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2001-06-26 CC Retreat PacketCITY COUNCIL JUNE RETREAT June 26, 2001 Training Room 3D — Town Hall 5:30 p.m. — 11:00 p.m. Page 5:30 p.m. Opening Comments Mayor/Billy Campbell 5:40 p.m. Review FY 2000-01 Financial Status Sharen Elam 1 6:00 p.m. Preview FY 2001-02 Revenue Projections Sharen Elam 25 6:15 p.m. FY 02 Budget Preview: • New planning process for CIP Projects Bruce Payne 6:30 p.m. FY 02 Budget Preview: • Vehicle Replacement Program Rick Black/Bruce Payne/ Sharen Elam 7:15 p.m. Dinner (working) 7:30 p.m. FY 02 Budget Preview: • Pavement Management • Storm Water Phase II ... • Water Supply 8:30 p.m. FY 02 Budget Preview: • Crime Control District 9:00 P.M. FY 02 Budget Preview: • Southlake Public Library 9:30 p.m. Break 9:45 p.m. FY 02 Budget Preview: • GASB 34 10:00 P.M. FY 02 Budget Preview: • Town Square 10:30 p.m. Wrap Up Pedram Farahnak Rick Black Kevin Hugman Sharen Elam Billy Campbell/Sharen Elam ►4FA 29 38 49 60 73 75 80 Please Note: The following have been provided as "text only" items, included in your packet as a means of providing additional information about important topics. Any of these items may be reviewed at Council's request: (pg 131) Unified Development Ordinance — B. Payne (pg 142) Outdoor Warning System — R. Black (pg 133) Mowing Services — K.Hugman/P. Farahnak Town Hall Operations: — B. Campbell (pg 137) E Government Implementation — G.Greg - (pg 145) Janitorial Services - (pg 148) Utility Costs MEMORANDUM TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance Ext. 1713 SUBJECT: Amendments to Fiscal Year 2000-01 Annual Budget Action Requested: No action requested. The purpose is to present the proposed budget amendments to Council during the June retreat. Background Information: The amendments to the budget reflect an increase in expenditures of $112,209 in personnel, $68,676 and in operations and $227,195 in capital requests. Division 105, Support Services request reflects a proposed increase of $129,060 primarily due to expiration of computer leases. Division 107, Municipal Court request reflects a proposed increase of $47,000 primarily due to increased personnel cost related to the computer conversion. Division 132, Police Services request reflects a proposed increase of $121,570 primarily due to increased in personnel, computer equipment and building improvements. Division 142, Building Services request reflects a proposed increase of $4,245 in personnel cost. Division 146, Public Works Administration request reflects a proposed increase of $6,965 in personnel cost. Division 151, Economic Development request reflects a proposed increase of $4,835 in personnel cost. Division 161, Community Services request reflects a proposed increase of $6,900 due to additional SPIN mailings and meeting notification signage. Division 162, Parks and Recreations request reflects a proposed increase of $87,505 due primarily to capital request. Financial �- Considerations: The proposed amendment increases budgeted expenditures by $408,080. It is expected, that revenues will continue to come in at or slightly above budget estimates with the exception of permit revenues. Finance will CR continue to monitor permit collections and if necessary staff will present a proposal to reduce permit revenue in the future. It is anticipated that fund integrity will be maintained, as the expenditure adjustments reflect the general fund balance at 25.2% ($4,329,899). This is within the adopted Fund Balance Policy, which states a minimum balance of 15% and an optimum balance of 25%. Citizen Input/ Board Review: N/A Legal Review: IN/A Alternatives: The alternative is not to amend the budget and forgo the proposed revisions. Supporting Documents: Budget amendment request Financial Statement as of May 31, 2001(General Fund) Staff Recommendation: It is recommended that proposed budget amendments be presented at the June retreat for the purpose of gaining feedback and direction from the council. �I "i Y OC) J O ►- E O OE N cn cn LL w O y >- CD C� F'- Q y v m LL 3 d z ' o cm coo J J UC7 LO O O N Q) Q N H O H CD ccoo cm LL7 LCi J F- co co Q Z O a U Q O O O LO LO f- O O _ Z O � W Q O O J W � Z Z Z O O CO C w Q CL- I- W cm CD O CDCn O U N Q Z O z 0 a U W LU O R 9 to `y O o a W I- C E Wca �7I U d W � H � J O_ N C) Q O O m o a C7LO O O O Le E Q O T 64 Ef} EH 6s H} K3 EA Ef3 Ef? Efl 69 ff} O N O CD (� to O i j c T i t � I I t I w i � I I T Q%I NO C CU N L1 NI f 1 _C O N (II 3: ,V I 75 � j O N E O co ayi U _ O m ^O�'� i> 2 .� a o l i C! 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LL U U 3 a� z I— z O Q z O U U- H U) r_ 0 O a) W � � � U W �wgo N z m LLI W d O N z w z O Z o H W W U > (D J Q 0 � a _ U) w W � J C-) fL O U) C 1 c CC G O U 2i W F- z W Q a w 0 O LO cY) f cn E c 4-1 c cu O c ECD o O LO 3 3 z z 0 0 0 0 O O) Q cn t !o1 A c O U) O O c O O M L � d � o :2 W E m O O c O � O U <n °a O_ U °� I— (Oj C 4- O =p Q c U a Y c O a� c n. o w co c� 2 Q 2 no m i 21 4i O; m _ 2 Co co n F - LO L1) z 0 O� L 2 0- Q _0_ 75 yy.... 4--- O O C Co Z L O O N C 0 cL "' E Q C OL U- E c:g P: CO c CD o a) L c O L O N YL J O O o C =�o cn N Q a E U w 2 � Q) L O 06 z U-�� Zgo 0 coca o _ U m U N w o z_ O z o z Z 0 U o 5; (D J Q 23 Q Qi C/ Q _ W ~ Z m 'C y � ::3 CL _U U) L O E L O E CD p cncn C 0 o co 2i W J 'a Z v O v cn Z U ~ N U � 4-- W m IL Q Z C O N N Q N O cn _ � O W o N = x w= N m D7 M Q tD -1-cn 0d /- (?_2 ;� IL Z D uO LO L O o g Q m M -0•0U a 8 a o 2 a) c9 v c Z O O cvn Qate) cn CL U o L U) -0 � aL E � O O � "Y E Nc ' Z' n (D 4.1 — M -0 X M E c � a) � U c W o W Y Y r- Q o U U S a) E O J o o o _ N 2 p U c o 4= 0 = n N Z .� -o U .c ce- ON � Q = ~O 3 lt_ cv ) Z Z U � Q, Dp LL ca a N U CO w o 3 z z o Z Z ❑ U p cn w U W U Q rn Q W Z U W LLJ U_ IL O Z E O U) 7 O E E O O U Cn w c O co W ` C O U cn c O U a) Q w a c O `n c O m 0 co a 3 LO a, E� ai c � (Dn GENERAL FUND Statement of Revenues, Expenditures and Changes in Fund Balance for the period ended May 31, 2001 with comparative actual amounts for the period ended May 31, 2000 (fiscal month 8 - 66.67%) REVENUES Ad Valorem Taxes Sales Tax/Mixed Beverage Franchise Fees Fines Charges for Services Permits/Fees Miscellaneous Interest Income Total Revenues E.XPENDITLTRFS City Secretary Human Resources City Manager Support Services General Government Total Finance Municipal Court Municipal Court -Teen Court Finance Total Fire Police Public Safety Support Building Public Safety Total Streets/Drainage Public Works Administration Public Works Total Planning Planning Total Economic Development Economic Development Total Community Services Parks and Recreation Library Services Community Services Total Total Expenditures Excess (deficiency) of Revenue over Expenditures OTHER FINANCING SOURCES AND (USES) Proceeds from lease/CO (net) Transfer In -Other Funds Transfer To -Other Funds Total Other Sources/(Uses) Excess (deficiency) of Revenues/other sources over Exp. FUND BALANCE OCT 1 Change in reserved fund balance ENDING FUND BALANCE fund balance percentage ADOPTED Year to Date 2000/01 $7,192,461 $7,626,173 3,118,347 4,117,565 1,036,935 1,147,916 664,587 853,755 352,052 575,620 1,035,240 1,712,555 200,435 256,102 $13,773,430 $16,489,686 $169,425 $332,524 127,506 203,331 249,038 374,587 318,579 472,595 213,748 320,103 1,191,877 1,960,406 2,430,343 4,066,797 613,487 1,004,913 533,763 1,013,588 298,172 483,755 752,179 1,328,661 95-347 339A01 1,145,698 2,151,817 $9,926,839 $16,780,962 $3,846,591 ($291,276) $0 0 Q $0 %3.846 591 $4,819,255 $0 %9 665,846 $0 210,000 Q $210,000 ($81,276) $4,819,255 $0 S4737.979 28.2% Actual Percent Year to Date Total Collected/ $5,514,843 $6,458,757 85.4% 2,400,449 3,683,797 65.2% 1,045,747 1,295,377 80.7% 649,445 877,526 74.0% 230,658 750,398 30.7% 1,667,438 2,545,408 65.5% 178,979 299,040 59.9% 155,913 309,404 50.4% $11,843,372 $16,219,707 73.0% $190,204 $285,591 66.6% 147,183 244,667 60.2% 248,512 369,485 67.3% 1 820 247 2,507.954 72.6% 2,406,146 3,407,597 70.6% 341,006 468,629 72.8% 221,227 338,324 65.4% 49,416 76,988 64.2% 611,649 883,941 69.2% 1,230,031 1,872,628 65.7% 2,638,654 3,814,076 69.2% 675,078 950,623 71.0% 566,215 944,627 67.0% 5,109,978 7,481,954 68.3% 599,073 889,709 67.3% 538,440 688,503 78.2% 1.137,513 1,578,212 72.1 % 320-428 509 719 63.0% 320,428 508,719 63.0% 140,010 22T708 61.5% 140,010 227.708 61.5% 307,988 454,583 67.8% 874,126 1,532,806 57.0% $866,201 $39,384 $0 $0 0 1,235,527 Q Q $0 $1,235,527 $866,201 $1.274,211 $3,544,344 $0 %4,819,255 24 9% 66.2% 59.8% 67.8% City of Southlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance, Ext. 1713 SUBJECT: Preview of FY 2001-02 revenue projections Action Requested: No action requested. The purpose is to familiarize the Council with preliminary revenue picture for upcoming fiscal year. Background Information: The preliminary Tarrant Appraisal District (TAD) property tax roll was received on May 15, 2001. The preliminary property tax roll report shows Southlake with a total market value of $3.3 billion for all property within the city, and a net taxable value of $3.1 billion. The final TAD report will not be released until July 25, 2001. The TAD report states that Southlake's taxable value has increased by 19.7 percent from last year. Although it is impossible to say exactly how much the final tax roll will differ from the preliminary figures, last year's final report was about $50 million lower (from $2.63 billion to slightly less than $2.58 billion) —a decline of 1.94 percent ($211,546). The same percentage decline this year would produce a final tax role of $3.04 billion. It is too early to predict whether the city's ad valorem tax rate will be adjusted for next year based soley on the preliminary TAD report. Other factors that must be considered include new programs or services being offered, staffing and maintenance for new facilities, scheduled changes in the city's debt payments, and increased costs for existing city services. In addition, property tax is just one revenue source used to fund the city's budget. Careful projections will have to be made for sales tax receipts, building and other permit fees, franchise fees, etc. All of those factors will be considered in the proposed 2001-02 budget presented to the Council in August. Financial Considerations: None Citizen Input/ Board Review: None Legal Review: None Billy Campbell, City Manager June 22, 2001 Page 2 Alternatives: N/A Supporting Documents: None Staff Recommendation: It is recommended that staff familiarize the Council with the preliminary revenue picture for next fiscal year during the June Retreat. City of Southlake, Texas MEMORANDUM TO: Mayor and Council FROM: Bruce C. Payne, Planning Director SUBJECT: New Planning Process for CIP Projects Action Requested: None. Information only. Background Information: The city staff has taken a different approach to the Capital Improvements Program (CIP) process for the upcoming budget. In the past, each department has generated it's own list of capital projects and presented them in conjunction with their annual operating budget. Initial rankings of capital projects were accomplished through each department's unique set of criteria. Projects were then submitted to Council, where a general sense of need was applied to determine which projects were funded. The negative aspects of this system included 1) an unnecessarily high number of individual projects; 2) disparate project ranking systems; 3) a relatively high level of confusion about the CIP system, at both the staff and Council levels; 4) a less than optimum level of project coordination; and 5) an unreliable ranking system. In January of this year, the department directors received standardized project request forms for the purpose of fully describing each project request and the timing of it's implementation. A CIP project review committee was also appointed. It was jointly agreed that the department directors and the assistant city manager should serve as the review committee, since they would have the broadest perspective of the various needs of the city. In late April, the project forms were submitted to the committee for review. An initial benefit of this process is that, upon careful review by each department before submitting their respective CIP forms, a large percentage of the projects were able to be consolidated into single projects (that could be bid upon by a single contractor). Along with the sheer reduction in the number of projects, significant cost savings were realized by combining similar projects into one (e.g. street resurfacing). Beginning in May, the CIP review committee began the process of evaluating the various project proposals. The methodology involved a presentation of each project by a staff member of the requesting department, and the use of a standardized ranking form that identifies and measures the need for the project. Each member of the committee ranked the presented projects according to their own sensibilities. The resulting scores reflect each project's ranking. Once scored, the resulting ranked project list will be reviewed by the committee to ensure that there are no obvious flaws in the ranking system. Once this is accomplished, a finalized list of capital projects, objectively ranked (by fund) for funding purposes, will be submitted to Council for consideration. Financial Considerations: None. Billy Campbell, City Manager June 22, 2001 Page 2 IR Citizen Input/ Board Review: None at this time. Legal Review: Ongoing. Alternatives: Take no action. Supporting Documents: None. Staff Recommendation: None. M City of Southlake, Texas MEMORANDUM June 20, 2001 TO: Billy Campbell, City Manager FROM: Rick Black, Director of Public Safety SUBJECT: Preview of FY 2001-02: Vehicle Replacement Program Action Requested: No formal action requested. The purpose is to present a city-wide consolidated plan of vehicle replacements to the council during the June retreat. Background Information: In December 2000, the City Manager's Office and the Directors held a retreat to discuss a number of long range planning and budgeting issues. One of the items discussed was the subject of vehicle replacement. In the past, staff has not pursued a comprehensive citywide policy for the replacement of vehicles, rather, each department has chosen to make their own respective justifications for their particular vehicle needs. Recognizing that Southlake has grown significantly over the last several years and that the vehicle fleet has grown correspondingly, the Directors have endeavored to move to a comprehensive vehicle replacement format. A committee was formed with the task of developing a comprehensive vehicle replacement policy. The committee reviewed past vehicle purchases and created a comprehensive listing of all city vehicles by department. The listing includes information pertaining to the type of vehicle, life expectancy, date of purchase, and use of vehicle, among other items. In determining the life expectancy of each vehicle, the committee used the following assumptions: 1) a centralized fleet management garage would not be cost effective for the city at this time; 2) the city should buy extended warranties with each vehicle (10 years or 100,000 miles) thereby avoiding major repair costs; and 3) vehicles should be replaced as soon as they reach the end of their warranty period in order to minimize vehicle maintenance costs. Ultimately, the committee concluded that a separate vehicle replacement fund should be established for the purpose of replacing vehicles that had reached the end of their life expectancy. Each year, the city would contribute an amount equal to the cost of one year's depreciation of the entire fleet (based upon life expectancy) to the fund. In addition, to i Billy Campbell, City Manager Preview of FY 2001-02: Vehicle Replacement Program June 20, 2001 Page 2 of 3 make the fund viable, the city would have to contribute a separate one- time amount necessary to "buy -in" to the fund in order to offset the existing accumulated depreciated value of the fleet. Once the initial buy -in was completed, regular replacement of the individual vehicles in the fleet would be accomplished through the vehicle replacement fund. The committee concluded that there are numerous benefits to the vehicle replacement approach outlined above: 1) a fleet management garage could be avoided; 2) the annual vehicle replacement cost affecting the budget would be a known quantity given current levels of service; 3) the city would not have to pay interest on vehicle purchases and leases, thereby reducing the cost of vehicle replacement; 4) the average age of the fleet would cease to deteriorate and become stabilized; and 5) vehicle maintenance costs would be minimized because all vehicles would be under the factory warranty during life expectancy. Financial Considerations: Estimated one-time amount necessary to "buy -in" to vehicle replacement fund: $1,328,929. Estimated annual contribution to vehicle replacement fund at current fleet size: $377,187. Average amount of city expenditures for new vehicles over the last five years (excluding FY 00-01): $626,840. (This figure includes additional vehicles added to the fleet due to increased service demands. Such increases in fleet size would be handled as separately justified level of service increases under the vehicle replacement plan). Option A. Budget impact for Fiscal Year 2001-02 of $1,706,116 if initial start up cost funded 100% in first year and annual cost of $377,187 for future years. Option B Budget impact for Fiscal Years 2001-02 and 2002-03 of $1,041,652 if initial start up cost funded over two years. Future years annual cost would be $377,187 based on the City's current fleet. Citizen Input/ Board Review: None. 0 IR Billy Campbell, City Manager Preview of FY 2001-02: Vehicle Replacement Program June 20, 2001 Page 3 of 3 Legal Review: None. Alternatives: Alternatives are listed as Option A and B above in Financial Considerations. The remaining alternative is to not approve this plan and continue funding replacements as performed in the past. 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O O O N w N N N N 01 A N J N N (Nli O O O m A m S O O W V tp V 0 O O O O 0 O 0 O 0 � — c c — � A 1D N N tD fP N n m A (n n a n m m m m m m m m ii o 0 0 o 0 o O 0 V a O (n (n �' 3 0 2 x o a x m o O o n m N < < o m m o m N N N N N 0 0 0 0 0 a M N N SO) O O O O O O N A N A O O N N O N O O O O O O N N U O� O� OI N Of A O O O O O O O O S O O O O p D ➢ D ; D S n n m .m r0 m X X X A A N cO m J i j n g Z N W x O 0 D D A a M 3 o m r D c m O m m x � v x 2 c o d n 7 ^ O N � K < C O m T V m m m � •• m m O O O J n m a T 3 m 7 o 0 u W 01 W Ol N ch W Y Y as .7 m v �7 E m n i) ] :9 U C. v 2n] n2n M F x T T n a a 0 0 7 O O Hf A V W A O w c w m m 5 a m � v V V M A (^ d) N 0 w 0 W a 0 o $ 0 g J N A A W o rn rn m A N � wN QD J �1 A J A N N � j N m N V w u to r3-), LAY of boutniaKe, i exas MEMORANDUM June 21, 2001 To: Billy Campbell, City Manger From: Pedram Farahnak, P.E., Director of Public Works, 481-2308 Subject: Presentation on Pavement Management Systems for street inventory, condition and rehabilitation. Action Requested: Staff requests input, comments, and guidance from the City Council on this subject. Background Information: Major rehabilitation of Southlake streets is currently funded through Capital Improvement Program. The rehabilitation is prioritized by observation of street surface condition and citizen complaints. A pavement management system will organize and prioritize street rehabilitation by their scientific condition of sub -base, base and surface conditions and recommends rehabilitation in a most economic way. The presentation will cover an overview of Southlake's street facts, street (W inventory by function and classification, street performance curve, maintenance and reconstruction costs, preventative maintenance curve, street and vehicle maintenance analogies, current street condition and the CIP request for funds to implement the project. Financial Consideration: Not applicable to this presentation. Citizen Input/ Board Review: Not applicable to this presentation. Legal Review: Not required for this presentation. Alternatives: City Council's comments and direction will be used to examine other alternatives if applicable. Supporting Documents: Presentation material is attached. Staff Recommendation: Please receive this presentation and direct your comments to the staff. c O C� C� �n c ct o O 4� Clt 4� ct Q i U 0 U U 4-4 ct .