, 1999. As
on the above referenced project, we agree to
Variance.
matter, please do not hesitate to call.
WeD- SEP 0 31999
AWMMC61RCKIECTS Ine. 1600 N. Cc" 9W0. Sups 1000 Rkft.+ , Toros 75M 972 / 233 / 0" Fax 972 / 233 / 2259
City of Southlake, Texas
0
Case No.: ZA 99-079
SITE PLAN REVIEW SUNMIARY
Review No: Two
Date of Review: 09/03/99
Project Name: Revised Site Plan - Eckerd's Drug Store, 1.698 acres being Lot 5R Diamond Circle
Estates Addn. 2nd Installment
APPLICANT:
North American Properties
14990 Landmark Blvd #300
Dallas, TX 75240
Phone: (972) 866-9555
Fax : (972) 866-9888 Attn: Steve Lipscomb
ARCHITECT:
Alliance Architects
600 N. Collins Blvd.
Richardson, TX 75080
Phone: (972) 233-0400
Fax : (972) 233-2259 Attn: Michael Hoskins
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 0825/99 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION, PLEASE CONTACT EDWARD MCROY AT (817) 481-5581, EXT. 890.
General Development Standards Applies Comments
Corridor Overlay Regulations
Y
See Comment No 1
Residential Adjacency
Y
See Comment No. 1
Building Articulation
Y
Complies With Previous Approval
Masonry Standards
Y
Complies With Previous Approval
Impervious Coverage
Y
Complies With Previous Approval
Bufferyards
Y
Subject to Previous Approval
Interior Landscape
Y
Subject to Previous Approval
Driveways
Y
Complies With Previous Approval
* This review is limited to the proposed drive -through canopy extension only. With the exception of
comments listed below this plan appears to conform with previously approved Site Plans and
unless otherwise noted or approved is subject to the conditions of previous approvals.
1. No non-residential building may encroach in the area above a 4:1 slope line extending from any
single-family residential property line. Single -story structures that do not exceed 20' in height
(UBC) may encroach this line provided that no portion of the building is placed within 40' of a
residential property. The proposed extension of the canopy structure is within approximately 33'
of the tial property and extends into the 4:1 slope line from approximately 4' up to 5' 2".
(V �,�uested)
P /99: delete, instructing the applicant to have the architect put forth their best efforts
to r dopy to come under the 4:1 slope line)
City of Southlake, Texas
2. Correct the Bufferyard Chart to reflect the bufferyards and planting materials that have been
previously approved on this site (See attached Chart). Specifically, show the "provided" east
buf a yard as a Type "B" with 15 shrubs.
* _ Specific plant types and locations are subject to review by the Landscape Administrator
during the building permit application process.
3. Comet the lot designation for the site in the Site Data Summary Charts to "Lot 5R Diamond
CEstates".
4. Clewlytshow the location of lights and label the type and height of proposed lighting. Light poles
a on this plan and have been indicated on the two previous site plans but they have
never liexn properly identified as to type and height.
P & Z Action: September 23, 1999, Approved (7-0) subject to Site Plan Review Summary No. 2, dated
September 3, 1999, amended as noted above and instructing the applicant to obtain written approval of the
plan by Mr` 7Boyd and Dr. Montoya (be it this plan or the alternate plan)
* The Development Review Committee (DRC) has determined that this pre -submittal is sufficient
for consideration by the Planning and Zoning Commission.
* The proposed site does not exceed the maximum permitted impervious coverage area percentage
for the "C-2" Zoning District.
* Denotes Informational Comment
cc: North American Properties
Alliance Architects
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STAFF REPORT
October 1, 1999
CASE NO: ZA 99-076 PROJECT: Preliminary Plat - Lots 1 & 2, Malik Estates
Addition
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Preliminary Plat for Lots 1 & 2, Malik Estates Addition on property
legally described as being Tracts I A 1 A213 and 1 A 1 A2C situated in
the Ben J. Foster Survey, Abstract No. 519, and being approximately
4.279 acres.
PURPOSE: Platting two single family lots to get a building permit.
LOCATION: On the northeast corner of the intersection of Randol Mill Avenue and
Gifford Court.
OWNERS/APPLICANTS: Parvez and Seema Malik
CURRENT ZONING: "SF -IA" Single Family Residential District
LAND USE CATEGORY: Low Density Residential
NO. NOTICES SENT: Four (4)
RESPONSES: One (1) response was received from within the 200' notification area:
• Seema Malik, P.O. Box 92903, Southlake, TX, in favor, "It is
justifiable so some development can start in this area."
(September 10, 1999.)
P&Z ACTION: September 9, 1999; Approved (5-2) subject to Plat Review Summary
No. 1, dated September 3, 1999, approving only one lot and
acknowledging the applicant's willingness to go to one lot;
acknowledging the applicant's plan which showed the driveway
being approximately 350' from Enterprise Place; recommending to
ZBA to allow the applicant to realign her home towards Randol Mill
because the realignment was brought about by P&Z's action to
eliminate Lot 2; suggesting for staff to continue to make the effort
necessary to make Enterprise Place a public road; deleting Items # La
(private residential access to arterial streets is prohibited) and #Lb
(combining and dedicating a single public right-of-way for the private
concrete driveway and access easement with Gifford Court).
City of Southlake, Texas
COUNCIL ACTION: September 21, 1999; Approved (6-0) to table at the applicant's request
to time certain October 5, 1999, in order for the property owners to
sit down and try to figure out the road issue.
STAFF COMMENTS: Attached is Plat Review Summary No. 1, dated September 3, 1999.
Due to concerns of properly addressing a resolution to the Gifford
Court Street issue, staff was directed to hold a meeting with all
affected property owners including Joy Clark and Robert Lemke.
Staff conducted a meeting on the evening of September 27, 1999. All
property owners and/or a representative were present. Joy Clark
stated she would sell the 25' strip of property which contains the
existing concrete driveway for $125,000 or $120,000 if the roadway
was named "Dream Maker Lane" held this meeting. Robert Lemke,
who possess the ingress/egress easement and constructed the concrete
driveway, had no opposition to the sale of the property and desired no
compensation. Staff also generated a cost estimate for new road
construction based on the minimum permitted cross-section design.
The estimated cost for the east -west section of Gifford Court was
approximately $115,000 and $58,000 for the north -south section.
There are five separate property owners within the Gifford Court
property. Although it has not been officially confirmed at this point,
it would appear that only two of the property owners, Malik and
Maness, will be willing to participate in any costs of acquisition or
construction at this time. Staff hopes to have a final report from the
group prior to the Council meeting.
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City of Southlake, Texas
Case No: ZA 99-076
PLAT REVIEW SUMMARY
Review No: One
Date of Review: 09/03/99
Project Name: Preliminary Plat, Malik Estates Addition, being 4.279 acres out of the B J Foster Survey,
Abstract No. 519
APPLICANT:
Parvez or Seema Malik
P.O. Box 541564
Grand Prairie, TX 75052
Phone: (817) 291-1299
Fax: (817) 337-4394
SURVEYOR:
Peebles & Associates
530 Bedford Road
Bedford, TX 76022
Phone: (817) 268-3316
Fax: (817) 282-3603 Attn: Donald S. Peebles
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/04/99 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION, PLEASE CONTACT EDWARD MCROY AT (817) 481-5581, EXT. 880.
1.
The following changes are needed regarding streets and access to the properties:
GIFFORD COURT ISSUES: A private road easement (Gifford Court) is currently in place
along the south line of this property extending east approximately 1,750 feet and is intended
to provide access to this property and 6 additional unplatted tracts to the east. The easement
is not paved, is impeded with fencing and trees and is not being used to provide access to any
of the properties. An off -site private concrete driveway within a private access easement
located south of and adjacent to the Gifford Court easement is currently being utilized for
vehicle access to these properties. A sign has been erected at this drive designating it as
"Enterprise Place". The Enterprise Place driveway crosses the property of Joy Clark and is
designated as a private access easement for the property owner east of Joy Clark, Robert
Lemke - Lemke Concrete Construction. Enterprise Place is approximately 22' wide and is
functioning as a street allowing two-way traffic movements for the businesses which operate
within the Lempke property. .
a. Private residential driveway access to arterial streets is prohibited. Where other means of
access are not available alleys or private easements for access shall be provided when
specifically approved by City Council. (Subdivision Ordinance Sec. 5.0111). (Variance
Requested)
b. The Subdivision Ordinance No. 483, Section 5.03E "Hierarchy of Street Patterns" states that
in order to minimize the number of street intersections along arterial streets, arterial streets
should be intersected only by other arterial streets. Local streets are generally not allowed to
intersect an arterial street. However, these properties have no other access to a public right-of-
way. Staff recommends that due to the close proximity of the existing private concrete
driveway and access easement with Gifford Court, that two be combined and dedicated as a
single public right-of-way.
E
R�
'IN-W WOWN DSVMW"MMf\MP-FICUM\RSV\99\99076PP1.WC
Page 1
Im
City of Southlake, Texas
11
C. Dead end streets shall be permitted only where a future extension or connection is to be made
and where a dead end exceeds 150' in length a temporary turn around or cul-de-sac is required. -
The portion of Gifford Court within this plat is approximately 332'. Show and label a cul-de-
sac or temporary turn around sufficient for emergency vehicle access.
* According to the approved City Thoroughfare Plan, Randol Mill Avenue is designated as a 94' 5 lane
undivided arterial. The North Central Texas Council of Governments (NCTCOG) Regional
Thoroughfare Plan shows a planned continuation of FM 1938 due north through Keller and Westlake
continuing to its intersection with SH 114. Previous discussions have called for a 140' ROW and a
6-lane divided median roadway.
Please be aware that each lot owner must construct the 6' walk along their respective lot frontages
prior to issuance of a Certificate of Occupancy for in compliance with the Trail System Master Plan
and the Sidewalk Ordinance No. 683.
The applicant should be aware that prior to issuance of a building permit a Final Plat must be
processed and filed in the County Plat Records, all required plans must be submitted to the Building
Department for approval and all required fees paid. Required fees may include but not be limited to
the following fees: Park Fee, Impact Fees, Tap Fees, and related Permit Fees. Each lot for which the
building permit has been requested must have approved means of vehicular access.
* A Developers Agreement is required prior to construction of any public infrastructure (i.e. streets,
water, sewer, etc). The Developer's Agreement for this addition should consider streets, drainage, park
dedication requirements and fees, off -site sewer extensions, off -site drainage and utility easements and
impact fees.
* Denotes Informational Comment
cc: Parvez or Seema Malik VIA MAIL: P.O. Box 541564, Grand Prairie, TX 75052
Peebles &Associates VIA FAX: ABOVE
X'\CCWi== DXVRU MWr\NP-PILU\RN\99\99076PP1.WC
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City of Southlake, Texas
MEMORANDUM
October 1, 1999
TO: Billy Campbell, City Manager
FROM: Dennis Killough, Sr. Planner, Ext. 787
SUBJECT: Update - Gifford Court and Malik Estates Plat and Street Issues
Addendum to Preliminary Plat for proposed Lots -1 and 2, *Malik Estates Addition: Staff was
contacted by Mark Maness, spokes person for the Gifford Court owners, Friday October 1, 1999
with an update on the progress of Gifford Court street issues. He said that the Maliks, the Cadys and
himself have agreed to participate in the cost of the street. The Fergusons and the Woods have
declined.
The participating property owners made a counter offer to Joy Clark of $40,000. Joy Clark said she
would accept that amount as a down payment, allowing pay -out of the remaining $80,000 over the
next 3 years. Mr. Maness has indicated to Staff that unless a suitable price for the property can be
reached, their intention is to construct Gifford Court within the 60' Roadway/proposed right-of-way
along their south property lines.
It is staff, s recommendation that the participating property owners execute a binding agreement,
which carries with the land, that would cause the construction of Gifford Court to begin and would
require payment by each participant prior to issuance of the first building permit request on any
affected property which has frontage along Gifford Court. Staff further recommends that the Malik
plat be approved subject to the review, as two lots, with only the north lot having drive access to
Randol Mill Avenue and that the recommendation noted in comment number lb be expanded to
include full dedication of Gifford Court if no resolution in combining Gifford and Enterprise Place
can be reached. Please note that whether Gifford Court is constructed or Enterprise Place is acquired
as a street, there shall only be one street permitted in the immediate vicinity. It should also be noted
N:TOMMUNITY DEVELOPMENTWP-FILFS\,MTMCEHMEMM1994110.05-99-SALDOC
i
City of Southiake, Texas -
that if Gifford Court is constructed, removal of the existing concrete drive (Enterprise Place) may
be required upon further development of the Lemke property or development of the Clark property.
N:`,COMMUNITY DEVELOPMENT\WP-FiLFS\MTG%CEHMEMO\1994110-W-99.8A1.DOC
`J
9-30-1999 3:48PM FROM SOUTHLAKE COM DE'v 817AS89370 P.1
00/30/19}0 13-41 PAX 9403331340 TERRA (t02
ERRA LAND DEVELOPMENT CO.
30, 19"
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ring And Zoning
of Souddake
hake, Tun 76M
Crowe Ridge Zoning
Karen
PectfWly request that the Cotnacil tables my zoiing requm fa do,, pcommg City
need meeting on Octoba 5,1999 as I am worldag with the SPIN gre V to coarse up
, a lead use everyone can support I hops to have a ooaset m short[} and I will kccp
informed of our progress.
Fd_CD SEP 3 0 1999
Terra i,nd De"* met Co.
700 Lakeview Blvd. I- Dewwa, Tvm - 76M * M416MW * Fox 4WNS-130 �s
City of Southlake, Texas
STAFF REPORT
October 1, 1999
CASE NO: ZA 99-062 PROJECT: Ordinance No. 480-319 / First Reading /
Rezoning - Tracts 4, 4G2, 4G4, and 4J, J. J.
Freshour Survey, Abstract No. 521
STAFF CONTACT: Karen P. Gandy, Zoning Administrator, 481-5581, ext. 743
REQUESTED ACTION: Rezoning on property legally described as Tracts 4, 4G2, 4G4, and 4J,
situated in the J. J. Freshour Survey, Abstract 521, and being
approximately 4.56 acres.
PURPOSE: Rezoning as a condition of ZBA approval to retain existing structures,
as well as to bring existing uses into compliance with the Zoning
Ordinance. Please see attached Staff Reports regarding the Zoning
Board of Adjustments Case No. ZBA-324 and Case No. ZBA-325.
LOCATION: On the north side of Johnson Road being approximately 350' east of
Pearson Lane.
OWNER: Lee K. Huntley
APPLICANT: Jerry Small
CURRENT ZONING: "AG" Agricultural District
REQUESTED ZONING: "SF-1B" Single Family Residential District
LAND USE CATEGORY: Low Density Residential
NO. NOTICES SENT: Twenty-three (23)
RESPONSES: Three (3) responses were received from within the 200' notification
area:
• Donald R. and Gaye A. Teague, 629 Cimarron Trail, Southlake,
TX, in favor, "We agree to this request as long as it remains 2
houses on these 2 lots with the specified acreage." (Received
August 23, 1999.)
• R.C. and Jacqueline Wood, 1629 North Pearson Lane, Roanoke,
TX, in favor. (Received August 23, 1999.)
• Richard Osman, PO Box 93167, Southlake, TX, in favor,
"property use is residential (not AG)" (Received September 10,
City of Southlake, Texas
1999.)
P&Z ACTION: August 19, 1999; Approved (7-0) to table and to continue the Public
Hearing to the September 9, 1999, Planning and Zoning Commission
meeting.
September 9, 1999; Approved (7-0) to table and to continue the Public
Hearing to the September 23, 1999, Planning and Zoning
Commission agenda placing it near the front of that agenda.
September 23, 1999; Approved (7-0) "SF -IA" zoning.
STAFF COMMENTS: Please note that a change of zoning to the "SF-1B" Single Family
Residential District does not require a Concept Plan Review by Staff.
NACommunity Development\WP-FILES\MEMO\99CASESU9-062Z.doc
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City of Southlake, Texas
A
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STAFF REPORT
June 10, 1999
CASE NO: ZBA-324 PROJECT: Variance to Floor Area
STAFF CONTACT: Karen Gandy, Zoning Administrator 481-5581, ext. 743
Art Wright, Zoning Assistant 481-5581, ext. 828
REQUEST: Variance to Ordinance No. 480, Section 12.1, requiring
that the minimum floor area of the main residence of lots
in the "SF-1B Single Family Residential District shall be
one thousand five hundred (1,500) square feet. The
applicant is requesting to maintain an existing residence of
one thousand ninety-eight (1,098) square feet on alot
being zoned to "SF-111" Single Family Residential
District.
LOCATION: 3210 Johnson Road, being legally described as Tract 4,
situated in the J.J. Freshour Survey, Abstract No. 521,
being approximately 2.4 acres, and being the proposed
Lot 1 and the southern portion of the proposed Lot 2, J.J.
Freshour No. 521 Addition.
VVINUT450-1
OWNER:
CURRENT ZONING:
LAND USE CATEGORY
NO. NOTICES SENT:
Jerry Small
Lee K. Huntley
"AG" Agricultural District
Low Density Residential
Twenty-one (21)
RESPONSES: Four (4) responses have been received from within the
200' notification area:
• Karen Carpenter, 3225 Johnson Road, Southlake,
Texas, in favor. "Mr. Small wants to keep his
property the same as it is now." (Received 6/8/99)
• Rich Osman, 3200 Johnson Road, Southlake, Texas,
in favor. See attached letter. (Received 6/9/99)
• Matt Moore and Cheryl Swiggart, 3255 Johnson
Road, Southlake, Texas, in favor. "We are in favor
of the applicant maintaining the existing residence if it
City of Southlake, Texas
was built prior to the ordinance being passed, thereby
granting him "grandfather" protection; or giving the
applicant the option of adding to the square footage to
be in compliance with the ordinance at a date to be
determined by the City Council." (Received 6/11/99)
• Robert C. Wood, 1629 Pearson Lane, Southlake,
Texas, in favor. (Received 6/17/99)
STAFF COMMENTS: The applicant is in the process of platting and zoning the
property to a residential use. There are two (2) existing
houses on Tract 4, which will be platted into the proposed
Lots 1 and 2 to separate each residence. Because the
proposed lots are over one (1) acre and the low density
land use designation, the applicant is requesting "SF-1B"
zoning, which requires a minimum floor area of one
thousand five hundred (1,500) square feet. The house on
the proposed Lot 2 will meet this requirement, but the
house on Lot 1 will fall four hundred two (402) square
feet short of the minimum floor area. The applicant is
requesting a variance to the minimum floor area since the
house is already existing.
BOARD ACTION: June 10, 1999; Voted to approve as presented (4 — 0)
L:\WP-FELES\ZBA\MEMO\ZBA324F.DOC
City of Southlake, Texas
M
M
N
STAFF REPORT
June 10, 1999
CASE NO: ZBA-325 PROJECT: Special Exception Use Permit for
Accessory Building Size
STAFF CONTACT: Karen Gandy, Zoning Administrator 481-5581, ext. 743
Art Wright, Zoning Assistant 481-5581, ext. 828
REQUEST: Special Exception Use permit per Ordinance No. 480,
Section 44.12 (3) for the construction of accessory
buildings or structures of a size or aggregate size greater
than the one thousand (1,000) square feet permitted in the
"SF-113" Single Family Residential District. The
applicant is requesting to have accessory buildings with a
total area of five thousand five hundred and seventy-eight
(5,578) square feet.
LOCATION: 3204 Johnson Road, being legally described as Tracts 4
and 4J, and being situated in the J.J. Freshour Survey,
Abstract No. 521, being approximately 3.11 acres, and
being the proposed Lot 1 and the southern portion of the
proposed Lot 2, J.J. Freshour No. 521 Addition.
APPLICANT:
OWNER:
CURRENT ZONING:
Jerry Small
Lee K. Huntley
"AG" Agricultural District
LAND USE CATEGORY: Low Density Residential
NO. NOTICES SENT: Twenty-two (22)
RESPONSES: Three (3) responses have been received from within the
200' notification area:
• Karen Carpenter, 3225 Johnson Road, Southlake,
Texas, in favor. "Mr. Small wants to keep his
property the same as it is now." (Received 6/8/99)
• Rich Osman, 3200 Johnson Road, Southlake, Texas,
in favor. See attached letter. (Received 6/9/99)
• Matt Moore and Cheryl Swiggart, 3255 Johnson
Road, Southlake, Texas, opposed. " 1) This building
does not serve the community; 2) This building was
8G7
kolty or boutnme, texas
built in violation of an ordinance that was adopted by
the community for good reasons - one being to
protect the interests of property owners in the area."
(Received 6/11/99)
STAFF COMMENTS: The applicant is in the process of platting and zoning the
property to a residential use. The applicant is requesting
a Special Exception Use permit to allow an existing
garage with an area of four hundred and sixty-eight (468)
square feet, and an existing utility building with an area of
five thousand one hundred and ten (5,110) square feet, for
a total of five thousand five hundred and seventy-eight
(5,578) square feet, to remain on the proposed Lot 2.
The. utility building was constructed without a permit
from the Building Department. Code Enforcement
informed the applicant that he was in violation of city
ordinance by operating a business out of the building and
by constructing it without a permit.
The applicant has moved his business out of the building
and is platting and rezoning the property to a residential
use. The applicant has requested a Special Exception Use
permit to allow him to maintain the utility building on the
lot. According to the applicant, the building will be used
for residential storage.
BOARD ACTION: June 10, 1999; Voted to approve (4 — 0) with the condition
that all necessary inspections be carried out by the Building
Department to ensure that the utility building meets the
applicable city codes for safety.
L: \WP-FII.ES\ZBA\MEMO\ZBA325f. DOC
CITY OF SOUTHLAKE, TEXAS
ORDINANCE NO. 48"- t9
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS
AMENDED, THE COMPREHENSIVE ZONING ORDINANCE
OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A
ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF
LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS TRACTS 4.4C2. "4G4.:A
sll, °Alvl� I3 +LUNG „APYROXIM.ATELY 456` ACRES, AND
MORE FULLY AND COMPLETELY DESCRIBED IN
EXHIBIT "A" FROM;.D ., TO
SUBJECT TO THE SPECIFIC REQUIREMENTS
CONTAINED IN THIS ORDINANCE; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; DETERMINING
THAT THE PUBLIC INTEREST, MORALS AND GENERAL
WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter
9 of the Texas Local Government Code; and,
WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the
authority to adopt a comprehensive zoning ordinance and map regulating the location and use of
buildings, other structures and land for business, industrial, residential and other purposes, and to
amend said ordinance and map for the purpose of promoting the public health, safety, morals and
general welfare, all in accordance with a comprehensive plan; and
NACOMMUMT DEVELOPMENnWP-PILES\7BA\PENDING\480-319.DOC
Page I
(OW WHEREAS, the hereinafter described property is currently zoned as ' ''
D4&ct under the City's Comprehensive Zoning Ordinance; and
WHEREAS, a change in the zoning classification of said property was requested by a
person or corporation having a proprietary interest in said property; and
WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by
the City Council did consider the following factors in making a determination as to whether these
changes should be granted or denied: safety of the motoring public and the pedestrians using the
facilities in the area immediately surrounding the sites; safety from fire hazards and damages, noise
producing elements and glare of the vehicular and stationary lights and effect of such lights on
established character of the neighborhood; location, lighting and types of signs and relation of signs
to traffic control and adjacent property; street size and adequacy of width for traffic reasonably
,r expected to be generated by the proposed use around the site and in the immediate neighborhood;
adequacy of parking as determined by requirements of this ordinance for off-street parking facilities;
location of ingress and egress points for parking and off-street loading spaces, and protection of
public health by surfacing on all parking areas to control dust; effect on the promotion of health ad
the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the
concentration of population, and effect on transportation, water, sewerage, schools, parks and other
public facilities; and,
WHEREAS, the City Council of the City of Southlake, Texas, further considered among
other things the character of the districts and their peculiar suitability for particular uses and the view
to conserve the value of the buildings, and encourage the most appropriate use of the land throughout
this City; and,
Aw
NACOMMUNMY DEVELOPMEKnWP-FILES\ZBAXPENDING\480-319.DOC
Page 2
bt-I0
WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a
public necessity for the zoning changes, that the public demands them, that the public interest clearly
requires the amendments, and that the zoning changes do not unreasonably invade the rights of those
who bought or improved property with reference to the classification which existed at the time their
original investment was made; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes
in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers,
promotes the health and the general welfare, provides adequate light and air, prevents the over-
crowding of land, avoids undue concentration of population, and facilitates the adequate provision
of transportation, water, sewerage, schools, parks and other public requirements; and,
WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is
\✓ a necessity and need for the changes in zoning and has also found and determined that there has been
a change in the conditions of the property surrounding and in close proximity to the tract or tracts
of land requested for a change since the tract or tracts of land were originally classified and therefore
feels that the respective changes in zoning classification for the tract or tracts of land are needed, are
called for, and are in the best interest of the public at large, the citizens of the city of Southlake,
Texas, and helps promote the general health, safety and welfare of the community.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
SECTION 1.
That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake,
(W Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby
NACOMMUNrrY DEVELOPMENINWP-FlLES\ZBA\PENDINGW8N319.DOC
Page 3
8C-11
amended so that the permitted uses in the hereinafter described areas be altered, changed and
amended as shown and described below:
Being Tracts 4, 44I2, 4, and 43, srtl ui�TFreshour Survey, Abstra5? 1
andbemg „" V" fir``" and more fully and completely described in
Exhibit A
SECTION 2.
That the City Manager is hereby directed to correct the Official Zoning map of the City of
Southlake, Texas, to reflect the herein changes in zoning.
SECTION 3.
That in all other respects the use of the tract or tracts of land herein above described shall be
subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable
and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections,
paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended
hereby, but remain intact and are hereby ratified, verified, and affirmed.
SECTION 4.
That the zoning regulations and districts as herein established have been made in accordance
with the comprehensive plan for the purpose of promoting the health, safety, morals and the general
welfare of the community. They have been designed, with respect to both present conditions and
the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the
streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue
concentration of population; and to facilitate the adequate provision of transportation, water,
sewerage, drainage and surface water, parks and other commercial needs and development of the
community. They have been made after a full and complete hearing with reasonable consideration
NACOMMUNMY DEVELOPMEN7IWP-FILES%ZBA\PENDING\484319.DOC
Page 4
ec- 12
L41
among other things of the character of the district and its peculiar suitability for the particular uses
and with a view of conserving the value of buildings and encouraging the most appropriate use of
land throughout the community.
SECTION 5.
That this ordinance shall be cumulative of all other ordinances of the City of Southlake,
Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those
instances where provisions of those ordinances are in direct conflict with the provisions of this
ordinance.
SECTION 6.
That the terms and provisions of this ordinance shall be deemed to be severable and that if
the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be
declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract
or tracts of land described herein.
SECTION 7.
Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply
with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more
than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to
exist shall constitute a separate offense.
SECTION 8.
All rights and remedies of the City of Southlake are expressly saved as to any and all
violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting
zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued
N:ICOMMUNMY DEVELOPMEMnV/P-FILFSUMIPENDING%484319.DOC
Page 5
BC•13
violations and all pending litigation, both civil and criminal, whether pending in court or not, under
such ordinances, same shall not be affected by this ordinance but may be prosecuted until final
disposition by the courts.
SECTION 9.
The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice setting out the time and place for a public
hearing thereon at least ten (10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of
its provisions, then the City Secretary shall additionally publish this ordinance in the official City
newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13
of the Charter of the City of Southlake.
