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Item 4F - MemoCITY OF SOUTHLAKE Item 4F MEMORANDUM (April 19, 2022) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve an Engineering Services Agreement with Peloton Land Solutions (Peloton) to provide engineering design and construction services for sanitary sewer improvements between Eagle Bend Drive and Strathmore Drive in an amount not to exceed $145,000. Action Requested: Approve an Engineering Services Agreement with Peloton Land Solutions (Peloton) to provide engineering design and construction services for sanitary sewer improvements between Eagle Bend Drive and Strathmore Drive in an amount not to exceed $145,000. Background Information: The purpose of this project is to reconstruct a segment of the S-5 sanitary sewer main between Eagle Bend Drive and Strathmore Drive to meet minimum pipe slope requirements and eliminate ongoing maintenance issues within the service area. Minimum pipe slopes are required by the Texas Commission on Environmental Quality to provide enough flow to allow for a gravity sewer system to be self-cleaning. This segment does not meet minimum slope and is subject to blockage which could in turn lead to sanitary sewer overflows if not frequently flushed out by City personnel. This segment requires routine maintenance due to the insufficient pipe slope. The depth and accessibility to the maintenance area also hinders cleaning operations by creating safety issues and increased maintenance costs. The sanitary sewer line that connects Strathmore Drive to Eagle Bend Drive requires reconstruction to provide positive slope which will allow natural drainage of the service area. In order to reconstruct this segment with positive slope, approximately 1,600 linear feet will be surveyed to determine additional segments were installed with insufficient pipe slope. Deficient segments will be replaced with 8- inch or 10-inch diameter sanitary sewer main and manholes on adequate slope to remedy the ongoing maintenance issues and determine if an alternate alignment will improve service and accessibility. Page 1 of 2 Item 4F The proposed ESA will provide turn -key design services including surveying, environmental, preliminary and final design, right-of-way appraisal services, bidding and construction phase services for the entire project. The agreement also includes additional contingency of $22,085 for unforeseen changes to the project scope that would be deemed necessary. Special services identified within this agreement will require additional written authorization by the City. Financial Considerations: Funding for this agreement is budgeted as part of the approved Capital Improvement Program. This agreement is within the project budget. Strategic Link: These items link to the City's Strategy Map strategic focus areas of Infrastructure and Performance Management & Service Delivery. It specifically relates to the City's Corporate Objectives, B5: Enhance Service Delivery Through Continual Process Improvement, and F2: Invest To Provide & Maintain High Quality Public Assets. The Critical Business Outcome is, CBO3: Engage In Thoughtful Planning To Ensure Continued High Quality Development That Is Integrated Well Into The Current Built Environment. Citizen Input/ Board Review: None. Legal Review: The proposed agreement is a standard agreement that the City Attorney has reviewed and approved. Alternatives: The City Council may approve or deny the agreement. Supporting Documents: Attachment A: Engineering Services Agreement Staff Recommendation: Approve an Engineering Services Agreement with Peloton Land Solutions (Peloton) to provide engineering design and construction services for sanitary sewer improvements between Eagle Bend Drive and Strathmore Drive in an amount not to exceed $145,000. Staff Contact: Rob Cohen, Director of Public Works Kevin Ferrer, P.E., Deputy City Engineer Jeff Ginn, P.E., Civil Engineer Page 2 of 2 Attachment A AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made this day of , 2022 by and between the City of Southlake, Texas (hereinafter referred to as "CITY"), and Peloton Land Solutions, Inc. (hereinafter referred to as "ENGINEER"). WHEREAS, CITY contemplates the need to make sanitary sewer improvements in the Timarron Residential Development between Eagle Bend Drive and Strathmore Drive. This project is to be known as the Eagle Bend Strathmore Sanitary Sewer Reconstruction project and hereinafter referred to as the "Project". WHEREAS, ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in Attachment A which is attached hereto and incorporated by reference as if fully set forth herein. I. ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering Services outlined in Attachment A in accordance with the terms set forth in this Agreement and in Attachment A. B. Definitions Services refer to the professional services performed by ENGINEER pursuant to this Agreement. C. Changes CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER's cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual agreement and this Agreement shall be modified in writing accordingly. Page 1 D. Coordination with Owner The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY's possession relative to existing facilities and to the Project. E. Site and Local Conditions ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER's employees will be made with CITY. F. Assignment and Subcontractors/Third Party Rights The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior written consent of CITY. G. Independent Contractor ENGINEER covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants; that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H. Disclosure By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Finally, Engineer warrants that it has submitted to the City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. Page 2 I. Approval by CITY Approval by CITY of this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be a waiver or an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER's professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's approval of only the general design concept of the Improvements to be constructed. J. Indemnification ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO THE LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND SHALL BE CONSTRUED TO THAT EFFECT. K. No Third Party Beneficiary For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity (except the indemnitees identified or described in Article I, Section J., above), notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. L. Successors and Assigns CITY and ENGINEER each bind themselves and their successors, executors, Page 3 administrators and assigns to the other party to this Agreement and to the successors, executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. II. ARTICLE CITY'S RESPONSIBILITIES CITY will: 1. Provide full information as to CITY's requirements for the Project; 2. Assist ENGINEER by placing at ENGINEER's disposal all information in CITY's control or knowledge which is pertinent to the Project, including executed right-of-way easements and final field survey data; 3. Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4. Pay all costs incident to advertising for obtaining bids or proposals from Contractors; 5. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any defect in ENGINEER's work or in Contractor's work; 6. Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY's decisions; 7. Provide all information and criteria as to the CITY's requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8. Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9. Arrange for access to the site and other private or public property as required for the ENGINEER to provide its services. 10. Provide any other information or assistance as outlined in Attachment B through Attachment F3 hereto. Page 4 III. ARTICLE COMPENSATION FOR ENGINEERING SERVICES The CITY shall compensate ENGINEER for services rendered under this Agreement, in accordance with the following: For the completion of the work contemplated in Article I, the ENGINEER shall be paid on a lump sum basis in the amount of $122,915 for Basic Services and on an hourly basis plus expenses in an amount not to exceed $0 (as outlined in the attached proposal) with a total not to exceed cost ceiling of $122,915 as billed monthly by ENGINEER. IV. ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for any services and expenses incurred in accordance with the work performed subject to the limits set out in Article III. Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Invoices shall be made to City Finance Department's office at 1400 Main Street, Suite 440, Southlake, Texas 76092. If CITY fails to make payment due ENGINEER within thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V. ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such services in accordance with ENGINEER's standard hourly fee and expenses (see Appendix 1) for actual time expended and actual out-of-pocket sums expended, such services to be one or more of the following: 1. Make or prepare detailed description of sites, maps, or drawings related thereto and outside the scope of the Project; Page 5 2. Appearances before courts or boards on matters of litigation or hearings related to the Project; 3. Preparation of environmental impact assessments or statements for any governmental agency; 4. Miscellaneous engineering work for CITY not related to the Project; 5. To provide resident project construction inspection, unless such inspection is not required, in writing, by the CITY; 6. Other services agreed to by the parties in writing and incorporated herein. VI. ARTICLE STANDARD OF CARE In performing its professional services, the ENGINEER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided and in accordance with any applicable governmental laws, regulations and ordinances. VII. ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII. ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience, with or without cause by giving written notice to the ENGINEER. Such termination may be made effective on such future date as agreed by the parties, but absent such agreement shall be immediate. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered through the date of termination together with any additional reimbursable expense then due. Page 6 IX. ARTICLE OWNERSHIP OF DOCUMENTS 1. All completed or partially completed reports prepared under this Agreement, including the original drawings in both paper and electronic formats, shall become the property of CITY if this Agreement is terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2. Reuse, change or alteration by CITY or others acting by or on behalf of CITY of such documents without the permission of ENGINEER shall be at CITY's sole risk. X. ARTICLE INSURANCE ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's expense, insurance of the type and of minimum coverage limits as follows: 1. Workers Compensation - Statutory Employer's Liability - Limits as required by the State of Texas. 2. Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit - $500,000 per occurrence. 3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit - $1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY within ten (10) business days after execution of this Agreement and prior to issuing Notice to Proceed. Such certificates shall provide that the insurer will give CITY not less than ten (10) days notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY's consent, provides or renders services under this Agreement, ENGINEER shall ensure that the subcontractor's services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY's acceptance of the construction project and shall not be canceled Page 7 without prior written notice to CITY. In this connection, upon the signing and return of this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the insurance coverage required herein has been obtained by ENGINEER, and such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. XI. ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by July 1, 2023. ENGINEER shall employ manpower and other resources, and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to CITY's approval. It is understood that this Agreement contemplates full and complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII. ARTICLE NOTICE Any notice required under this Agreement will be in writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY: Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 Phone: 817-748-8400 Fax: 817-748-8010 If to ENGINEER: Brian Haynes, P.E., CFM Vice President Page 8 Peloton Land Solutions, Inc. 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas 76177 Phone: (817) 562-3350 Email: brian.haynes(o)_pelotonland. com All notice shall be effective upon the date of receipt. XIII. ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV. ARTICLE VENUE -LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE: By: John Huffman, Mayor ATTEST: By: City Secretary Page 9 ENGINEER: PELOTON LAND SOLUTIONS, INC. M Brian Haynes, P.E., CFI, Vice President THE STATE OF TEXAS § COUNTY OF TARRANT § Before me on this day personally appeared &U006V"own to me [or proved to me on the oath of or through j�� ��UrejL, (description of identity card or other document)] to be the person whose name is subscribed to the foregoing i tr�u`�m`ent and that he/she is the duly authorized 0,6Vi - of f-U7tCi1(fa� X� .`7Mj(u [/ , and acknowledged to me th t he/she executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this A(�day of ► 1l x( , A. D s.(^ ... _ Notary Public, State of Texas ;.;;��"•'�;:, SANDY DUNN tk n '" *= M ID # 124122467 y Notary ' a s F` ExphsJanuary17,2026 Notary's Name Prnted Page 10 Appendix 1 TX Rate Schedule (2022) Classification Bill Rate Per Hour (Not Including OT) Project Principal............................................................ $230 - 380 Sr. Project Manager....................................................... $200 - 260 Project Manager............................................................ $155 - 220 Sr. Civil Engineer........................................................... $160 - 235 Civil Engineer................................................................ $120 - 190 Civil Designer.................................................................. $95 - 155 Engineer-In-Training....................................................... $95 - 145 Engineering Intern............................................................. $55 - 75 Sr. Planner.................................................................... $125 - 200 Planner............................................................................ $75 - 125 Planning Intern.................................................................. $50 - 60 CADD Technician............................................................ $50 - 115 Sr. Survey RPLS........................................................... $160 - 260 Survey RPLS................................................................. $125 - 160 Sr. Survey Technician ................................................... $105 - 150 Survey Technician........................................................... $50 - 105 Party Chief....................................................................... $80 - 145 Instrument Man............................................................... $50 - 100 Remote UAV Pilot.......................................................... $150 - 200 Construction Administrator .............................................. $100 - 160 Sr. Environmental Scientist ............................................ $130 - 190 Environmental Scientist ................................................... $75 - 130 Certified Arborist............................................................ $150 - 170 Sr. GIS Specialist.......................................................... $150 - 225 GIS Specialist................................................................ $120 - 190 Landscape Architect...................................................... $100 - 160 Project Accountant.......................................................... $90 - ArlministrativP Assistant $60 140 - 90 Rates for Direct Expenses are as follows: Mileage (Auto).......................................................... IRS Std. Rate Mileage (Field Truck) ................................................ IRS Std. Rate Field Survey / GPS Equipment ........................................ $200/day Meals and Lodging .................................................... at cost x 1.10 Reprographics........................................................... at cost x 1.10 Other Direct ExpensPs nt cnst x 1 1 n Rates are subject to revision at the beginning of each calendar year. Rates for expert witness tasks will be negotiated on a case -by -case basis but will generally be two (2) times the rates shown above. 3.11.2022 _PELOTON II L AND SO L U T I ON S March 22, 2022 Mr. Jeff Ginn, P.E. Civil Engineer City of Southlake 1400 Main Street, Suite 320 Southlake, TX 76092 RE: Eagle Bend Strathmore Sanitary Sewer Reconstruction Southlake, TX Dear Mr. Ginn, CORPORATE OFFICE 9800 Hillwood Pkwy. Suite 250 Fort Worth, Texas, 76177 817.562.3350 TBPLS10177700 Peloton Land Solutions (PLS) is pleased to present this proposal for the Eagle Bend Strathmore Sanitary Sewer Reconstruction Project. The following is included in this proposal: • Scope of Work (Attachment A) • Basis of Compensation (Attachment B) • Manpower Fee Sheet (Attachment C) • Conceptual Exhibits (Attachment D1 & D2) • Conceptual Cost Estimates (Attachment E1 & E2) • Rios Group SUE Proposal (Attachment F1) • Stateside ROW Proposal (Attachment F2) • CMJ Engineering Proposal (Attachment F3) The project includes survey, environmental, subsurface utility engineering (SUE), civil design, and right-of-way (ROW) acquisition professional services for the project. Construction material testing is also included in the proposal. Pelton is looking forward to working with the City of Southlake on this project. If you have any questions, please feel free to contact Brian Haynes at brian.haynes@pelotonland.com or (817) 692-8419. Sincerely, Peloton Land Solutions Brian Haynes, P.E., CFM Vice President Cc: Matt McCombs — Peloton Attachments FORT WORTH I FRISCO l AUSTIN I LAS VEGAS PELOTONLAND.COM _ PELOTON II L A N D S O L U T I O N S Attachment'A' Eagle Bend Strathmore Sanitary Sewer Reconstruction Scope of Work The professional services to be performed by Peloton Land Solutions, Inc. (Peloton) for the City of Southlake's (City) Eagle Bend Strathmore Sanitary Sewer Reconstruction (Project) include surveying, environmental, subsurface utility engineering (SUE), civil design, appraisals, right-of-way (ROW) acquisition, bidding and construction administration. The proposal also includes construction material testing. The project site is located between Eagle Bend Drive and Strathmore Drive in the Timarron Residential Development and Timarron Golf Course. The city has performed an investigation and determined a segment of 10-inch sanitary sewer line is not functioning properly (backing up and hump in the pipe). Peloton will perform a field survey to determine current sanitary sewer pipe grades, develop options, and construction plans for reconstructing the sanitary sewer line. The City of Southlake provided Peloton with record drawings and GIS information of the existing infrastructure in the project area. Peloton prepared two (2) conceptual plans and cost estimates based on the information provided by the City. A summary of the two (2) conceptual options is below: • Option 1-10-inch sanitary sewer by-pass o Bypass the 130 LF of existing sanitary sewer that has been backing up. o Most of the sewer line will need to be bored to minimize impact to surface vegetation and minimize impact to Waters of the U.S. • Option 2 — 8-inch and 10-inch sanitary sewer by-pass o This option would replace the north -south 8" sewer (with existing 0.24% slope) by replacing the sewer line from the next manhole north all the way downstream to Eagle Bend. This would create a continuous 0.8% +/- slope for the new north -south 8" sewer line. o The bypass from Option 1 would also be installed with this option. o It is assumed the existing utility easements would remain in place. o Most of the sewer line will need to be bored to minimize impact to surface vegetation and minimize impact to Waters of the U.S. The scope of services is based on the project limits required for Option 2 and defined in this proposal. Assumptions 1. The Eagle Bend Strathmore Sanitary Sewer Reconstruction design and construction will be performed concurrently with the City of Southlake's Jones Branch Bank Stabilization. This allows us to consolidate effort for meetings. 2. Construction will be bid in a single phase. 3. No drainage modeling or Federal Emergency Management (FEMA) permitting will be required. 4. The City will assist Peloton in right -of -entry for private properties. Peloton will prepare the letter content and the City will send right -of -entry letter to property owners on City letterhead. 5. The City will provide construction inspection. 6. Project design will be limited to the project limits (area of erosion concern) shown in Attachments 'D1' & 'D2'. 7. The construction material testing costs provided in the fee are an estimate and Peloton will bill the city the actual costs for material testing. _ P E LOTO N LAND SOLUTIONS Proposed Services Eagle Bend Strathmore March 22, 2022 Page 2 1.0 Project Management Work on this task order is expected to commence in April 2022. The estimated total project design schedule is 8 months and includes the following: 4 months for preliminary design, 2 months for final design, and 2 months for bidding. We do not have enough information to estimate time for right-of-way acquisition or franchise utility coordination, so these are not included in the schedule. 1.1 Project Meetings Peloton will orchestrate and attend project meetings as directed by the City to ensure the design team is coordinated and up-to-date. These meetings will include: • Project kick-off meeting with the City In -person meetings (2 estimated) with the City, at or after milestone submittals • Conference calls (6 estimated) with City staff to the design, coordination, bidding, and other elements of the project (monthly) 1.2 Project Team Management Peloton will lead, manage, and direct design team members and activities to ensure quality, timeliness, and performance. This management will include: • Orchestrating and hosting internal team meetings • Communication and reporting • Meeting agendas and minutes • Monthly invoicing & progress reports to the City • Programmed QA/QC review • Sub -consultant coordination and oversight • Project schedule preparation and updates 2.0 Data Collection 2.1 Research and Data Collection Peloton will perform research and collect data for the project, with services to include: • Perform an initial site visit with investigative photo documentation • Obtain and review City standard drawings, specifications, and design guides • Research and obtain property owner information (plats and right-of-way documents) from the Tarrant Appraisal District (TAD) and real property records of Tarrant County. Please note this is not a title research or title commitments. ................................................................................................ .................................................. ....................... ................... ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Eagle Bend Strathmore March 22, 2022 Page 3 3.0 Survey and Investigations Peloton will perform a design survey, wetland determination, tree survey, and subsurface utility engineering (SUE) investigation. 3.1 Topographic Survey Peloton will perform detailed topographic field surveys in the project limits to carry out the design of this project. The survey limits are based on Conceptual Option 2 (See Attachment C-2). The survey will consist of topography and surface features along the project corridor as described in the introduction. It is assumed that all survey will take place in public easements and/or right -of way. If necessary, this scope assumes that the City will assist in gaining access to adjacent private properties. Peloton will research record documents (easements and plats) and field locate available on -ground property monumentation along the project corridor. This information will be used to develop a right-of- way/easement control drawing to aid in construction plan development. This research and surveying will include: • Determination of locations and ownerships of existing public rights -of -way and easements (research current public record to determine ownership of impacted lands and those easements discovered during the research). If any takings or easements are determined during the design, a title search will be performed by the right-of-way acquisition sub -consultant and the information provided to Peloton for use. • Confirmation of locations and existing monumentation and property line/corner identifiers (iron rods, caps, corner witnesses, stakes, fencing, etc.) with field measurements • Correlation of rights -of -way, easements, and property lines with project control and base topographic drawings. • Vertical datum will be tied to a minimum of two (2) City GPS monuments. Monument details will be in the plan control sheet. 