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1996-08-06 CC Packet
It City of Southlake, Texas August 2, 1996 TO: Honorable Mayor and Members of City Council FROM: Curtis E. Hawk, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting August 6, 1996 1. Agenda Item No. 4B. Ci_ Manager's Report. SH114. Attached is a response letter from TxDOT regarding our delegation appearance on June 18, 1996 before the Transportation Commission. In speaking with TxDOT staff, there are three (3) key points contained in the letter: (1) It appears that the Dove Road interchange will be included in the 1997 UTP that will be presented by the TxDOT staff to the Commission for funding approval (along with a portion of the Roanoke Bypass frontage roads) (2) If the Commission votes to approve funding for the Dove Road interchange, this is only the first step. It must also be included in the 1997 Transportation Improvement Program (TIP) before construction can begin. This must be done by the Fort Worth District staff, which already has approved projects scheduled. Therefore, some other project will probably need to be delayed or otherwise "adjusted." I believe this will happen because of pressures out of Austin. If these two things happen, we will hopefully see construction begin before 1998. (3) Regardless of what the letter may seem to indicate, it will be impossible to see construction begin on the Kimball interchange prior to 1998 (and probably 1999) primarily because the right-of-way has not been acquired and the construction plans have not been prepared. 4 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 2 2. Agenda Item No. 5A. Award of bid for water system improvements. The bid for water system improvements was divided into four (4) units, with an alternative to Unit I to provide a second line into the northeast corner of the City. Note the staff recommendation to award the bid in the amount of $368,479.40 to the low bidder, Barson Utilities, Inc., includes the alternative to Unit I. Note also that the recommended bid award for the base bid is less than the estimate ($325,911.60 bid; $336,800 est.); Thus, there are available funds in the water works improvement fund to provide for the recommended alternative. 3. Agenda Item No. 5B. Resolution No. 96-53. designating a local rabies control authority. As pointed out in the cover memo from Billy Campbell, Director of Public Safety, the state now requires the City to take official action to name a designated rabies control authority. Resolution No. 96-53 names the Director of Public Safety as our authority, but enables the Director to delegate the authority to another person. Director Campbell will continue to designate the Grapevine Animal Control Officer as the authority, in accordance with our existing interlocal agreement with the City of Grapevine for animal control services. Please contact me or Director Campbell if you have any questions on this prior to the meeting. 4. Agenda Item No. 5C. Professional Services Agreement with LeBlanc & Associates. Inc.. for software development for the Community Development Department. This item was approved in the mid -year budget amendment with an allocation of $25,000. It is just now being brought forward as Phase II of the upgrades to the computer networks in the Community Development Department. Phase I was the installation of an upgraded network for the department. The attorneys have reviewed the agreement. If you have any questions feel free to contact Tom Elgin, Planner II at 481-5581, ext. 753. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 3 5. Agenda Item No. 5D. Agreement with Tarrant County for the collection of ad valorem taxes. As pointed out in the memo from Lou Ann Heath, Director of Finance, this item will be a renewal of a contract for services that began in 1982. The terms of the agreement are very reasonable for the City, and at approximately $4,000 the County can perform the services considerably more cost-effectively than we could alone. Please call me or Lou Ann if you have any questions prior to the meeting. 6. Agenda Item No. 7A. 2nd Reading. Ordinance No. 662. Water Conservation and Drought Contingency Ordinance. Following the first reading of the ordinance, our attorneys redrafted the ordinance to clarify several key points without substantively changing the intent of the ordinance. The memo from Bob Whitehead, Director of Public Works, points out the changes in the ordinance since the first reading. Please contact me or Bob if you have any questions prior to the meeting. FYI, attached you will find a daily water usage report for the month of July (usage for yesterday, August 1, totaled 5,960,000 gallons). You will notice that during the latter part of the month, daily usage was considerably less than it had been the first part of July, especially the first 8 days of the. month. This decrease in consumption is probably attributable to a number of factors including the recent rains and "cooler" temperatures than during the first part of the month, however, we have noticed that our tank level recovery is quicker than it had been. This can be attributed to residents heeding the request to irrigate in the early morning hours. Ernest Bramlett, Water Utilities Superintendent, has noticed from his drive-arounds that a large number of residents observe the odd/even watering days, and nearly everyone has discontinued irrigating by 8:00 a.m. This effort has resulted in our ability to refill the elevated tanks sooner in the day than we had been able to before. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 4 As a side note, even though the new turf at the Bicentennial Park ballfields is being irrigated by well water, we have discontinued the daylight irrigating in order to set a good example. 7. Agenda Item No. 7B. Resolution No. 96-51, ZA 96-71 pecific Use Permit for Outside Storage for Great Outdoor Landscape Hart Court off Brun -flow Avenue Public Hearing Note that the applicant has requested that this item be tabled until City Council's August 20 meeting. As per City Council's previous direction, no packet information is included with this item given the request to table. 8. Agenda Item No 7C Resolution No 96-52 ZA 96-72 Specific Use Permit for Outside Storage for Granite Construction Company. Brumlow Ave Public Hearing,. There are a variety of issues related to this request. The technical issues are noted in the staff review letter and generally include bufferyard screening, driveway spacing, and paving specifications. The Planning and Zoning Commission recommended denial 7-0 so this will require a supermajority vote (i.e., 4 out of 5) for approval by City Council. 9. Agenda Item No. 8A. 1st Reading. Ordinance No. 480-201. ZA 96-65. Rezoning. 2.819 acres located on the south side of E. Highland Street approximately 220' west of N. Kimball Ave. Current zoning is AG with a requested zoning of SF -IA. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval 7-0. 10. Agenda Item No. 8B. 1st Reading. Ordinance No. 480-202. ZA 96-66. Rezoning. 2,875 acres located on the east side of Randol Mill Avenue approximately 105' south of W. Dove Rd. Current zoning is AG with a requested zoning of SF-1 A. As pointed out in the staff memo, City Council approved the Plat Showing for this property prior to approval of the zoning due to unique circumstances. There are no unresolved issues related to this request. The Planning and Zoning Commission recommended approval 5-0-2 with the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 5 abstentions expressing their concern about the platting prior to the zoning. Note that due to the Salinas opposition, which exceeds the 20% of land area within 200', a supermajority vote will be required for City Council approval. 11. Agenda Item No. 8C. ZA 96-61 Preliminary Plat for MESCO Addition The applicant has requested that this item be tabled until your meeting on 9/17/96. You may recall that it was City Council's preference to review this preliminary plat concurrently with the review of the zoning request and concept plan. The Planning and Zoning Commission recommended denial of the zoning and concept plan. The applicants felt that they were close to working out all the issues with P&Z when the motion was made for denial. They have decided to withdraw their application and submit revised plans in order to go before P&Z with the zoning request and concept plan on 9/5/96. Action by P&Z at that time would place the zoning and concept plan on the City Council agenda with the preliminary plat on 9/17/96. If you have any questions regarding the status of these projects, feel free to contact Greg Last at 481-5581, ext 750. 12. Agenda Item No. 8D. 1st Reading, Ordinance No. 480-203. ZA 96-69. Rezoning. 2.18 acres located at 650 Randol Mill Avenue on the southwest corner of Florence Road and Randol Mill Ave. Current zoning Iis AG with a requested zoning of SF-30. This is the other property that City Council approved on July 16, 1996 as a Plat Showing, prior to approval of the zoning. This applicant had to request the SF-30 zoning due to the fact that after ROW dedications, the net lot areas were short of one acre by about 1,000 sq. ft. There has been no opposition to this request from the surrounding landowners. The Planning and Zoning Commission recommended approval 4-3 with the dissenting votes being concerned about the lot sizes less than one acre in an area where the Land Use Plan recommends low density residential. 13. Agenda Item No. 8E. 1st Reading, Ordinance No. 480-204, ZA 96-44. Rezoning. Racetrac Petroleum. 2.704 acres located on the north side of E. Southlake Blvd.. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 6 approximately 500' west of the intersection of NW Parkway East and E. Southlake Blvd The 11:00 p.m. curfew at the P&Z meeting ended up between two items related to Racetrac. This item (site plan) came forward but the request for a S.U.P. for beer sales was not heard by P&Z. There are a variety of issues related to this request as noted in the staff review summary. The Planning and Zoning Commission recommended denial 7-0 so this will require a supermajority for approval by City Council. 14. Agenda Item No. 8F. 1st Reading Ordinance No 598-A amending Ordinance No 598 the Southlake Program for the Involvement of Neighborhoods You may recall that this item was placed on the agenda for the July 16 City Council meeting, but SPIN representatives requested that it be tabled so that the recommended changes could be discussed during Council's joint meeting with the Standing Committee. The ordinance in your packet reflects changes discussed at the joint meeting. Please refer to the memo from Shang Yelverton, Assistant City Manager, for details about the proposed ordinance amendments. 15. Agenda Item No. 10A. Authorizing the Mayor to execute a contract for the sale and/or exchange of real property with PIMA Properties. This is the McMahan -Food Lion expansion/exchange project. We do not actually have an agreement or contract for City Council consideration, thus there is no item in your packet. This item is on the agenda so City Council can act to direct staff to proceed with preparation of a contract if that is City Council's intent. There are several legal steps that must be followed should City Council want to proceed, the first of which is to obtain an appraisal of the fair market value. We will have a letter from the appraiser by next Tuesday night, but the final written report will not be available for several more days. The appraisal and the public notices are the simple steps in the process. The real difficulty is in the nature of the property and the specific wording of the state statute. Rather than write this here, we will discuss it in executive session. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 „ Page 7 16. Agenda Item No. 10B. Setting date for public hearing to consider a proposal to increase taxes. The memo from Lou Ann Heath, Director of Finance, points out the requirement to take this action if the City Council wants to consider leaving the tax rate at its current level of $.422 per $100 valuation. This does not mean you will be voting to this effect, but will enable you to consider such action on August 20. Before you consider setting the date for the public hearing to increase taxes, you will need to have an overview of the proposed FY96-97 proposed budget. Included in your packet is the Proposed Budget letter and Budget Summaries filed yesterday with the City Secretary's Office as required by the City Charter. Tuesday night we will go through the budget summaries, the list of new requests and capital projects, and the revenue estimate details in preparation for the budget work session on Tuesday, August 13. (We will not have the entire detail sheets copied and ready for dissemination to City Council before the end of next week.) FYI. attached hereto is a copy of a memo prepared by Lou Ann Heath at the request of Councilmember Martin concerning the Over-65 Homestead Exemption. This is a good question to be answered. You may find this information helpful in case you receive questions from others on this issue. 17. Agenda Item No. 11A. Discussion of Ordinance No. 663. Utility Placement. As noted in the memo from Ron Harper, City Engineer, and as mentioned in my Agenda Items memo to you last meeting, staff has been working to develop a utility placement ordinance for some time. Work on the ordinance draft has been delayed for various reasons. With the approval of the new Telecommunications Act, there are new concerns that have focused our attention once again to this issue. We need to discuss this item with City Council and get your direction. Please call me, Ron Harper, or Bob Whitehead if you have any questions regarding this proposed ordinance prior to the meeting. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 8 18. Agenda Item No. 11B. Discussion of Municipal Complex Planning You may be aware that the Municipal Facilities Planning Subcommittee is continuing its work, in spite of questions raised regarding the location of the site. The group feels they can continue to evaluate space needs, tour other city facilities, and work on the project in spite of the uncertainty of which site will ultimately be chosen for City Hall. Once the site decision is finalized, the group will again turn its attention to site issues. We have placed this item on the agenda to allow discussion of the issue by the Council at the upcoming meeting. We are hoping to bring you further details of Rialto's proposal to include City Hall in their proposed development on Tuesday evening. OTHER ITEMS OF INTEREST 19. Park Master Plan Schedule - As you know, there is great interest in the community regarding our efforts to update the Southlake Parks, Recreation and Open Space Master Plan, and to develop plans for Bicentennial Park and Bob Jones Park. The next Park Board meeting is scheduled for Monday, August 12, and will begin at 6:30 p.m. The schedule for future work sessions for Bob Jones Park will be discussed at the time. FYI, work on the master plan for Bicentennial Park is almost complete and ready for P&Z review. The attached memo received in the City Secretary's Office raises issues regarding the proposal to build hike and bike trails at Bob Jones Park. Apparently, there are those in the community who feel it is inappropriate to place hike and bike trails in close proximity to equestrian trails and are willing to go to great extremes to prevent the City from building any multi -use trails on U.S. Corps of Engineer property. MESA Design has incorporated both types of trails in the conceptual master plan for Bob Jones Park and adjacent Corps property. Efforts have been made to incorporate both types Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 9 of trails on the property to provide enjoyment to all types of trail users. There are areas on the current plan in which the two types of trails cross each other. During Park Board public meetings, this issue has been raised by equestrians because they believe that having trails in close proximity to one another will diminish enjoyment of the ride by equestrians and create safety hazards. FYI, the Park Board has expressed sensitivity to this issue and MESA Design has expressed a willingness to work on this issue. Recognizing that hike and bike trails are highly desired in this community and that the Corps property provides a beautiful setting for such trails, initial iterations of the plan attempted to provide enjoyment to all types of users. I anticipate that there will be much more discussion of this issue prior to any recommendation on a master plan for Bob Jones Park coming forward. However, you may receive phone calls, so I wanted to make you aware of the concerns and the process we are going through to prepare the Master Plan. Please let me, Shana Yelverton, or Kim Lenoir know if you have any specific questions regarding this issue. 20. Southlake Sister Cities is organizing a trip to Toyoma, Japan for an adult delegation. The anticipated departure date is September 19. The purpose of the trip will be to provide an opportunity for Southlake residents to learn more about the Japanese culture and to continue to solidify the City's friendship arrangement with Toyoma. Southlake Sister Cities has accomplished a great deal since the original friendship agreement was signed in September 1991. This trip will commemorate the fifth anniversary of Southlake's relationship with Toyoma. During the past few years, Southlake Sister Cities has 1) initiated the Kite and Friendship Festival and worked with City staff to host the event, 2) worked with other organizations to promote a video link (teleconference) between Southlake and Japanese students, 3) hosted numerous delegations from Toyoma, including students and adults, 4) organized Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 10 trips for Southlake delegations to visit Toyoma, 5) initiated language programs in the CISD, and promoted language classes for the community, and 6) organized and promoted a teacher exchange program, resulting in a Southlake teacher spending six weeks in Toyoma schools and a Toyoma teacher spending two weeks in Carroll schools. In addition to these activities, Sister Cities has had other successes. For example, one of the first youth delegates to the Sister Cities Board, Laura Samartin, became very interested in Asian language studies. She is now a student at Smith College working on a degree in Asian Studies, and she has spent a semester in Kyoto working and attending school. During the summer, Laura has been working for Electronic Data Systems (EDS) as an interpreter. Her interest in the field was sparked by her involvement with Southlake Sister Cities. FYI -- the group elected new officers at a Board meeting on August 1: Lucille Samartin - President Jean Cheatham - Vice President Betty Springer - Treasurer Shana Yelverton - Secretary 21. Texas Motor Speedway Issues - You may have noticed an article in the Southlake News & Times addressing the City's plans for handling the traffic and safety issues that will become a factor for DPS on race days. (In case you missed the article it has been included in your packet clippings.) The attached memo from Chief Campbell explains his plans for handling these problems on race days and other days when large events are scheduled at the facility. You will note that he and his staff are already conducting research and making plans to handle the problems. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 11 The other item we have included for your information is a compilation of materials and notes gathered by Woody Mitchell, Keller's Economic Development Director, during a recent trip to North and South Carolina for the specific purpose of gathering details on regions impacted by motor speedways (cream -colored paper). Mr. Mitchell provided Kate Barlow, Southlake's Economic Development Coordinator, with the information and she felt you would find it an interesting and useful reference document. 22. GTE Mediation Information - As requested by City Council, I attended the mediation session with GTE as discussed at the July 2, 1996 meeting. Analeslie Muncy, City Attorney, was also in attendance, as were selected members of the Steering Committee working on the lawsuit. We met on two different days, but have. not yet come to an agreement. The mediation will resume on August 9th. I will be discussing the details of the mediation with you during Executive Session on Tuesday evening. 23. Update on Heritage Industrial Park - This item will not be considered by the Grapevine City Council during their next regular meeting so we will still have to wait to see how they respond to the proposal from Trammell Crow. 24. VW Investments. Inc. and Southlake Fuels have agreed to not appeal the judgement in our case with them, in exchange for our agreement to not press forward with a request for attorney's fees. The court documents were signed on July 19, 1996, ending our case with Vibra-Whirl and affn-ming the Board of Adjustments decision. This is a major accomplishment for the City. 25. City Owned Properties. From time -to -time we receive requests for information concerning City owned property. While we have a good file on the properties, we have not had a good detailed listing. Given the staff time required to develop the list we simply responded to the requests when we received them based upon any particulars that were identified by the individuals requesting the information. Now that the City has started Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 12 acquiring properties for future capital improvements, the number of requests have been increasing. It finally got to the point where it would save time to spend time and prepare a detailed inventory list. In your packet is the list. Linda Carpenter in the City Secretary's Office researched and prepared a list of all City owned properties, and Melinda Polly, GIS Specialist, prepared a corresponding map. For your information and reference, both of these documents are included in the side pocket of your packet. 26. Library Committee Meeting The recently appointed Library Committee had its first meeting on Tuesday, July 30. At that meeting, I briefed the Committee on the status of a study being conducted on the possibility of a tri-city (Colleyville-Grapevine-Southlake) library. The study should be completed later this month and will be shared with. the Committee at their next meeting scheduled for Wednesday, August 21. Note the clipping from the News and Times on the meeting. 27. FY96-97 Budget Work Session. A budget work session has been scheduled for Tuesday, August 13, 6:00 p.m., City Council Chamber. If City Council feels additional time is needed for review, we have also reserved Wednesday, August 14 in the Council Chamber, and Thursday, August 15, at Bicentennial Park. If any of you would like more information or clarification about the proposed budget, please feel welcome to make appointments with staff for individual meetings prior to or after the work session. 28. National League of Cities Conference. Attached is information regarding the 1996 Congress of Cities & Exposition, December 7-10, in San Antonio. This conference is an excellent opportunity for elected officials to learn from one another (see the list of topics on pages 4 and 5 of the attachment). Funds are provided each budget year for City Council to take advantage of programs designed to increase leadership skills and provide successful, innovative ideas on solving growing community challenges. This will be one of the more affordable conferences. Its not very often that such an excellent seminar, as the one presented by the National League of Cities, is in Texas. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 2, 1996 Page 13 29. Tidbit, Timarron Country Club. Did you know that Southlake's Timarron Country Club Golf Course is considered the toughest golf course in Tarrant County based on the difference between the U.S. Golf Association and par for the most difficult tees. Source: today's Dallas Morning News. A A ---ASP Texas Department of Transportation DEWITT C. GREER STATE HIGHWAY BLDG. • 13 E. 11TH STREET • AUSTIN, TEXAS 78701-2 6RR r� i July 22, 1996 JLA- 31 1996 j OFFICE CITY ,Q / SECRETARY Subject: June 1996 Delegation Appearance - METROPORT 114 Partnership Honorable Ed Baker Mayor of Colleyville Chair, METROPORT 114 Partnership Executive Committee P.O. Box 185 Colleyville, Texas 76034 Dear Mayor Baker: The Texas Transportation Commission has asked me to express their appreciation for the unified manner in which the METROPORT 114 Partnership presented their requests for improvements along the SH 114 Corridor. Your regional approach to transportation issues is appreciated. The Transportation Planning and Programming Division is in the process of putting together the Fiscal Year 1997 Unified Transportation Plan (UTP). Your two top priorities, the Roanoke Bypass frontage roads from IH 35W to east of US 377 and the Dove Road interchange, will be considered for funding during this process. The Fort Worth District will also continue to acquire the necessary right of way from the Dove Road interchange to FM 1709. District staff will consider the delegation's request to construct only frontage roads initially. Both the Dallas and Fort Worth Districts will continue to develop and implement all of the SH 114 corridor improvements at the earliest possible date. Finally, we are currently working with the Fort Worth District to accept the City of Southlake's offer to commit $1 million toward the Kimball Road interchange. Fort Worth staff will be contacting the city to address the Kimball Road interchange once the 1997 UTP results are finalized. We appreciate your willingness to suggest alternatives in developing and implementing the SH 114 projects. These corridor improvements are a high priority An Equal Opportunity Employer Mayor Baker - 2 - July 22, 1996 for both the Dallas and Fort Worth Districts and we encourage you to continue to work with the districts' staff to evaluate the project design, cost comparison and scheduling considerations. cc: Hon. Jane Nelson Hon. Mary Denny Hon. Nancy Moffat Hon. Gary Fickes Hon. Tim Carter Mr. David Laney Mr. David Bernsen Ms. Anne S. Wynne Mr. Wm G. Burnett Mr. Russell Harding Mr. Wes Heald Mr. Jay Nelson Mr. Al Luedecke N Sincerely, Robert Cuellar, P.E. Deputy Executive Director Transportation Planning and Development Texas Department of Transportation DEWITT C. GREER STATE HIGHWAY BLDG. • 125 E. 11TH STREET • AUSTIN, TEXAS 78701 July 22, 1996 OFFICE OF CITY SECRETARY / —q Subject: June 1996 Delegation Appearance - METROPORT 114 Partnership Honorable Ed Baker Mayor of Colleyville Chair, METROPORT 114 Partnership Executive Committee P.O. Box 185 Colleyville, Texas 76034 Dear Mayor Baker: The Texas Transportation Commission has asked me to express their appreciation for the unified manner in which the METROPORT 114 Partnership presented their requests for improvements along the SH 114 Corridor. Your regional approach to transportation issues is appreciated. The Transportation Planning and Programming Division is in the process of putting together the Fiscal Year 1997 Unified Transportation Plan (UTP). Your two top priorities, the Roanoke Bypass frontage roads from IH 35W to east of US 377 and the Dove Road interchange, will be considered for funding during this process. The Fort Worth District will also continue to acquire the necessary right of way from the Dove Road interchange to FM 1709. District staff will consider the delegation's request to construct only frontage roads initially. Both the Dallas and Fort Worth Districts will continue to develop and implement all of the SH 114 corridor improvements at the earliest possible date. Finally, we are currently working with the Fort Worth District to accept the City of Southlake's offer to commit $1 million toward the Kimball Road interchange. Fort Worth staff will be contacting the city to address the Kimball Road interchange once the 1997 UTP results are finalized. We appreciate your willingness to suggest alternatives in developing and implementing the SH 114 projects. These corridor improvements are a high priority An Equal Opportunity Employer Mayor Baker - 2 - July 22, 1996 for both the Dallas and Fort Worth Districts and we encourage you to continue to work with the districts' staff to evaluate the project design, cost comparison and scheduling considerations. Sincerely, Robert Cuellar, P.E. Deputy Executive Director Transportation Planning and Development cc: Hon. Jane Nelson Hon. Mary Denny Hon. Nancy Moffat Hon. Gary Fickes Hon. Tim Carter Mr. David Laney Mr. David Bernsen Ms. Anne S. Wynne Mr. Wm G. Burnett Mr. Russell Harding Mr. Wes Heald Mr. Jay Nelson Mr. Al Luedecke Texas Department of Transportation DEWITT C. GREER STATE HIGHWAY BLDG. • 125 E 11TH STREET • AUSTIN, TEXAS 78701-2 6 O L 0 U i July 22, 1996 JUL3 OFFICE OF CITY 11 1 SECRETARY /�''�i Subject: June 1996 Delegation Appearance - METROPORT 114 Partnership Honorable Ed Baker Mayor of Colleyville Chair, METROPORT 114 Partnership Executive Committee P.O. Box 185 Colleyville, Texas 76034 Dear Mayor Baker: The Texas Transportation Commission has asked me to express their appreciation for the unified manner in which the METROPORT 114 Partnership presented their requests for improvements along the SH 114 Corridor. Your regional approach to transportation issues is appreciated. The Transportation Planning and Programming Division is in the process of putting together the Fiscal Year 1997 Unified Transportation Plan (UTP). Your two top priorities, the Roanoke Bypass frontage roads from IH 35W to east of US 377 and the Dove Road interchange, will be considered for funding during this process. The Fort Worth District will also continue to acquire the necessary right of way from the Dove Road interchange to FM 1709. District staff will consider the delegation's request to construct only frontage roads initially. Both the Dallas and Fort Worth Districts will continue to develop and implement all of the SH 114 corridor improvements at the earliest possible date. Finally, we are currently working with the Fort Worth District to accept the City of Southlake's offer to commit $1 million toward the Kimball Road interchange. Fort Worth staff will be contacting the city to address the Kimball Road interchange once the 1997 UTP results are finalized. We appreciate your willingness to suggest alternatives in developing and implementing the SH 114 projects. These corridor improvements are a high priority An Equal Opportunity Employer Mayor Baker - 2 - July 22, 1996 for both the Dallas and Fort Worth Districts and we encourage you to continue to work with the districts' staff to evaluate the project design, cost comparison and scheduling considerations. Sincerely, Robert Cuellar, P.E. Deputy Executive Director Transportation Planning and Development cc: Hon. Jane Nelson Hon. Mary Denny Hon. Nancy Moffat Hon. Gary Fickes Hon. Tim Carter Mr. David Laney Mr. David Bernsen Ms. Anne S. Wynne Mr. Wm G. Burnett (, Mr. Russell Harding Mr. Wes Heald Mr. Jay Nelson Mr. Al Luedecke JULY SOUTHLAKE PEARSON S.L.H.P USAGE TOTAL 1 61850,000 1,410,000 81260,000 2 6,370,000 1,478,000 7,848,000 3 7,360,000 1,502,000 8,862,000 4 1,050,000 1,561,000 $1611,000 5 7,140,000 1,522,000 8,662,000 6 7,400,000 1,648,000 9,0",000 7 8,280,000 1,707,000 9,987,000 8 7,750,000 1,632,000 9,282,000 9 6,580,000 1,350,000 7,930,000 10 5,670,000 1,227,000 6,797,000 11 3,470,000 1,210,000 616801000 12 3,930,000 740,000 41070,000 13 3,820,000 994,000 4,$14,000 14 1,860,000 652,000 2,312,000 15 2,590,000 807,000 3,397,000 16 3,010,000 807,000 3,817,000 17 3,770,000 778,000 4.5",000 18 3,n%000 .1,174,000 4.964,000 19 5,610,000 1,231,000 6,841,000 20 5,260,000 1,140,000 6,400,000 21 6,340,000 1,542,000 7,982,000 22 6,300,000 1,288,000 7,588,000 23 51=1000 1,033,000 6,363,000 24 515201000 561,000 6,081,000 25 51600,000 1,890,000 7,490,000 26 51300,000 1,215,000 6,615,000 27 4,840,000 938,000 51778,000 28 4,100,000 1,131,000 5,231,000 29 5,160,000 1,011,000 6,171,000 30 4,910,000 1,110,000 6,020,000 31 4,870,000 989,000 5y859,000 12 10 CITY OF SOUTHLAKE DAILY WATER USAGE DAY OF THE MONTH. TOTAL P.02 City of Southlake, Texas August 2, 1996 TO: City Councilmember Scott Martin FROM: Lou Ann Heath, Director of Finance SUBJECT: Over-65 Homestead Exemption You have requested information regarding the City's over-65 homestead exemption. Currently Southlake grants a $50,000 exemption for homestead properties of persons age 65 and older. In order to qualify, a person must file an "Application for Residential Homestead Exemption for 19_" with Tarrant Appraisal District. Proof of age as of January 1 must be submitted with the application. By filing this over-65 application, persons would also gain the $10,000 school district state mandated over-65 homestead exemption. Every resident property owner in Southlake can apply for a general residential homestead exemption, which grants a $5,000 exemption for school tax. Therefore, an over-65 property is eligible today for a $15,000 exemption for school tax purposes. Also, once a person qualifies for an over-65 exemption, their school taxes are frozen. School taxes may not increase as long as they own and live in their home. This tax ceiling is the amount paid in the year they qualify for the over-65 exemption. Taxes may be lower than the ceiling, but may not exceed it, unless there are value-added improvements made to the home. Persons over-65 may also elect to pay current taxes in four installments, due February, April, June and August, with no penalties or interest. According to the Tarrant Appraisal District 1996 tax roll summary for Southlake, currently there are 236 parcels claiming the over-65 exemption, for a total exemption amount of $10,991,800, or an average of $46, 575 . If the City were to consider any modification to the amount of exemption granted for homestead properties, State law requires that change be made by May 1 for the upcoming year. Please let me know if you have any questions. LAH Tarrant Appraisal District ui 9 2315 Gravel Road o Fort Worth, Texas 76118-6982 u, in 284-4063 O u_ IL Application for residential homestead exemption for 19 Account it Parcel I.D. Number Tax District Code Exemption Code PLEASE PROVIDE CORRECT INFORMATION. Owner's name as shown on deed Telephone # Home: i C N (p N Work: Owner's mailing address If mail does not go to location address, explain why? z`°� City, state and zip code Location address Legal description as shown on your deed (lot, block and addition or survey name, abstract 8 tract number) ' If you are a disabled veteran, call and o request the appropriate form a before May 1 of this year. 0 Warranty deed filing information (date, volume and page) Cooperative Housing Corporation - Do you have an exclusive right to occupy the unit because you own OPTIONAL: If this is an acreage tract, give number of acres used for residential purposes. o stock in a cooperative housing corporation? a. ❑ Yes ❑ No Mobile Homes: Give make, model and identification number. Attach copy of document of title from Department of Licensing 8 Regulation if home is 8' x 40' or larger and document has not been cancelled, or a notarized copy of the purchase contract that shows your name as owner. ❑ General residential homestead exemption. You may qualify for this exemption if you owned this property on January 1, it was your residence on that date and you have not claimed a residence homestead exemption on any other property. J Over 65 residential homestead exemption. You may qualify for this exemption if you qualify for the general residential exemp- .a 0, tion and you were 65 years old or older on January 1. Attach proof of your age, copy of birth certificate or driver's license, etc. X° El Disabled person residential homestead exemption. You qualify for this exemption if you quality for the general residen- .� tial exemption and on January 1 you were under disability for purposes of payment of disability benefits under Federal Old -Age, v Survivors and Disability Insurance Act OR you met the definition of disabled in that act. Attach current copy of disability letters Y L L from two doctors or current award letter from Social Security Administration that states the date you became disabled. L ❑Over-55 surviving spouse of a person who received the over-65 exemption. You qualify for an extension of the school tax freeze if (1) you were 55 years of age or older, but not yet 65, on the date your spouse died, (2) your deceased spouse was receiving over-65 exemptions on this residence homestead, and (3) your spouse died on or after December 1, 1987. Attach proof of age and death certificate of spouse. c ° By signing this application, you state that you are qualified for the exemptions checked above. Under Section 37,10, Texas Penal Code, if you make a false statement on this application, you could receive a jail term of up to 1 year and a fine of up to $2,000, Cor a prison term of 2 to 10 years and/or a fine of up to $5,000. d Signature Date C m �n This application covers property you owned on January 1 of this year. You must file the completed application between January 1 and May 1 of this year. Be sure to attach any additional documents requested, such as death certificate, marriage license, divorce decree, warranty deed, will or affidavit of heirship. Wchief appraiser grants the exemption, you do not have to reapply annually. However, you mist reapply if the chief appraiser requires o do so, or if you want the exemption to apply to property not listed in this application. You rave a duty to notify the chief appraiser in writing if and when your right to this exemption ends. Return this completed form to the address above. If you have any trouble filling out this form, call the appraisal district at 284-4063. A list of taxing units and the exemptions they offer is printed on the reverse side of this application. FORM 5200 (4-94) JOHN SHARP • TEXAS COMPTROLLER OF PUBLIC ACCOUNTS Taxpayers' Rights, Remedies & Responsibilities The Basics Property taxes are based on the value of the property. For example, the property tax on a vacant lot valued at S 10,000 is ten times as much as one valued at S 1,000. Property taxes are local taxes. Your local officials value your property, set your tax rates and collect your taxes. However, state law governs how the process works. The property tax provides more tax dollars for local services in Texas than any other source. Property taxes help to pay for public schools, city streets, county roads, police, fire protection and many other services. The Texas Constitution sets out five rules for the property tax. * Taxation must be equal and uniform. All property must be valued and taxed equally and uniformly. This applies to similar types of property — for example, all residential homes — and to differing types of property — for example, commercial Lro7rties and utility properties. No single property or type of properties d pay more than its fair share of taxes. some exceptions, all tangible property must be taxed on its current market value. The exceptions include agricultural land, timberland, recreational park and scenic land. A property's market value is the price for which it would sell when both buyer and seller want the best price and neither one is under pressure to buy or sell. Land used for farming and ranching can be valued on its capacity to produce crops or livestock, instead of its value on the real estate market. This appraisal is known as agricultural appraisal. Special timberland appraisal is also available to property owners whose land produces timber for products. * All property is taxable unless a federal or state law provides an exemption for it. An exemption excludes all or part of a property's value from taxation. * Property owners have a right to reasonable notice of increases in appraised property value. * Each property in a county must have one appraised value. The only exception is a property that is part of a governmental unit — such as a school district — whose boundaries cross county lines. How does the system work? There are three main parts to the property tax system in Texas: • An appraisal district in each county sets the value of your property each year. A chief appraiser is the chief administrator and operates the appraisal district. • An appraisal review board (ARB) settles any disagreements between you and the appraisal district about the value of your property. * Local taxing units, which include the county, city, school district and special districts, decide how much money they will spend. This in turn determines the total amount of tares that you and your neighbors will Y. system has four stages: valuing the taxable property, protesting the va es, adopting the tax rates and collecting the taxes. 1996 • Taxpayers' Rights, Remedies & Responsibilities January I marks the beginning of property appraisal. What a property is used for on January 1, market conditions at that time and who owns the property on that date determine whether the property is taxed, its value and who is responsible for paying the tax. Between January 1 and April 30, the appraisal district processes applica- tions for tax exemptions, agricultural appraisals and other tax relief. Around May 15, the appraisal review board begins hearing protests from property owners who believe their property values are incorrect or who did not get exemptions or agricultural appraisal. The ARB is an independent panel of citizens responsible for handling protests about the appraisal district's work. When the ARB finishes its work, the appraisal district gives each taxing unit a list of taxable property. In August or September, the elected officials of each taxing unit adopt tax rates for their operations and debt payments. Several taxing units tax your property. Every property is taxed by the county and the local school district. You also may pay taxes to a city and to special districts such as hospital, junior college, water, fire and others. Tax collection starts around October 1 as tax bills go out. Taxpayers have until January 31 of the following year to pay their taxes. On February 1, penalty and interest charges begin accumulating on most unpaid tax bills. Tax collectors may start legal action to collect unpaid taxes on February 1. What is the taxpayer's role? You can play an effective role in the process if you know your rights, understand the remedies available to you and fulfill your responsibilities as a property owner and taxpayer. * Know your rights: • You have the right to equal and uniform tax appraisals. Your property value should be the same as similar properties. • You have the right to have your property taxed on its market value or its agricultural value if it qualifies for agricultural appraisal. • You have the right to receive all tax exemptions or other tax relief for which you qualify and apply timely. • You have the right to notices of changes in your property value or in your exemptions. • You have the right to know about a taxing unit's proposed tax rate increase and to have time to comment on it. • Understand your remedies: • If you believe your property value is too high, or if you were denied an exemption or agricultural appraisal, you may protest to the appraisal review board. If you don't agree with the review board, you may take your case to court. • You may speak at public hearings when your elected officials are deciding how to spend your taxes and setting the tax rate. • You and your fellow taxpayers may limit major tax increases in an election to roll back or limit the tax rate. • Fulfill your responsibilities: • You must apply for exemptions, agricultural appraisal and other forms of tax relief before the deadlines in each appraisal district in which your property is located. • You must see that your property is listed correctly on the tax records with your correct name. address and property description. • You must pay your cases on time. LAppointing an Agent You may represent yourself in any property tax matter. Or, you may appoint a representative — commonly called an "agent" — to handle specific duties. You don't need an agent to file forexemptions on yourhome —just get an application form from your appraisal district. To appoint an agent, you must give that person written authorization to represent you. You must use a special "Appointment of Agent" form, available from the appraisal district or the Comptroller's office. No form is necessary if the person is your attorney, mortgage lender, employee or a person who is simply acting as a courier. The agent may represent you in one or more areas that you designate on the form: to file notices of protest, to present before the ARB, to negotiate on any value disputes, to receive notices or tax bills or to handle any other specific action. Or, the agent may represent you for general property tax purposes. The special form asks for a date when your authorization to this person ends. If you don't give an ending date, the agent continues to represent you indefinitely, until you file a statement ending the appointment or you appoint a new agent. Savings on Home Taxes An exemption removes part of the value of your property from taxation and lowers your taxes. For example, if your home is valued at $50,000 and you qualify for a $5,000 exemption, you pay taxes on your home as if it was worth only $45,000. Other than exemptions for disabled veterans or survivors, these exemptions apply only for your homestead. They do not apply to other property you own. How to File for an Exemption 1. Get an application form at your local appraisal district office.. Fill out only one application. There is a separate application for disabled veteran's exemption. K 2. Return the form to the appraisal district office after Janriuy 1,�tit, no later than April 30. Maldng false statements on your exempnen application is a criminal offense. 3. Provide necessary information. For example, if your home is a' mobile home, you must have a copy of the title to the home or it verified copy of the purchase contract. 4. If your property is valued by more than one appraisal district, you must file an application in each appraisal district office. This occurs when your property is located in a taxing unit that `is also rn a neighboring county. Contact the appraisal district in your county if you aren't sure. 5. You may file for a homestead exemption up to one year after(a) . x the date you paid the taxes on the home or (b) the date Ithe taxes ; became, delinquent, whichever date is earlier. You will gera nevtr: m tax bill with a lower amount or a'refund if you already paid, Tate filing does not apply to. the disabled veteran's exemption. 6. If the chief appraiser asks you for more information, you will have at least 30 days to reply. 7. If the chief appraiser denies or modifies your exemption, he or she must tell you in writing within five days. This notice must explain how you can protest before the appraisal review board. 8.Once you receive a homestead exemption or a disabled veteran's exemption, you don't have to apply again unless the chief appraiser asks you to apply or unless your qualifications change. If you move to a new home, you will have to fill out a new application. If you have your 65th birthday or become disabled on or before January 1, ` you should file a new application so that you can receive additional homestead exemptions. 