SECTION 10.
This ordinance shall be in full force and effect -from and after its passage and publication as
required by law, and it is so ordained.
PASSED AND APPROVED on the 1st reading the day of .1999.
MAYOR
ATTEST:
CITY SECRETARY
NACOMMUNf1Y DEVELOPMENnWP_FU.ESITBAXPENDING4480.319.DOC
Page 6
Be -A
( PASSED AND APPROVED on the 2nd reading the day of ,1999.
L41
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
DATE:
ADOPTED:
EFFECTIVE:
MAYOR
ATTEST:
CITY SECRETARY
NACOMMUMTY DEVELOPMENnWP-FILEStMXPFNDING\4W319.DOC
Page 9
QV
EXHIBIT "A"
WHEREAS, L Let 1K Vh mtley, am the owner of a 4.56 acre tract of land situated in the J_ J. FRESHOUR
SURVEY, Abstract No. 521, in the City of Southlahe, Tarrant County, Texas according to the deeds
recorded in Volume 12049, Page 8W and Volume 11366, Page 2032 of the Deed Records of Tarrant
County, Texas, said tract of land being a portion of that same tract described to Bill 1. Kendrick as recorded
in Volume 8620, Page 1449, Deus Records, T:trrtnt County, Texas and being more particularly desaibul
as follows:
BEGINNING at the northeast corner of said Kendrick tract at a 1/2 inch iron rod found for a corner;
T1iE11;CE South 00 degrees 10 minutes 00 seconds West, 475.02 feet to a 518 inch iron pm for coma-,
THENCE South 89 degrees 47 uninutm 40 seconds Wen, 131.88 fax to a 5/8 inch iron pin for tamer;
THENCE Souih, 285-15 feet to a point for a comer in the centerline of County Road No- 4091 said
point being 560.03 feet North 89 degrees 43 minutes 41 su:onds East from the Southwest corner
of the said Fresbour Survey,
THF—NCE South 89 degrees 43 minedes 42 se condo West, along the ccutaliuc of said county mad,
178.13 feet to a point for a corner;
THENCE North 762.96 feet to a 5/8 inch iron pin for corner;
THENCE Sauk 99 dcpvm 43 minutes 47 seconds East, 311-38 feet to the POINT OF BEGINNING
and cmlmiog 198,793.20 square feet or 4.56 aerea of land more or less.
N:\COMMUNITY DEVELOPMENI�WP-FILES\ZBA\PENDING\480-319.DOC
Page 8
8C-1(9
_t !Y___1L1_1__ T
Vily VI %7Vu1111QM09 IGACIO
STAFF REPORT
October 1, 1999
CASE NO: ZA 99-063 PROJECT: Plat Showing - Proposed Lots 6 and 7, J. J.
Freshour No. 521 Addition
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Plat Showing for proposed Lots 6 and 7, J. J. Freshour No. 521
Addition, on property legally described as Tracts 4, 4G2, 4G4, and
4J, situated in the J. J. Freshour Survey, Abstract 521, and being
approximately 4.56 acres.
PURPOSE: Platting to conform with requested zoning and as a condition of ZBA
approval to retain existing structures.
LOCATION: On the north side of Johnson Road being approximately 350' east of
Pearson Lane.
OWNER: Lee K. Huntley
APPLICANT: Jerry Small
CURRENT ZONING: "AG" Agricultural District
LAND USE CATEGORY: Low Density Residential
NO. NOTICES SENT: Twenty-three (23)
RESPONSES: Two (2) responses were received from within the 200' notification
area:
• R.C. and Jacqueline Wood, 1629 North Pearson Lane, Roanoke,
TX, in favor. (Received August 23, 1999.)
• Richard J. Osman, PO Box 93167, Southlake, TX, in favor, "The
request will have no negative impact." (Received September 10,
1999.)
P&Z ACTION: August 19, 1999; Approved (7-0) to table and to continue the Public
Hearing to the September 9, 1999, Planning and Zoning Commission
meeting.
September 9, 1999; Approved (7-0) to table and to continue the Public
Hearing to the September 23, 1999, Planning and Zoning
VILY VI %7VUU11QAC, ICA00
Commission agenda placing it near the front of that agenda.
September 23, 1999; Approved (7-0) subject to Plat Review Summary
No. 3, dated September 3, 1999, deleting Item #1 (minimum 100' lot
width).
STAFF CONMENTS: Attached is Plat Review Summary No. 3, dated September 3, 1999.
N:\Community Development\WP-FILES\MEMO\99CASES\99-063PS.doc
'M
Charles J. Small
3204 Johnson Road
Southlake, Texas 76092
(817) 379-6468
August 18,1999
Planning h Zoning Commission
City of Southlake
667 Carroll Avenue
Southlake, Texas 76092
Attn: Lisa Sudbury
Reference: Case Number ZA 99-063
The property in question as referenced in the Case number above does not have enough land
in its current configuration to provide 100' lot width at the minimum front building line.
Therefore, we request a variance.
Sincerely,
Char es J. Small
Authorized Agent of
Lee K. Huntley
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City of Southlake, Texas
PLAT REVIEW SUMMARY
Case No: ZA 99-063 Review No: Three Date of Review: 9/3/99
Project Name: Plat Showing, - Lots 6 and 7, J. J. Freshour No. 521 and being 4.56 Acres out of the
J. J. Freshour Survey, Abstract No 521
APPLICANT:
Jerry Small
3204 Johnson Road
Southlake, TX 76092
Phone: (817) 379-6468
Fax:(817) 431-1394
SURVEYOR:
Randy Gregory Surveying
7700 Precinct Line Road
Fort Worth, TX 76180
Phone: (817) 656-0610
Fax: (817) 577-9436
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/27/99 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION, PLEASE CONTACT LISA SUDBURY AT (817) 481-5581, EXT. 862.
Variance
1. Provide the minimum 100' lot width at the minimum front building line (40' measured from right-of-
way). Proposed Lot 2 has 50' of width at the minimum 40' building line. The applicant has proposed
a deeper front building line approximately 380' from the right-of-way line, a width of 310'measured
at the proposed building line. (P&Z.- 9123199: Delete requirement for minimum 100' lot width at the
40' building line)
2. A "Certificate of Taxes Paid" from each taxing authority must be provided to the City prior to filing
this plat in the County records. Effective September 1, 1999, original tax certificates must be
presented to the County at the time of filing the plat. You may obtain a tax certificate from the Tarrant
County Assessor/Collector Office located at 100 E. Weatherford Street, Phone 817-884-1103.
P&Z Action: September 23, 1999: Approved (7-0) subject to Plat Review Summary No. 3, dated
September 3, 1999, amended as noted above.
* Original signatures and seals will be required on three blackline mylars prior to filing the plat. Also
required is one blue line copy and two sets of owner's dedications and notaries (8.5" x I I" or 14"
paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or
original ink, other than signatures or seals, appear on the plat.
A Developers Agreement is required prior to construction of any public infrastructure. The Developer's
Agreement for this addition should consider streets, drainage, park dedication requirements and fees, off -site
sewer extensions, off -site drainage and utility easements and impact fees.
Denotes Informational Comment
cc: Jerry Small VIA FAX ABOVE
Randy Gregory VIA FAX ABOVE
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STAFF REPORT
October 1, 1999
CASE NO: ZA 99-081 PROJECT: Ordinance No. 480-318 / First Reading /
Rezoning - A portion of Tract 2B, James L.
Chivers Survey, Abstract No. 348
STAFF CONTACT: Karen P. Gandy, Zoning Administrator, 481-5581, ext. 743
REQUESTED ACTION: Rezoning on property legally described as a portion of Tract 213
situated in the James L. Chivers Survey, Abstract No. 348, and being
approximately 0.14 acres.
PURPOSE: To correct an omission of this strip from the original zoning of the
tract and eliminate split lot zoning.
LOCATION: On the north side of Dove Road approximately 975' east of Ridgecrest
Drive.
OWNER: Warren Clark Development
APPLICANT: Four Peaks Development
CURRENT ZONING: "AG" Agricultural District
REQUESTED ZONING: "SF -IA" Single Family Residential District
LAND USE CATEGORY: Medium Density Residential
NO. NOTICES SENT: Seven (7)
RESPONSES: One (1) response was received from within the 200' notification area:
• Elaine Bell, 404 Lariat Lane, Godley, TX, no comment, "We have
moved from Southlake. You are in fact informing us about the
property we sold October of 1998. We do not need to be
informed of zoning changes." (Received September 10, 1999.)
P&Z ACTION: September 9, 1999; Approved (7-0) to table and to continue the Public
Hearing to the September 23, 1999, Planning and Zoning
Commission agenda placing it near the front of that agenda.
September 23, 1999; Approved (7-0).
8E-1
City of Southlake, Texas
ON
STAFF COMMENTS: Please note that a change of zoning to the "SF -IA" Single Family
Residential District does not require a Concept Plan Review by Staff.
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CITY OF SOUTHLAKE, TEXAS
ORDINANCE NO. 480-318
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS
AMENDED, THE COMPREHENSIVE ZONING ORDINANCE
OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A
ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF
LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS A PORTION OF TRACT 211
SITUATED IN THE JAMES L. CHIVERS SURVEY,
ABSTRACT NO. 348, AND BEING APPROXIMATELY 0.14
ACRES, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "AG"
AGRICULTURAL DISTRICT TO "SF -IA" SINGLE FAMILY
RESIDENTIAL DISTRICT, SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC
INTEREST, MORALS AND GENERAL WELFARE DEMAND
THE ZONING CHANGES AND AMENDMENTS HEREIN
MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY
FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE
OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter
adopted by the electorate pursuant to Article X1, Section 5 of the Texas Constitution and Chapter
9 of the Texas Local Government Code; and,
WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the
authority to adopt a comprehensive zoning ordinance and map regulating the location and use of
buildings, other structures and land for business, industrial, residential and other purposes, and to
amend said ordinance and map for the purpose of promoting the public health, safety, morals and
``'' general welfare, all in accordance with a comprehensive plan; and
NACOMMUNMY DEVELOPMENnWP-FILES\ZBA\PENDING\480-3I8.DOC -
Page 1 8 C-5
WHEREAS, the hereinafter described roe is currently zoned as
property rtY Y
District under the City's Comprehensive Zoning Ordinance; and
WHEREAS, a change in the zoning classification of said property was requested by a
person or corporation having a proprietary interest in said property; and
WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by
the City Council did consider the following factors in making a determination as to whether these
changes should be granted or denied: safety of the motoring public and the pedestrians using the
facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise
producing elements and glare of the vehicular and stationary lights and effect of such lights on
established character of the neighborhood; location, lighting and types of signs and relation of signs
to traffic control and adjacent property; street size and adequacy of width for traffic reasonably
expected to be generated by the proposed use around the site and in the immediate neighborhood;
adequacy of parking as determined by requirements of this ordinance for off-street parking facilities;
location of ingress and egress points for parking and off-street loading spaces, and protection of
public health by surfacing on all parking areas to control dust; effect on the promotion of health ad
the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the
concentration of population, and effect on transportation, water, sewerage, schools, parks and other
public facilities; and,
WHEREAS, the City Council of the City of Southlake, Texas, further considered among
other things the character of the districts and their peculiar suitability for particular uses and the view
to conserve the value of the buildings, and encourage the most appropriate use of the land throughout
this City; and,
NACOMMUNITY DEVELOPMENnWP-FILES\ZBA\PENDING\480-318.DOC
Page 2 V J.
WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a
public necessity for the zoning changes, that the public demands them, that the public interest clearly
requires the amendments, and that the zoning changes do not unreasonably invade the rights of those
who bought or improved property with reference to the classification which existed at the time their
original investment was made; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes
in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers,
promotes the health and the general welfare, provides adequate light and air, prevents the over-
crowding of land, avoids undue concentration of population, and facilitates the adequate provision
of transportation, water, sewerage, schools, parks and other public requirements; and,
WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is
a necessity and need for the changes in zoning and has also found and determined that there has been
a change in the conditions of the property surrounding and in close proximity to the tract or tracts
of land requested for a change since the tract or tracts of land were originally classified and therefore
feels that the respective changes in zoning classification for the tract or tracts of land are needed, are
called for, and are in the best interest of the public at large, the citizens of the city of Southlake,
Texas, and helps promote the general health, safety and welfare of the community.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake,
Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby
NACOMMUNM DEVELOPMEN7%WP-FILESU31A\PENDINGWW318.DOC
Page 3 r.
amended so that the permitted uses in the hereinafter described areas be altered, changed and
amended as shown and described below:
Being a portion of Tract 2B ;situated in the James L. Chivers Survey, Abstract No
348; and besngFapproxunately�014 acres, and more fully and completely described
in Exhibit "A" �r Agricultural; District to "SE 2A" SeFamily
a
Resiclenttai Estate►i�tct.
SECTION 2.
That the City Manager is hereby directed to correct the Official Zoning map of the City of
Southlake, Texas, to reflect the herein changes in zoning.
SECTION 3.
That in all other respects the use of the tract or tracts of land herein above described shall be
subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable
and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections,
paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended
hereby, but remain intact and are hereby ratified, verified, and affirmed.
SECTION 4.
That the zoning regulations and districts as herein established have been made in accordance
with the comprehensive plan for the purpose of promoting the health, safety, morals and the general
welfare of the community. They have been designed, with respect to both present conditions and
the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the
streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue
concentration of population; and to facilitate the adequate provision of transportation, water,
sewerage, drainage and surface water, parks and other commercial needs and development of the
community. They have been made after a full and complete hearing with reasonable consideration
NACOMMUNMY DEVELOPMENnWP-PILPS\ZBA\PENDING\4W318.DOC
Page 4 „I fj
among other things of the character of the district and its peculiar suitability for the particular uses
and with a view of conserving the value of buildings and encouraging the most appropriate use of
land throughout the community.
SECTION 5.
That this ordinance shall be cumulative of all other ordinances of the City of Southlake,
Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those
instances where provisions of those ordinances are in direct conflict with the provisions of this
ordinance.
SECTION 6.
That the terms and provisions of this ordinance shall be deemed to be severable and that if
the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be
declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract
or tracts of land described herein.
SECTION 7.
Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply
with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more
than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to
exist shall constitute a separate offense.
SECTION 8.
All rights and remedies of the City of Southlake are expressly saved as to any and all
violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting
NACOMMUNMY DEVE[APMEM%WP-FILES\2RAUMMING\4W3Ib.DOC
Page 5 n
~1
zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued
violations and all pending litigation, both civil and criminal, whether pending in court or not, under
such ordinances, same shall not be affected by this ordinance but may be prosecuted until final
disposition by the courts.
SECTION 9.
The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice setting out the time and place for a public
hearing thereon at least ten (10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of
its provisions, then the City Secretary shall additionally publish this ordinance in the official City
newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13
of the Charter of the City of Southlake.
SECTION 10.
This ordinance shall be in full force and effect from and after its passage and publication as
required by law, and it is so ordained.
PASSED AND APPROVED on the 1st reading the day of ,1999.
ATTEST:
CITY SECRETARY
NACOMMUNMY DEVELDPMFNIIWP-FlLFS17BA1PENDINGW30-318.DOC
Page 6
g�to
PASSED AND APPROVED on the 2nd reading the day of ,1999.
1I MOTO
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
DATE:
ADOPTED:
EFFECTIVE:
NACOMMUNMY DEVELOPMEN7%WP-FILESU33A%PENDINGI480.318.DOC
Page 7
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EXHIBIT "A"
Being a portion of a tract of land situated in the JAMES L. CHIVERS
SURVEY, ABSTRACT NUMBER 348, city of Southlake, Tarrant County,
Texas conveyed to Warren Clark Development, Inc., by deed recorded
in Volume 13493, Page 190, Deeds Records, Tarrant County, Texas,
(D.R.,T.Co.,Tx.), and being described by metes and bounds as
follows:
BEGINNING at a 1/2 inch iron pin found in the north line of East
Dove Road for the southwest corner of said Clark tract and the
southeast corner of a tract conveyed to Becky Oliver by deed
recorded in Volume 8116, Page 1262, D.R.,T.Co.,Tx.;
THENCE North 00 degrees 44 minutes 28 seconds East, 465.68 feet to
a 5/8 inch iron pin found for the northeast corner of said Oliver
tract and the most easterly southeast corner of a tract conveyed to
John N. Shelton by deed recorded in Volume 4400, Page 846,
D.R.,T.Co.,Tx.,;
THENCE North 88 degrees 24 minutes 32 seconds East, 14.66 feet to
a point in the west line of a tract conveyed to Jim F. Burrows by
deed recorded in Volume 4416, Page 254, D.R.,T.Co.,Tx.;
THENCE South 01 degrees 05 minutes 20 seconds West, 465.80 feet to
the north line of East Dove Road;
THENCE South 88 degrees 24 minutes 32 seconds West, 11.83 feet to
the POINT OF BEGINNING and containing 0.14 acres (6,163 SF) of
land.
NACOMMUNMY DEVELAPME MWP-FIIES\ZBA\PENDING\480-318.DOC
Page 8
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City of Southlake, Texas
STAFF REPORT
October 1, 1999
CASE NO: ZA 98-126 PROJECT: Plat Vacation - Oak Knoll Lakeview Addition as recorded in
Vol. 388-183, Page 40 P.R.T.C.T.
STAFF CONTACT: Dennis Killough Senior Planner 481-5581, ext. 787
REQUESTED ACTION: Plat Vacation - Oak Knoll Lakeview Addition as recorded in Vol. 388-
183, Page 40 P.R.T.C.T.
LOCATION: Southwest side of State Highway 114, approximately 200' northwest
of its intersection with the north side of F.M. 1709, Southlake
Boulevard.
OWNER: Wyndham Properties, Ltd. & J. Michael Tate
APPLICANT: Terry Wilkinson, Wyndham Properties, Ltd.
CURRENT ZONING: "S-P-2" "Generalized Site Plan District" and "0-1" "Office District"
LAND USE DESIGNATION: "Mixed Use"
NO. NOTICES SENT: None Required
P&Z ACTION: September 23, 1999; Approved (7-0) on consent.
STAFF COMMENTS: This Plat Vacation is associated with the Gateway Plaza development
and is necessary in order to vacate the rights -of -way and easements
which had been dedicated by the Oak Knoll Lakeview Addition plat.
Prior to filing the plat vacations in the County Plat Records, the
Vacation Document must be signed by the current property owner(s)
and by each of the franchise utility companies which provide service
to the area.
A location map and a copy of the plat proposed for vacation is
attached.
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City of Southlake, Texas
STAFF REPORT
October 1 1999
CASE NO: ZA 98-127 PROJECT: Plat Vacation - Oak Knoll Business Park as recorded in Vol.
388-213, Page 53 P.R.T.C.T.
STAFF CONTACT: Dennis Killough Senior Planner 481-5581, ext. 787
REQUESTED ACTION: Plat Vacation - Oak Knoll Business Park as recorded in Vol. 388-213,
Page 53 P.R.T.C.T.
LOCATION: Southwest side of State Highway 114 approximately 600' northwest
from its intersection with the north side of F.M. 1709, Southlake
Boulevard.
OWNER: Wyndham Properties, Ltd.
APPLICANT: Terry Wilkinson, Wyndham Properties, Ltd.
CURRENT ZONING: "S-P-2" Generalized Site Plan District
LAND USE DESIGNATION: "Mixed Use"
NO. NOTICES SENT: None Required
P&Z ACTION: September 23, 1999; Approved (7-0) on consent.
STAFF COMMENTS: This Plat Vacation is associated with the Gateway Plaza development
and is necessary in order to vacate the rights -of -way and easements
which had been dedicated by the Oak Knoll Business Park plat.
Prior to filing the plat vacations in the County Plat Records, the
Vacation Document must be signed by the current property owner(s)
and by each of the franchise utility companies which provide service
to the area.
A location map and a copy of the plat proposed for vacation is
attached.
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STAFF REPORT
October 1, 1999
CASE NO: ZA 98-128 PROJECT: Plat Vacation - Remainder of Oak Knoll Lakeview Addition
as recorded in Vol. 388-W, Page 51 P.R.T.0 T (Save &
Except the remainder of Norcross Road)
STAFF CONTACT: Dennis Killough Senior Planner 481-5581, ext. 787
REQUESTED ACTION: Plat Vacation - Remainder of Oak Knoll Lakeview Addition as
recorded in Vol. 388-W, Page 51, P.R.T.C.T. (Save & Except the
remainder of Norcross Road)
LOCATION: Southwest side of State Highway 114, at its intersection with the north
side of F.M. 1709, Southlake Boulevard.
OWNER: Wyndham Properties, Ltd.
APPLICANT: Terry Wilkinson, Wyndham Properties, Ltd.
CURRENT ZONING: "S-P-2" "Generalized Site Plan District"
LAND USE DESIGNATION: "Mixed Use"
NO. NOTICES SENT: None Required
P&Z ACTION: September 23, 1999; Approved (7-0) on consent.
STAFF COMMENTS: This Plat Vacation is associated with the Gateway Plaza development
and is necessary in order to vacate the rights -of -way and easements
which had been dedicated by the Oak Knoll Lakeview Addition plat.
Prior to filing the plat vacations in the County Plat Records, the
Vacation Document must be signed by the current property owner(s)
and by each of the franchise utility companies which provide service
to the area.
A location map and a copy of the plat proposed for vacation is
attached.
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City of Southlake, Texas
MEMORANDUM
September 30, 1999
TO: Billy Campbell, City Manager
FROM: Sandra L. LeGrand, City Secretary
SUBJECT: Resolution No. 99-73, Appointment to the Library Board to Fill Unexpired
Term
Action Requested: City Council appoint a member to fill the unexpired two-year term of Place
for Place 6 vacated by Cynda Mast's resignation.
Background
Information: Or, October 20, 1998 the City Council approved Ordinance No.716,
establishing the Library Board to act as an advisory board to the City Council
relating to all nature of library facility planning and programming. The
Board consist of seven citizens who serve two-year terms with three members
appointed each odd -numbered years and four members appointed each even -
numbered years.
Financial
Considerations:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Im
Place 6 member, Cynda Mast, recently submitted her resignation, stating
personal reasons for her withdrawal, thus creating a vacancy. Place 6 term
expires December 2000.
Not Applicable
Not Applicable
Not Applicable
Not Applicable
1) Resolution No. 99-73
2) Applications on file in the City Secretary's Office from previous
appointments in December 1998. (Applicants have been notified by
letter of the appointment and our wish to consider their application for
the Place 6 vacancy. As of this date, no one has withdrawn their
application. Interviews have not been scheduled since these
applicants were interviewed in November. They were advised that
council members may contact them independently.)
9A-1
City of Southlake, Texas
Billy Campbell, City Manager
September 30, 1999
Paee 2
Staff
Recommendation: Please place this item on the October 5, 1999 City Council agenda.
Approved for Submittal to City Council:
Citykanager's Office
Attachments: Resolution No. 99-73
Applications from:
Pamela Bickford
Jerome Cannon
Karen Cienki
Ellen Foreman
Leon Horowitz
Nancy Jackson
Deanna Kienast
June Koelker
F.C. LeVrier
Pamela Muller
Lisa Nichols
Barbara Rose
Zena Rucker
VRCk Rlc J[ b
Andres Villareal
J
9A-4
City of Southlake, Texas
DR
RESOLUTION NO. 99-73
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, PROVIDING FOR THE
APPOINTMENT OF A MEMBER TO SERVE ON THE
LIBRARY BOARD TO FILL THE UNEXPIRED TERM OF
PLACE 6; PROVIDING AN EFFECTIVE DATE.
WHEREAS, on October 20, 1998 the City Council for the City of Southlake, Texas,
approved Ordinance No. 716, establishing a Library Board to act as an advisory board to the City
Council relating to all nature of library facility planning and programming; and,
WHEREAS, the Board shall consist of seven (7) citizens of the City of Southlake, Texas,
and who shall be appointed by the City Council for two (2) year terms, provided three (3)
members shall be appointed each odd -numbered year and four (4) members be appointed each
even -numbered year. Members shall serve without compensation until their successors are
appointed. Places on the Board shall be numbered one (1) through seven (7);
WHEREAS, vacancies on the Board are to be filled by appointment by the City Council
for the length of the unexpired term. Currently, Place 6, which expires December 2000, is vacant
due to the resignation of Cynda Mast.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. The City Council hereby determines that it is in the best interest of the citizens to
appoint a member to the Library Board to serve the remainder of the two-year term described
above.
Section 3. The City Council hereby appoints the following member to serve on this Board:
Place 6 Expire 12/2000
Section 3. This resolution is hereby effective upon passage by the City Council.
PASSED AND APPROVED THIS THE 51e DAY OF OCTOBER, 1999.
9A-3
CITY OF SOUTHLAKE, TEXAS
BY:
Mayor Rick Stacy
City of Southlake, Texas
Resolution 99-73
October 5, 1999
Page 2
ATTEST:
Sandra L. LeGrand
City Secretary
D:\WP-FILES\CITYSEC\RESOLUTI\99-73.doc
9A-4
City of Southlake
APPLICATION FOW=APP-}
7
APPLICATION FOR APPOIN71AENT TO: LIBRARY BOARD
(name of board, commission aF
* Use a separate application for each appointment desired
Name: g rvt
Address: ai. L 0 q , ran • ' /
t
Home Phone: .V:9/-09/ 0/ Years in City: / 0+
Employer: blA— Phone:
Current and/or previous board, commission, or committee experience
//in the City of Southlake:
V ) 0.
L!
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
purpose, goals, and duties of same: ApeI57 ke- A --5--1-ja ralks -2aze �G
'% �t eF"/ ��r�o.. r��/ 6 �%�'F� / �C (� ��X.�t� .�i'%'i Cii�7J �JC�:/� ��,C'x''•"c
Qualifications and experience that
�would assist you in serving in this position:
a,�.f /
! r /k'C% zu tf t i-� H y4-iJ 1LI
r--9
•!-_
Do you understand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board? �Jz, �-
Additional information or comments: VL;W/z5 or /�,e/teo
45�--zov--,�
/h�✓oCiy��`n
Gyt� �D !7u`s��7L�ti3
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'9F Sno nJ
Please return this com ed form to the City Secretary's Office, 1725 E. Southlake Boulevard or fax to (817)
329-1747. Each a icati will be kept on file for one (1) year. After that time it will be necessary to reapply
-id update ati herei f ou wi h to continue to be considered for appointment. p Q�
Cigna Date: Ad
D:\WP-Ftff\ifrrYSEC\FORMS\APOKTMN-FRM
City of south
APPLICATION FOR
APPLICATION FOR APPOINTMENT TO: Library Board
Name: Jerome R. Cannon
Address: 1708 Redwing Drive
Home Phone: 8171488-4577 Years in City: One
Employer. Hitachi Semiconductor (America) Inc. Phone: 9721756-3000
Current and/or previous board, commission, or committee experience in the City of Southlake: None.
Reasons for desiring to serve on this board: I would like to use my knowledge and talents to help Southlake
develop a world -class library for the community and for my family of avid readers. I think that it is important for
the community to be able to depend on the availability of modern library resources. 1 believe the purpose of this
position should be for the board to gather information necessary to advise the City Council on making sound
Tanning and capital spending decisions. 1 would want to work with Southlake residents and various groups to
,�,ee that community needs will be considered and continue to be met by the library. 1 would also want to help
ensure the library will be technologically modern and able to expand into the 21 st cennury. 1 think it is important
to take an active role in the on -going budgeting and capital spending of the library.
