2001-06-26 CC Retreat PacketCITY COUNCIL JUNE RETREAT
June 26, 2001
Training Room 3D — Town Hall
5:30 p.m. — 11:00 p.m.
Page
5:30 p.m. Opening Comments Mayor/Billy Campbell
5:40 p.m. Review FY 2000-01
Financial Status Sharen Elam 1
6:00 p.m. Preview FY 2001-02
Revenue Projections Sharen Elam 25
6:15 p.m. FY 02 Budget Preview:
• New planning process for
CIP Projects Bruce Payne
6:30 p.m. FY 02 Budget Preview:
• Vehicle Replacement Program Rick Black/Bruce Payne/
Sharen Elam
7:15 p.m. Dinner (working)
7:30 p.m.
FY 02 Budget Preview:
• Pavement Management
• Storm Water Phase II
...
• Water Supply
8:30 p.m.
FY 02 Budget Preview:
• Crime Control District
9:00 P.M.
FY 02 Budget Preview:
• Southlake Public Library
9:30 p.m.
Break
9:45 p.m.
FY 02 Budget Preview:
• GASB 34
10:00 P.M.
FY 02 Budget Preview:
• Town Square
10:30 p.m. Wrap Up
Pedram Farahnak
Rick Black
Kevin Hugman
Sharen Elam
Billy Campbell/Sharen
Elam
►4FA
29
38
49
60
73
75
80
Please Note: The following have been provided as "text only" items, included in your packet as a means of
providing additional information about important topics. Any of these items may be reviewed at Council's request:
(pg 131) Unified Development Ordinance — B. Payne (pg 142) Outdoor Warning System — R. Black
(pg 133) Mowing Services — K.Hugman/P. Farahnak Town Hall Operations: — B. Campbell
(pg 137) E Government Implementation — G.Greg - (pg 145) Janitorial Services
- (pg 148) Utility Costs
MEMORANDUM
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance Ext. 1713
SUBJECT: Amendments to Fiscal Year 2000-01 Annual Budget
Action Requested: No action requested. The purpose is to present the proposed budget
amendments to Council during the June retreat.
Background
Information: The amendments to the budget reflect an increase in expenditures of
$112,209 in personnel, $68,676 and in operations and $227,195 in capital
requests.
Division 105, Support Services request reflects a proposed increase of
$129,060 primarily due to expiration of computer leases.
Division 107, Municipal Court request reflects a proposed increase of
$47,000 primarily due to increased personnel cost related to the computer
conversion.
Division 132, Police Services request reflects a proposed increase of
$121,570 primarily due to increased in personnel, computer equipment and
building improvements.
Division 142, Building Services request reflects a proposed increase of
$4,245 in personnel cost.
Division 146, Public Works Administration request reflects a proposed
increase of $6,965 in personnel cost.
Division 151, Economic Development request reflects a proposed increase
of $4,835 in personnel cost.
Division 161, Community Services request reflects a proposed increase of
$6,900 due to additional SPIN mailings and meeting notification signage.
Division 162, Parks and Recreations request reflects a proposed increase of
$87,505 due primarily to capital request.
Financial
�- Considerations: The proposed amendment increases budgeted expenditures by $408,080. It
is expected, that revenues will continue to come in at or slightly above
budget estimates with the exception of permit revenues. Finance will
CR
continue to monitor permit collections and if necessary staff will present a
proposal to reduce permit revenue in the future. It is anticipated that fund
integrity will be maintained, as the expenditure adjustments reflect the
general fund balance at 25.2% ($4,329,899). This is within the adopted
Fund Balance Policy, which states a minimum balance of 15% and an
optimum balance of 25%.
Citizen Input/
Board Review: N/A
Legal Review: IN/A
Alternatives: The alternative is not to amend the budget and forgo the proposed revisions.
Supporting
Documents: Budget amendment request
Financial Statement as of May 31, 2001(General Fund)
Staff
Recommendation: It is recommended that proposed budget amendments be presented at the
June retreat for the purpose of gaining feedback and direction from the
council.
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GENERAL FUND
Statement of Revenues, Expenditures and Changes in Fund Balance
for the period ended May 31, 2001
with comparative actual amounts for the period ended May 31, 2000
(fiscal month 8 - 66.67%)
REVENUES
Ad Valorem Taxes
Sales Tax/Mixed Beverage
Franchise Fees
Fines
Charges for Services
Permits/Fees
Miscellaneous
Interest Income
Total Revenues
E.XPENDITLTRFS
City Secretary
Human Resources
City Manager
Support Services
General Government Total
Finance
Municipal Court
Municipal Court -Teen Court
Finance Total
Fire
Police
Public Safety Support
Building
Public Safety Total
Streets/Drainage
Public Works Administration
Public Works Total
Planning
Planning Total
Economic Development
Economic Development Total
Community Services
Parks and Recreation
Library Services
Community Services Total
Total Expenditures
Excess (deficiency) of
Revenue over Expenditures
OTHER FINANCING
SOURCES AND (USES)
Proceeds from lease/CO (net)
Transfer In -Other Funds
Transfer To -Other Funds
Total Other Sources/(Uses)
Excess (deficiency) of
Revenues/other sources over Exp.
FUND BALANCE OCT 1
Change in reserved fund balance
ENDING FUND BALANCE
fund balance percentage
ADOPTED
Year to Date 2000/01
$7,192,461
$7,626,173
3,118,347
4,117,565
1,036,935
1,147,916
664,587
853,755
352,052
575,620
1,035,240
1,712,555
200,435
256,102
$13,773,430 $16,489,686
$169,425 $332,524
127,506 203,331
249,038 374,587
318,579 472,595
213,748 320,103
1,191,877 1,960,406
2,430,343 4,066,797
613,487 1,004,913
533,763 1,013,588
298,172 483,755
752,179 1,328,661
95-347 339A01
1,145,698 2,151,817
$9,926,839 $16,780,962
$3,846,591 ($291,276)
$0
0
Q
$0
%3.846 591
$4,819,255
$0
%9 665,846
$0
210,000
Q
$210,000
($81,276)
$4,819,255
$0
S4737.979
28.2%
Actual Percent
Year to Date Total Collected/
$5,514,843
$6,458,757
85.4%
2,400,449
3,683,797
65.2%
1,045,747
1,295,377
80.7%
649,445
877,526
74.0%
230,658
750,398
30.7%
1,667,438
2,545,408
65.5%
178,979
299,040
59.9%
155,913
309,404
50.4%
$11,843,372
$16,219,707
73.0%
$190,204
$285,591
66.6%
147,183
244,667
60.2%
248,512
369,485
67.3%
1 820 247
2,507.954
72.6%
2,406,146
3,407,597
70.6%
341,006
468,629
72.8%
221,227
338,324
65.4%
49,416
76,988
64.2%
611,649
883,941
69.2%
1,230,031
1,872,628
65.7%
2,638,654
3,814,076
69.2%
675,078
950,623
71.0%
566,215
944,627
67.0%
5,109,978
7,481,954
68.3%
599,073
889,709
67.3%
538,440
688,503
78.2%
1.137,513
1,578,212
72.1 %
320-428
509 719
63.0%
320,428
508,719
63.0%
140,010
22T708
61.5%
140,010
227.708
61.5%
307,988
454,583
67.8%
874,126
1,532,806
57.0%
$866,201 $39,384
$0 $0
0 1,235,527
Q Q
$0 $1,235,527
$866,201 $1.274,211
$3,544,344
$0
%4,819,255
24 9%
66.2%
59.8%
67.8%
City of Southlake, Texas
MEMORANDUM
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance, Ext. 1713
SUBJECT: Preview of FY 2001-02 revenue projections
Action Requested: No action requested. The purpose is to familiarize the Council with
preliminary revenue picture for upcoming fiscal year.
Background
Information: The preliminary Tarrant Appraisal District (TAD) property tax roll was
received on May 15, 2001. The preliminary property tax roll report shows
Southlake with a total market value of $3.3 billion for all property within the
city, and a net taxable value of $3.1 billion. The final TAD report will not be
released until July 25, 2001.
The TAD report states that Southlake's taxable value has increased by 19.7
percent from last year. Although it is impossible to say exactly how much the
final tax roll will differ from the preliminary figures, last year's final report
was about $50 million lower (from $2.63 billion to slightly less than $2.58
billion) —a decline of 1.94 percent ($211,546). The same percentage decline
this year would produce a final tax role of $3.04 billion.
It is too early to predict whether the city's ad valorem tax rate will be adjusted
for next year based soley on the preliminary TAD report. Other factors that
must be considered include new programs or services being offered, staffing
and maintenance for new facilities, scheduled changes in the city's debt
payments, and increased costs for existing city services. In addition, property
tax is just one revenue source used to fund the city's budget. Careful
projections will have to be made for sales tax receipts, building and other
permit fees, franchise fees, etc. All of those factors will be considered in the
proposed 2001-02 budget presented to the Council in August.
Financial
Considerations: None
Citizen Input/
Board Review: None
Legal Review: None
Billy Campbell, City Manager
June 22, 2001
Page 2
Alternatives: N/A
Supporting
Documents: None
Staff
Recommendation: It is recommended that staff familiarize the Council with the preliminary
revenue picture for next fiscal year during the June Retreat.
City of Southlake, Texas
MEMORANDUM
TO: Mayor and Council
FROM: Bruce C. Payne, Planning Director
SUBJECT: New Planning Process for CIP Projects
Action Requested: None. Information only.
Background
Information: The city staff has taken a different approach to the Capital Improvements Program
(CIP) process for the upcoming budget. In the past, each department has generated it's own list of
capital projects and presented them in conjunction with their annual operating budget. Initial rankings
of capital projects were accomplished through each department's unique set of criteria. Projects were
then submitted to Council, where a general sense of need was applied to determine which projects
were funded. The negative aspects of this system included 1) an unnecessarily high number of
individual projects; 2) disparate project ranking systems; 3) a relatively high level of confusion about
the CIP system, at both the staff and Council levels; 4) a less than optimum level of project
coordination; and 5) an unreliable ranking system.
In January of this year, the department directors received standardized project request forms for the
purpose of fully describing each project request and the timing of it's implementation. A CIP project
review committee was also appointed. It was jointly agreed that the department directors and the
assistant city manager should serve as the review committee, since they would have the broadest
perspective of the various needs of the city. In late April, the project forms were submitted to the
committee for review. An initial benefit of this process is that, upon careful review by each
department before submitting their respective CIP forms, a large percentage of the projects were able
to be consolidated into single projects (that could be bid upon by a single contractor). Along with the
sheer reduction in the number of projects, significant cost savings were realized by combining similar
projects into one (e.g. street resurfacing).
Beginning in May, the CIP review committee began the process of evaluating the various project
proposals. The methodology involved a presentation of each project by a staff member of the
requesting department, and the use of a standardized ranking form that identifies and measures the
need for the project. Each member of the committee ranked the presented projects according to their
own sensibilities. The resulting scores reflect each project's ranking. Once scored, the resulting
ranked project list will be reviewed by the committee to ensure that there are no obvious flaws in the
ranking system. Once this is accomplished, a finalized list of capital projects, objectively ranked (by
fund) for funding purposes, will be submitted to Council for consideration.
Financial
Considerations: None.
Billy Campbell, City Manager
June 22, 2001
Page 2
IR
Citizen Input/
Board Review: None at this time.
Legal Review: Ongoing.
Alternatives: Take no action.
Supporting
Documents: None.
Staff
Recommendation: None.
M
City of Southlake, Texas
MEMORANDUM
June 20, 2001
TO: Billy Campbell, City Manager
FROM: Rick Black, Director of Public Safety
SUBJECT: Preview of FY 2001-02: Vehicle Replacement Program
Action Requested: No formal action requested. The purpose is to present a city-wide
consolidated plan of vehicle replacements to the council during the June
retreat.
Background
Information: In December 2000, the City Manager's Office and the Directors held a
retreat to discuss a number of long range planning and budgeting issues.
One of the items discussed was the subject of vehicle replacement. In
the past, staff has not pursued a comprehensive citywide policy for the
replacement of vehicles, rather, each department has chosen to make
their own respective justifications for their particular vehicle needs.
Recognizing that Southlake has grown significantly over the last several
years and that the vehicle fleet has grown correspondingly, the Directors
have endeavored to move to a comprehensive vehicle replacement
format.
A committee was formed with the task of developing a comprehensive
vehicle replacement policy. The committee reviewed past vehicle
purchases and created a comprehensive listing of all city vehicles by
department. The listing includes information pertaining to the type of
vehicle, life expectancy, date of purchase, and use of vehicle, among
other items. In determining the life expectancy of each vehicle, the
committee used the following assumptions: 1) a centralized fleet
management garage would not be cost effective for the city at this time;
2) the city should buy extended warranties with each vehicle (10 years or
100,000 miles) thereby avoiding major repair costs; and 3) vehicles
should be replaced as soon as they reach the end of their warranty period
in order to minimize vehicle maintenance costs.
Ultimately, the committee concluded that a separate vehicle replacement
fund should be established for the purpose of replacing vehicles that had
reached the end of their life expectancy. Each year, the city would
contribute an amount equal to the cost of one year's depreciation of the
entire fleet (based upon life expectancy) to the fund. In addition, to
i
Billy Campbell, City Manager
Preview of FY 2001-02: Vehicle Replacement Program
June 20, 2001
Page 2 of 3
make the fund viable, the city would have to contribute a separate one-
time amount necessary to "buy -in" to the fund in order to offset the
existing accumulated depreciated value of the fleet.
Once the initial buy -in was completed, regular replacement of the
individual vehicles in the fleet would be accomplished through the
vehicle replacement fund.
The committee concluded that there are numerous benefits to the vehicle
replacement approach outlined above: 1) a fleet management garage
could be avoided; 2) the annual vehicle replacement cost affecting the
budget would be a known quantity given current levels of service; 3) the
city would not have to pay interest on vehicle purchases and leases,
thereby reducing the cost of vehicle replacement; 4) the average age of
the fleet would cease to deteriorate and become stabilized; and 5) vehicle
maintenance costs would be minimized because all vehicles would be
under the factory warranty during life expectancy.
Financial
Considerations: Estimated one-time amount necessary to "buy -in" to vehicle replacement
fund: $1,328,929.
Estimated annual contribution to vehicle replacement fund at current fleet
size: $377,187.
Average amount of city expenditures for new vehicles over the last five
years (excluding FY 00-01): $626,840. (This figure includes additional
vehicles added to the fleet due to increased service demands. Such
increases in fleet size would be handled as separately justified level of
service increases under the vehicle replacement plan).
Option A. Budget impact for Fiscal Year 2001-02 of $1,706,116 if
initial start up cost funded 100% in first year and annual
cost of $377,187 for future years.
Option B Budget impact for Fiscal Years 2001-02 and 2002-03 of
$1,041,652 if initial start up cost funded over two years.
Future years annual cost would be $377,187 based on the
City's current fleet.
Citizen Input/
Board Review: None.
0
IR
Billy Campbell, City Manager
Preview of FY 2001-02: Vehicle Replacement Program
June 20, 2001
Page 3 of 3
Legal Review: None.
Alternatives: Alternatives are listed as Option A and B above in Financial
Considerations. The remaining alternative is to not approve this plan
and continue funding replacements as performed in the past.
Supporting
Documents: Vehicle Replacement (Inventory) Spreadsheet
Staff
Recommendation: Staff recommends that this plan be presented at the June retreat for the
purpose of gaining feedback and direction from the council.
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LAY of boutniaKe, i exas
MEMORANDUM
June 21, 2001
To: Billy Campbell, City Manger
From: Pedram Farahnak, P.E., Director of Public Works, 481-2308
Subject: Presentation on Pavement Management Systems for street inventory,
condition and rehabilitation.
Action Requested: Staff requests input, comments, and guidance from the City Council on
this subject.
Background
Information: Major rehabilitation of Southlake streets is currently funded through
Capital Improvement Program. The rehabilitation is prioritized by
observation of street surface condition and citizen complaints. A
pavement management system will organize and prioritize street
rehabilitation by their scientific condition of sub -base, base and surface
conditions and recommends rehabilitation in a most economic way. The
presentation will cover an overview of Southlake's street facts, street
(W inventory by function and classification, street performance curve,
maintenance and reconstruction costs, preventative maintenance curve,
street and vehicle maintenance analogies, current street condition and the
CIP request for funds to implement the project.
Financial
Consideration: Not applicable to this presentation.
Citizen Input/
Board Review: Not applicable to this presentation.
Legal Review: Not required for this presentation.
Alternatives: City Council's comments and direction will be used to examine other
alternatives if applicable.
Supporting
Documents: Presentation material is attached.
Staff
Recommendation: Please receive this presentation and direct your comments to the staff.
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City of Southlake, Texas
om
MEMORANDUM
June 21, 2001
To: Billy Campbell, City Manager
From: Pedram Farahnak, P.E., Director of Public Works, 481-2308
Subject: Presentation on Storm Water Phase II and Drainage Master Plan for the
City of Southlake.
Action Requested: Staff request input, comments, and guidance from the City Council on this
subj ect.
Background
Information: Due to rapid growth and increased storm water run-off and its adverse
impact on the environment, rules have been developed as part of the
National Pollutant Discharge Elimination System (NPDES) in compliance
with the Clean Water Act (CWA) to prevent excessive amount of
pollutants entering the state and the U.S. waters.
A master plan will set forth the Council's direction for compliance with the
NPDES as well as the priorities the Council gives direction on for the
funding required for drainage improvements in Southlake. The
presentation will provide an overview of the City wide basins and
watershed, the Storm Water Phase II facts, the General Scope of Master
Plan, the Drainage Utility System (DUS) as a possible funding source and
steps necessary to adopt this source for implementation and the CIP
request for funds to implement the project.
Financial
Consideration: Not applicable to this presentation.
Citizen Input/
Board Review: Not applicable to this presentation.
Legal Review: Not applicable to this presentation.
Alternatives: City Council's comments and direction will be used to examine other
alternatives if applicable.
Supporting
Documents: Presentation materials are attached.
Staff
Recommendation: Please receive this presentation and direct your comments to the staff.
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City of Southlake, Texas
MEMORANDUM
June 21, 2001
To: Billy Campbell, City Manger
From: Pedram Farahnak, P.E., Director of Public Works, 481-2308
Subject: Presentation on redundant water supply for the City of Southlake
Action Requested: Staff requests input, comments, and guidance from the City Council on
this subject.
Background
Information: Southlake currently purchases water from the City of Fort Worth and
receives treated water at the Beach Street Pump Station. The treated water
is brought to Southlake distribution system through a 36" transmission
line. Due to fast growth, the 36" line is reaching its capacity. At the same
time demand for water is growing on the State Highway 114 corridor
located north of Southlake. This presentation will focus on water related
facts, projected water needs, the proposed water system infrastructure and
an overview of the existing system, current number of water connections,
water system demand allocation and the proposed CIP request for funds to
implement the project.
Financial
Consideration: Not applicable to this presentation.
Citizen Input/
Board Review: Not applicable to this presentation.