9. The chief appraiser may require a new application by sending you a written notice and an application form. If you don't return the new application, you can lose your exemptions. Does your home qualify for exemptions? * You must own your home on January 1. Your homestead can be a separate structure, condominium ora mobile home located on leased land, as long as you own it Your homestead can include up to 20 acres if the land is used as your yard. A residence may be owned by an individual through an interest in a qualifying beneficial trust and may be occupied by a trustor of a qualifying trust * You must use the home as your principal residence on January 1. If you have more than one house, you can only get exemptions for your main or principal residence. If you temporarily move away from your home, you can still get an exemption if you don't establish another principal residence and you intend to return. For instance, if you enter a nursing home, your home still qualifies as your homestead if you intend to return. Renting part of your home or using part of it for a business doesn't disqualify the rest of your home for the exemption. Note: Texas has two distinct laws for designating a homestead The Texas Tax Code offers homeowners a way to apply for homestead exemptions to reduce local property taxes. The Texas Property Code allows homeowners to designate their homesteads to protect them from a forced sale to satisfy creditors. This law doesn't protect homeowners from tax foreclosures sales of their homes for delinquent taxes. What home exemptions are there? • School taxes — all homeowners You will qualify for a $5,000 homestead exemption on your home's value for school taxes. * County taxes — all homeowners If your county collects a special tax for farm -to -market roads or flood control, you will receive a $3,000 exemption for this tax. If you qualify for local -option exemptions for age 65 or older homeowners or disabled homeowners (next section), you will receive only the local -option exemptions. * Optional exemptions — all homeowners Any taxing unit, including a school district, city, county or special district, may offer an exemption for up to 20 percent of your home's value. The amount of an optional exemption can't be less than $5,000, no matter what the percentage is. For example, if your home is valued at $20,000 and your city offers a 20-percent exemption, your exemption is $5,000, even though 20 percent of $20,000 is just $4,000. Each taxing unit decides whether it will offer the exemption and at what percentage. This percentage exemption is added to any other home exemption for which you qualify. The taxing unit must decide before May 1 of the tax year to offer this exemption. * Age 65 or older homeowners • If you are age 65 or older on January 1, your residence homestead will qualify for more exemptions. You will qualify for a $10,000 homestead exemption for the school taxes on your home's value, in addition to the $5,000 exemption for all homeowners. If you qualify for both the $10,000 exemption for over-65 homeowners and the $10,000 exemption fordisabledhomeowners (see the following section), you must choose one or the other for school taxes. You cannot receive both. In addition to the $10,000 exemption for school taxes, any taxing unit — including a school district — can offer an additional exemption of at least $3,000 for taxpayers age 65 or older. • Once you receive an over-65 homestead exemption, you get a tax ceiling for that home on your total school taxes. The school taxes on your home cannot increase as long as you own and live in that home. The tax ceiling is the amount you pay in the year that you qualify for the over-65 homeowner exemption. The school taxes on your home may go below the ceiling, but the school taxes will not be more than the amount of your ceiling. However, your tax ceiling can go up if you improve your home (other than normal repairs or maintenance). For example, if you add a garage or a game room to your home, your tax ceiling can go up. Also, your tax ceiling will change if you move to a new home. 2 1996 • Taxpayers' Rights, Remedies do Responsibilities When a homeowner who has been receiving the tax ceiling on school taxes dies, the ceiling transfers to the surviving spouse if the survivor is 55 or older and has ownership in the home. The survivor should apply to the appraisal district for the tax ceiling to transfer. The ceiling remains in efl-Ct for as long as the spouse lives in the home. tax ceiling does not expire when the owner conveys the interest iNnre home to a trust, provided the owner-trustor is entitled to occupy the home. • When homeowners who have been receiving the age-65-or-older exemptions die, the exemptions transfer to their surviving spouses, beginning with 1996 taxes. The surviving spouses must be 55 or older at their spouse's death and must live and have ownership in the home. The survivors should apply to the appraisal district to transfer the exemptions. The exemptions remain in effect for as long as the survivors own and live in the homes. • Homeowners age 65 or older who apply for the exemptions may also pay their home taxes in installments. See page 8 for details. • If you are a homeowner age 65 or older, you may defer or postpone paying any delinquent property taxes on your home for as long as you own and live in it. To postpone your tax payments, file a "tax deferral affidavit" with your appraisal district. You may suspend any lawsuit by filing an affidavit with the court. The deferral is for all delinquent property taxes of the taxing units that tax your home. A tax deferral only postpones paying your taxes. It doesn't cancel them. Interest is added at the rate of 8 percent a year. Once you nolonger own your home or live in it, past taxes and interest become due. Any penalty and interest that was due on the tax bill for the home before the tax deferral will remain on the property and also become due when the tax deferral ends. * Homeowners with disabilities A person with a disability also may get exemptions. "Disabled" means either (1) you can't engage in gainful work because of physical or mental disability or (2) you are 55 years old and blind and can't engage in your previous work because of your blindness. If you receive disability benefits under the federal Old Age, Survivors and Disability Insurance Mbadministered by the Social Security Administration, you will ility benefits from any other program do not automatically qualify you for this exemption. You may need information on disability ratings from the civil service, retirement programs or from insurance documents, military records or a doctor's statement If disabled, you will qualify for a $10,000 exemption for school taxes, in addition to the $5,000 exemption for all homeowners. And, any taxing unit can offer an exemption of at least $3,000 from the home value of taxpayers with disabilities. Homeowners who are disabled and apply for homestead exemptions also may pay their home taxes in installments. See page 8 for details. Are you a disabled veteran or survivor? You may qualify for a property tax exemption if you are either (1) a veteran who was disabled while serving with the U.S. armed forces or (2) the surviving spouse or child (under 18 years of age and unmarried) of a disabled veteran or of a member of the armed forces who was killed while on active duty. You must be a Texas resident. You must have documents from either the Veterans' Administration or the branch of the armed forces that show the percentage of your service -related disability. Your disability rating must be at least 10 percent If you are a surviving spouse or child, you must have the veteran's disability records. You may need other documents such as proof of marriage or age. This exemption ranges from $5,000 to $12,000, depending on the extent of the disability. This exemption is not only for a home — you can apply it to any property you own on January 1. However, you may pick only one property to receive this exemption for the taxing units that tax the property. The disabled veteran's exemption is different from a disabled homeowner's exemption. Contact your appraisal district about any other exemptions available. Whrwuid new homeowners do? * Before you buy a home, you or your mortgage company should get a tax certificate for the home from all taxing units that tax it. The tax certificate mill show if delinquent taxes are owed. You can't get clear title to the property until you have paid all delinquent taxes. * Your mortgage company may pay property taxes on your home out of an escrow account. If this is the case, make sure the tax collectors send the original tax bills to the mortgage company. You may want to request a receipt to see if the mortgage company pays the taxes on time and for federal income tax purposes. yt Apply to the appraisal district for a residence homestead and any other exemptions. You must apply in each appraisal district that appraises your home. * If you sold your previous home in Texas, make sure it's listed under the new owner's name and address. * If your home is new, you should receive a notice of appraised value from the appraisal district in April or May. Contact the appraisal district if you don't receive this notice. Savings on Agricultural Land Taxes Agricultural appraisal lowers the value of land owned by qualified farmers and ranchers. It values rural land based on the land's capacity to produce crops, livestock or timber, instead of its value on the real estate market. This lower value reduces property taxes on the land. How to File for Agricultural Appraisal 1. Get an -application form at your local appraisal district office. 2. Fill out the form completely and return it to the appraisal district office after January 1, but no later than April 30. Remember, making false statements on your application is a criminal offense. 3. If your property is valued by more than one appraisal district, you must file an application in each appraisal districtoffrce.Ifyou don't, ' you could end up paying taxes on your property's full market value -' to one or more taxing units. This occurs when your property is ;located in a taxing unit that is also in a neighboring county. Contact the appraisal district if you aren't sure. 4 If you need more time to complete your application form, submit a wntten request to the chief appraiser before the April 30 deadline. The chief appraiser can grant up to W extra days if you have a good reason for needing extra time. S.�If you miss the April 30 deadline, you may file an application any time before the appraisal review board approves the appraisal records (usually about July 20). However, in such a case, you will be charged a penalty for filing late. The penalty is 10 pement of the tax saving you obtained by getting agricultural appraisal for your land. Once the appraisal review board approves the records, you can't apply for agricultural appraisal for that year. 6. Mthe chief appraiser asks you for more information, you will have :tat least 30 days to reply. You may ask for more time but you must have agoodreason. If you don't reply, the chief appraisermustdeny your application. 7:.If the chief appraiser denies or modifies your agricultural appraisal, he or she must tell you in writing within five days. This notice must explain how you can protest. 8. Once you receive agricultural appraisal, you don't have to apply again in the following years unless your qualifications change. However, the chief appraiser may request a new application to verify that you still meet the qualifications. If you get a notice to ,;reapply, be sure to do so. If you don't, you will lose your eligibility. :` If you become the owner of land that is already qualified, you must reapply in your own name by April 30. If you don't, you will lose your eligibility. You must notify the appraisal district in writing by April 30 if your land's eligibility changes. Failure to do so results in a penalty charge. 9. The agricultural appraisal is based on an estimate of the typical annual income during the five-yearperiod preceding the year before the appraisal. The agricultural appraisal may change annually based on this income and the capitalization rate. 1996 • Taxpayers' Rights, Remedies & Responsibilities 3 What land qualifies? Taxpayers may qualify for agricultural appraisal under two different laws. The newer law is called "open -space valuation" or"I -d-l appraisal" (after Article 8. Section I -d-I of the Texas Constitution). Nearly all land that receives agricultural appraisal is under this law. Details on the older law —known as" I -d" or "agricultural use" laws —are available from your appraisal district. Fort -d-I appraisal." the land must meet the following: yt The land must be devoted principally to agricultural use. Agricul- tural use includes production of crops, livestock, poultry, fish or cover crops. It also can include leaving the land idle for a government program or for normal crop or livestock rotation. Land used for raising certain exotic animals (including exotic birds) to produce human food or other items of commercial value and cutting wood for use in fences or structures on adjacent agricultural land also qualifies. Using land for wildlife management is an agricultural use. Such land was previously qualified open -space land and is actively used for wildlife management. Wildlife management land must be used in at least three of seven specific ways to propagate a breeding population of wild animals for human use. Contact your local appraisal office for details. • Timberland must be used with the intent to produce income and be devoted principally to the production of timber. • Both agricultural land and timberland must be devoted to production at a level of intensity that is common in the local area. • The land must have been devoted to agricultural and/or timber produc- tion for at least five of the past seven years. However, land within the city limits must have been devoted continuously for the preceding five years, unless the land did not receive substantially equal city services as other properties in the city. * If your land qualified for agricultural appraisal and you change its use to a non-agricultural use, you will owe a rollback tax for each of the previous five years in which your land got the lower appraisal. The rollback tax is the difference between the taxes you paid on your land's agricultural value and the taxes you would have paid if the land had been taxed on its higher market value. Plus, 7- percent interest is charged for each year from the date that the taxes would have been due. The chief appraiser determines if a change to a non-agricultural use has been made and sends a notice of the change. If you disagree, you may file a protest with the ARB. You must file the protest within 30 days of the date the notice was mailed to you. The ARB decides your case. If you don't protest or if the ARB decides against you, you owe the rollback tax. The owner who changes the use of the land gets the bill for the rollback tax. New Business/Going Out of Business If you own a new business, you must render your income -producing personal property. This property includes furniture, fixtures, equipment and inventory. See the next section on "renditions." You will pay taxes on the property that you own on January I of the tax year.. Motor vehicle and boat and outboard motor dealers should check with their local appraisal district or county tax office for details on how to pay taxes on their inventory. The appraisal district staff may enter your premises and inspect the property to determine what taxable personal property you own and its value. Such an inspection is during normal business hours or at a time agreeable to you and the appraisal district staff. If the total taxable value of your business personal property is less than $500 in any one taxing unit, then the property is exempt in that taxing unit. For example, if your office equipment in the city is worth $300, then you will not pay city property taxes on that equipment. However, if the total value of all equipment you own within the school district or county boundaries is $500 or more, then you will pay school and county property taxes on that equipment. No application is required for this exemption. However, you may render your property to the appraisal district to claim a rroperty value under $500. See What is a Rendition? at the end of this page. If you go out of business after the first of the year, you will still be liable for taxes on the personal property that you owned on January 1. You aren't relieved of the taxes because you no longer own the property. 4 Valuing Property The appraisal district determines the value of all taxable property in the county. Before the appraisal can begin, the appraisal district compiles a list of the taxable property. The listing for each property contains a description of the property and the name and address of the owner. State law requires chief appraisers who appraise the same properties for different taxing units to exchange information on the properties' owner- ship, description and other data. To the extent possible, the appraisers work together to appraise each property at the same value in each appraisal district. When filing information, property owners with property in more than one appraisal district must file with each appraisal district office. The chief appraisers will mail these owners a notice each year advising them of this process. How is your property valued? The appraisal district must repeat the appraisal process for property in the county at least once every three years. To save time and money, the appraisal district uses mass appraisal to appraise large numbers of properties. In a mass appraisal, the appraisal district first collects detailed descriptions of each taxable property in the district. It then classifies properties according to a variety of factors, such as size, use and construction type. Using data from recent property sales, the district appraises the value of typical properties in each class. Taking into account differences such as age or location, the district uses the typical property values to appraise all the properties in the class. For individual properties, the appraisal district may use three common methods to value property: market, income and cost approach. The market approach is most often used and simply asks, "What are properties similar to this property selling for?" The value of your home is an estimate of the price your home would sell for on January 1. The appraisal district compares your home to similar homes that have sold recently and determines your home's value. The district uses the other methods to appraise types of properties that don't often sell, such as utility companies and oil leases. The income approach asks, "What would an investor pay in anticipation of future income from the property?" The cost approach asks, "How much would it cost to replace the property with one of equal utility?" What if your property value rises? A notice of appraised value tells you if the appraisal district intends to increase the value of your property. Chief appraisers send two kinds of notices of appraised value. A detailed notice contains a description of your property, its value, the exemptions and an estimate of taxes that might be owed. This notice is sent under three circumstances: * if the value of your property is higher than it was in the previous year (the appraisal district's board of directors can decide that the district will send detailed notices only if a property's value increased by more than $1,000); * if the value of your property is higher than the value you gave on a rendition (see next section); or * if your property wasn't on the appraisal district's records in the previous year. The chief appraiser will send a short notice without the estimate of taxes if your property was reappraised or changed hands or upon the request of you or your agent. The chief appraiser must send you the notice of appraised value by May 15 or as soon thereafter as possible. If you disagree with the value, you have until May 31 or 30 days from the date the notice is delivered (whichever is later) to a file a protest with the appraisal review board. The notice of appraised value explains how you can file a protest with the review board if you disagree with the district's actions. What is a rendition? A rendition is a form you may use to report the taxable property you own on January 1 to the appraisal district. The rendition identifies, describes and gives the location of your taxable property. You also may give your opinion of your property's value on the rendition form, but it isn't required. Business owners must report a rendition of their personal property. Other property owners may submit a rendition, if they choose. 1996 • Taxpayers' Rights, Remedies d: Responsibilities If the total taxable value of your personal property is less than $500 in any one taxing unit, then the property is exempt in that taxing unit. For example, if your office equipment is worth $300, then you will not pay city property taxes on that equipment. However, if the total taxable value of all equipment you n within the school district or county boundaries is $500 or more, the,, will pay school and county property taxes on that equipment. You may deryourproperty to the appraisal district to claim a property value under $500. *Advantages — If you file a rendition, you are in a better position to exercise your rights as a taxpayer. • Your correct mailing address is on record so taxing units will send your tax bills to the right address. • Your opinion of your property's value is on record with the appraisal district. The chief appraiser must send you a notice of appraised value if the appraiser puts a higher value on your property than the value you listed on your rendition. * Deadline — File your rendition with the appraisal district after January 1 and no later than April 14. The chief appraiser may extend the deadline to April 30 if you can show good cause for needing an extension. * Requirements — If you own tangible personal property that is used to produce income, you must report this property on a rendition form every year. Businesses, for instance, must report their inventories, equipment and machinery on a rendition. If your property is appraised by more than one appraisal district, you need to file a rendition in each appraisal district office. This can occur when your property is located in a taxing unit that is also in a neighboring county. If you have questions, contact the appraisal district in your county. Renditions and any income and expense information that you file about your property are kept confidential by the appraisal district. How to Appeal The right to protest to the appraisal review board is the most important right you have as a taxpayer. You may protest if you disagree with any of the actions the appraisal district has taken on your property. You may discuss your concerns about your property value, exemptions and special appraisal in an inforSO session with an impartial panel of your fellow citizens. ppraisal districts informally review your protest with you to try to solve problems. Check with your district for details. If you lease property and must pay the owner's property taxes (required by lease contract), then you may appeal the property's value to the ARE. You may appeal the property's proposed value only if the property owner does not appeal. This appeal right includes leasing land, buildings or personal property. The appraisal district will send the notice of appraised value to the property owner, who is required to send a copy to you. if you appeal, the ARB will send any notices to you. What is an appraisal review board? An ARB is a group of citizens authorized to resolve disputes between taxpayers and the appraisal district. ARB members are appointed by the appraisal district's board of directors. An individual must be a resident of the appraisal district for at least two years to serve on the ARB. Officers and employees of the appraisal district, the local Ming units or the State Comptroller's office can't serve on the ARB. ARB members also must comply with special conflict of interest laws. The ARB determines taxpayer protests and taxing unit challenges. In taxpayer protests, it listens to both the taxpayer and the chief appraiser. The ARB determines if the chief appraiser has granted or denied exemptions and agricultural appraisals properly. The ARB's decisions are binding only for the year in question. The ARB begins work around May 15 and finishes by July 20. ARB meetings are open to the public. Notices of the date, time and place of each meeting must be posted at least 72 hours in advance at the appraisal district office and at the county clerk's office. The ARB's hearing proce- dures must be posted in a prominent place in the room in which hearings are held. For cost savings, the ARB typically meets at the appraisal office. It does not usually have its own staff or office. Shotwou protest? The ARB must base its decisions on evidence. It hears evidence from both sides — the taxpayer and the chief appraiser. Following is a list of protest issues that an ARB can consider and suggestions on evidence you may want to gather. * Is the proposed value of your property too high? Ask one of the district's appraisers to explain the appraisal. Be sure the property description is correct. Are the measurements for your home or business and lot correct? Gather blueprints, deed records, photographs, a survey or your own measurements. Are there any hidden defects, such as a cracked foundation or inad- equate plumbing? Get photographs. statements from builders or inde- pendent appraisals. Ask the appraisal district for the appraisal records on similar proper- ties in your area. Is there a big difference in the values? This comparison may show that your property wasn't treated equally. Collect evidence on recent sales of properties similar to yours from neighbors or real estate professionals. Ask the appraisal district for the sales that it used. Consider using an independent appraisal by a real estate appraiser. Insurance records also may be helpful. If you decide to use sales information to support your protest, you should: • Get documents or sworn statements from the person providing the sales information. • Use sales of properties that are similar to yours in size, age, location and type of construction. • Use recent sales. Sales that occurred closest to January I are best • Weigh the costs of preparing a protest against the potential tax savings. Preparing a protest may not be worth the time and expense if it results in only a small tax savings. If you protest the agricultural value of your farm or ranch, find out how the appraisal district calculated your value. Compare its information with that of local experts on agriculture, such as the county extension agent, the Agricultural Stabilization and Conservation Service, the Soil Conserva- tion Service, the Texas Crop and Livestock Reporting Service, the U.S. Department of Agriculture or the agriculture department of a nearby university. The Comptroller's Manual for the Appraisal of Agricultural Land may be helpful. * Ls your property valued unequally compared with other property in the appraisal district? See if the value of your property is closer to market value than other similar properties. For example, your property may be appraised at 100 percent of market value, while your neighbors' properties may be appraised at 90 percent of market value. A protest based on the level of appraisal may require more evidence. For more information about appealing an unequal appraisal or evidence to gather for such an appeal, see the Comptroller's Appraisal Review Board Manual or call the Comptroller's property tax hotline at 1-800-252-9121. * Did the chief appraiser deny you an exemption? First, find out why the chief appraiser denied your exemption. If the chief appraiser denied your homestead exemption, get evidence that you owned your home on January I and used the home as your principal residence on that date. If the chief appraiser denied a homestead exemption for part of the land around your home, show how much land is used as a yard. If the chief appraiser denied you an over-65, a disabled person's or a veteran's exemption, read about these exemptions on pages 2-3. * Did the chief appraiser deny agricultural appraisal for your farm or ranch? First, find out why the chief appraiser denied your application. Agricultural appraisal laws have specific requirements involving own- ership and use of the property. Prove that your property qualifies as outlined on pages 3-4. Gather your ownership records and management records or get informa- tion from local agencies that provide services to farmers and ranchers. • Did the chief appraiser wrongly determine that you took your land out of agricultural use? Is agricultural activity still taking place on your land? If you took only part of the land out of agricultural use, you may need to show which parts still qualify. If you are letting land lie fallow, show that the time it has been out of agricultural use is not excessive. 1996 • Taxpayers' Rights, Remedies & Responsibilities 5 it Do the appraisal records show an incorrect owner? Provide records of deeds or deed transfers to show ownership. If you acquired the property after January I, you may protest the f property's value until the ARB approves the records. The law recognizes [ the new owner's interest in the taxes on the property. it Is your property being taxed by the wrong taxing units? An error of this sort is often simply a clerical error. For example, the appraisal records show your property is located in one school district when it actually is located in another school district. it Is your property incorrectly included on the appraisal records? Some kinds of taxable personal property move from place to place quite regularly. Property is taxed at only one location in Texas. You can protest the inclusion of your property on the appraisal records if it should be taxed at another location in Texas. it Did the chief appraiser or ARB fail to send you a notice that the law requires them to send? You have the right to protest if the chief appraiserorARB failed to give you a required notice. But unless you disagree with your appraisal, there is no point in protesting failure to give a notice. Be sure that the appraisal district has your correct name and address. You can't protest failure to give notice if the taxes on your property become delinquent A notice is presumed delivered if sent by first-class mail with a correct name and address. Your failure to receive a properly mailed notice does not give you the right to a late hearing. * Is there any other action the appraisal district or ARB took that affects you? You have the right to protest any appraisal district action that affects you and your property. For instance, the chief appraiser may claim your property wasn't taxed in a previous year, and you disagree. You may protest only actions that affect your property. How to Me a Protest y _ 1. Me a wrion protest. The appraisal distract ties �pxntesc available, but you neednot use an.official fora. A notsce of" "' is sufficient if it identifies the owner, the property that is the r of the protest and indicates that you are dissatisfied with a made by the appraisal district 2. File — notice of protesthvMay 31 ornolaterthan 30days the appraisal district delivers a notice of appraised value to you, whichever date is later. If the chief appraiser sends you a notice that your agriculttual land is no longer in agricultural use, you must file your notice of protest within 30 days of the date the chief appraiser marled tb notice. If theARB ordereda change inyourpropenyarecords,yoamittst file your° notice of protest within 30 days of the data oa wti ARB delivered you a Qottce of the Cbangew If you file a notice of protest. before the"ARB approves appraisal records, you arc entitled to a hearing if the ARB decideat that you had good reason for failing to meet the deadline.. If you don't file a notice of protest before the ARB approves tlxF appraisal records, you lose your right to protest You also lose the right to file a lawsuit about the taxable value of your property" However, if your protest is late because the chief appraiser; or ARB failed to mail your notice of appraised value or deniakfif,, exemption or agricultural appraisal, You may file your protest time before the taxes on your property become delinquent. You mustpay your taxes before the delinquency date tobeentitledtothrs type of hearing. In some cases, you may file with the ARB to correct an error even after these deadlines. Contact your appraisal district or the Comptroller's office if you have questions about clerical errors, substantial value errors, double taxing or other areas. How should you protest? The ARB will notify you at least 15 days in advance of the date, time and place of your hearing. Try to discuss your protest issue with the appraisal office in advance. You may work out a satisfactory solution without appearing before the ARB. At least 14 days before your protest hearing, the appraisal district will send you: 1. A copy of this pamphlet; 2. A copy of the ARB procedures; and 3. A statement that you have the right to inspect and obtain a copy of the data, schedules, formulas and any other information that the chief appraiser plans to introduce at your hearing. The appraisal district may charge for copies of materials you request However, the charge may not exceed $15 on a residential property or$25 on a non-residential property. When you present your protest to the ARB, you may appear in person, send someone to present the protest for you or send a sworn affidavit containing the evidence to support your protest See Appointing an Agent on page 2. * Do not contact ARB members outside the hearing. The ARB members are prohibited from communicating with another person about a property under protest Each ARB member must sign an affidavit stating he or she hasn't discussed your case. An ARB member who discussed your case outside the hearing must remove himself or herself from your hearing. * Be on time and prepared for your bearing. The ARB may adopt a policy to place a time limit on hearings. • Stick to the facts of your presentation. The ARB has no control over the appraisal district's operations or budget, tax rates for the local taxing units, inflation or local politics. Including these topics in your presentation isn't Helpful to you. * Present a simple and well organized protest. Stress key facts and figures. Write them down in logical order and give copies to each ARB member. * Recognize that the ARB acts as an independent judge. The ARB listens to both the taxpayer and the chief appraiser before making a decision. It is not a case of the taxpayer against the ARB and the chief appraiser. The ARB will ask you to take an oath (either by swearing or by affirming) before you present evidence. Should you refuse to take the oath, the ARB will note this fact and may take it into account as the ARB weighs the evidence. The ARB may decide to end the hearing. Appraisal district staff must take an oath. Should you appeal to district court? Once the ARB rules on your protest, it sends you a written order by certified mail. If you are dissatisfied with the ARB's findings, you have the right to appeal its decision to the state district court in your county. You. should consult with an attorney to determine if you have a case. Within 45 days of receiving the written order, you must file a petition for review with the district court. You also are required to make a partial payment of taxes — usually the amount of taxes that aren't in dispute —before the delinquency date. You may ask the court to excuse you from prepaying your taxes. You must file an oath of "inability to pay" the taxes in question and argue that prepaying the taxes restrains your right to go to court on your protest. The court will hold a hearing and decide the terms or conditions of your payment If your property's value exceeds $1,000,000, you or your attorney also must file a written notice of appeal with the chief appraiser within 15 days of the date you received the written order. At the district court, you may ask to have your appeal resolved through arbitration. Setting Tax Rates Once the appraisal review board approves the appraisal records, the chief appraiser prepares an appraisal roll for each taxing unit An appraisal roll lists the taxable property within the boundaries of the taxing unit The appraisal district's job is finished for the current year. It has provided a set of equal and uniform values for all local taxing units to use. 6 1996 • Taxpayers' Rights, Remedies do Responsibilities Now the taxing units decide what services they will provide in the coming year and how much money they will need. Each taxing unit adopts a tax rate that will raise the needed tax dollars. How do tax rates work? a taxpayer, it's important for you to understand how government s ng, property values and tax rates affect the size of your own tax bill. * Property values determine each taxpayer's share of the total taxes. Changes in property values may affect the tax bills of individual owners, but they do not necessarily increase or decrease the total amount of taxes to a taxing unit. * A taxing unit's budget determines the total amount of taxes. A change in the tax rate by itself does not reflect an increase or decrease in taxes. Total taxes increase only when government spending increases. * The only meaningful way to compare tax rates is to compare the amount of tax revenue they produce. State "truth -in -taxation" laws give taxpayers a voice in decisions that affect their property tax rates. Beginning in early August, taxing units take the first step toward adopting a tax rate by calculating and publishing the effective and rollback tax rates. The effective tax rate would provide the taxing unit with approxi- mately the same amount of revenue it had the year before on properties taxed in both years. For example, if property values go up, the effective tax rate goes down. Comparing the effective tax rate to the taxing unit's proposed tax rate tells you whether there will be a tax increase. The rollback rate provides the taxing unit approximately the same amount of tax revenue it spent the previous year for day-to-day opera- tions plus an extra 8-percent cushion, and sufficient funds to pay its debts in the coming year. For school districts, the cushion is eight cents per $100 of property value, not 8 percent. If a unit adopts a tax rate that is higher than the rollback rate, voters in the unit can circulate a petition calling for an election to roll back — or limit — the size of the tax increase. For school districts, no petition is required. The school board calls for an election if the adopted rate exceeds the rollback rate. Each taxing unit publishes the rates in a local newspaper, along with 4�vious t of the debts it must pay and the amount of money left over from the year. If taxpayers believe that the taxing unit hasn't calculated and pub- lished the rates in good faith, they can ask a court to stop the taxing unit from adopting a tax rate until it complies with the law. What if a tax increase is planned? Taxing units hold budget hearings to discuss what services to provide in the coming year and where to get the money to pay for these services. Taxpayers concerned about how their taxes are spent should attend these hearings. If a governing body wants to increase property taxes above the rollback rate or by more than 3 percent above the effective tax rate, it must publish a quarter -page notice in a local newspaper, announcing a special public hearing. This notice shows the proposed percentage increase, the difference between the proposed tax rate and last year's actual tax rate and the effect of the proposed increase on average home taxes. [Taxing units proposing small tax rates (less than 50) have an option in the process of publicizing and adopting a tax increase.] The public hearing gives taxpayers an opportunity to voice opinions about the proposed tax increase and ask questions of the governing body. Before the hearing ends, the governing body must set a date, time and place for formally adopting the tax rate. The taxing unit then publishes another quarter -page ad announcing the meeting for the governing body to adopt the tax rate. If you believe that one of your taxing units failed to comply in good faith with the laws on adopting a tax rate, you can file a lawsuit in state district court to stop collection of the taxes until the taxing unit complies with the law. You must file the lawsuit before substantially all of the tax bills are mailed. can you limit a tax increase? If a taxing unit adopts a tax rate that exceeds the rollback rate, the taxpayers may petition for an election to roll back the tax increase to the rollback rate. If a school district adopts a tax rate above the rollback rate, the district holds an election on the question to roll back the tax rate. No petition is required. For taxing units other than school districts, petitions for holding a tax rate rollback election must: * Use specific legal wording. An attorney can provide assistance on the proper wording for a petition. * Be signed by at least 10 percent of the registered voters in the taxing unit. The number of registered voters is the number of voters from the most recent official voter list. * Be given to the taxing unit's governing body within 90 days after the date it adopted the tax rate. Once the governing body receives a tax rate rollback petition, it has 20 days to determine if the petition is valid. If the governing body determines that the petition is valid or if the governing body takes no action during the 20 days, it must set the date for anelection within 30 to 90 days. If a majority votes in favor of the tax rollback, the tax rate is reduced to the rollback rate immediately. In school districts, however, a rollback election is not required if the tax rate increase is to respond to a natural disaster. Paying Your Taxes Taxing units usually mail their tax bills in October. The delinquency date is usually February 1. If February 1 is drawing near and you haven't received a tax bill, contact your local tax offices. Find out how much tax you owe and make sure your correct name and address are on record. Your tax bill includes taxes for more than one taxing unit if some of these taxing units have combined their collection operations. If your mortgage company pays the property taxes on your home, the mortgage company receives the tax bill. The tax collector must give you a receipt for your tax payment if you ask for one. Receipts are useful for federal income tax purposes and for ensuring that your mortgage company paid the taxes on your home. In addition, your tax receipt is evidence that you paid the tax if a taxing unit sues you for delinquent taxes. If you appeal your value to district court, you must pay your taxes — usually the amount that isn't in dispute —before the delinquency date. You may ask the court to excuse you from prepaying your taxes. You must file an oath of "inability to pay" the taxes in question and argue that prepaying the taxes restrains your right to go to court on your protest. The court will hold a hearing and decide the terms or conditions of your payment. When is the deadline for paying? In most cases, the deadline for paying property taxes is January 31. Taxes that are unpaid on February 1 are delinquent. Penalty and interest charges are added to the original amount. However, taxing units must give you at least 21 days to pay after they mail your original bill. If your bill is mailed after January 10, the delin- quency date'is postponed. You have until the first day of the next month that will provide at least 21 days for paying the bill. So, if the taxing unit mails your tax bill on January 15, your taxes don't become delinquent until March 1. The delinquency date is on the bill. Most property owners pay their property taxes before the end of the year so they can deduct the payments from their federal income taxes. If you haven't received a tax bill because the ARB is still reviewing a protest on your property, you may make a conditional tax payment. You must pay either last year's taxes on the property or the taxes due on the amount of value that isn't in dispute, whichever is greater. Once the ARB sets a value, the tax collector sends you either a supplemental tax bill or a tax refund. Check with the collection office on payment options that may be available, such as: * Discounts if you pay your taxes early; * Split payment of taxes allowing you to pay half your taxes by November 30 and the remainder by June 30 without any penalty; * Partial payment of your taxes; * Payment by credit card, with a fee of up to 5 percent; and * Escrow agreements for a special year-round account. 1996 • Taxpayers' Rights, Remedies & Responsibilities 7 How to Calculate Your Taxes And Who to Call Market Value • Appraisal district and local review board set values. - Exempt Value = Taxable Value x Rate per $100 Value -Taxing unit's governing body sets rate. = Tax Amount • Taxing unit's collector gets payment. If you are 65 or older on January l of the tax year and have applied for the homestead exemptions for senior citizens, you may pay your current taxes on your home in four installments. You must pay at least one-fourth of your taxes before February I (delinquency date). The remaining pay- ments are due before April 1. June l and August 1, without any penalty or interest. If you miss an installment payment, you will have a penalty (12 percent) and also interest (at I percent for each month delinquent) added to the installment amount. You must indicate on your first payment that you are paying your home taxes in installments. Installment payments apply to all taxing units on the tax bill. An over-65 homeowner may defer payment of the taxes. (See Age 65 or older homeowners section on page 2.) Homeowners who are disabled and apply for homestead exemptions also may pay their home taxes in installments. See the same steps above that an over-65 homeowner follows to pay in four installments. Homeowners whose residences are damaged in a disasterand are located in a designated disaster area also may pay their taxes in four installments, in the same months as over-65 or disabled homeowners do. What if you don't pay your taxes? The longer you allow your delinquent property taxes to go unpaid, the more expensive and risky it becomes for you. t You have penalty and interest charges added to your taxes. Regular penalty charges maybe as high as 12 percent, depending on how long the tax remains unpaid. Interest is charged at the rate of 1 percent per month. There is no maximum amount of interest. Private attorneys hired by taxing units to collect delinquent accounts can charge up to an additional 15-percent penalty to cover their fees. • You get delinquent tax notices. The tax collector sends you at least one notice that your taxes are delinquent. Tax collectors often send additional notices and warnings. • You may have the option to set up an installment plan. Some tax collectors allow you to pay delinquent taxes in installments for up to 36 months. A tar collector isn't required to offer this option. Before signing an installment agreement, you should know that the law considers your signature an "irrevocable admission" that you owe all the taxes covered by the agreement. * You may have a delinquent tax lawsuit. The tax collector's last resort is taking a delinquent taxpayer to court. If a delinquent tax suit is successful, the court costs will be added to the delinquent tax bill. Each person who owns taxable property on January I is liable for all taxes due on the property for that year. This means that a person who owned taxable property on January I can be sued personally for delin- quent taxes on the property, even it the property has been sold or transferred since then. • You may have problems selling your property. Each taxing unit holds a tax lien on each item of taxable property. This tax lien gives the courts the power to foreclose on the lien and seize the property, even if its ownership has changed. The property will then be auctioned, and the proceeds used to pay the taxes. As a result of the tax lien, someone who purchases real estate can't get a clear title until all the delinquent taxes owed on the property are paid in full. If you are buying a portion of a larger parcel of land, check the taxes on the larger parcel. You won't be able to clear a tax lien against your part unless taxes on the whole are paid. How to Get More Intornindoir If this pamphlet doesn't answer ail yourquestionsabou taxes, your loeal'offrcisis can. The apprarsAAistnct can answer questions about: p bills. In addition, most prooetiy tax records am opal t6, pn including all the appraised vah.1es, exemption applications ant bills. Comptroller of Public Accounts, Tax Publications • Publication 896-295 • Revised January 1996 • For additional copies, write: Comptroller of Public Accounts, Property Tax Divisionl7echnical Assistance, P.O. Box 13528, Austin, Texas 78711-3528. City of Southlake, Texas July 26, 1996 TO: Curtis E. Hawk, City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Race Day CiT" igTIAGER ttM�!:3 There will be a racetrack open house on August 4, 1996 and it is our understanding that there is an expectation of approximately 50,000 people attending. We are going to observe traffic patterns and put people on stand-by, however, we will probably not initiate many plans in order for us to observe traffic patterns in their natural flow and utilize this information as a comparative as to what the perception of race day may be. As stated, we will put people on stand-by and if the situation deteriorates, we will be prepared to handle it. The department will have a meeting prior to October where we will brainstorm issues of concern based on information that we have already received from the various meetings that we have attended. We will also discuss issues that we may need to gather more information on in order to help assist in our race day efforts. Sergeant Daniels and myself will be in Charlotte, North Carolina on October 5, 1996, to observe the NASCAR race. Rupert Smith, owner of both the North Carolina and Texas tracks, will assign a person to us and we have been told that we will be able to observe any and all activities associated with the race. Sergeant Daniels and myself will depart for Charlotte on Friday and return Monday. After the observation of the open house and after gathering information at the North Carolina racetrack, we will meet again with DPS personnel to prepare ourselves to meet with all other city departments that will be affected, i.e. Public Works, Water, Streets, etc. You may want to attend and/or have a representative attend that meeting. Out of that city-wide meeting, I want to formulate a written management plan for events of this size. I feel that we already have a reasonable idea of what we should do, and our approach is going to be that we will be completely prepared to address the maximum situation. Various newspapers have already contacted us and I am being fairly ambiguous with them until our plan becomes more concrete and it necessitates a need to know in the community with proximity to the race. Several points of consideration and issues have already been discussed. Our plans are to utilize Community Services Officer Carrie Fullington as our contact through SPIN to issue maps, ribbons, etc. prior to the race. The disruption of race day can be magnified when you consider how long it takes to clear the football fields at Carroll High School, the traffic jams when there are only thirty to forty thousand people trying to get in and out of Reunion Arena, and for those who have experienced events such as the Race Day July 26, 1996 Page 2 Houston Rodeo week. I also have some past experience with NASCAR when they built and raced at Texas World Speedway in Bryan/College Station, approximately fifteen miles away from Navasota. We will keep you posted and if you have questions or issues on this matter, please do not hesitate to call. VC1bIs A A Al TRIP AGENDA GEH Woody Mitchell, Director of Economic Development, City of Keller Ed Kelly, Tri-County Electric, President, Keller Chamber of Commerce Economic De- elopment Trip to visit: Charlotte Motor Speedway - CMS (in Concord, N.C.) North Carolina Motor Speedway - NCMS (in Rockingham, N.C.) Darlington Motor Speedway - DMS (in Darlington, S.C.) June 23 - 28, 1996 6-23-96: Woody flew into Columbia, S.C. airport Ed drove into South Carolina with family 6-24-96: Arrived at Charlotte, N.C. Met with: Bob Morgan, V.P. Development for the Charlotte Chamber Met with: Donna Ragan, Marketing Manager, Charlotte Convention and Visitors Bureau 6-24-96: Toured area; talked, by phone, to Bob Freedman, past chairman of 600 festival - now known as "Speed Street". 6-25-96: Toured the City of Concord area, (Cabarrus County), this is where CMS is actually located. CMS is inside City of Concord. Met with: Robert Cansler, Chief of Police, City of Concord Met with: Assistant Fire Chief Eury, City of Concord Met with: Gloria Barden, CMS, Projects Manager 6-26-96: Toured Rockingham, N.C.- home of: North Carolina Motor Speedway. Met with: Bennett Deane, Executive Director Richmond County Chamber of Commerce in Rockingham, N.C. Met with: Chris Browning, EVP & GM of the North Carolina Motor Speedway 6-27-96: Toured Darlington, S.C. area, home of Darlington Motor Speedway. Met with: Donna Mims, President of Darlington County Chamber Met with: Don Clark, Economic Development Manager for Carolina Power and Light and past E.D. Manager of the City of Darlington Met with: Jim Hunter, General Manager, Darlington Motor Speedway `' 9 Met with: Andy Ingram, Mayor, the town of Cheraw, S.C. 6-28-96: Woody departed Columbia, South Carolina for Dallas. itv.l 4 �Ifj.� • News Conference Announcement, July 11, 1996 TEXAS MOTOR SPEEDWAY First Race! WINSTON CUP, NASCAR TEXAS 500 Sunday, April 6, 1997 Purse $4,000,000 BUSCH CUP RACE Saturday, April 5,1997 IM I1 Recommendations or Suggestions we should impact: I Get to know NASCAR history and terms. 2 For Economic Development Linkages - rely on Eddie Gossage and Bruton Smith to give us names to contact. Mr. Smith, has stated 34 teams may want to relocate to Texas and this racetrack. Contact these and ask them to live in Keller. 3 See list of Charlotte workshops and contact them to place seasonal office in Keller. 4 Make The Race Fans Feel Welcomed: via: ads in program, city wide signs and services provided before and during race events. 5 Work with racetrack officials to jointly sponsor racetrack promotions. 6 See if joint community promotions are possible, this is the method to get more volunteers, money, etc. to conduct promotions. 7 Get State Highway Patrol and local police departments working together. PE Cl 6-24-96 Interview with Bob Morgan, V.P. Development for the Charlotte Chamber Major Points of Interview: 1 Bruton Smith is CMS owner and has control of 11 NASCAR racing events, out of 32 total NASCAR races per year. 2 There are about 82 NASCAR racing teams presently. Each team is made up of 25 to 30 team members. 3 About 50 teams tinie trial out for each NASCAR race but only 42 teams start each race. 4 There has been some discussion about starting a second NASCAR division, thereby allowing more race teams and more races each year. Right now, 32 NASCAR races are the most, because the teams and drivers need rest between races. 5 About 60 teams now reside within a couple of driving hours of CMS, mostly in the lakes area just north of Charlotte. This is also because, over the years, most of the racing support businesses have moved to this area. 6 The cars are trucked to each race, while most of the teams fly in for the race events. 7. Nations Bank is a big financial backer of racing and Bruton Smith. 8. Each Speedway is a complimentary piece to the city, similar to a professional football stadium. Airports and interstates are more important to each city. 9. There will be many home grown businesses that start to service and supply these teams. Most of these service / supply businesses travel to each major race in 18 wheel trucks and seU right out the back door before and during the race. 10. The "Good Ole Boy / Red Neck" type people at the race track are on -their way out because of ticket prices and cost of following racing across the nation. 