Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING AGENDA APRIL 5, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Chad Patton, and
Councilmembers Kathy Talley, Randy Robbins, and Ronell Smith.
CITY COUNCIL ABSENT: Deputy Mayor Pro Tern Randy Williamson
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Deputy Director of Communications Pilar Schank, Chief Financial Officer
Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Operations Manager of Special Projects Robert Briggs,
Operations Manager of Customer Service Melody Andersen, Director of Economic
Development and Tourism Daniel Cortez, Senior Director of Planning and Development
Services Ken Baker, Director of Community Services Chris Tribble, Director of Public
Works Rob Cohen, Interim Director of Public Works Administration Lauren LaNeave, City
Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT — GYMBOREE
Director of Economic Development & Tourism Daniel Cortez presented a video
showcasing Gymboree, a local Southlake business.
4. COMMUNITY ENGAGEMENT COMMITTEE ANNUAL REPORT UPDATE
Chair Sherry Berman provided the Community Engagement Committee Annual Report.
5. PRESENTATION ABOUT THE UPCOMING UNITED WE RUN EVENT
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Southlake Foundation member Kush Rao provided information about the upcoming
United We Run event scheduled for Saturday, April 16t" at 9:00am, hosted by the
Southlake Foundation, and benefitting the Carroll Education Foundation.
6. HONORS & RECOGNITION: PROCLAMATION FOR NATIONAL LIBRARY
WEEK 2022
The Southlake Library were provided a proclamation recognizing National Library Week
2022. The theme for National Library Week, "Connect with Your Library," promotes the
idea that libraries are places to get connected, whether it be with technology, with others,
or with a good book.
7. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order
2A. EXECUTIVE SESSION
by Mayor Huffman at 6:04pm.
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney and Section 551.087 deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 6:04pm.
Executive Session began at 6:15pm and concluded at 6:49pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:51 pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. POLICE DEPARTMENT UPDATE
City Manager Shana Yelverton introduced Police Chief James Brandon who provided an
update about the Police Department.
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE MARCH 1, 2022, REGULAR CITY COUNCIL
MEETING.
4B. CONSIDER ADOPTION OF THE CITY OF SOUTHLAKE POLICY STATEMENT
FOR OPEN SPACE ACQUISITION.
4C. APPROVE ORDINANCE NO. 1246, 1ST READING, ADOPTING THE 2021
INTERNATIONAL BUILDING CODE.
4D. APPROVE ORDINANCE NO. 1247, 1ST READING, ADOPTING THE 2021
INTERNATIONAL ENERGY CONSERVATION CODE.
4E. APPROVE ORDINANCE NO. 1248, 1ST READING, ADOPTING THE 2021
INTERNATIONAL FIRE CODE.
4F. APPROVE ORDINANCE NO. 1249, 1ST READING, ADOPTING THE 2021
INTERNATIONAL MECHANICAL CODE.
4G. APPROVE ORDINANCE NO. 1250, 1ST READING, ADOPTING THE 2021
INTERNATIONAL PLUMBING CODE.
4H. APPROVE ORDINANCE NO. 1251, 1ST READING, ADOPTING THE 2021
INTERNATIONAL FUEL GAS CODE.
41. APPROVE ORDINANCE NO. 1252, 1ST READING, ADOPTING THE 2021
INTERNATIONAL RESIDENTIAL CODE.
4J. APPROVE ORDINANCE NO. 1253, 1ST READING, ADOPTING THE 2021
INTERNATIONAL EXISTING BUILDING CODE.
4K. APPROVE ORDINANCE NO. 1254, 1ST READING, ADOPTING THE 2021
INTERNATIONAL SWIMMING POOL AND SPA CODE.
4L. APPROVE ORDINANCE NO. 1255, 1ST READING, ADOPTING THE 2021
INTERNATIONAL PROPERTY MAINTENANCE CODE.
4M. AUTHORIZE EXPENDITURES WITH BADGER METER, INC., FOR THE
PURCHASE OF CELLULAR LTE ENDPOINTS FOR THE CITY'S WATER
SMART PROGRAM, IN AN AMOUNT OF $169,148.
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4N. AUTHORIZE EXPENDITURES WITH U.S. BRONCO SERVICES, INC., FOR THE
REPLACEMENT OF CELLULAR LTE ENDPOINTS FOR THE CITY'S WATER
SMART PROGRAM, IN AN AMOUNT NOT TO EXCEED $300,500.
40. APPROVE AN ANNUAL PURCHASE AGREEMENT FOR BEACON CELLULAR
SERVICE FOR THE CITY'S WATER SMART PROGRAM WITH BADGER
METER INC., IN AN AMOUNT OF $123,396.
