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1999-04-20 CC Packet 4 City of Southlake, Texas • MEMORANDUM April 16, 1999 TO: Honorable Mayor and Members of City Council FROM: Curtis E. Hawk, City Manager SUBJECT: Agenda Item Conunents and Other Items Of Interest for City Council Meeting April 20, 1999. 1. Note that the financial report prepared by Chief Accountant Lynn Martinson is included in your packet under Item Nos. 4B-1-5. If you have any questions, call me - Lynn will be out of the office until Tuesday night. Under the City Manager's Report, I will discuss the Continental Boulevard Reconstruction Project. Included with my memo is a brief summary of the history of the project, including an exhibit of the alternatives discussed by Council. Note that one of the options does provide for construction of a turn lane within the existing right-of-way, which minimizes tree loss. We will make a brief presentation during my report. If you wish, you may then direct us to place an item on a future agenda for reconsideration of the issue. If you have any questions prior to the meeting, please call me. 2. Agenda Item No. 5A. Approval of Minutes of the Regular City Council meeting held on April 6, 1999. Due to computer problems, the minutes will not be completed prior to packet preparation, however, they will be delivered to you on Monday. If you have any questions, please call City Secretary Sandy LeGrand. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 2 of 21 3. Agenda Item No. 5B. Authorize the Mayor to enter into a professional services agreement with Lewis F. McLain Jr. to serve as financial consultant for updating the impact fee study. The memo from Shana Yelverton explains the issues with this item. As she notes, the absence of Lou Ann Heath from the impact fee study process creates an "institutional memory" gap. This gap reinforces the need to use Lewis McLain as our consultant for this project. He has extensive knowledge of Chapter 395 of the Local Government Code, but more importantly he understands the City of Southlake's impact fee structure. In fact, during the last impact fee update (1996), Mr. McLain was able to bring the project to a successful conclusion, in spite of difficulties with other consultants. FYI, Mr. McLain's role in the process will be one of coordination, as well as analysis. He will ensure that we meet the detailed requirements of the law (such as public notification and other required steps) and will provide financing scenarios for the proposed capital improvements plan which analyze the balance of property taxes and utility revenues needed to pay for the improvements. He will perform all needed calculations for the study. Further, he will prepare the necessary reports for the study. Although this description is a summary of his involvement, you can see how important his role will be in the process. We strongly recommend your approval of this agreement with Mr. McLain so that we can proceed expeditiously with the update. Please contact Assistant City Manager Shana Yelverton with questions on this item. 4. Agenda Item No. 5C. Resolution No. 99-18, Partners in Mobility Transportation funding. Local governments, chambers of commerce, and numerous other organizations throughout Texas are formally adopting policy positions urging the 76th Texas Legislature to provide more state funding for transportation. The Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 3 of 21 resolutions are being adopted at the request of Partners in Mobility, a coalition of Dallas-Fort Worth area public and private transportation interest groups. The recommended sources for the additional funding include moving the state motor fuel tax from the distributor to the terminal rack and fully funding DPS from a budgetary source other than State Highway Fund 006. Attached you will find the resolution and a flyer fully explaining the proposal and rational of the coalition for the changes in the funding structure. I have also included a list of cities which have endorsed this resolution. As you can see, as of March 31, 1999, 149 organizations have adopted resolutions, including a number in the north central Texas area. Questions about this resolution should be directed to me or Bob Whitehead. 5. Agenda Item No. 5D. Ordinance No. 544-A, 1" Reading, Amendments to Landscape Ordinance No. 544. You may recall receiving a draft of Ordinance No. 544 in February, prior to its consideration by the Planning and Zoning Commission. As noted in the packet memo, the P&Z approved the proposed ordinance (5-1), with Commissioner Jones dissenting. The changes made by the P&Z are delineated in the staff memo. Please call Greg Last or Keith Martin if you have questions about this item. 6. Agenda Item No. 5E. Appointment of David Gray to the position of Police Reserve for Southlake Department of Public Safety, Police Services Division. David Gray was previously employed by the City of Southlake as a police officer, but a car accident has left him unable to fulfill the essential functions of that job description. There is no problem, however, with his meeting the requirements of reserve officer. He has been recommended by Deputy Director Gary Gregg after passing the Hiring Board review. We believe Mr. Gray's appointment as Police Reserve will be a L Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 ciaw Page 4 of 21 mutually beneficial arrangement. Please contact Director Campbell if you have any questions. 7. Agenda Item No. 5F. Purchase of an AS400 computer system for the Public Safety Department and upgrading the existing AS400 computer system for the Finance Department. The memo from John Knight explains the process followed for the purchase of these items. We need to move forward with the purchase of these items quickly in order to continue our progress for updating the computer system. Questions about this purchase should be directed to John Knight. 8. Agenda Item No. 5G. Approval of Change Order No. One for North Carroll Avenue realignment project. This change order will eliminate the transition problem at Ownby that now exists as a result of the realignment. As explained in (Ih,, the memo from Ron Harper, our best option for correcting the problem is Alternative Two. Although it is more costly, it provides the appropriate "fix," that is, it proposes a long-term solution that is acceptable to the residents. Note that the consulting engineer has agreed to cover the engineering and design costs resulting from this change since the design should have accommodated this transition to begin with, and that the contractor is "holding" the unit prices from the original bid. Please let Ron know if you have any questions about this item. 9. Agenda Item No. 5H. Concurrence of the City Council for Tarrant County to contract for the drainage, water and paving improvements to serve Sutton Place Addition, CDBG Project Nos. B97-UC-48-0001-60-20 and B98-UC-48-0001-60-05 and authorize City's funding for these projects. Your concurrence with this contract provides the means for making the CDBG improvements in this area. As you can see, the contractor's bid is below the amount budgeted for this purpose. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 5 of 21 Questions about the CDBG program and/or Sutton Place improvements should be directed to Shawn Poe. 10. Agenda Item No. 5I. Award of bid to Sharrock Electric, Inc. for the installation of a traffic signal light on FM 1709 at Commerce Street. Although we only received one bid for the project, your approval of this item will allow us to install the signal without delay within budget. Recall that Terry Wilkinson has committed to paying for a portion of the signal, although the details are not yet specified. We will work out the details with him when he comes forward with his developer agreement for Gateway Plaza, but we do not want to wait on him to proceed. You will recall authorizing us to bid this project in September, 1998, and that we did not get the state permit approved until February, 1999. On the current schedule, construction is anticipated to be completed in September 1999. We do not wish to delay the ,,, installation of the light beyond September. Please call Shawn Poe with questions about this project. 11.Agenda Item No. 5J. Variance to the Subdivision Ordinance No. 483-G, Section 4101 (I) 1 (Plat Expiration) extending the validity of Case No. ZA 95-06, Revised Preliminary Plat for Southridge Lakes, Phase C-1, Lot 3. The Southlake Boulevard Presbyterian Church owns and is proposing to develop this lot. Council approved the Revised Preliminary Plat on February 21, 1995. All of the other lots in the preliminary plat have been final platted, many of which are developed. This extension has been requested by the Church along with their application for rezoning and concept plan approval, which will be coming to Council within the next few months. Feel free to contact Dennis Killough regarding this item. 12. Agenda Item No. 5K. Ordinance No. 740, 2°d Reading, Authorizing the issuance of "City of Southlake, Texas, Tax and Tax Increment Surplus Revenue Certificates of Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 6 of 21 Obligations, Series 1999," and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said Certificates. To Table Until May 18, 1999. As we pointed out to you in the memo for the April 6 Council meeting, our bond counsel, Ed Esquivel, has received some indication that the Attorney General's Office may have a problem with CISD school "educational facilities" being included in our TIF project plan, even though these are not in our TIF financing plan. We do not want to issue the bonds and not be able to market them because of failure to receive A.G. approval, therefore, we request City Council to table the authorization of Ordinance No. 740. I have spoken to Ed this week, and he has indicated that it will be several weeks before we hear anything on this issue. If the AG says he will not approve, we will come back and take the school projects ki„ out of the TIF plan. This would effectively mean that only the football stadium and, perhaps, the transportation facility, could be funded through the CISD participation in the TIF. (You will recall this has been a concern of ours for some time.) When we go to the AG's office for the "pre-approval," we will ask the CISD attorney to go with us. Your packet does not include the ordinance - we are simply asking you to table consideration of this item until the second meeting in May. Please call me if you have any questions. 13. Agenda Item No. 7A. Ordinance No. 738, 2°d Reading, Approving rate changes for Lone Star Gas Company. On or about December 2, 1998 Lone Star Gas Company filed an application to increase rates on the Mid-Cities Distribution System which includes the following cities: Arlington, Bedford, Colleyville, Dalworthington Gardens, Euless, Grapevine, Hurst, Keller, Mansfield, Pantego, Southlake, Trophy Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 7 of 21 Club and Westlake. The last base rate change for the Mid-Cities group occurred October 11, 1994. Lone Star represented that it needs to increase rates by $3,370,417 or 7.77%, and proposed an effective date for the increase of January 7, 1999. The distribution cities passed resolutions suspending the effective date for 90 days, until April 7, 1999, as permitted by the Utilities Code §104.107 to allow for an independent evaluation of Lone Star's request to be performed under the supervision of a Cities' Steering Committee with representatives from each city. The Steering Committee employed outside legal counsel, Geoffrey Gay, from the firm of Butler, Porter, Gay & Day in Austin, Texas and consultants Bill McMorries, Connie Cannady and Dr. Eugene Rasmussen to address engineering, accounting and cost of capital issues, respectively. Lone Star's application is based upon a review of operations during the 12-month period that ended December 31, 1997. While Lone Star has requested a 7.77% (distribution system) increase, the Cities' consultants believed that the Company's proposal equated to a request for a 13.6% increase in residential revenues and a 1.39% decrease in commercial revenues. The cities' consultants originally recommended a 2.51% increase in residential rates and a 0.95% increase in commercial rates for the distribution system. Negotiations ensued with Lone Star and a compromise was reached that provides the Company with residential and commercial increases of 3.98% and 1.39%, respectively for the distribution system. The Company's rationale for the proposed rate increase is that invested capital per customer has increased while residential consumption per customer has declined. In reality, the application is largely a request for an increase in rate of return coupled with a shifting of cost responsibility from unregulated sectors of the business to residential and commercial customers. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 L Page 8 of 21 The current rate design on the Mid-Cities system includes customer charges of $5.00 for residential customers and $12.00 for commercial customers. Lone Star had proposed customer charges for residential and commercial customers of $8.00 and $14.00, respectively. Rate design is largely a policy call and a desired level of revenue can be obtained from a given class regardless of the customer charge by varying the volumetric charge. The Steering Committee recommends continuing the current customer charge and recovering all of the revenue deficiency in the volumetric charges. Lone Star also proposed various automatic adjustment clauses. The Cities' Steering Committee recommends that all of the automatic adjustment clauses be rejected. The compromise reached provides Lone Star with 40% of its requested increase while preserving the Cities' positions that all automatic adjustment clauses should be rejected and that the existing rate design should not change. Lone Star has agreed that it will accept and not appeal to the Railroad Commission an ordinance that reflects these terms. Note that ratemaking is based upon averaging of revenues and costs. The impact of a common rate within the distribution area will have varying impacts on residents within each city based upon the numbers of customers and patterns of consumption. As noted in the staff memo from Shana Yelverton, residential rates for Southlake customers will increase 5.07% (versus 10.2% as proposed by Lone Star Gas) and commercial rates will decrease -0.36% (versus an increase of 0.36% proposed by Lone Star Gas). Staff recommends that the City Council approve an ordinance reflecting a settlement reached with Lone Star Gas Company. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 9 of 21 Note that Geoffrey Gay, the consulting attorney for the consortium, will be present at the meeting to provide details about the rate case and negotiations, including specifics of the settlement, changes to the rates, benefits to the company, and its impact on residential and commercial customers. Keep in mind that you MUST act on this item at the April 20 meeting in order to preserve your ability to have any jurisdiction over the rates. If you have questions about this item, please let Shana Yelverton know. 14. Agenda Item No. 7B. ZA 99-011, Site Plan for $1.25 Dry Clean Super Center. This is the easterly lot that was part of the previously approved revised concept plan for this property. The Planning and Zoning Commission recommended approval (6-0) on April 8, 1999 subject to the plan review, accepting the applicant's agreement to provide additional landscape materials along the east side yard. Feel free to contact Dennis Killough regarding this item. 15. Agenda Item No. 7C. Ordinance No. 480-307, 2nd Reading, ZA 98-161, Rezoning and Site Plan for Primrose School. This property is located at the northwest corner of Union Church and Davis Boulevard. The primary issues concern drive location along Davis Boulevard and the effects of a deceleration lane on the property. The plan proposes a driveway intersecting Davis Boulevard at approximately 209' from the intersection of Union Church. This drive is also approximately 103' from an existing driveway located on the Northeast Baptist Church property. The applicant has made several attempts to negotiate a common access easement with the church. The Planning and Zoning Commission directed staff to meet with the applicant and the church in an attempt to resolve the access issue. The church Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page l0 of 21 representatives stated that they did not feel it was in their best interest to connect the two sites with the driveway and had concerns with loss of existing on-site parking and liability. The proposed driveway also intersects the location of a transition area for a standard deceleration lane, which is not permitted by the driveway ordinance. The applicant has proposed extending the standard right-of-way dedication and stacking lane to 250' so that the driveway would then intersect the stacking area rather than the transition area. The Planning and Zoning Commission recommended approval (6-0) on March 4, 1999 subject to the Staff Review amended as noted in the Staff Report. The City Council approved the first reading of this item (7-0) on April 6, 1999 subject to the plan review, amended, as noted in the staff report. The City Council required that the driveway intersecting Davis Blvd. be moved 18' north, away from Union Church. The new plan shows this change. Feel free to contact Dennis Killough regarding this item. 16. Agenda Item No. 7D. Ordinance No. 480-308, 2nd Reading, ZA 98-162, Rezoning 1.6264 acres, north side of Union Church Road, from "AG" to "SF-1A." This request is associated with the previous item. It encompasses the remainder of the original ownership tract for which the previous item is a part. At the time these requests were submitted to the City, the applicant felt that a single family home may be appropriate. Since that time, the applicant has indicated that he feels an "0-1" zoning may be better suited for the property. He expressed this concern to the Planning and Zoning Commission but stated that he wished to continue with the "SF-1A" zoning request in order to process the plat and stated that if an appropriate user is found, he would return with a plan and request for rezoning. Please note that the Land Use Designation for this property is shown to be "Retail Commercial" and "Flood Plain." The western two-thirds of this property is in the 100 year flood Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 11 of 21 plain. There does, however, appear to be enough buildable land area outside of the flood plain. The Planning and Zoning Commission recommended approval (6-0) on March 4, 1999. The City Council approved the first reading of this item (7-0) on April 6, 1999. Feel free to contact Dennis Killough regarding this item. 17. Agenda Item No. 7E. Resolution No. 99-22, ZA 99-013, Specific Use Permit for the sale of alcoholic beverages for on-premise consumption per Zoning Ordinance No 480, Section 45.1 (1) for Corner Bakery in Phase I, Town Square. The zoning regulations for the Town Square require approval of an SUP for alcoholic beverages within the development. Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan, no new review letter was generated. This site is subject to all conditions of the previously approved plans. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (6-0) on April 8, 1999, subject to a 3-year renewal of the SUP. Feel free to contact Dennis Killough or Karen Gandy regarding this item. 18. Agenda Item No. 7F. Resolution No. 99-23, ZA 99-014, Specific Use Permit for the sale of alcoholic beverages for on-premise consumption per Zoning Ordinance No 480, Section 45.1 (1) for Mi Cocina in Phase I, Town Square. The zoning regulations for the Town Square require approval of an SUP for alcoholic beverages within the development. Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan, no new review letter was generated. This site is subject to all conditions of the previously approved plans. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (6-0) on April 8, 1999, subject to a 3-year renewal of the SUP. Feel free to contact Dennis Killough or Karen Gandy regarding this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 12 of 21 6.r 19. Agenda Item No. 7G. Resolution No. 99-24, ZA 99-016, Specific Use Permit for the sale of alcoholic beverages for on-premise consumption per Zoning Ordinance No 480, Section 45.1 (1) for Rockfish Seafood Grill in Phase I, Town Square. The zoning regulations for the Town Square require approval of an SUP for alcoholic beverages within the development. Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan, no new review letter was generated. This site is subject to all conditions of the previously approved plans. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (6-0) on April 8, 1999, subject to a 3-year renewal of the SUP. Feel free to contact Dennis Killough or Karen Gandy regarding this item. 20. Agenda Item No. 7H. Resolution No. 99-25, ZA 99-027, Specific Use Permit for Special Events associated with a Kite Festival per Zoning Ordinance No. 480, Section, Town Square. The zoning regulations for the Town Square require approval of an SUP within the development for special events. The SUP proposes a Kite Festival for Saturday, April 24, 1999 beginning at 10 a.m. and ending at 4 p.m. A variety of kite contests are scheduled. There will also be entertainment provided by the Lake Cities Band and the Southlake Ja77ercise Club. A bounce house and house of balls for children will be set up and staffed by the Southlake Recreation Division and there will be some booths for civic organizations to display informational materials. Two outdoor vendors will be providing convenience foods, soft drinks and water. Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan, no new review letter was generated. This site is subject to all conditions of the previously approved plans. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (6-0) on April 8, 1999. Feel free to contact ,, Shelli Siemer regarding this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 13 of 21 21. Agenda Item No. 7I. Ordinance No. 717-A, 2°d Reading, Amending Ordinance No. 717 and Chapter 18, Article III, Section 18-79 of the Southlake City Code, designating the speed limit as 25 miles per hour in the Country Walk subdivision. You will recall from your last packet that this ordinance was placed on your agenda at the request of Country Walk residents. You will be taking similar action as you did to reduce the speed limit on neighborhood streets in the Timber Lake and Southridge Lakes subdivisions, and on Lake Drive. As we have emphasized before, the Texas Transportation Code provides that the city may alter (by ordinance) the prima facie speed limits from the results of an engineering and traffic investigation and that a prima facie speed limit is effective when signs giving notice of the speed limit are erected. Unless a special hazard exists that requires a slower speed, the slowest prima facie speed limit is 30 mph. Should the City Council agree to lower the speed limit in Country Walk to 25 mph, the point should be made that a special hazard exists that requires slower speed, without actually delineating the hazard. Please contact Bob Whitehead with questions on this item. 22. Agenda Item No. 7J. Ordinance No. 709-A, 2' Reading, Amending Ordinance No. 709, amending FY 98-99 Annual Budget. As discussed in the last packet memo, we are proposing changes for mid-year to include the new positions of Director of Engineering Services and Director of Economic Development and related expenses, as well as additional office space. You will note that the proposed changes we provided you on first reading total just over $97,000. I have since become convinced that now is the time to move forward with enhancing retirement benefits for city employees, and propose increasing the TMRS Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 14 of 21 contribution percentage from 6% to 7%. As we have discussed previously, this type of benefit enhancement will help the City remain competitive in order to retain current employees, as well as to recruit new ones. Of the 11 cities that Southlake considers its market, eight contribute at 7%, two contribute at 6%, and one does not participate in TMRS (Bedford). The cost of making this change in the current budget will be approximately $60,000. Again, we are confident that the proposed budgetary changes can be handled with higher-than-expected revenues, although we are not proposing amending the revenues in your budget. We will continue to monitor the revenues in all categories and, if we are unable to completely fund these items with higher collections, we will fund them through the fund balance. This can be accomplished within the parameters of the fund balance policy. L Questions about the proposed budget amendments should be directed to me or Shana Yelverton. 23. Agenda Item No. 7K. Ordinance No. 741, 2°d Reading, Amending Chapter 2, Administration, of the Southlake City Code, as amended, establishing a Department of Engineering Services. This has been discussed with Council at length. Please direct your questions to me, Bob or Ron. 24. Agenda Item No. 10A. Interlocal Agreement with the City of Grapevine for intersection improvements at Mustang Drive and SH 26. The City of Southlake executed a letter of agreement in September 1997 with the City of Grapevine in which Southlake agreed it would be responsible for proposed public improvements within Southlake's city limits affecting the S.H. 26 - Mustang Drive Energy Access. At that time, the City of Southlake agreed to make necessary public street Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 15 of 21 improvements in the amount of $100,000 for a street to be constructed in the city limits of Southlake directly across S.H. 26 from Mustang Drive. The cost estimate provided to Southlake at that time was based on the conceptual plan for the road. The agreement was made with the understanding that Ultramar Diamond Shamrock, Fina and Conoco would provide private access drives in accordance with the overall plan and in compliance with Southlake ordinances. The aerial photograph in your packet shows the location of the proposed public road, driveways, and the at-grade, unprotected railroad crossings that will be closed as a result of the construction of this road. This project has moved slowly due to the negotiations between the cities/state and the fuel companies (who have concerns about closing the crossings). The City of Southlake was provided with updated cost estimates once the plans for the project were completed. Our cost of the construction of the proposed Mustang Court (or whatever its name ends up being) is now estimated at $148,698. TxDOT will contract with the City of Grapevine to make the improvements. Your approval of this item will provide the formal mechanism through which Southlake will contribute funding for the portion of the improvements within our city limits. Please contact Bob Whitehead with questions about the project. 25. Agenda Item No. 10B. Authorize the Mayor to enter into a partial developer's agreement with the developers of Chesapeake Place for downstream improvements. As discussed at your last Council meeting, this item will address the issue of needed drainage improvements for this area. The developer agreement specifies the City's participation for the drainage improvements, capping it at $100,000 (if the four acre pond remains) or $150,000 (without the pond). Recall that our CIP budget has funds for Union Church/Pearson reconstruction, which includes funding for Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 16 of 21 drainage improvements. Please let Charlie Thomas know if you have questions about this item. Other Items Of Interest 26. Traffic Management Bond Election Update. A small, but enthusiastic crowd was on hand at the first meeting of the Citizens Advocating Roads and Trails (CART) kick-off meeting. The group heard the presentation and then began organizing advocates to help campaign for passage of the three propositions. F.C. LeVrier was selected by the group to serve as Chairman and Gary Fickes will serve as the Treasurer (handling all of the financial responsibilities for the PAC). F.C. is already working hard with the volunteers to spread the word. They are currently gearing up to "campaign" at the upcoming kite festival. The Special Edition newsletter will be mailed to Southlake residents in the next few days. It features a front page article on the bond election. Our website now includes a summary of frequently asked questions, as well as voting information, and we continue to make staff presentations at as many meetings as we can. The cable channel electronic bulletin board contains information about the propositions and voting schedules, and we have been airing the first Town Hall meeting presentation. Councilmember Kendall volunteered to tape a "commercial" which will air on the cable channel soon. (FYI, Mayor Stacy has agreed to tape a message, as well. All Councilmembers may tape messages, as you wish. Certainly Council's visible involvement will help.) Still, efforts need to be made to talk to Southlake voters one-on-one to ensure their familiarity with the bond program. Please call Shana Yelverton if you have questions about the informational campaign for the bond election. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 17 of 21 27. S.H. 114 Update. As I mentioned in my report last City Council meeting, March 30, 1999 TxDOT updated their current letting schedule for fiscal year 1999. Included in this schedule are bid lettings for August 1999 for: • S.H. 114 from Kirkwood Blvd. to 0.6 miles south of Dove Road (Dove Interchange Project), and • S.H. 114 from 0.8 miles west of Kimball Road to F.M. 1709 (Southlake Blvd./Wall Street) (N. Kimball Interchange Project). Construction will start approximately four to six months from these dates. TxDOT also plans to award bids for: • E. Highland to Village Center Drive (Carroll Interchange Project) in summer of 2000, and • 0.5 miles west of N. White Chapel Blvd., to E. Highland (N. White Chapel Blvd., Interchange Project) in summer of 2001. 28. Miron Elevated Water Tank. The following is the anticipated schedule for work on the Miron elevated water tank: • Finish pre-hoist painting by May 10 • Hoist tank in place during the week of May 10 • Post-hoist painting the weeks of May 31 through June 7 • Storm drainage and paving the week of June 14 • Tank filling the first week of July • Final completion and in service the last day of July. If you have any questions, please contact Bob Whitehead. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 18 of 21 L 29. Teen Center Progress Report. Park Board Chair Vicki Johnson and Board member Robin Jones have coordinated additional meetings with the Teen Center program and design committees. Surveys have been done regarding the desired type of activities and facilities that the Center should have, and we are evaluating the desired priority of these items and the space requirements. Kevin Hugman and Deputy Director of Community Services Steve Polasek met this week with Board members Johnson and Jones to discuss the next steps. We believe it is appropriate at this stage to look for an architect to work with staff and the Teen Center planning committee. We will send out Requests for Qualifications (RFQ) next week, generally describing the project. Any submittals will be reviewed by staff and presented to the citizen's planning committee for selection of candidates. Depending on the committee's recommendation, we will either interview 2-3 architectural firms, or simply request a proposal if there is clearly only one choice. The Park Board and City Council will ultimately consider and act on a professional services contract for the architect. You may recall that in the 5-Year Parks CIP, there is money programmed for this fiscal year for planning and design of the Teen Center. If you have any questions on this item, please feel free to contact Kevin. 30. Sister City Delegation Report. The recent visit of the youth delegation from Toyoma, Japan proved to be another educational experience for all those involved. A total of seven youth and two adults visited Southlake from March 26 to March 31. The Southlake Sister Cities organization coordinated the entire trip by finding host families, scheduling events (including a pot-luck dinner), and showing them around Southlake and the metroplex. The pot luck dinner was held on Monday, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 19 of 21 March 29 during which the Mayor welcomed the guests, and the Toyoma delegates gave brief speeches (in English) and included everyone in a sing-a-long (in Japanese). This exchange truly benefits the youth and adults as they learn about the differences and similarities between the Japanese and American cultures. The Southlake Sister Cities organization is working to coordinate a youth delegation to travel to Toyoma this summer. As you recall, there were seven students who made the trip to Toyoma last summer. If you have any questions on this item, please feel free to contact Community Services Coordinator Courtney Queen. 31. SYAC Update. The Southlake Youth Action Commission has a busy month ahead. Wednesday, April 7 SYAC had dinner with the Southlake firefighters and also had a tour of the facilities. They had the opportunity to visit with the firefighters and ask them questions about their roles as public servants. On April 10th, SYAC participated in the Great Texas Trash-Off, picking up litter from City streets and right-of-ways. The annual trip to Austin was Monday, April 12t. SYAC members and sponsors attended a legislative session and accepted a resolution from Senator Jane Nelson and Representative Vicki Truitt. SYAC will also be spending Saturday, April 17th at Willoughby House. Willoughby House is a half-way house for girls in Ft. Worth. Members will be able to hear the girls' "stories" and see the living conditions they experience. L Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 20 of 21 32. Kite Festival reminder. The annual Southlake Sister Cities Kite and Friendship Festival is April 24, 1999. Located at Southlake Town Square, the Kite Festival will begin at 10 a.m. with entertainment from the Lake Cities Community Band and the Southlake Jazzercise Club. Free kites will be available to children 12 and under with the opportunity to fly them at Town Square. Various contests will be held for children under the age of ten (10) at 2:00 p.m.; ages 11-18 at 2:30 p.m. and adults will have their contest at 3:00 p.m. The business kite-flying contest will be at 1:30 p.m. with an awards ceremony for this group to follow. Awards will also be provided in the individual age group categories at 3:30 p.m. Food will be available at the site with pizza from CiCi's, hotdogs, and drinks. Several local non-profit organizations will have booths including the Newcomer's Club, Keep Southlake Beautiful, Southlake Seniors Organization, SPIN, and Southlake Sister Cities. Local businesses will also be involved as Holt Dental Care, Back to Basics, Wright Chiropractic, and Texas National Bank will be hosting booths. Festivities will conclude at 4 p.m. 33. Also included with my memo: • Calendar of upcoming events • TxDOT SH114 and SH121 Study Newsletter • Letter to Cross Timber residents concerning sanitary sewer status • Letter from Moody's Investors Service • Information concerning the John Carver Presentation EH Staff Extension Numbers: Campbell, Billy, Director DPS, ext. 730 Gandy, Karen, Zoning Administrator, ext. 743 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting April 20, 1999 Page 21 of 21 Harper, Ron, Director of Engineering Services, 481-3022 Hawk, Curtis E., ext. 701 Henry, Ben, Parks Planning and Construction Superintendent, ext. 824 Hugman, Kevin, Director of Community Services, ext. 757 Killough, Dennis, Senior Planner, ext. 787 Knight, John, Deputy Director Support Services, ext. 761 Last, Greg, Director of Economic Development, ext. 750 LeGrand, Sandra, City Secretary, ext. 704 Martin, Keith, Landscape Administrator, ext. 848 Martinson, Lynn, Chief Accountant, ext. 833 Poe, Shawn, Capital Projects Engineer, ext. 846 Queen, Courtney, Community Services Coordinator, ext. 827 Safranek, Lauren, Director of Human Resources, ext. 836 Siemer, Shelli, Assistant to the City Manager, ext. 806 Thomas, Charlie, Deputy Director of Public Works, ext. 814 Ward, Paul, Chief Building Official, ext. 755 Whitehead, Bob, Director of Public Works, ext. 740 Whitehead, Nona, Community Services Coordinator, 481-2776 Wilson, Garland, Deputy Director Fire Services, ext. 735 Yelverton, Shana, Assistant City Manager, ext. 705 m:\WD-FILES\CEH\MEETINGS\99-04-20.doc City of Southlake,Texas MEMORANDUM April 14, 1999 TO: Robert R. Whitehead, Director of Public Works FROM: Shawn Poe, Capital Projects Coordinator SUBJECT: Continental Reconstruction History Update This memo is provided to establish a sequence of events regarding the reconstruction of Continental Boulevard. Continental Blvd. was shown on the Thoroughfare Plan to be a five-lane roadway within 84 feet of right-of-way prior to March 3, 1997. On March 3, 1997, the City Council approved a revised Thoroughfare Plan to reflect Continental to be a three-lane roadway, however enough right-of-way would be acquired in the future from unplatted property to accommodate a five-lane roadway (84 feet) at the time of platting. The sequence of events is as follows: • As part of the $4.5 million 1992 Street Bond Program, $525,000 was allocated for the rehabilitation of W. Continental Blvd. The scope of reconstruction was limited to constructing the interim cross-section (22-feet wide roadway). Due to several safety concerns not included in the original estimate of $525,000, the cost of the project increased. The safety concerns included extending the narrow drainage structures that cross Continental, cutting down the large hills that present sight distance problems, widening the roadway to provide left-turning lanes at intersecting streets, and re- aligning the roadway at the intersection of Peytonville Road. • On April 1, 1997 the City Council approved the Professional Services Agreement with Dunaway & Associates, Inc. to design the reconstruction of Continental Blvd. from White Chapel to Davis Boulevard. The design scope included reconstructing the roadway to two-lanes (26-feet wide pavement) and providing a left-turn lane at intersecting streets (38-feet wide pavement). Also included in the scope of the project was to extend the narrow drainage structures that cross Continental, cutting down the large hills that present sight distance problems and presenting alternatives to re-align the Peytonville intersection. The re-alignment of Continental at Peytonville was needed for several reasons. The Carroll Independent School District (CISD) transportation staff requested an alignment change due to the tight turning radius for buses traveling eastbound on Continental turning north on Peytonville and for buses traveling southbound on Peytonville turning westbound onto Continental. The re-alignment of Continental would provide better sight distance for vehicles on Peytonville and Continental. 1 April 14. 1999 Page 2 Staff attempted for several months to obtain the required right-of-way along Continental of the unplatted properties between White Chapel and Davis (seven tracts) following the design of the preliminary construction plans. During the acquisition process, it was determined that several of these tracts may have to be condemned in order to acquire. In an attempt to proceed with the construction of the roadway using the allocated funds, Council recommended to staff to stage the project into two phases. The first phase would be from Davis to Peytonville, which only required one tract of land to acquire for right-of-way (either from CISD at Carroll Elementary or from Mr. Curb). The second phase would be from Peytonville to White Chapel. During the construction of the first phase, staff plans to acquire the necessary right-of- way for the second phase. The second phase of construction would theoretically begin shortly thereafter the completion of the first phase. • At the March 3, 1998 City Council Meeting (Executive Session), staff was directed by City Council to pursue the right-of-way from the CISD at Carroll Elementary School for the re-alignment of Continental at Peytonville. Attached is Exhibit 1, which is a reduced copy of the exhibit that was shown to the City Council. • On May 19, 1998, I attended the CISD Board Meeting in an effort to obtain the dedication of right-of-way at the intersection of Peytonville and Continental. At the meeting, the re-alignment was discussed in detail with the School Board, which (lbw included the proposed tree removal. The item was tabled to the June 1, 1998 Special Board Meeting in order for staff to further address the concerns of the School Board (see attached letter dated June 1, 1998 to Dr. Ted Gillum). These concessions were to provide tree mitigation for the re-alignment of Continental at Peytonville. The School Board also requested a berm to be installed along the section of roadway along the school building and the tree gazebo and to provide more "buffer" between the roadway and the school. • On June 1, 1998, Curtis Hawk and I attended the CISD Special School Board Meeting. At the meeting, the CISD School Board approved the right-of-way dedication required for the re-alignment of Continental at Peytonville. • On September 1, 1998, City Council authorized staff to advertise for bids for the reconstruction of Continental from Davis Blvd. to Peytonville. The attached memo dated August 28, 1998 outlines the alternatives presented to City Council with regard to the funding issues. • At the February 16, 1999 City Council Meeting, the City Council awarded the bid from Reynolds Asphalt and Construction for the reconstruction of Continental from Davis Blvd. to Peytonville. Attached is a timeline that represents the sequence of events in a graphical format. Included in the (14., timeline is the date the Final Plat was approved for Southlake Woods, which is the property on northwest corner of Peytonville/Continental intersection (February 2, 1997). A one-year 2 April 14, 1999 Page 3 extension was approved for the Final Plat of Southlake Woods on January 6, 1998. As part of the Final Plat requirements, the right-of-way was dedicated by the developer for the Continental ultimate roadway. As of today, the developer has not filed the Final Plat for Southlake Woods and the extension for filing has expired. If any other information is needed, please call me at extension 846. SEP/sep Attachments: Memorandum dated August 28, 1998 Exhibit 1 Letter to Dr. Ted Gillum dated June 1, 1998 Timeline (bur 3 City of Southlake. Texas • rciw, MIEivIORANDUM1 August 28, 1998 TO: Curtis E. Hawk, City Manager • FROM: Bob Whitehead, Director of Public Works SUBJECT: Authorization to advertise for bids for the reconstruction of Continental Boulevard from Davis Boulevard to South Peytonville Avenue Background • • As part of the 1992 Street Bond Program, $525,000 was allocated for the rehabilitation of W. • Continental Blvd. Exhibit 1 is a breakdown of the factors used to calculate the $525,000 • allocation of the voter approved $4.5 million bond election. This estimate was based on the current year prices. Obviously, the cost of materials and labor has increased significantly since 1992. Dunaway & Associates was retained to design the W. Continental reconstruction. Due to the large daily traffic volume, which travels along Continental, safety is a high priority. Presently, Continental is narrow, especially at bridge crossings. Furthermore, two large hills present sight distance problems which staff feels should be cut down to minimize the sight distance issues. The intent in the preliminary design is to provide a safe roadway, yet minimizing the expense. Another issue is drainage. In order to provide a safe width of roadway, the existing culverts • should either be replaced or extended. • Exhibit 2 is an up to date cost estimate in order to construct Continental as recommended by Dunaway & Associates. The major highlights of this S 1.705,784 estimate are outlined below: • • 26' wide pavement, 38' wide at intersections of public streets, at Carroll Elementary, and the intersections of White Chapel & Davis. The asphalt is proposed to be 4" thick. • Concrete reverse curb on each side of pavement (comparable to E. Continental through Timarron) • • Cutting down the two large hills to provide adequate sight distance • Replacing the existing major drainage structures with the ultimate box culvert • • Realignment of Continental at Peytonville • • 6' wide concrete trail (SPDC has committed to fund this portion) • • • i 1 C The box culvert at Peytonville is required to be extended due to the road realignment. Funds were escrowed for the construction cost to construct the ultimate culvert by upstream developments prior to the implementation of impact fees. The amount escrowed for the critical drainage structure at Peytonville is S9,674. Similarly, for the critical drainage structure between Monticello Estates and the Timberlake Addition, $62,806 has been escrowed for the construction of the ultimate box culvert. Furthermore, per the Developer Agreement for Southlake Woods, the Developer proposed to contribute to the City the amount of S75,000 to cover the cost of additional improvements and to allow the City to construct these improvements in conjunction with the W. Continental Blvd. reconstruction. Applying these existing funds for the drainage structures and SPDC funds for the concrete trail. the net amount required for the previously described reconstruction is estimated to be S 1.401.904. As you can see. this is nearly triple the amount that has been funded. Exhibit 3 is an anticipated estimate for the reconstruction of Continental without some of the items shown in Exhibit 2 in order to lower the construction cost. The major highlights of this S850,483 estimate are outlined below: • 24' wide pavement, 36' wide at Carroll Elementary and the intersections of White Chapel & Davis. The asphalt is proposed to be 4" thick. • C',rt g down the two large hills to provide adequate sight distance • Realignment of Continental at Peytonville • No improvements to existing drainage structure, except at Peytonville for the realignment. Again, if you apply the existing funds for the drainage structure at Peytonville. the net amount required for this option of reconstruction is estimated to be S765.809. Another option to lower the construction cost is to repair the failures along Continental and apply a two or three inch overlay. This option would not incorporate lowering the hills. It could incorporate extending the box culverts, but not replacing them with the ultimate culverts. Also included in this option is a third lane in front of Carroll Elementary. Exhibit 4 lists the anticipated cost for this option. The project could be phased into two phases in order to build the preferred roadway comparable to E. Continental through Timarron. Phase One would begin at Davis Blvd. and end at Peytonville Ave. Consequently, phase two would begin at Peytonville Ave. and end at White Chapel Blvd. The different phases could be financed over two or more years, with Phase one utilizing the existing funds. Exhibit 5 outlines the anticipated costs for the two phases. As you can see. the estimated cost for phase one is S507.297, which is within the budgeted amount. Once you apply the escrowed amount for the Peytonville culvert and the Developer of Southlake Woods' contribution, the construction cost incurred by the city will be reduced by S84.674. 