11. Speed Street is great Charlotte promotion. Charlotte Chamber/City close Frion Street (main street in downtown Charlotte) and conduct 7 day event with food, music, parties, stage entertainment, art shows, etc. Alot of downtown business people attend and bring family down to enjoy. 12. Major suggestion to us: We need to let race fans know "We welcome them". 13. Major race day insights: A. Workers get to racetrack between 6-7:30 a.m. B. 8 a.m. gates open - 8-11 a. m. race fans arrive to see pre -race events at Charlotte and same at Texas M.S. because B. Smith likes it. 'Also, way for them to sell more food, drinks, souvenirs. C. People want to get to racetrack early to watch the show, but a few arive early and have tail gate parties. D. Pre -race activities (Hollywood managed styled shows) start around 11:30 to noon and go on until 1:00 p.m. These activities are usually over one hour before race start. Times are closely managed! E. The races are usually over between 3-5 p.m. depending upon weather and car crash interruptions. F. The traffic is heaviest for the next two hours and then starts to thin out. G. Night races are really catching on but less impact on traffic, but race fans still go there early. H. Alot of helicopter traffic. I. Not many takers on bus rides to track, most want car access to leave when they iiiw want to. TO: FIRE / RESCUE DEPARTMENT Date: Tuesday, 6-25-96 From: Asst. Chief Eury, City of Concord; population - 42,000; 72 sq. miles # of firemen - 120; many surrounding cities send firemen here and they are paid by the racetrack; assigned to strategic areas of racetrack - seek those that like the races! I Do you have a contingency plan for dealing with race day eventualities? Yes, Chief has it. 2. Who directs the overall area -wide effort of emergency operations? Comhination, H.P., P.D., F.D., and County Paramedics Fire Dept. is in command Is there a combined dispatching facility? Yes, in #3 Station in Concorg command post on site; 2 times a year at big races, different for Fire & Police; 800 MHZ alot of chatmels. a. How are your 9-1-1. calls, including mobile telephone calls handled, in the larger response area? Normal dispatch - no extra dispatches in Fire Dept, 3 per shift s. Do you have mutual aid/automatic assistance agreements? How do they work when/if responding outside your primary district? Yes -18 communities and volunteers 6. Do you have any agreements with medical helicopter services? Yes - Corrola Medical Center hers 2 helicopters and I at racetrack (Fire Dept no pay on helicopters) 7. Does your medical service have a billing agreement for operating outside their primary districts? Does this create conflict or fianchise infringement with private ambulances? Fire Dept. doesn't bill - Co. EMS does this No - racedruk hires extra FMfrom around skate. 8. Could you give us an overview ofwhat we might expect regarding any special or unusual types of calls or problems specifically related to the traffic flows we have heard about? Mostly medical - heart attacks, drunks, broken bones (falling from motor homes). Charlotte Speedway has no sprinklers - in new section YES - we should have sprinklers Traffic flow - 3 lanes h% I lane out There are a few motor homefires due to propane. 9. What types of radio or communications problems. have you encountered, if any? 800 MZ is great - alot of channels- best - alot of walkie kaW a 10. Is there anything you would like to tell us that we ought to know about dealigg.with these types of situations? Code enforcement - have makeshift f i �. Vn infield and outside ; pumper and brush truck inside, and pumper outside. Please return to Woody Ntchell at the address listed below. nj MI Charlotte Motor Speedway Location: about 20 miles northeast of Charlotte, N.C. on U.S. highway 29. CMS is actually in the city limits of Concord, N.C., about 2 miles southwest of downtown Concord. in Caburrus County, N.C. - Cost: $90 million, approximately - Seating Capacity: 155,000 in reserved seats; 25,000 in camping on Speedway grounds, 75,000 in unreserved sections and in private suites. - VIP Suites: over 100 suites, each seating 66 people. Business sponsors can purchase various tent sites outside race track to entertain guests. Depending on tent site, the cost can range between $6,000 to $10,000. - Racing Surface: 1.5 mile oval to 24 degree banks and 5 degrees on the straight-aways. - Additional Racing and Car - Testing Facilities: Busch teams, Legend cars, and Motor- cycle Races are also popular. - Owner: North Carolina Businessman Bruton Smith. - Major Events: NASCAR Winston Cup races the Coca-Cola 600 every May; NASCAR UAW -GM Quality 500 every October. Also, the Busch Racing Series on Saturdays and Sportsman series. A F1 6-26-96. Interview with Chris Bowning, EVP & GM of the N.C. Motor Speedway in Rockingham I The NCMS has 50,000 seats and sits on 360ac. They have 17,000 parking spaces on propeity and others have private parking located around the racetrack. This off -site parking is a problem because race fans may have to walk from 2 miles away. There are usually 3 people per car - average. 2 They are building a new 4,000 seat addition and 9 new suites for 60 people each. Adding a new tower for press and T.V. 3 Observation: T.V. is increasing important revenue generator but "if we closed the track to race fans and just relied on T. V., the track would shut down within the year". 4 They have 45 dates on schedule: go carts, driving school, several car club shows. 5 NASCAR Sponsors: Winston Cup on Sunday afternoon, Busch race on Saturday, (1/2 fills the track) and other short races for kids on Saturday. 6 They have 1 mile oval track, 1/2 nude road course and special sprint track for go carts. 7 NCMS sponsors several special activities before races: golf tournament in October for civic leaders, businesses, sponsors, drivers, media and owners. 8 They have NASCAR after Daytona in February and crews are very tired so do little to promote the race. 9 They have race track command center much like Charlotte's - but smaller. Police = pulled from entire area - has director Fire - pulled from entire area - has director EMS - same as above W. The parking crew are on contract from civic club. The club can make $4,000.00 per race, but need to provide 150 per crew and get % of cars parked The concession crew can make $1,500.00 as their share per race % of food income. 11. Suggestion -"Make race fans fed welcome"l Have direction signs around to race- track. Also, have direction signs to make self guided tours of Keller. 12. They believe each community must make their own promotion opportunities. 13. Same traffic times as Charlotte - 8 - 12 traffic heaviest, 10:30 a.m. peak, 5 - 8 or 9 p.m., heaviest for traffic leaving. 14. People breakdown - attend races: 60 % men - 40 % women, 10 years ago 85 % men, NASCAR is changing into family event atmosphere and security reflects th,, 15. With the expansion of large race tracks, they are very afraid of losing one` of the two NASCAR races. This loss would mean heavy negative economic impact, especially with recent plant closing. l (). The business community is again starting to renew PR with track and town(s). The town has new leadership that is being aggressive to renew joint promotions and communication brochures. E1 44W 1 NCMS is owned by Gary De Witt and Bruton Smith. 2 NCMS was built in 1965. Local towns people take the races for granted. 3 There is no liquor sales here, therefore, no restaurants or motels locally. Alot of fans stay in area towns. 4 The NCMS is located l l miles away from Rockingham and 20 miles south to Southern Pines: Alot of people stay in Southern Pines because of liquor. 5 Merchants benefits - grocery stores, restaurants, and a few local hotels. 6 NCMS has 2 NASCAR races a year: AC Delco 400 and Goodwrench 400. 7 They do put out Welcome Banners and shows cars. Grocery stores have driving simulators - they are great hits! 8 NCMS has 60,000 seats and will add on to some 100,000 seats. They can park on property 35,000 cars. Their track oval is short - only 1.0172 miles. 9 Their roads are tied up 4-5 hours after the race. But, their highways are mostly 2 lanes, one 4 lane is 6 miles away. l (). No church traffic problems - traffic is heavier than normal in morning but traffic spread out between 8 a.m. to noon. Bumper to bumper traffic only extends 3 to 4 miles around the race traffic. 11. They are scared of losing a NASCAR race to another racetrack They would lose S. 12. Race fans have a positive impact - room tax, sales tax, services, restaurants, retail, etc. 13. They are building onto racetrack: new media tower, VIP suites, etc. 14. Sponsors use the races to entertain their customers, VIP's, legislators, etc. and do it in excellent style ($SS) 15. Sponsors have suites that are used for the weeks before races to entertain and promote their product. 16. We should identify and invite sponsors to have events/parties/dinnas, etc. in Keller prior to race day. N1 North Carolina Motor Speedway - Location: about 90 miles east southeast of Charlotte, N.C., on U.S. Highway I. NCNIS is about equal distance between Rockingham and Pinehurst, N.C. - Cost: $40 million with improvements, approximately. - Seating Capacity: 60,000 reserved seats and currently plans to grow to 100,000 seats. - VIP Suites: Various VIP Suites, several VIP towers, and several sponsor reserved suites that hold over 10,000 racing fans. - Racing Surface: 1.0172 miles -a short track by NASCAR standards. - .additional Racing and Car - Testing facilities: Busch teams, car testing. - Owners: Gary DeWitt and Bruton Smith. - Major Events: NASCAR Winston Cup Race, AC Delco 200 and 400,.NASCAR Busch Series in October. PI 0 HI 6-27-96: Interview with Jim Hunter, General Manager, Darlington Speedway 1 NASCAR has 80 registered teams with 25 to 40 on team. 42 teams per race with extra 10 to 12 teams that time trail out but are eliminated because of lowest speeds. 2 Darlington MS started in 1950, the oldest racetrack for NASCAR: 1.3 mile track - current owners bought track in 1982. 45,000 reserved seats at DMS Another 25,000 attend in campers and suites. 3 They have 2000 acres of parking and they can empty 70,000 cars out in 2 hours at the end. People start arriving between 8 - 11:30 a.m. The nearest interstate is 5 miles away with 10 lanes total. 4 They have command post like Charlotte - they get heavy support - as others do also - from Highway Patrol - 200 troopers to help on race day. They have a special section for troopers on race day. 5. run knows Eddie Gossage - Eddie will get the communities involved. Everyone can be supportive - Chamber can have annual breakfast at race track, fund-raiser for Chamber at racetrack. 6 Forget the myth - NASCAR is a Red Neck sport - it is not! Average income of fans is much higher and ticket prices are up. Increasingly family sport. 7. He suggested we contact Eddie for community fund raising project for Keller. 8. We should contact teams and drivers and welcome them to Keller. A 01 Darlington Motor Speedway - Location: 99 miles south of Charlotte on U.S. Highway 52, located in Darlington, South Carolina. - Cost: $25 million with improvements, approximately. - Seating Capacity: 45,000 in reserved seats, 25,000 attend in campers and suites - VIP Suites: The track is currently building 40 new suites to sit 60 people each. - Racing Surface: 1.366 mile oval on a banked track - additional Racing and Car - Testing facilities: Busch teams and car testing - Owner: Darlington was originally built by Harold Brasington and was recently bought by a business corporation - Major Events: the spring Mark III Vans 200 NASCAR Busch Grand National Race, the Dodge International Race of Champions (IROC), and the TranSouth Financial 400 NASCAR Winston Cup Series. Every Labor Day weekend the Mountain Dew Southern 500 and the Gatorade 200 NASCAR Busch Grand National races, PI PI PI Economic Development Through Stock Car Racing: The Impact of NASCAR in the Charlotte/Mid-Carolina Region Introduction Stock car racing's roots hail back to the days when southern 'moonshiners' would hire drivers to transport their product to market. An important skill which a 'moonshine runner' had to possess was the ability to drive his car at high speed so as to outrun the 'revenuers'. The revenuers were the dreaded Federal agents whose job was to destroy the illegal liquor industry. Eventually, the federal government succeeded in virtually eliminating moonshiners, putting the drivers out of work. Looking for ways to use their skills to earn a living, the drivers began to organize Saturday night dirt -track races which quickly became very popular. These events were termed 'stock car races' because the cars were not modified. From this humble beginning, the sport of stock car racing has developed into the third most popular sport in the USA. Although many of the 'Saturday Night Special' tracks still exist, most are first-class raceways which host events sanctioned by the National Association of Stock Car Racing (NASCAR) and sponsored by prestigious intemational corporations. Stock car racing's popularity has grown beyond the bounds of the United States, developing a following in countries which already have a penchant for racing. ' Mock car racing is far more than a fun sport It represents a major economlo development opportunity for a community which has a motor speedway. The direct expenditures made by race fans and race teams provide for positive economic expansion and creates new tax revenues and jobs. The host community also benefits immensely from the national and international media exposure resulting from selected events. The information below illustrates how Charlotte and the mid -Carolina region benefit from the sport of stock car racing. NASCAR'S Impact on Charlotte and the Mld-Carolina Region NASCAR events and the Charlotte Motor Speedway Impact the mid-CaroQna region in , four ways: tourism expenditures, race team expenditures, media exposure, and real estate development Tourism Expenditures - North Carolina State University and the North Carolina Division of Travel and Tourism conducted a study in 1987 to estimate expenditures by race fans. Spending by local fans (those living close enough to travel to and from home) and non -local fans (those spending at least one night in a hotel) was considered. Through extensive interviews, the following expenditure averages were determined: AN Average Local Fan Expenditure * Ticket $ 75 * Food .$ 24 * Souvenirs $ 12 * Travel $ 16 Total $127 Average Non -Local Fan Expenditures * Ticket $ 75 * Food $ 59 * Souvenirs $ 21 * Travel $ 37 * Lodging $ 76 Total $268 From these averages, the Charlotte Convention & Visitors Bureau was able to determine the total estimated race fan impact of all events which occurred at Charlotte Motor Speedway during 1994. Using the N.C. State University/Division of Tourism research estimate that 55% of the fans are local and 45% are non -local, the following total impact estimate was calculated: 1994 Charlotte Motor Speedway Attendance Approximately 655,000 spectators Estimated Economic Impact: * Local Fans $114,375.00 * Non -Local Fans $197,483.00 * Event Related Spending $ 82,500.00 Total $394,358.00 *Charlotte Motor Speedway estimates that 80% of the visitors to the tour department are non -local spending an average of $185 and 20% are local with an average expenditure of $69. *Additional expenditures included fees paid by corporations for hospitality suites and sponsorships, spending by Speedway Club members, and spending for hospitality by Speedway Condominium owners. The N.C. State University/Division of Tourism research also estimated the tourism impact of two smaller mid -Carolina speedways, North Wilkesboro, and Rockingham. Fans attending events during 1991 at North Wilkesboro Motor speedway and North Carolina Motor Speedway at Rockingham spent $32,600,000 and $65,100,000 respectively. Therefore, the total tourism expenditure impact during 1991 on the Charlotte and mid -Carolina region was as follows: 1991 Tourism Exo nditure im Charlotte Motor Speedway $195,155,000 North Wilkesboro Speedway $ 35,902,000 North Carolina Motor Speedway $ 71,705,000 Total $304,762000 Team Industry Expenditures Because of the prominence of the Charlotte Motor Speedway and its managements support of the racing industry, the mid -Carolina region has become a center for the race team industry. Each driver and owner is supported by a race team consisting of technicians, designers, builders, and business executives. According to the N.C. State University/Division of Tourism research, of the top 44 Winston Cup race teams, 65% (28 teams) are located in the mid -Carolina region. Further, each of these teams will spend an average of $984,000 per year, $690,000 of which is spent In mid - Carolina From this data, the research estimated total regional tearri eVenditures of $19,300.000, 95% of which comes from outside the region. The research also determined that 68% of the 50 second tier race'teams (a total of 34) are located in the mid -Carolina region. These teams spent approximately $6,300,000 in 1990, 95% of which came from outside the region. In addition to the race teams, a sizable industry made-up of race equipment manufacturers and retailers has developed- in the Charlotte -area Seventy -fire percent of stock car racing parts and equipment is made and sold in mid -Carolina. According to the research, $4,100,000 is spent on racing parts and equipment in mid -Carolina by teams outside of the region. L From this data, the research projects that the impact of race team expenditures in the region is as follows: Race Team Industry Expenditure Impact * Race Teams Top 28 Winston Cup Teams $19.300,000 34 Second Tier Teams $ 6,300,000 Racing Parts and Equipment $4,100,000 Total Impact $29.700 00 Media Exposure Impact The Charlotte Motor Speedway commissioned Joyce Julius & Associates a e sports marketing and research firm to evaluate the Impact of mediarespected to major events at the Speedway during late 19M and early 1990. exposure he projected the value of Impressions created by national television, local televisionst,�� radio, newspapers, and periodicals. Further, event site and local market Impressions generated yby ignagece Julius es so mated � val of Incidental impressions resulting from mentions In cross -promotion and relatedc., and advertising. Impression value was estimated by factor called National Television Impression Value (N1iV) which provides a consistent measure of the impact.of one Impression on one person. From its research, Joyce Julius and Associates estimates the Media Expsu of the four major Charlotte Speedway events to be as follows: o re Impact Media Exoos`p4g S„_ mm M. Winston up Race$ ra 'Grand ationa_I_ Races (2) I Number of Number of National TV Local TV $ 853,300 151,424 31,458,000 Value $ 423,730 31,458,000 Radio Event Site 183,910 40,004,000 50,944,000 151 , 424 183,910 40,004,000 50,944,000 Local Market 318,836 1.508,636 88,320,00o 312,996,000 323,688 89,664,000 Incidental Print 58,484 16,698,000 62 266 18,232 12,918.000 5,052,000 47 141.172.000 72,>-4 20.252.000 Totals -$3— , 81,065 681.592.000 $1,236,084 250,292,000 Grand Totals: Number of Impressions $ 931,884,000 Value 1317,1M Real Estate Development The increasing popularity of the events at the Speedway and the commitment to growth by the Speedway's management team has encourage quality real estate development around the speedway complex Examples include the race -related shops and businesses which house race teams and equipment manufacturers and retailers as well as retail, office, and hotel complexes such as University Place. When Charlotte Motor Speedway opened in 1960, it was located at least 12 Maas from the nearest duster of commercial development. Today, it Is surrounded by business and industrial parks as well as upscale residential neighborhoods. The Speedway's visibility and excellent reputation has served as an attraction for individuals seeking a place to We and/or do business. Su--� NASCAR racing Is the third most popular sport in the USA. It appeals to famiQes arxl irduals from all socio-economic levels. In addition to its a or economic generator for many cities. The Charlotte'Mo or Speedway, North Wilkesboro Speedway, and North Carolina Motor Speedway generated approxirnste ly $304,762,000 during 1991 in tourism -related expenditures for the Charlotte/Mid- Carolina region. In addition, the race team industry in mid -Carolina generates another $30,000,00o in economic Impact Equal in importance to tourism expenditures is the media exposure which accrues to the city which is home to a Speedway. According to a recent study commissioned by the Charlotte Motor Speedway, the two major race weekends at Charlotte Motor Speedway in 1989 generated a conservative $4,817,150 in national media and farm exposure for the Charlotte area. Finally, Charlotte Motor Speedways popularity and its management's commitment to growth has encouraged high -quality development around the tract. The Speedway s once rural location is now populated by business and industrial parks and upscale residential neighborhoods. Impact of Charlotte Motor Speedway and the Motorsports Industry in Concord and Cabarrus County Since its opening over thirtyseven years ago, Charlotte Motor Speedway has served as a catalyst for business development in Concord and Cabarrus County. Having successfully attracted the overwhelming majority stock car racing teams and support companies to the area, Charlotte Motor Speedway has firmly established Concord and Cabarrus County as the home of NASCAR Winston Cup and Busch Grand National Racing. The economic benefits to the area are numerous and they include: 1. In addition to Charlotte Motor Speedway, businesses that have located here include major racing teams such as Hendrick Motorsports Teams 5 (Terry Labonte), 24 (Jeff Gordon), and 25 (Ken Schrader); Darrell Waltrip Enterprises; Geoff Bodine Motorsports; Bobby Allison Racing; Melling Racing; as well as a number of the top Busch Grand National teams. 2. Employment in Cabarrus County's motorsports industry will exceed 3,000 jobs in 1996, with an average wage of $35,000 per year. 3. In addition to the speedway and the race teams, support industries such as Jerico Transmissions and Butlerbuilt Seats have located here. One of the most prestigious and well -respected racing equipment suppliers, Simpson Race Products, has chosen Concord as its home base. 4. Cabarrus County is also the home to two world class stock car driver training schools, The Richard Petty Driving Experience and Fast Track. Each of these schools draws top corporate executives from all over the nation to Concord and Cabarrus County. 5. In 1996, tourism expenditures for Concord and Cabarrus County as a result of the motorsports industry here will exceed $30 million dollars. This includes spending for hotel rooms, gasoline, food, retail items, tickets, and other services. -6. Leading sports authorities agree that NASCAR Winston Cup Racing is in the early stages of a rapid period of growth. Therefore, Concord and Cabarrus County will continue to benefit from the economic effects of this industry for many years to come. 7. The tax benefits that accrue to Concord and Cabarrus County from sales tax, property tax, and other sources of revenue will exceed $8 million dollars in 1996. E Charlotte Motor Speedway Estimated Economic Impact May 1995 Races Winston Select Pole Night Projected Attendance: 20,000 Local/Regional (55%) 11,000 Out -of -Town (45 %) 9,000 L-ocal/Regional (50150) Local 5,500 x $22 = $ 121,000 Regional 5,500 x $44 = $ 242,000 Out -of --Town (80/20) Double Occupancy 7,200 Visitor 3,600 x $151 = Guest 3,600 x $44 = Single Occupancy 1,800 x $151 = The Winston Select Projected Attendance: 103,000 Local/Regional (55 %) 56,650 Out -of -Town (45 %) 46.350 Local/Regional (50150) Local 28,325 x $22 = Regional 28,325 x $44 = Out -of -Town (80/20) Double Occupancy 37,080 Visitor 18,540 x $151= Guest 18,540 x $44 = Single Occupancy 9,270 x $151 = A $ 543,600 $ 158,400 7 $19336,800 • . $ 623,150 51,246,300 $2,799,540 $ 815,760 11.399. $6,884,520 r Goody's Pole Night Projected Attendance: 25,000 LocalfRegional (55 %) 13,750 Out -of -Town (45%) 11,250 Local/Regional (50150) Local 6,875 x $22 = Regional 6,875 x $44 = Out -of -Town (80/20) Double Occupancy 9,000 Visitor 4,500 x $151 = Guest 4,500 x $44 = Single Occupancy 2,250 x $151 = Red Dog 300 Projected Attendance: 50,000 Local/Regional (55 %) 27,500 Out -of -Town (45 %) 22,500 Local/Regional (50150) Local 13,750 x $22 = Regional 13,750 x $44 = Out -of --Town (80/20) Double Occupancy 18,000 Visitor 9,000 x $1S1 = Guest 9,000 x $44 = Single Occupancy 4,500 x $151 = $ 151,250 $ 302,500 $ 679,500 $ 198,000 S 339,750 $1,671,000 $ 302,500 $ 605,000 $1,359,000 $ 396,000 &--679,500 $3,3429000 E F1 Coca cola 600 Projected Attendance: 103,000 4 Local/Regional (55 %) 56,650 Out -of -Town (45 %) 46,350 Local/Regional (50150) Local 28,325 x $22 = $ 623,150 Regional 28,325 x $44 = $1,246,300 Out -of -Town (80/20) Double Occupancy 37,080 Visitor 18,540 x $151= $2,799,540 Guest 18,540 x $44 = $ 815,760 Single Occupancy 9,270 x $151 $69884,520 TOTAL $20,118,840 • . ' Figures represent tickets sold for Grand Stand seating only. Does not include the spectator seating in the Speedway club. executive boxes, condominiums, skyboxes, and infield. If A r J CHARLOTTE MOTOR SPEEDWAY UAW/GM 500 October 1995 1. Assumptions A. Estimated Attendance - 140,000 B. Attendees 55 % Local/regional - 77, 000 45 % Out Market - 63,000 2. Economic Impact . A. Local/Regional (50%150%) Local: 38,500 x $37 = $1,424,500 Regional: 38,500 x $63 = $2,425,500 B. Out Market (80% double occupancy/20% single occupancy) Double occupancy 50,400 Visitor: 25,200 x $183 = $4,611,600 Guest/spouse: 25,200 x $63 = $1,587,600 Single occupancy 12,600 x $183 = $2.305.800 $1293559000 Charlotte Convention & Visitors Bureau. 122 East Stonewall St.. Charlotte, NC 28202-1838 (704) 334-2282, 800-722-1994 Fax: (704) 342-39 2 e46�l4, OUTLINE OF TRIP - Woody and Ed 1 Map of North and South Carolina with Racetracks located. * See N.C. Hwy. Ma p ap and take picture then label; copy brochures. (See newspapers or brochures). 2. One page of background / information on each Racetrack, people contacted (races, seats, parking, S impact, etc.). 3. One page of information on host city, people contacted. 4. Three ring binder with full report and literature. A. All of above and questionnaires. Make Executive Summary of review of statements - 1 page - observations / recommendations. "Get to know NASCAR history and terms". Economic Development Linkages comments - rely on Eddie Gossage and Bruton Smith. Also - see list for Charlotte workshops. 2-1 D1 6-24-96: Interview with Donna Ragan, Marketing Manager, Charlotte Convention and Visitors Bureau 1 Donna provided us with Estimated Economic Impact Statement on race weekends - see attached! 2 Other Economic Impacts on businesses include: A. Shopping Centers, Malls, etc. B. Area attractions - museums, camping facilities, hotels / motels, other sporting complexes. 3 City Tours are big in Charlotte - general, historical, attractions, etc. 4 Festivals are mostly for local / area citizens for excitement - they do not make money but have been underwritten by racetrack. Present plan, budget, etc. to racetrack and ask them to underwrite events. 5. Charlotte CVB answers large number of questions for up to three months before a major race and send out info. They have 1 - 800 phone numbers. 6. Important that front desk people have full race and community calendar information Get the same information to all impacted businesses. 7. Get ticket holders from race track and send them special events calendar and visitor guides. TO: BUSINESS LEADERS Fi-om: Bennett Deane, Exec. Dir. Richmond Co. Chamber 1. What does the business community do on race day, i.e., new hours of business, special promotions conducted by businesses, etc.? Currently, nothing special taking place. '_. Are there special events in the community beforelduring the races? No. The track does have it's own golf lourney wid used to put on a concert 3. What impact do the peoplelcarslcampers have on or before race day and how do you recoup the money spent by the cities? More congestion than normal. Track so far oral of town, no great impact. State Hwy. Patrol handles most 4. Do street vendors abound, and how do you control them? Only at some convenience stores and near track S. Is there sales tax increase or decrease on race day, if so, what percent? No. G. What contingency plans for business services are made, i.e., shipping, parking, employees, etc.? Unaware of any. 7. What about remote "Park and Ride" sites? N/A 8. Are camp grounds off of the property available, if so, is it a day rent, etc.? Camp grounds available at track and adjacent to track - rents - weekend . 9. Does the city or business provide such things as: A. Portable toilets ( is there a charge, or are they free?) No. B. Food and drink tables No. C. First Aid station No. D. Car problems - "Stop Here" No. E. Car towing No. F. Direction signs - "Race -4" No. 10. How does the City, Chamber, Clubs, etc. work together to make money and serve visitors to your city? Currently only through concessions, parking, etc. at track 11. What are the negative and positive economic impacts on your city and area from the race track? Negative - congestion on race days - litter. Positive - exposure for community - S generated PE GI 6-27-96: Interview with Donna Mims, President Darlington Chamber and Don Clark, Eco. Dev. Mgr. for Carolina Power and Light 1 Racing sport has been transformed from Re d ed Neck -low income sport to high dollars - sponsored sport, $35 to a high end of $95 per outside seat, if available. The race fans are changing - 401/o of fans are women with some kids are attending but ticket cost is barrier. 2 Darlington has 2 NASCAR races per year - Winston Cup with $20 ML of economic impact per race. Busch races on Saturday. 3 Race fans stay up to 65 miles away because of lack of local hotels. 4 They get calls for: rooms, ticket office, restaurants, chamber visitor packets, activities, tours, etc. 5 The motels raise room prices to double or triple and minimum of 3 night stays. 6. Cities should advertise in program at racetrack. 7 We might ask Eddie Gossage to use his private box to economic development prospects. 8 Ask to have someone from racetrack to get involved in economic development. Maybe on Chamber Committee. 9 On NASCAR - Southern 500 activities - Chamber sponsors parade, beauty contest for race day queen. County has 4 cities and everyone take part in the promotion. See brochure for full information. 1 (). Darlington would lose $ and pride if NASCAR race moves to new track. They are afraid with new tracks being built in Ft. Worth, Las Vegas and San Francisco. 11. Tracks really do a great job on clean up after race. They started "E - Race bitter Program" - they gave litter bags to each car at entrance. They also started recycle bins and trash cans at track and in cities under the logo. 12. They have police, fire, EMS command center like Charlotte racetrack. 13. They do not have extra facilities while people are coming and going from race- track, the people find the open stores and spend S there. a .u_ a u `a a 4 .4 u `" u A.," 4i ,� 'H •- ,..� w a u p u �+ 0.2 a 9 0 o k, p o� O► -Q A «_+ � � � O w w 'fop " •� ? 7.. � � u � .A •� w � W ,w ,0�0 � E"'� r .4 0 1Z� "oo � r1c-q 8 � .0 raw a u � u '°p w " ..ss33 9 J u �1 sir •,,,' y �' N �'• .•.• i�i• V� •� •+' 1pgQ� • �r �. A 6d• �` 971 •OJv _4 Do.. �a° �.,,. �+ C N A ,a •OO ` _4 q • !� ~u Q R g x w '�3w a` r o r 004 La cc �•+ Z a o0 9 r Op B•«Z°: ZFyC'e"Z,� a y ,M E'. $ b o u y rM 8 �•y. „ « �-' � o &Zap •r « ■ , Ll O '� "' ^ C'i0 � • aw N � O ti CIO Z7 a. .' • C f .tea, $ u a e ~ " r op w 0 4 `�: Q -� ■ -0 8 � .a M B .. t�i �. o � .,,• •,� � •3 � � � it� .a O � �i a w � � •� � •0_0 � •� O � � a ,� � r O u 'T' � B • w ^ i. 6 6. b . � � R+ � w u ... rxx O O g. a •p . A = i a O 6 o 00 �o 0 Z 8. ;, u o°Dro .� v 99 o u w ... r r a •w w � W s s` 00 � w iL u� � w � � ,u b r« w F'' g g ■ � ��''y "�', r u' ��r "�~ b•�75 � +F�' �'li+�R.M w �'7�•'��d� w y `.w+.� .o IT 6-24-96: Interview with Bob Freedman, past chairman of 600 Festival, also known as "Speed Street", for CMS. Major Points of Interview: Major festivals to promote awareness and help generate local dollars before and during major race(s) could include: A. Corporate Sponsorships - key to S success. Seek those sponsors that are race track, specific race sponsors; Coke, Beer Dealers, Car Dealers, Auto Parts, etc. B. Have parades, parties - both informal and formal (more $ generated) and let it grow each year. C. Seek a festival "Champion / Leader" to put the events together - make a joint venture with Racetrack and business and community groups (Chambers). D. Other ideas to include: - Elected Officials breakfast at Racetrack - Saturday in a.m. - Rodeo, BBQ, or Chili Cook -Off - Queen contest - "Miss 600"? F. This is not about making money but about promotion effort for community, awareness. G. Get Racetrack to underwrite loss until promotion events stand on their own. H. Have events the week before and don't conflict with races, work around race events. I. These activities for fans to do, enjoyment, fast paced, salutes motor sport racing LJ. 600 Festival Office, located at track: - General Tom Sadler - paid by B. Smith, major organizer of 600 festival, - Bill Dukes - President of Festival - also President of Long Horn Steaks, - Jay Howard - Exec. Dir. of 600 Festival. K. Doug Stafford - V.P. Events at Racetrack - CMS (Ask about "Welcome Hot Dog Board"). L. Develop NASCAR Museum - have a sports bar with race cars hanging from ceiling. M. Racing teams are made up of: 25 to 30 people, they need 10,000 to 20,000 square foot to house them. Clean business - you can eat on the floor because NASCAR cars are high tech. - Race Car Drivers are real individual heroes to the fans. 2. The race fan impacts the following: Hotels/Motels, camping grounds, restaurants, and the only thing they leave is SSSS. 3. One major suggestion: "Make these race fans welcomel" - Do this with welcome signs, information sent ahead of time, have information centers to answer questions - both at race track and in the communities during races. R C H A NI B E Press Release August 24, 1994 Contact: Eddie Gossage, 455-3209, Blair Stanford, 378-1314 Charlotte Motor Speedway expands beyond racing events, is year-round contributor to economy The Charlotte Motor Speedway's contribution to the Charlotte -region economy is expanding beyond racing events. As an example, an upcoming non -racing event - the Food Lion Autofair scheduled for September 15-18 - is projected to bring S8,689,200 into the local economy. More than 130,000 people are expected to attend the four -day, bi-annual event. The show is the second largest of its kind held in the United States. In addition to visitors, it attracts more than 25 car clubs and nearly 3,500 vendors from across the country. According to the Charlotte Convention and Visitors Bureau. 45 percent of those attending will travel more than 150 miles and will require overnight accommoda- tions. "This event, along with the many other Charlotte Motor Speedway events, illus- trates the tremendous economic boost CMS provides the local travel and tourism industry," remarked Melvin Tennant, CCVB president and'CEO. In addition to the Food Lion Autofair, other non -racing events on the speedways 1994 schedule benefit the local economy, such as: - the Ford Motor Company's official 30th anniversary of the Mustang celebration, which attracted President Clinton -MORE- F7 IE ADD ONE-- Speedway • the Good Guys Hot Rod and Custom Show, a prestigious national show that Lttracted vendors. car displays and fans from all over the country - the Legends Summer Shootout Series, which runs every Tuesday night from June through August • two racing schools which call the speedway home and brine in constant vear- round business for the area's tourism industry • the Speedway Club. which provides banquet and meeting space -30- A F; Calendar Year End CHARLOTTE/NIECKLENBURG COUNTY NORTH CAROLINA Calendar Year End Occupancy % Marketwide 52.7 55.9 56.7 63.0 May NASCAR Coca-Cola 600 Race October NASCAR UAW -GM 500 Race May Occupana % 54.6 60.5 58.3 64.4 Occupancy figures based on lodging industry reports by Horwath Hospitality Consulting. Charlotte. NC. nWWW91". October Occupancy % 58.3 61.2 62.8 70.0 P1 PE P] Charlotte Convention & Visitors Bureau, 122 East Stonewall Street. Charlotte. NC 28202-1838 (704) 334-2282, (800) 231-4636 Fax: (704) 342-MM .: Darlington County CHAMUM OF COUHMCE DONNA J. MIMS President P O Bex 274 • Carlinglon. South Carolina 29532 M3/393-2641 z, 803-3vs- S t 99 l f Donald S. Clark Area Manager Southern Region `! p& L Carolina Poorer & Light 225 Swift Creek Road Hartsville SC 29550 Tel MI-W-2704 Fax 803 3-S2732 y!!F• R� rim• lay, tV% t os 1 = t x . .: . L� i :.: f.• itN_ r :_e'G , . ~ y 'I o -9 ^ w `• 9 .~. 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O 6 w • q a 8 a• 1, a Q� 44 � �� � � a 0� a••;?:� � .., � e w eth `a �►- 00 O d w 4 w « b `w • .0 0 ~ � ,� w - 6 ... �•Q w 4 � •b6 O w g M �. a " `O ` 6 0. ^ • z4 �' .� ,. w a >..F P e�i. « ego � � :, o .. $ $ p . � $ V O $ •; V " • a ,:� Epp ,� •S io s. 6 "' ... s. 'os, u$ 6 i .$ `e •� Z O ss` p 8 o. rq ob V o Qss [ ° 6 ti '0 w .o Z • $ ► oo �y v p w y « w V a O y ; •y 4 Y fn V a O. a (' t� o t•- k. �° G 3 t+ $ a 6 (� 0 3: o iY'o : A •a =e ms s �j Qss Y O _ w « a % � •� � •` to L] � Y � .� V ;c •O O '� t+i � � `v �N/77 4 ,'-: i • � i � O ;, V « � � N o• ri •• w ^ �a b . 51 •9 a "� u �p D y� r%� �p � 9 L v) p� w QQ w .U. ". Y O a t a,. 8-0� W iAm raA b�= 6 �� 00 PI Darlington Countx General Information Location Darlington County is located in the upper coastal plain of South Carolina. The city of Darlington, the county eat, is located approximately 80 miles from the Atlantic Ocean at Myrtle Beach, 78 miles northeast east of Columbia, 120 miles north of Charleston, South Carolina's busiest port, 174 miles east of Greenville, 99 miles south of Charleston, NC, and 292 miles east of Atlanta, CA. Darlington is located at the confluence of Swift Creek with scenic Black Creek, in the fertile Pee Dee region of northeastern South Carolina. The Great Pee Dee River flows nearby to form the eastern boundary of the county while Lynches River forms the southern boundary. Area Darlington County is 566.7 square miles in area. the terrain is relatively flat to slightly rolling. the soil is well -drained sandy loam and productive for agriculture purposes. Darlington County has excellent surface water resources provided by Lynches River, Black Creek, and Pee Dee River. In addition, groundwater resources are available from Middledorf and Black Creek Aquifers. Darlington County has a county council- administrator form of government. In addition, there are four major communities, all with their own municipal governments. County Administrator - James Schafer 398-4100 Courthouse, Public Square (1hW Darlington, SC 29532 Population Town 1970 1980 1990 2000 Darlington 6,990 7,989 71311 Lamar 11250 1,333 1,125 Hartsville 8,017 81880 8,372 Society Hill 806 848 686 Total County 53,442 62,717 61,850 63,200 South Carolina 2,590,713 3,122,814 3,486,703 3,962,400 Population breakdown by age Under 5yrs. - 4,357 20-24 yrs. - 5,142 5-9 yrs. - 5,761 25-29 yrs. - 5,275 10-14 yrs. - 5,673 30-34 yrs. - 4,917 4i0- 49 yrs. - 6,118 50-64 yrs. - 8,544 65 - over - 7,417 *'Median Age is 28 15-19 yrs. - 6,238 35-39 yrs. - 3,757 Darlin on Darlington, the county seat, is located on US Hwy. 52 and 401 and SC Hwy's 34, 403, 340, and 151. The city has a mayor -council form of government. The world-famous Darlington Raceway, home of the Southern 500 and Transouth stock car races, and Mayo School for Math, Science and Technolo,96jre located here. Local industries include Wellman, Inc. -Palmetto Plant, James River Dixie Products, N R Steel, MSD Electronics Components, Chesterfield lumber Company, Darlington Veneer Co., and APAC Carolina. City Manager - Rodney Langley Mayor - Ronnie Ward 398-4005 398-4800 City Hall, Pearl Street P.O. Drawer 59 Darlington, SC 29532 Darlington, SC 29532 Hartsville Hartsville is located in the western section of the county on US 15 and SC 102 and 151, approximately 14 miles from Darlington. The city has a council-manager form of municipal govemment. Coker College and the Governor's School of Science and Mathematics are located in this Tree City, USA. Recendy, Hartsville finished as a finalist in the All American City competition. Industries include the world headquarters of Sonoco Products Company, a fortune 500 company manufacturing paper and plastic products and packaging materials, L'eggs Products, International Minerals & Chemicals, Stingray Boat Co., Roller Bearing Corp., Anderson Brass and Amspak, Inc Hartsville is also home to Carolina Power and Light Company's H.B. Robinson Nudear facility. City Manger - William F. Bruton, Jr. Mayor - Flora Hopkins 383-3018 383-3018 133 W. Carolina Ave. 133 W. Carolina Ave. Hartsville, SC 29550 Hartsville, SC 29550 Lamar Lamar is located in the southern section of the county, on US 401 and 1-20, approximately 20 miles from Darlington. the community has a mayor- council form of municipal govemment. Industries indude Craig Industries, J& H Smith Manufacturing Co., Perfection Hy -Test; HRS Textiles, The Egg & I Farm, and Lamar Manufactured Housing. Mayor - Dathan Reynolds 326-5551 117 Main St Lamar, SC 29069 Society Hill Society Hill is located about 14 miles from Darlington at the intersection of US 401, 52, and 15. the community has a mayor -council form of municipal government Industries included Galey & Lord, Inc and Power Plant Maintenance. Mayor - Dr. Cary Barker 378-4651 P.O. Box 29 Society Hill, SC 29593 ' 401 1 5wl 2 o w0 \t T + J+ . QICA� �, • a � l � 52 • Zen01 7 troop• •. .7 JYMTElt LM SWIFT HAR TshllE lot DARLINOTON %titsun - 34 `-1..10 � RACEWAY Wr E L 401 � ' do Ilk �y O(imw if �b im m C,y aeat T. 11 .. Nr • r. 4 Poll o r-t w r so MW was 7 a' »rirw. / 3. O uTry V\ 9 do 001 t r T 4 •is c� all. o•• T lvwf l Op Y - U+iN'R o t o z N Od � O 39 -- W CPI ci Z W f 9NINNrw AV* 3. 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A�Q a� � aA Avai�n `nA0 LA d Nw z N can �- c� c°'r CA , r- Na' co In N Ca cii to rOD �— '- Ln N Co 40 CO IL wNWto T r cmf- v�CTo10 �3 Co 40 N CA I CCNVVN � r aD�O LO) ��NN YEWS CLIPPD G Source: Date: Interest is growing for a community library by Donna Steng/e interest level. At the time, Texas A special committee appointed National Bank was interested in by the Southlake City Council donating a building for library met Tuesday night to discuss use, but there was not enough community support for a library. support in the community to The 16-member group has been make it happen. asked by the City Council to de- One year later, the Southlake termine if there is enough public Parks and Recreation Board interest in building a library. If the adopted an open space master support is there, it must be de- plan. The master plan called for cided whether to build a separate S25 million to be earmarked for library in Southlake or a joint fa- parks and recreational facilities cility with Colleyville and Grape- but did not include a library. vine. At about the same time, the Southlake City Manager Curtis, state of Texas passed legislation Hawk was present at the meeting. that allowed cities to designate a Hawk described himself as an • half -cent sales tax for parks and avid reader and collector of community projects. books. He told the group that this The library committee looked was one issue he felt very at the possibility of using some strongly in favor of and that he of that money to.build a library would personally attend as many in Southlake, but it could not gar - of the meetings as he could. ner community support. At that Quoting President John F. time, ball parks and open spaces Kennedy, Hawk said, "Books and were considered more important libraries and the will to use them by the city's residents, according are among the most important to a survey the city conducted. tools our nation has to diffuse An ordinance was passed to knowledge and develop our pow- ensure the half -cent sales tar ers of creative wisdom." funds would not go to build a li- Many on the committee echoed brary. If it is decided that a library his feelings as they introduced will be built in the future, themselves and explained why Southlake citizens will have to they believed a library is.an. im-_ _.yore t9 u��the half -cent tax funds portant pan of a community. for library needs. The library issue has been com- Last year, the library issue was ing up in Southlake for several brought up again and the city be - years. The City Council ap- gan to explore the possibility of pointed a committee eight or nine building a tri-city library to be "Community, "page years ago to study the community (see 3) Community from page 1 shared with Colleyville and Grapevine. Southlake residents may use the Grapevine Public Library at this time. The city of Southlake pays Grapevine S 10,000 a year to purchase books to use in its library. Those books will become the property of the Southlake library if a separate facility is built. A consultant was hired last January by the three cities to de- termine the costs of building and operating a joint facility and the cost of building and operating a library in Southlake. The library committee will receive a copy of the consultant's report before its next meeting on Aug. 21. Hawk said that if the cities de- cide to construct a joint facility, it might be located along High- way 26 and Brumlow Avenue near Grapevine High School. This would be a location easily accessible to residents of all three choo;e bem een baseball fields cities. and book. . He added that he can see ad- vantages to both a joint facility and a Southlake library, com- menting that a joint facility would be more likely to attract corpo- rate endowments. "I think we owe it to our chil- dren to have the best library pos- sible," he said. Future commercial retail devel- opment in Southlake is expected to supply enough funds through the half -cent sales tax to support most of the projects the city would like to see completed, Hawk said. A bond electi6n is also a possi- bility. The city receives in excess of $400,000 a year from Wal- Mart alone. Next year, half -cent sales tax revenues from Kroger and Home Depot will also be available. The library committee hopes to overcome the perception of some residents that Southlake must %%ith the proper foresight and planning. the group hope, to con-� ince the community that there is room. need and fund, for both. E NEWS CLIPPING L Source: L Date: Southlake begins thinking about the speedway traffic by Donna Stengle With the opening date for Texas Motor Speedway near Roanoke officially set for April, the Southlake Department of Public Safety is gearing up to handle the anticipated traffic and other re- lated problems that are expected to occur on race days. The speedway will open with a seating capacity of 160,000 and .` will be able to expand by 10,000 ?' a year for several years. Requests for tickets for the popular sport have been high. An estimated 45,000 requests for director of police ser tickets have been reported, with an average of four tickets per re- quest. Those numbers do not reflect the hundreds of people associated with the track's operation or the racing community. This will mean a hu(Ie increase in traffic through Southlake on race days and also on several days preced- ing the races. Billy Campbell, director of the Southlake Department of Public Safety, and Gary Gregg, director of police services, are working closely with other cities in the Highway 114 corridor to formu- late a plan of action. Campbell and Gregg, along with traffic Sgt. Rusty Daniels, will travel to Charlotte, N.C., in October to learn how officials there handle similar traffic prob- lems around the Charlotte Motor Speedway. That track is similar to the one being built here and has been operating for many years. Campbell said they hope to gain some helpful insights. Unlike the Charlotte Motor Speedway, which receives 200 state troopers to help local offi- cials on race days, the North Texas cities will be on their own. "Our approach to this situation is twofold," Campbell said. "Our first obligation is to take care of our citizens: to make sure that they can traverse the area as best as possible and that we can con- tinue to provide police, fire an, emergency medical service to our Community. That's our number (see "Trafe, " page 3) Traffic ,one �b;eetr.c "The number tyvo objective is to move traffic through town as smoothly and easily as possible. We probably have the longest stretch of road —other than free- way —of any ctry that will be impacted." Gregg pointed out that South - lake and other cities that will be aftected by the speedway have never dealt with tratlic problems the size of those that the track will bring. The largest crowds in this area come from events at Texas Sta- dium which draw about 60,000 people. The Texas Motor Speed- way will attract crowds three times that amount. The facility it- self is large enough to tit eight Texas Stadiums inside. Campbell worked in Bryan 15 years ago when Texas Motor Speedway was operating a NASCAR track there. He said on race days, the traffic would back Lip for 60 miles or so between Houston and the track along the two-lane highways leading to and from the facility. The department will be asking the Southlake City Council for four additional police officers and one more public safety officer in October. In April, one more of each will be requested, Campbell said. Public service officers are trained as both police officers and Firefighters. An additional ambu- lance has already been ordered for the city, but it may not arrive before the April 6 Winston Cup race. The facility will also be used for concerts and other large ,III Ir.:•.y Lut, tnni ,tf,cr ,;.�;�. nnatcs that alltlost halt of the ,pec- tators will be coming from I50 miles away. .1-lany of the race fans coming to the area will stav in a hotel or motel east of Southlake and •.gill add to the traffic com- ing through town. Campbell likened the situation to Houston during that city's ro- deo. "For a week, every artery in the Houston area is tied up," he said. "That whole town is locked down during rodeo week because you have people coming in from the surrounding counties to partici- pate. This is going to be a lot like that for a few days." Southlake will utilize every available person in the police and tire departments and will employ additional help for specific race - day related situations. Traffic ac- cidents, fans suffering from heat exhaustion and spectators driving under the influence of alcohol are some of the problems the Depart- ment of Public Safety anticipates it will have to deal with because of the race track. events. Promise Keepers, a Chris- tian men's movement that hosts rallies that attract thousands from all over the country, had planned to hold its conference at the speedway if it had been com- pleted earlier. Campbell said the Department of Public Safety plans to utilize the media and its community ser- vice officer Carrie Fullington to relay a race -day management plan to Southlake residents. "This is going to be a mess, but we are going to manage this mess," said Campbell. cc °' a a 3 r a r rnw CO y 3 y y a OD h O O O H U O cc Q CC3V >, h O y F. w w .L " y y a a to�aw.3 aaCD V U'.0 0 °cc,,p�� �°—.2E Q o $ a cc w ° a .� ,a a go a c .a t7 eo > co ita b aao q bi aaa o0o a�i aai w obi 3 «. aai «�: a� ». 0 •.. .. as a a n q 3 0— 0 a as a w 0• ..,$ a s o a b M 0 as o a H� y O O° .r°r a O a6 v a.