Item 4Q - MemoItem 4Q
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M E M O R A N D U M
(April 5, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an Interlocal Agreement (ILA) with the City of Keller
for shared design and construction costs to the intersection
improvements at FM 1709 and Pearson Lane.
Action
Requested: Approve an Interlocal Agreement (ILA) with the City of Keller for
shared design and construction costs to the intersection
improvements at FM 1709 and Pearson Lane.
Background
Information: The intersection improvements at FM 1709 and Pearson Lane will
add dedicated left turn lanes from North and South Pearson Lane
onto FM 1709, including traffic signal and pedestrian modifications
as identified in the City of Southlake’s 2017 Citywide Intersection
Capacity Analysis report.
The scope of the ILA outlines the FM 1709 and Pearson Lane
intersection improvements at the Southlake/Keller border and both
municipalities desire to provide these modifications to increase
mobility and alleviate congestion. Tarrant County selected this
project for inclusion in the 2021 bond program, with the County
funding 50% of the total project cost. The remaining 50% will be
shared between the City of Keller and the City of Southlake. Much
of the project is within Southlake City limits and therefore the cost
share agreed upon is 75%/25%, where the City of Keller will
reimburse 25% of all design and construction costs incurred by the
City of Southlake for the improvements as defined in the ILA. The
City of Keller approved the ILA at their March 1, 2022 meeting.
Financial
Considerations: The ILA with the City of Keller is a no cost agreement to the City.
The total estimated cost to complete design and construction is
$3,000,000. Under the terms of the bond program, $1,500,000 will
be funded by Tarrant County, while the remaining $1,500,000 will
be shared between Southlake and Keller. As defined in the ILA,
Southlake will cover 75% of the project costs with Keller
reimbursing 25% to Southlake.
Item 4Q
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Strategic Link: This item links to the City’s Strategy Map strategic focus areas of
Safety & Security, Mobility, Infrastructure, and Partnerships &
Volunteerism. It specifically relates to the City’s Corporate
Objectives, C1: Achieve The Highest Standards Of Safety &
Security, C2: Provide Travel Convenience Within City & Region,
B2: Collaborate With Select Partners To Implement Service
Solutions, and F2: Invest To Provide & Maintain High Quality Public
Assets. The Critical Business Outcomes are, CBO2: Enhance
Mobility Through Aggressive Traffic Management Initiatives And
Capital Project Implementation, and CBO5: Improve Quality Of Life
Through Progressive Implementation Of Southlake’s
Comprehensive Plan Recommendations.
Citizen Input/
Board Review: None.
Legal
Review: The City Attorney has reviewed the agreement.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Attachment A: ILA with City of Keller
Staff
Recommendation: Approve an Interlocal Agreement (ILA) with the City of Keller for
shared design and construction costs to the intersection
improvements at FM 1709 and Pearson Lane.
Staff
Contact: Rob Cohen, Director of Public Works
Kevin Ferrer, P.E., Deputy City Engineer
Jeff Ginn, P.E., Civil Engineer
To: Mark R. Hafner, City Manager
From: Alonzo Liñán, Director of Public Works
Subject:
..Title
Consider a resolution authorizing the City Manager to execute an Interlocal Agreement
with the City of Southlake to make improvements to the intersection of Pearson Road and
FM1709/Keller Parkway/Southlake Boulevard
..Body
Action Requested:
Consider a resolution authorizing the City Manager to execute an Interlocal Agreement
with the City of Southlake to make improvements to the intersection of Pearson Road
and FM1709/Keller Parkway/Southlake Boulevard
Background:
In January 2021, Tarrant County issued a Call for Projects to municipalities to submit
potential projects to be included in the fall 2021 bond referendum. While the City of
Keller submitted projects that were solely under Keller control, one project the C ity of
Southlake submitted was done with the support of Keller for the project as well as a
commitment to participate in the cost of this project if it was successfully supported in
the Fall Referendum. With the successful support of this project in the Fall
Referendum, the City of Southlake is now ready to start the project and requires an
Interlocal Agreement (ILA) with Keller to begin the project (Exhibit A).
The joint project with Southlake is at the intersection of Pearson Road & and
FM1709/Keller Parkway/Southlake Boulevard. The scope of the work is to construct
northbound and southbound left turn lanes, reprogram the traffic signal, and improve
pedestrian accommodations. The project is estimated to cost $3M with Southlake taking
the lead on this project. Additional right of way and utility relocation will also be
required.
The attached ILA outlines project scope, schedule, and cost sharing as summarized on
Exhibit B. A site map of the project location is also included for reference as Exhibit C.
Because this project has been selected by the county for inclusion in the 2021 program,
this ILA formalizes commitments by Southlake and Keller to split the County required
50% local share 25/75 between Keller and Southlake respectively.
Financial Impact:
Funding is included in the Street System CIP budget with funding provided by the
General Fund.
Citizen Input/Board Review:
Not Applicable.