�' c ct p Ct3 ct 4-4 O O c ct s ct ct N ct � 4-5 LIP ct O U ct Ct ct U � 4� ctCt V U O O O M ct ct 4� o 0 0 *I- 2 m Li, 0 0 0 Ln rdp s paeA ajenbS jad ;soo jieda�j 0 O QO7 co CD � ((D CD � CD OM ON O O va � U En � 60 619 m _co T �o LO I a co oU LO U d t I � r� N O 0) COO r- COD O T � O O O O O xapuj uoiIipuoO;uawaned — -- -- o U ti t ll � M a p 1 w LOch CD ' 0 N - O o bP� O ct ct U (J) LJ U ct � 0 i I N 04 — I Lo N M _ 111111 C CV > N co d O cn !t-- O a- Y c na C rA O X d =_ C O Q � C m C / C O r O O y m W � I � � c I M O I r O O O O O O O CD O O r Of 00 n w 1n V M N r ak 0 Md Q CC3 I Q• L v = p OcL O V w c _ Q CL O .O O — O w (a U O cn 00 CL, 0 ( Qi a� C/) v U C LL O Q cn c O C) > O O. O O 0 }, i •0 0 0 N O io I G G (9) F . M O �r N CIS ct U i a> T�l O 4-j y O C 4-j i O r ct �I 3 r ui �i ct O 0 �H [( Lo 0 p •� �� i N r-- U, i.- .� O cd o Q U LO LPL L) �I y L O > U _ N co m O a o o Lo M OLL _ �n C U O .-- O O O O O _ C� O LO O LO N r- O U OBueN aue-1 jo aagwnN o w C7 0 U U O cC A 2 C C a� r a v at � � i • O a`�'i w Ov y of 0 o 3 cz o 0 0 0 0 3 o 0 0 0 0 CD o F O 0 O O 0 o ^ O a c0 0 ^o p W b. ° w L LOP City of Southlake, Texas om MEMORANDUM June 21, 2001 To: Billy Campbell, City Manager From: Pedram Farahnak, P.E., Director of Public Works, 481-2308 Subject: Presentation on Storm Water Phase II and Drainage Master Plan for the City of Southlake. Action Requested: Staff request input, comments, and guidance from the City Council on this subj ect. Background Information: Due to rapid growth and increased storm water run-off and its adverse impact on the environment, rules have been developed as part of the National Pollutant Discharge Elimination System (NPDES) in compliance with the Clean Water Act (CWA) to prevent excessive amount of pollutants entering the state and the U.S. waters. A master plan will set forth the Council's direction for compliance with the NPDES as well as the priorities the Council gives direction on for the funding required for drainage improvements in Southlake. The presentation will provide an overview of the City wide basins and watershed, the Storm Water Phase II facts, the General Scope of Master Plan, the Drainage Utility System (DUS) as a possible funding source and steps necessary to adopt this source for implementation and the CIP request for funds to implement the project. Financial Consideration: Not applicable to this presentation. Citizen Input/ Board Review: Not applicable to this presentation. Legal Review: Not applicable to this presentation. Alternatives: City Council's comments and direction will be used to examine other alternatives if applicable. Supporting Documents: Presentation materials are attached. Staff Recommendation: Please receive this presentation and direct your comments to the staff. PF/ta 'SryHtdq}s+w. 'span 4e i m C.) O O wy a, tV i ti 4.� ct 11 ct 1db. M-1 11 RE V O ct 4.� 0 1� i u 'ya |E. E y § Ila E., N� y� •U � U cd b � 0 O P1 Q� O W � � Cfd O ct v� r--' cn M � � O O U N � a O � � � N • S x rt, CC3 CC3 cn ct Cld c� 4-� • rw� O � U U � -� CA V] M rci-4 O 4-4 O r ct ct . ct t , U ct N O to b-I ) t4 Ct ct ct 0 V U c C/1 ct Ct ct U ctct ct N � O U ct Ct ct sno CtU ct 0 0 0 Q� w l O � U ct ct cd c� • U � U U U b�q 4� +, r U Cfs ct U Q N cC J:-.4 bQ ct •.F ; ct �' O cn Q U 'z� U M Q b U cl ^rn ¢ I N O y v O c o o �, Q) V ILI O an 3 ro I M- tv 1-1 7 25 C7 I� If � � b O 0 0 0 o a o O a B 'D W 5 rh SET City of Southlake, Texas MEMORANDUM June 21, 2001 To: Billy Campbell, City Manger From: Pedram Farahnak, P.E., Director of Public Works, 481-2308 Subject: Presentation on redundant water supply for the City of Southlake Action Requested: Staff requests input, comments, and guidance from the City Council on this subject. Background Information: Southlake currently purchases water from the City of Fort Worth and receives treated water at the Beach Street Pump Station. The treated water is brought to Southlake distribution system through a 36" transmission line. Due to fast growth, the 36" line is reaching its capacity. At the same time demand for water is growing on the State Highway 114 corridor located north of Southlake. This presentation will focus on water related facts, projected water needs, the proposed water system infrastructure and an overview of the existing system, current number of water connections, water system demand allocation and the proposed CIP request for funds to implement the project. Financial Consideration: Not applicable to this presentation. Citizen Input/ Board Review: Not applicable to this presentation. Legal Review: Not required for this presentation. Alternatives: City Council's comments and direction will be used to examine other alternatives if applicable. Supporting Documents: Presentation material is attached. Staff Recommendation: Please receive this presentation and direct your comments to the staff. 0 ct I�� OR 3 .9 E i 01, R a U 0 i ct O ct U O 0 0 0 0 0 0 0 0 0 0 0 0 0 • PQOW) PUMOG ,CIiEQ xead P0100fOld 0 0 m N � O � U � d o 0 0 0 0 v V vi M v; M o O 0 Ln 0 N Ln N O� p 64 64 Ei4 o 0 0 0 O O O O 00 O 00 ca 69 69 bA r 0 0 0 0 �-' M O O Cl It O U1 N O Ln O O O in Cl w O U 00 to �,O N Ln O\ Ln rt N .0 � H9 E09. 64 f!4 Ln O O O a3 00 O Ln O O N O O O N O O L U Q1 O " H9 ul pJj o o � o N O O O O O O o w (1) a� 0 ,%W ®\ n E> r o/ c c = R o c p c o c o c R � \ � � O O \ \ f / � c \ / _ c ® ® \ w � / / \ , \ CID / \ \ � \ \ \ � / \ te r# z�6 City of Southlake, Texas MEMORANDUM June 20, 2001 TO: Billy Campbell, City Manager FROM: Rick Black, Director of Public Safety SUBJECT: Preview of FY 2001-02: DPS Facilities and Operations Action Requested: No formal action requested. The purpose is to preview the opening of the West Facility and the operational plan of the Department of Public Safety. Background Information: In November 1997, Southlake voters approved the creation of a Crime Control and Prevention District (CCPD). The formation of this '/2 cent sales tax was critical in order to meet the demands of a rapidly growing community. Along with funding two school resource officers, it served as the mechanism for creating the infrastructure necessary for the improved delivery of emergency services. The vision of the Department of Public Safety, as it relates to emergency services, is simple. We want to provide an effective and fast response of highly competent public safety professionals to the emergency needs of the citizen. Today, our standard of coverage goal is to arrive on the scene within 7 minutes 30 seconds, eighty percent of the time. The new benchmark that is envisioned is to reduce this goal to 5 minutes or less ninety percent (90%) of the time. The facility location model, along with a risk hazard analysis, was developed with this goal serving as the fulcrum. Staffed responsibly, the opening of the West Facility in December 2001 will assist with moving DPS in compliance of this goal and with current accreditation standards. The plan of emergency operations for the East and West Facility are developed to * Reduce the emergency response time to the customer, * Improve the Public Safety Officer Program, * Increase the street patrol time of the patrol officer, and * Improve the ability to investigate crimes against persons. For the purposes of this memorandum, I will speak only to the human resource aspect of the plan. New programs for implementation will be discussed at a later time. IR Billy Campbell, City Manager Preview of FY 2001-02: DPS Facilities and Operations June 20, 2001 Page 2 of 4 Reduce the Emergency Response Time to the Customer A proven approach is to identify critical tasks for the most likely response in a given fire management area. Ideally, this should be done for the most predominant emergencies responded to, typically fire, emergency medical and hazardous materials incidents. When identifying critical tasks, firefighter safety is emphasized. The results of our analysis determine the needed personnel for the creation of an effective response force. The needed personnel for this response force in the City of Southlake are ten to thirteen personnel on scene of a structure fire within the first five minutes. Southlake currently employs a minimum of five firefighters per shift (24 hour day). These five personnel provide emergency services to approximately 23,000 people covering 180 miles of roadway. The necessary personnel to achieve the results of the analysis is fifteen personnel, however, through the use of the Public Safety Officer (PSO) program, the same results can be achieved by reducing the acquisition to twelve firefighter personnel. By hiring twelve firefighters, the West and East Station will reduce response times within their coverage/response zones by at least 2 '/2 minutes 90 % of the time, comply with accreditation standards, meet the critical task needs and improve the level of firefighter safety. Additionally, the service delivery to the customer will be measurably improved. Improve the Public Safety Officer Program Today, the PSO is commonly assigned to a one of six police districts in order to achieve minimum patrol staffing. The six districts provide patrol coverage to 23 square miles. The PSO program will be enhanced by reducing the amount of time that a PSO is utilized for minimum police/fire staffing and assigning the PSO to a fire response district. By redistricting the city (for police coverage purposes) and hiring five additional patrol officers, the PSO is assigned a police and fire response district. During the normal shift of a PSO, he/she will assist with the reduction of crime through patrol efforts. When a fire emergency is dispatched, and depending on the type of emergency, the PSO responds C76 Billy Campbell, City Manager Preview of FY 2001-02: DPS Facilities and Operations June 20, 2001 Page 3 of 4 and is assigned a critical task on the emergency scene. The addition of two PSO's will ensure the staffing of a PSO 24 hours each day. Increase the street time of the patrol officer When an officer is actively patrolling in the city, a reduction of crime is measurable. Within our vision, we want to implement a community policing model that increases an officer's presence on all roadways and in front of most houses. The redistricting of the police districts and hiring of patrol officers necessary will result in fulfillment of a simple expectation. This expectation is that every patrol officer is assigned to it's own district. They know when ""Mrs. Smith"" has a new car in front of her house or when Mr. Smith usually keeps his garage door down. They know when a rock has been moved from point A to point B and something doesn't look right. There are two large deterrents to keeping an officer in a patrolling mode, S%w animal calls for service and detention responsibilities. Police Services responded to over 1000 calls for service last year related to loose animals Many times, the officer is running on foot, chasing a dog that broke out of its backyard. These chases result in extended scene times by the officer, reducing the amount of patrol time conducted. By developing a field services officer (FSO), a civilian employee knowledgeable in animal control issues, the patrol officer is able to maintain his/her responsibilities of patrol and the customer (including the dog) receives an improved level of service. The second deterrent involves the required attention to those who are jailed for illegal activities. Patrol officers assigned to the district containing the department's holding facility are required to leave their post and conduct a welfare check of the prisoner. This occurs at least one time an hour, not withstanding the attention to every complaint or misbehavior conducted by the prisoner. This results in the reduced amount of patrol time by the officer. A detention officer, responsible for all issues involving the holding facilities of the East facility, Town Hall and soon, the secure interview rooms of the West facility, will increase the patrol time of the patrol officer. This detention officer will also assist with improving the amount of warrants served on the appropriate population. 1% . 9 R r0W Billy Campbell, City Manager Preview of FY 2001-02: DPS Facilities and Operations June 20, 2001 Page 4 of 4 Improve the Ability to Investigate Crimes Clearance rates of investigations are commonly used in most cities to measure the effectiveness of the criminal investigations unit. I believe that anyone can clear an investigation and in no way does it measure quality. We choose to measure our effectiveness by doing our best to make the customer satisfied (i.e. finding the bad guy, locating the stolen merchandise, etc.). We have very competent detectives employed in the City of Southlake. Crimes are increasing and the demand for their attention to civil and criminal issues are becoming overwhelming. Additionally, crimes are becoming more technical, requiring a greater level of expertise (i.e. computer crimes, break-in's in highly sophisticated security areas, etc.). The addition of a crimes analyst will assist not only with caseloads of crimes committed, but with internal backgrounds conducted on employees hired. The new East facility will contain the necessary space and equipment to improve our ability to process and store crime scene information. Financial Considerations: The personnel amount to achieve the above description was originally estimated at $ 1,000,000.00. With effective utilization of the PSO program and implementation of a new patrol district program, the overall cost is approximately $791,964. Citizen Input/ Board Review: Citizen input has been received informally through various venues. DPS Facilities received past review and approval by Crime Control and Prevention District Board and City Council. Legal Review: None Alternatives: Several alternatives can exist resulting in reduction of personnel, however, staff believes it will also result in reduced level of service. Supporting Documents: None Staff Recommendation: Staff recommends that this plan be presented at the June retreat for the purpose of gaining feedback and direction from the City Council. City of Southlake, Texas MEMORANDUM June 22, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (xt. 1527) SUBJECT: Southlake Public Library Status and Plans for Fiscal Year 2001-02 Action Requested: Brief City Council on current status of Southlake Public Library start-up and operational plans, budget impact for Fiscal Year 2001-02. Background Information: Operational and capital costs were approved for the Southlake Public Library in the FY 1999-2000 and FY 2000-01 budgets. The majority of capital purchase funding was appropriated from the Tax Increment Financing (TIF) fund. TIF funding in the amount of $1,139,000 was approved for purchase of resource materials and book collection, library furnishings, and computer automation system for book check out, inventory control and patron access. The FY 2000-01 budget allocated $339,401 towards the first year of operation of the Library. This budget was based on a nine -month (ow operating period, with the exception of the one employee who had been funded in the previous year. Based on the available funding, staff proposed an operating schedule of 44 hours of operation. This plan was subsequently endorsed by the Library Board. The Library Board and staff have been working towards a summer opening of the Library. Staff will brief the City Council at the June Retreat on progress to date. We have also been developing the FY 2001- 02 budget for the Library and have reviewed the draft budget with the Library Board at their May 23, 2001 meeting. The budget assumes no increase in service levels above what is currently funded, although it necessarily includes a full year of personnel costs compared to the FY 2000-01 budget which is based on nine months of personnel costs. Financial Considerations: Budget considerations assume no increase in level of service for FY 2002. Personnel costs assumed for 12-month period versus nine -month period. Details to be discussed with City Council at June Retreat. Citizen Input/ Board Review: Library Board reviewed proposed budget at their May 23, 2001 meeting. Legal Review: Not applicable. 3 City of Southlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance, Ext. 1713 SUBJECT: Preview of FY 2001-02: GASB 34 Action Requested: No action requested. The purpose is to familiarize the Council with changes in the ;lines and its serious impacts to the City. Background Information: GY shes new financial reporting requirements for sta iughout the United States. The Statement was de, is easier to understand and more useful to the peo nancial information to make decisions (or who may do so in the future). Under the new requirements, anyone with an interest in public finance (citizen, the media, bond raters, creditors, legislators and others) will have more and easier -to -understand information about their governments. Among the major innovations of GASB 34, governments will be required to: • Report on the overall state of the government's financial health, not just its individual "funds" • Provide the most complete information ever available about the cost of delivering services to their citizens • Include for the first time information about the government's public infrastructure assets -such as bridges, roads, and storm sewers • Prepare an introductory narrative section analyzing the government's financial performance. The implementation of GASB 34 will involve 12-month process. The City is required to implement GASB 34 by September 30, 2003. Financial Considerations: Funding for consultants and software changes. Citizen Input/ Board Review: None Billy Campbell, City Manager June 21, 2001 Page 2 Legal Review: None Alternatives: None Supporting Documents: Power point presentation Staff Recommendation: It is recommended that staff notify the Council of the new financial reporting guidelines at the June retreat. U M GASB 34 .....the most significant change in the history of governmental accounting. It represents a dramatic shift in the way state and local governments present financial information." GASB Chairman, Tom L. Allen Who is GASB? Governmental Accounting Standards Board In existence since 1984, $3.5M annual budget Follows due process for issuing government accounting standards Why a new standard? } The objective of the statement is to enhance the understandability and usefulness of financial reports by state and local governments. Major investments in infrastructure and capital assets not shown in statements M Implementation Timeline First Yeu First Yeu Retroecrive Amm1 Revatm Fa foal yen Eu.* fa Req d d fa fuel rml yea bepbin` are acid. with mb.a w eMing ara J-15 Oa -Sept imPlemaWion - 6115/1999 fugal yea to FYE era &15/1990 - Phase SI00minion 2MI a mae 2001.20M 2005-2006 Phase 2 s10 minion to 2002 2002.2003 200&2007 5100 minion Phase3 L—dm 2002 2003•20W Elodive SIO mnlim Implementation Approach: Phase I Develop program objectives and plan Phase II Evaluate current capital assets and infrastructure Phase IIIIntegrate existing financial and data systems Phase IVLeverage the result Limitations of previous financial reporting Could not see entity as an economic whole Could not see cost of services for all activities Could not perform useful financial analysis of entity as a whole Advantages of GASB 34 You can do all of the above now Government -wide information is the "big picture How did we do last year? Now answerable from financial statements Requirements : Extensive staff hours/temporary workers Process changes Software changes Audit services Consultants Outsourced services(e.g. data collection) City of Southlake, Texas MEMORANDUM TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance, Ext. 1713 SUBJECT: Preview of FY 2001-02 Budget Preview: Town Square Action Requested: No action requested. The purpose is to familiarize the Council with Town Square developer's agreement issues that will have an effect on the budget. Background Information: In Fiscal Year 1998 the Council approved Southlake Town Square Phase One, commercial developer's agreement, per the agreement the city agreed to reimburse the developer 40% of the cost of all streets, sidewalks, landscaping and associated street scape improvements not to exceed $2,900,000. The city also agreed to pay the developer the cost of the design and construction of public facilities not to exceed $1,130,000.