5 Therefore, phase one could be built this year and phase two could be added to the CIP budget to be funded in subsequent years. Phase one reconstruction will involve acquiring right-of-way from the property owner on the south side of Continental near the intersection of Davis Blvd. if the left turn lane is built. Staff recommends reconstructing Continental with two lanes at this location and building the third lane in the future once the right-of-way is obtained upon the platting of the aforementioned property. All other necessary right-of-way has been obtained for reconstructing phase one of Continental Blvd. The phase two costs are more than twice the phase one costs. This is due the length of the section of street (approximately twice that of phase one) and more drainage improvements will be necessary. Recommendation Staff recommends Council authorize advertisement for bids for the reconstruction of Continental Blvd_ from Davis Blvd. to Pevtonville Ave. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. BWsp Attachments: Exhibits 1-5 L 6 . i Exhibit 1 L, f Price Pay Item; Description 'Approx. Qty.'Unit' Unit Price Total ;asphalt Overlay;' 9350 ! LF 532.33` ! S302,285.50 2 : Culvert E:ctensions 1 LS S 150,CC0.00 S 150,000.00 Subtotal I S452,285.50 ;Contingency (15%y S67,842.83 i i ! Total I S520,128.33 rise S525,000 Bated on recommendation From Bond Construction Committee for a Section A rice roadway, which is a 22' section of roadway, thick asphalt L L 7 1 CITY OF SOLTHLAKE .` " c Exhibit 2 DUIYA�V<�Y gSSOCLkTES.INC [SENT.*L BOULEVARDE`1GINEERS •PLANNERS •SURVEYGP.S 1501 Merrimac CIrCe,Suite 100 'Estimate -Option I Fort Worth.Texas 76107-6572 Phone(817)335-1121 Fax(817)335.7437 Metro!8")a2'- 2135 1 gpproz. I Unit I Unit •Price Total •Price Pay Description QtY. 1 i i Item 2I EA I S 325.00 S 650.00 I Project sign - ; S 3.00 t S l 14,000.00 2 ' Paver.;ent milling,mixing with cement and compaction 38,000 1 SY _ - - 20,524 , CY i S 3.00 IS — 61,572.00 3 Unclassified excavation j 3,710 I CY : S __ ----- 3.00 ; S 11,130.00 _ Disposal of unclassified excavation_e^eat 304SY 95.00 ' S CO.CO — - _—.... � r;560 TN S S 35A0 »3.050.00 -- S 6 2-in l-iNt.AC surface course(Type'D') _ I 4,230 - - — - - - 4,230 TN ! S -35.00 S — =3.)50A0 7 2-in 'r,�L�C(Tyec'i3') -- - 1.50 ; S =.-50-50 -- 2,97 t . SF S —_--— 3 Demolish and remove reinforced concrete driveway i 4.25_S — 12,626.75 2,971 : SF 1 S _9 ; Replace 6-in concrete driveway --- - LF S - - 12 S —?I9,600.00 18,300 — 10 ' 6-in reinforced concrete curb -- I 9,200• LF • S 17.00 j 5 -- 156,400.00 I 4-in1 reinforced concrete bike path,6-ft wide 1 LF S 35.00 S 70.00 12 Water meter box adjustment(to include all incidentals necessary) i - --- �0011A -- , -„n 00 I) 'Nate;valve adios -- S ). O r ' to ent 6 EA . 350.00 -- , r ,_ Stan^ole adj st,.._..• - ---- __ LF S 29.00 S SG.CO -- - 350 (..,,,,, 15 12 R.C.E. _ _ _ E y S - 3s0.00 5 7,600.N 12 standard Type'E_. headwall 20 _ - - -;;1 00 -- 50 Li' - -- - t5 in R.C.P. —2 EA S - 410.00 S 320.00 S 15 in standard Type'B' headwall _-_ ;--- -. -- 10.50 S !-.!7:.00 -- — - 1 350 LF S _ • 19 13 in R.C.P. __ 450.00 ; S ».500.00 - — 1 10 EA S 20 l3 in standard Type'3' headwall _ - _-- ---75.00 S :OG.2G - - -- SO LE :5_GO - I-le _ ... ____ -_ two headwalls -! �36.`CO.G�7 _, . .)' r,_, _cast concrete box calve._ includin_ E.� •- r,_)T type•.v nz-parallel type),metal guard rail.concrete rip-rap` - ---- -- • Two 4_f, < 7_ft precast concrete box culvert.90 LF long, including two 1 EA S 1')5•'%'00.00 S 135.000.00 '_4 head«ai!s(TxDOT type wing,parallel),metal euacd rail,concrete • ._ _ riprap __ _ — _ 1 i 5-ft s< 5-ft precast concrete box culvert,75 LF long,including two i 1 EA S 55,000.00 '; S 55,G00.00 '_S headwalls(TxDOT type wing-parallel),metal guard rail,concrete 1 — riprap -—- ---- 0.70 S '_3.700.00 - - 41,000 SY S 0 -- — 1 LS S 20.000.00 : S 2 .000.00 ,- • Qoad•.vay mark:nes, including painting,marking, reflectors. and • - - button 2.50 : S 5,000.00 - 23 ' Silt fence for pollution prevention,as directed by Inspector I 2,000 , CY S - _,�0 ._ I 400 LF S 5.00 S 29 Hay bale dike for pollution prevention,as directed by Inspector ( Subtotal I S 1,483,290 25 Contingency(15%)ii S 222,493.54 (hr. Total 11 S 1.705,783.79 roc,Gumate eV:MA;19-..0 ConCy_Op' IG1"IA_^-q.t.1 8 • - - - -. _fir;: •:.-. =ssCC. 7=5 = :c -- • CITY OF SOUTULA1<E -.4..-' (.1 DUNAWAY ASSOCLATES,INC_ CONTINENTAL BOULEVARD Exhibit 3 ENGuyEERS•PLANNERS•SLUT_.L`E2 1501 Merrimac Cirri`SO*100 Cost Estimat•-Option J FatWor4l.Taxa 7G1W-0672 Phone(a171 335-1121 Fax(a171 335'7437 Metro(!i::429- 2135 Pav • Description Approx• ' unit Unit Price I Tool?rice !tent QtY• 1 i?roje t sip - - __ 2 EA_ S-- m 325.00 •S _ 650.00 2 ;6'Pavement pulverization and cement stabilization 30.182 �_S •• S 3.20 •S -_S6,532.40 3 ' Unclassified otzavation 24.500' CY • S 3.00 !S 72,5130.00 4 i Disposal of unclassified exeays:ion 5,900` C. S __3.00 .S - 17,700.00 ~ 5 '•'n r- LAC surface cosy (Type'D'1 _ - 3,720: TN - S 35.00 ; S '.30200.00- �...5 : 2-n HMAC(Ty 'B').._. 3 TO '.__Ls_.... --5- _35.)) S 1:•),200.)0 DeZ alish end remove reinfor.e3 cone:_e d:iv:•-vat _2,971 SF S 1.50 , 5 4,456.50 3 Replace 6-in concrete driveway ,971 SF S 4.25 ; S 2,626.75r 9 Water.aewr hox adjustment(to include ail incidentals necessary) • 2 EA S- _ 3.5. ;S 70•12C 10 , Water valve adjustment - - 11 EA S -_. 250.00 I.5 2,750.00_ _ 11. i �1anl ore adjustment -• 6 EA S 350.00 IS 2,100.00 12 Adjust I2•uaterllnc 1.200; L_ S 36-00 ;S 43.200_00 13 ' 1-Air relief valve with•null 2. EA S 1.100.00 :S 2,200.00 11 , 12. O �t'3\e. ..i:1-t`.ctX 7 c s c I rd10.Ot) !S 2,000.00 13 R:�1Le S.D.inlets __ ' 2: EA _ ,-_ -.0G0.00 ;S - -,000.00 !i-in R.C.P. Lr S -S25.00 1 7 3_n stsr.dzl Ty. c_8_hcadtvelt 33 EA S 150 00 S --35J_00 L .. . . . i3 s2-in C.�(.':.._.__. ... . . .._. _6r) _-. cSS 'S.00 S `rfJAO 19 42 r anad_vail-— . ---. •- -. -- - -2 `u" --- 72J.OU S O.fiGr • Turo d-G t 7-;t precast concrete box cuh•cr,,60 LF 'long.including two 20 :headwalls(TeDOT type w.ving.,parallel).metal guard rail.concrete 1 ' EA S 84, .00 ; S 8-,200.00 ripr-..p 1 • _! •�d:cm_._'ch.s :•dins - -- _ .-. 41.000 S" S -- 0.70 ' _ S ,'C4.00 __ RC.:w.1-y c-3.:::,gs,includinr.painar- rrta:kln _"G::O r_. 1a.. • l _; S .-.?:;0•�.itJ S ...;G0..3, Si::fence ".,iluacr,prc•;cnacrt as dir_::d ,. scecror _ 2,000 —C` 5 .5 i S _170.'f3 ry.7a:c dine:;cr 2o11s:ion prevention. li dircc-ed by Inspec:or 400 LF 5 5.00 , S ,C60.00 Sonora:: S .550.65 Contin3e ey(15%)•S 110,932.60 Total!3 85,483.25 L 9 Exhibit 4 (.... ;Pay Item Description Appro=. Qty.i•.nit: Unit Price Total Price 2 ; EA 53/5.0') 565').00 � _ .ra:r.oie . _�iustx.ert 6 EA . 5350.00 52. 100.00 I 12-ir. RCP 350 I LF ° 529.00 510,150.00 5 12 s.a::dard Type "B" headwall I 20 I EA I 5330.00 57,600.00 S 15-in. RCP ; 50 I LF ' 535.00 31,750.00 7 15-in -a- -da:d T•.pe 'i3' headwall 2 ; EA 3410.00 3320.00 1 s_ .._:3 ... RCP . L: 3-0.5'. - '5 CC I 350 .7 - y .13-:.:-.. _ '3' a" 10 Ea 5450.00 54•_G-r': s_, _ e. , e�.:� .. u ;c:o-:1.::.... eding i 41000 , S`c : 53.70 5:1 5, ,0.00 I 1 1 Road'.va..• ma:kings 1 I LS . 520.000.00 520.000:CO 12 Erosion Control I 1 I LS i 55,000.00 55,000.00 13 I Pavement Repair & Replacement I 1600 SY j 535.00 356,000.00 14 ; Right or Way Clearing I 3 AC ': S 16,000.00 543,000.00 15 ' ype "D" F•LN/LAC (:or pavement leveling] 3200 I SY ' 529.00 592,300.00 15 Drive Recorszruczion ! i 560 , SY 512.00 S 13,000.00 I . Subtoc_: S-'53,2 5.001 • Con-ir--rcl (15' ), 55•3,74 .25 I L , . _ Total S527.039.25j IDR_ AGE RO cNE T S ALTERNATIVE Pay Item. Description ';Approx. Qty.11initl Unit Price Total Price 1 Cul%-e- Ex_e^sior. - Doubl� 7 'x ' Box . 40 . LF5 5400.00 5 . ,000.0O 1 _ u 000 C: 56 ':00, 00 i 1 t , .'ea, Wall _ L.'. 53.'00 li' 5... ' 0I:. 0 I E.:ce l i J : i tile. 15' x Box 40 LF Si,000.00 54;3,'2i.0.00� Cuive- _x_e^s on Double. j 5 Double 15' x - Headwall ' 2 ' EA 54,000.00 53,000.00 7 1 ulver` Ex_ension - Double 4 - 3' x 5' Box 40 ; LF 51,000.00 540,000.00 3 Double 4 - 3' x 5' Headwall ` '2 I EA 54.000.00 53,000.00 • • S uo l.1.:a. 5:-_. .0.C 0 t I _ Total 5163.760.00; L 10 EYSLBIT 5 (....- EASE ONE (PE YTO`VILLE TO DAVIS) 1 Pa:. I:er Description Approx. Qr+_Cni: Unit Price Total Price a, _izn 2 c a S_25.00 5550.00 1 + 2 3':e.T.znC N1::.:.z•Z. C:t:xin'? «zt4 cornett and ccm53.0) pactic 12400 SY + S_:.20 U.0) 3 L'nclassi ed exc.avacion 7000 CY S3.00 S_1.000.00 Disposal of excavation 350 CY S3.00 S2.550.00 5 Cement a: 30 lbsiSY : 135 ' Tv S95.00 S17.575.00 5 _" 'r`(_aC surface coarse 1300 TN S35.00 S45.500.00 NIAC birder coarse 1300 TN S'3` CC S-:.500.00 3 _ concrete rive'.ca.. 1000 Sc S :0 S' 5,0.00 1er:ciis: �- -"'o': reinforced cone: � - - - 9 .._piace 5" xrc:ete r: e•.vay 1000 S= S4.25 S-..250.+)0 10 ete curb 6100 LF S 12.00 S`2C0.00 �' re;:.:•�rced comer . 11 reirtcrced bike oath. 6' wide 2300 ' LF $17.00 S47.600.00 12 Water meter box adjssment 1 EA S35.00 535.00 13 Water valve adjustment i 4 ; EA S250.00 S 1.000.00 14 Manhole adjustment ! 2 ; EA S350.00 S700.00 15 12. RCP i 110 LF S29.00 53,190.00 +4 i •' : ri±-�rd Type'B' headwall 6 ! EA S330.00 S2.230.00 17 15. RCP 0 • LF S35.00 S0.00 13 .:' scc.^.`ard Type'B' headwall • 0 EA S410.00 S0.00 19 13' RC? 115 LF S40.50 S=.557.50 3) :3' ; _.^.`:rd Type pe'B' headwallY EA E S450.00 S75.OU S i.300 00 t 42' C fit? 30 LF So.000.00 21 '2" headwall 2 EA S720.00 5l.4:0.00 23 Two ='x7' precast concrete box culvert • 1 . EA S 105.000.00 S 105.000.00 24 riydromulch I seeding F 13500 • SY S0.70 S9.450.00 ?: Roadway markings 1 LS S6.700.00 S6.700.00 25 Silt fe..__;;a•. 'bale dikes for erosion control 1 LS 5?.3 50.00 S2.350.00 Subtotal S441.1.27.50 44Li27.50 � . � Ccr.::..._ e t5.1; S��o.to7.t3 _ - y TOTAL 5507 296.63 (....., 11 E` HIBIT3 (......- 1 !PHASE TWO i?EYTOY ILLE TO WHITE CHAPEL) 1 1 Pav Item Description Approz. Qty_Unit. Unit Price Tot. ?ricei r l ?'c)e:; SiJ^ ? E.� S:'_5.00Soy).00 2 averment Milling mixing with ce neat and compaetia 25600 Si 53.00 5-6.3,)0.00 -1 3 L-ttclassi5ed excavation - 13524 CY 53.00 S-0.5 72.00) 4 Disccsal at.excavation 2360 CY 53.00 53.530.00 5 C_tint a : ) lb;.S`' 375 TN 595.00 535.525.00 5 _ .:-:`•L ... -acec_ " 3e. 2931) TN S35.00 S. _.__!) 00 1 _ =`i_ ;L.-.der ica:se 2931) 535.00 5. ,_._5 ) )0: .d driveway ( E 51 5t) S:.'i_5.`,) 3 De:-:ciaa s.�d :_-a••_ ._.:.:_r._ _secret_ ..:: _:� 9�l S_ 9 Replace 5'_crcr_te dri•.ewav 1971 S.E 54.25 S3.375.75 ! 1) 5' rei:ucred _crcre._curb 17/00 LE 511.00 S 6.-00.00 1 11 reinforced'otIce path. 6' wide 6400 LF 517.00 5103.300.00 12 Water meter box adjustment 1 EA t. S35.00 535.00 13 `.Water valve adjustment 7 EA 1 S250.00 S1.750.00 14 Manhole adjustment : 4 EA 5350.00 51.400.00 15 12' RCP 240 LF S29.00 56.960.00 15 1:1-' st:rd::d T•.�e '3' headwall 14 EA S330.00 5:.:'0.0017 1; RC? 50 LE S35.00 51.7:0.00 13 s j-.da d _ -e '3' .r:d :ai! ? Ea. S410.00 531).CO (.... -„, 19 13' RCP 1_35 LE 5�1).50 59.5 i 7.50 i :0 :'3' sy ndari Ti '3' headwall 6 E_=. 5450.00 53.7)0.00 ,1 42• CM? 0 LE 575.00 S0 01) 1' 42." headwall 0 EA 5720.00 SO.00 11 F i•.e 10'c% erects:concrete box 1 EA S236.500.00 S236.501).01) 24 _.:<: :C_CaS; _cGc_e:e box Culver: 1 • EA 555.000.00 555.:00. 0 ,5 _ '.en:: ...... seeding ?7500 Si 50.70 5.9.3.50.00 25 ?.cad'.-,a•. ^.a_IQfi s ( LS 513.31)0.01) 5:_.3':1) !1) '_' 5... ._..__. - .,_._ __:_s ::r _..S:c.^. :crcrc1 1 LS 5-.5 0.00 S-'-.-; ,.', Subtotal S _.3._. CJ[::--li^e (151'0: Si 4=:.911 1 ~ 1 TOTAL 51.199.234.66 (or' 12 _ .1 -4-4- (11,0" \ \_ SCALE:I"•50* ...„----. i) / \ , 1,,,,,,,t./..,-.:-.:.:-.,...,?„:,-,.:-.;2•.,;;.--1'.i-.-..,.''.:.,'ef....,,-,,, :::!:,..,?...-„iii, .2.;.„ - „.....0„,..:-,Agir' ,,....egiviliordlete..av- \ - ,,O'' III'..,'i'i•,3,i'r'.!r'';'7';,,: il.r."17.s..-P-.4,.;..-;,!,.',3''',..<!'"I'''''''':'7',g;'",r; n7;:.":•''.••'-'.;,-;.c,'-'`'....',,:;-:f.::''''*:.:‘::•'-.•"-.:,-44-A'1,":7.;:::.',':.:,'.:.. :-..,,..:-:;;,..,7'.-:..1:::,.:a,,.,'..-----!-:..*:.:::.•: -.--.''.-:,'--.i.r:,::',','":.,' -'' ',-.'''''' ''*;'-''''''— ,;;;-' ,..' -.. issmou-4,-.•...---r .::-,:;'.':".11.g.,11.11tit&III--,1*.t' "1,--....,,,„, :. ROW" " • Tr Pi '' S14 me ''-- '. 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'--:.. <. :.;L:''''''':'''''- -•••111111•1..„ 1/talio , Q --6 —-"-- ii1W•int 'f.,:....,i::7.•,-, 7• .-. 1,117 •., . • . . :1 . , . . \ \ I G°74 , ' • ......, 4 N,,\ ANN°\OE RS/T , MPH 1 r,,,1 —:i,• - , \ - /-- ,to" / po 012.-",':• I, ,-ROIP Regina -,,,,,...•Ar• . ;/ . ..?,,;„,,H,,,,-k>>,,,z. /, ,,,,, ,,,,,.1,, , ..1, /,', /',;',0////,,'0 A • //IA ,,,;,'W',., ,//•ii////)' ,,....?i,,..:,-V.A4 b i .i.;::';,4 ''440.f.''''"e;';''IP, '' ' ' ' ...-' '''''' '... . .......7...`'..""; '.",'.-;:4.-,' :::#<4.:;:f: .-,.„. ::=1!..,,,.,,,77,',..7,z-,..-.„';,...'..--5 .7,-.1, --,',-,-;-4-,:*:,.-4,::;;,:;•.vit'v"-ivt.+,0 -9--1,1Picr',:1;,,W7,.,4,- 04, 'fr!-',..-;;;P!,.'feN.,P,(0:::;":,.;;'.-;..-^•i'..-..2:,t;y3.-'Wcf.,:,f,1J-,44.,..7,,,,,t;:;::::',-;;;;;;-,,";°A:',°''-.KtSr;4',,,,efl",,Z,..1-kt,,,,,,,,v;i*,:i. odi .'?.,41.1%per4-"%tr-fArd;,!!!!!!" ,11 Nr-:/ ,/,'4103)-17i.,F;i: ;:',,f,'•;";:,- Tr il MO= 4":'''''''Z'.j.c,o,:jet,Zw _/. .-1. 5.,:,,..m..1 -1,,.<-.5-,,,..,..„.,., 4/ ,,,j /,,,,,. l'-",'--4,Ad,tlig:;`, .4.4,.• , -•IV or Irr /,,,,c..c .c..._;,:',//`"::,,,,;:.'sr.f.14,V..-rf,,..;:",,,,4,4, • Etat latarod -'... , nu., ', '''*':4,5-,,, ''.1-*;•Z?:1";;; „, , ' / ........., 30r r P ',6 '-k '''''';',"'771,.. . P'•:,,,17.T:4110M4111001:11‘.111C ...? -,C• \ -' '''C'l '1.., s 4 "4i. '',..i...'i;•1-, -,...(..,„ ..p Cillii . , \ • t \ , 1 M s'38' WIDE , . , '38' WIDE - LS Nri LEFT T.-AN E-SORn-I,SIDE 1' N EXIS_I' R.O.W. \ (35 PH DESIIN, —3 i PH DE8-4Gri\r— 13 1 Oar //P'8 City of Southiake AR outhlak- Administrative Offices • June 1, 1998 Mayor. Rid(Stacy Dr. Ted Gillium, Superintendent Mayor Pro Tern: Members of CISD Board W.Ralph Evans 1201 N. Carroll Ave. Deputy Mayor Pro Tern: Southiake, Texas 76092 Scott F.Martin Re: Proposed ROW Dedication at Peytonville & Continental Wayne Moffat Carroll Independent School District Special Board Meeting, June 1, 1998 Ronnie Kendall Debra Edmondson Gary Fawks Dear Dr. Gillium and Board Members: City Manager. Curtis E.Hawk The following is in response to your questions and concerns addressed to Capital Assistant City Manager. Projects Coordinator Shawn Poe at the last school board meeting. Shana K.Yeiverton story: LeGrand 1. The School Board was concerned with the proximity of the roadway with the building, therefore wanted more buffer between the proposed roadway and the school building. Response: The roadway was shifted to the north to provide more buffer from the school building. The distance from the edge of pavement to the building for the interim section was increased from 30' to 58'. The proposed distance from the edge of pavement to the building for the ultimate section was increased from 30' to 48'. 2. The School Board wanted "protective access" between the roadway and the sidewalk trail. The protective access, in theory, would hinder or deter a child who is walking on the sidewalk from entering the roadway. A berm along the sidewalk constructed between the sidewalk and roadway was mentioned as an example of this protective access. Response: As stated in Response No. 1, the roadway was moved to the north. Furthermore, the sidewalk was moved south along the proposed south ROW line. Consequently, there is more distance between the roadway and sidewalk, thus providing more buffer. The increase in buffer will act as access protection between the sidewalk and roadway. The city is reluctant to build a berm that might decrease the sight distance and visibility of the drivers on Continental. 1725 Eas - ' ,Texas 76092 (f 14 3-1747 r• Dr. Ted Gillium and Members of CISD Board June 1, 1998 Page 2 3. The School Board requested that the city mitigate the tree damage that will occur for the construction of the roadway. The School Board requested that this mitigation be on a one- to-one basis. Therefore, for every tree lost, a new tree would be donated to the CISD. Response: If the City were to follow its tree ordinance, there would be no mitigation required. The ordinance exempts from the mitigation requirement, trees that must be removed in rights-of-way and drainage easements, as would be the case in this instance. If the City Council were to agree to a mitigation as you have requested, by placing trees elsewhere along the streetscape, a one-to-one basis would be preferred. Remember that the purpose for reconstructing and realigning Continental at Peytonville is to provide for better access to the school, and to improve the turning radius and site triangle at the intersection for the school buses and other vehicles. 4. The School Board would like "credit" for the ROW dedication. Response: There are no credits that I can envision that would be appropriate to this situation. (1iir If you have any further questions or concerns, please feel free to call me or Shawn (ext. 846). Sincerely, Curtis E. Hawk City Manager CEH/kb L 15 0 � ! Z V O u) L __"-- 7 W O!— OV 2 4 • Li_ n O N w Z m 0 O a W d W a cc Z Jea n W oi to • Z a M O 2 U LL " 1 < c 0 0 Z I- 2 p m Z, a a a V O E d a�i W — - W — co a° c° J a Q I— _o— Z W — Z_ _ H a o Z — tV O LL 0 3 O 40 CO Lo v v al N c a y O d c v j a o 2 ui a) I'C o a w E I o > N � � co N U z � 0 j.� g a 5 E z c c Ia ao a) of' a o_ o 0 0 o j, is a m y I tp aci o aci o a `N LL cm m j� > V 3 N m c U H°' -8N ''o v3 0 0 0 '� O 0 -, o' 07 N -5• _ a7 W N a7 aoig '•• Io V ua > c Idc .� m 0 Mc a m p O o c o 0 M Y Im y M =cr) Mt 3 7o a d ;e-p ',m g c ' f0 a; i s �(So cap my o 0 F» E c d �' T m U m U U U c o fl :Il co (koare" o Qo H V W I .45 CI m- N na a co is 00 Of p J `n a 0 16 Texas Department of Transportation L., 121 � , 11SM lU/SM 121 * STUDY NEWSLETTER Texas Major Department Investment Study of Transportation Volume d lord 1999 . ,. ,,, , . ,i r, 7 v -iiativ es .-The third of five Open House / Public Meetings was The Studs Team also presented existing and future held on December 10. 1995 at the Grapevine City traffic \oiumes and discussed travel patterns. Traffic Council Chambers. Consensus was reached on cam- forecasts were developed by the North Central Texas ins!, three Viable Alternatives forward for more detailed Council of Governments (NCTCOG) regional travel study. Members of the Texas Department of demand computer model. Transportation (TxDOT) and the HDR Study Team Toda%. more than 131).000 vehicles use the SH 1 14/ SH presented findings of the Phase I initial screening. of 121 corridor on an average V,eekday. By the year alternatives. The Study Team had previously anal%zed - _0_0. traffic volumes are expected to grow to about 19 Conceptual .Alternatives as stand-alone solutions. 200.000 vehicles per day (ypd). This leaves about Those that were eliminated through the evaluation 70,000 vpd that must be handled by the proposed (i -Tess either did not meet the study purposes of isov - improvements. cing congestion. or had significantly more adverse environmental or engineering impacts. The three remaining Viable .Alternatives are proposed to be developed mostly within the existing rights-of- way. They include adding: I ) General Purpose lanes to the existing freeway: 2) High-Occupancy Vehicle (HOV) lanes with general purpose lanes: and 3) , Express Lanes with general purpose lanes. These = - alternatives may also incorporate elements of other FP stand-alone alternatives as a preferred alternative is ' i identified. All three alternatives will also be compared • ' 1�`. `�* with the "No-Build" alternative. About 30 people attended the meeting, including many city officials from communities in the study area. Or* ' Study Team members were available during the course It'il of the evening to discuss study progress and answer IL ._ questions. V � y• _ ,- : Participants were encouraged to provide comments -�:, / . regarding the congestion along the SH 114 / SH 121 4 vs% corridor. ens ironmental constraints and suggested -\" transportation solutions. • . ‘,, , -- 4 ,. _ Next Open House/Public Meeting: >" / April 27, 1999 6:30 pm Open House �"�" , , 7:00 pm Public Meeting ,�'� , 1 1 I Ilk Grapevine City Hall, 200 S. Main St., Grapevine. s 114 In addition to endor�in_ further detailed ► E.aluat: a �umhinatit�n of HOV and 121 .: study of the three Viable Alternatives. Express lanes in the existing_ SH I 14 L., those attending gave the team additional / SH I?1 ri`7ht ut wag: comments on problems in the corridor and ► Provide direct connection from possible solutions. Citizen comments* northbound SH 121 to westbound included: SHILL and for the reverse Alir P. Improxe access between FM 1 709 mop ement: iSouthlake Blvd.) and SH 114: ► Identity and implement "bottleneck ► Retain and improve local access to and "interim" improvements to pro- and from Grapevine: vide congestion relief sooner ► Consider using International The Study Team will be preparing draw- Parkway (airport spine road) to ings showing possible local access accommodate north-south traffic: options and analysis of the three Viable > Investigate toll financing as a Alternatives for presentation at the next mechanism to speed up Open House / Public Meeting to be held implementation of improvements: April 27. 1999. >11 , •i Alternatives Continues The next step after consensus and screening of the Conceptual Alternatives is to fur- i Cher analyze and screen the Viable Alternatives. The SH 114 / SH 121 Corridor Study Team has identified �-a. three Viable General Purpose Lanes Alternative Alternatives that -- could be constructed Typical Section within the existing varies freeway corridor: varies lss R General Purpose. 11 i 111111 _ 1__t i t t i t t t ! High-Occupancy ,.�.. _ ------ - --' Vehicle (HOV) Lanes. and Express Lanes. A General Purpose HOV Lane Alternative or freeway lanes added within the Typical Sections existing corridor. vanes 224 It vanesL. 'i i ► High-Occupancy j j 1111 ! _, I. i __:_ i i i j i i i Vehicle (HOV) lanes combined with general Two-way HOV purpose lanes within the corridor varies 194 ft varies II I 11 11�111� 1 iiiit ti Reversible HOV SH 121/SH 114 - Major Investment Study Newsletter Express Lane Alternative Express Lanes 121 114 r ulrlhllrerl '.1 I:11 Ly Typical Sections L Rll purprrrc Ictllt„it„ „,lthe (WTI- vanes 224 ft e9 clot: r t t ! The pr;tpr,sed t ! -- ! l tt tttt -- - _ r --- road'A d\, cro,.- Two-way Express Lanes ,ectionN may N,Lir% due to the number of lanes. topogra- r vanes 182 ft vanes r • -• 1.4 phy. ri`Tht-of-w a% 11 lit I I tttt tt idth. ramp loci --�-- - - — tions or other tac- Reversible Express Lanes tors. The number of general pur- pose. HOV and express lanes will be determined based on travel demand analysis of the alternatives. Screening. of the alternatives will be based on their efficiency in the corridor — how well does each one carry trips through the area'? In addition to the Viable .Alternati'es. the Study Team is developing local access --,: R= f :,-_.a -3 options. In order to evaluate the options. the study corridor has been divided into three . y segments. Yellow. Green. and Blue. 3',4.�� LThr e II. 0,0 ,_ ,l'' 404. 111).12.7 -''. '.1...1 stir ,, -}=�� 7ir k OAR - L FM 1709 i V ^, st, 7,,, iS r ).._ °0 � \\,,,,, fr n• I This approach allows the team to develop and analyze various options for the three natives separately in each segment. including addressing. specific traffic move- s. providing access. design issues. and constraints. The segment options will he L presented for discussion and comments at the next Public Meeting on April 27. 1999 at 7:00 pm at Grapevine City Hall. SH 121/SH 114 - Major Investment Study Newsletter i L✓cia.-' _ The next scheduled opportunity for public ideas and comments on the segment input will be at the fourth public meeting options. The public meeting is one of the scheduled for 7:00 pm April 27. 1999 in ni .r.,: . ays to voice your opinions on the the Grapevine Cits Hall Council SE: ! i-' �H121 study. You ma` also: �. .� , , Chambers. 20O S. Main St.. Grapevine. 10. N. comments on the SH 1 l-1./SH l I The Project Team will discuss the screen- tf.,fiir Investment Study to: ing analysis of the viable alternatives and `Texas Department of Transportation the options in the three corridor segments P.O. Box 6868 of the study area. The goal of the public Fort Worth. TX 76115-0868 meeting is to present the findings of the Attention: Joe Atwood. P.E. screening and gain consensus on a pre- > Email your comments to: ferred mode. The format for this public sh l l4mis@ mailgw.dot.state.tx.us meeting will include a formal presenta Express your comments to your local tion and a workshop session to gather representative of the Technical Committee SH 121/SH 114 - Major Investment Study Newsletter * The SH 114/SH 121 Study Newsletter is a publication of the Fort Worth District - Texas Department of Transportation. Its purpose is to irrtornr interested citizens of the SH 11-1 and SH 121 Corridor Major Investment Study progress and upcoming events. ir Texas Department of Transportation _ _ , 1L .. .__ _ .. . . .... . . • . . .. . . ;.._. , . . __ __ _______ _ ,. , . ____. . .• 21i. 114 'F. ._ _ �= . Majors Investment Study Texas Department of Transportation P.O. Box 6868 Fort Worth. TX 76115-0868 Attention: Joe Atwood. P.E. The Honorable Curtis E. Hawk City of Southlake Next Open House/ 667 . Carroll Nye. Public Meeting: Southlake. TX 76092 April 27, 1999 6:30 pm Open House 7:00 pm Public Meeting Grapevine City Hall, 200 S. Main St., Grapevine. HDR Engineering, Inc. TxDOT Planning Consultant � � y; ii ! ij ji i i 'i i i i ij i ii ii i 1 iij.. _:.. �'�' .".-�+?'1 iii iiiiiii!titiii..itiiiiitit!iii. witHio—i:i,'. ii. A City of South lake Duthiak- Administrative Offices April 7, 1999 Mayor: Rick Stacy Mayor Pro Tem: TO: All Cross Timber Residents W.Ralph Evans Deputy Mayor Pro Tern: RE: Sanitary Sewer Status Scott F.Martin Councilmembers: Dear Cross Timber Resident: Wayne Moffat Ronnie Kendall This letter is to inform the residents of Cross Timbers about the status of the Debra Edmondson Gary Fawks sanitary sewer, which is scheduled to be installed as part of the Phase III Neighborhood Sewer Program (NSP). First, I would like to apologize for not City Manager: updating the residents sooner. Cross Timbers is the largest neighborhood that Curtis E.Hawk the City will install sanitary sewer for as part of the NSP. Therefore, the City Assistant City Manager: has discovered that it has taken longer than anticipated to begin construction. Shana K.Yelverton Secretary: Second, I would like to briefly explain the process that the City has been a L.LeGrand working on since the last neighborhood meeting in April 1999. At that meeting, the City introduced the preliminary construction plans for the sanitary sewer. Since then, Shawn Poe of my staff has met with the residents along the creek to establish a final alignment of the sanitary sewer along the creek. Several changes were requested by these residents and granted by the City. In doing so, additional survey information was required, then the construction plans were revised. After the construction plans were revised, the easement documents were written and assembled by the surveyor. These easement documents were mailed to the appropriate residents. There are 55 easements required to construct the sanitary sewer. At this time, the City has received 10 of those easements. The City can not bid the project until ALL easements are received. Finally, I would to share with you the City's anticipated project schedule for the installation of the sanitary sewer. The City's goal is to receive the easements by mid-May. If so, the sanitary sewer installation is anticipated to begin by the beginning of August. The project is estimated to be completed in 6 to 8 months, depending on the weather, which places the anticipated completion date on February to April 2000. The City will aggressively continue to obtain the easements in order to meet our goal of mid-May. I appreciate your patience and understanding greatly. L 1725 East Southlake Blvd. • Southlake, Texas 76092 (817) 481-5581 • Fax (817) 329-1747 AN EQUAL OPPORTUNITY EMPLOYER' s � April 7, 1999 If you have an Page 2 y questions, please call me at (817) 481-5581 extension 741 or Shawn extension 846. a wn Poe at Sincerely, I�e rt R. White ead, P.E. Director of Public Works RRW/sep • Moody's Investors Service ApR l 39420 c. April 6, 1999 of ''"'t 99 Church Street . New York, New York 10007 Mr. Curtis Hawk City of Southlake OrliePrince 4sy I 667 N. Carroll Avenue Senior Vice President k Southlake. TX 76092 Public Finance Group 5 K y Tel: 212553 7733 Sk Dear Mr. Hawk: We wish to inform you that on April 5. 1999. Moody's Rating Committee assigned an Al underlying. rating to the City of Southlake. Texas Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 1999A. • In addition, we have upgraded the underlying rating on the Southlake Park Development Corporation. Texas Sales Tax Revenue Bonds to A3 from Baal. Moody's will monitor these ratings and reserves the right, in its sole discretion. to revise or withdraw these ratinmzs at any time in the future. These ratings as well as any revisions or withdrawals thereof will be publicly Ls, disseminated by Moody's through normal print and electronic media and in response to oral requests to Moody's ratings desk. Should you have any questions regarding the above, please do not hesitate to contact me or the analyst assigned to this transaction. Douglas Benton at 214-220-4 347. Sinly, Orlie Prince OFP:am cc: Mr. James Sabonis First Southwest Company 1700 Pacific Avenue. Ste. 500 Dallas. TX 75201 • - = Moody's Investors Service New Issue Report ti - Published 04/05/99ca Municipal Credit Research Southlake (City of) TX i Contacts Douglas Benton 214-220-4347 Laura Barrientos 214-220-4380 1 Moody's Rating Underlying Issue Rating Rating. Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 1999-A Al Aaa Sale Amount $17,030,000.00 I Expected Sale Date 04/06/99 Rating Description General Obligation. Limited Tax Moody's Assigns Al to Southlake's General Obligation Debt $67.8 Million of Debt Affected Opinion i Ambac is expected to insure the City of Southlake's$17,030,000 Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation Series 1999-A. Subject to Moody's review and approval of the insurance policy and other relevant documentation, the bonds are expected to carry Ambac's current financial strength rating of Aaa. Moody's Investors Service has assigned a Al underlying rating on this issue and affirmed the Al rating on the city's outstanding $51.4 million of general obligation debt. The certificates are secured by, and the rating reflects, the city's general obligation, limited tax pledge, although a portion of the debt service is expected to be paid from water and sewer revenues. The underlying rating is supported by an established trend of sound financial operations, the city's solid and rapidly growing tax base, and an acceptable debt position. The financial operations are well maintained as reflected by the maintenance of a 1 General Fund balance at 20% or higher over the past few years. Considering the city's rapid development and increasing demand for city services, Moody's believes maintenance of this level of reserves is important. In 1998 the main source of revenue for i the city continued to be property taxes with strong collections at over 100% for the fourth consecutive year. Results for 1998 reflected a General Fund operating surplus with a surplus also anticipated in 1999. The positive results for 1998 and into 1999 have occurred as a result of the city's steady revenue growth provided by an ever expanding tax base. City officials continue to stress a conservative approach to reserve levels with a ' target of fifteen to twenty-five percent of total General Fund Revenues. t 3 t 1 co Strong growth in the city's tax base continued into 1998 with an increase of 33% for the C, year and a five year average annual increase of 25%. Full taxable value now exceeds $2.1 billion. Growth for the city has occurred due to its desirable location in the Dallas-Fort Worth metroplex and its proximity to the employment centers of DFW airport, Las Colinas, and downtown Fort Worth. During the 1990s, growth for the city has been . primarily residential however. recent development has become more commercial. This shift is reflected in the change from 1997 to 1999 whereby commercial taxable value increased from 6% to 13% of total taxable value. Moody's believes that this trend will continue with the recent opening of Town Square and the planned completion of highway 114 as a major thoroughfare to interstate 35W. The city's development emphasis is reflected in the creation of a Tax Increment Reinvestment Zone(TIF) to assist in the development of the Town Square project. This project, which recently opened Phase I, will include a combination of retail establishments and city facilities (city/county offices and a library). It is anticipated that the Town Square project will generate $300MM in taxable value and the city has committed to fund $28.5MM in capital needs through the issuance of Combination Tax and TIF Revenue Certificates of Obligation over fiscal years 1999 to 2008. The additional tax revenue generated by the Town Square TIF will be dedicated to TIF operations and not available for general operations of the city. Moody's anticipates the first issuance of TIF supported debt in the near future. In addition to growth in the tax base the city benefits from high resident wealth and income levels. Per capita and median family incomes are 177% and 200% of the state's levels, respectively. The city's overall debt position is high, as reflected by an overall net debt burden of 7.7% and debt per capita of 57.522. The city's direct net debt burden is 4.1%. These higher debt levels are a result of the rapid growth in the city that has resulted in the need for significant infrastructure capital improvements. The rate of principal retirement is slowing, and is now 44% in ten years. Debt service as a percentage of expenditures is growing„ but remains manageable at 15% in FY 1999. At this time the city does not have any unissued authorized capacity but officials stated that they are planning a bond election for May 1, 1999 in which they would seek approximately $24 million in bonding capacity. If approved, these funds would be utilized to support roadway infrastructure projects with an anticipated issuance in early 2000. In addition to this anticipated offering there are plans to issue approximately $10 million of sales tax supported debt over the next few years. Moody's rating and the stable outlook reflect the expectation that the effect of this additional debt will be offset by continued expansion of the tax base. preventing deterioration of the city's debt position. Outlook Moody's outlook on the city is stable. The outlook reflects Moody's expectation that continued growth in taxable values and the current debt retirement structure will mitigate the impact of planned debt issuance by the city. Additionally, the outlook reflects Moody's belief that other strong credit fundamentals, notably a satisfactory financial position and strong socioeconomic profile, will remain positive, offsetting the city's relatively high debt position. Copyright 1999 Moody's Investors Service C E Moody's Investors Service New Issue Report ci) 1 _b. Published 04/05/99 - _ Municipal Credit Research 1 Southlake Park Development Corporation, TX tQ 4@ Contacts 1 Douglas Benton 214-220-4347 Laura Barrientos 214-220-4380 1 i Moody's Rating Underlying Issue Rating Rating • Sales Tax Revenue Bonds, Series 1999 A3 Aaa Sale Amount $4,655,000.00 Expected Sale Date 04/06/99 Rating Description Sales Tax Revenue 1 Moody's Upgrades to A3 from Baal the Rating on Southlake Park Development Corporation's Sales Tax Revenue Debt $13.3 Million of Debt Affected E Opinion . i l Ambac is expected to insure the Southlake Park Development Corporation's (SPDC) 1. $4,655,000 Sales Tax Revenue Bonds Series 1999. Subject to Moody's review and approval of the insurance policy and other relevant documentation, the bonds are expected to carry Ambac's current financial strength rating of Aaa. Moody's has assigned an underlying rating of A3 to the current issue and upgraded the underlying rating to A3 from Baal on the Southlake Park Development Corporation Refunding and Improvement Sales Tax Bonds, Series 1997. The A3 rating reflects the improving coverage levels provided by a growing sales tax base and the anticipation that this growth will continue for the foreseeable future. The underlying rating affects a total of$13,325,000 of debt. -SPDC approved a half-percent sales tax in November 1993 and began full year collections in 1995. Over the three year time period from fiscal 1995 to 1998 sales tax growth has averaged over 30%. This growth has occurred as Southlake's development has included a notable increase in the amount of retail establishments located in the city. Moody's believes that this trend will continue as city officials have indicated that future development efforts are targeted at commercial retail projects like the recently opened Town Square. The bonds are secured by the half-percent sales and use tax, which is dedicated to the acquisition of park land, as well as the development of existing park facilities in the city of Southlake. An original issue of$8,970.000 was sold in March 1997 with the proceeds utilized in the acquisition of additional land contiguous to Bob Jones park and the i i t construction of new facilities at Bicentennial park. Officials have stated that the immediate focus of SPDC is to acquire parcels of land for future park use as the city's supply of available land is declining. The shrinking supply of land is due to the rapid development that has occurred over the past several years. SPDC's capital plan anticipates the issuance of additional debt totaling $9.9 million in fiscal 2001 and 2003. SPDC's debt position is high with limited excess coverage. Calculations for the twelve months ending February 1999 reflect that SPDC's pledged revenues provided 1.41 times coverage of projected debt service. This coverage level is slightly above the additional bonds test limitation of 1.40. Moody's expects this coverage level to improve to over 1.7 times as the sales tax base continues to expand at its historically rapid growth rate. Interim results provided by the city indicate that this growth rate continues unabated. This improved coverage level includes the issuance of the$9.9 million of planned additional debt. Outlook The outlook for this rating is stable based on Moody's belief that debt service coverage levels will continue to improve as the city's retail base expands. Moody's expects that growth of the retail sector will be supported by ongoing economic growth in the city and a continued favorable socioeconomic profile. ®Copyright 1999 Moody's Investors Service c t C GENERAL FUND Statement of Revenues, Expenditures and Changes in Fund Balance for the period ended March 31, 1999 with comparative actual amounts for the period ended March 31, 1998 Le (fiscal month 6-50.00%) Adopted Percent Actual Percent Month Year to Date 1998/99 Collected/ Year to Date Total Collected/ REVFNUES 3/31/99 1998/99 Budget .•-,1.. 3/31/98 9/30/98 Fxpendtsi Ad Valorem Taxes $141,230 $5,566,171 $6,463,540 86.1% $3,632,839 $3,970,964 91.5% Sales Tax 199,573 1,020,570 3,026,050 33.7% 1,030,050 2,521,965 40.8% Franchise Fees 62,867 778,408 984,112 79.1% 634,735 883,871 71.8% Fines 63,291 281,519 875,798 32.1% 303,228 630,645 48.1% Charges for Services 36,757 172,398 685,006 25.2% 195,912 590,950 33.2% Permits/Fees 242,370 864,852 2,742,788 31.5% 1,232,600 2.733,934 45.1% Miscellaneous 213,944 83,484 145,659 57.3% 54,105 278.573 19.4% Interest Income 31.082 69.807 190.000 36.7% 69.364 178.867 38.8% Total Revenues $991,113 $8,837,209 $15,112.953 58.5% $7,152,833 $11,789,769 60.7% FXPFNDITI JRFS City Secretary $15,778 $119,724 $301,173 39.8% $106,190 $226,793 46.8% City Manager 26,760 161,124 351,003 45.9% 157,792 338,110 0.0% Support Services 81.441 694.086 2.526.534 27.5% 724.531 1,498,707 48.3% General Government Total 123.980 974.935 3,178,710 30.7% 988.513 2.063.610 47.9% Human Resources 25.817 102.103 209.600 48.7% 96.518 233.923 41.3% Human Resources Total 25.817 102.103 209,600 48.7% 96,518 233.923 41.3% Finance 39,577 242,133 454,166 53.3% 199,782 399,334 50.0% Municipal Court 21,761 147,797 304,770 48.5% 126,057 267,311 47.2% Municipal Court-Teen Court 4,062 49.018 92.633 52.9% 24.479 59.586 41.1% Finance Total 65.400 438.948 851.569 51.5% 350.318 726,231 48.2% Fire 135,545 783,510 1,857,825 42.2% 794,237 1,784,478 44.5% Police 252,067 1,519,278 3,418,246 44.4% 1,269,703 2,822,719 45.0% co, Public Safety Support 0,936 505,9.33 1,056,436 - 47.9% 464,394 1,004,557 46.2% Building 39.909 342.210 692.896 49.4% 253.48 567.051 44.7% Public Safety Total 498.457 34150.932 7,025,403 44.9% 2.781,819 6.178.805 45.0% Streets/Drainage 49,768 342,808 939,167 36.5% 352,158 820,722 42.9% Public Works Administration 37.747 307.539 803.729 38.3% 379.37.1 783.368 48.4% Public Works Total 87,515 650.346 1.742.896 37.3% 731.531 1.604.090 45.6% Community Development 39,699 253,669 531,480 47.7% 220,104 489,319 45.0% Economic Development 9.426 44.787 144.832 30.9% 44.876 116.773 38.4% Community Development Total 49.125 298,457 676312 44.1% 264,980 606.092 43.7% Community Services 29,498 177,820 416,831 42.7% 164.283 342,198 48.0% Parks and Recreation 71,979 479,863 1,454,991 33.0% 472,020 1,154,334 40.9% Library Services 4.725 15_350 162.480 21.8% Q Q 0.0% Community Services Total 106.252 693,434 2,034,302 34.1% 636.103 1.496,532 42.5% Total Expenditures $956.545 $6.308.754 $15.718,792 40.1% $5,849.982 $12,909.283 45.3% Excess(deficiency)of Revenue over Expenditures $34,568 $2,528,456 ($605,839) $1,302,851 ($1,119,514) OTHER FINANCING SOURCES AND(USES) Proceeds from lease/CO(net) $0 $0 $694,300 $0 $718,433 Transfer In-Other Funds 65,461 392,764 1,235,527 349,998 715,869 Transfer To-Other Funds (12.083) (72.500) (1.155.942) Q (53.869) Total Other Sources/(Uses) $53,377 $320,264 $773,885 $349,998 $1,380,433 Excess(deficiency)of Revenues/other sources over Exp. $87.945 $2.848.719 $168.046 $1.652.849 $260919 FUND BALANCE OCT 1 $2,858,521 $2,858,521 $2,597,602 Change in reserved fund balance $0 $0 $0 ENDING FUND BALANCE S5.707.240 $3.026.567 $2.858.521 fund balance percentage 19.3% 22.1% L L1 B 1 • + WATER AND SEWER ENTERPRISE FUND LW Comparative Statement of Revenues and Expenses for the period ended March 31, 1999 and March 31, 1998 (fiscal month 6-50.00%) Adopted Percent Actual Percent Month Year to Date 1998/99 Collected/ Year to Date Total Collected/ REVENUES W 1998/99 Budget .