1994-08-02 CC Packet ♦ .
I , , . .
CITY OF SOUTHLAKE
E — T Parks & Recreation Division
`ow So uthta
Donation Form
I
Proposed Donation: Donor:
Activity Sign Southlake Women's
Club, Inc.
Proposed Donation Description
C (Please include a complete description of the proposed donation and, to the extent applicable, pictures
and/or detailed drawings. Attach additional pages as necessary.)
C The Women's Club voted to earmark $3,050 from proceeds from the annual
Spaghetti Dinner fund raiser held on February 25, 1994 for a sign to be installed at
the park entrance -- either old or new. The want the City to purchase a 2-sided sign
with interchangeable letters, lighted for visibility at night. The sign would be used to
advertise upcoming park programs, or provide other information about park activities
to those citizens passing by the park.
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C
Estimated Value: Preferred Stipulations:
Location:
$ 3,050.00 At either entrance "Donated by Southlak.e Women's Club"
of Bicentennial permanently affixed in print similar to
Park heading, but much smaller,
Installation within one year
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Cityof Southlake
i
DuthFak'
August 2, 1994
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Mayor.
Gary Fickes
yor Pro Tem:
erry Farrier Honorable Mayor Fickes and
ncilmembers: Members of City Council
el Richarme City of Southlake
Stephen W.Apple Sr.s Ralph Eva 667 N. Carroll Avenue
p
Michael Franks Southlake, Texas 76092
drew L.Wambsganss
City Manager: _
rtis E.Hawk Dear Mayor and Councilmembers:
sistant City Manager:
Shana K.Rice
1ndraLLeGrand
The ro osed FY94-95 Annual Bud et in financial terms the lan for
proposed g presentsP
accomplishment of municipal objectives during the forthcoming fiscal year.
L isr
In accordance with the Texas Local Government Code and the Charter of the City
Cof Southlake, the proposed Annual Budget for fiscal year beginning October 1,
1994 and ending September 30, 1995 is submitted for your consideration. The
budget proposes a tax rate of$.4500 per $100.00 property valuation, a half scent
(.005) decrease from the current rate of $.4550. This will mark the fourth
consecutive year with no tax increase. The calculated Effective Tax Rate for the
FY94-95 budget year is $.43912. The Effective Tax Rate is the rate that will
generate the same amount of property tax dollars as the previous year, excluding
new construction, when the two years are compared. The budget preparation
it requires a comparison of the anticipated revenues with proposed programs, and
priorities are established based on service demands or prior commitments to
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projects.
kir
667 North Carroll Avenue •Southlake, Texas 76092
(817) 481-5581 • FAX (817) 488-6796 or Metro (817) 481-0036
AN EQUAL OPPORTUNITY EMPLOYER'
Honorable Mayor and Members of City Council
August 2, 1994
Page 2
FUND SUMMARIES
In all operating funds, the proposed FY94-95 Annual Budget of the municipal
corporation presented for your consideration projects expenditures of
i $13,943,610. These expenditures are accounted for in six (6) separate funds:
General Fund; General Obligation Debt Service Fund; Utility Fund; Special
Revenue-Parks/Recreation Fund; Southlake Parks Development Corporation
(SPDC Operations Fund, and SPDC Debt Service Fund. The General Fund and
the G.O. Debt Service Fund together account for the distribution of the
expenditures of the revenue generated by the proposed $.4500 tax rate.
In addition, this budget proposes to establish a Capital Projects Fund, separate
from the operating budget, which will provide funding for the City's major public
f
works infrastructure improvements. In this fund, $654,326 will come from
General Fund transfers.
General Fund Summar
y
The General Fund supports all municipal operations with the exception of the
water and wastewater utility operations and the operations of the SPDC.
Revenues
The proposed FY94-95 Annual Budget projects $6,700,490 in General Fund
revenues, which is an increase of $1,854,316 or 38.3% from the FY93-94
Adopted Budget.
EL The largest single revenue source in the proposed budget is the ad valorem
(property) tax. The budget as proposed will provide $2,325,950 in revenue for
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Honorable Mayor and Members of City Council
August 2, 1994
Page 3
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the General Fund maintenance and operations budget, an estimated increase of
$121,752 or 5.5% from the FY93-94 Adopted Budget.