Legal Review: Not required for this presentation.
Alternatives: City Council's comments and direction will be used to examine other
alternatives if applicable.
Supporting
Documents: Presentation material is attached.
Staff
Recommendation: Please receive this presentation and direct your comments to the staff.
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City of Southlake, Texas
MEMORANDUM
June 20, 2001
TO: Billy Campbell, City Manager
FROM: Rick Black, Director of Public Safety
SUBJECT: Preview of FY 2001-02: DPS Facilities and Operations
Action Requested: No formal action requested. The purpose is to preview the opening of
the West Facility and the operational plan of the Department of Public
Safety.
Background
Information: In November 1997, Southlake voters approved the creation of a Crime
Control and Prevention District (CCPD). The formation of this '/2 cent
sales tax was critical in order to meet the demands of a rapidly growing
community. Along with funding two school resource officers, it served
as the mechanism for creating the infrastructure necessary for the
improved delivery of emergency services.
The vision of the Department of Public Safety, as it relates to emergency
services, is simple. We want to provide an effective and fast response of
highly competent public safety professionals to the emergency needs of
the citizen. Today, our standard of coverage goal is to arrive on the
scene within 7 minutes 30 seconds, eighty percent of the time. The new
benchmark that is envisioned is to reduce this goal to 5 minutes or less
ninety percent (90%) of the time. The facility location model, along
with a risk hazard analysis, was developed with this goal serving as the
fulcrum. Staffed responsibly, the opening of the West Facility in
December 2001 will assist with moving DPS in compliance of this goal
and with current accreditation standards. The plan of emergency
operations for the East and West Facility are developed to
* Reduce the emergency response time to the customer,
* Improve the Public Safety Officer Program,
* Increase the street patrol time of the patrol officer, and
* Improve the ability to investigate crimes against persons.
For the purposes of this memorandum, I will speak only to the human
resource aspect of the plan. New programs for implementation will be
discussed at a later time.
IR
Billy Campbell, City Manager
Preview of FY 2001-02: DPS Facilities and Operations
June 20, 2001
Page 2 of 4
Reduce the Emergency Response Time to the Customer
A proven approach is to identify critical tasks for the most likely
response in a given fire management area. Ideally, this should be done
for the most predominant emergencies responded to, typically fire,
emergency medical and hazardous materials incidents. When identifying
critical tasks, firefighter safety is emphasized. The results of our
analysis determine the needed personnel for the creation of an effective
response force. The needed personnel for this response force in the City
of Southlake are ten to thirteen personnel on scene of a structure fire
within the first five minutes.
Southlake currently employs a minimum of five firefighters per shift (24
hour day). These five personnel provide emergency services to
approximately 23,000 people covering 180 miles of roadway. The
necessary personnel to achieve the results of the analysis is fifteen
personnel, however, through the use of the Public Safety Officer (PSO)
program, the same results can be achieved by reducing the acquisition to
twelve firefighter personnel.
By hiring twelve firefighters, the West and East Station will reduce
response times within their coverage/response zones by at least 2 '/2
minutes 90 % of the time, comply with accreditation standards, meet the
critical task needs and improve the level of firefighter safety.
Additionally, the service delivery to the customer will be measurably
improved.
Improve the Public Safety Officer Program
Today, the PSO is commonly assigned to a one of six police districts in
order to achieve minimum patrol staffing. The six districts provide
patrol coverage to 23 square miles. The PSO program will be enhanced
by reducing the amount of time that a PSO is utilized for minimum
police/fire staffing and assigning the PSO to a fire response district. By
redistricting the city (for police coverage purposes) and hiring five
additional patrol officers, the PSO is assigned a police and fire response
district. During the normal shift of a PSO, he/she will assist with the
reduction of crime through patrol efforts. When a fire emergency is
dispatched, and depending on the type of emergency, the PSO responds
C76
Billy Campbell, City Manager
Preview of FY 2001-02: DPS Facilities and Operations
June 20, 2001
Page 3 of 4
and is assigned a critical task on the emergency scene. The addition of
two PSO's will ensure the staffing of a PSO 24 hours each day.
Increase the street time of the patrol officer
When an officer is actively patrolling in the city, a reduction of crime is
measurable. Within our vision, we want to implement a community
policing model that increases an officer's presence on all roadways and
in front of most houses. The redistricting of the police districts and
hiring of patrol officers necessary will result in fulfillment of a simple
expectation. This expectation is that every patrol officer is assigned to
it's own district. They know when ""Mrs. Smith"" has a new car in
front of her house or when Mr. Smith usually keeps his garage door
down. They know when a rock has been moved from point A to point B
and something doesn't look right.
There are two large deterrents to keeping an officer in a patrolling mode,
S%w animal calls for service and detention responsibilities. Police Services
responded to over 1000 calls for service last year related to loose animals
Many times, the officer is running on foot, chasing a dog that broke out
of its backyard. These chases result in extended scene times by the
officer, reducing the amount of patrol time conducted. By developing a
field services officer (FSO), a civilian employee knowledgeable in
animal control issues, the patrol officer is able to maintain his/her
responsibilities of patrol and the customer (including the dog) receives an
improved level of service. The second deterrent involves the required
attention to those who are jailed for illegal activities.
Patrol officers assigned to the district containing the department's
holding facility are required to leave their post and conduct a welfare
check of the prisoner. This occurs at least one time an hour, not
withstanding the attention to every complaint or misbehavior conducted
by the prisoner. This results in the reduced amount of patrol time by the
officer. A detention officer, responsible for all issues involving the
holding facilities of the East facility, Town Hall and soon, the secure
interview rooms of the West facility, will increase the patrol time of the
patrol officer. This detention officer will also assist with improving the
amount of warrants served on the appropriate population.
1% .
9
R
r0W
Billy Campbell, City Manager
Preview of FY 2001-02: DPS Facilities and Operations
June 20, 2001
Page 4 of 4
Improve the Ability to Investigate Crimes
Clearance rates of investigations are commonly used in most cities to
measure the effectiveness of the criminal investigations unit. I believe
that anyone can clear an investigation and in no way does it measure
quality. We choose to measure our effectiveness by doing our best to
make the customer satisfied (i.e. finding the bad guy, locating the stolen
merchandise, etc.). We have very competent detectives employed in the
City of Southlake. Crimes are increasing and the demand for their
attention to civil and criminal issues are becoming overwhelming.
Additionally, crimes are becoming more technical, requiring a greater
level of expertise (i.e. computer crimes, break-in's in highly
sophisticated security areas, etc.). The addition of a crimes analyst will
assist not only with caseloads of crimes committed, but with internal
backgrounds conducted on employees hired. The new East facility will
contain the necessary space and equipment to improve our ability to
process and store crime scene information.
Financial
Considerations: The personnel amount to achieve the above description was originally
estimated at $ 1,000,000.00. With effective utilization of the PSO
program and implementation of a new patrol district program, the overall
cost is approximately $791,964.
Citizen Input/
Board Review: Citizen input has been received informally through various venues. DPS
Facilities received past review and approval by Crime Control and
Prevention District Board and City Council.
Legal Review: None
Alternatives: Several alternatives can exist resulting in reduction of personnel,
however, staff believes it will also result in reduced level of service.
Supporting
Documents: None
Staff
Recommendation: Staff recommends that this plan be presented at the June retreat for the
purpose of gaining feedback and direction from the City Council.
City of Southlake, Texas
MEMORANDUM
June 22, 2001
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (xt. 1527)
SUBJECT: Southlake Public Library Status and Plans for Fiscal Year 2001-02
Action Requested: Brief City Council on current status of Southlake Public Library start-up
and operational plans, budget impact for Fiscal Year 2001-02.
Background
Information: Operational and capital costs were approved for the Southlake Public
Library in the FY 1999-2000 and FY 2000-01 budgets. The majority of
capital purchase funding was appropriated from the Tax Increment
Financing (TIF) fund. TIF funding in the amount of $1,139,000 was
approved for purchase of resource materials and book collection, library
furnishings, and computer automation system for book check out,
inventory control and patron access.
The FY 2000-01 budget allocated $339,401 towards the first year of
operation of the Library. This budget was based on a nine -month
(ow operating period, with the exception of the one employee who had been
funded in the previous year. Based on the available funding, staff
proposed an operating schedule of 44 hours of operation. This plan was
subsequently endorsed by the Library Board.
The Library Board and staff have been working towards a summer
opening of the Library. Staff will brief the City Council at the June
Retreat on progress to date. We have also been developing the FY 2001-
02 budget for the Library and have reviewed the draft budget with the
Library Board at their May 23, 2001 meeting. The budget assumes no
increase in service levels above what is currently funded, although it
necessarily includes a full year of personnel costs compared to the FY
2000-01 budget which is based on nine months of personnel costs.
Financial
Considerations: Budget considerations assume no increase in level of service for FY
2002. Personnel costs assumed for 12-month period versus nine -month
period. Details to be discussed with City Council at June Retreat.
Citizen Input/
Board Review: Library Board reviewed proposed budget at their May 23, 2001 meeting.
Legal Review: Not applicable.
3
City of Southlake, Texas
MEMORANDUM
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance, Ext. 1713
SUBJECT: Preview of FY 2001-02: GASB 34
Action Requested: No action requested. The purpose is to familiarize the Council with changes in
the ;lines and its serious impacts to the City.
Background
Information: GY shes new financial reporting requirements for
sta iughout the United States. The Statement was
de, is easier to understand and more useful to the
peo nancial information to make decisions (or who
may do so in the future).
Under the new requirements, anyone with an interest in public finance (citizen,
the media, bond raters, creditors, legislators and others) will have more and
easier -to -understand information about their governments. Among the major
innovations of GASB 34, governments will be required to:
• Report on the overall state of the government's financial health, not just its
individual "funds"
• Provide the most complete information ever available about the cost of
delivering services to their citizens
• Include for the first time information about the government's public
infrastructure assets -such as bridges, roads, and storm sewers
• Prepare an introductory narrative section analyzing the government's
financial performance.
The implementation of GASB 34 will involve 12-month process. The City is
required to implement GASB 34 by September 30, 2003.
Financial
Considerations: Funding for consultants and software changes.
Citizen Input/
Board Review: None
Billy Campbell, City Manager
June 21, 2001
Page 2
Legal Review: None
Alternatives: None
Supporting
Documents: Power point presentation
Staff
Recommendation: It is recommended that staff notify the Council of the new financial reporting
guidelines at the June retreat.
U
M
GASB 34
.....the most significant change in the
history of governmental accounting. It
represents a dramatic shift in the way state
and local governments present financial
information."
GASB Chairman, Tom L. Allen
Who is GASB?
Governmental Accounting Standards Board
In existence since 1984, $3.5M annual
budget
Follows due process for issuing government
accounting standards
Why a new standard? }
The objective of the statement is to enhance
the understandability and usefulness of
financial reports by state and local
governments.
Major investments in infrastructure and
capital assets not shown in statements
M
Implementation Timeline
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2005-2006
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2002.2003
200&2007
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2003•20W
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Implementation Approach:
Phase I Develop program objectives and
plan
Phase II Evaluate current capital assets and
infrastructure
Phase IIIIntegrate existing financial and
data systems
Phase IVLeverage the result
Limitations of previous financial
reporting
Could not see entity as an economic whole
Could not see cost of services for all
activities
Could not perform useful financial analysis
of entity as a whole
Advantages of GASB 34
You can do all of the above now
Government -wide information is the "big
picture
How did we do last year? Now answerable
from financial statements
Requirements :
Extensive staff hours/temporary workers
Process changes
Software changes
Audit services
Consultants
Outsourced services(e.g. data collection)
City of Southlake, Texas
MEMORANDUM
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance, Ext. 1713
SUBJECT: Preview of FY 2001-02 Budget Preview: Town Square
Action Requested: No action requested. The purpose is to familiarize the Council with Town
Square developer's agreement issues that will have an effect on the budget.
Background
Information: In Fiscal Year 1998 the Council approved Southlake Town Square Phase One,
commercial developer's agreement, per the agreement the city agreed to
reimburse the developer 40% of the cost of all streets, sidewalks, landscaping
and associated street scape improvements not to exceed $2,900,000. The city
also agreed to pay the developer the cost of the design and construction of
public facilities not to exceed $1,130,000.(See page 10-E. City's purchase of
land and right-of-way). The Developer (Cooper & Stebbins) has expressed an
interest for reimbursement to begin in fiscal year 2001-02. The agreement
address what funds are eligible as a resource for reimbursement (See page 11-
F. Payments to Developer). Per the agreement, the 1 % sales tax generated
within Town Square is one of the funding sources pledged for reimbursement
to the developer. Currently, the 1% sales tax collections from Town Square is
reported in the General Fund and used as a funding source for general
operations of the City.
Town Hall parking is another area that could potentially have a budget impact
on fiscal year 2001-02. Per Exhibit E (memorandum of understanding)
attached to the developer's agreement, the city agreed to reimburse the
developer for parking related to Town Hall. The approved CIP budget for
fiscal year 2000-01 included $375,000 for Town Hall parking. Per
conversations with the developer, beginning fiscal year 2001-02 the city will
be charged a parking lot maintenance fee.
Financial
Considerations: $4,000,000 reimbursement to developer.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: N/A
Billy Campbell, City Manager
June 22, 2001
Page 2
M
E
Supporting
Documents: Town Square developer's agreement
Staff
Recommendation: It is recommended that staff familiarize the Council with Town Square
developer's agreement issues that will have an effect on the 2001-02 budget
during the June Retreat.
0
OFFICIAL RECORD
SOUTHLAKE TOWN SQUARE
PHASE ONE,
COMMERCIAL DEVELOPERS AGREEMENT
An agreement between the City of Southlake, Texas, (hereinafter referred to as the "City"),
and the undersigned Developer, (hereinafter referred to as the "Developer"), of a
commercial development known as Southlake Town Square - Phase 1, " to the City of
Southlake, Tarrant County, Texas, (more particularly described in Exhibit A attached
hereto, hereinafter referred to as the "Subdivision") for the installation of certain community
facilities and improvements designed to provide city services to the Subdivision and that
are intended to be dedicated as public facilities, as more fully described in this agreement.
GENERAL REQUIREMENTS:
A. It is agreed and understood by the parties hereto that the Developer shall
employ a civil engineer licensed to practice in the State of Texas for the
design and preparation of the plans and specifications for the construction
of all public facilities covered by this agreement.
B. Developer will present to City either a cash escrow, Letter of Credit,
performance bond or payment bond acceptable to City guaranteeing and
agreeing to pay an amount equal to 100% of the value of the construction
cost of all public facilities to be constructed by Developer, and providing for
payment to City of such amounts, up to the total remaining amounts required
for the completion of the Subdivision if Developer fails to complete the work
within two (2) years of the signing of this agreement. A Best -rated bonding
company should approve all bonds. All letters of credit must meet the
Requirements for Irrevocable Letter of Credit attached hereto and
incorporated herein.
The value of the performance bond, letter of credit or cash escrow will
reduce at a rate consistent with the amount of work that has been completed
by Developer and accepted by City. Lien releases will accompany each
request for reduction executed by the contractors performing the work. A
performance and payment bond, letter of credit or cash escrow from the
prime contractor(s) or other entity reasonably acceptable to City, hereinafter
referred to as Contractor, will be acceptable in lieu of Developer's obligations
specified above.
C. Developer agrees to furnish to City maintenance bonds, letters of credit or
cash escrow amounting to 20% of the cost of construction of underground
public utilities and 50% for the paving. These maintenance bonds, letters of
credit or cash escrow will be issued prior to the final City acceptance of the
Subdivision and will guarantee for a period of two (2) years that all public
l�
facilities covered by this agreement will be free of defects or failures due to
materials or workmanship. The maintenance bonds, letters of credit or cash
escrow will be issued on. behalf of the contractors performing the work, and
City will be named as the beneficiary if the contractors fail to perform any
required maintenance.
D. It is further agreed and understood by the parties hereto that upon
acceptance by City, title to the public facilities shall be vested in City, and
upon dedication by Developer and acceptance by City, Developer
relinquishes any right, title, or interest in and to the public facilities or any
part thereof. It is further understood and agreed that until City accepts the
public facilities, City shall have no liability or responsibility in connection with
any such facilities. City shall accept the facilities upon their completion in
accordance with the approved plans and specifications. Acceptance of the
public facilities shall occur at such time that City, through its City Manager or
his duly appointed rep esentative, provides Developer with a written
acknowledgment that all public facilities are complete, have been inspected
and approved and are being accepted by City. Developer agrees to transfer
fee simple title to City by general warranty deed to all street rights -of -way
and other property upon which public facilities are constructed.
E Developer agrees to dedicate and transfer fee simple title to City by general
warranty deed to all property intended for park use upon filing of the final
plat. City will allow Developer to perform work on this dedicated property in
conjunction with the development of the Subdivision.
F. On all public facilities included in this agreement for which Developer awards
his own construction contract, Developer agrees to the following procedure:
1. Developer agrees to pay the following:
a. Inspection fees equal to three percent (3%) of the cost of the
water, street, drainage and sanitary sewer facilities, for which
Developer awards his or her own construction contract, to be
paid prior to construction of each phase and based on actual
bid construction cost;
b. Administrative Processing Fee equal to two percent (2%) of
the cost of water, street, drainage and sanitary sewer facilities,
for which Developer awards his or her own construction
contract, to be paid prior to construction of each phase and
based on actual bid construction cost;
C. Trench testing (95% Standard);
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 2
D:1WP-FILESIORD-RES.AGRITOWNSO-3.WPDJanuary 16, 1998/kb
g3
d. The additional charge for inspections during Saturday, Sunday,
holidays, and after normal working hours;
e. Any charges for retesting as a result of failed tests;
f. All gradation tests required to insure proper cement and/or
lime stabilization.
2. City agrees to bear the expense of:
a. All nuclear density tests on the roadway sub grade (95%
Standard);
b. Technician's time for preparing concrete cylinders; and
C. Concrete cylinder tests and concr ite coring samples.
City can delay connection of buildings to service lines or water mains
constructed under this agreement until said water mains and service lines
have been completed to the satisfaction of and accepted by City.
G. Developer will be responsible for mowing all grass and weeds and otherwise
reasonably maintaining the aesthetics of all land and lots in the Subdivision
that have not been sold to third parties. After fifteen (15) days written notice,
should Developer fail in this responsibility, City may contract for this service
and bill Developer for reasonable costs. Such amount shall become a lien
upon all real property of the Subdivision so maintained by the City, and not
previously conveyed to other third parties, 120 days after Developer has
notice of costs.
H. Any guarantee of payment instrument (Performance Bond, Letter of Credit,
etc.) submitted by Developer or a Contractor on a form other than the one
which has been previously approved by City as "acceptable" shall be
submitted to the City Attorney for City and this agreement shall not be
considered in effect until the City Attorney has approved the instrument.
Approval by City shall not be unreasonably withheld or delayed.