> r— U U O aV p 001/) U W x a= rri a oo eo -- ., to y a Q 0 bo 1... y w .d O N a. N N x x A a- v RT N O q c.i a q yV V K N U 'C a � 1] Q O 0�0 � Oo V� U .°.»° .0 vri .''.. E-• � � 'O N z '^ VJ $-Eua�0So ,a a .p ubo bo ; NQmtko GO .. 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U fl eo N cc A A v au a J a •-7 as ao Q x oo pop a �°, ao 6 -- g p a o a s au y: au o s aco CO a0 a. y ��•+ W pap bb— cc ._ cz - 2 = .0 0 O0 =� o k a E\te£�`�D | ` f ��@�282�\= 7£S<c6foa=oo ! o=3M= O«`�/� ` ° g ���2�w2 c e � - � c £ � - £7 e§ §a§a£a�\%iTo0%5skƒ BCf5/a oa� ki$25\§E\0E §fo(= WOw.O-=oE-6- ' \CC \-Q)3ƒ§ ME�kk5�//Uz 0 ED !AFk Q: aG<g53§e=�£6 A NEWS CLIPPPiG I� Source: I Date: over the last five months, the Academic/Co-curricular, Finance and the Bond Steering Committees, as well as the Carroll ISD Board of Trustees and CISD Administrators, have been studying options for the district's growth management plan. Enrollment projections forecast a total of 9,526 students for the district by the year 2005. It is projected that Carroll High School and Carroll Middle School will be over capacity after the 1996-97 school year. It is further projected that anticipated intermediate and elementary school enrollment will surpass building capacity by the year 2001. Options considered have been portable buildings, year-round schools, one-half day schedules at elementary schools, increasing class sizes significantly and requesting a TEA class size waiver for grades K-4. After carefully considering these options and evaluating the input provided by all three community committees, the CISD Board of Trustees voted unanimously to call a Bond Election for September 28, 1996. There will be one proposition on the ballot for $44,000,000 which will increase the CISD secondary school capacity and provide land for future school sites. The proposed projects are as follows: New Schools and Expansions A 7-8-9 school for $27,570,000 Expansion of core facilities at Carroll High School for $4,730,000 Land for four future school sites for $4,910,000 To SuRport Effigient QReradon of Schools Land for a bus storage facility for $620,000 A district support facility for warehouse and maintenance for $1,600,000 Anticipated major maintenance projects for $2,320,000 District -wide technology improvements for $2,250,000 The 1996 CISD Bond Program being proposed Is designed to accommodate the enrollment growth expected at the middle school and at the high school, to purchase land for two new elementary schools, one new intermediate school and a new middle school, and to provide district -wide support for these schools in the areas of technology, transportation and maintenance. The CISD Board of Trustees supports a comprehensive growth management plan which helps maintain the high standards of educational excellence established for all CISD instructional programs. NEWS CLIPMG Source: Date: II Appraisals to help pities, districts By Deborah Kendall Staff Writer Higher property values —which were expected in Colleyville. Grapevine and Southlake — will help increase the tar base and possibly prevent tax hikes next year, area city and school district officials agreed. The Tarrant Appraisal District repor-s a 7 4 percent gain in Colleyville. a 7.8 percent gain in Grapevine, and in Southlake. a 20 percent gain. THE NEW figures show the continuous growth of residential and commercial development, pri- said Grace. The property tax appraisal increase provides about 50 percent of the general fund revenue, according to City Manager Bob Stripling. "It allows us to continue present programs and address new growth," said Stripling. "It would be possible to keep the same tax rate next vear." City manager Trent Petty of Grapevine said a 3- 5 percent increase in value is expected every year. "The increase in values and the new development allows us to absorb additional debt for additional services without raising taxes," said Petty Southlake recorded $133.9 million in new con- struction in the past year The city growth is the marily in new construction, otiictais said Tax appraisals are conducted by certified spe- cialists at the beginning of every year, compar- ing market values to the prior year. The in- creased tax revenue may allow these cities to pay for additional services without raising taxes. Pi COL.LEYVILLE the increased appraised values will help offset services in demand due to new development, such as street improvements and by hiring two police officers, according to mayor pro tem. John Grace. "The property tax is a reflection of the growth of the city, primarily new homes and residents," biggest issue and this vibrant community is on the rise. "THE NUMBERS are not far off our projec- tion," said Shana Yelverton, assistant city man- ager. "We keep up with our growth. We are pleased with where we are headed." "The increase allows us to continue the serv- ices that our citizens want," said Yelverton. As for the services provided, the city would concentrate on the police and fire department issues, infrastructure concerns, and extending See APPRAISALSMA Appraisals From/1 A the park systems. In such grow- ing communities, the school districts note the increase to be very much needed. Both the Grapevine-Colleyville and Carroll school districts expected the property appraisal figures. "THE EFFECT of the figures are exactly what we projected them to be," said Dr. Larry Gropple, assistant superinten- dent for the G-CISD. "It's good to have a healthy increase, it minimizes the tax rate." Even the 20 percent gain in the Carroll school district came as no surprise to finance direc- tor, Karen House, who said there has been a 20 percent growth in students over the past three year, every year. "The student growth is phe- nomenal - the tax growth isn't even close to the student growth," said House. "We are pleased that the numbers are meeting our projections, it validates what we have been doing." TARRANT COUNTY'S 8.1 percent gain marks its thriving area growth, with a reported light year for appraisal disputes, according to the Tarrant Ap- praisal District. `The effect of the fig- ures are exactly what we projected them to be. It's good to have a healthy increase, it mi7U17t es the tax rate.' Dr. Larry Gropple, assistant superintendent, G-CISD "There were 38,534 disputes filed for 1996," said Charles Scott, chief -deputy appraiser for the District. "It was the lightest year in many years." ti'EWS CLIPPLNG Source:Date: =1 J l r Chamber to help other organizations News and Times It is the time of the year again for the Southlake Chamber of Commerce to select a beneficiary for the eighth annual Southlake Iq Stake -Out. If you are involved in a local group or organization seeking funds, please write to the Southlake Chamber of Commerce at P.O. Box 92668, Southlake, TX 76092. Please give an explanation of your organization and how you plan to use the funds, if selected. City Council member to be honored News and Times Pamela Muller, deputy mayor pro tem of the city of Southlake, will be recognized as a recipient of the Certificate of Achievement at the Texas Municipal Leader- ship Institute in Midland -Odessa on July 17 in recognition of her commitment to continuing educa- tion in the field of city govern- ment. This accomplishment represents the completion of 81 continuing education credits in the past year for the Texas Municipal Leader- ship Institute program. The institute's program is de- signed to enhance the leadership and problem -solving capabilities of Texas' municipal elected offi- cials. NEWS CLIPPLNG I� Source: ; ..L� _ I Date: _I Calling All -Seniors by Dick Johnston, Senior Advisory Board What are your plans for the best one-third of your life? Why not join the Southlake Seniors and have fun with us. Become in- volved! Senior Citizen can be a status that we all can aspire to. We can be positive examples for our community and make meaningful contributions in many different ways. Seniors have so much to offer: experience, creative talents and time that can be utilized by our community and helpful to each other. For example, the following is a list of ways Seniors can be help- ful to each other: Communication Meals On Wheels Delivery Household repairs - lawn upkeep Driving to medical/shopping /social needs Visiting/caring for "shut-ins" Sharing reading & household items, usable clothing, furniture Aiding in resolving "economic". pressures/crises Bringing lecturers to forums and adressing senior desires and concerns Developing senior recreation: golf, tennis, croquet, dancing, aero- bics, swimming, crafts, garden ing, games, horseshoes Sight-seeing/cultural activities Ways and places that Seniors can be a vital part of the commu- nity include: Volunteering/participating in city development and civic activities Keep Southlak!; Beautiful, Adopt - A -Spot, plant a tree or flower GRACE Baylor Medical Center Metroport Meals on Wheels Professing a positive, happy, gerru ine outlook toward life and each other Grandparenting, Foster grandparenting, youth interac- tion For you Senior Citizen Gonna- Be's out there (baby boomers), you arc also encouraged to join us and help develop the programs, orga- nizations and facilities necessary to make this portion of our lives the best, most meaningful,most enjoy- able and least stressful of all! Find out more at the Senior Lunch held at the Lodge in Bicen- tennial Park on the second and fourth Tuesday of each month from loam to 1pm. Need transporta- tion? Call Coy Gray at 481-5581, ext. 806. NEWS CLIPPLNG Source: Date: _ C� 07outhlake Lion's Club Activities A new Board of Directors was chosen for the Southlake Lion's Club 199(, 9 i year. Chuck White, District ),Sembershi Chairman was on hand to award the wsii Pictured at right are (l-r) Chuck White ert Bums, Lloyd Latta, Les Clow, Jerry H.,... i t and Lisa Dukes. The Lion of the Year award was recently presented to Marvin Cook of Southlake. Rob- ert Burns, past president of the Southlake Lion's Club, presented the award to Cook, who will also be serving as president for the 1996- 97 year (see picture at bottom right). Cook, who is a charter member of the Southlake lion's Club, has served on the Board of Direc- rs, was project chairman for the past two ears, and has served in many capacities in the Club. 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OD O O O m 0 wacu OD� " -0 -2 H a V f.. 93 'A y H OaD 6. 40 O JC V _ r GL OD a C.i q 00 ° iy Tav vG. °�C�� 'ce�a0 oDc E oc NFEWS CLIPPC G C Source: _ Date: Some o/ thn Vnnr (; Committee members present of ;he school boarc Teeting were Keith Shankland, Keith Lngprc. +,1ar; Mn HnIIrnCn. Junior Murdock, Jim Seaton and Bill Kerry Students are beginning to outgrow schools by Donna Stengle Carroll Independent School District trustees heard recommen- dations Monday night from steer- ing committee co-chairmen Keith Vegors and Junior Murdock about what direction the district should take to alleviate crowding in the near future. Vegors and Murdock, speaking for the committee of more than 20 parents, school officials and community representatives, told the group the most important needs for the next five years will be at the high school level. Enrollment at CHS is expected to reach the full capacity level of 1,450 students within two years. It is recommended that CHS be expanded by 26,000 square feet to meet this need as soon as funds are available. The cost to the dis- trict would be S4.728,000; this figure reflects the cost of campus technology enhancements, fur- nishing the expansion and the construction expenses. The steering committee recom- mends building a seventh-, eighth- and ninth -grade center in 1998 that will serve the district for five years. The new center will be built on land the district has purchased west of White's Chapel Boulevard and south of Highland Street. It will have room for 1,400 students and will cost the district $27.6 million, which includes the cost of the land. The steering committee also recommends building another middle school in five years to meet projected needs. In the fall of 1997, enrollment at Carroll Middle School is expected to ex- ceed the 800-student capacity. A new middle school wit] house an additional 800 students. The new seventh-. eighth- and ninth -grade center -vould be turned into a high school for ninth and 10th grades as the new middle school is completed. Additionally. the steering com- mittee recommends building two ne�.v elementary schools —one in 2001 and one in 2004. Rocken- baugh Elementary is already scheduled to open in 1997, Another intermediate school %viII be needed by the year 2001. The school board is expected to hold a S44 million bond elec- tion on Oct. 5 to raise the money needed for the school projects. The $44 million will allow 52.20,000 for technology up- erades and some districtwide capital improvements. Land ac- quisitions are expected to cost about 550,000 an acre. Construc- tion costs are expected to run about S85 a square foot. Steering committee member Bill Kemp felt it is wise to allow fOr additional costs in the bond ls>UL. "Why go back next year for S4 million'? It takes a lot of time and (see `,Vlemberc, "page 2) Members from page 9 effort to put this together — there's no sense in starting the process all over again," he said. The cost to homeowners will be about $8 per month for the bond issue. Speaking at a recent meeting on joint uses with the city of South - lake, Dr. Ted Gillum, superinten- dent of schools, said, I know we have a clear need for everything we've discussed." He agreed it is critical for the school district to buy the land needed for future schools before the cost goes higher. Vegors pointed out at Monday night's school board meeting that a 2 percent increase in interest rates on a rounded figure of $40 million would be $800,000; he too is in favor of buying the land now before prices increase. He said he'd rather spend that addi- tional amount on the schools. "We see the role of raising the funds not solely on the school board —these are our children," Vegors said. Speaking at the joint -use meet- ing in support of the bond issue was Curtis. Hawk, Southlake's city manager. "The reality is the growth is here and it's not going away. We're all going to have to pay careful attention to our needs. We need to be very supportive of bond needs —it's important to our community that it happens," he said. ri NEWS CLIPPOiG Source: i Date: City's development is the heart of luncheon discussion b% Donna Stengle Members and vuests attending the Southlake Chamber of Com- merce's monthly luncheon on Monday received an update on the city's growth and develop- ment. Mayor Rick Stacy addressed the group with some personal thoughts and insights about the town that has been home to his family for longer than the 40 years that Southlake has officially been a town. Two of the most important things Southlake has going for it are the schools and the location, Stacy explained. He said that Southlake has more students in its schools to- day than there were residents in the town 10 years ago, when he was last involved in city govern- ment. He stressed the need for the community to unite and plan for the growth which the city is now experiencing and will continue to experience in the future. Stacy shared some ideas and plans the City Council has for improving the local government and its projects. Among those ideas were speeding up council meetings. assessing the city's land needs for total build -out. publicizing the citv's land acqui- sitions and %vhat they \,gill be used for. and de�elopin`_ an "economic seat team" to attract the top com- mercial development along High- way 114. Additionally, Stacy said that a citizens' complaint board might be formed to follow up on com- ments the city receives. Noting the fact that mayors do not receive a salary, Stacy jok- ingly told the group that he planned to sponsor a city ordi- nance that would require resi- dents to buy new furniture every 12 months. He, of course, is the owner of Stacy Furniture in Southlake. Curtis Hawk, Southlake's city manager, has also been in the area long enough to see many changes. Growing up in Keller, he remem- bers learning to drive on Fri 1709—something he said would not be advisable today. Hawk echoed Stacy's senti- ments about the importance of widening the city's tax base with quality commercial growth. He said when the sewer line was in- stalled along FM 1709, it contrib- uted to growth in the south part of the city more than any other factor. Hawk noted that similar growth will be seen along Highway 114 and Kirkwood when the sewer line is put in there this October. "De%elopment %till increase (see " Luncheon, " pa;e _') Luncheon 'Mm, ccge f faster than anyone can belie,,e," Hawk said. Home Depot, which will be built in the Village Center shop- ping area with Kroger, is the type of quality commercial develop- ment the city hopes to have more the city. "We need to find ways to not spend dollars twice," Hawk said. Hawk pointed out that there are actually four school districts within the boundaries of the city of Southlake. Carroll, Grapevine- Colleyville, Keller and Northwest independent school districts all have students who live in South- ot". Hawk said the store �� ill fea- ture an upscale design and will probably be the only such store in the world. Residential growth will con- tinue in Southlake, Hawk said, adding that even if no more new subdivisions were to be built, there are still 1,215 lots available for homes at this time. lake. "We must realize that the vast majority of residents live in the Carroll school district," Hawk said. Hawk addressed the Highway 114 expansion project briefly and said he felt sure the state would respond to recent requests to be- gin the project. The Roanoke sec - The city estimates that a total of 650 building permits will be issued this year. That number will break the previous record of 629 set in 1994. This May alone, 36 building permits were issued by the city. The city will continue to look for joint -use facilities that can be shared by the school district and tion of the road will probably be the first under construction be- cause of intense traffic conges- tion already being felt there. "My granddaughters, who are 3 and a half and almost 2, will probably be in college before 114 becomes a freeway," Hawk added. YEWS CLIPPLNG Irccy sourners cn(7 Kim iV1f--Accros Phyllis Cotton, Kosse Moykus and Larry Flynn NEWS CLIPPLtiG (W (� Source: :,.:�, Date: Learning to lead — here's how News and Times Leadership Southlake, spon- sored by the city of Southlake and the Southlake Chamber of Com- merce, is a great new way to get involved in the community. It is designed for individuals who are interested in serving in various top leadership roles such as public office or key volunteer roles. Leadership Southlake is designed to develop active com- munity leaders through participa- tion in a variety of team- and lead- ership -building exercises. Leadership Southlake has been responsible for the development of, through the advocacy project (see "Leadership, "page 3) Leadership from pcge 1 presentations, such endeavors as the Southlake Playground Initia- tive (Adventure Alley), the South - lake Association of Volunteers, Friends of the Southlake Library, Southlake Living Science Center, Southlake Care Corps and many others. Residents' input into the com- munity is necessary to increase the quality of life enjoyed in South - lake —get involved today! For more information or an ap- plication, contact the Chamber at 481-9200. NEWS CLIPMG Source: -z: - I Date: Southlake considers tougher water rules By Teri Bishop Staff Writer Southlake - Waste not, want not. That is what Southlake city officials want residents to re- member when it comes to water consumption. If residents do not take volun- tary action now to cut down on water usage, City Council members said last week, the city may be forced to implement mandatory regulations. But even after officials issued the warning, they said Friday, water usage is still too high. City Council members Tues- day night reviewed the first reading of an ordinance aimed at establishing a year-round water conservation and drought contingency plan to reduce peak water usage. The ordinance outlines plans that include mandatory water- ing schedules that would allow residents to water only on des- ignated days in certain weather conditions. Violators could face fines of up See SOUTHLAKE/2A C��. Southlake From/1 A to $2,OOC, if the ordinance is passed after its second reading t the council's regular meeting Aug. 6 at City Hall. At this point, the city is not in danger of running out of water, officials said, but there is a "high probability" that consumption could overtake the city's supply in a short time" if the drought lingers too long and usage is not curtailed. THE CITY has about four million gallons of water in stor- age, and a plan to build another above -ground storage tank is in the works. At the regular meeting Tues- day night, council members approved construction of a new 5-million-gallon tank at the corner of Southlake Boulevard and Pearson Road that should be finished before the end of summer. And three more tanks may be added within the next five years in a circle around the city so that no part of the city will be vulnerable to interrupted serv- ice, officials said. CITY OFFICIALS said judg- ing from the city's water con- sumption so far this month, Southlake will need the extra storage as quickly as possible if consumption does not go down drastically. Water usage for nine out of the 17 days measured this month was more than 8 million gallons a day, according to city records. The highest usage day so far was July 7, when residents consumed 9.9 million gallons in one day. Usage for the first eight days of July was about twice the "normal" daily average of five milhbn gallons, according to public works department offi- cials. NEWS CLIPPLNG IM Source: Date: Builders hope to land a deal Bt LFSt tF III FuOt.r Sr tl I III AKF — ( mode Airport. helic,,cd to he the ;list prisatc airport in Northeast Farrant County, has surcurnhed to the pressures of taxation and area dc,.6,pment and intends to shut down, owner Bob t ioodc said yesterday ( ioodc, who has for vcars watched subdivisions and husincsses encroach upon his property, is preparing to sell his_h•vear-old airport to make way for a high -dollar housing development just south of Southlake Boulevard and east of Davis Boulevard. Developers from'Ibll Brothers Inc. in Huntington Valley, Penn.• are negotiating with Goode for 87 acres and for additional land from two of his neighbors, for a total of 105 acres. The land would be used for a 138-home subdivision, saidElvio Bruni• regional manager of Toll Brothers. "We try to build a little larger and more upscale than what is normally seen in the Dallas -Fort Worth area," uni said last night at a special meeting of Southlake ogram for the Involvement of Neighborhoods, or SPIN. The subdivision would feature homes costing from the upper S21)00)0s to lower S3(X),(x)0S on at least half -acre lots. Bruni said. Goode. who was courted by as many as 12 developers. said he was comfortable with Toll Brothers' intentions for the property. lie is asking nearly $30.000 an acre for his land, he said. Goode, a 73-year-old retired engineer for Bell IM Bob Goode built his airport to house his collection of planes, such as this 1958 35J Bonanza. The land could become a housing development. Hei'icopter, said high taxes have and he pays $47,000 in taxes, he made it impossible for him to keep said. an airport in Southlake. About 40 residents attended a "If I could stay here and make SPIN meeting at Southlake City some money, it would he Hall about the proposal. Most worthwhile. The taxes are eating wanted to sec how the me alive." he said. development would affect their (ioodc makes $420X) a year neighborhoods and traffic flow. renting out hangars to airplane owners and maintaining planes, (More on AIRPORT on Page 2) Airport tates and wants to change restric- tions limiting the number of houses From Page 1 Several said they worried about increased traffic on Continental Boulevard. the destruction of trees and potential flooding on neighbor- hood properties. Mike Lease, a resident of Air Park Estates off Peytonville Av- enue. was vigorously opposed to part of the development plans. Goode owns part of Air Park Es - at the development. Goode said he originally placed a restriction on the land because he planned to es- tablish a community for people who used the airport. Developers_ now want to include some of that property in the hous- ing development. The development also will re- quire a zoning change from com- mercial to single-family residential vn most of the airport propert},- r F7 Ih;; pLtnnlnv and ilt In !S c!!et',',aCd t� Dozen: oI private ar.j airfield, !n the NletC nlex iT.:.,:.ur- rer,dered to prig_„r_,, Ind Lfo�.tl down in the past f,A decides. ;n- ciudin, `lair,ham Field in North Richland Hills. Blue Mound Air- port, Alta Vista near Keller, Pylon near Lake Arlington, Heffley in Euless and Aero Acres in Keller. Officials from several area air- ports said vesterdav that Goode is the last private airport in Northeast Tarrant County. While Goode has peen on the en- dangered list for years. some avia- tion specialists said thev thought it would survive. "I didn't think he'd ever sell." said Barbie Brunson. a member of the Hicks Airfield Pilots Associa- tion. the oovernin_ bodv of Hicks -\:meld n(;rth :>f S,12'n.lA ..l h!in io much traffic and de�elupm�,� '.htnk it u , k:nd I>( I :.. 4C,',)t:, Area to tl� u�-_ Oftie:Jls expect the l i-year Hicks Airfield to ,urviye beca developers for the Perot Gr:^:p told airport officials that thev h,ld no plans to develop property next to the airfield, Brunson said. "We're pretty safe uver here. feel pretty good about it." she said Goode built his airport in ly-!)'o accommodate his planes, but he added on',vhen he began �!ettim! Ce- yue�ti (turn ,ether pilots who need- ed a place to keep their aircraft. Sixty-five planes were being, kept at the airport yesterday. he said. Goode said that when he sells, he plans to move to Canton. south of Dallas, and maintain a small. pri- \ rM l �Cuthldke �"rQ 1'C9 u � ',� / / It /• 9 D � wJ rtnFat --cnnrerra! Siva. ,ate airfield where he will take up tlying gliders. ..We've enjoyed living out here. The airport has made us a living since the early '80s.'• he said. "It's just time for the old folks to move on. Last pri va to airport in NE Taman t for sale "u., U....C, ,,, vvvuC nlrporl m JoutntaKe, is trying to sett 11113 [acuity — the last private airport in Northeast Tarrant. YEWS CLIPPPiG 11 Source: s Date: School district, city hope to share facilities by Donna Stengle Southlake city officials and City Council members met re- cently with school board trustees to discuss ways the city and the school district might share the use and cost of facilities in the future. Another meeting between the two groups had identified 10,000 to 12,000 square feet of potential joint -use facilities. There was an overall feeling of enthusiasm and cooperation as those present explored the possi- bilities of building a multiuse rec- reational center for Southlake residents and Carroll Independent School District students. The cen- ter might include a natatorium and a tennis facility. Curtis Hawk, Southlake's city manager, said putting several rec- reational facilities together in one place away from residential neighborhoods would be advan- tageous for parking and accessi- bility. He said it would take about 50 acres or more to build a recre- ational facility and that land north of Highwav 114 between North Carroll Avenue and Kimball Av— enue would be an ideal spot. Mayor Rick Stacy took the con- cept a step further by suggesting that the city allow developers to purchase an additional 180 acres to build a golf course and confer- ence center as well. "It's a way to get more people involved to warehouse the land," he said. "By the next meeting I'll have something to report on it." Later, Stacy said Rialto; which is designing and building a down- town -type retail complex for Southlake, and Pima Properties have both expressed interest in building a golf course. Others at the meeting agreed that the city should move ahead with plans to acquire the land while it is still available. "We can just wait so long and (see "Share, "page 2) Share �rcrn :cge we won't have an opportunity for this facility," said Buddy Luce, school board president. The school board and the parks board both agreed to have a "w ish list" of what they would like to see included in the recreational facility ready to present to the group at the August joint -use meeting. Bob Whitehead, director of public works, reviewed the plans for another joint -use facility the city would like to share with the CISD. A bus barn and vehicle main- tenance facility is being proposed for 12 acres of city -owned land along Continental Boulevard. Curtis Hawk, Southlake city man- ager, agreed it would be benefi- cial for the city and the school district to share the operating ex - efforts to educate residents to conserve water. The majority of water used dur- ing the summer months is poured pen,,e; the tac111t" '.could be u;ed for parkin_: and performing maintenance on school buses and heavy equip- ment used by city crews. The CISD presently parks its 50 school buses on land behind Carroll Intermediate School, lo- cated on 'North Carroll Avenue. Future growth will require at least 70 buses. Moving the buses to the facility on Continental would al- low for more playground area at the intermediate school. The city might also want to locate admin- istrative offices for the Public Works Department at the site. Whitehead and Greg Last, di- rector of community develop- ment, brought the group up to date on the city's thoroughfare plan and current street projects. One of the main projects the city will focus on is improving drain- age to remove water before it damages streets. onto lawns. In one day —July 7 of this year —nearly 10 million gallons of water was pumped in Southlake. The city hopes to The :ire i; clo;c to completin_ improvements on a section of Do,.e Road from Kimball A� enue to White's Chapel Boulevard. The project includes resurfacing the pavement, widening a narrow bridge and improving drainage. Another section of Dove Road from Kimball Avenue to the city limits on the west side of Southlake is scheduled to be im- proved in the near future. The city also plans improvements to the intersection of Dove Road and White's Chapel Boulevard. In anticipation of continued residential growth in Southlake, the city is planning to install a second water main for backup as needed. Currently, the city has only one main line —a 30-inch- wide pipe that runs down FM 1709 to Pearson Lane, where the water is pumped in from Fort Worth. The city will be stepping u,) teach residents how to employ water more efficiently outside through xeriscaping and use of drought -resistant native plants. P7 NEWS CLIPPING �I Source: - . Date: Leadership Southlake Offers Involvement Opportunity Leadership Southlake, a program sponsored by the City of Southlake and the Southlake Chamber of Commerce, offers interested individuals an opportunity to get involved in the community through different av- enues such as public office, volunteer leadership roles, and other com- munity leader positions. The program is responsible for or has supported the development of such projects as Adventure Alley, Southlake Association of Volunteers, Friends of the Southlake Library, Southlake Living Science Center, and more. . Leadership Southlake is a series of classes designed to develop active community, leaders through in-depth exposure to community issues and resources. Following is the tentative class schedule for the 1996-97 Leadership Southlake program: LEADERSHIP SOUTHLAKE 1996-97 TENTATIVE CLASS SCHEDULE September 10, 3:00 pm to 6:00pm Tour of City & Reception September 24, 5:30 pm to 8:30 pm Local Government -General October 8, 5:30 pm to 8:30 pm Regional Government October 12, 8:30 am to 5:30 pm Team Building November 12, 5:30 pm to 8:30 pm Local Government -Land Use & Development November 19, 7:00 pm to 9:30 pm City Council Meeting December 10, 5:30 pm to 8:30 pm Advocacy Project Work Session January 14, 5:30 pm to 8:30 pm Southlake Clubs & Organization January 28, 5:30 pm to 8:30 pm Advocacy Project Work Session February 11, 5:30 pm to 8:30 pm Education March 17, 11:30 am to 1:30 pm Advocacy Project Presentation & Graduation (@ Chamber Luncheon) For more i •. jorniation regarding the Leadership Southlake program, contact the ).athlake Chamber of Commerce at 481-8200. YEWS CLIPPING Il Source: `.E,.0 5 i i rn S I Date: r Women's Divison of the SL Chamber_ of Com. m--e-rc-e9s watermelon feast Jerry Kovar, Jeff Powell and Clifton Allen 11 Curtis Hawk, Rlcky Black and David Harris y ikiloffitr, David Barnes and Cindy Barnes NEWS CLIPPM Source: _ .. Date:..- Southlake Food Lion Tenant And Goode Development To Be Discussed Two meetings will be held for all Southlake residents, where SPIN (Southlake Program for the Involvement of Neighborhoods) representatives and developers will discuss proposed plans for Cross- roads Square's vacant Food Lion store, and Toll Brothers, Inc. who have been proposed as developers of Goode Airport and other Goode properties. The meeting for Crossroads Square will address the proposed redevelopment for a new tenant in the Food Lion store; the center is located at the comer of 1709 and White's Chapel. The meeting will be held July 22 at 7pm in the White Chapel Room of the Community Center at Bicentennial Park in Southlake. The Toll Brothers, Inc. meeting will provide residents the opportu- nity to meet with the developers, who have proposed 138 residential lots, one commercial, and three common areas for the tracts of land roughly located south of 1709 and west of Peytonville. This meeting will be held July 24 at 7:30pm at City Hall, located at 667 N. Carroll in Southlake. City Asks Residents To Adopt Water Conservation Plan The City of Southlake is ask- ing residents, home owners asso- ciations, and developers to voluntarily reduce their water us- age in an effort to keep water stor- age tanks at proper levels, city officials said. A record amount of water us- age was reported recently, due to the excessive heat and dryness, causing water storage tanks to drop below the acceptable levels during peak hours, and the city is asking that the following conservation steps be taken until further notice. - Residents with odd -numbered street addresses should water lawns on odd -numbered calendar days; even -numbered addresses/even- numbered days. - Outdoor watering should be done between 4 and Sam. - Other activities that should be done on odd/even numbered calen- dar days: car washing, window washing, pavement washing, fill- ing swimming pools, and athletic field/golf course watering. Bob Whitehead, Director of Public Works, suggests that by watering every other day and early in the morning, demand on the city's water supply at peak times will be reduced. "We want to reas- sure the community that water is available, just not to everyone at the same time," Whitehead said. The city will be informing the community of the conservation plan through broadcast on Harron Cablevision's channel 25, the city's government access channel; addi- tionally, brochures will be distrib- uted to SPIN leaders who will be responsible for informing their SPIN neighborhood. "We are hoping these voluntary efforts return the water levels to normal," said City Manager Curtis Hawk. "But if not, a mandatory water conservation program will probably be necessary." SPIN 14 Needs Rep by Terry Fox The city announced recently that a representative will be needed for SPIN # 14, located (roughly) north and adjacent to Continental Blvd., between Peytonville Ave. and White's Chapel Rd. SPIN, a program to involve Southlake neighborhoods, relies upon representatives who are re- sponsible for coordinating commu- nication between City Hall and Southlake's 16 neighborhoods. Each representative serves on the SPIN Standing Committee, which meets monthly with city staff to discuss current issues and to man- age the SPIN program by develop- ing policies and procedures for SPIN administration. Four of the monthly meetings are joint meet- ings with the City Council, which are designed to promote dialogue between elected officials and SPIN neighborhoods by providing infor- mation to residents through meet- ings, producing newsletters, or by other methods effective in the par- ticular neighborhood. "It's hard work, but it's ex- tremely satisfying," said Laura Miklosko, vice chair of the SPIN Standing Committee. "We are pro- vided with all the information we need to fully understand what is going on with the City; we are in- troduced to and work with all of the players and more importantly, we have an opportunity to make a real difference in our community. I would encourage all Southlake residents to seriously consider get- ting involved with the program." Anyone wishing to swerve as a SPIN representative, or wanting more information about the pro- gram should contact Shana Yelverton at 481-5581, ext. 705. KSB Trash -Off Saturday Keep Southlake Beautiful mem- bers and volunteers throughout the city will be out Saturday morning, July 20 picking up litter along adopted roadways. The quarterly trash -off will be followed by a thank you picnic with free food and door prizes from 12 to 2pm at the i,odge in Bicenten- nial Park, sponsored by KSB, Southlake Parks and Recreation, and the City of Southlake. There are still many roads or specific areas that have not been adopted in Southlake; for more in- formation on how you can help, call Tom Sandcrlin at 488-7965 or Ed Mcroy at City Hall at481-5581. NEWS CLIPPDiG Source .k Date: .. &)uthlake drafts water plans City alarmed at use levels despite need for conservation By It Wilson Staff Writer of The Dallas Horning News SOUTHLAKE — The recent North Texas heat wave has alerted city leaders to a prob- lem that they said needs immediate atten- tion: water conservation. City leaders say they were alarmed last week by the overwhelming daily water usage even after residents were asked to cut back. Although Southlake has almost 4 million gallons of water in storage, recent high us- age by residents has city leaders concerned. about the future of their water storage and its ability to deliver water during peak hours. This week, the City Council took two steps to safeguard against a future emergency. Mayor Rick Stacy said it wasn't enough for the city to nicely ask residents to conserve, as many watered lawns and filled swimming pools at an alarming rate last week, putting a strain on the city water system. Council members this week approved the construction of an additional aboveground 5 million -gallon water storage tank at the cor- ner of FM1709 and Pearson Road. Mr. Stacy said that as many as three more such tanks will be built over the next five years. The council also will consider adopting a mandatory drought -contingency plan that would allow residents to water only on desig- nated days during certain weather condi- tions. Violators could face a fine of up to 52,000. "We need some kind of plan before situa- tions like this arise again," he said, citing July 7 as a day when residents used more than 9 million gallons of water — almost twice the city's average daily usage during the summer. "We're going to start blowing the whistle long before that happens again," Mr. Stacy said. He said public works officials plan to ring the city with the storage tanks so that no one part of the city suffers from interrupted ser- vice. "There has.to be more water and bigger lines to keep . the system from breaking down," he said. Mandatory conservation measures will Please see SOUTHLAKE on Page 6N. SIO W.ater cc T�=Page 1N. ts to think about the teJ that they're watering and how water they use, he said. z "VFe shouldn't have to fine any - oft -he said. "People should want to - ty leaders in Southlake and boring Keller asked residents to i`tarlly conserve last week Resi- with even -numbered addresses ;urged to water on even-num- dates, and residents with odd - red addresses to water on odd - red dates. $. Stacy said that a similar plan _ used when city officials insti- Aniandatory plan for use during rate conditions" — when daily demand reaches 85 percent of on capacity five days in a thlake officials draft nservati*on plan row. Residents would also be asked to cut back on car washing and filling swimming pools on those dates. Both Southlake and Keller pur- chase water from Fort Worth. About 12 million gallons of water per day is sent to the city through a pump that currently is working at about 8o per. cent capacity. Shana Yelverton, Southlake assis- tant city manager, said that residents have been using water "as fast as we can pump it" "We know, systemwide, that we don't have enough storage for our ultimate development, and we're even starting to experience the strain now;" she said. "On a hot day, people are watering their lawns and filling their pools. And we've had a lot of hot days lately." SOUTM,AKE mmk USE.. Daily water usage 16 Southlake (in millions of gallons) for the first part of July: July 1: July 2: July 3: July 4: July 5: July 6: July 7: July 8: July 9: July 10: 6.8 July 11: 6.9 July 12: — 4.7 July 13: — 4.8 July 14: = 2.5 July 15: _ 3.4 July 16: _ 3.8 July 17: —4.5 Source: City of Southlake Public Works the Dallas Morning News During the summer, average daily usage in Southlake is about S million gallons, or 333 gallons a day per per- son. Daily usage on July 7 and July 8 skyrocketed to more than 9 million gallons, or about 600 gallons a day per person. At other times during the year, water usage is about 2 million gallons per day, public works officials said. lbfs. Yelverton said that because the city has many homes with large lots, more water is required on lawns. She said the city will soon start a conservation education campaign to inform residents about how to save water. The Southlake City Council will consider final approval of the water conservation policy at its Aug. 6 meet- ing. E NEWS CLIPPLIG Source j �..'S l�rteS I Date: Update on Southlake commercial development by Kate Barlow, special to the building activity over the past 15 space on Market Loop. News and Times months follow. A highly visible hub of activ- As the number of rooftops One of the fastest growing ity is the Village Center West of within the city of Southlake in- commercial areas is Commerce Wal-Mart including 63,000 creases, we grow as a market- place. In turn, the city is issuing Business Park, located south of Southlake square feet for Kroger and more Boulevard and west of than 24,000 square feet ofaccom- a growing number of commercial Highway 114 and zoned light in- panying retail space. A variety of building permits. For example, during the Octo- dustrial 1-1. Numerous office, businesses are seriously consid- ber 1994 to May 1995 period, the showroom and warehouse facili- ties have been built in this park ering this center, such as a bagel shop, an upscale hair salon and city issued 28 commercial per- including: more than 90,000 spa, and a pool store. mits. In comparison for the same square feet of office/warehouse Additionally, 20,000 square period one year later, the city is- on Commerce Street and Ex- . feet of retail space is under con - sued 46 commercial permits. The change Boulevard; 17,000 square struction in phase 11 of Southlake value of commercial permits dur- feet of office/warehouse on Ex- Marketplace. At least six tenants ing these two eight -month peri- change Boulevard; 22,000 square have made firm commitments to ods increased from $2.9 million feet of office showroom space on this center, including a card shop to $19.9 million. Brief highlights Market Loop; and more than and an art framing store. of new Southlake commercial 19 000 square feet of warehouse ifH I (see Growth, page 3) Growth North Kimball in two separate from page 1 locations is also planned for, as well as a manufacturing facility The city is also gaining new for Globestar, producers of hair office/professional space includ- and apparel accessories for fin- ing 5,700 square feet on West fants and children and a 4,500 Southlake Boulevard and 19,200 square foot square foot facility, square feet on East Southlake both within light industrially 1-1 Boulevard between two loca- zoned North Davis Business Park tions. located east of Davis Boulevard New stand-alone facilities in- and north of Continental Boule- clude: Mirage Car Wash on Davis vard. Boulevard; Bank United and If you would like additional Schlotzsksy's Deli on West information regarding any of Southlake Boulevard; Texas these facilities, contact the Office School of Baseball on South of Economic Development at Kimball; and a McDonalds 481-5581, Ext. 776. Next month's A mini -warehouse facility on OED Bulletin will feature an up- date of publications available at the city of Southlake Office of Economic Development. Kate Barlow is the director oJ' Southlakes Office of Economic Development. NEWS CLIPPLVG Source: I 5 1 I Date: City Council meeting boils over issue of a water tank by Donna Stengle August of 1995. The chart The Southlake City Council showed that Z million gallons of met Tuesday night to address water a day were pumped in Janu- many important issues, but any- ary of that year, compared to 7 one who left before 9:15 p.m. million gallons pumped during missed the real show. each of the three summer months. Early in the meeting, the coun- The water conservation ordi- cil adopted an ordinance that will nance will allow the city to man - require firms that paint house date odd/even watering days or numbers on curbs to register with restrict 'outside watering days if the city and pay a processing fee. the water in the city's storage The fee will be used to pay for a tanks drops to a level considered certificate that the painter must dangerous. show to a homeowner which Another item on the agenda states that he or she is not work- also had to do with water, but it ing for or endorsed by the city. received considerably more dis- The action was taken to cut cussion. down on the number of curb The council was asked to voted painters who mislead the resi- on a site and material for a 5-mil- dents into thinking the city has lion gallon above -ground water hired them. The city of Southlake storage tank and pump station to does not require residents to have be located at the northeast corner house numbers painted on curbs. of Pearson Lane and FM 1709. Another ordinance that was The city owns 15 acres at this site passed Tuesday night gives the and has been planning to locate city the authority to issue cita- the water tank there for a number tions to residents who have vio- of years. lated noise or other nuisance re- Construction is scheduled to strictions and who fail to appear begin Aug. I and should be com- for their hearing. pleted by next June. The tank will Also, the council unanimously be located on only a portion of voted to adopt a water conserva- the land. tion and drought contingency or- Whitehead displayed drawings dinance. of the site which showed three Bob Whitehead, director of different sections, labeled A, B public works, displayed a chart and C, that the tank and pump sta- showing the water usage for the tion could be constructed on. 7- months of January, June, July. and; ; ;. �:; 4; X4"4M1;"page2) Council from page 1 Each one of the sites has features that need to be considered before construction. The city favors building the fa- cility on site B, which sits in the middle of the tract. The additional land could be sold to repay util- ity funds. Homeowners in the Cimmaron Acres housing development, which surrounds the site, have been opposed to the construction. Many of the residents were present at the council meeting to protest the facility being built on the sites. The residents were not in agree- ment as to where the best place to locate the facility would be or whether the tank should be built using concrete or steel. They spent more than two hours dis- cussing with the council why it should or should not be built on site A as opposed to B or C as opposed to A. The only thing they seemed to agree on was that they did not want to look out their front door and see a 32-foot wa- ter tank. At times the discussion was and invited the residents to join him at the site drawing to hear what he considered the best plan. "It looks like site B is the best compromise," Stacy said. He told the group that choosing site B would make it possible to define the neighborhood by allowing residential construction to buffer the north side of the tank. Perhaps a 4-acre park in the wooded sec- tion of the property could also screen the view. The rest of the council advised the residents that they could not guarantee future councils would vote the same way. Stacy said more of an argument, especiall,, w hen one resident stated that he did not feel the presence of the homeowners would make any dif- ference because in his opinion, the council had already made its decision. This comment drew a sharp response from Mayor Rick Stacy as well as from council members. "I resent the fact that you say you don't have a voice, because extra meetings were set up to make sure you do," said Stacy. As the discussion continued, Stacy came down from his seat with the other council members even though he was in favor of the residential buffer and the park land, he could not say for certain how it would all. play out. "I'm in no position to commit that to you people tonight," he said. Stacy also expressed his desire to make the tank as aesthetically pleasing as possible by painting a mural on it or covering it with special finishes. "Whatever it takes, it needs to be the best looking tank in Tarrant County," he said. Almost three hours after the discussion began, the City Coun- cil voted unanimously to build the water tank out of steel on site B. C! �i N :1 ti O 3 A � R V O y R y 3 0 Q F. E. R �-• v v a'�FQo v� , ` '� W 3 zcc _ . y °�X. ~ U'•: M .�i O �s3 C .= ,.; 0o % p O E Cc U Q'� O•RCQ UE+ R C7 z r A r it r ,3 W Z m � m mm�� as 6 ;i t[1 16f-z CD ci T T T T T T T T m c ° > > 5 > > > > 3 > > > > > > > Q� Cd s 9 2 c >1 C f r 00 C i± d O lfN�Q y c4 �+O >. y r p3, -gy=.2 1 m J{O q'o aIw Cis cc > =1 v f�, 0 O p § C" U O ,C aj •5('�j p � OR. 93 mg� a'.>,�oo� °can 8 3� ° 8 a " p s to 3 3 p b� �o3��,w� v o a o3 a.a� aJ= im. acc a ° Sib 3 ° a °:,a qm 3 c yw o Q a,a tim a o Q go C� y� � °' a _ «.• a - yam, $�°q Yea a 88 c acc a a a ° 3 cc O � c. � a � � •in w c. ou Z ��,.ap a �. a Q > Si d� AJB �"V#i/7G� ;s.t.tw•��r.eS:di�,=...dfi 'a_i� .O .y�,Jc •p V A 3 z a o - -; ,a ec a) -bp a) t, eo 4) �, a w a q °ai Q oo a"Zit 32 v w j t o a Cd n> a oai 93 93 0 bo aul do a `0 aai o cam, a s b', UJ o v.V ° vc°. 'c $ .n ^' o a aai a 3 a,� vs a i� 4) 000� +�.� " q,4 o a� w. .00 oo .'o. o .� a . 4 ,°q �a„ .� ''^° 3 °4: o .aa..va a :k- r,:d3 q ashti� g3 $> v a -A r _. �.p 'acsO0 ay a .00 to -Co�;, ?' 02 2a a «.o O - -14°)a:�b0, a>x00 �Aq a ado40 ti Q Q o y a Aw �^3 �to ai -0 -0 p 3 m a 0 are as 00 O ... �' a -• �'i a 0 vo .Xkn 0 m Q U -Ore -� w V e Ir U 'H f~A O - HE [�ba,�AQC UAmag3ra',Q«'v bo 40J4 ' aONi o a a d .a 3 .o a o " a -- a p = �+ a aa'a.,°'..)ooi:.aa= 3boo >.aa oop oaow �3 p 3cc Ap� o� a a w y a o y o = 4)a E- h y ElQ as U p _ v Dias a'n °.�' 3 a>) m��'a ~ °a S a 25.0��, °v E a :9 NEWS CLIPPL'�1G Source: _ �.i '! Date: Good `cleanup' fun is on the way News and Times terly trash -off. tennial Park until 2 p.m. Volunteers from all around the It's a great opportunity to en- Many roadway areas are still city will join together from 9 a.m. sure that Southlake has clean, adoptable. To volunteer, sign your to noon on Saturday, July 20, for trash -free streets, and there's a group up for the event, call Tom Keep Southlake Beautiful's quar- free picnic afterwards at Bicen- Sanderlin at 488-7965. 