The second largest General Fund revenue source in the proposed budget is
derived from the municipal permits and fees charged for various development
activities, such as fees for zoning, platting and building permits. The proposed
budget of$1,941,350 projects an increase of$853,350 or 78.4% over the current
year. For FY94-95, the City is projecting 650 permits to be issued. The City
estimates 610 permits for the current year, ending September 30, 1994.
The third largest General Fund revenue source is the municipal sales tax. Sales
tax revenues are projected at $1,233,000 in the proposed budget, an increase of
$531,500 or 75.8% over the FY93-94 Adopted Budget. Consistently over the
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,,r,, past several years, the City has experienced double digit growth in sales tax
receipts. During FY92-93, the City's first major retail center, Crossroads
Square, opened. Two other major retail centers are scheduled to open in the latter
part of FY93-94 or early FY94-95.
Based upon current collections, the sales tax revenue for the 1993-94 fiscal year
is estimated to be $865,000, an increase of$163,500 or 23.3% over the amount
projected for the current year.
C
The other major revenue sources for the General Fund are franchise fees
($418,040) from the private utility companies operating in the City, municipal
fines ($242,400), and transfers ($328,000) into the General Fund from the Utility
Fund. Franchise fees are projected to increase by $81,640 or 24.3%, while
revenues from fmes are expected to increase $10,960 or 4.7% from the amount
kiw budgeted in'FY93-94.
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Honorable Mayor and Members of City Council
August 2, 1994
Page 4
\.►
Charges for services are estimated at $80,000, which includes $49,000 for the
Special Services Program. This is the interlocal contribution from the
Grapevine/Colleyville and Carroll Independent School Districts to the City's
D.A.R.E. program, as well as the Special Resource Officer in the C.I.S.D.
Other charges for service are for recreation class fees and Fire Division related
income.
Miscellaneous income is projected at $41,750, an increase of $23,810 over the
prior year.
The proposed budget reflects $90,000 in interest earnings, the an increase of
$40,000 from the amount estimated for the current year when the budget was
proposed.
-41111/
Expenditures
The proposed General Fund budget proposes $6,485,565 in expenditures to
accomplish municipal objectives. The proposed expenditures represenx an
increase of $622,798 or 10.6% over the current year. The budget also includes
$654,326 in major capital improvement expenditures, that will be accounted for
in a capital projects fund.
The bulk of the total increase for FY94-95 is in Public Safety, $539,470 (24.7%).
The largest increase for new programs within the Public Safety Department is in
it the Police Services Division, increasing approximately $224,281 (21.9%). This
increase reflects the commitment made by the City to implement the consolidated
Public Safety operation by adding four (4) new Public Safety Officers (required
to be certified and operate as both fire and police). A new detective position is
also proposed in order to meet the work demands.
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.E Honorable Mayor and Members of City Council
August 2, 1994
Page 5 -
The proposed budget reflects a decrease of$759,380 within the Streets/Drainage
Division. The FY93-94 budget included $431,000 in new equipment and
vehicles. This proposal includes $119,500 in new equipment and vehicles. In
FY93-94 the budget provided $253,045 in Public Works capital projects. For
FY94-95, the $654,326 in capital projects within this division are funded through
a transfer from the General Fund to the Capital Projects Fund.
One new Drainage Maintenance Worker is scheduled for an October 1 hire date,
an estimated $22,675.
Personnel Highlights
The proposed budget reflects the pay and classification plan, implemented in
January 1994, for a full twelve months. The General Fund will support a total
of 115.5 positions in FY94-95.
The proposed budget projects an increase of twelve (12) full time and two (2)part
P P g
time positions in the General Fund. These positions are needed to enable the,City
to maintain effective management of service demands. The positions are:
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one (1) Full time Assistant to the City Manager
one (1) Full time Police Detective
one (1) Full time Special Resource Officer
four (4) Full time Public Safety Officers
one (1) Full time Project Engineer
one (1) Full time Street/Drainage Maintenance Worker
two (2) Full time Park Maintenance Workers
one (1) Full time Planning Technician
one (1) Part time Recreation Clerk
Now one (1) Part time Court Clerk
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Honorable Mayor and Members of City Council
August 2, 1994
Page 6
Other Expenditure Highlights
• City Secretary/Mayor/City Council - $17,000 SPIN program; $20,000
Codification of Ordinances
• Economic Development - $30,000 Marketing plan
• Support Services - $44,000 Consulting fees ($24,000 computer; $20,000
other); $31,275 upgrade and expand telephone system.