•-••-• 3/31/98 9/30/98 Fxpendgt( Water Sales-residential $380,359 $2,315,737 $5,220,000 44.4% $1,938,682 $6,053,989 32.0% Water Sales-commercial 60,831 382,538 805,500 47.5% 352,312 846,277 41.6% Sewer Sales 101,361 570,970 975,000 58.6% 457,345 1,037,099 44.1% Sanitation Sales 68,409 349,239 636,000 54.9% 307,566 635,055 48.4% Other utility charges 42,459 189,792 443,315 42.8% 188,548 409,582 46.0% Miscellaneous 3,540 10,161 83,400 12.2% 22,639 167,494 13.5% Interest Income 10.987 64.447 100.000 64.4% 32.824 89,325 36.7% Total Revenues $667,947 $3,882,884 $8,263,215 47.0% $3,299,916 $9,238,821 35.7% FXPENSRS Water $345,448 $1,315,986 $4,504,340 29.2% $1,400,228 $4,965,046 28.2% Utility Billing 23,566 121,644 303,421 40.1% - - 0.0% Sewer 43,828 344,179 747,246 46.1% 329,845 932,115 35.4% Sanitation 45,211 222,316 560,000 39.7% 200,734 496,147 40.5% Debt Service- Revenue Bonds 86.138 1 289.287 2.121.141 60.8% 1.035.115 1.943.566 53.3% Total Expenses $544,191 $3,293,412 $8,236,148 40.0% $2,965,922 $8,336,874 35.6% Excess(deficiency)of Revenue over Expenses $123.756 $589.472 $27.067 $333.994 S901.947 OTHER FINANCING SOURCFS AND(USES) Transfer In-Other Funds $0 $0 $0 $417,072 $834,145 Transfer Out-Other Funds (65.461) (392.764) (785.5271 (349.9981 (700.000) Total Other Sources/(Uses) ($65,461) ($392,764) ($785,527) $67,074 $134,145 Excess (deficiency)of Revenues and other sources over Expenses $58.295 $196.709 ($758.460) $401.068 $1.036.092 L CITY OF SOUTHLAKE 1% SALES TAX REPORT L.,, 1998-99 collected budget balance budget to date balance percent $3,021,050 $1.414,187 $1,606,863 53.19% FISCAL FISCAL FISCAL YEAR % Inc YEAR % Inc YEAR % Inc MONTH 96-97 -Dec 97-98 -Dec 98-99 -Dec October $161,892 25.8% $237,164 46.5% $310,767 31.0% November 135,367 21.0% 193,664 43.1% 206,887 6.8% December 115,084 10.7% 163,871 42.4% 188,493 15.0% January 198,873 41.7% 266,437 34.0% 313,831 17.8% February 125,671 31.9% 168,914 34.4% 199,573 18.2% March 104,733 1.5% 160,147 52.9% 194,635 21.5% April 182,384 33.1% 215,299 18.0% - n/a May 152,577 39.5% 217,760 42.7% - n/a June 171,813 53.0% 200,233 16.5% - n/a (app.4y 223,854 24.5% 274,072 22.4% - n/a August 184,851 39.7% 224,126 21.2% - n/a September 173,917 42.0% 200,169 15.1% - n/a TOTAL $1,931,017 30.8% $2,521,857 30.6% $1,414,187 37.3% Actual Budget Actual Estimated (budget-est.) % Month 1997-98 1998-99 1998-99 1998-99 .Difference Change October $ 237,164 $ 284,122 $ 310,767 $ 310,767 $ 26,645 9.38% November 193,664 232,009 206,887 206,887 (25,122) -10.83% December 163,871 196,317 188,493 188,493 (7,824) -3.99% January 266,437 319,192 313,831 313,831 (5,361) -1.68% February 168,914 202,359 199,573 199,573 (2,786) -1.38% March 160,147 191,856 194,635 191,856 - 0.00% April 215,299 257,928 - 257,928 - 0.00% May 217,760 260,876 - 260,876 - 0.00% June 200,233 239,879 - 239,879 - 0.00% July 274,072 328,338 - 328,338 - 0.00% August 224,126 268,503 - 268,503 - 0.00% September 200,169 239,669 - 239,669 - 0.00% (Ire $ 2,521,856 $ 3,021,050 $ 1,414,187 $ 3,006,603 $ (14,448) -0.48% 19.22% 4/16/99 SIstx99.xls Li. 6 - 3, I SOUTHLAKE PARKS DEVELOPMENT CORPORATION 1/2% SALES TAX REPORT 1998-99 collected budget balance budget to date balance percent $1,510,525 $707,094 $803,431 53.19% FISCAL FISCAL FISCAL YEAR % Inc YEAR % Inc YEAR % Inc MONTH 96-97 -Dec 97-98 -Dec 98-99 -Dec October $80,946 25.8% $118,582 46.5% $155,384 31.0% November 67,684 21.0% 96,832 43.1% 103,444 6.8% December 57,542 10.7% 81,935 42.4% 94,247 15.0% January 99,437 41.7% 133,219 34.0% 156,915 17.8% February 62,836 31.9% 84,457 34.4% 99,787 18.2% March 52,366 1.5% 80,074 52.9% 97,318 21.5% Hpni 91,192 33.I% 107,650 18.0% - n/a May 76,289 39.5% 108,880 42.7% - n/a June 85,906 53.0% 100,117 16.5% - n/a Li111,927 24.5% 137,036 22.4% - n/a August 92,426 39.7% 112,063 21.2% - n/a September 86,958 42.0% 100,085 15.1% - n/a TOTAL $965,508 30.8% $1,260,929 30.6% $707,094 37.3% Actual Budget Actual Estimated (budget-est.) 0/0 1997-98 1998-99 1998-99 1998-99 Difference Change October $ 118,582 $ 142,061 $ 155,384 $ 155,384 $ 13,322 9.38% November 96,832 116,005 103,444 103,444 (12,561) -10.83% December 81,936 98,159 94,247 94,247 (3,912) -3.99% January 133,219 159,596 156,915 156,915 (2,680) -1.68% February 84,457 101,179 99,787 99,787 (1,393) -1.38% March 80,074 95,928 97,318 95,928 - 0.00% April 107,650 128,964 - 128,964 - 0.00% May 108,880 130,438 - 130,438 - 0.00% June 100,117 119,940 - 119,940 - 0.00% July 137,036 164,169 - 164,169 - 0.00% August 112,063 134,251 - 134,251 - 0.00% September 100,085 119,835 - 119,835 - 0.00% C.,..., $ 1,260,928 $ 1,510,525 $ 707,094 $ 1,503,301 $ (7,224) -0.48% 19.79% 19.22% SIstx99.xls SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT 1/2% SALES TAX REPORT (16. 1998-99 Collected Budget Balance Budget to Date Balance Percent $1,438,525 $650,100 $788,425 54.81% Fiscal Year Fiscal Year Dollar Percent 1997-98 1998-99 Increase/ Increase/ MONTH Actual Actual (Decrease) (Decrease) October $ - $ 125,207 125,207 100.0% November - 92,367 92,367 100.0% December - 102,325 102,325 100.0% January - 135,618 135,618 100.0% February - 98,730 98,730 100.0% March - 95,853 95,853 100.0% April - - n/a n/a May 77,337 - n/a n/a June 86,019 - n/a n/a July 108,531 - n/a n/a August 105,651 - n/a n/a September 89,966 - n/a n/a TOTAL $467,504 $650,100 $650,100 n/a Budget Actual Estimated (budget-est.) % 1998-99 1998-99 1998-99 Difference Change October $ 135,242 $ 125,207 $ 125,207 $ (10,035) -7.42% November 110,437 92,367 92,367 (18,070) -16.36% December 93,447 102,325 102,325 8,878 9.50% January 151,935 135,618 135,618 (16,317) -10.74% February 96,323 98,730 98,730 2,407 2.50% March 91,324 95,853 91,324 - 0.00% April 122,774 - 122,774 - 0.00% May 124,177 - 124,177 - 0.00% June 114,182 - 114,182 - 0.00% July 156,289 - 156,289 - 0.00% August 127,807 - 127,807 - 0.00% (sr September 114,588 - 114,588 - 0.00% $ 1,438,525 $ 650,100 $ 1,405,388 $ (33,137) -2.30% � Due to a computer error, the Minutes for the April 6 , 1999 City Council Meeting will not be available until Monday, April 19 , 1999 . City of Southlake, Texas MEMORANDUM April 12, 1999 TO: Curtis E. Hawk, City Manager FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Authorize the Mayor to enter into a professional services agreement with Lewis F. McLain, Jr. to serve as financial consultant for updating the impact fee study. Action Requested: Council authorization to enter into a professional services agreement with Lewis F. McLain, Jr. to serve as financial consultant for updating the impact fee study. Background Information: Requests for proposals were sent to four financial groups for providing financial services related to updating the city's impact fee study for water, wastewater, and roadway impact fees. Three responses were received, including proposals from Reed-Stowe & Company, Allen M. Mullins, CPA, and Lewis F. McLain, Jr. Former Finance Director Lou Ann Heath and Chief Accountant Lynn Martinson interviewed a representative from each firm. All three firms have experience with impact fee studies and are qualified to work with the city on this project. No recommendation was received from Ms. Heath prior to her departure from the city. The resignation of Lou Ann Heath has changed the scenario under which we are conducting the study. That is, her resignation has created a situation that now places a premium on Mr. McLain's previous experience with City of Southlake impact fee studies (1993, 1996). There are currently no staff members in the Finance Department who have experience with the financial aspects of impact fee studies or with Southlake's study in particular. As such, Mr. McLain will now be an invaluable asset to the project, bringing the much-needed experience and understanding of Southlake's impact fees with him. It is my belief that this factor sets him apart from the other candidates. Financial Considerations: Procurement for professional services is exempted from the competitive bidding requirements of Chapter 252 of the Local Government Code. As such, cities may select the desired consultant and negotiate a fee for services based on reasonableness of cost. Mr. McLain has stated that his fee would be a maximum of $13,500 for the water and sewer portion of the study, a maximum of $7,200 for the roadway impact fee portion (depending on the thoroughness and accuracy of the information provided by the traffic _5,Q-/ Curtis E. Hawk Agreement with Lewis McLain ?age2of2 L consultant). An additional fee of $2,160 will be required if he is requested to serve as the overall coordinator of the project. Funds for this project have been included in the professional services line item of the Support Services budget. Citizen Input/ Board Review: No board review. Legal Review: A copy of contract has been provided to the city attorneys. Alternatives: Council may award the contract to any of the firms, recognizing that neither Reed-Stowe, nor Allen M. Mullins have experience with Southlake's impact fee studies. Supporting Documents: Proposal - Lewis F. McLain, Jr. Staff Recommendation: Staff recommends authorizing the Mayor to enter into a professional services contract with Lewis F. McLain, Jr. to perform financial services related to the 1999 Impact Fee Study update. Approved for Submittal to City Council: City Manager's Office L .5a-a L._ City of Southiake Proposal To Participate As An Impact Fee Consulting Team Member +zir_ J DUth101c'- Lewis F. McLain, Jr. Fiscal Planning Consultant � Carrollton, Texas J � February 26, 1999 SQ-3 Lewis F . McLain , Jr . • Fiscal Planning Consultant 2515 Nature Bend - Carrollton, Texas 75006 214-418-6536 / FAX 214-418-1830 / Ifm@citybase.net February 26, 1999 Lou Ann Heath, Finance Director City of Southlake 1725 E. Southlake Blvd. Southlake, TX 76092 Dear Lou Ann: 1 Thank you for this opportunity to submit this proposal for professional services to the City of Southlake in conjunction with an Impact Fee Study Team participation. I will respond to your RFP in the general order requested so that you can evaluate my compliance with your request for proposals. However, as you know, I have been involved in the last two updates of the City's water and wastewater impact fee studies. Also, I participated at a very high level in the development of the City's initial roadway impact fee study. Therefore, many of my remarks will be in the context of an understanding that I have been an integral part of the City's impact fee evaluations for a number of years. Understanding and Scope of Services Evaluation As my experiences listed later in this proposal indicate, I have a clear understanding of the impact fee updating process, including the alternatives allowed to declare that the City finds no need for a full dating process. It is not my expectation that the conditions will be ideal for that selection to be likely, but I have led three cities to that conclusion as an effort to save consulting costs when certain parameters exist. However, I am highly qualified to not only assist but to lead the City's team consisting of staff members and consultants. I have a very good understanding of the scope of services you have outlined and will speak to those elements as part of this proposal. Methodology I believe I can summarize the methodology in one paragraph, highlighting the statutory requirements that will be, of course, the framework within which both the water, wastewater study and roadway studies will be conducted. The law requires a capital improvement plan (CIP) to be based on land use, density and growth forecasts. The cost of the CIP, both existing and projected facilities, must be allocated into three time periods: the capacity utilized by 1) the current service units (customers), 2) the units projected for a ten-year period.and 3) the units that will be served beyond the ten-year period, if any. The ten-year estimated cost of capacity is divided by the ten-year estimate of service units. The result is the maximum impact fee that can be legally assessed. A public hearing is held after a 30-day published notice that allows the City Council to receive input from three groups: 1) the staff and consultant reports that support the calculations are made available to the public, 2) a council-appointed advisory committee files written comments regarding the report and process used to develop the calculations, and 3) any member from the public is allowed to speak. The Council then adopts a fee to be collected that can be at any level desired as long as it does not exceed the legally calculated maximum fee. The fee is then adopted by ordinance, collected and accounted for in terms of both moneys collected and money spent in accordance with the adopted studies. Statement of Qualifications I have been involved in the calculations of impact fees since the law was adopted June 20, 1987 and cities were mandated to be in compliance by June 20, 1990. I have been involved in 15 impact fee studies, including the updating process that is almost equal in effort and complexity to the initial impact fee calculation process. I have been involved in a number of real estate build-out studies, including one study involving the Las Colinas area and a study that encompassed the Valley Ranch property. Also, I have done numerous studies for cities involving real estate parcel analysis from both the tax base standpoint and the physical land and building size characteristics. I have recently completed my 26`h year in the municipal business that has included heavy involvement in infrastructure planning, debt financing, capital and operating budgeting, and multi-year financial planning. Lastly, I have a vast amount of experience in the construction of computer models to reflect both the physical and fiscal attributes of multiple, large projects. A brief summary of the points of my resume' pertinent to • this impact fee study is as follows: Academic. I graduated from the University of North Texas with a BBA in accounting in 1971. Since then I taught four years in the MPA program of SMU (1979-1983); one semester at UTD (undergraduate level); and two semesters at UNT (undergraduate and graduate level). Employment. I worked for the City of Garland as Budget Director (1973-1977); Budget Officer for Dallas County (1977-79); and Vice President, First National Bank in Dallas (1979- 80); and have been self-employed since January 1, 1981. Seminars/Training/Publications. I have given approximately 90 seminars for many state and regional agencies such as TML, NCTCOG, TMCA, and GFOAT. I published the monthly newsletter for GFOAT for 51 months and have written well over a dozen professional articles. I am currently engaged by the GFOAT to write ten technical and professional articles over a twelve-month period. Areas of Specialty. Utility Rate Studies; Fiscal Impact Studies; Impact Fee Studies; Cost Allocation Plans and Cost of Service Studies; Microcomputer Modeling; Operating and Capital Budgeting; Financial Planning With Special Debt Sizing and Tax/Utility Rate Analyses; Finance „ Professional Development, Recruiting and Training. Jr� .S 1 Project Examples I think my best response to this portion of your RFP would be to summarize the impact fee studies with which I have been associated. I can provide copies of each of these studies if you desire. However, they will bear a great similarity to the Southlake study since I have been the coordinator of most of these projects and the author of the executive summaries of all of these reports: City of Plano. Initial 1990, 1993 and 1996 Update. I am scheduled to assist in a 2000 update. I participated as the financial team member, provided impact fee accounting assistance and wrote the executive report. Jeff Zimmerman, Planning Director (972-578-7151), served as project coordinator and provided land use assumptions. John Birkhoff, Shimek, Jacobs & Finklea (214-361-7900), was the consulting engineer. Legal advice was provided by Terry Morgan of Freilich and Morgan (214-740-9944). City of Highland Village. 1992 and 1995 Update. I am scheduled to assist in a 2000 update. I participated as the financial team member, provided impact fee accounting assistance and wrote the executive report. Dan Sefko, J.T. Duncan Planners (972-553-5778), served as project coordinator and land use planner on the 1992 study and I coordinated the 1995 study and will coordinate the 2000 study. I have also made two bond rating presentation on behalf of the City regarding impact fees and utility rate studies. Mike Burge, GBW Engineers (972-840-1916), was the consulting engineer. Legal advice was provided by Terry Morgan of Freilich and Morgan (214-710-9944). City of Euless. Initial 1990 and 1993 Update. I participated as the financial team member but played a lead role also. Rod Tyler, City Planner (now with Cedar Hill) provided land use assumptions and also coordinated the project. Phil Phillips, of Knowlton, English & Flowers (817-267-3367), was the consulting engineer. Legal advice was provided by Robert McFarland, City Attorney. City of Southlake. 1993 Update and 1996 Update. I participated as the financial team 1 member but also played a lead role for both water & sewer and roadway impact fee studies. The initial W&S study was conducted by Rimrock Consultants. Lou Ann Heath, Finance Director (817-481-5581 x716), played a coordinating role. Greg Last, City Planner (817-481-5581 x744), provided land use assumptions. Eddie Cheatham of Eddie Cheatham & Associates (817- 640-4329), was the consulting engineer. Legal advice was provided by Wayne Olson and Allen Taylor, City Attorney (817-560-0303). I also provided a considerable amount of assistance in the roadway impact fee study conducted by Barton-Aschman. City of Cedar Hill. 1994 WRNS Update, initial roadway impact fee study in 1994 and updated roadway study in 1998. Participated as the financial team member and overall coordinator. Land use assumptions were provided by Dan Sefko, Water & Wastewater engineering was provided by Shimek Jacobs Finklea and legal advice was provided by Terry Morgan. The original engineers for the roadway study were Barton-Aschman, but I also coordinated the 1998 roadway study that involved changing engineering firms to Kimley-Horn. City of McKinney. 1997 W&S Update, initial roadway impact fee study in 1998 and revised roadway study in 1999. Participated as the financial team member and overall coordinator. Land use assumptions were provided by Dan Sefko, Water & Wastewater engineering was provided by Freese & Nichols and legal advice was provided by Terry Morgan. Client References The following persons are familiar with my involvement with both utility rate studies and impact fee studies. Please note that I have several others but am using only the references from consulting work in recent years. I can provide a list of a dozen or more utility studies conducted before I narrowed by practice to only a few select cities such as Southlake. Mike Eastland, Executive Director, NCTCOG (817-640-3300) Dan Johnson, Deputy City Manager, City of Richardson (972-238-4201) Don Paschal, Former City Manager, City of McKinney (972-529-1325) Jeff Zimmerman, Planning Director, City of Plano (972-578-7121) Ron Whitehead, City Manager, Town of Addison (450-7000) Chris Curry, Public Works Director, City of Highland Village (972-317-2558) Curtis Hawk, City Manager, City of Southlake (817-481-5581) Greg Vick, City Manager, City of Cedar Hill (972-291-5104) Allan Weeger, City Manager, City of Hurst (817-498-2700) l Fee For Services 1 In response to this component of your RFP, I would point out that the City is aware of my hourly rate, the quality of my product, the level of detail of analysis and the overall general value of my consulting work for the fees charged. It is my expectation that the hours of effort and fee level for this update will be in line with my prior work. As you know, a large degree of the time effort and resulting fees for professional services are determined by the City based on the number of meetings and iterations of modeling that are require to satisfy the inquisitiveness of the advisory committee, the staff and the City Council. Scope of Services _j As a reflection of the staffs personal involvement in the impact fee process, you have outlined the key steps well. I will follow your RFP and restate much of what you outlined for the purpose of affirming my understanding of and commitment to meet your consulting needs in this study. The basic services I will furnish are to coordinate the overall analysis, review and update the impact fees in cooperation with and as a team member with the water and sewer engineer, the roadway engineers, the City Attorney and the staff. I will rely on all other consultants and staff to provide accurate and timely information. I will also suggest that regular meeting dates be established in order for the study team to communicate effectively and to complete these studies in a timely manner. 4 .��- 7 I will provide all supporting details and require that all other consultants do the same. My experience with the City has created an appreciation for the level of inquiry and expectation for advisory committees to be thorough and diligent in all their work. Therefore, I am prepared to place any data, models and reports in the hands of the City's ownership. All assumptions will be fully disclosed in order for the study team to be the first line of examination of the reasonableness of all arithmetic work involved in the calculation of the impact fees. I will attend and participate in the initial study team meetings to discuss the study methodology, approach, assumptions, time schedule and informational needs of the study team members. I will coordinate the meeting, provide the agendas and provide a recap of the decisions and directives resulting from the meeting to each team member via e-mail or fax. My proposal includes the attendance of and participation in an orientation meeting for the Capital Improvements Advisory Committee (CIAC). This includes a pre-meeting with the other consultants, particularly the roadway engineers, to preview the presentation of technical information to the CIAC. My consulting services will include a detailed discussion and analysis of supporting details that lead to the eligible capital improvement plan. Included will be an in-depth analysis that I will provide to support the financing scenarios of the overall water, wastewater and roadway CIP. This will involve a matrix that balances property tax and utility revenues with impact fees with a resulting equilibrium fee that provides an overall financing plan that not only fits within the required legal framework but is cost-based and fair to both the development community and the tax/rate payers. There will be detailed calculations provided to reveal the relationship of the ten-year impact fee calculations to the overall cash flows necessary to build and pay for projects in a 1 timely fashion, especially through the financing of projects with long-term bonds that are repaid over a 20-year time period. The computer models I have already developed from prior studies will continue to be used, refined and adapted to assumptions that have changed since the last study was conducted. These models are in the Microsoft Excel 97 format and will be available to the staff J and consulting team if needed. Conversely, I will request that all members of the study team be prepared to share data and model information, leaving a well documented audit trail of all calculations in possession of the City. I am prepared to write the executive summaries for all reports. As you may recall, I 1 wrote the entirety of the water and sewer report on behalf of the engineer and myself during the last water and wastewater impact fee update. In particular, I will write my portion related to financing issues as components of the water, wastewater and roadway studies. The reconcilement and accounting of impact fees is a significant component of the impact fee study in most updates. This is somewhat of an on-going level of assistance as well l as a component of the study updates. In addition, there is an additional level of accounting for :mpact fees associated with the conclusion of the ten-year CIP from the date of the initial sa- ,S7 study. That-means there will be additional accounting requirements imposed on the City by June 2000. This update probably should be used as a rehearsal for the accounting requirement ghat, to date, has not been a concern for Texas cities. In any case, I will be able to assist the City with that accounting requirement. There are at least two meetings required in the impact fee updating process. The report must be presented to the Capital Improvements Advisory Committee (CIAC), and a public hearing must be conducted by the City Council. However, there have been as many as 13 CIAC meetings in the past and more than one City Council meeting required. I am prepared to meet as requested by the staff. I will point out once again that these meetings, and particularly the preparation for and follow-up to the meetings can add a considerable amount of time, effort and costs to the study. However, they are mostly requirements dictated by the City and cannot be predicted at this point in time. I will stand ready to attend meetings as requested. Compatibility with City and External Players I have enjoyed my working relationship with virtually every client reference I have listed as well as the planners, consulting engineers and attorneys I have mentioned. Since I am a sole proprietor by desire and do not intend to build a large consulting firm, I especially enjoy working with other professionals on multi-disciplinary assignments such as this. Being an independent consultant has enabled me to be selective about the clients I choose to serve. I believe you will find supportive comments from most of the consultants, engineers and attorneys with whom I have worked. Summary The City has outlined a detailed RFP that sufficiently covers the key steps necessary to successfully implement an impact fee update. I believe I have complied with the information you were seeking. If there is any additional information you need, please let me know. I want to stress once again that I am excited about this opportunity to serve Southlake on this update assignment. Not only is this type of project one of the specialty areas I intend to increasingly emphasize, but my enthusiasm is directly tied to my desire to work with people like you and the other Southlake staff. Sincerely, Lewis F. McLain, Jr. Fiscal Planning Consultant Accepted: J 6 s�_9 • City of Southiake, Texas RESOLUTION NO. 99-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, URGING THE TEXAS LEGISLATURE TO INCREASE APPROPRIATIONS FOR ROAD AND BRIDGE MAINTENANCE AND EXPANSION. WHEREAS, road and bridge maintenance and expansion is a core function of government; and WHEREAS, mobility is fundamental to Texas economic vitality and quality of life; and WHEREAS, maintaining mobility requires a continuing investment of state resources to maintain and expand the surface transportation infrastructure to meet identified needs; and WHEREAS, current level appropriations to the Texas Department of Transportation (TxDOT) are adequate to address only one-third of the identified Texas transportation needs; and WHEREAS, Texas should increase its annual investment in surface transportation infrastructure to a level that will enable TxDOT to address at least one-half of the state's identified transportation needs; and WHEREAS, increased appropriations to TxDOT are necessary to continue state- funded road and bridge maintenance and construction programs and simultaneously leverage the maximum amount of federal funding for which Texas is eligible from the Transportation Equity Act for the 21st Century; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That the 76th Texas Legislature be and hereby is urged to increase annual appropriations to TxDOT by (a) funding the Department of Public Safety from a source other than State Highway Fund 006 so that Fund 006 resources will be available to maintain and Resolution No. 18 Page 2 L., expand road and bridge infrastructure and (b) moving the point of accountability for state motor fuel taxes from the distributor to the terminal rack. SECTION 2. That a copy of this resolution be transmitted to the offices of the Governor, Lieutenant Governor, Speaker of the House of Representatives, the Chairman of the Texas Transportation Commission, and the chairs of the following legislative committees: Senate Committee on Finance, Senate Committee on State Affairs, House Committee on Appropriations, House Committee on Transportation, House Committee on Ways and Means, and House Select Committee on Revenue and Public Education Funding. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE ON THIS DAY OF , 1999. C Mayor Rick Stacy ATTEST: Sandra L. LeGrand City Secretary M:\WD-FILES\RESOLUTI\99--Partners in Mobility.DOC/kb C �� a 03/29;99 MON 11:27 FAX 9T2 929 0916 NORTH TI COMMISSION %003 Texas Transportation Funding Endorsements (as of Perch 29,1999) Local govezaments,chambers commerce and numerous other organizations througout Texas are adop�� policy positions urging the 76-Texas Legislature to provide more state fording ffoarr Reno end sources for the addtional wag include moving the state motor fuel tax from the d�the terminal rack (SB1547/HB3659)and fully funding DPS from a budgetary,source other than State Highway Fund 006. 1_ Alice Chamber of Commerce 76. Lewisville City Council 2. Allen City Council 77. J-indair C Council 3. Alvarado City Council 78. Lone Star 4. Amarillo Chamber of Commerce 79. Lubbock Ch City of Commerce 5' Argyle C Council 80. Lubbock CityCouncil 6. of Commerce 81. Lubbock etropolitan P . _ Organization 7. Arlington City Council 82. Lufkin/ elms Coun 0. ,..•- of Cou rnerce 8. Atlanta City council 83. Mansfield City Council 9. Baytown City Council 84. McKinney City Council 10. Beckville City Council 85. Mesquite City _Council 11. Bedford City Council 86. Metrocrest Chamber of Commerce 12. Border Infrastructure Coalition 87. Midland Chamber of Commerce 13. Brazos Valley Council of Governments 88. Mineola City Council 14. Burleson City Council 89. Morris County Commissioners Court 15. Cu C�ty,Commissioners Court 90. MOTRAN AIIiance Inc. 1617. Capital 91. Mount Pleasant City Council TransportationCapital Area Council 92. Mt.Vernon Ci Council 18. Carrollton City Council 93. Nacogdoches City Commission 19. Carthane_Cj'ty Commission 94. North Contra]Texas Council of Governments 20. Cedar HiII Cstp Council 95. North Dallas Chamber of Commerce 21. Cherokee Cot Cornerissioners Court %. North Richland Hills City Council 22. Collin Court 97. North Texas Commission 23. Consulting veers Council of Texas 98. North Texas Remora]Transportation Task Force 24. Coppeli City uncilC 99. North Texas ToIlwa 25. Damgcrfi City 100.Northeast Tarrant 26. Dallas Citizens Carnal101.Oak Cliff Chamber of C �� 27. Dallas City Council 102.Odessa Chamber of Commerce 28. Dallas County Commissioners Court 103.Odessa City Council 29. Dallas Regional Mobility Coalition 104.Odessa Development Corporation 30. Denton City Council 105.Odessa Industrial Development Corporation i 31. Deport City Council 106.Palestine City Council 1 32. Desoto City Council 107.Paris City Council 33. Duncanville City Council 108.Parker County Commissioners Court (tare34. East Texas Council of Governments 109.Pecos County C ►missions Court 35. Ector County Commissioners Court 11 O.Pittsburg Camp_ Chamber of Commerce 36. Ellis County Commissioners Court 111.Pittsburg City Councu 37. El Paso City Council 112.Pittsburg Kiwanis Club 38. El Paso County Commissioners Court 113.Pittsburg Lions Club 39. Eveiman City Council 114.Plano City Council 40. Farmers Branch City Council 115.Polk Couunty Commissioners Court 41. Fort Stockton City Council 116.Quitman City Council 42. Fort Worth Chamber of Commerce 117.Rains County Commissioners Court 43. Fort Worth City Council 118.Red River County Commissioners Court 44. Frisco City Council 119.Richardson Chamber of Commerce 45. Garland City Council 120.Richardson City Council 46. Gladewater City Council 121.Rio Grande Valley Partnership 47. The Grand Parkway Association(Houston) 122.Rosenber City Council 48. Grand Prairie Chamber of Commerce 123.Rowlett ber of Commerce 49. Grand Prairie City Council 124.Rowlett City Council 50. Greater Austin Chamber of Commerce 125.Rowlett Economic Development Foundation 51. Greater Dallas Chamber 126.Rusk City Council 52. Greater El Paso Chamber of Commerce 127.Rusk County Commissioners Court 51 Greater Houston 128.Rusk Industrial Foundation 54. Greater Irvmg-LasParCionChitiasshithamber of Commerce 129.San Antonio-Boar County MPO 55. Greater San Antonio Chamber of Commerce 130.Smith County Commissioners Court 56. Harris County Commissioners Court 131.SE Harris County Economic Development Council 57. Hawkins City Council 132.SW Dallas sty Regional Transportation Committee 58. Henderson City Council 133.Sugarland City Council 59. Hewitt City Council 134.Tarrant County Commissioners Court 60. Hooks Ciry Council 135.Tcxarkana City Council 61. Houston City Council 136.TEMPO-Texas Metropolitan PIanning Organizations 62. Houston-Galveston Area Council 137.Texas Conference of Urban Counties 63. Houston West Chamber of Commerce I38.Titus County Conunissioners Court 64. Hughes Springs City Council 139.Tyylcr Area Chamber of Commerce 65. Hurst City Council 140.'I3+ler City Council 66. Irving City Council 141.U, town Houston District 67. Jacksonville Chamber of Commerce 142.v ran Zandt County Commissioners Court 68. Jefferson City Council 143.Watauga City Council 69. Jim Wells County Commissioners Court 144.Waxahachie City Council 70. Johnson County Commissioners Court 145.West Gulf Maritime Association iimpe71. Kaufman County Commissioners Court 146.West Houston Association 72. Keller City Council 147.Wichita Falls City Council 73. Kilgore City Commission 148.Willacy County Commissioners Court 74. Lamar County Chamber of Commerce 149.Wimisboro City Council 75. Lamar County Commissioners Court `5C-3 • • Texas Transportation Funding Coalition COMMENDATION TO THE 76711 TEXAS LEGISLATURE Increase annual appropriations to the Texas Department of Transportation by: > Fully funding the Department of Public Safety from a source other than State Highway Fund 006 [$315 million] and > Levying and collecting the state motor fuels tax at the terminal rack [$235 million]. RATIONALE The U.S. Congress recognized the need for increased investment in the nation's surface transportation infrastructure when it enacted the Transportation Equity Act for the 20 Century (TEA-21) in 1998. TEA-21 will increase federal reimbursements coming to Texas by about $750 million annually, provided Texas puts up about $190 million more in state funds to meet the financial participation requirement. Even with this additional $940 million, Texas will still have funding to address only 42 percent of its identified surface transportation needs. Business growth is essential to a healthy economy, to Texas prosperity; and a reliable and efficient transportation system is critical to business growth. With a strong economy and healthy state revenues, there is an opportunity now for Texas to improve its level of investment in mobility. Texas should have sufficient resources to address at least 50 percent of its identified road and bridge maintenance and expansion needs--a reasonable and achievable goal. (iiinnual Department of Public Safety appropriations from State Highway Fund 006 have increased from 0 million in 1983, to $60 million in 1986, to more than $315 million in 1998. In the meantime, Texas' aging infrastructure is deteriorating--30% of highway lane miles were rated desirable in 1997 as compared to 57% in 1993. Traffic volumes increased 3-fold over the last 30 years. Hours of delay due to traffic congestion doubled in the past 14 years, causing a $4.4 billion annual economic loss in Texas' six largest metropolitan areas. And Texas has 13,840 deficient bridges--the most in the nation. State Highway Fund 006 revenues need to be fully invested in road and bridge maintenance and expansion. The Federal government and 19 states have realized significant revenue increases from their motor fuels taxes by moving the point of accountability from the distributor to the terminal rack. Texas should follow suit by levying its tax on motor fuels at the terminal rack without disrupting legitimate businesses. The IRS collected significantly more revenue when the federal tax on diesel fuel was moved to the terminal in Texas in 1993. If the same rate of collection increase applies to the state tax on fuel by 1 moving it to the terminal, then Texas would realize $42 million new revenue for schools and $235 million new revenue for transportation annually. 1 The additional $550 million investment of state funding in transportation infrastructure recommended herein will help alleviate deteriorating road and bridge conditions and rising roadway congestion and enable Texas to meet the match requirement to leverage TEA-21 federal reimbursements. 1 l Capital Area MPO, Dallas Regional Mobility Coalition, El Paso MPO, Fort Worth Chamber of Commerce, Greater Austin I Chamber of Commerce, Greater Dallas Chamber, Greater El Paso Chamber of Commerce, Greater Houston Partnership, eater San Antonio Chamber of Commerce, Houston-Galveston Area Council, Lubbock MPO, North Central Texas Council i Governments, North Texas Commission, Rio Grande Valley Partnership, San Antonio-Bexar County MPO, Texas nference of Urban Counties, Texas Good Roads/Transportation Association, Texas Metropolitan Planning Organizations a (TEMPO) 12/01/98 CONSENSUS STATEMENT !� Why should Texas invest more to maintain and expand its road and bridge infrastructure? Texas infrastructure is aging—more funding is required to maintain it. > The typical design life for surface transportation infrastructure is 30-to-40 years—much of Texas' infrastructure is already beyond its design life. > 78%of Texas roadways are in need of repair or modernization. 2. The condition of Texas roads and bridges is deteriorating. > 57%of the lane miles of Texas highways were rated desirable in 1993. > 30%of the lane miles of Texas highways were rated desirable in 1997. > Texas has 13,840 deficient bridges—most in the nation. 3. Highway performance is not keeping up with job,population and traffic growth. > Texas is a high growth state—it added 368,000 new jobs in 1997 and its population increased 2,453,002 between 1990 and 97. > Traffic volumes are increasing dramatically in Texas--3-fold over the last 30 years-120 billion vehicle miles of travel on Texas highways in 1997. > 1.4 million worker hours are lost everydaydue totraffic congestion in Texas--the hours of delay have doubled in the past 14 years--$4.4 billion annual economic loss in Texas' six largest metropolitan areas. > 25%of the Texas interstate highway system in urban and metro areas is at 95%of design capacity--an additional 43% is at 80%capacity. 4. Texas does not invest adequately in its surface transportation infrastructure. A Transportation Needs Revenue Assessment published by TxDOT in January of 1997 documented that current level funding is adequate to address only one third of the identified Texas road and bridge maintenance and expansion needs. > Transportation expenditures as a percentage of total state government expenditures declined from 33%in 1960 to 7% in 1997. > Texas ranks relatively low nationally in highway expenditures--41st per lane mile, 44th per vehicle mile traveled and 45th per capita. > Nearly$200 million more is needed in annual state funding for Texas to receive all eligible reimbursement of federal motor fuel taxes paid by Texans. Li, Business growth is essential to a healthy economy, to Texas prosperity; and a reliable and efficient transportation system is critical to business growth. City of Southlake, Texas MEMORANDUM April 16, 1999 TO: Curtis E. Hawk, City Manager FROM: Greg Last,Director of Community Development Keith Martin, Landscape Administrator SUBJECT: Ordinance No. 544-A, 1"Reading,Amendments to Landscape Ordinance No. 544. Action Requested: City Council approval of Ordinance No. 544-A, amending Landscape Ordinance No. 544 on first reading. Background Information: An amendment to this ordinance was requested by Councilmembers Scott Martin and Debra Edmondson per the enclosed Project Advocacy Form (PAF). Staff has met with these Councilmembers as a work group to evaluate potential revisions. I Some significant revisions include the following: • Coordinate Section 3.4 (parking lot landscaping)with concurrent revisions to the commercial parking requirements. • Coordinate the ordinance with the revised"Tree Preservation Ordinance"with regards to credits, protection, irrigation, etc. • Requirements for utilizing existing tree credits. • An increase in the minimum size of plant material required at the time of planting. • The tenants responsibility to provided continued maintenance in perpetuity of all landscape and irrigation. • The elimination of credits which reduce the overall required amount of plant material required for proposed developments. Financial Consideration: Not applicable. Citizen Input/ Board Review: The original Landscape Ordinance was adopted in January 21, 1992. Current Councilmembers Scott Martin and Debra Edmondson requested a review of the Landscape Ordinance. Staff members Keith Martin and L 5D-1 Curtis E. Hawk April 16, 1999 Page 2 Greg Last met with Councilmembers Martin and Edmondson to discuss revisions. Authorization was requested at the February 22, 1999 City Council meeting to forward the draft to P&Z for review. P&Z Recommendations: The Planning and Zoning Commission approved (5-1) Amendments to Landscape Ordinance 544-A on March 4, 1999, with the following changes: Page Sect. Comment/Change 11 4.2.a Change the word"may"in Line 15, back to "shall". 11 4.2 That section 4.2b be added. Existing Tree Replacement: If the existing plants that were given credit toward reducing the required plantings decline within two (2) growing seasons, the owner shall replace that plants with quality plant material equal to the amount of the declined plant. 9 3.3.e Listing techniques of Xeriscaping in the section. hr 10 3.6.b Agreed to leave in Section 3.6.c, Water Conservation Credits,but move it to Section 3.3, and change 10%to 5%. 12 6.1 Change the word"unprofessional" to "insufficient". 10 3.4.a Change the word"caliper"on Lines 10 and 11, to "DBH". 16 10.2 Change 50%back to 75% on Line 18. 