(See page 10-E. City's purchase of land and right-of-way). The Developer (Cooper & Stebbins) has expressed an interest for reimbursement to begin in fiscal year 2001-02. The agreement address what funds are eligible as a resource for reimbursement (See page 11- F. Payments to Developer). Per the agreement, the 1 % sales tax generated within Town Square is one of the funding sources pledged for reimbursement to the developer. Currently, the 1% sales tax collections from Town Square is reported in the General Fund and used as a funding source for general operations of the City. Town Hall parking is another area that could potentially have a budget impact on fiscal year 2001-02. Per Exhibit E (memorandum of understanding) attached to the developer's agreement, the city agreed to reimburse the developer for parking related to Town Hall. The approved CIP budget for fiscal year 2000-01 included $375,000 for Town Hall parking. Per conversations with the developer, beginning fiscal year 2001-02 the city will be charged a parking lot maintenance fee. Financial Considerations: $4,000,000 reimbursement to developer. Citizen Input/ Board Review: None Legal Review: None Alternatives: N/A Billy Campbell, City Manager June 22, 2001 Page 2 M E Supporting Documents: Town Square developer's agreement Staff Recommendation: It is recommended that staff familiarize the Council with Town Square developer's agreement issues that will have an effect on the 2001-02 budget during the June Retreat. 0 OFFICIAL RECORD SOUTHLAKE TOWN SQUARE PHASE ONE, COMMERCIAL DEVELOPERS AGREEMENT An agreement between the City of Southlake, Texas, (hereinafter referred to as the "City"), and the undersigned Developer, (hereinafter referred to as the "Developer"), of a commercial development known as Southlake Town Square - Phase 1, " to the City of Southlake, Tarrant County, Texas, (more particularly described in Exhibit A attached hereto, hereinafter referred to as the "Subdivision") for the installation of certain community facilities and improvements designed to provide city services to the Subdivision and that are intended to be dedicated as public facilities, as more fully described in this agreement. GENERAL REQUIREMENTS: A. It is agreed and understood by the parties hereto that the Developer shall employ a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all public facilities covered by this agreement. B. Developer will present to City either a cash escrow, Letter of Credit, performance bond or payment bond acceptable to City guaranteeing and agreeing to pay an amount equal to 100% of the value of the construction cost of all public facilities to be constructed by Developer, and providing for payment to City of such amounts, up to the total remaining amounts required for the completion of the Subdivision if Developer fails to complete the work within two (2) years of the signing of this agreement. A Best -rated bonding company should approve all bonds. All letters of credit must meet the Requirements for Irrevocable Letter of Credit attached hereto and incorporated herein. The value of the performance bond, letter of credit or cash escrow will reduce at a rate consistent with the amount of work that has been completed by Developer and accepted by City. Lien releases will accompany each request for reduction executed by the contractors performing the work. A performance and payment bond, letter of credit or cash escrow from the prime contractor(s) or other entity reasonably acceptable to City, hereinafter referred to as Contractor, will be acceptable in lieu of Developer's obligations specified above. C. Developer agrees to furnish to City maintenance bonds, letters of credit or cash escrow amounting to 20% of the cost of construction of underground public utilities and 50% for the paving. These maintenance bonds, letters of credit or cash escrow will be issued prior to the final City acceptance of the Subdivision and will guarantee for a period of two (2) years that all public l� facilities covered by this agreement will be free of defects or failures due to materials or workmanship. The maintenance bonds, letters of credit or cash escrow will be issued on. behalf of the contractors performing the work, and City will be named as the beneficiary if the contractors fail to perform any required maintenance. D. It is further agreed and understood by the parties hereto that upon acceptance by City, title to the public facilities shall be vested in City, and upon dedication by Developer and acceptance by City, Developer relinquishes any right, title, or interest in and to the public facilities or any part thereof. It is further understood and agreed that until City accepts the public facilities, City shall have no liability or responsibility in connection with any such facilities. City shall accept the facilities upon their completion in accordance with the approved plans and specifications. Acceptance of the public facilities shall occur at such time that City, through its City Manager or his duly appointed rep esentative, provides Developer with a written acknowledgment that all public facilities are complete, have been inspected and approved and are being accepted by City. Developer agrees to transfer fee simple title to City by general warranty deed to all street rights -of -way and other property upon which public facilities are constructed. E Developer agrees to dedicate and transfer fee simple title to City by general warranty deed to all property intended for park use upon filing of the final plat. City will allow Developer to perform work on this dedicated property in conjunction with the development of the Subdivision. F. On all public facilities included in this agreement for which Developer awards his own construction contract, Developer agrees to the following procedure: 1. Developer agrees to pay the following: a. Inspection fees equal to three percent (3%) of the cost of the water, street, drainage and sanitary sewer facilities, for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; b. Administrative Processing Fee equal to two percent (2%) of the cost of water, street, drainage and sanitary sewer facilities, for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; C. Trench testing (95% Standard); SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 2 D:1WP-FILESIORD-RES.AGRITOWNSO-3.WPDJanuary 16, 1998/kb g3 d. The additional charge for inspections during Saturday, Sunday, holidays, and after normal working hours; e. Any charges for retesting as a result of failed tests; f. All gradation tests required to insure proper cement and/or lime stabilization. 2. City agrees to bear the expense of: a. All nuclear density tests on the roadway sub grade (95% Standard); b. Technician's time for preparing concrete cylinders; and C. Concrete cylinder tests and concr ite coring samples. City can delay connection of buildings to service lines or water mains constructed under this agreement until said water mains and service lines have been completed to the satisfaction of and accepted by City. G. Developer will be responsible for mowing all grass and weeds and otherwise reasonably maintaining the aesthetics of all land and lots in the Subdivision that have not been sold to third parties. After fifteen (15) days written notice, should Developer fail in this responsibility, City may contract for this service and bill Developer for reasonable costs. Such amount shall become a lien upon all real property of the Subdivision so maintained by the City, and not previously conveyed to other third parties, 120 days after Developer has notice of costs. H. Any guarantee of payment instrument (Performance Bond, Letter of Credit, etc.) submitted by Developer or a Contractor on a form other than the one which has been previously approved by City as "acceptable" shall be submitted to the City Attorney for City and this agreement shall not be considered in effect until the City Attorney has approved the instrument. Approval by City shall not be unreasonably withheld or delayed. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that City, through the City Manager, shall retain the right to reject any surety company as a surety for any work under this or any other Developer's Agreement with City regardless of such company's authorization to do business in Texas. Approval by City shall not be unreasonably withheld or delayed. SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 3 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb 09 J. Developer agrees to fully comply with the terms and conditions of all other applicable development regulations and ordinances of City. The approved Development Regulations for the Subdivision are attached hereto as Exhibit C. K. Developer agrees that the project will be constructed in conformance with the Site Plan attached hereto as Exhibit D (hereinafter referred to as the "Site Plan") and any construction plans and other permits or regulatory authorizations approved and/or granted by City during the development review process. II. PUBLIC FACILITIES: Developer will install the public facilities in accordance with the approved plans and specifications. Developer will provide all construction period funding for construction costs, materials and engineering of the public facilities. The following additional terms will apply: A. ON SITE WATER: Developer hereby agrees to install water facilities to service lots as shown on the Final Plat of the Subdivision attached hereto as Exhibit A. Water facilities will be installed in accordance with plans and specifications to be prepared by Developer's engineer and released by City. Further, Developer agrees to complete this installation in accordance with Ordinance No. 170 and shall be responsible for all construction costs, materials and engineering. In the event that certain water lines are to be oversized because of City requirements, City will reimburse Developer for the oversize cost greater than the cost of an 8" line. Additionally, City agrees to provide temporary water service at Developer's request and expense, for construction, testing and irrigation purposes only, to individual lots during the construction of buildings, even though sanitary sewer service may not be available to the buildings. Developer will construct a 20" water line as part of the project as shown on the approved construction plans. City will reimburse Developer for the cost of oversizing this line from 8" to 20". B. DRAINAGE: Developer agrees to construct the necessary drainage facilities within the addition. These facilities shall be in accordance with the plans and specifications to be prepared by Developer's engineers, released by the City Engineer, and made part of the final plat as approved by the City Council. SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 4 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb �S/ Developer hereby agrees to fully comply with all EPA requirements relating to the planning, permitting and management of storm water which may be in force at the time that development proposals are being presented for approval by City, or that may be modified by the EPA. C. STREETS: If applicable, the street construction in the Subdivision shall conform to the requirements in Ordinance No. 217. Streets will be installed in accordance with plans and specifications to be prepared by Developer's engineer and released by the City Engineer. 1. Developer will be responsible for: a) Installation and two year operation of street lights; b) Installation of all street signs designating the names of the streets inside the subdivision, said signs to be of a type, size, color and design standard generally employed by Developer and approved by City in accordance with City ordinances; c) Installation of all regulatory signs recommended by the Manual on Uniform Traffic Control Devices and as directed by an engineering study performed by Developer's engineer and reviewed by the Director of Public Works. 2. All street improvements will be subject to inspection and approval by City. No work will begin on any street included herein prior to complying with the requirements contained elsewhere in this agreement. All water, sanitary sewer, and storm drainage facilities which are anticipated to be installed within the street or within the street right-of-way will be completed prior to the commencement of street construction on the specific section of street in which the utility improvements have been placed or for which they are programmed. It is understood by and between Developer and City that this requirement is aimed at substantial compliance with the majority of the pre -planned facilities. It is understood that in every construction project, a decision later may be made to realign a line or service which may occur after construction has commenced. Developer has agreed to advise the City Director of Public Works as quickly as possible when such a need has been identified and to work cooperatively with City to make such utility change in a manner that will be least disruptive to street construction or stability. D. ON -SITE SANITARY SEWER FACILITIES: SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 5 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb Developer hereby agrees to install sanitary sewerage collection facilities to service lots as shown on the final plat of the Subdivision. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by Developer's engineer and released by City. Further, Developer agrees to complete this installation in compliance with all applicable City ordinances, regulations and codes and shall be responsible for all construction costs, materials, engineering, permits and impact fees. E. EROSION CONTROL: During construction of the Subdivision and after the streets have been installed, Developer agrees to keep the streets free from soil build-up. Developer agrees to use soil control measures such as hay bales, silt screening, hydro mulch, etc., to prevent soil erosion. It will be Developer's responsibility to present to the Director of Public Works a soil control development plan that will b( implemented for the Subdivision. When in the opinion of the Director of Public Works there is sufficient soil build-up on the streets or other drainage areas and notification has been given to Developer, Developer will have seventy-two (72) hours to clear the soil from the affected areas. If Developer does not remove the soil within 72 hours, City may cause the soil to be removed either by contract or City forces and place the soil within the subdivision at Developer's expense. All fees owed to City will be collected prior to acceptance of the Subdivision. Developer shall obtain, prior to start of construction, a NPDES permit from the EPA and shall provide this permit to City. Developer shall be solely responsible for insuring compliance with all EPA regulations for erosion control and storm water management. F. USE OF PUBLIC RIGHT-OF-WAY: 1. It is understood by and between City and Developer that the public facilities covered by this agreement provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, etc., for the enhancement of the addition. Developer agrees to maintain these amenities until the public facilities are dedicated to and accepted by City. 2. City shall permit building projections into public easements and street right-of-way consistent with the Site Plan. Developer shall maintain all such projections in a safe and non -injurious manner and agrees to indemnify and hold harmless City from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third persons occasioned by its use of the public right-of-way with regard SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 6 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb to such projections and Developer shall, at its own cost and expense, defend and protect City against all such claims and demands. Developer (or assignees) shall provide annual evidence of liability insurance to City. City shall be informed by the insurance company of any lapse or cancellation of such liability insurance. (Projections shall be as defined in the Development Regulations, Section 4.0.) 3. City will maintain all streets, sidewalks, utilities, public parks and other public facilities from and after the date of dedication of and acceptance by City of such improvements. G. DESIGN PARTICIPATION It is understood that this project will include numerous features and amenities that will impact the aesthetics and maintenance of this area. Developer and City will develop a supplemental agreement whi .h will cover the details of amenity selection and approval. H. START OF CONSTRUCTION: Before the construction of the water, sewer, streets or drainage facilities can begin, the following must take place: 1. Approved payment and performance bonds submitted to City in the name of City prior to the commencement of any work. 2. At least five (5) sets of construction plans stamped "Released for Construction" by the City Engineer. 3. All fees required by City to be paid to City. 4. This agreement shall have been executed. 5. Developer, or Contractor shall furnish to City a policy of general liability insurance. 