4P. AUTHORIZE THE PURCHASE OF A RIGHT-OF-WAY AND A TEMPORARY
CONSTRUCTION EASEMENT WITH CLIFFORD PEARSON FOR THE DAVIS
BOULEVARD (FM 1938) AND W. CONTINENTAL BOULEVARD
INTERSECTION IMPROVEMENTS, IN AN AMOUNT NOT TO EXCEED
$155,155.
4Q. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF KELLER
FOR SHARED DESIGN AND CONSTRUCTION COSTS TO THE
INTERSECTION IMPROVEMENTS AT FM 1709 AND PEARSON LANE.
4R. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH KSA
ENGINEERS, INC. (KSA) TO PROVIDE ENGINEERING DESIGN SERVICES
FOR EROSION PROTECTION IMPROVEMENTS AT TIMARRON CREEK NEAR
LONGFORD DRIVE, IN AN AMOUNT NOT TO EXCEED $115,000.
4S. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH BAIRD,
HAMPTON & BROWN, INC. (BHB) TO PROVIDE ENGINEERING DESIGN
SERVICES FOR EROSION PROTECTION AT THE BB-8 TRIBUTARY NEAR
INDEPENDENCE PARKWAY, IN AN AMOUNT NOT TO EXCEED $75,000.
4T. APPROVE CONTRACT RENEWAL FOR LANDSCAPE SERVICES WITH
O'DONNELL'S LANDSCAPE SERVICES, INC. FOR AN AMOUNT NOT TO
EXCEED THE APPROVED FUNDING FOR CONTRACT LANDSCAPE
SERVICES.
4U. APPROVE A MATCHING FUNDS REQUEST FROM THE CARILLON
HOMEOWNER'S ASSOCIATION FOR EROSION CONTROL IMPROVEMENTS
AT LAKE CARILLON, IN AN AMOUNT NOT TO EXCEED $260,000.
4V. ORDINANCE NO. 1256, 1ST READING, AMENDING CHAPTER 2,
"ADMINISTRATION" ARTICLE VII, "PUBLIC RECORDS" OF THE
SOUTHLAKE CODE OF ORDINANCES TO UPDATE AND CLARIFY THE
CITY'S ACTIVE AND CONTINUING RECORDS MANAGEMENT PROGRAM.
4W. APPROVE THE 2021 COMPREHENSIVE ANNUAL FINANCIAL REPORT.
APPRnVFn
Motion was made to approve the Consent Agenda Items 4A-4W, as written, including
moving Item 9A from the Regular Agenda to the Consent Agenda.
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Motion:
Patton
Second:
Robbins
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp
Nays:
None
Absent:
Williamson
Approved:
6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:07pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:07pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 22-010, ADOPTING A TAX ABATEMENT POLICY;
ESTABLISHING GUIDELINES AND CRITERIA FOR TAX ABATEMENT
AGREEMENTS; AND, ELECTING TO CONTINUE ELIGIBILITY TO
PARTICIPATE IN TAX ABATEMENT. PUBLIC HEARING
APPROVED
Assistant City Manager Alison Ortowski presented Item 6A and answered questions from
Council.
Mayor Huffman opened the public hearing at 7:08pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:08pm.
Motion was made to approve Item 6A, Resolution No. 22-010, adopting a tax abatement
policy; establishing guidelines and criteria for tax abatement agreements; and, electing to
continue eligibility to participate in tax abatement.
Motion:
Patton
Second:
Robbins
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp
Nays:
None
Absent:
Williamson
Approved:
6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 22-010
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A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, ADOPTING A TAX
ABATEMENT POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX
ABATEMENT AGREEMENTS; ELECTING TO CONTINUE ELIGIBILITY TO
PARTICIPATE IN TAX ABATEMENT; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 1245A, 1ST READING, REVISING THE BUDGET FIGURES
FOR FISCAL YEAR 2022, BEGINNING OCTOBER 1, 2021, AND TERMINATING
SEPTEMBER 30, 2022.
APPROVED
Director of Human Resources Stacey Black presented Item 7A and answered questions
from Council.
Motion was made to approve Item 7A, Ordinance No. 1245A, 1st Reading, revising the
budget figures for Fiscal Year 2022, beginning October 1, 2021, and terminating
September 30, 2022.
Motion:
Patton
Second:
Robbins
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp
Nays:
None
Absent:
Williamson
Approved:
6-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE THE CONSTRUCTION CONTRACT AWARD OF THE N.
PEYTONVILLE AVENUE STORM DRAIN AND SIDEWALK IMPROVEMENTS
TO HQS CONSTRUCTION, LLC., IN AN AMOUNT NOT TO EXCEED $952,269.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:19pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19T" DAY OF APRIL 2022.
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John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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