16 10.2 Add the words "during the time of a normal growing season. Legal Review: A copy of this draft has been forward to the City Attorney's office for review. Alternatives: Not applicable. L 5D-2 Curtis E. Hawk April 16, 1999 Page 3 Supporting Documents: • Landscape Ordinance 544-A,Draft No. 5, Dated 04/ 14/99. • Project Advocacy Form (PAF) for the requested revisions to the Landscape Ordinance. Staff Recommendation: Place Ordinance No. 544-A, providing approval of the Amendments to Landscape Ordinance 544-A on the April 20, 1999 City Council meeting for first reading. • City Council 1 S`Reading -April 20, 1999 • City Council 2nd Reading- May 4, 1999 GL/km L Approved for Submittal to City Council: anager's Office • 5D-3 PROJECT ADVOCACY FORM SHORT TITLE: Revisions to Landscape Ordinance TYPE OF PROJECT: Scope: New , Minor Revision XX , Major Revision Type: Ordinance XX , Master Plan Component , Project Other: REQUESTED BY: Scott Martin & Debra Edmondson. Councilmembers STAFF CONTACT: Keith Martin. Landscape Administrator.481-5581. ext. 848 DATE OF REQUEST:, 6-24-98 DATE RECEIVED: 6-25-98 BY: GL Outline problem, concern or opportunity. (Do not define solution) 1. Coordinate Section 3.4 (parking lot landscaping) with concurrent revisions to the commercial parking requirements. 2. Coordinate this ordinance with the revised"Tree Preservation Ordinance" with regards to credits, protection, irrigation, etc. 3. Insure proper maintenance& replacement of commercial landscaping & assessment of plant material replacement standards. List any potential considerations. (Do not define solution) 1. Update listed recommended plant materials. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Revised Tree Preservation Ordinance. b. Recommended plant materials from the Texas Agricultural Extension Service. L•`COMDEV\WP-FLLENROJEC SPRIORITY\PROJ-REQ.FRM\LA,WSCOI.WPD Form Date: June 25,1998 Page I of SD-4 1 L 2 LANDSCAPE ORDINANCE NO. 544 II 3 4 AN ORDINANCE OF THE CITY OF SOUTHLAKE ESTABLISHING 5 CRITERIA AND REGULATIONS FOR THE INSTALLATION OF 6 LANDSCAPING IMPROVEMENTS ON NON-RESIDENTIAL 7 CONSTRUCTION AND MULTI-FAMILY CONSTRUCTION, OTHER 8 THAN DUPLEX USES; PROVIDING FOR DEFINITIONS; PROVIDING 9 FOR IRRIGATION REQUIREMENTS; PROVIDING FOR PROTECTION 10 OF A VISIBILITY TRIANGLE; PROVIDING FOR THE PRESERVATION 11 OF EXISTING TREES; PROVIDING FOR THE SUBMISSION OF 12 LANDSCAPE AND IRRIGATION PLANS; PROVIDING FOR 13 LANDSCAPING IMPROVEMENTS IN THE PUBLIC RIGHT-OF-WAY; 14 PROVIDING FOR MAINTENANCE OF LANDSCAPING 15 IMPROVEMENTS; PROVIDING FOR MODIFICATIONS, VARIANCES, 16 AND APPEALS FROM THIS ORDINANCE; PROVIDING THAT THIS 17 ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; 18 PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY 19 FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; 20 PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND 21 PROVIDING AN EFFECTIVE DATE. 22 coy 23 WHEREAS, the City of Southlake, Texas is a home rule City acting under its charter 24 adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 25 of the Local Government Code; and, 26 WHEREAS, the City Council of the City of Southlake has determined that minimum 27 landscaping requirements for non-residential and multi-family dwelling (other than duplex) uses is 28 necessary to adequately protect the public health, safety, and welfare. 29 30 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF 31 SOUTHLAKE,TEXAS: L:CITYDOMDRD\DRAFI\tANDSCAP5 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 1 5D-5 1 LANDSCAPE ORDINANCE 2 Table of Contents 3 4 PAGE 5 1.0 PURPOSE AND INTENT . 5 6 7 2.0 DEFINITIONS 8 2.1 General Rules 5 9 2.2 Definitions 5 10 11 3.0 LANDSCAPE/IRRIGATION REQUIREMENTS 12 3.1 General 7 13 a. Existing Buildings 7 14 b. Pad Site Developments 7 15 16 3.2 Bufferyards 7 17 3.3 Interior Landscape Area Requirements 7 18 a. Planting Requirements 8 19 b. Example 8 20 c. Locational Requirements 8 21 d. Enhanced Pavement Credits 9 22 e. R.O.W. Landscaping Credits 9 c23 24 25 3.4 Parking Lot Landscape Area Requirements 9 26 a. Existing Trees 10 27 b. Planting Requirements 10 28 c. Exemptions 10 29 3.5 Visibility Triangle 10 30 3.6 Irrigation Requirements 10 31 a. Water Conservation 10 32 b. Water Conservation Credits 10 33 34 4.0 EXISTING TREE PRESERVATION 35 4.1 General 10 36 1.2 Trees 12" or Greater 11 37 a. Building Footprint 11 38 b. Parking Areas 11 39 4.3■Existing Tree Credits 11 40 a. Existing Tree Credit Calculation 11 41 42 5.0 PLANT MATERIAL 43 5.1 Quality Standard 11 44 5.2 Recommended Plants 11 45 5.3 Size Requirements When Planted 12 46 a. Tree Measurement 12 L:CITYDOCS\ORD\DRAFT uNDSCAP5 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 2 5D-6 1 b. Minimum Sizes 12 L2 3 LANDSCAPE ORDINANCE 4 Table of Contents (continued) 5 6 PAGE 7 6.0 LANDSCAPE/IRRIGATION PLAN REQUIREMENTS 8 6.1 Qualifications to Prepare Plans 12 9 6.2 Landscape Plan Requirements 12 10 6.3 Irrigation Plan Requirements 13 11 12 7.0 OTHER RELATED REQUIREMENTS 13 7.1 Screening(Ord. 480, Section 39) 14 14 7.2 Outside Storage(Ord. 480, Section 38) 14 15 7.3 Bufferyards(Ord. 480, Section 42) 14 16 17 8.0 IMPROVEMENTS IN PUBLIC R.O.W./EASEMENTS 18 8.1 General 15 19 8.2 R.O.W. Use Agreements 15 20 Replacement Responsibilities 15 21 22 9.0 REVIEW PROCEDURES 23 9.1 Submittal Requirements 15 illy 24 a. Application Checklist 15 25 b. Fees 15 26 9.2 Authority for Review 15 27 9.3 Review Process 15 28 29 10.0 MAINTENANCE 30 10.1 General 16 31 10.2 Plant®Replacement 16 32 33 10.3 Plan Requirements 16 34 35 11.0 ENFORCEMENT 36 11.1 Building Permit 16 37 11.2 Certificate of Occupancy 16 38 . a. Temporary Certificate of Occupancy 17 39 40 41 12.0 MODIFICATIONS, VARIANCES AND APPEALS 42 12.1 Modifications 17 43 12.2 Variances and Appeals 18 44 C. 45 13.0 VIOLATIONS 18 46 L:CITYDOCSORDADRAFn1ANDSCAP3 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 3 5D-7 1 14.0 SEVERABILITY 18 2 3 LANDSCAPE ORDINANCE 4 Table of Contents (continued) 5 6 PAGE 7 15.0 CONFLICTING ORDINANCES 18 8 9 16.0 SAVINGS CLAUSE 18 10 11 17.0 PUBLICATIONS CLAUSE 19 12 13 18.0 EFFECTIVE DATE 19 14 15 19.0 APPENDICES 16 Appendix 'A' -Recommended Plants 17 Appendix `B' -Required Landscape Summary 18 Appendix 'C' -Typical Plant List 19 Appendix `D' —Application 20 Appendix `E' -Typical Plans 21 L L:C►TYnocsORTDRAF1 NDSCAP5 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 4 5D-8 1 L 2 LANDSCAPE ORDINANCE 3 4 1.0 PURPOSE AND INTENT 5 6 The purpose of this ordinance is to provide for the orderly and aesthetic development of the 7 City and to promote the health, safety and general welfare of the community. It is the intent 8 of this ordinance to achieve the following: 9 10 - A balance between the need for landscape treatments and the need for commercial growth 11 in the City. 12 13 - Promote a flexible attitude of enforcement sufficient to meet the spirit and intent of these 14 requirements. 15 16 -Promote mutually beneficial improvements by utilizing incentives rather than penalties. 17 18 - To aid in stabilizing the environment's ecological balance by contributing to the processes 19 of air purification, oxygen regeneration, ground-water recharge, storm water runoff 20 retardation and erosion control. 21 22 - Provide for the separation and buffering of incongruous uses and intensity of activities; and L23 provide for the visual softening of building masses. 24 25 -Reduce glare from paved surfaces, dust nuisances and the impact of noise. 26 27 - Protect and promote the value of residential and commercial properties within the City. 28 29 - Promote a positive image for the attraction of new business enterprises within the City. 30 31 - Encourage the protection of healthy trees and vegetation and promote the natural 32 ecological environmental and aesthetic qualities of the City; 33 34 2.0 DEFINITIONS 35 36 2.1 GENERAL RULES: For the purpose of this ordinance, the following rules shall be 37 applied in constructing, interpreting or otherwise defining the terms and provisions 38 • hereof: 39 40 1. Words used in the present tense shall include the future, words used in the 41 singular number shall include the plural number and words used in the plural 42 shall include the singular. 43 44 2. The word "shall" is mandatory and the word "may" is permissive. L, 45 46 2.2 DEFINITIONS: For the purpose of this ordinance, certain words or terms applicable L:CITYDOCS\ORD\DRAFnuNDSCAP5 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 5 5D-9 1 hereto are defined as hereinafter provided. Words and terms used in this ordinance, 2 but not defined in this ordinance shall have the meanings ascribed thereto in the 3 Comprehensive Zoning Ordinance of the City. Words and terms defined in both 4 ordinances shall be read in harmony unless there exists an irreconcilable conflict in 5 which case the definition contained in this ordinance shall control. 6 7 BUFFERYARD: A bufferyard is a unit of land, together with a specified amount of 8 planting thereon, and any structures which may be required between land uses to 9 eliminate or minimize conflicts between them. 10 11 BUILDING FOOTPRINT: The area of the building in contact with the ground. 12 13 CALIPER: Diameter of the trunk measured one foot(1') above ground level. 14 15 CANOPY TREES: A perennial woody plant, single or multiple trunk, contributing 16 to the uppermost spreading branchy layer of a forest and may be commonly referred 17 to as shade trees. 18 19 fiI�TI1(A1�TCED P_A VRAdENT• � e eab�e a onp rm a�vl d co ky pay m nt a IC as Z z z T'Dz,z'nz 1'2 L 20 materi ;,,ror�lo.� for p doe4rio,, ,,, ,,ehicul � ced pa�ze e t ncl • 21 22 Cire23 GROUND COVER: Low growing, dense spreading plants typically planted from 24 containers. 25 26 INTERIOR1= AREA: The area of the lot remaining after 27 subtracting out the area included in the bufferyards. 28 29 LANDSCAPE ADMINISTRATOR: The City Manager or his designee. 30 31 LANDSCAPE ARCHITECT: A person registered as a Landscape Architect in the 32 State of Texas pursuant to state law. 33 34 LANDSCAPE AREA: An area which is covered by natural ® grass, ground 35 cover, or other natural-plant materials. 36 37 LAWN GRASSES: Thin bladed surface growing plants typically planted from seed, 38 • sprigs or plugs. 39 40 LICENSED IRRIGATOR: A person duly licensed by the State of Texas to design 41 and install irrigation systems. 42 43 PERMEABLE PAVEMENT: A paving material that permits water penetration. 44 45 R.O.W. PARKWAY: That area within the public right-of-way (R.O.W.) between 46 the back of curb or edge of pavement and the right-of-way line. L:CflYDOCSIORD\DRAFNANDSCAPS LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 6 5D-10 1 (se 2 SEASONAL COLOR: Landscape areas used for annual and perennial flowers 3 intended to maintain year-round color accents. 4 5 SHRUBS: Plants which grow vertically in a multi-branched growth pattern. 6 7 UNDERSTORY/ACCENT TREES: Small evergreen or deciduous perennial woody 8 plants which would grow below the top layer of the forest and typically has unique 9 branching, textural or seasonal color characteristics. 10 11 3.0 LANDSCAPE/IRRIGATION REQUIREMENTS 12 13 3.1 GENERAL: The requirements herein shall apply to all new non-residential 14 construction and multi-family construction other than duplex uses. The requirements 15 for landscaping shall combine the bufferyard requirements, minimum landscape 16 areas on the interior portion of the lot, and minimum landscape areas for parking 17 areas. 18 19 a. Existing buildings: Buildings in existence on the effective date of this 20 ordinance shall be considered legally nonconforming as it pertains to this 21 ordinance. Th r Buse gents here shall net apply—to ne;4 22cy ecessa y to eplace a lega�� — e ce a g-st ctu�e ich :as b n 23 dashed- -€>xer New construction intended to increase the square footage 24 of the existing building by 30% or greater shall be required to meet the 25 requirements herein. Such 30% shall be based on the original nonconforming 26 structure in existence on the date of approval of this ordinance. Any new 27 construction which exceeds 5,000 square feet shall be required to-meet the 28 requirements herein. The requirements herein shall pertain only to the square 29 footage of the proposed new construction. 30 31 b. Pad site developments: Pad site developments or ground lease developments 32 shall be required to provide landscaping in accordance with the interior 33 landscape requirements of Section 3.3 herein. 34 35 36 37 38 3.2 • BUFFERYARDS: All plant material required by the bufferyard section of the 39 Zoning Ordinance (Ord. 480 as amended, Section 42) shall be shown on the 40 required Landscape Plan. 41 42 3.3 INTERIOR LANDSCAPE AREA REQUIREMENTS: The amount of landscape 43 area required on the interior of the lot (excludes bufferyards) shall be based on the 44 square footage of the proposed buildings. The square footage of the building for the 45 purposes of this ordinance will be the square footage of the first floor or the square 46 footage of the largest floor, whichever is greater. For single-story retail a chor L:CT[YDOCSVORD\DRAFiLLANDSCAP3 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 7 5D-11 1 to nr tc hayi n nruntur than 20 nnn c.guaro bout of nrnn tb,n b ild ng ogua n �nntn rtn 2 steal lan tl'au fro t as i rttl•a of Ilan b i ing maalti r.lie by n depth o f ix 3 4 The required landscape area for each zoning shall be based on the percentage (%) of 5 the floor area as determined above in accordance with the following chart. 6 7 8 ZONING PERCENT OF FLOOR AREA 9 MF-2, 0-1, 0-2 50% 10 C-1, C-2, C-3, HC 50% 11 CS,B-1 30% 12 C-4, B-2 20% 13 I-1, & I-2 Building less than 10,000 S.F. 20% 14 I-1, &I-2 Buildings 10,000 S.F. or greater 10% 15 16 All buildings in SP1 and SP2 and buildings other than Single Family or Duplex uses 17 within PUD or other districts shall meet the requirements of the closest zoning 18 category noted above. 19 20 a. Planting Requirements: The following plants shall be required within the 21 ME interior landscape areas at the ratio indicated. 22 23 - 1 Canopy Tree per 600 square feet 24 - 1 Understory Tree per 300 square feet 25 - 1 Shrub per 60 square feet 26 - Ground Cover- 10%of required area 27 28 29 b. Example: Three story office building (0-2 Zoning), each floor has 4,000 30 square feet. 31 32 First Floor = 4,000 33 Second Floor = 0 34 Third Floor = 0 35 Effective Floor area 4,000 36 37 Times 50% x .50 38 =Required Landscape area 2,000 sq.ft. 39 40 Required Canopy Trees @ 1/600 sq. ft. = 3 41 Required Understory Trees @ 1/300 sq. ft. = 7 42 Required Shrubs @ 1/60 sq. ft. =33 43 Required Ground Color area @ 10% =200 sq. ft. 44 45 46 C. Location Requirements: A minimum of 75% of all required L:CITYDOCSORD DRAMLANDSCAP5 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 8 SD-12 1 within the anterior landscape 2 areas shall be in the front and along either side of 3 the building between the building and the interior edge of the required 4 bufferyards. 5 6 d. Enhanced Pavement Credits: For every one foot (1') of enhanced pavement 7 area, the required interior landscape area may be reduced by or,}e half foot 8 (.5'). The maximum credit given for enhanced pavement shall be ten percent 9 (10%)of the required interior landscape area. 10 11 e. R.O.W. Landscaping Credits: The required interior landscape area may be 12 reduced l,ar n av+aximum `f ten percent (1 0%) aarlaen tlae applic nt nlaraiaaes to 13 establis , i idate and ;.:taro tur€g ass w thi tie R. ,W. ar va•y along 14 the front of their property. The percentage credit shall be based on the 15 percentage of the parkway irrigated. (i.e. 50% of parkway irrigated, 5% 16 credit) 17 18 19 20 . 21 22 23 24 25 26 27 28 29 .,j ie a 30 ,_-; • 31 :; _ .<,. 32 33 3.4 PARKING LOT LANDSCAPE AREA REQUIREMENTS: 34 35 each parking atoll provide (Approximotely one island r.er 1F. stalls) 36 37 38 39 40 41 42 �e 43 44 Each row of parking stalls shall provide the required landscape area, however, it 45 shall be the applicant's right to place the islands near the buildings, throughout the 46 parking, or at the end of the rows away from the building. The Landscape L:CITYDOCSORD\DRAFI'LANDSCAP5 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 9 5D-13 1 Administrator may modify the island requirement for each row in situations where it Car 2 would appear beneficial to combine an awkward or hazardous island into a larger 3 island within the parking area. Planter islands shall have a minimum width of 4 back-to-back if curbed or II edge-to-edge if no curb is intended, and shall be 5 equal to the length .of the parking stall. Parking lot landscape areas do count 6 towards the total required interior landscape area. 7 8 a. Existing Trees: The Landscape Administrator may approve variations to the 9 planter island requirements in order to preserve existing trees in interior 10 parking areas. For existing trees the minimum width of the planter island 11 shall be as follows: 12 13 14 6" caliper or less — 8'minimum width 15 6" - 12" Caliper- = 12'minimum width 16 greater than 12" Caliper 11111 = 18'minimum width 17 18 b. Planting Requirements: A mum of 50 of All planter islands in 19 parking areas shall contain a minimum of one (1) canopy tree with the 20 remaining area in shrubs, ground cover, grasses or seasonal color. Planter 21 islands which have light poles for lighting the parking areas may substitute 22 two (2) understory/accent trees for the required canopy tree. L23 24 c. Exemptions: Parking garages are not required to provide landscape areas 25 interior to the parking area. 26 27 3.5 VISIBILITY TRIANGLE: No requirements herein shall be deemed to require 28 plantings which would conflict with the visibility triangle at the intersection of 29 public R.O.W. as defined in the Subdivision Ordinance. Consideration should also 30 be given to visibility at the intersection of major driveways with the public R.O.W. 31 32 3.6 IRRIGATION REQUIREMENTS: All required landscape areas shall be irrigated by 33 an automatic irrigation system designed by a Licensed Irrigator, Landscape Architect 34 or other professional authorized by the State to design such systems. Natural 35 meadows of wild flowers or other native habitat shall not be required to be irrigated. 36 37 a. Water Conservation: The City would like to promote the use of efficient 38 • irrigation methods and practices. Where possible in planting beds, flood 39 irrigation, porous pipe or emitter/drip systems should be utilized. Where 40 slopes do not allow flood systems, flat spray heads should be utilized under 41 shrubs rather than upward spray heads on risers above shrubs. Lawn 42 spray heads should have low precipitation rates, run for longer periods of 43 time, and water infrequently to promote deep root growth for grasses. 44 45 b. Water Conservation Credits: Where flood irrigation and/or emitter/drip 46 ° L:CITYDOCS\ORD\DRAFIILANDSCAP5 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 10 5D-14 1 area may be reduced by 5%. 2 3 4 4.0 EXISTING TREE PRESERVATION 5 6 4.1 GENERAL: One of the City's greatest assets is the existence of many specimen 7 quality native trees. One objective of this ordinance is the preservation of these trees 8 while allowing quality development to take place. 9 10 11 /1.2 TREES 12" OR GREATER: All existing specimen trees with a caliper of 12" or 12 13 14 15 ilding Foo P • ' above req e e t sha44 6t— aapply to the aaaea 16 17 +.hie re:for co=stl st o vehicle aneuve g � grn e� 18 19 b. Parking Areas: The above requirement shall not apply to the area 20 as a fire lane or parking stalls. 21 22 4,2 a EXISTING TREE CREDITS: 23 Alpe 24 25 26 27 Existing trees which are saved in landscape 28 areas and have at least 59°4 of the -.-- •- 29 ::; , shall be granted credits toward reducing the required plantings as 30 follows: 31 32 Size of Tree Saved Canopy Understory 33 6" - 12" =-2 or -3- 34 =-3 I or -4- I 35 36 37 38 39 40 41 5.0 PLANT MATERIAL 42 43 5.1 QUALITY STANDARD: All plant material shall be of No. 1 grade, free from plant 44 disease, of typical growth for the species, have a healthy, normal root system, 45 rounded branching pattern, and shall conform to the code of standards set forth 46 in the current addition of the American Standard for Nursery Stock. L:CITYDOcS\ORD\DRAPTLLANDSCAP5 LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 11 5D-15 1 • 2 5.2 RECOMMENDED PLANTS: Shown in Appendix 'A' is a list of recommended 3 plants within each plant material type. The applicant may propose plants other 4 than those listed if the plant seems appropriate for the intended use or the applicant 5 maintains a plant care program sufficient to properly care for the proposed plant 6 material. The City reserves the right to approve plants and 7 planting through an appointed Landscape 8 Architect, horticulturist, or other person so qualified. 9 10 5.3 SIZE REQUIREMENTS WHEN PLANTED: All plants shall equal or exceed the 11 following measurements when planted. Plants larger than specified may be used but 12 use of such plants shall not decrease the size requirements of other proposed plants. 13 14 a. Tree measurement: Canopy and understory trees with single trunks shall be 15 measured by caliper size one foot (1') above the ground line. Multi-Trunk 16 trees shall be measured by the height of the tree. 17 18 b. Minimum Sizes: Minimum plant size when planted shall be as follows: - 19 20 Plant Material Type Minimum Size 21 Canopy Tree 22 Single Trunk 44422 caliper 23 Multi-Trunk Clump b 'eet (height) lbw 24 Understory Tree 4 feet (height) 25 Shrub* 26 Deciduous 15 inches (height) 27 Evergreen 12 inches(height) 28 Groundcover 4" containers 29 30 * The Landscape Administrator may approve smaller sized shrubs based on unusual 31 growing circumstances and/or on a specific design which reflects the overall intent 32 of this ordinance. 33 34 6.0 LANDSCAPE/IRRIGATION PLAN REQUIREMENTS 35 36 6.1 QUALIFICATION TO PREPARE PLANS: For all lots greater than 30,000 square 37 feet, Landscape Plans shall be prepared by a Registered Landscape Architect. For 38 • lots less than 30,000 square feet, a Landscape Designer or Landscape Contractor, 39 knowledgeable in plant materials and landscape design may also prepare the 40 landscape plan. Irrigation plans shall be prepared by a Licensed Irrigator or 41 Landscape Architect. 42 43 44 45 6.2 LANDSCAPE PLAN REQUIREMENTS: The following items shall be provided on 46 the required landscape plan. L:CITYDOcS ORD\ORAenuNDSCAPS LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 12 5D-16 1 cr, 2 a. Sheet size 24" x 36", or as approved. 3 4 b. Acceptable scale: 1" = 10', 1" =20',4-'=40'or as approved. 5 _ 6 c. North arrow, graphic and written scale in close proximity. 7 8 d. Appropriate title (i.e. "Landscape Plan") 9 10 e. Title block includes street address, lot and block, subdivision name, city, 11 state, date of preparation. 12 13 f. Name and address of owner. 14 15 g. Name, address and phone of firm preparing plan. 16 17 h. Boundary shown with dimensions. 18 19 i. Any existing utilities shown. (i.e. water, sewer, storm drain, 20 gas, electric, cable, etc.) 21 22 j. Width and type of bufferyards labeled on all sides. 23 24 k. Location, caliper size and name of all existing trees 6" caliper or more which 25 are to be preserved. 26 27 1. Location, quantity, size and name of all proposed plant materials. 28 29 m. Maintenance note provided. (Section 10.1) 30 31 32 33 34 35 36 o. Visibility triangles shown. 37 38 • P. Landscape Architect seal signed and dated. 39 40 q. Plant list shown with format similar to Appendix 'C'. 41 42 r. Any berms delineated with one-foot(1')contour intervals. 43 44 6.3 IRRIGATION PLAN REQUIREMENTS: The following items shall be provided on L. 45 the required irrigation plan. 46 L.CR'YDOCSIORD\DRAFT\LANDSCAPS LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 13 5D-17 a. Sheet size 24" x 36", or as approved. 2 3 b. Acceptable scale: 1" = 10', 1" = 20', 1 --40' or as approved. (Must be same 4 as Landscape Plan) 5 6 c. North arrow, graphic and written scale in close proximity. 7 8 d. Appropriate title (i.e. "Irrigation Plan") 9 10 e. Title block includes street address, lot and block, subdivision name, city, 11 state, date of preparation. 12 13 f. Name and address of owner. 14 15 g. Name, address and phone of firm preparing plan. 16 17 h. Boundary shown with dimensions. 18 19 i. Location of all existing trees 6" caliper or larger which are to be saved. 20 21 j. All pipes labeled as to size. 22 23 k. All heads labeled as to type. (Legend is acceptable) 24 25 1. Backflow prevention labeled with type and size. 26 27 m. Connection to water service shown after meter. 28 29 n. Second meter(with size) shown if intended. 30 31 o. Any existing utilities shown. (i.e. water, sewer, storm 32 drain, gas, electric, cable, etc.) 33 34 p. Note on plan: "All backflow installations and connections to city water 35 lines must be permitted separately by the City inspection staff. Call (817) 36 /181 5581, ext. 750. 37 38 q. Maintenance note provided. (Section 10.1) 39 40 r. Plan sealed, signed and dated by qualified professional as authorized by 41 State law. 42 43 44 7.0 OTHER RELATED REQUIREMENTS 45 46 7.1 SCREENING: All the requirements of the Screening section of the Zoning L:CITYDOCSWRDADRAFINLANDSCAPs LANDSCAPE ORDINANCE 544-A Draft No.5 Dated 04/15/99 Page 14 5D-18 1 Ordinance (Ord. 480 as amended, Section 39) shall be met and shown on the 2 required landscape plan. [ 3 `✓ 4 7.2 OUTSIDE STORAGE: All the requirements of the Outside Storage section of the 5 Zoning Ordinance (Ord. 480 as amended, Section 38) shall be met and shown on 6 the required landscape plan. 7 8 7.3 BUFFERYARDS: All plant material required by the bufferyard section of the 9 Zoning Ordinance (Ord. 480 as amended, Section 42) shall be shown on 10 the required Landscape Plan. 11 12 8.0 IMPROVEMENTS IN PUBLIC R.O.W. /EASEMENTS 13 14 8.1 GENERAL: It is not the intent of this ordinance to require landscape 15 �a;ze a is w t � b� c P.O� . Ho a er, 16 A maximum of 17 ten percent (10%) of the required interior plant material may be placed within 18 the R.O.W. parkway. ifif-the-par•kway-area4s—ipigate4, Should the applicant elect 19 to provide ' in public R.O.W., the f llow ng s all 20 ap ly. 21 22 23 8.2 R.O.W. USE AGREEMENTS: Prior to any landscape/irrigation improvements' dr 24 within public R.O.W., a R.O.W. Use Agreement shall be duly executed in 25 confer ance with the req irements set out the Director FD bl Wor c. 26 27 of REPLACEMENT RESPONSIBILITIES: The City shall endeavor to require 28 replacement of all landscape/irrigation improvements as a part of contracts to 29 install public utilities within public R.O.W. and/or public easements. The City 30 and owner shall not be responsible for replacing these improvements. In the event 31 the City anticipates utility improvements conflicting with intended 32 landscape/irrigation improvements, the City may require that the applicant wait 33 to install said improvements until after the public improvements have been 34 installed or under certain circumstances, the City may prohibit landscape 35 improvements within the R.O.W. 36 37 9.0 REVIEW PROCEDURES 38 39 9.1 . SUBMITTAL REQUIREMENTS: The Landscape Administrator shall establish 40 administrative procedures necessary to facilitate the implementation and 41 enforcement of this ordinance. 42 43 a. Application Checklist: All submittals shall be accompanied by an 44 application form and completed checklist. Landscape Plans shall be 45 accompanied by the required Landscape Summary (Appendix 'B'). ,, 46 47 b. Fees: All submittals shall be accompanied by a check payable to the City Landscape Ordinance 544-A Draft No. 1 Dated 04/15/99 Page 15 5D-19 1 in the amount specified by City Council. c2 3 9.2 AUTHORITY FOR REVIEW: The Landscape Administrator shall be 4 responsible for the review of all plans submitted in accordance with the 5 requirements of this ordinance. 6 7 9.3 REVIEW PROCESS: The Landscape Administrator shall review the required 8 submittals and provide the applicant with a written summary of the review. It 9 shall be the applicant's responsibility to revise the submittals as necessary to 10 obtain approval. 11 12 10.0 MAINTENANCE 13 14 10.1 GENERAL: The Owner, tenant and their agent, if any, shall be jointly and 15 severally responsible for the maintenance of all 16 landscaping and irrigation. All required landscaping shall be maintained in a neat 17 and orderly manner at all times. This shall include mowing, edging, pruning, 18 fertilizing, watering, weeding, and other such activities common to the 19 maintenance of landscaping. Landscaped areas shall be kept free of trash, litter; 20 weeds and other such material or plants not a part of the landscaping. All plant 21 materials shall be maintained in a healthy and growing condition as is 22 appropriate for the season of the year. All irrigation heads or lines which are 23 broken and flow water shall be replaced/ repaired immediately to prevent the 24 waste of water. 25 26 10.2 PLANT LANDSCAPE REPLACEMENT: The Owner shall 27 be responsible for replacing all plant material which shows dead 28 branching over 75% or more of the normal branching pattern 29 _° and repair of irrigation system requirements set herein ..' 30 for the period of one (1) year from the date of the issuance of a 31 Certificate of Occupancy. Plant materials which die shall be replaced with 32 plant material of similar variety and similar initial size. Upon notification by the 33 City of such replacements, the Owner shall have thirty (30) days to comply 34 with these requirements. 35 36 37 38 39 40 10.3 PLAN REQUIREMENTS: Paragraph 10.1 above shall be shown on the 41 Landscape Plan and the Irrigation Plan. 42 43 11.0 ENFORCEMENT 44 45 11.1 BUILDING PERMIT: No building permits for building, paving, grading or 46 construction shall be issued until a Landscape Plan meeting the requirements Landscape Ordinance 544-A Draft No. 1 Dated 04/15/99 Page 16 5D-20 1 of this ordinance has been approved by the Landscape Administrator. 2 Under certain conditions such as a "Fast Track" building process for large 3 developments, the developer and the Landscape Administrator may negotiate 4 the submittal of a Landscape Plan at some time after the issuance of the 5 original building permit. 6 7 11.2 CERTIFICATE OF OCCUPANCY: All plantings, screening, berms or other 8 requirements of this ordinance shall be installed prior to the issuance of a 9 Certificate of Occupancy (C.O.). Any sod intended must be installed, hydromulch 10 areas must be sprayed. Turf establishment is not required prior to issuance of a 11 C.O. 12 13 a. Temporary Certificate of Occupancy: 14 15 16 C.O. is sought at a season of the year in which the Landscape 17 Silminictreter determines tlrnt it �:a ll be impractic l t t 11 1 18 s Z required l+erein o Tempera y Certificate of Occ pancy y 19 issued for the intended ��se fer a period t t .a (L) months prier ��e�v� :v: a��::ve ::ve 0!! r�lbb 20 to the issuance of a T.C.O., the applicant shall provide a letter of credit, or 21 esc ew dopes t an a eu t s €icier to ei t1 1p 1 ,t „ t e 22 landscape and irrigation requirements herein, plus 3 10% contingency. 23 Suc ame nt shall be eyi enced by an itemiaed b,rl prepared bya fi qualied 24 seatT-astsr,—Upen the €ailtwe e€the applicant to c e installat•n 25 req iremento tl�e (rite clrall lave tl�e rig t to llm tL, letter of n edit 26 er—eserewi deposit to complete the installation f the requirements he 27 Any funds in excess of those required to complete the installation s o„la 28 29 30 31 q s. 32 .E 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Landscape Ordinance 544-A Draft No. 1 Dated 04/15/99 Page 17 5D-21 1 12.0 MODIFICATIONS, VARIANCES AND APPEALS 2 3 12.1 MODIFICATIONS: Whenever there are practical difficulties involved in 4 complying with the provisions of this ordinance, the Landscape Administrator 5 may grant modifications in individual cases provided he shall first find that a 6 special individual reason makes strict compliance with this ordinance impractical; 7 that the modification is in conformity with the intent and purpose of this 8 ordinance; and that the proposed modification is at least the equivalent of the 9 requirements prescribed by this ordinance. Such modification may only be made 10 upon written application filed with the Landscape Administrator and the details of 11 any action granting a modification shall be recorded and entered into the files of 12 the City. 13 14 12.2 VARIANCES AND APPEALS: Any applicant who desires a variance or 15 elimination of the requirements herein, or who desires to appeal a decision by the 16 Landscape Administrator, shall file a written appeal with the City Manager for 17 consideration by the City Council. Such appeal shall be accompanied by adequate 18 graphic reproductions, a written summary of the request, and justification for such 19 request. The City Council shall have the authority to grant an interpretation or 20 variance to the requirements of this ordinance. In granting any variance, the City 21 Council shall determine that a literal enforcement of the regulations herein will 22 create an unnecessary hardship or a practical difficulty on the applicant, that the 23 situation causing the unnecessary hardship or practical difficulty is unique to the 24 affected property and is not self-imposed, that the variance will not injure and will 25 be wholly compatible with the use and permitted development of adjacent 26 properties, and that the granting of the variance will be in harmony with the spirit 27 and purpose of this ordinance. The decision of the City Council shall be final. 28 29 13.0 VIOLATIONS 30 31 Any person, firm, corporation, agent or employee thereof who violates any of the 32 provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof 33 shall be fined not to exceed Five Hundred Dollars and No Cents ($500.00) for all 34 violations. Each day that a violation is permitted to exist shall constitute a separate 35 offense. 36 37 14.0 SEVERABILITY 38 39 It is hereby declared to be the intention of the City Council that the phrases, 40 clauses, sentences, paragraphs and sections of this ordinance are severable, and if 41 any phrase, clause, sentence, paragraph or section of this ordinance shall be 42 declared unconstitutional by the valid judgment or decree of any court of competent 43 jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, 44 clauses, sentences, paragraphs and sections of this ordinance, since the same would 45 have been enacted by the City Council without the incorporation in this ordinance of 46 any such unconstitutional phrase, clause, sentence,paragraph or section. Landscape Ordinance 544-A Draft No. 1 Dated 04/15/99 Page 18 5D-22 • c 2 15.0 CONFLICTING ORDINANCES 3 4 This Ordinance shall be and is hereby declared to be cumulative of all other 5 ordinances of the city; and this Ordinance shall not operate to repeal or affect any of 6 such other ordinances except insofar as the provisions thereof might be inconsistent 7 or in conflict with the provisions of this Ordinance, in which event such conflicting 8 provisions, if any, in such other ordinance or ordinances are hereby repealed. 9 10 16.0 SAVINGS CLAUSE 11 12 All rights and remedies of the City of Southlake are expressly saved as to any and all 13 violations of the provisions of any ordinances affecting the regulations for installation 14 of landscaping improvements which have accrued at the time of the effective date of this 15 ordinance; and, as to such accrued violations and all pending litigation, both civil and 16 criminal, whether pending in court or not, under such ordinances, same shall not be 17 affected by this ordinance but may be prosecuted until final disposition by the courts. 18 19 17.0 PUBLICATIONS CLAUSE 20 21 The City Secretary of the City of Southlake is hereby directed to publish the proposed 22 ordinance or its caption and penalty together with a notice setting out the time and place 23 for a public hearing thereon at least ten (10) days before the second reading of this 24 ordinance, and if this ordinance provides for the imposition of any penalty, fine or 25 forfeiture for any violation of any of its provisions, then the City Secretary shall 26 additionally publish this ordinance in the official City newspaper one time within ten 27 days after passage of this ordinance, as required by section 3.13 of the Charter of the 28 City of Southlake. 29 30 18.0 EFFECTIVE DATE 31 32 This ordinance shall be in full force and effect from and after its passage and publication 33 as required by law, and it is so ordained. 34 35 19.0 APPENDICES 36 37 It is anticipated that the following appendices will be changed periodically by the 38 Landscape Administrator in response to changes in the administration of this ordinance. 39 Landscape Ordinance 544-A Draft No. 1 Dated 04/15/99 Page 19 5D-23 City of Southlake, Texas MEMORANDUM April 16, 1999 40 ow TO: Curtis E. Hawk, City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Appointment of David Gray to the position of Police Reserve for the Southlake Department of Public Safety, Police Services Division. Action Requested: Appointment of David Gray to the position of Police Reserve for the Southlake Department of Public Safety, Police Services Division, in accordance with Chapter 15, Section 15-55, of the Southlake City Code. Background Information: Persons desiring to join the Police Reserve must meet all the training, qualifications and regulations that apply to paid sworn officers. Only citizens of the City of Southlake or employees of the City are considered for such appointment, unless they possess certain skills that would benefit the department. David has passed testing with the Texas Commission on Law Enforcement Officers Standards and Education and has his Basic Peace Officer license. He has also successfully completed all background and pre- employment testing requirements. David's dedication and drive will be an asset to the Southlake Department of Public Safety. Financial Considerations: None. Volunteer Reserve Police Officers donate their time and skills for the citizens' benefit in lieu of pay. Citizen Input/ Board Review: No citizen input has been received. David passed the Hiring Board review process and was recommended by the Deputy Director of Police Services to the Director of Public Safety for appointment, subject to City Council approval. Legal Review: None Alternatives: Not applicable Supporting Documents: None SE-1 Curtis E. Hawk April 16, 1999 Page 2 • Staff Recommendation: Place the appointment of David Gray to the position of Police Reserve for the Southlake Department of Public Safety on the April 20, 1999 City Council meeting agenda for approval. BC/bls Approved for Submittal to City Council: L ity anager's Office L 5E-2 City of Southlake, Texas MENIORANDUNI April 16, 1999 TO: Cutis E. Hawk, City Manager FROM: Billy Campbell. Director of Public Safety SUBJECT: Purchase of an AS400 computer system for the Public Safety Department and upgrade of the existing AS400 computer system for the Finance Department. Action Requested: City Council approval for the purchase of an AS400 computer system for the Public Safety Department and for the upgrade of the existing AS400 computer system for the Finance Department. Background Information: During the 98-99 budget process, staff proposed that the City purchase new software for all departments. The project would require the purchase of a new AS400 and the upgrade of the already existing AS400. The specifications for these items were forwarded to the Texas Department of Information Resources who bid the project out. Their quotes and order forms are attached. Financial Considerations: These items were funded in the present fiscal year budget in the Support Services Division. This problem was recognized and prepared for during the 98-99 budget process. We requested, and the City Council approved, a budgeted amount of $724,300 for the replacement of this software. the conversion of data to the new system, and the purchase and upgrades of AS400's. New World Systems submitted the lowest RFP that would meet our needs of $591,095. With this cost, along with the price of the AS400's and the data conversions, the estimated cost of this project will be $818,834.00. This will be an overage of $94,534.00. However, in preparation for the present fiscal year we budgeted approximately $100,000.00 for the lease purchase of these items, had the City Council chosen to fund in that manner. We can complete the project without the need for a mid-year request for additional funding. Citizen Input/ Board Review: No citizen input has been received. Not subject to any Board review. Legal Review: The specifications for this equipment were sent to the Texas Department of Information's Resources who bids out computer equipment throughout the state for all government agencies. They are structured to allow the purchase of equipment and meet all legal purchasing requirements. 5F-1 Curtis E. Hawk April 16, 1999 Page 2 Alternatives: Not Applicable Supporting Documents: Quote and Order Forms provided by the State of Texas Department of Information Services. Staff Recommendation: Place the request for purchase of an AS400 computer system for Public Safety and the upgrade of the existing AS400 Finance computer system on the April 20, 1999 City Council meeting agenda for approval. BC/bls Approved for Submittal to City Council: ,c4, V ity� anager's Office L 5F-2 Texas Department of Information Resources Quote / Orderform Quoted to:City of Southlake Department of Information Resources John Knight P.O.Box 13564 Austin,Texas 78711 Pete Daniel Phone:817.992.6774 Fax: Phone 512-475-3239 Phone 800-348-9157 DIR CTRL# PO# Fax 512-463-3276 RO NO. DIR Quote# CofS032299 Fax 800-464-1218 Qty Part Number Description Cost Extended Price 1 9406-170 AS/400 170 e-Server System Unit $4,275 00 $4.275.00 0044 Device Panty Protection(RAID) 2 0348 PCI Cable-V.24/EIA232 20-Ft $105.00 $210.00 1 0354 PCI Cable-V.35 50-Ft $150.00 $150.00 1 0367 Op Con Cable(Reqd for EZ-Setup) $105.00 $105.00 1 0381 Remote Control Panel Cable $105 00 $105.00 1 1402 120 Volt Power Cord 1 2291 Model 170 Processor(64MB) $7,255.00 $7,255.00 2721 PCI Two-Line WAN IOA $360.00 $360.00 1 2722 PCI Twinaxial Workstation IOA $640 00 $640 00 1 2729 PCI External Tape Controller $1,110.00 $1,110.00 1 2740 PCI RAID Disk Unit Ctlr $3,410.00 $3,410.00 1 2838 PCI 100/10Mbps Ethernet IOA $770.00 S770.00 1 2924 English 4 3002 128MB Main Storage $1,090.50 $4,362.00 1 5000 Preload OS/400 8 Lic Prgms 1 5025 Software Version V4R3 1 5520 Complete System Specify W/D 31 Ma 3 6813 8.58GB Disk Unit $1,406.50 $4,219.50 1 7101 System Expansion Unit $2,556.00 $2,556.00 1 8813 Opt Base 8.58GB Disk Unit (S/U $510.00 $510.00 1 9721 PCI Base Two-Line WAN IOA 1 9738 PCI Base 100/10Mbps Ethernet IOA 1 7852-40Z External V.34-Preload OS/400&License Programs $430.00 $430.00 Lir 1 7208-342 20GB 8MM Tape Drive $5,025.00 $5,025.00 1 9910-140 1400V IBM AS/400 CPM UPS $1,322.00 $1,322.00 1 0010 Battery Tray-Best Power $150.00 5150.00 1 4230-41Z TSP Impact Pnnter,CPS,IPD $3,145.00 $3,145.00 TOTAL HARDWARE $40,109.50 SOFTWARE 1 5769-PWK P05 0 Pnce Pnnting V4R2 $1,040.00 S1,040.00 1 5769-SS1 Operating System FlatFee Basic OTC $1,650 00 $1,650.00 1 5769-RG1 ILE RPG for AS/400 $995.00 $995.00 1 5733-SM1 SW Subscription 1 year prepay $440.50 3440.50 1 5769-GP1 GrowthPAK for V4 $4,975.00 $4,975.00 1 5755-AS5 System Program Order $120.00 $120.00 TOTAL SOFTWARE $9,220.50 Notes: All quotes must be submitted with all purchase orders. Prices good for 30 days from date quoted. Returns must be made within 30 days of receipt of product Models and prices are subject to change without notice. TOTAL FOR THIS ORDER $49,330.00 Quoted By: BCS Systems-Kevin Roe Date Quoted: 03/22/99 Invoice To: Ship To Phone Fax Phone Fax E-MAIL (Required for Verification of Receipt of Order) 4,1911 I Wt ColS032229 ru 5F-3 DCLro Texas Department of Information Resources Quote / Orderform Quoted to: City of Southlake Department of Information Resources John Knight P.O.Box 13564 Austin,Texas 78711 Pete Daniel Phone:817-992.6774 Fax: Phone 512-475-3239 Phone 800-348-9157 DIR CTRL# PO# Fax 512-463-3276 RQ NO. DIR Quote d: CofS032399 Fax 800-464-1218 Qty Part Number Description Cost Extended Price AS/400 upgrade 1 9406-170 AS/400 170 e-Server System Unit $4,275.00 S4,275.00 1 0044 Device Panty Protection(RAID) 1 0203 Side by Side Install 2 0348 PCI Cable-V.24/EIA232 20-Ft $105.00 $210.00 1 0353 PCI Cable-V.35 20-Ft S105.00 S105.00 1 0367 Operations Console PCI Cable $105.00 $105.00 1 1402 120 Volt Power Cord 1 2292 Model 170 Processor(256MB) $14,915.00 S14,915.00 1 2721 PCI Two-Line WAN IOA $360.00 $360.00 1 2722 PCI Twinaxial Workstation IOA $640.00 $640.00 1 2729 PCI External Tape Controller $1,110.00 51.110.00 1 2740 PCI RAID Disk Unit Ctlr S3,410.00 $3,410.00 1 2838 PCI 100/10Mbps Ethernet IOA $770.00 S770.00 1 2924 English 2 3002 128MB Main Storage 51,090.00 $2,180.00 1 5025 Software Version V4R3 1 5520 Complete System Specify W/D 31Ma 7 6813 8.58GB Disk Unit S1,406.50 $9,845.50 1 7101 System Expansion Unit $2,556.00 $2,556.00 1 8813 Opt Base 8.58GB Disk Unit $510.00 $510.00 1 9721 PCI Base Two-Line WAN IOA 1 9738 PCI Base 100/10Mbps Ethernet IOA 1 7208-342 20GB 8MM Cartridge Tape $5,025.00 $5,025.00 1 9910-140 1400va IBM AS/400 CPM UPS Unit $1,322.00 S1,322.00 1 0010 Battery Tray(1)(Best Power) S150.00 $150.00 TOTAL HARDWARE 547,488.50 SOFTWARE 1 5716-DCT Language Dictionaries OS/400 $425.00 $425.00 1 5769-SS1 Operating System FlatFee Basic OTC $1,650.00 $1,650.00 1 5769-CL3 Application Develop Toolset CS $995.50 S995.50 1 5733-SM1 SW Subscription 1 year prepay $1,600.00 $1,600.00 TOTAL SOFTWARE 54,670.50 Notes: All quotes must be submitted with all purchase orders. Prices good for 30 days from date quoted. Returns must be made within 30 days of receipt of product. Models and prices are subject to change without notice. TOTAL FOR THIS ORDER 552,159.00 Quoted By: BCS Systems•Kevin Roe Date Quoted: 03/22/99 Invoice To: Ship To: L Phone Fax Phone Fax E-MAIL (Required for Verification of Receipt of Order) 4/1/99 loft Coi5032399 xis 5F-4 City of Southlake, Texas MEMORANDUM April 16, 1999 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, Director of Engineering Services SUBJECT: Change Order Number 1, North Carroll Avenue Realignment project Action Requested: Approve change order for modifications of Ownby Lane and North Carroll Avenue. Background Information: As this project was being constructed it was discovered that the intersection of Ownby Lane, as designed, would have resulted in a severe transition from the existing road to the new North Carroll. Cheatham Associates, in conjunction with staff, has determined that the proper alternative is to remove a portion of Ownby and create a longer transition so that the slope is less severe. The transition slope as currently designed meets criteria that is normally accepted for this type of transition at an intersection; however, for this type of intersection at a major roadway we need to flatten out the transition slope. The engineer for the project has stated that they should have provided us with more detailed survey work and a more acceptable transition at the time of original design. They have agreed to provide the engineering and surveying for this change at no cost to the City and to reimburse the City for the cost being proposed by the Contractor for remobilization. The remainder of the cost is a cost that would have been included in the original bid. The prices being proposed by the contractor are consistent with unit prices that were originally bid. Financial Considerations: This proposed change order is in the amount of $32,431.10. Of this amount, Cheatham Associates will either reimburse the City or pay directly to the Contractor $1,991.00. In addition, staff requests an allowance of $5,000 for unknown landscape and irrigation system repairs for a total of$37,431.10. Citizen Input/ Board Review: Staff has spoken to the Homeowners Association representatives for Southview and they have requested that we regrade this transition. Legal Review: None required. 