6. A Pre -Construction Meeting to be held with all Contractors, major Sub -Contractors, Utilities and appropriate Government Agencies. III. GENERAL PROVISIONS: A. INDEMNIFICATION SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 7 D:1WP-FILESIORD-RES.AGRITOWNSQ-3.WPDJanuary 16, 1998/kb DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION, MAINTENANCE, OCCUPANCY, USE, EXISTENCE OR LOCATION OF THE PUBLIC FACILITIES, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY THE NEGLIGENCE OF CITY, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, AND SHALL FURTHER BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL ACTS OR OMISSION:- OF DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, INVITEES, OR TRESPASSERS. B. Venue for any action brought hereunder shall be in Tarrant County, Texas. C. Approval by the City Engineer or other City employee of any plans, designs or specifications submitted by Developer pursuant to this agreement shall not constitute or be deemed to be a release of the responsibility and liability of Developer, his engineer, employees, officers or agents for the accuracy and competency of their design and specifications. Such approval shall not be deemed to be an assumption of such responsibility and liability by City for any defect in the design and specifications prepared by the consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that approval by the City Engineer signifies City's approval on only the general design concept of the improvements to be constructed. In this connection, Developer shall for a period of two (2) years after the acceptance by City of the completed construction project, indemnify and hold harmless City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damage to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and Developer shall defend at his own expense any suits or other proceedings brought against City, its officers, agents, servants or employees, or any of them, on account thereof, to pay all expenses and satisfy all judgments which may be incurred by or rendered against them or any of them in connection herewith. SOUTHLAKE TOV/N SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 8 D:1WP-FILES\OFO-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb 9 D. This agreement or any part thereof or any interest herein, shall not be assigned by Developer without the express written consent of the City Manager, which shall not be unreasonably withheld or delayed. E. On all public facilities included in this agreement for which Developer awards his own construction contract, Developer agrees to employ a construction contractor who is approved by City, which approval shall not be unreasonably withheld or delayed, said contractor to meet City and statutory requirements for being insured, licensed and bonded to do work on public projects and to be qualified in all respects to bid on public projects of a similar nature. In addition, Developer, or Contractor shall furnish the payment and performance bonds in the name of City prior to the commencement of any work t.:reunder and shall also furnish to City a policy of general liability insurance. F. Work performed under this agreement shall be completed within two (2) years from the date thereof. In the event the work is not completed within the two (2) year period, City may, at its election, draw down on the performance bond, letter of credit or other security provided by Developer and complete such work at Developer's expense; provided, however, that if the construction under this agreement shall have started within the two (2) year period, City may agree to renew the agreement with such renewed agreement to be in compliance with City policies in effect at that time. G. Prior to final acceptance of the Subdivision, Developer shall provide to City three (3) copies of Record Drawings of this project, showing the public facilities as actually constructed. In addition, Developer shall provide electronic files in a .dxf format showing the sanitary sewer plan and profile, storm drain plan and profile, street plan and profile, and water line plan. IV. OTHER ISSUES: A. OFF -SITE DRAINAGE: Developer has agreed to design on -site detention facilities so that there is no increase in storm water runoff from the Subdivision. In the event that Developer, with City's review and approval, chooses to modify this design, then Developer shall contribute to off -site improvements as needed to increase the off -site capacity to handle the increased runoff. B. OFF -SITE SEWER AND WATER FEES: SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 9 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb U11 There are no off -site sewer, off -site drainage, or off -site water structures required for the Subdivision. C. PARK FEES: Developer is entitled to 100% credit for park dedication fees applicable to the Subdivision and also shall be allowed to carry forward 0.9 acres ($36,590) credit to future phases of development. D. TREE PRESERVATION ORDINANCE: All construction activities shall meet the requirements of the Tree Preservation Ordinance No. 585-A (and any amended versions). E. CITY'S PURCHASE OF LAND AND RIGHT-OF-WAY: In connection with the development of the subdivision, City has created a Tax Increment Reinvestment Zone No. 1 (the "TIRZ") to promote the development of a "downtown" area of City and to provide for funding in connection with the construction and purchase of certain public facilities. Because the Subdivision will serve as City's "downtown" area, City deems it necessary to obtain fee simple title to all street rights -of -way and real property upon which public facilities will be constructed. This purchase will include the fee simple title to all park land within the Subdivision, which includes in excess of the minimum requirements of City's Subdivision Ordinance. Developer will convey the above property to City by general warranty deed. In consideration for such conveyance, City agrees to pay Developer, subject to the conditions and limitations set forth in Section IV.F. below, the following sums: 1. Forty percent (40%) of the cost of all streets, sidewalks, landscaping and associated street scape improvements identified on Exhibit B, not to exceed $2,900,000.00. 2. The cost of the design and construction of public park facilities identified on Exhibit B as the "Town Square Park" and the "Bandshell Park", including all landscaping, paving, special structures and other amenities constructed therein, not to exceed $1,130, 000.00. 3. The total expenditure by City for all street rights -of -way and park property shall not exceed $4,000,000.00. If City's cost under Paragraph IV.E.1. is less than $2,900,000.00, such excess monies may be applied to the costs of the public park SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 10 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb Q�\ facilities under paragraph IV.E.2.; provided, however, any costs over $4,000,000.00 shall be at Developer's sole expense. 4. Developer agrees to pay the up -front cost of design and construction of the proposed traffic signal at street "B" and F.M. 1709 as depicted in the Site Plan. City will reimburse Developer for up to 50% of the final cost of design and construction of such signal, not to exceed $40,000.00. This payment toward the traffic signal shall be additional compensation for the street rights -of -way and parks and shall be over and above City's payments under Paragraphs IV.E.1., 2., and 3. F. PAYMENTS TO DEVELOPER: 1. City's payment obligations under Section N.E. are expressly contingent upon: a. City's participation in the TIRZ,- b. the dedication by Developer and acceptance by City of all public facilities; C. completion by Developer of the initial six (6) buildings in the Subdivision, containing not less than 250,000 gross square feet of building area, identified as Phase I on Exhibit D; d. the issuance of certificates of occupancy for eighty percent (80%) of the retail users within the 250,000 gross square feet identified in Paragraph N.F.I. above and; e. the availability of funds from: I) incremental real property tax revenues within the TIRZ (the "TIRZ tax revenues"); ii) incremental business personal property city tax revenues generated within the Subdivision (the "personal property tax revenues"); and SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 11 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb Q incremental 1 % City General Fund sales tax revenues generated within the Subdivision sufficient to meet obligation as described below. 2. The City's payments to Developer for the rights -of -way and real property described above shall be met from available TIRZ tax revenues after payment of the annual debt service for the Joint Use Facility described in Section IV.J. below, commencing with the tax year beginning January 1, 2000 (fiscal year ending September 30, 2001). However, should there be insufficient TIRZ tax revenue to meet the payment obligation to Developer after payment of the annual debt service for the Joint Use Facility, a combination of the TIRZ tax revenues, the personal property tax revenues, and sales tax revenues will be used for the payment to Developer of the estimatEd $4,000,000.00 purchase price. I a. These payments are anticipated to be made until September 30, 2018, or until the purchase price of the $4,000,000.00 is paid. b. In the event the city wishes to accelerate repayment of this amount, it shall be based upon the principal amount outstanding at that time. The amortization schedule shall be jointly agreed upon by City and Developer and approved by separate agreement. C. If annual revenues received from the three taxing streams (the TIRZ tax revenues, the personal property tax revenues, and the sales tax revenues) are not sufficient to cover the debt service for the Joint Use Facility, no payment shall be made to Developer for that year. d. After payment of debt service for the Joint Use Facility, the remaining revenues from the three taxing streams identified above shall be dedicated to payment to Developer, not to exceed the annual debt service payment described in the amortization schedule agreed upon by City and Developer. 3. If an initial certificate of occupancy is not issued for the Subdivision within two (2) years from the date of execution of this agreement, SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 12 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb 9 City's obligation will be null and void and City should be released from any obligation to make the payments provided above. G. CHANGE IN USE: In the event that City determines to change the use of any real property in the Subdivision which is purchased pursuant to this agreement for street rights -of -way or public park purposes, any design of structures shall be subject to the review and approval of the Subdivision's Architectural Review Committee ("ARC") which shall be formed prior to City's purchase of such street rights -of -way and/or public park(s). H. DRIVEWAY RELOCATION: Developer agrees that upon relocation of North Carroll Avenue substantially as shown .)n the Site Plan, Developer will relocate the driveway of Mr.. Jurgen Strunck located at 200 North Carroll Ave., Southlake, Texas 76092, in accordance with plans approved by Mr. Strunck, City and Developer, at Developer's sole cost and expense. NORTH CARROLL AVENUE RELOCATION AND WIDENING: The Site Plan includes the relocation and widening of North Carroll Avenue in accordance with preliminary plans and specifications provided to Developer by City. Terms of such relocation and widening shall be as follows: 1. Developer will dedicate approximately 1.985 acres of land as shown on the Final Plat to allow for construction of the road improvements. In consideration for this dedication, City agrees to vacate the existing North Carroll Avenue right-of-way and to quit claim same. City will acquire all other necessary easements or rights -of -way from adjacent landowners. Developer will cooperate with City in obtaining the consent of such adjacent landowners. 2. City will employ a civil engineer and other outside consultants as necessary for the design and preparation of the final plans and specifications for the relocation and widening of North Carroll Avenue. 3. City will pay all construction costs, materials and engineering, including all earthwork, infrastructure, paving, landscaping, traffic light(s) (including the relocation thereof, if necessary), and other improvements and related costs associated with the North Carroll Avenue realignment and widening project. Such costs shall be in SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 13 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb addition to the payments by City to Developer under Section IV. E. of this agreement. 4. Completion of the North Carroll Avenue work will not be a condition precedent to completion of Developer's performance with respect to the Subdivision, and will not be a condition precedent to or delay Developer's receipt of certificates of occupancy for buildings within the Subdivision, City's acceptance of public facilities constructed by Developer, City's payment obligation as described in Section IV. E. herein, or otherwise. J. CITY HALL: Developer will convey fee simple title to City by general warranty deed to approximately 0.089 acres of land for a new joint use City/ Administration Facility (hereinafter referred tc as the Joint Use Facility). Concurrently herewith, Developer and City will enter into an agreement for design, development, construction and operation of the Joint Use Facility. The terms of that agreement will be substantially in accordance with the Memorandum of Understanding attached hereto as Exhibit E. K. CONSTRUCTION PERMITTING AND OVERSIGHT: 1. City will allow development of the Subdivision to occur under a staged building permit. Separate permits or approvals may be issued to allow the following stages of construction to proceed in sequence. A permit for any stage of construction may be processed for review and approval independently of submission or approval of final design and construction drawings for any subsequent stage of construction: a. grading and sitework; b. utilities and paving; C. foundation and superstructure; and d. final building permit. 2. City will process applications for construction approvals in accordance with its guidelines; provided, however, City will hire additional personnel or contract with private companies for engineering consulting services as may be needed to allow for the timely review and approval of construction plans pursuant to this paragraph. If necessary to facilitate efficient response time, City will provide an on- SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 14 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb q5 site person for permit review and approval and for inspection functions. In the event City provides such on -site person, Developer will provide housing on -site for such person at no cost to City. L. PUBLIC SAFETY FACILITY: Developer agrees to provide space for a Department of Public Safety Satellite Facility within the Subdivision. The location and size of this facility will be covered by a separate agreement to be developed once final building plans have been completed. SIGNED AND EFFECTIVE on the date last set forth below: �a t 2Q�PFV PU°��n KIM L. BUSH * * Notary Public STATE OF TEXAS rE nF My Comm. UP. 05/27/98 SOUTHLAKE VENTURE WEST L.P. By: Rialto Southlake West, L.f its General Partner By: CS Southlake Property West, LLC its General Partner SOUTHLAKE VENTURE EAST L.P. By: Rialto Southlake East, L.P. its General Partner By: CS Southlake Property East, LLC its General Partner By. ` Brian R. Stebbins, President CS Southlake Property West, LLC and CS Southlake Property East, LLC ATTEST: Notary Public: Type or Print Notary Name: My Commission Expires:_ 612- 7 9 SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 15 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb G CITY OF SOUTHLAKE By: W. Ralph Evan , Mayor Pro Tern Address: 1725 E. Southlake Blvd.. Southlake _Texas 76092 Date: ATTEST: \►-IHC i By: h*,&. Sandra LeGrand, City Secretary Date: Q uunnu►► SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 16 D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb (97) ti 01 REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT 1. The Letter of Credit (L of C) must have a duration of at least one year. 2. The L of C may be substituted for utility security deposits exceeding $10,000.00, The City reserves the right to specify the face amount of the letter of credit. 3. The L of C must be issued by an FDIC -insured bank in a form acceptable to The City of Southlake. The City reserves the right to approve/disapprove the bank issuing the Letter of Credit. 4. The L of C must be issued by a bank that has a minimum capital ratio of six (6%) percent, and has been profitable for each of the last two consecutive years. 5. The customer muse provide The City with supporting financial information on the bank to allow the City to ascertain requirements are met. Suitable financial information would be the previous two (2) years December 31 Call Reports submitted to the FDIC and audited financial statements. 6. Partial drawings against L of C must be permitted. 7. The City must be able to draft on sight with proof of amount owed. 8. The customer pays any and all fees associated with obtaining L of C. 9. Expiring letter of credit must be replaced by substitute letters of credit at least 30 days prior to the expiration date on the L of C held by The City. SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 17 D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb LAt' i Z 1 A LEGAL DESCRIPTIO` STaT= OF TEXAS COUNTY OF TARRANT `-WHEREAS WE. the Fechiel Grout. a Tex—!': Genf P rs' r- r i Qe.. ral ar;:e rio. Carol .,. Prterlta. �.,rr e W. :, ,.:: sd Leslie W. Klingman, are all of the o%vrlers of _ :rac: of land simate;l In the R:chara Eaus Sur:ey. abstract No. -181. County of Tarrant. according :o :he D'e_'ds :_yarded in V,,iume 981 1. Page 1,=1. % •'iume 85lb. Page 595; Volume 9799, Pave 1213: Volume 9849. Pa_:! 21 15: Voiume 9"99. Pave 1208 and Volume 9819. P__ae 3110. Deed Records. Tarrant County. Texas and mere paricularly jescribed as roilows: BEING a 42.013 acre tract of land situated in :he Richard Eads Sun'es, abstract No. a81 iccated in :he Cit•: Of Southlake. Tarrant County. Texas. Said :ract being a porion of a 73.669 acre tract as conveyed :o The Fechtel Group. a Texas General Partnership as recorded in Voiume 9811. Page 1241 and being a porion of a 58.0193 acre tract as conveyed to Carol G. Peterka as recorded in Volume 85i6. Pave 595. Lome W. Beck as recorded in Volume 9799. Page 1'_ 13 and Voiume 9849, Page 3115. and Leslie �'v'. Klingman as recorded in Volume 9799, Page 1208 and Volume 9849, Page 1210, Deed Records. Tarrant County, Texas. Said 42.013 acre tract being more particularly described by metes ar.,t bounds as follows: C0�i."Y1ENCING at the southwest corner of _ t .. Richard Eads No. 48: Addition, Cabinet A. Side 585 P.R.T.C.T. also being IOcated in the east right-of-way line of North Carroll .avenue f a variable width R.O.W.); THENCE North 89°41'56" West for a distance of '2.00 feet for a point. said point being in the west line of said Richard Eads Survey and the Center line of said North Car -oil avenue: THENCE South 00*11'06" East, along said Centerline for a distance of 1237.93 feet to a 51'8 inch iron rod set in concrete for the POINT OF BEGINNING; THENCE East, leaving said Centerline for a distance of 574.33 feet to a 'h inch iron rod set for corner: THENCE North 154.77 feet to a ?,� inch iron rod set for comer: THENCE North 30°00'00" East, 279.56 feet to a h inch iron rod set for corner; THENCE South 60°00'00" East, 1,223.00 feet to a i� inch iron rod set for corner; THENCE South 30°00'00" West, 331.80 feet to a 14 inch iron rod set for comer; THENCE South 531.88 feet to a 5/8 inch iron rod set in concrete for comer, said point being, in the notch right-of-way line of East Southlake Boulevard IF..Ivi. 1709 (a 130 foot R.O.W.): THENCE North 88°55' 18" West, along said north right-of-wav line, for a distance of 301.27 feet to a 5/8 inch iron rod found for corner; THENCE North 88°54'16" West, for a distance of 1,303.14 feet to a 5/8 inch iron rod set in concrete for corner, said point being the intersection of said north right-of-wav line, with the Centerline of North Carroll Avenue, and said west line of Richard Eads Survey; THENCE North 00'11'06" West, along said Centerline of North Carroll Avenue 1,003.27 feet to the POINT OF BEGINNING and CONT.-UN-ING 1,830,082 square feet or 42.013 acres of land, more or less. A-1 { i� A-2 4 9 W a yWj cr YWm vit �j U � P r_ � �1 1 - � O E-< o . n m a N o^ o p Vl +t < 1 , � <t<u- xa 1 W! d � 5 r, � Ldp EXHIBIT B HCB CONTRACTORS SOUTHLAKE TOWN SQUARE PHASE 1 I' !SCRIPTION 11 Ini'RASTRUCTURE Al MASS EXCAVATION d EARTHWORK CLEAR R GRUB SITE ROUGH GRADE (Avo 3.0 CvVFl1q EROSION CONTROL SUBTOTAL MASS EXCAVATION 3 EARTHWORK B) STREETS 6 CURBS GRADING FCR LIME STCRM DRAINAGE WATER SERVICES SANITARY SEWER OTHER UTILMES " STREET PAVING LIGHTING DISTRIBUTION 3 GRAPHICS SUBTOTAL STREETS R CURBS _ C) OFFSRE ROADWORK TRAFFIC SIGNAL WO?K ROAD MOOIFICATIC. .,' SUBTOTAL OFF -SITE ROADWORK O) SIDEWALKS GRADING FOP. LIME STREETSCAPE SIDEWALKS / PAVING STREET FURNITURE STREET TREES. PLANTERS. IRRIGATION, DRAINAGE MISCELLANEOUS OTHER ITEMS SUBTOTAL SIDEWALKS TOTAL tNFRASTRUCTURE (Loss Parks) 2) PU^' 'C PARKS A) SQUARE .DSCAPING (HAROSCAPE I SCFTSCAPE) FOUNTAIN ALLOWANCE 8) BANDSHELL SQUARE LANDSCAPING (HARDSCAPE'SCFTSCAPE) FOUNTAIN ALLOWANCE BANDSHELL PAVILION C) SPECIALTY LIGHTING AND POWER FOR PARKS PARK LIGHTING AND EVENT POWER "' SUBTOTAL PUBLIC PARKS TOTALPARKS TOTAL INFRASTRUCTURE (Including Parks) O TA QTY. 40 aC 175.000 cy 1,742,4DO sf 1.742,400 sf 33.393 sy 4.234 If 4.234 If 4.234 If 1 Is d.234 II 1 Is 4.234 If 1 Is 1 Is 1 Is 20.375 sy 8.468 If 8.468 If 8.466 II 8.468 It 8.4C8 If 742.400 sf 37.900 sf 1 Is 37,8DO sf 1 Is 1 Is 75,600 sf 79.900 of 79,000 sf 1,742,400 sf B-1 HCB CONTRACTORS ROUGH ORDER OF MAGNITUDE ES71KATE CIVIL . NFRASTRUCTURE ITEM I DE -SCRIP -'TON Tad oua ,tY U.M MASS EXCAVATION 4 EARTHWORK C'AGB TFIAP0RARY PERIMETER FENCE (m to A, east sl0 l 3.200 LF CL_`AR S GRUB SITE 40 AC SUBTOTAL CLEAR 4 "UB SITE 40 AC RouGH CRAOE 1"; 3-0 CWF'It} TEMP0RARY ROADS DURING CONSTRUCTION 1 LS C T I FILL ICLLIF-1. MruoR1 125.000 CY SUBTOTAL ROUQI GRADE 125.000 AC EROSON CONTROL EROSION CONTROL 1.742.400 SF SUBTOTAL EROSION CONTROL 1.7A2.A00 SF SUBTOTAL MASS EXCAV. EARTHWORK 1.74ZA00 SF GRADE FOR LIKE (se-0 P,—ol GRADING FOR LJNE 33,393 SY SUBTOTAL GRADE FOR LME 13.383 SY STORM D5&MC£ STORM DRAINAGE PIPING (1b1 1.9D6 LF STORM DRAINAGE PIPING M-1 ..47 LF STORM DRARAAGE PIPING (24) STORM DRAINAGE PIP". r= 05 LF Jb4 LF STORM DRAINAGE PIPING 001 403 LF STORM DRAINAGE PIPING(36^. 