3 NEWS CLIPPING MIM, t gyp. a r�. r r � � a 1$S ��t •� /�_ �.+e,9 i.= i1a i�• • a 'L �x ` i�'�: ��fd�Cy^� City of Southlake, Texas MEMORANDUM August 2, 1996 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works Department SUBJECT: Award of Bid for the Water System Improvements-1996: Unit I: 8" Water Line, Lonesome Dove Ave.; Unit H: 12" Water Line, S. White Chapel Blvd; Unit III: 12" Water Line, N. Kimball Ave; and Unit IV: Interconnections on W. Continental Blvd. [W-AA.-MR, I' City Council has annually budgeted funds to strengthen the water distribution system. These improvements are based upon a computer analysis conducted by Cheatham and Associates. The computer program models our system and shows areas of low-pressure, upon which system improvements are recommended. The FY 95-96 improvements are: UNIT I 8-inch water line, being on the west side of Lonesome Dove Ave. that will extend north from E. Dove St. to Emerald Circle, and being approximately 1,000 ft. This is to provide a second transmission line and a loop to the northeast comer of the City, N. Carroll Ave., to the east and E. Dove St. to the north. • UNIT 11 12-inch water line, being on the west side of S. White Chapel that will extend south from E. Southlake Blvd. (F.M. 1709) to the Princeton Park Addition, and being approximately 3,500 ft. This is to improve service to residents along S. White Chapel Blvd. that will extend from W. Southlake Blvd. (F.M. 1709) to W. Continental Blvd. area. • UNIT III 12-inch water line, being on the west side of N. Kimball Ave. that will extend north from Northwest Parkway East (S.H. 114) to E. Highland St., and being approximately 4,000 ft. This is to improve service from E. Highland St. to S.H. 114 and east to the Shady Lane/Raintree Dr. area. • UNIT IV Interconnections on W Continental Blvd., E. Continental Blvd. from S. Peytonville to Ridgewood Circle. The 12-inch water line installed in 1995 did not include funds to connect the existing 6- inch lines in the residential streets of Continental Park Estates. 5A-1 MEMORANDUM CURTIS E. HAWK WATER SYSTEM IMPROVEMENTS AUGUST 2, 1996 PAGE 2 City Council approved the bidding of the proposed water system improvements: Unit I (8" water line along Lonesome Dove Ave.), Unit II (12" water line along S. White Chapel Blvd.), Unit III (12" water line along N. Kimball Ave.) and Unit IV (Interconnections on Continental Blvd.) at their June 4, 1996 Regular City Council Meeting. Advertisements were published on July 7 and 14, 1996. Bids were publicly opened and read aloud on July 24, 1996 at 10:00 a.m. in the Council Chambers. BID TAB J TION Ten bids were received and read. The attached bid tabulation was prepared by Cheatham and Associates. The low bidder was Barson Utilities, Inc. of Allen, Texas. UNIT I ....... $36,996.60 UNIT II ..................................... 166,543.00 UNIT III.............................101, 672.00 UNIT IV .... 20,700.00 BASE BID TOTAL $325,911.60 ADD ALTERNATIVE TO UNIT I 42,567.80 GRAND TOTAL BID $368.479.40 ��SPECIAi CONS RATinNC The 8-inch water line on Lonesome Dove Ave. was originally scheduled to be constructed from E. Dove St. north to Emerald Circle. Taking into consideration the construction of Phase II of Lonesome Dove Estates in 1996, Staff is recommending the 8-inch line be extended from Emerald Circle to tie into a line in Lonesome Dove Estates. Therefore, the City placed this item on the bid as an "Add Alternative" for the extension of the 8-inch line. This water line will be beneficial in the fact that it will provide a second line into the northeast comer of the city. Generally in the past when there was a water problem or an actual break of the water line on N. Carroll Ave., north of E. Dove St., the area east of N. Carroll Ave. and north of E. Dove St. would be without water. The FY 1995-96 Capital Projects Budget included the bid projects: FUND 751: BUDGET BID 12-inch line in N. Kimball Ave. 125,800.00 101,672.00 12-inch line in S. White Chapel Blvd. 149.00= 166.543.00 SUB -TOTAL 74 2 5A-2 MEMORANDUM CURTIS E. HAWK WATER SYSTEM IMPROVEMENTS AUGUST 2, 1996 PAGE 3 1 �.•sSJUTO"• 8-inch line in Lonesome Dove Ave. Interconnection in E. Continental Blvd. SUB -TOTAL 37,000.00 36,996.60 1.1.1 1.1 1 1�1 1.1 � 1�1.1 1.1 � • , �1 The Finance Department has advised us that the difference of $31,679.40 is available for funding for the "Add Alternative" for Lonesome Dove Ave. Staff recommends that the City Council award the low bid of $368,479.40 as submitted by Barson ystem Improvements consisting of Uni Utilities, Inc. of Allen, Texas for the Water St I: 8" Water Line, Lonesome Dove Ave., plus the alternative to Unit I; Unit II: 12 Water Line, S. White Chapel Blvd; Unit III: 12" Water Line, N. Kimball Ave; and Unit IV: Interconnections on W. Continental Blvd. Please place this on the August 6, 1996 Regular City Council Agenda. (.BW/ls attachments: Bid Tabulation Eddie Cheatham Letter dated July 31, 1996 Map Exhibit C:\WPWIN60\WPDOCS\WATERWAIN-BID.MEM A 5A-3 A CHEATHAM AND ASSOCIATES July 31, 1996 Mr. Bob Whitehead, P.E. Director of Public Works City of Southlake 667 N. Carroll Ave. Southlake, TX 76092 Re: City of Southlake Proposed Water System Improvements -1996 Unit I - 8" Water Line in Lonesome Dove Unit II -12" Water Line in South White Chapel Rd. Unit III -12" Water Line in North Kimball Ave. Unit IV - Interconnections on Continental Blvd. Project No. 001-522 Dear Mr. Whitehead: Bids for the above referenced project, were received on July 24,1996. The low bidder on this project is Barson Utilities, Inc., 2019 West Kitty Hawk Drive, Allen, Texas 75002 We have checked and corrected the proposal and recommend this contract be awarded to Barson Utilities, Inc. Their base bid is for an amount of $325,911.60 and add alternate of $42,567.80. Enclosed is a bid tabulation for your use. Enclosure:.Bid Tabulation � ?J t - I Rid r 7 �i� t1�P.� r �� �(� 1l�� ` ji # tk y., wl I rji A' tl�rR;. I SA-5 t , �IIi `s' l "tt �1l lllwal Uf `I t :r i"' t t ; t i I it d 11 ENGINEERS, - :PLANNERS !. 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Hawk, City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Resolution No. 96-53, Designating a Local Rabies Control Authority. Attached is Resolution No. 96-53, designating a local rabies control authority. House Bill 721 that became effective this year requires City Council action. City attorney Analeslie Muncy recommended that the resolution designate the Director of Public Safety of the City of Southlake as the local rabies control authority with the ability to delegate the duties to his/her designee. In keeping with our Animal Control Agreement with the City of Grapevine, the designee will be the Grapevine animal control officer. Please place this item on the City Council's agenda for consideration. If you have any comments or questions, please feel free to contact me. BC/kb attachment S-1-11 A RESOLUTION DEGNATING A LOCAL RABIES CONTROL kw AUTHOR1C'iiY; AND PROVIDING FOR AN EFFEC11n DATE. WHEREAS, the Qty of Southlake, Tem C ciW), is a home rule cit y acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Teas Constitution and Chapter 9 of the Local Government Code; and R,SE"-,AS, the Legislature of the State of 'Texas has enacted House Bill No. 721, amending Chapter 826 of the Texas Health & Safety Code and requiring the atlon of an officer to act as the local rabies control authority-, NOW -1 MO BE YT RESOLVED BY � 1'HE C17 Y COUNCIL OF THE CITY OF SOUMAXE, TEXA.S. SE(.'TION L The Director of public Safety of the City of Southlakc is designated as the local rabies control authority. 71c Director of Public Safety may delegate the duties of the office to an animal control officer or a peace Officer. Among other duties, the local rabies control authority shall enforce the following: (1) Chapter 826 of the Teas Health and Safety Code and the Teaas Board of Health rules that comprise the mmimum standards for rabiass control; (W (2) The ordinances of the Chy of Southlake governing the control of rabies; (3) The rules adopted by the Texas Board of Health under the area rabies quarantine provisions of Section 826.045 of the Texas Health and Safety Code. SF.(-'TION I This resolution shall be m full force and effect from and after its Passage, and it is so resolved. ADOPTED BY THE CM COUNCIL ON THIS. _DAY OF 0%. MAYOR ATTES P. CITY SECPMARY IL \d&ke\rC$01U ionjrsbias (061 Zft) TOTAL P.02 Cm FI IDING, BARRETr & TAYLOR, LLP. The information in this facsimile ,message is Qmfidcntial and is intended only for the use of the individual or entity to which it is addressed, It t contam information that is rvdc my p � ged, confidential and exempt from disclosure under applicable law. If this message is delivered to you and you I not the iateuded redpicnt, you are hereby notified that you arc not authorized to m4 review, distribute or duplicate the information contained in this facsimile. If you have received this facsilx& in error, please notify our office by telephone 0011ect) immediately so that we can arrange for the return of the original documents. ATTENTION: CURTTS HAWK RECOPY NUMBER: 48&6796 TOTAL NUMBER OF PAGES INCLUDING COVER PAGE: 2 IF THERE IS A PROBLEM IN TRANSMISSION PLEASE CALL 817_332_2580. DATE. FROM: ,M 1 ♦M /,� _ rry,• NAB: Southlal WGeneral NUMBER 1207.001 August 2, 1996 ANALESLIE MUNCY City of Southlake, Texas MEMORANDUM August 2, 1996 TO: Curtis E. Hawk, City Manager FROM: Chris Carpenter, Planner SUBJECT: Professional Services Agreement with LeBlanc & Associates, Inc. for Software Development for the Community Development Department The attached Software Development Agreement represents a contract for services between the City of Southlake. and LeBlanc & Associates, Inc. (LAI). The scope of this agreement is the development of a database system to manage the growing volumes of development case information processed by the Community Development Department. As you may recall, LAI has previously been retained to develop a "Complaint Tracking System" of a similar nature for use by the Administrative Offices. Also as you may remember, $25,000 in additional budget expenditures were authorized by the City Council at the Council's annual Mid -Year Retreat for the development of this system. This agreement sets forth the general parameters for the development of the database system and includes some of the types of input and output forms that will be expected from such a product. Debra Dreyovitch from the offices of Fielding, Barrett and Taylor has reviewed the agreement. If there are any questions regarding this agreement or the development of the database system, please contact me at Ext. 866 or Tom Elgin at Ext. 753. Please place this item on the next Council agenda for their consideration. CLC L:\WP-FILES\PROJECTS\COMPUTER\SOFT-DEV.WPD SOFTWARE DEVELOPMI`NT AGREEMENT (aw ' This AGREEMENT is entered into by and between LeBlanc & Associates, Inc., a corporation under the laws of the State of Texas having its principal office at 3901 Airport Freeway, Suite 310, Bedford, Teams, 76021, hereinafter referred to as "LAY" and the City of Southlake, Texas, having its principal office at 1725 E. Southlake Blvd., Southlake, Texas 76092, a home -rule municipal corporation hereinafter referred to as "Southlake". Both parries agree that: I. Southlake has a requirement for a zoning case processing system, hereinafter referred to as the "system", which will operate on a Windows -based Personal Computer (PC). This system is an automated information system software, as described in TEX LOCAL GOV T CODE §253.007. To maximize its usefiilness, such system must operate in both a stand-alone and network mode. The general requirements for this system are outlined in a document titled, "Request for Proposals - Integrated Personal Computer System and Custom Application Development", dated April 29, 1996, a copy of which is attached as Exhibit "A" and incorporated herein by reference. 2. LAI has experience in the development of such systems and believes that there is a market for them. This Agreement is entered into pursuant to TEK LOCAL GOV'T CODE §253.007 and Southlake is contracting with LAI to develop automated information systems software. Southlake shall be the owner of the system and shall obtain the copyright to the system. Southlake may, by separate agreement, contract with LAI to market and distribute the system upon development- 3. LAI shall not disclose or provide or otherwise transfer to any other party the program or the documentation for the system. 4. LAI has reviewed Southlake's requirements and is willing to undertake the development of the system. The system shall meet Southlake's requirements for a complaint tracking system as set forth in Exhibit "A", the "Request for Proposals - Integrated Personal Computer System and Customer Application Development" document. LAI will use its best efforts to design, develop, and deliver the system in a timely fashion. 5. Southlake shall appoint a single individual from the Community Development Department, hereinafter referred to as the "representative", to interface with LAI and to provide LAI with guidance and assistance in designing and implementing the system. Southlake's representative shall be responsible for insuring that LAI's implementation of the system meets Southlake's requirements. Initially, Southlake's representative shall be Tom Elgin. Southlake reserves the right to change their representative with no prior notice to LAI. 6. LAI will begin development of the system upon execution of this Agreement and E\sxs��at�\couttactuai 1 5e- -a receipt of an initial payment of $4,000.00. LAI will receive additional progress payments from Southlake in the amount of $4,000.00 on the fifteenth day of August, September, October, and November of 1996. Each progress payment shall be advanced based upon the acceptability of LAI's progress in developing the system- Southlake shall be the sole judge of the acceptability of that progress. Southlake shall pay LAI a final payment of $5,000.00 within 15 days of receipt and acceptance of the final version of the system and documentation. The total of all payments made to LAI under this Agreement shall be $25,000.00. 7. Upon execution of this Agreement and receipt of an initial payment of $4,000.00, LAI shall begin to work with Southlake's representative to develop the system_ Within 120 days after execution of this Agreement, LAI shall make available an initial prototype of the system for testing at Southlake. At that time, LAI will work with Southlake's representative to make any corrections and modifications necessary to complete the system, including documentation_ LAI shall complete the system within 210 days after execution of this Agreement 8. LAI will continue to provide Southlake with upgrades and enhancements to the system, free of charge, as they become available. 9. LAI is an independent contractor of and not an employee of the City of Southlake. 10. Any notices required to be given under this Agreement shall be effective if given to the parties at the addresses listed in the preamble of this Agreement, by personal delivery or if mailed by certified mail,, return receipt requested. 11. This contract embodies the complete agreement of the parties hereto superseding all oral or written previous and contemporary agreements between the parties relating to matters herein; and except as otherwise provided herein, cannot be modified without written agreement of the parties. 12. No right or remedy granted herein or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every other right or remedy given hereunder. No covenant or condition of this contract may be waived without consent of the parties. 13. This Agreement shall be construed under the laws of the State of Texas. If legal action is necessary to enforce this Agreement, exclusive venue shall be in Tarrant County, Texas. 14. This Agreement shall be effective upon execution and shall terminate on the 30th day of March, 1997. 15. LAI agrees and covenants that LAI shall not assign all or any part of its rights, privileges, duties or interests under this Agreement without first obtaining the written E\MM\&b&C\CMft t\W ft9c 2 consent of Southlake, which consent shall not be unreasonably withheld. 16. In the event that LAY should breach any of the terms or conditions of this Agreement or should otherwise be in default of any of its obligations under this Agreement, the City shall have the right to enforce this Agreement and to enforce specific performance hereof and seek such other relief as may be provided by law. L.AI agrees to pay Southlake reasonable attorney's fees and court costs Southlake incurs as a result of enforcing the provisions of this Agreement. The parties hereto have executed this Agreement on the day and year indicated below. Signed this the day of IIm. I EBLANC & ASSOCIATES, INC. CTTY OF SOUTFELAKE, TEXAS Brady R. LeBlanc, President E\W=\ShAW\—RtMd\hi Curtis E. Hawk, City Manager ATTEST: City Secretary Pagc3 �f:1lsou%n EXHIBIT `A' General Requirements: LAI shall develop a database application to facilitate the storage, access and retrieval of pertinent development case -related information including, but not limited to, type and nature of development request, property owner names and addresses, legal descriptions of property, surveyor, engineer and other consultants' names and addresses, Tarrant Appraisal District (TAD) tax roll information and other pertinent relational information. 2. Development Platform: LAI shall develop the database primarily on Microsoft (MS) Access 2.0 database management application software. Secondarily, LAI may utilize compatible development languages, such as MS Visual Basic, and compatible applications, such as Corel WordPerfect, system to develop or enhance the database as required. LAI shall design the database so that it may be used as a "front end" for future Structured Query Language database. 3. Development Process: The development of the database shall follow the general process outlined below: • LAI shall develop the general framework for the database development based on interviews and meetings with Community Development staff. • Upon staff approval of the general framework, LAI shall develop the initial database. This initial database shall establish the data design, data tables and data relationships. • Upon approval of the initial database, LAI shall develop data input forms, repetitive queries and output reports for the initial database to create a "beta" version of the database. LAI shall install this "beta" version on the Community Development department's computer system for their testing and use. • After sufficient review of the "beta" version, the Community Development Department shall provide LAI with a list of modifications to required for the completion of the database. This list may include the correction of inherent program coding flaws (or "bugs") as well as modifications to the data entry, storage, and retrieval interfaces. C-s 4. Data Input Forms: LAI shall design data input forms so that they are intuitive enough for ease of use by the moderately experienced data entry personnel and so that they resemble the "hard copy" development application requests. The attached development applications (Examples A-1 through A-3), that are also listed below, are representative of standard development applications currently in use: • Application for Final Plat • Application for Zoning Change • Application for Site Plan 5. Queries: LAI shall develop standardized queries for commonly researched historical data and for TAD property records. 6. Output Reports: LAI shall design output reports similar to reports currently being processed by staff and reports for the queries in #5 above. The attached staff reports, that are also listed below, are representative of standard reports currently generated by staff: • Standard legal notification forms used for newspaper advertisement of development cases* • Standard adjacent owner notification forms used to provide development case information to those within 200 feet of the proposal* • Standard forms and fields for'use in memos and other correspondence relating to development cases* • Standard form fields used to fill in pre-printed certified mailers* *Examples B-1 through B-4 are attached, with redlined example database application fields. L: I WP-FILESIPROJECTSICOMPUTERIDBSE EXH. WPD Se-6 CITY OF SOUTHLAKE REVISED 7/17/96 FINAL PLAT/PLAT SHOWING/PLAT REVISION/AMENDED PLAT APPLICATION 'TITLE OF PLAT: SUBMITTAL DEADLINE: TOTAL LOTS: APPLICANT NAME: ADDRESS: PHONE: FAX: OWNER (if different,) TOTAL ACRES: ALL THE FOLLOWING ITEMS MUST BE SUBMITTED WITH THE PLAT BY 5:00 P.M. ON THE SUBMITTAL DEADLINE (SEE SCHEDULE) TO BE CONSIDERED A COMPLETE SUBMITTAL. AN INCOMPLETE SUBMITTAL WILL BE RETURNED TO THE APPLICANT OR PROCESSED ON THE NEXT SUBMITTAL IF THE MISSING ITEMS ARE SUBMITTED AFTER THE DEADLINE. Included Item Complete and corrected preliminary water, sewer and drainage plans for the entire area (5 Copies folded) Check for the appropriate submittal fee Application signed and checklist completed Blueprints of plat - folded 6" x 9" - Number of copies as follows: -Final plats, plat revisions - (17 Copies) -Multiple -lot plat showings, amended plats of five or more lots- (17 Copies) -Single-lot plat showings and amended plats of four or less lots- (5 Copies) Reduction of plat at 11" x 17" (1 Copy) Copies of any written support documents (1 Copy) ALL SUBSEQUENT SUBMITTALS FOR REVIEW BY THE PLANNING AND ZONING COMMISSION OR COUNCIL SHALL INCLUDE THE FOLLOWING AND MUST BE SUBMITTED TO THE CITY BY 5:00 P.M. ON THE REVISIONS DEADLINE (SEE SCHEDULE) AFTER THE PLANNING AND ZONING MEETING. Included Item Revised blueprints - folded 6" x 9" (17 Copies) Revised reduction of plat at I V x 17" (1 Copy) Revised copies of any written support documents (1 Copy) I hereby certify that this plat is in conformance with the requirements of Subdivision Ordinance No. 483 and No. 217, Drainage Ordinance No. 605, and the Zoning Ordinance No. 480, amendments and other ordinances, maps, and codes of the City of Southlake that pertain to this submittal. I further understand that it is necessary to be present at the Planning and Zoning Commission and City Council meetings (where applicable) to represent the enclosed request and address any unresolved issues Signed: Date: For City Use Only: I hereby acknowledge receipt of the plat application and the application fee in the amount of $ on this the day of . 19_ Signed: Title: EXAMPLE A-l: FINAL PLAT APPLICATION �C--7 CITY OF SOUTHLAKE ZONING CHANGE APPLICATION SUBMITTAL DEADLINE: TOTAL ACRES: CASE NUMBER: APPLICANT NAME: ADDRESS: TELEPHONE: FAX: PRESENT ZONING: EXISTING USE: \4MASON FOR REQUESTING CHANGE IN ZONING: REVISED 12/18/95 OWNER (if different) REQUESTED ZONING: PROPOSED USE: ALL OF THE FOLLOWING ITEMS MUST BE SUBMITTED WITH THIS APPLICATION BY 5.00 P.M. ON THE SUBMITTAL DEADLINE (SEE SCHEDULE) TO BE CONSIDERED A COMPLETE SUBMITTAL. AN INCOMPLETE SUBMITTAL WILL BE RETURNED TO THE APPLICANT OR PROCESSED ON THE NEXT SUBMITTAL IF THE MISSING ITEMS ARE SUBMITTED AFTER THE DEADLINE. Note: Although a complete application is received by the submittal deadline, the case may be moved to a later meeting date. Planning & Zoning Commission agendas are limited by resolution to a certain number of cases and, therefore, may result in a backlog of development cases. This application must be signed and notarized by all owners with checklist completed prior to submittal acceptance. EXAMPLE A-2: ZONING CHANGE APPLICATION sC—g TITLE OF SITE PLAN: SUBDIVISION SITE PLAN IS IN: APPLICANT NAME ADDRESS TELEPHONE FAX CITY OF SOUTHLAKE REVISED 12/20/95 SITE PLAN APPLICATION LOT: BLOCK: OWNER (if different) NAME ADDRESS TELEPHONE FAX I hereby certify that this site plan is in conformance with the requirements of the Zoning Ordinance No. 480, amendments and other ordinances, maps, and codes of the City of Southlake that pertain to this submittal. I further understand that it is necessary to be present at the applicable Planning and Zoning Commission and City Council meetings to represent the enclosed request and address any unresolved issues. Note: Although a complete application is received by the submittal deadline, the case may be moved to a later meeting date. Planning & Zoning Commission agendas are limited by resolution to a certain number of cases and, therefore, may result in a backlog of development cases. ;ned: Date: ************************************************************************************* For City Use only: I hereby acknowledge receipt of the site plan application and the application fee in the amount of $ of , 19_. Signed Title: ************************************************************************************* on this the _ day The following checklist is a partial summary of site plan requirements required by the City of Southlake. The applicant should further refer to Zoning Ordinance No. 480, amendments, and other ordinances, maps and codes available at the City Hall that may pertain to this site plan submittal. EXAMPLE A-3: SITE PLAN APPLICATION 5C-q PUBLISH WEDNESDAY, JULY 3, 1996 FORT WORTH STAR -TELEGRAM LEGAL NOTICE Notice is hereby given to all interested persons that the Planning and Zoning Commission of the City of Southlake, Texas will hold a public hearing on Thursday. July 18. 1996 at 7:00 p.m. in the Council Chambers at City Hall, 667 North Carroll Avenue, Southlake, Texas. The purpose of the hearing is to consider a Zoning Change on property described as approximately 4.113 acres situated in the Littleberry G. Hall Survey. Abstract No 686 being a portion of Tract 3132 as recorded in Volume 4297. Page 77 D R T C T. The property is located approximately 218' north of West Southlake Blvd approximately 500' west of the intersection of West Southlake Blvd and Shady Oaks Drive The request is being made by the Applicant David L. Ford. The Owner of the property is Harold Wayne Clowers et al.. The current zoning is "AG" Agricultural District. The requested zoning is "S174A"''Sirigle Family Residential District. All interested persons are urged to attend. Metes and bounds description follows: See Attached City of Southlake Sandra L. LeGrand City Secretary ZA 96-76 EXAMPLE B-1: NEWSPAPER LEGAL FORM s�-to CITY OF SOUTHLAKE NOTICE TO INTERESTED PROPERTY OWNERS REFERENCE NO.: ZA 2La Dear Property Owner: An application has been filed with the City Planning and Zoning Commission to consider a request for a Zoning Change on property described as approximately 4 113 acres situated in the Littleberry. G. Hall Survey, Abstract No. 686, being a portion of Tract 3132 as recorded in Volume 4297 Page 77 D R T C T. The property is located al2proximatelv 218' north of West Southlake Blvd approximately 500' west of the intersection of West Southlake Blvd and Shady Oaks Drive The request is being made by the Applicant David L. Ford. The Owner of the property is Harold WayLie Clowers et al.. The current zoning is "AG" Agricultural District. The requested zoning is "SF -IA" Single Family Residential District. A public hearing will be held by the City Planning and Zoning Commission on July 18, 1996 at 7:00 p.m. in the City Council Chambers at City Hall. At this time, you may submit your views on the matter in person, by writing, or by representative. You are encouraged to follow the requested action through final approval because changes are often made during the review process. If you know of any interested property owner who for any reason has not received a copy of this letter, it would be greatly appreciated if you would inform them of the time and place of this hearing. Very truly yours, Planning and Zoning Commission City of Southlake, Texas ................................... (CUT HERE). ........................... The following form may be filled out and mailed to the City of Southlake Planning and Zoning Commission, 667 North Carroll Avenue, Southlake, Texas 76092. REFERENCE NO.: ZA . 6-76 I am (in favor of) (opposed to) (undecided about) the request for the following reasons: SIGNATURE: (Please Print Name) ADDRESS: EXAMPLE B-2: ADJACENT OWNER NOTICE FORM sc-t t City of Southlake, Texas CASE NO: ZA 96-76 STAFF CONTACT: STAFF REPORT August 2, 1996 PROJECT: Rezoning/Southlake Garden Offices Karen P. Gandy, Zoning Administrator 481-5581, Ext. 743 REQUESTED ACTION: Rezoning for property described as being approximately 4.113 acres situated in the Littleberry G. Hall Survey, Abstract No. 686, being a portion of Tract 3132. LOCATION: Approximately 218'north of West SouthlakeBlvd. approximately 500' west of the intersection of West Southlake Blvd. and Shady Oaks Drive. OWNER: Harold Wayne Clowers et al. APPLICANT: David L. Ford CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "SF -IA" Single Family Residential District LAND USE CATEGORY: Low Density Residential (may include limited low intensity office and/or retail uses) NO. NOTICES SENT: Eight (8) RESPONSES: One (1) written response was received within the 200' notification area: Sharon L. Tolbert, Shady Oaks Group, 13747 Ravenwood Drive, Roanoke, TX 76262, opposed to. "The zoning on other properties on 1709 under rezoning or requests for other than residential leads this for residential. Our property will be worthless if this is approved. Ours as well should be 01 or similar zoning." One (1) verbal response was received within the 200' notification area: • R.J. Stacy, 300 N. Shady Oaks, Southlake, TX 76092, in favor of. "...I do not have a problem with the residential zoning greater than 1 acre in size." EXAMPLE B-3: MEMO FORM �c-t z f- -1 Ir-I r r1A Cali THL FROM MC�R�® CERTIFIED MAILER'" Label #1 Label #2 Label #3 U.S. PAT, No. 5,561,393 WALZ CERTIFIED MAILER, TO: L„ Z: SENDER: J r_n REFERENCE: c� Z: O: J a PS FORM 3800 SEPTEMBER 1 Postage F Certified Fee 1' : Receipt Fee MReturn Snow to whore, date and address of defive Restricted Delivery Total Postage and Fees US Postal Service Receipt for Certified Mail No Insurance Coverage Provided . _ __.___,..___._.__..,. _ ._...... Do not use for International Mail FOLD AND TEAR THIS WAY —+ OPTIONAL ............... ........ ............................ ............. ...................... ................................ ,.................................................. .:................... ....................................... CHARGE TO: POSTMARK OR DATE (CERTIFIED - P 979 771 251 RETURN RECEIPT REQUESTED Label #s ADDRESSEE'S ADDRESS Label #7 FOLD AND TEAR THIS WAY — ............................................................. ... T...... ........................................................ ......... ............................................. i RE: f SENDER: J w I X �� f Z [L _ o) 3. Article Addressed to: 0 =N f U. a — m U) LU I ° PLE B-4:I PRE-PRINTED CER a. ofo: to -<n I E �Jn.: s= :3 W to mom: I i s _ CL f •U I f m i in O F o ! 5. Received By: (Print Name) N U N i Qz° i 6. Signature: (Addressee or Agent). PS Form 3811, September 1995 F 9,95 �c- RESTRICTED DELIVERY .......................................................................... �...... I also wish to receive the following service (for an extra fee): 1❑ ADDRESSEE'S ❑ RESTRICTED Z• U . ADDRESS DELIVERY : N Consult postmaster for fee. 4a. Article Number n �N P 979 771 251 IIIIIIIIIIIIIIII III II III IIIIIIIIIIIIIOIIIIIIIIIII ': IFD��LER 4b. Service Type a CERTIFIED 7. Date of Delivery cn :O 8. Addressee's Address (Only if requested: 3 and fee is paid) O :.Y :c : N L f- Domestic Return Receipt City of Southlake, Texas July 31, 1996 TO: Curtis E. Hawk, City Manager FROM: Lou Ann Heath, Director of Finance SUBJECT: Tarrant County Tax Collection Contract Since 1982, the Tarrant County Tax Assessor/Collector has collected property taxes for the City of Southlake. The renewal contract has been presented to the City for collection of 1996 taxes, for the fiscal year beginning October 1, 1996. Tarrant County charges $.40 per financial transaction, defined as a payment or refund on an account. This is the same per transaction fee as the previous year, and is a very reasonable charge for the service provided. Southlake would spend far in excess of the $4,000 budgeted in personnel costs alone if we collected our own taxes. The contract provides for disbursements to be made to the City when daily collections exceed $100, or at the close of a month. Also included in the contract is a listing of the reports provided to the City. There are provisions that allow the City to perform an audit of the County collection process if we choose to do so. Please place the renewal contract on the City Council agenda for approval. LAH STATE OF TEXAS X �.. X AGREEMENT COUNTY OF TARRANT X M Agreement made this day of , 1996, by and between June Garrison, Tarrant County Tax Assessor -Collector, and Tarrant County, hereinafter referred to as ASSESSOR/COLLECTOR, whose address is 100 E. Weatherford Street, Fort Worth, Texas 76196-0301, and the City of Southlake, hereinafter referred to as CITY, whose address is 1725 Southlake Blvd., Southlake, Texas 76092. PURPOSE OF AGREEMENT The purpose of this Agreement is to state the terms and conditions under which the ASSESSOR/COLLECTOR will provide assessment and collection services of Ad Valorem taxes levied by the CITY. NOW THEREFORE, in consideration of the mutual promises herein contained, the parties hereto agree as follows: I. SERVICES TO BE PERFORMED The ASSESSORICOLLECTOR agrees to collect the taxes due and owing on taxable property upon which the CITY has imposed said taxes. The ASSESSOR/COLLECTOR shall PERFORM THE SAID SERVICES IN THE SAME MANNER AND FASHION AS TARRANT COUNTY COLLECTS ITS OWN TAXES due and owing on taxable property situated within its boundaries. The services performed shall include, but not be limited to: receiving information from the Tarrant Appraisal District for purposes of the Certified Appraisal Roll, and monthly changes thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all necessary assessments of taxes and Truth in Taxation calculations as required; the transmittal of tax statements via the U.S. Mail or electronic transfer of data; and rapid deposit payment processing. All CITY disbursements, made by check or by electronic transfer (wire), for collected tax accounts will be made to the CITY on the day the County Depository Bank indicates the mandatory assigned "float" period has elapsed and the funds are posted to the collected balance. If any daily collection total is less than one hundred dollars ($100.00), the disbursement will be withheld until the cumulative total of taxes collected for the CITY equals one hundred dollars ($100.00), or at the close of the month. 5-"D*2 OR H. REPORTS The ASSESSOR/COLLECTOR will provide the CITY the following reports, if requested: Daily: General Ledger Distribution Report Weekly: Detail Collection Report (Summary) Monthly: Tax Roll Summary (Totals Only) Month End Report Detail Collection Report (Summary) General Ledger Revenue & Expense Report Agriculture Rollback Collection Report Delinquent Tax Attorney Tape (Exhibit A) Annual: Paid Tax Roll Delinquent Tax Roll Current Tax Roll Other requested reports that require programming: $ 25.00 per hour Other reports requiring computer run-time: $350.00 per hour III. AUDITS The ASSESSOR/COLLECTOR will provide to the CITY auditor necessary explanation of all reports and access to ASSESSOR/COLLECTOR in-house tax system computer terminals to assist the CITY auditor in verifying their audit samples of the financial data previously provided by the ASSESSOR/COLLECTOR during the past audit period. If the CITY elects to have their auditors conduct a "computer system assurance review audit" requiring assistance from ASSESSOR/COLLECTOR system's programmers and accountants, the fee is $660.00 per day, which will be deducted from the CITY' S current collections at the end of the month. Page 2 of 6 ,5'- D 3 0M S... IV. COMPENSATION In consideration of the services to be performed by the ASSESSOR/COLLECTOR, compensation for the services rendered are as follows: A rate of forty cents ($.40) per financial transaction. A financial transaction is defined as when a CITY account is credited with a payment or debited for a refund. V. TAX RATE REQUIRETNIENT The CITY will provide the ASSESSORICOLLECTOR, in writing, their newly adopted tax rate and exemption schedule to be applied for assessing purposes no later than 2:00 p.m., Thursday, September 19, 1996. Under authority of Section 31.01 (h) of the Property Tax Code, any additional cost of printing and mailing tax statements because of late reporting of the tax rate or the exemption schedule will be charged to the CITY. If the CITY wishes their collection reports to be broken out as to maintenance and operation fund and interest and sinking fund, then the notice advising of the new tax rate must set out the separate rates, as well as the total rate. VI. TERM OF AGREEMENT This Agreement shall become effective as of the date hereinabove set out, and shall continue in effect during the 1996 tax year, unless sooner terminated by providing sixty (60) day written notice, as outlined in paragraph XI. VII. COMPLIANCE WITH APPLICABLE STATUTES, ORDINANCES, AND REGULATIONS In performing the services required under this Agreement, the ASSESSOR/COLLECTOR shall comply with all applicable federal and state statutes, case law, opinions of the Texas State Attorney General, Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond its control, the ASSESSOR/COLLECTOR shall immediately notify the CITY of that fact and the reasons therefor. Page 3 of 6 VIII. DEPOSIT OF FUNDS All funds collected by the ASSESSOR/COLLECTOR in the performance of the services stated herein for the CITY shall be promptly transferred to the account of the CITY at their depository bank. Electronically transferred funds incur an additional fee which will be charged back to the CITY and deducted from those collected funds. If the CITY desires their tax disbursements to be made by electronic transference of funds (wire) the ASSESSOR/COLLECTOR assumes no liability for the funds after initiation of the electronic transference of the CITY'S funds from the County Depository to the CITY'S designated depository. Refunds will be made by the ASSESSOR/COLLECTOR. The ASSESSOR/COLLECTOR will advise the CITY of changes in the tax roll which were mandated by the Tarrant Appraisal District. All refunds of overpayments or erroneous payments due, but not requested, and as described in Section 31.11 of the Texas Property Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting with the ASSESSOR/COLLECTOR. The contract must have been in force, actual assessment and collection functions begun and the tax account was at the time of the over or erroneous payment within the CITY'S jurisdiction. The proportional share is based upon the CITY'S percent of the tax account's total levy assessed at the time of receipting the over or erroneous payment. X. DELINQUENT COLLECTIONS The ASSESSOR/COLLECTOR will assess and collect the fifteen percent (15%) collection fee pursuant to Section 33.07 of the Property Tax Code, when allowed. The ASSESSOR/COLLECTOR will disburse the amount directly to the CITY for compensation to a Firm under contract to the CITY. If the delinquent collection Attorney contracted by the CITY requires attendance of Tax ASSESSOR/COLLECTOR personnel at a court other than the District Courts in downtown Fort Worth, and the county is not a party, the employee's expenses and proportionate salary will be the responsibility of the CITY and will be added to the collection expenses and charged to the CITY. Page 4 of 6 Executed on the day and year first above written, Tarrant County, Texas. BY: JUNZGARRISON DATE TAX ASSESSOR/COLLECTOR TARRANT COUNTY FOR THE CITY OF SOUTHLAKE: BY: TITLE: FOR TARRANT COUNTY: `► BY: TOM VANDERGRIFF DATE TARRANT COUNTY JUDGE Page 6 of 6 L s-'-p 01 XI. NOTICES Any notices to be given hereunder by either party to the other may be effected, in writing, either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the parties as they appear in the introductory paragraph of this Agreement, but each party may change this address by written notice in accordance with this paragraph. XII. MISCELLANEOUS PROVISIONS This instrument and the attachments hereto contain the entire Agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect except a subsequent modification in writing and signed by the parties. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and successors. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained. This Agreement and the attachments hereto constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. Page 5 of 6 s DL EXHIBIT A TARRANT COUNTY TAX OFFICE NAME: DELINQUENT ACCOUNTS - MASTER FILE RECORD LAYOUT: DESCRIPTION COBOL PICTURE ACCOUNT NUMBER PIC X(11). ROLL CODE PIC X(01). OWNER NAME 1 PIC X(30). OWNER NAME 2 PIC X(30). ADDRESS LINE 1 PIC X(30). ADDRESS LINE 2 PIC X(30). CITY PIC X(20). STATE PIC X(02). ZIP PIC 9(09). FILLER PIC X(02). LEGAL DESCRIPTION 1 PIC X(30). LEGAL DESCRIPTION 2 PIC X(30). LEGAL DESCRIPTION 3 PIC X(30). LEGAL DESCRIPTION 4 PIC X(30). ACRES PIC 9(11). STREET NAME PIC X(18). STREET NUMBER PIC 9(07). PIDN PIC X(30). FIDUCIARY (Y OR N) PIC X(01). FILLER PIC X(02). TAD EXEMPTION CODE PIC X(03). FILLER PIC X(O1). ENTITY CODES PIC X(45). NON BILL CODE PIC X(15). SPTB PIC X(03). OVER 65 QUARTERLY PAYMENT (Y OR N) PIC X(01). HALF PAYMENT (Y OR N) PIC X(O1). INSTALLMENT AGREEMENT DATE PIC 9(06). FILLER PIC X(15). TAPE FORMAT: ASCII LABELED DENSITY: 9 TRACK 6250 OR 1600 BPI RECORD SIZE: 444 BYTES BLOCK SIZE: 13320 Page 1 of 2 ,5"- D S EXHIBIT A (CONTINUED) TARRANT COUNTY TAX OFFICE NAME: DELINQUENT ACCOUNTS - RECEIVABLE FILE RECORD LAYOUT: DESCRIPTION COBOL PICTURE ACCOUNT NUMBER PIC X(11) TAX YEAR PIC 9(02) TAX UNIT PIC 9(03) FIDUCIARY (Y OR N) PIC X(01) HALF PAYMENT (Y OR N) PIC X(01) OVER 65 QUARTERLY PAYMENT (Y OR N) PIC X(01) INSTALLMENT AGREEMENT PIC X(O1) DELINQUENCY DATE PIC 9(06) YY1vIIvIDD 3307 DATE PIC 9(06) YYMMDD BASE LEVY PIC 9(09)V99 BALANCE DUE PIC 9(09)V99 JUDGEMENT DATE PIC 9(06) YYMIvIDD SUIT NUMBER PIC X(15) SUIT FILE DATE PIC 9(06) YYMMDD BANKRUPTCY NUMBER PIC X(15) BANKRUPTCY FILE DATE PIC 9(06) YYMMDD FILLER PIC X(08) TAPE FORMAT: ASCII LABELED DENSITY: 9 TRACK 6250 OR 1600 BPI RECORD SIZE: 110 BYTES BLOCK SIZE: 16500 `.. Page 2 of 2 3r_ D I City of Southlake, Texas MEMORANDUM August 2, 1996 TO: Curtis E. Hawk, City Manager FROM: Robert R. Whitehead, Director of Public Works SUBJECT: Ordinance No. 662, Second Reading Water Conservation Plan and Drought Contingency Ordinance BACKGROUND: During the June 26, 1996 City Council Retreat and at the Regular City Council Meeting on July 2, 1996, information was provided detailing reasons for a Water Conservation Plan and Drought Contingency Ordinance. Shortly after this meeting, the City experienced a situation which would have been classified as a "moderate" condition of a drought. This reemphasizes the need to have a plan in place. Even with the recent rains and moderation of temperatures, a plan needs to be in place so that action can be taken as appropriate. The new rewritten version of the ordinance provided herein has been submitted by the city attorney. Please see the following changes that have been noted in Ordinance No. 662: • WHEREAS: These have been incorporated in the introduction of the ordinance. • Section 2: This has been added to authorize the city manager and mayor to take appropriate actions prescribed for such conditions and to terminate the conditions when the emergency has ended. • Section 3 There has to be a twenty-four (24) hour notification in the newspaper of general circulation in the city before the emergency measures can be enforced. • Section 7 A two -thousand dollar ($2,000) fine to be applied to anyone person, firm or corporation violating the ordinance. This fine is the maximum which can be charged by state law. The municipal judge will set the fine for each citation. State law allows the $2,000 maximum when the purpose of the ordinance is to insure public health and sanitation and insure adequate fire protection services. The city attorney has concurred that the purpose of Ordinance No. 662 meets the intent of the state law. 7A-1 MEMORANDUM CURTIS E. HAWK ORDINANCE NO. 662, 2ND READING AUGUST 2, 1996 PAGE 2 ATTACHMENT "A" • Page 7A9: replaced percentage figures • Page 7A10: inserted (initial). COMMENTS: Staff's recommendation is for the second reading of Ordinance No. 662, Water Conservation Plan and Drought Contingency Ordinance, to be placed on the August 6, 1996 Regular City Council Agenda for City Council review and consideration. 4 BW/ls attachment: Ordinance No. 662 C:\WPWIN60\WPDOCS\WATER\ORD662\2ND-RDG.MEM 7A-2 AUG-02-1996 09:21 FIELDING,BARRET & TAYLOR 8173324741 P.03i06 ORDINANCE NO. "2 AN ORDJ14ANCE OF I= MY OF SOUTHLAKE EgMUSHNG A YEAR-ROUND WATM CONSERVATION POLICY AND DROUGHT,' CONTINGENCY PLAN TO REDUCE PEAK WATER USAGE TO ENSURE THE HFALM AND SAFETY OF SOUTHIAKE CM23ZNS; PROVIDING THAT TIDS ORDINANCE SHALL BE CUMU AT1W OF ALL ORDINANCES; PROVIDING A SEVEIL4=2IY CLAUSE; PROVIDING A PENALTY FOR VIOLATIONS OF THE PLAN; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPEI;4- AND PROV;iTaING AN EFFECTIVE DATE. WHEREAS, the City of Southlake is a home rule city aging under its charter adopted by the electorate pursuant to Article X, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council wishes to adopt a Water Conservation Policy and Brought Contingency Plan which provides for the reduction of neater nsage by customers of the SOutblake water system and the implementation of emergency measures to reduce the demand upon the SouthhUm water system during drought conditions; and WEMVAS9 the City Council has determined that the adoption of the attached Water Conservation Policy and Drought Contingency Plan is necessary in order to promote and Le preserve fire safety, and public health and. sanitation. NOW, THEIWORE, BE IT ORDAINED BY IEEE CITY COUNCIL OF THE CITY OF SOUTB AKE, S; SECTION L The City of Southlake hereby adopts a Water Conservation Policy and Drought Contingency Plan, (the "Plan"), and a public education and information action plan for the dissemination of im%rination concerning the water conservation poky and drought contingency plan for the encouragement of conservation, all as contained in Attachment "A , attached hereto and incorporated as if fully set forth herein. SECTION L The city manager is hereby authorized to declare the existence of the trigger conditions for mild and moderate conditions, as detailed in the Plan, to initiate the measures pres'bed for such conditions, and to terminate the conditions when the emergency has f\fd"\Zhkc\ocda a =\dmugM MWV%-) 7A-3 HLC7-02-1996 09:21 FIELDINGoBRRRET & TRYLOR 8173324741 P.e4/06 ended. Further, the mayor is hereby authorized to declare the existence of the trigger conditions for severe conditions and critical emergency conditions, as detWed in the Plan, and to initiate the appropriate actions Prescribed for such conditions, and to terminate the conditions when the emergency bw ended. SEG".I'ION 3. When the city manager or the mayor has made a determination that the conditions of a water emergency exist, the citq manager or mayor way order that the emergency measures set forth in the Plan be emergency. be effective, the order must be published in a newspaper of general circulation m the city within twentyfour (24) hours. SECTION 4. A person commits an offense if he masses, causes or permits a use of water contrary to the measures implemented by the city manager as press n%ed in the Plan. For purposes Of this section, it is presumed that a person has made, caused or permitted a use of water contrary to the measures implemented if the mandatory measures have been formally ordered consistent with the Plan and: (1) The manner of use has been prohibited by the Plan; or (2) The amount of water used exceeds that allowed by the Flan. SEMON 5. This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where the provisions of this ordinance are in direct conflict with the Provisions of such urdmances, in which event the conflicting provisions of such ordinances are hereby repealed. SEMON 6. It is hereby declared to be the intention of the pity Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of air court of competent jurisdiction, such unconstitutionality $ball not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City CJauncQ without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. ��t�tcs�slate\o�ainancc�dco�et (t�oll96� 7A-4 PaBc 2 AUCr-02-19y6 09: 21 F I ELD I NAG r HARRET & TAYLOR 8173324741 P.05106 SETQN ?. Anyperso firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two 'thousand Dollars ($Z,000.00) for each offense. Each day that a violation is permitted to adst shall constitute a separate offense. SlF7(.MOv S. All rights and remedies of the aty of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 662 or any other ordinances Westing which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordnance but may be prosecuted until final disposition by the courts. SECMON 9. The City Secretary of the aty of Southlake is hereby directed to publish the proposed Ordinance oar its caption and penalty together with a notice setting out thr time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, them the City Secretary shall additionally publish tiffs ordinance or its caption and penalty in the official City newspaper one time within tent days after final passage of this Ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION A 'phis ordinance sball be in full force and effect from and after its passage and publication as required by law, and it is so ordained., tVAM\ ►too\ laMSk (OUV%) 7A-5 Par FIELDING,BARRET & TAYLOR 8173324741 P.06/06 PASSED AND APPROVED ON FIRST READING ON THIS DAY OF MAYOR :48 _1 C rY SEC'.RETARY PASSED AND APPROVED ON SECOND READING ON IM DAY OF . 199G. MAYOR ATTEST: ".PROVED AS TO FORM AND 'I.EGAU Y': City Attorney E\HlftVJalw\oMim=\dmuo (OW11%) 40 t1l'VIA I'm Pagc { 7A_6 TOTAL P.06 ATTACHMENT "A" WATER CONSERVATION POLICY A. Education and Information The City will promote water conservation by informing the public of methods to conserve water. The overall public education will be divided into three segments: a first -year program, a long-term program, and a new customer program. Information presented in Appendix B will be the basis for public education as well as pre-printed brochures available through the Texas Water Development Board, the American Water Works Association, and other appropriate sources. First -Year Program The first -year program will include the distribution of educational materials including brochures and/or newsletters to all customers four times (once each quarter). The first information to be distributed will explain the water conservation program. This initial distribution will be accompanied by a newspaper feature article. Subsequent news releases during the first year will correspond to information distribution times and at other times if conditions warrant. The educational materials and news releases will promote water conservation by informing water users about ways to save water inside homes, in landscaping and lawn uses, and in recreational uses. The water conservation methods to be emphasized by the City will include: • Bathroom water saving hints • Kitchen water saving hints • Laundry water saving hints • Appliance and plumbing practices • Outdoor water conservation The water conservation plan will be distributed to water users by mail. In addition to newspaper articles and broadcast on the City's cable channel, other means of communication will be considered (such as posters and public displays) if conditions warrant. Long -Term Program The long-term program will include semi-annual distribution of educational materials and news releases corresponding to peak summer and winter demand periods. The news releases will be used to provide information on water conserving practices, encourage water conservation and report progress on achieving the City's water conservation goal. Additionally, water conservation will be stressed during visits at area schools when the City 7A-7 participates in National Public Works Week in late Spring. Other news releases may be used if conditions warrant. r New Customer Program New customers will receive the initial conservation education material that describes the conservation program and other general conservation information when they apply for service. These customers will then be included in the first -year or long-term as appropriate. B. Water Conserving Landscaping In order to reduce the demands placed on a water system by landscape watering, the City, through its respective education and information programs, shall encourage customers and local landscaping companies and irrigation practices by the following methods: 1. Encourage home owners and landscape architects/contractors to use low water plants and grasses and efficient irrigation systems. 