5G-1 Alternatives: Two alternatives for solving this problem were proposed by Cheatham Associates. The first involved a partial removal of the concrete slab at Le Ownby. This option would have created a "flat" section at the intersection and could have resulted in some drainage issues. The cost of this alternative was $14,743.60. This option is shown on the attached Sheet 6R1 of 19. The second option was to remove the entire roadway of Ownby for a distance of approximately 40 feet. This option results in a better result, even though it will necessitate the partial reconstruction of several driveways and the replacement of some landscaping. The cost of this option is $37,431.10. This option is shown on the attached Sheet 6R2 of 19. The third option is to construct the pavement as originally shown on the plans and include the revised work in the next phase of North Carroll construction. Supporting Documents: Letter from Cheatham Associates, including cost proposal by Reynolds Asphalt and Construction. Plans of Alternatives 1 and 2 Staff Recommendation: Staff recommends that this Change Order in the total amount of $37,431.10 be approved for this project. L / _ Approve or Submittal to City Council: I ity _ nager's Office L 5G-2 CHEATHAM AND ASSOCIATES April 6, 1999 Mr. Ron Harper. P.E. Deputy Director of Public Works C of Southlake 667 N. Carroll Southlake, TX 76092 Re: Revision to Construction Plans of North Carroll at Ownby Street Dear Mr. Harper: We have investigated the intersection of North Carroll and Ownby, and have determined that the intersection shouid be modified to function properly. This situation was not as obvious until the excavation was done for North Carroll. Enclosed is the design, with cost estimates, for two alternative solutions to the reconstruction of Ownby. kiw, Alternative No. 1 would require the least amount of excavation and removal of existing pavement and driveways. However,there would still be a considerable break-over for vehicles to encounter which may not be very suitable to the residents. The primary problem is the driveway on the south side of Ownby. This drive is so close to North Carroll that a normal 20 foot radius was not permitted. Therefore, the vertical off-set between Ownby and North Carroll had to be achieved within 15 feet, which is not very desirable. The original design will work, and vehicles would not drag bumpers, but we now feel that it is not acceptable, and the City would most likely receive complaints from residents. Alternative No. 2 would require considerably more excavation, pavement, sidewalk and driveway removal. Both drives on the north and south side of Ownby would have to be removed and reconstructed, as well as approximately forty feet of pavement on Ownby. This would allow the grade of Ownby to be lowered to match the new grade of North Carroll. When Ownby was constructed, North Carroll was a country type road with barrow ditches. With the reconstruction of North Carroll, and the drainage requirements and grades to match on Town Center, the new street grade had to be lowered. Alternative No. 2 would allow for the intersection of the two streets to match much better. As shown on the contractor's estimate for both alternatives, Alternative No. 2 would cost $32,431.10, of which $1,991.00 relates to additional move-in costs for the contractor to bring equipment back to the job site. Our firm will pay for the re-mobilization cost, if the City so desires, since our original plans did not address the reconstruction of Ow-nby. L ENGINEERS • PLANNERS • SURVEYORS A Subsidiary Firm of Southwest Planning and Design, Inc. 1601 E. Lamar Blvd. • Suite 200 • Arlington, Texas 76011 817/548-0696 • Met • Fax 817/265-8532 5G-3 • Le. Mr. Ron Harper, P.E. April 6, 1999 City of Southlake Page 2 Therefore, we recommend that Alternative No. 2 be chosen at a cost to the City of$30,440.10. We also recommend that additional funds, of approximately $5,000,be approved for any unforseen items which might be encountered once the process of excavating Ownby begins. These items could consist of utility lines which would require to be relocated, if they are in conflict with the proposed reconstruction. Hopefully this information will assist you in processing this change. If you have any questions or need any additional information, please give us a call. Respectfully, Eddie Cheatham,P.E. F:\WORD\SOUTHLAKUtr.Ownby Rcvisions.wpd Enclosure: Cost estimates and design drawings L L 5G-4 03 30 93 13:46 $917 267 1375 REYNOLDS ASPHALT 2 002:003 laAc REYNOLDS ASPHALT&CONSTRICTION COMPANY P.O. Box 370 • Euless, TX 76039 ' Ph(817)267-3131 Fax(817)267-1878 ::'L=: C:1129FsvnJoggg9WWNar•-wK4 ?roi: Revisions To Ownby Lane At North Carroll Alternate#1 ow+: City of Southiake Quoted: 30-Mar-99 Days: 2 waking days._(eetimated eery 06:11 PM •Deec dotter-:::•:..: • :. . ; ••,•Qua nttsie •:: :.• unit a : :: . Extension• •.. ALIPRNATE#1 1 Excavation/Removals 1.00 is 54,500.00 /'s 34,500.00 . 2 3'Concrete Pavirg 145.00 sy $a0.co /sy 311,600.00 3 6'Curb 48.00 tf 36.75 /If 3324.00 Items To Deduct From Base Bid If This Alternate Accepted 1 6'Curb&18"Gutter 48 If $9.20 /If ($441.601 2 4'Type'8'HMAC Paving 82 sy S5.00 /sy ($410 00 3 2'Type'p"HMAC Paving 82 Sy $3.40 1 sy ($278.80 4 ADA Handicap Ramps 1 es $550.00/ea ($550.00j Total Net Increase For Alternate#1 S14,743.60 Pcrcr.included lri This Price For Aernooiisauon $1.991.00 L Qualcatior>_a; 1 Sales tax is excluded. 2 Price exCude relocating any existing utility mains or services.(ie.water lines,gas lines,electirc al!Ines,phone:Ines,etc.) 3 Price exIa des removing and/cr relocating/le existing street light on the acuhrwest corner of this intersectcn. 4 This tgnt pole must be removed and relocated by others. 5 Price excludes replacing any shrubs,trees,ornamentals,and flowers that may have to be removed. B Price excludes replacing and rock waits that•may be in conflict with the proposed construction. 7 Prices are based on the drawings titled Owrby Lane Transition provided by Cheatham&Associates. a The guantitj for The concrete paving includes the addrtionat concrete paving per your ensile meeting with Can warn. L 5G-5 30 33 13:- 7 '&817 267 1373 REYNOLDS ASPHALT Z003. 003 RAc L REYNOLDS ASPHALT &CONSTRUCTION COMPANY P.O. Box 370 - Euless, TX 76039 ' Ph(817)267-3131 Fax(817)267-1878 _'LE: c M.MvRswvoessewwrrer.wtu Pro;: Revisions To Ownby Lane At North Carroll Alternate#2 Own: City of South/ake Quoted: 30-Mar-99 Days: 3 worldng days....(eslmated only) 06:14 PM . • •::Estflnatec€$id .:13k1: : No .. Descripfion' •" . Quantity. : :: . ::1Tntt lli • :: : : .: .Extenion. AiTE RNATF 42 Ex avaticnvRemovaIs 1.00 is 311,050.00 / Is S11,050.00 2 8"Concrete Paving 229.00 sy $61.00 I sy $13,969.00 3 6"Curb 125.00 !f $6.75 /if $843.75 4 6"Concrete Driveway 795.00 sf $6.75 /sf $5,366.25 5 4"Concrete Sidewalk 262.00 sf $6.75 /sf $1,768.50 6 Block Sod • 94.00 sy $6.00 /sy $564.00 Items To Deduct From Base Bid If This Alternate Accepted 1 6"Curb 818"Gutter 48 If $9.20 /If ($441.601 2 4"Type"B'HMAC Paving 82 sy $5.00 /sy (3410.00) 3 2'Type'0'HMAC Paving 82 sy $3.40 /sy (S278.80: Total Net Increase For Alternate#2 332,431.10 Porten Included in This Price For Remobllization $1,991.00 , 1 Qualification 1 Sales tax is excluded. 2 Prce exclude relocating any ex:sdrg utility mains cr services.(ie.water tines,gas lines.eleCircai lines,phone lines, 3 Price exicudes removing andlor relocating the existing street light on the souhtwest corner of this intersection. 4 This'ight pole must be removed and relocated by others. 5 Price excludes replacing any scrubs,trees,ornamentals,and flowers that may have to be removed. 6 Price excludes replacing and recr wafts that may be in conflict with the proposed construction. 7 Prices are based on the drawings titled Ownby Lane Transition provided by Cheatham&Associates. L, 5G-6 City of Southlake, Texas (17 MEMORANDUM April 15. 1999 To: Curtis E. Hawk, City Manager From: Bob Whitehead, Director of Public Works Subject: Concurrence of the City Council for Tarrant County to Contract for the Drainage, Water and Paving Improvements to serve Sutton Place Addition, CDBG Project Nos. B97-UC-48-0001-60-20 and B98-UC- 48-0001-60-05, and authorize City's funding for these projects. 1 1 1 Action Requested: Staff requests the City Council concur with Tarrant County to execute the contract with North Texas Contracting of Keller. TX in the amount of$429,465.30 to construct drainage, water, and paving improvements to serve Sutton Place Addition, and authorize the expenditure of$251,718.30 for this project. Background Information: As part of Tarrant County's Community Development Block Grant (CDBG) program to provide improvements to eligible areas, the County has bid CDBG Project No. B97-UC-48-0001- 60-20 (23rd CDBG program year) and CDBG Project No. B98- UC-48-0001-60-05 (24th CDBG program year) together as one project to construct drainage, water and paving improvements to serve the Sutton Place Addition. Sanitary sewer was installed to serve the residents of Sutton Place Addition as part of the 22nd CDBG program year. The 23rd CDBG program year consists of installing drainage improvements to serve Sutton Place, which includes handling the off-site drainage that flows from the area west of Sutton Place (Vista Trails subdivision). The 23`d CDBG program year project has been delayed due to the acquisition of a drainage easement to construct the drainage improvements. The drainage easement was required to install a storm drainpipe across an existing lot in Sutton Place to discharge the drainage from Sutton Place off-site to a drainage channel east of Sutton Place. The storm drainpipe was originally designed to cross a lot owned by Mr. Conn. (140.„ However, the City would not meet Mr. Conn's demands for 5H-1 consideration of the easement. The City Council chose instead to purchase a lot in Sutton Place Addition to provide the necessary right-of-way for these drainage improvements. The construction plans were then revised to place the storm drainpipe across the lot the City purchased. Following construction of the drainage improvements, the City may sell the lot to the highest bidder. The 24th CDBG program year consists of installing a water line along Sutton Place and constructing an asphalt roadway to serve the residents. Currently, the Sutton Place Addition is provided water service by the City of Keller and Sutton Lane is a gravel road. Sutton Place was once a private gravel drive. However, the residents along Sutton Lane donated the required right-of-way along Sutton Place in exchange for constructing the sanitary sewer, roadway, drainage, and water line improvements using CDBG and City funds. Financial Considerations: The low bidder was North Texas Contracting of Keller, TX for the amount of$429,465.30 (see attached bid tabulation). This (61s0, project will be funded by a combination of CDBG funds and the CIP budget. The CIP budget provides $270,000 to construct the drainage, water and paving improvements. The estimated CDBG fund contribution is $204,000. Therefore, $474,000 in total combined funding has been appropriated for these improvements. The total cost of these improvements is $429,465.30. The City's portion will be $251,718.30. Citizen Input/ Board Review: A neighborhood SPIN meeting for the residents impacted by the construction will be scheduled following the execution of the contracts with the low bidder (North Texas Contracting) and prior to commencement of construction. The purpose of the meeting will be to update the residents and explain in detail the planned improvements. The contractor will be present at the meeting to aid in answering questions, i.e., scheduling, construction stage, etc. This meeting will also allow the contractor to become familiar with the impacted residents. Legal Review: Not applicable. Alternatives: Not applicable. 5H-2 Supporting Documents: Bid tabulation for drainage, water, and paving improvements Staff Recommendation: Staff recommends the Council concur with Tarrant County to contract for the drainage, water, and paving improvements to serve Sutton Place Addition, CDBG Project Nos. B97-UC-48- 0001-60-20 and B98-UC-48-0001-60-05, and authorize the City's funding for these projects. Please place this item on the April 20, 1999 Regular City Council Agenda for City Council review and approval. Gfr Bob Whitehead Director of Public Works Approved for Submittal to City Council: City anager's Office L 5H-3 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �; o 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 o a W O o U) O O O O N tC 0 0 0 0 0 O O O O O O O N O (.6 p y) Q) 0 0 — 0 0 O r CO 0 0 ? O U) N 0 0 0 N CD CI N 0 CO co ,... CD CDU) N Cr N O) O) (O CO r Tr CO 0 N N O) O O P... O N N. N... 6O) n (D nO 0 1r O W N Ti tb C) U) U) U) a0 N 611 N N U) O (') C) N 0 to(') u) N 64 to to t0 t0 t0 64 t0 t0 64 t0 to N V ch `n 01 to to(a 64 69 t4 NN fl 0 0 Tr cn - LL 61,.. 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K W N Z H H Y g U 7 Z = Z a ¢W 0 w l- I_V Z° _ W w (� ~ -0 wZZ00 <QIUaOv) 0 � � = �E-¢ wZ)- U = 0 m • 0 ~U )2•FX =ZwOW P ¢ ¢0WUZNOZW < o zw - ww : - - 04WWD w � J0 t � Ow Cl. 0 O z m 70 U) 0O iOvUUaW W (/) �0 in Z0U- 0U (n � OUF- a W O N M 7 tO CO N- CO O) CD ,- N M V (!) (O N CO 0) O2 H Z 5H-7 / City of Southlake, Texas (101.., MEMORANDUM April 9, 1999 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Award of bid to Sharrock Electric, Inc. for the installation of a traffic signal light on F.M. 1709 at Commerce Street Action Requested: Staff requests the City Council to award the bid for the installation of a traffic signal light on F.M. 1709 at Commerce Street to Sharrock Electric, Inc. of Fort Worth, TX in the amount of$96,809.04. I) B.,c g oun.l ' Information: A warrant analysis, conducted by Lee Engineering, of the intersection of Commerce Street and F.M. 1709 indicates that a traffic signal is warranted. This proposed signal should alleviate the congestion (iii., associated with traffic traveling from the Commerce Business Park. This traffic signal will also control the traffic traveling from the future Gateway Plaza (commercial development between F.M. 1709 and S.H. 114). The proposed plans of Gateway Plaza include the construction of a street that intersects F.M. 1709 aligned with Commerce Street. The bid included installing a traffic light for the future four-way intersection. i iI City Council authorized staff to bid this project at the September 15, 1998 City Council meeting. However, the permit from TxDOT to construct the traffic light was just recently approved on February 12, 1999. Financial Considerations: Staff and Lee Engineering solicited bids from several companies that install traffic signals. However, only one bid was received, which was from Sharrock Electric, Inc. The lack of bidders can be attributed to the demand for this type of construction. The bid from Sharrock Electric, Inc. was in the amount of $96,809.04 (see attached bid tabulation). The FY 97-98 CIP budget included $100,000 for the installation of a traffic light on F.M. 1709 at Commerce Street. At the September 15, 1998 Regular City Council Meeting, the developer L of Gateway Plaza verbally committed to participate in the cost of installing the traffic signal on F.M. 1709 at Commerce Street. The 51- 1 specific amount of participation by the developer of Gateway Plaza will be addressed in the Developer's Agreement, which has not yet been approved by City Council. Citizen Input/ Board Review: Not applicable Legal Review: Not applicable Alternatives: Council may choose to reject the bid and re-bid the project in an effort to receive more than one bid. However, this could result in higher bids and, given that the project is well within budget parameters, staff recommends moving forward with the project. Supporting Documents: Bid tabulation for traffic signal Staff Recommendation: Staff recommends Council award the bid to Sharrock Electric, Inc. for the installation of a traffic signal on F.M. 1709 at Commerce Street in the amount of $96,809.04. Please place this item on the April 20, 1999 Regular City Council Agenda for City Council review and consideration. may'-1'' BW/sep Approved for Submittal to City Council: ity nager's Office i slksv0003 spoeS`wd-files\memos\commerce traffic light award.doc Lye 51 -2 4 iI I I i 'Il O; iI I iI , I O I W I I i 1IIII ; II II II N �i 1 ilI 1 1 01 v. • I • • 'Z`-' I 1 I i11 ; I Imml i I I I a ail illl L ..- 1 I 81 1 WI 01 �! i I ( I . i . � I- r WI I I ! 1 ! ! I ! l 1 CO 2 Viz; Ij I Ill I it II w O a': I ' l U _ I 1 I l _ I I I 1 �' • 'OIo1o•Ci0 0 010'0 0 0 0 0 0 0 010 0i0�010 0 0 0IO0 0 0i0 010 0 0 0 0 NINIoi0 11 oio NID'O 0I0 O� o! 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Hawk, City Manager FROM: Dennis Killough, Senior Planner CASE NO: ZA 95-006 SUBJECT: Variance to the Subdivision Ordinance No. 483-G, Section 4.01(I) 1 (Plat Expiration)Extending the Validity of Case No.ZA 95-006,Revised Preliminary Plat- Lot 3, Southridge Lakes,Phase C-1 On February 21, 1995, City Council approved the above referenced plat. A final plat for Lots 4, 5 & 6, was filed of record on April 7, 1995. A final plat was never submitted for Lot 3. The Revised Preliminary Plat expired on February 22, 1997. Margaret Debenport,Building Committee Chairman, Southlake Boulevard Presbyterian Church, is requesting the validity of the Revised Preliminary Plat be extended in order to allow time to process a final plat. Because the Revised Preliminary Plat has expired, a variance to Section 4.01 (1I) 1 of Subdivision Ordinance No. 483-G (shown below) will be required if the extension is to be granted. "1. Preliminary Plat:A Preliminary Plat shall expire two years from the date of approval. Said expiration date shall be extended one year from the latest date of filing a Final Plat on a portion of said Preliminary Plat in the County Plat Records. " A letter from Southlake Boulevard Presbyterian Church, along with a location map (tract map) and a reduced copy of the plat is attached for your convenience. DKK Attachments: Letter requesting variance Location Map Reduction of the plat L:\ComDev\WP-FILES\MEMO\95CASES\95-0006PE.DOC L 5Sl Lire April 5. 1999 City of Southlake Planning and Zoning Department North Carroll Avenue Southlake,Texas Attn. City Planner Re: Southiake Boulevard Presbyterian Church Request for Reinstatement of Preliminary Plat Dear City Planner: On behalf of Southlake Boulevard Presbyterian Church, we-respectfully request the reinstatement of the"proposed"preliminary plat for the 5.169 acres of Southridge Lakes, Lot 3, Block 5, of the A. A. Freeman Survey, Abstract 522. The Survey Company of John Levitts started the plat back around 1994. We will be submitting additional information such as the final plat and the Conceptual Site for the design of a new Church facility on this site. We have contracted with Terry Cunningham Architects, 817-354-4289, for the design and construction documents. Please feel free to contact our organizing Pastor, Dr. Michael Beaugh at 817-431-5110 or me at the number below. Thank you for your time and consideration. Sincerely. Margaret Debenport Building Committee Chairman Southiake Boulevard Presbyterian Church RED • .i U e3 �.�` 1999 _5.T 2 , I P!.TR I +I 1 —IRS l I I I tag ill . t . , t,ail >x ec Prn-•••"Atisaioto"hhintral: Al L l; in r IWOR Viritil# 101Mitri 12 lic , 11111 ' 111111 i 1 ■ GVA � TBllC 1 TY 11C1 �� TRb i illkY . IA:a `TR 12 TBlelel 1D23 k . amain?>+— 1 n� ,- al■r -E'*01,I b TB1A1► 11T8 ee ■ ■ . nfirini .�■ 1, « TR 1ID il TR161121 ■ . .� `mimi 2334D TR2)34E 1 NA! rms• um" 3S7 1c IB' 4. � MI � • M i * ,� G 7 . Im suipignAC. 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"wawaL ---\ i � nn•Nou A\\c.- pub a 5Jit City of Southlake, Texas MEMORANDUM April 7, 1999 TO: Curtis E. Hawk, City Manager FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Ordinance No. 738, 2nd Reading, Approving rates changes for Lone Star Gas Company Action Requested: Consideration of Ordinance No. 738, approving rate changes for Lone Star Gas Company, on second reading. Background Information: On December 2, 1998, Lone Star Gas Company filed its Statement of Intent to increase rate schedules by 7.7% effective January 7, 1999. Pursuant to Section 104.107(a)(1) of the Gas Utility Regulatory Act, the City Council approved Resolution No. 98-79, suspending the proposed rate schedules of Lone Star Gas Company for 90 days, until April 7, 1999. As negotiations with the Company have ensued, Lone Star Gas agreed to extend the effective (4110,, date 25 days, which means that the suspension period will not expire until May 2nd. As such, Southlake City Council will need to act on second reading of the ordinance approving changes on April 20 to ensure action prior to the effective date. If no action is taken before the deadline, it is my understanding that the rates, as proposed by Lone Star Gas, will automatically take effect. The City of Arlington has coordinated an effort of the affected cities in the Midcities System to review the rate change proposals. These cities are Arlington, Bedford, Colleyville, Dalworthington Gardens, Euless, Grapevine, Hurst, Keller, Mansfield, Pantego, Southlake, Trophy Club and Westlake. This Steering Committee employed outside legal counsel, Butler, Porter, Gay & Day, and consultants Bill McMorries, Connie Cannady and Dr. Eugene Rasmussen to address engineering, accounting and cost of capital issues, respectively. Since January, the Steering Committee and consultants and Lone Star Gas have worked toward reaching a settlement. While Lone Star Gas had requested a 7.7% distribution system increase, the cities' consultants believed that the proposed increase was too high and advised the cities to negotiate these rates down to a more reasonable level. Note that each city's rate adjustment will vary, depending on how their current rates compare with the proposed uniform rate for the Midcities System. The current rate design includes customer charges (fixed charge) of $5.00 and $12.00 commercial. Lone Star had proposed increasing these rates to / ,4-I Curtis E. Hawk Ordinance No. 738, Lone Star Gas gage 2 $8.00 and 14.$ 00, respectively. The Steering Committee has held firm that the existing customer charges remain in place at $5.00 and $12.00, and that the rate adjustment be made in volumetric charges. The settlement proposal on the table will, for Southlake, result in an increase of 5.07% for residential and a decrease of $0.36% for commercial customers. This settlement agreement will result in Lone Star receiving 40% of their original request, with customer charges remaining at $5.00 (residential) and $12.00 (commercial). In addition, the settlement rejects automatic adjustment clauses. Lone Star Gas rates were last increased in Southlake in October 1994, at which time the residential rates were increased an average of $0.67 monthly. The City's current Lone Star Gas franchise agreement was approved in 1992, expires 20 years from that date, and provides for a franchise fee to the City of 4% of gross revenues. FinancialCitizenInut! Considerations: The settlement agreement provides for Lone Star Gas charges which will increase the residential rate 5.07% and decrease the commercial rates 0.36% Although increases to residential rates would result in increased franchise fee collections, the impact will be minimal. P Board Review: No Board input required. Legal Review: The ordinance reflecting the settlement agreement with Lone Star Gas was prepared by the Steering Committee's consulting legal counsel. Alternatives: City Council may approve or deny by ordinance - denying would give Lone Star Gas the right to appeal to the Texas Railroad Commission. Supporting Documents: Ordinance No. 738 Staff Recommendation: Council consideration of Ordinance No. 738 on second reading. Approved for Submittal to City Council: (16 City Manager's Office ORDINANCE NO. 1138 AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS FINDING, AFTER REASONABLE NOTICE AND HEARING, THAT LONE STAR GAS COMPANY'S RATES AND CHARGES WITHIN THE CITY SHOULD BE CHANGED; DETERMINING JUST AND REASONABLE RATES; REJECTING WEATHER NORMALIZATION, PLANT INVESTMENT AND COST OF SERVICE AUTOMATIC ADJUSTMENT CLAUSES; APPROVING AN ADJUSTMENT FACTOR FOR FRANCHISE FEES; PROVIDING FOR RECOVERY OF RATE CASE EXPENSES; ADOPTING A MOST FAVORED NATIONS CLAUSE; PRESERVING REGULATORY RIGHTS OF THE CITY; ORDERING THAT THIS ORDINANCE BE SERVED ON LONE STAR GAS COMPANY;PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES. WHEREAS, the City of Southlake ("City"), acting as a regulatory authority, has previously suspended the effective date of Lone Star Gas Company's ("Lone Star") application to increase rates in the City in order to study the reasonableness of that application; WHEREAS, the City on Southlake, considered the Company's application, a report from the City's consultants who were retained to evaluate the merits of Lone Star's application, and a settlement agreement between the City and Lone Star in a reasonably noticed public hearing; WHEREAS, the City has determined that the Company's rates within the City should be Le, changed and that the Company's application should be granted, in part, and denied, in part; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That the existing rates and charges of Lone Star are hereby found, after reasonable notice and hearing, to be unreasonable and shall be changed as hereinafter ordered. The changed rates resulting from this Ordinance are hereby determined to be just and reasonable rates to be observed and in force within the City. SECTION 2. That it is hereby ordered that Lone Star's rates in the City be set on the basis of a 2.94% increase in overall system average revenues with a 3.98% increase in system average residential revenues and a 1.39% increase in system average commercial revenues on the Mid-Cities Distribution System. The increase in system average revenues also includes a $26,652 increase in other revenue (associated with service charges) over test year levels. Revenues from the City of Southlake are authorized to change from test year levels, exclusive of increases in service charges, in the following manner: increase $117,926 for residential customers and decrease $1,312 for commercial customers. The residential and commercial rates resulting from this Ordinance shall be adjusted upward or downward from a base per Mcf city gate rate set by the Railroad Commission of Texas by a Gas Cost Adjustment Factor authorized by the Railroad Commission of Texas. L 1 SECTION 3. The Weather Normalization, Plant Investment and Cost of Service (..„- automatic adjustment clauses proposed by Lone Star are unreasonable and are specifically rejected. The Company is authorized to adjust monthly bills to include any municipal franchise fee or street and alley assessment now or hereafter in effect in this City to the extent that such municipal franchise fee or street and alley assessment is at a rate higher than 3% of the Company's gross receipts. SECTION 4. That current residential and commercial monthly customer charges of $5.00 and $12.00 are reasonable and shall not be changed. SECTION 5. That the miscellaneous service changes and line extension charges reflected in Exhibit A are reasonable and are hereby approved. SECTION 6. That approval of a most favored nations clause is reasonable and in the public interest and Lone Star is ordered to provide residents of the City of Southlake the benefits of any agreement or order applicable elsewhere in the Mid-Cities Distribution System. SECTION 7. Lone Star shall file with the City, no later than the effective date of the changed rates ordered herein, revised Tariffs and Schedules, together with rate design workpapers and supporting data as requested, setting forth the rates, tariffs and changes based upon the increases and changes prescribed herein. Such Tariffs and Schedules may be modified or amended by the City Council to comply with the provisions of this Ordinance within twenty (20) days from the date of filing with the City, otherwise the same shall be considered approved as filed. SECTION 8. That the fees and expenses associated with the City retaining counsel and consultants to investigate the Company's application are reasonable and are to be paid by Lone Star and recovered from ratepayers through a system-wide surcharge spread over a six month period. The Company shall provide a monthly accounting to the City showing, by months, the amount recovered through the surcharge. SECTION 9. That the rate changes ordered herein become effective for billing on May 2, 1999. SECTION 10. This Ordinance shall be served on Lone Star by U.S. mail to the Company's authorized representative, Mary Jean Moloney, TU Electric/Lone Star Gas, Texas Utilities Companies, 100 West Abram, Arlington, Texas 76010. SECTION 11. That nothing contained in this Ordinance shall be construed now or hereafter in limiting or modifying, in any manner, the right and power of the City under law to regulate the rates and changes of Lone Star. SECTION 12. All ordinances, resolutions, or parts thereof, in conflict with this Ordinance are repealed to the extent of such conflict. Cr' SECTION 13. It is hereby found and determined that said meeting at which this Ordinance was passed was open to the public, as required by Texas law, and that advance public notice of the time, place and purpose of said meeting was given. PASSED AND APPROVED, this the day of , 1999. ATTEST: APPROVED: (re 3 EDIT A LONE STAR GAS COMPANY MID-C111ES DISTRIBUTION SYSTEM SCHEDULE OF SERVICE CHARGES A. Connection Charge In addition to the charges and rates set out above, the Company shall charge and collect the sum of: Schedule Charge Business Hours $35.00 After Hours $52.00 For each reconnection of gas service where service has been discontinued at the same premises for any reason, for the initial inauguration of service, and for each inauguration of service when the billable party has changed, with the following exceptions: (a) For a builder who uses gas temporarily during construction or for display purposes; (b) Whenever gas service has been temporarily interrupted because of system outage or service work done by Company; or (c) For any reason deemed necessary for Company operations. B. Read For Change Charge A read for change charge of $12.00 is made when it is necessary for a Company employee to read the meter at a currently served location because of a change in the billable party- C. Returned Check Charges A returned check handling charge of$16.25 is made for each check returned to the Company for any reason. L (6w, D. Delinquent Notification Charge A charge of $4.75 shall be made for each trip by a Company employee to a customer's residence or place of business when there is an amount owed to the Company that is past due. This charge shall not be made when the trip is required for safety investigations or when gas service has been temporarily interrupted because of system outage or service work done by Company. MAIN LINE EXTENSION RATE The charge for extending mains beyond the free limit established by Franchise for residential, commercial, and industrial customers shall be based on the actual cost per foot of the extension. L L 7/2 - 7 City of Southlake, Texas (hlwe STAFF REPORT April 16, 1999 CASE NO: ZA 99-011 PROJECT: Site Plan/$1.25 Dry Clean Super Center STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787 REQUESTED ACTION: Site Plan for $1.25 Dry Clean Super Center on approved Lot 5R1, Thomas Easter No. 474 Addition on property legally described as a portion of Lot 5,Thomas Easter No. 474 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 4123, Plat Records, Tarrant County, Texas, and being approximately 0.7114 acres. PURPOSE: Site Plan approval required for permitting. LOCATION: On the south side of East Southlake Boulevard (F.M. 1709) being approximately 250' east of Crooked Lane. OWNER/APPLICANT: Kwik Industries, Inc. (iii„r; CURRENT ZONING: "S-P-2" Generalized Site Plan District with "C-2" Local Retail Commercial District uses and limited "I-1" Light Industrial District uses. LAND USE CATEGORY: Retail Commercial NO. NOTICES SENT: Seven(7) RESPONSES: None P&Z ACTION: April 8, 1999;Approved(6-0)subject to Site Plan Review Summary No. 3, dated April 1, 1999, accepting the applicant's agreement to landscape the east side yard without the using the escrowed funds for use along F.M. 1709. STAFF COMMENTS: Attached is Site Plan Review Summary No. 3, dated April 1, 1999. L:\COMDEV\WP-FILES\MEMO\99CASES\99-011 SP.WPD C 1f' M 3 71 5A3 11]-6--7,1 1 'nil ''' ' - 0 41[ aaa s �^ 12, II a NAM 1[ 1 a 5i4 7 a a' a • a i? •'!• 1 1 "6.4,0, -„. 1 64401iii .. 2 .s .44 1, Asa I1,:riT S7st r'i' c RTR J TB TR5ffi R 563', R' . i (I-I a� .� � T.EASTER x ASTER Ts 24 tail.' ' SURVEY A-458 1 WDk � 15k ' �'r . 'I.•Z4 c\i..\.p liblm. ..._., ..set otoliiiipm. ON OE -ASSN - - i • CA 7 11.1 lit a t VilliiitAN. 11411A1 TY . 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STACY TR 11A TR 118 TEXAS LIMITED PRTN 7 AC 3.857 AC NS—P-1 " 5 r 4 3 Li, ADJACENT OWNERS AND ZONING 163 4 5 6 I1uurs am taw,c ioaaui al CII al�� W wunuam ariiamrw N N svai''mums W Z U b co Rai ��N1— O (sot!r y aia mnuunc N O u r1 an ;c .ww 1 4I 1O1fG7 VIM;?WO Alp S� �F!U d. ; — Z O 33Y} N 7 W W N W Vp g co -� [ Q 0/� �j `U lir1i 3R��L.....' , • _. lii1'-' Q �p 4 ‹ IA ";:r4W V l i Q = 3y1aOp Jy,�V{J KI Q W w I. 0 ; -I 1 �1 �� ,Fnn„ 03{h�NW`"�yO"gnW O� �1� e 4k U 2' .LA. �, V! QQJ 2Z�CUJV..1y,.IV Ot••v¢• 'I. �l+1 ,y� Z W a74'4 •- -t 1 L 1 ` N N 6�O*p m !J PI a. _ N270 Q,.1 -q 1 ' i N a•N5 JOO Waa aO~ � l{ L w <W VON"o Z �� F jVGIWp ?OOOO1 + U }tiN� p� \vo W 35v2 ZJ1Jo. 2 1 O pO�<0.p L l W�� a�b"tr 4 o I Z p oO'""*.tAw �nOV NH w Nil ' a &n�!�b k ill I ; 1 ke Q CJ N h e: ! ! 8� } F ,r .."-.!! tiF b 11ltS y !■ ', dim1 1 OS!t!' ' iP . -,a 4 z < J I i �y _ .c... y /w NIII ; NV lin 92 Z. p. _ .„))1 pZ._, z L 11\ 11 li 3— li I ' ' a; r ilk; /0 ifi-Pliti , 0 _`!` WIT` ® ® )• ®.amp_ it„�\ _ ' 6� li i ^ ■avn %r�.17 )G 81 �1 ligi Oil w F I 777(/1—1:- s I ,— « a 1 • 9g 1I I r .a ... • r 11„ N . I 1 i, I (kimP'l el.A i �Y \ z r 4 5 1 �.....�..., .—..—..—_—__- 1' .w.an 9 City of Southiake,Texas SITE PLAN REVIEW SUMMARY Case No.:ZA 99-011 Review No: Three Date of Review: 04/01/99 Project Name: Site Plan-Dry Clean_Super Center,Lot 5 T. Easter No, 474 Addition,in all being 7.113 acres APPLICANT: ARCHITECT: Caddy Property Management.L.L.C. Kwik Industries.Inc. 708 Nettleton Drive 4725 Nall Road Southlake. TX 76092 Dallas.TX 75244 Phone : (817)329-1635 Phone : (972)458-9761 Fax : (817)488-7205 Attn: Max Krugler Fax : (972)458-0948 Attn: Dan Zatto CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 03/24/99 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT EDWARD MCROY AT(817)481-5581,EXT. 880. General Development Standards Applies Comments Corridor Overlay Regulations Y Complies Residential Adjacency N N/A. Building Articulation N Complies Masonry Standards Y Complies Impervious Coverage Y Complies Bufferyards Y Complies Interior Landscape Y Complies Driveways Y Complies * Only Lot 5R1 and the associated off-site drives are included with this site plan review. The applicant has indicated that the right-in/right-out drive to the west of this lot and within the future Lot 5R2 is to be constructed with this development. 1. Correct the bufferyard line along the north lot line to match the label. The line should be placed so that the bufferyard width is measured from the property line rather than from the pavement edge. * The approved site plan for Lot 4(Shurgard)allowed for the elimination of a 10' Type "F 1" bufferyard along the common lot line with the proposed Lot 5R1. The plant material for this bufferyard was required to be placed within the future bufferyard along F.M. 1709 for this developement. Per the approval of the Revised Concept Plan for this site,the escrow funds will be released to the property owner on a prorated basis,based on linear frontage,after installation of the required plant material. Contact the Landscape Administrator Keith Martin at Ext. 848 for further details regarding this issue. City of Southlake, Texas C * Drive spacing and stacking are in compliance with the approved Concept Plan for this site. (City Case No. 98-143) * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs.. * It appears that this property lies within the 65 'LDN D/FW Regional Airport Overlay Zone will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No.479. * Protected trees cannot be removed outside of 6' from the proposed building without processing a Tree Removal Permit or without approval by the Planning and Zoning Commission. Cuts or fills within the limits of the critical root zone of protected trees are not permitted unless adequate construction methods are approved by the Landscape Administrator. * If applicable,a letter of permission from the adjacent property owner(s)on the west must be obtained prior to issuance of a building permit for the construction of the off-site pavement and a permit from TxDOT must be obtained prior to any curb cut along F.M. 1709. * Please be aware that any change of tenant/owners with a request for a new C.O. will require that all parking areas meet the "all weather surface" requirement in the zoning ordinance and all fire lanes shall be per the Fire Department's requirements. * Denotes Informational Comment att: Bufferyard Calculation Chart,Interior Landscape Summary Chart cc: Caddy Property Management, L.L.C. VIA FAX ABOVE Kwik Industries, Inc. VIA FAX ABOVE L:\COMDEV\WP-FILES\REV\99\99011 SP3.WPD C k City of Southlake,Texas SUMMARY CHART-BUFFERYARDS . Dry Clean Super Center Bufferyard Canopy Accent Shrubs Fence/Screening . Length Width - Type Trees' Trees Height&Material North Required" 103' 20'-O 4+3 3+5 14+7 None Provided 1133' ;7A'O 4iiiim mi.!ii:iiiiii.:Etiiiiiiiinsi. None South Required None None None None None None Provided. 85'.. : 23 None ; Noae lgone None y East Required None None None None None None p vided•::! ....4407.H .;.> '> :: t >>;>iN : . ...N'c :.::.:..:.:Nttnxe None West Required 2604 5'-A 3 5 21 None Protride ::;` : 34;: :. 5 I` '::::' 2: $' None *Note any credits used in calculations or requested variances: a. Excludes driveway curb cut width. b. Additional plantings are required along the F.M. 1709 bufferyard as a result of a bufferyard variance granted with the approval of the Shurgard Site Plan(Lot 4). c. The applicant has provided landscape islands along the east side of the property.These islands are considered as interior landscaping areas and are similar to relocated bufferyards as seen on other projects where common drives are along the property boundary. Other Comments: 1. A minimum of 50%of all canopy trees planted on the site must be 2"in caliper and 50%must be 4"in caliper. This includes plantings in bufferyards as well as interior to the site. 2. Note any credits requested for required plat materials. SUMMARY CHART-INTERIOR LANDSCAPE Required or Landscape Area %of area in Canopy Trees Accent Trees Shrubs Ground Cover Provided (Sq.ft.) front or side (Sq.Ft.) Required* 1,350' 75% 2 5 23 135 Provided 6,425 109% 3 5 23 135 *Note any credits used in calculations or variances requested: a. A 10%reduction in required interior landscaping area has been credited with the applicants agreement to landscape the adjacent R.O.W. Other Comments: 1.Please note any existing trees,Row landscaping or irrigation system credits being requested. 2. 3. 4. Ci . 16.1 • TREE PRESERVATION ANALYSIS (NON-RESIDENTIAL DEVELOPMENT) Case: 99-011 Date of Review: 3 - 30 - 99 Number of Pages:_I Project Name:Dry Clean Super Center(Site Plan) OWNER: PREPARED BY: Caddy Property Management,L.L.C. Kwik Industries,Inc. 2834 Market Loop,Suite 100 4725 Nall Road Southlake,TX 76092 Dallas,TX 75244 Phone: Phone: (972)458-9761 Fax: Fax: (972)458-0948 THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT(817)481-5581 EXT. 848. TREE PRESERVATION COMMENTS: C 1. On all construction occurring around any protected trees on the property the procedures described in Sections 6.4 and 6.5 of the Tree Preservation Ordinance shall be applied. * Preserved Tree: A protected tree shall be considered to be preserved only if a minimum of 75%of the critical root zone is maintained at undisturbed natural grade and no more than 25%of the canopy is removed due to building encroachment. * All area within the public R.O.W.,public utility or drainage easements as shown on an approved Final Plat and the fire lanes,required parking areas and area within six feet(6')of the building foundation as shown on an approved Site Plan shall be exempt from the tree protection and replacement requirements specified in the Tree Preservation Ordinance 585-A. * All requirements and regulations of the Tree Preservation Ordinance 585-A, apply to the entirety of this lot. 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Il1I'1111 1 C , .6-.11 - 1611 CONCRETE PAVEMENT 3 I SOD AREAS u WLLJ u -- II Tract 6 n - Southview II Joint Venture Q 14860 Montford, Suite 205 _ Dallas, TX 75240 II O Vol. 9994, P.1954 II u I II I II U 5" THICK 3000 psi CONCRETE AT 28 DAYS WITH - II _u #A BARS AT 18" C-C EACH WAY ON 10" BLACK BASE - II (TYPE 1A HMAC) ON COMPACTED SUBGRADE THAT WILL BE SCARIFIED TO A DEPTH OF 6" AND COMPACTED TO 95% STANDARD PROCTOR DENSITY. = ii 5' -� II ALL CONCRETE AND HMAC MATERIALS I WITHIN THE CONSTRUCTION ZONE I FULL DEPTH WILL BE REMOVED AND DISPOSED OF SAW -CUT MATCH EXISTING T/C i SAWED AND GUTTER FL ELEV IJOINT cX i. ST. T/ C = 655.08 -� MATCH EXISTING T/C AND GUTTER FL ELEV 't w - `-__ I(SOUTH) ELE ELEV-655. 