35 LF STORM DRAINAGE PiPtNG (391 341 LF STORM DRAINAGE PIPING (491 294 LF 5- PVC STORM 514 LF S" PVC STORM 245 LF 10' PVC STORM 196 LF PVC STORM 174 LF 15, PVC STORM 145 LF PVC STORM FITTING 1 LS 6- ROOF DRAW SrUI5CUTS 32 EA 6' ROOF DRAW STIIBOUTS 6 EA SLOTTED DRAINS (121 I40 LF SLOTTED DRAINS (19-,, 1.640 LF SLOTTED DRAINS (7T7 lbo LF VALLEY GUTTERS 0 SLOTTED DRAINS 2.160 LF CATCH BASIN 0 BUILDINGS 3 EA 2fi1 T 5OX CJLVERT 34 LF 3C"-YPF B HEADWALL 3 EA 3E'"PE B HEADWALL 1 EA 24'7wE C HEADWALL I EA I,r'YP<_ C HEADWALL 1 EA ab'TYPE:HEADWALL 1 EA 1V CURB NLc: 1 EA 10' RECESSED CURB MET 2 EA 15' =URS INLET 2 EA t 5' RECESSED CURB INLET 1 EA C s 7'Y' NNLET 6 EA N' i t' Y M9_EE I EA REMOVE EXIST RCP PIPING 450 LF REMCVE EXLST INLET 3 EA REMOVE EXLS HEADWALL ® 1702 1 EA SPOIL REMOVAL FROM Sr7- 1 LS TRENCH SAFE—, 9.610 LF SUBTOTAL STORM DRAINAGE S.Zlt LF WATEP. SERVICES PVC WATER SVC TO SLOGS f820 LF) 11 EA 7' PVC WATER SVC TO BLOCS 1260 LF) 6 EA 6" OR PVC WATEER OW LF o OR PVC WATER (FIRE) $40 LF V OR PVC WATER s GATE VALVE W, BOX 3.140 LF 47 EA V GATE VALVE W/ BOX 23 EA :' BLOWOFF VALVE 5 EA C' DOUBL: GATE VALVE S, DETECTOR CHECK 7 EA FIRE HYDRANTS 24 EA O.I. FITTINGS 1.DO LS CONNECTTO FXIST)NG (:T 45 taIrV el BENDS) 2 EA C T 6 PLUG MST44G 1D' 1 EA TRENCH SAFE- 9,510 LF SPOIL REMOVAL FROM SITE 1 LS TES WATER LINES 1 LS SUBTOTAL WATER SERVICES 4.234 LF B-2 ADZ -CS CONTRACTORS ROUGH ORDER OF MAGNITUDE ESTIMATE =41. - INFRASTRUCTURE ITEM I DESCRIPTION Tad O. --"Y Ux RY SEWER SEWERLINE ..Bab LF .'AMA MANHOLE ON EXISITNG SEWER 2 EA STD 4' 01A MANHOLE Od 29 EA 4' DROP MANHOLE 1 EA . _X DEPTH 14014-OLE 108 VF 4- SEWER SERVICE (35 LF) 1 EA B' SEWER SERVICE (270 LF) 7 EA C STUBOUT 15 EA b- STU5OUT 7 EA CONCRETE = ASEMEM 45 LF TRENCH SAFETY 45W LF SPOIL REMOVAL FROM SRE 1 LS TES SEWER LINES 1 LS SUBTOTAL SAMTARY SEWER 4.=4 LF OTHER UTTLRIES PRIVATE UTILMES TO BE PROVIDED 1 LS BY OTHERS, SUBTOTAL OTHER UTILITIES 1 LS STREET HAVING PAVING - STR EET W LRAE PREPARATION 1.157 SY BLUE -TOP AFTER UnLrrY WORK 1.157 SY - ASPHAL' ROADWAY 1.157 SY CURB & GUf; ER 577 LF PAVING - STREET 04 - LIME PREPARATION 7.374 SY BLUE -TOP AFTER UTILITY WORK 7.324 SY T' ASPHALT ROADWAY 7.324 S'Y CURB i GUTTER 3,OW LF PAVING - STREET /S LIME PREPARATION 1.157 SY BLUE -TOP AFTER UTILTY WORK 1.157 SY " ASPHALT ROADWAY 1.157 SY =JAB a GUTTER 5r2 LF PAYING - STREET sB JME PREPARATION 4,167 SY BLUE -TOP AFTER UTILTY WORK 4 157 SY ASPHALT• ROADWAY 4,167 SY CURB d GUTTER 1 485 �c ' :.STREET WC 'REPARATION 5.773 SY — OP AFTER UTILITY WORK 5 T73 SY ASPHALT ROADWAY 5.7713 SY CURB 6 GUTTER 2.Da5 LF PAVING - STREET i0 !IME PREPARATION 5 T7] SY BLUE-73P AFTER UTILITY WORK 5.T73 SY ASPHALT ROADWAY 5.-In Ty CURB L GUTTER ZOGS LF SUBTOTAL STREET PAVING A234 LF QGHT1NG DWMIBU ION L GRAPHGS TU ELECTRIC — LNDERGROL-ND ELEC-R1CAL SYSTEM (11 1 LS PAD MOUNTED TRANSFORMERS (I) 1 LS CONDUITS AND DUCTsmK (1) 1 LS OVERHEAD DISTRIBUTION RELOCATION (1) 1 LS WZ.--=R ECUIPMENT AND BASES (1) . I LS SITE 31RAPHIC:. (PRM I S SUBTOTAL LIGHTING OISTFL i GRAPMaCS 1 LS OF=SrrE ROADWORK TRAFc1C SIGNAL WORK -RA==1C SIGNAL O 1709 b STREET -- 1 LS AL- CARROLL AVE WORK DELETED I LS SUBTOTAL OFFSTE ROADWORK 1 LS ROAD MODWIGATIONS ' DECE_ERATIONLANE Q 1708 1 EA CJRBS CUTS 3 EA SUBTOTAL ROAD MODIFICATIONS 1 LS SUBT07AL OF FSTTE ROADWORK 1 LS B-3 0/015 HCB CONTRACTORS ROOGH ORDER OF MAGNITUDE ESTIMATE c IFRASTRUCTURE ITEM I DESCRIPTION Toll OurttY UAL SIDEWALKS GRAD►WG FOR !➢AE :;BADE FOR LIME 0&.) 8.3AA SY GRADE FOR LIME 19oe.+Hc 0- -ow tr1 4.T2D SY GRADE FOR LIME (.a-* w—y4yPe +1 7.311 SY SUBTOTAL GRADING- FOR L1AE 20.375 SY STR EETSCA PE STREET-0- SIDEWALKS L FAVING STREET SIDEWALKS 6.M5 SF ADA RAMPS 2 EA SUBTOTAL SIDEWALKS A ►AVWG 6.665 STREET FURNTURE TRASH RECEPTICALS 9 EA BIKE RACKS 2 EA BENCHES 0 EA SUBTOTAL STREET FURWrURE 2 EA STREET TREES PLANTERS IRRPGAT)0fl ORANAGE TREE GRATE SUPPORT GALV IRON 0 Las TREE GRATES 0 EA SHRUBS O BENCHES 0 EA CALIPER TREE C BENCHES 0 EA GROUND CVR O BENCHES 0 SF 3.5- CALIPER TREES O STREET 14 EA GROUND CVR O 3.5- CALIPER TREES A." SF GROUND CVR O PLAN ERS 61 SF BERMUDA SOO 32 SY iRRIC,ATON 2160 SF TREE DRAeiAGE 1- EA TREE WELL CNOUITS L IRRIG. S1='VES 6 EA SUBTOTAL TREES ]PLANTERS. IRRP — Z.M SF MSCE! "EDUS OTHER ITEMS LIGPiT POLE FLKTURES 0 EA T BASE-S 0 EA 74GWG lST BUMPER STOPS 0 LF 0 EA SUBTOTAL MSG OTHER ITEMS 0 EA SUBTOTAL STREET-B- 716 LF STREE """ S30EWALKS A PAVpG STRE_? SIDEWALKS 16.765 SF FADE OUT STEPS 175 LF ADA RAMPS 20 EA SUBTOTAL SIDEWALKS A PAVING 16.785 STREET FURNTURE H RASH RECEPTICALS 11 EA BIKE RACKS EA BENCHES 6 EA SUBTOTAL STREET FURNITURE Z1 EA STREET TRIES PLANTERS. IRRIGATIGFL DRA RAGE THE GRATE SUPPORT GALV IRON 1.76- LBS TREE GRATES 16 EA SHRUBS O BENCHES 0 EA -CALIPER TREE @ BENCHES 0 EA GROUND CVR O BENCHES 0 SF 3.5-CALIPER TREES O'STREE" = EA GROUND CVR ® 3.5- CALIPER TREES 700 SF CROWD CVR O PLANTERS 2.115 SF BERMUDA SOO 0 SY IRRIGATION - 5.015 SF THE DRAft-.GE 3 EA TREE L C WELONDUffS A IRRIG. SLEL7/ES 24 EA SUBTOTA, TREES PUNTERS IRRIG_ 5.015 SF MSCELLEOUS OTHER BETAS LICE POLE FIXTURES 0 EA LIGHT POLE BASES 0 EA STRIP"G :.751 LF - PRE:ASTBUMPER STOPS T04 EA SUBTOTAL MLSC. OTHER ITEMS 0 EA SUBTOTAL STREET'C 626 LF B-4 HC8 CONT FACTORS ROUGH ORDER OF MAGNITUDE ESTIRATE CIVIL • INFRASTRUCTURE REM I DESCRIPTION ^ -RA xS7 SIDEWALKS A ►AVNG Ta.1 O—t" U.AL STREET SIDEWALKS 6.261 SF ADA RAMPS 7 :A SUBTOTAL SDEWALIL^+ A ►AVNG 9.2111 STREET FURNITURE TRASH RECEPTICAL 3 EA BIKE RACKS 0 EA BENR+ES I EA SUBTOTAL STREET FURNITURE 4 EA STREET TREES. PLANTERS. IRRIGATION. DRAINAGE TREE GRATE SUPPORT GALV IRON 2167 LSS TREE GRATES 12 EA SHRIW 0 sa4o IBS 0 EA 2' CALIPER TREE 0 BENCHES 0 EA GROLND CVR 0 BENCHES 256 SF A• CALIPER TREES 0 STREET 12 EA GACLNO CVR 0 A• CALIPER TREES 1.000 SF GROU40 CVR 0 PLANTERS 38A SF BERAAJOA SOD 0 yry IRRIGATION 1.384 SF TREE DRAINAGE 12 EA TREE WE'—' CONDUITS A IRRIG.:: R ES SUBTOTAL TREES. PLANTERS. IRA.G_ 12 EA 1.334 SF LIarn d11S OTHER ITEMS LIGHT POLE FUTURES 11 EA LIGHT POLE BASES 0 EA STRIPING 0 LF PRECAST BUMPER STOPS 0 EA SUBTOTAL KSL OTHER ITE31LS 0 FA SUBTOTAL STREET'^ ►ARKSIOE Y29 LF STREET 'O' SOEWA LKS L ►AVNG STREET SIDEWALKS 16.7115 SF FADE OUT STEPS 21 A LF SERVICE RAMPS 16 LF fps St . SIDEWALKS A PAVING 20 EA 1A.7E5 STRErfFURWTURE -RASH RECEPTICALS 11 EA BEM?1ES B EA BIKE RACKS A A SUBTOTAL STREET FURNITURE 23 EA STREET TREES. ►LAHTERS.IRRIGATIOK DRAOMCE TREE GRATE SUP R7 GALV IRON 1 Tl4 ne AGROLNO CVR 0 3.5- CALIPER TREES --- 700 SF EA A IRRIG. AtSCEL"OUS OTHEA ITEMS LIGHT POLE FIXTURES 0 EA _IGFr VOLE BASES 0 EA STRIPM4 1751 LF PRECAST 6UAAPER STOPS 104 EA SUBTOTAL WSC. OTHER ITEMS 0 EA SUBTOTAL STREET-0- 229 LF B-5 olos- HCB CONTRACTORS RDVGI ORDER OF MACNRUOE ETTIMTE Cn1l - NFRASTRUCTURE ITEA7I DESCRIPTION e T"J'. PARKSID ,ALKS A ►AVNG lot Pl Ou.ntrtY U.M. STREET SIDEWALKS 8.26, SF ADA RAMPS 7 EA SUBTOTAL SIDEWALKS A ►AVTK' 6.261 STREET FURHTURE TRASH RECEPTICAL 1 EA BIKE RACKS 0 EA SENC14ES 1 EA SUBTOTAL STREET FURWTURE 4 EA STREET TREES. ►LLNTERS. IRRICATIOPL DRAINAGE TREE GRATE SUPPORT GALV IRON 2,167 LBS TREE GRATES 12 RA SHRUBS 0 BENCSIES 0 EA CALIPER TREE 0 BENCHES 0 EA GROUND CVR p BENCHES 256 SF d' CALIPER TREES 0 .TMEEET 12 EA GROUND CVR 0 i' CALIPER TREES 1.000 SF GROUND CVR 0 PLANTERS 364 SF BERM" SOO p Sy IRRIGATION 1-1& SF TREE DRAWAGE 12 EA TREE WELL CONOUMS A IRRIG. SLETrVES 12 EA SUBTOTAL TREES, PLANTERS. IRR1r 13M SF WSCMJ-EOUS OTHER MEM LIGHT POLE FDCRIRES 11 EA L93HT POLE BASES 0 EA STRIPING 0 LF PRECAST BUMPER STOPS 0 EA SUBTOTAL MLSC OTHER rrOAS 0 EA, SUBTOTAL STREET'D' PARKSIDE 629 LF SIDEWALKS J. PAVING STRMT SIDEWALKS 3.253 SF ADA RAMPS + EA SUBTOTAL SIDEWALKS L PAVING :,53 SF FURNITURE _S7PFET 1 RECEPTICALS 5 EA _ IES 2 EA SOW RACKS 2 EA SUBTOTAL STREET FUJVdMRE p EA STREET TREES PLANTERS, IRRIGATX)K DRAINAGE I RES GRATE SUPPORT GALV IRON 7W LBS TREE GRATES 6 RA SHRUBS C BENCHES 0 EA r ALIPER TREE 0 BENCHES 0 EA rt&" PUNTERS IRRIG_ 1.au SF MLSCELLEOUS OTHER REMS .IGX POLE-VTURES p EA LIGHT POLE BASES 0 EA STRIPING Shp LF PRECAST BUMPER STOPS 77 EA SUBTOTAL MM OTHER MRCS 0 EA SUBTOTAL STREET 7' I F LsimilLei (/70(a yC8 CONTRACTORS ROUGH ORDER OF MAGNITUDE ESTIMATE AL•NFRASTRUCTMRE ITEM I DESCRIPTION _ STP.EEr.�,�. ►A RKSUOE SUDEWAULS L PAVING Tpd Ou—pty U.M. STREET SIOEWALKS 3.304 SF ADA RAMPS 1 EA SUBTOTAL SIDEWALKS A PAVNG 1.304 SF STREET FURNITURE TRASH RECEPTICALS 2 EA BENCHES 2 EA BIKE RACKS 0 EA SUBTOTAL STREET FURNITURE 4 EA STREET TREES. PLANTERS. IRRICATIOFL DRAINAGE TREE GRATE SUPPORT GALV IRON 788 LBS TREE GRATES 8 EA SHRUBS Q BENCHES 0 EA ' CALIPER TREE @ BENCHES 0 EA GRO-00 CVR O BENCHES 0 SF 3.5E CALLIPER TREES 0 STREET 8 EA GROLNO CVR ® 3.5E CALIPER TREES 98 SF GRCVm CVR Q PLANTERS 5B2 SF BERM" SOO 0 SY IRRIGATION ; 388 SF TREE DRAWAGE 8 EA -REE WELL C)NOLm 8 IRRIG. SLEEVES 4 EA , ; UBTOTAL TREES PLANTERS, IRRIG_ 1.388 SF MSCELLEOUS OTHER TfEURS EIGHT POL= FUUURES 0 EA EIGHT DOLE BASES 0 EA S-RIPNG 0 LF -RECAST sumPER STOPS 0 EA SUBTOTAL M=Z. OTHER ITEMS 0 EA SUBTOTAL STREET -.^ PARKSUDE 200 LF :TRE57'U =EWALKS A PAYING S-. K EE- SIDEWALKS 20818 SF =ADE OUT STEEPS 500 LF ADA RAA—C S1BT0' 'WALKS A ►AVNG 14 EA 2LL511 SF STREEi-.TURE 'RASH RECEPTICAI.S 23 EA BENCHES 6 EA BIKE RACKS A EA SBTOTAL STREET FURNITURE 13 EA STREET TREES. PLANTERS. IRRIGATION. DRAINAGE -REE GRATE SUPPORT GALV IRON 882 ' BS 'RE- GRATES B EA SHRUBS Q BETrChiES 0 EA _' CAUIxJt TREE Q BENC?- E 0 EA CROWD CVR ® BEIrCNES 0 SF 3.5' CALLIPSR TREES Q STREET S3 EA 3ROUVO CVR C 3.5E CALIPER TREES 1.696 SF 3ROLND CYR p PLAANTERS S.887 SF BERAUDA 300 093 SY IRRIGATION 18.2126 SF -RE: DRAINAGE S3 EA -REE WELL cONDURS i IRRIG. SLEEVcC - EA SUBTOTAL TREES PLANTERS, IRRIG_ I&EW SF 4SCEl EOM OTHER MEW _ GC r POLE FIXTURES 0 EA :AGM DOLE BASES 0 EA -,RAPING 2.942 LF �RECAS BUMPc R STOPS 160 EA XUBTOTAL UBSC. OTHER ITEMS 0 EA iBTOTAL STREET 't' 1.257 LF kw B-7 (/70? NCB CONTRACTORS ROUO4 ORDER OF MAGNITUDE ESTIMATE py ASTRUCTURE REM I OESCRIPT70N TPI'I Ou."y U.K STIR EE- -I- - ►ARKSIOE :UDEWALKS i PAVNG SRE- SIDEWALKS 5.566 SF AO• RAMPS a EA SUBTOTAL S30EWALKS i PAVING 5.5." SF STREET FURNITURE TRASH RECEPTICALS 0 EA BENCHES 0 EA BIKE RACKS 0 EA SUBTOTAL STREET FURNITURE 0 EA STREET TREES PUNTERS. IRRIGATION. DRAINAGE TREE GRATE SUPPORT GALV IRON 1.162 LBS TREE GRATES _- 12 EA n c• 14SCELLETM OTHER ITMS LIGHT POLE FIXTURES EA LIGHT POLE BASES 0 EA STRIPING 0 LF PRECAST BLAAPER STOPS 0 EA SUBTOTAL INS= OTHER ITEMS 0 EA SUBTOTAL STREET -A- • PARK]IDE 1.257 LF =EVNAL KS i PAVWG = --7 SIDEWALKS 0 SF MPS 4L SIDEWALKS i PAVNG 0 EA 0 SF �,YMYi STREET FURNTURE TRASH RECEPnC'ALS 2 EA BENCHES 1 EA BIKE RACKS 0 EA SUBTOTAL STREET FURITURE 5 EA STREET TREES, PLANTERS. IRRK:ATIONL DRAINAGE TREE GRATE SUPPORT GALV IRON 7U LBS 'REE GRATES ! EA SHRUBS 0 BENCHES 0 EA - CALIPER "RE_- 0 BENCHES 0 EA GROUND CVR 0 BENCHES 0 SF 15- CALIPER TRESS Q STREET 0 EA 3ROW0 CVR a 1.5- CALIPER TREES 0 SF GROUND CVR 0 PLANTERS 0 SF BERM" SOO 0 ST IRRIGATION 0 SF TREE DFUkfNAGE 0 EA TREE WELL "' DUIIS i IRRIG. SLEEVES 0 EA SUBTOTAL TREES. PLANTERS. IRRIG._ 0 SF KSC£LLEOUS OTHER ITEM _!GHT POLE=IXTURES 0 EA '_IGif POLE BASES 0 EA -TRIPtNG SBO LF PRECAST 9L1.1P--R SOPS 27 EA SUBTOTAL MSL OTHER ITEM 0 EA SUBTOTAL .STREET-S 2M LF 0! B —8 HCB CONTRACTORS ROUCN ORDER OF ■ACWTUDE Er^7bMTE "IL- NFRASTRUCTURE TT EMI DF.SCRIF )C>N Tar 0--mAV U.At STREE$' • IARKApe SIDEWALKS L PAYWC S7RE_ SIDEWALKS 5-111 SF ADA RAMP$ 1 EA SUBTOTAL SIDEWALKS i PAVpC' S,Z29 SF STREET FURNTURE TRASH RECEPTICALS D EA BENCHES 0 EA BIKE RACKS D SUBTOTAEA L STREET FURNTURE 0 STREET TREE& PLANTERS, IRRIGATIOK DRAIKACE TREE GRATE SUPPORT GALV IRON 1.182 LES TREE GRATES 12 EA SHRUBS 0 BIRCHES 0 EA : CALIPER TREE 0 B&C>IES 0 EA GROUND CVR 0 BEi,C 0 SF 1' CAUP- TREES 0 STREET 12 EA GROLM CVR 0 1' CALIPER TREES 361 SF GROUND CVR 0 PLANTERS DLI SF BERMUpA Soo 0 SY IRRIGATION Z37Z SF TREE DRAINAGE 12 EA TREE WELL C9r4DUfTS L IRRKG, SLEE:YES B EA SUBTOTAL TREES PLANTERS, IRR1G_ 2.172 SF MMCELLEOLtS OTHER TTBIRS LIGHT POLE FIXTURES 1 EA LIGHT POLE BASES D EA STRIP'NG 0 LF 'RECAST BL.MPER STOPS 0 EA SUBTOTAL �tSG OTHER RENTS 0 EA SUBTOTAL STREET -5' - F-ARKMOE 200 LF STREET 1704 SIDEWALKS L PAVNC STREET 51DEWALKS 7,I.a7 SF RAM[PS ({, TAL 9pEWALKS i PAVMG 0 EA 7A49 SF .c ET FURNTURE -RASH RECEPTII—LS 3&4CHES 11 EA 91Kc RACXS 0 EA 1 FA SUBTOTAL STREET FURNITURE 73 EA WSCELLEOUS OTHER TTEMS '_IGH'.POL=FIXTURES C EA 'LIGHT'OLE BASES 0 EA . STRIPING( -RE CAS BL.MPER STOP$ 0 LF 0 EA SUBTOTAL AtTC OTHER fTEKS 0 SUBTOTAL STREET 1709 1.198 LF 0 HCS CONTRACTORS ROUGH ORDER OF RMAulTUOE ESTVAATE r-"'-INFRASTRUCTURE REM I DESCRIP-noN - %-_ -- TaN OurtRy U.M. CARROLL AVENUE SIOEWALKS i -AVNG STREET SIDEWALKS 6 042 SF AOA RAMPS I EA SUBTOTAL SIDEWALKS i f-AVT#C I.M2 SF STREET FURNITURE -FLASH RECEPTICALS 5 EA BENCHES 0 EA BIKE RACKS 2 EA SUBTOTAL STREET FURNITURE T EA STREET TREES. rLAwmm IRRIGATIOK DRAMISE 0 EA 0 SF 0 SF TREE ORMNAGE T0.M SF 12 EA TREE WELL CONOl1GT5 8 IRR1G. SLE_n/ES 0 EA SUBTOTAL TREES rLANTERS. IRRJIC_ t0A20 SF McSCV I EO s aTyGQ TT?:7LS LIGHT POLE FIXTURES 0 LIGHT POLE BASES 0 STRIPING 0 LF PRECAST BlA1PER STOPS 0 EA SUBTOTAL RISC -OTHER BONS 0 EA SUBTOTAL CARROLL AVENUE I.'U LF LJ B-10 F NCB CONTRACTORS ROUGH ORDER OF MAU(TUDE ESTIMATE CVIL - NFKASTRUCTURE ITEM I DESCRI►TIOM TW W Ouant4'y U.M. A"- -6RY OF CATEGORIES 'TKS.g- 'PAVf4G � ' 6.685 SF STREET ^ 16.765 SF STREET C-- PARKSIDE 6.261 SF S'TREET'V— 16.785 SF STREET-O-•PARKSIDE 5.2a1 SF S7REE7'3' 3.353 SF STREET 7'-PARKSIDE 3•304 SF STREET'&' 20.016 SF STREET'4' • PARKSIDE 5.SW SF STREETS' 0 SF STREET S- PARKSIDE 5=9 SF STREET 1700 7."0 SF CARROLl AVENUE 6.042 SF SUBTOTAL SIDEWALKS I PAVING 1U&.336 SF STREET FURNTURE STREET'r 0 EA STREET 'L— 23 EA MEET 'C'-PARKSIDE 4 EA STRE_r 4 23 EA STREETC'-PARKSIOE 4 EA STREV-7 0 EA STREETT-PARKSIDE 4 EA STRELT'4' 33 EA STREET'.'-PARKSIOE 0 EA STREE.' S 5 EA STREETS. PARKSIDE 0 EA STREET 1700 15 EA CARROLLAVEKIE 7 EA SUBTOTAL STREET FURNITURE 136 EA STREET TREES. ►LANTER& IRRIGATION. ORAWAGE STREET B- 2260 SF STREET ^ 5015 SF SREET'^ • PARKSIDE 1.36A SF ST, RM 77 5.015 SF STREET T-PARKSIDE 1.384 SF STREET-' 1,3M SF STREET '7. PARKSIDE 1.3m SF SR EET'r 16.826 SF `EEC '4' - PARKSIOE Z160 SF ETS 0 SF . EETS. PARKSIOE Z.372 SF STREET 1700 55,3M SF CMROLL AVENUE 10.020 SF SUBTOTAL TREES PLANTERS. IRR4G... 107.516 SF B65CELLANEOUS OTHER ITEMS STREETB' 0 EA SRE7C— 0EA STREET L'. PARKSIDE 0 EA STREETS' 0 EA STREET 7'. PARKSIDE 0 EA STREET 7' 0 EA STREETT-PARKSIOE 0 EA STREET'.' 0 EA STREET'r • PARKSIDE 0 EA SIRE-S' 0 EA STREETS-PARKSIOE 0 EA STR E=T Ii00 a CARROLL AV941E 0 EA SUBTOTAL MISC. OTHER ITEMS 0 EA B-11 o CON7RAC7ORS JJ.!/ ORDER OF M1IGMTUOE ESTM. ATE CML- NFRASTRUCTURE REM I DESCRIPT70N TqN Ou.rwwY U.K STREETSCAPE TOTALS STREET B' 719 LF STREET "C' 929 LF STREET :'-- PARKSIDE 929 LF STREET"O' 929 LF STR EET I' - PARKSIDE 929 LF S7REET7' 200 LF STREET 7'-PARKSIDE 200 LF STREET't' 1257 LF MEET't•- PARKSIDE 1257 LF STREETS' 200 LF STREET 7' - PARKSIDE 200 LF STREET 1709 1.166 LF CA"OLL AVETIUE 1,168 LF SUBTOTAL STREETSCAPE IALL STREETS) t0.M LF SUMMARY OF MEMS BY CATEGORY SUBTOTAL SIDEWALKS I PAVNG tOl,]36 SF SUBTOTAL STREET FURWtURE 136 EA. SUBTOTAL TREES. PLANTERS, IRRIG.-. 107.516 SF SUBTOTAL IRSC. OTHER REMS 0 EA SUBTOTAL STREETSCAPE IALL STREETS) 10,D65 LF SUBTOTAL SIDEWALKS 104338 SF TOTAL INFRASTRUCTURE LESS PARKS B-12 0 wCB CONTRACTORS ROUGH ORDER OF MAGNITUDE ESTIMA; E CIVIL -INFRASTRUCTURE ITEM 1 DESCRIPTION _ iolN Ous.1rY U.AI "Le l T ..QUA RE IFOLNTAN BLOCK) ADA RAMPS 3 EA ""+IGEWALKS 4,795 SF BERMUO,A SOD 2.06 SY GRCUND COVER ® TREE WELLS 0 SF SHRUBS 2.100 EA .` CALIPER TREES 20 EA A' CALIPER TREES 12 EA 'LViSPLANT TREES 10 EA PLANTER BOXES 2200 SF TREE WELL I IRRIGATION SLEEVES 0 EA TREE WELL DRAINAGE 0 EA BENCHES 10 EA TRASH RECEPTACLES A EA SPECALI' PAVING 2.803 SF SPECIALTY POWER I POWER OUTLETS (PRIVATE) 1 LS SIGNAGE. LARGE 1 LS SIGI+AGE, MEDIUM 6 EA SIGNAGE. SMALL 1 LS PUBLIC TELEPH10NE5 1 EA SOUND 1 LS UPLIGHfT1NG Q FOUNTAIN 1 LS HOSE BIBS 1 EA DRINKING FOUNTAINS 1 LS IRRIGATION 32234 SF SUBTOTAL TOWN SQUARE (FOUNTAIN BLOCK) 37.900 SF FOUNTAIN ALLOWANCE 1 LS SUBTOTAL TOWN SQUARE FOUNTAIN 1 LS BANDSHELL SQUIRE f►AVILION BLOCK) A,DA RAMPS 0 EA SIDEWALKS 3.880 SF 3ERMJDA SOD 3.871 SY GRCLNO COVER Q TREE WELLS 0 SF SHRUBS 1000 EA Z- CALIPER TREES 0 EA e'CALIPER TREES 6 EA MANSPLANTTREES A EA A7R BOX_-S ELL / IRRIGATION SLEEVES 0 SF 0 EA _ /EL: DRAINAGE 0 EA BENCHES 0 EA -RASH RECEPTACLES 1 EA RAMP7=cP ASSEI.IBLY ON THE HILUEL_NATED 1.700 SF SPECIAL^! PAVING 2.500 SF SPECLALTY POWER / POWER OUTLETS (PRIVATE) I LS SIGNAGE. .ARGE I LS SIGNAGE. MEDR-M A EA SNGTUAGE. SMALL I LS PVBUC TELEPHONES I EA SOUND 1 LS JPLIGHTING @ PAVILION 1 LS HOSE SIBS 1 EA DRINKING FOUNTAINS , LS IRRIGATION 38000 SF SUBTOTAL TOWN SQUARE (PAVILION BLOCK) 37.3W SF 'Ol17TAIN ALLOWANCE 1 LS SUBTOTAL SAW ELL SQ. FOUJNTAN 1 LS BANDSHE' PAVILION 2.500 SF SUBTOTAL BANDSiELL PAVILION 7_500 SF SPSdA L7v LX.IRTIG AND POWER FOR PARKS -OUNTAIN -LIGHT POLES 0 EA =OUVTAIN - LIGHT BOLLARDS 20 EA =OUNTAIN. POWER OUTLETS 19 EA =CUNfA1N - SIGNAGE. SMALL 12 EA FOUNTAN- POWER INFRASTRUCTURE 1 LS PAVILION . LIGHT POLES 0 EA PAVILION - LIGHT BOLLARDS 10- EA PAVILION - POWER OUTLETS 18 EA PAVILION - SIGNAGE. SMALL 10 EA SUBTOTAL SPEC. LIGHTING a POWER 75.800 SF :UBTOTAL PARKS 75.600 SF DI ASTRUCTURE INCLUDING PARKS 60 AC B-13 C�/3 DEVELOPMENT REGULATION'S Ln t .U.D., the following development regulations and standards shall be applicable and shall control to the extent of any conflict with other development regulations in the Co.—n-crehensive Zoning Ordinance, Landscape Ordinance and Subdivision Ordinance. 1.0 Use Regulations Permitted Uses - Permitted uses shall be in accordance with the C-3 Zoning District except as otherwise provided below. b. Non -Permitted Uses: The following uses shall not be permitted: Filling stations or service stations, operating with or without a convenience store. Frozen food lockers for individual or family use, not including the processing of food except cutting or wrapping. Sexually oriented businesses. C. Uses Permitted by Specific Use Permit Only: The following uses shall not be permitted without a Specific Use Permit approved in accordance with Section 45 of the Comprehensive Zoning Ordinance ("Specifc Use Permit"): pudx:rarch.µ-,d. Development Rcg:::=:?crns FOAL Sale of previously owned retail goods. Electrical and gas repair and installation services, except where such services are provided incidental to the retail sale of electrical and gas appliances and supplies. Lodges, sororities and/or fraternities. Medical care facilities requiring or allowing an overnight stay, to include hospitals with their related facilities and supportive retail and personal service uses operated by or under the control of the hospital primarily for the convenience of patients, staff and visitors. D?-1 C-1 RECD J U L 2 8 1997 (F Non m echanical penthouses intended for human occupancy. tiforruaries, faneral homes and undertakers. Plumbing and hearing appliance repair and ir:_talla:ion services, except where such services are provided incidental to the retail sale of plumbing and heating appliances and supplies. All storage of materials must be indoors within this zoning district. d. Outdoor Displays and Sales - The following outdoor displays and sales shall be permitted: Outdoor temporary removable displays and sales for fairs, festivals and other'special events held in outdoor spaces by Specific Use Permit. 