3.2 Easement Documents Peloton will prepare three (3) easement survey documents based on found existing monumentation, monumentation described in legal documents, and the proposed boundary. Easement documents shall include a written metes & bounds and sketch. 3.3 Waters of the U.S. Investigation and Permitting Strategy Investigate the project and regulations and determine the need for a USACE 404 permit for each option and if needed, determine the ordinary high water mark elevation of navigable waters of the US along Martin Branch and the anticipated proposed volume of fill below the ordinary high-water mark involved for the three options recommended and need for mitigation. The scope of work includes the following: 3.3.1 Field Delineation Peloton Land Solutions, Inc. (PLS) will conduct a field delineation of potential waters of the U.S. within the subject property. The limits of any existing impacts to potential waters of the U.S. within the subject property will also be documented. The field delineation will be conducted in accordance with U.S. Army Corps of Engineers guidance including the 1987 manual, the Great Plains Regional Supplement, and other pertinent guidance. A Trimble GeoX GPS unit will be used to map all potential waters of the ................................................................................................ .................................................. .......... ............. ....... ............ ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Eagle Bend Strathmore March 22, 2022 Page 4 U.S. For streams, the centerline will be mapped using the GPS where possible and the ordinary high-water mark (OHWM) will be recorded regularly as nested points. For wetlands, the wetland -upland boundary will be established, and that line mapped as a continuous line using the GPS. Datasheets will be completed for potential wetlands and adjacent uplands along with field notes documenting observations. A map will be produced using GIS showing the potentially jurisdictional water features. This map can be provided to the City in either GIS or CAD format for use in their planning efforts. 3.3.2 404 Permit Options Peloton will prepare a technical memo for the client's use of documenting the existing condition of the water features located within the project area. Information gathered during the site visit will be incorporated into the technical memo. The information provided will include on -site observations, field -based indicators of hydrological conditions, maps, and other applicable information such as Section 404 permitting options. The technical memo would be provided to the client for the client's use. 3.4 Tree Survey and Inventory A physical tree inventory of all trees 6" in caliper or larger within the proposed area of disturbance will be conducted. A tag with a unique identification number will be affixed to each tree inventoried. Additionally, species, trunk diameter, and conditions will be recorded using a Trimble GEO GPS. This data will be processed and imported into CAD/GIS for planning and design purposes. 3.5 Subsurface Utility Engineering (SUE) Peloton will engage a subconsultant to provide subservice utility engineering services. The detailed scope of work for the subsurface utility engineering (SUE) services is included in the subconsultant's proposal located in Attachment TV. Services will generally include: • QL-B through QL-D subsurface investigation for project area • Map and CAD file of found utilities provided in the attached proposal from the SUE sub - consultant. 4.0 Schematic Design Phase (30% Design) 4.1 Schematic Design Peloton will draw schematic plans for up to two (2) options. Schematic design will include: • Plan and profile layout of each concept • Baseline elements displayed (topography, existing utilities, and other existing surface information). • Cost estimate • The two (2) options include: o Option 1-10-inch sanitary sewer by-pass o Option 2 — 8-inch and 10-inch sanitary sewer by-pass 4.2 Report ................................................................................................ .................................................. ....................... ................... ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM P E LOTO N Eagle Bend Strathmore I I March 22, 2022 LAND SOLUTIONS Page 5 A brief report will be prepared to summarize the findings of two (2) options. The report will contain option summary, exhibits, cost estimates, and recommendations. 5.0 Preliminary Design Plans (60% Design) 5.1 Preliminary Design A notice to proceed will be issued by the City upon City selection of the concept design option. Peloton will prepare preliminary design plans (60% plans) for the selected option. The plans will reflect the following: • Cover Sheet\Index of Sheets • General Notes • Existing baseline information including topographic survey, surface improvements, and existing utility information • Survey Control Sheet (includes city benchmarks and control) • Demolition Plan • Sanitary Sewer Plan and Profile • Proposed easements • A list of anticipated standards and/or special construction details in accordance with city design and plan presentation standards. • Design shall include anticipated accommodations for future 404 permit requirements. • Bidding construction documents 6.0 Final Design Plans (100% Design) 6.1 Final Design (100% Plans) A notice to proceed will be issued by the City upon receiving comments from City on 60% plans. Peloton will prepare final design plans (100% plans). The 100% plans will reflect the following: • Cover Sheet\Index of Sheets • General Notes • Existing baseline information including topographic survey, surface improvements, and existing utility information • Survey Control Sheet (includes city benchmarks and control) • Demolition Plan • Sanitary Sewer Plan and Profile • Proposed easements • A list of anticipated standards and/or special construction details in accordance with city design and plan presentation standards. 6.2 Final Construction Contract Documents Peloton will prepare the final construction contract documents for bidding. The bidding documents will include the following items or tasks: • Final preparation of construction contract documents and specifications • Final quantities • Coordinate with city on final contract document information (dates, special conditions, contract time, etc.) ................................................................................................ .................................................. .......... ............. ....... ............ ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS • Print two (2) set of contract documents for signature by the city 7.0 Bidding Services Peloton will assist the city during the bidding process. 7.1 Bidding Assistance The bidding process has the following scope: • Pre -Bid Meeting • Answer Contra ctor\Vendor RFI's • Bid Opening • Compute Bid Tabulations Eagle Bend Strathmore March 22, 2022 Page 6 8.0 Construction Services Peloton will assist the City during construction administration. Construction is anticipated to be up to four (4) months. City will provide construction inspection. 8.1 Construction Administration The construction administration has the following scope of work: • Answer contractor RFI's • Site visits (assume 4 site visits) • Review contractor monthly pay applications • Final Walk Thru • Punch List 8.2 Construction Material Testing CMJ Engineering, Inc. (CMJ) provided Peloton a scope of work and an estimated budget for construction material testing (CMT). See Attachment 'F3' for detailed scope of work from the construction material testing company. The construction material budget was set at $8,800 (includes Peloton's 10% management fee). If construction material testing cost begin to exceed estimated direct cost in the proposal, then Peloton will inform the City. 9.0 Right -of -Way Acquisition Upon completion of the 30% design and Peloton anticipates appraisal and right-of-way acquisitions services for two (2) parcels. The two properties that require easements from are Timarron Golf Club, Inc. and Timarron Owners Association. See Attachment 'F2' for detailed scope of work and fees from the right-of- way acquisition services (appraisals & acquisitions) sub -consultant. 