15 NORTH CARROLL, AVE. SPECIAL NOTE: TREES AND ORNAMENTAL SHRUBS cn R o IN CONFLICT WITH CONSTRUCTION. W IN AN EFFORT TO MINIMIZE DAMAGE AND/OR LOSS c o ano OF TREES AND CRNAMENTAL SHRUBS IN CONFLICT 1 not WITH PROPOSED ALIGNMENT AND GRADING FOR �a THE PROJECT THE CONTRACTOR IS HEREBY O p 11 _ - ADVISED AS FOLLOWS: rA r- 'PRIOR TO CONTRACTOR'S BEGINNING OF II CONSTRUCTION. THE CITY WILL IDENTIFY THOSE TREES AND SHRUBS WHICH ARE TO BE PROTECTED FOR RELOCATION. ACCORDINGLY. THE CONTRACTOR. SHALL COOPERATE WITH THE CITY AND CITY z APPOINTED LANDSCAPE FIRM WHILE SUCH TREES m I AND SHRUBS ARE BEING REMOVED AND TRANSPLANTED TO OTHER SUITABLE LOCATIONS v d ro WITHIN THE PROJECT.' ►x ozo 0 II V y �j MATCH EXISTING FNISHED � I II CONCRETE GRADE WTH NEW SPECIAL NOTE: IRRIGATION LINES CONSTRUCTION PORTIONS OF THE IRRIGATION FACILITIES SHOWN w Z ^r' II IN THE VICINITY OF OWNSY LANE ARE IN CONFLICT x j SAW -CUT FULL DEPTH FBI WITH THE NEW ROADWAY AND NECESSARY GRADING. CONSTRUCTION JOINT WITH ACCORDINGLY, THE IRRIGATION BACKFLOW PREVENTOR VALVE. METER A VALVES. AS REOUIRED SHALL BE SMOOTH DOWELS 30" LONG AT 18" CENTERS RELOCATED IN A MANNER WHICH WILL PROVIDE WATER (SEE CONCRETE DETAIL SHEET) SUPPLIED FROM THE NEWLY INSTALLED B' WATER LINE I (SEE PAY ITEM). ALL WATER LINES REMAINING IN CONFLICT FLAT CROWN T/P WITH GRADING AND PAVING SHALL THEN BE ABANDONED ELEV.= 656.20 AND INCLUDED AS INCIDENTAL TO ROADWAY EXCAVATION. i`Ps*g'bo4y� MATCH EXISTING DRIVEWAY�Ka SPECIAL NOTE: IRRIGATION LINES IN CONFLICT GRADE EXPANSION JOINT WITH PROPOSED CONSTRUCTION WILL BE LOWERED I TESTED AND PUT BACK IN SERVICE TO ACCOMODATE .: • _rRE-SOD DISTURBED NEW CONSTRUCTION. kxw;eaO" AREAS WITH LIKE GRASS MATCH EXISTING T/C FSI 4' TniCK CONCRETE SiDC L", -= '' ya 655.91 13000 psi @28 DAYS) WITH xz3 BARS AT � a - _ 18"C-C EACH WAY ON 4" THICK SAND CUSHION SC&E r.w• BENCH MARKS f - BM ST 53 - BRASS CAP IN CONC. AT ST379-95.25; 50.52' RT _ EAST SOUTHLAKE BLVD. fF.M. 1709> . - ELEV.- 626.76 ELEV-b55. 3EXIST. T P ( I NORTH 1 - - - - - - - - BM ST 55 - BRASS CAP IN CONC. AT STA. 14.96.35; 18.68' LT. EIE0 /C = 655. 37 _ _ - _ - _ - . _ = NORTH CARROLL AVE. MATCH EXISTING TIC _— ELEV.-656.80 AND GUTTER FL ELEV EXISTING HMAC BASE AND SUBGRADE TO BE REMOVED AND REGRADED TO ACCOMODATE THE NEW SUBGRADE FOR THE CONCRETE PAVEMENT. THE SUBGRADE WILL BE UNDERCUT FOR CONCRETE AND HMAC FAVEMENi TO ACCOMODATE. LIMITS OF REMOVAL AND REPLACEMENT MAY VARY TO ACCOMODATE FIELD CONDITIONS. 1. COMPACTED SUBGRADE (NON -STABILIZED) 95: STANDARD PROCTOR DENSITY 2. 10" THICK COMPACTED BLACK BASE (TYPE A HMAC) 3. 5" THICK CONCRETE PAVEMENT 4. CONCRETE PAVEMENT WILL BE SAWED IN ACCORDANCE WITH CITY OF SOUTHLAKE STANDARDS W W 'A/ `�; - w W W W ---------------- ALTERNATE No.1 NOTE: CONTRACTOR SHALL BRING TO 'FINISH GRADE' IN EACH CASE, ALL WATER VALVE BOXES AND SANITARY SEWER MANHOLE FRAMES AND COVERS AS APPLICABLE. F- z w z g a w J W C) w Z Q IZ O _- a O ~W OQ o COz c L Q U Z O LE rn p o U z zz g f- W O W Cr LL CO Z O F- m z m F- LU z J >- m z O 5G-7 SHEET 6R1 Of 19R CONCRETE PAVEMENT SOD AREAS Tract 6 Southview II Joint Venture 14860 Montford, Suite 205 Dallas, TX 75240 Vol. 9994, P-1954 I I; ,I u if m LJ - FULL DEPTH SAW -CUT BACK CURB TO BACK CURB II Q u MATCH EXISTING PVMT CROWN ELEV MATCH EXISTING T/C 8 GUTTER FL ELEV MI MATCH S MATCH EXISTING T/C 8. GUTTER FL ELE II T/C=655. 29 GL=654.82 i - - GL=654.83 PROP. T/C = 655.60 AT CURB RETURN PROP. T/C = 655.60 AT CURB RETURN FULL DEPTH SAW -CUT FBI EXPANSION JOINT MATCH EXIST DRWY GRADEj____ SPECIAL NOTE: TREES AND ORNAMENTAL SHRUBS IN CONFLICT WITH CONSTRUCTION. IN AN EFFORT TO MINIMIZE DAMAGE AND/OR LOSS OF TREES AND ORNAMENTAL SHRUBS IN CONFLICT WITH PROPOSED ALIGNMENT AND GRADING FOR THE PROJECT THE CONTRACTOR IS HEREBY ADVISED AS FOLLOWS: "PRIOR TO CONTRACTOR'S BEGINNING OF CONSTRUCTION- THE CITY WILL IDENTIFY THOSE TREES AND SHRUBS WHICH ARE TO BE PROTECTED FOR RELOCATION. ACCORDINGLY. THE CONTRACTOR SHALL COOPERATE WITH THE CITY AND CITY APPOINTED LANDSCAPE FIRM WHILE SUCH TREES AND SHRUBS ARE BEING REMOVED AND TRANSPLANTED TO OTHER SUITABLE LOCATIONS WITHIN THE PROJECT. - SPECIAL NOTE: IRRIGATION LINES PORTIONS OF THE IRRIGATION FACILITIES SHOWN IN THE VICINITY OF OWNBY LANE ARE IN CONFLICT WITH THE NEW ROADWAY AND NECESSARY GRADING. PROP. T/C = 655. 50 ACCORDINGLY. THE IRRIGATION BACKFLOW PREVENTOR AT CURB RETURN VALVE. METER AND VALVES. AS REOUIRED SHALL BE RELOCATED IN A MANNER WHICH WILL PROVIDE WATER KrR ; PROP. T/C = 655.80 SUPPLIED FROM THE NEWLY INSTALLED 8' WATER LINE AT CURB RETURN (SEE PAT ITEM). ALL WATER LINES REMAINING IN CONFLICT WITH GRADING AND PAVING SHALL THEN BE ABANDONED AND INCLUDED AS INCIDENTAL TO ROADWAY EXCAVATION. r:.. FULL DEPTH SAW -CUT EXPANSION JOINT SPECIAL NOTE: IRRIGATION LINES IN CONFLICT 14EfA, MATCH EXIST DRWY GRADE WITH PROPOSED CONSTRUCTION WILL BE LOWERED '�• " ' - ` �IiSSa T x RE -SOD DISTURBED TESTED AND PUT BACK IN SERVICE TO ACCOMDDATE NEW CONSTRUCTION. EXIST. !/C = 655.06 --- MATCH EXISTING T/C AND GUTTER FL ELEV �' T/P AREAS WITH LIKE GRASS 655.75 AT CURB RETURN FBI 4" THICK CONCRETE SIDEWALK�� T/P-655.91 (3000 psi @28 DAYS) WITH #3 BARS AT � - --- 18"C-C EACH WAY ON 4" THICK SAND CUSHION SCVEr.w• W Z c BENCH MARKS LLLI BM ST 53 • BRASS CAP N CONC. AT STA. 379.95.25: 5C.52' RT. > m < - _ EAST SOUTHLAKE BLVD. (F.M. 1709) LU Q V Z _. ELEV, 626 78 _ '--_ _ _ T/C P I ( SOUTH) - _ _ _ _ _ _ . = _ __ ELEVi5�.65 T/C PI (NORTH) EXIST. T/C - 655.37 - -- r SM ST 55 - STA. 14 96.35; 18.68 LT. BRASS CM N CONC- AT - NORTH CARROLL AVE. Q O- z O _ _ _ o - - - ELEV�5A. 80 _ _ _ _ _ _��- ELEV.- 656.80 — -- - J- -' - - - -- - - - SAW -CUT HMAC BASE MATCH EXISTING TIC _� AND GUTTER FL ELEV -- - - W Q O AS REQUIRED - - - - _ - - - - --- ---- - - _ --- - O Q O U) Z = o 1EXISTING HMAC BASE AND SUBGRADE TO BE REMOVED 0O v rn SAND REGRADED TO ACCOMODATE THE NEW SUBGRADE - - -- p i o — — — — — — — — — — — — - ;FOR THE CONCRETE PAVEMENT. THE SUBGRADE WILL BE > r _ - j UNDERCUT FOR CONCRETE AND HMAC PAVEMENT TO Oz NORTH CAR R O L L AVE. ACCOMODATE. LIMITS OF REMOVAL AND REPLACEMENT ` MAY VARY TO ACCOMODATE FIELD CONDITIONS. 0Z Q U - 1. COMPACTED SUBGRADE (NON -STABILIZED) 95% STANDARD PROCTOR DENSITY LL) 0 2. 10" THICK COMPACTED BLACK BASE (TYPE A HMAC) LLj 3. 5" THICK CONCRETE PAVEMENT F- A rnAIrDCTr, PAvrurAIT WTI I Pr rAWrn TM ArrnanAnlrc WITH r)TY nF Snl1THLAKE STANDARDS (n ------------------------- �- ALTERNATE N o . 2 NOTE: CONTRACTOR SHALL BRING TO 'FINISH GRADE' IN EACH CASE. ALL WATER VALVE BOXES AND SANITARY SEWER MANHOLE FRAMES AND COVERS AS APPLICABLE. 5G-8 SHEET 6R2 Of 19R E I I SAW -CUT HMAC B AS REWIRED I JI I EXIST. T/C 655.3 WTQi EXISTING T/C AID GUTTER FL ELEY 1- I I I 670 660 EXIST. T/C(SOUTHI . EXIST. T/CINCRTH)-1 650 640 _ -- -- sd EXIST. T/C � 655.08 WTCN EXISTING T/C AND GUTTER FL ELEY FULL OE°TH SAs{I!T Fa! ExPAxsla JotNr MATCH EXIST DRWY ORADE PRY. T/C 655.55 1 A- c;A1e RETLaH - PRC AT T/P-655.62 COAI.EI P-655.65 ELEV �655.15 x'" � a F. T/C 655 75 CCURB RETUtM _xF PROP. GL 4-CL PROP. T/C - 655.80 DRIVEWAY AT. CURB RETURN ELEV655. 20 Tract 6 Southview I1Joint Venture 14860 Montford, Suite 205 Dallas, TX 75240 Vol. 9994, P.1954 T/C - 655.60 B RETURN LT- C-655.27ExtsrlNG T/C a turn .ez- -- BADX C.iiiB TO BACX CURB WTCN EXISTING PVl_ CROWN ELEV -OWN BY LANE Cn0 t■�tI SPECIAL NOTE: TREES AND ORNAMENTAL SHRUBS IN CONFLICT WITH CONSTRUCTION. H z m ■ I CONCRETE PAVEMENT Y IN AN EFFORT TO MINIMIZE DAMAGE AND/OR LOSS C6 n n OF TREES AND ORNAMENTAL SHRUBS IN CONFLICT WITH PROPOSED ALIGNMENT AND GRADING FOR O pp�T THE PROJECT THE CONTRACTOR IS HEREBY E o g ADVISED AS FOLLOWS: Cn o obi r 'PRIOR TO CONTRACTOR'S BEGINNING OF Cn o CONSTRUCTION. THE CITY WILL IDENTIFY THOSE Q, d TREES AND SHRUBS WHCH ARE TO BE PROTECTED °1 m FOR RELOCATION. ACCORDINGLY. THE CONTRACTOR I F SHALL COOPERATE WITH THE CITY AND CITY v, z APPOINTED LANDSCAPE FIRM WHILE SUCH TREES m F �y AND SHRUBS ARE BEING REMOVED AND Py° - - - - - TRANSPLANTED TO OTHER SUITABLE LOCATIONS WITHIN THE PROJECT.' �+ a SPECIAL NOTE: IRRIGATION LINES z n PORTIONS OF THE IRRIGATION FACILITIES SHOWN W P. IN THE VICINITY OF OWNBY LANE ARE IN CONFLICT z y WITH THE NEW ROADWAY AND NECESSARY GRADING. — ACCORDINGLY. THE IRRIGATION BACKFLOW PREVENTOR V v -_= VALVE. METER AND VALVES. AS REOUIRED SHALL BE RELOCATED IN A MANNER WHICH WILL PROVIDE WATER SUPPLIED FROM THE NEWLY INSTALLED 8' WATER LINE EXISTING SAN. SEWER (SEE PAY ITEM). ALL WATER LINES REMAINING IN MANHOLE TO REMAIN CONFLICT WITH GRADING AND PAVING SHALL THEN (ADJUST TOP M.H. AND MATCH FINISH GRADE) BE ABANDONED AND INCLUDED AS INCIDENTAL TO ROADWAY EXCAVATION. tl3/Ni _ C.L. STA. 13+73.2D - END LEFT SIDE CONCRETE PAVEMENT SPECIAL NOTE: IRRIGATION LINES IN CONFLICT ps`s £ no.00• B-a) REMOVE EXISTING ASPHALTIC PAVEMENT WITH PROPOSED CONSTRUCTION WILL BE LOWERED TESTED AND PUT BACK IN SERVICE TO ACCOMODATE FROM THIS POINT TO STA. 16+13.20 NEW CONSTRUCTION. BEGIN 6' THICK H.M.A.C. 1240 L.F.) TRANSITION TO ENO OF PROJECT CONTRACTOR SHALL BRING TO 'FINISH GRADE' (LEFT SIDE ONLY) IN EACH CASE, ALL WATER VALVE BOXES AND — T/C (BOTH) = 655.62 SANITARY SEWER MANHOLE FRAMES AND COVERS AS APPLICABLE. �_ C Ird::.�i_ - _ - -- Z MATCH EXISTING T/C a CUTTER FL ELEV LLj Z J T/C#55.29 < r v a-654.83 BENCH MARKS LL.I — I I REi� DISTURBED r./:f PROP. T/C 655.50 ) A' `� RE-.6"S•J ) ST 33 - BRASS CAP N CONIC. AT STA 379.95.25� 50.52' EAST SOUTFLAKE BLVD. (F.M. 1709) ftT. Uj O co coLIJ " - s 5" THICK 3000 psi CONCRETE AT 28 DAYS WITH EEV.- 626.78 Y [r u Gaus _, FULL DEPTH sAr arT st4 BARS AT 1 B" C-C EACH WAY ON 10" BLACK BASE M ST 55 - BRASS CAP IN CONIC. AT STA 14.96.35; 18.68�LT. Q d Z p EXPANS1G11 JOINT MATCH EXIST DRWT (RtADE ( TYPE 1 A HMAC) ON COMPACTED SUBGRADE THAT NORTH CARROLL AVE. ELEV.- 656.80 2 > O ~' _) WILL BE SCARIFIED TO A DEPTH OF 6" AND PROFILE SCALE ~ LL r F3 +' CONCRETE SIDEWALK COMPACTED TO 957. STANDARD PROCTOR DENSITY. O J al Q (J000 pal f28 GAYS) WITH +Y3 BARS AT HORIZONTAL SCALE. i'= 10' O O ~ 18'C{ EACH VAT ON 1' THICK SAK CUSHION �;y^_„"; SALE- 1" = 10' VERTICAL SCALE: 1" = 4' (� Z r. 5 W O < z LL.. Q z < O Q zz 2 O > �- W 6 W _ _ . _ _ _ _ 670 w ----s—� W — --- _ LU o (r LL (%i PROPOSED Tr_;sam) I _ 660 g - I �NORTHI[ ---- T/C(NORTN"a SOUTH) EXIST. t `b 650 _< N W �FQ Tsl� sal 640 € -r ------------ - -- - ='-- 5 C e f u W HEET - 5G-9 I` 61R3 Of 1 9 City of Southlake, Texas STAFF REPORT April 16, 1999 CASE NO: ZA 98-161 PROJECT: Ordinance No. 480-307/Second Reading/ Rezoning and Site Plan -Primrose School STAFF CONTACT: Dennis Killough, Senior Planner,481-5581, ext. 787 Karen P. Gandy,Zoning Administrator,481-5581, ext. 743 REQUESTED ACTION: Zoning Change on property legally described as a portion of Tract 6F situated in the J. G. Allen Survey, Abstract No. 18, and being approximately 1.8 acres. A Site Plan for Primrose School will be considered with this request. PURPOSE: Rezoning and Site Plan approval required for new development. LOCATION: On the northwest corner of the intersection of Davis Boulevard(F.M. 1938) and Union Church Road. OWNER: Ronnie M. Woods APPLICANTS: Frank and Nancy Cangelosi CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "S-P-1" Detailed Site Plan District with "C-2" Local Retail Commercial District uses to include a private kindergarten LAND USE CATEGORY: Retail Commercial and 100 Year Flood Plain NO. NOTICES SENT: Seven(7) RESPONSES: None P&Z ACTION: January 7, 1999; Due to Case Resolution No. 97-22,this case was not heard and was continued to January 14, 1999. January 14, 1999; Approved(5-0) at the applicant's request to table and to continue the Public Hearing to the January 21, 1999,Planning and Zoning Commission meeting and requesting it to be placed as high on that agenda as possible. City of Southlake, Texas January 21, 1999; Approved (7-0) at the applicant's request to table and to continue the Public Hearing to the March 4, 1999, Planning and Zoning Commission meeting. March 4, 1999;Approved(6-0)subject to Site Plan Review Summary No. 2, dated February 26, 1999, accepting Item#2 (play structures) as shown; accepting Item #3 as shown with respect to horizontal articulation only; accepting #Item 4.b (fencing along west property line); accepting Item#4.c and removing two (2)parking spaces in the southeast corner and increasing the interior landscaping to at least 360 s.f. to make up the amount of encroached bufferyard; accepting Item #5 in its entirety, but instructing the applicant and a City representative to make a good faith effort to meet with a church official to see if an agreement can be reached regarding a common access easement, and if that is not possible,then requiring Item#5.b be extended to 12'X 250'; and restricting the requested zoning to "S- P-1" Detailed Site Plan District with"C-2" Local Retail Commercial District uses limited to a private kindergarten, day care, and "0-1" Office District uses. COUNCIL ACTION: April 6, 1999;Approved(7-0)First Reading subject to the Plat Review Summary No. 3,dated April 1, 1999; granting relief to Item#1 (trash dumpster location) to allow as shown; on Item #2, allow play structures as shown; on Item#3, allow both vertical and horizontal articulation as shown; on Item#4a, allow the Fl fence along the west property line to be offset as shown; on Item#4b,allow the parking as shown along Davis Blvd.; on Item #5a1 allow driveway on Davis Blvd. to shift 18' North to a location approximately 217' north of the intersection with Union Church and allowing the curb return to project north of the property line extension; on Item#5a2, allow the driveway on Davis Blvd. as proposed above; and approved the extension of the decel lane from 150' to the 250' length and the driveway intersecting the decel lane as shown on the plan. STAFF COMMENTS: The applicant has met all requirements in Site Plan Review Summary No. 1, dated January 11, 1999; Site Plan Review Summary No. 2, dated February 26, 1999; and Site Plan Review Summary No. 3, dated April 1, 1999;with the exception of those listed in the attached Site Plan Review Summary No. 4, dated April 16, 1999. L:\COMDEV\WP-FILES\MEM0\98CASES\98-161 ZS.doc L 9C4 . l il r J EN sa LJ__.1 ..•'' ‘,---'-' Emit pl as k . mili;r0P* ft" WI 11116 71.1 - a id - ... R ill: TE a s 6k 12ak :R ��; " Ina 7W If 1112 �. ups ec n m aRRC1,ti. 111 ass ��" .E VIES COO . raze 1646 ec 0.6 asa lc re ZU2 49 . ►�� .SURVEYs I. tt �� St 92k ; i PY I. R 2.• ,u mik.5 J k ♦ ki• ■ - C A— ! 0 IC IWIU6. --;.-tv .. 6.: �1I 7¢2Al IR 215 El k • ' �ainii 4 i 12 i le D�,'l %'S 11 —G RRRS IR6 17k - \ * 1 Rt 6Y 6i It, 0 TR 3. _a,e:= 18 TR 511 TR 50 j : • 7a ID RR j I IR t TR a Ikt`',A 0 i 1____ g"---:-`- — 9 122 AC fft l R5 A• ,Ilt �n . TR�N 1 DD\ = y I TUG " TR 51111 g t a1 Atrsk esk gs k R�s R22 '�k R 113 e mf. J 132 A $(R - 61 t ,� ��\�xJ212 �R�R i2ViligliMil ''* 3 ,SU TR S el if TR 61 14111p4A 41L-1 II4B TR 4C TR4D R 6C4 ■ ° R 692 Ail TR 2A TB Zs' TR llir ' k 1 4"- 19.7 k ! 14101 a a 2 „ TR MU TR Si ,.,;/ ? AC. ` R OD\Vili ' IIIIrfi4�V ✓ IP �' �� 7.4 AC. . VC., . r•••• * tl' TR ZB _ DISCLAIMER lata has m i compiled for The f Southlake. Variousffi i official . 0 ix2ficial source TRACT MAP r. t isinformatLL _ -- _ _ _ _ 'ics _ _ !ade to ensure the accu ra ,Mf ., ata_ hnwpvtar_ nn QI Ia ri nfaasa :c , 17l1 C/C,l1 % TR via - 5.0 AC I .iie Acj,is p-z '°° TR 1 A2A_ . CRE `LfIFft 4 3 22l`�1yA 1 C E TR 183 t I� .98 AC 2 MICHAEL DR — - �" I I MICHAEL DR . 4:1-5 . TR 18 3 A " .586 AC 5A 58 4 S 2t I CRE ' �' \35 i I • A 4Z uo SW 0 W 1 TR 1 B4 TR 6C2 TR 6C1A W al A I 1.03 AC " 2.0 O TR 6C2 ,45 AC 0)1 • 2.0AC 7o 0 . ___f �\ gi I �� CI: 6C4 H. WHITE - M 2 4.81 AC I I \�. TR 6C # 1 1 • 'T1 3.87 AC I • 8 "C_3" M. FARMER LIEN 03 ..4 MIRAGE �� .G. URvCY s CARWASH LTD. "AG wa 2.0AC NORTHEAST BAPTIST CHURCH . R.: ; DS__ WO TR 6F1 k 6F1A — ` "AG" x 6.071 O ; I TR R. WOODSAG" • Ts . . L 220 70 7n TS :♦ uo 117 so Z U 2 3 13 ,t oZ „ Z . (3 I JJB " t4 �� w V w ¢ I ENTERPISES r •, ;la _ a. _ w 1 INC. 15 • a �� a a. I 12 2n n 120 . Z AG Ip a ,a. R 16 g �;" `_\� III $ W I $ 120 \ , Z I 13 R 17 R CI) w 5 m _ is A R: 2 18 R TR 1 Ay 1 �. ,, � A � ,, , G„ a R 19 R ADJACENT OWNERS i• ,1-- 12 W 2 201R AND ZONING II ' 7R 1A1 TR 5 TR 58 A no >I /� '6 AC .39 AC .38 AC 'i 13 21 s\ IV'I 20 109 0 I 11 - - i • NORTHEAST BAPTIST CHURCH 1000 DAvcs Bwo. SOUTHLAXE, TX 78002 JERRY SUMMY, PASTOR 8 1 7 43 I -22.80 Fehruazy 21, 1999 Jason Claunclt The Makens Company 2300 Airport Frwy. Suitt 230 Hedfi,rd,TX 76022 Dear Jason, In looking at your proposal of sharing a driveway with Primrose, we have determined that it would not be beneficial to us in that we would loose too many parking spaces. Also, with the posbibility that we will sell this property in the near future, we did not want to create an issue that may not h:suitahlc with the ncr, landowner. • We do desire to he good neighbors with Primrose. I'm sorry that we could not accommodate your needs. Sin,.rrcly yours. Pe'Ge* P+tt(yt REEDrEB 221999 • +�I Peodvy i :cauare:t 7ireuidiutztettecta 5 L February 22, 1999 Mr. Frank Cangelosi Primrose School 155 S. Kimball Ave. Southlake, TX 76092 Dear Mr. Cangelosi: You recently contacted me with questions about driveways into a site that you are working on at the northwest corner of Davis Boulevard (FM 1938) and Union Church Road, County Road 3099. The questions concerned the locations and numbers of driveways with respect to this major intersection. In response to those questions, I have prepared a short report for you which I believe will address some of the concerns about the design of the driveways into your new site at this location. It is my understanding that there is a City of Southlake requirement that driveways be located at least 500 feet away from major intersections, and that driveways be a minimum of 300 feet apart. In addition, there must be some internal stacking at each driveway, and also there may be a requirement for a special design for a right turn in/right turn out only driveway. I have responded to each of these concerns in my report. The summary of my report is as follows: • 1. For safety at the school, two points of access are recommended. • 2. If a traffic problem should develop with the driveway on Davis Boulevard, the problem should be addressed at that time with traffic controls placed by Southlake. The possibility of a traffic problem should not be presupposed at this time. • 3. The amount of traffic generated by the proposed school site is relatively light when compared to other higher uses that may be allowed at this corner site, and thus will have less of a traffic impact. 1411 114geeie4 Dave c riellaytar. ?X 76014 ids S 7-465-379J obt 817-4651072 9C.1, RECD FEB 2 51999. _. Pegozy & .waceette4 714,4dftevreareaft 5itejegeved • 4. The school has alreadycomplied with requirements p q merits for a driveway off their property along Union Church Road, but cannot comply with a driveway off their property to the north since the church to the north will not permit access across their property. This restricts access to the school site. • 5. There should be little, if any, conflict between the church driveway and the proposed driveway to Primrose School. • b. The location of the proposed school driveway on Davis Boulevard, with respect to the Davis Boulevard / Union Church Road intersection to the south, allows drivers continuing south on Davis Boulevard sufficient reaction time from the driveway to provide safe operations along this street segment. Based on the report, the driveway on the north side of your site on Davis Boulevard should present few, if any traffic problems, and will improve the delivery of safety services to your school, and improve overall circulation. I will be pleased to answer and respond to any other questions that may arise concerning the development of this site with respect to traffic. Li, Sincere Don Penny, P.E. Penny & Associates • 1411 Dr cce 1044014, ?X 76014 Os S F7-4658T9!f+E 817-4654072 Technical Report to Mr. Frank Cangelosi Primrose School Southlake, Texas February 22, 1999 Primrose School Development Site Northwest Corner of Davis Boulevard and Union Church Road Prepared by: Don Penny,P.E. Penny &Associates 1411 Natches Drive Arlington,Texas 76014 L Pawn. &,46eeelateo . 7auwisrxtatlla Storms 1 L.- Background: Primrose School of Hidden Lakes, under the direction of Mr. Frank Cangelosi, is planning to develop a new school site at the northwest corner of Davis Boulevard and Union Church Road in the City of Southlake. The site is 1.64 acres, with a building footprint of 8,583 square feet. The enrollment of the school is limited to and licensed at 176 students. The hours of operation will be from 6:00 AM until 6:30 PM from Monday through Friday. With the presentation of the proposed site plan to the City, several questions have come up with respect to driveway design and driveway location. This report intends to address those questions. Site Trip Generation: A school of the type being proposed at this site will generate approximately 2 trips per day per student, with approximately 45 percent of the trips occurring from 7:00-8:30 AM, and approximately 45 percent occurring during the afternoon from about 4:30-6:30 PM. Most of the other trips will occur during the hours between the AM and PM peak drop-off times. For purposes of this study, a trip is defined as a pass-through for the purpose of dropping off or picking up a child. This is not a trip end, but rather is a pass-by trip. Most of the trips that will use the school are not new trips, but will be trips that now exist along the street system and will pass by to drop off or pick up. This number of trips noted above allows for some parents to drop off two or more children, for deliveries, school trips, visitations, and for other miscellaneous trips made at various times. Based on these assumptions, it can be assumed that a total of approximately 352 vehicle trips per weekday will be generated. It is important to note that almost all the trips will occur on the weekday, and will occur during the morning and evening peak traffic hours. However, it should also be noted that the proposed use is significantly lower than other uses that could be allowed at locations such as this one. Adjacent Site Trip Generation: The use of the major portions of the properties to the west, south, and southeast have yet to be determined. However, at most similar locations of major street intersections, it is reasonable to expect some types of commercial or retail uses, most usually neighborhood services to support residential uses in the area. To the east across Davis Boulevard, retail uses have been approved. pativ &44oeoetate4 701464foatauog Egrsacw 'lC-q • L The site to the north of the subject property is already in use as a church. It is very important to note that the trip generation of a church is usually during the later evenings or on the weekends, and will not interfere with the trips generated by a school use. Such a use is very compatible to a use such as a school. Driveway Location: Two driveways are being requested for use with the Primrose School. The first is a driveway along Union Church Road approximately 300 feet west of the intersection of Davis Boulevard. This driveway is just west of and off the subject property and will also serve the property to the west as a shared driveway. The driveway has been agreed to by the adjacent land owner and by Primrose School. The 300 feet separation between the driveway and the major intersection provides excellent driver reaction time as a driver leaves the public intersection toward the driveway. Drivers should not still be distracted by the intersection as they approach the Union Church driveway. This driveway is a downstream driveway (going away from the intersection), and as such, is more important with respect to traffic than the Davis Boulevard driveway, since poor downstream driveway design will result in a higher rear end accident rate than an upstream, or approach driveway. A second driveway to serve the property has been requested on Davis Boulevard approximately 250 feet north of the Union Church intersection, centerline to centerline. This driveway has been requested in order to provide a second point of access to the subject property, and in order to provide an orderly circulation of traffic on the property, and onto and off of the property. In addition, the property owner of the subject property has approached the church to the north in order to request a possible joint driveway, and has been told that the church is not in any way interested. The operation and location of this requested driveway is in question. Driveway Operations: The shared driveway on Union Church Road has been agreed to by the both adjacent property owners, and seems to fulfill the needs for the subject property. The driveway exceeds a 2.5-3 second driving time for a driver exiting the major public intersection to react to traffic using the Union Church Road driveway. The location of this downstream driveway, in fact allows 5-6 seconds, which is approximately double a recommended amount. As a result, this driveway, barring unanticipated circumstances, should operate very well. Pawn. &1aaee at€a 7kurgieostatt o SvGrecos '1C•t0 � L There are questions, however, about the operations of the driveway that has been requested on Davis Boulevard. Included in these questions are inquiries about northbound left turns into the driveway or left turns out of the driveway, distance from the church driveway, a right in/right our driveway, and other questions. These questions are addressed below. Southlake is a home rule city under state law. As such, the City has the authority to control traffic with public safety in mind. Because of this, the City has the ability to react to traffic problems as they occur. This may be in traffic control changes, enforcement, design changes, or other measures. Most changes, however, will occur after a problem is revealed. In this instance, the location of the requested driveway is far enough away from the major intersection to preclude any obvious traffic problems. However, if one should develop, the City can install no left turn signs on the street, can install large traffic buttons or even a median, can install no left turn signs in the driveway, or other traffic control measures. In addition, the school can provide traffic operation plans to parents informing them to not perform left turns or other maneuvers in the interest of safety. Many options are available. Another question concerns the separation of driveways, that is the distance of one driveway from another. The defining feature of this issue is the amount of traffic and the possible interference of two or more driveways with each other. Thus, the amount of traffic using adjacent driveways, and the time that this traffic occurs, will determine the traffic operating characteristics along the street. In this case, there will be little, if any interference between the two driveways along Davis Boulevard. This is because almost all trips using the school will occur during "normal" business hours during the weekdays. Very few trips will occur to the school later during the evenings or on weekends. This is in contrast to the church, which will have some activities during the later evenings, particularly on Wednesdays, and on the weekends. Thus, the two driveways will not conflict. Also, in this-case, there will be approximately 160 trips during a peak time on a given weekday morning or afternoon, about 45% of a weekday total. This will occur over a two hour period from about 6:00 AM until 8:00 AM, or over a similar two hour PM period. A peak 10 minute may be as high as 18-20 vehicles. This will be divided between the two driveways, which will provide a much better trip distribution. Based on traffic patterns, more traffic will probably use the Davis Pew &r44e4elata 7aaKebartatlaelKeow lc- 1 i Boulevard driveway since this will be the more heavily traveled street. This will . result in a possible 60%-40% split. A better distributed split between two driveways is much better than trying to force all trips to use and adjust to one driveway. Greatly restricting the number of driveways will result in more congestion at one point, than will distributing traffic at two or three logical points along a street. The distribution of traffic is, in this instance, more desirable than forcing all traffic to use one driveway. Another issue is the use of a right in/right out driveway in place of a normal two way driveway design. The use of the right in/right out driveway is generally used where a driveway is expected to handle a large amount of traffic, such as a major shopping area, and where there is a very major arterial street with high traffic volumes. It also will depend on the size of the property it is accessing. The right in/right out driveway requires about 50 additional feet frontage, and extends about an additional 50 feet into the given property. The use is a right in/right out driveway on a small property quickly imposes a number restrictions on the property and its design. With a smaller property, there are many time customers that frequently use the services and become acclimated to traffic operations with respect to the driveway. As a result, traffic controls such as signed turn restrictions work well. Again, considering driver reaction times, a driver approaching the Davis Boulevard driveway, an upstream driveway, will normally notice a driver in front of them intending to turn into the school driveway. Their attention has not yet been diverted to the approach to the major intersection. After passing the driveway, the driver still has approximately 4 seconds to react to conditions at the intersection. Again, this should be adequate for almost all drivers to adjust and react to what is happening at the Union Church Road intersection. Other questions may also arise as a result of the the proposed driveway. These will be addressed at the request of the Southlake city officials or of the property owner. L Pew &,1aeoetate4 7fraaditettattas &vegans • L., Safety Concerns: One of the major concerns of any school is safety in and adjacent to the school. With respect to traffic, circulation on the property is extremely important. Large emergency vehicles such as fire trucks, whether operating as fire vehicles or as first responders, may have need to use the drives in front of the school. If there is only one point of access, any blockage or restriction of that one point can have very severe repercussions. In addition, a large emergency vehicle having to back out of a 24' wide aisle is not recommended, despite the skills of the drivers. This is a very slow and somewhat hazardous maneuver. As a result, two driveways to serve the school are very important, and are recommended. Conclusions: • Primrose School has made every effort to comply with the requirements of the City of Southlake's driveway ordinance. • The driveway on Union Church Road has been located off the school property in order to provide as much separation from the Davis Boulevard / Union Church Road intersection as possible. • The location of the requested driveway on Davis Boulevard is the result of the church not wishing to share a driveway. The driveway has been located as far away from the intersection as possible. • Two points of access to the property and to the school are recommended for safety and circulation purposes. • Traffic problems are not anticipated due to the location of the Davis Boulevard. However, if one should occur, a number of measures can be taken to alleviate any problem. • The impact of a school use on the adjacent street system is less than a comparable use of retail or commercial. • There should be little or no problem associated with the adjacent driveways of the school and the church. Pew &/Iddoe1dt€4 "Aeutotezt1Wd4 &gamma nC- i3 Roland Foerster Civil Engineers 1315 E. 19th Street,Suite 2A Plano,Texas 75074 . (214)881-0725 FAX (214)509-1448 ENGINEERING SURVEYLNG• PLANNLNG IRRIGATION DESIGN TRANSMITTAL April 12, 1999 Plan Review Committee do Lisa Sudbury City of Southlake 667 N. Carroll Avenue Southlake,Texas 76092 Re: Case No.ZA98-161 -Primrose School, J.G. Allen No. 18 Addition, Lot 10 Members of the Committee: Attached please find seventeen(17)folded blueline copies and one(1) 11"x17"reduced copy of the Site Plan for the above referenced zoning case,revised in accordance with the recommendation of the City Council at their regular meeting on Tuesday,April 6th. The north edge of the driveway onto Davis Boulevard was relocated northward to align with the 10 Buffer Yard line. A Common Access Easement encompassing the drive approach and extending to the north property line of the site has been provided as requested by the City Council. This Common Access Easement will also be added to the Final Plat prior to resubmission for execution and recordation with the County. No other changes to the plans have been made and no other items are being resubmitted at this time, since the Council granted exceptions to all other items listed in your Review Number Three, dated 4/1/99. Please do not hesitate to call me if you need additional items or have any questions. Sincerely, Roland Foerster, PE cc: Frank Cangelosi Mark Pavey,Children's Design Group REGp APR 21999 IC-iLI • • City of Southlake,Texas SITE PLAN REVIEW SUMMARY Case No.: ZA 98-161 Review No : Four Date of Review: 4/16/99. Project Name: Site Plan for SP-1 with"C-2",Local Retail Uses to include a private kindergarten-Primrose School,J. G. Allen No. 18 Addition,Lot-10 APPLICANT: ENGINEER: Frank&Nancy Cangelosi Roland Foerster 225 Bent Creek Court 1315 E. 19th Street S-lA Southlake, Texas 76092 Plano, Texas 75074 Phone: (817)421-8087 Phone: (972) 881-0725 Fax: (817)421-0087 Attn.Frank Cangelosi Fax: (972) 509-1448 Attn: Roland Foerster CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 4/12/99(SITE PLAN) AND 3/8/99(ELEVATIONS)AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817) 481-5581,EXT.862. General Development Standards Applies Comments Corridor Overlay Regulations Y See Comments No. 1 &2 dr Residential Adjacency Y Same as above Building Articulation Y See Comment No.3 Masonry Standards Y Complies Impervious Coverage Y Complies Bufferyards Y See Comment No.4 Interior Landscape Y Complies Driveways Y See Comment No.5 1. Trash dumpster must be located at the side or rear the principal structure. The property to the west is designated as"Retail Commercial"and"100 Year Flood Plain"on the approved City Land Use Plan. However,a zoning change to "SF-1A"has been proposed in conjunction with this application which would require that the trash dumpster be a minimum of 50' from the west property line. (CC 1st Reading Action 4/6/99:Allow dumpster as shown.) 2. Relocate play structures such that they are not between the primary structure and adjacent rights-of- way. According to the applicant, there is one (10' X 10') "Shade Structure" and some "Playground Equipment"located between the building and the existing right-of-way on the northeast and southwest sides of the building. The playground equipment consists of"Hobby Horses" or spring-type rides. Adjacent to the front shade structure are two "Primrose Patches", low-to-the-ground planter boxes. (P&ZAction 3/4/99:Accept play structures as shown.) (CC 1st Reading Action 4/6/99:Allow play structures as shown.) r1C-I City of Southlake,Texas 3. Provide horizontal and vertical articulation meeting the requirements of Ordinance. 480, Section 43.9.c.l.c. on all facades. Compliance with the articulation requirements is as shown on the attached articulation evaluation chart. (P&Z Action 3/4/99:Accept horizontal articulation only, as shown.) (CC 1st Reading Action 4/6/99:Allow horizontal and vertical articulation as shown.) - 4. The following changes are needed regarding landscaping: a. The F-1 fence along the west is required to be on the property line.The applicant has proposed offsetting the fence to be on the bufferyard line. (P&Z Action 3/4/99:Accept fencing, as shown, off the property line.) (CC 1st Reading Action 4/6/99:Allow the F-1 fence to be offset as shown.) b. ' Relocate the 16 parking spaces along Davis Boulevard outside of the required bufferyard area. This plan shows parking spaces extending into the bufferyard approximately 3'. (P&Z Action 3/4/99: Remove 2 parking spaces in the southeast corner and increase the interior landscaping to at least 360.sf to make up the amount of encroached bufferyard. STAFF NOTE:The applicant revised the plan by removing 2 parking spaces and adding 341 ('" sf of interior landscape area.) (CC 1st Reading Action 4/6/99:Allow the parking as shown.) 5. The following changes are needed regarding driveways ingressing and egressing the site according to the Driveway Ordinance No. 634: a. Provide the minimum driveway spacings. 1. The proposed driveway intersecting Davis Boulevard must be a minimum of 500'from the intersection of Union Church. Approximately 209'has been provided. (P&Z Action 3/4/99:Accept driveway as shown.) (CC 1st Reading Action 4/6/99:Allow driveway on Davis Boulevard to shift 18'north to a location approximately 217' north of the intersection with Union church and allowing the curb return to project north of the property line extension.) STAFF NOTE: The applicant shifted the driveway approximately 216' north of the intersection of Union Church and the curb return projects north of the property line extension.) 2. A minimum 500'spacing is required between full access driveways intersecting Davis Boulevard.Approximately 85'has been provided between the proposed driveway for • this site and an existing driveway to the north for the Northeast Baptist Church site. (P&Z Action 3/4/99:Accept driveway as shown.) (CC 1st Reading Action 4/6/99:Allow driveway as noted in previous comment.STAFF NOTE: The previous plan provided approximately 103' between these two drives. Shifing the driveway north has decreased that distance to 85'.) • City of Southlake,Texas b. The driveway intersecting Davis Boulevard cannot intersect the transition area of the required deceleration lane. Proposed driveway would intersect the transition area of a standard deceleration lane(12'width X 150' length with a 150'transition). (P&Z Action 3/4/99: Instruct the applicant and a City representative to make a good faith effort to meet with a church official to see if an agreement can be reached regarding a common access easement,'and if that is not possible, then require the deceleration lane be extended to 12'X 250. STAFF NOTE:Sr. Planner Dennis Killough and the applicant met with the Church Pastor, Jerry Summy on March 10, 1999. The church stated they do not want the connection between the two sites. Their primary concerns are loss of on-site parking spaces and liability. This plan shows the 12'X 250'decel lane.) (CC 1st Reading Action 4/6/99:Approve the extension of the decel lane and the intersecting driveway as shown.) c. Provide a common access easement into the church property to the north. (P&Z Action 3/4/99: Instruct the applicant and a City representative to make a good faith effort to meet with a church official to see if an agreement can be reached regarding a common access easement. (See Staff Note above) 6. The site data chart should be revised to reflect the open space, impervious coverage, etc. changes created by shifting the driveway to the north. P&Z Action: March 4, 1999; Approved(6-0) subject to Site Plan Review Summary No. 2, dated February 26, 1999, as noted above and with the following amendments: • restricting the requested zoning to 'S-P-1"Detailed Site Plan District with V- 2"Local Retail Commercial District uses limited to a private kindergarten, day care, and `(0-1"Office District use. CC 1st Reading: April6, 1999;Approved(7-0) First Reading subject to the Plat Review Summary No. 3, dated April 1, 1999;granting * No review of proposed signs is intended with this site plan.A separate permit is required prior to construction of any signs. * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records,a fully corrected site plan,landscape plan,irrigation plan,and building plans,must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees:Park Fee,Roadway Impact Fee,Water&Sewer Impact and Tap Fees,and related Permit Fees. * A permit from TxDOT must be obtained prior to any curb cut along F.M. 1938. * Denotes Informational Comment cc: Roland Foerster Frank Cangelosi L:\ComDev\WP-FILES\REV\98\98161 SP4.doc 9611 • City of Southlake, Texas TREE PRESERVATION ANALYSIS (Non-Residential Development) • Case No: ZA 98-161 Date of Review: 3 - 30 - 99 Number of Pages: 2 Project Name: Primrose School-J. G. Allen No. 18 Addition, Lot 10 (Rezoning and Site Plan) APPLICANT: ENGINEERS/PLANNERS: Primrose School Franchising Company Roland Foerster Civil Engineers 199 South Erwin St. 1315 E. 19th Street, Suite IA Cartersville, Georgia 30120 Plano, TX 75074 Phone: Phone: (972) 881-0725 Fax: Fax: (972) 509-1448 THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT(817)481-5581 EXT.848. TREE PRESERVATION COMMENTS: 1. The only existing large tree proposed to be removed is the 36"American Elm. It is shown to be located within the building area. The other four(4) large existing trees are considered as `Protected' trees and are shown to be preserved. 2. There are a lot of small existing trees on the lot,but I did not notice any other protected trees other than those shown on the Tree Survey. * All protected trees within 20' of any construction occurring shall be fenced off at the outer limits of the dripline of the tree/s.No vehicle traffic and no grade changes shall occur within area of the critical root zone of any protected tree.No construction equipment or debris shall be deposited within the area of the critical root zone of any protected tree. * A protected tree shall be considered to be preserved only if a minimum of 75%of the critical root zone is maintained at undisturbed natural grade and no more than 25%of the canopy is removed due to building encroachment. If any grade changes occur within the area of the critical root zone of the existing trees mitigation will be necessary to replace the trees. Please provide an additional Tree Mitigation Chart on the Site Plan which meets the tree mitigation requirements of the Tree Preservation Ordinance 585-A. * In the event that it is necessary to remove or mitigate a protected tree, a sufficient number of trees shall be planted to equal or exceed, in caliper,the diameter of each tree removed. Replacement trees shall be a minimum of 3"caliper(at 1' above ground)and seven feet(7') in height when planted. BUILDING INSPECTIONS L:trees/dre-98/98-161 r .'e 0 * City of Southlake, Texas All requirements and regulations of the Tree Preservation Ordinance 585-A, apply to the entirety of this lot. 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CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-307 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS THE EASTERN PORTION OF { TRACT 6F SITUATED IN THE J. G. ALLEN SURVEY, ABSTRACT NO. 18, AND BEING APPROXIMATELY 1.8 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT WITH "C-2" LOCAL RETAIL COMMERCIAL DISTRICT USES TO INCLUDE A PRIVATE KINDERGARTEN AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for bus iness,, industrial, residential and other purposes, and L\CITYDOCS\ORD\CASES1480-307.WPD Page 1 '1C30 i r Li to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights L on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of the land; •effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the L:\CITYDOCS\ORDICASESW80-307.W PD Page 2 r1L-31 view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does fmd that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does fmd that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over-crowding of land, avoids undue concentration of population, and facilitates the adequate (bri provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake; Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: C L:\CITYDOCS\ORD\CASFSU&0-307.W PD Page 3 7C-32 LSECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being the eastern portion of Tract 6F situated in the J. G. Allen Survey,Abstract No. 18,and being approximately 1.8 acres, and more fully and completely described in Exhibit "A" from "AG" Agricultural District to "S-P-1" Detailed Site Plan District with "C-2" Local Retail Commercial District uses to include a private kindergarten as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B", and subject to the specific conditions established in the motion of the City Council and attached hereto and incorporated herein as Exhibit"C." SECTION 2. Cri That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present L\CITYDOCS\ORD\CASES 484307.WPD Page 4 // r7 ,g3 conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over-crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where ordinances of those provisions are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. • SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a L:ICITYDOCSIORDICASFS1480-307.WPD Page 5 violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at leas t ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. L L:\CITYDOCS\ORD\GISES148O307.WPD Page 6 n PASSED AND APPROVED on the 1st reading the day of , 1999. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of , 1999. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: L, EFFECTIVE: L:\CITYDOCS\ORD\CASES 4SO307.WPD Page 7 �7C 3l0 EXHIBIT "A" FIELD NOTE DESCRIPTION 1.8000 ACRES FOR S-P-1 ZONING REOUEST BEING a 1.8000 acre tract of land out of the Jessie Allen Survey, Abstract No. 18, City of Southlake , Tarrant County, Texas, and being part of a 3.426 acre tract of land as described in deed recorded in Volume 7615, Page 223, of the Tarrant County Deed Records, and being more particularly described as follows: BEGINNING at a 1/2" iron rod found for the southeast corner of said 3.426 acre tract,same being the intersection of the west right-of-way line of Davis Boulevard( a 120-foot wide right- of-way)with the north line of Union Church Road(a 60-foot wide right-of-way, more or less at this point); THENCE,N.89°54'10"W., 284.55 feet along the said north line of Union Church Road to a 1/2" iron rod set for corner; THENCE,N.001748"W., 276.42 feet to 1/2" iron set in the north line of said 3.426 acre tract; THENCE, S.89°33'13"E.,284.57 feet along the said north line of the 3.426 acre tract to a 1/2" iron rod found for corner in the said west right-of-way line of Davis Boulevard; THENCE, S.00°1745"E.,274.69 feet along the said west right-of-way line of Davis Boulevard to the Point of Beginning and containing 78,408 square feet or 1.8000 acres of land. L L:\COMDEV\WP-FILESIZBA\PENDINGW800.7Q7.WPD Page 8 n (how, EXHIBIT "B" _ .1.4 S..YyO✓/L S ' :LLMT `+ ^ �x?SJJ WIJ�y Y� I VT.f .I.. t N may" sa33"rJH3 ,,10 + -- .. a3i a�c� aNvioa�� .�)1!�1 . ,a 31 TrIll j jtt ,l j d .te- va-o c is o - !g 1!! ! i te a. ' Eilltiii 1 tr Iii 11 Ill s PI i 1I!O id 1 - �;�' I!�'+ oaoo>;t, t Pi jt� :0: 1 !.!t:, 1 - - - - - - NI `•- - -�- - - ! ll:A.ii h....:, (8c61 'I'1'!) OMYA3lf1013 SIAVO it—[ i'9fTIidIL — ' L tL 1 L. _ I • � f • ,. ., ‘,,,,,,, t• / 1 ^y.�- ads:=. ,. ,/.. ..,''',211,.,:;, : ft2, -11- ' , . z N""""'''''''"":. 1 'I 1 1 1 1 I I 1 c I I f iilt 1 t ---- ,\ONt1,:i1E!; e- - d:Rdei, 01 • -••• % RI ) • hi zi,j •I_ zl '1t} j ir- iIi ! ,' ,o..iiii,-,i,:,. 'i;11:01 .. 111-- ,:t; — .,,"$, 5 C .lit 7 t 41rA� •- �)..— i•t Y i` !7 `� 1 n ' � � , \ 4h . v 2 7, 1 I N 00'17'a8" W 252.85' I I �` I II I I --7--.-- o Int:1 1I ; ®_'et.'.- ..- i .z - ' flit !t d :6I_ _ ' (a., L:\CITYDOCS\ORD\CASES\480-307.WPD Page 9 EXHIBIT "C" • This page reserved for the approved City Council motions for this case. L L L:\CITYDOCS\ORD\CASFSW80-307.WPD Page 10 `iC•N City of Southlake, Texas Lie STAFF REPORT April 16, 1999 CASE NO: ZA 98-162 PROJECT: Ordinance No. 480-308/Second Reading/ Rezoning-A portion of Tract 6F,J. G.Allen Survey,Abstract No. 18 STAFF CONTACT: Karen P. Gandy, Zoning Administrator,481-5581, ext. 743 REQUESTED ACTION: Zoning Change on property legally described as being a portion of Tract 6F situated in the J. G. Allen Survey, Abstract No. 18, and being approximately 1.6264 acres. PURPOSE: Purpose of this request is to rezone the property to accommodate home construction. LOCATION: On the north side of Union Church Road approximately 280'west of Davis Boulevard(F.M. 1938). OWNER/APPLICANT: Ronnie M. Woods CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "SF-1A" Single Family Residential District LAND USE CATEGORY: 100 Year Flood Plain NO. NOTICES SENT: Seven(7) RESPONSES: None P&Z ACTION: January 7, 1999; Due to Case Resolution No. 97-22,this case was not heard and was continued to January 14, 1999. January 14, 1999; Approved (5-0) at the applicant's request to table and to continue the Public Hearing to the January 21, 1999,Planning and Zoning Commission meeting and requesting for it to be placed as high on that agenda as possible. January 21, 1999; Approved (7-0) at the applicant's request to table and to continue the Public Hearing to the March 4, 1999, Planning and Zoning Commission meeting. L City of Southlake, Texas March 4, 1999; Approved(6-0). COUNCIL ACTION: April 6, 1999; Approved(7-0) First Reading on consent. STAFF COMMENTS: Please note that a change of zoning to the "SF-1A" Single Family Residential District does not require a Concept Plan Review by Staff. L:\COMDEV\WP-FILES\MEMO\98CASES\98-162Z.doc • • 1b•2 nglIT' aw a,II -�, U k IlirriMP. Mi' -• 2 41111.44.01 it 91 k lEr:i ...1.4 !FR .. st\ e23 Kap! !1 'r IIIii1&I R 3 _ us 61cm 12d k '% 0, ' • wilt 7B 3 ; II a • ue,c : ' Ilib'ipplr 14126 AC °32 � - a1--' i NO co, K .E A CaFR I �� 1 -. R26 6646 IC a 628 ! .141111PRA I. R 2>>z 43 . � 1��L��SURVEY • ��I.t�� r ! •., 1% Till ariallo R= I', 55 k ■-� ■ >ssseo AcMilirla R 2u �..., d ACRLS R 2A5 ��t\i011 Jul ' ,.; *`I tit .. os i . ii to—air NM a i R 4R R'` 8.► . "'= 18 fl71c • ` ' s R>D 1t yl R Sill R 50 i I R 1C TR 29 a, �� 1 _=r`ti — a a ``. 122 AC �� r k A!\' II $ R lit ni mum ". '\-,\;:rt r al Ac „c.„, ;, 1 1 - 95M rte SAc R2A2 :,P 225AC 7d Ac 63 Ae N`� • . ... \.N.,_ . _ :*\, a 6 w rit ss dun ml. IN; R 4B R 0 iY 0 nu • :«�,,�p. _ r •mi - "k rei um a iinz:-A..__ R6P2Eo 440- -7.:- R2A a eg R2A,. Ae S7 Ac Ie 0 im 01 SO El 2.T� 'V n ,1 R>e _ L ITB St ^,•},r Tfl 3B � !.0�`' •I%�llZTLC SZ k t IN If . C0 "(Ell..S I ERIN V% iliti0 ' 0, MEL! ' m...iv:-. Oil& I.: wrisw - I— >11111► - ,� ,• , :? , iill Ma 2 2 e.j \,. I ' , _ DISCLAIMERL-s- i . . Jata has been compiled for The 2 Af Southlake. Various official1 ,....-' O � r , ficiaII sours Af% ----- - ---- - TRACT MAP r this informal ° 16-3 0 > Wade to ensure the ace: ,/Of cY � atm III 01...A.silk 44M MA AMP II -A Y�.jw— T __ .L rL C/(AIL 3sL% TR 2A2 — • — • 5.0 AC -2:415 L . m I T3o":3 . 1 1 • FAN` 4 3 2 LIIF5 . il2A��ES I "' I�+F A 1 11 a TR 1 B3 j _ ( .98 AC " 2 MICHAEL DR MICHAEL DR • 42\5 _ TR 18 5A 58 4 A 3 S A I - .586 AC • A C 42 ca 120 zoo C W TR 184 TR 6C2 TR 6C1A Al 1.03 AC " 2.0 O TR 6C�2 .45 AC Cn Fa'• "SF-1A" .11`7co lit ii j a 1‘... 1 TR 6C4 H. WHITE • ill 2 . 4.81 AC I . 1I• 1 W. LIPPENCOTT 3 a AC ' . a ' . 130 M. FARMER LLEN °'1 11A/\11 5 ,1 $ .1 "S F-1 A" TR 6F2 ? 2.0AC NORTHEAST BAPTIST CHURCH • TR 6F1 do 6F1A ‘1%1 %. INII .6.071 O 11 AG" i TR 181 i TR G 2.0 AC 2.7 1LTT . MN i • R. WOODS I "TS __ -- - - --_- - - - T -- --� ii• 100 117 00 .2 2 13 _ Z U ZO Z I ' '• • CCUJ < LL! I 414 Q U w U a ` ay • is 12 N. 1p R 16 R uo CL 13 = R 17 g , �\ + 21AG„ L I� ` 120 ry I Q I i CA5 lI 4 A I I �' 18 TR 1A1� I 7. ,, H uo Al?/ so 12 a R 19 R ADJACENT OWNERS • V . ( S 201R AND ZONING I1 1 ,�* TR 1AI TR 5 TR 58 ,,. a TR 2 J: '6 AC .39 AC .38 AC 13 : 21 5` 9 D.1090 1 I' CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-308 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS THE WESTERN PORTION OF TRACT 6F SITUATED IN THE J. G. ALLEN SURVEY, ABSTRACT NO. 18,AND BEING APPROXIMATELY 1.6264 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN (vre MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and L:\CITYDOCS\ORD\CASES\480-308.WPD Page 1 fins (Nr" WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic (mereasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land (06., throughout this City; and, 1.:\CITYDOCSIORD\CASES1480.308.W PD Page 2 7t-(0 WHEREAS, the City Council of the City of Southlake, Texas, does fmd that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does fmd that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over-crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there (Ipe is a necessityand need for the changes in zoningand has also found and determined that there has g been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, (16.,„ Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby L:\CITYDOCS\ORD\CASFS480-308.WPD Page 3 lb-7 cie amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being the western portion of Tract 6F situated in the J. G.Allen Survey,Abstract No. 18, and being approximately 1.6264 acres, and more fully and completely described in Exhibit "A" from "AG" Agricultural District to "SF-1A" Single Family Residential District. SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over-crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development Cie of the community. They have been made after a full and complete hearing with reasonable L:\CITYDOCS\ORD\CASES1480-308.W PD Page 4 Q '1t4 (yr' consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein (pre shall be declared to be invalid, the same shall not affect the validityof the zoningof the balance of said tract or tracts of land described herein. SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. • SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting (re zoning which have accrued at the time of the effective date of this ordinance; and, as to such L:\CITYDOCS\ORD\CASES1480-308.WPD Page 5 accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. thre SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of , 1999. MAYOR ATTEST: CITY SECRETARY L L:\CITYDOCS\ORD\CASFS480-308.WPD Page 6 rip'10 • (wf PASSED AND APPROVED on the 2nd reading the day of , 1999. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: L CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Col L:\CITYDOCS\ORD\CASFS1480-308.WPD Page 7 '1D-II co' EXHIBIT "A" FIELD NOTE DESCRIPTION 1.6264 ACRES FOR SF-IA ZONING REQUEST BEING a 1.6264 acre tract of land out of the Jessie Allen Survey, Abstract No. 18, City of Southlake , Tarrant County, Texas, and being part of a 3.426 acre tract of land as described in deed recorded in Volume 7615, Page 223, of the Tarrant County Deed Records, and being more particularly described as follows: COMMENCING at a 1/2" iron rod found for the southeast corner of said 3.426 acre tract, same being the intersection of the west right-of-way line of Davis Boulevard ( a 120-foot wide right- of-way)with the north line of Union Church Road( a 60-foot wide right-of-way, more or less at this point);thence,N.89°54'10"W., 284.55 feet along the said north line of Union Church Road to a 1/2" iron rod set for Point of Beginning; THENCE,N.89°54'10"W.,257.62 feet along the said north line of Union Church Road to a 1/2" iron rod found for the southwest corner of said 3.426 acre tract; THENCE,N.00°32'38"E., 277.97 feet to 1/2" iron found for the northwest corner of said 3.426 acre tract; THENCE, S.89°33'13"E.,253.56 feet along the said north line of the 3.426 acre tract to a 1/2" iron rod set for corner; THENCE, S.00°17'48"E.,276.42 feet along the said north right-of-way line of Union Church Road to the Point of Beginning and containing 70,847 square feet or 1.6264 acres of land. L L:\COMDEV\WP-FILES\Z.BA\PENDING\480-308.WPD Page 8 I City of Southiake, Texas STAFF REPORT April 16, 1999 CASE NO: ZA 99-013 PROJECT: Resolution No. 99-22/Specific Use Permit/Sale of • alcoholic beverages for on-premise consumption/ Corner Bakery STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787 Karen P. Gandy,Zoning Administrator, 481-5581, ext. 743 REQUESTED ACTION: Specific Use Permit for the sale of alcoholic beverages for on-premise consumption per Zoning Ordinance No. 480, Section 45.1 (1) for Corner Bakery on property legally described as 42.013 acres situated in the Richard Eads Survey,Abstract No. 481, and being Tract 3B and a portion of Tracts 2A and 3, and being the approved Final Plat of Southlake Town Square, Phase I. PURPOSE: Approval of an SUP is required in order to sale alcoholic beverages for on- premise consumption. LOCATION: 100 State Street and generally being on the northeast corner of the intersection of North Carroll Avenue and East Southlake Boulevard (F.M. 1709). OWNERS: Southiake Venture West L.P. and Southlake Central Venture APPLICANT: Corner Bakery CURRENT ZONING: "NR-PUD" Non-residential Planned Unit Development to include "C-3" General Commercial District uses. LAND USE CATEGORY: Mixed Use NO.NOTICES SENT: Eleven(11) RESPONSES: Three (3)responses were received from within the 200' notification area: • Juergen Struncic PO Box 92685, Southlake, TX in favor,"Alcoholic beverages are appropriate additions to good food!"(Received March 5, 1999.) • Bobbi Sprehn, 325 Binkley Court, Southiake, TX in favor. (Received March 9, 1999.) • Gerald H. Stool, Greenway-Southiake Office Partners, L.P., by Rowlett 66, Inc, 2301 Cedar Springs Road, Ste 400, Dallas, TX in favor. (Received March 11, 1999.) City of Southlake, Texas P&Z ACTION: April 8, 1999; Approved (6-0) requiring a three (3) year time limit and requiring the applicant to apply for renewal after that period. STAFF COMMENTS: Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan,no new review letter was generated. This site is subject to all conditions of the previously approved plans. Attached is a location map for the site. L:\COMDE V\W P-FILES\MEMO\99CASES\99-013 SU.doc (1111111:- • 1E•2 • L I l i l i i L==ip.1 .....usigtaiLsr_i--- 1 .1 I- Ill' cam' ‘11,,, we r___ 1 , - C I 7 O i 1 I ) ,,,,„,,i,, are •r -- -An [ at: MIAMI Rips:-,,a l� ■iuiuM�� ' I 1111111iWil ' , Is --,...,..,.........riznitE log CEO f Fry I I I \ i, r,:T•' ,,• d• earns tin .._„ I . G \ G*53.511 i- U 1 1 P , lim ... __ /it A _ 7 e':" r TC:. •94311/4/41;- 1111 . 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''\ . .__..,,,,, . ...„---1,_. , 1 " 8 - -- _uuuw r I r a • • ! ____-- % •• .M, a .aqua••v ,; . p•:al F•.1 '•roou .t' _. _�_ I _ vl .•I I __._ •y� __. • CII T) � „ • ,.. , 1.Ag"i ; gg 1- e I 1- I 1 • 1- 11 y 11 c� h a• il;. o ! U. 4Ei�� 19- i '9� C0! ii ra oc 14. •. 'i i + d 1 11 18 ,i i • Resolution No.99-22 Page 1 (se' RESOLUTION NO. 99-22 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES FOR ON-PRE SE CONSUMPTION ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING COMMONLY KNOWN AS 100 STATE STREET, BEING LEGALLY DESCRIBED AS 42.013 ACRES`SITUATEI)=IN THE RICHARD EADS SURVEY,ABSTRACT NO. 481,. Dw BEING TRACT 3yB AND A PORTION OF TRACTS 2A AND 3, Alt ;BEING APPROVED: FIN , PLAT k. SO �AKE SQUARE, PHASE 1, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT"A",AND AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for the sale of alcoholic beverages for on-premise (of consumption has been requested by a person or corporation having a proprietary interest in the property zoned as `NR PUD Non-Residential PIanned Unit Development District to include C 3 General Commercial District uses; and, WHEREAS, in accordance with the requirements of Sections 45.1 (1)and 45.6 of the City's Comprehensive Zoning Ordinance,the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY (He OF SOUTHLAKE, TEXAS: L:\COMDEV\WP-FILES\RES-ORD\99-22.DOC E ''•• Resolution No.99-22 Page 2 (re SECTION 1. A Specific Use Permit is hereby granted for the sale of alcoholic beverages for on-premise consumption on the property commonly known as 100 State Street,being legally described as 42.013 acres situated in the Richard Eads Survey,Abstract No. 481, and being Tract 3B and a portion of Tracts 2A and 3,and being the approved Final Plat of Southlake Town Square,Phase I, more fully and completely described in Exhibit "A", and as depicted on the approved development plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: 1. This Specific Use Permit is restricted to the applicant, Corner Bakery. (be 2. 3. 4. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 1999. CITY OF SOUTHLAKE By: Rick Stacy, Mayor ATTEST: (se Sandra L. LeGrand City Secretary L:\COMDEV\WP-FILES\RES-ORD\99-22.DOC Resolution No.99-22 Page 3 (160e. APPROVED AS TO FORM: • City Attorney City of Southlake, Texas (pi L:\COMDEV\WP-F1LES\RES-ORD\99-22.DOC t • Resolution No.99-22 Page 4 (re EXHIBIT "A" BEING a 42.013 acre tract of land situated in the Richard Eads Survey. Abstract No. 481 located in the City of Southlake, Tarrant County, Texas. Said tract being a portion of a 73.669 acre tract as conveyed to The Fechtel Group, a Texas General Partnership as recorded in Volume 9811, Page 1241 and being a portion of a 58.0193 acre tract as conveyed to Carol G. Peterka as recorded in Volume 8516, Page 595, Lorrie W. Beck as recorded in Volume 9799, Page 1213 and Volume 9849. Page 2115, and Leslie W. Klingman as recorded in Volume 9799, Page 1208 and Volume 9849, Page 1210, Deed Records, Tarrant County. Texas. Said 42.013 acre tract being more particularly described by metes and bounds as follows: COMMENCING at the southwest corner of Lit L. Richard Eads Nu. 481 Addition. Cabinet A. Slide 585 P.R.T.C.T. also being located in the east right-of-way line of North Carroll Avenue ( a variable width R.O.W.); THENCE North 89°41'56" West for a distance of 42.00 feet for a.point, said point being in the west line of said Richard Eads Survey and the Centerline of said North Carroll Avenue: THENCE South 00°11'06" East. along said Centerline for a distance of 1237.93 feet to a 5/8 inch iron rod set in concrete for the POINT OF BEGINNING: THENCE East. leaving said Centerline for a distance of 574.33 feet to a ' inch iron rod set for corner; THENCE North 154.77 feet to a inch iron rod set for corner; (we THENCE North 30°00'00" East, 279.56 feet to a 1 inch iron rod set for corner; THENCE South 60°00'00" East, 1,223.00 feet to a ' inch iron rod set for corner; THENCE South 30°00'00" West, 331.80 feet to a 1 inch iron rod set for corner; THENCE South 531.88 feet to a 5/8 inch iron rod set in concrete for corner, said point being in the north right-of-way line of East Southlake Boulevard/F.M. 1709(a 130 foot R.O.W.); THENCE North 88°55'18" West, along said north right-of-way line, for a distance of 301.27 feet to a 5i8 inch iron rod found for corner; THENCE North 88°54'16" West, for a distance of 1,303.14 feet to a 5/8 inch iron rod set in concrete for corner, said point being the intersection of said north right-of-way line, with the Centerline of North Carroll Avenue, and said west line of Richard Eads Survey; THENCE North 00°11'06" West, along said Centerline of North Carroll Avenue 1,003.27 feet to the POINT OF BEGINNING and CONTAINING 1,830,082 square feet or 42.013 acres of land, more or less. 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(.7 v.e!,i '' ,'Ic-': , de-./ i:i ii , 41i • V! ;I 4,' I n';',-.; 'ST14 L .., e v2 . ..:J,I• 9' ___ ___ LACOMDEV MP-HIES N.RES•ORD\99-22.DOC 1E-10 City of Southlake, Texas STAFF REPORT April 16, 1999 CASE NO: ZA 99-014 PROJECT: Resolution No. 99-23/Specific Use Permit/Sale of . alcoholic beverages for on-premise consumption/Mi Cocina STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787 Karen P. Gandy, Zoning Administrator, 481-5581, ext. 743 REQUESTED ACTION: Specific Use Permit for the sale of alcoholic beverages for on-premise consumption per Zoning Ordinance No. 480, Section 45.1 (1)for Mi Cocina on property legally described as 42.013 acres situated in the Richard Eads Survey, Abstract No. 481, and being Tract 3B and a portion of Tracts 2A and 3, and being the approved Final Plat of Southlake Town Square,Phase I. - PURPOSE: Approval of an SUP is required in order to sale alcoholic beverages for on- premise consumption. LOCATION: 1276 Main Street and generally being on the northeast corner of the intersection of North Carroll Avenue and East Southlake Boulevard (F.M. Le 1709). OWNERS: Southlake Venture West L.P. and Southlake Central Venture APPLICANT: Mico S.L., Ltd. CURRENT ZONING: "NR-PUD" Non-residential Planned Unit Development to include "C-3" General Commercial District uses. LAND USE CATEGORY: Mixed Use NO.NOTICES SENT: Eleven(11) RESPONSES: Four(4)responses were received from within the 200' notification area: • Juergen Struncic PO Box 92685, Southlake, TX, in favor,"Alcoholic beverages are appropriate additions to good food!"(Received March 5, 1999.) • Bobbi Sprehn, 325 Binkley Court, Southlake, TX in favor. (Received March 9, 1999.) • Gerald H. Stool, Greenway-Southlake Office Partners, L.P., by Rowlett 66, Inc, 2301 Cedar Springs Road, Ste 400, Dallas, TX in (kore favor. (Received March 11, 1999.) City of Southlake, Texas • Smock& Husseini Jv 462 Merritt Ave, Oakland, CA, no comment, "We no longer own this property - it was sold to Texas Health Resources in August 1998." (Received March 19, 1999.) P&Z ACTION: April 8, 1999; Approved (6-0) requiring a three (3) year time limit and requiring- the applicant to apply for renewal after that period. STAFF COMMENTS: Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan,no new review letter was generated. This site is subject to all conditions of the previously approved plans. Attached is a location map for the site. L:\COMDEV\WP-FILES\MEMO\99CASES\99-014SU.DOC 111 Fi loiiI__j Li. i.__1_1_11111_1 . . I. _ . ..., CIRRI. 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F,E , i .,////4///„,. i , — nii d _.10_ 1- _ -i• t I. f 1 6. (1.10. „....,:.._::. ..t.f. /7,./ ', 1.4 AVy 17//f r A 1 41, 1, —.— OP M1 .I.V . / O/ ///✓,;•(.r/////0 r - '� 1•••ew-..uni1VV4L1 C X'• t • t 1:, i' i-d! (1I • ,..JJJ '(' '.'/////i. i.,4, , ,-iii-- 7 ::i .__ ,;... .,JJJJJ ti----. ,i, , - ii; I ''44 ,/ " •1 v — , �, •. Y ! 4 //// /% > '' 2 1. «.,-,,,,.0 ii Siit .. .. ......, ,.',,,4 4,,,/,(4.,, : .Iv r, Iwo i ,1. 11! II/ :iii . :;.;: ,...,-, -:< • ' , . j A : , l,„,,, 4 Al ,,, 7' J • -_ _ - •-• .- . ir:- ;fiTi";;Iil,ili ii 7.- :: ;.-i Ei -Ei: i Er ::i ' ''. y !'i, � _�• I[t • �i -it-i I 1. r:,- •': . ' • '?iii Z.. :...----- r,l i mn ' y, l - 01 L.. cr., ,_ „._, i i i i I i i:1 I I;II: I 1 „_, 1 ..es ,§j lji,• a1 �t�It ,qQ ! 1p9i Efi it lia , • R R-Y:_ I;,Fl° 1 r'! ilc i- A:c I fill If Resolution No.99-23 Page 1 RESOLUTION NO. 99-23 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE'OF "ALCOHOLIC BEVERAGES FOR ON-PREMISE CONSUMPTION ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING COMMONLY KNOWN AS 1276```MAIN STREET, BEING LEGALLY DESCRIBED AS 42.013 ACRES SITUATED IN THE RICHARD EADS SURVEY,ABSTRACT NO. 481, AND BEING TRACT.3B AND A PORTION OF TRACTS 2A AND 3 BEING a APPROVED FINAL .P 4 SOUTHLAKE T W SQUARE,1 'H ISE I," MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT"A",AND AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for the sale of alcoholic beverages for on-premise (Ire consumption has been requested by a person or corporation having a proprietary interest in the property zoned as `NR PUD Non-Residential Planned Unit Development District to include"C-3" General Commercial District uses; and, WHEREAS, in accordance with the requirements of Sections 45.1 (1)and 45.6 of the City's Comprehensive Zoning Ordinance,the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: L:\COMDEV\WP-FILES\RES-ORD\99-23.DOC rli.V Resolution No.99-23 Page 2 SECTION 1. • A Specific Use Permit is hereby granted for the sale of alcoholic beverages for on-premise consumption on the property commonly known as 1276 Main Street, being legally described as 42.013 acres situated in the Richard_Eads Survey,Abstract No. 481, and being Tract 3B and a portion of Tracts 2A and 3, and being the approved Final Plat of Southlake Town Square,Phase I, more fully and completely described in Exhibit"A", and as depicted on the approved development plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: (hpie 1. This Specific Use Permit is restricted to the applicant,-Mi Cocina. 2' 3. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 1999. CITY OF SOUTHLAKE By: • Rick Stacy, Mayor A 1TEST: Sandra L. LeGrand City Secretary L:\COMDEV\WP-FILF_c\RES-ORD\99-23.DOC 7.1 Resolution No.99-23 Page 3 (rnie APPROVED AS TO FORM: • City Attorney City of Southlake, Texas (re L:\COMDEV\WP-FILES\RES-ORD\99-23.DOC 1F.I Resolution No.99-23 Page 4 (ir" EXHIBIT "A" BEING a 42.013 acre tract of land situated in the Richard Eads Survey, Abstract No. 481 located in the City of Southlake, Tarrant County, Texas. Said tract being a portion of a 73.669 acre tract as conveyed to The Fechtel Group, a Texas General Partnership as recorded in Volume 9811, Page 1241 and being a portion of a 58.0193 acre tract as conveyed to Carol G. Peterka as recorded in Volume 8516, Page 595, Lorrie W. Beck as recorded in Volume 9799, Page 1213 and Volume 9849. Page 2115, and Leslie W. Klingman as recorded in Volume 9799, Page 1208 and Volume 9849, Page 1210, Deed Records, Tarrant County, Texas. Said 42.013 acre tract being more particularly described by metes and bounds as follows: COMMENCING at the southwest corner of Lot 1. Richard Eads Nu. 481 Addition, Cabinet A. Slide 585 P.R.T.C.T. also being located in the east right-of-way line of North Carroll Avenue ( a variable width R.O.W.); THENCE North 89°41'56" West for a distance of 42.00 feet for a point, said point being in the west line of said Richard Eads Survey and the Centerline of said North Carroll Avenue: THENCE South 00°11'06" East, along said Centerline for a distance of 1237.93 feet to a 5/8 inch iron rod set in concrete for the POINT OF BEGINNING; THENCE East, leaving said Centerline for a distance of 574.33 feet to a inch iron rod set for corner; THENCE North 154.77 feet to a 1 inch iron rod set for corner; (600' THENCE North 30°00'00" East, 279.56 feet to a « inch iron rod set for corner; THENCE South 60°00'00" East, 1,223.00 feet to a 1/2 inch iron rod set for corner; THENCE South 30°00'00"West, 331.80 feet to a 'h inch iron rod set for corner; THENCE South 531.88 feet to a 5/8 inch iron rod set in concrete for corner, said point being in the north right-of-way line of East Southlake Boulevard/F.M. 1709(a 130 foot R.O.W.); THENCE North 88°55'18" West, along said north right-of-way line, for a distance of 301.27 feet to a 5/8 inch iron rod found for corner; THENCE North 88°54'16" West, for a distance of 1,303.14 feet to a 5/8 inch iron rod set in concrete for corner, said point being the intersection of said north right-of-way line, with the Centerline of North Carroll Avenue, and said west line of Richard Eads Survey; THENCE North 00°11'06" West, along said Centerline of North Carroll Avenue 1.003.27 feet to the POINT OF BEGINNING and CONTAINTLIQ 1,830,082 square feet ur 42 013 acres of land, more or less. L L:\COMDEV\WP-FILES\RES-ORD\99-23.DOC 1F•9 Resolution No.99-23 Page 5 EXHIBIT"B" • • i � � ';' :•i t.b i I i Ili Hd ' Y�>• !i "Yit- s �, Fly ;!• ' ria: 3I.sii `Y ' i&, RY -i :lot �Yi't Ye1tii 1�i .R[iit "s"";lit �Y ayli; _Y,Ft ;?:ti �Y)i+ .,..lit I;I 1:i J !" i WI z ?d?x ' ll•.11 ill E p i i.io i is i cf ^ P I �:j�_ !I�- � pp C 1llll !I le p■ii II., t 01 Z 31.1 2 ii'. Hi 71 ;eil 99 1itai.!i.iI E ic. �. c, .` 'It kI' ,,•i =ii4 eB313a1 111 Ei=I 541 ls+il i ..-' `,. C a; tiiii ,!i ;.. • i !lilt!•!:! a =ig i; 211; F !d; a �i g 5.3E L.43 '-!buiy r!.,plv, n �,i0v i3-iii ii: a a-! -! a ' u•- gg 1 II% g lii ' 8 v F a�a" •aa! i!! 1 liiii!!!!7!!t3 '4siaisii " << ■...ifil:..� i i isiMiiii i f=++ . . ,o 'i!i, iii ill!ai ifilit 11ii1 1 1 45 io Ili! ,i• ii gii gi4 E .. �1.'1�- • I.i g ii iC s oa'' ., ,i . . 1 1, �61;r$ :111,E 1@:.,i,,.., ; y I:iv li 1111 \ .� 1: s 1, ;%19 'f0 1 .'---,- ' .......... is a/�yy' 01.p _r : a•� / 1 E• ,• 7 L ::,..i...,.:,,::. .... . .1 ..it 1 i i;Vs" `•• ••,, , • :0 '..4*... i i—Lia•.:-9.. —„-x. '', t p :' ; o 'a//yy/ 4 , ! %' •• /.— 2 1.. .. %i,,"'girl ' I a,. •-/„.,, •," ,,,, t ,-1 0 ,,,,-dr6 � � . /i ;%� � 4.4 i ._.T ��'".*a -` it�'� „w� `• �tj i I—La_- -- c . . -;' . 1 ::. !_.F:-..,..,.: i: 7E:_ b :: ... F.--.,.3....-A r, ': F._/•,. 1 q. , r . _a . 1 _ _ 0 :. _ . 1 _ ( II u it! . • �i ~•=' ,1'4•11 i hi �3 J ;lii I -"ice - -- - ,: � , i ' :! i 1 I;I1;1 ill, • .-4 _if I jl -•JI I ,,t 1� I ;.i ;e e i gii4gf - �'-ie i!i ,!i i i i Ili I g-g-. 4-igi. i 4ivgg L ..;! .: _„ f ft. II A .. q[ :�iji if�i Bil 1.i 0 i ; . 1i 3 L:\COMDEV\WP-FI:LES\RES-ORD\99-23.DOC r1F" 10 City of Southlake, Texas STAFF REPORT April 16, 1999 CASE NO: ZA 99-016 PROJECT: Resolution No. 99-24/Specific Use Permit/Sale of - alcoholic beverages for on-premise consumption/ Rockfish Seafood Grill STAFF CONTACT: Dennis Killough, Senior Planner,481-5581, ext. 787 Karen P. Gandy, Zoning Administrator, 481-5581, ext. 743 REQUESTED ACTION: Specific Use Permit for the sale of alcoholic beverages for on-premise consumption per Zoning Ordinance No. 480, Section 45.1 (1)for Rockfish Seafood Grill on property legally described as 42.013 acres situated in the Richard Eads Survey,Abstract No. 481, and being Tract 3B and a portion of Tracts 2A and 3, and being the approved Final Plat of Southlake Town Square, Phase I. PURPOSE: Approval of an SUP is required in order to sale alcoholic beverages for on- premise consumption. LOCATION: 228 State Street and generally being on the northeast corner of the intersection of North Carroll Avenue and East Southlake Boulevard (F.M. 1709). OWNERS: Southlake Venture West L.P. and Southlake Central Venture APPLICANT: See-Worthy Restaurants, Inc., d/b/a Rockfish Seafood Grill CURRENT ZONING: "NR-PUD" Non-residential Planned Unit Development to include "C-3" General Commercial District uses. LAND USE CATEGORY: Mixed Use NO.NOTICES SENT: Eleven(11) RESPONSES: Three (3) responses were received from within the 200' notification area: • Juergen Struncic, PO Box 92685, Southlake, TX in favor,"Alcoholic beverages add to the pleasure of the food." (Received March 5, 1999.) • Bobbi Sprehn, 325 Binkley Court, Southlake, TX in favor. (Received March 9, 1999.) • Gerald H. Stool, Greenway-Southlake Office Partners, L.P., by Rowlett 66, Inc, 2301 Cedar Springs Road, Ste 400, Dallas, TX in ‘brf favor. (Received March 11, 1999.) • City of Southlake, Texas P&Z ACTION: April 8, 1999; Approved (6-0) requiring a three (3) year time limit and requiring the applicant to apply for renewal after that period. STAFF COMMENTS: Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan,no new review letter was generated. This site is subject to all conditions of the previously approved plans. Attached is a location map for the site. L:\COMDEV\WP-FILES\MEMO\99CASES\99-0I6SU.DOC L I L 1 1 III II i I l II 1AL 1 ..,ems,.,. 1 1 I i1 i---4 - 1 1II II it 1,17‘.4'1411 ---,___L LveR te, a i ' 1 ,.: ou...••... O » •••"" no,""••■■•4 g _,,. Itrenk- .. ea.' IN Al are _,-- _.,ist. ... , (-Ile _i . Rigs 1 , EsIa 1111" • p _ - „- . N). � 00, FP .1hilyt .... . :Abb..11\: • .W, r tLi F-1,, .. ,.• . • ... _ E....1%11141hr 1 cat _ c �,,'_' .—, al .... ..1...e I 1• -3 i d _ Jr.72.,,,,,, .. , „.y.,. ,... _is.. ,..,„ ,. \ WA'-'111111111/1, .!y11160.011Ma ! �Il%jjlj onaVistit��111 JI liiirli t. ...\ 0-1AINaz DI toilliOn. *Awl' i %Ilia mooksig it ii��rl t I I �!�P"llFr . �� ,�� i�►,�- K. TRACT MAP N 11w► ,\111i1 - =■ : __ '14.3 l :.. I .r..-2. 1 A i 'lir 2 ' 1 v HOIiIr 1 a ai L / .no i N cny„ r 1 ' a ^Ycc � � . v ,e . '�QI 1Ira o Y . . . �V I ng y ^ try = �� 13 �.1 0�►m . CC � Y Ct > o ./ AS. w 1 A N .c V N a t O ate+ ��. a. U Z I p cn ..4. 1 ) 4 _ , ., ` o b r I F 2 .4w -� Z = I.i p t. \ IL . 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';//// 'I 1 ¢ - ;..rzz 1:ra4:yi:_ ,.......y �, 1 lit i = „ , ••,.• ',,,'',• 4•'<ii • , ' I v /) ... - i A , 1 .1 ..,.: i‘ 1 • -_ _ - -.: g_ a_ i __ 6 L; .-i ii . .. ---11 fr . . it' ..i .rj.li 7 i : ''...:,3.•6i , „-....-;-::----_............,...-. -- •-•-....=..... ,, .7_ ._ ,1 r7mc J � _ . , , ir••• - 1 I 1' 1 l c( ...., oil,.., .. .:a 1 ....!i ..J 4 4., ,.. . .,. 3 .. 4.4? • 1 :i— :, i ` . 1 11 ,411 i I,II 'qi .__ :i ri 0.11 ''i F. t /11,1R I g Ii ,qd t ay} 1 1 Cli 1i gn CO j ! a e to .e- as a C o i CC-i ! $ ° � p -49 A Y 1' R c 111 ` c • CiC ;1,j, E t II i; t E • W 1G.S Resolution No.99-24 Page 1 RESOLUTION NO. 99-24 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES FOR ON-PREMISE. CONSUMPTION ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING COMMONLY KNOWN AS 228 STATE STREET, BEING LEGALLY DESCRIBED AS 42.013 ACRES SITUATED IN THE CHARD, EARS.SURVEY, 'ABSTRACT NO. 481,AND BED G, ATRACT 3B D A PORTION O-F.TRACTS 2A AND.3 APPROVED F▪ INAL PLC SOF SOUTHLAKE 4TO* T_SQUARE, PHASE I, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT"A",AND AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for the sale of alcoholic beverages for on-premise consumption has been requested by a person or corporation having a proprietary interest in the (me property zoned as"NR PUD"Non-Residential Planned Unit Development District to include"C-3" General Commercial District uses; and, WHEREAS,in accordance with the requirements of Sections 45.1 (1)and 45.6 of the City's Comprehensive Zoning Ordinance,the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety,morals and general welfare of the City. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY Ce OF SOUTHLAKE,TEXAS: L:\COMDEV\WP-FILES\RES-ORD\99-24.DOC 'lel•V Resolution No.99-24 (awl Page 2 E S CTION 1. A Specific Use Permit is hereby granted for the sale of alcoholic beverages for on-premise consumption on the property commonly known as 228 State Street,being legally described as 42.013 acres situated in the Richard Eads Survey,Abstract No.481,and being Tract 3B and a portion^of Tracts 2A and 3,and being the approved Final Plat of Southlake Town Square,Phase I, more fully and completely described in Exhibit "A", and as depicted on the approved development plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: (iime 1. This Specific Use Permit is restricted to the applicant,Rockfish Seafood Grill. 2. 3. 4. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 1999. CITY OF SOUTHLAKE By: Rick Stacy, Mayor ATTEST: Sandra L. LeGrand . City Secretary L:\COMDEV\WP-FILES\RES-ORD\99-24.DOC Resolution No.99-24 Page 3 APPROVED AS TO FORM: • City Attorney City of Southlake, Texas (api L:\COMDEV\WP-FILESRES-ORD\99-24.DOC Resolution No.99-24 Page 4 EXHIBIT "A" BEING a 42.013 acre tract of land situated in the Richard Eads Survey, Abstract No. 481 located in the City of Southlake, Tarrant County, Texas. Said tract being a portion of a 73.669 acre tract as conveyed to The Fechtel Group, a Texas General Partnership as recorded in Volume 9811. Page 1241 and being a portion of a 58.0193 acre tract as conveyed to Carol G. Peterka as recorded in Volume 8516. Page 595, Lorrie W. Beck as recorded in Volume 9799, Page 1213 and Volume 9849. Page 2115, and Leslie W. Klingman as recorded in Volume 9799, Page 1208 and Volume 9849, Page 1210. Deed Records, Tarrant County. Texas. Said 42.013 acre tract being more particularly described by metes and bounds as follows: COMMENCING at the southwest corner of Lot i. Richard Eads Nu. 481 Addition. Cabinet A. Slide 585 P.R.T.C.T. also being located in the east right-of-way line of North Carroll Avenue ( a variable width R.O.W.); THENCE North 89°41'56" West for a distance of 42.00 feet for a.point, said point being in the west line of said Richard Eads Survey and the Centerline of said North Carroll Avenue: THENCE South 00°11'06" East, along said Centerline for a distance of 1237.93 feet to a 5/8 inch iron rod set in concrete for the POINT OF BEGINNING; THENCE East. leaving said Centerline for a distance of 574.33 feet to a '/ inch iron rod set for corner; THENCE North 154.77 feet to a 1/2 inch iron rod set for corner: THENCE North 30°00'00" East, 279.56 feet to a 1/2 inch iron rod set for corner; THENCE South 60°00'00" East, 1,223.00 feet to a 1 inch iron rod set for corner; THENCE South 30°00'00"West, 331.80 feet to a '/ inch iron rod set for corner; THENCE South 531.88 feet to a 5/8 inch iron rod set in concrete for corner, said point being in the north right-of-way line of East Southlake Boulevard/F.M. 1709(a 130 foot R.O.W.); THENCE North 88°55'18" West, along said north right-of-way line, for a distance of 301.27 feet to a 5/8 inch iron rod found for corner; THENCE North 88°54'16" West, for a distance of 1,303.14 feet to a 5/8 inch iron rod set in concrete for corner, said point being the intersection of said north right-of-way line, with the Centerline of North Carroll Avenue, and said west line of Richard Eads Survey; THENCE North 00°11'06" West, along said Centerline of North Carroll Avenue 1,003.27 feet to the POINT OF BEGINNING and CONTAINING 1,830,082 square feet or 42.013 acres of land. more or less. 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LACOMDEVNWP-FILES\RES-ORD\99-24.DOC 1 -ID City of Southlake, Texas STAFF REPORT (11 April 16, 1999 CASE NO: ZA 99-027 PROJECT: Resolution No. 99-25/Specific Use Permit/Special Events associated with a Kite Festival STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787 Karen P. Gandy,Zoning Administrator, 481-5581, ext. 743 REQUESTED ACTION: Specific Use Permit for Special Events associated with a Kite Festival on • property legally described as Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 4892 and 4893,Plat Records,Tarrant County, Texas, and being approximately 42.013 acres. PURPOSE: SUP approval is required for a Special Events Permit per the Zoning Regulations of the development. LOCATION: On the northeast corner of the intersection of North Carroll Avenue and East Southlake Boulevard(F.M. 1709). OWNERS: Southlake Venture West, L.P., Southlake Venture East, L.P., and Southlake Central Venture APPLICANT: City of Southlake CURRENT ZONING: "NR-PUD" Non-residential Planned Unit Development to include "C-3" General Commercial District uses. LAND USE CATEGORY: Mixed Use NO.NOTICES SENT: Eleven(11) RESPONSES: One(1)response was received from within the 200' notification area: • Juergan Strunck 200 North Carroll Avenue, Southlake, TX in favor, "If the city makes sure that the festival participants stay within the property limits and do not obstruct traffic and access for us to our property on N. Carroll Ave as happened during the opening ceremonies of Town Square." (March 29, 1999.) P&Z ACTION: April 8, 1999; Approved(6-0). STAFF COMMENTS: Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan,no new review letter was generated. This site is subject to all conditions of the previously approved plans. Attached is a memorandum from City Manager Curtis E. r1N-1 City of Southiake, Texas Hawk describing the event and a location map for the site. L:\COMDEV\WP-FILES\MEMO\99CASES\99-027SU.doe L 1 N-2 City of Southlake, Texas MEMORANDUM March 15, 1999 TO: Department of Community Development FROM: Curtis E. Hawk, City Manager SUBJECT: Specific Use Permit Application for Kite Festival On behalf of Southlake Sister Cities, the City of Southlake is submitting an application for a Specific Use Permit for the annual Kite Festival to be located within the Southlake Town Square property. The 1999 Southlake Sister Cities Kite Festival is planned for Saturday, April 24 from 10:00 a.m. to 4:00 p.m. As indicated in the attached application, the property owner has given permission to use block 3 of the Southlake Town Square. This site is the ideal location for a number of reasons including the central location for the festival, the open space for flying kites, the parking available at Town Square, and access into the Town Square area. As the attached letter indicates from Finance Director Lou Ann Heath, it is anticipated Lre that only two public vendors are allowed at the festival. There will be food and drink available, mainly convenience foods such as hot dogs, soft drinks and water. There will be some booths for the civic organizations to display informational materials. The Southlake recreation division will provide and staff such activities as the Bounce House and the House of Balls. There will also be a minimal number of portable toilets available for the convenience of the festival participants. The tentative schedule of events is as follows: 10:00 .m.—Festival activities begin 10:30-11:30 a.m. —Entertainment by the Lake Cities Band and Southlake Jazzercise Club 12:00 p.m.- 1:00 p.m.—Corporate Kite Flying Contest 2:00 p.m.—2:30 p.m.—Young Children Kite flying Contest(ages 10 and under) 2:30p.m. - 3:00 p.m.—Older Children kite flying contest(ages 11-18) 3:00 p.m.—3:30 p.m.-Adult kite flying contest 4:00 p.m.—Festival activities end Please review and consider this Specific Use Permit to allow the Southlake Sister Cities Kite Festival to be located at the Town Square on April 24. L 1H•3 . 1 1 I 1 1 1 11 Li- 1 1 — Lit I .,.a..a.sc,ti _ail - -- -11 1 „ 2. cgsca- iiii Li 1.vet L.: Tt III l -Ltar & '! il . 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N o op O I J cc - : a , . o Z N nl co W 0 W •. - 1 - _ • �� / as U • 1 Y ` I p fl . CC • 1 CD \ • 0 I- .. U. W 11O1:1tla3 N = L -.2CC Z- • _ Q CC W_ o - _ N I _ a : J s i N <'J•�' 1 Z t W' 1 L , f i w s j W �� n' i ' _ U) oll REVISED 02/11/99 L. CITY OF SOUTHLAKE SPECIFIC USE PERMIT APPLICATION APPLICATION NO: ZA APPLICANT OWNER(if different) NAME: oc So h l etke Southlake YerNvrc Wesfi) C.P. ADDRESS: 7615 E. Sot+i la.,kQ Nye Coojt L Stohbins, L. P. &t4iklake 7GdetZ 11al E. Sou ilia . BWd , & tLloo• TELEPHONE: 8 n v C../g I 3o taikt 7&009,2.. FAX: ?Al cI 0 g o(0-7 r/7- 32l -3 21-Woo ki 7 - .25/ 7/ 7 PRESENT ZONING: `" R• t) -0 th clu.Cie 0-3 2e - J co me rc i�J disc t + � , cornt.ses REQUEST FOR SPECIFIC USE PERMIT IS AS FOLLOWS: Section 45.1 ( ); ALL OF THE FOLLOWING ITEMS MUST BE SUBMITTED WITH THIS APPLICATION BY 5:00 P.M. ON THE SUBMITTAL DEADLINE(SEE SCHEDULE)TO BE CONSIDERED A COMPLETE SUBMITTAL. A N INCOMPLETE SUBMITTAL WILL BE RETURNED TO THE APPLICANT OR PROCESSED ON THE NEXT SUBMITTAL IF THE MISSING ITEMS ARE SUBMITTED AFTER THE DEADLINE. Note: Although a complete application is received by the submittal deadline, the case may be moved to a later meeting date. Planning & Zoning Commission agendas are limited by resolution to a certain number of cases and, therefore, may result in a backlog of development cases. This application must be signed and notarized by all owners with checklist completed prior to submittal acceptance. Submittal Checklist 1. _ The appropriate application fee(checks payable to The City of Southlake). CITY USE ONLY: Received on this the day of 19 .Signed: 2. _ Common description or address of property location: SO i.c \i lake Town Please z • SPECIFIC USE PERMIT PAGE 2 OF 4 3. A preliminary drainage study prepared, sealed, signed and dated by a certified engineer. (This requirement may be waived by the City Engineer or the Community Development Director only prior to submittal of this application). Waiver approval signature: 4. A signed Avigation Easement and Right-of-Way with metes and bounds description if property lies within Airport Overlay Zone. (not applicable ) 5. The legal description of the property (either A or B). A. Platted Property This property is platted and described as: Subdivision Name: Sou-Wake, Towng ua.rt Block 3 , Lot(s) ; Block , Lot(s) County Plat Record: To & (�per, a-J Kafth iSl / Tq I B. Unplatted Property This property is not part of a platted subdivision or addition, and the current owners deed is filed of record in Volume , Page , of Tarrant/Denton County Deed Records. It is also described as Tract of the Survey, Abstract No. , according to county tax records. A clear and legible metes and bounds description is required for all unplatted property and must be included with this application (8 1/2" x 11" or 14" format only). A current survey oT the property (showing property lines and location of existing improvements) reduced to 11" x 17". 6. A. .A Concept Plan and Concept Plan Application meeting the requirements of Section 41 of the Comprehensive Zoning Ordinance are required. 