2. Outdoor vendor sales (with accessor display and storage) in temporary or movable structures, including but not limited to sales of seasonal merchandise, fruit and vegetable market sales, sales of arts and crafts items, sales of specialty food items, and sales of a similar nature, subject to prior approval as to any such use by Specific Use Permit. Locations for outdoor vendor sales shall be approved as part of development plan or site plan review, as determined by the City Council. 3. Sales from kiosks at locations approved as part of an approved development plan or site plan, subject to prior approval as to any such use by Specific Use Permit. 2.0 Aceessory Uses - Permitted accessory uses shall be in accordance with the C-3 district. L-m addition, the following accessory uses shall be permitted: outdoor dining and seating areas street furniture, urban design fixtures and streetscape components 3.0 Development Regulations - In this P.U.D., the following development regulations shall be applicable: a. Building Height: Subject to the clarifications and modifications listed below, no building shall exceed three (3) stories, nor shall it exceed fifty-two (52) feet in height. Nor shall it exceed the elevation of 710 feet NGVD 1929 as specified in Ordinance 480, Section i�, unless specifically exempted: L13.9-C.1.9W pudxmarch.wpd. Development Regui::ions FINAL C-2 0 1. The reference datum shall be established by the sidewalk or ground surface elevation along the side of the building fronting onto a public right-of-wav, and not along the side(s) ofthe building facing onto interior portions of the block. 2. For buildings whose adjoining side,.%-alk or g-ou:,d surfaces slope an average of 5% or more as measured along portions of the building abutting a public right-of-way, a maximum building height of fifty-seven (57) feet shall be permitted. 3. In the event a Building for a City Hall facility is located on the block bounded by Street 3, Street D, Street 4 and Street C, such building may be built to four (4) stories or sixty-five (55) feet in height; 4. No maximum number of stories shall be applied to parking structures; provided, however, in no event shall parking structures exceed forty-two (42) feet in height as measured from the ground elevation; pi.;vided, however parking structures shall be permitted to a height not to exceed fifty (50) feet by Specific Use Permit; 5. Architectural embellishments not intended for human occupancy that are integral to the architectural style of the building, including spires, belfries, towers, cupolas.. domes, and roof forms whose area in plan is no greater than 25% of the first story plan area may exceed the height limits of this section by up to the lesser of 50% over the permitted building height or 100% over the actual building height, and shall be exempt from the maximum elevation limitation of Section 43.9.c. I (g)i. of the Comprehensive Zoning Ordinance; pudx-,narci.w-pd. Developr..ent Regulations FrtiAL Mechanical penthouses ancillary to the uses belo,.v, ventilation equipment, antennas, chimneys, exhaust stacks and flues, fire sprinkler tanks, or other mechanical equipment may extend up to twenty (20) feet above the actual building height, and provided the same shall be subject to approval at approval of the applicable Site Plan unless: 1) are setback from all exterior walls a distance at least equal to the vertical dimension that such item(s) extend(s) above the actual building height, or 2) the exterior wall and visible roof surfaces of such items that are set back less than their vertical dimension above the actual building are to be constructed as architecturally integral parts of the building facade(s) or as architectural embellishments as described in Section 3.a.5. Penthouses intended for human occupancy and ancillary to uses within a building may be allowed DR-3, 9 by Specific Use Permit as determined by the City Counci! in connection with development plan or site plan review. b. Front, Side and Rear Yards. With the follo%vinQ exceptions, no :-Mnt, side or rear yard is required: - 1. Buildings along Highway 1709 and the east right-of-way of North Carroll Avenue shall maintain a minimum tiurty-two (32) foot setback; provided, however, in areas where right-of-way is provided for acceleration or deceleration lanes, the minimum required setback shall be reduced to twenty (20) feet. In the event the North Carroll Avenue right-of-way has not been established at the time of development plan or site plan review, the setback shall be maintained from the projected east right-o.`--way of North Carroll Avenue based on information available at the time from the City of Southlake. No service drives, parkin; sidewalks greater than six (5) feet in width, or other impermeable surfaces shall be permitted within the setback herein provided unless buildings are setback a minimum of fifty (50) feet. In no event shall the bufferyard along F.M. 1709 and North Carroll Avenue be less than twenty (20) feet. 2. Buildings along State Highway 114 shall maintain a setback of fifty (50) feet from the projected future right -of --way of State Highway 114; provided, however, in the event such right-of-way has not been established at the time of development plan or site plan review, the setback shall be maintained from the projected right-of-way of State Highway 114 based on information available at the time from the Texas Department of Transportation. 3. As to all other P.U.D. boundaries, no building shall be located closer than Fifteen (15) feet from the boundary of the P.U.D. C. Maximum Lot Coverage: The maximum lot coverage for individual lots is 100%. However, the maximum aggregate lot coverage for all buildings as a percentage of the P.U.D. as a whole (including the area of dedicated public streets, private drives and common open space) shall not exceed fifty-five percent (55%). d. Building Envelopes: Where "Building Envelopes" are indicated on the Concept Plan, no building (excluding parking structwes) shall be constructed, in whole or in part, outside of any Building Envelope as show-n without a Specific Use Permit, pudxmarcr,.w rd. Dv.,ciopr c7�c Rcgu!a::On3 FNAL FORM C-4 0 as determined by the City Council in connection with development plan or site o Ln review. e. Common Open Space: Con=on Open Space as designated or, the Concept Pi_,:-, _::all be provided for public use. No building or other stricture si-all be _crstracted on any Cor non Open Space without the prior approval of City Council, except as follows: a bandshell pavilion shall be allowed on the block bounded by F.yi. 1709 to the south, Street "5" to the north, Street "C" to the east and Street "D" to the west. f. Building Orientation: Any Building (excluding parking garages and other accessory buildings) within one hundred fifty (150) feet of a public right-of-way s -iali either face such right-of-way or shall have a facade facing such night -of -way in keeping with.the character of the main facade. g. Building Phasing: Buildings adiacent to F.M. 1709 and North Carroll Avenue, as well as those buib ings facing the 3 block "Town Square" district (defined as that buildable area bounded by F.M. 1709, Street C, Street 3, and Street D, excluding a building on the block bounded by Street 3, Street D, Street 4 and S4eet C) shall be constructed prior to the construction of any above -ground structured parking behind such buildings. h. Facade Articulation: Any combination of buildings which are located along a single block face may be treated as a single building for purposes of applying the requirements for facade articulation set forth in Section 43.9c.1(c) of the Comprehensive Zoning Ordinance. The property owner shall provide an exhibit as appropriate with each building permit showing cumulative block facade culation. Nothing in this paragraph shall require the retrofitting of an existinc wilding. 4.0 Projections into Required Setback or into a Right -of -Way: The following projections shall be permitted into a required setback or landscape area or into a public easement or right-o'-way, provided that i) no projection shall be permitted into a public easement or right-o way along F.M. 1709, North Carroll Avenue or State Highway 114; ii) such projections do not extend over the traveled portion of a roadway; iii) the property owner has ass_med liability related to such projections; and iv) the property owner shall main, z:- such projections in a safe and non -injurious manner: a. Ordinary building projections, including but not limited to water tables, sills, belt courses, pilasters, and cornices may project up to twelve (12) inches beyond a building face or architectural projection. pudxma: ci.-w rd. Develop rnrt Rct- _-ions FrNAL DR C-5 0 b. Roof eaves may project up to thirty-six (36) inches beyond the building face or a.-chitectural projection. Azchitectural Projections, including bays, towers, and oriels; show windo%vs (1st . oor onlv); below Grade vaults and a:ea%vays; and elements of nature simila to t-:ose listed; may project up to forty-two (42) inches into a required yard or beyond the building face. d. ti'o portion of an architectural projection described in Sections 4.0a, b and c above less than eight (8) feet above the ground elevation may extend more than forty- eight (48) inches into a required yard or beyond the building face. e. Canopies and/or awnings may project from building face and may extend to, or be located within eight (8) inches of the back of curb. Ground -mounted supports for items in this Section 4.Oe may be approved as part of development plan or site plan. review, as determined by the City Council. Below -grade footings approved in connection with building permits. 5.0 Off -Street Parking: With the following exceptions, parking shall be provided pursuant to Section 35 of the Comprehensive Zoning Ordinance, and such required parking shall be calculated in accordance with the provisions of Section 35 (including the shared parking provisions of Section 36.2): a. On -street as well as off-street parking shall be permitted within the P.U. D. b. Up to twenty—five percent (25%) of required parking may be compact spaces having a minimum space width of eight (8) feet and a minimum space length of sixteen (16) feet; provided, however, compact spaces shall not be allowed on- s;reet and shall be limited to off-street parking locations. Each compact space shall be clearly designated. C. Required parking shall be located and maintained anywhere within the P.U.D. On -street parking and shared parking anywhere within the P.U.D. may be counted toward the off-street parking requirement for the P.U.D. d. ',%here on -street parkin; is permitted, angled, as well as parallel parking shall be permitted. Both forty-five (45) degree and sixty (60) degree angled parking shall I e permitted. However, no on -street, drive, or common access easement parking shall be permitted within thirty (30) feet of the cross curb line for a cross street, drive, or common access easement. pudxmarci.w, ` Development Re_::=::er.s FCN'AL DR-6 The parkin; requirement for office uses set forth in Sections 35.6.b(6)(a), (c) and (d) of the Comprehensive Zoning Ordinance is one (1) parking space for 330 square feet of floor area. The parking requirement for all re:ail uses set forth in Section 35.6.b(5)(a) and (e) of the Comprehensive Zoning 0- :inance is One (1) parkin; space for 220 square feet of floor area. g. Cumulative parking tabulations shall be submitted with each site plan and/or development plan. 6.0 Off -Street Loading: With the following exceptions, off-street loading shall be provided pursuant to Section 36 of the Comprehensive Zoning Ordinance: a. The minimum dimension of loading spaces shall be as follows: 10' x 25' regular size space 10' x 50' large space b. The calculation of the minimum number of off-street loading spaces shall be in conformance with the following schedules and rules regarding shared spaces: pudxmarch.% rd. Development Reg_'nons FINAL Number of spaces: Office uses or portion of building devoted to office uses: 0 - 49,999 sf 0 spaces 50,000 - 149,999 sf 1 regular space 150,000 - 249,999 sf 2 regular spaces 250,000 sf and up 3 regular spaces Retail uses with the follo%ving Tenant size: 0 - 9,999 sf 0 spaces 10,000 - 49,999 sf* 1 regular space 50,000 - 99,999 sf* 1 regular space and 1 large space 100,000 sf and up* j 2 large spaces DR- Restaurant uses with the Following Tenant size: 0 - 9,999 sf 1 0 spaces 10,.000 sf and up* 1 regular space "The load:no requiretr:ent for multiple terar.ts Ilia: are each 10, 000 sf or larger may be combined within a single building and treated as a single tenant. 2. Loading spaces that are adjacent and accessible to several buildings or tenant spaces, including buildings and tenant spaces on separate lots, shall be allowed to suffice for the loading requirements for the individual buildings or tenants provided that i) the number of spaces satisfies the requirements for the combined square footages for the buildings or tenants in quesiion, and ii) for loading spaces to be shared among separate lots, an agreement evidencing the right of tenants to the use of such spaces shall be provided. 7.0 Streets and Sight Trianales: Within the P.U.D. the following street design standards shall apply: a. Except as provided herein, no sight triangle shall be required. Adequate sight distance will be provided at all intersections through the use of appropriate traffic control devices. Sight triangles for vehicles exiting the development for both public streets and private drives shall be provided at intersections with F.M. 1709, Carroll Avenue and State Highway 114. These sight triangles shall be the triangle crated by connecting a point which is ten (10) feet into the site along the right-of- av at the intersection and a point extending away from the intersection a c.:stance of forty (40) feet along the existing roadway right-of-way line. See exhibit A attached hereto and incorporated herein by reference for examples of the sight triangle provisions of this Section 7.0.a. b. For plantings within twenty (20) feet of any public street intersection, shrubs and groundcover shall not exceed two (2) feet in height and tree branching shall provide seven (7) feet of clearance as measured from the top of the ground s::rface to the first branch along the tree trunk. C. tiothing contained herein shall vary or supersede public safety requirements of the City of Southlake as set forth in the Uniform Fire Code and other applicable laws, r1les and regulations of the City of Southlake. pudxmarch. wpd. Development Reg_:a::cr.s FI`AL DR-3 C-8 0 8.0 Screening - Screening shall be provided in accordance with Sections 39 and-'3.9.c. of the Comprehensive Zoning Ordinance except screens cornprised of planting materials and located .within buffer -yards along the boundary of the P.L'.D. shall be exemp. from the architectural fencing offset require: ents of Section4.3.9.c.1.(e). 9.0 Above Grade Structured Parking - The following-\:-mpdons shall aooly to above Bade structured parking facilities: a. above grade structured parking facilities shall be exempt from the accessory building limitations of Section 34.2 of the Comprehensive Zoning Ordinance, provided that such facilities meet the applicable requirements of these Development Regulations for principal"buildings, except for number of stories ch is not Iimited (subject to the maximum height limitation as set forth in Section 3.Oa of these Development Regulations); provided, however, that the Horizontal and Vertical Articulation requirements of Section 43.9 of the Comprehensive Zoning Ordinance shall not apply, except that, subject to the limitations set forth be:.iw, Vertical Articulation shall be provided at elevations visible from North Carroll Avenue between State Highway 114 and F.'.M. 1709, or F.M. 1709, and/or are visible from a tract zoned residential and/or designated as low or medium density residential on the Land Use Plan, the property line of Which is within four hundred (400) feet of such parking structure. pudxmarch.wpd FFNAL In addition, any such visible elevations shall have a solid parapet wail of not less t:-ian forty-six (46) inches and shall utilize colors consistent with the surrounding principle buildings. The following exceptions to the above limitations shall apply: (i) elevations visible between gaps bet-,veen buildings of fifty (50) feet or less shall be exempt from the Vertical Articulation requirements; and (n elevations which are set back behind a bui!dir.g pad for a fa-ure building, which building has not vet been built as of the date t^e parking structure is built, shall be exempt from the Vertical Articulation requirements for a period of three (3) vears until such time as the future building is built; provided, however, in the event such building has not been built within such three (3) year period, the parking structure shall thereafter be modified to comply with such Vertical .�.rticulation requirements or in the alternative shall be screened with trees or other appropriate planting materials until the time that such building is built. If :creeping is used, the method and type of screering shall be subject to the City's approval. One specific exception to the time fames nominated above is made as :o the block bounded by Street 3, Street D, Street 1, and Street C whereby the 6. :-ne limitation referenced herein is reduced from three (3) years to t-wo (2) years. DR-9 C-9 b. If not abutting a right-of-%vay, above grade structured parking facilities shall be provided with adequate access from public right(s)-of-way via private drive(s) and/or access easements. 10.0 Accessory Structures - The following restrictions shall apply to accessory structures: a. With the exception of the following items, accessory structures shall not exceed one (1) story or a height of fourteen (14) feet. park pavilions or bandshells above grade structured parking facilities. No item listed above shall exceed fifty-two (52) feet in height or, in the case of above grade structured parking facilities, the lesser heights allowed under Section 3.Oa of these Development Regulations, nor shall it exceed, where applicable, the maximum elevation limitation of Section 43.9.c 1(g)i. of the Comprehensive Zoning Ordinance b. Except for open spaces and open space amenities, no accessory structure shall be located between the front lot line and the principal building on a lot. 11.0 Minimum Width of Enclosed or Partially Enclosed Open Space - In lieu of the requirements of Section 33.7 of the Comprehensive Zoning Ordinance, the following definitions and requirements for minimum Court widths shall apply: Minimum widths shall be based on the following schedule: COURT TYPE MIMMU.IT 6VIDTHIARE'A Court; Open Court 3 inches per 1 foot of building height, min. 12 feet Closed Court: min. area equal to twice the square of the width of the court based on surrounding building height, but not less than 250 sq. ft. Court Niche: no portion shall be more than 3 feet (measured horizontally) from a point where the court niche is less than three feet wide. pudxmarcn.w-pC. Development Rcgula::ocs FFNAL DR-10 C-10 b. For purposes of subpart a. of this section, the following definitions shall apply: Court: An unoccupied space, open to the sv, on the same lot with a building, • hich is bounded on two (2) or more sides by the exterior wal is of the building or b ',vo (2) or more exterior walls, lot lines, or yards. Not a court niche. Court, closed: A court surrounded on all sides by the exterior walls of a building, or by exterior walls of a building and side or rear lot lines, or by alley lines where the alley is less than 10' in width. Court niche: Not a court. An indentation, recess, or decorative architectural treatment of the exterior wall of a building which opens onto a street, yard, alley, or court. Over. Court: A court opening onto a street, yard, alley, or private drive not less than twelve feet (12) wide. Court, width of: The minimum horizontal dimension substantially parallel with the open end of an open court or the lesser horizontal dimension of a closed court; or in the case of a non -rectangular court, the diameter of the largest circle that may be inscribed in a horizontal plane within the court. 