9.1 Appraisal Services • Assuming 2 parcels for appraisal services. 9.2 Acquisition Services • Assuming 2 parcel acquisitions for the project. • Closing costs are anticipated on this project. A budget of $4,000 ($2,000 per parcel) for closing cost is included in the expenses cost shown in the manpower spreadsheet. If closing cost begin to exceed estimated budget in the proposal, then Peloton will inform the City. ................................................................................................ .................................................. ....................... ................... ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Eagle Bend Strathmore March 22, 2022 Page 7 Additional Services The following tasks would be considered Additional Services and are not included in the Scope of Work. Peloton can provide these services in a separate work order or contract. • Structural design • Easement abandonment documents • Sanitary sewer modeling or studies • Construction inspection • Construction staking and as -built surveying • Natural gas pipeline lowering or relocations • 404 Permitting • Traffic impact analysis, studies, or traffic signal designs • Landscape designs or improvements, other than revegetation of disturbed areas • TDLR/TAS Accessibility review • FEMA Map Revisions or Permitting • Title research or title commitments (except for the title commitments the right-of-way acquisition sub -consultant has in their scope of work) • Pass -through costs for right-of-way acquisition will be paid for by the City. Pass through costs may include payment to property owner, landowner incidental costs, mover estimates, interpreter fees, and relocation costs. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Attachment'B' Compensation and Fees Eagle Bend Strathmore March 22, 2022 Page 8 Compensation For all services included in Exhibit A: Scope of Work, Peloton shall be compensated a maximum amount as summarized in the following table. Tasks 1.0 through 9.0 shall be billed as lump sum amounts. A 10% fee is applied to the sub -consultant fee for management of the sub -consultant. Reimbursements expenses are included in the lump sum fee. This maximum fee shall be considered full compensation for all labor, materials, supplies, travel expenses, equipment, reimbursables and sub -consultant fees necessary to deliver the services described in herein. The lump sum and hourly total fee shall not be exceeded without prior authorization from the City. If additional services are required beyond this Scope of Work, compensation shall be per corresponding contract addenda. Fee Summary Task Fee 1.0 Project Management $ 13,590.00 2.0 Data Collection $ 3,230.00 3.0 Survey and Investigations $ 33,495.00 4.0 Schematic Design Phase (30% Design) $ 10,960.00 5.0 Preliminary Design (60% Design) $ 5,510.00 6.0 Final Design (100% Design) $ 7,060.00 7.0 Bidding Services $ 6,280.00 8.0 Construction Services $ 19,130.00 9.0 Right -of -Way Acquisition Services $ 23,660.00 Subtotal (Lump Sum) $ 122,915.00 Total (Hourly) $ - Reimbursable Expenses' $ - Total Fee $ 122,915.00 Notes: 1. Reimbursable expenses are included in the lump sum total and will not be billed separately. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM P E LOTO N II L A N D S O L U T 1 O N$ Attachment 'C' Project Eagle Bend Strathmore Sanitary Sewer Reconstruction Client City of Southlake Date 3/22/2022 Tasks Hourly Rate ($) $280 $245 $150 $130 $200 $100 $235 $90 $200 $90 Total Hours Labor Cost Expenses Sub Cost x 1.1 Total ($) 1.0 Project Management 1.1 Project Meetings w/City 1.2 Project Team Management (8 Months) 8 8 8 4 28 $5,920.001 $100.00 $6,020.00 8 16 14 38 $7,420.00 $150.00 $7,570.00 Sub -Total 16 24 8 4 0 0 0 0 0 14 66 $13,340.001 $250.001 $0.00 $13,590.00 2.0 Data Collection 2.1 Research and Data Collection 2 8 16 26 $3,130.001 $100.00 $3,230.00 Sub -Total 0 2 8 0 0 0 0 16 0 0 26 $3,130.001 $100.001 $0.00 $3,230.00 3.0 Survey and Investigations 3.1 Topographic Survey 2 4 8 8 16 24 62 $10,860.00 $10,860.00 3.2 Easement Documents (3 Easements) 12 18 12 24 66 $9,120.00 $100.00 $9,220.00 3.3 Waters of the U.S. Investigation and Permit Strategy 2 4 8 16 2 32 $4,470.00 $100.00 $4,570.00 3.4 Tree Survey and Inventory 2 4 4 8 2 20 $2,870.00 $100.00 $2,970.00 3.5 Subsurfce Utililty Engineering (SUE) 2 4 6 $1,090.001 $4,785.00 $5,875.00 Sub -Total 2 10 32 18 12 24 20 40 24 4 186 $28,410.001 $300.001 $4,785.00 $33,495.00 4.0 Schematic Design Phase (30% Design) 4.1 Schematic Design (30%) 4.2 Report 2 20 32 54 $7,650.00 $7,650.00 2 4 8 4 18 $3,260.00 $50.00 $3,310.00 Sub -Total 2 6 28 36 0 0 0 0 0 0 72 $10,910.001 $50.001 $0.00 $10,960.00 5.0 Preliminary Design (60% Design) 5.1 Preliminary Design (60%) 2 12 24 38 $5,410.00 $100.00 $5,510.00 Sub -Total 0 2 12 24 0 0 0 0 0 0 38 $5,410.001 $100.001 $0.00 $5,510.00 6.0 Final Design (100% Design) 6.1 Final Design (100%) 6.2 Final Construction Contract Documents 2 12 16 30 $4,370.00 $100.00 $4,470.00 2 4 8 4 18 $2,490.00 $100.00 $2,590.00 Sub -Total 0 4 16 24 0 0 0 0 0 4 48 $6,860.001 $200.001 $0.00 $7,060.00 7.0 Bidding Services 7.1 Bidding Assistance 2 4 12 16 4 38 $5,780.001 $500.00 $6,280.00 Sub -Total 2 4 12 16 0 0 0 0 0 4 38 $5,780.001 $500.001 $0.00 $6,280.00 8.0 Construction Services 8.1 Construction Adminstration 8.2 Construction Material Testing 4 8 12 24 48 $8,000.00 $150.00 $8,150.00 2 4 8 14 $2,130.00 $50.00 $8,800.00 $10,980.00 Sub-Totall 4 10 16 32 0 0 0 0 0 0 62 $10,130.001 $200.001 $8,800.00 $19,130.00 Page 1 of 2 P E LOTO N IL A N D S O L U T 1 O N$ Attachment 'C' Tasks oleo Qto ZA der ti�ar �QA Hourly Rate ($) $280 $245 $150 $130 $200 $100 $235 $90 $200 $90 Total Hours Labor Cost Expenses Sub Cost x 1.1 Total ($) 9.0 Right -of -Way Acquisition Services 9.1 Appraisal Services 9.2 Acquisition Services 2 4 6 $1,090.00 $100.00 $8,580.00 $9,770.00 2 4 6 $1,090.00 $4,000.00 $8,800.00 $13,890.00 Sub-Totall 0 4 8 0 0 0 0 0 0 0 12 $2,180.001 $4,100.00 $17,380.00 $23,660.00 Sub -Total 26 66 140 1S4 12 24 20 S6 24 26 S48 $86,150.00 $5,800.00 $30,965.00 $122,915.00 Total Hours 26 66 140 154 12 24 20 56 24 26 548 Percentage of Total Hours 4.7% 12.0% 25.5% 28.1% 2.2% 4.4% 3.6% 10.2% 4.4% 4.7% 100.0% Total Project Fee $122 915.00 ' Page 2 of 2 4 r , _ t �r top ol `+ .r— • A v P E LOTO N EAGLE BEND STRATHMORE I I 0 50 100 Feet LAND SOLUTIONS SANITARY SEWER REHABILITATION CND SOUTHLAKE, TX 4 r , _ t �r top ol `+ .r— • A v P E LOTO N EAGLE BEND STRATHMORE I I 0 50 100 Feet LAND SOLUTIONS SANITARY SEWER REHABILITATION CND SOUTHLAKE, TX _PELOTON II L AND 5 6 L U T IQ N 5 ATTACHMENT E1 Eaglebend Strathmore Sanitary Sewer Reconstruction Option 1 - 10-Inch Sanitary Sewer By -Pass Southlake, Texas Project Number: CSL22001 Prepared For: City of Southlake Date: March 10, 2022 Prepared by: Brian Haynes, PE, CFM CONSTRUCTION COSTS Item No. Description Quantity Unit Unit Cost Total 1 Mobilization (5% Max) 1.0 LS $ 8,100.00 $ 8,100.00 2 General Site Preparation (5% Max) 1.0 LS $ 8,100.00 $ 8,100.00 3 Abandon Existing Sanitary Sewer (10-Inch) 130.0 LF $ 25.00 $ 3,250.00 4 8-Inch Sanitary Sewer (by open trench) - LF $ 100.00 $ - 5 8-Inch Sanitary Sewer (by bore) 450.0 LF $ 150.00 $ 67,500.00 6 16-Inch Steel Casing Pipe 50.0 LF $ 250.00 $ 12,500.00 7 Connect to Existing Manhole 1.0 EA $ 1,250.00 $ 1,250.00 8 Sanitary Sewer Manhole (4-ft) 2.0 EA $ 5,000.00 $ 10,000.00 9 Drop Structure (over sewer) 1.0 EA $ 20,000.00 $ 20,000.00 10 Rock Riprap (18-Inches) 140.0 CY $ 150.00 $ 21,000.00 11 Sodding 1,000.0 SY $ 6.00 $ 6,000.00 12 Turf Stabilization 1,000.0 SY $ 3.00 $ 3,000.00 13 Erosion Control 1.0 LS $ 15,000.00 $ 15,000.00 14 Pre -Construction TV Inspection 550.0 LF $ 5.00 $ 2,750.00 15 Post-Constructin TV Inspection 450.0 LF $ 5.00 $ 2,250.00 CONSTRUCTION SUB -TOTAL CONTINGENCY (25%) CONSTRUCTION TOTAL ENGINEERING PURCHASE UTILITY EASEMENT TOTAL PROJECT COST TOTAL PROJECT COST (ROUNDED) $ $ $ $ $ $ $ 180,700 45,175 225,875 135,000 54,000 414,875 420,000 Notes: 1. Assumed