2. Request public organizations and commercial establishments to discontinue irrigation practices between the hours of 10 a.m. to 6 p.m. 3. Encourage irrigation contractors and commercial establishments to use drip irrigation systems when possible and to design all irrigation systems with water conservation features, such as large drop rather than fine mist sprinklers. 4. Encourage local nurseries and other businesses to offer adapted, low water using plants and grasses and efficient landscape watering devices. C. Leak Detection and Repair The City will continue its ongoing leak detection, location and repair programs. Waterline leaks are detected by utility personnel while reading meters, maintaining their water and wastewater systems, and while performing other routine surveillance programs. Additionally, water audits shall be utilized to determine if leaks exist which have gone undetected. D. Implementation and Enforcement Generally, the City will provide overall guidance and assistance to the customer in the implementation of this plan. Specifically, the City will provide public education/information services to the customer and be responsible for the submission of an annual report to the Texas Water Development Board which will include the following information: 1. Progress made in the implementation of the program. 2. Public information which has been distributed. 7A-8 3. Public response to the program. 4. Effectiveness of the program. The City shall be responsible for the implementation and enforcement of the specific water conserving activities contained within the Plan and for reporting an evaluation to the Texas Water Development Board on the effectiveness of the program. This implementation and enforcement will be in accordance with the respective ordinances or resolutions as adopted by the City. DROUGHT CONTINGENCY PLAN A. Trigger Conditions The initiation of drought contingency measures by the City of Southlake must inherently be determined on a case -by -case basis with consideration given to weather conditions, time of year, prevailing system capacities, and prevailing contractual arrangements with supplier(s). The City shall utilize the following trigger conditions in conjunction with other utility specific, real time factors to initiate drought contingency measures: 1. Mild Conditions - Daily water demand reaches or exceeds ,a° ` of the production capacity of the system for 5 consecutive days. Declaration made by City Manager. 2. Moderate Conditions - Daily water demand reaches or exceeds INIM of the production capacity of the system for 5 consecutive days. Declaration made by City Manager. 3. Severe Conditions - Daily water demand reaches or exceeds f; of the production capacity of the system for 5 consecutive days; or the imminent or actual failure of a major component of the system is experienced which can cause an immediate health or safety hazard. Declaration made by the Mayor. 4. Critical Emergency Condition - Due to natural or other disaster, the water supply is not dependable and may not be suitable for human consumption. Declaration made by the Mayor. B. Drought Contingency Measures Based upon the prevailing conditions, the City shall take some or all of the following actions, as appropriate, when trigger conditions are'reached. 1. Mild Conditions a. Inform the public through the news media that a trigger condition has been reached, and that the public should look for ways to voluntarily reduce water use and provide rFWw" specific steps which can be taken. b. Notify major commercial water users of the situation and request voluntary use (MO, reductions. c. Publicize a voluntga lawn watering time schedule. d. During winter months request water users to insulate pipes rather than running water to prevent pipes from fr,ezing. 2. Moderate Conditions a. Continue current actions initiated in the preceding phase. b. Car washing (except for commercial washes), window washing, and pavement washing shall be prohibited except when only a bucket is used. c. The following public water uses, not essential for public health or safety, shall be prohibited: 1. Street washing. 2. Water hydrant flushing. 3. filling swimming pools 4. Athletic field watering (golf course). d. A mandatorX lawn watering time schedule shall be imposed: The following schedule is recommended for implementation, however, an'altemate schedule may be used if it is found to be more effective. Customers with odd -numbered street addresses may water on odd -numbered days and customers with even -numbered street addresses may water on even -numbered days. Watering shall be permitted only between the hours of 4:00 a.m. to 8:00 a.m. and 8:00 p.m. to 10:00 p.m. 3. Severe Conditions a. Continue all current actions initiated in the preceding phases. b. All outdoor water use, not essential for public health or safety, shall be prohibited. c. Based upon prevailing conditions, establish .maximum water use limits for commercial and residential users, and establish monetary fines or surcharges to be levied for exceeding water use limits. 4. Critical Conditions 7A-10 A a. All uses of the public water supply will be banned except in cases of emergency or fire suppression. b. In this condition water use will be limited, and water should be boiled prior to use (other than fire suppression) to ensure purity. C. Information and Education The purpose of drought contingency measures as a part of this Plan will be conveyed to the public as part of and in the same manner as the Water Conservation Plan. When trigger conditions appear to be approaching, the public will be informed through local newspaper articles and/or radio/television broadcasts. Throughout the period of a trigger condition, regular articles broadcasts will be used to inform the public of the current condition and conservation measures for the condition. D. Termination of Trigger Conditions As drought or emergency conditions lessen, a determination will be made when a particular drought condition no longer exists. Upon such determination, the drought measures for and enforcement of that particular drought condition shall terminate. The public will be notified of the termination of any or all drought conditions and related drought measures in the same manner as described in C above. E. Implementation and Enforcement The Drought Contingency Plan shall be implemented and enforced by ordinance or resolution of the City of Southlake. G. Undate of Trigger Conditions Annually, or upon any significant change in water supply or production capability the City shall review the water system capabilities in order to determine actual trigger conditions based upon the guidelines described in Section III. A. of this Plan. 7A-11 ATTACHMENT "B" r Action Plan on Education and Information The public education process will consist of the following programs: A pamphlet ("Homeowners Guide to Water Use and Water Conservation") will be distributed by mail using preprinted labels at a date yet to be decided. The pamphlets are made available to us free from the Texas Water Development Board. A press release will run both the week before the distribution and the week of the distribution to make readers aware that the pamphlet is being mailed out. 2. Water saving tips will be included, on a quarterly basis, in the monthly city newsletter. Additionally, these water saving tips will be broadcast periodically, year round, on the City cable channel. 3. A summary of information from the various pamphlets will be included in a packet/pamphlet, provided by the Public Works Department, and given to residential customers when they open a new account. (WI 4. Water conservation information and educational materials will be provided for the Southlake Program for the Involvement of Neighborhoods (SPIN) meetings. SPIN members will then be fundamental in the dissemination of water conserving practices through out the community. Water conservation information and educational materials will be provided at local elementary schools during presentations by the Public Works Department during the City's annual participation in National Public Works Week. (This event is usually scheduled in May). C:\WPWIN60\WPDOCS\WATER\ORD662\2NDDRAFF.ORD 7A-12 City of Southlake, Texas MEMORANDUM August 2, 1996 TO: Curtis E. Hawk, City Manager FROM: Karen P. Gandy, Zoning Administrator SUBJECT: ZA 96-71, Specific Use Permit - Outside Storage/Great Outdoor Landscape Attached is a letter from Scott Malone, Applicant for the above -referenced case, requesting that the item be tabled until the City Council Meeting on August 20, 1996. Only the letter requesting the tabling is included at this time. The entire packet will be forwarded when the case is given full consideration. VA_ KPG/ses L:\WP-FILES\MEMO\96CASES\96-071SU.TBL 7B-1 JUL-26-1996 07:58 AIRBORNE QDF 214 4568831 P.01 6RBAT OUTDOORS LANDSCAIqK 7�s�sl Rsn j u � 2 61996 7B-2 TOTAL P.01 City of Southlake, Texas STAFF REPORT August 2, 1996 CASE NO: ZA 6-72 PROJECT: Specific Use Permit - OutsideStorage/Granite Construction Company STAFF CONTACT: Dennis Killough, Planning Technician 481-5581, Ext. 787 Karen P. Gandy, Zoning Administrator 481-5581, Ext. 743 REQUESTED ACTION: Specific Use Permit for Outside Storage for Granite Construction Company, per Zoning Ordinance No. 480, Section 45.1 (27). The property is described as Lot 513, Brumlow Industrial District, Phase II, and being approximately 11.033 acres situated in John N. Gibson Survey, Abstract 591. LOCATION: West side of Brumlow Avenue, approximately 350' north of the intersection of Brumlow Avenue and State Highway 26 OWNER/APPLICANT: Granite Construction Company CURRENT ZONING: "I-l" Light Industrial District USE CATEGORY: Medium Density Residential (may include limited low intensity office and/or retail uses) NO. NOTICES SENT: Six (6) RESPONSES: Five (5) written responses were received within the 200' notification area: • Richard P. (Dick) Nichols, c% Mid Cities Ready Mix Inc., PO Box 660, Colleyville, Texas 76034, in favor. He sent another letter on 7/8/96 stating that he had no objection to a variance to or a deletion of the required bufferyard ordinance along their common property line with the proposed Granite site. • John Thompson, c% Mid Cities Ready Mix Inc., PO Box 660, Colleyville, TX 76034, in favor. • Daniel J. Keeley, V.P./Division Manager, Martin K. Eby Construction Co., 1900 Brumlow Ave., stated that he had no objection to a variance to or deletion of the required bufferyard along the common property line with the proposed Granite site. • Steve Yetts, c% Timarron Land Corp, PO Box 290, Dallas, Texas 75221, opposed. "This site is adjacent to Timarron's future residential sites and is not a compatible use. We are also concerned with the environmental impact to the area." • Bill Stowe, 1710 Brumlow Ave., Southlake, Texas 76092, opposed. "We are opposed to the request for outside storage, as a section of this tract is directly behind our back yard, and will not lend itself 7C-1 to an aesthetic appearance for our property. The type of equipment necessary to a Construction company of this kind will require frequent hauling in and out, and Brumlow cannot tolerate more heavy truck traffic, considering the condition of the existing roadway. Trucks now back up on the shoulder from Hwy 26 to our driveway, and additional truck traffic will further compound this problem, making travel on this street extremely dangerous." P & Z ACTION: July 18, 1996; Denied (7-0) STAFF COMMENTS: The applicant has met all the items addressed in the Plan Review Summary No. 1 dated June 14, 1996 with the exception of the items addressed in the Plan Review Summary No.2 dated August 2, 1996. L:\WP-FILES\WMO\96CASES\96-072SU. WPD Due to the Commission's recommendation to deny, a super -majority vote (6 of 7) of the City Council will be required to approve this request. 7C-2 swum ITT IMF . . . . . . . . . . . . . . 9.7 A, �k go Wpm Sol Ifzort �03 ft IS? 4k 7 30.6 A. C-1 rLJ TIC, 3DI 22.11 Ac prr 3D A T 2A3 2 28 TRACT MAP 21 A. 40 OBEDIAH W.. KHkllff i 1 i i i WIRWY A-wiIIIW 20 Ac I I 50.71 Ac J i i T. 4F y IA3 20 Ac 4C MAL A-mi ISAI RAINBOW ST. -T4 8AI A2A 2A 28 2CII I OAI A I 6A IA2 683 68 6B1 6AT IA 682 LOIN! ]IA3 20 Sc 60 ISE RA 2A 28 114 Ac 10 Ac 10 1�1 01 6c 43.01 AC 61E 2A2 EAST CONTINENTAL BL IA 1 10181 1A 2FI! IA ZAII 2SH /.71 a3 2 IeIQ 6.3 Ac I 4F, IBM low 111A 17 A. Iffia 11A 02 OF raw Ali V 4 IW 2A3 — I VA INC." IB47 281 ID 1 106H 1 4 1941.3 960 R. m: 1mr ING loll lwr, Im : 1w RON 2EIrt. f 7-----al, lial 44.66 Ac 70—M- 1W IWI IM3 Ac 2E14 31.61 Ac Im low 5.31 Ift I IIIIIA r 184—A -W7—A, I86A HOLLINQ3* TH Go 2EG MEDLIN a T 29A HARRISON -DECKEIR WY A-107 0% 1041m --QAnVy A-4N BUR Zil Y* 2K 30 Ac 2 I. 4Bl - -------- ------ JOH u G11113 IA 10 IB 3 ,At -- 3-' JZIA 4E 2&88 Ac 17.16 Ac 4D 4 '51313L,r- 10 UMir ( �' _ G\C( W.M. DAVEN9cPORT 5A 00( IAz 1A2A SMEY 4-432 At 2D 4 PEA E -T- C19A 7C-3 ICC""r ', m N cr N a J - Q Q J . a 0 2 r. a 0 U Q \Q F- a � 0 ✓� U Q � s' 3 A V MO wnd9 sz, 0 a \ C --Ic L cw U O Q� 7C-4 oce o `,U] vCfli oG • , H CL � T e 21 ` 'd � a U �o i Olt a� 0 U 0 FA RESOLUTION NO.96-52 WHEREAS, a Specific Use Permit for outside storage. has been requested by a person or corporation having a proprietary interest in the property zoned as " ; and, WHEREAS, in accordance with the requirements of Section 45.1 (27) of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof, and, 1. 2. 3. 4. 5. L A W P-FILES\RES-0RD\96-072.OUT 7C-5 Resolution No. 96-52 Page 2 SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF . 1996. ATTEST: Sandra L. LeGrand City Secretary (, APPROVED AS TO FORM: City Attorney City of Southlake, Texas LAW P-FILES\RES-0RD\96-072.OUT CITY OF SOUTHLAKE Bv: Rick Stacy, Mayor 7C-6 C+J 11 Resolution No. 96-52 Page 3 EXHIBIT "A" The property is described as Lot 513, Brumlow Industrial District, Phase II, being approximately 11.033 acres situated in John N. Gibson Survey, Abstract 591. The site is located on the west side of Brumlow Avenue, approximately 350' north of the intersection of Brumlow Avenue and State Highway 26. LAW P-F[LESMES-ORM96-072.OUT 7C-7 Resolution No. 96-52 Page 4 _I l— EXHIBIT 'B" ' »� ...� --••-' svx�.c •arv-ali.cnos �1��f�«• -00 N011Jn L.Lfi NOJ 3J.1N V21-J OL V LLCCII 11 :3SV1; at .. 1 1 J " awwra+-er.awwawa 1JIlJ J.61Q '1VIL.I.dflON1 MO'7Wnl/El -oaoa-o�aao�aaaoao>a 'oV eo•a a s-v .a.o'a $i' �� •� #j ! IL 7C-8 J City of Southlake, Texas No: ZA 96-72 Review No: lj�ya Date of Review:8/02/96 a W it .� �� •lfrrnit_ J I'm I. i_i M: _r,ro�y (_ APPLICANT: 1r•..s . Construction ComMy 's•s1, 01.7 ENGINEER: CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 729/96 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF CONCEPT PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT DENNIS ICII.LOUGH AT (817) 481-5581, EXT. 787. 1. The following changes are needed with regard to bufferyards: A. Provide a 5' Type `A' Bufferyard along the property lines of this site which are common with the property lines of Lot 4R1B (EBY Site) and Lot 5-A (Mid Cities Ready Mix) of Brumlow Industrial District. B. Provide a 10' Type 'D' Bufferyard along the east line of the ,site common with Brumlow Avenue. The bufferyard shown graphically does not match the bufferyard shown in the calculation chart. C. A F2 masonry fence meeting the requirements described in illustration "B" on page 42-13 of the Zoning Ordinance 480, Section 42 must be provided along the west and far north bufferyards. The proposed chain link fence shown along the west does not meet the F2 fence requirements. D. Clearly show and label all bufferyards on the graphic. 2. All non-residential uses must be screened of view from any adjacent residential properties by a minimum 8' high screening device meeting the requirements of the Zoning Ordinance No. 480, Sections 33.2, 33.3, and 39. This would appear to affect the west line, the far north. line, and possibly northeast and southwest portions of the site. Show and label the type of intended screening. 3. Provide minimum driveway spacing in accordance with the Driveway Ordinance No. 634. The proposed driveway centerline intersecting the west line of Brumlow Avenue must be a minimum of 250' from the centerline of the existing off -site driveway to the south. The proposed spacing between the centerlines shown is approximately 140'. 7C-9 City of Southlake, Texas 4. All areas intended for outside storage must be paved with an "all weather" surface t material. Compacted stone is not "dust free" and does not satisfy the specification for the "all weather" surface material. 5. All fire lanes must be constructed with Phase I to Fire Department specifications. * Although no review of required parking or interior landscape is provided at the Concept Plan level, staff strongly recommends that the lot be evaluated for compliance with the off-street parking requirements per the Zoning Ord. 480, Section 35, and the interior landscape area requirements per the Landscape Ordinance No. 544 prior to preparation of any site plans. Based on the plan as presented it appears the required parking for Phase I is 30 spaces, and Phase II is 13 spaces. The provided parking as presented appears to meet the minimum requirements. The applicant should also be aware that this plan as presented does not reflect the minimum landscape area required in landscape parking islands. A minimum of 10. s.f per parking space must be provided in landscape parking islands (Approximately one 9' x 18' island per 16 spaces). * The applicant should be aware that all areas intended for vehicular use must be of an all weather surface material in accordance with the Zoning Ordinance. and all fire lanes must be per the City Fire Department. * . The applicant should be aware that prior to issuance of a building permit, a site -plan, landscape plan, and irrigation plan along with the building plans must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees. The applicant should be aware that new submittals for the next scheduled meeting must be received at the City by 5:00 PM on 8/12/996. If not received by that time, no review will be prepared until the following submittal schedule. All 17 revised submittals must be folded 6" x 9" and an 1111x 17" revised reduction must be provided. * Denotes Informational Comment cc: Granite Construction Company LJ.E. Levitt Engineers, Inc. LAWP-FILES\REV\96\96-072CP.2 7C-10 �wn,F.r aaawr�n�-araaw•oaaa aow sao>o>ooao=Pam iaawao-v m-r c 7 7C-11 -Oo No1.LOnu.LSN00 3.LIN VNo 0 �I " - 11 .Lol!l.L6ilO •T VlL1.LbITONI MO']vVA21H ,: ' 0 � 'DV EO'T T - 9-9 .LOCI r i Ql �l 1 ,:.'.: / .. VI a ail AV rk fig �v I I 1� i t 1 +\ cm I t lebi � .�. ) lid 1 1 -r�.l E + E �1 A City of Southlake, Texas STAFF REPORT August 2, 1996 CASE NO: ZA 96-0 PROJECT: Rezoning/Thomas Mahan Survey STAFF CONTACT: Karen Gandy, Zoning Administrator 481-5581, ext. 743 REQUESTED ACTION: Rezoning of approximately 2.819 acres, situated in the Thomas Mahan Survey, Abstract No. 1049, and being Tracts 2E1 and 2G. The purpose of the request is to build one single family residence on site. LOCATION: South side of East Highland Street approximately 220' west of North Kimball Avenue. OWNER/APPLICANT: Eric and Mary Huning CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "SF -IA" Single Family Residential District LAND USE CATEGORY: Mixed Use (may include residential as well as office buildings, hotels, and commercial and retail centers that serve local and regional needs) NO. NOTICES SENT: Fourteen (14) RESPONSES: Three (3) written responses were received within the 200' notification area: • Hazel J. Miller, 5213 McQuade St., Fort Worth, Texas 76117, in favor. • Michael A. Quinn, PO Box 92575, Southlake, Texas 76092, in favor. • Frank L. Record and Nina L. Smith, PO Box 172, Grapevine, TX 76099-0172, opposed. P & Z ACTION: July 18, 1996; Approved (7-0) L:\WP-FELES\tvEMO\96CASES\96-065Z.WPD i5 Ae 2 t Z 3 A 4A o u ; 4 / tDI -1 299 Ac ` t 4 132 Ac 1 181 7 1� v�. �i-! �/, tD IA T TY i i i it IF BI 264 AG So,r,`, 84 ;Q'lA�- I 1GG -. % i i; _ I _ I I;c _ !!;!,! 4Dl 3A �'• -'1 18w - I IKel - •-•I �. i ct L --O ._✓_ - 1C,A 1FF 1L1 23 Ae Ery IL 444 fi 4'iT" 1 L f j 14 -•1•�-• !-- p 188 IF 582 1 I 18381 1F7 ,FE11V M .� 17 Ac i ` 1P Ill 7 Ac 3AIF6 l 4` c V sB 3A1C4 3A1F2 �� �� — IPl101 10 Ac 3A1F1 3A1F4 m lE6 -.- ��, 10 1K 3 IR M. 70.98 Ac y, l ...1i.: 3AIG2 �3AtE7 A1E .` 10 Ac r : j, 3A,GI IE4 182 ® 'Y \•\ µ TA'( fez ''�� rz 10 € 1 %i i 3AI05 3A,c \ mot` i i� 3.2, Ac 3AI82 +� 3AtE3 1EQ ' i i ULU 3AIK 3.21 Ac 3A183 2B AR 3e2 j 6A EMU 2c 0 �£ 1 ®®� 0 3e1 . i t — i— I �— --i 11 Ac A-rerr �� — 2L 3A4 3A,C2 5v''— — 15.56 Ac 'D 220 3AICI 211 2C JAIM2 ! {,R 10.4 Ac 2F2A I r SN 3AID2 3ABI2A ff1 . - A 9.47 Ac 3 Ac \` I i 2F3 1'I WD1 3AW '\ ! i %' 3A1M 3A1MI 6.7 Ac . • j ZE 1 `^ 1 3AIA i 3A1J2 3AIJI ' 2A2 I R -�5 3 2A3A X i/ D ,8.94 A� � 3A,J4 WA< 7H,t; Hl�� zr3 : I-f .. �; � '>�• _` � EWA 2 2;EAs, waMAw S,tMITru tJ1 2At 6 7 it _i - - !T!� I SB E3 - j IE 1B 1 1C .lA 2D 2Ci ��\ r C L I 2 — 5AI A i 875 Ac / . SC1C SC1iI. OH J BV BD 8E a7s �1 saa BM W I W BRI SR D 1 31/U 5WA .Y! I / 50 ® 80 BwIA 1 �,. 3 A-40 I 5A3AI ' SAS 5CIR SM -W - I 5WD, SL SM sH x g1M ApL i' 4u p� @ u p M ; 15A4 D7 Y 17®MG�eY -•W,711 f7A11G 5B481 281 2BI1 290 2B7 2812 286 784A 1 aI / SUMr A-r g I g J 2A 2 i A H '- 2B2 20 283 2B9 295 28I0 2B4 (y�� 3A2 3A1 , 20 2G 2C 2L 2M 2F 2J 2P 3 2BIA 2C1 5 5CI 5D �_ I ✓� 2CIE '• pp,,1� !i IALL i.._ - - r`L_ P 2K co I _ _� I 206 zAI 2A 5B2 2D 52'= D1N W 5Bx9 1. 2A I — -- 582E 582A I 183 18 1B2 1 �h x 3q B NORTHWEST PKWY ST 2E3 2! 3e4 3e 2A ' 2E TRACT MAP��E LTM PLACE V I—) 2A2 L219rr _ )A — i x 2 _ 2e SBO �1 I _ 182 -G i E 1 r•-� ; t i I l t i p-. I621 Lr' 1 28 ?C I ,A — Pp" RR fn , t t5 Ac : 2E it I :nt7t� 2A3AI Sa . AA21, ^ -T 1 P 2 I — ,„ ---- A 7 Ar -- TR -- - W TR 2E zee 145 TR 2E2 .45 a a - 359 @' -t ---t-- - -- -- -t" TR 2A2 TR 2A2A TR 2A2B t IA 1B- If .45 0 .144 .36 0 i M. Prinz t7 i fP. 2A3A 12 13 R 2D 1 AC TR 2 1.8 AC ',SF_ 1 A'• L. Pierce - —------- 0 0 c-14 �Cd 4) TR 2A5 TR 2A 7 2 Tr' 4.0 TR Al 2 'V 7 1• �I 47 1 AC —e JA C' Or 2R 1R 1.378 q 1 378 C --j -- I'M - .12 1R 2F TR n 7 At- 1 . AC "AG" M. Quinn "AG", T9 C R . C. Rogers 1R 2Aj 4 AC sw w:3 "B_1i„ z � PAN: 1 2- 3- 22 23 L_ .I.t 14 15 16 13 12 11 of - -C1 W. Massey 15 16 17 13 1 35 (, 34 33 SHAD' f,AG„ i S. McManus I i \ � I 97R AC 1�lNIT i - - -- --- - F. Record "AG "A i Y _`\ \ 1.657 AC H. Miller l I ? TP. 7A -_ ff I C`-2" Timarron Land Corp.. -- --- - -- - — — - Spin Representative #5 TR 2. Jan Francis • ADJACENT OWNERS It - AND 41�%1� ---.-.----- ---- - ZONING--�--'-- - �- -- ----- 8B 3 A n HIGHLAND R D (COUNTY ROAD . 30341 S 8T W, E P.O B. ADDRESS: SURVEY PLAT �� HiBIM Tl+nd Road (cowry Road 30341, 219.9' • LEGAL Being a tract of land in the THOMAS MAHAN SURVEY, Abstract 1049, northwest of OmPcvine, Tarrant County, Texas, being more describedb� as fund COMMENCING 1 the Northwe.t o ' Is' deeded to D.M CORD of a oso, of rded is Volume 1917. Page 143, Tarrant++ra d Cowry, Dad Rae same being 7 varas south and 9 varas west of the ~ e< port northeast caner of the Thomas Mahan Survey and the southeast W caner of the Francis 71" Survey. THENCE North 89 degrees Wes; 429.8 fat Q am northeast to so iron, described and beginning caner of tract being CE So 02 deg— 04 minutes Weak 559.6 f'H an 06 O THENCE North 89 degrees Weal, 219.9 fat to an it,, THENCE North 02 degrees 04 all -Wutes Eas 558.6 feet I to an ima in the South line of Cowty Road 13034. THENCE slang the South line J 2.819 ACRES I of said South 89 degrees East, 219.9 feet to the plane of Beginning, and coning 2.819 gain of land. more or km OUT OF THE > THOMAS MAHAN SURVEY d NOTES. t TA (1) Acarding to Flood Insurance Rate Map. C«mawity Na 480612H, this prop4+y is NOT in a 1806 SODr�, ISN CommFlood ABSTRACT NO. 1049 mrd� Aroma c�yumz:akx� � � L r+seorat recorded in Volume 8105. P � DATE: 05�&1996 SURVEY NO.: 96MB96 SCALE: I mrb - 50 feel G.F. /: OV9680449 219.9' N 89' 00' W N 4wrrn • r•y r DOES NOT R ad, a Cowry. Texas Ri W PRRw4W,vB,vw 3 U l7 to v a U OJ 03 Q "�I MAY 2 u 1996 worms WAWM RUM CM CIEW morerrr crneas ran As aavrM- ryr.ar«.. wra�i.r.� •w ww w�...rirwiw «sww...wrr«n...rwrrM N THOMAS W: VOGT, P.E. REWSIERED PROFESSIOM LAND SURVEYOR N0.19P1 w r .yr• N w..«w w .rw ► tN .•••r M W a'r • «Mw1 r«4`aF FEGOM PRO InPl I ENGWW NO.450 w rs r r •«+rM nw..rw PA. BOX 210TN ( TEXAS 71W.M4 PNONE: PO) W-MM • FM P17) MUM 0 to ..wN N IIaO rw wara.•t « 4tl•V.•r•a COMT01T "04 BY D OW W. VOOT REQUESTED ZONING: WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and L WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these L:\CTYDOCS\ORD\CASES\480-201.SF1 Page 1 8B_5 changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does fmd that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September,1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: L:\CTYDOCS\ORD\CASES\480-201.SF1 88-6 Page 2 Being a 2.819 acre tract of land situated in the Thomas Mahan Survey, Abstract No. 1049, being Tracts 2E1 and 2G, and more fully and completely described in Exhibit "A" attached hereto and incorporated herein, from "AG" Agricultural District to "SF -IA" Single Family Residential District. Section 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. Section 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. Section 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Section 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. Section 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. Section 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted L:\CTYDOCS\ORD\CASES\480-201.SFi Page 3 8B-7 A until final disposition by the courts. Section 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. Section 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1 st reading the day of , 1996. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of . 1996. L:\CTYDOCS\ORD\CASES\480-201.SF1 8B-8 Page 4 MAYOR 4 11 APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: L:\CTYDOCS\ORD\CASES\480-201.SF1 8B-9 Page 5 ATTEST: CITY SECRETARY EXHIBIT "A" Commencing at the Northwest corner of a tract of land deeded to D.M. Rodgers as recorded in Vol. 1917, Page 143, Tarrant County Deed Records, same being 7 varas south and 9 varas west of the northeast corner of the Thomas Mahan Survey and the southeast corner of the Francis Throop Survey; Thence North 89 degrees West 428.8 feet to an iron, the northeast and beginning corner of tract being described; Thence South 2 degrees 04 minutes West 558.6 feet to an iron; Thence North 89 degrees West 219.9 feet to an iron; Thence North 2 degrees 04 minutes East 558.6 feet to an iron in the South line of County Road #3034; Thence along the South line of said road South 89 degrees East 219.9 feet to the Place of Beginning, and containing 2.819 acres of land, more or less. L:\CTYDOCS\ORD\CASES\480-201.SFI 813-10 Page 6 City of Southlake, Texas STAFF REPORT August 2, 1996 CASE NO: ZA 96-66 PROJECT: Rezoning/William H. Martin Survey and C. Dart Survey STAFF CONTACT: Karen Gandy, Zoning Administrator 481-5581, ext. 743 REQUESTED ACTION: Rezoning of approximately 2.875 acres situated in the William H. Martin Survey, Abstract No. 1068 and being Tracts 4 and 4A, and in the C. Dart Survey, Abstract No. 2003 being Tract 2A8. The purpose of the request is to build one single family residence on site. LOCATION: East side of Randol Mill Avenue approximately 105' south of West Dove Road. OWNER/APPLICANT: Theodore V. Dias and Glen S. Barnett CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING:.. "SF -IA" Single Family Residential District LAND USE CATEGORY: Low Density Residential (may include limited low intensity office and/or retail uses) NO. NOTICES SENT: Four (4) RESPONSES: Two (2) written responses were received within the 200' notification area: Anita T. Salinas, 2185 Randol Mill Ave., Southlake, Texas 76092, undecided. "If the change results in a house being built behind the existing one on Tract 4A1, I am opposed." Tony C. Adams & Earl A. Adams, 3101 Sagebrush, Lewisville, Texas 75028, in favor. P & Z ACTION: July 18, 1996; Approved (5-0-2) STAFF COMMENTS: Note that due to the Salinas opposition (which exceeds 20% of the land area within 2001) a super -majority vote (6 of 7) of the City Council is required to approve the request. Also, recall that the City Council approved the Plat Showing for this property at their July 16, 1996 meeting. This action was necessary to comply with the "30-day Rule" due to the lack of a quorum at P & Z on June 20, 1996 and no regularly scheduled meeting of the P & Z on July 4, 1996. L:\WP-FELES\MEMO\96CASES\96-066Z.WPD 9 b-- \ 2 A3 140 4.6 Ac gyp 00 *OdD Ic 2A. SATICY A IlAl THROW SVRWY A—ISFO FS 4A 4 21.36 & BI 7 7A3 W 62 184 78 1 it 185 7AIAI WA W 7A2 IAI 83.47 AC 5c 1 SAIA $181 Iffill 7A5 162 SLWVEY A—ItO74A 1 4 Ac 7.14 Ac Ac 4,8 -T- 4Ai T- , -1 482 181 46 20.017 Ac 35.19 Ac 7 7 1 18 7A 3 7 4 MA 481 B. 1132A flo 1126 Ac 7 A 7 7 A - - ' ' (ROANOKE DOVE AD 4 8 9 A 182AI 5 7A A L 4c VE Sit My —1 20 I Ac i A I Ac 35 Ac 2AI or iei 010 p sf 382 i i i Em A-7 HART I SVRWY A —IOU DART '00 Zo%J 11115 Ac 2 2C 2C 2CI i i w 2C 12 11 2C 81 10 Ac, 2A5 . In 18 x 2B2 262A, 211 2B m 3 0 Ac 2A % 2AI 2A 81 IA 38 3Bi INN A -- ---- 1, i I 7A 5 SULAVKKCY IAS IA 010 IIAI IlAf. 78 lAl A7 if IE -.----A A IG........ J1 ...... Um/ T 10 lcl 1105 LIMIT 6DI OHM CHI* 7R IE2 IG2 i10 3H 6070 IE 104 66 TRACT MAP 3 381 26 Ac 607P 607N (D i can) 2AI ...... j 6A2A EiRepSpin resentative #12 David Baltimore M1 City of Westlake City of Westlake 1 1500 DOVE RD — TR 5 C. Griggs „AG" 6 26 AC 37 22 R TR T 8 AC I 1 ® 64 A. Salinas R �2A7 TR 4A1 _ .465 a 2 O l� 1 217 IR 2A '-1.416 a "AG" T. Adams 3 1 4 -I 5 �z! MOCKINGBIRD LN_ IQ x 1 - 12 3 4 5 TR 382 TR 1 '' / 1.24 AC i , C2 6 r1L !� PHEASANT LN ADJACENT OWNERS - Y AND ZONING 5 E _ ?.. a s a3 :-• L � �7F ;3��i Mfii',£•. S•j,I,. iiFsi2 • _ �� 3ai 0 V e e - K n2 Q Z [ y F y o W � CAI rl ^S i J E-, O o z 11 a i • � O N 0_\21 MMI a, ' g,v q 4 REQUESTED ZONING: WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and L:\CTYDOCS\ORD\CASES\480-202.SFI Page 1 GA -5- WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public CW necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: Section 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed L:\CTYDOCS\ORD\CASES\480-202. SFi Page 2 �A-6 and amended as shown and described below: Being a 2.875 acre tract of land situated in the William H. Martin Survey, Abstract No. 1068, being Tracts 4 and 4A and the Christopher Dart Survey, Abstract No. 2003, being Tract 2A8, and more fully and completely described in Exhibit "A" attached hereto and incorporated herein, from "AG" Agricultural District to "SF -IA" Single Family Residential District. Section 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. Section 3. . That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. Section 4. That . the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Section 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. Section 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. Section 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances L: \CTYI)MMORMCASEM480-202. SF I Page 3 C 8A-7 affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. Section 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten. (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. Section 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. ' PASSED AND APPROVED on the 1st reading the day of , 1996. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of , 1996. MAYOR I L:\CTYDOCS\ORD\CASES\480-202.SF1 Page 4 ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: i L:\CTYDOCS\ORD\CASES\480-202.SF1 ^^ Page 5 �%1' Cl EXHIBIT "A" Being all that certain lot, tract or parcel of land in the WILLIAM H. rMRM SURVEY, Abstract No. 1068, situated in the City of Southlake, Tarrant County, Texas, and being more particularly described by metes and bounds as follows: BEGINNING at an iron pin said point being South 0.39 feet from an iron pin at the Northeast corner of a tract described in Volume 7177, Page 1110, Deed Records, Tarrant County, Texas; THEN= N. 890 - 53' - 28" E. 193.77 feet to an iron pin for corner; THENCE S. 00 - 07' - 38" E. 311.94 feet to an iron pin for corner; THENCE S. 890 - 45' - 20" W. 189.54 feet to an iron pin, by deed, being the Southeast corner of the above referer ced tract; 76EVCe N. 0° - 54 - 09" W. 312.41 feet to the po= W BEGnOW4G and containing 1.373 Acres. -lams U5_ acres, more or less, out of the WILLIAM H. MARTIN SURVEY, Abstract #1068, in Tarrant County, Texas, and further described by metes and bounds as follows: Part of-51.943 acre tract in the C. Dart Survey and William H. Martin Survey described as Tract 1; BEGINNING at the East line of County Road i3035 and in the North line of the William H. Martin Survey and being the Northwest corner of said 51.943 acre tract recorded in Volume 3256, Page 95, Deed Records; THENCE South 0 degrees 45' E along the East line of said road 521.88 ft.; THENCE East 208.75 ft.; THENCE North 0 degrees 45' W 521.88 ft. to North line of the 51.943 acre tract; THENCE West 208.75 ft. to PLACE OF BEGINNING; containing 2.5 acres of land, more or less; L:\CTYDOCS\ORD\CASES\480-202.SF1 G Page 6 RA -10 �Wr 7 Winkelmann &Associates, Inc. CONSULTWO CRRL EMCMEERS ■ SURVEYORS July 31, 1996 Mr. Greg Last 817/488-9370 (Fax) City of Southlake 667 N. Carroll Avenue Southlake, Texas 76092 RE: Mesco Addition Mr. Last: Please accept this letter on behalf of Strode Property Company, (the applicant) as their request to table the 4 lot Final Plat from consideration at the August 8, 1996 Planning & Zoning Hearing and to table the 7 lot Preliminary Plat from consideration at the August 6, 1996 Council Hearing. We anticipate submittal of a revised Concept Plan on August 12, 1996 and request that the Preliminary Plat be heard by Council at their meeting on 9/17/96 and that the Final Plat be heard by the Planning & Zoning Commission on 9/19/96. If you have any questions, please call. Sincerely, WINKELMANN & ASSOCIATES, INC. W4��r �X Michael D. Clark, P.E. Vice President MDC:rmb cc: Adam Richey Sherwood Blount Rick Wilhelm Jim Lane B.J. Elam, WAI fA063\withdrw.1tr REC'D J U L 31 1996 12800 Hillcrest Rd.. Suite 200 Dallas, Texas 75230 (214) 490-7090 Fax (214) 490-7099 City of Southlake, Texas MEMORANDUM August 2, 1996 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director SUBJECT: ZA 96-61, Preliminary Plat - Mesco Addition Attached is a letter from Michael D. Clark, P.E., on behalf of Strode Property Company, requesting that the above -referenced item be tabled until the City Council Meeting on September 17, 1996. As we have previously discussed, only the letter requesting the tabling is included at this time. The entire packet will be forwarded when the case is given full consideration. GL/cic L:\WP-FILES\MEMO\96CASES\96-061PP.TB2 OC _1 "I Winkelmann &Associates, Inc. CONSULTING CIVIL ENGINEERS • SURVEYORS July 31, 1996 Mr. Greg Last City of Southlake 667 N. Carroll Avenue Southlake, Texas 76092 RE: Mesco Addition Mr. Last: 817/488-9370 (Fax) Please accept this letter on behalf of Strode Property Company, (the applicant) as their request to table the 4 lot Final Plat from consideration at the August 8, 1996 Planning & Zoning Hearing and to table the 7 lot Preliminary Plat from consideration at the August 6, 1996 Council Hearing. We anticipate submittal of a revised Concept Plan on August 12, 1996 and request that the Preliminary Plat be heard by Council at their meeting on 9/17/96 and that the Final Plat be heard by the Planning & Zoning Commission on 9/19/96. if you have any questions, please call. Sincerely, WINKELMANN & ASSOCIATES, INC. W4�� �z Michael D. Clark, P.E. Vice President MDC:rmb cc: Adam Richey Sherwood Blount Rick Wilhelm Jim Lane B.J. Elam, WAI fA063\withdrw.1tr REC'D J U L 31 1996 12800 Hillcrest Rd.. Suite 200 Dallas, Texas 75230 (214) 490-7090 Fax (214) 490-7099 4 City of Southlake, Texas STAFF REPORT August 2, 1996 CASE NO: ZA 96-69 PROJECT: Rezoning/J. J. Freshour No. 521 Addition STAFF CONTACT: Karen Gandy, Zoning Administrator 481-5581, ext. 743 REQUESTED ACTION: Rezoning for property described as approximately 2.18 acres situated in the J. J. Freshour No. 521 Addition, being Tracts 9AIA and 9A2. The purpose for this request is for single family use. LOCATION: 650 Randol Mill Avenue on the southwest corner of Florence Road and Randol Mill Avenue. OWNER/APPLICANT: Brian and Monica Boutte CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "SF-30" Single Family Residential District. LAND USE CATEGORY: Low Density Residential (may include limited low intensity office and/or retail uses) NO. NOTICES SENT: Six (6) RESPONSES: No written responses were received within the 200' notification area. P & Z ACTION: July 18, 1996; Approved (4-3). STAFF COMMENTS: Note that the City Council approved the Plat Showing for this property at their July 16, 1996 meeting. This action was necessary to comply with the "30-day Rule" due to the lack of a quorum at P & Z on June 20, 1996 and no regularly scheduled meeting of the P & Z on July 4, 1996. L:\WP-FELES\MEMO\96CASES\96-069Z.WPD 9D-1 —_4 1G 18 OESTLAKE CITY LIMIT IE1 1G1 IG5 KEUER 07Y LIMIT OHM C WRT94 60 IE2 IG2 aiG3 6070 —6D IE IG4 (W ic 607P 607N 2A 2AI 6WA2A 1A IA2 6A2 % 6A f y. J. WALKER SLNKCY A—IM4 bAl IAIAI 68 6B12 MA 'T' 6 6MA 681 fiB7A B Y* WA IA —A AAA Al A2A v. 2E 29 +4.4 seasee n —F* IAI IAIA.3 �,i 6C LER . % M 3A 3 3E 3EIA 9 919 sL4r&r 4-519 IB 3F1D DD I 0 2 3 MR 3F5 51" 3GI ii 2 3F1 3D2 % 'El A IE 3F 3FIE 3ASG M 90 60 Ac Y1 ML 6 3FIA ID y. 0 YIF X 3 8 X 7 78 7A 6D 4GI 2 JOHN J. FRE 100 9; 19 7.1 A, 12 Ac Ac SLPWY A—= I 4G4 13 9.5Ac 19 Ac 6 k , Ac I c 9.64 Ac 6 be r 4G Biel :J1 ROAD 1121 T701 — "NSM i IE= 2c KI ic I 1 3 2 6 ...... Doi, 4 I.A 30 lzfz( X2 01. c- 12.8 Ac 2 20 Ac 3C2A 6.5 Ac SCHOOL 1 2A3 ZAI % :tL- 2D 1E 2E 1E to 9.3 Ac .11 EA ES 1 R.J. SL41 2F 2F 2F1 ZA5 201 6 A 2AI 2C'5 20 Ac 2C14 2VF 3 A 1W =7 XN r-11 �.6 wESt 1A1 2 6 4A 4A TRACT MAP 'D 2B 2 1 4AIA 4E01 4 i SVR A-18 4 4A 4AI 4H2 Q 14.5 Ac 3 4, 5 Ac A .:A1 4Al 2 4HI 4 4E 4KI 40 58 Gn-a 1 10 5 Ac 10 Ac V IF 5AI 5A2 1A I BA Ac 15.24�A) 15.4 Ac IA3 toAR 4K 4L 3 ADJACENT OWNERS L, AND ZONING I I K 8D 3 i v I E I I I x "SF-1 A" R AG C. Carlock "C 21f R. Haverkamp TR.1 D3 2 Ac ,ae T 12 1Id t5 I 3nN34Y iilw ioaNva `- htY f•p,YAf �T 1 x� e, 1-1 3F�. of 1 I � \ e Imo' • � •r ly�.l T ti • � lv z W 5 i I ' i i I z 0 a d z cs� 04 _.;_ m p - z N =FZQ i t cr `_I�^^ {•` g J O D Off- 7 cr LL - B N AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE . DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE, PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; . AND PROVIDING AN EFFECTIVE DATE. REQUESTED ZONING: WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning- ordinance and map regulating the location and use of buildings, other structures- and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by L:\CTYDOCS\ORD\CASES\480-203.R30 Page 1 gD-S the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, -that the public demands them, that the public interest: clearly requires the amendments, and that the zoning. changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over-. crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has.determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of South -lake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: . Section 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City Lof Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed. and amended as shown and described below: L:\CTYDOCS\ORD\CASES\480-203.P3O Page 2 8D -6 Being a 2.18 acre tract of land situated in the J.J. Freshour Survey, Abstract No. 521, being Tracts 9AIA and 9A2, and more fully and completely described in Exhibit "A" attached hereto and incorporated herein, from "AG" Agricultural District to "SF-30" Single Family Residential District. Section 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. Section 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. Section 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. - They. have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and. development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Section 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. Section 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. Section 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of .Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under Such ordinances, same shall not be affected by this ordinance but may be prosecuted L:\CTYDOCS\ORD\CASES\480-203.R30 Page 3 sD - 2 11 until final disposition by the courts. Section 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. Section 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of , 1996. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of , 1996. MAYOR L:\CTYDOCS\ORD\CASES\480-203.R30 Page 4 A' 8 ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: r EFFECTIVE: L:\CTYDOCS\ORD\CASES\480-203.R30 Page 5 c EXHIBIT "A" BEGINNING at a nail set at the intersection of the South line of Flgr•en.ce Road a-nd the West line of Randol .Mill Avenue, said pooint be deed call, in the above referenced deed, 15.0 feet S.outh:;and 25.0 feet West of the Northeast corner of said Freshour Sur r,e.y;. THENCE. S. Oo - 17' - 55" E. 223.42 feet along the West line of said- Randol Mill Avenue to a 3./40 iron found in same at the_Southeastt corner of the herein described tract,.s:ame.being the. lYortfieast:r corner of a tract described in a deed to .Alvin T. Crain o�f.'record .: in Volume 6667, Page 320*, Deed Records, .Tarrant County:;. Tex.e- ;;,: THENCE West (base beari ng Vol ume 11787, Pa-g.e_ 1367 } a.l ong the North 11 de _ of Oe�:`last .referenced tract 425..88-_ feet._to a '3/4" iron found'- the . Northwest corner of the last referenced . tract. and .:t:he Saitth west.-. corner of the herein' described-tra-c=t in the East_ l.iwle :of"�-a.:.- tract described in a deed�to M.itch.611-.Wvlfe etux Janet of=re ,ord in Volume 11596, Page 2173, Deed Records, Tarrant County., 7eitas° THENCE N..00 - 171 - 55" W. 223.42 feet along t-he East 1 i ne of the-'34s.t.:." referenced tract and the West line of the herein desc.r.ibed tract;. to a fence corner in the South Tie*e -of' FTor'ence Road as de.scrlbia:d In..Volume 11787, Page 1.367; above referenced.; THENCE East 425.88 feet- along the Svk h line of Fl arenee Road .t.a- the' : POINT..00 8EUNNING and conta'iniog 2.1' acres. L:\CTYDOCS\ORD\CASES\480-203.R30 pD _ !a Page 6 Q City of Southlake, Texas STAFF REPORT August 2, 1996 CASE NO: ZA 96-44 PROJECT: Rezoning and Site Plan/Race Trac Petroleum STAFF CONTACT: Karen P. Gandy, Zoning Administrator 481-5581, Ext. 743 Dennis Killough, Planning Technician 481-5581, Ext. 787 REQUESTED ACTION: Rezoning and Site Plan for Race Trac Petroleum, being approximately 2.704 acres situated in Thomas Easter Survey, Abstract No. 458, being a portion of Tract 2, and in the Thomas Easter Survey, Abstract No. 474, Tract 8B. The site plan proposes a 2,989 s.f., single -story convenience store with twenty-four (24) fueling sites. Mr. Dahlstrom, attorney for Race Trac Petroleum, stated that his client proposes a 24-hour operation, that they will meet the City's articulation requirements; however, that they request a variance to the driveway requirements. (See attached letter.) LOCATION: North side of E. Southlake Blvd. (F.M. 1709), being approximately 500' west of the intersection of East Northwest Parkway (S.H. 114) and E. Southlake Blvd. (F.M. 1709). OWNER: Barbara Ann Ward Bradford APPLICANT: Southern Cornerstone, Inc. CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "C-2" Local Retail Commercial District LAND USE CATEGORY: Mixed Use/65 Ldn Contour in the Airport Overlay Zone CORRIDOR RECOMMENDATION: Village Center (includes CS, HC, 0-1, 0-2, C-1, C-2, C-3, C-4 district uses) NO. NOTICES SENT: Eleven (11) RESPONSES: Three (3) written responses were received within the 200' notification area: • Barbara Bradford, P.O. Box 100464, Fort Worth, TX 76185, in favor. • Carlos Dorris, 213 Eastwood Drive, Southlake, TX 76092, opposed, "This is the wrong location for a service station. These types of businesses should be corner locations for traffic flow." Also see attached letter from Mr. Dorris. • Wayne R.. and Shirley Holter, 701 Shady Grove #28F, Grand Prairie, TX 75050, opposed, "I believe that the corridor study for the city of Southlake specifically states this type of development should not exist M Two (2) written responses were received outside the 200' notification area: Mack and Scherri Garvin, 6908 Little Ranch Rd., North Richland Hills, TX 76180, opposed. "We feel that the property in question, being a "gateway" to Southlake, should be used for up -scale retail or professional office building site." See attached letter. • Darrell Faglie, 505 South Kimball Avenue, Southlake, Texas 76092, opposed to. "...I have contacted by telephone and person some twenty or so neighbors to determine if C-2 zoning and a Racetrac station is what we really want everyone entering Southlake from the east to see. The general consensus is no." See attached letter. P & Z ACTION: May 9, 1996; Approved (4-0) the Applicant's request to table the item until June 6, 1996. June 6, 1996; Approved (5-0) the Applicant's request to table the item until June 18,1996. June 18, 1996; Meeting Canceled due to a lack of Quorum. July 18, 1996; Denied (7-0) STAFF COMMENTS: The Applicant has met all the review comments of the Plan Review Summary No. 2 dated June 14, 1996 with the exception of the items addressed in the Plan Review Summary No.3 dated August 2, 1996. Due to the Commission's recommendation to deny, a super -majority vote (6 of 7) of the City Council will be required to approve this request. L:\WP-FILES\MEMO\96CASES\96-044ZS.WPD ATTORNEYS& COUNSELORS MUNSCH HARDT (, KOPF HARR & DINAN, P.C. DALLAS 1 AUSTIN June 10, 1996 Greg Last Director of Community Development City of Southlake 667 North Carroll Avenue Southlake, TX 76092 RE: Zoning Case Numbers 9644 and 9645 Dear Greg: 4000 FOUNTAIN PLACE 1445 Ross AVENUE DALLAS, TEXAS 75202-2790 + TELEPHONE (214) 855-7500 FACSIMILE (214) 855-7584 http://rampages.onramp.nett-munsch/ WRITERS DIRECT DIAL 855-7582 As you know, this firm represents RaceTrac Petroleum in the above referenced cases. Enclosed please find 17 full-sized copies and one reduction of the revised Site Plan and building articulation diagram. These drawings were revised based on your Staffs comments. As the representative for RaceTrac Petroleum in this matter, we respectfully request relief from Table One of the City's Driveway Ordinance that deny RaceTrac direct access to their property. RaceTrac Petroleum is willing to abide with the spirit of this regulation by only providing one driveway to their property, however, the two existing driveways that trigger this regulation are totally inadequate for commercial purposes. By requiring RaceTrac Petroleum to rely on these two driveways for access, the City is promoting a situation that endangers the public health, safety and welfare. Therefore, it is our opinion that this variance is warranted. Thank you very much for your consideration of this request. If you have any questions, or if you require any additional information, please do not hesitate to call me. Very truly yours, 4Y W4illioarmnl�.hlstrom cc: Max McBrayer (via fax 770/436-9869) Nolan Sims (via fax 770/436-9869) PAREAL\311 TI\LTRU.AST4.LTR 2 rbb/kjg 6/10//96 RE-3 May 29, 1996 A Greg Last Community Development City of Southlake 667 North Carroll Ave. Southlake, TX 76092 Dear Mr. Last: RECD J UN 0 3 1996 RE: ZONING HEARING ON JUNE 6, 1996 It is my understanding from the last planning and zoning meeting that Race Trac Oil is asking for zoning of a tract on the western boundary of the Holter Tract. I object to this request based on several points. 1. This type of development does not meet the standards of the corridor study. 2. This type of development should be located on corner tracts as required for good economical development. 3. This proposed zoning request would create a major traffic problem in this area. 4. There is the potential for this particular use to go on the corner of 114 and Southlake Blvd. If the gas station is allowed to go on the proposed site, it might be a detriment to the development of the corner. It is my understanding that Chevron would like to develop the corner. Sincerely, Carlos E. Dorris A 8E-y REC'D MAY 31 1996 May 28, 1996 Mr. Greg Last 667 Carroll Avenue Southlake Texas 76092 Re: Zoning Hearing on June 6, 1996 Dear Mr. Last It has come to my attention that Race Track Oil is seeking approval for a track of land on the western boundry of my property at 3089 East Southlake Blvd. I believe that the corridor study for the city of Southlake specifically states this type of development should not exist unless it is tied into the corner of any given intersection. I do not think that Race Track Oil should be given approval for this zoning change. I believe there is potential for this type of use to go on the corner, and it could be detrimental to development of the corner if Race Track Oil is allowed to put in a Gas Station on the site they propose. Respectfully 1-1 � Wayne and Shirley Holter 8E-S July 16, 1996 City of Southlake Planning and Zoning Commission 667 North Carroll Avenue Southlake, Texas 76092 In re: ZA 96-44 Chairman and P&Z Members, My wife and I have been available each time this re -zoning request was to be heard. However, this time we will be out of town and unable to attend your meeting. We are opposed to the construction of a service station on the subject property. We own land to the west and feel that a service station at this location is not in the best interest of the City of Southlake. (16o► We feel that the property in question, being at the "gateway" to Southlake should be used for up -scale retail or professional office building site. We will appreciate your denial of the applicants request for a Race Trac service station. A Sincerely, �J-�111�a� �, Mack and Sherri Garvin 6908 Little Ranch Rd. North Richland Hills, Texas 76180 86 -6 REUD J U L 16'1996 A 505 South Kimball Avenue Southlake, Texas 76092 July 17, 1996 Dear Planning & Zoning Members, Due to other obligations I am unable to attend the P & Z meeting tonight. I would like to have this letter read in regard to zoning change case ZA96-44 rezoning and site plan for Racetrac Petroleum. As spin#? representative I have contacted by telephone and in person some twenty or so neighbors to determine if C-2 zoning and a Racetrac station is what we really want everyone entering Southlake from the east to see. The general consensus is no. Not only are the aesthetics not pleasing, but we feel that a retail establishment of this proportion would be a very dangerous traffic hazard at this location. Imagine if you will, trying to pull out of this single driveway and cross five lanes of traffic in order to get to the south turn lane in front of the bank. At 6:30 to 9:00 A.M. that lane is already backed up past Commerce Street and much of the time all the way back to Crooked Lane. Now that you have crossed the five lanes of traffic where do you go? No place, you sit and block the east bound lane until someone lets you in. Thank you very much for your consideration on this matter. We trust that you will make the decision that is in the best interest of our neighborhood and city. 86 - 7 Sincerely, Darrell Faglie REC'D J U L 18 1996 J I 5A3 SCIB SN SP*A114A 38� 1 SL SH HAN 481 w 2BI 2B11 2BB % 5848 2B2 28 283 2B9` A 2121 21 2E 2" 21 21 2P ; r \\. 