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Item 9A - MemoItem 9A Page 1 of 3 M E M O R A N D U M (April 5, 2022) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve the construction contract award of the N. Peytonville Avenue storm drain and sidewalk improvements to HQS Construction, LLC in an amount not to exceed $952,269. Action Requested: Approve the construction contract award of the N. Peytonville Avenue storm drain and sidewalk improvements to HQS Construction, LLC in an amount not to exceed $952,269. Background Information: Inadequate drainage has been a notable concern at the intersection of N. Peytonville and Raven Bend Court. The intersection experiences drainage issues during major rain events, causing runoff to surface flow across the intersection. The storm runoff can quickly overwhelm existing drainage facilities, with water reaching several inches deep and posing a safety concern for the traveling public . In FY 2020, design began for drainage improvements at this intersection with the scope expanded to include improvements upstream at Raven Bend Court to intercept excess surface runoff, and downstream to accommodate the influx of stormwater. Some of the improvements added to the scope include the addition of an underground system for stormwater management, a concrete-lined ditch to convey stormwater, waterline relocation and upsizing, and pedestrian improvements, including a sidewalk to close an existing gap. Solicitation of bids for this project began on January 9, 2022, and sealed bids were received and opened on February 11, 2022. The three bids received for this project are shown in the bid tabulation below: Bidder Bid Amount HQS Construction, LLC $ 867,268.18 Fort Worth Civil Construction, LLC $ 1,128,225.00 Joe Funk Construction, LLC $ 1,367,894.06 City staff and Halff Associates, Inc. have reviewed and scored three bids using best value criteria as described in the project manual. The Item 9A Page 2 of 3 evaluation criteria for this bid was the purchase price (50%); the reputation of the bidder including key personnel (15%); the reputation and quality of the bidder’s goods or services (15%); the bidder’s past relationship with the City (10%); and the bidder’s responsiveness (10%). The evaluation of the proposals, qualifications, and references led to the recommendation of HQS Construction, LLC for this project. The approved budget for this CIP project is $750,000. Preconstruction expenses of $197,000 (design, materials testing, and drainage easement acquisition) leave the available balance for construction at $553,000. Scope changes to the original project, as well as inflation increases, resulted in increased construction costs. HQS was deemed to be the most responsive and responsible bidder with a bid in an amount of $867,269, with the addition of $85,000 of project contingency the total authorized amount for this agreement is $952,369. With the approval of this agreement, the anticipated start date is May 2022. Financial Considerations: The original project funding of $750,000 was approved as part of the FY 2018 Capital Improvement Program. The scope additions of $400,000 is available to be funded from residual stormwater funds. The approval of this agreement will amend the total project budget from the original $750,000 to a new total of $1,150,000. Strategic Link: This item links to the City’s Strategy Map strategic focus areas of Safety & Security, Mobility, and Infrastructure. It specifically relates to the City’s Corporate Objectives, C1: Achieve The Highest Standards Of Safety & Security, and F2: Invest To Provide & Maintain High Quality Public Assets. The Critical Business Outcome is, CBO5: Improve Quality Of Life Through Progressive Implementation Of Southlake’s Comprehensive Plan Recommendations. Citizen Input/ Board Review: None Legal Review: This is the standard construction services contract that has been previously reviewed by the City Attorney. Alternatives: The City Council may approve or deny the contract. Supporting Documents: Attachment A: Bid Tabulation Staff Item 9A Page 3 of 3 Recommendation: Approve the construction contract award of the N. Peytonville Avenue storm drain and sidewalk improvements to HQS Construction, LLC in an amount not to exceed $952,269. Staff Contact: Rob Cohen, Director of Public Works CLIENT:City of Southlake PROJECT:N Peytonville Ave Storm Drain and Sidewalk Improvements Bid Tabulation Denotes low bidder Denotes mathematical errors in contractor provided proposal. Item No.Description Total Quanity Unit Unit Price ($) Total ($) Unit Price ($) Total ($) Unit Price ($) Total ($) 1 Mobilization (Bonds, Insurance, Move-In, Sanitary Facilities) Note: This Item may not exceed 5% of the Grand Total Bid Amount 1 LS $37,500.00 $37,500.00 $80,600.00 $80,600.00 $41,000.00 $41,000.00 2 General Site Preparation 1 LS $50,312.50 $50,312.50 $48,350.00 $48,350.00 $25,000.00 $25,000.00 3 Barricades, Warning and Detour Signs 1 LS $20,625.00 $20,625.00 $24,150.00 $24,150.00 $45,000.00 $45,000.00 4 Remove Asphalt Pavement 8046 SF $10.14 $81,586.44 $3.25 $26,149.50 $2.76 $22,206.96 5 Remove Concrete Pavement and Flatwork 3492 SF $11.39 $39,773.88 $3.00 $10,476.00 $2.76 $9,637.92 6 Remove Concrete Curb and Gutter 227 LF $12.50 $2,837.50 $33.50 $7,604.50 $20.00 $4,540.00 7 Remove Concrete Ribbon Curb 122 LF $15.00 $1,830.00 $12.00 $1,464.00 $20.00 $2,440.00 8 Remove Headwall for Dual Box Culvert 2 EA $8,125.00 $16,250.00 $3,080.00 $6,160.00 $2,500.00 $5,000.00 9 Remove 5-ft by 2-ft Concrete Box Culvert 75 LF $93.75 $7,031.25 $113.00 $8,475.00 $50.00 $3,750.00 10 Remove Fence (Various Sizes and Materials)199 LF $22.50 $4,477.50 $5.00 $995.00 $6.00 $1,194.00 11 Remove Existing Water Line 67 LF $37.50 $2,512.50 $60.00 $4,020.00 $20.00 $1,340.00 12 Remove Existing Water Valve 1 EA $625.00 $625.00 $775.00 $775.00 $800.00 $800.00 13 Erosion Control 1 LS $35,937.50 $35,937.50 $9,530.00 $9,530.00 $7,500.00 $7,500.00 14 4-in Topsoil and Block Sod 2241 SY $15.00 $33,615.00 $14.00 $31,374.00 $15.00 $33,615.00 15 Asphalt Pavement Repair 894 SY $75.00 $67,050.00 $82.50 $73,755.00 $65.00 $58,110.00 16 6-in Thick Concrete Valley Gutter 50 SY $93.75 $4,687.50 $120.00 $6,000.00 $10.00 $500.00 17 5-in Thick Concrete Sidewalk 1415 SF $7.50 $10,612.50 $13.70 $19,385.50 $7.22 $10,216.30 18 6-in Thick Concrete Ribbon Curb 122 LF $18.75 $2,287.50 $46.00 $5,612.00 $10.00 $1,220.00 19 Concrete Curb and Gutter 359 LF $37.50 $13,462.50 $70.50 $25,309.50 $35.00 $12,565.00 20 Pedestrian Ramp (Type 7 Mod)1 EA $1,562.50 $1,562.50 $4,030.00 $4,030.00 $2,500.00 $2,500.00 21 Pedestrian Railing 80 LF $168.75 $13,500.00 $218.00 $17,440.00 $275.00 $22,000.00 22 Install 4-ft Wooden Fence 148 LF $50.00 $7,400.00 $54.00 $7,992.00 $100.00 $14,800.00 23 Install 8-ft Wooden Fence 47 LF $81.25 $3,818.75 $67.00 $3,149.00 $150.00 $7,050.00 24 Trench Safety for Storm Drains 912 LF $5.00 $4,560.00 $13.00 $11,856.00 $2.00 $1,824.00 25 24-in Class IV Reinforced Concrete Pipe 157 LF $192.64 $30,244.48 $189.00 $29,673.00 $85.00 $13,345.00 26 30-in Class IV Reinforced Concrete Pipe 167 LF $255.14 $42,608.38 $210.00 $35,070.00 $100.00 $16,700.00 27 36-in Class IV Reinforced Concrete Pipe 396 LF $317.64 $125,785.44 $226.00 $89,496.00 $140.00 $55,440.00 28 5-ft by 3-ft Reinforced Concrete Box 147 LF $1,098.89 $161,536.83 $512.00 $75,264.00 $535.00 $78,645.00 29 10-ft by 4-ft Reinforced Concrete Box (CIP) (Mod w/ False Bottom) 45 LF $2,000.00 $90,000.00 $2,573.00 $115,785.00 $1,100.00 $49,500.00 30 Parallel Wingwall for 10-ft by 4-ft Concrete Box Culvert 2 EA $28,125.00 $56,250.00 $14,825.00 $29,650.00 $16,500.00 $33,000.00 31 5-in Thick Concrete Riprap 143 SY $156.25 $22,343.75 $160.00 $22,880.00 $55.00 $7,865.00 32 4-inch Thick Concrete Pilot Channel 336 SY $231.25 $77,700.00 $85.50 $28,728.00 $110.00 $36,960.00 33 15-ft Curb Inlet 6 EA $18,437.50 $110,625.00 $10,343.00 $62,058.00 $13,500.00 $81,000.00 34 4-ft by 4-ft Drop Inlet 2 EA $5,625.00 $11,250.00 $6,925.00 $13,850.00 $6,500.00 $13,000.00 35 5-ft by 5-ft Junction Box 1 EA $7,062.50 $7,062.50 $10,430.00 $10,430.00 $8,500.00 $8,500.00 36 7-ft by 7-ft Junction Box 1 EA $9,687.50 $9,687.50 $13,460.00 $13,460.00 $12,500.00 $12,500.00 37 Trench Safety for Water Lines 499 LF $5.00 $2,495.00 $5.00 $2,495.00 $2.00 $998.00 38 6-in Water Line (By Open Cut)98 LF $61.39 $6,016.22 $101.00 $9,898.00 $68.00 $6,664.00 39 8-in Water Line (By Open Cut)112 LF $86.39 $9,675.68 $135.00 $15,120.00 $75.00 $8,400.00 40 12-in Water Line (By Open Cut)289 LF $141.39 $40,861.71 $176.00 $50,864.00 $83.00 $23,987.00 41 6-in by 6-in Tapping Sleeve and Valve 1 EA $5,312.50 $5,312.50 $6,000.00 $6,000.00 $3,200.00 $3,200.00 42 12-in by 12-in Tapping Sleeve and Valve 1 EA $9,375.00 $9,375.00 $9,680.00 $9,680.00 $7,500.00 $7,500.00 43 8-inch Water Valve 1 EA $2,437.50 $2,437.50 $2,100.00 $2,100.00 $3,200.00 $3,200.00 44 12-inch Water Valve 3 EA $3,750.00 $11,250.00 $5,780.00 $17,340.00 $4,400.00 $13,200.00 45 2-inch Blow Off Valve 1 EA $6,000.00 $6,000.00 $6,500.00 $6,500.00 $3,600.00 $3,600.00 46 Fire Hydrant Assembly 1 EA $7,437.50 $7,437.50 $6,960.00 $6,960.00 $7,250.00 $7,250.00 47 Connection to Water Line 2 EA $2,656.25 $5,312.50 $6,333.00 $12,666.00 $2,500.00 $5,000.00 48 Concrete Easement 12 LF $231.25 $2,775.00 $107.00 $1,284.00 $500.00 $6,000.00 49 Water Line Lowering 1 EA $32,187.50 $32,187.50 $15,300.00 $15,300.00 $17,500.00 $17,500.00 50 Post-Construction Television Inspection 912 LF $7.50 $6,840.00 $2.25 $2,052.00 $15.00 $13,680.00 51 Unclassified Excavation 195 CY $56.25 $10,968.75 $46.00 $8,970.00 $35.00 $6,825.00 $1,367,894.06 $1,128,225.00 $867,268.18 $1,367,894.06 $1,128,225.00 $867,268.18 HALFF ASSOCIATES, Inc. 4000 Fossil Creek Boulevard Fort Worth, Texas 76137 TOTAL: Company Joe Funk Construction TOTAL: Company HQS Construction, LLC Company Fort Worth Civil Construction, LLC I:\34000s\34096\001\ConstrAdmin\Bid Tabs\N Peytonville Ave Storm Drain and Sidewalk Improvements Bid Tab 3/4/20228:45 AM