Qualifications and experience that would assist you in serving in this position: For 15 years 1 have worked in the
high-tech semiconductor industry as a process engineer and manager. From my experience 1 have learned many
applicable skills including a strong understanding of the uses of technology, team skills from technical leadership
positions, and planning and project management expertise. 1 have recommended, approved and managed
operating and capital expenditure budgets in excess of $11 million. I have also developed effective people skills
working with individuals at all levels and of all personality types.
Do you understand and agree that your regular attendance and active support are required as an appointee and that
noncompliance could result in removal from the board? Yes.
Signature: R , Date: Oo-A-c", 5 t Ms
� "Nt.
I rHR1 I I VM�Mkyli r4t!. 0
IN
City of Southlake VVICE of Off8E
APPLICATION FOR APP MENT
'j
APPLICATION FOR APPOINTMENT TO: Library Board
(name of board, commission, or committee)
* Use a separate application for each appointment desired
Name: Karen A. Cienki
Address: 803 Shadow Glen Drive
Home Phone: 488-8204 Years in City: 5 and % years
Employer. N/A Phone: N/A
Current and/or previous board, commission, or committee experience in the City of Southlake.- 1998
Charter Review Committee; Zoning Board of Adjustments; Nature Center Committee; Library
Committee; Chair, Administrative Buildnnt; Design, City Hall Committee; SPIN, past and present Board
Member, Southlake Women 's Club.
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
purpose, goals, and duties of same: To enhance the quality of life that Southlake residents expect and to
assist in the educational process of our children, a library in Southlake is an absolute necessity. Starting
out with a small library and the necessary staff will Vve us greater knowledge when we build the
permanent freestanding library.
Qualifications and experience that would assist you in serving in this position: I have a working
relationship with various members of the city staff and I enjoy working on projects with challenges and
details as evidenced by the Administrative Building Design Report previously submitted
Do you understand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board? Yes
Additional information or comments: In a fastgrowing city like ours, a library can bring a sense o, j
community to its citizens. Programs should be available to all age brackets including book fairs, lecture
series travelogues preschool story time and AARP sponsored programs among others.
Please return this completed form to the City Secretary's Office, 1725 E. Southlake-Boulevard.- Each
application will be kept on file for one (1) year. After that time it will be necessary to reapply and update
the informatio erein if you wish tto.continue to be considered for appointment.
Signature:. 'C 1'I A—, el-�l�( 164C Date: October 29, 1998
D:\WP-FILES\CrI YSEC\FOR.MS\APPOLN"r\LV.FRNI
- - City of Southlake
---- �APPLICAT- ONT
utNO - -
__ 1 6
APPLICATION FOR APPOINTMENT TO: LIBRARY BOARD
(name of board, commission or V
* Use a separate application for each appointment desired
Name: �1� S �PCaAAJ
Address: OS
Home Phone: - yi Q Years in City:
Employer: /I'lo Phone:
Current and/or previous board, commission, or committee experience in the City of Southlake:
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
purpose, goals, and duties of same: c.
Qualifications and experience that would assist you in serving in this position:
a
Do you understand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board`.'
Additional information or comments:
Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard or fax to (817)
329-1747. Each application will be kept on file for one (1) year. After that time it will be necessary to reapply
ind update the information herein if you wish to continue to be considered for appointment.
" --, ��st-u.�-v J Date: sC�.t' c1 I 1 % C
Signature: D:\WP_FQ,ES\crrYsec'\FORMswPOAr MN.FRM
Elam S. For tman
705 Ashleigh Lane
Southlake, TX 76092
(817) 329-2410
SUMMARY
Executive with over 15 years of consumer marketing experience with specific expertise in:
Positioning strategy development Multi -million dollar produmbrand launches
Fully integrated communications programs Major national advertising campaigns
Project team and P&L leadership Global product development leadership
PROFESSIONAL EXPERIENCE
MOTOROLA CORPORATION, Ft. Worth, TX (1996 to Present)
Director Marketing, Advanced Messaging Products
Chartered with expanding global madcet opportunities for wireless messagingvia new products,
applications and system solutms. Identify regional ma dmt needs via extensive consumer research,
develop products for ;ndi.,i_t markets based on global Torres and hvelop TM=k-et l h s!rxt_,er
with key service provider partners.
Successfully launched new quick reply and two-way wireless messaging products across US and in
trials in Asia. Included targeting application developers and enterprise technologists to create
demonstration applications. Portfolio expected to generate 20% of sector sales within two vears.
Developed ingredient brand strategy for Flex messaging protocol designed to proliferate the use of
Motorola developed protocols and architecture with manufacturers, developers and service providers.
Launched first portable wireless answering machine in select US and Latin American markets and
developed trials in China and South Asia. Expected market potential to reach 20 million users.
BLACK & DECKER CORPORATION, Towson, MD (1986 — 1996)
Director Brand Management (1995 — 1996)
Set strategic research and brand marketing priorities and directed cross -functional work teams within
marketing organization of S600 million North American Consumer Power Tool and Outdoor Products
business unit. Accomplishments include:
• Revitalized Consumer Power Tool business —repositioning product line and brand message.
Conducted national advertising agency review, developed new user segmentation and brand
positioning. Launched S20 MM ad campaign completely integrated with merchandising, packaging,
Point -of --Sale, publicity program and 800 number.
Director Marketing Communications (1993-1995)
Directed market research, brand and product positioning, advertising, public relations, packaging,
merchandising, database marketing and internal communication
Developed positioning and marketing program for launch of Versapak, a new cordless technology.
_4chieved S90A-Lti1 in sales in four months through mass advertising, POS execution, and a publicity
tour in all major markets and local market demonstration events.
Integrated Canadian operations into U.S. marketing planning and execution. Developed tri-national
product lines and one North American program, including advertising, public relations, graphics, tri-
lingual packaging, owner's manuals, in -pack literature, etc. Realized $1 AIM ongoing annual savings.
Conducted psychographiddemograpluic research to identify avid do-it-yourself segment Launched a
relationship marketing initiative which included 800 number project help line, bi-monthly newsletter,
project plans, special offers and retail tie-ins. Achieved 150, 000 members in nine months.
Ellen S. Foreman
Page 2
Group Marketing Manager (1991 - 1993)
Managed P&L for S30million Decorating Products Business unit and Premium and Specialty distribution
channels. Developed and unplemented strategic plan. annual marketing programs, and field sales
coordination. Accomplishments include:
• Developed decorating products merchandising and promotional program designed to penetrate paint
and decorating channels of distribution leading to $5 million in incremental sales.
• Rationalized product and accessory line reducing number of skus from 36 to 8 profitable slats
delivering 2 1 % OL
• Led global initiative evaluation new paint business opportunities including strategic acquisitions.
Negotiated an alliance on a power paint roller —a new category for Blade & Decker.
Advertising and Communications Manner (1988-1991)
Developed strategic communications plan and implementation of DeWalt, the largest new brand
launch in the company's 80-year history. Sales went from S35Naf to S300A,9f in tiro years. Included
award -winning merchandising and packaging, literature and regional even marketing.
Established division as category consultant via leading edge merchandising facility. Developed new
merchandising approaches for key accounts resulting in additional shelf space and expanded listings.
Founded industry event, National Home Improvement Days, by setting up an alliance of hardware
leaders in a cooperative program that forced retail focus in off -cycle periods.
Sales Promotion Supervisor (1986-1988)
• Negotiated strategic alliance with major publishing company to develop library of branded home
improvement book and CD-ROM titles. Royalty payments netted Black & Decker over $8 million
THE ALUMINUM COMPANY OF AMERICA (ALCOA), Pittsburgh, PA (1982-1986)
Supervisor, Marketing Communications (1984-1986)
Directed development, management and evaluation of marketing programs for beverage can division_
Developed programs with Coke, Pepsi, Coors to tie-in Alcoa's Fantastic Finishes" NFL campaign resulting
in 40116 increase in sale of beverages in cans during fall season.
Supervisor, Film and Television Department (1982-1984)
Managed department which produced video, film and audio programs for internal and external audiences,
winning the International Film and Television Association Gold Medal for quality industrial television.
GENERAL PUBLIC UTILITIES, Johnstown, PA (1980-1982)
Communications Supervisor
Managed company's internal and customer communications programs.
EDUCATION
BA with Honors, Duquesne University, Pittsburgh, PA
MBA, University of Pittsburgh, PA
Johns Hopkins University - Instructor for evening Advanced Advertising, 1992-1993
10119/1998 15:56 817-s'.1--4799
LEON �-c ITZ MD
PAGE 01
Oct-19-98 03, 27* 329 1-14 S��—
i
-- -- UU Q- 2 Q
City of Sotuthlakefin, ofF�cF of cln -
APPLICATION FOR AP
APPLICATION FOR APPOIN-17MENT TO: LIBRARY BOARD `
(name of board. commission or committee
• Use a separate aWication for each aWLMI rent desired
Name: EO /V tfe) R 0 W / Tz- M —,p-
,: boo REG-9WC,? CRoSSM(C- SotjT't+L--AKf t 7�o9Z-9saZ
Home Pltio*te: _ `'1- -16 7 d _ Yews is City: r2—
Employer: R >; T`t R L� Phone: ry
Current and.'or previous board, comerion, or committee experience in the City of Southlake: /Y(7 h'15-
Reasons for desiring to ;crve on this board, commission, or committee, and your opinion a3 to the
purpose, goals. and dudes of same: b 1 v i t ra YI t
Tri
i
7v
Qualifications anti experience that would assist you in staving in dLs positicn:
1 r^
t' u-•++"• `%µ� +
i,,�
Do you understand and agree that your regular attendance and active ,,suupport are required as an appointee
and that nencompiance could result in removal from the board.' A!
v
Addi':onal inform. ion -or comments-
Pleasc return this complcoted form to the City Secretary's of ice, 1725 L:. gauthlake Boulevard or -fax- to (817)
329-1747. Each application Hill be kept on file for one (1) year. After that time it will be necessary to reapply
and update the inf, rmar.on rein if you wish to continue to be considered for appointment
`p �i
Si aturc: � Date: / 7 0
D\WY tiLL1`, ' SLC\FORSIS\A1o1NIMN FRS
John Jackson
SU-4t8- 03:23P
F21
City o1 South E�;=CF
APPLICATION FOR A
Ji_(C.kTIc)N WR APPOINTS EN�l• Tod: LIBRARY t3(: AP
(name of board, commission or committee)
*t:se o separate applicationJi,r each uppointmeru dextred
•Jattu: it GtG
.ddrrs� r1. pL P�--, (54�i //7,2• - ��. CA i 11t 7ien5a
Autitc Ph��rr. l �- SI -1 �_ Ycar� in ('itI
-;mploNer
urrent a d or previlMi tutn rd. comtss m
:oa, or comittee cxperti'niC 111 the City o. WUthlakr -
- - t,�i1 tLll M,�JA zcj,4s r
;ca ons t;�r Jcstnn� to se ve nn t 11S ,Ird. �onrni;Ctot1. or committee, an your tenon a ,%
urposc. goal` and duties of &Vnc: _
rat
ic-
�u�s.i(ti'}ic�n.s cc t otivouTi scam it t��r:
�s to Co-Ie1)C-Z �(Y-r-1 t/" A�l tCtE�
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5� -� mud t5� r id n4 ([ "�f f
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L !`!�`j i(� <1_>�M e�� I(s`Tct -i`" F eq rec�. 33 ar, a pCiintee
i li_ yuu uncttrS tt,l ul aorrr that �'Ottt' r�5 liar ttend �t1�� act �'e il. �t10it ere ttt reou bn
and that noncvtnollance could rcwit in rCnl( vat rro[tt ttic ;7oard"
12/95.
IAO LOCKS
;:use return tilts completed form to the City Sr reiary's Office. 17,25 L. Sou lake Boulevard or fax to (917)
'9-1 747. Each applicatioa will be kept oil file for one (1) yeIr. that tune it will be necessary to reapply
d Update to information herein if you wish to continue to be considered for appoi tensor
_
D •.SIN-ruFr- A-0r«rt�nMS+�vc�lrrrrr` rtat
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City of Southlake
APPLICATION FOR=AP:
•• a
Lit- 7 ►SOU
APPLICATION FOR APPOINTMENT TO: LIBRARY BOARD
(name of board, commission or committee)
* Use a separate application for each appointment desired
Home Phone: L% $ — (0'7 9 z Years in City: S 12
Employer: P Q� Sn S y-i� r ram- E�L� Phone: — -
Current and/or previous board, commission, or committee experience in the City of Southlake:
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
purpose, goals, and duties of same:
n , An - i . / / I
Qualifications and experience that would assist you in serving in this position: �jp , f
a
-D
Do you understand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board? e S
Additional information or comments: a,��z e, '�_ & �Z--
�-J
Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard or fax to (817)
329-1747. Each application will be kept on file for one (1) year. After that time it will be necessary to reapply
-id update the information herein if you wish to continue to be considered for appointment.
ignature: Date: /D
D:1WP-FILESICrrYSEC\FORMS\AMINTMN-FRM
U�►� 7 .
_- City of Southlake� _
APPLICATION FOR APP
APPLICATION FOR APPOFN-r-N1EN, T TO:
(name of board, cdr�mission or committee)
' Use a separate application for each appointment desired
Name: J Gt /I <f- /1 �� ►�
Address: 3 o'- K l-cn G� -
Home Phone: g 1-6 yS? Years in City:
Employer: ��XC. S' (f / ri s-&a rL. 4,Il ivcfYA Phone:
Current and/or previous board, commission, or committee experience in the City of Southlake:
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
pose, goals, and duties of same:
e 4 t - C—
(
Qualifications and experience that would assist you in serving in this poson:
L v� � c�c ✓ a rle-jC 00,
Do you understand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board? YeS
Additional information or comments: %%0 e
0 rc.
S-
Please return this completed form to the City Secretary's Office, 1725 E. South -lake Boulevard. Each application
will be kept on file for one (1) year. After that time it will be necessary to reapply and update the information
} if you wish to continue to be considered for appointment.
Signature: Date:
D:\wP-FiLES\Ct1YSECTOR,MSV,PODNr�.FR.*vt
L
JUNE KOELKER
303 BLANCO
SOUTHLAKE, TEXAS 76092
EDUCATION
PHD IN INFORMATION SCIENCE, UNIVERSITY OF NORTH TEXAS
(In Progress; Expected graduation, 2000)
1984 MASTERS IN BUSINESS ADMINISTRATION, UNIVERSITY OF ARIZONA
Concentration: Management Information Systems
1973 MASTERS IN LIBRARY SCIENCE, UNIVERSITY OF ARIZONA
1971 BACHELOR OF ARTS, UNIVERSITY OF DELAWARE
Major: English
Minors: History, German
RELEVANT WORK EXPERIENCE
1997- ASSOCIATE UNIVERSITY LIBRARIAN and ASSISTANT UNIVERSITY
LIBRARIAN FOR TECHNICAL SERVICES
MARY COUTS BURNETT LIBRARY
TEXAS CHRISTIAN UNIVERSITY
Super'J_se Cataloging, Acquisitions, and Periodicals (17.0
^TF; Resconsible for the reorgan-zatlon of these units in t0
a Technical Services Department
Adminis_er outsourcing programs in cataloging and first-time
implementation of serials acquisitions
Supervise the newly created position of Assistant University
Librarian for Administrative Services
Develop grant proposals and funding applications for the
Library
Oversee the recruitment of professional staff
Provide administrative oversight of personnel and budget
for the Library
1994- ASSOCIATE DIRECTOR
1996 MARY COUTS BURNETT LIBRARY
TEXAS CHRISTIAN UNIVERSITY
Managed the Library's budget and served as liaison to the
TCU Controller's office
Managed personnel activities (5O+ FPE) including
responsibility for recruitment, affirmative action,
performance reviews, and separation procedures for both the
general and professional staff; served as liaison with
TCU's Human Resources Department
Served as liaison with TCL*'s M.J. Neelev School of Business
for collection development and library s::pport
1993/1994 INTERIM DIRECTOR
MARY COUTS BURNETT LIBRARY
TEXAS CHRISTIAN UNIVERSITY
Financial planning and budget justification for FY94/95
Represented library at Board Meetings of the Friends of the
TCU Libraries
Ex—officio member of the Faculty Library Committee
Coordinated TCU's participation in a joint Department of
Education grant proposal for Z39.50 funding with three other
universities
Implemented library's newly approved Academic Rank Career
Ladder for professional staff
Member of the University Librarian Search Committee
1988- ASSOCIATE DIRECTOR
1993 MARY COUTS BURNETT LIBRARY
TEXAS CHRISTIAN UNIVERSITY
Managed budget for library operations 2- :Million`,
automation funding ($1.5 Millicn), and served as Liaison
wit:. TCU Controller's Office
Managed personnel activities (50+ FTE) including
responsibility for recruitment, affirmative action,
performance reviews, and separation procedures for both the
general and professional staff; served as liaison with
TCU's Personnel Department
Served as liaison with the TCU's M. J. Neeley School of
Business for collection development and library support
Chaired committee for TCU's Self Study in preparation for a
Southern Association of Colleges and Schools Accreditation
Visit (1991-1992)
Assumed duties of a Systems Librarian during the selection
process, RFP document, and initial LAN implementation for
the library (1988-1989)
Assumed special responsibility for Collection Development
Division (Collection Management, Acquisitions, Periodicals,
and Special Collections) as this division initiated
automation (1990-1991)
Assumed supervisory responsibility for Special
Collections and Music Library during receipt of the Van
Cliburn Piano Competition Archives (1991-1992)
1984- ASSOCIATE DIRECTOR, LIBRARY SERVICES
1988 AMIGOS 3I3LIOGRAPHIC COUNCIL
1983- DIRECTOR
1984 ARIZONA RESEARCH INFORMATION CENTER (ARIC)
1979- INFORMATION SERVICES SUPERVISOR, MAIN LIBRARY TUCSON PUBLIC
1982 LIBRARY
1978- SUPERVISOR
1979 PERIODICALS DEPARTMENT
TUCSON PUBLIC LIBRARY
197 5-- REFERENCE LIBRARIAN
1978 TUCSON PUBLIC LIBRARY
PROFESSIONAL AFFILIATIONS
American Library Association, 1980-
LAMA Member, 1990-
Membership Committee 1998-2000
LITA Member, 1983-1996
RASD Member, 1982-1990
Use of Machine Assisted Reference Services in
Public Libraries Committee (RASD-MARS),
Committee Member, 1982-1987; Chair, 1983-1987
MARS Program Chair, 1988-1989
American Society f,_ Infcrmat-gin Science (ASIS), 1983- 1989,
1994-
American Society for Training and De-;elopment (AST ), 1986-
1989
Arizona Online Users Group, 1982-1984
Arizona State Library Association, 1982-1984
Texas Library Association, 1988-
Automation and Technology Interest Group
Vice Chair, Chair -Elect, 1990-1991
Chair, 1991-1992
TLA 1994 Conference Program Committee
Co-chair of the 1994 Conference
1992-1994
Administration Round _Table _ __-
TLA Council Representative (Alternative)
1994-1995
TLA 1997 Conference Program Committee
Local Arrangements Committee, Hospitality Co-chair
1 City of Southlake
APPLICATION FOR APP
APPLICATION FOR APPOI.NFENIENT TO: L Ia2A2Y a a.a2a
cr,
c r�r�aR�
(name of board, commissi
' Use a separate application for each appointment desired
Name: FC. %r.VKtE►Z, A5101csr
Address: _ 1515 A:- 20AD -
Home Phone: 6817) 3Z9- 2#,*7 Years in City: 3YXI.
Employer: /.vc. reEs/cwvr- Phone: 05r'6 A�Z4— 4Z77
Current and/or previous board, commission, or committee experience in the City of Southlake:
C,1/2A2EX7: /OANA//N4 ZoN/N!� G"o/n.1t/0344.v �co,n %mess. C�) c/rgaJEAe 2B1/1,Gcy, _5/4,v
CQD/.rA,vcE, j#"MPE•Aey/o.Is c47V&Mg4E AND 2�/OENTINL /7Q/RCGNGK
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
iurpose, goals, and duties of same: ro 5,yg,ea fiY EXPe/2,eMc9 .95 q SErtl-e.�rr�vYer�
y NECE55-4/Ly /MA/r P,6Ae71a1N/N4 To-,WC1kt-t4 PAW,4 pMAVIAOi- A0W1-
,�v/TH r°1E EQUCIOT/LW IA TH,E Vft-VW5. arW--e G/Ty /,40,9.tO3GOi►f�/SS/A�+9 . 44ENc/>, c,ylc RNO GT/1AA/
r4gaUAn TU /N5!//tF_ P/LOOEA2 DEVBLG�°nsENT Of q Pu9[/G /OQp2y TF/A7 v�/<L PRav/L ou13rA/�o/N4 fECV/GES�
wIrW/,V 4)v E57AaklfFwEO aO,5AC,771Ny BAiaY-^r.
Qualifications and experience that would assist you in serving in this position: ANO
F_XPC2lEMCC- rCAA1 0FFE/2 /3 /VoT oNA-Y /»y t>Es,Qe TOg4goF SE,eV,Ca /,yTHE OGYEtOP►rlSNTOF R G/rf
4115CA?/Ly/ 3417 iT0 pwo" /P?y KNowL504f of P,CgNN/Nl,, e$rR9L4SN/N4 A46!! 2RN4P_ P2a4AfAM.5,
,4N0 57-A9NOflAeO3 RS TN.EV /IE,c/Jr6 TO fRC/crl/,�5
Do you understand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board? A :=r
Additional information or comments: z- A,eEL 7-,0a7- rH•E ,4,,eaa ekX ava&V s /+suLo sE CpaoP2/sea oc
A CROSS 5K7/0N OF .SOu711411 &E C,'77AAW W/77,' D/A,0eA'En/7- 41V0 'B�2JvrG� TN/S
lPi tr L-0 "Wf U/1` cay .1-Ma rl OMZr 21X14V&! /K AW OL/7-V N01,-j
,c.l82ro2y 5yrr�M.
Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard. Each application
will be kept on file for one (1) year. After that time it will be necessary to reapply and update the information
.in if you wish to continue to be considered for appointment.
Signature: l
Date: 9�3d�9P�
D-\WP-Fu-mcrrYSEC1FOP-MS4APONr-MN-M
City of Southlake
APPLICATION FOR
APPLICATION FOR APPOINTMENT TO:
APPOINTMENJ,
!L
1 I,,
(name of board,
*Use a separate application for each appointment desired
Address:
R Home Phone: 1���- �� Li: Years in City:
Employer:
Phone:
Current and/or previous board, commission, or committee experience in the City of Southlake:
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
lrpose, goals, and duties of same:�—
Qualifications and experience that would assist you in serving in this position:
J
Do you understand and agree that your regular attendance and active support are required asan appointee
and that noncompliance could result in removal from the board?,
Additional information or comments:
Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard. Each application
will be kept on file for one (1) year. After that time it will be necessary to reapply and update the information
in if you wisA to continue to be considered for appointment.
Date: \ C� c
D:\WP-FtLEs\crrysECTop ms\APODn',MN•FP-M
City of Southlake
APPLICATION FOR AP:
APPLICATION FOR A.PPOINTNIENT TO: r_cldll�
U K P 4 E'n
(name of board, commission or committee)
*Use a separate application for each appointment desired
Name: j5a
Address: G I a �' h i al rU-
Home Phone: � � i`i�12/ - 01 Years in City: . 5\
Employer:71A-41'/ 'J" 4 Fi*A;,aruce &roue Phone -Ei7 1 +Z -3
Current and/or previous board, commission, or committee experience in the City of Southlake: - () QoJ e—
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
Dose, goals, and duties of same: T �e %iZr� (��' �v � ( �'�..F•"�- LC r'.r� z`
r`ruU Lnytr� ! ;-L Li
Qualifications and experience that would assist you in serving in this position:
J
li L f�(�(�^ i' (L�� �/L��Y' /G•i 1(%l %LLIC �Z%c��<'�`'t•L�<, j /�;,�
m, L;ak'_�� �,• c � � �� c.ic, k_' ...� �� .� u � ��>- � J mac— ��� ' �f c�" ,
i
�Z - 2� i C:.�c.�C G' C c�— 2
Do you understand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board? (Ai(-�L�-
YY' .,+.f-'7e.l_.Cc.iG4.�'e^<;, r,i"ne� ;%i.L�C.L�i�.,�-- �.�11 L�—^t"Z��;'1Ct�i
Additional information or comments
AZ �J + CX/ �ti1 Gam- 3 Chu G� nw/L'
Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard. Each application
will be kept on file for one (1) year. After that time it will be necessary to reapply and update the information
if you wish to continue to be considered for appointment.
Signature: 2 Date:
DAWP-F1LES\C1iYSECiFOR.%MAP0N' MN.FF—M
C.
912 Chimney Hill Trail (817) 488-0152
souCNake, TX 7W92
Lisa Nichols
Objective To secure career employment as a Technical Wnter.
.�L,?7
Experience j — Present The Infinity Finance Group Southlake, TX
P. sideatTlartnerMkoker
• Create and complete mortgage loans.
• Commercial loans and finds venture capital and factoring/leasing.
■ Also volunteered as news reporter for Marcus Cable Ch. 10.
May 90 — June 94 American Airlines Irving, Texas
Litigation Paralegal — Flight Attendant
• Assisted in all legal aspects of corporate law.
• Maintained quality assurance for lawsuit depositions.
• Proficient in emergency evacuation procedures. (8 months)
Jan 87—May 90 WCPO-TV Ch. 9 Cincinnati, Oh
WHIO-TV Ch.7 & WKEF-TV Ch. 22 Dayton, Oh
Weather Asst iNews Reporter/ Producer/ Assignment Editor
• Assistant to Weather Dir. and responsible for building weather graphics
for daily newscasts. Performed stand-in weather forecasts. Tracked and
reported national weather service summaries and forecasts.
■ Responsible for writing and reporting news assignments for broadcasts.
Also edited AP wire copy for all anchors for newscast. Also created
training manual for all news interns, which they currently use for training.
• Produced newscasts and assigned stones to reporters, listened to police
scanners and made daily calls for news items on my newsbeat
Nov. 94 — Jan. 88 Mead Data Central Dayton, OH
Legal Research
■ Maintained and edited 48 Legal Databases for on-line use in Lexis/Nexis.
Education 1983-1988 Miami University Oxford, OH
■ B.Sc., Accounting/Finance and Journalism.
� Ly City of Southlake
APPLICATION FOR APPO T21 k
APPLICATION FOR APPOINTMENT TO: LIBRARY BOARD 7_y
(name of board, commission orl " -
*Use a separate application for each appointment desired
Name:
Address:
Home Phone: ys— Years in City: 35
Employer: Phone:
Current and/or previous board, commission, or committee experience in the City of Southlake:
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
purpose, goals, and duties oyff same:
Qualifications and experience that would assist you in serving in/this position: J
Do you u>'fderstand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board? G
Additional information or comments:,;
Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard.or fax to (817)
329-1747. Each application will be kept on file for one (1) year. After that time it will be necessary to reapply
and update the information herein if you wish to continue to be considered for appointment. d
�ignature: � Date: /zl—
D:\WP-FILES\CITYSEC\FOELMSWPOINTMN.FfLM J
City of So
APPLIC IONTOIS
utfi(o
APPLICATION FOR APPOINTMENT TO
(name of board, commission or committee)
• Use a separate application for each appointment desired
Name: Anokets V 1\vrto.1
Address: R i o r^ d E= t.. d t �. c t- P V".) y- S o .. 40"\.. K: rx I f. 0,1
Home Phone- (4 ►i) 4 e t - 'I > > o - Years in City: 3-
Employer 5 t t Phone:
Current and/or previous board, commission, or committee experience in the City of Southlake: W. s
o, Jt tit. diest.. / SO.rLr.\.AL i►) 1g91 .
Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the
purpose, goals, and duties of same: 7r C-^ ;a 1— J%
Qualifications and experience that would assist you in serving in this position.
G \.c. Ls .
.I
NCJL WulvCt� �.J ,tom`♦ ��iMS W"'� ��r'C` �.yler.�1
atJtlors,
Do you understand and agree that your regular attendance and active support are required as an appointee
and that noncompliance could result in removal from the board? y t S
Additional information or comments:
Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard or fax to (817)
329-1747. Each application will be kept on file for one (1) year. After that time it will be necessary to reapply
-lid update the ' ation herein if you wish to con ' e to be considered for appointment.
oignature: Date: 10 1 1 y 91
D:\WP-FILES\C=SEC\FORMS\APOINTMN.FRM
1p
City of Southlake, Texas
MEMORANDUM
September 30, 1999
TO: Billy Campbell, City Manager
FROM: Sandra L. LeGrand, City Secretary
SUBJECT: Resolution No. 99-50, Appointments to the Metroport Teen Court Advisory
Board to Fill Expired Terms
Action Requested: City Council appoint a City Council member representative and a citizen -at -
large member to the Metroport Teen Court Advisory Board to serve one-year
terms to expire May 2000.
Ba-1i�'gr ound
Information: Teen Court is a volunteer program which allows juvenile misdemeanor
offenders an alternative to the criminal justice system and an opportunity to
assume responsibility for their own actions.
The Teen Court Advisory Board is comprised of twelve (12) members; two
members appointed by each City (Southlake, Grapevine, Colleyville, Trophy
Club); two members appointed by the superintendent of the Carroll
Independent School District and two members of the Grapevine/Colleyville
School District.
Currently, terms held by Rick Stacy- (council representative) and David
Harris (citizen -at -large appointee) expired in May 1999. Council member
Patsy DuPre has expressed her willingness to serve as the council
representative and an application has been received for the citizen -at -large
position. An interview has not been scheduled, but the applicant has been
advised that council members may contact them independently.
Financial
Considerations: Not Applicable
Citizen Input/
Board Review: Not Applicable
Legal Review: Not Applicable
Alternatives: Not Applicable
Supporting
Documents: 1) Resolution No. 99-50
2) Application from Teresa Campbell
9B-1
City of Southlake, Texas
Billy Campbell, City Manager
September 30, 1999
Page 2
Staff
Recommendation: Please place this item on the October 5, 1999 City Council meeting agenda.
Approved for Submittal to City Council:
Ad,
Ci anaeer's Office
9B-2
46
r,,
City of Southlake, Texas
RESOLUTION NO.99-50
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS
APPOINTING MEMBERS TO THE TEEN COURT ADVISORY
BOARD FOR A ONE (1) YEAR TERM; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Teen Court is a volunteer program which allows juvenile misdemeanor
offenders an alternative to the criminal justice system while allowing them an opportunity to
assume responsibility for their own actions; and,
WHEREAS, Teen Court brings juvenile offenders to a jury of their peers and to the
community for constructive punishment which will provide the youths with an understanding of
the judicial system and a realization of their roles in their community; and,
WHEREAS, the Teen Court Advisory Board is comprised of twelve (12) members; two
(2) members appointed by each City (Southlake, Grapevine, Colleyville, Trophy Club); and two
(2) members appointed by the superintendent of the Carroll Independent School District and two
(2) members of the Grapevine/Colleyville School District; and,
WHEREAS, the terms of Rick Stacy (council appointee) and David Harris (citizen
appointee) have expired,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. All of the above premises are found to be true and correct and are hereby incorporated
into the body of the resolution as if copied in their entirety.
Section 2. The City Council desires to appoint the following members to serve on the Teen
Court Advisory Board.
1. Councilmember
2. Citizen
(one year term to expire 5/2000)
(one year term to expire 5/2000)
Section 3. This resolution shall become effective after its passage and adoption by the City
Council.
PASSED AND APPROVED THIS THE 5TH DAY OF OCTOBER, 1999.
CITY OF SOUTHLAKE, TEXAS
Mayor Rick Stacy:,
9B-3
City of Southlake, Texas
Resolution 99-50
October 5, 1999
Page 2 of 2
ATTEST:
Sandra L. LeGrand
City Secretary
d:\wp-files\citysec\resolu\99-50.doc
9B-4
09/28/1999 15:38 817-481-5464 FL1rki CAPPBELL LLP PAGE 02/02
Sep-28-99 01:05P
c'
City of Southlake
APPLICATION FOR APPO
P.02
-i t!';
2 8 1999 li
i
� T
APPLICATION FOR APPOINTMEN"(' TO:
(name of board, commi5sioif or committee)
Uve a sc purate application for each appointment desired
Home Phone: / 7- 3-7 - & d yq�
r
Emplwier� 1v4r) akn,0L
Years in City: 3 yK5. 4tl avl�<ss 2�4
P
Vhonc:
C'urrcnt and: or previous board, commission, or committee experience in the City of Sotnhlake: A/p h -e
Keasons for desiring to serve on this board, commission, or committee, and your opinion as to tl►c
purpose. goals, dnd duties of same' � (�' /�Py���v Sei/✓� Q S��
/Iavlc6 -j-o by lnD✓Z /n ✓o ve, 1 e5
i.S
Qualiticatiotts and CYperience that would assist you in ticrvirm in this po. toot?:�-
� 1A -40 M4--
,�c ✓ 1� s 4- v rs- an hake ser vcr-/ a�� �
�soc - e ale �%���c_h. I91�
Do you understand and agree that your regular attendance and aetivk� support. are required as un appointee
and thal. ??onw-mpliar.cc could TtWlt in removal (rom the board? ALIS_
:�clditional inforiz,ation or comments.
UIlk-
Plcuse return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard or fax to ( 117)
3-29-5810. Each appi'ca:ion will be kept on file for one (1) year. After that time it will be necessary to reapply
atld update the i if nation herein if you wish to coritinue to be considered for appointment.
Si�rnatttr:: �- Dale:
n:'w•P-rat.rs'CrrvSGCAr0ttHs'nPOtKn �?u,t Ktir
Lary of -joutniaKe, i exas
MEMORANDUM
October 1, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman. Director of Community Services (x757/821)
SUBJECT: Authorize the Mayor to enter into a contract for the purchase, installation
and removal of holiday lighting for Town Square public areas
Action Requested: City Council consideration to award the bid for the purchase, installation
and removal of holiday lighting for Town Square public areas.
Background
Information: During the consideration of the Fiscal Year 1999-00 Community
Services Department budget, Council was asked by Mr. Brian Stebbins
of Town Square, Incorporated, to consider adding funds for holiday
lighting in the Town Square public areas. City Council indicated
willingness to participate, but did not designate any additional funding.
On Wednesday, September 15, Councilmember Rex Potter and staff met
with Mr. Stebbins regarding the scope of holiday lighting being
considered and the associated costs. As a result of this meeting, and in
anticipation of the City's costs exceeding $15,000, staff developed bid
specifications for holiday lighting. Invitations to bid were advertised in
accordance with state law- beginning on Sunday, September 19, 1999.
Bids will be opened and read aloud on Monday, October 4. 1999,
meeting the requirement that bids cannot be opened prior to the fifteenth
day after the first advertising date.
Staff will compile bid tabulations and have information for Council at
their meeting on Tuesday, October 5, 1999. The bid specifications were
written to allow for three options of lighting — essentially reducing the
number of trees to be lighted, and/or the number of lights to be installed
on the trees and pavilion area. Additionally, the specifications allow the
City to accept only a portion of each proposal, giving maximum
flexibility in determining the City's level of expenditures for holiday
lighting. Bids are not expected to exceed $35,000.
Financial
Considerations: The current Fiscal Year 1999-00 Parks and Recreation division budget
allows $10,000 for seasonal banners, banner arms (approximately
$2,400), and holiday lighting. Additional monies can be allocated from
the Fund Balance.
10A - 1
Billy Campbell, City Manager
September 29, 1999
Page 2
Citizen Input/
Board Review: N/A
Legal Review: The City Attorney reviewed the bid specifications.
Alternatives: Acceptance of bid at varying levels of expenditures, or rejection of all
bids.
Supporting
Documents:
• Bid specifications for holiday lighting and decorations for public
areas in Town Square.
• Staff will bring bid tabulations to City Council meeting, along with
various options.
Staff
Recommendation: Place an item on City Council October 5, 1999 meeting agenda to
consider award of bid for purchase, installation and removal of holiday
lighting for Town Square public areas.
Approved for Submittal to City Council:
C
ity anager's Office
10A-2
CITY OF SOUTHLAKE
INVITATION TO BID
The City of Southlake is soliciting sealed bids for a qualified vendor to furnish
holiday lighting and decorations for public areas in Town Square. The successful
Contractor shall provide all labor and equipment necessary to perform the work.
Designate on the front, lower, left hand corner of your response envelope, the
following:
City of Southlake — Office of the City Secretary
Subject: Holiday Lighting and Decorations for public areas in
Town Square
Bid Closing Time: 10:30 A.M., Monday, October 4, 1999
For convenience at bid opening, enter quote on this cover page and include in sealed
response envelope (Do Not place quoted prices on the outside of this envelope):
Total Cost: $
0
(Also, enter amount in "Proposal I Section")
(Also, enter amount in "Proposal II Section")
(Also, enter amount in "Proposal III Section")
10A-3
10-4
INSTRUCTIONS TO BIDDERS
BID SUBMISSIONS ADDRESS AND DEADLINE
Completed bids will be received in the Office of the City Secretary, 1725 E. Southlake
Boulevard, Southlake, Texas 76092 until 10:00 a.m. on October 4, 1999. Any bids
submitted after this time must be delivered to the Council Chambers at 667 N. Carroll
Avenue by 10:30 a.m., October 4, 1999. Bid responses received after the closing time
and date will be returned to the sender unopened.
If you do not wish to bid at this time, but wish to remain on the bid list for this service or
commodity, please submit a "No Bid" by the same time and date of this location as stated
for bidding. If you wish to be removed from the bid list, or changed to the bid list for
another commodity, please advise us in writing.
2. SIGNATURES
All bid responses are required to be signed by an authorized representative of the bidding
entity. Bid responses received unsigned will not be considered.
3. DEVIATIONS BETWEEN BID SPECIFICATIONS AND DELIVERED ITEM(S)
Prior to acceptance of the quoted commodity, the City reserves the right to perform a
visual inspection and physical demonstration to verify compliance with all bid
specifications and operational requirements. Should the commodity fail to meet the
specifications of the bid, the successful bidder agrees that the City may elect to do any of
the following:
A. Reject the bid and void the purchase as to any and all items so bid.
B. Require specific performance by the successful bidder at no additional cost to the
City.
C. Deduct the manufacturer's list cost of the missing equipment and/or options plus
$500 per unit delivered and accept the item delivered.
4. ALTERING BIDS
Bids cannot be altered, amended, or withdrawn by the bidder after the bid opening
deadline. Any interlineation, alteration, or erasure made before this deadline must be
initiated by the signer of the bid, guaranteeing authenticity.
5. BID WITHDRAWAL OR REJECTION
The City reserves the right to withdraw the request for bids for any reason or to reject any
or all bids or parts of all or any specific bid or bids, and to accept any bid or bids, or any
portion of a bid or combination of bid items.
Holiday Lighting and Decorations for public areas at Town Square
10A-5
0
10
12
13
14
LATE BIDS
The City of Southlake is not responsible for lateness or non -delivery of mail, carrier, etc.
to the City, and the time and date recorded in the City Secretary's Office shall be the
official time of receipt.
PRICES HELD FIRM
All prices quoted by the bidder will remain firm for a minimum of ninety (90) days from
the date of the bid unless otherwise specified by the City or the bidder.
EXCESS OR INCORRECT COMMODITIES
Materials delivered in error or in excess of the quantity ordered may, at the Purchaser's
option, be returned at the successful bidder's expense.
PACKING, CRATING AND CARTAGE
The cost of all special packing, boxing, crating, or cartage shall be included in the pricing
specified on the response unless otherwise specifically stated in the City's request. All
packing, crating, or other debris resulting from the deliver or set-up of the commodity
purchased shall be removed and properly disposed of by the successful bidder.
DESTINATION CHARGES
All products offered shall be bid F.O.B. final destination as noted elsewhere in the
request, with all delivery charges to be prepaid by the bidder. The City does not accept
C.O.D. or collect shipments.
TITLEIRISK OF LOSS
The title and risk of loss of the goods shall not pass to the City until the City actually
receives, takes possession and accepts the goods at the point of delivery.
IDENTICAL BIDS
In the event of two (2) or more identical low bids, the contract will be awarded as
prescribed by Chapter 271, Subchapter Z, Section 271.901 of Vernon's Local
Government Code.
DELIVERY OR CONTRACT COMPLETION DATE
A delivery or contract completion date is to be provided by the bidder unless otherwise
stated in the City's specifications. This date may, where time is of the essence, determine
the contract award. Fees for delay in the amount of $50 per day may be assessed
beginning on the first day following the maximum delivery time as promised by the
successful bidder.
DEVIATION FROM SPECIFICATIONS
Any deviations from specifications and alternate bids must be clearly shown with
complete information provided by the bidder. They may or may not be considered with
the City.
Holiday Lighting and Decorations for public areas at Town Square
10A-6
15. UNIT PRICES AND EXTENSIONS
If unit prices and their extensions do not coincide, the City may accept the bid for the
lesser amount.
16. WARRANTY
Guarantees and warranties should be attached as a part of the bid as they may be a
consideration in awarding the contract.
17. TERMINATION OF CONTRACT
The City may terminate this agreement by giving the contractor ten (10) days written
notice but also reserves the right to terminate this contract immediately at its sole
discretion. Upon delivery of such notice by the City to the Contractor, the Contractor
shall discontinue all services in connection with the performance of this agreement and
shall proceed to cancel promptly all existing orders and contracts insofar as such orders
or contracts are chargeable to this agreement. As soon as practicable after receipt of
notice of termination, the Contractor shall submit a statement, showing in detail the
services performed under this agreement to the date of the termination. The City shall
then pay the Contractor that portion of the prescribed charges which were satisfactorily
performed.
18. PRICE DECLINE
Should there be a decline in the market price of the commodities provided during this
contract, then the City shall have the benefit of such decline.
19. ASSIGNMENT
The successful bidder's rights and duties awarded by the contract may not be assigned
to another without written consent of the City signed by the City's authorized agent.
Such consent shall not relieve the assignor of the liability in the event of default by the
assignee.
20. BID AMBIGUITY
It is understood that the City of Southlake reserves the right to reject any and/or all
bids; to waive any and/or all irregularities and to adopt the most advantageous
construction of the stated prices in case of ambiguity or lack of clarity.
Any ambiguity in the bid as a result of omission, error, lack of clarity or non-
compliance by the bidder with specifications, instructions and all conditions of bidding
shall be construed in the favor of the City.
21. CHANGE ORDERS
No oral statement of any person shall modify or otherwise change, or affect the terms,
conditions or specifications stated in the resulting contract. All change orders to the
contract will be made in writing and shall not be effective unless signed by an
authorized representative of the City.
Holiday Lighting and Decorations for public areas at Town Square
10A-7
22. MODIFICATIONS AND AMENDMENTS
The City shall have the right to modify the specifications prior to the bid submission
deadline and will endeavor to notify all potential bidders that have received a copy of
the bid specifications, but failure to notify shall impose no obligation or liability on the
City.
23. LIENS
The successful bidder agrees to and shall indemnify and save harmless the City against
any and all liens and encumbrances for all labor, goods and services which may be
provided under the City's request, by seller or seller's vendor(s) and if the City
requests, a proper release of all liens or satisfactory evidence of freedom from liens
shall be delivered to the City.
24. PATENT INDEMNITY
The successful bidder hereby warrants that the use or sale of the products and materials
delivered hereunder will not infringe on the rights of any patent, copyright, or
registered trademark, covering such materials and the successful bidder agrees to
indemnify and hold harmless the City for any and all costs, expenses, judgements and
damages which the City may have to pay or incur.
25. GRATUITIES/BRIBES
The City may, by written notice to the successful bidder, cancel this contract without
liability to the bidder if it is determined by the City that gratuities or bribes in the form
of entertainment, gifts, or otherwise, were offered or given by the successful bidder, or
its agent or representative to any City officer, employee or elected representative with
respect to the performance of the contract. In addition, the successful bidder may be
subject to penalties stated in Title 8 of the Texas Penal Code.
26. RESPONSE FORM TO BE USED
The bid quote must be submitted on the form provided.
27. PAYMENT
The successful bidder will after satisfactory completion of the services ordered by the
City or scheduled in the specifications and receipt of the invoice or other billing
instrument use payment to the successful bidder. The City is exempt from Federal Excise
and State Sales Tax; therefore, tax must not be included in the bid price. Invoices with
work record summaries should be submitted in writing to the Department of
Community Services, 400 N. White Chapel, Southlake, Texas 76092. All prices
quoted shall include all charges.
28. MATERIAL SAFETY DATA SHEETS
Contractor must meet State and Federal requirements regarding any applicable Material
Safety Data Sheets.
Holiday Lighting and Decorations for public areas at Town Square
29. REFERENCES
�., Each bidder is to provide a minimum of three (3) verifiable references in which the
bidder has provided a similar service under contract. If applicable, please list
references located within the Dallas/Fort Worth metropolitan area. List the references
on Attachment I.
30. UNIT PRICES
It is further agreed that the materials to be furnished and the quantities of work to be
done at the unit prices may be increased or diminished as may be considered necessary,
in the opinion of the PROJECT COORDINATOR, to complete the work fully as
planned and contemplated, and that all quantities of work, whether increased or
decreased are to be performed at the unit prices set forth below except as provided for
in the specifications.
It is further agreed that the lump sum prices may be increased to cover additional work
by the PROJECT COORDINATOR, but not shown on the plans or required by the
Specifications, in accordance with the provisions of the Standard Form of Agreement.
Similarly, they may be decreased to cover deletion of work so ordered.
Holiday Lighting and Decorations j.t public areas at Town Square
10A-9
N
BONDS, INSURANCE and INDEMNITY
BONDS
No bonds are required to be submitted with this bid.
2. INSURANCE
The successful bidder shall meet the minimum Texas State Financial Responsibility Act
requirements for the operation of vehicle(s) used in the delivery of the item(s) purchased
by the City.
INDEMNITY
The successful bidder agrees to defend, indemnify, and hold the City and all of its
officers agent, employees, and elected officials whole and harmless against any and all
claims for damages, costs, and expenses of persons or property that may arise out of, or
be occasioned by, or from any negligent act, or omission of the successful bidder, or any
agent, servant, or employee of the successful bidder in the execution of performance of
this contractor, without regard to whether such persons are under the direction of City
agents or employees.
Holiday Lighting and Decorations for public areas at Town Square
10A - 10
SPECIFICATIONS
1.1 CITY OPTIONS AND AMENDMENTS TO PROPOSALS
Per Section A., Item 5, the City reserves the right to reject any or all parts of all or any
specific bid or bids, and to accept any bid or bids, or any portion of a bid or combination
of bid items.
2.1 BRAND OR Manufacturer's REFERENCE
The City of Southlake has determined that the brand names and products referenced in
the Specifications meet the City's standards. This manufacturer's reference is not
intended to be restrictive, but descriptive of the type and quality the City desires to
purchase. See Attachment- SUBSTITUTIONS AND PRODUCT OPTIONS for
instructions on submitting an item to be considered for substitution.
ITEM NUMBER ONE: TREE LIGHTING
Description
l . Lights must be UL approved outdoor lights.
2. Lights must be Super -Bright Long Life bulbs (minimum 2,000 hours rating).
3. Lights must have locking sockets.
4. Lights must have 120V strings.
5. Trunk lighting must have a minimum of three and one-half inch (3 ''/z") spaced
bulbs.
6. Branch and canopy lighting must have a maximum spacing of six inches (6").
7. Lights must be installed from ground level to a minimum height of fifteen feet
(15') in each tree and must cover all of the branches.
8. Lights must be wrapped around the branches and secured with tape around all
electrical connections.
9. Cable ties may be used to secure lights on the tips if necessary.
10. All extension cords used must be rated for outdoor use (16/2 Gauge, Polarized,
SJTW, UL Outdoor, 13Amp).
ITEM NUMBER TWO: PAVILION LIGHTING AND DECORATION
Description
1. Perimeter and the upper perimeter is to be done with icicle lights, six inches (6")
between drops, with between fifteen (15") and thirty (30") inch drops; there must
be four inches (4") of bulb spacing on the drops.
2. Attachment must be done so as not to damage in any way the tile roof on the
pavilion on either level.
3. All cords must be securely fastened so as not to create any hazard to pedestrians
or event participants in the pavilion.
4. Garland must be a minimum of fourteen inches (14") tip to tip, with twelve
hundred (1,200) needles per foot, and of natural color.
5. Lights in garland should be UL approved, outdoor lights with long lasting bulbs
and lighting sockets, and supplied at a minimum of one hundred (100) lights per
nine feet (9') of garland.
Holiday Lighting and Decorations for public areas at Town Square
10A - 11
6. Garland must be securely attached to railing(s) with cable ties or equivalent
attachment to ensure it will not come loose in high winds and cause any tripping
hazard.
ITEM NUMBER THREE: CHRISTMAS TREE LIGHTING AND DECORATION
Description
1. Lighting must be C-9, 7watt, 130V Long Life bulbs on UL Approved Outdoor
strands, and a maximum of twelve inches (12") of spacing between bulbs.
2. Light strings must fill the tree from trunk to tips (estimated 800 lights).
3. Ornaments must be a minimum of 150mm in diameter and must be designed for
outdoor use with proper drainage and hangers designed to handle windy
conditions.
4. Bows must be outdoor quality and must be secured with wire.
ITEM NUMBER FOUR: SERVICE AND WARRANTY
Description
1. All decorations must be serviced at least two (2) times per week and as necessary
when requested by the PROJECT COORDINATOR or his/her designated
representative (maximum response time of twenty-four (24) hours from call).
2. All products must carry a one (1) year Warranty from the manufacturer, and the
installer must warranty installation for a full season.
ITEM NUMBER FIVE: REMOVAL AND STORAGE
Description
l . All lighting and decorations must be removed by the bidder within one (1) week
after January 1, 2000, and storage must be arranged by the bidder at a Dallas -Fort
Worth Metroplex facility.
2. Bidder shall provide any warranty information on the lighting and decorations to
the Owner at the time of bid submittal.
3. The bidder shall surrender the lighting and decorations to the Owner upon
request.
Holiday Lighting and Decorations for public areas at Town Square
10A - 12
PROPOSAL I
Item No. Description and Quality
Tree Lighting
1. Park Area 24 trees on perimeter of park with
600 lights per tree.
2. Park Area 12 large trees in center of park with
1,000 lights per tree.
3. Gazebo Area 14 trees on perimeter of gazebo
with 600 lights per tree.
4. Sidewalks 44 trees total on sidewalks with
1,000 to 1,400 lights per tree.
Pavilion Lighting
5. Install icicle lights hung from two (2) levels all around
gazebo.
6. Install lighted garland swaged on railing all around
with red and green lights.
7. Install 4,000 red lights in right-of-way closest to the
water.
8. Install 3,500 green lights in second right-of-way.
9. Install 3,000 green lights in third right-of-way.
Christmas Tree Decorations
9. Decorate and light outdoor Christmas tree.
Removal and Storage
10. Removal and Storage of lights and decorations.
GRAND TOTAL (Also, Include Total Proposal I Quote on Cover Page)
Materials Labor Total
Holiday Lighting and Decorations for public areas at Town Square
10A - 13
Item No.
Description and
PROPOSAL II
Tree Lighting
1. Park Area 24 trees on perimeter of park with
600 lights per tree.
2. Park Area 12 large trees in center of park with
1,000 lights per tree.
3. Gazebo Area 44 trees on perimeter of park with
600 lights per tree.
4. Sidewalks 44 trees total on sidewalk with 800
lights per tree.
Pavilion Lighting
5. Install icicle lights hung from two (2) levels all around
gazebo.
6. Install lighted garland swaged on railing all around
with red and green lights.
7. Install 4,000 red lights in right-of-way closest to the
water.
8. Install 3,500 green lights in second right-of-way.
9. Install 3,000 clear lights in third right-of-way.
Christmas Tree Decorations
10. Decorate and light outdoor Christmas tree.
Removal and Storage
11. Removal and storage of lights and decorations.
GRAND TOTAL (Also, Include Total Proposal tI Quote on Cover Page)
Holiday Lighting and Decorations for public areas at Town Square
Materials Labor Total
10A - 14
k.,
PROPOSAL III
Item No. Description and Quality
Tree Lighting
1. Park Area
24 trees on perimeter of park with
600 lights per tree.
2. Park Area
12 large trees in center of park with
1,000 lights per tree.
3. Gazebo Area
14 trees on perimeter of gazebo
with 600 lights per tree.
4. Sidewalks
44 trees total on sidewalks with
600 lights per tree.
Pavilion Lighting
5. Install icicle lights hung from two (2 ) levels all around
gazebo.
6. Install lighted garland swaged on railing all around
with red and green lights.
7. Install 2,000 red lights in right-of-way closest to the
water.
8. Install 1,750 green lights in second right-of-way.
9. Install 1,500 clear lights in third right-of-way.
Christmas Tree Decorations
10. Decorate and light outdoor Christmas tree.
Removal and Storage
11. Removal and storage of lights and decorations.
GRAND TOTAL (Also, Include Proposal 111 Quote on Cover Page)
Holiday Lighting and Decorations for public areas at Town Square
Materials Labor Total
10A - 15
SUBSTITUTIONS AND PRODUCT OPTIONS
PART 1: GENERAL
1.1 SUBSTITUTIONS
A. An item to be considered as a substitute must meet the same substantial specifications of
material, fabrication or construction dimension or size, shape, finish performance
standards, warranty or guarantee, and any other pertinent and salient features of quality as
indicated in the manufacturer's specifications for the original specified item.
B. The item must be submitted to the Owner's Representative for approval 72 hours prior
to the Bid Opening. Either a sample of the item must accompany the substitution
submittal, or be available for inspection by the City at a location not further than forty
(40) miles from the City's limits. The manufacturer's specifications must accompany the
substitution submittal form.
C. The burden of proof of equality rests with the Contractor/Vendor, and supporting
technical literature, samples, drawings, and performance data must be submitted with
each request on the Request for Substitution Form.
D. The Owner or his Representative reserves the right to accept or reject proposed
substitutions.
E. Cost of any testing required for analysis of proposed substitution shall be paid for by the
Contractor/Vendor at a testing agency selected and approved by the Owner or his
Representative.
F. Should a substitution be accepted, the Contractor/Vendor shall be responsible for making
all necessary adjustments in the Work which may be impacted as a result of the
substitution at no additional costs.