two (2) utility easement acquisitions are required for project. OPC_EagleBend (2-26-2022) Page 1 of 1 3/10/2022 _ P E LOTO N LAN D SOL UTIONS ATTACHMENT E2 Eaglebend Strathmore Sanitary Sewer Reconstruction Option 2 - 8-Inch & 10-Inch Sanitary Sewer By -Pass Southlake, Texas Project Number: CSL22001 Prepared For: City of Southlake Date: March 10, 2022 Prepared by: Brian Haynes, PE, CFM CONSTRUCTION COSTS Item No. Description Quantity Unit Unit Cost Total 1 Mobilization (5% Max) 1.0 LS $ 13,700.00 $ 13,700.00 2 General Site Preparation (5% Max) 1.0 LS $ 13,700.00 $ 13,700.00 3 Abandon Existing Sanitary Sewer (8-Inch) 780.0 LF $ 25.00 $ 19,500.00 4 Abandon Existing Sanitary Sewer (10-Inch) 130.0 LF $ 30.00 $ 3,900.00 5 8-Inch Sanitary Sewer (by open trench) - LF $ 100.00 $ - 6 8-Inch Sanitary Sewer (by bore) 960.0 LF $ 150.00 $ 144,000.00 7 16-Inch Steel Casing Pipe 50.0 LF $ 250.00 $ 12,500.00 8 Connect to Existing Manhole 2.0 EA $ 1,250.00 $ 2,500.00 9 Sanitary Sewer Manhole (4-ft) 5.0 EA $ 5,000.00 $ 25,000.00 10 Drop Structure (over sewer) 1.0 EA $ 20,000.00 $ 20,000.00 11 Rock Riprap (18-Inches) 140.0 CY $ 150.00 $ 21,000.00 12 Sodding 2,150.0 SY $ 6.00 $ 12,900.00 13 Turf Stabilization 2,150.0 SY $ 3.00 $ 6,450.00 14 Erosion Control 1.0 SY $ 20,000.00 $ 20,000.00 15 Pre -Construction TV Inspection 1,000.0 LF $ 5.00 $ 5,000.00 16 Post-Constructin TV Inspection 960.0 LF $ 5.00 $ 4,800.00 CONSTRUCTION SUB -TOTAL CONTINGENCY (25%) CONSTRUCTION TOTAL ENGINEERING PURCHASE UTILITY EASEMENT TOTAL PROJECT COST TOTAL PROJECT COST (ROUNDED) $ 324,950 $ 81,238 $ 406,188 $ 135,000 $ 54,000 $ 595,188 $ 600,000 Notes: 1. Assumed two (2) utility easement acquisitions are required for project. OPC_EagleBend (2-26-2022) Page 1 of 1 3/10/2022 Ok THE RIOS GROUP Brian Haynes, PE Peloton Land Solutions 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas 76177 RE: Subsurface Utility Engineering Eagle Bend and Strathmore Sewer Dear Mr. Haynes: 7400 Sand Street I Fort Worth, Texas 76118 817.345.7500 p j 817.345.7505 f February 3, 2022 The Rios Group, Inc. (TRG) is pleased to submit a cost proposal for Subsurface Utility Engineering (SUE) required for the above referenced project. This proposal is based on information contained in your email dated February 2, 2022. Introduction TRG will perform the SUE work required for this project in general accordance with the recommended practices and procedures described in ASCE Publication Cl/ASCE 38-02 (Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data). As described in the mentioned ASCE publication, four levels have been established to describe the quality of utility location and attribute information used on plans. The four quality levels are as follows: • Quality Level D (QL"D") — Information derived from existing utility records; • Quality Level C (QL"C") - QL"D" information supplemented with information obtained by surveying visible above -ground utility features such as valves, hydrants, meters, manhole covers, etc. • Quality Level B (QL"B") — Two-dimensional (x,y) information obtained through the application and interpretation of non-destructive surface geophysical methods. Also known as "designating" this quality level provides the horizontal position of subsurface utilities within approximately one foot. • Quality Level A (QL"A") — Three dimensional (x,y,z) utility information obtained utilizing non-destructive vacuum excavation equipment to expose utilities at critical points which are then tied down by surveying. Also known as "locating", this quality level provides precise horizontal and vertical positioning of utilities within approximately 0.05 feet. It is the responsibility of the SUE provider to perform due -diligence with regard to records research (QL "D") and acquisition of available utility records. The due -diligence provided for this project will consist of visually inspecting the work area for evidence of utilities and reviewing the available utility record information. Utilities that are not identified through these efforts will be here forth referred to as "unknown" utilities. TRG personnel will scan the defined work area using electronic prospecting equipment to search for "unknown" utilities. However, TRG is not responsible for designating and locating these "unknown" utilities. SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION www.rios-group.com Mr. Haynes Eagle Bend and Strathmore Sewer February 3, 2022 Page 2 of 3 Scope of Work Based on information provided by Peloton Land Solutions (Peloton), TRG has developed a preliminary scope for the SUE work required for this project. The scope of work may be modified, with Peloton's concurrence, during the performance of the SUE fieldwork if warranted by actual field findings. The scope of this proposal includes Quality Level "A" and `B" SUE. Utilities to be designated include gas, telecommunications, electric, traffic signals, storm, water and sanitary sewer. Designating will be performed within the red limits indicated in the attached "Exhibit A". As requested, two (2) QL "A" test holes will be included in the budget. Test hole locations will be determined by Peloton and TRG once the QL `B" SUE deliverable has been reviewed. TRG will have all designating marks and test holes surveyed using project control point data provided by Peloton. Any necessary Right -of -Entry (ROE) permits will be provided by Peloton prior to the start of TRG field work. Designating Procedures Prior to beginning field designating activities, TRG's field manager will review the project scope of work and available utility records. Once these initial reviews are complete, the field manager and technicians will begin designating the approximate horizontal position of known subsurface utilities within the specified project limits. A suite of geophysical equipment (electromagnetic induction, magnetic) will be used to designate metallic/conductive utilities (e.g. steel pipe, electrical cable, telephone cable). TRG will establish routine/ordinary traffic control (cones and free standing signage, etc.) whenever required as part of our standard pricing. If non -routine traffic control measures are required (barricades, flag person, changeable message board, etc.), these services will be considered extra. Accurate collection and recording of designated utilities is a critical component of the SUE process. TRG utilizes a proven method of collecting and recording survey information once the utilities have been designated in the field. TRG's field manager will produce detailed sketches depicting each utility as well as relevant surface features such as roadways, buildings, manholes, fire hydrants, utility pedestals, valves, meters, etc. Each utility will be labeled with a unique ID code. For example, if two different water lines exist on the project, one will be labeled W1 and the other W2. Paint and pin flags will be used to designate the utilities in the field. A labeled pin flag or paint mark will be used to mark each location where a survey shot is required. The locations will be numbered sequentially for each individual utility line. For example, if there are 10 shots required on water line W 1, the points will be numbered W I - I through W I -10. Locating Procedures TRG will utilize non-destructive vacuum excavation equipment to excavate test holes at the required locations. Due to the risk of damage, TRG will not attempt to probe or excavate test holes on any AC water lines unless approval is obtained from the owner in advance. Once each utility is located, TRG will record the utility type, size, material, depth to top, and general direction. Each SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION www.rios-group.com Mr. Haynes Eagle Bend and Strathmore Sewer February 3, 2022 Page 3 of 3 test hole will be assigned a unique ID number and will be marked with a nail/disk. The test -hole ID number and other pertinent utility information will be painted at each test -hole location. We have assumed that all test holes will be in non -paved areas and are accessible to truck -mounted equipment, and that routine traffic control (cones and free standing signage, etc.) will be required during the performance of the QL "A" SUE work. Deliverables TRG will produce a utility file, in AutoCAD format, depicting the type and horizontal location of the designated utilities. The size of