12.0 Interior Landscape Areas - Specific requirements for interior landscape areas shall be determined at the time of development plan or site plan review, as determined by the City Council. Any landscaping in a surface parking lot approved in connection with development plan or site plan approval for such lot, which is taken dut in connection with the later construction of a parking structure, shall be relocated or replaced. 13.0 Irrigation - Required landscaping shall be served by an irrigation system meeting the requirements of Section 3.6 of Ordinance 544, except in those instances and in those areas where installation of such a system is a) potentially harmful to any preserved or existing plant materials; b) not reasonably required due to the nature of the plant material (e.g. where irrigation could be detrimental to drought -tolerant plant species); or c) create a situation possibly harmful to public health, safety or welfare. Determination of the situations described above shall be made by the City's Landscape Administrator. 14.0 Realignment of North Carroll Avenue - All land uses within the proposed P.U.D. shall be in accordance with allowable uses in C-3 zoning, as modified by the development regulations of this P.U.D.; provided, however, in the event any property within the P.U.D. shall become located west of the North Carroll Avenue right-of-way due to the City pudxmarch.-A•rd. Devc1opr.cr.. FFNAL DR- . l C-11 (F acquiring additional right-of-way and realigning North Carroll Avenue to the east as shown on the Concept Plan, such property to the west of North Carroll Avenue shall be used and developed only in a manner consistent with all zoning or other development standards that would apply to.property that is zoned C-3 under the Comprehensive Zoning Ordinance of the City of Southlake. pudxmarch.wpd. Development Regulations FItiAL DR-12 C-12 0 LEGEND: SITE TRIANGLE R;clto Development - Southlcke sown Center C-13 FIGURE 7A SIGHT TRIANGLE DIAGRAM BAPTCN-. CHMAN AZSCCIA cS. INC. ® P-3C-'! C+ON CONCEPT PLAN -- - -- ror I! Proposed lion —Residential P.U.D. District li SouthIake. Tarrant County, Texas i; October 14, 1996 I : xS3 US= -- -I R 7 CHARD EADS lil I ��KS�I sr�r AG II c5— F MIXED USE Mlx�o J,� USE /' ��' AG CITY CS .� I sri 'del 'r HALL I'I `�c�'—� ailM�Go Io. '" �• I I Ilia I{ �.h i �; / ? FUSE/�. AG I I) ' •� "-':': �'."' :_\ — `O USE o 1r os� Cl_ I I �V.i.rrr« N n ... . .� AG � It i ! ,.a - .r K�:'�r •[:: �. A o o l e o e SP2 C �. l GO 4Ix_o USE Ei ter.•., . -r-_ ..rt.o. .�. } SOliTHLAKE TOWN CENTER RIALTO • wt+Y •sirY K' "��^= CONCEPT PLAN C-14 RECD 0EC 0 9 'is 66 �„ 7 �i =Si � u 1 Sj. y �,' is I3f W e�a I a• ��� .. Iil I of tl o '7 � 14, '� alj� Ii 1 � �'� _ _ F. a u:� a 'c ii.l x...ii u I: �•• I I Y t i •.x � Boa 12 �l.g Ye.i u� 3 1 a tii I,'1kjS� f II`i I. ^.. _ 3-,.: —oii:: —ir'- i r_ : •_ .: � cx t � t7 ?gip - " tl I j1 3i t !iiIIIIIli 3 e Mill _sxa_iEidi i q .ba Y :iaxaYxara ;�:YYg xrtf!rytri -ii�5biri� EXHIBIT D W 0. 0 Uf C7 cn W X qqq gn 0 axl e•s p :..7 ^oG� cn EXHIBIT E MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (the "Agreement") sets forth the terms and conditions whereby Southlake Venture West, L.P. (the "Developer") agrees to donate land (the "Property") to the City of Southlake (the "City") for the intended purpose of the City's development of a City Hall (the "Building"). The City is considering joint -use of the Building for the administrative offices of Carroll Independent School District and/or Tarrant County. This Agreement is a binding agreement on the undersigned parties, subject to the terms and conditions contained herein. This Agreement is subject to the formation of Tax Increment Reinvestment Zone #1 (the "TIF"), Southlake, Texas. PROPERTY: Approximately 0.71 acres of land, situated in the planned unit development for Southlake Town Square, Southlake, Texas, as shown on the site plan attached as Exhibit A. The Developer agrees to contribute the Property subject to the City's commitment to construct the Building, as set forth herein. BUILDING: Up to an approximately 80,000 sq. ft. Building. PARKING: The Building will require parking at a ratio of not less than one (1) space for every 330 square feet of building area ("Parking"). The Developer will provide such Parking subject to the following conditions: 1) 25% shall be specifically reserved for the exclusive use of the Building occupants, the residual 75% shall be non- exclusive; 2) provided further that ten (10) spaces shall be provided, and exclusively reserved, as on -street adjacent to the Building for short-term parking; and 3) that the City shall pay all costs associated with such Parking, subject to the City and the Developer entering into a separate agreement providing for the location of all exclusive parking and any terms, conditions and/or limitations to the city's payment of such costs. _ CONSTRUCTION OF IMPROVEMENTS: The City shall construct the Building and related landscaping (collectively, the "Improvements") and the Developer shall construct the Parking. The City shall provide for the design of the Improvements subject to the architectural control of the Developer. The Developer shall provide for the design of the Parking and related improvements subject to the City's reasonable approval. E-1 REIMBURSEMENT OF IMPROVEMENTS: Upon completion of the design of the Parking (as agreed to by the City and the Developer), the Developer shall provide the City a mutually agreed contract for construction of Parking which will include a schedule on the timing of completion. TIMING: The City acknowledges that the construction of the Building is integral to the success of the Developer's Southlake Town Square project, (the "Project"), and the Developer acknowledges that the successful completion of the Project is integral to the City's commitment to locate the Building on the Property. Pursuant to the City's execution of this Agreement, the Developer agrees to commence construction of Phase I of the Project (a minimum of 240,000 sq. ft. of commercial retail and office building space, exclusive of the Building), prior to March 31, 1998. Subject to the Developer's tirr -tly start of construction, the City agrees to commence construction of the Building by August 31, 1998, subject to the City having one (1) six (6) month right of extension. Subject to completion of Phase I of the Project, the City agrees to complete construction of the Building prior to November 30, 1999, subject to the City having one (1) six (6) month right of extension. RIGHT OF FIRST REFUSAL: The City shall have a right of first refusal on office space located in the two (2) buildings in the Project located adjacent to either side of the Building, as shown on the site plan attached as Exhibit A. This Agreement represents all the terms and conditions between the City and the Developer with respect to the Property and the Building, is intended to be a binding agreement, and cannot be amended or superceded unless done so in writing. Developer City E-2 City of Southlake, Texas MEMORANDUM TO: City Council FROM: Bruce C. Payne, AICP SUBJECT: Unified Development Ordinance (UDO) Update Action Requested: None Background Information: The Unified Development Code merges into one document the zoning ordinance (document that regulates land use), subdivision ordinance and all other ordinances that regulate the development of land including landscaping, tree preservation, floodplain, driveway, sidewalk, lighting, noise, sign, and airport compatibility ordinances. The UDO overcomes the downfalls of the current zoning ordinance that establishes strict separation of land uses and regulates only minimum or maximum dimensional requirements and limits opportunities for innovative development. Over time, the zoning ordinance has undergone constant revision to change the rules, maps, to close loopholes, and permit some flexibility and has grown more complicated with every revision. Changing over to a UDO format provides for more flexibility and innovation of development proposals. The UDO also provides ease of administration as all the regulations are dealt with under a unified code. The UDO streamlines the review and approval processes for all permits and requests (specific use, special exception use, zoning changes, concept plans, etc). Thus it allows increased efficiency in administration and members of the Zoning Board of Adjustment, Planning and Zoning Commission and City Council will become familiar with one set of standards and the approval processes for all types of development requests. Currently underway is the translation of all existing development -related ordinances into the unified development code format. This projected time frame for Planning and Zoning Commission and City Council review of the UDO format change is fall of 2001. This process will retain all existing standards while addressing only changes required due to a change in format. The next phase of update, slated for 2002-03 is a review and analysis of existing zoning districts followed by an analysis of uses permitted in each zoning district. The final stage will involve an in-depth look at standards established for all zoning and overlay districts, and subdivision regulations. Financial Billy Campbell, City Manager June 22, 2001 Page 2 Considerations: None Citizen Input/ Board Review: None Legal Review: None Alternatives: None Supporting Documents: None Staff Recommendation: None En ER C:bp City of Southlake, Texas MEMORANDUM N June 22, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (xt. 1527) SUBJECT: Review of private versus public mowing of City/State property Action Requested: Review of private versus public mowing of City/State property. Background Information: The City currently contracts the mowing and edging of open park areas, all State and City right-of-way mowing, and maintenance of the Town Square public areas. The current annual cost to the City for such services is approximately $121,000, plus change orders for additional work at the City's request. City employees currently mow all ballfield areas which include ten fields at Bicentennial Park and thirteen soccer fields at Bob Jones Park. Mowing cycles and the degree of required maintenance vary within each of the three contracts. The maintenance agreement with Cooper and Stebbins for Town Square is the most detailed of the three. It addresses not only the mowing and edging of the turf, but also seasonal plantings, shrub, tree, and groundcover maintenance, fertilization, aeration, debris removal, winter rye, irrigation system check, and guarantee of plant material. A total of forty-eight mowing cycles are required each year. The annual contract amount is $23,400, which was approximately $20,000 less than the next lowest bidder. TruGreen LandCare currently has the City contract for mowing of parks and open space. Their responsibilities range from rotary mowing, edging, and weedeating, to bush hog mowing and fire ant treatment. TruGreen mows over 145 acres of City property with mowing cycles ranging from thirty-one (31) to six (6) cycles per year. Their annual contract amount is $68,413. Avanti Landscape Management Company has the existing contract for City and State right-of-way mowing for Southlake. They provide four (4) mowing cycles along the State right-of-ways (in addition to the three provided by the State) and sixteen (16) cycles along City right -of ways. The contractor is responsible for mowing, edging around all trees, shrubs, signs, and other obstacles, and removing all litter and fallen limbs. The annual contract with Avanti Landscape is $29,195. Currently, the Parks Division for the City of Southlake is responsible for the overall preservation and maintenance of the City's parks system. Billy Campbell, City Manager June 20, 2001 Page 2 Throughout the years, expansion in the parks system in terms of the number of acres, park and recreational components, and public usage have stretched the resources of the maintenance crew. As a result, contract mowing was pursued as a means by which to reduce costs and provide an essential service. (A comparison of costs is provided in the Financial Considerations section.) Factors to consider regarding the City taking on the mowing of City property are: Advantages: ■ Direct City control over mowing schedule and performance. ■ Additional maintenance personnel available during non -mow season for winter projects (mid -October to mid -March - five months). ■ Ownership of tractors and equipment that may be utilized during non - mow season for other projects. Disadvantages: ■ City responsible for direction and administration over mowing schedule and performance. .. ■ Increase in annual cost for personnel and equipment. ■ Limited space for additional equipment and personnel. ■ Added responsibility for maintenance and repair of additional equipment. Financial Considerations: Assumptions: (1) Based on a thorough review of the mowing contracts and their specifications, requirements were projected in terms of equipment, personnel, and operating expenses for first and second year costs should the City provide this service in-house. (2) Costs were extrapolated over a five-year period to provide a more accurate long term analysis. (3) First year costs are naturally higher as a result of acquiring the necessary equipment. Existing Parks mowers and equipment were not included in the equipment costs as they are presently allocated for ball field maintenance and are not all suitable for rough cut mowing. (4) Depreciation costs are also included annually for replacement of equipment after seven years. (5) Town Square maintenance contract is assumed to remain in place due to the complexity of work and its correlation with the privately owned and maintained areas. Also, it is recommended that the maintenance of Town Square continue to be privatized to allow the Billy Campbell, City Manager June 20, 2001 Page 3 possibility of one contractor being responsible for the upkeep of both the public and private areas. (6) Estimated City costs include first year capital outlay costs, annual equipment depreciation, and 5% annual increase in salary and benefits for personnel. Year One (1) costs: Equipment: Toro 580 D Ground Master 16' mower $ 52,000 Toro 325 D Ground Master 72" mower $ 30,000 Weedeaters $ 1,000 Edgers $ 500 Blowers $ 800 Tractor (1) $ 25,000 ** Bush Hog Mower $ 10,000 ** F-250 Truck $ 28,000 Trailer $ 3,000 Total Equipment Costs $115,300 Annual Equipment Depreciation Cost (7 years) $ 21,471 Personnel: Four (4) Parks Maintenance employees (FT) $ 88,691 Benefits (15 %) $ 13,303 Uniforms $ 2,000 Operating Costs: Fuel $ 3,000 Equipment Maintenance $ 4,000 Total Year One (1) projected cost $247,765 ** Existing equipment (no new purchase) - The Public Works Department currently has a model 3010 Ford tractor with bush hog and a 6610 Ford tractor with telescopic arm for slope mowing. Year Two (2) costs: Equipment: Annual Equipment Depreciation Cost (7 years) $ 21,471 Personnel: Four (4) Parks Maintenance employees (FT) $ 93,126 (or Benefits (15 %) $ 13,968 Uniforms $ 2,000 Billy Campbell, City Manager June 20, 2001 Page 4 Operating Costs: Fuel $ 3,000 Equipment Maintenance $ 4,000 Total Year Two (2) projected cost $137, 565 CITY MANAGED MOWING COSTS: Estimated Annual Costs Over 5-year period $166,247 5-year total costs $831,238 CONTRACT MOWING COSTS: Estimated Annual Costs Over 5-year period $115,000 5-year total costs $575,000 This excludes Town Square maintenance contract and takes in to account the Bob Jones Park improvements, Chesapeake Park, St. Martin -in -the - Fields lease area, and future land purchases or facility developments. Summary: The cost difference between the City mowing rights -of -way and City owned properties and parks versus contract mowing, results in a projected increase of $256,238 over five years or $51,247 annually ($21,471 of which is capital equipment depreciation costs). It should also be noted that these projections could vary either up or down based on future park development and/or land acquisition by the City. Citizen Input/ Board Review: Not applicable. Legal Review: Not applicable. Alternatives: City Council review and comment. Supporting Documents: Not applicable. Staff Recommendation: City Council review of information concerning private versus public mowing of City/State property. MEMORANDUM June 2, 2001 TO: Shana Yelverton, Assistant City Manager FROM: Gary Gregg, Manager, Technical Services SUBJECT: Technology Trends in Local Government -EGOV Action Requested: Review of technology trends and their impact on local government. Background Information: We are at a crossroads in the world of technology. We live in a networked world. Changes are occurring in orders of magnitude greater than ever before. This report will attempt to provide a technology review with an explanation of abbreviations and acronyms from the materials and issues we have reviewed and will identify opportunities for the City of Southlake to more effectively utilize technology. Most people still confuse the Internet with the World Wide Web. Today, 95 % of people view the Web through their personal computer (PC) browsers. That will drop to 40% in five years. Japan is the first country to have broken through that barrier. By March, 2000, more than 50% of Internet access in Japan was through devices other than the PC. Pagers, TVs, personal data assistants, and phones are now browsers. McKinsey (a prominent New York consulting firm) predicts 60 % of homes in the United States will have access to high-speed Internet by 2003. Based on waiting lists for DSL installation, evidence points that it will likely happen sooner. Waves of the Internet There have been three waves of the Internet thus far. In wave one, we observed mostly static web sites with no transactions. Information was presented in some form or fashion mostly in a one way format. With wave two, we saw the integration of the web with government systems. This wave consisted of viewing parking tickets and water bills with the ability to pay them online. Wave three will transform the way citizens will conduct business with the government through enhanced citizen services to be available on the Web. Our current web site is in wave one. The next generation Internet will always be on, fast, trusted, easy, everywhere, natural, and intelligent. It is anticipated that bandwidth and speed will increase 150 times over the next four years. This will create a plethora of opportunities for cities like Southlake to conduct Shana Yelverton Technology Trends in Local Government - E-GOV June 19, 2001 Page 2 of 5 business electronically. What is E-GOV? The term E-GOV refers to four base applications: citizen services on the web, business reengineering with Internet technology, procurement over the web and electronic commerce. 