PART II: PRODUCTS
2.1 REQUEST FOR PRODUCT SUBSTITUTION
A. Submit a separate request for each Product Substitution, supported with complete data,
with drawings and samples appropriate, including:
1. Comparison of the quantities of the proposed substitution with that specified.
2. Changes required in other elements of the work because of this substitution.
3. Effect on the construction schedule.
4. Cost data comparing the proposed substitution with the Product specified.
5. Any required license, fees, or royalties.
6. Availability of maintenance service, and source of replacement materials.
Holiday Lighting and Decorations for public areas at Town Square
l0A - 16
B. A request for substitution represents that ContractorNendor:
l . Has investigated the proposed Product and determined that it is equal to or superior in
all respects to that specified.
2. Will provide the same warranties or bonds for the substitution as for the Product
specified.
3. Will coordinate the installation of an accepted substitution into the work, and make
such other changes as may be required to make the work complete in all respects.
4. Waives all claims for additional costs, under his responsibility which may
subsequently become apparent.
C. City will review requests for substitutions with reasonable promptness, and notify
ContractorNendor, in writing of the decision to accept or reject the requested
substitution.
END OF SECTION
' Holiday Lighting and Decorations for public areas at Town Square
10A - 17
L
M
REQUEST FOR SUBSTITUTION
Request No.
Project Name:
Project Number:
Contractor/Vendor Name and Address:
Date:
Hereby requests approval of the following product or system as an "approved substitution."
Specification Section No. Page(s) Paragraph _
Drawing No(s) Detail or Section No(s). _
USE SEPARATE FORM FOR EACH SUBMITTAL
Name and description of submittal for substitution(s):
If no sample is provided, list location where product or system may be viewed.
Manufacturer:
Address:
Vendor:
Telephone:
Address: Telephone:
Are maintenance services and replacement parts available through the vendor:
Differences between proposed substitution and specified item:
For finish materials and pre -finished equipment, list the colors available for the specified item and
The colors available for the proposed substitution:
Manufacturer's guarantees of the proposed and specified items are:
❑ Same ❑ Different. Explain differences on attachment.
Reason for not giving priority to specified item:
Holiday Lighting and Decorations for public areas at Town Square
10A - 18
REFERENCES
Each bidder is required to provide a minimum of three (3) verifiable references in which
the bidder has sold and maintained this or a similar product.
Company Name:
Address:
Contact Person:
Telephone: ( )
Product Purchased by Reference:
Company Name:
Address:
Contact Person:
Telephone: ( )
Product Purchased by Reference:
Company Name:
Address:
Contact Person:
Telephone: ( )
Product Purchased by Reference:
Holiday Lighting and Decorations for public areas at Town Square
l0A - 19
A
City of Southlake, Texas
MEMORANDUM
October 1, 1999
To: Billy Campbell, City Manager
From: Ron Harper, Director of Public Works, extension 779
Subject: Appointment of Traffic Management Bond Steering Committee
Action Requested: Designate persons to work with staff as a steering committee for
the planning and implementation of the Traffic Management Bond
program.
Background
Information: During the final interviews for the consultant for this program
two council members participated in the selection process
(Council Members Kendall and DuPre). They requested that
they, and other citizens, be allowed to continue their participation
in this project through the formation of a Steering Committee. In
addition to the two Council Members, three SPIN representatives
and one citizen have expressed an interest in participating. These -
SPIN representatives are Pattie Minder, Mary Georgia and Jan
Francis; and the citizen is F.C. LaVrier.
Staff feels that the maximum number of members of this
committee should be seven. This seems to have been the best for
coordination and effectiveness. Staff would welcome suggestions
from Council as to additional members.
Staff feels that the purpose of this committee will be to provide
overall policy direction for the planning and implementation of
this program especially in the area of aesthetic and enhancement
design of the intersections and trails.
Financial
Considerations: None.
Citizen Input/
Board Review: None.
1OB-1
f
Legal Review: None.
1�141.-
Alternatives: None.
Supporting
Documents: None.
Staff
Recommendation: Place the selection of a Traffic Management Bond Steering
Committee on the October 5, 1999 City Council agenda for
Council to consider.
M
Ron Harper, P.E.
Director of Public Works
Approved for Submittal to City Council:
*Citanager's Office
r
Vlly VI JV41111Q1%U, IGAQJ
MEMORANDUM
October 1, 1999
TO: Billy Campbell, City Manager
FROM: Dennis Killough, Sr. Planner
CASE NO: ZA 97-10
SUBJECT: Request for a Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1)2
(Plat Expiration) Extending the Validity of Case ZA 97-10, Final Plat - Southlake
Woods, Phase 2, 46.073 Acres in the T. S. Thompson Survey Abstract No. 1502
On February 20, 1997, the Planning and Zoning Commission approved Case ZA97-10, Final Plat for
Southlake Woods, Phase 2.On January. 6, 1998 the City Council approved a 1-year extension for this
plat. On May 18, 1999, the City Council approved a 90-day extension. This plat has not yet been filed
in the County Plat Records and expired on August 18, 1999. The developer Toll Brothers, Inc. is
requesting a 30-day extension of the validity of the Final Plat from the date of City Council action
upon this request. The reason for the delay in filing this plat is due to a re -sequencing in the
construction phasing of the Southlake Woods development and a change in consultants working on
the project. Because this plat has expired a variance to Section 4.01(1)2 of Subdivision Ordinance No.
483-G (shown below) will be required if the extension is to be granted.
Subdivision Ordinance 483-G, Section 4.01(1)2
"All other plats: A Final Plat, Plat Revision, Amended Plat or a Plat Showing which has not
been recorded in the County Plat Records within one year of the date of approval shall
expire.
A letter requesting the extension of this plat is attached. The location map (tract map) and a reduced
copy of the plat are also attached for your convenience.
att: Letter from Toll Brothers, Inc.
Location Map
Reduction of the Final Plat
IISLKSV40011LOCALICOMMUNITY DEVELOPMENnWP-FILESIMEM0197CASES197-010PE3.DOC
ION
SEP-02-1999 09:38 TOLL SOUTHLAKE 917416GO87 P.02
`-oil GBrothers, Inc
Quality Homes by Design
DATE: August 11, 1999
TO: City of Southlake
667 North Carroll Avenue
Southlake, Texas 76092
Honorable Mayor and City Council Members:
On behalf of Toll brothers, Inc., I am requesting an extension of the validity of the final
plats for Southlake Woods Phase 1, Case ZA96-153 and Southlake Woods Phase 2. Case
ZA97-010 for a period not to exceed 30 days following the City Council's action. We
respectfully ask for your consideration and approval of this request.
Sincerely,
Alain Filiault, Toll Brothers, Inc.
RED SEP 021999
New York Stock Exchangc • Symbol TOL
Texas Division
1080 S_ Peytonvilir. Avenue, Southlake. TX 76092 • (817) 329-8770 • Fax (817) 251-2197
Corporate Office: 3103 Philmont Avenue. Huntingdon Valley, PA 19006
TOTAL.P.02
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M
MEMORANDUM
October 1, 1999
TO: Billy Campbell, City Manager
FROM: Dennis Killough, Sr. Planner
CASE NO: ZA 96-153
SUBJECT: Request for a Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1)2
(Plat Expiration) Extending the Validity of Case ZA96-153, Final Plat - Southlake
Woods, Phase 1,11.737 Acres in the T. S. Thompson Survey Abstract No. 1502
On December 5, 1996, the Planning and Zoning Commission approved Case ZA96-153, Final Plat
for Southlake Woods, Phase 1.On January 6, 1998, the City Council approved a I -year extension for
this plat. On May 18, 1999, the City Council approved a 90-day extension. This plat has not yet been
filed in the County Plat Records and expired on August 18, 1999. The developer Toll Brothers, Inc.
is requesting a 30-day extension of the validity of the Final Plat from the date of City Council action
upon this request. The reason for the delay in filing this plat is due to a re -sequencing in the
construction phasing of the Southlake Woods development and a change in consultants working on
the project. Because this plat has expired a variance to Section 4.01(I)2 of Subdivision Ordinance No.
483-G (shown below) will be required if the extension is to be granted.
Subdivision Ordinance 483-G, Section 4. 01(1)2
"All other plats: A Final Plat, Plat Revision, Amended Plat or a Plat Showing which has not
been recorded in the County Plat Records within one year of the date of approval shall
expire.
„
A letter requesting the extension of this plat is attached. The location map (tract map) and a reduced
copy of the plat are also attached for your convenience.
DKK
att: Letter from Toll Brothers, Inc.
Location Map
Reduction of the Final Plat
N.• I Community Developmentl WP-FILESIMEM0196CASES196-153PE3. doc
1na1
SEP-02-1999 09:38 TOLL SOUTHLAKE 9174168067 P.02
`ro,U `Brothers, ITnc.
Quality Homes by Design
DATE: August 11, 1999
TO: City of Southlake
667 North Carroll Avenue
Southlake, Texas 76092
Honorable Mayor and City Council Members:
On behalf of Toll brothers, Inc., I am requesting an extension of the validity of the final
plats for Southlake Woods Phase I, Case ZA96-153 and SouEhlake Woods Phase 2, Case
ZA97-010 for a period not to exceed 30 days following the City Council's action. We
respectfully ask for your consideration and approval of this request.
Sincerely,
Alain Fiiiault, Toll Brothers, Inc.
RED SEP 0 21999
New York Stock Fxchangc - Symbol TOL
Texas Division
1080 5_ Peytonvillt Avenue. Southlake. TX 76092 - (8171 329-6770 - Fax (817) 251-2197
Corporate Office: 3103 Philmont Avenue. Huntingdon Valicy. PA 19006
TOTAL P.02
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City of Southlake, Texas
MEMORANDUM
October 1, 1999
TO: Billy Campbell, City Manager
FROM: Shana K. Yelverton, Assistant City Manager, ext. 705
SUBJECT: Strategic Plan
Action Requested: City Council discussion of a strategic plan as a means for outlining a
direction for the city's future.
Background
Information:
Financial
Considerations:
Citizen Input/
Board Review:
The City Council recently identified its top priorities for the coming fiscal
year. The development of a strategic plan was ranked #5 on the list, the top
ranking project identified for the City Manager's Office. The project
advocacy form outlined the opportunity of the project as follows:
"Ensure that the community, elected officials and staff are moving forward
with a shared vision. Create a forum for making informed decisions when
setting budget priorities or deciding among program alternatives."
The strategic planning process would afford city leaders an opportunity to
develop a vision for the city, identify core values for the organization and
outline strategies for achieving the mission or vision. Essentially, it is a
process by which the city's most important issues are identified and clearly
defined, and through which strengths and weaknesses are discussed. Strategic
objectives typically cover the general categories of cost, quality, time, and
other measures critical to organizational success. Upon completion of the
process, a conceptual vision of the desired "future state" of Southlake would
be in place, and strategies would be identified for guiding decision making,
governance, organization, and resource allocation.
Funds have been allocated in the FY 99-00 budget for a consultant to assist
with this process.
Staff anticipates working initially with a City Council workgroup to define
the project scope/study objectives, identify the project consultant, identify
community stakeholders and determine their involvement. Councilmembers
Edmondson and DuPre have agreed to work on this project, and others are
welcome and encouraged to participate. Once community stakeholders are
identified and their role is determined, and depending on the study approach
settled upon by the Council workgroup anu consultant, the strategic planning
Billy Campbell, City Manager
October L 1999
Pag,e ,
L
process could involve numerous community leaders. Citizen input could also
be included in the process through the use of focus groups and/or surveys.
Legal Review: N/A
Alternatives: The structure of the study could involve any number of approaches, as
determined by the City Council, through its workgroup.
Supporting
Documents: Proposed Strategic Plan Project Timeline
Staff
Recommendation: Council discussion of the strategic planning process at the October 5, 1999,
City Council meeting.
Approved for Submittal to City Council:
City Manager's Office
Strategic Plan Project Timeline
ITEM
DUE DATE
STAFF
Define Project Scope/Study
Objectives With Workgroup
10/12/99
SKY/Workgroup
Identify Project Consultant
10/12/99
Identify Stakeholders/Determine
__
___Workgroup
Involvement _
10/12/99
SKY_/Workgroup
Negotiate Professional Services
Agreement
10/ 15/99
SKY
Identify Project Work Steps in
_
Conjunction with Consultant
10/15/99
SKY/Workgroup
Council Approval of
Agreement/Work Plan
10/19/99
SKY
Plan Strategic Planning Workshop
11/5/99
SKY/Workgroup
Review Pre -Session Due
Diligence, Participant Materials
12/3/99
SKY
Conduct Pre -Session Due
Diligence _
12/17/99
Consultant
Conduct Strategic Planning
Workshop
1/7/00
Consultant
Post Workshop Implementation
Tanning w/Staff
1/21/00
BC/SKY
'Review Workshop Deliverables
with Consultant
1/21/00
SKY/Workgroup
Final Report Presentation to
Council
2/l/00
Consultant
Post Process Evaluation
2/15/00
SKY
Post Process Publicity
2/29/00
LJK
Begin Implementation
3/l/00
BC/SKY
`.,
Draft #2
10/1 /99
//,q-3
r-
City of Southlake
City Council Agenda Item
as requested by a Councilmember
If you wish to include an item on the City Council agenda, please complete this form
and submit to Sandy LeGrand, City Secretary, at least 7 days before the council
meeting.
i i
Proposed Agenda Item:
Date of Council Meeting:
Request from: �% 1
(na e and phone number)
Please provide any attachments/handouts you want to include in the council packet with
this request. Council items are determined and listed on the agenda the Monday -week
prior to the council meeting so it is imperative to have the submittal seven (7) days
before the council meeting.
If you have any questions, please contact Sandy LeGrand at (817) 481-5581, ext. 704.
For Office Use Only
Date Received: , f /11�
Item will be included on agenda for council meeting dated:
Item assigned to consent/first reading/resolution/other items for consideration/other
items for discussion, item number
*Copy to City Manager
M:\ W P-FILES\CITYSEC\FOP MS\AGENDAADD.doc
I Id-1
9 September, 1999
To: Billy Campbell, Southlake City Manager
From: Rex Potter, Council Member, Place 1
Subject: Residential Growth Issues within Southlake
Dear Billy,
r-A
1 ✓ �C
In the recent election, a significant campaign issue dealt with residential growth in Southlake.
Many of the constituents expressed concerns with: (a) balancing residential with commercial
development to reduce city and school taxes, (b) the ability of our school systems (especially
Carroll) to maintain the high standards of quality education with the tremendous influx of
children via the new residential developments, and (d) ,maintaining a rural atmosphere within
Southlake.
I received overwhelming support during my campaign for the pursuit of ways to limit residential
growth within Southlake. As you know, this has been an exciting year. Now that we have
accomplished a number of major changes and the budget process is completed, I would like to
explore the following:
(1) Establish a 1-year moratorium on residential zoning requests with a density less than the
SFI-A classification;
(2) Create an ordinance Limiting the number of residential building permits, excluding SFI-A
and Residential Estate classifications, to 350 permits for FY99-2000 time period; and
(3) Increase residential building permit fees with the added revenues dedicated to joint
school/city projects.
I would welcome any suggestions that you or your staff might have on this subject. Please place
this subject on the agenda for City Council discussion next Tuesday. Furthermore, request our
General Council to brief the City Council on the legal aspects during Executive Session. It
would also be beneficial to have your staff provide, in our Council packets, related information
on the subject.
Should you have any questions or need clarification, please give me a call.
Rex Potter
Southlake City Council
Place 1
CC: Mayor and City Council Members, City Secretary
1l C -Z
City of Southlake, Texas
MEMORANDUM
September 24, 1999
To: Billy Campbell, City Manager
From: Ron Harper, Director of Public Works, extension 779
Subject: Award of bid for Underground Utilities for Town Hall
Action Requested: Authorize the Mayor to award a contract for underground utilities
for Town Hall.
Background
Information: Bids for underground utilities (sewer, water, storm drain) were
opened on September 22, 1999. Two companies submitted bids.
The low bidder was Wright Construction with a bid of
$118,092.00. The second bid was in the amount of $168,994.00.
Financial
Considerations: The estimate provided by the Construction Manager for this item
of work was $129,400.00. Funds for this will be paid out of
future TIF bonds. Funds are currently available in the CIP fund.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: None.
Supporting
Documents: Bid Tabulation
Staff
Recommendation: Staff recommends that the bid be awarded to Wright Construction
in the amount of $118,092.00.
Director of Public Works
Approved for Submittal to City Council:
City Manager's Office
0
5B-2
Southlake Town Hall - Underground Utilities Bid Tabulation
9/22/99 BIDS
WRIGHT
H &W
I
ON SITE STORM DRAIN
$
34,590.00
$
116,114.00
FIRE LINE
$
8,995.00
j $
2,037.00
SANITARY SEWER
$
22,050.00
' $
6,351.00
ADD FOR ASPHALT PVMT.
$
5,300.00
$
2,340.00
WATER LINE
$
12,630.00
$
3,938.00
ADD FOR ASPHALT PVMT.
$
1,600.00
$
2,574.00
OFFSITE STORM DRAIN
$
31,727.00
$
28,872.00
ADD FOR ASPHALT PVMT.
$
1,200.00
$
1,404.00
OVERHEAD
INCL.
INCL.
FEE
INCL.
INCL.
SALES TAX
INCL.
EXCL.
SUBTOTAL
$
118,092.00
$
168,994.00
I
TOTALS is
118,092.00 $
168,994.00
5B-3
City of Southlake, Texas
MEMORANDUM
September 24, 1999
To: Billy Campbell, City Manager
From: Ron Harper, Director of Public Works, extension 779
Subject: Award of bid for Underslab Utilities for Town Hall
Action Requested: Authorize the Mayor to award a contract for underslab utilities
for Town Hall.
Background
Information:
Financial
Considerations:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Bids for underslab utilities within the building area (water, sewer)
were opened on September 22, 1999. Two companies submitted
bids. The low bidder was MIINC with a bid of $51,328.00.
The estimate provided by the Construction Manager for this item
of work was $53,705.00. Funds for this will be paid out of
future TIF bonds. Funds are currently available in the CIP fund.
None.
None.
None.
Bid Tabulation
5C-1
Staff
Recommendation: Staff recommends that the bid be awarded to TD Industries in the
amount of $51,328.00.
Approved for Submittal to City Council:
1?'2
1 l
City Manager's Office
5C-2
Southlake Town Hall - Underslab Plumbing Bid Tabulation
N
i
9/22/99 BIDS
TD INDUSTRIES
MIINC
UNDERSLAB PLUMBING
STORM DRAIN
$
7,870.00
$
11,483.00
SANITARY SEWER
$
15,620.00
$
10,045.00
WATER LINE
$
2,555.00
$
1,288.00
FOUNDATION DRAINAGE
$
21,805.00
$
15,091.00
OVERHEAD
INCL.
INCL.
FEE
INCL.
INCL.
SALES TAX
$
500.00
INCL.
BONDS
$
1,200.00 I
$
945.00
SUBTOTAL
$
49,550.00
$
38,852.00
GRADE BEAM SLEEVES
$
5,000.00
$
5,000.00
EXCAVATION
$
625.00
$
625.00
VOID FORM BARRIER
$
5,685.00
$
6,851.00
TOTAL
$
60,860.00
$
51,328.00
TOTAL PACKAGE COST Is
60,860.00 I.
$
51,328.00
5C-3
City of Southlake, Texas
MEMORANDUM
October 5, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (xt. 772)
SUBJECT: Authorize the Mayor to enter into an Interlocal Agreement for Library
Services with the City of Grapevine
Action Requested: Authorize the Mayor to enter into an Interlocal Agreement for Library
Services with the City of Grapevine.
Background
Information: The City of Southlake began contributing to the Grapevine Library in
1991 when Southlake entered into an interlocal agreement to contribute
an annual sum to the library system for the purchase of books.
Approximately $72,000 was contributed for the purchase of 4,100 items
over the next seven years.
In 1998, the City of Grapevine revised their contribution requirements
and implemented a new fee structure of $25 per each library card issued.
The consensus among City Council at the time was to continue to
participate in the Grapevine Library System until such time as a City
library is established. On August 18, 1998 the City entered into a one
year agreement with the City of Grapevine for the provision of library
services at a rate of $25 per each library card issued. Through August
of this year, approximately 2,727 library cards have been issued at a cost
of $68,175. Each library card issued is good for one year only and must
be renewed annually.
The proposed agreement contains the same conditions as the previous
agreement. The term of the proposed agreement is for one year,
however, it does provide for automatic renewal for additional one year
terms unless either party gives thirty (30) days written notice of its intent
to terminate the agreement. The renewal allows for flexibility with
respect to the opening date of the Southlake Public Library.
The City of Grapevine is scheduled to consider this item at their October
19, 1999 council meeting.
Financial
Considerations: Funding in the amount of $80,000 has been allocated in the fiscal year
1999-00 budget for the annual contract for library service with the City
of Grapevine.
Billy Campbell, City Manager
October 5, 1999
Page 2
Citizen Input/
Board Review: The Library Board reviewed and recommended continuation of library
services with the City of Grapevine as part of their budget review
process.
Legal Review: The City Attorney reviewed the previous agreement and drafted the
proposed agreement for continuation of library services.
Alternatives: Discontinue the provision of library service for Southlake residents as
provided through the City of Grapevine.
Supporting
Documents: Interlocal Agreement for Library Ser: ices with the City of Grapevine.
Staff
Recommendation: It is recommended that the City Council, at their October 5, 1999
meeting, authorize the Mayor to enter into an Interlocal Agreement for
Library Services with the City of Grapevine.
Approved for Submittal to City Council:
.144
ity ager's Office
SIB-�Z-
INTERLOCAL AGREEMENT FOR LIBRARY SERVICES
WHEREAS, the governing bodies of the parties herein find the following Interlocal
Agreement (the "Agreement") to be in the best interests of the citizens they serve; and
WHEREAS, Article 3, Section 64 of the Texas Constitution and Chapter 791 of the
Texas Government Code authorize cities in the State of Texas to contract with one another
for the performance of various governmental functions and services, including those in the
area of public libraries; and
WHEREAS, the City of Southlake and the City of Grapevine pursuant to the
Constitution and the laws of the State of Texas desire to make and enter into a contract
whereby the City of Grapevine, Texas will make available to the City of Southlake, Texas,
library services for the education, recreational and informational needs of its residents; and
WHEREAS, each party is authorized to perform the services contemplated herein;
NOW, THEREFORE, know all men by these presents:
In consideration of the mutual covenants, terms and conditions set forth herein, the
City of Southlake, a municipal corporation situated in Tarrant County, Texas, ("Southlake")
and the City of Grapevine, a municipal corporation situated in Tarrant County, Texas
("Grapevine") do hereby covenant and agree as follows:
1.1` That all matters stated in the preamble are found to be true and correct and
are incorporated with the body of this Agreement as if copied in their entirety.
1.2 Until termination of this Agreement pursuant to the provisions of Paragraph
2.1 hereof, Grapevine shall make its public library facilities available (the "Grapevine Public
Library") to the citizens of Southlake on the same basis as the citizens of the City of
H:\Ll8RARYNSouthiake\Agreements\Ljbrary-Grape\nne.wpd
.SD- 3
PAGE t
Grapevine in exchange for the compensation defined in Section 1.3. All rules, procedures
and fines will apply equally to the residents of Southlake and Grapevine.
1.3 The City of Southlake shall pay to the City of Grapevine $25.00 for each
library card issued to a resident of Southlake. The City of Southlake shall make this
payment from current revenues available to the City.
TERM
2.1 The Agreement shall last for a period of one (1) year from the date of
execution hereof. The Agreement will automatically renew for additional one year terms
unless either party gives written notice to the other party of its intent to terminate the
Agreement not less than thirty (30) days prior to the end of the then current term.
2.3 Upon termination of the Agreement, Grapevine shall transfer to Southlake all
books purchased by Grapevine on behalf of the City of Southlake pursuant to previous
agreements.
MISCELLANEOUS
3.1 The Agreement may be amended only by mutual agreement of the parties
in writing.
3.2 It is expressly understood and agreed that, in the execution of the
Agreement, no party waives, nor shall be deemed hereby to waive, any immunity or
t
defense that would otherwise be available to it against claims arising in the exercise of
governmental powers and functions.
3.3. The Agreement may be signed in multiple counterparts and shall be binding
on each city when duly authorized by the governing body of each City and executed by
each City's duly authorized representative.
H 1LIBRARY\Southtake W greemen ts\Library-Grapevi ne.wpd
PAGE 2
3.4 This Agreement contains all of the agreements made by and between the
parties hereto.
3.5 In case any one or more of the terms, sentences, paragraphs, or provisions
contained in this Agreement shall for any reason be held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect
any other term, sentence, paragraph or provision hereof, and this Agreement shall be
constructed as if such invalid, illegal, or unenforceable provision had ever been contained
herein.
3.6 Any notice provided herein shall be given in writing and delivered or mailed
by certified or registered United States Mail, postage prepaid, addressed as follows:
IF TO GRAPEVINE:
City of Grapevine
Attn: City Manager
413 Main Street
Grapevine, Texas 76051
IF TO SOUTHLAKE
City of Southlake
Attn: City Manager
1725 E. Southlake Boulevard
Southlake, Texas 76092
IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be
effective upon execution and dating by each City.
APPROVED BY THE CITY COUNCIL
OF THE CITY OF GRAPEVINE,
TEXAS ON
BY:
THE HONORABLE WILLIAM D. TATE,
MAYOR
H:'.L:BRARrSouthlake W.greementsNLbrary-Grapewne.wpd
APPROVED BY THE CITY COUNCIL
OF THE CITY OF SOUTHLAKE, TEXAS
ON
By:
THE HONORABLE RICK STACY,
MAYOR
PAGE 3
Date:
APPROVED AS TO FORM:
City Attorney, City of Grapevine, Texas
Date:
APPROVED AS TO FORM:
City Attorney, City of Southlake, Texas
H:\LIBRAR11SouthlakeWgreements�Library--Grapevine.wpd -.� —+4; PAGE 4
.1
City of Southlake, Texas
MEMORANDUM
October 5, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (xt. 772)
SUBJECT: Approval of the proposed library interior layout
Action Requested: Approval of the proposed library interior layout.
Background
Information: As a part of the City's professional services contract with F. Mason and
Associates, a preliminary library interior layout was presented by Hidell and
Associates to the Board at their August 25, 1999 meeting. The interior
layout was developed based on a number of factors including the results of
the survey information and start-up plan recommendations, available space,
and architectural considerations as they relate to the town hall facility. The
plan was then revised to reflect staff comments and comments from the
Library Board. It was then brought back to the Board at their September 22,
1999 meeting for final comment and formal recommendation.
The proposed library encompasses approximately 10,500 square feet of
public space on the lower floor of the Town Hall building and 2,500 square
feet of staff space on the third floor. The public library space will include a
children's area, young adult section, adult section, periodicals section,
reference area, new materials display, and audio/video section. The
proposed plan also provides for two study rooms, a small conference/study
room, study carrels, comfortable reading chairs, work tables, a children's
storytime stage, check -point security system, circulation, children's and
reference desks, staff area, children's restrooms, and shelving for up to a
50,000 volume collection. The proposed layout also assumes the shared use
of the mail room, reproduction center, break room, kitchen, and meeting
rooms.
Financial
Considerations: Funding for this project is included in the Town Hall construction budget
and financed as part of the public facility and infrastructure improvements in
Tax Increment Reinvestment Zone #1.
Citizen Input/
Board Review: The proposed library interior layout is based on recommendations as outlined
in the Library Start-up Plan which was developed in part through citizen
surveys and community focus group meetings. It also takes into account
comments and requests from the Library Board.