• Fire Services - $51,000 Signal changers; $35,500 brush truck chassis;
$10,000 water rescue craft.
• Police Services - $75,000 four (4) replacement vehicles; $31,500 vehicle
video cameras
• Public Safety Support - $28,355 tape logger
• Building Inspection - $43,000 Demolition Fund; $13,000 truck
Lyaw • Streets/Drainage - $30,000 Flat Bed Truck; $449,330 Street
Infrastructure; $17,000 Chipper; $205,000 Drainage Infrastructure;
$72,500 800 mhz radio system (1/2 in Utility Fund)
• Public Works Administration - $105,000 GIS System; $20,000 Pavement
Management System
• Community Development - $45,000 Street Impact Fee Study; $20,000
Trail System Master Plan
Fund Balance
The proposed budget reflects a decrease in the undesignated Fund Balance, with
a projected beginning of$1,569,172 and ending at an estimated$1,129,771. This
Fund Balance represents 17.42% of estimated expenditures, within the 15%
minimum but less than the 25% established by the City Council as the target level
E, in our Fund Balance Policy. The proposed level is sufficient to ensure the fund's
' financial integrity.
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Honorable Mayor and Members of City Council
August 2, 1994
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(tiro' Page 7 -
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Debt Service Fund
Debt service expenditures have steadily escalated over the past several years,
reflecting the debt issuance required for major infrastructure projects. The FY94-
95 budget reflects an increase in debt service of $284,678 over last year.
Tax Rate
The proposed budget reflects a total taxable value of $808,385,458 in tax year
1994, an increase of $124,442,932, or 18.19% over the taxable value currently
on the rolls. The 1994 taxable value reflects $102,246,937 in new improvements
since last year. The proposed budget reflects a proposed tax rate of $.4500 per
$100 valuation, of which $.27385 is for general operations and maintenance and
L $.17615 is for debt service. The portion of the tax rate available to support
maintenance and operations is decreased by $.02747, or 9.11% from last year.
The $.43912 effective tax rate in the 1994 tax year is down from the $.45558 in
the 1993 tax year. The rollback tax rate for the 1994 tax year is $.49022.
Utility Fund
The Utility Fund revenues are projected at $4,963,600 for an increase of
$1,698,068 or 52.0% in the proposed budget. Expenditures are projected at
$5,248,887 for an increase of $1,846,832 or 54.3% over the FY93-94 Adopted
Budget. The proposed budget does not includes any increase in water or sewer
rates. The budget includes one (1) Utility Maintenance Worker, two (2) Utility
Operators, and one (1) Project Accountant. The proposed budget includes an
allocation of $775,000 to establish a neighborhood sewer assessment program.
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Honorable Mayor and Members of City Council
August 2, 1994
Page 8 3 -
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Special Revenue Fund-Parks and Recreation
The proposed budget includes the special revenue fund to account for revenues
and expenditures dedicated for park use. These funds are derived from the Park
Dedication Fees charged to new development. The proposed budget reflects
revenues of $100,000 in park dedication fees from developers, and $7,500 in
interest income. Joint Use projects scheduled with the Carroll Independent
School District total $23,680. Other expenditures programmed from this fund
total $39,670.
Parks Development Corporation
The SPDC is projected to receive $616,500 in sales tax revenue and $12,500 in
interest earnings. Expenditures are projected at $47,680 to fund the Park Project
Manager. SPDC Debt service for FY94-95 is projected at $252,310.
SUMMARY AND CONCLUSION
The proposed budget represents progress toward a proactive approach to the
operation of the City of Southlake. The scheduled equipment purchases and
additional personnel provides the framework for addressing the service needs.
Planning for anticipated growth drives the budget process.
Sin rely,
Cu . Hawk
City Manager
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