Any surety company through which a bond is written shall be a surety
company duly authorized to do business in the State of Texas, provided that
City, through the City Manager, shall retain the right to reject any surety
company as a surety for any work under this or any other Developer's
Agreement with City regardless of such company's authorization to do
business in Texas. Approval by City shall not be unreasonably withheld or
delayed.
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 3
D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb
09
J. Developer agrees to fully comply with the terms and conditions of all other
applicable development regulations and ordinances of City. The approved
Development Regulations for the Subdivision are attached hereto as Exhibit
C.
K. Developer agrees that the project will be constructed in conformance with the
Site Plan attached hereto as Exhibit D (hereinafter referred to as the "Site
Plan") and any construction plans and other permits or regulatory
authorizations approved and/or granted by City during the development
review process.
II. PUBLIC FACILITIES:
Developer will install the public facilities in accordance with the approved
plans and specifications. Developer will provide all construction period
funding for construction costs, materials and engineering of the public
facilities. The following additional terms will apply:
A. ON SITE WATER:
Developer hereby agrees to install water facilities to service lots as shown
on the Final Plat of the Subdivision attached hereto as Exhibit A. Water
facilities will be installed in accordance with plans and specifications to be
prepared by Developer's engineer and released by City. Further, Developer
agrees to complete this installation in accordance with Ordinance No. 170
and shall be responsible for all construction costs, materials and engineering.
In the event that certain water lines are to be oversized because of City
requirements, City will reimburse Developer for the oversize cost greater
than the cost of an 8" line. Additionally, City agrees to provide temporary
water service at Developer's request and expense, for construction, testing
and irrigation purposes only, to individual lots during the construction of
buildings, even though sanitary sewer service may not be available to the
buildings.
Developer will construct a 20" water line as part of the project as shown on
the approved construction plans. City will reimburse Developer for the cost
of oversizing this line from 8" to 20".
B. DRAINAGE:
Developer agrees to construct the necessary drainage facilities within the
addition. These facilities shall be in accordance with the plans and
specifications to be prepared by Developer's engineers, released by the City
Engineer, and made part of the final plat as approved by the City Council.
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 4
D:\WP-FILES\ORD-RES.AGR\TOWNSQ-3.WPDJanuary 16, 1998/kb
�S/
Developer hereby agrees to fully comply with all EPA requirements relating
to the planning, permitting and management of storm water which may be in
force at the time that development proposals are being presented for
approval by City, or that may be modified by the EPA.
C. STREETS:
If applicable, the street construction in the Subdivision shall conform to the
requirements in Ordinance No. 217. Streets will be installed in accordance
with plans and specifications to be prepared by Developer's engineer and
released by the City Engineer.
1. Developer will be responsible for: a) Installation and two year
operation of street lights; b) Installation of all street signs designating
the names of the streets inside the subdivision, said signs to be of a
type, size, color and design standard generally employed by
Developer and approved by City in accordance with City ordinances;
c) Installation of all regulatory signs recommended by the Manual on
Uniform Traffic Control Devices and as directed by an engineering
study performed by Developer's engineer and reviewed by the
Director of Public Works.
2. All street improvements will be subject to inspection and approval by
City. No work will begin on any street included herein prior to
complying with the requirements contained elsewhere in this
agreement. All water, sanitary sewer, and storm drainage facilities
which are anticipated to be installed within the street or within the
street right-of-way will be completed prior to the commencement of
street construction on the specific section of street in which the utility
improvements have been placed or for which they are programmed.
It is understood by and between Developer and City that this
requirement is aimed at substantial compliance with the majority of
the pre -planned facilities.
It is understood that in every construction project, a decision later may
be made to realign a line or service which may occur after
construction has commenced. Developer has agreed to advise the
City Director of Public Works as quickly as possible when such a need
has been identified and to work cooperatively with City to make such
utility change in a manner that will be least disruptive to street
construction or stability.
D. ON -SITE SANITARY SEWER FACILITIES:
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 5
D:\WP-FILES\ORD-RES.AGR\TOWNSO-3.WPDJanuary 16, 1998/kb
Developer hereby agrees to install sanitary sewerage collection facilities to
service lots as shown on the final plat of the Subdivision. Sanitary sewer
facilities will be installed in accordance with the plans and specifications to
be prepared by Developer's engineer and released by City. Further,
Developer agrees to complete this installation in compliance with all
applicable City ordinances, regulations and codes and shall be responsible
for all construction costs, materials, engineering, permits and impact fees.
E. EROSION CONTROL:
During construction of the Subdivision and after the streets have been
installed, Developer agrees to keep the streets free from soil build-up.
Developer agrees to use soil control measures such as hay bales, silt
screening, hydro mulch, etc., to prevent soil erosion. It will be Developer's
responsibility to present to the Director of Public Works a soil control
development plan that will b( implemented for the Subdivision. When in the
opinion of the Director of Public Works there is sufficient soil build-up on the
streets or other drainage areas and notification has been given to Developer,
Developer will have seventy-two (72) hours to clear the soil from the affected
areas. If Developer does not remove the soil within 72 hours, City may
cause the soil to be removed either by contract or City forces and place the
soil within the subdivision at Developer's expense. All fees owed to City will
be collected prior to acceptance of the Subdivision.
Developer shall obtain, prior to start of construction, a NPDES permit from
the EPA and shall provide this permit to City. Developer shall be solely
responsible for insuring compliance with all EPA regulations for erosion
control and storm water management.
F. USE OF PUBLIC RIGHT-OF-WAY:
1. It is understood by and between City and Developer that the public
facilities covered by this agreement provide unique amenities within
public right-of-way, such as landscaping, irrigation, lighting, etc., for
the enhancement of the addition. Developer agrees to maintain these
amenities until the public facilities are dedicated to and accepted by
City.
2. City shall permit building projections into public easements and street
right-of-way consistent with the Site Plan. Developer shall maintain all
such projections in a safe and non -injurious manner and agrees to
indemnify and hold harmless City from any and all damages, loss or
liability of any kind whatsoever by reason of injury to property or third
persons occasioned by its use of the public right-of-way with regard
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 6
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to such projections and Developer shall, at its own cost and expense,
defend and protect City against all such claims and demands.
Developer (or assignees) shall provide annual evidence of liability
insurance to City. City shall be informed by the insurance company of
any lapse or cancellation of such liability insurance. (Projections shall
be as defined in the Development Regulations, Section 4.0.)
3. City will maintain all streets, sidewalks, utilities, public parks and other
public facilities from and after the date of dedication of and
acceptance by City of such improvements.
G. DESIGN PARTICIPATION
It is understood that this project will include numerous features and amenities
that will impact the aesthetics and maintenance of this area. Developer and
City will develop a supplemental agreement whi .h will cover the details of
amenity selection and approval.
H. START OF CONSTRUCTION:
Before the construction of the water, sewer, streets or drainage facilities can
begin, the following must take place:
1. Approved payment and performance bonds submitted to City in the
name of City prior to the commencement of any work.
2. At least five (5) sets of construction plans stamped "Released for
Construction" by the City Engineer.
3. All fees required by City to be paid to City.
4. This agreement shall have been executed.
5. Developer, or Contractor shall furnish to City a policy of general
liability insurance.
6. A Pre -Construction Meeting to be held with all Contractors, major
Sub -Contractors, Utilities and appropriate Government Agencies.
III. GENERAL PROVISIONS:
A. INDEMNIFICATION
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 7
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DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES
HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND
AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE
OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY
AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION,
REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT
WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN
CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE
CONSTRUCTION, MAINTENANCE, OCCUPANCY, USE, EXISTENCE OR
LOCATION OF THE PUBLIC FACILITIES, WHETHER OR NOT CAUSED,
IN WHOLE OR IN PART, BY THE NEGLIGENCE OF CITY, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES, AND SHALL FURTHER BE
LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT
OF OR IN CONNECTION WITH ANY AND ALL ACTS OR OMISSION:- OF
DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS, SUBCONTRACTORS, LICENSEES, INVITEES, OR
TRESPASSERS.
B. Venue for any action brought hereunder shall be in Tarrant County, Texas.
C. Approval by the City Engineer or other City employee of any plans, designs
or specifications submitted by Developer pursuant to this agreement shall not
constitute or be deemed to be a release of the responsibility and liability of
Developer, his engineer, employees, officers or agents for the accuracy and
competency of their design and specifications. Such approval shall not be
deemed to be an assumption of such responsibility and liability by City for
any defect in the design and specifications prepared by the consulting
engineer, his officers, agents, servants or employees, it being the intent of
the parties that approval by the City Engineer signifies City's approval on
only the general design concept of the improvements to be constructed. In
this connection, Developer shall for a period of two (2) years after the
acceptance by City of the completed construction project, indemnify and hold
harmless City, its officers, agents, servants and employees, from any loss,
damage, liability or expense on account of damage to property and injuries,
including death, to any and all persons which may arise out of any defect,
deficiency or negligence of the engineer's designs and specifications
incorporated into any improvements constructed in accordance therewith,
and Developer shall defend at his own expense any suits or other
proceedings brought against City, its officers, agents, servants or employees,
or any of them, on account thereof, to pay all expenses and satisfy all
judgments which may be incurred by or rendered against them or any of
them in connection herewith.
SOUTHLAKE TOV/N SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 8
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9
D. This agreement or any part thereof or any interest herein, shall not be
assigned by Developer without the express written consent of the City
Manager, which shall not be unreasonably withheld or delayed.
E. On all public facilities included in this agreement for which Developer awards
his own construction contract, Developer agrees to employ a construction
contractor who is approved by City, which approval shall not be
unreasonably withheld or delayed, said contractor to meet City and statutory
requirements for being insured, licensed and bonded to do work on public
projects and to be qualified in all respects to bid on public projects of a
similar nature.
In addition, Developer, or Contractor shall furnish the payment and
performance bonds in the name of City prior to the commencement of any
work t.:reunder and shall also furnish to City a policy of general liability
insurance.
F. Work performed under this agreement shall be completed within two (2)
years from the date thereof. In the event the work is not completed within
the two (2) year period, City may, at its election, draw down on the
performance bond, letter of credit or other security provided by Developer
and complete such work at Developer's expense; provided, however, that if
the construction under this agreement shall have started within the two (2)
year period, City may agree to renew the agreement with such renewed
agreement to be in compliance with City policies in effect at that time.
G. Prior to final acceptance of the Subdivision, Developer shall provide to City
three (3) copies of Record Drawings of this project, showing the public
facilities as actually constructed. In addition, Developer shall provide
electronic files in a .dxf format showing the sanitary sewer plan and profile,
storm drain plan and profile, street plan and profile, and water line plan.
IV. OTHER ISSUES:
A. OFF -SITE DRAINAGE:
Developer has agreed to design on -site detention facilities so that there is no
increase in storm water runoff from the Subdivision. In the event that
Developer, with City's review and approval, chooses to modify this design,
then Developer shall contribute to off -site improvements as needed to
increase the off -site capacity to handle the increased runoff.
B. OFF -SITE SEWER AND WATER FEES:
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 9
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U11
There are no off -site sewer, off -site drainage, or off -site water structures
required for the Subdivision.
C. PARK FEES:
Developer is entitled to 100% credit for park dedication fees applicable to
the Subdivision and also shall be allowed to carry forward 0.9 acres
($36,590) credit to future phases of development.
D. TREE PRESERVATION ORDINANCE:
All construction activities shall meet the requirements of the Tree
Preservation Ordinance No. 585-A (and any amended versions).
E. CITY'S PURCHASE OF LAND AND RIGHT-OF-WAY:
In connection with the development of the subdivision, City has created a
Tax Increment Reinvestment Zone No. 1 (the "TIRZ") to promote the
development of a "downtown" area of City and to provide for funding in
connection with the construction and purchase of certain public facilities.
Because the Subdivision will serve as City's "downtown" area, City deems
it necessary to obtain fee simple title to all street rights -of -way and real
property upon which public facilities will be constructed. This purchase will
include the fee simple title to all park land within the Subdivision, which
includes in excess of the minimum requirements of City's Subdivision
Ordinance. Developer will convey the above property to City by general
warranty deed. In consideration for such conveyance, City agrees to pay
Developer, subject to the conditions and limitations set forth in Section IV.F.
below, the following sums:
1. Forty percent (40%) of the cost of all streets, sidewalks,
landscaping and associated street scape improvements
identified on Exhibit B, not to exceed $2,900,000.00.
2. The cost of the design and construction of public park facilities
identified on Exhibit B as the "Town Square Park" and the
"Bandshell Park", including all landscaping, paving, special
structures and other amenities constructed therein, not to
exceed $1,130, 000.00.
3. The total expenditure by City for all street rights -of -way and
park property shall not exceed $4,000,000.00. If City's cost
under Paragraph IV.E.1. is less than $2,900,000.00, such
excess monies may be applied to the costs of the public park
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 10
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Q�\
facilities under paragraph IV.E.2.; provided, however, any
costs over $4,000,000.00 shall be at Developer's sole
expense.
4. Developer agrees to pay the up -front cost of design and
construction of the proposed traffic signal at street "B" and
F.M. 1709 as depicted in the Site Plan. City will reimburse
Developer for up to 50% of the final cost of design and
construction of such signal, not to exceed $40,000.00. This
payment toward the traffic signal shall be additional
compensation for the street rights -of -way and parks and shall
be over and above City's payments under Paragraphs IV.E.1.,
2., and 3.
F. PAYMENTS TO DEVELOPER:
1. City's payment obligations under Section N.E. are expressly
contingent upon:
a. City's participation in the TIRZ,-
b. the dedication by Developer and acceptance by City of
all public facilities;
C. completion by Developer of the initial six (6) buildings in
the Subdivision, containing not less than 250,000 gross
square feet of building area, identified as Phase I on
Exhibit D;
d. the issuance of certificates of occupancy for eighty
percent (80%) of the retail users within the 250,000
gross square feet identified in Paragraph N.F.I. above
and;
e. the availability of funds from:
I) incremental real property tax revenues within
the TIRZ (the "TIRZ tax revenues");
ii) incremental business personal property city tax
revenues generated within the Subdivision (the
"personal property tax revenues"); and
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 11
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incremental 1 % City General Fund sales tax
revenues generated within the Subdivision
sufficient to meet obligation as described below.
2. The City's payments to Developer for the rights -of -way and real
property described above shall be met from available TIRZ tax
revenues after payment of the annual debt service for the Joint Use
Facility described in Section IV.J. below, commencing with the tax
year beginning January 1, 2000 (fiscal year ending September 30,
2001). However, should there be insufficient TIRZ tax revenue to
meet the payment obligation to Developer after payment of the annual
debt service for the Joint Use Facility, a combination of the TIRZ tax
revenues, the personal property tax revenues, and sales tax revenues
will be used for the payment to Developer of the estimatEd
$4,000,000.00 purchase price. I
a. These payments are anticipated to be made until
September 30, 2018, or until the purchase price of the
$4,000,000.00 is paid.
b. In the event the city wishes to accelerate repayment of
this amount, it shall be based upon the principal amount
outstanding at that time. The amortization schedule
shall be jointly agreed upon by City and Developer and
approved by separate agreement.
C. If annual revenues received from the three taxing
streams (the TIRZ tax revenues, the personal property
tax revenues, and the sales tax revenues) are not
sufficient to cover the debt service for the Joint Use
Facility, no payment shall be made to Developer for that
year.
d. After payment of debt service for the Joint Use Facility,
the remaining revenues from the three taxing streams
identified above shall be dedicated to payment to
Developer, not to exceed the annual debt service
payment described in the amortization schedule agreed
upon by City and Developer.
3. If an initial certificate of occupancy is not issued for the Subdivision
within two (2) years from the date of execution of this agreement,
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 12
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9
City's obligation will be null and void and City should be released from
any obligation to make the payments provided above.
G. CHANGE IN USE:
In the event that City determines to change the use of any real property in
the Subdivision which is purchased pursuant to this agreement for street
rights -of -way or public park purposes, any design of structures shall be
subject to the review and approval of the Subdivision's Architectural Review
Committee ("ARC") which shall be formed prior to City's purchase of such
street rights -of -way and/or public park(s).
H. DRIVEWAY RELOCATION:
Developer agrees that upon relocation of North Carroll Avenue substantially
as shown .)n the Site Plan, Developer will relocate the driveway of Mr..
Jurgen Strunck located at 200 North Carroll Ave., Southlake, Texas 76092,
in accordance with plans approved by Mr. Strunck, City and Developer, at
Developer's sole cost and expense.
NORTH CARROLL AVENUE RELOCATION AND WIDENING:
The Site Plan includes the relocation and widening of North Carroll Avenue
in accordance with preliminary plans and specifications provided to
Developer by City. Terms of such relocation and widening shall be as
follows:
1. Developer will dedicate approximately 1.985 acres of land as shown
on the Final Plat to allow for construction of the road improvements.
In consideration for this dedication, City agrees to vacate the existing
North Carroll Avenue right-of-way and to quit claim same. City will
acquire all other necessary easements or rights -of -way from adjacent
landowners. Developer will cooperate with City in obtaining the
consent of such adjacent landowners.
2. City will employ a civil engineer and other outside consultants as
necessary for the design and preparation of the final plans and
specifications for the relocation and widening of North Carroll Avenue.
3. City will pay all construction costs, materials and engineering,
including all earthwork, infrastructure, paving, landscaping, traffic
light(s) (including the relocation thereof, if necessary), and other
improvements and related costs associated with the North Carroll
Avenue realignment and widening project. Such costs shall be in
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 13
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addition to the payments by City to Developer under Section IV. E. of
this agreement.
4. Completion of the North Carroll Avenue work will not be a condition
precedent to completion of Developer's performance with respect to
the Subdivision, and will not be a condition precedent to or delay
Developer's receipt of certificates of occupancy for buildings within the
Subdivision, City's acceptance of public facilities constructed by
Developer, City's payment obligation as described in Section IV. E.
herein, or otherwise.
J. CITY HALL:
Developer will convey fee simple title to City by general warranty deed to
approximately 0.089 acres of land for a new joint use City/ Administration
Facility (hereinafter referred tc as the Joint Use Facility). Concurrently
herewith, Developer and City will enter into an agreement for design,
development, construction and operation of the Joint Use Facility. The terms
of that agreement will be substantially in accordance with the Memorandum
of Understanding attached hereto as Exhibit E.
K. CONSTRUCTION PERMITTING AND OVERSIGHT:
1. City will allow development of the Subdivision to occur under a staged
building permit. Separate permits or approvals may be issued to
allow the following stages of construction to proceed in sequence. A
permit for any stage of construction may be processed for review and
approval independently of submission or approval of final design and
construction drawings for any subsequent stage of construction:
a. grading and sitework;
b. utilities and paving;
C. foundation and superstructure; and
d. final building permit.
2. City will process applications for construction approvals in accordance
with its guidelines; provided, however, City will hire additional
personnel or contract with private companies for engineering
consulting services as may be needed to allow for the timely review
and approval of construction plans pursuant to this paragraph. If
necessary to facilitate efficient response time, City will provide an on-
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 14
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q5
site person for permit review and approval and for inspection
functions. In the event City provides such on -site person, Developer
will provide housing on -site for such person at no cost to City.