Billy Campbell, City Manager
October 5, 1999
Page 2
The Library Board voted (4-0) at their September 22, 1999 meeting to
formally recommend the interior layout plan to City Council for approval.
Legal Review: Not applicable.
Alternatives: Alternatives include the following:
• Recommend additional modifications to the proposed library interior
layout.
Supporting
Documents: Supporting documents include the following:
• Proposed library interior layout.
• Library Start -Up Plan.
Staff
Recommendation: It is recommended that City Council approve the proposed library interior
layout at their October 5, 1999 meeting.
Approved for Submittal to City Council:
ity anager's Office
I
3w
LIT
61
+
L. JI:
.......... .......... ....
,.3E - s
Start -Up Plan for Public Library Service
City of Southlake, Texas
Prepared by P. I.ason and Associates
Dallas, Texas
August 17, 1999
Start -Up Plan for Public Library Service
City of Southlake, Texas
This is a proposed plan for library service: Options exist in certain areas and
are subject to discussion and further development.
Key Assumptions and Priorities for Public Library Service
This section makes recommendations on the role and scope of services to be provided by
the City of Southlake Public Library. The scope of services will be affected by three
elements. There are functional parameters such as desire for specific programs, services,
and technology; there are physical parameters in terms of space needs and availability,
and there are financial parameters, such as the availability of capital and/or operating
funds. All of these factors will influence the ultimate development of the City of
Southlake Library. These factors present both opportunities and constraints to the
planning process. The constraints and opportunities of funding strategies -are unknown at
the current time, but they also represent another important aspect of the planning process.
The findings of the needs assessment show that:
Service to children is a considered a high priority in the community.
Adults, including seniors, have a strong interest in using the library.
Cultural, informational, and recreational programs, particularly programs for
children, are an important and expected library service.
The look and feel of the library is an important factor in the community's
acceptance of the library.
Based upon these findings, The Southlake Public Library should provide services to these
types of users.
Children, youth, adults and seniors,
Individuals, couples and families,
New users who are first-time library patrons,
Independent users who know how to use the library and need limited assistance,
Users who wish to have help from reference librarians,
Readers who are looking for specific books or a place to browse for new materials,
Persons who want a quiet place to read,
Persons who want a place to study,
Persons who want to use a meeting room,
Persons who want community -based programs,
Persons looking to access electronic resources,
Persons looking for a safe and inviting place to explore and find new information.
Southlake Public Library
Start up Plan
09/ 15/99
Public Library Service Roles
The Southlake Public Library should organize its public library to focus on these key roles:
1. Public library service should be of high -quality, with a knowledgeable and
creative staff that is responsive to the changing needs of the growing city
population.
2. Service to children should be a priority.
3. The library should serve the general information needs of citizens by providing
access to fiction and non-fiction collections, general reference materials, and a
collection of periodicals and newspapers in electronic and print formats.
4. The library should make a commitment to provide current, popular and high -
demand materials in a variety of formats to children and adult users.
5. The library should provide materials and services to meet the needs of other
groups, particularly seniors and young adults.
6. The library should dedicate staff and resources to develop cultural and
recreational programming to supplement and extend basic library services.
This programming should not be library -building dependent, but should be
offered at locations across the city.
7. The library should seek to work actively with partners such as the local
schools, Parks and Recreation Division, and the Senior Center to extend
venues and programming opportunities.
In support of these goals, the library should pursue the following strategies:
The library should seek community involvement in its organizational and
governance structure, and through advisory, volunteer and fund-raising activities.
Library hours should be responsive to the needs of caregivers, children in schools
and seniors who have a variety of needs and varying personal schedules.
The library should strive to provide high -quality customer service. The staff must
be knowledgeable, friendly and outgoing. The library environment should be
warm, inviting, comfortable and accessible. The services should be desirable,
informative, and accessible.
Electronic access should be an important basic service, and the library should
endeavor to build a robust electronic platform that can be used to provide
enhanced services.
Southlake Public Library
Start up Plan
09/15/99
2
..'ff -4 f- - - 4 �
Current and future users of electronic resources should be able to access computer
training at the library. The library will provide user-friendly systems and
I,, equipment.
Goal 1: The public library should offer high -quality library services with a
knowledgeable and creative staff responsive to the changing needs of the growing city
population.
Survey results indicate that Southlake residents want library service. They are already
using libraries in other communities, and they also buy books and use information
technology.
Goal 2: Service to children should be a priority.
The library should provide reading materials for children in sufficient quantities to meet
demands for new and current fiction, non-fiction and reference materials. The library
should regularly purchases materials linked to reading and curriculum programs such as
the Bluebonnet books, in sufficient quantities to satisfy demands.
The library should develop both print and electronic reference tools, which support school
and curriculum -related demands.
The library should provide circulating and reference materials of interest to children and to
those who care for children. Consideration should be given to incorporating materials on
how caregivers and parents can work with children, on child development, and on reading
activities and parenting.
Children's programming activities should include storytelling, children's theater, puppet
shows, author visits, arts and crafts, culture programs, tours and school visits. There
should be a separate and distinct children's area for programming activities.
Goal 3: The library should serve general information needs of citizens by providing
access to fiction and non-fiction collections, general reference materials, and a
collection of periodicals and newspapers in electronic and print formats.
The collection should include fiction and non fiction materials. Fiction should have broad
recreational and cultural interest. Collections should include current and contemporary
materials as well as classics.
The non-fiction collection should be built from selection lists and should contain both
classic and contemporary materials. This collection should be regularly evaluated as to
lb , Southlake Public Library
Start up; plan 3
09/ 15/99 5_.--.
community needs, weeded systematically, and managed in terms of loss and damage to
materials.
The library should provide a selection of current magazines and newspapers and base the
selection on currency, availability of these titles from other sources, and community needs.
The library should provide access to periodicals and news media from electronic
resources. It should emphasize full text access and provide good quality printing and
download capabilities for users. Assistance and instruction to users should be provided.
The library should attempt to purchase electronic back issues of periodicals and news
media and avoid establishing bound collections of periodicals. It should avoid, if possible,
purchase of microformats for materials.
The library should provide reference and information services with a professionally trained
staff, with the assistance of support staff. Reference services should be provided most of
the hours the library is open, and telephone and online reference should also be available
during these times.
The reference collection should be developed with strength in the area of business and
finance, and should provide a good selection of current reference materials.
Recommended lists as well as consultation with local libraries should be used in the
selection, purchase and provision of materials.
Goal 4: The library should make a commitment to provide current, popular, and high -
demand materials in a variety of formats to children and adult users.
Due to the nature of the Southlake community, adults will expect very responsive service
and high -quality materials. The collection should include a variety of formats such as
books, videos, audio books, CD's etc.
New publications should be added regularly from lists, featured in publications such as The
New York Times Review of Books and Publisher's Weekly. The collection should
emphasize classics as well as current materials. The library should buy current fiction and
non-fiction in sufficient numbers to meet current demands.
It will be important for the library to pre -buy from "quick ship" programs that anticipate
books and topics likely to become heavy demand issues. The consultants recommend that
the collection be developed more in line with a junior college profile, which means buying
in greater depth in non-fiction.
Collection displays and merchandising equipment should be used. Spinners should hold
audio books, music cassettes, CD-ROM, DVD, and other formats. The library should
Southlake Public Library
,tart up Plan
09/15/99
4
expect heavy demand and use of these materials and should and provide room for their
growth, storage and display.
There should be a browsing area which includes new titles, topical and timely publications,
duplicate copies, and local interest materials. It should not be exclusively developed from
commercial libraries suppliers such as McNaughton, but should be more diverse and more
focused on local interests and needs.
The browsing area should be close to the library entrance, provide a bridge to the larger
collections and services, use effective merchandising shelving, and be regularly maintained.
Goal S: The library should meet the special needs of certain groups, particularly,
seniors and young adults.
Seniors: A selection of large print materials should be provided. The library
should explore the feasibility of working with the Senior Center to delivery these
materials. The library and the Senior Center should also examine joint planning for
programs of interest to this customer group.
Newcomers to Southlake: To reach community newcomers, brochures and
marketing information about library services should be produced. The library
should plan purchases of materials that assist newcomers as they integrate into the
community.
Young Adults (grades 7-12): There should be a defined selection of materials and
a small area dedicated to this age group, if possible, in the interim facility. A
Young Adult (YA) collection should have fiction and non-fiction (paperbacks are
important), books on tape, some popular CD's and audio tapes, and perhaps some
duplicate copies of high interest titles found in other collections.
YA's will want access to group study rooms, electronic resources, and their peers.
A youth advisory board might help define programming and service needs, displays
and other activities of interest to the YA users.
Community businesses: The library should explore how it can increase its role in
economic development activities with the City of Southlake. Possibilities might
include becoming a member of the Southlake Chamber of Commerce, participating
in local business fairs, providing staff with specialized training to work with
business persons, developing a Southlake business directory, providing access to
Year 2000 U. S. Census information, etc.
Southlake Public Library
Start up Plan
09/15/99
�E_9
Goal 6: The library should dedicate staff and resources to develop cultural and
recreational programming to supplement and extend basic library services
The job descriptions for professional staff should include a clear expectation that staff will
be expected to be actively involved in developing programming activities which provide
cultural, recreational and informational content. The time and skills necessary to provide
these services require a significant commitment.
Residents have high expectations that the library can help provide "social glue" to enhance
community interaction. Library programming activities will be integral to this expectation.
Programming will involve special space needs and the library should not limit its
programming efforts to programs offered only in the library building. Programming
should not be library building dependent, but should be offered at various locations across
the city.
Goal 7: The library should seek to work actively with partners such as the schools, Parks
and Recreation Division, and the Senior Center to extend venues and programming
opportunities.
To establish itself within the community, the library should forge alliances with local
commercial and governmental agencies and should actively pursue partnerships. Both the
Deputy Director and Advisory Board should work closely with the Library Administrator
to foster developing cross -organizational relationships. These relationships should
become an important means by which the library can identify and address needs of
Southlake residents for information and information -related resources.
The library should begin planning outreach activities to accommodate physically
challenged users. To reach non -users, the library should explore initiatives such as library
card sign-up programs at local shopping areas and sponsorship of literary events at
bookstores and local businesses.
The Parks and Recreation Division could work with the library on computer -related
programs and training. As in other communities, the Parks and Recreation Department
could also work with the library on a variety of events, including story hours and summer
reading programs.
The library and the schools should closely coordinate on reading, literacy, and curriculum -
related topics and programs. The school librarians are eager to cooperate with the public
library and are willing to coordinate scheduling of school assignments in order to help the
library anticipate demand for certain topics. In this manner the public library should have
enough lead time to secure sufficient copies of relevant materials.
Southlake Public Library
Start up Plan
09/15/99
i
Structure and Governance
The Southlake Public Library will be a city library as defined by Texas statute. The library
is currently organized under the Department of Community Services. The Deputy
Director of Community Services serves as the administrator of the library and reports
through the Department of Community Services to the Southlake City Council. An
Advisory Library Board composed of Southlake residents provides input and advice to the
Deputy Director.
In the 1990's the cities of Southlake, Colleyville and Grapevine examined the feasibility of
establishing a tri-city library facility. No action was taken, and since that time Grapevine
passed a bond election to expand its city library and Colleyville conducted two surveys to
determine interest and potential for library service in Colleyville. Southlake has taken
steps to prepare a needs assessment and start-up plan for an interim library facility that will
open in the Southlake City Hall, located in Town Square, in the year 2000.
The consultants recommend that as part of the start-up activities the City of Southlake
consider the following additional governance issues:
Consider forming a Southlake Public Library Foundation as a 501 (c) 3
organization charged with major fund raising efforts to secure the capital needed to
construct the ultimate library.
Consider forming a Friends of the Library organization as a 501 (c) 3 organization
,%w• charged with raising funds to supplement the library operations beyond funding
provided by the city tax revenues.
A review of the Colleyville survey shows that Colleyville and Southlake residents
have similar needs for library services. The study recommends the City of
Southlake consider re -opening discussions with the City of Colleyville to establish
a federated library system formed by intergovernmental agreement (IGA).
Federated systems have the advantage of allowing government entities to retain
control of their own libraries while jointly participating in mutually contracted
services to the benefit of both parties. Under a federated system, Colleyville and
Southlake could establish and operate their own libraries as self -standing entities,
but a federated system would permit Southlake to provide certain contracted
services to both cities. These contracted services might include administration,
technical services, continuing education for staff, and perhaps a shared automated
system. This system would also allow the two libraries to establish reciprocal
borrowing privileges for residents, decrease operating expenses for both cities, and
provide access to a larger pool of staff, materials and resources than either city
could provide independently.
Southlake Public Library
Start up Plan
09/ 15/99
Opening Day Collection
As soon as a Library Administrator has been selected, the library should begin work on
establishing the opening day collection. Although Southlake has been purchasing books
and materials, which have been placed in the Grapevine Library, it is assumed that a
portion of these materials are probably nearing the end of their useful life. The opening
day collection could be chosen from selection tools or contracted from a commercial
library supplier. The library will probably need to contract out all activities associated
with the opening day collection, including cataloging, book jacketing and preparation of
data records for the automated catalog. In any case, these activities should begin as soon
as possible.
Programs, Displays and Cultural Events
The needs assessment shows that the community expects the library to play a key role in
supplying cultural and recreational programming for audiences of various ages and sizes.
The library should take a definite early lead in developing programming. Staff resources
should be specifically committed to this effort. Also, the library should seek advice and
partnerships with the schools, Parks and Recreation Division and the Senior Center.
Southlake Public Library
Start up Plan 8
09/15/99 �_ /�
Marketing, Promotion and Community Relations
Press releases and other media contacts should be a regular part of the library's
communication with the community. Supplies and space for this activity should be
provided.
Printed materials such as bookmarks, newsletters, calendars of events, annual reports,
books lists, informational brochures, library stationery, forms, etc., should be centralized
and present a uniform logo and print appearance. Storage space and staff support to
produce these materials should be provided.
Community relations should involve scheduling library tours, scheduling library
participation in out -of -building events, and scheduling library speakers as part of an
outreach effort.
Space should be provided for volunteer and Friends of the Library activities. These
volunteer groups will need space to plan book sales, fund raising activities, and other
promotional efforts related to recruiting members.
Specialized Services
Although the focus group participants were interested in some special services such as
historic collections, special collections, or genealogy, these special materials should not be
accommodated in the interim facility due to lack of overall space.
Outsourced and Contracted Services
As a start up, the library should consider establishing services with outside contractors.
Possibilities for outsourced services include:
Computer and photocopy maintenance,
OCLC bibliographic utility for cataloging,
Printing,
Staff vending machines,
Opening day collection cataloging,
Basic book processing such as placing security strips, book jackets and ownership
marks.
Southlake Public Library
Start up Plan
09/15/99
Gifts and Donations
The library should develop polices for accepting gifts of materials. A thoughtful course of
action will ensure that policies and procedures for accepting gifts are understood by the
donors. An internal set of policies and procedures outlining how donated materials can be
incorporated into the collection will be important to ensure that the acceptance of gifts
does not interfere with or replace appropriate collection management responsibilities. A
gift policy must also specify how unwanted or inappropriate materials are to be treated
and eventually disposed of. The gift policy should be clear to state that the library
provides no assurances that gift materials, if accepted, will be kept by the library, and that
these materials may be disposed of at the discretion of the library. The gift policy should
take into account other city policies regarding donated items and materials.
The library may want to consider setting aside a small area dedicated to gift books sales
managed by the library or in association with a Friends of the Library group. Spinner
racks and materials to accommodate the sale of books should be available in this area.
The library should not provide storage for gift books waiting for an annual book sale.
Books and materials accumulated for annual sales should be accommodated off -site.
Relationship of Southlake Public Library to Other Libraries
The criteria for membership in a regional library system states that a public library serving
a population of 10,000-25,000 is eligible if it shows it has a per capita support of $1.50
per capita, provides at least one item of library material per capita, or if it spends at least
25 percent of local expenditures on the purchase of library materials. Libraries must have
a minimum of 7,500 materials, be open no less than 30 hours per week, and have a head
librarian employed in library duties at least 30 hours per week. Presumably the City of
Southlake Public Library will meet these criteria. Therefore the library should join the
North Texas Regional Library System (NTRLS) and actively participate in system
programs, meetings and services. The library may also want to become a member of the
Texas Library Association (TLA) and become active in the TLA Friends and Trustees
Section.
Continuing Education
There will be a tremendous need for training. There will be staff development and
continuing education needs for professionals, paraprofessionals, clerical workers, advisory
board members and volunteers. A planned agenda of training workshops in a variety of
important areas - reference services, computer literacy, collection development, services to
special groups, cataloging, etc. - would improve service delivery. The NTRLS and
AMIGOS Bibliographic Council are two local resources for training and support.
Southlake Public Library
Start up Plan
09/15/99
10
Electronic Services and Automation
16. It is not too soon for the library to begin planning its automation strategy. The first
decision that should be made as soon as possible is whether Southlake should purchase or
lease a stand-alone system, or enter into an interlocal agreement with another library
(Grapevine would be the most appropriate choice) to share an automated system.
There are a number of library vendors providing suitable automation products acceptable
for the Southlake Public Library. If the library intends to purchase a stand alone system,
then planning should begin as soon as possible. The library will need a vendor RFP that
provides specifications for cataloging, circulation, public access, acquisition and serial
modules. In addition, issues of interoperability with other automation systems in near -by
public libraries (such as Grapevine) should be considered. The library should also examine
connectivity with the State Library's TexShare projects, compatibility with the City of
Southlake's overall Information Technology Plan, and capabilities for modem and Internet
access. The system selected should also support 3M or Checkpoint self -check equipment
and be Y2K compliant.
Library Hours
The library should provide a mix of times when service will be available. Daytime hours,
perhaps opening at 9 a.m. will be important. Seniors are interested in early morning
hours, while caregivers are likely to use the library during school hours. Teens and those
who want to use the library for study will likely use the library during the evening hours.
Therefore the library should be open until 9 p.m. at least two nights a week. Saturday
hours should be provided, and the library may want to consider opening on Sunday during
the school year. After six months to one year, the library may consider fine-tuning the
hours of service after it has some data on use. Adequate staffing and funding will impact
the service hours. Trained staff should be present at all times the building is open, but
volunteers can supplement staff. Having a trained staff on an extended basis (in the
evenings and on weekends) is necessary if a library is to provide good service during all of
the hours it is open. Because the building will be open at times when the City Hall is
closed, the library should plan accordingly.
r.. Southlake Public Library
Start up Plan
09/ 15/99
�� r
16-
Staffing
`r.► In order for the Southlake Public Library to deliver the services discussed above, it will
need to be staffed adequately at both the professional and support staff level. The
following is a recommendation for staff for the library system.
1. Librarian/Library Administrator - To manage the operations of the Library
including supervision of staff and services. The responsibilities of this position
should include active outreach, interest, and experience in adult and cultural
programming. The administrator should be knowledgeable about current and
appropriate library technology as well.
2. Children's Librarian - A trained children's librarian should be the second
professional staff position filled. The librarian, in addition to managing the
children's services, should visit day care providers, nursery schools, and public
schools. This position would advise in collection and service development, do
outreach to schools/daycare providers/nursery schools, provide staff training in the
areas above as well as in the fields of storytelling, puppetry, and parent education.
Additional staff (based on hours of service) should include:
3. Reference staff - Should include an Adult Services Librarian and staff who have
expertise in electronic resources in particular. The Adult Services Librarian should
be familiar with adult programming, information and reference services, and
reference collection development emphasizing the areas of business and finance.
4. Technical Services staff - This staff will mange the materials handling processes.
Their responsibilities are to arrange for and monitor selection, purchases and
bibliographic control of materials.
5. Circulation staff - Staff according to open hours.
6. Clerical Support staff - The library should provide at least one support staff
member to two FTE professionals. Staff should handle the clerical and technical
service tasks.
7. If volunteers are to be used in library operations, responsibilities for volunteer
coordination should be incorporated into one of the professional position
descriptions.
Southlake Public Library
Start up Plan 12
09/ 15/99
Section Two: Space Needs Assessment:
Collections:
Space for collections generally constitute 50-60 percent of the total assignable space. The
study recommends the following as guidelines for the ultimate collection sizes:
Three adult items per capita. An item includes both circulation and reference
books, retrospective periodical volumes, and audiovisual items, (audio and Video
cassettes, compact disks).
For children, the guidelines recommend one item per capita.
For periodical subscriptions, the study recommends one current subscription per
every 100 residents. Backfiles are part of the adult collection items.
Adult items are calculated at 1 nasf (net assignable square feet) per 10 items. This allows
for a 42" clear aisle, 48" end aisles, and a mix of 90", 60" and 48" high shelves with 12"
base shelves.
Children's' items are calculated at 1 nasf per 15 items, same aisle allowances as adult, a
mix of 60" and 42" high shelving with a 12" base shelf.
Periodical subscriptions are calculated at 1 nasf per subscription. This allows for sloped,
hinged shelves with flat shelf beneath, and a mix of 90" and 60" high shelving with 12"
base shelf.
User Spaces
There should be one user seat for every 1,000 items in the collection. Current periodicals
are not counted as items.
User Seating space is calculated at 30 nasf average per seat which allows for some carrel
seating at 35 nasf; machine/workstation centers at 45 and 90 nasf; lounge seating at 40
nasf and 4 place tables at 25 nasf.
Staff work space is calculated at 100 nasf per staff member. Administrative work space is
considered part of "other spaces."
Southlake Public Library
Start up Plan 13
09/15/99 �� _ / 7
Meeting Space and Conference Rooms
The study recommends that there be at least one "large" meeting room, e.g., multi-
purpose or "auditorium" and one "small" conference room. Room(s) size is determined by
the number of seats. Smaller rooms require more space per seat than larger rooms.
Space is calculated at 12 nasf per seat in "large" rooms, 20 nasf in "smaller" rooms (due to
the normal presence of a conference table. Space in the "large" room allows for
presentation space in the front, projection space in the rear and three aisles when chairs
are arranged in theater style.
Circulation and Reference Service Areas
The circulation services area should consist of a desk which integrates both check out and
return functions. A self -check out station should be adjacent to the desk. Circulation staff
should offer library cards and deal with overdue materials and other customer services -
related issues. This desk is typically staffed by support staff.
The circulation services desk should be designed to house various circulation services
equipment including terminals, printers and security system devices. Because ergonomic
issues are important, the desk should accommodate staff of different heights. The desk
should also be designed so that staff can use stationery equipment to scan materials while
avoiding the long reaches across the desk associated with repetitive motion type of
injuries.
The reference desk should be placed to provide visibility to users and sight lines for staff
to supervise the reference area. Reference desks should accommodate terminals and be
flexible or adjustable to accommodate staff.
Service desks might be configured to accommodate additional staff or volunteers who
work with the reference staff as a team to supply instruction in the use of electronic
information equipment.
Spaces for Readers and Users
The library should furnish a variety of public seating and work spaces. Approximately 3
seats per thousand population should be provided. Public space includes meeting and
study spaces, technology workstations, and table and chair seating at desks and carrels.
Southlake Public Library
Start up Plan 14
09/15/99 J _ /
Staff Work Space
To the extent possible, the staff workspace should be flexible, ergonomically
accommodating, have glare -proof surfaces, accommodate technology, have adequate
wiring, and be large enough to accommodate the materials and work performed at that
space. The type of staff spaces that should be provided include:
Private offices
Conference space
Multipurpose workrooms with individual workstations
Room for book sorting, repairs, and collection -related activities
Main and interlibrary loan -elated activities
Janitorial supplies and support area
Staff break area
Staff restrooms
Equipment Needs
Provide a fax machine, and possibly mobile or wireless telephone service. Provide
computer equipment at each staff desk.
A photocopy machine with copy card and/or change machine should be available. .
Collection merchandising equipment should include pamphlet racks, display racks,
,. announcement boards which can be dynamically changed; spinner racks for paperbacks,
specialized bookstore shelving for audio-visual materials and popular materials.
A library materials security system should be provided. The system should be at the public
entrances and exits to the library, and it should incorporate gates or turnstiles. The floor
plates for the system that is selected should be installed during the early construction
phase. Be sure to locate this system so that it does not cause electrical interference to
other electronic equipment.
The library should provide equipment for inspecting and repairing audio-visual materials.
These materials will require frequent maintenance and repair. Policies on regular repair
and replacement should be appropriate to the heavy use these materials are likely to
receive.
The library should provide electric clocks throughout the library in public and staff spaces.
Southlake Public Library
Start up Plan
09/ 15/99
15
,mac- 19
Automation Hardware and Equipment
1*4W The automation plan for the library should outline the equipment needs for the system.
Basic equipment will likely include the following:
File server(s)
Un-Interruptible power supply
CD-ROM tower
Peripherals such as printers
Other Building Systems
The library should consider incorporating appropriate systems including the following:
A backbone cabling system integrated into the development of the library space, adequate
to accommodate technology needs
A public address system, perhaps as part of the telephone system, to provide
announcements.
A security system which minimizes loss. The security system should be planned to
accommodate the fact that the library is likely to operate during hours when the rest of the
building is closed. Suitable key -card access systems, adequate after-hours lighting, locks
and alarms should also be planned with the library's particular needs in mind.
A telephone system suitable for the library use. The library should consider special
telecommunications needs such as for wireless headsets for staff at the service desks,
automatic call-back and notifications systems for the public regarding reserves and
renewals and capabilities to provide call -in story hour features, etc.
Placement of instruments and the location of open -front public telephones should be
considered in planning the library's space.
Signage, Graphics and Display Space
The library should be prominently featured on exterior and interior building signage. The
graphics and signage system should have as its primary function to help people find their
way to the library and then to use it with minimum reliance upon staff. The signage
system should be compatible with the overall signage for the City Hall. Signage
information about the library should be highly visible from the exterior and should provide
information about the library's hours in particular. The signage system that is selected
should be flexible (changeable by library staff and ADA compatible. Interior signage
should provide directions to key library services. There should be labels on stacks. The
Southlake Public Library
Start up Plan
09/ 15/99
16
.5E-=20
signage and graphics programs should also incorporate a brochure and map giving
information and instruction about library procedures, rules, conditions and policies.
Display space could be provided for works by local artists. If this space is provided, it
should provide some security for displayed works, be visible to users readily upon entry,
and provide suitable wall surfaces and possibly some free-standing display cases that can
be locked.
Book Materials Return
The library should provide a drive -through book return. The return receptacle should be
accessible by automobile and there should be a separate return for audiovisual materials to
minimize damage to this type of material.
The library should provide trash containers for the public and the staff throughout the
building. Some containers should be 56 gallon with self -closing tops. The trash system
should be readily accessible to the library for ease of disposal.
Other Spaces
Effective public library buildings have lobbies, a staff room, loading docks and storage
space. "Other spaces" should be expected to equal 20 percent of the sum of the spaces
l for collections, user seating, staff and meeting/conference rooms.
Storage
The library space should provide space for computer peripherals, interlibrary loan supplies,
mailing and wrapping, technical services supplies.
The library should provide storage space for additional steel bookshelf shelves, "attic
stock", operational supplies, program and service -related materials, meeting room
equipment, and stacking chairs.
Southlake Public Library
Start up Plan
09/15/99
Schedule of Spaces
(After Review, Space Calculations to be Developed)
Space
Name of Space
Net S uare Feet
1.
Lobby
2.
Circulation Desk Area
3.