285 I P A co2E 20 2B 2M �- 2A1 2A 584E -- 582 582D > -- 2A2 582C ifr GQ A6R-�—'-- 5BM 582A I 1B3 I 182 x xt B TMWEST PKWY EAST 1 364 3B ! f R _ ' D ' FAR tM. i U� OOD P �V A 2AIB �A EI A-458 pE F9c 9 E7�j� E `MAN 1 1 AusTM FUCC —" ZEB App�ION � Y ,t�� -`_ •E Mpr �.__ >fWDODLANE 2E5 HIGHWAY IB2 18 ; IE2 I"�.•r---'"---- .y i i i j i i I•. 1 R }•� Er-� Ir 1 1 i 1 1 1 I I I I ✓ U 50 " 28 2C RR� IA i i 3 3E x 3B i �O Q rJ• 2E 2A3A A r sov ! i%r 1 r 8 v IB1 Al A! k•" • � 2A3 WA 2AIA 1 � 2 2A18 381 SJ, 34 2A1C 1 ! A ' w ALL st .0 I ZA3A 2A1 3q 1 2C 12.09 Ac _ IL. ItA 119so ID 11E SWW A-474 ! j 1 Il� 5 5A — S 13.6 Ac 3o 11D 1103 6c 4A1t1m I — 4A4 iII 1 R� . j ! 11D1 '— j 8 � 6K1 NTE I 1 1 1 m / I • j 1 1 ® 11D4 11DSA1 j 383 3 1 GRAPEVINE CITY OMIT 3Ao 6.151. s�5►NE s _ _._._..; REE R K" �1 ,1 1 1 1 — -- —TIA f \' f 196C1 96C2 15.6 Ac 1966 196E 186H 181 1961 ,960 196G fI ION ,96a3 18682 1B6A1 unc Ala 1Bt>�-,— r g-P 6U5IKE�� ;BARK 4 F� PAR 61 Ac iNp0S�R�� } 4A A-10I3 I OZITA TRACT MAP 'A' ; 1 IA II II ll ' 4A A 3 � 02 SWW)V A I532 1A1 a OC, • III 11 11 �:i 22 110- 1 " Americo Financial Lr• .5 5BAC 20 Sq 12 i B 0` 3 0 � 12 13A 14 4 US A ,C 6 138 I .6 @ @ I ^ .c "AG„ 1 A. Smith I C v TR 38 AC 6.406 @ �w I TR 361 I .054 @ )UTHLAKE BLVD 598 @ R. Pack 1A i58 AC M .432 @ Of'R . 2 18 O oD Ten M. Tobleman 5U�466 A B. Br,.aford J. Tate — "0 Y t •, Y .,0-1 of@ TR a C. Dorris 7 W. Holte, of/A AG of 8 111AG"/1 32A State of Texas R.O. W. »+ _ 58 .015 @ @ 2 = G. Houdek 4R1R Texas. .793 @ Nat'l Bank' ..C_3„ . 5A 1.835 AC R. Pack ., 3.352 4 3 yRLR2 • 13()30 1•„ � D p n 2 t�- Spin Representative #7 5 1.58 AC SAr414 6 IfR2 k3 3 ADJACENT OWNERS �� 22 AND ZONINGi— I 3 1.36 SE— q I m l .55 AC WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the Cityof Southlake Texas at a public hearing called b P g Y the City Council did consider the following factors in making a determination as to whether these L:\CTYDOCS\ORD\CASES\480-204.C-2 Page 1 changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City. of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tractor tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: L:\CTYDOCS\ORD\CASES\480-204.C-2 Page 2 a Being a 2.704 acre tract of land situated in the Thomas Easter Survey, Abstract No.458, and being a portion of Tract 2, and in the Thomas Easter Survey, Abstract No. 474, being Tract 8B, and more fully and completely described in Exhibit "A" attached hereto and incorporated herein, from "AG" Agricultural District to "C-2" Local Retail District as depicted on the approved Concept Plan attached hereto and incorporated herein as Exhibit 'B". Section 2. That the City Manager is hereby. directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. Section 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. Section 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Section 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. Section 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. Section 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to L: \CTYDOCS\ORD\CAS ES\480-204. C-2 Page 3 $E-la such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. Section 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. Section 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of , 1996. MAYOR r► ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of , 1996. MAYOR L: \CTYDOCS\ORD\CASES\480-204. C-2 Page 4 8 mac-_ /? IM ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: L:\CTYDOCS\ORD\CASES\480-204.C-2 Page 5 8E-19 L EXHIBIT "A" (W BEING A TRACT OF LAND OUT OF THE THOMAS EASTER SURVEYS, ABSTRACT 458 AND 474 AND BEING THE REMAINDER OF TRAT TRACT OF LAND RECORDED. IN VOLUME 3718, PAGE 160, DEED RECORDS TARRANT COUNTY, TEXAS, AND BEING. MORE PARTICULARLY DESCRIBED AS FOLLOWS: !BEGINNING AT.A FOUND 1/2"-GALVANIZED IRON PIPE SAID POINT BEING BY DEED; CALL •WEST 423.7 VARAS (117.694 FEET) AND N15°30' W, 9.5 VARAS (2639- FEET). OF, 'CHL •NORTHEAST CORNER OF THE. THOMAS EATER SURVEY, ABSTRACT' 474, SAID POINT ALS& BEINGS IN THE SOUTH LINE OF A 15;FOOT PUBLIC ALLEY AND BEIN(.G.. S :17°07.53" W, A DISTANCE OF ISM FEET FROM -A 3l.4"- SMOOTH IRON ROD_ AT T'41H MUST BA$TERLY SOUTHEAST CORNER OF. LOT 2,:11140 1C A. OAK KNOLL BUSINESS! PARKf'AN:ADDMON_TO*THE . -CM OF-SOUTHLAKEt-AS RECORDED IN VOLUME 213, PAGE'53, PLAT RECORDS TARRANT COUNTY, TEXAS; THEN CE:S._86°36'34" W, WITH jTHE SOUTH LICE OR SAD IS FOOT Vt011e'ALL EY, A DISTANCE OF I25i.54 FEET TO A FOUND 3/4" SMOOTH IRON ROD FOR A CORNER; ► THENCE S Oi°05'S0" E, WiTH THE EAST LINE OF A TRACT OF. LAND RECORDED .IN" VOLUME 8420, PA0E 105, DEED RECORDS TARRANT COUNTY, TEXAS, A DI3TAPICE -OF1 ..'i74A5*EE'P*TO•.A:FOUND-SDUPT BRASS MONUMENTAN THE NORTRLINE OF FM 17091 ISIJUT 4KE-BOULEVARD) FOR A CORNER; THENCE NI :75°0ru3" E, WITH TAE NORTH LINE OF FM .1709, A DISTANCE OF 22136• 1+$ET TO A FOUND SDHPT BRASS MONUMENT FOR AN ANGLE POINT; THEP CE N 65%5114" E, CONTINUING WITH THE NORTH LINE OF FM 1709, A DISTANCE' OF�38.62'..TO A.SET 1/2" IRON! ROD FOR A CORNER;. ' a TiIENCp 14 W4318" W, WITH TFM WEST LINE OF A TRACT OF LAND RECORDED IN i VOLUME 6775, PAGXr 4757, DEED RECORD TARRANT COUNTY,. TEXAS, A DISTANCE=OT?`j 281t..27 FEFET:TO A SET W! - IRON ROD FOR AN ANGLE POINT, SAID POINTALSO 1116Nd THE.S90THWEST.CORNER OF A 15• PUBLIC ALLEY; THgNCK- N 16°21'12''` W. WITH THE WESTERLY LINE OF SAID 15' PUBLIC ALLEY A DISTANCE OF 233,96. FEET AND CONTAINING 117,763 SQUARE FEET (L704 ACRE) OF a;AND MORE OR LESS: L:\CTYDOCS\ORD\CASES\480-204.C-2 Page 6 V E-4�- EXHIBIT "B" H113,11 flail �R � �affi� ot ea« 6 Yraa In Q is gill i a 2 v.7� i i � A 3 C 11 1 1 � N C ; l s i j �f `�I ft£ � t . •ff S n o �f t.� r cc A . z t y 9 4, r 0 r sss .su wq rr.r C s..♦rr ai-niKa O VOW v O~A irM eRmy" RA EMAC IEnWM IC Mir a woad AM a VAOMAµ Fe rA. am plat too ra"ss7AW mm ON ~ GN191 Wu sat foR r S" . rr. vom tz ursamo Est 403rm =a IOK"M 6emm soon ARMMM ra MM a mom OM M aoo urns as 4mm OORALT. !CLAN Oweo flbdtso fAX i 4 1` prig r [All 9-ki a Nr•w �V•r nNrK Y OR C-2 ZONM REOUES RACETRAC RAMWW PEH%OU t tC �007OCKOUM COLM aBOFidA 30092 _ kwRM `� m --ounaiwe eanev.Ae sourww[. rwev+n tar.nr, rcxws 3 AVM AN1 r • toc ...vs oa a. rnzaa� mvtxm uy'. L:\CTYDOCS\ORD\CASES\480-204.C-2 Page 7 86- —I6 EXHIBIT "B" # L:\CTYDOCS\ORD\CASES\480-204.C-2 Page 6 8 C' 17 City of Southlake, Texas No.: ZA 96-44 Review No: Three Date of Review: 02 6 Project Name: Site Plan for "G2" Zoning - Racetrac Service Station/Convenience Store Site 2,7035 Acres in the Thomas Easter Survey Abstract No 474 11 lot John D. Zimmerm4 + ;1 varl ell MAN M-31 =1711 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT SITE PLAN RECEIVED BY THE CITY ON 7/23/96 AND THE PROJECT BUILDING ELEVATIONS RECEIVED BY THE CITY ON /10 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFIICATION, PLEASE CONTACT DENNIS KILLOUGH AT (817) 481-5581, EXT. 787.CITY The following changes are needed with regard to the landscape planting calculation chart: A. Correct the number of mquired shrubs to 25 in the landscape planting calculation chart. B. Correct the discrepancy between the =vided landscape area shown in the calculation chart and the landscape area shown on the graphic. The graphic shows approximately 10,055 s.£ provided. 2. The proposed full access driveway on this site must be a minimum of 500' from any existing/proposed full access driveway centerline intersecting the north line of Southlake Boulevard: The proposed driveway does not comply with the spacing requirements of the Driveway Ordinance No. 634 as follows: A. The. centerline spacing between. the proposed driveway and the off -site existing residential driveway to the west is approximately 409'. B. The centerline spacing between the proposed driveway and the off -site existing residential driveway to the east is approximately 132'. 3. Any exposed structural support columns, including those for the canopy covering the pump islands must .be constructed or clad in the same masonry material as the principal structure. 4. The following changes are needed with regard to the provided building elevations: A. Provide dimensions to each offset. B. Clarify the exterior finish and paint specification notes and symbols. Placement and use of some symbols and notes do not appear to correspond. Please note that the exterior finish of the proposed building must meet the requirements of the Masonry Ordinance No. 557 and the Zoning Ordinance No. 480, Section 43.9.c.1(a) Corridor Overlay Zone Regulations. 86 -!g City of Southlake, Texas C. Provide vertical and horizontal articulation on the south, east and west facades of the building as required by Ordinance 480, Section 43.9.c.l(c) Corridor Overlay Zone Regulations. Compliance with the articulation requirements are as shown on the attached "Articulation Evaluation No. 2" dated 6/14/96. Please note that scaled dimensions were used in determining the wall lengths of the front building facade. * Although not required by ordinance, staff would appreciate placing "Case No. ZA 9644" in the lower right corner of each plan submitted for ease of reference. * The applicant should be aware that any revisions made prior to the next scheduled meeting must be received at the City by 5:00 PM on 8/12/96. If not received by that time, no review will be prepared until the following submittal schedule. All 17 revised submittals must be folded 6" x 9" and include an 11 " x 17" revised reduction. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. The applicant should be aware that only one monument sign and one attached sign per street frontage is allowed on -the site. Any deviation will require a variance approved by the City Council prior to the issuance of a permit. * Protected trees cannot be removed outside of 12' from the proposed building without processing a Tree Removal Permit or without approval by the Planning and Zoning Commission. Cuts or fills greater than 4 inches within the limits of the critical root zone of protected tress are not permitted unless adequate construction methods are approved by the Landscape Administrator. * Prior to issuance of a building permit a plat must be processed through the City and recorded in the County Plat Records, and a fully corrected site plan, landscape plan, and irrigation plan along with the building plans must be submitted for approval and all required fees must be paid: This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees. All mechanical units including satellite dishes must be fully screened of view from F.M. 1709, S.H. 114, and/or from properties within 400' having residential zoning or a low or medium density residential Land Use Designation. It appears that this property lies within the 65 'LDN D/FW Regional Airport Overlay Zone which will require construction standards that meet requirements of the Airport. Compatible Land Use Zoning Ordinance No. 479. Denotes Informational Comment cc: Racetrac Petroleum, Inc. John D. Zimmerman Barbara Ann Bradford, P.O. Box 60820, Fort Worth, Texas 76115-8280 Articulation Evaluation Chart .3 8E-I9 Articulation Evaluation No. 2 Case No. ZA 96-44 Date of Evaluation: 6/14/96 El ions for Racetrac Service Station Site Elevations Received 6/10/96 Front - facing: Max. wall length Min. antic. offset Min. artic. length Side - facing: Max. wall length Min. artic. offset Min. antic. length Side - facing Max. wall length Min. attic. offset Min. artic. length Rear -. facing: G c South Wall ht. = 10 Horizontal articulation Required Provided Delta Okay? 30 39 30% No 2 4 100% Yes 8 13 63% Yes West Wall'.ht. = 10 Horizontal articulation Required Provided Delta Okay? 30 38 27% No 2 13 550% Yes 8 4 50% No East Wall ht. = 10 Horizontal articulation Required Provided Delta Okay? 30 38 27% No 2 39 1850'/o No 8 4 50% No North Wall ht. = 10 Articulation not required Vertical articulation Required Provided - Delta Okay? 30 78.5 162% No 1 0 100% No 8 0 100% No Vertical articulation Required Provided Delta Okay? 30 38 27% No 1 0 100% No 8 0 100% No Vertical articulation Required Provided Delta Okay? 30 38 27% No 1 0 100% No 8 0 100% No 8E-ao [A .0 r J n \ c �I. I�III�AA', �� hHry�jryrinti: rrrrrrrr �, � nn: IAII�IAA© - ��� 0 c W r � Coo op 1 t r c g t 'ZS t1 1� r: r� �[ r �R c g • X ;c �O o t C sN°N"ftwwMrsaafm nAcemrc°�O1°rremnaaass nurAgO"FWCSM re m t .nsaa Mnea«o<owcmw s asnQMMMU mMsrvmsr. rc Inam rx n1e4m wf"%AIM\ sense o41 mW agwa%man Magna► nc nog aao !— sir. T age 4a-s m •1I'l J SITE F oa o-2 zoNW r� �cx�s RACETRAC nAMnuM FRIM edM = Wotaum cowCOUMV. w as-m lOOet -----�-- �" ""�' ��••� ��1• .�Y, ...a....-. w 50VM/Yfi a'J{1tLVN�D s t yy f A _ . r . 9v0 _ .• ,arc NL :lir s. Aw aC '.Z / 8E-a.a City of Southlake, Texas a" i August 2, 1996 TO: Curtis E. Hawk, City Manager FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Revisions to SPIN Ordinance/Articles of Organization The SPIN Standing Committee and City Council discussed the proposed changes to Ordinance 598 and the Articles of Organization at a joint meeting held on July 25, 1996. Standing Committee members discussed each revision in detail with the Council members present. You may also recall that Councilman David Harris visited with Joe Mast to discuss the proposed changes. The results of these discussions are presented in the attached redline/strikeout version of the ordinance. Please note that this version reflects changes from the original redline/strikeout version presented to the Council at its July 16 meeting. The original proposal for amending the ordinance raised three particular issues. First, the removal of term limitations was questioned. While SPIN representatives believe that it would be in the best interest of SPIN to remove this requirement, they understand the issues raised as they relate to this amendment and will be happy to work within whatever parameters the Council wishes to establish. The second question related to the SPIN map and the proposed amendment which would allow the Standing Committee to revise it as necessary. The new amendment incorporates language which would require the Standing Committee to review it annually and forward recommendations for revisions to the City Council. Finally, concerns were expressed regarding removal of SPIN representatives for "good cause." The new amendments attempt to address this concern by providing more specific guidelines. It has been suggested that the Articles be separated from the Ordinance, providing greater flexibility to SPIN to manage its own affairs, and there are no problems with this if it is Council's desire. Please place this item on the August 6 City Council meeting agenda. Questions may be addressed to me at extension 705 or directly to David Baltimore, Standing Committee Chair, at 488-3593. 0 Memorandum July 3, 1996 To: City Council of Southlake, Texas From: SPIN Standing Committee Re: Revision of Ordinance 598 dated 16 November, 1993 Ordinance 598 created the citizen advisory board, SPIN, and established the SPIN Standing Committee. SPIN has been functioning for over two years. Based on SPIN's evolution into a functioning committee, the SPIN Standing Committee proposes the revisions and modifications, outlined below, to its charter. Attached please find a copy of SPIN's newly adopted Articles of Organization and a copy of Ordinance 598 with the comparable and necessary. changes annotated in bold, italicized type and strike-throughs. 4 Proposed Modifications to SPIN charter: 1. Creation of Senior Delegate. A 2. Rename Youth Delegate; Teen Delegate, and define age limitations. 3. Delegation to the SPIN Standing Committee, the responsibility for maintaining the map contained in Exhibit A that determines the number and boundaries of the SPIN Neighborhoods. 4. Terms of Office for SPIN Standing Committee Representatives changed from June through May to January through December, and removal of two (2) consecutive term limitation. 5. Delegation to the SPIN Standing Committee, the responsibility for policing its membership, with removal to be either for good cause or failure to reside in the appropriate SPIN Neighborhood. 6. Creation of a SPIN Executive Committee comprised of the SPIN officers and the City Manager appointed representative to the SPIN Standing Committee. YF-aj Page 1 0 ORDINANCE NO. 598-A AN ORDINANCE OF THE CITY OF SOUTHLAKE ESTABLISHING THE SOUTHLAKE PROGRAM FOR THE INVOLVEMENT OF NEIGHBORHOODS (SPIN); PROVIDING FOR APPOINTMENTS TO A NEIGHBORHOOD COMMITTEE AND SPECIFYING FUNCTION; PROVIDING FOR A REPEALER CLAUSE; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW. WHEREAS, the City Council of the City of Southlake, Texas is of the opinion that a citizen advisory committee would be of assistance to the City Council and City staff by providing a more available form of citizen participation in the affairs of the City and to create a forum for neighbor to neighbor -to -neighbor, neighbor -to -City and City to neighbor communication; and WHEREAS, the City Council desires to create such a committee by ordinance establishing the SPIN Standing Committee's membership, terms of office, and responsibilities; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That the City Council of the City of Southlake, Texas does hereby create and establish an advisory committee to be known as the "Southlake Program for the Involvement of Neighborhoods" (SPIN), such committee to be composed of si3fteen (+6) neighborhood representatives,a Teen Delegate, and a Senior Delegate, all citizens of the City of Southlake, Texas, who shall reside and continue to reside within the corporate limits of the City during the term of office for which the citizen is appointed. A representative of the City Manager's Office shall be an ex-officio, non -voting member of the standing committee and shall be responsible for administration Page 1 D:\NP-PILES\ORD-RES.AGR\59$-A.ORD 9F-3 and coordination of Sstanding Ceommittee activities. A quorum shall consist of six (6) voting members for the purpose of conducting business. SECTION 2. That membership of the Sstanding Ceommittee shall be constituted by appointment by members of the City Council, and shall be appointed for a term of two (2) years with no me to serve more than two (2) eanseettfive temm. Serving a faffti of fettr (4) years an the eentmittee shall not preelede another appointment after at least a two (2) year absenee from offlee. In the appointment of the initial committee following the effective date of this ordinance, the City Council shall appoint eight (8) members for one (1) year and eight (8) members for two (2) years: All of the members of the committee shall be selected according to neighborhoods as indicated by the neighborhood map attached as exhibit "A." n SeutMake develops, by reviewing this exhibit, . Each member shall reside within the neighborhood he/she is to represent. The SPIN Standing Committee shall be responsible for maintaining the ' ' applicability of Exhibit "A." At least annually, as Southlake develops and its population increases, the SPIN Standing Committee shall review the neighborhoods designated on Exhbit "A." Based on this review, new boundaries, as appropriate, shall be recommended to the,City Council for approval. After June 1, 1996, terms of office shall be from January 1 through December 31 of each calendar year. Any prior appointments will automatically extend through December 31 of the final year of said appointment. SECTION 3. That members of the SPIN Standing Committee shall serve without pay, but may receive reimbursement for actual expenses incurred after prior approval of the City when such expenses result from the performance of official committee duties. The SPIN Standing Committee shall adopt Articles of Organization as set forth in E34t bit "B" affaehed to dtis ordin nee. to govern its activities and meetings. The Sstanding Ceommittee Page 2 D:\MP-PILES\ORD-RES.AGR\598-A.ORD 9F- y or any neighborhood councils appointed in conjunction with the SPIN program shall be subject (, to the conditions set forth in the Articles of Organization. The Articles of Organization may be amended by the SPIN 8standing Geommittee with the prior approval of the Gity Gautteil. altered, amended or repealed and new articles may be adopted by a majority vote; provided a quorum of Standing Committee Members is present. At least 72 hours written notice must be given of the intention to alter, amend or repeal these articles, or to adopt new articles at such meeting. SECTION 4. That any member of the committee duly appointed under the terms of this ordinance shall automatically forfeit the seat on the committee so held in the event the member he/she 1) discontinues residency within the neighborhood he/she was appointed to represent as defined in the neighborhood map attached as exhibit "A," or 2 files for public office. SECTION 5. That the SPIN Standing Committee shall elect from its members a chairperson, a vice - chairperson, and secretary-; who together with the City Manager's representative shall constitute the SPIN Executive Committee. The SPIN Standing Ceommittee shall meet once a month. The SPIN Standing Committee or representatives thereof as ordained by the committee shall meet with the Southlake City Council at regular intervals a minimum of four (4) times a year to communicate neighborhood activities, needs and concerns to the Council, SECTION 6. That the committee shall act in an advisory capacity to the City Council and the City staff in the planning and implementation of programs and activities involving neighborhood concerns. Specific concerns and activities of the committee will be determined by the committee itself after due consideration of the advice and cooperation of the City staff, the City Council, and neighborhood groups, with an emphasis on programs and activities designed to improve the quality of life in neighborhoods either singularly or collectively. A second and equally important Page 3 D:\MP-FILES\ORD-RES.AGR\59$-A.ORD gF s aspect of the committee shall be to provide leadership and coordination for the activities of (, neighborhood based groups of citizens and to provide a channel of communication between citizens greeps of Southlake and elected officials and/or City staff. L� SECTION 7. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 8. That it is hereby found and determined that the meeting at which this ordinance is passed is open to the public as required by law and that public notice of the place, time, and purpose of said meeting was given as required. PASSED AND APPROVED on the 1st reading the day of +9931996. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of , +993 Page 4 D:\UP-PILES\ORD-RES.AGR\59E-A.ORD MAYOR ATTEST: c APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Page 5 D:\NP-PILES\ORD-RES.AGR\598-]LORD CITY SECRETARY EXHIBIT A AL wo# 46w4m SPIN �®O City of Southlake S.P.I.N. Neighborhoods 008 JONES RD. BOB JONES RD. d Ms. Cara White 4473 Honwlead Drive Z Roanoke. TX 76262 w ({i7) 430.3058 (borne) 3 2 1a Joe Mast Mr. Martin Schellingaylor street 5665 N. White Chapel heedke. TX 76092 SaaQiske, TX 760f21.1405 (home) (p7) g1.1531 (bane) L o' ¢W. ST. DOVE ST.DOVE Tr w 3: 4 x W 5 Mr Roger Hutton j IM sbwy Oaks Ms. Janet Murphy SsutWoke, TX 76M 1313 N. White Chapel alvd. R 1 (tr7) 424.3204 (home) Southlake, TX 76M at Ms. Jan Francis (t17) (�) = 1211 Ashmore Court f" Southlake, TX 76092 W 1 4{{-0594 (home) Mr. David Baltimore WEST H HLAND ST. Z EA HIGHLAND ST- J 13" Holland HUI IM Southlake. TX 76M J (it7)411111-3593 (heat) - W IL g J > FLORENCE RD. ¢ o Y u O �Cy Mr. Doug Fierce (y OQ �.'�, 2419 Crer hough 16 Swth111.6 46 76092 ({I7)gi•6I441hmmel p N V Southlake. TX 76M z JOHNSON RD. oS ( ) = WEST SOUTHLAK BLVD. F.M. 1709 EAST SOUTHLAKE BLVD. John & Linda Wilder cc 141 Harrell Drive > Mr. Jim Coggin ai 14 Southlake, TX 76092 ` 1706 Wild Roe Way (tt7)431-27450-w) (Southis4 ke,T (76M o $ > Mr. Darrell Faglie ic Ix 1 505 S. Kimball Avenue Q ¢ M Southlake, TX 76092 O d v Ms. Pattie Minder ({n)4{{ 7nl (home) 2: mMs. Karen Cienki s23 �"""d Drive d H 217) Southlake TX 76t92 7 Wayne and June Haney m t1o3 Sbtldow Glen � (tn) 4t1am (home) 400 Brock Drive < Southlake, TX 76M o Southlake, TX 76M to (8l7) 379-%I7 (home) to WEST O t AI BLVD. E. CONTINENTAL BLVD. Ms. Laura Miklosko O 710 Ndde(oa Drive (0 Southlake, TX 76M (i17) 423.5334 (home) e SPIN Youth Delegate Ms. Katie Holzgraefe 3435 Carmel Court Southlake, TX 76092 (817) 488-2284 (home) This map reflects the neighborhood boundaries and current SPIN Representatives. Representatives are subject to change (4„ EXHIBIT B SOUTHLAKE PROGRAM for the INVOLVEMENT of NEIGHBORHOODS ARTICLE I: NAME DEFINITIONS When used in these Articles of Organization, the below listed terms and phrases shall have the following concepts and meanings: (1) SPIN. The term SPIN shall mean the Southlake Program for the Involvement of Neighborhoods, as established by Southlake City Ordinance No. 598, as amended. (2) SPINNeighbor. The term SPIN Neighbor shall mean any citizen of the Citymo f Southlake, Texas. (3) SPIN Neiehbo____rhood The term SPIN Neighborhood shall mean each of the SPIN Standing Committee designated areas of the City of Southlake, Texas, as defined in Exhibit "A" of Southlake City Ordinance No. 598, as amended. (4) SPIN Neighborhood C The term SPINieighborhoodMGou���shaztr the bcxi of SPIIexonc�iFid residents who wlcc�ilecttvely cciort%te coapaj. thmugh their"SPIN Standing Committee Representative, with the Southlake City Council arid/o City staff. (5) SPIN Standing_ Committee Representative. The term SPIN Standing Committee Representative shall mean the Southlake City Council appointed member of the SPIN \r Page 1 Exhibit "E' D:\WP-PILES\ORD-RES.AuR\SPINART2.ORD P-- y Standing Committee from each SPIN Neighborhood. (6) The SPIN Teen Delegate, The term SPIN Teen Delegate shall mean a Citizen of the City of Southlake, Texas appointed to the SPIN Standing Committee by the Southlake City Council, who is between the ages of thirteen (13) and nineteen (19) at the time of appointment. (7) The SPIN Senior Delegate, The term SPIN Senior Delegate shall mean a Citizen of the City of Southlake, Texas appointed to the SPIN Standing Committee by the Southlake City Council, who is at least fifty-five (55) years of age at the time of appointment. (8) SPIN Standing Committee, The term SPIN Standing Committee shall include the SPIN Standing Committee Representatives, the SPIN Teen Delegate, and the SPIN Senior Delegate, each appointed by the Southlake City Council according to Ordinance No 398,'" as amended, and a designated, non -voting representative of the City Manager's Office. (9) SPIN Executive Committee_ The SPIN ,Executive Committee shah consist o officers of SPIN (Chairperson, Vice -Chairperson, and Secretary), together with the designated; non -voting representative of the City Manager's Office. ARTICLE II: PURPOSE . The purpose of this program is to provide a mere available form of. vehicle for citizen participation in the affairs of the City of Southlake and to create a forum for . neighbor=to-neighbor, neigh &,-to-City and City to-i ighbor communication. The organization's objectives are: a�(1) To direct and channel citizen involvement and participation within the City and its government; b�(2) To provide a common meeting ground for neighbors to come together for the free exchange of ideas on a wide variety of subjects; Page 2 hibi[ I D:\WP-PILES\ORD-RES.ACR\SPINART2. ORD e)(3) To act as a mechanism to leverage Southlake's wide array of human resources and establish a public forum that will ensure a permanent, ongoing, community -wide dialogue; dX4) And to include citizens in governmental problem -solving processes p ARTICLE III: STANDW FTEE ORGANIZATION Section 1. Composition of the SPIN Standing Committee. The City staffer initially identifyied, designated and defined sixteen (16) Southlake SPIN Neighborhoods in Exhibit "A" to City of Southlake Ordinance No. 598, as amended. Characteristics of geography, proximity and other homogenetic factors shall be used in their determination. The SPIN Standing Committee shall be responsible for maintaining the integrity and applicability of Exhibit "A," as Southlake develops, by reviewing and updating this exhibit, annually. The Southlake City Council shall appoint a SPIN Standing Committee Representative Delegate from each of the SPIN Neighborhoods, an at large Teen Delegate, an at large Senior Delegate and their respects"ve replacements. , together with a Youth Delegate ftppoifftd by -the Gity Getmefl7, they shall constitute the voting membership of the SPIN Standing Committee. 44te term of itppoh-ttment shall be set by the Setithlake Gity . Each SPIN Standing Committee Representative appointee shall reside and continue to reside within the SPIN Neighborhood he or she is appointed to represent during the term of his or her appointment. A representative of the City Manager's office shall be an ex-officio, non -voting member of the SPIN Standing Committee A quorum, for the purpose Iff conducting business; shall consist of six (6) voting members for the purpose of eandtieting business. Section 2.: Officers. The SPIN Standing Committee shall elect from its members a Chairperson, a Vice -Chairperson, and a Secretary, who, together with the designated, non -voting representative of the City Manager's office, shall make up the SPIN Executive Committee. The 4W Page 3 Exhibit 'B• D:\NP-PILES\ORD-RES.AGR\SPINART2.ORD roles and responsibilities of the SPIN Officers and the SPIN Executive Committee are as follows: The S.P.I.Tr-wive Gammittee-shallmeet onneeit month-. (a) Chairperson. The Chairperson shall be the chief executive officer of the SPIN Standing Committee and the SPIN Executive Committee, and shall be responsible for their general supervision, direction and control. The Chairperson shall preside at all meetings of the SPIN Standing Committee and the SPIN Executive Committee. (b) Vice -Chairperson. In the absence, disability, or resignation of the Chairperson, the Vice -Chairperson shall perform all the duties of the Chairperson, and when so acting shall have all powers of, and be subject to all restrictions on, the Chairperson. c) Secret=. The Secretary shall work with the designated representative of the City Manager's office to ensure that there are appropriate minutes kept of all SPIN Standing Committee and SPIN Executive Committee meetings, and that ' there is timely public notification of SPIN Standing Committee meetings as prescribed by law: ; .The Secretary; shall be empowered to sig> or attest any documents, required by law, or the business of the'SPIN Standing Committee: `,; In the absence of both the Chairperson and Vice -Chairperson, the Secretary shall function as a temporary Chairperson. In case of the absence, resignation or disability of the Secretary, Any SPINStanding Committee voting;member may„be,authorized by the Chauperson or Vice Cha'irper acting, as, Chairperson) to perform the functions of Secretary (d) City Manager's Representative. The City Manager's Representative is an ex- officio, non -voting representative, designated by the City Manager, who shall be responsible for the administration and coordination of SPIN Standing Committee and SPIN Executive Committee activities. The City Manager's Representative will act as parliamentarian. (W Page 4 ExhiC__ "H• D:\WP---ILES\CRD-RES.AGR\SPINART2.CRD In the event that an issue requires a decision prior to the next regularly scheduled SPIN Standing Committee meeting, the Executive Committee may make decisions as required for the purpose of conducting the business of SPIN. Any action taken by the Executive Committee will be subject to review by the SPIN Standing Committee. Section -3 Meetings. The SPIN Standing Committee shall meet, at least, quarterly with on a monthly basis, unless otherwise approved by the SPIN Standing Committee (no two consecutive monthly meetings may be omitted). Each meeting is to be open to all SPIN Neighbors with public notice of the place, time, and purpose of said meeting given, as required by law. Inclusive of these meetings, the SPIN Standing Committee and the Southlake City Council shall meet in joint session at least four (4) times a year. Section 4.: SPIN Report to City Council. The agenda of every regularly scheduled Southlake City Council meeting shall provide SPIN the opportunity to report SPIN Neighborhood activities, needs and concerns. A SPIN : Standing Committee Representative shall relinquish his/her appointment and be replaced, if he/she: resigns, moves out of the his/her respective SPIN Neighborhood, files for public office, violates the SPIN Code or after of Conduct, or if the SPIN Standing Committee finds eause that a replacement is necessary so that a SPIN Neighborhood is adequately served. Removal shall be upon the recommendation of the .SPINStanding Committee: and approval of the City Council: ARTICLE IV: ANNUAL ELECTIONS Section l.: Process. Annual elections shall be held during the regularly scheduled March meeting of the SPIN Standing Committee for its three (3) officers; Chairperson, Vice - Chairperson, and Secretary. Subject to a quorum being present, a simple majority of members Page 5 Exhik.ic -B- D:\NP-PILES\ORD-RES.AGR\SPSNART2.ORD ,fF-/3 ( present shall determine each office, with voting being in the order of Chairperson, Vice - Chairperson, and Secretary. The term of each office shall be one (1) year, with no term limits. A survey shall be distributed to, and completed by, each SPIN Standing Committee member at least one (1) monthly meeting prior to the election meeting, indicating that member's availability to serve as one or more of Chairperson, Vice -Chairperson, or Secretary. The compilation of this survey shall be distributed prior to the election meeting and shall serve as the ballot. Section 2.: Special Elections. Upon the resignation of any officer, each officer in the order of Chairperson, Vice -Chairperson, and Secretary, shall move up to the next office and serve in that capacity until the next annual election. In the event that two or more offices become vacant simultaneously, a special election shall be held to elect replacements for each office to fill the unexpired term(s). This special election shall be in accordance with annual election procedures and begin with the next monthly SPIN Standing Committee meeting. In the event that the office of Secretary becomes vacant, a special election shall be held, as above, to elect a replacement Secretary for the remainder of the unexpired term. ARTICLE -IV: SPIN NEIGHBORHOOD COUNCILS Section 1. Organization, Each SPIN Neighborhood Council is provided the latitude to operate, coordinate, and communicate as deemed appropriate by its SPIN Neighbors and SPIN Standing Committee Representative. Emphasis should be placed on programs and activities designed to improve the quality of life for the City of Southlake residents. It is the responsibility of the SPIN ;Standing Committee ,Representative to provide Leadership and coorduiatao activities of the SPIN Neighborhood Council and to "provide a multi -directional , clianneo communication among the SPIN Neighborhood Council and the Southlake City Council and City Staff. (W Page 6 Exhib- B. D:\WP-F.'LES\ORD-RES.TGR\SPIN. R-,2 .ORD c1q Section 2 Meetings. Each SPIN Neighborhood Council shall meet, as often as they determine, but at least twice during any six month period. The meetings are to be open to all members of the SPIN Neighborhood with notice of the place, time, and purpose of said meetings given at least seventy-two (72) hours in advance of each meeting. at least, The meeting ARTICLE:. ,CODE OFCONDUGT The SPIN Standing Committee shall abide by its adopted Code of Conduct (Exhibit 1 to these Articles). ARTICLE VII: COMPLIANCE -The City of Southlake has adopted Ordinance No. 598, as" amended, which establishesd the S.P.I.N. Southlake Program for the Involvement of Neighborhoods (SPIN) and which shall control and supersede program an any part or parts of these Articles in conflict with (W Page 7 hibic D:\NP-PILES\ORD-RES.AGR\SPINART2.ORD etc-115- EXHIBIT # 1 Southlake Program for the Involvement of Neighborhoods (SPIN) Code Of Conduci 9F-l6 (W SOUTHLAKE PRO(OA:NI FOR THE INVOLVEMENT OF NEIGHBORHOODS Code of Conduct The purpose of the Southlake Program for the Involvement of Neighborhoods (SPIN) is to foster two-way communication between the City and its citizens. Broad based participation in neighborhood issues and projects is an important element of the SPIN program. SPIN Standing Committee members have been chosen by neighborhood residents and sanctioned by the Southlake City Council to serve as representatives of the SPIN program, in addition to serving as leaders in their respective neighborhoods. Standing Committee representatives are responsible for directing and promoting the SPIN program. The role of the Standing Committee representative includes, but is not limited to, assisting the neighborhood by facilitating communication between City officials and the neighborhood, clarifying issues, and encouraging participation in the local government process. It is a privilege to serve the City of Southlake as a SPIN Standing Committee representative and each should make every effort to fulfill the obligations of the selection. Thehighest standards of integrity, impartiality, and professional competence are expected from Standing Committee representatives. The importance of neutrality cannot be overemphasized in regard to maintaining credibility as a Standing Committee representative for the neighborhood. As such, SPIN Standing Committee representatives have .a continuing duty to disclose anything that may affect, or might appear to affect their ability to be an impartial leader of their SPIN neighborhood. Standing Committee representatives should be committed to representing all parties as necessary. The purpose of this Code of Conduct is to define the high standards expected of Standing Committee representatives. These standards will ensure public confidence in the SPIN program. The guidelines represent a standard of behavior for SPIN leaders, and it is expected that this Code shall also help to guide the official behavior of other Neighborhood Council members. This Code is not intended to address every situation which may arise in the conduct of SPIN program business, rather, it is envisioned that SPIN participants will rely on the ideals embodied in this Code to lead them through issues concerning conflicts of interest and ethical behavior. 1. Process ) ( 4127195 1.1 Standing Committee representatives shall ensure that their respective Neighborhood Councils are open to all individuals and organizations within the defined boundaries of the neighborhood and not be limited by age, race, creed, color, FF-1 7 gender, national origin, income, cr home ownership. Any form of discrimination by a SPIV member against any party on the basis of characteristic, condition, preference, belief or status of such party conflicts with the purpose of SPIN, and shall not be practiced, condoned, or facilitated by Standing Committee representatives. 1.2 The Standing Committee representative, in his or her role as Neighborhood Council Chair, shall create an environment conducive to the expression of ideas by any neighbor wishing to be involved in the Program. It is hoped that SPIN will be a forum for encouraging open and honest discussion of issues, which would include differing viewpoints. 1.3 Standing Committee representatives should conduct neighborhood meetings in sufficient frequency to provide an cpportunity for neighbors to be well informed of events, issues and activities. Standing Committee representatives shall make sure that minutes of all meetings are maintained in accordance with City Ordinance 598. In addition to neighborhood meetings, Standing Committee representatives should make diligent effort to ensure that their neighbors are made aware of SPIN activities and projects. 1.4 Standing Committee representatives shall transmit both recommendations and dissenting views proposed by par0cular neighborhoods on given issues to City officials. It is important that all viec:ooints be considered on a particular issue. 1.5 Standing Committee representatives should participate in Standing Committee activities. 1.6 Should a Standing Committee representative-- be found in violation of this Code and refuse to accept the decision of the majority bf Committee members reviewing the violation, by either withdrawing from the Standing Committee or correcting said violation, the case shall then be referred to the City Council for action. 2. Professionalism 2.1 To effectively serve, Standing Committee representatives should take every opportunity to educate themseN --s about the operations of the municipal organization and current events within the City so that they may provide accurate information to their neighborhood. 4W 4127195 2.2 Standing Committee representatives should promote mutual respect among all parties involved in the program, including, but not limited to, other Standing Committee representatives, Neighborhood Council representatives, City staff, and elected officials. Standing Committee representatives and other SPIN participants should always exercise decorum, discretion, patience, restraint, and consideration of others time during Standing Committee and Neighborhood Council meetings. 2.3 Standing Committee representatives shall represent facts or circumstances as accurately as possible in the course of either providing information from the City to their neighborhoods, or in reporting information from their neighborhoods to the City. 2.4 Standing Committee representatives shall not use their influence as SPIN representatives to influence the electoral process. A SPIN Standing Committee representative shall never coerce, make a decision for, or impose his or her own judgement on neighbors. Although Standing Committee representatives may, as individuals and citizens of the City of Southlake, exercise their right to support or oppose candidates, it is inappropriate to use their position with SPIN as a political tool. Standing Committee representatives must maintain electoral neutrality and remain nonpartisan in regard to all candidates running for public office or ballot issues when performing functions in their official role. 2.5 When serving in an official capacity, Standing Committee representatives shall not offer any type of personal or professional opinions as an official representative of SPIN. 2.6 Standing Committee representatives should withdraw from the Standing Committee if they feel they can no longer maintain the impartiality needed to effectively serve as representatives of their neighborhoods. 2.7 Standing Committee representatives shall not accept any type of financial remuneration, direct or indirect, as an incentive to promote or support a particular political or commercial issue. c.1%Vf1esV fnlcode 4127195 r 9)!,----19 4 City of Southlake, Texas August 2, 1996 TO: Curtis E. Hawk, City Manager FROM: Lou Ann Heath, Director of Finance SUBJECT: Setting Public Hearing Date to Consider Property Tax Increase The State Property Tax Code "Truth -In -Taxation" laws outline the steps that a taxing entity must follow when annually adopting a tax rate. These laws require the City to calculate and publish three tax rates: the effective tax rate, the notice -and -hearing tax rate, and the rollback tax rate. Comparing the proposed tax rate to these three rates determines which truth -in -taxation steps apply. For the City of Southlake, the 1996 effective tax rate is $.39034 per $100 of taxable value, the notice and hearing tax rate is $.40205, and the rollback tax rate is $.43471. The "1996 Property Tax Rates in the City of Southlake" details these figures, which will be published in the Fort Worth Star Telegram either August 3 or 4. A copy of the schedule to be published is attached. The preliminary FY96-97 budget proposes retaining the current tax rate of $.422 per $100 of taxable value. This proposed tax rate of $.422 exceeds the notice and hearing limit of $.40205, therefore the City must vote to place a proposal to adopt the rate on the agenda of a future meeting, and schedule a public hearing on the proposal. The City will be required to publish a "Notice of Public Hearing on Tax Increase", which will report the vote by the Council on the proposal to set the date. A draft of this schedule is attached. This schedule indicates that the City proposes to increase total tax revenues in 1996 by 8.1 even though the tax rate will remain the same. This is because of the value growth in the existing taxable properties. The schedule also shows a comparison of average home values for this year and last year, and the change in tax with the proposed tax rate. The action before the Council on August 6 is to take this vote to place the proposal to adopt the $.422 rate, and to schedule the public hearing for August 20. After the Council holds the public hearing on the tax rate on August 20, the City will be required to publish a second notice "Notice of Vote on Tax Rate". The final adoption of the tax rate will be September 3. 1996 Property Tax Rates in the City of Southlake This notice concerns 1996 property tax rates for the City of Southlake. It presents information about three tax rates. Last year's tax rate is the actual rate the taxing unit used to determine property taxes last year. This year's effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers can start tax rollback procedures. In each case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with adjustments as required by state law. The rates are given per $100 of property value. Last year's tax rate: Last year's operating taxes $2,801,205 Last year's debt taxes $1,696,070 Last year's total taxes $4,497,275 Last year's tax base $1,065,704,862 Last year's total tax rate $.42200/$100 This year's effective tax rate: Last year's adjusted taxes (after subtracting taxes on lost property) $4,480,342 This year's adjusted tax base (after subtracting value of new property) $1,147,782,757 = This year's effective tax rate $.39034/$100 x 1.03 = maximum rate unless unit publishes notices and holds hearing $.40205/$100 This year's rollback tax rate: Last year's adjusted operating taxes (after subtracting taxes on lost property and adjusting for transferred function) $2,788,026 This year's adjusted tax base $1,147,782,757 = This year's effective operating rate $.24290/$100 x 1.08 = this year's maximum operating rate $.26233/$100 + This year's debt rate $.17238/$100 = This year's rollback rate $.43471/$100 SCHEDULE A: Unencumbered Fund Balances The following estimated balances will probably be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Property Tax Fund balance General Fund $1,779,597 General Obligation Debt Service Fund $472,913 \ 0 e�- r2- SCHEDULE B: 1996 Debt Service a (aw The unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues. 1990 Series G.O. Refunding Bonds 1990 Series Tax/WW and Sewer System Revenue Certificat 1990 TRA-Denton Creek Revenue Bonds 1990 TRA-Southlake Sewer System Contract Revenue Bon 1992 Series Tax/WW and Sewer System Revenue Certificat 1992 Series General Obligation Bonds 1993 Series Certificates of Obligation 1993 Series Public Property Finance Contract Obligations 1993 General Obligation Refunding and Improvement Bon 1994 Note Payable 1994 TRA-Denton Creek Revenue Bonds 1996 Series Certificates of Obligation 1996 Series Tax/WW and Sewer System Revenue Certificat Total required for 1996 debt service - Amount (if any) paid from funds listed in Schedule A - Excess collections last year = Total to be paid from taxes in 1996 + Amount added in anticipation that the City will collect only 100% of its taxes in 1996 = Total Debt Levy Principal or Contract Payment Interest to be Paid from to be Paid from $175,000 35,000 45,000 40,000 45,000 45,000 65,000 140,000 180,000 173,600 0 0 $988,600 $2,209,344 $0 $0 $2,209,344 $0 $2,209,344 $18,171 17,166 90,223 75,250 75,725 84,927 5,810 15,170 269,450 36,456 334,300 15,950 $1.,220,744 Total Payment $193,171 52,166 135,223 115,250 120,725 129,927 70,810 155,170 449,450 210,056 334,300 15,950 $2,209,344 This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at the Southlake Administrative Offices, 1725 E. Southlake Boulevard, Southlake, Texas 76092. Name of person preparing this notice Lou Ann Heath Title Director of Finance, City of Southlake Date Prepared July 31, 1996 Notice of Public Hearing on Tax Increase The City of Southlake will hold a public hearing on a proposal to increase total tax revenues from properties on the tax roll in 1996 by 8.1 percent. Your individual taxes may increase at a greater or lesser rate, or even decrease, depending on the change in the taxable value of your property in relation to the change in taxable value of all other property. The public hearing will be held on August 20, 1996, 7:00 p.m., at Southlake City Hall, 667 North Carroll Avenue. FOR the proposal: AGAINST the proposal: PRESENT and not voting: ABSENT: The statement above shows the percentage increase the proposed rate represents over the 1996 tax rate that the unit published on August _, 1996. The following table compares taxes on an average home in this taxing unit last year to taxes proposed on the average home this year. Again, your individual taxes may be higher or lower, depending on the taxable value of your property. Last Year This Year Average home value $208,068 $226,548 General exemptions available (Amount available on the average home, not including senior citizen's or disabled person's exemptions) $0 $0 Average taxable value $208,068 $226,548 Tax rate $.422/$100 $.422/$100 Tax $878.05 $956.03 Under this proposal taxes on the average home would increase by $77.98 or 8.9 percent compared with last year's taxes. Comparing tax rates without adjusting for changes in property value, the tax rate would not change by $0 per $100 of taxable value or 0 percent compared to last year's tax rate. These tax rate figures are not adjusted for changes in the taxable value of property. \ C)e>- %k- 4 CITY OF SOUTHLAKE APPRAISED PROPERTY VALUE ANALYSIS Net Taxable Value July 25, 1996 Comparison of Annual Value Changes % CHANGE % CHANGE SUPPLEMENTAL TAX YEAR PRELIMINARY MAY 15 FROM PRIOR YEAR FINAL CERTIFIED JULY 25 FROM PRIOR YEAR FINAL (FINAL) SEPT 1 ANNUAL % CHANGE 1996 $1,331,993,102 25.20% $1,281,650,132 20.47% $0 -100.00% (new) $147 838 342 133-867-375 Q (existing) $1,184,154,760 11.31% $1,147,782,757 7.89% $0 -100.00% 1995 $1,056,570,437 30.41% $1,041,743,161 28.58% $1,063,870,538 31.31% (new) $147-665.229 144 397.189 148-280-910 (existing) $908,905,208 12.19% $897,345,972 10.76% $915,589,628 13.01% 1994 $829,386,416 21.42% $808,385,458 18.35% $810,175,414 18.61% (new) SI01 696 081 $102,246.937 $103.892,513 (existing) $727,690,335 6.54% $706,138,521 3.38% $706,282,901 3.40% 1993 $705,978,949 15.65% $680,726,791 $65,546.035 11.51% $683,048,098 $66-189-444 11.89% (new) (existing) $67.645.069 $638,333,880 4.57% $615,180,756 0.77% $616,858,654 1.05% 1992 $621,449,533 8.88% $608,254,817 6.57% $610,461,706 6.96% (new) $33,007,272 $31-645.801 $32-071.090 (existing) $588,442,261 3.10% $576,609,016 1.02% $578,390,616 1.34% 1991 $579,469,791 10.37% $569,475,542 8.47% $570,763,061 8.71% (new) $28 698 378 $28.859.890 $29 inn 585 (existing) $550,771,413 4.90% $540,615,652 2.97% $541,742,476 3.19% 1990 $537,311,716 1.15% $520,442,493 -2.02% $525,019,736 -1.16% (new) %10.291 935 $1� 220 771 $10-362.939 (existing) $527,019,781 -0.79% $510,221,722 -3.95% $514,656,797 -3.11% 1989 - - - - $531,191,585 This schedule reflects the percentage change in values compared to the previous year's September 1 (final) value. tadval2.wk4 A Mayor: Rick Stacy Mayor Pro Tern: W. Ralph Evans Deputy Mayor Pro Tern ParnelaA. Muller Councilmembers: Wayne Moffat David A. Harris Gary Fawks Scott F. Martin City Manager: Curtis E. Hawk Assistant City Manager: Shana K. Yelverton City Secretary: Si L. LeGrand City of Southlake Administrative Offices 10WR August 1. 