L. PUBLIC SAFETY FACILITY:
Developer agrees to provide space for a Department of Public Safety
Satellite Facility within the Subdivision. The location and size of this facility
will be covered by a separate agreement to be developed once final building
plans have been completed.
SIGNED AND EFFECTIVE on the date last set forth below:
�a
t 2Q�PFV PU°��n KIM L. BUSH
* * Notary Public
STATE OF TEXAS
rE nF My Comm. UP. 05/27/98
SOUTHLAKE VENTURE WEST L.P.
By: Rialto Southlake West, L.f
its General Partner
By: CS Southlake Property West, LLC
its General Partner
SOUTHLAKE VENTURE EAST L.P.
By: Rialto Southlake East, L.P.
its General Partner
By: CS Southlake Property East, LLC
its General Partner
By. `
Brian R. Stebbins, President
CS Southlake Property West, LLC and
CS Southlake Property East, LLC
ATTEST:
Notary Public:
Type or Print Notary Name:
My Commission Expires:_ 612- 7 9
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 15
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G
CITY OF SOUTHLAKE
By:
W. Ralph Evan , Mayor Pro Tern
Address: 1725 E. Southlake Blvd.. Southlake _Texas 76092
Date:
ATTEST:
\►-IHC
i
By: h*,&.
Sandra LeGrand, City Secretary
Date: Q
uunnu►►
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 16
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(97)
ti
01
REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT
1. The Letter of Credit (L of C) must have a duration of at least one year.
2. The L of C may be substituted for utility security deposits exceeding $10,000.00,
The City reserves the right to specify the face amount of the letter of credit.
3. The L of C must be issued by an FDIC -insured bank in a form acceptable to The
City of Southlake. The City reserves the right to approve/disapprove the bank
issuing the Letter of Credit.
4. The L of C must be issued by a bank that has a minimum capital ratio of six (6%)
percent, and has been profitable for each of the last two consecutive years.
5. The customer muse provide The City with supporting financial information on the
bank to allow the City to ascertain requirements are met. Suitable financial
information would be the previous two (2) years December 31 Call Reports
submitted to the FDIC and audited financial statements.
6. Partial drawings against L of C must be permitted.
7. The City must be able to draft on sight with proof of amount owed.
8. The customer pays any and all fees associated with obtaining L of C.
9. Expiring letter of credit must be replaced by substitute letters of credit at least 30
days prior to the expiration date on the L of C held by The City.
SOUTHLAKE TOWN SQUARE PHASE ONE COMMERCIAL DEVELOPER'S AGREEMENT PAGE 17
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LAt' i Z 1 A
LEGAL DESCRIPTIO`
STaT= OF TEXAS
COUNTY OF TARRANT
`-WHEREAS WE. the Fechiel Grout. a Tex—!': Genf P rs' r- r i Qe..
ral ar;:e rio. Carol .,. Prterlta. �.,rr e W. :, ,.:: sd
Leslie W. Klingman, are all of the o%vrlers of _ :rac: of land simate;l In the R:chara Eaus Sur:ey. abstract No.
-181. County of Tarrant. according :o :he D'e_'ds :_yarded in V,,iume 981 1. Page 1,=1. % •'iume 85lb. Page
595; Volume 9799, Pave 1213: Volume 9849. Pa_:! 21 15: Voiume 9"99. Pave 1208 and Volume 9819. P__ae
3110. Deed Records. Tarrant County. Texas and mere paricularly jescribed as roilows:
BEING a 42.013 acre tract of land situated in :he Richard Eads Sun'es, abstract No. a81 iccated in :he Cit•:
Of Southlake. Tarrant County. Texas. Said :ract being a porion of a 73.669 acre tract as conveyed :o The
Fechtel Group. a Texas General Partnership as recorded in Voiume 9811. Page 1241 and being a porion of a
58.0193 acre tract as conveyed to Carol G. Peterka as recorded in Volume 85i6. Pave 595. Lome W. Beck as
recorded in Volume 9799. Page 1'_ 13 and Voiume 9849, Page 3115. and Leslie �'v'. Klingman as recorded in
Volume 9799, Page 1208 and Volume 9849, Page 1210, Deed Records. Tarrant County, Texas. Said 42.013
acre tract being more particularly described by metes ar.,t bounds as follows:
C0�i."Y1ENCING at the southwest corner of _ t .. Richard Eads No. 48: Addition, Cabinet A. Side 585
P.R.T.C.T. also being IOcated in the east right-of-way line of North Carroll .avenue f a variable width
R.O.W.);
THENCE North 89°41'56" West for a distance of '2.00 feet for a point. said point being in the west line of
said Richard Eads Survey and the Center line of said North Car -oil avenue:
THENCE South 00*11'06" East, along said Centerline for a distance of 1237.93 feet to a 51'8 inch iron rod set
in concrete for the POINT OF BEGINNING;
THENCE East, leaving said Centerline for a distance of 574.33 feet to a 'h inch iron rod set for corner:
THENCE North 154.77 feet to a ?,� inch iron rod set for comer:
THENCE North 30°00'00" East, 279.56 feet to a h inch iron rod set for corner;
THENCE South 60°00'00" East, 1,223.00 feet to a i� inch iron rod set for corner;
THENCE South 30°00'00" West, 331.80 feet to a 14 inch iron rod set for comer;
THENCE South 531.88 feet to a 5/8 inch iron rod set in concrete for comer, said point being, in the notch
right-of-way line of East Southlake Boulevard IF..Ivi. 1709 (a 130 foot R.O.W.):
THENCE North 88°55' 18" West, along said north right-of-wav line, for a distance of 301.27 feet to a 5/8 inch
iron rod found for corner;
THENCE North 88°54'16" West, for a distance of 1,303.14 feet to a 5/8 inch iron rod set in concrete for
corner, said point being the intersection of said north right-of-wav line, with the Centerline of North Carroll
Avenue, and said west line of Richard Eads Survey;
THENCE North 00'11'06" West, along said Centerline of North Carroll Avenue 1,003.27 feet to the POINT
OF BEGINNING and CONT.-UN-ING 1,830,082 square feet or 42.013 acres of land, more or less.
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EXHIBIT B
HCB CONTRACTORS
SOUTHLAKE TOWN SQUARE
PHASE 1
I' !SCRIPTION
11 Ini'RASTRUCTURE
Al MASS EXCAVATION d EARTHWORK
CLEAR R GRUB SITE
ROUGH GRADE (Avo 3.0 CvVFl1q
EROSION CONTROL
SUBTOTAL MASS EXCAVATION 3 EARTHWORK
B) STREETS 6 CURBS
GRADING FCR LIME
STCRM DRAINAGE
WATER SERVICES
SANITARY SEWER
OTHER UTILMES "
STREET PAVING
LIGHTING DISTRIBUTION 3 GRAPHICS
SUBTOTAL STREETS R CURBS
_ C) OFFSRE ROADWORK
TRAFFIC SIGNAL WO?K
ROAD MOOIFICATIC. .,'
SUBTOTAL OFF -SITE ROADWORK
O) SIDEWALKS
GRADING FOP. LIME
STREETSCAPE
SIDEWALKS / PAVING
STREET FURNITURE
STREET TREES. PLANTERS. IRRIGATION, DRAINAGE
MISCELLANEOUS OTHER ITEMS
SUBTOTAL SIDEWALKS
TOTAL tNFRASTRUCTURE (Loss Parks)
2) PU^' 'C PARKS
A) SQUARE
.DSCAPING (HAROSCAPE I SCFTSCAPE)
FOUNTAIN ALLOWANCE
8) BANDSHELL SQUARE
LANDSCAPING (HARDSCAPE'SCFTSCAPE)
FOUNTAIN ALLOWANCE
BANDSHELL PAVILION
C) SPECIALTY LIGHTING AND POWER FOR PARKS
PARK LIGHTING AND EVENT POWER "'
SUBTOTAL PUBLIC PARKS
TOTALPARKS
TOTAL INFRASTRUCTURE (Including Parks)
O TA
QTY.
40 aC
175.000 cy
1,742,4DO sf
1.742,400 sf
33.393 sy
4.234 If
4.234 If
4.234 If
1 Is
d.234 II
1 Is
4.234 If
1 Is
1 Is
1 Is
20.375 sy
8.468 If
8.468 If
8.466 II
8.468 It
8.4C8 If
742.400 sf
37.900 sf
1 Is
37,8DO sf
1 Is
1 Is
75,600 sf
79.900 of
79,000 sf
1,742,400 sf
B-1
HCB CONTRACTORS
ROUGH ORDER OF MAGNITUDE ES71KATE
CIVIL . NFRASTRUCTURE
ITEM I DE -SCRIP -'TON
Tad
oua ,tY U.M
MASS EXCAVATION 4 EARTHWORK
C'AGB
TFIAP0RARY PERIMETER FENCE (m to A, east sl0 l
3.200 LF
CL_`AR S GRUB SITE
40 AC
SUBTOTAL CLEAR 4 "UB SITE
40 AC
RouGH CRAOE 1"; 3-0 CWF'It}
TEMP0RARY ROADS DURING CONSTRUCTION
1 LS
C T I FILL ICLLIF-1. MruoR1
125.000 CY
SUBTOTAL ROUQI GRADE
125.000 AC
EROSON CONTROL
EROSION CONTROL
1.742.400 SF
SUBTOTAL EROSION CONTROL
1.7A2.A00 SF
SUBTOTAL MASS EXCAV. EARTHWORK
1.74ZA00 SF
GRADE FOR LIKE (se-0 P,—ol
GRADING FOR LJNE
33,393 SY
SUBTOTAL GRADE FOR LME
13.383 SY
STORM D5&MC£
STORM DRAINAGE PIPING (1b1
1.9D6 LF
STORM DRAINAGE PIPING M-1
..47 LF
STORM DRARAAGE PIPING (24)
STORM DRAINAGE PIP". r=
05 LF
Jb4 LF
STORM DRAINAGE PIPING 001
403 LF
STORM DRAINAGE PIPING(36^.
35 LF
STORM DRAINAGE PiPtNG (391
341 LF
STORM DRAINAGE PIPING (491
294 LF
5- PVC STORM
514 LF
S" PVC STORM
245 LF
10' PVC STORM
196 LF
PVC STORM
174 LF
15, PVC STORM
145 LF
PVC STORM FITTING
1 LS
6- ROOF DRAW SrUI5CUTS
32 EA
6' ROOF DRAW STIIBOUTS
6 EA
SLOTTED DRAINS (121
I40 LF
SLOTTED DRAINS (19-,,
1.640 LF
SLOTTED DRAINS (7T7
lbo LF
VALLEY GUTTERS 0 SLOTTED DRAINS
2.160 LF
CATCH BASIN 0 BUILDINGS
3 EA
2fi1 T 5OX CJLVERT
34 LF
3C"-YPF B HEADWALL
3 EA
3E'"PE B HEADWALL
1 EA
24'7wE C HEADWALL
I EA
I,r'YP<_ C HEADWALL
1 EA
ab'TYPE:HEADWALL
1 EA
1V CURB NLc:
1 EA
10' RECESSED CURB MET
2 EA
15' =URS INLET
2 EA
t 5' RECESSED CURB INLET
1 EA
C s 7'Y' NNLET
6 EA
N' i t' Y M9_EE
I EA
REMOVE EXIST RCP PIPING
450 LF
REMCVE EXLST INLET
3 EA
REMOVE EXLS HEADWALL ® 1702
1 EA
SPOIL REMOVAL FROM Sr7-
1 LS
TRENCH SAFE—,
9.610 LF
SUBTOTAL STORM DRAINAGE
S.Zlt LF
WATEP. SERVICES
PVC WATER SVC TO SLOGS f820 LF)
11 EA
7' PVC WATER SVC TO BLOCS 1260 LF)
6 EA
6" OR PVC WATEER
OW LF
o OR PVC WATER (FIRE)
$40 LF
V OR PVC WATER
s GATE VALVE W, BOX
3.140 LF
47 EA
V GATE VALVE W/ BOX
23 EA
:' BLOWOFF VALVE
5 EA
C' DOUBL: GATE VALVE S, DETECTOR CHECK
7 EA
FIRE HYDRANTS
24 EA
O.I. FITTINGS
1.DO LS
CONNECTTO FXIST)NG (:T 45 taIrV el BENDS)
2 EA
C T 6 PLUG MST44G 1D'
1 EA
TRENCH SAFE-
9,510 LF
SPOIL REMOVAL FROM SITE
1 LS
TES WATER LINES
1 LS
SUBTOTAL WATER SERVICES
4.234 LF
B-2
ADZ
-CS CONTRACTORS
ROUGH ORDER OF MAGNITUDE ESTIMATE
=41. - INFRASTRUCTURE
ITEM I DESCRIPTION
Tad
O. --"Y Ux
RY SEWER
SEWERLINE
..Bab LF
.'AMA MANHOLE ON EXISITNG SEWER
2 EA
STD 4' 01A MANHOLE Od
29 EA
4' DROP MANHOLE
1 EA
. _X DEPTH 14014-OLE
108 VF
4- SEWER SERVICE (35 LF)
1 EA
B' SEWER SERVICE (270 LF)
7 EA
C STUBOUT
15 EA
b- STU5OUT
7 EA
CONCRETE = ASEMEM
45 LF
TRENCH SAFETY
45W LF
SPOIL REMOVAL FROM SRE
1 LS
TES SEWER LINES
1 LS
SUBTOTAL SAMTARY SEWER
4.=4 LF
OTHER UTTLRIES
PRIVATE UTILMES TO BE PROVIDED
1 LS
BY OTHERS,
SUBTOTAL OTHER UTILITIES
1 LS
STREET HAVING
PAVING - STR EET W
LRAE PREPARATION
1.157 SY
BLUE -TOP AFTER UnLrrY WORK
1.157 SY
- ASPHAL' ROADWAY
1.157 SY
CURB & GUf; ER
577 LF
PAVING - STREET 04
-
LIME PREPARATION
7.374 SY
BLUE -TOP AFTER UTILITY WORK
7.324 SY
T' ASPHALT ROADWAY
7.324 S'Y
CURB i GUTTER
3,OW LF
PAVING - STREET /S
LIME PREPARATION
1.157 SY
BLUE -TOP AFTER UTILTY WORK
1.157 SY
" ASPHALT ROADWAY
1.157 SY
=JAB a GUTTER
5r2 LF
PAYING - STREET sB
JME PREPARATION
4,167 SY
BLUE -TOP AFTER UTILTY WORK
4 157 SY
ASPHALT• ROADWAY
4,167 SY
CURB d GUTTER
1 485 �c
' :.STREET WC
'REPARATION
5.773 SY
— OP AFTER UTILITY WORK
5 T73 SY
ASPHALT ROADWAY
5.7713 SY
CURB 6 GUTTER
2.Da5 LF
PAVING - STREET i0
!IME PREPARATION
5 T7] SY
BLUE-73P AFTER UTILITY WORK
5.T73 SY
ASPHALT ROADWAY
5.-In Ty
CURB L GUTTER
ZOGS LF
SUBTOTAL STREET PAVING
A234 LF
QGHT1NG DWMIBU ION L GRAPHGS
TU ELECTRIC —
LNDERGROL-ND ELEC-R1CAL SYSTEM (11
1 LS
PAD MOUNTED TRANSFORMERS (I)
1 LS
CONDUITS AND DUCTsmK (1)
1 LS
OVERHEAD DISTRIBUTION RELOCATION (1)
1 LS
WZ.--=R ECUIPMENT AND BASES (1)
.
I LS
SITE 31RAPHIC:. (PRM
I S
SUBTOTAL LIGHTING OISTFL i GRAPMaCS
1 LS
OF=SrrE ROADWORK
TRAFc1C SIGNAL WORK
-RA==1C SIGNAL O 1709 b STREET --
1 LS
AL- CARROLL AVE WORK DELETED
I LS
SUBTOTAL OFFSTE ROADWORK
1 LS
ROAD MODWIGATIONS
'
DECE_ERATIONLANE Q 1708
1 EA
CJRBS CUTS
3 EA
SUBTOTAL ROAD MODIFICATIONS
1 LS
SUBT07AL OF FSTTE ROADWORK
1 LS
B-3
0/015
HCB CONTRACTORS
ROOGH ORDER OF MAGNITUDE ESTIMATE
c IFRASTRUCTURE
ITEM I DESCRIPTION Toll
OurttY UAL
SIDEWALKS
GRAD►WG FOR !➢AE
:;BADE FOR LIME 0&.) 8.3AA SY
GRADE FOR LIME 19oe.+Hc 0- -ow tr1 4.T2D SY
GRADE FOR LIME (.a-* w—y4yPe +1 7.311 SY
SUBTOTAL GRADING- FOR L1AE 20.375 SY
STR EETSCA PE
STREET-0-
SIDEWALKS L FAVING
STREET SIDEWALKS
6.M5 SF
ADA RAMPS
2 EA
SUBTOTAL SIDEWALKS A ►AVWG
6.665
STREET FURNTURE
TRASH RECEPTICALS
9 EA
BIKE RACKS
2 EA
BENCHES
0 EA
SUBTOTAL STREET FURWrURE
2 EA
STREET TREES PLANTERS IRRPGAT)0fl ORANAGE
TREE GRATE SUPPORT GALV IRON
0 Las
TREE GRATES
0 EA
SHRUBS O BENCHES
0 EA
CALIPER TREE C BENCHES
0 EA
GROUND CVR O BENCHES
0 SF
3.5- CALIPER TREES O STREET
14 EA
GROUND CVR O 3.5- CALIPER TREES
A." SF
GROUND CVR O PLAN ERS
61 SF
BERMUDA SOO
32 SY
iRRIC,ATON
2160 SF
TREE DRAeiAGE
1- EA
TREE WELL CNOUITS L IRRIG. S1='VES
6 EA
SUBTOTAL TREES ]PLANTERS. IRRP —
Z.M SF
MSCE! "EDUS OTHER ITEMS
LIGPiT POLE FLKTURES
0 EA
T BASE-S
0 EA
74GWG
lST BUMPER STOPS
0 LF
0 EA
SUBTOTAL MSG OTHER ITEMS
0 EA
SUBTOTAL STREET-B-
716 LF
STREE """
S30EWALKS A PAVpG
STRE_? SIDEWALKS
16.765 SF
FADE OUT STEPS
175 LF
ADA RAMPS
20 EA
SUBTOTAL SIDEWALKS A PAVING
16.785
STREET FURNTURE
H
RASH RECEPTICALS
11 EA
BIKE RACKS
EA
BENCHES
6 EA
SUBTOTAL STREET FURNITURE
Z1 EA
STREET TRIES PLANTERS. IRRIGATIGFL DRA RAGE
THE GRATE SUPPORT GALV IRON
1.76- LBS
TREE GRATES
16 EA
SHRUBS O BENCHES
0 EA
-CALIPER TREE @ BENCHES
0 EA
GROUND CVR O BENCHES
0 SF
3.5-CALIPER TREES O'STREE"
= EA
GROUND CVR ® 3.5- CALIPER TREES
700 SF
CROWD CVR O PLANTERS
2.115 SF
BERMUDA SOO
0 SY
IRRIGATION -
5.015 SF
THE DRAft-.GE
3 EA
TREE L C WELONDUffS A IRRIG. SLEL7/ES
24 EA
SUBTOTA, TREES PUNTERS IRRIG_
5.015 SF
MSCELLEOUS OTHER BETAS
LICE POLE FIXTURES
0 EA
LIGHT POLE BASES
0 EA
STRIP"G
:.751 LF -
PRE:ASTBUMPER STOPS
T04 EA
SUBTOTAL MLSC. OTHER ITEMS
0 EA
SUBTOTAL STREET'C
626 LF
B-4
HC8 CONT FACTORS
ROUGH ORDER OF MAGNITUDE ESTIRATE
CIVIL • INFRASTRUCTURE
REM I DESCRIPTION
^ -RA xS7
SIDEWALKS A ►AVNG
Ta.1
O—t" U.AL
STREET SIDEWALKS
6.261 SF
ADA RAMPS
7 :A
SUBTOTAL SDEWALIL^+ A ►AVNG
9.2111
STREET FURNITURE
TRASH RECEPTICAL
3 EA
BIKE RACKS
0 EA
BENR+ES
I EA
SUBTOTAL STREET FURNITURE
4 EA
STREET TREES. PLANTERS. IRRIGATION. DRAINAGE
TREE GRATE SUPPORT GALV IRON
2167 LSS
TREE GRATES
12 EA
SHRIW 0 sa4o IBS
0 EA
2' CALIPER TREE 0 BENCHES
0 EA
GROLND CVR 0 BENCHES
256 SF
A• CALIPER TREES 0 STREET
12 EA
GACLNO CVR 0 A• CALIPER TREES
1.000 SF
GROU40 CVR 0 PLANTERS
38A SF
BERAAJOA SOD
0 yry
IRRIGATION
1.384 SF
TREE DRAINAGE
12 EA
TREE WE'—' CONDUITS A IRRIG.:: R ES
SUBTOTAL TREES. PLANTERS. IRA.G_
12 EA
1.334 SF
LIarn d11S OTHER ITEMS
LIGHT POLE FUTURES
11 EA
LIGHT POLE BASES
0 EA
STRIPING
0 LF
PRECAST BUMPER STOPS
0 EA
SUBTOTAL KSL OTHER ITE31LS
0 FA
SUBTOTAL STREET'^ ►ARKSIOE
Y29 LF
STREET 'O'
SOEWA LKS L ►AVNG
STREET SIDEWALKS
16.7115 SF
FADE OUT STEPS
21 A LF
SERVICE RAMPS
16 LF
fps
St . SIDEWALKS A PAVING
20 EA
1A.7E5
STRErfFURWTURE
-RASH RECEPTICALS
11 EA
BEM?1ES
B EA
BIKE RACKS
A A
SUBTOTAL STREET FURNITURE
23 EA
STREET TREES. ►LAHTERS.IRRIGATIOK DRAOMCE
TREE GRATE SUP R7 GALV IRON
1 Tl4 ne
AGROLNO CVR 0 3.5- CALIPER TREES --- 700 SF
EA
A IRRIG.