each utility will be presented in the utility file if this information is indicated on available record drawings. TRG will also provide a summary sheet of the test hole coordinate data and depth information. Peloton will provide TRG with base map/topographic files for use in preparing the utility file. Schedule Field work can commence within approximately 2 weeks after receipt of NTP. TRG estimates that the work can be completed in approximately 2 weeks. Proposed Fees TRG proposes to provide the services as described above for a cost of Eight Thousand Nine Hundred Dollars & 00/100 ($8,900.00). A breakdown of cost is included as "Table 1" for this proposal. Please note that this estimate is based on an assumption of quantities. TRG will only invoice for quantities actually performed. This is a not -to -exceed amount. If it appears that quantities will be exceeded, TRG will notify Peloton and request authorization to submit a supplemental agreement to increase the fee prior to proceeding with additional work. We look forward to working with you on this project. If you have any questions or require additional information, please contact me. Sincerely, The Rios Group, Inc. Tim Habenicht, P.E. Branch Manager SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION www.rios-group.com Estimate for Subsurface Utility Engineering Cagle Fend and Stratnmore Sewer THERI05CRoup Direct Expenses Rate i Units '.Unit Description Admin./Permit 500.00 0 LS Traffic Control _$ $ 1,900.00 i 0 -} DAY Survey ------------------.65.1-------------*-------DAY ----- $ 1,850.00 ; 1 ; Sub -Total QL "B","C&D" Rate Units :Unit Description QL "B" Daily $ 2,500.00 ; 1 DAY Sub -Total SUE QL "A" (Test Holes) --------------------------------------------------------------- ------------------' Depth Rate Assumed Quantity :Unit Description •------------------------- 0-4 ft. $ 950.00 ; 0 EA 1 EA 8-12 ft. $ _00_�----- -----4------------------• 0 EA 12-18 ft. __________1,550 $ 2,300.00 ; -----L------- 0 ------- EA Pavement Coring -------------------------------------r------- _$ __________ --------------- ----------- EA ------ ----- -DAY QL "A" Daily $ 3,300.00 ; 1 ; QL "A" Sub -Total Notes: Sub -Total ------------------ Sub -total ------------------- 2,500.00 Sub -total Table 1 Notes .5 day for QLB, .5 day for QLA $ 1,250.00 for 8" waterline ---------------------------- �--------------------------- 6 - -------------- Vi 3,300.00 for 12" waterline 4,550.00 otal Estimated Cost = $ 8,900.00 SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION 7400 Sand St. Fort Worth, TX 76118 1 817-345-7500 www.rios-group.com 3010 LBJ Freeway, Suite 1490 Dallas, Texas 75234 99 Regency Parkway, Suite 105 Mansfield, Texas 76063 Peloton Land Solutions Brian Haynes, P.E., CFM Vice President, Public Sector Services 9800 Hillwood Parkway, Ste. 250 Fort Worth, Texas 76177 11 N d4 0 TIRR[WRF.IHIIR _ Stateside Right of Way Services February 3, 2022 12830 Willow Centre Dr., Suite A Houston, TX 77066 6276 West Adams Ave. Temple, Texas 76502 Re: Proposal for Project Management, Acquisition, Appraisals, Title Curative and Closings in Southlake, Texas RIGHT OF WAY SCOPE OF SERVICES Acquisition / Negotiation: Stateside will complete negotiations through Final Offer Letter and Closings for $4,000 per parcel. Set up Files: Stateside will set up and maintain paper files as well as electronic files on each property (may be referred to as parcel). Files will include copies of correspondence, completed notices and forms, title commitment, appraisal report, copies of informational documents such as County Appraisal District print out, Secretary of State print out, and title research backup. All information will remain confidential and must be requested through the Client. • Initial Offer Packet: Upon written approval by the Client the Stateside Right of Way Agent (Agent) will notify the property owners in writing of the interest in acquiring their property and the approved offer amount for that interest. This packet will be sent by certified mail, return receipt requested to the owner's current address as listed on the County Appraisal District website. All individuals that may be affected by this project will be given an opportunity to meet and discuss the procedures to which they may be interested or by which they may be affected. Arrangements will be made, as required, to present information to persons who are unable to read or write English or otherwise need additional assistance. In negotiating with the owners of the subject land, it is assumed that the owner will in turn negotiate with any lessees or others who may own any interest in the land or improvements, and settle any lease or lease hold interests prior to closing. • Counteroffer: During negotiations, if a property owner provides appraisal information or a counteroffer, either written or verbal, which the landowner believes is relevant to the acquisition, the Agent may forward the information to the appraisal firm for analysis. The Agent will discuss with the Client a recommendation for review. The Agent will provide an appropriate response to the property owner based upon the Client's decision. Title/Closing: Stateside will complete title / closing with Community National Title Company as the designated closing agent. • Stateside will order Commitments for Title Insurance with copies of all supporting documents for items listed on Schedules A, B and C of the Title Commitment for properties to be acquired. • Copies of all Schedule A and B documents are to be provided to the survey team by the Client or Stateside. • Upon receipt of the Title Commitments and supporting documents, the Agent will: o Review Commitment and supporting documents o Provide a copy of the Title Commitment and backup documents to the appraisal firm. • Prior to acquiring any real property, the Agent will take all appropriate steps necessary to ensure that the area being acquired is purchased with acceptable title and clear title, if possible. • Upon receipt of properly executed conveyance and title curative documents, all originals will be submitted to the Title Company to be held in escrow until closing. • The Title Company will provide a check request or wire transfer with the Settlement Statement as per the U.S. Department of Housing and Urban Development (HUD-1) and their contact information for the purchase price and closing costs will be sent to the Client. • The Agent will prepare a Closing Packet for the Client. • The Client will sign all closing documents and Stateside will attend closing. • The Title Company will record all Deeds and title curative release documents and provide file marked copies to the Agent. The original recorded Deed shall be returned to the Client. • The Title Company will provide a Title Policy for the purchase price on all fee acquisitions. Condemnation Support Services: Stateside will provide condemnation support services for an hourly rate of $80 per hour for Right of Way Technician tasks, and $110 per hour for Right of Way Agent tasks. • The Agent will provide a summary of activities related to the acquisition efforts for review and consideration by the Client for Eminent Domain proceedings. • The Agent will be available to assist the Client as necessary. Pass -Through Costs: All invoices submitted to Stateside will be a pass through cost to the Client. These costs may include: closing costs, landowner incidental costs, appraisal costs, mover estimates, interpreter fees, and relocation costs. Reporting: Stateside will maintain office files containing copies of completed notices and forms, contacts and discussions and project status reports, as required. The Client will have access to files and will be cc'd on email correspondence. All information will remain confidential and must be requested through the Client. Peloton Land Solutions — Stateside Right of Way Services — City of Southlake Invoice: Stateside accounting requires invoicing on a month end basis. Payment is expected within 30 days of the date of the invoice. Fees: Appraisal Services: • Appraisals 2 parcels @ $3,900 each $ 7,800 Acquisition Services: The fees will be submitted on a milestone basis: • Negotiation Services — up to 2 acquisitions - @ $4,000 each $ 8,000 The Stateside total amount is not to exceed: $ 15,800 Milestone Payments: The fees will be submitted on a milestone basis: • Acquisition • Set up 20% per parcel • Offer Packet 50% • Final Offer/Closing 20% • File Close Out/Submit for ED 10% • Appraisals • Completion 100% Thank you for this opportunity and we look forward to working with you and your team. Sincerely, STATESIDE RIGHT OF WAY SERVICES, L.L.C. Diane Burkhardt Valek President Peloton Land Solutions — Stateside Right of Way Services — City of Southlake -�Ocmj ENGINEERING, Peloton Land Solutions Attn: Mr. Brian Haynes, P.E., CFM 9800 Hillwood Pkwy, Suite 250 Fort Worth, Texas 76177 email: brian.haynes@pelotonland.com 7636 Pebble Drive Fort Worth, Texas 76118 Nvww.cmiengr.com Estimate No.: 22-055 February 15, 2022 ESTIMATE CONSTRUCTION MATERIALS TESTING SERVICES FOR EAGLE BEND AND STRATHMORE SANITARY SEWER REHABILITATION SOUTHLAKE, TEXAS Dear Mr. Haynes, We are pleased to submit this estimate for providing construction materials engineering services on the above referenced project. We understand we have been selected to provide these services based on our qualifications. Estimate - Defined This is an ESTIMATE and should in no way be considered a lump sum proposal. CMJ will only bill for actual services performed. Services performed beyond the estimated items and quantities may exceed the estimated testing budget. Fewer services performed than estimated may be lower the estimated testing budget. The total testing cost is dependent upon the contractor's means and methods, such as the size of areas/amount of items ready for testing per site visit, size/rate of concrete placements, method of masonry grouting (once per day or several times per day, pumping or hand placement), etc. As the contractor typically schedules our services, the actual number of site visits required are beyond our control. Based on our experience, we have made assumptions as to the means and methods the individual contractors may choose to follow. Scope of Work Our scope of service is based on our conversation regarding project quantities and testing frequencies. We propose to service this project on a call out, as -needed basis. All same -day service requests will be charged the greater of either $250 or our actual rescheduling costs based on the project's unit fees, for each site visit performed. Service requests may be made Monday through Friday 7:00 am to 5:00 pm and should be received 24-hours in advance but no later than 3:00 PM of the day prior to service. CMJ will make every effort to service same day service requests but cannot guarantee your request will be serviced without the required prior notice. AASH O Phone (817) 284-9400 Fax (817) 589-9993 Metro (817) 589-9992 CMJ ENGINEERING, INC. Peloton Land Solutions Estimate No. 22-055 Eagle Bend & Strathmore Sanitary Sewer Rehabilitation February 15, 2022 Southlake, Texas Page 2 Earthwork Laboratory testing of existing backfill materials. Proiect Budget Based upon our understanding of your needs, our unit fees and estimated quantities for this project will be as stated on the budget attachment. All fees for services performed which do not appear on the budget attachment will be based on our standard fee schedule. The final charges will be a function of the total services performed. All charges for laboratory services are F.O.B. our laboratory. All same -day service requests will be charged the greater of either $250 or our actual rescheduling costs based on the project's unit fees, for each site visit performed. The prices provided in the attached fee schedule will remain valid for forty-five (45) days from the date on this estimate, or for one year from that date if our services for this project are started within the forty-five (45) day period. Invoices will be submitted for these services on a monthly basis. These will be due and payable upon receipt. CMJ will not supervise or direct work that is performed by the contractor or subcontractors and is not responsible for their means and methods utilized or the resultant outcome of their efforts. Closin CMJ Engineering, Inc. appreciates the opportunity to submit this estimate. We have included the attached unit fees that correspond to our understanding of the required work scope that will be required of CMJ Engineering. Feel free to call us if you have any questions regarding our services or estimate. Following your authorization, we are ready to begin work and look forward to providing you with our services. Respectfully, CMJ ENGINEERING, INC. Angie M.�McCulloi Vice President G1�eg Lester S.E.T. Senior Project Manager 7636 Pebble Drive C Ji J Fort Worth, Texas 76118 Engineering Tel: (817) 284-9400 Fax: (817) 589-9993 I lip eloton Land Solutions Estimate No. 22-055 February 15, 2022 CONSTRUCTION MATERIALSTESTING SERVICESFOR AGLE BEND AND STRATHMORE SANITARY SEWER REHABILITATIO Earthwork -Assumes 1 trip at 4 hrs for sampling of 4 soil types, 7 trips @ 8 hrs ea for bore pit backfill compaction testing. Moisture/Density Relations (ASTM D698) 4 $ 182.50 each $ 730.00 Liquid & Plastic Limit (ASTM D431 &13) 4 $ 64.00 each $ 256.00 Laboratory Sieve Analysis (ASTM C117, D1140) 4 $ 72.00 each $ 288.00 Laboratory Sieve Analysis (ASTM C136) 4 $ 87.00 each $ 348.00 Earthwork Observation/Testing Including all Non -Test Pit In -Place Moisture/Density Testing by ASTM D6938 (Min. 4 Hours/Trip) 60 $ 75.50 hour $ 4,530.00 Additional Fee -Test Pit In -Place Moisture/Density Testing 0 $ 15.50 each $ - Nuclear Density Gauge Fee (Daily) 7 $ 47.00 each $ 329.00 Vehicle Trip Charge 8 $ 42.50 trip $ 340.00 Estimated Total for Earthwork Services: $ 6,821.00 Hourly Office Services Project Manager - Initial Project Set-up Same -day Insufficient Notice Fee Estimated Total for Hourly Services: Estimated Total for Above Testing and Observation Services: 2 $ 99.50 0 $ 250.00 hour $ 199.00 each $ - $ 199.00 Notes: 1. Project Management fees will be charged as follows: 2 hours for initial project setup, foundation reconciliation at 3 minutes per pier, compliance review and statement of same at 3 minutes per report with a 1 hour minimum, post -tensioning compliance review at 0.50 hours per page with a 1.0 hour minimum and a 79G/house pad compliance report review and letter at 10 minutes per lot, if CMJ is informed at the start of this project of this need. Should the client choose not to sign CMJ's agreement and instead request CMJ to sign the client's contract, any time spent reviewing/revising client's contract will be billed at the above listed project management hourly rate. All other services that would be requested of a project manager will be billed as same. 2. Overtime rates of 1.5 times the regular rate will be charged for hours worked or services performed over eight (8) hours per day or before 7:00 a.m. and/or after 5:00 p.m. Monday thru Friday. All lab and field services performed on Saturday, will be billed at 1.5 times the regular rate and will be billed at 2.0 times the regular rate for Sundays and recognized holidays. 3. All laboratory test fees are F.O.B. our laboratory. Engineering technician minimums and vehicle trip charges will apply to all trips to the job -site including sample pickups and specimen pickups. 4. A minimum amount of technician time and a vehicle trip charge will be billed for each call out, sample pickup or specimen pickup unless noted otherwise. Technician time is charged portakto-portal from our Fort Worth office. 5. 4"X8" concrete compression test specimens will be used per ACI 318 requirements unless instructed otherwise. 6. Structural steel observation at fabrication shop fees based on facilities located in the Dallas -Fort Worth metroplex area. 7. Additional tests not specified in this fee schedule will be quoted upon request, or based on our current fee schedule. 8. Vehicle trip charge in excess of 25 miles from CMJ's office will be based on $0.85/mile plus tolls, portal-to-portal our office. 9. Specimen collection fees as stated are either project specific or based on a maximum of 25 miles from CMJ. 10, All same -day service requests will be charged a minimum $250 insufficient notice fee or actual rescheduling costs if greater, 11. All test -pit moisture -density testing will be charged a $15.50 fee for each test in addition to standard hourly fee. 12. CMJ will not supervise or direct work that is performed by the contractor or subcontractors and is not responsible for their means and methods utilized or the resultant outcome of their efforts.