Attachment A
Legal Review:
The City Attorney has review and approved.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Staff recommends approval of the proposed resolution as presented.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KELLER, TEXAS,
APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF SOUTHLAKE FOR
THE FUNDING OF INTERSECTION IMPROVEMENTS AT THE INTERSECTION OF
PEARSON ROAD AND FM1709/KELLER PARKWAY/SOUTHLAKE BOULEVARD.
WHEREAS, the Tarrant County Commissioners have successfully passed the 2021
Transportation Bond Program; and
WHEREAS, the proposed improvement of the Pearson Road and FM1709/Keller
Parkway/Southlake Boulevard intersection was identified by the City of
Southlake, supported by the City of Keller, and was included in the 2021
Transportation Bond Program; and
WHEREAS, it is understood that the 2021 Transportation Bond Program requires that
fifty percent (50%) of the cost of successful p rojects would come from
the local funds and the other fifty percent (50%) from county funds; and
WHEREAS, it has been determined by the City Council of the City of Keller, Texas
that it is in the best interest of the health, safety and general welfare of
the citizens of the City of Keller to enter into an Interlocal Agreement
with the City of Southlake, Texas to jointly share in providing the required
local funds for this said intersection improvements; and
WHEREAS, the ratio of project cost participation by the City of Keller will not exceed
twenty-five percent (25%) of the local share requirement or
$375,000.00, whichever is less.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KELLER, TEXAS:
Section 1: THAT, the above findings are hereby found to be true and correct and
Section 2: THAT, the City Council of the City of Keller, Texas hereby approves an
Interlocal Agreement with the City of Southlake for the funding of
intersection improvements at the intersection of Pearson Road and
FM1709/Keller Parkway/Southlake Boulevard.
AND IT IS SO RESOLVED.
Passed by a vote of __ to __ on this the 1st day of March, 2022.
CITY OF KELLER, TEXAS
BY: _________________________
Armin R. Mizani, Mayor
ATTEST:
_________________________________
Kelly Ballard, City Secretary
Approved as to Form and Legality:
_________________________________
L. Stanton Lowry, City Attorney
ATTACHMENT A
Project Information
City: City of Southlake
Project Name: FM 1709 & Pearson Lane Intersection Improvements
Proposed Project Schedule
Phase Start Date Duration (mos) End Date *
Design: In progress 12 December 2022
ROW Acquisition: In Progress 4 May 2022
Utility Relocation: December 2022 4 April 2023
Construction: May 2023 9 February 2024
* Keller agrees to fund 25% of the actual costs of the Project incurred by Southlake, up to the
amount of $375,000 by reimbursing Southlake for work completed. Keller’s payments to
Southlake for the Project are contingent upon the Southlake’s and Keller’s reasonable
determination that the work for which reimbursement is expected is successfully completed, which
shall not be unreasonably withheld.
Keller retains control over the Keller funding disbursement schedule identified herein. Keller
agrees to notify Southlake of any changes to the disbursement schedule 30 days in advance in
accordance with Section X of this Agreement.
Proposed Payment Estimates by Phase
Phase Tarrant County Funding Southlake
Payments
Keller
Payments Total
Design: $ 200,000 $ 150,000 $ 50,000 $ 400,000
ROW Acquisition: $ 150,000 $ 112,500 $ 37,500 $ 300,000
Utility Relocation: $ 200,000 $ 150,000 $ 50,000 $ 400,000
Construction: $ 950,000 $ 712,500 $ 237,500 $1,900,000
Total: $ 1,500,000 $ 1,125,000 $ 375,000 $ 3,000,000
Proposed payment estimates by phase.
Phase
Tarrant
County
Funding
Southlake
Payments
Keller
Payments Total Start
Date
Duration
(mos)
End
Date
Design: $ 200,000 $ 150,000 $50,000 $ 400,000 In
progress 12 Dec
2022
ROW Acq: $ 150,000 $ 112,500 $37,500 $ 300,000 In
Progress 4 May
2022
Utility
Relocates: $ 200,000 $ 150,000 $50,000 $ 400,000 Dec
2022 4 Apr
2022
Const: $ 950,000 $ 712,500 $237,500 $1,900,000 May
2023 9 Feb
2024
Total: $1,500,000 $1,125,000 $375,000 $3,000,000
Intersection Exhibits
Delay
(SEC/VEH)
LOS Delay (SEC/VEH)LOS Delay
(SEC/VEH)
LOS Delay (SEC/VEH)LOS
EB 50.1 D 29.6 C 26.0 C 21.6 C
WB 12.6 B 17.0 B 9.1 A 9.1 A
NB 103.2 236.2 50.8 D 50.9 D
SB 36.0 D 45.2 D 32.7 C 47.4 D
Overall 46.8 D 38.1 D 26.0 C 20.3 C1Southlake Boulevard (FM 1709) at Pearson
Lane
Intersection
Controlled
Approach
Existing 2016 Traffic Existing Conditions Existing 2016 Traffic
with Proposed Recommendations 1
AM Peak Hour PM Peak Hour AM Peak Hour PM Peak Hour