Loading...
Item 4U- MemoCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M March 25, 2022 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve a matching fund request from the Carillon Homeowner’s Association for erosion control improvements at Lake Carillon, in an amount not to exceed $260,000 Action Requested: City Council approval of the SPDC matching funds request from the Carillon Homeowner’s Association for erosion control improvements at Lake Carillon, in an amount not to exceed $260,000 Background Information: Staff has been working with the Carillon HOA on their proposed SPDC matching funds project to repair and improve several areas along the shore of the City owned Lake Carillon that has been damaged by erosion. The HOA obtained recommendations from an engineer and contractors to repair and improve these areas and presented the proposal to staff. Staff has reviewed the project along with the City’s third-party engineer and recommends proceeding with a plan to repair, stabilize and enhance the shore in several areas. The total cost for the proposed project is $260,000, to be split 50/50 ($130,000 each) between Carillon HOA and the City. Staff has reviewed the request from Carillon HOA and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy. The request was recommended for approval (5-0) by the Parks and Recreation Board at the February 14, 2022 meeting. SPDC recommended for approval (6-0) at the March 1, 2022 meeting. City Council will consider the request April 5, 2022. Item 4U-1 Shana Yelverton, City Manager Meeting Date – April 5, 2022 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork A copy of the SPDC Matching Funds application from Carillon HOA is included with the memo for your review. Financial Considerations: The total anticipated project cost is estimated to be $260,000 to be split 50/50 ($130,000 each) between the Carillon HOA and SPDC. The current SPDC Matching Funds balance in the FY 2022 SPDC CIP is $285,075. Approval of a matching funds request will assist with offsetting capital costs of the project. Strategic Link: The matching funds request is linked to the City’s Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests, collaborate with select partners to implement service solutions, and invest to provide and maintain high quality public assets.. Citizen Input/ Board Review: Carillon Homeowner Association is committing funding in the amount of $130,000 towards the proposed project. Parks & Recreation Board recommended approval (5-0) February 14, 2022 SPDC recommended approval (6-0) March 01, 2022 City Council to consider April 5, 2022 Legal Review: N/A Alternatives: Alternatives include: ▪Recommendation to approve request as presented ▪Recommendation to approve request with input as desired ▪Recommendation not to approve request Item 4U-2 Shana Yelverton, City Manager Meeting Date – April 5, 2022 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Supporting Documents: ▪SPDC Matching Funds Application from HOA Staff Recommendation: City Council approval of the SPDC matching funds request from the Carillon Homeowner’s Association for erosion control improvements at Lake Carillon in an amount not to exceed $260,000 Item 4U-3 Revised 03.08.12 1 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Project Location: Contact Person: Organization: Mailing Address: City: State: ZIP: Phone: Cell: Fax: Additional Contact Person: Phone:_________________ Project Description: Project Justification: Proposed Start Date: Proposed Completion Date: Projected Cost: Funds Requested: Check One: Standard Match OR In-Kind Match %Match Proposed: Does the individual/organization currently have its portion of the requested funds match? If not, when does the individual/organization anticipate having its portion of the match? Item 4U-4