Circulation Workroom
4.
New Adult Books
5.
Adult General Collection
and Seating
6.
Reference/ Information
Desk
7•
Reference collection
8
Periodicals, Newspapers and
Reading Area
9.
Children's Services and
Seating
10.
Children's services
workroom
11.
Children's Service Story
Room
12.
Multipurpose Meeting
Room — Combined with
City Hall and/or Third Floor
13.
Quiet Room/Group Study
Room(s)
14.
Technical Services and
workroom
15.
Administrative Office and
conference
16.
Staff workroom -mail
17.
Staff lounge -combined with
City Hall
18.
Storage
Southlake Public Library
Start up Plan
09/15/99
Summary of Facility Planning Guidelines
Library space of .6 gross square feet (gsf) per capita.
Library materials equal to 3-4 adult items per capita. Items include circulation and
reference books and audio visual materials.
Children's materials equal to one item per capita.
One current periodical/newspaper subscription per each 100 residents
Calculate one net assignable square foot (nasf) per 10 items, 42" clear aisle, 48"
end aisles and a mix of 90",60" and 48" shelving with 13" base shelves. Calculate
one nasf per 15 items with same allowances as adult. Calculate one nasf per
subscription on sloped, hinged shelves with flat shelf beneath and a mix of 90" and
60" high shelving with a 12" base shelf.
One staff(FTE) for every 1,500 residents.
One FTE public service librarian for every 7,000 to 8,000 residents.
One technical services librarian for every five public service librarians.
One support staff (not including circulation staff) for every two librarians.
One circulation staff for very 50,000 to 55,000 annual loans.
One shelver hour for every 75 items handled.
One to three reader seats for every 1, 000 population.
Provide reader seats at 30 square feet per seat, carrels at 35 nasf, workstations at
45-90 nasf, lounge seating at 40 nasf, and four -place tables at 25 nasf.
Parking: Provide according to Building Code and development guidelines.
Typical codes in North Texas require 3-4 parking spaces per 1,000 square feet.
For a mixed use building establishing 4 to 5 spaces per 1,000 square feet will
provide adequate parking. This will provide 48-60 parking spaces for the
library with 12,000 square feet of space.
Calculate staff space as approximately 25 percent of total functional areas.
Southlake Public Library
Start up Plan 19
09/15/99 3
Calculate other spaces, lobbies, staff rooms, desk, loading areas and storage space
at 20 percent of the sum of the spaces for the library.
Calculate 12 nasf per seat in a large meeting room and 20 nasf in a smaller
conference room that includes a conference table. Space in the large room permits
presentation space, projection space in the rear and three aisles.
For the annual operating budget, the planning guidelines recommend:
Sixty-five percent of the total budget for personnel and benefits
Twenty percent for library materials
Fifteen percent for other expenses
Southlake Public Library
Start up Plan
09/15/99
v
City of Southlake, Texas
MEMORANDUM
October 1, 1999
To: Billy Campbell, City Manager
From: Ron Harper, Director of Engineering Services, extension 779
Subject: Ordinance No. 758, 1st Reading, Consolidation of the Public Works
and Engineering Services Departments
Action Requested: Consideration of Ordinance No. 758, 1 st Reading, amending
Chapter 2, Administration, Southlake City Code, as amended,
consolidating the Public Works and Engineering Services
Departments into the Public Works Department. -
Background
Information: On April 20, 1999 City Council approved the creation of the
Engineering Services Department. Since this time the
organizational structure of Public Works and Engineering has
been re-evaluated by the City Manager and myself.
Organizational refinements have taken place, such as creation of
the positions of Public Works Operations Manager and City
Engineer (no new personnel), that has made operations more
efficient and accountable and has re-established the need for a
single director to deal with the coordination of these functions.
Since early July, Public Works and Engineering have been
managed as one and this Ordinance will formalize existing
conditions.
Financial
Considerations: None. No new positions are required.
Citizen Input/
Board Review: None.
Legal Review: The formation of a department requires City Council action by
ordinance. The attached ordinance has been forwarded to the
City Attorneys for review.
Alternatives: Maintain two separate departments.
5F-1
Staff
Recommendation: Staff recommends consideration of Ordinance No. 758 on first
reading.
Director of Public Works
Approved for Submittal to City Council:
City Manager's Office
N
5F-2
W
CITY OF SOUTHLAKE
ORDINANCE NO.758
AN ORDINANCE AMENDING CHAPTER 2, "ADMINISTRATION", OF
THE SOUTHLAKE CITY CODE (1996). AS AMENDED, BY;
CONSOLIDATING THE DEPARTMENT OF ENGINEERING SERVICES
AND PUBLIC WORKS; PROVIDING THAT THIS ORDINANCE SHALL
BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule city acting under its
charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the local Government Code; and,
WHEREAS, pursuant to Section 4.01 of the Southlake City Charter, the City
Council has the power by Ordinance to establish administrative departments and may
redesignate existing departments or administrative offices;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE:
SECTION 1. ADMINISTRATIVE DEPARTMENTS
That Section 2-106 of Chapter 2 of the Southlake City Code is amended as follows:
"As provided by section 4.01 of the city Charter, the city council hereby
established the following administrative departments: department of general
government, to be headed by the city manager; department of public safety, to be
headed by the director of public safety; department of public works, to be headed
by the director of public works; department of finance, to be headed by the
director of finance; department of planning, to be headed by the director of
planning; department of community services, to be headed by a director of
community services; and department of economic development, to be headed by a
director of economic development."
SECTION 2. CUMULATIVE CLAUSE
This ordinance shall be cumulative of all provisions of ordinances of the City of
Southlake, Texas, except where the provisions of this ordinance are in direct conflict with
the provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
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SECTION 3. SEVERABILITY CLAUSE
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs and sections of this ordinance are severable and is any phrase,
clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional
by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,
paragraphs and sections of this ordinance, since the same would have been enacted by the
City Council without the incorporation in its ordinance of any such unconstitutional
phrase, clause, sentence, paragraph or section.
SECTION 4. SAVINGS CLAUSE
All rights and remedies of the City of Southlake are expressly saved as to any and all
violations of the provisions of Chapter 2 of the Code of Ordinances of the City of
Southlake.
SECTION 5. PUBLICATION
The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption with a notice setting out the time and place for a public hearing
thereon at least ten (10) days before the second reading of this ordinance.
SECTION 6. EFFECTIVE DATE
This ordinance shall be in full force and effect from and after its passage and publication
as required by law, and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY
OF ,1999.
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ATTEST:
CITY SECRETARY
PASSED AND APPROVED ON SECOND READING ON THIS
DAY OF
EFFECTIVE:
1999.
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
IR
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City of Southlake, Texas
MEMORANDUM
October 1, 1999
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Senior Civil Engineer, extension 846
SUBJECT: Authorize the Mayor to enter into a professional services agreement with
TranSystems Corporation for the engineering and design of the S-7 sanitary
sewer extension
Action Requested: Staff requests Council to authorize the Mayor to enter into a professional
services agreement with TranSystems Corporation for the engineering
and design of the S-7 sanitary sewer extension.
Background
Information: The Carroll Independent School District (CISD) voters approved several
Bond Projects in January 1999. Two projects in particular are the
construction of a Transportation Center and stadium. These projects will
be located on a 42-acre site south of Crooked Lane and east of the
proposed S. Kimball Blvd. Based upon coordination meetings that have
been held with CISD staff, the construction of these two projects will
begin by June 2000. There currently is not sanitary sewer that serveg the
site. The proposed S-7 sewer extension, once constructed, will serve the
CISD site as well as eliminate a lift station at the Heritage Business Park
and a wastewater treatment "package plant" at the end of Bank Place.
A portion of the S-7 sanitary sewer line has been constructed with
developer participation (Cambridge Place) and is in service. A second
portion has been designed and the City is in the process of obtaining the
necessary utility easements required to construct it. TranSystems
Corporation designed the second portion. The attached proposal is for the
design and completion of the remainder of the S-7 sanitary sewer line (see
attached exhibit 1).
The design and engineering of the S-7 sanitary sewer extension is
scheduled in the FY98-99 CIP budget. Therefore, to accommodate the
construction schedule of the CISD Transportation Center and stadium,
staff recommends beginning the engineering and design at this time.
Financial
Considerations: The amount of this proposal totals $64,470 (see attached proposal). The
City estimated and budgeted $75,000 to engineer and design this S-7
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sanitary sewer extension. The estimated opinion of probable cost is
$600,000 to construct this portion of the S-7 sanitary sewer line.
Citizen Input /
Board Review: None
Legal Review: Not applicable
Alternatives: Not applicable
Supporting
Documents: Map Exhibit 1
Proposal from TranSystems Corporation
Staff
Recommendation: Staff recommends that Council authorize the Mayor to enter into a
professional services agreement with TranSystems Corporation for the
engineering and design of the S-7 sanitary sewer extension in the amount
$64,470. Please place this item on the October 5, 1999 Regular City
Council Agenda for City Council approval.
SEP/sep
Approved for Submittal to City Council:
City / W anager's Office
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U9 a9 KED 10:52 ELI i17 336 2347 TRANiSYSTENS CORP FrWORTH Z002
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C O N U LTANTS
September 29, 1999 (Revised)
Mr. Shawn Poe
City of Southlake
1950 E_ Continental Blvd.
Southlake, Texas 76092
Re- Extension of Sanitary Sewer S-7
TranSystems Project No 19901353
Dear Mr- Poe.
TranSysterrls appreciates the opportunity to present this fee proposal for your review and
consideration. It is our understanding that the project will include preliminary and final
design for the extension of Sanitary Sewer S-7. This letter is intended to provide a brief
breakdown of our understanding of the project scope together with a fee item for each.
The proposal is based on the following:
1. Preliminary Alignment and Public Meeting $14,420.00
• Field reconnaissance for evaluation of two (2) potential alternatives.
• Preparation of an exhibit showing the alignment alternatives.
• Preparation of preliminary opinion of probable construction costs for each
alignment alternative.
• Review existing plans that show utilities and future improvements.
• Preparation of a letter report summarizing findings and providing a
recommended alternative.
2_ Surveying S15,530.00
• Performance of a topographic baseline design survey, boundary ties and
topographic mapping of the chosen alternative.
Preparation of up to six (6) easement documents (it is assumed that the
City will negotiate all easement rights, and TranSystems will prepare
easements and exhibits for filing).
NallonsBonk Bldg.. 500 West Seventh Street. Suite 600 - Fort Worth, TX 76102 • Phone: (81 7) 339-8950 Fax: (817) 336-2247
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09/29/99 DYED 10:53 FAX 817 336 2247 TR.ANSYSTEMS CORP FTWORTH Q003
Shawn Poc
City of Southlakc
September 29, 1999
Page 2
Final Design Phase $34,520.00
• Preparation of plans and specifications for the selected alignment.
• Preparation of final opinion of probable construction cost.
• Attend two review meetings with the City.
Total $64,470.00
This proposal assumes the City will provide all existing utility system information,
property information, zoning and plans for the new connector street alignment (electronic
files if available). The City will also provide any standard details and specifications
available. This proposal does not include geotechnical analyses (recommended for the
final design phase), wetlands mitigation/permitting or hydraulic analysis of the collection
system (desired line sizing provided by the City). System master planning and the
performance of collection system modeling is normally recommended to ensure proper
line sizing for current capacity and future growth.
Expenses will be invoiced at cost and will be in addition to the agreed upon fee. Our best
estimate of miscellaneous expenses (mileage, photographs and reproduction) at this time
is approximately $1,000.00 dollars and does not include the cost of printing for plans and
specifications.
Please let us know if you will require any additional information. TranSystems
appreciates the opportunity to perform this service for the City of Southlake.
Sincerely,
TranSystems Corporation Consultants
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Joseph C. Masterson, P.E.
Associate
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l City of Southlake, Texas
MEMORANDUM
September 29, 1999
TO: Billy Campbell. City Manager
FROM: Kevin Hugman. Director of Community Services (x757/821)
SUBJECT: Authorize Mayor to enter into a contract with Sprinkle and Sprout for
irrigation work at Bicentennial Park Phase II
Action Requested: City Council authorize the Mayor to enter into a contract with Sprinkle and
Sprout for irrigation improvements at Bicentennial Park Phase II, in the
amount of $44,376.00.
Background
Information: The following projects related to Bicentennial Park Phase II are completed or
are progressing towards completion:
■ Bid Package #1 — Earthwork, Utilities, Vehicular paving
■ Bid Package 42 — Court Construction
■ Bid Package #2a — Court Lighting
■ Bid Package #3 — Tennis Facility, Restroom and Storage Building
(progressing towards completion in Fall of 1999).
Landscaping and irrigation are the final construction components for
Bicentennial Park Phase II. With the conceptual design for landscaping and
irrigation completed, and the progress on Bid Package #3 nearing
completion, staff sought authorization to bid this project from SPDC at the
August 23, 1999 meeting.
Staff conducted the bid process in compliance with applicable laws and
procedures. Four (4) vendors submitted bids on irrigation work at the bid
opening on September 15, 1999. The low bid was provided by Sprinkle and
Sprout in the amount of $44,376. Reference checks by staff with the cities of
Plano, Arlington, and Colleyville indicated that they were all very satisfied
with the work performed by Sprinkle and Sprout.
Financial
Considerations: The SPDC FY 1998-99 Capital Projects Budget allocates $70,000 for
landscaping and irrigation for Bicentennial Park, Phase II in FY 1998-1999.
Minor expenditures of erosion control blankets, irrigation conduit, and
irrigation equipment rental total $799.60. Authorization to enter into a
contract with Sprinkle and Sprout for the irrigation improvements will leave a
balance of $24,824.40 for landscaping improvements.
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Billy Campbell, City Manager
September 29, 1999
Page 2
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
Recommendation:
SPDC considered the award of irrigation bid to Sprinkle and Sprout at their
September 27, 1999 meeting and unanimously approved the award of bid
with Sprinkle and Sprout.
This is a standard form of agreement that has been reviewed previously by
the City Attorneys.
Alternatives include the following:
■ Reject the irrigation bid and proceed to reopen the bidding process.
Supporting documents include the following items:
■ Bid tabulation for irrigation improvements at Bicentennial Park Phase II.
Place an item for consideration on the October 5, 1999 City Council agenda
authorizing the Mayor to enter into a contract with Sprinkle and Sprout for
irrigation improvements at Bicentennial Park, Phase II in the amount of
$44, 376.
Approved for Submittal to City Council:
AV
it anager's Office
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City of Southlake
COMMUNITY SERVICES DEPARTMENT
BID TABULATIONS
PROJECT NAME: Bicentennial Park Phase II Irrigation
PROJECT NO: N/A
WORKING DAYS:
DATE: September 15, 1999
ENGR. EST.: $ N/A
BIDDER
BID
BOND
Acknowledge
Addendum
BASE BID
SPRINKLE AND SPROUT
ROANOKE, TEXAS
YES
YES
$44,376.00
A NEW DEAL IRRIGATION
WYLIE, TEXAS
I
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CASHIERS
CHECK
YES
$52,483.00
SOUTHWEST IRRIGATION
IRVING, TEXAS
YES
YES
$65,000.00
C SLATER CONSTRUCTION, LLC
ROWLETT, TEXAS
NO
YES
$58,670.00
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06-63-0003
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City of Southlake, Texas
MEMORANDUM
October 1, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (ext. 757)
SUBJECT: Authorize the Mayor to enter in an agreement for Community Services with
Lake Cities Community Band
Action Requested: City Council consideration for renewal of the agreement for community
services with the Lake Cities Community Band.
Background
Information: Lake Cities Community Band first received funding from the City in 1995.
Their request for financial support stemmed from the increasing size of the
Band, as well as the grooving number of area performances. Initially, the
Band received $1,000 which was consistent with the City supplementing
twenty (25%) percent of their operating costs. Operating costs include the
purchase of music, equipment, postage, and administration.
Over the past several years Lake Cities Community Band has added to their
concert schedule in order to meet the demands of a growing community and
an increased number of City sponsored special events. Their purpose is to
provide education and entertainment in an effort to increase local appreciation
of the arts.
Financial
Considerations: The proposed services agreement calls for $5,000 to be paid to the Lake
Cities Community Band for a minimum of eleven (11) public concerts. This
is an increase of $1,000 from the previous fiscal year. The approved FY
1999-00 Community Services division budget has $83,500 allocated for
community services.
Citizen Input/
Board Review: No citizen input has been received. Not subject to any board review.
Legal Review: This agreement was modeled after the standard community services
agreement utilized by the City and is the same as the current scope of
services agreement.
Alternatives: Alternatives may include the following:
• Changes in the funding amount as determined by Cit;- Council
• Non -renewal of community services agreement
Billy Campbell, City Manager
October 1, 1999
Page 2
Supporting
Documents:
Staff
Recommendation:
ICI
Supporting documents include the following items:
• Proposed Agreement for Community Services with Lake Cities
Community Band.
• Letter received June 18, 1999 from Jim Fraga, President of Lake Cities
Community Band, requesting funding in the amount of $5,000 to provide
service to Southlake residents in Fiscal Year 1999-2000.
Place on the October 5, 1999 City Council agenda for consideration the
proposed Community Services Agreement between the Lake Cities
Community Band and the City of Southlake
Approved for Submittal to City Council:
Ad-
'eiVanager's Office
`I
AGREEMENT FOR COMMUNITY SERVICE
STATE OF TEXAS §
0
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting
by and through its duly authorized City Manager (hereinafter referred to as "City"), and the
Lake Cities Community Band (Band), a nonprofit organization operating in the Southlake,
Grapevine, Colleyville area as an organization described in section 501(c)3 of the Internal
Revenue Code, acting by and through its duly authorized President.
WHEREAS, the purpose of the Band is to support a strong local arts program through
local concert events which help provide a focus for the expansion of other arts programs in the
City of Southlake; and,
WHEREAS, the Band has served Southlake and surrounding communities through
such events since 1992; and,
WHEREAS, the City and the Band desire to enter into an Agreement whereby the
Band will provide entertainment and educational services to the Southlake community and
others as referred to by the City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and Band do
hereby covenant and agree as follows:
SECTION 1
SCOPE OF SERVICES
The Band shall provide the following services:
1. Provide citizens access and opportunity to participate in the arts, support community
cultural events, and provide educational programs to both children and adults in the
community.
2. Perform at least eleven concert events, free to the public, between October 1999 and
September 30, 2000. Proposed events include:
• Fall Concert, October 3, 1999
• Holiday in the Park; December 5, 1999
• Winter Holiday Concert; December 19, 1999
• Guest Artist Concert; March 5, 2000
• Kite Festival; April 8, 2000
• Annual Young People(s) Concert; May 21, 2000
• Picnic in the Park; June 26, 2000
• City of Southlake July 4th Celebration; TBD
• Three or more concerts at Town Square; Summer 2000
3. Scheduling of concerts and make-up concerts, if necessary, will be by agreement of the
City Director of Community Services and the Band President.
SECTION 2
BAND(S) OPERATIONS
1. Band shall operate in accordance with its own approved by-laws.
2. The City shall have the right to review the books and records kept incident to the
services provided by the Band to the City.
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to the Band the sum of Five Thousand ($5,000) Dollars in payment for
services described in Section 1 hereinabove.
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 1999
and ending September 30, 2000.
IN WITNESS WHEREOF the City and the Band have executed this agreement as of
this day of , 1999.
Approved as to legal form
and adequacy:
Attorney at Law
Mayor, City of Southlake
President
Lake Cities Community Band
e Cities
' { C41nmunity Band`
r
LAKE CITIES
COMMUNITY BAND
Mr. Mayor and Members Of The City Council
City Of Southlake
667 N. Carroll Avenue
Southlake, TX 76092
P. 0. /9. 9290>
//77�ouEh[ahe, JX 7/6092
( o�u�uelor: M. 2auid stores
June 18th, 1999
The Lake Cities Community Band is entering its eighth year of providing
musical arts entertainment and education to the community of Southlake. The
City Of Southlake has generously supported the Community Band in past years
with funds that cover about twenty-five percent of our operating budget. Our
annual funding and Agreement for Community Services are due for renewal
soon.
During the past year the Lake Cities Community Band has expanded its
concerts and educational programs. We have accomplished these notable
achievements:
1. Continued the growth of our membership and enhanced the quality of our
concerts.
2. Presented our annual holiday concert in December for the benefit of Toys
For Tots. A small mountain of toys was collected to benefit less
fortunate children.
3. Expanded our educational program. Sponsored the participation of
Christopher Vadala, Professor at the University of Maryland School Of Music
at our Spring concert. Mr. Vadala conducted free music clinics and classes
for local music students. He also provided private lessons for several
Southlake music students, and he was a featured performer at our concert.
4. Greatly increased the number of our community performances by appearing
bi-weekly at the new Southlake Town Square pavilion, beginning in May.
The Lake Cities Community Band will continue our commitment to the
community during the coming year. We will endeavor to find new ways to
provide an entertaining and educational musical experience for citizens of
Southlake. We also expect to double the total number of our concerts by the
/I/a4in9 n?"Jic in IL o aii (filieJ l.ommunilirj o`�oul�laki, �ra�vini, C_.a[[iyvi[[i, Xi[[or, Koanoki an��urroundin9 (�iti�s
addition of summer performances at Southlake Town Square. We hope that the
City will continue to support our efforts by renewing our Agreement For
Community Services and by approving a budget of $5,000 for the next fiscal
year. This increase of $1,000 from last year will be used to help defray the
costs of portable chairs and equipment, new music and other expenses for
outdoor concerts, as well as for increased production costs to improve our
formal indoor performances.
The City's contribution will continue to provide about one-fourth of our operating
budget, with the remainder coming from corporate donations, private
contributions, and fees paid by the band members themselves. As Band
President for 1999-2000, 1 am available to execute the new Community
Services Agreement at your convenience.
Sincerely,
. *IJ
Jim Fraga, `President
City of Southlake, Texas
MEMORANDUM
September 30,1999
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance EXT. 716
SUBJECT: Zoning Fee Hardship Policy
Action Requested: City Council approval of Zoning Fee Hardship Policy
Background
Information:
In previous years, the City has chosen not to waive any zoning fees
regardless of the circumstances, however, a citizen has requested a waiver of
zoning fees due to a limited income the citizen can not afford the zoning fees.
This would be a perfect opportunity for the City to adopt a formal policy to
waive or reduce zoning fees for individuals with household income levels
below the federal poverty guidelines. This proposed policy is similar to the
City's current policy for the Elderly Hardship Water Rate adopted in 1984.
Financial
Considerations: Not Applicable
Citizen Input/
Board Review: Not Applicable
Legal Review: Not Applicable
Alternatives: Approve, deny or revise policy as desired.
Supporting
Documents: Zoning Fee Hardship Policy and application
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Billy Campbell
September 30, 1999
Page 2
Staff
Recommendation: Approval of Zoning Fee Hardship Policy
Approved for Submittal to City Council:
City Manager's Office
5S—JAI
CITY OF SOUTHLAKE
Policy: Zoning Fee Hardship Policy
Source: City Council
Category: Zoning Fees
Effective Date: October 5, 1999
Statement of Purpose.
The purpose of this policy is to provide a consistent policy for
consideration of waiving zoning fees. The following policy will become
effective immediately.
Procedure.
1. Anyone considering requesting a waiver of zoning fees must complete
a Zoning Fee Hardship application.
2. The applicant should include acceptable documentation (proof of
income, age and ownership of property) and proof of income for any
income producing member of the household requesting the waiver of
zoning fees.
3. The Finance Director will review the application and make any
comments/recommendation deemed necessary.
4. The Finance Director will forward all applications along with
comments/recommendation to the City Council for their approval at the
next scheduled council meeting.
5. All applications will be considered for approval on a case by case
basis.
53-3
DATE:
NAME:
ADDRESS:
CITY OF SOUTHLAKE
ZONING FEE HARDSHIP RATE APPLICATION
1999 FEDERAL POVERTY GUIDELINE
SIZE OF FAMILY TOTAL HOUSEHOLD INCOME
1 $ 8,050
2 $ 10,850
3 $ 13,650
4 $ 16,450
5 $ 19,250
I do hereby certify that I qualify
for ZONING FEE HARDSHIP RATES at my residence of
I affirm that I meet the federal poverty guidelines for a family of _, with a
combined HOUSEHOLD INCOME of less than over the age of
65 and the owner of the property requiring zoning.
I UNDERSTAND THAT THE SUBMISSION OF FALSE INFORMATION WILL
IMMEDIATELY NULLIFY THIS RATE AND WILL MAKE ME RESPONSIBLE
FOR ALL DISCOUNTS FROM DATE OF ISSUANCE.
SIGNED:
DATE. -
AUTHORIZED APPROVAL BY:
DATE:
City of Southlake, Texas
MEMORANDUM
October 1, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (ext. 757)
SUBJECT: Authorize Mayor to enter into an agreement for Community Services with Keep
Southlake Beautiful (KSB)
Action Requested: City Council consideration for renewal of the agreement for community
services with Keep Southlake Beautiful.
Background
Information: Keep Southlake Beautiful is a non-profit, community -based organization that
first entered into an agreement with the City of Southlake in 1994. KSB
currently provides many services to the community including educational
programs, environmental awareness, and the implementation of the adopt -a -
street program for Southlake city streets and right-of-ways.
The scope of services agreement allows for $4,500 to be allocated to KSB.
This amount is unchanged from fiscal year 1998-99. Services provided by
KSB will increase to include the maintenance of the plant material at the
Bicentennial Park Waterscape, Section 1.7 of the Agreement. No other
changes have been made.
Financial
Considerations: The proposed services agreement calls for $4,500 to be paid to Keep
Southlake Beautiful services rendered to the community. The request for
funding for FY 1999-00 remains the same as the previous year with one
addition to the services provided. The approved FY 1999-00 Community
Services division budget has $83,500 allocated for community services.
Citizen Input/
Board Review: KSB Board of Directors considered this agreement on their September 14,
1999 agenda and unanimously approved the attached agreement.
Legal Review: This agreement was modeled after the standard community services
agreement utilized by the City and has only one addition to the agreement
from last year.
Alternatives: Alternatives may include the following:
• Changes in the funding amount as determined by City Council
• Non -renewal of community services agreement
- 'i '1-- /
•
Billy Campbell, City Manager
October 1, 1999
Page 2
Supporting
Documents:
Staff
Recommendation:
KH
Supporting documents include the following items:
• Proposed Agreement for Community Services with Keep Southlake
Beautiful
Place on the October 5, 1999 City Council agenda for consideration the
proposed Community Services Agreement between Keep Southlake Beautiful
and the City of Southlake.
Approved for Submittal to City Council:
1Ci
{
anager's Office
s
AGREEMENT FOR COMMUNITY SERVICES
STATE OF TEXAS §
0
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting
by and through its duly authorized City Manager (hereinafter referred to as "City"), and Keep
Southlake Beautiful (KSB), a nonprofit organization operating in the City of Southlake as an
organization described in section 501 (c)3 of the Internal Revenue Code, acting by and through
its duly authorized President.
WHEREAS, the purpose of Keep Southlake Beautiful (herein referred to as "KSB") is
to provide educational and motivational programs to improve the appearance of the City of
Southlake and to preserve and enhance the local natural environment; and
WHEREAS, KSB is a recognized member of Keep America Beautiful and Keep Texas
Beautiful with full membership rights and resources; and
WHEREAS, City and KSB desire to enter into an Agreement whereby KSB will
provide beautification services to the citizens of Southlake;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and KSB do
hereby covenant and agree as follows:
1
SECTION 1
SCOPE OF SERVICES
KSB shall provide the following services:
1. Management of Adopt -A -Street programs on non -State highways within the City of
Southlake.