1. Citizen services on the web generally consist of some form of the following: • Entryway (portal) - generally defined as a web presence for citizens, employees, and businesses. Recent litigation will eventually require state and local compliance with Section 508 of the rehabilitation act (HIPPA). This translates to a revamping of our web site for ADA compliance. Some of the minimum requirements are for brighter images, larger font sizes and universal text reader compliance. • Payment acceptance - Many cities are now offering some form of credit card payments for water bills, taxes and traffic citations over the Internet. • GIS base maps - Our current orthoplxotography is available on our website. It is several years old and black and white. In areas of rapid building vegetation changes are often difficult to detect in black and white. Recent advances will make color available at a reasonable cost. • E-forms and workflow - this is one of the most critical third wave implementations. Currently our processes require the input of information many times over. DPS and courts provide a good example of our current inability to leverage this technology. The patrol officer issues a violator a traffic citation. The citation is hand written and requires the transcription of driver license information to a hand written form. The citation is then approved by a police supervisor for accuracy and then transferred to a court clerk for re - transcription back into the court citation database. Obviously each step allows for errors to creep into the process and does not get the information into the system in a rapid fashion. The technology exists to allow the officer to swipe the offender's drivers license through a reader and print the citation off of a portable printer. The signature is captured digitally and at the end of the process the entire citation is uploaded to the computer and is instantly available to supervisors, court personnel and even the violator who goes home to pay over the Internet. Successful cities will provide a web interface that allows for permit registration and payment of fees via the Internet making permit processes friendly to business. Shana Yelverton Technology Trends in Local Government - E-GOV June 19, 2001 Page 3 of 5 2. Reengineering with Internet technology - The Texas Comptroller of Public Accounts conducted an investigation recently to determine the number of agencies requiring contact to establish a dry cleaning shop in Texas. There is interaction required with five state agencies - Department of Licensing and Regulation, Texas Natural Resource Conservation Commission, Comptroller of Public Accounts, Texas Workforce Commission and the Texas Department of Transportation. In addition the dry cleaner must comply with the regulations at the Federal level - Environmental Protection Agency, Department of Labor and Department of Transportation. Licensing is then required from the city. A food retailer is subject to nine state regulatory agencies, seventeen different types of state licenses and various statewide inspection processes. Cross boundary operations and information technology systems are not integrated. Successful cities will merge portals and governmental systems, much as Southlake has done with Town Hall and Tarrant County. 3. Procurement over the web - Two trends are currently emerging for E-GOV. Reverse auctions have sprung up in states with enabling legislation. The city advertises that it is interested in a certain commodity, example asphalt. The city web site indicates the amount and time the asphalt is needed. Vendors then view the web site and begin to bid for the opportunity to provide the item with each successive bid for the item being lower than the previous one. Several things occur. Bids are placed based on market pricing up until the time the auction ends. Vendors are able to view the competitive bids and calculate their ability to deliver the product at the lowest price. Current legislation in Texas will have to change to allow for this process. Increasingly, non -bid purchases via the Internet will be commonplace. 4. Electronic commerce - Secure digital signatures will continue to evolve, supplanting written holographically signed documents. Web sites will be targeted increasingly by vandals and hackers. Greater levels of security will be required. But, the value of conducting business over the Web will over shadow the negatives and stady growth will occur. What are the drivers? There are four drivers currently responsible for the E-GOV thrust. The first is improving services and delivery. More efficient delivery of service translates to less personnel growth. The second driver is increasing operational efficiencies. In this new environment, imagine a road crew in the field linked by video conference (on the screen of a handheld wireless device) both with the supervisor in the Public Works R Shana Yelverton Technology Trends in Local Government - E-GOV June 19, 2001 Page 4 of 5 office and the contractor two states away. By streaming live video of the construction site, and sharing engineering drawings, on -the -spot design changes can be made. Citizens will no longer just click on a form. We've configured our current phone system to integrate with the Internet. With the addition of Internet software, water customers will be able to click an icon and a live water -billing representative will appear on the screen to help. The biggest advantage of E-GOV is not for the public but is intergovernmental. The third driver relates to enhancing citizen participation in government. Better policy formulations will result from the third driver of E-GOV. Internet access to records and services will allow for greater public access. The fourth driver is the enhancement of economic development. Higher levels of education, attraction of high tech companies, access to technology infrastructure, development of a business -friendly government and a strong telecommunications infrastructure are all forerunners of strong economic development. As one speaker puts it, "Its all about jobs." Financial ;-AW Consideration: Pursuit of specific e-government strategies will have to be determined by customer demand, support capabilities, and opportunities created. Staff continually explores options to improve service delivery to residents through use of existing technology. Citizen Input/ Board Review: What do surveys show? What do citizens and businesses want? The City of Richardson has a web page to allow for the payment of water bills via the Internet. Prior to that customers were offered an option of paying by bank draft each month. With the commencement of the web site (at a substantial cost of tax payer dollars) almost all bank draft customers converted to the web site. The City's technology policy needs to be guided by what benefits citizens - not what we want to give them. Within sixty days staff will be able to broadcast live City Council meetings over the local cable channel. That's wave one technology. Wave two technologies now allow for true Internet web -casting of City Council meeting, not just live but view anytime, any meeting, anyplace over the Web with search capability. Does a significant portion of the community or city council support this initiative? At what cost? `'" Legal Review: N/A Shana Yelverton Technology Trends in Local Government - E-GOV June 19, 2001 Page 5 of 5 M Alternatives: The City may pursue any number of options, depending on the relative importance of each. Supporting Documents: N/A Staff Recommendation: Staff recommends a half -day boot camp for new council members once a year and another session yearly to review emerging technologies and Internet strategies. Regular attention to the policy issues involved will ensure that the City of Southlake does not lag behind in its provision of customer -friendly service or its pursuit of greater efficiencies through the use of technology. As electronic government comes of age around the world, leadership remains at the core of success, beginning with the definition of e- government itself. Leaders, who define e-government in a narrow sense, simply moving services online, miss larger opportunities that will determine competitive advantage in the long run. By the end of the decade, what will constitute competitive advantage? Certainly not renewing a license online. By then, online government services will be as commonplace as ATM machines are today. Online services will no longer be noteworthy, distinguishing one government from another, but will have become part of a baseline expectation of service delivery. Given that, governments today have no choice but to explore an all - encompassing shift from traditional to online service delivery. To ignore the issue places them in jeopardy of falling below minimally acceptable standards of service. M City of Southlake, Texas MEMORANDUM June 20, 2001 TO: Billy Campbell, City Manager FROM: Rick Black, Director of Public Safety SUBJECT: Outdoor Emergency Notification System — Text Item Information Action Requested: No formal action requested. The purpose is to provide City Council with information pertaining to the funding of an outdoor emergency notification system. Background Information: The City of Southlake presently does not provide for outdoor emergency notification of impending or actual emergency situations that may be hazardous. The need to warn the public of impending danger may arise at any time. Current methods to inform the indoor community consist of the television and radio through the Emergency Activation Program (EAP) and weather radios that can be purchased at Radio Shack or other outlets. A recent method of individual notification exists on most news channel's websites which contain the ability to send text messages to people's pagers or mobile phones through a free subscription. Recognizing that the best method to becoming aware of an impending storm is personal awareness to outdoor surroundings, the outdoor emergency notification system (weather sirens) is another method to provide adequate emergency notification to the outdoor population. The following two options are provided for your consideration: Option 1 A complete outdoor warning system that includes 13 pole mounted sirens and necessary equipment to alert the outdoor public. Each siren has an effective range of approximately one mile. The system has a battery power back up that will provide 30 minutes of full power. Each siren can be remotely tested in a silent mode that fully exercises the system without disturbing the public. Billy Campbell, City Manager Outdoor Emergency Notification System — Text Item Information June 20, 2001 Page 2 of 3 14 1%W Financial Considerations: Citizen Input/ Board Review: Legal Review: Alternatives: The system can be activated by geographic areas grouping any combination of sirens to alert specific neighborhoods of danger. This option would include coverage of the following outdoor areas: • School Properties • Park Properties • Residential and Business areas Option 2 A partial outdoor warning system that includes 6 pole mounted sirens and equipment necessary to alert the outdoor public. Each siren has an effective range of approximately one mile. The system has a battery power back up that will provide 30 minutes of full power. Each siren can be remotely tested in a silent mode that fully exercises the system without disturbing the public. The system can be activated by geographic areas grouping any combination of sirens to alert specific properties of danger. This option would include coverage of the following outdoor areas: • School Properties • Park Properties Option 1 Total Cost = 10-year lease = 7-year lease = Option 2 $423,293.00 $54,040/year $70,965/year Total Cost = $202,335.00 10-year lease = $25,831/year 7-year lease = $33,922/year Citizen input has been received informally through various venues. None Not fund the outdoor emergency notification system and explore funding next fiscal year. Billy Campbell, City Manager Outdoor Emergency Notification System — Text Item Information June 20, 2001 Page 3 of 3 Supporting Documents: None Staff Recommendation: Staff recommends that this plan be provided to City Council in text form at the June retreat for review. *%W City of Southlake, Texas MEMORANDUM June 22, 2001 TO: Billy Campbell, City Manager FROM: Pedram Farahnak, Director of Public Works SUBJECT: Town Hall Janitorial Service Issues Action Requested: No action is requested on this item at this time. Background Information: The quality of janitorial services present in Town Hall, and all City facilities, is not meeting expectations of staff. We are currently spending many more staff hours inspecting the buildings and reminding the current vendor of what is expected than should be required. On average, the Public Works staff receives 2-3 a -mails per week regarding janitorial service issues. This has given good indication that the current vendor is not giving our buildings the attention they need. The long-term affects of this type of service (an increase in maintenance issues from lack of routine cleaning) can be very costly. As a part of the FY 2001-02 budget process, staff will submit a recommendation to resolve this issue. Staff will recommend that instead of contracting directly with our own vendor, the City can partner with Tarrant County and use their contractor for janitorial services. Permissible by a cooperative purchasing agreement between the County and the City of Southlake, this option would provide a higher quality of janitorial service than City is experiencing currently. This higher quality of service according to the County staff would be a result of the following: 1. Since the County contractor is a larger company than the bidders that participated in the City's most recent janitorial bid process, they will have access to more resources (experienced staff, equipment, etc.) 2. Since the County contractor had to meet more requirements to participate in the County bid process as compared to the City's (minimum wages for employees, disclosure of employee benefits, verification of management expertise and management structure, etc.), the County's contractor is a more experienced vendor. 3. Since the County contractor provides two levels of supervision (an on - site supervisor present at all times work is being completed and a Billy Campbell June 22, 2001 Page 2 of 2 `. IM "project manager" who is responsible for periodic checks of the buildings), the quality of work will be better. 4. Since the County bid janitorial services by the hour, the workers will receive payment based on how many hours worked; therefore, reducing the temptation to "hit the high spots" and leave. (The current vendor receives a flat monthly rate for completing a list of nightly, weekly, and monthly services.) Financial Considerations: See Public Works Recommendation for Janitorial Services attached. Citizen Input/ Board Review: None. Legal Review: The current contract allows either party to terminate the agreement with no cause with 30 days prior written notice; therefore, no legal review is needed. Alternatives: Continue with the current contractor or re -bid the service. Supporting Documents: Public Works Recommendation for Janitorial Services Staff Recommendation: This item has been provided for informational purposes only Staff Contacts: Valerie Bradley, Assistant to the Public Works Director, 2342 Pedram Farahnak, Director of Public Works, 2308 QY ' Public Works Recommendations for Janitorial Services FY 2001-02 Assumptions 1. Service level = $.95/square foot annually 5, 976 annual hours (for a Town Hall type building) *$12.13/hour= $ 72,488.88 $72,488.88 / 76,222 square feet = $ 0.95 2. Carpets cleaned twice per year 3. Tile striped and waxed twice per year 4. Crystallization will be performed this year 5. Day janitor services will be provided 40 hours per week Janitorial Costs for FY 01-02 $ 181,721.69 includes nightly cleaning and crystallization of terrazzoo floors I. Total nightly cleaning of all facilities 1. General Labor 100,333 square ft (current facilities) * $.95/ square ft annual cost= $ 95,316.35 21,000 square ft (DIPS West Site) * $.95 * 75% of the year= $ 14,962.50 Total for general labor $ 110,278.85 2. Carpet Cleaning Labor 75,250 square ft (current facilities) * $.10/square ft * 2 times/year= $ 15,050.00 5,250 square ft (DIPS West Site) * $.10/square ft * 1 time/year= $ 525.00 Total for carpet cleaning labor $ 15,575.00 3. Strip and Wax Tile Labor Costs 25,083 square ft (current facilities) * $.18/square ft * 2 times/year= $ 9,029.88 15,750 square ft (DPS West Site) * $.18/square ft * 1 time/year= $ 2,835.00 Total for tile labor $ 11,864.88 II. Crystallization of Terrazzo Flooring in Town Hall Crystalliation is a process by which the terrazzo is prepared and polished to a mirror like shine. 8,000 square ft in Town Hall * $2.48/square ft $ 19,840.00 III. Day Janitor Services 8 hours/day * 249 working days/year * 12.13/hour= $ 24,162.96 City of Southlake, Texas MEMORANDUM June 22, 2001 TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance (481-1713) SUBJECT: Town Hall Operations — Projected Utility Costs and Cost Containment Strategies Action Requested: No action requested on this agenda item, this item is to provide background information to the City Council regarding the projected utility costs for the Town Hall facility for a full year, and to provide a briefing on potential alternatives for cost containment. Background Information: Since moving into the Town Hall facility in January 2001, staff has been reviewing the utility operating costs for the Town Hall in preparation of the Fiscal Year 2001-02 Budget. Due to the facility being open for a full twelve (12) month period in Fiscal Year 2001-02, and the likely potential for a rate increase for electric services, the projected costs for electric, water, and sewer services will increase from the current fiscal year. A breakdown of the current projections is included in the "Financial considerations" section. ■ Cost containment strategies — there are two (2) philosophical approaches from which to develop policy to approach this issue. Development of a cost containment policy may either come from a supply-side perspective (altering the cost of electrical service through increasing supply) or from a demand -side approach (increased energy management to curb demand). A combination of policy development from both perspectives would address a broader base of items, thus increasing the chances of addressing the full scope of the issue. 1. Supply -Side Alternatives — Consistent with economic theory, this approach focuses upon alternatives to increase supply through the use of cooperative purchasing with other governmental entities to purchase energy at bulk rates, thus lowering service costs. With the full-scale implementation of utility deregulation in Texas in January 2002, several entities (Houston -Galveston Area Council of Governments, Tarrant County, etc.) are evaluating the potential to form purchasing groups for energy. These groups would utilize competitive bidding to purchase energy at bulk rates on a long-term basis. This has the potential to significantly lower the cost of electricity for all City facilities. Staff is keeping current with the /�n Billy Campbell, City Manager June 22, 2001 Page 2 �%w Financial Considerations: Citizen Input/ Board Review: Legal Review: Alternatives: Supporting Documents: Staff Recommendation: status of these discussions, and is preparing to evaluate the potential benefits of this action. 2. Demand -Side Alternatives - Staff has become aware of some services that provide assistance in the development of facility energy protocol that increases energy efficiency. While the Town Hall facility is regulated by central control, there may be the potential to increase energy efficiency through a number of mechanisms that curbs demand, thus lowering the cost of electrical service. Financial Considerations include the following: ■ Provision of Electric Services - The projected cost to provide annual electric service to the Town Hall facility is currently $1.84 per square foot ($140,250). In anticipation of a potential rate increase next year, the projected budgetary total for Fiscal Year 2001-02 is $1.93 per square foot, yielding a total of $147,110 ($1.93 x 76,222 square feet). ■ Provision of Water and Sewer Services - The projected cost to provide water service to the Town Hall facility on an annual basis is currently $0.03 per square foot. The projected budgetary total for water service for Fiscal Year 2001-02 is $2,300. Based on the water usage of the Town Hall facility, estimated sewer costs are $1,000 per year. Not Applicable. The purpose of this agenda item is to provide the City Council a preview of the issues involved in regards to Town Hall utilities from a short and long-term perspective. Not Applicable. Input towards the identification of alternatives for cost containment as desired. There are no supporting documents with this agenda item. Place as a text -only item on the June 26, 2001 City Council Budget Retreat agenda to review the issues regarding the Town Hall Operations, projected utility costs and cost containment strategies.