AtSCEL"OUS OTHEA ITEMS
LIGHT POLE FIXTURES
0 EA
_IGFr VOLE BASES
0 EA
STRIPM4
1751 LF
PRECAST 6UAAPER STOPS
104 EA
SUBTOTAL WSC. OTHER ITEMS
0 EA
SUBTOTAL STREET-0-
229 LF
B-5
olos-
HCB CONTRACTORS
RDVGI ORDER OF MACNRUOE ETTIMTE
Cn1l - NFRASTRUCTURE
ITEA7I DESCRIPTION
e T"J'. PARKSID
,ALKS A ►AVNG
lot Pl
Ou.ntrtY U.M.
STREET SIDEWALKS
8.26, SF
ADA RAMPS
7 EA
SUBTOTAL SIDEWALKS A ►AVTK'
6.261
STREET FURHTURE
TRASH RECEPTICAL
1 EA
BIKE RACKS
0 EA
SENC14ES
1 EA
SUBTOTAL STREET FURWTURE
4 EA
STREET TREES. ►LLNTERS. IRRICATIOPL DRAINAGE
TREE GRATE SUPPORT GALV IRON
2,167 LBS
TREE GRATES
12 RA
SHRUBS 0 BENCSIES
0 EA
CALIPER TREE 0 BENCHES
0 EA
GROUND CVR p BENCHES
256 SF
d' CALIPER TREES 0 .TMEEET
12 EA
GROUND CVR 0 i' CALIPER TREES
1.000 SF
GROUND CVR 0 PLANTERS
364 SF
BERM" SOO
p Sy
IRRIGATION
1-1& SF
TREE DRAWAGE
12 EA
TREE WELL CONOUMS A IRRIG. SLETrVES
12 EA
SUBTOTAL TREES, PLANTERS. IRR1r
13M SF
WSCMJ-EOUS OTHER MEM
LIGHT POLE FDCRIRES
11 EA
L93HT POLE BASES
0 EA
STRIPING
0 LF
PRECAST BUMPER STOPS
0 EA
SUBTOTAL MLSC OTHER rrOAS
0 EA,
SUBTOTAL STREET'D' PARKSIDE
629 LF
SIDEWALKS J. PAVING
STRMT SIDEWALKS
3.253 SF
ADA RAMPS
+ EA
SUBTOTAL SIDEWALKS L PAVING
:,53 SF
FURNITURE
_S7PFET
1 RECEPTICALS
5 EA
_ IES
2 EA
SOW RACKS
2 EA
SUBTOTAL STREET FUJVdMRE
p EA
STREET TREES PLANTERS, IRRIGATX)K DRAINAGE
I RES GRATE SUPPORT GALV IRON
7W LBS
TREE GRATES
6 RA
SHRUBS C BENCHES
0 EA
r ALIPER TREE 0 BENCHES
0 EA
rt&" PUNTERS IRRIG_ 1.au SF
MLSCELLEOUS OTHER REMS
.IGX POLE-VTURES
p EA
LIGHT POLE BASES
0 EA
STRIPING
Shp LF
PRECAST BUMPER STOPS
77 EA
SUBTOTAL MM OTHER MRCS
0 EA
SUBTOTAL STREET 7'
I F
LsimilLei
(/70(a
yC8 CONTRACTORS
ROUGH ORDER OF MAGNITUDE ESTIMATE
AL•NFRASTRUCTMRE
ITEM I DESCRIPTION
_
STP.EEr.�,�. ►A RKSUOE
SUDEWAULS L PAVING
Tpd
Ou—pty U.M.
STREET SIOEWALKS
3.304 SF
ADA RAMPS
1 EA
SUBTOTAL SIDEWALKS A PAVNG
1.304 SF
STREET FURNITURE
TRASH RECEPTICALS
2 EA
BENCHES
2 EA
BIKE RACKS
0 EA
SUBTOTAL STREET FURNITURE
4 EA
STREET TREES. PLANTERS. IRRICATIOFL DRAINAGE
TREE GRATE SUPPORT GALV IRON
788 LBS
TREE GRATES
8 EA
SHRUBS Q BENCHES
0 EA '
CALIPER TREE @ BENCHES
0 EA
GRO-00 CVR O BENCHES
0 SF
3.5E CALLIPER TREES 0 STREET
8 EA
GROLNO CVR ® 3.5E CALIPER TREES
98 SF
GRCVm CVR Q PLANTERS
5B2 SF
BERM" SOO
0 SY
IRRIGATION
; 388 SF
TREE DRAWAGE
8 EA
-REE WELL C)NOLm 8 IRRIG. SLEEVES
4 EA ,
; UBTOTAL TREES PLANTERS, IRRIG_
1.388 SF
MSCELLEOUS OTHER TfEURS
EIGHT POL= FUUURES
0 EA
EIGHT DOLE BASES
0 EA
S-RIPNG
0 LF
-RECAST sumPER STOPS
0 EA
SUBTOTAL M=Z. OTHER ITEMS
0 EA
SUBTOTAL STREET -.^ PARKSUDE
200 LF
:TRE57'U
=EWALKS A PAYING
S-. K EE- SIDEWALKS
20818 SF
=ADE OUT STEEPS
500 LF
ADA RAA—C
S1BT0' 'WALKS A ►AVNG
14 EA
2LL511 SF
STREEi-.TURE
'RASH RECEPTICAI.S
23 EA
BENCHES
6 EA
BIKE RACKS
A EA
SBTOTAL STREET FURNITURE
13 EA
STREET TREES. PLANTERS. IRRIGATION. DRAINAGE
-REE GRATE SUPPORT GALV IRON
882 ' BS
'RE- GRATES
B EA
SHRUBS Q BETrChiES
0 EA
_' CAUIxJt TREE Q BENC?- E
0 EA
CROWD CVR ® BEIrCNES
0 SF
3.5' CALLIPSR TREES Q STREET
S3 EA
3ROUVO CVR C 3.5E CALIPER TREES
1.696 SF
3ROLND CYR p PLAANTERS
S.887 SF
BERAUDA 300
093 SY
IRRIGATION
18.2126 SF
-RE: DRAINAGE
S3 EA
-REE WELL cONDURS i IRRIG. SLEEVcC
- EA
SUBTOTAL TREES PLANTERS, IRRIG_
I&EW SF
4SCEl EOM OTHER MEW
_ GC r POLE FIXTURES
0 EA
:AGM DOLE BASES
0 EA
-,RAPING
2.942 LF
�RECAS BUMPc R STOPS
160 EA
XUBTOTAL UBSC. OTHER ITEMS
0 EA
iBTOTAL STREET 't'
1.257 LF
kw
B-7
(/70?
NCB CONTRACTORS
ROUO4 ORDER OF MAGNITUDE ESTIMATE
py ASTRUCTURE
REM I OESCRIPT70N
TPI'I
Ou."y U.K
STIR EE- -I- - ►ARKSIOE
:UDEWALKS i PAVNG
SRE- SIDEWALKS
5.566 SF
AO• RAMPS
a EA
SUBTOTAL S30EWALKS i PAVING
5.5." SF
STREET FURNITURE
TRASH RECEPTICALS
0 EA
BENCHES
0 EA
BIKE RACKS
0 EA
SUBTOTAL STREET FURNITURE
0 EA
STREET TREES PUNTERS. IRRIGATION. DRAINAGE
TREE GRATE SUPPORT GALV IRON
1.162 LBS
TREE GRATES
_-
12 EA
n c•
14SCELLETM OTHER ITMS
LIGHT POLE FIXTURES EA
LIGHT POLE BASES 0 EA
STRIPING 0 LF
PRECAST BLAAPER STOPS 0 EA
SUBTOTAL INS= OTHER ITEMS 0 EA
SUBTOTAL STREET -A- • PARK]IDE 1.257 LF
=EVNAL KS i PAVWG
= --7 SIDEWALKS
0 SF
MPS
4L SIDEWALKS i PAVNG
0 EA
0 SF
�,YMYi
STREET FURNTURE
TRASH RECEPnC'ALS
2 EA
BENCHES
1 EA
BIKE RACKS
0 EA
SUBTOTAL STREET FURITURE
5 EA
STREET TREES, PLANTERS. IRRK:ATIONL DRAINAGE
TREE GRATE SUPPORT GALV IRON
7U LBS
'REE GRATES
! EA
SHRUBS 0 BENCHES
0 EA
- CALIPER "RE_- 0 BENCHES
0 EA
GROUND CVR 0 BENCHES
0 SF
15- CALIPER TRESS Q STREET
0 EA
3ROW0 CVR a 1.5- CALIPER TREES
0 SF
GROUND CVR 0 PLANTERS
0 SF
BERM" SOO
0 ST
IRRIGATION
0 SF
TREE DFUkfNAGE
0 EA
TREE WELL "' DUIIS i IRRIG. SLEEVES
0 EA
SUBTOTAL TREES. PLANTERS. IRRIG._
0 SF
KSC£LLEOUS OTHER ITEM
_!GHT POLE=IXTURES
0 EA
'_IGif POLE BASES
0 EA
-TRIPtNG
SBO LF
PRECAST 9L1.1P--R SOPS
27 EA
SUBTOTAL MSL OTHER ITEM
0 EA
SUBTOTAL .STREET-S
2M LF
0!
B —8
HCB CONTRACTORS
ROUCN ORDER OF ■ACWTUDE Er^7bMTE
"IL- NFRASTRUCTURE
TT EMI DF.SCRIF )C>N
Tar
0--mAV U.At
STREE$' • IARKApe
SIDEWALKS L PAYWC
S7RE_ SIDEWALKS
5-111 SF
ADA RAMP$
1 EA
SUBTOTAL SIDEWALKS i PAVpC'
S,Z29 SF
STREET FURNTURE
TRASH RECEPTICALS
D EA
BENCHES
0 EA
BIKE RACKS
D
SUBTOTAEA
L STREET FURNTURE
0
STREET TREE& PLANTERS, IRRIGATIOK DRAIKACE
TREE GRATE SUPPORT GALV IRON
1.182 LES
TREE GRATES
12 EA
SHRUBS 0 BIRCHES
0 EA
: CALIPER TREE 0 B&C>IES
0 EA
GROUND CVR 0 BEi,C
0 SF
1' CAUP- TREES 0 STREET
12 EA
GROLM CVR 0 1' CALIPER TREES
361 SF
GROUND CVR 0 PLANTERS
DLI SF
BERMUpA Soo
0 SY
IRRIGATION
Z37Z SF
TREE DRAINAGE
12 EA
TREE WELL C9r4DUfTS L IRRKG, SLEE:YES
B EA
SUBTOTAL TREES PLANTERS, IRR1G_
2.172 SF
MMCELLEOLtS OTHER TTBIRS
LIGHT POLE FIXTURES
1 EA
LIGHT POLE BASES
D EA
STRIP'NG
0 LF
'RECAST BL.MPER STOPS
0 EA
SUBTOTAL �tSG OTHER RENTS
0 EA
SUBTOTAL STREET -5' - F-ARKMOE
200 LF
STREET 1704
SIDEWALKS L PAVNC
STREET 51DEWALKS
7,I.a7 SF
RAM[PS
({, TAL 9pEWALKS i PAVMG
0 EA
7A49 SF
.c ET FURNTURE
-RASH RECEPTII—LS
3&4CHES
11 EA
91Kc RACXS
0 EA
1 FA
SUBTOTAL STREET FURNITURE
73 EA
WSCELLEOUS OTHER TTEMS
'_IGH'.POL=FIXTURES C EA
'LIGHT'OLE BASES 0 EA .
STRIPING(
-RE CAS BL.MPER STOP$ 0 LF
0 EA
SUBTOTAL AtTC OTHER fTEKS 0
SUBTOTAL STREET 1709 1.198 LF
0
HCS CONTRACTORS
ROUGH ORDER OF RMAulTUOE ESTVAATE
r-"'-INFRASTRUCTURE
REM I DESCRIP-noN -
%-_
-- TaN
OurtRy U.M.
CARROLL AVENUE
SIOEWALKS i -AVNG
STREET SIDEWALKS
6 042 SF
AOA RAMPS
I EA
SUBTOTAL SIDEWALKS i f-AVT#C
I.M2 SF
STREET FURNITURE
-FLASH RECEPTICALS
5 EA
BENCHES
0 EA
BIKE RACKS
2 EA
SUBTOTAL STREET FURNITURE
T EA
STREET TREES. rLAwmm IRRIGATIOK DRAMISE
0 EA
0 SF
0 SF
TREE ORMNAGE
T0.M SF
12 EA
TREE WELL CONOl1GT5 8 IRR1G. SLE_n/ES
0 EA
SUBTOTAL TREES rLANTERS. IRRJIC_
t0A20 SF
McSCV I EO s aTyGQ TT?:7LS
LIGHT POLE FIXTURES
0
LIGHT POLE BASES
0
STRIPING
0 LF
PRECAST BlA1PER STOPS
0 EA
SUBTOTAL RISC -OTHER BONS
0 EA
SUBTOTAL CARROLL AVENUE
I.'U LF
LJ
B-10
F
NCB CONTRACTORS
ROUGH ORDER OF MAU(TUDE ESTIMATE
CVIL - NFKASTRUCTURE
ITEM I DESCRI►TIOM TW W
Ouant4'y U.M.
A"- -6RY OF CATEGORIES
'TKS.g- 'PAVf4G
�
'
6.685 SF
STREET ^
16.765 SF
STREET C-- PARKSIDE
6.261 SF
S'TREET'V—
16.785 SF
STREET-O-•PARKSIDE
5.2a1 SF
S7REE7'3'
3.353 SF
STREET 7'-PARKSIDE
3•304 SF
STREET'&'
20.016 SF
STREET'4' • PARKSIDE
5.SW SF
STREETS'
0 SF
STREET S- PARKSIDE
5=9 SF
STREET 1700
7."0 SF
CARROLl AVENUE
6.042 SF
SUBTOTAL SIDEWALKS I PAVING
1U&.336 SF
STREET FURNTURE
STREET'r
0 EA
STREET 'L—
23 EA
MEET 'C'-PARKSIDE
4 EA
STRE_r 4
23 EA
STREETC'-PARKSIOE
4 EA
STREV-7
0 EA
STREETT-PARKSIDE
4 EA
STRELT'4'
33 EA
STREET'.'-PARKSIOE
0 EA
STREE.' S
5 EA
STREETS. PARKSIDE
0 EA
STREET 1700
15 EA
CARROLLAVEKIE
7 EA
SUBTOTAL STREET FURNITURE
136 EA
STREET TREES. ►LANTER& IRRIGATION. ORAWAGE
STREET B-
2260 SF
STREET ^
5015 SF
SREET'^ • PARKSIDE
1.36A SF
ST, RM 77
5.015 SF
STREET T-PARKSIDE
1.384 SF
STREET-'
1,3M SF
STREET '7. PARKSIDE
1.3m SF
SR EET'r
16.826 SF
`EEC '4' - PARKSIOE
Z160 SF
ETS
0 SF
. EETS. PARKSIOE
Z.372 SF
STREET 1700
55,3M SF
CMROLL AVENUE
10.020 SF
SUBTOTAL TREES PLANTERS. IRR4G...
107.516 SF
B65CELLANEOUS OTHER ITEMS
STREETB'
0 EA
SRE7C—
0EA
STREET L'. PARKSIDE
0 EA
STREETS'
0 EA
STREET 7'. PARKSIDE
0 EA
STREET 7'
0 EA
STREETT-PARKSIOE
0 EA
STREET'.'