2. Litter pickup along city streets, shores, and parks as allowed by available volunteer
workers.
3. Education of citizenry on environmentally sound waste disposal practices, recycling,
and pollution control.
4. Promotion of tree planting and city beautification through landscaping.
5. Cooperation with local agencies, businesses, and citizens to render educational and
other services as is available through funding or other programs to promote
beautification and environmental awareness.
6. Maintain certification as an affiliate of Keep America Beautiful, Inc. and Keep Texas
Beautiful.
7. Maintenance of the landscaping (i.e. plant material) for the Waterscape at Bicentennial
Park.
SECTION 2
KSB FUNCTIONS
l . KSB Board of Directors shall meet periodically. The time, date, place, and agenda of
these meetings shall be solely defined by KSB.
2. KSB shall operate in accordance with its own approved by-laws.
3. Administration of the Adopt -A -Street program shall be coordinated by KSB.
4. The City shall have the right to review the books and records kept incident to the
services provided by KSB to the City.
SX___ �_Z
I
SECTION 3
CITY FUNCTIONS
1. A liaison will be provided by the City to assist KSB in coordinating KSB and City
operations.
2. City shall provide staff assistance, advice, and technical expertise where feasible to aid
KSB.
3. City shall provide administrative support to KSB, where feasible. The nature, extent,
and duration of this support shall be solely defined by the City.
4. City shall provide a meeting space for KSB Board of Directors meetings.
5. City shall provide vehicles, and personnel, where feasible, to assist KSB in the
operation of Adopt -A -Street trash collection events. The nature, extent and duration of
this assistance shall be solely defined by City.
SECTION 4
PAYMENT FOR SERVICES
City agrees to pay to KSB the sum of Four Thousand Five Hundred Dollars ($4,500) in
payment for services described in Section 1 hereinabove.
SECTION 5
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 1999 and
ending September 30, 2000.
IN WITNESS WHEREOF the City and KSB have executed this agreement as of this day
of , 1999.
Approved as to legal form:
Attorney at Law
a
Mayor, City of Southlake
President, Keep Southlake Beautiful
City of Southlake, Texas
MEMORANDUM
September 29, 1999
TO: Billy Campbell, City Manager
FROM: James Kunke, Public Information Officer (Ext. 819)
SUBJECT: Award of bid for printing of newsletter and rejection of bid for recreation
catalog printing
Action Requested: Award bids to Alphagraphics for printing the regular and special edition
newsletters. Reject all bids for printing the recreation catalog and authorize
staff to advertise for new bids.
Background
Information: The city advertised for bids on Sept. 5 and Sept. 12, with a bid opening on
Sept. 15. Only one qualifying bid was received, along with one official "no
bid."
The only qualifying bid, as detailed on the attached bid summary page, came
from Alphagraphics in Southlake. The bid for newsletter printing is $14,661,
which is below budget. Alternative bids were received for full four-color
printing of the newsletter, but the higher cost ($24,104) would exceed budget
figures by about $2,000 and so is not being recommended at this time.
The bid for recreation catalog is $36,210 (or $39,096 with mailing services
included), which is above budget. City staff believes that making minor
revisions to the recreation catalog bid request will result in a greater quantity
of bids, as well as lower bids.
Financial
Considerations: The FY 99-00 Community Services budget includes $22,000 for printing the
regular and special edition newsletters. The Parks & Recreation budget
includes $27,000 for recreation catalog printing.
Citizen Input/
Board Review: None.
Legal Review: None.
5L-1
Printing bid
Sept. 29, 1999
Page 2
Alternatives: City Council also can:
• Award all bids to Alphagraphics, which would result in a contract that is
above budget projections.
• Award alternative four-color printing newsletter bid to Alphagraphics.
• Reject all bids and repeat the process.
Supporting
Documents: Bid Summary Page
Staff
Recommendation: Staff recommends that City Council:
• Award bids to Alphagraphics for printing the regular and special edition
newsletters.
• Reject all bids for printing the recreation catalog and authorize city staff
to revise and readvertise the request for bids.
Approved for Submittal to City Council:
City Manager's Office
5L-2
Printing bid
Sept. 29, 1999
Page 3
"` d Sheet for Alphagraphics (only qualifying bid received)
Item
Estimated
Quantity
Description
Unit Price
Issue
Price
Total Price
1 *
7,500
Two-color printing, folding and mail
$26.39
$1,979
$9,895
service for bimonthly newsletter per
(per 100)
(per issue)
(5 issues)
attached specifications (five issues
per annual contract)
IA
7,500
Four-color printing, folding and mail
$43.41
$3,256
$16,280
service for bimonthly newsletter per
(per 100)
(per issue)
(5 issues)
attached specifications (five issues
per annual contract)
2*
7,500
Two-color printing, collating, folding
$31.77
$2,383
$4,766
and mail service for two special issue
(per 100)
(per issue)
(2 issues)
newsletters per attached specifica-
tions (two issues per annual contract)
2A
7,500
Four-color printing, collating, folding
$52.16
$3,912
$7,824
and mail service for two special issue
(per 100)
(per issue)
(2 issues)
newsletters per attached specifica-
tions (two issues per annual contract)
3
9,000
4/4 bleed cover, 2/2 color inside, and
$134.12
$12,070
$36,210
binding for recreation catalog per
(per 100)
(per issue)
(3 issues)
attached specifications (three issues
per annual contract)
3A
9,000
4/4 bleed cover, 2/2 color inside,
$144.80
$13,032
$39,096
binding and mail service for
(per 100)
(per issue)
(3 issues)
recreation catalog per attached
specifications (three issues per
annual contract)
* Staff recommends award of bid items 1 and 2 for a total estimated annual contract of $14,661. This is a 12-
month contract with an option to renew for another 12 months.
5L-3
City of Southlake, Texas
MEMORANDUM
September 28, 1999
TO: Billy Campbell, City Manager
FROM: James Kunke, Public Information Officer (Ext. 819)
SUBJECT: Award of bid for video-taping services
Action Requested: Award a bid to Ten Star Productions for video-taping services for City
Council and other public meetings, with an estimated cost of $29,151 as
detailed on the attached bid summary sheet.
Background
Information: All regular and special meetings of the City Council and the Planning and
Zoning Commission are video-taped for broadcast on the city's government
access cable television channel. Also, special meetings and events are taped
and broadcast as needed.
Ten Star Productions of Southlake has performed these video-taping services
since Fall 1995, coming in at that time as low -bidder ($200 per meeting base
rate) among three companies asked to submit written quotes. Written quotes
again were solicited in Fall 1998, with Ten Star remaining as low bidder
($250 per meeting base rate).
The city advertised for bids on Sept. 5 and Sept. 12, with a bid opening on
Sept. 15. Three qualifying bids were received, with Ten Star the low bidder
as detailed on the bid summary page attached. The bid is for a 12-month
contract with the option to renew for another 12 months.
Bidders were asked to quote prices for both one- and two -camera coverage of
meetings; based on the price difference, two -camera taping is not considered
feasible at this time.
Financial
Considerations: The FY 99-00 budget for Community Services includes $30,000 for
professional services.
Citizen Input/
Board Review: None.
Legal Review: None.
5M-1
Video-taping bid
Sept. 28, 1999
Page 2
Alternatives:
Supporting
Documents:
Staff
Recommendation:
Award the contract to the low bidder or reject all bids and repeat the process.
Bid Summary Page
Award the contract to Ten Star Productions, with an estimated 12-month
value of $29,151.
Approved for Submittal to City Council:
City Manager's Office
gn
5M-2
Video-taping bid
Sept. 28, 1999
Page 3
"'life bid summary totals are based on the following assumptions, drawn from past year's invoices:
• There will be 24 regular and 5 special meetings of City Council.
• Approximately eight (one out of three) will extend beyond 11 p.m., and approximately three
(one out of eight) will extend beyond midnight.
• There will be 24 regular meetings of the Planning and Zoning Commission.
• Four special events or meetings to be taped (such as SPIN or other committee meetings and
events). For the purpose of bid evaluation, these are treated as Planning and Zoning
Commission meetings.
Item
Video services
Description
One professional camera operator
Ten Star Prod.
$500 per CC meeting
DAVideo
$500 per CC meeting
Paper Bird Prod.
$850 per CC meeting
with camera equipment as specified
$400 per PZ meeting
$500 per PZ meeting
$600 per PZ meeting
above to tape meetings that fall into
expected duration guidelines above
$25,700 per year
$28,500 per year
$41,450 per year
After-hours
One professional camera operator
$75 per hour
S50 per hour
$150 per hour
video services
with camera equipment as specified
(est. 11 hours)
(est. 11 hours)
(est. 11 hours)
above to tape meetings that exceed
$825 per year
$0 per year
$1,650 per year
expected duration guidelines above
(base rate good until
1:30 a.m.)
Editing
Typing and inserting agendas,
$85 per hour
$50 per hour
$150 per hour
including start time for each agenda
(est. 280 hours)
(est. 280 hours)
(est. 280 hours)
item, plus other editing as needed
$0 per year
$14,000 per year
$42,000 per year
(included in base
rate)
Super VHS
Three-hour Super VHS tapes
$21.50 per tape
$15 per tape
$9.25 per tape
tapes
(between one and three per meeting)
(est. 114 tapes)
(est. 114 tapes)
(est. 114 tapes)
Copies
Copying a meeting onto regular three-
$2,451 per year
$17.50 per meeting
$1,710 per year
$60 per meeting
$1,054.50 per year
$75 per meeting
hour VHS tapes upon request
(est. 10 meetings)
(est. 10 meetings)
(est. 10 meetings)
(estimated 10 times per year)
$175 per year
$600 per year
$750 per year
Total Estimated
Annual Cost
$29,151
$44,810
$86,904.50
* Note: We are investigating the possibility of purchasing our own three-hour Super VHS tapes and supplying them to the vendor
as a way to reduce the overall cost of the contract.
5M-3
City of Southlake, Texas
STAFF REPORT
October 1, 1999
CASE NO: ZA 99-030 PROJECT: Site Plan - The Children's Courtyard
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Site Plan for The Children's Courtyard on property legally described
as Lot 2R, Block 60, Timarron Addition, Phase 5, an addition to the
City of Southlake, Tarrant County, Texas, according to the plat
recorded in Cabinet A, Slide 4395, Plat Records, Tarrant County,
Texas, and being approximately 2.687 acres.
PURPOSE: Site Plan approval required for building permit.
LOCATION: On the east side of Byron Nelson Parkway being approximately 630'
south of East Southlake Boulevard (F.M. 1709).
OWNER: Timarron Land Corporation
APPLICANT: David Fisher Architects
CURRENT ZONING: "R-PUD" Residential Planned Unit Development District, being
P.U.D. No. 1, Timarron, and permitting "C-2" Local Retail
Commercial District uses
LAND USE CATEGORY: Retail Commercial
NO. NOTICES SENT: Five (5)
RESPONSES: Five (5) petitions, with one hundred six (106) signatures, were
received on July 22 1999, opposed. See attached.
Twenty-four (24) letters were received from outside the 200'
notification area:
• W.J. Maddox, 728 Ashleigh Lane, Southlake, TX, in favor. See
attached letter. (Received August 30, 1999.)
• Jim and Joanne Janowiak, 521 Regency Crossing, Southlake, TX,
opposed. See attached letter. (Received August 30, 1999.)
• Roger Ochs, 606 Northwood Court, Southlake, TX, opposed. See
attached letter. (Received August 31, 1999.)
• Amy Ochs, 606 Northwood Court, Southlake, TX, opposed. See
attached letter. (Received August 31, 1999.)
%A-
City of Southlake, Texas
• Kathlyn Woodard, 720 Nettleton Drive, Southlake, TX, opposed.
See attached letter. (Received August 31, 1999.)
• Mike and Monica Mainard, 707 Aberdeen Way, Southlake, TX,
opposed. See attached letter. (Received August 31, 1999.)
• Erik and Soheila Phelps, 710 Heatherglen Drive, Southlake, TX,
opposed. See attached letter. (Received August 31, 1999.)
• Sara and Rob Ahmuty, 919 Midland Creek Drive, Southlake, TX,
opposed. See attached letter. (Received August 31, 1999.)
• Stan Cochran, 807 Durham Court, Southlake, TX, opposed. See
attached letter. (Received August 31, 1999.)
• Rod and Jennifer Johnson, 714 Aberdeen Waym Southlake, TX,
opposed. See attached letter. (Received August 31, 1999.)
• Jody and Randy Sacia, 717 Bryson Way, Southlake, TX, opposed.
See attached letter. (Received August 31, 1999.)
• Sandy and John Finlayson, 712 Aberdeen Way, Southlake, TX,
opposed. See attached letter. (Received August 31, 1999.)
• Kent and Zellina Stone, 808 Saxon Trail, Southlake, TX, in favor.
See attached letter. (Received September 1, 1999.)
• Eduardo and Martha Valdes, 707 Greymoor Place, Southlake,
TX, opposed. See attached letter. (Received September 1, 1999.)
• Michael and Celia Manila, 614 Northwood Trail, Southlake, TX,
opposed. See attached letter. (Received September 1, 1999.)
• Ronald and Gayle Spring, 706 Aberdeen Way, Southlake, TX,
opposed. "We are opposed to the construction of The Children's
Courtyard daycare facility planned for Timarron on Byron Nelson
Parkway. This facility would increase an already congested
traffic flow in the area." (Received September 2, 1999.)
• Ella K. Weissenfluh, 722 Saxon Trail, Southlake, TX, opposed.
See attached letter. (Received September 3, 1999.)
• Cletus Glasener, 610 Logans Lane, Southlake, TX, opposed, "We
are opposed to the proposed Children's Courtyard daycare facility
in Timarron on Byron Nelson Parkway." (Received September
7, 1999.)
• Karl Ekonomy, 907 Midland Creek Drive, Southlake, TX,
opposed. See attached letter. (Received September 7, 1999.)
• Amy and Tony Ezell, 514 Northwood Trail, Southlake, TX,
opposed. See attached letter. (Received September 8, 1999.)
• Donald Anderson, 1218 Strathmore Drive, Southlake, TX, in
favor. See attached letter. (Received September 9, 1999.)
• Brenda and Michael Farrell, 518 Northwood Trail, Southlake,
TX, opposed. See attached letters. (Two letters were received on
September 9, 1999.)
-1 A - Z
VILY UI •7VUL111C1I1C, ICJRftj
• Brenda and Michael Ferrell, 518 Northwood Trail, Southlake,
TX, opposed. See attached letter. (Received September 10,
1999.)
Ninety-five (95) form letters, "opposed to the Children's Courtyard
daycare facility being built in Timarron on Byron Nelson Parkway,"
because of traffic issues, traffic circulation around Rockenbaugh
Elementary School, neighborhood impact, and the size of the facility
were received. See attached letters.
Twelve (12) copies of the above letter were received with additional
comments added. See attached letters.
P&Z ACTION: July 8, 1999; Approved (7-0) applicant's request to table and to
continue the Public Hearing to the July 22, 1999, Planning and
Zoning Commission meeting.
July 22, 1999; Approved (6-0) to table to the September 9, 1999,
Planning and Zoning Commission meeting.
September 9, 1999; Denied (6-1).
COUNCIL ACTION: September 21, 1999; Approved (6-0) on consent to table and to
continue the Public Hearing to the October 5, 1999, City Council
meeting.
STAFF COMMENTS: Attached is Site Plan Review Summary No. 6, dated September 17,
1999.
NACommunity Development\WP-FILES\MEMO\99CASES\99-030sp.doc
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DAVID FISHER + ARCHITECTS
Architccture - Planning - Interiors
July 2, 1999
Mr. Ed McRoy
City Of Southlake
1721 E. Southlake Blvd.
Suite 100
Southlake, Texas 76092
Re: The Children's Courtyard
Byron Nelson Blvd.
Case No. ZA 99-030
Dear Mr. McRoy:
The following is in response to your Site Plan Review Summary No. Five dated 07/02/99.
1. a. Due to the interruption of the northern bufferyard by the internal access drives, we
are asking for a variance to relocate that area of the bufferyard displaced to the
closest area south of the access drive.
b We are requesting relief from the required 5' along the western portion of the
northern bufferyard. We are requesting a 3.5'addition to an existing 7'+ island
within the existing and proposed parking scheme. We feel the island is of
sufficient width to contain landscaping to meet the intent of the requirements.
Being that it is an island, there is no other use other than landscaping_
C. A masonry retaining wall is required along the eastern portion of the northern
property line due to the grade differential. We are requesting a variance to extend
the bufferyard from the south face of the retaining wall in lieu of the property line.
Respectfully,
D via M. Fisher iy99
RM 0 21999
3800 a Main Street Dallas, Texas 75226-1226 (214) 515-9100
i
3A,1
City of Southlake, Texas
SITE PLAN REVIEW SUMMARY
Case No.: ZA 99-030 Review No: Six Date of Review: 09/17/99
Project Name: Revised Concept Plan/Site Plan - The Children's Courtyard being Lot 2R, Block 60,
Timarron Addition Ph. 5
APPLICANT:
Realtex Ventures
1825 Wimbledon Road
Arlington, TX 76017
Phone :(817) 784-9947
Fax : (817) 468-9521 Attn: Jim Mills
ARCHITECT:
David Fisher Architects
3800 B Main Street
Dallas, TX 75226
Phone: (214) 515-9100
Fax : (214) 826-3144 Attn: David Fisher
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 09/14/99 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION, PLEASE CONTACT EDWARD MCROY AT (817) 481-5581, EXT. 880.
General Development Standards Applies Comments
Corridor Overlay Regulations
Y
Complies
Residential Adjacency
Y
Complies
Building Articulation
Y
Complies
Masonry Standards
Y
Complies
Impervious Coverage
Y
Complies.
Bufferyards
Y
Comment No. 1
Interior Landscape
Y
Complies
Driveways
Y
Complies
Provide the required bufferyard and plantings along the property boundary. The applicant proposes
to relocate required bufferyard area and plantings along the northwest property boundary to an
area closer to the building and adjacent to the northeast drive connection to the adjacent lot. The
property boundary involved is encompassed by drive connections. The applicant has proposed
925 sq. ft of relocated bufferyard area as a substitute for approximately 640 sq. ft. of required
bufferyard along the boundary. (Variance Requested)
A separate Specific Use Permit (S.U.P.) approval is required in order to operate any private school
which offers accredited educational programs. Site Plan approval is independent from S.U.P.
consideration and in no way indicates that such a S.U.P. will be approved. The applicant has not
indicated in this application that such an accredited school use is intended.
The proposed site does not exceed the maximum permitted impervious coverage percentage of
70% for the "C-2" Zoning District. The impervious coverage percentage of this site is
approximately 31 %.
-iA-13
City of Southlake, Texas
* No review of proposed signs is intended with this site plan. A separate building permit is required
prior to construction of any signs.
* The applicant should be aware that prior to issuance of a building permit a fully corrected site
plan, landscape plan, irrigation plan, and building plan, must be submitted for approval and all
required fees must be paid. This may include but not be limited to the following fees: Park Fee,
Street Impact Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees.
* Protected trees cannot be removed outside of 6' from the proposed building without processing a
Tree Removal Permit or without approval by the Planning and Zoning Commission. Cuts or fills
within the limits of the critical root zone of protected trees are not permitted unless adequate
construction methods are approved by the Landscape Administrator.
* Please be aware that any change of tenant/owners with a request for a new C.O. may require a
reevaluation of parking requirements on this site.
* Denotes Informational Comment
cc: Realtex Ventures VIA FAX ABOVE
David Fisher Architects VIA FAX ABOVE
N:\COMM-LJN-I\WP-FILES\REV\99\99030SP5.WPD
City of Southlake, Texas
MEMORANDUM
August 6, 1999
To: Karen Gandy, Interim Planning Director
From: Charlie Thomas, Deputy Director of Engineering Services
Subject: Children's Courtyard — T.I.A.
The T.I.A. prepared by DeShazo, Tang and Associates, Inc. for the referenced project
covers the basic traffic impacts of this development. The T.I.A. does not emphasize
the morning peak hour traffic impact as much as it could, though.
It is my opinion that even with the added morning peak hour traffic, that Byron Nelson
Parkway was designed to handle the traffic that will be generated by development along
the roadway. That does not mean that there will not be traffic congestion at certain
times of the day. The intersection improvements planned along FM 1709 should
improve traffic flow in this area when they are completed.
Charlie Tho as, P.E.
CC
Ron Harper, Director of Public Works
airy or aoutniaKe, i exas
Case No. 98-030 Review No. Three Dated: 7 - 02 - 99 Number of Pages: 1
Project Name: The Children's Courtyard (Site Plan)
Contact: Keith Martin, Landscape Administrator Phone: (817) 481-5581, x 848 Fax: (817) 421-2175
The following comments are based on the review of plans received on 06 - 24 - 99 . Comments
designated with a (#) symbol may be incorporated into the formal review to be considered by either the
Planning and Zoning Commission or City Council. Other items will not be addressed by either the P&Z
or City Council. It is the applicant's responsibility to contact the department representative shown above
and make modifications as required by the comment.
TREE PRESERVATION COMMENTS:
* There are no protected trees existing on the lot.
BUILDING INSPECTIONS
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VENUS (DREWS) PARTNERS V.L.P.
LOT 3R, BLOCK 60
TIMARRON ADDITION, PHASE 5
CAB. A, SLIDE 4395
ZONED - "R - PUD #1 480-01"
L.U.D. - RETAIL COMMERCIAL
D.R.T.C.T.
DRI*A�C' sr
CITY OF SOUTHLAKE
MUNICIPAL COMPLEX
LOT 1, BLOCK 1
CAB. A, SLIDE 4518
ZONED "CS'
L.U.D. - CITY OF SOUTHLAKE
MUNICIPAL COMPLEX - PUBLIC/SEMI-PUBLIC
LOT 2A, DILG PLACE
VOL. 388-174 PG. 30
ZONED - "SF-1A"
L.U.D. - MEDIUM RESIDENTIAL
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15 D. & U. E.
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TIMARRON ADDITION RIME 5
CABINET A, SLIDE 3674
P.R.T.C.T.
ZONED - "R-PUD #1480-01'
L.U.D. - PUBLICISEMI PUBLIC
NOTE:
DENOTES INGRESS AND EGRESS
FROM BUILDING
BENCHMARK
BOX CUT ON TOP OF INLET AT NORTHWEST
CORNER OF LOT 4. ELEV.=642.07
RAILROAD SPIKE IN 24" OAK TREE ABOUT
80 FEET SOUTH OF SOUTHLAKE BOULEVARD
APPROXIMATELY 360 FEET EAST OF NORTH
EAST CORNER OF LOT 3 ELEV.-627.11
TAB"mm
EXISTING ZONING: PUD #1 480-01 (C2 USES)
LAND USE DESIGNATION: RETAIL COMMERCIAL
GROSS ACREAGE: 2.587 ACRES (117,030 S.F.)
NET ACREAGE: 2.687 ACRES (117,030 S.F.)
NUMBER OF PROPOSED LOTS: 1
PERCENTAGE OF SITE COVERAGE: 9.95%
AREA OF OPEN SPACE: 1.81 ACRES (79,006 S.F.)
PERCENTAGE OF OPEN SPACE: 67.51%
AREA OF IMPERVIOUS COVERAGE: 38.024 S.F.
PERCENTAGE IMPERVIOUS COVERAGE: 32.49%
(70% MAX.)
AREA OF OUTSIDE STORAGE:
0 — N/A
PERCENTAGE OF OUTSIDE STORAGE:
0 — N/A
START CONSTRUCTION:
JULY 1, 1999
FINISH CONSTRUCTION:
OCTOBER 1, 1999
PROPOSED BLDG. AREA:
11,650 S.F.
(BLDG. FOOT PRINT)
PROPOSED FLOOR AREA BY USE:
OFFICE
720 S.F.
CLASSROOM
11,985 S.F.
MECHANICAL/JAN./ETC.
7,348 S.F.
TOTAL
20,053 S.F.
MAXIMUM NUMBER OF STUDENTS:
300
NUMBER OF STORIES:
2
PROPOSED BLDG. HEIGHT:
29' (UBC)
PARKING: (1 SPACE PER 5 CHILDREN)
REQUIRED:
60 SPACES
PROVIDED: STANDARD
— 57 SPACES
H.0
— 2 SPACES
H.0 VAN
— 1 SPACE
BUS
— 1 SPACE
TOTAL
— 61 SPACES
REQUIRED LOADING SPACES: 1
PROVIDED LOADING SPACES: 1
SUMMARY CHART -
BUFFERYARDS
ACCENT
LOCATION
LENGTH
WIDTH/TYPE
THE SPY
TREES
SHRUBS
SCREENING
NORTH
REQ'D
490'
5' — 'A'
S
10
39
NONE
PR D
326
5 — 'A
5
10
39
NONE
SOUTH
RE 'D
478'
S' — 'A'
S
10
38
NONE
PRO D
478
5' — 'A'
S
10
38
NONE
EAST
REQ'D
300,
10' — 'F1'
9
18
24
6 1 TYPE F1
P 0 D
300
10 — 'F1
9
18
24
6' TYPE 'F1'
WEST
REQ'D
179'
10' — 'E'
2
4
14
H1—HEDGE
PROV D
1
10' — 'E' 1
4
8 1
24
H1—HEDGE
NOTES:
1.
WHERE PARKING IS PROVIDED
BETWEEN THE BUILDING SETBACK LINE AND PUBLIC
R.O.W., SHRUBS OBTAINING A
MATURE HEIGHT OF THREE FEET (3')
OR GREATER
MUST BE PLANTED AT A MAXIMUM SPACING OF THIRTY INCHES (30") O.C.
CONTINUOUS ALONG ALL PAVED EDGES OF
THE PARKING OR DRIVE
AREAS.
2.
A MINIMUM OF 50% OF ALL CANOPY TREES
PLANTED ON THE SITE
MUST BE 2" IN
CALIPER AND 50% MUST BE 4" IN CALIPER.
THIS INCLUDES PLANTINGS
IN
BUFFERYARDS AS WELL AS INTERIOR TO THE SITE.
3.
WIDTH OF DRIVEWAYS WERE DEDUCTED FROM THE LENGTH OF THE
BUFFERYARD FOR
PLANTS CALCULATIONS.
4.
THERE ARE NO EXISTING CANOPY TREES ON THE PROPOSED SITE.
SUMMARY CHART - INTERIOR LANDSCAPE
LANDSCAPE
AREA — S.F.
% IN FRONT
OR SIDE
I CANOPY
TREES
ACCENT
TREES
SHRUBS
GROUND COVER
(S.F.)
REQUIRED
5,825
75%
10
19
97
583 S.F.
PROVIDED
6,240
100%
10
19
97
750 S.F.
OWNER:
REALTEX VENTURES, INC.
1825 WIMBLEDON ROAD
ARLINGTON, TEXAS 76017
TEL.- (817) 784-9947
FAX- (817) 468-9521
■ DAM FISHER + ARCHITECTS
�rc>biteoture — Interiors — Pbmnijw
aeoo s Kam air DAUAS, TUM
(214) UG-ciao FAX (214) eye-31+a
SITE PLAN
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SOUTHLAKE, TEXAS (TARRANT COUNTY)
MARCH 22, 1999
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