1996 D Honorable Mayor Stacy and 1 Members of City Council - City of Southlake �SECRETARn 1725 East Southlake Boulevard Southlake, Texas 76092 Dear Mayor and Members of City Council: In accordance with the Texas Local Government Code and the Charter of the City of Southlake, the proposed Annual Budget for the fiscal year beginning October 1, 1996 and ending September 30, 1997 is submitted for your consideration. The budget as filed with the City Secretary presents in summary form the revenues and expenditures for each of the City's funds. Also included is a schedule of new requests. We will begin to discuss the budget and its details with the City Council at the regular meeting scheduled for Tuesday, August 6, 1996 and will hold one or more special budget work sessions during the month of August as Council deems necessary. The proposed budget incorporates a tax rate of $.4220 per $100.00 property valuation, which holds the tax rate steady from the previous year's budget. This will mark the sixth consecutive year with no tax rate increase. The FY96-97 proposed budget reflects a total taxable value of $1,281,650,132, an increase of $215,945,270 (20.3 %) over the taxable value currently on the rolls. The 1996 taxable value reflects $133,867,375 in new improvements since last year. Of the budget tax rate of $.4220 per $100 valuation, $.24962 is for general operations and $.17238 is for debt service. State law requires a taxing unit to calculate three rates after receiving its certified appraisal roll -- the effective tax rate, the rollback tax rate and the notice -and -hearing rate. The effective tax rate is the rate that will generate the same amount of property tax dollars as the previous year, excluding new construction, when the two years are compared. The other two calculations are used to ascertain the course a city must take in notifying the public of its intentions. Depending on the ultimate tax rate that is chosen by the City and its 1725 East Southlake Blvd. • Southlake, Texas 76092 (817) 481-5581 • FAX (817) 488-6796 AN EQUAL OPPORTUNITY EMPLOYER" Honorable Mayor and Members of City Council August 1, 1996 Page 2 relationships to the notice -and -hearing and rollback rates, there are requirements that must be followed to comply with the law. These requirements protect the public's right -to -know concerning the real implication of tax rate decisions. The calculated effective tax rate of $.39034 for the 1996 tax year is down from the $.41031 rate from last year. The proposed FY96-97 tax rate of $.4220 exceeds the notice -and -hearing limit rate of $.40205. Since the proposed tax rate exceeds this amount, the City must publish a notice as required by State of Texas "Truth -In -Taxation" laws, and hold a public hearing to discuss the proposed tax increase, even though the tax rate will remain the same. The rollback rate is $.4371. The proposed FY96-97 Annual Budget presents in financial terms the plan for the accomplishment of municipal objectives during the forthcoming fiscal year. The budget preparation requires a comparison of the anticipated revenues with proposed programs, and establishment of priorities are based on service demands or prior commitments to projects. In all operating funds, the proposed FY96-97 Annual Budget projects expenditures of $19,408,396. These expenditures are accounted for in six separate funds: General Fund, General Obligation Debt Service Fund, Utility Fund, Special Revenue - Parks/Recreation Fund, Southlake Parks Development Corporation (SPDC) Operations Fund, and the SPDC Debt Service Fund. The General Fund and the General Obligation Debt Service Fund together account for the distribution of the expenditures of the revenue generated by the proposed $.4220 tax rate. In addition, the City Council will consider a Capital Projects Fund, separate from the operating budget, which will provide finding for the City's major capital projects. This will include proposed expenditures in the Infrastructure Reserve Fund. Revenues for this fund are available via a transfer from the General Fund, from the issuance of bonds, or from developer contributions. The funds may be used for capital improvements, primarily for streets, drainage, and to purchase land. The FY96-97 projects included in this fund include Year 2 neighborhood sewer/street improvement expenses, and a number of street improvement projects for the neighborhoods. General Fund Summary The General Fund supports all municipal operations with the exception of water and wastewater utility operations and the operations of the SPDC. Honorable Nlayor and Members of City Council August 1, 1996 Page 3 Revenues The proposed FY96-97 Annual Budget projects $8,970,548 in General Fund revenues, which is an increase of $1,821,623 or 28.6% from the FY95-96 Adopted Budget. The largest single revenue source in the proposed budget is the ad valorem (property) tax. The budget as proposed will provide $3,357,212 ad valorem tax for the General Fund maintenance and operations budget, an estimated increase of $468.612 or 19.7 % from the FY95-96 Adopted Budget. The second largest General Fund revenue source in the proposed budget is derived from the municipal permits and fees charged for various development activities, such as fees for zoning, platting and building permits. The proposed budget projects revenues of $2,249,310 from this source in FY96-97. This represents an increase of $395,975 or 20.8% over the projection included in the FY95-96 Adopted Budget. For FY96-97,_ the City is projecting 600 single family residential building permits will be issued. This is slightly less than the revised estimate of 650 permits for FY95-96. The proposed budget does not reflect any fee increases. The third largest General Fund revenue source projected in the FY96-97 budget is the municipal sales tax. Over the past several years, the City has experienced double digit growth in sales tax receipts. Based upon current collections, the sales tax revenue for the 95-96 fiscal year has been revised to an estimated $1,522,130. This is $181,130, or 13.5% over the projected receipts which were included in the FY95-96 Adopted Budget. For FY96-97, staff is projecting collections at $1,846,000. This is an anticipated increase of approximately 21.3% over. the FY95-96 revised estimates. The other major revenue sources for the General Fund are franchise fees ($636,397) from the private utility companies operating in the City, municipal fines ($353,600), and transfers ($633,000) into the General Fund from the Utility Fund. Franchise fees are expected to increase $119,682 or 25.0% from the FY95-96 Adopted Budget, while revenues from fines are expected to increase $93,200 or 34.0% over the FY95-96 Adopted Budget. Charges for services are estimated at $279,850, which is an increase of 185,050 or 169.6 % over FY95-96 Adopted. This category of revenue includes interlocal contributions for the joint Teen Court program ($43,500), funds from Carroll Independent School District for the D.A.R.E. program ($25,000), grant funds for the community oriented policing services ($25,000), and fees received from recreation classes ($170,000) and ambulance transport fees ($18,750). The City has experienced significant growth in its recreation class participation. Miscellaneous income is projected at $105,179, an increase of $31,104 or 40.4% over last year's adopted budget, primarily from tower lease revenues. Honorable :Mayor and Members of City Council August 1, 1996 Page 4 The proposed budget reflects $143.000 in interest earnings, an increase of $23,000 (18.1 %) over the adopted current year budget estimates. Expenditures The proposed General Fund budget estimates $10,669,533 in expenditures to accomplish municipal objectives. The proposed expenditures represent an increase of $2,799,935 or 35.6% over the current year. This reflects a full year's funding for the nine (9) positions added at mid -year FY95-96, plus funds needed to address next year's increased service demands. The most significant increases in the General Fund budget are in Public Safety ($1,235,209, +38.7%) and General Government ($513,745, +34.1 %), with the most significant increases in the latter being Human Resources ($96,010; +100%) which is a new division established with the addition of the Human Resources Administrator in FY95-96 mid -year budget amendments, and the City Manager's Office (+42.7%), reflecting the mid -year staff additions of the Public Information Officer and Administrative Secretary for FY95-96. The increases in Public Safety, with increases in Fire Services at 49.1 %, and increases in Police Services at 48.4%, are necessary to respond to the increasing service demands attributable to the continued residential growth and development. Parks and Recreation is projecting an increase in expenditures of $478,703 or 101.0%. These increases are primarily attributable to proposed staff additions, plus vehicles and equipment necessary to continue the current level of service and to begin addressing the expanding park and recreational facilities and programs. Personnel Highlights The proposed budget does not reflect an across-the-board adjustment to the pay and classification plan, but does allow for continued movement through the steps identified in the pay plan. The proposed General Fund budget projects an increase of 17 full time regular positions in FY96-97. These positions are needed to enable the City to provide effective management of service demands. The positions are: ♦ Three(3) Firefighter/Paramedics (April 1 hire) ♦ One (1) Fire Inspection (April 1 hire) ♦ Five (5) Police Officers (4-January 1 hire; 1-April 1 hire) ♦ Two (2) Public Safety Officers (April 1 hire) ♦ One (1) Communication Specialist (January 1 hire) ♦ One (1) Building Inspector ♦ One (1) Street/Drainage Maintenance Worker (April 1 hire) ♦ One (1) Recreation Specialist (April 1 hire) ♦ One (1) Administrative Secretary -Parks (April 1 hire) ♦ One (1) Urban Forester (April 1 hire) Honorable Mayor and :Members of City Council August 1, 1996 Page 5 Other Expenditure Highlights ♦ $ 69.478 Self contained breathing apparatus for Fire Services ♦ $ 34,975 Opticom signal devices at the signalized intersections ♦ $ 78,010 Fire vehicles ♦ $ 18,000 Vehicle video cameras ♦ $ 18,000 Infra -red heat detector ♦ $ 25,000 Public Safety "training house" ♦ $251,375 5 Police vehicles ♦ $ 12,000 2 personal data terminals ♦ $ 56,592 Radio Equipment ♦ $ 58,500 3 vehicles - Building Inspections, Parks, Public Works Administration ♦ $ 82,500 Dump truck, trailer, asphalt lay down machine ♦ $ 35,000 Van for Parks/Recreation ♦ $ 42,213 Replace fencing -Bicentennial Park ♦ $195,049 Computer network equipment The proposed budget reflects a slight decrease in the undesignated Fund Balance, with a projected beginning of $1,779,597 (20.82% balance) and an ending balance at an estimated $1,633,612. The estimated ending Fund Balance represents 15.31 % of estimated expenditures, within the 15 % minimum but less than the 25% established by the City Council as the maximum target level in the City's Fund Balance Policy. The proposed level is sufficient to ensure the fund's financial integrity. The proposed budget reflects a proposed tax rate of $.4220 per $100 valuation, of which $.24962 is for general operations and maintenance and $.17238 is for debt service. Utility Fund The Utility Fund revenues are projected at $6,336,650 for an increase of $770,650 or 13.8% in the proposed budget compared with the adopted FY95-96 budget. Expenses are projected at $6,532,118 for an increase of $1,130,046 or 20.9% over the FY95-96 Adopted Budget. The proposed budget does not include any increase in water or sewer rates. The proposed budget includes an estimated $414,909 in new requests, including $48,538 for two (2) new personnel and $366,270 in new capital. Honorable lfayor and Members of City Council August 1, 1996 Page 6 Special Revenue Fund - Parks and Recreation The proposed budget includes the special revenue fund to account for revenues and expenditures dedicated for park use. These funds are derived from the Park Dedication Fees charged to new development. The proposed budget reflects revenues of $100,000 in park dedication fees from developers, and $5,500 in interest income for total revenues of $105,500. The proposed budget anticipates a beginning fund balance of $76,762. Expenditures programmed from this fund total $122.000, which includes funding for land purchase at Bicentennial Park and Bob Jones Park. There is $56,875 budgeted as a transfer to the G.O. Debt Service Fund for payment on note executed to purchase 17 acres at Bob Jones Park. The SPDC is projected to receive $923,000 in sales tax revenue and $22,000 in interest earnings. Expenditures are projected at $55,029, including funding -for a portion of the Parks and Recreation Director's salary. SPDC debt service for FY96-97 is projected at $345,770. The proposed budget represents progress toward a proactive approach to the operation of the City of Southlake. The scheduled capital improvements, equipment purchases, and additional personnel provide the framework for addressing the service needs of the community. Planning for anticipated growth and improvement of municipal service delivery drives the budget process. Sincerely, 4�� Curtis E. Hawk City Manager CEH/sky Attachments :opy �ad:�wp-nln�9bnlnl.M1an (, ALL FUNDS SUMMARY 1996-97 Proposed Budget and 1995-96 Revised Budget REVENUES Ad Valorem Taxes Sales Tax Franchise Fees Fines Charges for Services Permits/Fees Miscellaneous Water Sales -residential Water Sales -commercial Wastewater Sales Sanitation Sales Other Utility Charges Interest Income Total Revenues EXPENDITURES City Secretary Human Resources City Manager =omic Development port Services General Gov Total Finance Municipal Court Finance Total Fire Police Public Safety Support Public Safety Total Building Inspections Streets/Drainage Public Works Admin Water Wastewater Sanitation Public Works Total Parks and Recreation Community Dev. Total Other Debt Service Total Expenditures Net Revenues Proceeds from C.O. Sale/Other Transfers In Transfers Out Total Other Sources (uses) tinning Fund Balance reserved Fund Balance Ending Fund Balance 1994-95 1995-96 1995-96 Actual Adopted Revised S3,841,660' 1.650,001 478,633 274,154 109,093 2,060.824 265, 783 i 3,051,223 i 511,344 511,901 396,761 310,156 350.393 $197,727 0 348,306 98,694 258,981 201,965 1460,946 783,873 1,304,845 329,647 1,058,438 359,623 2,737,799 1,380,907 $4,561,665 S4,623,600 2,011,500 2,283,195 516.715 506,752 260,400 391.600 94,800 207,600 1,953,335 2,580,960 159.275 223,077 3,355,175 4,500.000 687.000 : 537,000 610,000 i; 649,000 420,000' 435,000 318,625 i 28i Q44; S15,233,4901 380,750 295,150 S17.613.684 I $210,893: $248,768 0 0 353,712 410,102 126,813 815,850 126,813 980.136 S1.507.268 295,906 242,475 S1,765:819 410,009 248,671 S538.381� 900,166 S658679 956,515 1,447,567 1,411,052 4 1 4,,k S3.190.857E 876.96 S3,244,536 385,169 -385,169 939,197 927,766 443,327 _ _ _..; 446,814 3,368,103� 4,095723 1,458,207 ., 151T 725 $ Increase/ (Decrease) % Increase/ Adopted -Decrease S61,935! 1.4% 271,6951 13.5% (9,9631 -1.9% 131,200, 50.4% 112.800 119.0% 627,625 j 32.1 % 63,802 40.1%' 1,144,825 34.1% (150,000 -21.8%' 39,000� 6.4% 15,000 3.6% 62.125 19.5%11 $37,875 0 56,390 0 114,102 S120.298 56,349 (36,515 33,845 S53,679 0 (11,431 727,620 59.518 618,720 $393,321 0 1,681,379 664,547 $391,332 0 2,026,295 866.573 S16.M1 0 2,599,670 202,026 S125,379 0 573,375 513.419.876 5392.050 S15.290.683 (;<SZ,193{ 317.417.185 5196.499 S2.126.502 S25.3,692 $445,500 $330,000 $430,202 $100,202 $1,167,734 $1.343,235 $786,635 ($556,600' ($2.183.606� $Q is 51 $4,637,1521 ut.++711 $5.459,778, $5.459,778 ($456.398. $493,321 $0 $01 3.6% 15.6% 11 09 AM 97altnd7 Hk4 CM1196 $.422/$100 S Increase/ 1996-97 (Decrease) % Increase/ Proposed Adopted -Decrease $5,606,556' $1,044.8911. i 2,769,000 757,500 636,397. 119,682 353,600 93,200 279,850' 185,050 2,349,310i 395,975 I 191,079 31,804, 4,250,000 894,8251 475,000 (212,000 590,000 (20,000 508,000 88,000 359,000 40,375 18.0%j $260,253 0.0% 96,010 15.9% 504,708 0.0% 114,882 20.1 % 1,045,166 17.2°h S2.021,013 38.6% 381,591 2.6% 272_Q26 22.3% £ 1I 6.3%, 1,342,264 -2.5% 2,147,850 4.0% 935.952 1.7°/s 54.426,066 0.0% 453,604 -1.2% 896,918 0.8% 758,388 21.6% . 3 856,17 4.1 % ... T44'B73 3.7% 419 11.4% .97 JUN 30.4% 1,129.799 32.0% S507.157 0.0°k C 28.3% I 3,477.764 13.9% S19.408.39fi $920,000 $1,732,815 $4,661,155 $0 96,010 150,996 (11,931 229.310 513.745 85,685 442,098 700,283 68,435 (42,279 315,061 488,094 (713,334 105,000 $220-977 465,252 $115,825 0 $590,000 $389,580 $564.188 1.543.768 22.9%11 37.7% 23.2% 35.8% 195.2%' 20.3%! 20.0% 26.7% -30.9% -3.3% 21.0% 12.7% 4.2% 22.5% 23.4% 100.0% 42.7% -9.4% 28.1 % 34.1% 29.0% 12.2% 21.4% 49.1 % 48.4% 11.0% 38.7% 17.8% -4.5% 71.1% -48.9% 27.8% 3.2% 70.0% 29.6% 0.0% 71.6% 26.9% REVENUES Ad Valorem Taxes Sales Tax Franchise Fees Fines Charges for Services Permits/Fees Miscellaneous Interest Income Total Revenues EXPENDITURES City Secretary Human Resources City Manager Economic Development Support Services General Gov Total Finance Municipal Court/Teen Court finance Total %Kle Public Safety Support Public Safety Total Building Inspections Streets/Drainage Public Works Admin Public Works Total Parks and Recreation Community Dev. Total Total Expenditures Net Rev«wss Proceeds from C.O. S6161011W Transfers In Transfers Out Total Other Sources (Uses) Beginning Fund Balance Reserved Fund Balance Ending Fund Balance Fund balance percentage-W GENERAL FUND 1996-97 Proposed Budget and 1995-96 Revised Budget 1109AM 97altr.d3-Nk4 CMI/96 S Increase/ $.422/$100 S Increase/ 1994-95 1995-96 1995-96 (Decrease) % Increase/ 1996-97 (Decrease) % Increase/ Actual Adopted Revised i Adopted , -Decrease Proposed Adopted -Decrease S2,375,3421 $2.888,600 $2,898,6001 $10,0001 0.3% $3,357,212! S468,612I 19.71/6 1,033.501 1.341,000 1,522,1301 181,1301 13.5% 1,846,000: 505,000, 48.9%1 478,633 516,715 506,752 (9,963� 1.9%i 636,397 119,682, 25.0% 274,154 260.400 391,600i 131,200''1 50.4%, 353,6001 93,200 34.0% 109,093 94,800 207,600i 112.800; 119.0% 279,850' 185,050; 169.6%', 1,901,245 1,853,335 2,455,9601 602,625i 32.5% 2,249,3101 395,975', 20.8%1 I V,JVJ/�,V/J 126,808i 120,0001 IVJ,VJ/ 120,000 JI,JVLi 0 1L.V /V , lVJ, IIJ 0.0%; 141000I JI,IV� 23,0001 �V.�/v 18.1% $6,375,681 $7,148,9251 $8,208,279 $1,059,354, 14.8%. $8,970,548 $1,821,623 28.6% $197,727 $210,893 j` $248,768 $37.875 I 18.0% $260,253 $49,360 23.4% 0 0f 0 0 0.0%i 96,010 96,010 100.0% 348,306 353,712ff` 410,102 56,390 15.9%1 504,708 150,996 42.7% 98,694 126,813� 126,813 0 0.0%' 114,882 (11,931 -9.4% 706,488 815,850 980,136 164,286 20.1%, 1.045.160 229,3101 28.1% $1,351,215 $1 507 268 51.765.819 S258.551 17.2% S2.021,013 S513.745 34.1% 258,981 295,906 410,008 114,102 38.6%j 381,591 85,685 29.0% 201.965 242,475 248,671 6,196 2.6%II 272.026 29,551 12.2% 5460.946 $538,381 1658,679 S120,298 22.3% S653,617 S115.236 21.4eG 783,873 900,166 956,515 56,349 6.3% 1,342,264 442,098 49.1% 1,304.845 1,447,567 ... 1,411,052 (36.515 -2.5% 2147ASO 700,283 48.4% 608,880 843,124 876,969 33,845 4.0% 935 952 92,828 11.0% S2.697',598 S3,190,857 53.244 536 S53.679 1.r/. S4:426.066 S1,235,209 38.714 329,647 385,169' 385,169 0 0.0%' 453,604 68,435 17.8% 1,058,438 939,197 927,766 (11,431 -1.2%) 896,918 i (42,279 -4.5% 359,623 443.327 446,814 3,487 0.8%. 758388 315.061 71.1% S1,747.708 51.767.693 S1,759,749 -0.4%� S2.108.910 S341.217 19.3% S389,861 5474,067 - S602-684 S128-617 27.1% S952'770 S478-703 101.0% $393.321 S391.332 S516 7.1jr S125,379 32.0% S507,157 S115,825 29.6% $7,040,6491 $7,869,598 $8,548,178 $678,580 8.6% $10' 669,533 $2,799,935 35.6% (961114-968 $445,500 $330,000 S430.202 SM.IZ4 $100,202 $920 Oi30 496,360 556,600 '' U (556,600 633 000 1623.0001 1!Q 1tQ Sl 000 S318.860 $1,542,081 $886-600 $1,689,294 9430,202 $1,689,294 -553 $1,779,597 $493,321 $0. $0 II $0 I Sl-633.612 S1689.294 23.99% $1.855.221 23.57% $1779.597 20.82% 15.31% REVENUES Ad Valorem Taxes Interest Income Total Revenues EXPENDITURES Principal Interest Admin. Expenses Total Expenditures Net Revenues Transfers In Transfer Out Total other Sourees/(Uses) eegirniN Fund Balance C Fund Balance DEBT SERVICE FUND 1996-97 Proposed Budget and 1995-96 Revised Budget ff C9AM 97aifnd3 vk4 0&01196 $ Increase/ $.422/$100 S Increase/ 1994-95 1 1995-96 1 1995-96 (Decrease) % Increase/ 1996-97 (Decrease) % Increase/ Actual ! Adopted Revised Adopted -Decrease L Proposed I Adopted ( -Decrease $1,466,318 $1,673,065; $1,725,000 $51,935 3.1% $2,249,344! $576,279; 34.4% 34,721 : 30,0001 40,000, 10.000I 33.3% 35,7550i `�.Z`�4 19.2%', $1,501,039 $1,703,0651 $1,765,000 $61,935 3.6%; $2,285,094 $582,029 34.2% ! f i i $665,000 $891,500j $891,500 $0 561,215 570,833 570,833 0 2M Um 2= 0 $1,228,385 $1,464,333 S239-732 $1,464,333 000,6.67 $0 S61.935 $272,654 53,725 55,556 55,556 (197.860 (195,647 (195,647 $293,099 S367-89.3 $367,893 S410.978 $367,89.3 ,5472.9 3 0.0% � $947,350 $55,850 0.0%� 734,096 163,263 0.0% 2M 500 0.0% $1.683,946 $219,613 S601.148 5362.416 (527,898 $472,913 6.3% 28.6% 25.0% 15.0% REVENUES Miscellaneous Interest Income Water Sales -residential Water Sales -commercial Sewer Sales Sanitation Sales Other utility charges Total Revenues Debt Service -Revenue Bonds Water Sewer Sanitation Total Expenses Net Revenues Cfers In fors Out Total other sources (uses) Net change In We components Beginning fund balance Ending fund balance No. of days wonang capital UTILITY FUND 1996-97 Proposed Budget and 1995-96 Revised Budget 1109AM 97alfnd3 wk4 cam I/% 1994-95 1995-96 1995-96 Actual Adopted Revised $ Increase/ S Increase/ (Decrease) % Increase/ 1996-97 (Decrease) % Increase/ Adopted -Decrease Proposed Adopted -Decrease $188,8781 $85,2001 $102,900 $17,700 20.8%! $85,900 $700 0.8%, 142,490 90,000,90,000 01 0.0%I 68,750 (21,250 -23.6%1 3,051,2231 3,355.175' 4,500,000 1,144,825' 34.1°k! 4,250,000 894.825', 26.7% 511,3441 687,000 537,0001 (150,000 -21.8%! 475,000 (212,0001 -30.9% 511,901 610,000! 649,0001 39,000 6.4%!� 590,0001 (20,0001 -3.3% 396,7611 420,0001 435,000 15,000 3.6%1 508,0001 88,0001 21.0%i 310J56 318,6251 380,750 62,125 19-5%i 359,0001 40-3751 12.7% $5,112,753 $5,566,000 $6,694,650 $1,128,650 20.3% $6,336,650 $770,650 13.8% $0 $0 $0 $0 0.0% $0 $0 0.0% 193,278 197,762 771,137 573,375 289.9% 1,448,048 1,250,286 632.2% 2,737,799 3,368,103 4,095,723 727,620 21.6% 3,856,197 488,094 14.5% 1,380,907 1,458,207 1.517,725 59,518 4.1% 744,873 (713,334 48.9% 350,283 378,000 392,000 14,000 3.7% 483,000 105,000 27.8% S4.662.267 SS-402.072 S163,929 S6.776.565 $1,374,513 25.4% S6.532.116 $1,130,046 20.9% S450.486 $366,339 $367,879 - $367,879 $698,170 (183,745 (1,201,324 , (1.t87677 65171) SA is S $2,236,651 S2 503 392 $2,503,392 $2,503,392 S1_233.780 $1,233,780 S1.103-482 1961 $1465-996 99 66 :62 (w SPECIAL REVENUE FUND Parks/Recreation 1996-97 Proposed Budget and 1995-96 Revised Budget 11 NAM 97alfnd3 Vk4 08101M REVENUES Permits/Fees Miscellaneous Interest Total Revenues Parks and Recreation Park Improvements Land Total Expenditures Net Revenues Bond proceeds Transfer to odlerfund Total Other Sources/(Uses) Beginning Fund Salado, -4M Fund Balance 1994-95 1995-96 1995-96 Actual Adopted I Revised S Increase/ S Increase/ (Decrease) % Increase/ 1 1996-97 (Decrease) % Increase/ Adopted -Decrease Proposed Adopted -Decrease $159,579 $100,000 $125,000 $25,0001 25.0%I $100,000i $0 0 0! 14,540 14,540! 100.0% OI 0' 0.0% 17.854 6.000; 6,150 2.5% ,`i.SQQ (,No -8.3% $177,433 $106,000, $145,690 $39,690 37.4% $105,500 ($5001 -0.5% $181,179I i $33.000 $45,299 $12,299 37.3°G' i 0 i I (33,000-100.0% 0 80,000 88,600 8,600 10.8% 0 (80,000-100.0% Q 25.000 75-000 54.000 200.0% 122.00 97.000 388.0% $181,179 $138,000 $208,899 $70,899 51.4% $122,000 ($16,000 -11.6% ($3,746 ($32,000 ($63,209 ($31,209 ($16,500 $15,500 $0 $0 $0 $0 sQ $Q $0 $0 $0 ($56.875 $143,717 S139.971 $139,971 $139,971 7.971 ,VS 71321 $76,762 ,1e3 3R7 ,,,. SPDC - OPERATING FUND Parks/Recreation 1996-97 Proposed Budget and 1995-96 Revised Budget 1109AM 97a1fnd3 wk4 08/01196 REVENUES Sales Tax Interest Total Revenues Personnel Operations Capital Total Expenditures Net Revenues Transfers Out Proceeds from C.O. Sale Tow 00w Sauces (Uses) Beginning Fund Balance Ending Fund Balance 1994-95 1995-96 1996-96 Actual Adopted Revised $ Increase/ (Decrease) % Increase/ 1996-97 Adopted -Decrease Proposed I S Increase/ (Decrease) % increase/' Adopted I -Decrease $616,5001, $670,500; $761,065 $90,5651 13.5% $923.000 $252,5001 37.7% 1 12.500! 21,000j 21000 Q 0.0% i 22.Q44 1.000' 4.8%! $629,000 ' $691,500 $782,065 $90,565 13.1%! $945,000 $252,500 36.5% i I I $47,680 $47,6801 $50,190 $2,510 5.3% $50,229 $2,5491 5.3%1 0 4,800 4,800 0 0.0% 4,800 0 0.0%' Q Q Q Q 0.0% Q QI 0.0% $47,680 $52,480 $54,990 $2,510 4.8% $55,029 $2,549 4.9% $581,320 $639,020 $727,075 $88,055 $889,971 $250,951 (251,310 (363,200 (405,200 (344,770 (251,310 (363,200 (405,200 - (344,77( $165,451 S495.461 $495,461 S771281 > $495.461 S817.336 $817,336 +Sl3 537 REVENUES Interest Income Total Revenues EXPENDITURES Principal Interest Admin. Expenses Total Expenditures Net Revenues Proceeds from bond sale Transfers In Total Otrw Sources (Uses) Beginning Fund Balance En6ng Fund Balance SPDC - DEBT SERVICE FUND Parks/Recreation 1996-97 Proposed Budget and 1995-96 Revised Budget 97alfnd3 wk4 i I I 11 09 AM OW 1 /96 1994-95 I 1995-96 I'I 1995-96 Actual Adopted f Revised (Decrease) Adopted % Increase/ j 1996-97 -Decrease Proposed (Decrease) Adopted % Increase/ -Decrease $16.020i $16,020! $18.000I $18,000 518_000 $18,000 $0! $0 0.0%i 0.0%1 $22MO $22,000 sa.000I $4,0001 22.2% 22.2% I $50,0001 $95,0001 $95,000 $0 0.0%I $110,000 $15.000 15.8%1 209.206 268,200 268,200 0 0.0% 234,770 (33,430 -12.5%' 5]Q 1.000 im Q 0.0% IM 0 0.0%1 $259,716 $364,200 $364,200 $0 0.0% $345,770 ($18,430 -5.1% ($243,696 ($346,200 ($346,200 $0 ($323,770 ($18,430 $0 $0 S363„200 $0 S363.200 $0 33441M $251,310 $251,310 $363,200 $363,200 $344,770 $256,153 $263.767 $263,767 s2ao_767 $263.767 s2aa_7s7 $280,767 MM-767 �TX'7_�i�T�ll� • � 100-GENERAL GOVERNMENT 100-City Secretary/Mayor/ City Council 102-Human Resources 103-City Manager's Office 105-Support Services 106-FINANCE 106-Finance 107-Municipal Court 108-Teen Court 130-PUBLIC SAFETY 131-Fire Services SCHEDULE OF NEW REQUESTS FY 1996-97 ITEM TOTAL AMOUNTPERSONNEL OPERATIONS CAPITAL Two 4-drawer lateral files 5,588 0 0 5,588 Filing Fees 2,000 0 2,000 0 Printer' 1.299 Q Q j_,299 TOTAL 8,887 0 2,000 6,887 Comprehensive Job Description Audit 10,000 0 10,000 0 Various In -House Training Programs 3,000 0 3,000 0 Affirmative Action Plan Software 5.000 Q 5 QQQ Q TOTAL 18,000 0 18,000 0 17" Color Monitor for PIO' 700 0 0 700 Laser Color Printer for PIO' 4,000 0 0 4,000 Personal Computer for City Manager' 2.QQ4 Q Q 2MQ TOTAL 6.700 0 0 6,700 Telephone system -Public Works facility' 20,000 0 0 20,000 LCD display and presentation equip' 12,000 0 0 12,000 Network Server-Admin bldg' 5,000 0 0 5,000 Network link/equipment-Admin bIdg' 15,000 0 0 15,000 Public Works network equipment' 10,700 0 0 10,700 Parks network equipment* 16.450 Q Q 16,450 TOTAL 79,150 0 0 79,150 Two computers for Payroll & Accounts Payable' 4,800 0 0 4,800 Laser jet printer for Finance Department* 2&W Q Q 2.= TOTAL 7,750 0 0 7,750 Laptop Computer' 2" Q Q 2AN TOTAL 2,800 0 0 2,800 One Part-time clerk 4,854 4,854 0 0 Special Projects 4,700 0 4,700 0 Office Furniture z5Q Q Q z54 TOTAL 10,304 4,854 4,700 750 Self Contained Breathing Apparatus' 69,478 0 0 69,478 One Part -Time Intern 4,719 4,719 0 0 Three Firefighter/Paramedic (50% April 1 hire) 53,622 53,622 0 0 One Fire Inspector (50% April 1 hire) 17,874 17,874 0 0 Opticoms' 34,975 0 0 34,975 Vehicles' 78,010 0 0 78,010 Cameras' 18,000 0 0 18,000 Work Lights 9,200 0 0 9,200 Blood Pressure 4,500 0 0 4,500 911 Blood Pressure Oxygen Monitor 6,200 0 0 6,200 Automatic Defibrillator 5,000 0 0 5,000 Desk, Chair 5,200 0 0 5,200 Infra -red detector' 18,000 0 0 18,000 Public Safety House' 25.000 Q Q 25.000 TOTAL 349,778 76,215 0 273,563 SCHEDULE OF NEW REQUESTS FY 1996-97 DEPARTMENT/Division ITEM GENERALFUND 130-PUBLIC SAFETY (continued) 132-Police Services Four Police Officers (75%-Jan 1 hire) 123,509 123,509 0 0 Two Public Safety Officers (50% April 1 hire) 53,710 53,710 0 0 One Police Officer (50% April 1 hire) 19,223 19,223 0 0 Police Vehicles' 251,375 0 0 251,375 Replacement Body Armor (8) 4,000 0 4,000 0 Portable Radios for New Personnel (7) 8,400 0 0 8,400 Opticom Units (3) for Motorcycle units 5,000 0 0 5,000 Police bicycles (2) with accessories 2,528 0 0 2,528 Chairs (2) and desks (2) for offices 1,700 0 0 1,700 Chairs (12) for briefing -training room 700 0 0 700 Redmon physical training suits (2) 2,000 0 2,000 0 Stinger pursuit termination devices (3) 1,347 0 1,347 0 K-9 bite suit 1,535 0 1,535 0 Personal Data Terminals for Traffic and CID (2)' 12,000 0 0 12,000 NE Tarrant County Childrens Center 3= Q am Q TOTAL 490.027 196,442 11,882 281,703 133-Public Safety Support One Relief Communication Specialist(75% Jan 1 hire) 20,316 20,316 0 0 Two Towers and Three Laptops' 12,000 0 0 12,000 16 Portable radios for Fire Service 34,192 0 0 34,192 Training Equipment -camcorder, projector, act. 6,450 0 0 6,450 Land Acquisition for DPS Center and 2nd Station Q Q Q Q TOTAL 72,958 20,316 0 52,642 140-PUBLIC WORKS 142-Building Inspections One Building Inspector 30,853 30,853 0 0 One Truck' 23,500 0 0 23,500 Two Computers' 4,000 0 0 4,000 Office Furniture 11500 Q Q 1.50 TOTAL 59,853 30,853 0 29,000 144-Streets and Drainage One Street/Drainage Maint. Worker(50%April 1 hire) 10,538 10,538 0 0 6-7 Yard Dump Truck' 40,000 0 0 40,000 20 Trailer' 7,500 0 0 7,500 Asphalt lay -down machine 35,000 0 0 35,000 Paint Striping Machine' 4,000 0 0 4,000 Two truck mount and three hand held radios 12,300 0 0 12,300 Air Compressor 5 HP Vertical 1,700 0 1,700 0 Air Compressor SHP portable 700 0 700 0 Office Furniture 1.000 Q Q 1 J2Q4 TOTAL 112,738 10,538 2,400 99,800 SCHEDULE OF NEW REQUESTS FY1996-97 DEPARTMENT/Division ITEM GENERAL FUND 140-PUBLIC WORKS (continued) 146-Public Works Admin. 4-Drawer File Cabinets 476 0 0 476 Chairs 1,200 0 0 1,200 Computers' 7,200 0 0 7,200 Conference Table 800 0 0 800 Drafting Chairs 400 0 0 400 Drafting Table 500 0 0 500 Flat File Cabinet 2.000 0 0 2,000 Laptop Computers' 6,000 0 0 6,000 PC Workstation 362 0 0 362 Printer' 1,600 0 0 1,600 Video Storage Cabinet 200 0 0 200 GPS Mapping System and Services' 6,000 0 0 6,000 Scanner' 16,000 0 0 16,000 Color Printer* 1,900 0 0 1,900 Disk Space* 1,600 0 0 1,600 Memory Upgrade Sun Work Station' 3,200 0 0 3,200 Memory Upgrade Plotter* 300 0 0 300 Portable & Mobile Radio 1,700 0 0 1,700 Automobile' 15,000 0 0 15,000 Engineering software 34,400 Q Q 34,900 TOTAL 101,338 0 0 101,338 145-PARKS AND RECREATION 145-Parks and Recreation One Recreation Specialist(50%April 1 hire) 12,134 11,734 400 0 One Administrative Secretary (50% April 1 hire) 16,533 13,633 0 2,900 Cash Register* 4,250 0 0 4,250 Computer Hub' 15,500 0 0 15,500 Fences Replaced 42,213 0 0 42,213 All Terrain Utility Vehicle 6,200 0 0 6,200 Computer-Admin. Asst.' 2,900 0 0 2,900 Shed -Hockey Equip. 1,100 0 0 1,100 Large Stage' 25,000 0 0 25,000 Van' 34,000 0 0 34,000 48" Walk Behind Mower 3,450 0 0 3,450 Field Rake' 8,311 0 0 8,311 Walk behind reel mower* 5,046 0 0 5,046 Full size 3/4 ton Pick Up* 20,000 0 0 20,000 Computer- Maint. Shop* 2,900 0 0 2,900 62" Flail mower' 14,500 0 0 14,500 One Urban Forester (50% April 1 hire) 15,513 14,913 600 0 Large Tent 5,000 0 0 5,000 Video Camera 1,600 0 0 1,600 Slide Projector 1,500 0 0 1,500 Mowing 72,400 0 72,400 0 Library books 10.000 Q Q 10,000 TOTAL 320,050 40,280 73,400 206,370 GRAND TOTAL GENERAL FUND 1,640.333 379,498 112,382 1,148,453 ' items with asterisk are to be funded through a Personal Property Contractual Obligation with a 5 year maturity SCHEDULE OF NEW REQUESTS FY1996-97 TOTAL DEPARTMENT/Division LTEM AMOUNTPERSONNEL OPERATIONS CAPITAL UTILITY FUND 147-Water Utilities One Water Quality Control Specialist 24,369 24,369 0 0 3/4 Ton Truck 24,500 0 0 24,500 Backhoe Tractor 70,000 0 0 70,000 One Ton Utility Truck 32,700 0 0 32,700 Light Bar & Misc. Equip. for New Truck 3,000 0 0 3,000 Two Way Radios 5,400 0 0 5,400 Trench Shoring 17,000 0 0 17,000 Two Laptop Computers 4,000 0 0 4,000 Light Tower 3,500 0 0 3,500 Side Boom Hoist 7.600 0 0 7,600 Portable Compressor 1,500 0 0 1,500 Office Equipment - 10,820 0 0 10,820 Building Remodeling 39,850 0 0 39,850 Trash pump/saw/hammer 4,600 0 0 4,600 Power Washer LIM (I Q Y.M TOTAL 251,639 24,369 0 227,270 148Sewer Utilities One Utility Operator Lift Station Maintenance . 24,270 24,169 101 0 One ton utility truck 32,700 0 0 32,700 SCADA system for nine lift stations 74,000 0 0 74,000 314 ton pickup truck 21,300 0 0 21.300 Two way radios 4,000 0 0 4,000 Field Equipment zim a 4 ZIM TOTAL 163,270 24,169 101 139,000 GRAND TOTAL UTILITY FUND 414.909 48,538 101 366,270 SPECIAL REVENUE FUND-PARKS/RECREATION 350-SPECIAL REVENUE FUND (Includes Park Dedication Fund and Park Special Revenue -Other) Land -Bob Jones Park/Bicentennial Park 122,000 0 0 122,000 TOTALALL FUNDS 2,177,242 428,036 112,483 1,636,723 City of Southlake, Texas MEMORANDUM August 2, 1996 r TO: Curtis E. Hawk, City Manager FROM: Ron Harper, City Engineer SUBJECT: Ordinance No. 663, Utility Placement Staff has been developing a utility placement ordinance in order to provide direction and controls to franchise utilities so that franchise utilities are held to the same construction standards as City utilities. The need for this ordinance was prompted by franchise utilities unwillingness to cooperate with the City in the installation of utility lines (gas, electric, cable, telephone). Problems the City has dealt with included lack of prior notification, no request for City utility locations resulting in damage to City utilities, plans not submitted for review, failure to recompact trenches within the right-of-way, inadequate traffic safety procedures, street closures without prior notification, an inadequate cleanup of sites. In addition, the utility companies have been unwilling to share their capital improvement plans with the City. This has resulted in'a utility company disrupting streets shortly after a City project has rebuilt or repaired a street. In several instances, a City project could have been delayed or advanced so that construction in a certain area could have been coordinated. The ordinance, which staff is bringing forward for discussion, should work to alleviate many of the problems that the City has been experiencing. We have attempted to work with the various utility companies in a cooperative manner and have had varying and sporadic success. By formalizing our requirements, we feel that better response and cooperation will be achieved. With the recent passage of the Telecommunications Act, we can expect additional utility companies and contractors to be doing business within the City. This ordinance is needed to establish procedural and construction guidelines and requirements. Pending final review by the city attorney and staff, we recommend that Ordinance No. 663, Utility Placement, only be brought forward for discussion at this time. RH/ls attachment: Ordinance No. 663 C:\WPWIN60\WPDOCS\UTILITY\ORD663\ORD.MEM 11A-1 • JLL-31-1996 11=35 FIELDING,BARRET & TAYLOR 8173324741 P.09i09 ORDINANCE NO. AN ORDINANCE REGUTATIATG T= INSTALLATION, REPAM AND MAINTENANCE OF UTIIIITY AND TELWOMMUNICATIONS FACELr1 E.5 ' rrKl i TE PJGHT-OF WAY IN 7W CI'1''Y OF SOUTIDA"-v TEXAS; REQUIRINGA, PERbUTT, PLANS, AND NOTICE TO OTHER U'I'II FIUS; PROVIDING FOR APPROVAL OF PLANS BY tn'Y; PROVWING FOR THE FTIr,ING OF A MAP AND PLAN BY UTILITY COMPANIES; PROVIDING FOR THE PROTEC.'I TON OF THE SAr1= AND CONVENIENCE OF THE PUBLIC; PROVIDING FOR REMRATION OF THE PUBLIC RIGHT-OF-WAY-, PROVIDING A PENALTY, PROVIDING A, CUMULATIVE CLAUSE; PROVIDING A SEVEftABILrrY CLAUSE; PROVIDING FOR PUBLICATTON; AND PROVIDING AN EFFECTIVE DATE W []ER.FAS, the City of Southlake, Texas is a home rule city acting vender its charter adopted by the electorate pursuant to Article M, Section 5 of the Texas Consfitut#on and C bapter 9 of the Local Government Code; and WHEREAS, pursuant to the home rule charter, the City of South lake has the exclusive control and jurisdiction of the public streets and other right -of --way of the city, With the right to regulate or prohibit the location of all utility pipes, lines, -wires, or other facilities; and WB. IMS4 Without proper regulation, tl><,e placement of utility facilities within the right-of-way by utilities will conflict with the primary uses of the right -of -sway; and WEDO AS, the city council of the City of Southlake dee= it necessary to adopt this ordinance relating to utility facilities within the right-of-way to promote public safety and convenience and to assure the efficient and orderly use of the right-of-way by the many utility and telec ommunications providers to that the best interests of the public are served; NOW9 TORE, BE rr ORbADnED BY THE CITY COUNCIL OF THE CrTY OF SOUTHLAICE, TEXAS: ;, TOTAL P.09 11A-2 JUL-31-1996 11:35 FIELDING,BARRET & TAYLOR 8173324741 P.08/09 SWHON L That Chapter "Utilities', of the Southlake City Code is amended (W by adding Article _ to read as follows: "ARTICLE _. UTIL17Y PIAOMENT PERMIT. .L Definitions. In this article: (1) "City" mean. the City of Southlak% Texas. (2) "City council" means the city council of the city. (3) "Incidental in nature" means that work which can be completed, consistent with applicable federal or state Laws or regulations, without: (1) obsbrueting the flow of vehicular traffic on a street, alley, or sidewalk; (h) the open cutting of a paved area of a city street or easement; or (iii) underground boring or jacidng within the paved area of a city street. (4) 'Permit" means the document giving consent to certain activity within the right - of --way. (5) 'Public works directed' means the public works director of the city of his designee. (6) "Right-of-wa' means all public streets and easements owned b7 or dedicated to the city, and includes the area between the abutting property lines. (7) "Utility company" means a business that offers a public servicr,,, including but not limited to gas and electricity, or that offers tetecommunications services. (8) "Utility facilities" means the plant, equipmen4 and property, including but not limited to lines, poles, mainly pipes, Conduits, duds, cables and wires located under, on, or above the surface of the ground within the right -cc -way of the city and valves, and related fiwflities and equipment used or useful for the providing of public utU4 or telecommunications service. .2. Scope of article. This article governs the location, placement, installation, repair and maintenance of all utility facilities within the ri&-of-way of the city. The following work undertaken by a utility company does not require a permit: (1) work that is incidental in nature; or 11A-3 JILL-31-1996 11:34 FIELUINGiB T & TAYLOR 8173324?41 P.07/09 (2) work requnrd by emergency conditions, including, but not limited to, the repadir of damaged equipment or facilities necessary to the maintenance of utility service. § 3. Pewit required; plans; emeXgencI P-m,, knee. (a) Permit prior to performing air installation, repair, or maintenance of utility facilities Ywhin the right-of-way., a utW company must obtain a permit from the public works departmem. (b) Plans. The utility company or its contractor shall submit to the city a complete set of plans of the work indicating the location and type of work wbich is proposed within the right-of-way. Tine plans shall detail, all work, including but not limited to, whether the construction entails underground boring or jacking or open cutting of a street. The plans shall state the "good faith estimate" of the length of time which the right-of-way will be occupied for the installation, repair, or maintenance work and any strut closure or detours which are necessitated by the worm N open cutting is proposed, the plans shall detail the manner of excavating the trenches, laying pipelines or other facilities, and badr IIm& No construction shall begin witbiin the street right-of-way unt3 plans for the work have been reviewed by the public works director and a permit has been issued. A minimum of 24 hours to a maidmum of 10 working days is required for plan review depending upon the extent of the project. (c) agencies. in the event of an emergency repair necessitated by damage to a utility line or other facility, repairs may begin without a permit, provided that all repairs are conducted in compliance with this article and other regulations of the city and provided that notice is given to the public works director as soon as practicable. (d) Pees. A, permit fee will not be charged to a utility company that has in effect a franchise granted by the city. Others will be charged a permit fee in accordance with the city's fee schedule as adopted by the city council. § A. Notification; . dey heilities; annual report. (a) Notifiwatioa of work. The public utility company or its contractor shall notify all other public utility companies which have facilities located in the right-of-way, 48 hours prior to any work that will impact another utility, such as exravatin& drilling, underground boring, jadldng, or open cutting. (b) Location of city pities. Upon request of a utility company in connection with, proposed work in the right -of --way, the public works director will locate any city facilities which may be affected by the work. if the public works director fails to locate city facilities within 48 hours of receiving a written request, the utility company may proceed with its work miahe�aodioamoa\uptity.% �07/30(96} -3 11A-4 JLL-31-1996 11:34 FIELDING,BARRET 8 TAYLOR 8173324741 P.66/99 (c) Annual report. Utility companies shall submit annually to the public works director, information concerning anticipated capital improvement programs which involve r, construction proposed within the city, (d) One -call system. Each utility company sha111oin. the appropriate one -call system when it des available for the city. .5. Placement of facilities. (a) Approval by city required, All utility facilities installed by a utility company within the right-of-way shall be Iocated and nwtalled in accordance with plans approved by the city and shall be situated so as not to unreasonably interfere with: (1) traffic over city streets, (i1) the health, safety or we fare of the owners of property acto fining the right-of-way, or (ill) the operation of other facilities or equipment situated within the right-of-way, whether owned or maintained by the city or other utility companies, (b) AiboVe Vm= d facilities- JU2 placement of its above ground facilities, a utility company shall follow the sign guidelines in the Tm= Manual for ZWform Tirade Control Devices, adopted by the Ferns Ilhway Department. § .6. Repse m (a) Trade safety. When performing work on its facilities within the right-of-way, a utility company shall provide proper barriers, barricades, lights, or markings which comply with the requirements of the Texas lh mad for Uniform ni tc Co toW Devices. During the time the work is actually being conducted, the utility company shall provide a fiagger to alert the public to the repair work. (b) Detours. When in the opinion of the public works director a detour is necessary, the utility company or its contractor shall establish and maintain the street detour. (e) Construction procedures. in performing work on faculties in the right-of-way, a Utility company shall: (1) comply with trench safety requirements adopted by federal, state or local law; (2) follow the appropriate Natioual Safety Code, as applicable, regarding design aW construction procedures; and (3) shall. compact the backfillings to a density of 95% as determined by a testing laboratory so as to prevent settling, when any city street bas been cut into or opened. sistclardioanoelux�li�r-96 to713o/h6) 4- 11A-5 JUL-31-1996 11:33 FIELDING,BARRET & TAYLOR 8173324741 P.05/09 (d) Worksite. No repair work performed by a utility company within the right-of-way shall unreasonably interfere with the operatic of other facilities or equipment situated Le within the right-of-way, whether owned or maintained by the city or other utility companies. In addition, the portion of the right -of way in which repair work is conducted w11, at all times and to the extent practicable, be kept free of accumulating water. All earth, gravel, stone or other material excavated from the. area of such repair work, which is not needed for fill material at that location, shall be promptly removed from the right -of -wary. No blasting by the use of dynamite or other explosives will be performed during the excavation without the prior wmten approval of the city. .7. Responsibility for damuges. The ability company and its contractor shall assume all liability and responsMity and shah hold harmless the city for work performed within the right-of-way. This liability and responsibility shall extend to and include, but not be limited to, liability for personal injury, property damage or other damages to any third person who may be- injured on account of the operations of the utility company or its contractor within the right-of-way, and to damages incurred to other facilities,. lines and des of the city or other utilities located within the right-of-way which may be damaged by the work being performed by the utility company. In addition, as a condition to the use of the right-of-way, the utility company agrees to hold harmless the city from any damages which might be done to the utility company's own facilities if the city follows the requirements of this article in the installation (W and repair of fadWe& 8. Resia ratios of riot.&- way - After completion of any work within the right-of-way, the utility company or its contractor shall return all flowlines and grades in the right-of-way to their original condition and shall replace or restore all pavement, sidewalks, drhveways and other surfaces, ineluding but not limited to cultivated grass, turf, and other landscaping, to as good a condition as before commencement of the work. All work shall be done to the satisfaction of the city. Openings shall be filled aW the work completed within the time estimated in the submitted plans. .9. T rafbic; detours, barricades. The ud ity company shall not cut or open more than one-half of the roadway at any time in order to maintain the flow of traffic at all times. However, in an emergency or with the permission of the public works director, the total width of the roadway may be cut or opened provided barricades are placed at the first intersection each way from the cut and suitable detour signs are erected. Except in an emergency, all street closures or detours which will exceed 24 hours in duration shall be posted by a sign at least &m days prior to the closure or detour. If a cut or opening is left after 6:00 p.m., a barricade must be placed zIaMe C dinar--\UMry.96 (0T�313V96) S- 0 11A-6 JUL-31-1996 11:32 FIELDING,BARRET & TAYLOR 8173324741 P.04/09 on both sides of the cut and suitable flares or red or amber lights shall be placed in front of each barricade. The barricades, flares, and lights shall be furnished and insta.Iled by the (W utility company. All barricades and fights sball be m con gAiance with the Texas Manm1 for uniform Trrafftc Control Devices. The utility company shall be responsible for the safety of the public and shall be held fully liable for accidents and for damage that might be caused by the work. .10. Failure to complete wnrlr. If the work is not diligently performed by the utility company or its contractor, or if the eontraatw or utility company abandons the job, becomes incapacitated, or for other reasons does not complete the work within a timely manner, the city shall have the authority to take such action as is necessary to restore the right-of-way to a good and safe condition. for the benefit and convenience of the public. Under these circumstances, the utility company shall be responsible for all costs incurred by the city in restoring the right-of-way and shall make no claim against the city for any excess costs or expenses or damage incurred by the utility company on account of the cis action. .11. Removal of utility f e ities. The city shall have the power at any time to order and rrxp*e any utility company to remove and abate any utility facility that is dangerous to life or property. if the utility JLe company, after Wntten notice, fails or refuses to act, the cry shall have the power to cause the removal or abatement of the dangerous facilities at the expense of the utility company without liability for damages. The utility conquoT shall reimburse the city for all costs incurred When required by the city for reasons of traffic conditions, public safety, street vacation, widening, relocation or regrading, or installation, repair or maintenance of drainageways, sewer mains, wmter pipes, power lines, signal lights, tracks, sanitation equipment or any other type of structures or fmpi wements installed by the city on behalf of the public., the u0ty company shall, at its aim expense, disconnect, remove, and relocate from the right-of-way, any lines, tuilides, or other improvements when ordered in writing by the city council and the utility company shall have no claim for reimbursement of costs or damages against the city. .M Rap of utilily taeilities. TIC utility company shall provide the city with a current map or plans indicating the location of all utility facilities in the right-of-way that are not pmprieetaty or security systems of the utility company. The map and plans shall be updated at least semi-annually by the utility comparry as new installations occur. alabejaadinsaoa\a wh! ry.9d (07M/96) AS- 11A-7 • Tlt_-31—i996 11:32 FIELDING,EARRET & TAYLOR 8173324741 P.03f09 §_ 13. an ,. The city may refuse to issue a permit or may revoke any permit ahvady issued and may terminate work in progress by any utility company which is not in compliance with this article. SECTION 2. Pmdty Any persan, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Five Hundred Dollars ($50(100) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense_ SECTION 3. Camuktive Clause. This ordinance sb ill be emulative of all provisions of ordinances of the City of Southlake, 'Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. (W . SECTION 4r Semabiliity Clause. It is hereby dedaured to be the intention of the city council that the cla sentences paragraphs and sections of this ordinance are Pis, use , severable, and if any phrase, clause, sentence, paragraph or section of this ordinaoce shall be declared unconstitutional by the valid judgment or decree of any court of a mpetent jurisdiction, such unconstitutionality shall not affect any of the rcd ..xtg phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SEMON S. Publication. The city secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least 10 days before the aiake\aidiwa \U6tiy.96 (WfMV%) -7- 0 11A-8 JLL-31-1996 11:32 FIELDING,BARRET & TAYLOR 8173324741 P.02f09 second reading of this ordinance. Ile city secretary sba additionally publish the caption and penalty Clause of this ordhmce in the official city newspaper one time witbi n ten days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. STD 11ON 6. Effective date. This ordinance shall be in f dl force and effect from. and after its passage and publication as required by law, and it is so ordained. APPROVED ON FIRST READING ON IM5 DAY OF t m6. MAYOR ATTEST: APPROVED ON SECOND READING ONTHIS DAY OF , L"6. MAYOR .L' 7v.Z Em CITY VLa y AR1 APPROVED AS TO FORM AND LEGALITY: City Attorney DATE: �«e�aoo��ayx {ms3 -- 11A-9