0 EA
STREET'r • PARKSIDE
0 EA
SIRE-S'
0 EA
STREETS-PARKSIOE
0 EA
STR E=T Ii00
a
CARROLL AV941E
0 EA
SUBTOTAL MISC. OTHER ITEMS
0 EA
B-11
o
CON7RAC7ORS
JJ.!/ ORDER OF M1IGMTUOE ESTM. ATE
CML- NFRASTRUCTURE
REM I DESCRIPT70N
TqN
Ou.rwwY U.K
STREETSCAPE TOTALS
STREET B'
719 LF
STREET "C'
929 LF
STREET :'-- PARKSIDE
929 LF
STREET"O'
929 LF
STR EET I' - PARKSIDE
929 LF
S7REET7'
200 LF
STREET 7'-PARKSIDE
200 LF
STREET't'
1257 LF
MEET't•- PARKSIDE
1257 LF
STREETS'
200 LF
STREET 7' - PARKSIDE
200 LF
STREET 1709
1.166 LF
CA"OLL AVETIUE
1,168 LF
SUBTOTAL STREETSCAPE IALL STREETS)
t0.M LF
SUMMARY OF MEMS BY CATEGORY
SUBTOTAL SIDEWALKS I PAVNG
tOl,]36 SF
SUBTOTAL STREET FURWtURE
136 EA.
SUBTOTAL TREES. PLANTERS, IRRIG.-.
107.516 SF
SUBTOTAL IRSC. OTHER REMS
0 EA
SUBTOTAL STREETSCAPE IALL STREETS)
10,D65 LF
SUBTOTAL SIDEWALKS
104338 SF
TOTAL INFRASTRUCTURE LESS PARKS
B-12
0
wCB CONTRACTORS
ROUGH ORDER OF MAGNITUDE ESTIMA; E
CIVIL -INFRASTRUCTURE
ITEM 1 DESCRIPTION
_
iolN
Ous.1rY U.AI
"Le l
T ..QUA RE IFOLNTAN BLOCK)
ADA RAMPS
3 EA
""+IGEWALKS
4,795 SF
BERMUO,A SOD
2.06 SY
GRCUND COVER ® TREE WELLS
0 SF
SHRUBS
2.100 EA
.` CALIPER TREES
20 EA
A' CALIPER TREES
12 EA
'LViSPLANT TREES
10 EA
PLANTER BOXES
2200 SF
TREE WELL I IRRIGATION SLEEVES
0 EA
TREE WELL DRAINAGE
0 EA
BENCHES
10 EA
TRASH RECEPTACLES
A EA
SPECALI' PAVING
2.803 SF
SPECIALTY POWER I POWER OUTLETS (PRIVATE)
1 LS
SIGNAGE. LARGE
1 LS
SIGI+AGE, MEDIUM
6 EA
SIGNAGE. SMALL
1 LS
PUBLIC TELEPH10NE5
1 EA
SOUND
1 LS
UPLIGHfT1NG Q FOUNTAIN
1 LS
HOSE BIBS
1 EA
DRINKING FOUNTAINS
1 LS
IRRIGATION
32234 SF
SUBTOTAL TOWN SQUARE (FOUNTAIN BLOCK)
37.900 SF
FOUNTAIN ALLOWANCE
1 LS
SUBTOTAL TOWN SQUARE FOUNTAIN
1 LS
BANDSHELL SQUIRE f►AVILION BLOCK)
A,DA RAMPS
0 EA
SIDEWALKS
3.880 SF
3ERMJDA SOD
3.871 SY
GRCLNO COVER Q TREE WELLS
0 SF
SHRUBS
1000 EA
Z- CALIPER TREES
0 EA
e'CALIPER TREES
6 EA
MANSPLANTTREES
A EA
A7R BOX_-S
ELL / IRRIGATION SLEEVES
0 SF
0 EA
_ /EL: DRAINAGE
0 EA
BENCHES
0 EA
-RASH RECEPTACLES
1 EA
RAMP7=cP ASSEI.IBLY ON THE HILUEL_NATED
1.700 SF
SPECIAL^! PAVING
2.500 SF
SPECLALTY POWER / POWER OUTLETS (PRIVATE)
I LS
SIGNAGE. .ARGE
I LS
SIGNAGE. MEDR-M
A EA
SNGTUAGE. SMALL
I LS
PVBUC TELEPHONES
I EA
SOUND
1 LS
JPLIGHTING @ PAVILION
1 LS
HOSE SIBS
1 EA
DRINKING FOUNTAINS
, LS
IRRIGATION
38000 SF
SUBTOTAL TOWN SQUARE (PAVILION BLOCK)
37.3W SF
'Ol17TAIN ALLOWANCE
1 LS
SUBTOTAL SAW ELL SQ. FOUJNTAN
1 LS
BANDSHE' PAVILION
2.500 SF
SUBTOTAL BANDSiELL PAVILION
7_500 SF
SPSdA L7v LX.IRTIG AND POWER FOR PARKS
-OUNTAIN -LIGHT POLES
0 EA
=OUVTAIN - LIGHT BOLLARDS
20 EA
=OUNTAIN. POWER OUTLETS
19 EA
=CUNfA1N - SIGNAGE. SMALL
12 EA
FOUNTAN- POWER INFRASTRUCTURE
1 LS
PAVILION . LIGHT POLES
0 EA
PAVILION - LIGHT BOLLARDS
10- EA
PAVILION - POWER OUTLETS
18 EA
PAVILION - SIGNAGE. SMALL
10 EA
SUBTOTAL SPEC. LIGHTING a POWER
75.800 SF
:UBTOTAL PARKS 75.600 SF
DI ASTRUCTURE INCLUDING PARKS
60 AC
B-13
C�/3
DEVELOPMENT REGULATION'S
Ln t .U.D., the following development regulations and standards shall be applicable
and shall control to the extent of any conflict with other development regulations in the
Co.—n-crehensive Zoning Ordinance, Landscape Ordinance and Subdivision Ordinance.
1.0 Use Regulations
Permitted Uses - Permitted uses shall be in accordance with the C-3 Zoning
District except as otherwise provided below.
b. Non -Permitted Uses:
The following uses shall not be permitted:
Filling stations or service stations, operating with or without a convenience store.
Frozen food lockers for individual or family use, not including the processing of
food except cutting or wrapping.
Sexually oriented businesses.
C. Uses Permitted by Specific Use Permit Only:
The following uses shall not be permitted without a Specific Use Permit approved
in accordance with Section 45 of the Comprehensive Zoning Ordinance ("Specifc
Use Permit"):
pudx:rarch.µ-,d.
Development Rcg:::=:?crns
FOAL
Sale of previously owned retail goods.
Electrical and gas repair and installation services, except where such
services are provided incidental to the retail sale of electrical and gas
appliances and supplies.
Lodges, sororities and/or fraternities.
Medical care facilities requiring or allowing an overnight stay, to include
hospitals with their related facilities and supportive retail and personal
service uses operated by or under the control of the hospital primarily for
the convenience of patients, staff and visitors.
D?-1
C-1 RECD J U L 2 8 1997 (F
Non m echanical penthouses intended for human occupancy.
tiforruaries, faneral homes and undertakers.
Plumbing and hearing appliance repair and ir:_talla:ion services, except
where such services are provided incidental to the retail sale of plumbing
and heating appliances and supplies. All storage of materials must be
indoors within this zoning district.
d. Outdoor Displays and Sales - The following outdoor displays and sales shall be
permitted:
Outdoor temporary removable displays and sales for fairs, festivals and
other'special events held in outdoor spaces by Specific Use Permit.
2. Outdoor vendor sales (with accessor display and storage) in temporary or
movable structures, including but not limited to sales of seasonal
merchandise, fruit and vegetable market sales, sales of arts and crafts
items, sales of specialty food items, and sales of a similar nature, subject
to prior approval as to any such use by Specific Use Permit. Locations
for outdoor vendor sales shall be approved as part of development plan or
site plan review, as determined by the City Council.
3. Sales from kiosks at locations approved as part of an approved
development plan or site plan, subject to prior approval as to any such use
by Specific Use Permit.
2.0 Aceessory Uses - Permitted accessory uses shall be in accordance with the C-3 district.
L-m addition, the following accessory uses shall be permitted:
outdoor dining and seating areas
street furniture, urban design fixtures and streetscape components
3.0 Development Regulations - In this P.U.D., the following development regulations shall
be applicable:
a. Building Height: Subject to the clarifications and modifications listed below, no
building shall exceed three (3) stories, nor shall it exceed fifty-two (52) feet in
height. Nor shall it exceed the elevation of 710 feet NGVD 1929 as specified in
Ordinance 480, Section i�, unless specifically exempted:
L13.9-C.1.9W
pudxmarch.wpd.
Development Regui::ions
FINAL
C-2
0
1. The reference datum shall be established by the sidewalk or ground
surface elevation along the side of the building fronting onto a public
right-of-wav, and not along the side(s) ofthe building facing onto interior
portions of the block.
2. For buildings whose adjoining side,.%-alk or g-ou:,d surfaces slope an
average of 5% or more as measured along portions of the building abutting
a public right-of-way, a maximum building height of fifty-seven (57) feet
shall be permitted.
3. In the event a Building for a City Hall facility is located on the block
bounded by Street 3, Street D, Street 4 and Street C, such building may be
built to four (4) stories or sixty-five (55) feet in height;
4. No maximum number of stories shall be applied to parking structures;
provided, however, in no event shall parking structures exceed forty-two
(42) feet in height as measured from the ground elevation; pi.;vided,
however parking structures shall be permitted to a height not to exceed
fifty (50) feet by Specific Use Permit;
5. Architectural embellishments not intended for human occupancy that are
integral to the architectural style of the building, including spires, belfries,
towers, cupolas.. domes, and roof forms whose area in plan is no greater
than 25% of the first story plan area may exceed the height limits of this
section by up to the lesser of 50% over the permitted building height or
100% over the actual building height, and shall be exempt from the
maximum elevation limitation of Section 43.9.c. I (g)i. of the
Comprehensive Zoning Ordinance;
pudx-,narci.w-pd.
Developr..ent Regulations
FrtiAL
Mechanical penthouses ancillary to the uses belo,.v, ventilation equipment,
antennas, chimneys, exhaust stacks and flues, fire sprinkler tanks, or other
mechanical equipment may extend up to twenty (20) feet above the actual
building height, and provided the same shall be subject to approval at
approval of the applicable Site Plan unless: 1) are setback from all exterior
walls a distance at least equal to the vertical dimension that such item(s)
extend(s) above the actual building height, or 2) the exterior wall and
visible roof surfaces of such items that are set back less than their vertical
dimension above the actual building are to be constructed as
architecturally integral parts of the building facade(s) or as architectural
embellishments as described in Section 3.a.5. Penthouses intended for
human occupancy and ancillary to uses within a building may be allowed
DR-3,
9
by Specific Use Permit as determined by the City Counci! in connection
with development plan or site plan review.
b. Front, Side and Rear Yards. With the follo%vinQ exceptions, no :-Mnt, side or
rear yard is required:
- 1. Buildings along Highway 1709 and the east right-of-way of North Carroll
Avenue shall maintain a minimum tiurty-two (32) foot setback; provided,
however, in areas where right-of-way is provided for acceleration or
deceleration lanes, the minimum required setback shall be reduced to
twenty (20) feet. In the event the North Carroll Avenue right-of-way has
not been established at the time of development plan or site plan review,
the setback shall be maintained from the projected east right-o.`--way of
North Carroll Avenue based on information available at the time from the
City of Southlake. No service drives, parkin; sidewalks greater than six
(5) feet in width, or other impermeable surfaces shall be permitted within
the setback herein provided unless buildings are setback a minimum of
fifty (50) feet. In no event shall the bufferyard along F.M. 1709 and North
Carroll Avenue be less than twenty (20) feet.
2. Buildings along State Highway 114 shall maintain a setback of fifty (50)
feet from the projected future right -of --way of State Highway 114;
provided, however, in the event such right-of-way has not been established
at the time of development plan or site plan review, the setback shall be
maintained from the projected right-of-way of State Highway 114 based
on information available at the time from the Texas Department of
Transportation.
3. As to all other P.U.D. boundaries, no building shall be located closer than
Fifteen (15) feet from the boundary of the P.U.D.
C. Maximum Lot Coverage: The maximum lot coverage for individual lots is
100%. However, the maximum aggregate lot coverage for all buildings as a
percentage of the P.U.D. as a whole (including the area of dedicated public
streets, private drives and common open space) shall not exceed fifty-five percent
(55%).
d. Building Envelopes: Where "Building Envelopes" are indicated on the Concept
Plan, no building (excluding parking structwes) shall be constructed, in whole or
in part, outside of any Building Envelope as show-n without a Specific Use Permit,
pudxmarcr,.w rd.
Dv.,ciopr c7�c Rcgu!a::On3
FNAL
FORM
C-4 0
as determined by the City Council in connection with development plan or site
o Ln review.
e. Common Open Space: Con=on Open Space as designated or, the Concept Pi_,:-,
_::all be provided for public use. No building or other stricture si-all be
_crstracted on any Cor non Open Space without the prior approval of City
Council, except as follows: a bandshell pavilion shall be allowed on the block
bounded by F.yi. 1709 to the south, Street "5" to the north, Street "C" to the east
and Street "D" to the west.
f. Building Orientation: Any Building (excluding parking garages and other
accessory buildings) within one hundred fifty (150) feet of a public right-of-way
s -iali either face such right-of-way or shall have a facade facing such night -of -way
in keeping with.the character of the main facade.
g. Building Phasing: Buildings adiacent to F.M. 1709 and North Carroll Avenue,
as well as those buib ings facing the 3 block "Town Square" district (defined as
that buildable area bounded by F.M. 1709, Street C, Street 3, and Street D,
excluding a building on the block bounded by Street 3, Street D, Street 4 and
S4eet C) shall be constructed prior to the construction of any above -ground
structured parking behind such buildings.
h. Facade Articulation: Any combination of buildings which are located along a
single block face may be treated as a single building for purposes of applying the
requirements for facade articulation set forth in Section 43.9c.1(c) of the
Comprehensive Zoning Ordinance. The property owner shall provide an exhibit
as appropriate with each building permit showing cumulative block facade
culation. Nothing in this paragraph shall require the retrofitting of an existinc
wilding.
4.0 Projections into Required Setback or into a Right -of -Way: The following projections
shall be permitted into a required setback or landscape area or into a public easement or
right-o'-way, provided that i) no projection shall be permitted into a public easement or
right-o way along F.M. 1709, North Carroll Avenue or State Highway 114; ii) such
projections do not extend over the traveled portion of a roadway; iii) the property owner
has ass_med liability related to such projections; and iv) the property owner shall
main,
z:- such projections in a safe and non -injurious manner:
a. Ordinary building projections, including but not limited to water tables, sills, belt
courses, pilasters, and cornices may project up to twelve (12) inches beyond a
building face or architectural projection.
pudxma: ci.-w rd.
Develop rnrt Rct- _-ions
FrNAL
DR
C-5
0
b. Roof eaves may project up to thirty-six (36) inches beyond the building face or
a.-chitectural projection.
Azchitectural Projections, including bays, towers, and oriels; show windo%vs (1st
. oor onlv); below Grade vaults and a:ea%vays; and elements of nature simila to
t-:ose listed; may project up to forty-two (42) inches into a required yard or
beyond the building face.
d. ti'o portion of an architectural projection described in Sections 4.0a, b and c above
less than eight (8) feet above the ground elevation may extend more than forty-
eight (48) inches into a required yard or beyond the building face.
e. Canopies and/or awnings may project from building face and may extend to, or be
located within eight (8) inches of the back of curb. Ground -mounted supports for
items in this Section 4.Oe may be approved as part of development plan or site
plan. review, as determined by the City Council.
Below -grade footings approved in connection with building permits.
5.0 Off -Street Parking: With the following exceptions, parking shall be provided pursuant
to Section 35 of the Comprehensive Zoning Ordinance, and such required parking shall
be calculated in accordance with the provisions of Section 35 (including the shared
parking provisions of Section 36.2):
a. On -street as well as off-street parking shall be permitted within the P.U. D.
b. Up to twenty—five percent (25%) of required parking may be compact spaces
having a minimum space width of eight (8) feet and a minimum space length of
sixteen (16) feet; provided, however, compact spaces shall not be allowed on-
s;reet and shall be limited to off-street parking locations. Each compact space
shall be clearly designated.
C. Required parking shall be located and maintained anywhere within the P.U.D.
On -street parking and shared parking anywhere within the P.U.D. may be counted
toward the off-street parking requirement for the P.U.D.
d. ',%here on -street parkin; is permitted, angled, as well as parallel parking shall be
permitted. Both forty-five (45) degree and sixty (60) degree angled parking shall
I e permitted. However, no on -street, drive, or common access easement parking
shall be permitted within thirty (30) feet of the cross curb line for a cross street,
drive, or common access easement.
pudxmarci.w, `
Development Re_::=::er.s
FCN'AL
DR-6
The parkin; requirement for office uses set forth in Sections 35.6.b(6)(a), (c) and
(d) of the Comprehensive Zoning Ordinance is one (1) parking space for 330
square feet of floor area.
The parking requirement for all re:ail uses set forth in Section 35.6.b(5)(a) and (e)
of the Comprehensive Zoning 0- :inance is One (1) parkin; space for 220 square
feet of floor area.
g. Cumulative parking tabulations shall be submitted with each site plan and/or
development plan.
6.0 Off -Street Loading: With the following exceptions, off-street loading shall be provided
pursuant to Section 36 of the Comprehensive Zoning Ordinance:
a. The minimum dimension of loading spaces shall be as follows:
10' x 25' regular size space
10' x 50' large space
b. The calculation of the minimum number of off-street loading spaces shall be in
conformance with the following schedules and rules regarding shared spaces:
pudxmarch.% rd.
Development Reg_'nons
FINAL
Number of spaces:
Office uses or portion of building devoted to office uses:
0 - 49,999 sf
0 spaces
50,000 - 149,999 sf
1 regular space
150,000 - 249,999 sf
2 regular spaces
250,000 sf and up
3 regular spaces
Retail uses with the follo%ving Tenant size:
0 - 9,999 sf
0 spaces
10,000 - 49,999 sf*
1 regular space
50,000 - 99,999 sf*
1 regular space and
1 large space
100,000 sf and up*
j 2 large spaces
DR-
Restaurant uses with the Following Tenant size:
0 - 9,999 sf 1 0 spaces
10,.000 sf and up* 1 regular space
"The load:no requiretr:ent for multiple terar.ts Ilia: are each
10, 000 sf or larger may be combined within a single building and treated
as a single tenant.
2. Loading spaces that are adjacent and accessible to several buildings or
tenant spaces, including buildings and tenant spaces on separate lots, shall
be allowed to suffice for the loading requirements for the individual
buildings or tenants provided that i) the number of spaces satisfies the
requirements for the combined square footages for the buildings or tenants
in quesiion, and ii) for loading spaces to be shared among separate lots, an
agreement evidencing the right of tenants to the use of such spaces shall
be provided.
7.0 Streets and Sight Trianales: Within the P.U.D. the following street design standards
shall apply:
a. Except as provided herein, no sight triangle shall be required. Adequate sight
distance will be provided at all intersections through the use of appropriate traffic
control devices. Sight triangles for vehicles exiting the development for both
public streets and private drives shall be provided at intersections with F.M. 1709,
Carroll Avenue and State Highway 114. These sight triangles shall be the triangle
crated by connecting a point which is ten (10) feet into the site along the right-of-
av at the intersection and a point extending away from the intersection a
c.:stance of forty (40) feet along the existing roadway right-of-way line. See
exhibit A attached hereto and incorporated herein by reference for examples of
the sight triangle provisions of this Section 7.0.a.
b. For plantings within twenty (20) feet of any public street intersection, shrubs and
groundcover shall not exceed two (2) feet in height and tree branching shall
provide seven (7) feet of clearance as measured from the top of the ground
s::rface to the first branch along the tree trunk.
C. tiothing contained herein shall vary or supersede public safety requirements of the
City of Southlake as set forth in the Uniform Fire Code and other applicable laws,
r1les and regulations of the City of Southlake.
pudxmarch. wpd.
Development Reg_:a::cr.s
FI`AL
DR-3
C-8 0
8.0 Screening - Screening shall be provided in accordance with Sections 39 and-'3.9.c. of
the Comprehensive Zoning Ordinance except screens cornprised of planting materials and
located .within buffer -yards along the boundary of the P.L'.D. shall be exemp. from the
architectural fencing offset require: ents of Section4.3.9.c.1.(e).
9.0 Above Grade Structured Parking - The following-\:-mpdons shall aooly to above
Bade structured parking facilities:
a. above grade structured parking facilities shall be exempt from the accessory
building limitations of Section 34.2 of the Comprehensive Zoning Ordinance,
provided that such facilities meet the applicable requirements of these
Development Regulations for principal"buildings, except for number of stories
ch is not Iimited (subject to the maximum height limitation as set forth in
Section 3.Oa of these Development Regulations); provided, however, that the
Horizontal and Vertical Articulation requirements of Section 43.9 of the
Comprehensive Zoning Ordinance shall not apply, except that, subject to the
limitations set forth be:.iw, Vertical Articulation shall be provided at elevations
visible from North Carroll Avenue between State Highway 114 and F.'.M. 1709, or
F.M. 1709, and/or are visible from a tract zoned residential and/or designated as
low or medium density residential on the Land Use Plan, the property line of
Which is within four hundred (400) feet of such parking structure.
pudxmarch.wpd
FFNAL
In addition, any such visible elevations shall have a solid parapet wail of not less
t:-ian forty-six (46) inches and shall utilize colors consistent with the surrounding
principle buildings. The following exceptions to the above limitations shall
apply: (i) elevations visible between gaps bet-,veen buildings of fifty (50) feet or
less shall be exempt from the Vertical Articulation requirements; and (n
elevations which are set back behind a bui!dir.g pad for a fa-ure building, which
building has not vet been built as of the date t^e parking structure is built, shall
be exempt from the Vertical Articulation requirements for a period of three (3)
vears until such time as the future building is built; provided, however, in the
event such building has not been built within such three (3) year period, the
parking structure shall thereafter be modified to comply with such Vertical
.�.rticulation requirements or in the alternative shall be screened with trees or other
appropriate planting materials until the time that such building is built. If
:creeping is used, the method and type of screering shall be subject to the City's
approval. One specific exception to the time fames nominated above is made as
:o the block bounded by Street 3, Street D, Street 1, and Street C whereby the
6.
:-ne limitation referenced herein is reduced from three (3) years to t-wo (2) years.
DR-9
C-9
b. If not abutting a right-of-%vay, above grade structured parking facilities shall be
provided with adequate access from public right(s)-of-way via private drive(s)
and/or access easements.
10.0 Accessory Structures - The following restrictions shall apply to accessory structures:
a. With the exception of the following items, accessory structures shall not exceed
one (1) story or a height of fourteen (14) feet.
park pavilions or bandshells
above grade structured parking facilities.
No item listed above shall exceed fifty-two (52) feet in height or, in the case of
above grade structured parking facilities, the lesser heights allowed under Section
3.Oa of these Development Regulations, nor shall it exceed, where applicable, the
maximum elevation limitation of Section 43.9.c 1(g)i. of the Comprehensive
Zoning Ordinance
b. Except for open spaces and open space amenities, no accessory structure shall be
located between the front lot line and the principal building on a lot.
11.0 Minimum Width of Enclosed or Partially Enclosed Open Space - In lieu of the
requirements of Section 33.7 of the Comprehensive Zoning Ordinance, the following
definitions and requirements for minimum Court widths shall apply:
Minimum widths shall be based on the following schedule:
COURT TYPE
MIMMU.IT 6VIDTHIARE'A
Court; Open Court
3 inches per 1 foot of building height, min. 12
feet
Closed Court:
min. area equal to twice the square of the
width of the court based on surrounding
building height, but not less than 250 sq. ft.
Court Niche:
no portion shall be more than 3 feet
(measured horizontally) from a point where
the court niche is less than three feet wide.
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Development Rcgula::ocs
FFNAL
DR-10
C-10
b. For purposes of subpart a. of this section, the following definitions shall apply:
Court: An unoccupied space, open to the sv, on the same lot with a building,
• hich is bounded on two (2) or more sides by the exterior wal is of the building or
b ',vo (2) or more exterior walls, lot lines, or yards. Not a court niche.
Court, closed: A court surrounded on all sides by the exterior walls of a building,
or by exterior walls of a building and side or rear lot lines, or by alley lines where
the alley is less than 10' in width.
Court niche: Not a court. An indentation, recess, or decorative architectural
treatment of the exterior wall of a building which opens onto a street, yard, alley,
or court.
Over. Court: A court opening onto a street, yard, alley, or private drive not less
than twelve feet (12) wide.
Court, width of: The minimum horizontal dimension substantially parallel with
the open end of an open court or the lesser horizontal dimension of a closed court;
or in the case of a non -rectangular court, the diameter of the largest circle that
may be inscribed in a horizontal plane within the court.
12.0 Interior Landscape Areas - Specific requirements for interior landscape areas shall be
determined at the time of development plan or site plan review, as determined by the City
Council. Any landscaping in a surface parking lot approved in connection with
development plan or site plan approval for such lot, which is taken dut in connection with
the later construction of a parking structure, shall be relocated or replaced.
13.0 Irrigation - Required landscaping shall be served by an irrigation system meeting the
requirements of Section 3.6 of Ordinance 544, except in those instances and in those
areas where installation of such a system is a) potentially harmful to any preserved or
existing plant materials; b) not reasonably required due to the nature of the plant material
(e.g. where irrigation could be detrimental to drought -tolerant plant species); or c) create
a situation possibly harmful to public health, safety or welfare. Determination of the
situations described above shall be made by the City's Landscape Administrator.
14.0 Realignment of North Carroll Avenue - All land uses within the proposed P.U.D. shall
be in accordance with allowable uses in C-3 zoning, as modified by the development
regulations of this P.U.D.; provided, however, in the event any property within the P.U.D.
shall become located west of the North Carroll Avenue right-of-way due to the City
pudxmarch.-A•rd.
Devc1opr.cr..
FFNAL
DR- . l
C-11 (F
acquiring additional right-of-way and realigning North Carroll Avenue to the east as
shown on the Concept Plan, such property to the west of North Carroll Avenue shall be
used and developed only in a manner consistent with all zoning or other development
standards that would apply to.property that is zoned C-3 under the Comprehensive
Zoning Ordinance of the City of Southlake.
pudxmarch.wpd.
Development Regulations
FItiAL
DR-12
C-12 0
LEGEND:
SITE TRIANGLE
R;clto Development - Southlcke sown Center
C-13
FIGURE 7A
SIGHT TRIANGLE
DIAGRAM
BAPTCN-. CHMAN AZSCCIA cS. INC.
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CONCEPT PLAN -- - --
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i; October 14, 1996
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EXHIBIT E
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (the "Agreement") sets forth the terms and
conditions whereby Southlake Venture West, L.P. (the "Developer") agrees to donate
land (the "Property") to the City of Southlake (the "City") for the intended purpose of the
City's development of a City Hall (the "Building"). The City is considering joint -use of
the Building for the administrative offices of Carroll Independent School District and/or
Tarrant County. This Agreement is a binding agreement on the undersigned parties,
subject to the terms and conditions contained herein. This Agreement is subject to the
formation of Tax Increment Reinvestment Zone #1 (the "TIF"), Southlake, Texas.
PROPERTY: Approximately 0.71 acres of land, situated in the planned unit
development for Southlake Town Square, Southlake, Texas, as
shown on the site plan attached as Exhibit A.
The Developer agrees to contribute the Property subject to the
City's commitment to construct the Building, as set forth herein.
BUILDING: Up to an approximately 80,000 sq. ft. Building.
PARKING: The Building will require parking at a ratio of not less than one (1)
space for every 330 square feet of building area ("Parking"). The
Developer will provide such Parking subject to the following
conditions: 1) 25% shall be specifically reserved for the exclusive
use of the Building occupants, the residual 75% shall be non-
exclusive; 2) provided further that ten (10) spaces shall be
provided, and exclusively reserved, as on -street adjacent to the
Building for short-term parking; and 3) that the City shall pay all
costs associated with such Parking, subject to the City and the
Developer entering into a separate agreement providing for the
location of all exclusive parking and any terms, conditions and/or
limitations to the city's payment of such costs. _
CONSTRUCTION
OF
IMPROVEMENTS: The City shall construct the Building and related landscaping
(collectively, the "Improvements") and the Developer shall
construct the Parking. The City shall provide for the design of the
Improvements subject to the architectural control of the Developer.
The Developer shall provide for the design of the Parking and
related improvements subject to the City's reasonable approval.
E-1
REIMBURSEMENT
OF
IMPROVEMENTS: Upon completion of the design of the Parking (as agreed to by the
City and the Developer), the Developer shall provide the City a
mutually agreed contract for construction of Parking which will
include a schedule on the timing of completion.
TIMING: The City acknowledges that the construction of the Building is
integral to the success of the Developer's Southlake Town Square
project, (the "Project"), and the Developer acknowledges that the
successful completion of the Project is integral to the City's
commitment to locate the Building on the Property. Pursuant to
the City's execution of this Agreement, the Developer agrees to
commence construction of Phase I of the Project (a minimum of
240,000 sq. ft. of commercial retail and office building space,
exclusive of the Building), prior to March 31, 1998. Subject to the
Developer's tirr -tly start of construction, the City agrees to
commence construction of the Building by August 31, 1998,
subject to the City having one (1) six (6) month right of extension.
Subject to completion of Phase I of the Project, the City agrees to
complete construction of the Building prior to November 30, 1999,
subject to the City having one (1) six (6) month right of extension.
RIGHT OF FIRST
REFUSAL: The City shall have a right of first refusal on office space located
in the two (2) buildings in the Project located adjacent to either
side of the Building, as shown on the site plan attached as Exhibit
A.
This Agreement represents all the terms and conditions between the City and the
Developer with respect to the Property and the Building, is intended to be a binding
agreement, and cannot be amended or superceded unless done so in writing.
Developer
City
E-2
City of Southlake, Texas
MEMORANDUM
TO: City Council
FROM: Bruce C. Payne, AICP
SUBJECT: Unified Development Ordinance (UDO) Update
Action
Requested: None
Background
Information: The Unified Development Code merges into one document the zoning ordinance
(document that regulates land use), subdivision ordinance and all other ordinances
that regulate the development of land including landscaping, tree preservation,
floodplain, driveway, sidewalk, lighting, noise, sign, and airport compatibility
ordinances.
The UDO overcomes the downfalls of the current zoning ordinance that establishes
strict separation of land uses and regulates only minimum or maximum dimensional
requirements and limits opportunities for innovative development. Over time, the
zoning ordinance has undergone constant revision to change the rules, maps, to close
loopholes, and permit some flexibility and has grown more complicated with every
revision.
Changing over to a UDO format provides for more flexibility and innovation of
development proposals. The UDO also provides ease of administration as all the
regulations are dealt with under a unified code. The UDO streamlines the review
and approval processes for all permits and requests (specific use, special exception
use, zoning changes, concept plans, etc). Thus it allows increased efficiency in
administration and members of the Zoning Board of Adjustment, Planning and
Zoning Commission and City Council will become familiar with one set of
standards and the approval processes for all types of development requests.
Currently underway is the translation of all existing development -related
ordinances into the unified development code format. This projected time frame
for Planning and Zoning Commission and City Council review of the UDO format
change is fall of 2001. This process will retain all existing standards while
addressing only changes required due to a change in format. The next phase of
update, slated for 2002-03 is a review and analysis of existing zoning districts
followed by an analysis of uses permitted in each zoning district. The final stage
will involve an in-depth look at standards established for all zoning and overlay
districts, and subdivision regulations.
Financial
Billy Campbell, City Manager
June 22, 2001
Page 2
Considerations: None
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: None
Supporting
Documents: None
Staff
Recommendation: None
En
ER
C:bp
City of Southlake, Texas
MEMORANDUM
N
June 22, 2001
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (xt. 1527)
SUBJECT: Review of private versus public mowing of City/State property
Action Requested: Review of private versus public mowing of City/State property.
Background
Information: The City currently contracts the mowing and edging of open park areas,
all State and City right-of-way mowing, and maintenance of the Town
Square public areas. The current annual cost to the City for such
services is approximately $121,000, plus change orders for additional
work at the City's request. City employees currently mow all ballfield
areas which include ten fields at Bicentennial Park and thirteen soccer
fields at Bob Jones Park.
Mowing cycles and the degree of required maintenance vary within each
of the three contracts. The maintenance agreement with Cooper and
Stebbins for Town Square is the most detailed of the three. It addresses
not only the mowing and edging of the turf, but also seasonal plantings,
shrub, tree, and groundcover maintenance, fertilization, aeration, debris
removal, winter rye, irrigation system check, and guarantee of plant
material. A total of forty-eight mowing cycles are required each year.
The annual contract amount is $23,400, which was approximately
$20,000 less than the next lowest bidder.
TruGreen LandCare currently has the City contract for mowing of parks
and open space. Their responsibilities range from rotary mowing,
edging, and weedeating, to bush hog mowing and fire ant treatment.
TruGreen mows over 145 acres of City property with mowing cycles
ranging from thirty-one (31) to six (6) cycles per year. Their annual
contract amount is $68,413.
Avanti Landscape Management Company has the existing contract for
City and State right-of-way mowing for Southlake. They provide four (4)
mowing cycles along the State right-of-ways (in addition to the three
provided by the State) and sixteen (16) cycles along City right -of ways.
The contractor is responsible for mowing, edging around all trees,
shrubs, signs, and other obstacles, and removing all litter and fallen
limbs. The annual contract with Avanti Landscape is $29,195.
Currently, the Parks Division for the City of Southlake is responsible for
the overall preservation and maintenance of the City's parks system.
Billy Campbell, City Manager
June 20, 2001
Page 2
Throughout the years, expansion in the parks system in terms of the
number of acres, park and recreational components, and public usage
have stretched the resources of the maintenance crew. As a result,
contract mowing was pursued as a means by which to reduce costs and
provide an essential service.
(A comparison of costs is provided in the Financial Considerations
section.)
Factors to consider regarding the City taking on the mowing of City
property are:
Advantages:
■ Direct City control over mowing schedule and performance.
■ Additional maintenance personnel available during non -mow season
for winter projects (mid -October to mid -March - five months).
■ Ownership of tractors and equipment that may be utilized during non -
mow season for other projects.
Disadvantages:
■ City responsible for direction and administration over mowing
schedule and performance.
.. ■ Increase in annual cost for personnel and equipment.
■ Limited space for additional equipment and personnel.
■ Added responsibility for maintenance and repair of additional
equipment.
Financial
Considerations: Assumptions:
(1)
Based on a thorough review of the mowing contracts and their
specifications, requirements were projected in terms of equipment,
personnel, and operating expenses for first and second year costs
should the City provide this service in-house.
(2)
Costs were extrapolated over a five-year period to provide a more
accurate long term analysis.
(3)
First year costs are naturally higher as a result of acquiring the
necessary equipment. Existing Parks mowers and equipment were
not included in the equipment costs as they are presently allocated
for ball field maintenance and are not all suitable for rough cut
mowing.
(4)
Depreciation costs are also included annually for replacement of
equipment after seven years.
(5)
Town Square maintenance contract is assumed to remain in place
due to the complexity of work and its correlation with the privately
owned and maintained areas. Also, it is recommended that the
maintenance of Town Square continue to be privatized to allow the
Billy Campbell, City Manager
June 20, 2001
Page 3
possibility of one contractor being responsible for the upkeep of both
the public and private areas.
(6) Estimated City costs include first year capital outlay costs, annual
equipment depreciation, and 5% annual increase in salary and benefits
for personnel.
Year One (1) costs:
Equipment:
Toro 580 D Ground Master 16' mower
$
52,000
Toro 325 D Ground Master 72" mower
$
30,000
Weedeaters
$
1,000
Edgers
$
500
Blowers
$
800
Tractor (1)
$
25,000 **
Bush Hog Mower
$
10,000 **
F-250 Truck
$
28,000
Trailer
$
3,000
Total Equipment Costs $115,300
Annual Equipment Depreciation Cost (7 years) $ 21,471
Personnel:
Four (4) Parks Maintenance employees (FT) $ 88,691
Benefits (15 %) $ 13,303
Uniforms $ 2,000
Operating Costs:
Fuel $ 3,000
Equipment Maintenance $ 4,000
Total Year One (1) projected cost $247,765
** Existing equipment (no new purchase) - The Public Works
Department currently has a model 3010 Ford tractor with bush hog and a
6610 Ford tractor with telescopic arm for slope mowing.
Year Two (2) costs:
Equipment:
Annual Equipment Depreciation Cost (7 years) $ 21,471
Personnel:
Four (4) Parks Maintenance employees (FT) $ 93,126
(or Benefits (15 %) $ 13,968
Uniforms $ 2,000
Billy Campbell, City Manager
June 20, 2001
Page 4
Operating Costs:
Fuel $ 3,000
Equipment Maintenance $ 4,000
Total Year Two (2) projected cost $137, 565
CITY MANAGED MOWING COSTS:
Estimated Annual Costs Over 5-year period $166,247
5-year total costs $831,238
CONTRACT MOWING COSTS:
Estimated Annual Costs Over 5-year period $115,000
5-year total costs $575,000
This excludes Town Square maintenance contract and takes in to account
the Bob Jones Park improvements, Chesapeake Park, St. Martin -in -the -
Fields lease area, and future land purchases or facility developments.
Summary:
The cost difference between the City mowing rights -of -way and City
owned properties and parks versus contract mowing, results in a
projected increase of $256,238 over five years or $51,247 annually
($21,471 of which is capital equipment depreciation costs).
It should also be noted that these projections could vary either up or
down based on future park development and/or land acquisition by the
City.
Citizen Input/
Board Review: Not applicable.
Legal Review: Not applicable.
Alternatives: City Council review and comment.
Supporting
Documents: Not applicable.
Staff
Recommendation: City Council review of information concerning private versus public
mowing of City/State property.
MEMORANDUM
June 2, 2001
TO: Shana Yelverton, Assistant City Manager
FROM: Gary Gregg, Manager, Technical Services
SUBJECT: Technology Trends in Local Government -EGOV
Action Requested: Review of technology trends and their impact on local government.
Background
Information: We are at a crossroads in the world of technology. We live in a
networked world. Changes are occurring in orders of magnitude greater
than ever before. This report will attempt to provide a technology
review with an explanation of abbreviations and acronyms from the
materials and issues we have reviewed and will identify opportunities
for the City of Southlake to more effectively utilize technology.
Most people still confuse the Internet with the World Wide Web.
Today, 95 % of people view the Web through their personal computer
(PC) browsers. That will drop to 40% in five years. Japan is the first
country to have broken through that barrier. By March, 2000, more
than 50% of Internet access in Japan was through devices other than the
PC. Pagers, TVs, personal data assistants, and phones are now
browsers. McKinsey (a prominent New York consulting firm) predicts
60 % of homes in the United States will have access to high-speed
Internet by 2003. Based on waiting lists for DSL installation, evidence
points that it will likely happen sooner.
Waves of the Internet
There have been three waves of the Internet thus far. In wave one, we
observed mostly static web sites with no transactions. Information was
presented in some form or fashion mostly in a one way format. With
wave two, we saw the integration of the web with government systems.
This wave consisted of viewing parking tickets and water bills with the
ability to pay them online. Wave three will transform the way citizens
will conduct business with the government through enhanced citizen
services to be available on the Web. Our current web site is in wave
one.
The next generation Internet will always be on, fast, trusted, easy,
everywhere, natural, and intelligent. It is anticipated that bandwidth
and speed will increase 150 times over the next four years. This will
create a plethora of opportunities for cities like Southlake to conduct
Shana Yelverton
Technology Trends in Local Government - E-GOV
June 19, 2001
Page 2 of 5
business electronically.
What is E-GOV?
The term E-GOV refers to four base applications: citizen services on the
web, business reengineering with Internet technology, procurement over
the web and electronic commerce.
1. Citizen services on the web generally consist of some form of the
following:
• Entryway (portal) - generally defined as a web presence for
citizens, employees, and businesses. Recent litigation will eventually
require state and local compliance with Section 508 of the
rehabilitation act (HIPPA). This translates to a revamping of our
web site for ADA compliance. Some of the minimum requirements
are for brighter images, larger font sizes and universal text reader
compliance.
• Payment acceptance - Many cities are now offering some form of
credit card payments for water bills, taxes and traffic citations over
the Internet.
• GIS base maps - Our current orthoplxotography is available on our
website. It is several years old and black and white. In areas of
rapid building vegetation changes are often difficult to detect in
black and white. Recent advances will make color available at a
reasonable cost.
• E-forms and workflow - this is one of the most critical third wave
implementations. Currently our processes require the input of
information many times over. DPS and courts provide a good
example of our current inability to leverage this technology. The
patrol officer issues a violator a traffic citation. The citation is hand
written and requires the transcription of driver license information to
a hand written form. The citation is then approved by a police
supervisor for accuracy and then transferred to a court clerk for re -
transcription back into the court citation database. Obviously each
step allows for errors to creep into the process and does not get the
information into the system in a rapid fashion. The technology
exists to allow the officer to swipe the offender's drivers license
through a reader and print the citation off of a portable printer. The
signature is captured digitally and at the end of the process the entire
citation is uploaded to the computer and is instantly available to
supervisors, court personnel and even the violator who goes home to
pay over the Internet. Successful cities will provide a web interface
that allows for permit registration and payment of fees via the
Internet making permit processes friendly to business.
Shana Yelverton
Technology Trends in Local Government - E-GOV
June 19, 2001
Page 3 of 5
2. Reengineering with Internet technology - The Texas Comptroller of
Public Accounts conducted an investigation recently to determine the
number of agencies requiring contact to establish a dry cleaning shop in
Texas. There is interaction required with five state agencies -
Department of Licensing and Regulation, Texas Natural Resource
Conservation Commission, Comptroller of Public Accounts, Texas
Workforce Commission and the Texas Department of Transportation.
In addition the dry cleaner must comply with the regulations at the
Federal level - Environmental Protection Agency, Department of Labor
and Department of Transportation. Licensing is then required from the
city. A food retailer is subject to nine state regulatory agencies,
seventeen different types of state licenses and various statewide
inspection processes. Cross boundary operations and information
technology systems are not integrated. Successful cities will merge
portals and governmental systems, much as Southlake has done with
Town Hall and Tarrant County.
3. Procurement over the web - Two trends are currently emerging for
E-GOV. Reverse auctions have sprung up in states with enabling
legislation. The city advertises that it is interested in a certain
commodity, example asphalt. The city web site indicates the amount
and time the asphalt is needed. Vendors then view the web site and
begin to bid for the opportunity to provide the item with each successive
bid for the item being lower than the previous one. Several things
occur. Bids are placed based on market pricing up until the time the
auction ends. Vendors are able to view the competitive bids and
calculate their ability to deliver the product at the lowest price. Current
legislation in Texas will have to change to allow for this process.
Increasingly, non -bid purchases via the Internet will be commonplace.
4. Electronic commerce - Secure digital signatures will continue to
evolve, supplanting written holographically signed documents. Web
sites will be targeted increasingly by vandals and hackers. Greater
levels of security will be required. But, the value of conducting
business over the Web will over shadow the negatives and stady growth
will occur.
What are the drivers?
There are four drivers currently responsible for the E-GOV thrust. The
first is improving services and delivery. More efficient delivery of
service translates to less personnel growth. The second driver is
increasing operational efficiencies. In this new environment, imagine a
road crew in the field linked by video conference (on the screen of a
handheld wireless device) both with the supervisor in the Public Works
R
Shana Yelverton
Technology Trends in Local Government - E-GOV
June 19, 2001
Page 4 of 5
office and the contractor two states away. By streaming live video of the
construction site, and sharing engineering drawings, on -the -spot design
changes can be made. Citizens will no longer just click on a form.
We've configured our current phone system to integrate with the
Internet. With the addition of Internet software, water customers will
be able to click an icon and a live water -billing representative will
appear on the screen to help.
The biggest advantage of E-GOV is not for the public but is
intergovernmental. The third driver relates to enhancing citizen
participation in government. Better policy formulations will result from
the third driver of E-GOV. Internet access to records and services will
allow for greater public access. The fourth driver is the enhancement of
economic development. Higher levels of education, attraction of high
tech companies, access to technology infrastructure, development of a
business -friendly government and a strong telecommunications
infrastructure are all forerunners of strong economic development. As
one speaker puts it, "Its all about jobs."
Financial
;-AW Consideration: Pursuit of specific e-government strategies will have to be determined
by customer demand, support capabilities, and opportunities created.
Staff continually explores options to improve service delivery to
residents through use of existing technology.
Citizen Input/
Board Review: What do surveys show?
What do citizens and businesses want? The City of Richardson has a
web page to allow for the payment of water bills via the Internet. Prior
to that customers were offered an option of paying by bank draft each
month. With the commencement of the web site (at a substantial cost of
tax payer dollars) almost all bank draft customers converted to the web
site. The City's technology policy needs to be guided by what benefits
citizens - not what we want to give them.
Within sixty days staff will be able to broadcast live City Council
meetings over the local cable channel. That's wave one technology.
Wave two technologies now allow for true Internet web -casting of City
Council meeting, not just live but view anytime, any meeting, anyplace
over the Web with search capability. Does a significant portion of the
community or city council support this initiative? At what cost?
`'" Legal Review: N/A
Shana Yelverton
Technology Trends in Local Government - E-GOV
June 19, 2001
Page 5 of 5
M
Alternatives: The City may pursue any number of options, depending on the relative
importance of each.
Supporting
Documents: N/A
Staff
Recommendation: Staff recommends a half -day boot camp for new council members once
a year and another session yearly to review emerging technologies and
Internet strategies. Regular attention to the policy issues involved will
ensure that the City of Southlake does not lag behind in its provision of
customer -friendly service or its pursuit of greater efficiencies through
the use of technology.
As electronic government comes of age around the world, leadership
remains at the core of success, beginning with the definition of e-
government itself. Leaders, who define e-government in a narrow
sense, simply moving services online, miss larger opportunities that will
determine competitive advantage in the long run. By the end of the
decade, what will constitute competitive advantage? Certainly not
renewing a license online. By then, online government services will be
as commonplace as ATM machines are today. Online services will no
longer be noteworthy, distinguishing one government from another, but
will have become part of a baseline expectation of service delivery.
Given that, governments today have no choice but to explore an all -
encompassing shift from traditional to online service delivery. To ignore
the issue places them in jeopardy of falling below minimally acceptable
standards of service.
M
City of Southlake, Texas
MEMORANDUM
June 20, 2001
TO: Billy Campbell, City Manager
FROM: Rick Black, Director of Public Safety
SUBJECT: Outdoor Emergency Notification System — Text Item Information
Action Requested: No formal action requested. The purpose is to provide City Council with
information pertaining to the funding of an outdoor emergency
notification system.
Background
Information: The City of Southlake presently does not provide for outdoor emergency
notification of impending or actual emergency situations that may be
hazardous. The need to warn the public of impending danger may arise at
any time. Current methods to inform the indoor community consist of the
television and radio through the Emergency Activation Program (EAP)
and weather radios that can be purchased at Radio Shack or other outlets.
A recent method of individual notification exists on most news channel's
websites which contain the ability to send text messages to people's
pagers or mobile phones through a free subscription.
Recognizing that the best method to becoming aware of an impending
storm is personal awareness to outdoor surroundings, the outdoor
emergency notification system (weather sirens) is another method to
provide adequate emergency notification to the outdoor population. The
following two options are provided for your consideration:
Option 1
A complete outdoor warning system that includes 13 pole mounted sirens
and necessary equipment to alert the outdoor public. Each siren has an
effective range of approximately one mile. The system has a battery
power back up that will provide 30 minutes of full power. Each siren can
be remotely tested in a silent mode that fully exercises the system without
disturbing the public.
Billy Campbell, City Manager
Outdoor Emergency Notification System — Text Item Information
June 20, 2001
Page 2 of 3
14
1%W Financial
Considerations:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
The system can be activated by geographic areas grouping any
combination of sirens to alert specific neighborhoods of danger. This
option would include coverage of the following outdoor areas:
• School Properties
• Park Properties
• Residential and Business areas
Option 2
A partial outdoor warning system that includes 6 pole mounted sirens and
equipment necessary to alert the outdoor public. Each siren has an
effective range of approximately one mile. The system has a battery
power back up that will provide 30 minutes of full power. Each siren can
be remotely tested in a silent mode that fully exercises the system without
disturbing the public. The system can be activated by geographic areas
grouping any combination of sirens to alert specific properties of danger.
This option would include coverage of the following outdoor areas:
• School Properties
• Park Properties
Option 1
Total Cost =
10-year lease =
7-year lease =
Option 2
$423,293.00
$54,040/year
$70,965/year
Total Cost =
$202,335.00
10-year lease =
$25,831/year
7-year lease =
$33,922/year
Citizen input has been received informally through various venues.
None
Not fund the outdoor emergency notification system and explore funding
next fiscal year.
Billy Campbell, City Manager
Outdoor Emergency Notification System — Text Item Information
June 20, 2001
Page 3 of 3
Supporting
Documents: None
Staff
Recommendation: Staff recommends that this plan be provided to City Council in text form
at the June retreat for review.
*%W
City of Southlake, Texas
MEMORANDUM
June 22, 2001
TO: Billy Campbell, City Manager
FROM: Pedram Farahnak, Director of Public Works
SUBJECT: Town Hall Janitorial Service Issues
Action Requested: No action is requested on this item at this time.
Background
Information: The quality of janitorial services present in Town Hall, and all City facilities,
is not meeting expectations of staff. We are currently spending many more
staff hours inspecting the buildings and reminding the current vendor of what
is expected than should be required. On average, the Public Works staff
receives 2-3 a -mails per week regarding janitorial service issues. This has
given good indication that the current vendor is not giving our buildings the
attention they need. The long-term affects of this type of service (an increase
in maintenance issues from lack of routine cleaning) can be very costly.
As a part of the FY 2001-02 budget process, staff will submit a
recommendation to resolve this issue. Staff will recommend that instead of
contracting directly with our own vendor, the City can partner with Tarrant
County and use their contractor for janitorial services. Permissible by a
cooperative purchasing agreement between the County and the City of
Southlake, this option would provide a higher quality of janitorial service
than City is experiencing currently. This higher quality of service
according to the County staff would be a result of the following:
1. Since the County contractor is a larger company than the bidders that
participated in the City's most recent janitorial bid process, they will
have access to more resources (experienced staff, equipment, etc.)
2. Since the County contractor had to meet more requirements to
participate in the County bid process as compared to the City's
(minimum wages for employees, disclosure of employee benefits,
verification of management expertise and management structure, etc.),
the County's contractor is a more experienced vendor.
3. Since the County contractor provides two levels of supervision (an on -
site supervisor present at all times work is being completed and a
Billy Campbell
June 22, 2001
Page 2 of 2
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IM
"project manager" who is responsible for periodic checks of the
buildings), the quality of work will be better.
4. Since the County bid janitorial services by the hour, the workers will
receive payment based on how many hours worked; therefore, reducing
the temptation to "hit the high spots" and leave. (The current vendor
receives a flat monthly rate for completing a list of nightly, weekly, and
monthly services.)
Financial
Considerations: See Public Works Recommendation for Janitorial Services attached.
Citizen Input/
Board Review: None.
Legal Review: The current contract allows either party to terminate the agreement with no
cause with 30 days prior written notice; therefore, no legal review is
needed.
Alternatives: Continue with the current contractor or re -bid the service.
Supporting
Documents: Public Works Recommendation for Janitorial Services
Staff
Recommendation: This item has been provided for informational purposes only
Staff Contacts: Valerie Bradley, Assistant to the Public Works Director, 2342
Pedram Farahnak, Director of Public Works, 2308
QY '
Public Works Recommendations for Janitorial Services
FY 2001-02
Assumptions
1. Service level = $.95/square foot annually
5, 976 annual hours (for a Town Hall type building) *$12.13/hour= $ 72,488.88
$72,488.88 / 76,222 square feet = $ 0.95
2. Carpets cleaned twice per year
3. Tile striped and waxed twice per year
4. Crystallization will be performed this year
5. Day janitor services will be provided 40 hours per week
Janitorial Costs for FY 01-02 $ 181,721.69
includes nightly cleaning and crystallization of terrazzoo floors
I. Total nightly cleaning of all facilities
1. General Labor
100,333 square ft (current facilities) * $.95/ square ft annual cost= $ 95,316.35
21,000 square ft (DIPS West Site) * $.95 * 75% of the year= $ 14,962.50
Total for general labor $ 110,278.85
2. Carpet Cleaning Labor
75,250 square ft (current facilities) * $.10/square ft * 2 times/year= $ 15,050.00
5,250 square ft (DIPS West Site) * $.10/square ft * 1 time/year= $ 525.00
Total for carpet cleaning labor $ 15,575.00
3. Strip and Wax Tile Labor Costs
25,083 square ft (current facilities) * $.18/square ft * 2 times/year= $ 9,029.88
15,750 square ft (DPS West Site) * $.18/square ft * 1 time/year= $ 2,835.00
Total for tile labor $ 11,864.88
II. Crystallization of Terrazzo Flooring in Town Hall
Crystalliation is a process by which the terrazzo is prepared and polished to a mirror like shine.
8,000 square ft in Town Hall * $2.48/square ft $ 19,840.00
III. Day Janitor Services
8 hours/day * 249 working days/year * 12.13/hour= $ 24,162.96
City of Southlake, Texas
MEMORANDUM
June 22, 2001
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance (481-1713)
SUBJECT: Town Hall Operations — Projected Utility Costs and Cost Containment
Strategies
Action Requested: No action requested on this agenda item, this item is to provide background
information to the City Council regarding the projected utility costs for the
Town Hall facility for a full year, and to provide a briefing on potential
alternatives for cost containment.
Background
Information: Since moving into the Town Hall facility in January 2001, staff has been
reviewing the utility operating costs for the Town Hall in preparation of the
Fiscal Year 2001-02 Budget. Due to the facility being open for a full twelve
(12) month period in Fiscal Year 2001-02, and the likely potential for a rate
increase for electric services, the projected costs for electric, water, and
sewer services will increase from the current fiscal year. A breakdown of
the current projections is included in the "Financial considerations" section.
■ Cost containment strategies — there are two (2) philosophical approaches
from which to develop policy to approach this issue. Development of a
cost containment policy may either come from a supply-side perspective
(altering the cost of electrical service through increasing supply) or from
a demand -side approach (increased energy management to curb demand).
A combination of policy development from both perspectives would
address a broader base of items, thus increasing the chances of addressing
the full scope of the issue.
1. Supply -Side Alternatives — Consistent with economic theory, this
approach focuses upon alternatives to increase supply through the use
of cooperative purchasing with other governmental entities to
purchase energy at bulk rates, thus lowering service costs.
With the full-scale implementation of utility deregulation in Texas in
January 2002, several entities (Houston -Galveston Area Council of
Governments, Tarrant County, etc.) are evaluating the potential to
form purchasing groups for energy. These groups would utilize
competitive bidding to purchase energy at bulk rates on a long-term
basis. This has the potential to significantly lower the cost of
electricity for all City facilities. Staff is keeping current with the
/�n
Billy Campbell, City Manager
June 22, 2001
Page 2
�%w
Financial
Considerations:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
Recommendation:
status of these discussions, and is preparing to evaluate the potential
benefits of this action.
2. Demand -Side Alternatives - Staff has become aware of some services
that provide assistance in the development of facility energy protocol
that increases energy efficiency. While the Town Hall facility is
regulated by central control, there may be the potential to increase
energy efficiency through a number of mechanisms that curbs
demand, thus lowering the cost of electrical service.
Financial Considerations include the following:
■ Provision of Electric Services - The projected cost to provide annual
electric service to the Town Hall facility is currently $1.84 per square
foot ($140,250). In anticipation of a potential rate increase next year, the
projected budgetary total for Fiscal Year 2001-02 is $1.93 per square
foot, yielding a total of $147,110 ($1.93 x 76,222 square feet).
■ Provision of Water and Sewer Services - The projected cost to provide
water service to the Town Hall facility on an annual basis is currently
$0.03 per square foot. The projected budgetary total for water service
for Fiscal Year 2001-02 is $2,300. Based on the water usage of the
Town Hall facility, estimated sewer costs are $1,000 per year.
Not Applicable. The purpose of this agenda item is to provide the City
Council a preview of the issues involved in regards to Town Hall utilities
from a short and long-term perspective.
Not Applicable.
Input towards the identification of alternatives for cost containment as
desired.
There are no supporting documents with this agenda item.
Place as a text -only item on the June 26, 2001 City Council Budget Retreat
agenda to review the issues regarding the Town Hall Operations, projected
utility costs and cost containment strategies.