27 blueprints - folded 6" x 9" 1 reduction at 11" x 17" L 914- 1 yam: • PECIFIC USE PERMIT PAGE 4 OF 4 CITY OF SOUTHLAKE GUIDELINES FOR POSTING PUBLIC HEARING SIGNS (ZONING CHANGES, CONCEPT PLANS, SITE PLANS, SPECIFIC USE P APPLICANT,OWNER OR AUTHORIZED AGENT ERMITS) ST READ AND SIGN Below are the procedural guidelines which must be closely followed when posting the signs to ensure consideration of the zoning issue. proper I The Applicant, Owner or Authorized Agent assumes responsibility for the placement of the pub signs on the same property listed in the application for the zoning change. These zoningsignsP ee hearing the Comprehensive Zoning Ordinance as part of the public notice process. Failure to lae signare s wiuired by ll result in mandatory tabling of the zoning change request. II. The signs must be in place on the subject roe P P ny no more than ten s bin days after the submittal date for the development application. Signs are made available at the time of submittal. III. One(1)sign must be placed on each property line with street frontage. If the street fronts a is ea 1,000 feet,one sign must be placed for every one thousand(1,000)feet of street frontage. n ter than s be placed at every proposed tie-in or continuation of an existing public street. One sign must also (ow IV. Signs must be placed in the most prominently visible locations as possible,but should not be placed where might serve as an obstruction of view for motorists.Ideally,the placement of signs ten to fifteen 10'- they from the edge of the roadway, clear of any excessive undergrowth, would serve this requirement The)Cfeet ity reserves the right to request the signs be relocated to improve visibility. V. The signs rope emr must ain in place on the subject case.The A rem Pproperty throughout the time action is being taken on the zoning PP ,Owner or Authorized Agent should notify the City if a sign appears to have been removed from the property. It is the responsibility of the City to remove the signs from the property after final action has been taken on the zoning issue. I have read the above requirements concerning the posting of zoning change signs and understand my responsibilities as the Applicant, Owner or Authorized Agent. Applicant, Owner or Authorized Agent Date —9 Witness SPECIFIC USE PERMIT. PAGE 3 OF 4 Lire B. A Site Plan and Site Plan Application meeting the requirements of Section 40 of the Comprehensive Zoning Ordinance are required for Specific Use No. 26 Sc. No. 37. 27 blueprints - folded 6" x 9" 1 reduction at 11" x 17" 7. Copies of any written support documents(proof of ownership,development regulations.etc.) (1 copy of each) The above information is true and accurate to the best of my knowledge. SIGNATURE OF PERSON FILING REQUEST(must be owner of the property): �7�1= SIG NicN7Ce. 51—OCV., 1az(trn,f - S igned Date • L:\COMDEV\WP-Fi L:S\FORMSWPPSLSPEC-USE. SOUTHLAKE VENTURE WEST L.P., a Texas limited partnership By: Rialto Southlake West, L.P. General Partner • By: CS Southlake Property West,LLC, General Partner - By: 7��1 Brian R. Stebbins, President L • Southlake Sister Cities, Inc. MEMBER SISTER CITIES iNTERNATI0N 14 ) March 2, 1999 SISTER CITIES Toyoma,Japan El Fuerte, Mexico Brian Stebbins Southlake Town Square 405r via hand delivery lww Dear Mr. Stebbins: i'. t1Li • ''gyp'' Southlake Sister Cities respectfully requests permission to hold the annual Kite Festival on property within the Southlake Town Square property. The 1999 L, Board of Directors event is planned for Saturday, April 24, from 10 a.m. to 4 p.m. The tentative 1998-1999 schedule for the day is as follows: Gary Fickes President 10:30 - 11:30 a.m. entertainment Gene-Marie Sperduti 12:00 - 3:30 p.m. kite flying/competition Vice President Tracy Southers Secretary It is anticipated that only two public vendors are to be allowed at the festival. Lou Ann Heath There will be food and drink available, mainly convenience foods such as hot Treasurer dogs, soft drinks and water. There will also be booths on site for civic Kikuko Ekstrom organizations. We will also be using recreation items such as the Bounce House Rosie LeVrier and House of Balls. We also plan to have a minimal number of portable toilets Don Ramey available for the convenience of the guests. Lesley Catlin - Youth Rep Please confirm the site proposed for the event on the attached map. It would . also be helpful to know the availability of electricity near the staging area. Sister Cities looks forward to working with you to provide an opportunity to promote the sister cities program and the Town Square project. Sincerely, *24"At' e Lou Ann Heath, Treasurer 114-10 P. O. Box 92774 • Southlake, Texas U.S.A. 76092-0774 oL.. 10471 A04 cl04 ....a 711! - G..... 10471 L4.CTO& c t • c [ • h " jEy it t Yi1t AlW3Z #: S ! i ,;f ��! MMwz� .LW' y� ti;i;1 fp• l t ■! d .11 V1ii1 t` W+tl GW[I, <fI ,t !3ui[0 5~a [ Y r �Y[;;. rY is ►01 Y a 41„3ri [ r'-E e i y i t-efi B'S V.- _; �ti I_g`1![�! ogl[l! .•Y!}�l Egli! Y [1 MI! � 1[± u /[! ; 1i=1 lily • Y71YY ! aaa: w 1.in ' 11i1 11111 1 I d a a:iaaiii i i • i; y �. ' 111 �- L• 4.144 •• 3:33333333 3 1 sY>±� y!' z qQ 14 • 8 A '411 Bl9= n Qi C • IIIMii'� le Y> zt ! 1 °' 3 i' J.., u F ra . 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I 1 11 { liii •i 1 f12i Hi' a [ • (..., 0, I • I V 1 • I - �s h pIliii O f 1114b it !/g[t :qi dill idt.e�'� zgE�l� 1 .L:'f ii �i ii i !30CIC 1 5 [ Vg 1111 Resolution No. 99-25 Page 1 RESOLUTION NO. 99-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR SPECIAL EVENTS ASSOCIATED WITH A KITE FESTIVAL,ON PROPER 'Y LEGALLY DESCRIBE AS SOUAKE TE? VN sQu PIIASE I,AN AIIDFTON TO ".1.14i4., v I'TY. OF ;SOUT HLAKE, I ARtIANT COIJ "a s CAB TEXAS, ACCORDING TO t HE PLAT RECORDEll? _IN TARRET.A, SLIDES 4892 AND 4893, PLAT RECORDS TARRANT COUNTY TE° AND BE a G AP" ' _ 0i A MORE FULLY AND COMPLETELY DESCRIBED—IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for Special Events associated with a kite festival, has been requested by a person or corporation having a proprietary interest in the property zoned as`21R- PUD"Non-Residential Planned Unit Development District_to include"C-3" GeneralCommercial District uses; and, WHEREAS, in accordance with the requirements for the approval of all special events held in outdoor spaces established in the development regulations for Town Square, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety,morals and general welfare of the City. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: L:\COMDEV\WP-FILES\RES-ORD\99-25.DOC '1 N-la Resolution No. 99-25 Page 2 SECTION 1. • A Specific Use Permit is hereby granted for special events associated with a kite festival on property legally described as South lake Town Square,Phase I,an addition to the City of Southlake, Tarrant County,Texas, according to the plat recorded in Cabinet A Slides 4892 and 4893,Plat Records,Tarrant County,Texas,and being approximately 42.013 acres,more fully and completely described in Exhibit"A",and as depicted on the approved site plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: 1. 2. (hir, 3. 4. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 1999. CITY OF SOUTHLAKE By: Rick Stacy, Mayor ATTEST: L Sandra L. LeGrand City Secretary 1 H- 13 L:1COMDEV\WP-F LESIRES-ORD\99-25.DOC Resolution No. 99-25 Page 3 (re APPROVED AS TO FORM: City Attorney City of Southlake, Texas L C L:\COMDEV,WP_FILESRES-ORD,99-2=. VI 14 Resolution No. 99-25 Page 4 EXHIBIT "A" • Southlake Town Square,Phase I,an addition to the City of Southlake,Tarrant County,Texas, according to the plat recorded in Cabinet A, Slides 4892 and 4893, Plat Records, Tarrant County,Texas,and being approximately 42.013 acres (re • (or L:\COMDEV\WP-FILES\RES-ORD199-25.DOC ^14.15 • Resolution No. 99-25 Page 5 Le EXHIBIT "B" . • Vyl• � G , 1Ii Dli f iU t+l �1. hH ` ,� Iki 6itiii ;gill; ei. .gYf7 -4111 -Y tfill `i1; '\ -., i Pi. f aitIII ghi1 os1 »Y!j! ��11! a , !i i`t' l 1,- W, .f iiii ix II?! - mil!!!“ I • 1: 6 IY.;iii .iiiii d i • - g A- r ,;-:,.. im ii 1� . 1 9ii��1l:l1 ! '1: is°u mi__ .. 1 g z' 2 e8 . _�� Ifiti- i ■ii � 2 _ eel <1,; i C, 6�' lit4!1 t t i ! t :_ — pb', , �.,e : :ai±ii _ 8 t :5;:::j::; :.g2t ;><c i ?...::. 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Ei (161/ cn Q i !I !1 I i Ili L:\COMDEV\WP-FILES\RES-ORD\99-25.DOC L. d •C 40 U u aoc :r �Y.q •- m L C k V U '` C O o b p H C 1 • •� m c v U IN m Hill ♦ mit Cii) .....) p(/) CZ 4L) *.i S 0 2 l t • C C ro ♦ c N m 111111 V V el SCrS LCZ tlii V • C •i cn }i CrS Q ecl ♦ m m V C MI N ›.' .V I b > •� >{J■ i • aN V ♦ .0 u 4=C •mil Q. 4"4 cid ..•And • i ♦ H• a . � V • CP • ad d = 4 W a m 4 S INC A11.011 o �.• I 4 0= ke5 fel 70 'C CA .41. ro y a+ �° .a O g o u co 3 0 C x 2 b V •cyy d o H -c d r y y o � ' ro o 5 H z 5 a. 3 z 41. � z � � City of Southlake, Texas ‘11r MEMORANDUM April 15, 1999 To: Curtis E. Hawk, City Manager From: Bob Whitehead, Director of Public Works Subject: Ordinance No. 717-A, 2nd Reading, Designating the speed limit within Country Walk subdivision as 25 mph Action Requested: Consider amending Ordinance 717 to designate the speed limit within the Country Walk Addition, specifically on Amesbury Court, Village Green Drive, Cresson Drive, and Newport Court, as 25 miles per hour. Background Information: City staff, the Department of Public Safety, and The Department (lbw of Public Works, have been working with the Homeowners Association to investigate and reduce the speeding problem in the Country Walk Addition. DPS has placed the "smart trailer" and conducted additional enforcement to attempt to educate the offending drivers. As Country Walk is a subdivision with only one entry/exit, the speed limit is not related to cut-through traffic. On March 9, 1999, City staff received a letter of request (see attached) for the City to consider reducing the speed limit to 25 mph. Financial Considerations: The cost of the signs will be in the range of$200 to $300, depending upon the number needed. Funds are available in the current budget. Citizen Input/ Board Review: City staff has been working with the Homeowners Association. Legal Review: Legal staff is reviewing the amended ordinance. Alternatives: Leave the speed limit. L 71-1 City of Southlake, Texas ‘illir Supporting Documents: Ordinance 717-A Letter from Homeowners Association Map Exhibit Staff Recommendation: Staff recommends that this request for Ordinance 717-A, amending Ordinance 717, establishing the speed limit in Country Walk Addition, including Amesbury Court, Village Green Drive, Cresson Drive, and Newport Court be 25 miles per hour be placed on the April 20, 1999 Regular City Council Agenda for consideration. Should City Council approve the request, City Council will need to state that the speed limit has been lowered to 25 miles per hour due to the special hazard that exists. a ,/)7•j;&et!/. Bob Whitehead Director of Public Works L Approved for Submittal to City Council:% nager's Office L 71-2 ORDINANCE NO. 717 (spe AN ORDINANCE AMENDING CHAPTER 18,"TRAFFIC AND VEHICLES", OF THE SOUTHLAKE CITY CODE (1996), AS AMENDED, BY; DESIGNATING THE SPEED LIMIT WITHIN THE TIMBER LAKE SOUTHRIDGE LAKES, AND COVENTRY MANOR SUBDIVISIONS AND ON LAKE DRIVE AS 25 MILES PER HOUR; DIRECTING THE DIRECTOR OF PUBLIC WORKS TO POST APPROPRIATE SIGNS;PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Southlake,Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS,pursuant to Section.545.352(b)and 545.356,Texas Transportation Code,the City or Southlake,Texas has the authority to establish prima facie maximum reasonable and prudent speeds within its corporate boundaries for vehicles on streets and highways; and WHEREAS,a special hazard exists that requires a slower speed in order for an operator to drive at a speed that is reasonable and prudent under the existing. circumstances in the neighborhood; and WHEREAS,the prima facie maximum reasonable speed limits adopted herein are not in conflict with any order of the Texas Transportation Commission declaring speed limits along any roadways within the city limits of Southlake: NOW THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: SECTION 1. SPEED LIMITS ESTABLISHED That Section 18-79 of Chapter 18. "Traffic and Vehicles," of the of the Southlake City Code L 9-11-98 Page 1 71-3 is amended to read as follows: L The prima facie maximum reasonable and prudent speed for travel on the portions of the streets __ v,a,r s designated ir.this section shall be the speed in miles per hour(mph)designated as follows. provided that an appropriate sign giving notice thereof is erected: Street Speed Limit (mph) rharel Boulevard lrci:.F.M. 1 709 to the north end of White Chapel Boulevard F.M. 1938(Davis Boulevard) from mile point 0.000 south 0.892 mile to mile point 0.892 45 All portions of the following streets located within the Timber Lake Addition,including Lake Forest 25 Parkcrest Dr.. Elmbrook Ct., Shorecrest Ct.. Parkdale Dr.. Windmere Ct.. Timber Lake Cir.. Winding Creek Ct.. Shadybrook Ct.. Glenbrook (we Ct.. Brookdale Ct.. Woodcrest Ct.. Shadow Glen Dr.. Timber Lake Dr., Timber Lake Way.. Ridgedale Ct.,Timbercrest Ct.,Brook Meadows Ct.. Lakehurst Ct., Spring Brook Ct.. Woodglen Ct., Parkdale Ct. All portions ofthe following streets located within the Southridge Lakes subdivision, including San '-5 Jacinto Ct., Sabine Ct.. Donley Ct., Irion Ct., Valverde Ct..Gregg Ct.,Pecos Dr., Houston Ct., Liberty Ct..Concho Ct.,Corevell Ct., Stonewall Ct.,Crockett Ct.,Bosque Ct..Brazos Ct.,Sterling Ct., Presidio Ct., Blanco Ct.. Bowie Ct., Travis Ct., Brazos Dr.. Loving Ct.. Bandera Ct.. Llano Ct., Kleberg Ct.. Southridge Lakes Pkwy.. St Augustine Ct. All portions ofthe following streets located within the Coventry Manor subdivision, including 2D Turnberry Ln., Coventry Ln., Exeter Ct., Ramsgate Ct.,Devon Ct..King's Ct..Suffolk Ct., New Castle Rd..Norwhich Ct.. Thetford Ct. C 9-11-98 Page 2 71-4 L., Lake Drive -,5 SECTION 3. POSTING SIGNS; INVENTORY The Director of Public Works is hereby directed to ensure that appropriate signs are erected and maintained giving notice of the speed limits adopted in this ordinance and to tile an updated inventory indicating the new speed limits with the City Secretary as provided in Section 18-82 of the City Code. SECTION 3. CUMULATIVE CLAUSE This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake,Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION 4. SEVERABILITY CLAUSE. It is hereby declared to be the intention of the City Council that the phrases,clauses,sentences, para-Laphs and sections of this ordinance are severable and if any phrase.clauses,sentence,paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction,such unconstitutionality shall not affect any of the remaining phrases,clauses, (-imi sentences,paragraphs and sections of this ordinance,since the same would have been enacted by the City Council without the incorporation in its ordinance of any such unconstitutional phrase,clause,sentence, paragraph or section. SECTION 5. PENALTY Any person.firm or corporation who violates,disobeys.omits.neglects.or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be tined not more than two hundred dollars(S 200.00)for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 6. SAVINGS INGS CLAUSE All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Chapter 18 of the Code of Ordinances of the City of Southlake,or any other ordinances or statutes adopting prima facie reasonable and prudent speed limits which have accrued at the time of the effective date of this ordinance:and,as to such accrued violations and all pending litigation,both civil and criminal,whether pending in court or not,under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 7. PUBLICATION The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon Lat least ten(10)days before the second reading of this ordinance,and if this ordinance provides for the imposition of any penalty,fine or forfeiture for any violation of any of its provisions,then the City Secretary 9-11-98 Page 3 71-5 • shall additionally publish this ordinance or its caption and penalty in the official City newspaper one time within ten days after final passage of this ordinance,as required by Section 3.13 of the Charter of the City of Southla<e. SECTION 8. EFFECTIVE DATE This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS A DAY OF , 1998. 0111 I I(!!/!///, ' - \\ S 01.17- /iiG ?....( 0'.~.. ' �• 9tIA MA17. :"17 * rv• "4= AI1hST: ***.....—.."44 idtia,(41%A )(4))11/1t1 .ii-'rti'iiti"00 CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF NA1° , 1998. (ft., . \`\\\\0t11nr►u0Ii MA R SO�OF OT i��' . ..... •,.-7 ; ATTEST: : *••.•' tea}\`\ i/�ul'��'1/M/Jt *i ittill ' CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: Wie-63Z2 --- City Attorney (16..„ Effective: kr144,,U g) 111/ 9-11-98 Page 4 71-6 -.� _ _ � I' Cf fS Febraary --• 1999 - - I _ Curs H 9 I a'w'ti Southiakeis :6d N. Carron Southiake, Texas 76092 SUBJECT: COUNTRY WALK DEVELOPMENT REQUEST TO REDUCE SPEED LIMIT TO 25 MPH Dear MI. The Country Walk Homeowners' Association would hie to request that the speed limit in Country Wail be reduced to 25 mph. This involves the following streets: Amesbury Court, Village Green Drive, Cresson Drive and Newport Court. The very design of Country Walk seems to encourage teenagers to take a quick loop through our streets at excessive speeds. Other offenders are delivery personnel and even our own residents. The safety of our residents, especially our children, makes the reduction to 25 mph urgent and the enforcement imperative. We have recently had the police department's speed .monitoring taller on Village Green and many of us were very surprised at exactly h^w fast 30 mph. Too fast to avoid a child running into the street after a toy or stepping out of a parked car in front of a residence. A vehicle traveling at this speed can be actually out of Wight as you begin unloading a child from your car because of the curves of our streets so e,en the mom cautious parent's child is endangered. Our residents are aware of this .:oncern. so we typically unload our children on the side of the curb; visitors are not aware Ind are in the neatest danger. This is not the atmosphere one moved to Southlake to achieve! • Since the changing and posting of the speed limit of 25 mph could have some impact on ktaaticri, we implore you to recommend this change immediately and implement it as soon as possible. Think you for your consideration. Sincerely, w � , rP anetti Rita Haston /HOA treet afety Coordinator Country Walk HOA President 329j/463 ' o Cresson Drive 71-7 City of S Country Walk Subdivision CT # ND' CARROLL \S" • t›, ELEMENT o'ck SCHOC \fl Duthlak No Scale 71-8 Public Works - GIS . _ �t City of Southlake,Texas MEMORANDUM April 14, 1999 TO: Curtis E. Hawk, City Manager FROM: Lynn Martinson, Chief Accountant SUBJECT: Ordinance No. 709-A, 2nd Reading, Amending Ordinance No. 709, amending FY 98-99 Annual Budget. Action Requested: City Council consideration of Ordinance No. 709-A to amend the FY1998-99 Annual Budget. Background Information: Ordinance No. 709-A is presented to the Council to reflect the proposed mid year changes to the Adopted FY1998-99 Budget. These items have been discussed with the Council at previous meetings, and most address personnel issues to meet increasing service demands. "Exhibit A" is an attachment to the ordinance, and includes a summary of the proposed expenditure revisions titled "Proposed Mid Year Budget Revisions FY1998-99". Also included is an "All Funds Summary" as well as a summary of each fund budgeted. These summaries reflect the changes by fund. In the General Fund, Division 146, Public Works Administration reflects a proposed increase of $41,010 for the addition of a Director of Engineering Services. The expenditures include all personnel costs, including benefits, an auto allowance, pager and mobile phone, as well as a computer and office furnishings for the remainder of the year. The separation of Engineering Services from Public Works in the budget document will occur October 1, 1999. Likewise, Economic Development will be shown as a separate department from Planning with the adoption of the FY1999-00 budget. Also in the General Fund is a proposed increase of $43,547 in Division 151, Economic Development, for the addition of a Director of Economic Development. The budgeted expenditures are similar to those detailed for Division 146. Staff has also proposed an increase of $13,213 for Division 105, Support Services, for additional office space. With an increase in the number of personnel last year and this year and the completion of the new Town Hall not expected to until the end of the year 2000, the temporary additional space is needed. The space is adjacent to existing leased space and is available under the same provisions as our current lease. Curtis E. Hawk Ordinance No. 709-A April 14, 1999 page 2 New to the second reading of the proposed budget amendment is an increase in the budget for the City's contribution to the Texas Municipal Retirement System (TMRS). This is an increase from 6% to 7% in the City's contribution rate. The change will enhance the City's retirement system benefits to City employees and improve compatibility with our market for both the recruitment and retention of employees. The background information on this employee benefit enhancement was presented in the Mid Year Review packet. Financial Considerations: The proposed amendment increases budgeted expenditures but shows no budget amendment to revenues. It is expected, as stated in the Mid-Year Review documents, that revenues will continue to come in at or slightly above budget estimates. It is anticipated that fund integrity will be maintained, even if revenues do not exceed our projections. as the expenditure adjustments reflect the general fund balance at 18.11%. This is within the adopted Fund Balance Policy, which states a minimum balance of 15% and an optimum balance of 25%. Citizen Input/ Board Review: Information relating to the proposed changes was presented to City Council at the Mid Year Review on March 23, 1999. Legal Review: N/A Alternatives: The alternative is not to amend the budget and forgo the proposed revisions. Supporting Documents: Ordinance No. 709-A and Exhibit A. Staff Recommendation: Approval of Ordinance No. 709-A by the City Council. Approved for Submittal to City Council: ity ana er's Office g ORDINANCE NO. 709-A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS,REVISING THE BUDGET FIGURES FOR FISCAL YEAR 1998-99 BEGINNING OCTOBER 1, 1998, AND TERMINATING SEPTEMBER 30, 1999, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT,PROJECT AND ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Manager has prepared a revision of certain figures in the 1998-99 budget which was approved by City Council with Ordinance No. 709 on September 10, 1998, and submitted same to the City Council; and, WHEREAS, a copy of said amendment is attached hereto as Exhibit "A" and incorporated herein for all purposes; and - - WHEREAS,the City Council has studied the Budget Amendment and has determined that the Budget Amendment attached hereto is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. That the revised figures,prepared and submitted by the City Manager for the 1998-99 budget, be, and the same are hereby, in all things, approved and appropriated, and any necessary transfers between accounts and departments are hereby authorized, approved, and appropriated. Section 3. That the Budget Amendment attached hereto as Exhibit"A" and incorporated herein for all purposes is adopted for the Fiscal Year beginning October 1, 1998, and ending September 30, 1999; and there is hereby appropriated from the funds indicated such projects, operations, activities, purchases and other expenditures as proposed in the Budget. Section 4. That the City Manager has determined that there are revenues available for appropriation in excess of those estimated in the 1998-99 approved budget. Section 5. That any and all ordinances, resolutions, rules, regulations, policies or L provisions in conflict with the provisions of this Ordinance are hereby repealed and rescinded to the extent of conflict herewith. Ordinance No. 709-A page 2 L Section 6. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Section 7. That the necessity of adopting and approving a proposed budget for the next fiscal year as required by the laws of the State of Texas requires that this Ordinance shall take effect immediately from and after its passage, and it is accordingly so ordained. PASSED AND APPROVED on first reading this day of 1999. Rick Stacy, Mayor ATTEST: Cie Sandra L. LeGrand City Secretary PASSED AND APPROVED ON second reading this day of 1999. Rick Stacy, Mayor ATTEST: Sandra L. LeGrand City Secretary L r7S - Ordinance No. 709-A page 3 L APPROVED AS TO FORM: City Attorney Date: Adopted: Effective: L:IFINANCEIMIDYEAR`.ORD.665A.WPDilah L C 7 3- s • "EXHIBIT A" (bro, CITY OF SOUTHLAKE PROPOSED MID YEAR BUDGET REVISIONS FYI 998-99 April 14, 1999 Items for consideration: Fund/Division: 100/146 Director of Engineering Services Personnel $ 36,880 Operations $ 780 Capital Outlay $ 3,350 $ 41,010 Fund/Division: 100/151 Director of Economic Development Personnel $ 39,517 Operations $ 680 Capital Outlay $ 3,350 $ 43,547 Fund/Division: 100/105 Office Space Operations $ 13,213 $2,114 sq. ft. x $15 = $31,710 / 12 = $2,642.50 per month Budget for 5 months in 98-99 All Funds/Divisions: TMRS Benefit Enhancement $ 60,000 $157,770 "EXHIBIT A" ALL FUNDS SUMMARY 1998-99 Adopted Budget with proposed revisions (We 02:23 PM 04/14/99 $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ Actual Adopted Revised Adopted -Decrease Revised . Adopted -Decrease REVENUES Ad Valorem Taxes $5,769,120 $6,809,765 $6,769,765 ($40,000) -0.6% .$8,864,749 $2,054,984 30.2% Sales Tax $2,899,042 $4,756,198 S4.562,197 (194,001) -4.1% 5,975,100 1,218,902 25.6% Franchise Fees 899,600 801,030 877,254 76,224 9.5% 984,112 183,082 22.9% Fines 526,967 515,300 647,590 132,290 25.7% 875,798 360,498 70.0% Charges for Services 336,916 551,550 574,559 23,009 4.2% 685,006 133,456 24.2% Permits/Fees 2,669,676 2,314,710 3,229,379 914,669 39.5% 2,842,788 528,078 22.8% Miscellaneous 253,439 205,575 234,490 28,915 14.1% 229,059 23,484 11.4% Water Sales-residential 4,425,797 4,887,500 5,800,000 912,500 18.7% 5,220,000 332,500 6.8% Water Sales-commercial 657,807 701,500 895,000 193,500 27.6% 805,500 104,000 14.8% se_.: Wastewater Sales 811,624 920,000 1,000,000 80,000 8.7% 975.000 55,000 6.0% Sanitation Sales 508,224 534,000 568,182 34,182 6.4% 636,000 102,000 19.1% Other Utility Charges 409.949 359,000 471,025 112,025 31.2% 443,315 84,315 23.5% Interest Income 387,132 331,490 347.989 16.499 5.0% 424.832 93 342 28.2% Total Revenues $20,555,293 $23,687,618 $26.977,430 $2,289,812 9.7% $28,961,259 $5,273,641 22.3% EXPENDITURES City Secretary $242,574 $237,412 $216,556 ($20,856) -8.8% $302,229, $64,817 27.3% (we City Manager &199 939 $350 120 5336.989 r513 1311 38°� S i51,280 1.160 0.3% Support Services $1,497,945 $1.210,601 $1.506801 296.300 24.5% $2540187+_ 1,329.586 109.8% T ..a J; General Gov Total $2,240.457 $1.798,133 $2.060 $262.313 14.6% '$3:�96 $1,395,563 77.6% Human Resources $144,948 $168,488 $208.859' 40.371 24.0% $210:359 41.871 24.9% Human Resources Total $144.948 $168,488 $208,869 $40.371 24.0% $210.359 $41.871 24.9% Finance 418,018 410,436 402,011 (8,425) -2.1% 455,884 45,448 11.1% Municipal Court 253,235 276,930 286,087 9,157 3.3% 305,671 28,741 10.4% Teen Court 48.145 54.609 60.291 5 682 10.4% 92.790 38,181 69.9% Finance Total 719,399 741,975 748.389 6 414 0.9% 854,346 112,371 15.1% Fire 1,460,111 1,527,724 1,730,528 202,804 13.3% 1,866,391 338,667 22.2% Police 2,242,915 2,600,413 2,733,747 133,334 5.1% 3,435:138 834,723 32.1% Public Safety Support 975,419 982,880 974,918 (7,962) -0.8% 1,061,749 78,869 8.0% Building Inspections 474.511 587.485 596.720 9 235 1.6% 696.394 108,909 18.5% Public Safety Total $5,152.956 65,698,502 $6,035,913 6337.411 5,9% 67.4.670 $1.361.168 23.9% Streets/Drainage 903,989 911,629 918,328 6,699 0.7% 941,505 29,876 3.3% Public Works Admin 690,190 856,528 771,554 (84,974) -9.9% 848,687 (7,841) -0.9% Utility Billing 0 0 0 0 0.0% 304,613 304,613 100.0% Water 4,012,284 4,413,701 4,852,335 438,634 9.9% 4,507,8'21.: 94,120 2.1% Wastewater 962,943 792,206 1343,705 (148,501) -18.7% ]48,370 (43,836) -5.5% Sanitation 445.205 500.000 500.000 0 0.0% *564.000, 60,000 12.0% Public Works Total $7.014,612 $7,474,064 $7,606-$22: wilts 2.8% -. ._ $436.933 5.8% Community Development 463,551 555,593 508,250 (47,343) -8.5% 53963' (21,630) -3.9% Economic Development 90.319 114.285 122.$79 77 894 6.9% 189169 74.884 65.5% Community Dev.Total 6553,869 6669.878 $630.429 ($39.4491 -6.9% $723.132 653.254 7.9% L 5 , Community Services 0 360,113 327,047 (33,066) 9.2% 417;972 57,859 16.1% Parks and Recreation 1,083,635 1,348,052 1,415,400 67,348 5.0% 1,507924 159,872 11.9% Library Services 0 0 0 0 0.0% 162.480 162.480 100.0% Community Svcs.Total 1 083,635 1.708.165 1.742.447 34,282 2.0% 2,08$.376 380.211 22.3% 7 7 • "EXHIBIT A" ALL FUNDS SUMMARY (Irer 1998-99 Adopted Budget with proposed revisions 02:23 PM 01/14/99 $Increase! $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ Actual Adopted Revised Adopted -Decrease Revised Adopted -Decrease EXPENDITURES,cont TIF District 0 0 37,975 37,975 100.0% 144,207 144,207 100.0% Crime Control District 0 208,833 208,833 0 0.0% 281,846 73,013 35.0% Pay Plan Implementation 0 301,814 301,814 0 0.0% 0 (301,814) -100.0% Debt Service 4.456.864 5.166,285 5,083,008 (83,277) -1.6% 6,836,933 1,670,648 32.3% Total Expenditures $21.366.740 $23,938,137 924,744,035 $807,898 3.4% $29,303,562 $5,367,425 22.4% Net Revenues ($811,4471 J$248,519) 91,233.395 $1.481,914, J$342,3031 Proceeds from C.O.Sale/Other $990,381 $715,547 $715,547 $0 $694,300 ($21,247) Transfers In $1,329,645 $2,666,413 $2,704,413 $38,000 $3,161,339 $494,926 Transfers Out ($2,504,4181 ($2,124,639) J$2,712,639) ($588,000) ($3,337.7351 ($1,213,096) Total Other Sources(uses) ($184,392) $1,257,321, $707,321, ($550,0001 9517,904 ($739,417) Beginning Fund Balance $5,974,918 $4,979,079 $4,979,079 $6,919,795 Reserved Fund Balance p2 ii0 1'0 11). Ending Fund Balance $4,979,079 $5,987,881 $6,919,795, I I $7,095,396, I i L C.. 7sR "EXHIBIT A" GENERAL FUND 1998-99 Adopted Budget with proposed revisions L 02:23 PM OM1M99 $Increase! $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Revised Adopted -Decrease Ad Valorem Taxes $3,464,260 $4,036,234 $3,996,234 ($40,000) -1.0% $6,463,540 $2,427,306 60.1% Sales Tax 1,933,534 2,717,500 - 2,629,500 (88,000) -3.2% 3,026,050 308,550 11.4% Franchise Fees 899,600 801,030 877,254, 76,224 9.5% 984,112 183,082 22.9% Fines 526,967 515,300 647,590 132,290 25.7% 875,798 360,498 70.0% Charges for Services 336,916 551,550 574,559 23,009 4.2% 685,006 133,456 24.2% Permits/Fees 2,525,799 2,264,710 2,979,379 714,669 31.6% 2,742,788 478.078 21 1% Miscellaneous 162,646 113,975 166,190 52,215 45.8% 145,659 31.684 27.8% Interest Income 189.667 155.000 160.389 5 389 3.5% 190.000 35 000 22.6% Total Revenues $10,039,389 $11,155,299 $12,031,095 $875,796 7.9% 915,112,953 $3,957,654 35.5% EXPENDITURES City Secretary $242,574 $237,412 216,556 ($20,856) -8.8% $302,229 $64,817 27.3% City Manager 499,939 350,120 336,989 (13,131) -3.8% 351,280 1,160 0.3% Support Services 1.497.945 1.210.601 . 1.506.901 296,300 24.5% 2.540.187 1.329.586 109.8% General Gov.Total $2,240,457 $1.798.133 $2.060.446 $262.313 14.6% $3.193.696 $1,395,563 77.6% Human Resources 144.948 168.488 208.859 40371 24.0% 210.359 41 871 24.9% .1u7.in Resc.:r s Total $144,948 $168,488 $206.859 940,371 24.0% $210,359 $41,871 24.9% Finance 418,018 410,436 402,011 (8,425) -2.1% 455,884 45,448 11.1% Municipal Court 253,235 276,930 286,087 9,157 3.3% 305,671 28,741 10.4% Teen Court 48145 54 609 §Q,1 5 682 10.4% 92.790 38181 69.9% Finance Total $719.399 5741,975 $749.389 $6,414 0.9% ft854,146 $112,371 15.1% Lfloy F�a 1,460,111 1,527,724 1,730,528. 202,804 13.3% 1,866,391 338,667 2.2% Police 2,242,915 2,600,413 2,733747; 133,334 5.1% 3,435,136 834,723 32.1% Public Safety Support 975,419 982,880 .` 1974,918 (7,962) -0.8% 1,061,749 78,869 8.0% Building Inspections 474.511 587.485 ' 598.720 9,235 1.6% 696.394 108.909 18.5% Public Safety Total $5.152,956 $5,698,502 .'58.035.913 $337.411 5.9% S7.059.670 51.361,168 23.9% Streets/Drainage 903,989 911,629 918,328 6,699 0.7% 941,505 29,876 3.3% Public Works Admin 690.190 856.528 771.554 (84.9741 -9.9% 848.687 j7,841) -0.9% Public Works Total $1,594,180 $1,768.157 $1,689.882 ($78,2751 4.4% $1.790.192 $22,035 1.2% Community Development 463,551 555,593 508,250 (47,343) -8.5% 533,963 (21,630) -3.9% Economic Development 90 319 114.285 122,179 7 894 6.9% 189.169 74 884 65 5% Community Day.Total $553.869 $669,878 1430.429 1539.4491 -5.9% $723.132 553.254 7.9% Community Services 0 360,113 :'327,047 (33,066) -9.2% 417,972 57,859 16.1% Parks and Recreation 1,013,012 1,301,738 1,163,689 (138,049) -10.6% 1,457,194 155,456 11.9% Library Services 0 0 Q 0 0.0% 162.480 162.480 100.0% Community Svcs.Total $1.013.012 $1,661.851 91.490.736 (5171.115) •10.3% $2.037.646 $375,795 22-6% Pay Plan Implementation $ $285,409 $285.409 M0 0.0% M0 (285.4091 -100.0% Total Expenditures $11,418,821 $12,792,393 913,160,093 $357,670 2.8% $15,869,041 $3,076,648 24.1% Net Revenues ($1,379,432) 01,637,094) (51.118,9681 $518,126 0756.0881 $881,006 Proceeds from C.O.s.kNtn.r $828,485 $715,547 " $715,547 $0 $0 Leese Proceeds 161,896 0 -, 0 0 694.300 Tr.nsms Out 0 0 - t38,000) (1.155,942) Transfers In $633.000 700 000 $700.000 N0 $1.235.527 Total Other Sources tu...l $1,623,381, $1.415,547 ,-$1:377.547 ($38.000) $773,885, Bagnn.g Fund Balance $2,353,653 $2,597,602 $2 597,602 $2,856,181 Reserved Fund Balance $0 $0 $0 $0 Ending Fund B.4nce $2,597.602, $2.376.055 - 52,856.181 $2.873.978 Fund er.nn*percentage-CM 22.75% 18.57% 21.72% 18.11% 77t...T.. 9 "EXHIBIT A" UTILITY FUND L 1998-99 Adopted Budget with proposed revisions 02'23 PM 04/14/99 $Increase/ I $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual . Adopted Revised, Adopted -Decrease Revised .Adopted -Decrease 'Miscellaneous $75,448 $91,600 $68,300 ($23,300) -25.4% $83,400' ($8,200) -9.0% Interest Income 77,196 77,000 77,000 0 0.0% 100,000 23,000 29.9% Water Sales-residential 4,425,797 4,887,500 5,800,000 912,500 18.7% 5,220,000 332,500 6.8% Water Sales-commercial 657,807 701,500 895,000 193,500 27.6% 805,500 104,000 14.8% Sewer Sales 811,624 920,000 1,000,000 80,000 8.7% 975,000 55,000 6.0% Sanitation Sales 508,224 534,000 568,182 34,182 6.4% 636,000 102,000 19.1% Other utility charges 409.949 359.000 471.025 112,025 31.2% 443.315 84,315 23.5% Total Revenues $6,966,045 $7,570,600 $8,879,607 $1,308,907 17.3% $8,263,216 $692,615 9.1% EXPENSES Debt Service 1,872,483 2,062,490 1,979,213 (83,277) -4.0% 2,121,141 58,651 2.8% Utility Billing 0 0 0 0 0.0% 304,613 304,613 100.0% Water 4,012,284 4,413,701 4,852,335 438,634 9.9% 4,507,821 94,120 2.1% Wastewater 962,943 792,206 643,705 (148,501) -18.7% 748,370 (43,836) -5.5% Sanitation 445,205 500,000 500,000 - 0 O.070 660,000 60,000 12.0% Pay Plan Implementation 0 15,705 15.705 0 0.0% 0 (15,705) -100.0% Total Expenses $7,292,915 $7,784,102 67.990,958 $206,856 2.7% $8,241,946 $457,844 5.9% Net Revenues 3325.970i 3213.5021 $888.549 $1.102.051 _ $21.269 3234.771 Transfers In $0 $834,145 - $834,145 $0 Transfers Out (633,0001 (700,0001 (700,0001 j785,527) Total Other Sources(Uses) (633,000) 134,145 134,145 (785,527) Net change in w/c components 12 i i i Beginning fund balance $2,091,131 $1,131,261 $1,131,261 $2,153,955 Ending fund balance $1,131,261 $1,051,904 $2,153,955 $1,389,697, No.of days woticing capital 57 49 98 62 L • "EXHIBIT A" DEBT SERVICE FUND (le 1998-99 Adopted Budget with proposed revisions 02:13 PM 04/14/99 $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted .-Decrease . Revised Adopted -Decrease Ad Valorem Taxes $2,304,860 $2,773,531 $2,773,531 $0 0.0% $2,401,209 ($372,322) -13.4% Miscellaneous Income $14,245 $0 $0 $0 0.0% $0 $0 0.0% Interest Income 61,286 35.750 35.750 0 0.0% 35.750 0 0.0% Total Revenues $2,380,391 $2,809,281 92,809,281 $0 0.0% $2,436,959 ($372,322) -13.3% EXPENDITURES Principal $947,350 $1,092,350 $1,092,350 $0 0.0% $1,996,582 $904,232 82.8% Interest $719,833 $1,351,633 $1,351,633 0 0.0% $2,057,085 705,452 52.2% Admin.Expenses $6,934 $6,000 $6,000 0 0.0% $6,000 0 0.0% Total Expenditures $1,674,117 $2,449,983 $2,449,983 $0 0.0% $4,069,667 $1,609,684 65.7% Net Revenues 9706,274 $359,298 9359,298 n 191,622,7081 ($1,982,0061 Transfers In 56,875 480,456 480,456 - 1,1zb,b6i Transfer Out (584,7731 (719,233) (719,2331 0 Total other Sources/(Uses) (527,898) (238,777) (238,777) 1,126,687 Beginning Fond Balance $480.556 $658,932 $658.932 $779.453 , Ending Fund Balance $658,932 $779,453 $779,453 $283,432, • • 7 - "EXHIBIT A" SPECIAL REVENUE FUND twe' Parks/Recreation 1998-99 Adopted Budget with proposed revisions 02:13 PM 04/14/99 i $Increase/ $Increase/ . 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Revised Adopted -Decrease Permits/Fees $143,877 $50,000 $250,000 $200,000 400.0% $100,000 $50,000 100.0% Miscellaneous 1,100 0 0 0 0.0% 0 0 0.0% Interest 4 967 3 465 8 100 4 635 133.8% 5 600 2 135 61.6% Total Revenues $149,944 $53,465 $258,100 $204,635 382.7% $105,600 $52,135 97.5% EXPENDITURES Parks and Recreation $7,167 $0 $0 $0 0.0% 0 0 0.0% Park Improvements 1,945 0 0 0 0.0% 0 0 0.0% Land 10.552 0 200.082 200.082 0.0% 0 0 0.0% Total Expenditures $19,664 $0 $200,082 $200,082 0.0% $0 $0 0.0%. Net Revenues $130,280 $53,465 $58,018 $4,553 $105,600 $52,135 Bond proceeds $0 $0 $0 $0 Transfer to other funds ($56,875) ($53,594) ($53,594) ($242,141) Total OtherSources)(Uses) ($56,875) ($53,594) ($53,594) ($242,141) Lof 'e;irnicg P:cd Balance $84,241 $157,646 $157,646 $162,070 Ending Fund Balance $157,646 $157,517 $162,070 $25.529 L 1-7 ci--__ i )____ - "EXHIBIT A" SPDC - OPERATING FUND Parks/Recreation 02:23 PM 04/14/99 i $Increase/ $Increase/ 1996-97 1997-98 1997418 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Revised Adopted -Decrease Sales Tax $965,508 $1,357,500 $1,313,500 ($44,000) -3.2% $1,510,525 $153,025 11.3% Interest 35,275 41.250 30.000 (11,250) -27.3% 37.500 (3,750) -9.1% Total Revenues $1,000,783 $1,398,750 $1,343,500 ($55,250) -3.9% $1,548,025 $153,025 10.9% EXPENDITURES Personnel $46,159 $46,314 $50,229 $3,915 8.5% $46,530 $216 0.5% Operations $4,800 $0 $1,400 1,400 100.0% $4,200 4,200 100.0% Capital $0 $0 $0 0 0.0% $0 0 0.0% Pay Plan Implementation KJ $700 $700 0 0.0% (700) Total Expenditures $50,959 $47,014 $62,329 $5,315 11.3% $50,730 $3,716 7.9% Net Revenues $949,824 $1,351,736 $1,291,171 ($60,565) $1,497,296 $145,559 Transfers Out (1,229,770) (651,812) (1,201,812) (1,154,125) Proceeds from C.O.Sale Total Other Sources(Uses) (1,229,770) (651,812) (1,201,812) (1,154,125) (Ille '__,;___.;9_rs e_ __ $470546 20.600 $420,600 $420,600 $509,959 Ending Fund Balance $420. 00 $1,120,524 $509.959 $853,129 L - "EXHIBIT A" SPDC - DEBT SERVICE FUND "(hirre Parks/Recreation 1998-99 Adopted Budget with proposed revisions 02:13 PM 04/14/99 l $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease '.Revised Adopted -Decrease Interest Income $18,741 $275 $18,000 $17,725 6445.5% - $20,000 $19.725 7172.7% Total Revenues $18,741 $275 $18,000 $17,725 6445.5% $20,000 $19,725 7172.7% EXPENDITURES Principal $345,000 $205,000 $205,000 $0 0.0% $215,000 $10,000 4.9% Interest 304,764 446,812 446,812 0 0.0% 439,125 (7,687) -1.7% Admin.Expenses 260,500 2 000 2 000 0 0.0% 2 000 0 0.0% Total Expenditures $910,264 $653,812 $653,812 $0 0.0% $656,125 $2,313 0.4% Net Revenues ($891,523) ($653,537) ($635,812) $17,725 ($636,125) $2,313 Proceeds from bond sale $0 $0 $0 $0 Transfers In $639.770 $651,812 $651,812 - $654,125- Total Other Sources(Uses) $639,770 $651,812 $651,812 $654,125 Beginning Fund Balance $264,791 $13,038 $13,038 - $29,038 (11111lie Ending Fund Balance $13.038 $11.313 $29.038 _.$47.038 _ L - "EXHIBIT A" CRIME CONTROL DISTRICT FUND 1998-99 Adopted Budget with proposed revisions tlille 02:13 PM 04/14A9 $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Revised Adopted -Decrease Sales Tax $0 $681,198 $819,197 ($82,001) -9.1% '$1,438,525, $757,327 111.2% Interest 0 18 750 18.750 0 0.0% 35:981, 17.232 91.9% Total Revenues $0 $699,948 $837,947 ($62,001) -8.9% .$1,474,E07 $757,327 108.2% EXPENDITURES • Personnel $0 $70,529 $70,529 $0 0.0% $103,476 $32,947 46.7% Operations $0 $3,672 $3,672 0 0.0% $1,560 (2,112) -57.5% Capital $0 $134,632 $134,632 0 0.0% $176,810 42,178 31.3% Pay Plan Implementation N0 N0 N0 0 0.0% N0 0 0.0% Total Expenditures $0 $208,833 $208,833 $0 0.0% $281,846 $73,013 35.0% Net Revenues $0 $491,115 $429,114 ($62,001) $1,192,661 $701,546 Transfers In 0 0 0 0 Proceeds from C.O.Sale Total Omer Sources(Uses) 0 0 3 - .. Beginning Fund Balance SO $0 $0 $429,114 Encamp Fund Balance E0 $491,115 $429,114 $1.821,775 Cie - "EXHIBIT A" TIF OPERATING FUND 1998-99 Adopted Budget with proposed revisions 02:13 PM anarss $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Revised Adopted -Decrease Sales Tax S0 S0 • $0. $0 0.0% $0 S0 0.0% Interest 0 0 0 0 0.0% • 0 0 0.0% Total Revenues $0 S0 $0 $0 0.0% . $0 S0 0.0% EXPENDITURES Personnel $0 $0 $34,225 $34,225 100.0% $132,707 $132,707 100.0% Operations $0 $0 $3,750 3,750 100.0% $11,500 11,500 100.0% Capital $0 $0 $0 0 100.0% $o 0 100.0% Pay Plan Implementation $0 $0 $0 0 100.0% V0 0 Total Expenditures $0 S0 $37,975 $37,975 100.0% '" $144,207 5144,207 100.0% Net R.v.nu.s $0 $0 037,970 ($37,975) 144,207) ($144,207) Transfers In 0 0 38,000 145,000 Proceeds from C.O.Sal Total Omer Sources(Uses) 0 0 38,000 145,000 Beginning Fund Balance $0 $0 $0 $25 Earring Fund Balance N N 25 18 • • City of Southlake, Texas MEMORANDUM April 14, 1999 TO: Curtis E. Hawk, City Manager FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Ordinance No. 741, 2nd Reading, Amending Chapter 2, Administration, Southlake City Code, as amended, establishing a Department of Engineering Services Action Requested: Consideration of Ordinance No. 741, 2nd Reading, amending Chapter 2, Administration, Southlake City Code, as amended, establishing a Department of Engineering Services. Background Information: City of Southlake infrastructure has been built, almost entirely, within the past ten years. We are getting to a point where our growing infrastructure inventory must receive heightened attention for daily maintenance. (Example: the extensive number of lift stations within our wastewater collection system requires regular and ongoing care and attention.) Our maintenance responsibilities are increasing as our water, wastewater, stormwater and roadway system expands and/or ages, but we are still facing at least a decade of major engineering-related capital projects. We are at the point where we need director-level attention to both aspects of public works, and are recommending that the Public Works Department be split to ensure that we give the appropriate attention to ongoing maintenance and operation of public works facilities, etc., as well as engineering projects. Engineering projects have been the city's focus of the public works concern for the last several years due to the magnitude of improvements: either underway or planned. Implementation of the CIP to provide for water, sewer and roadway infrastructure for residential and commercial customers of the City has been a top priority of the department for the last year. As we move forward with continued residential and commercial development (as well as park development), these responsibilities will grow. As examples, the proposed traffic management bond package, stormwater drainage master plan implementation, park construction program, DPS facility development/construction, and continued implementation of the public works CIP will demand a strong engineering presence for at least the next decade. Additionally, there are many associated issues which will require engineering attention, and strong director-level involvement. These items include: ROW acquisition, consultant management, grants administration, contract management, inspections (public works), utility coordination, DRC participation, plans review, CIP budget management, traffic (we engineering and city building/facility construction. The attached memo from Ron Harper was prepared in response to this office's question, "How would an Engineering Services Department function?" He has outlined tasks and a traditional organizational chart to illustrate the functions of the proposed department and has described in detail the various responsibilities of the proposed department. In the reconfigured department, the Public Works focus would be on operation and maintenance of existing infrastructure, as well as managing necessary public works programs. The city is facing a variety of federal and state mandates related to the provision of water and sewer services, as well as stormwater runoff, which will require significant attention in the near future and well into the next decade. Separating engineering responsibilities from the Public Works Department will allow staff to successfully manage programs to address these mandates and issues. The organizational change would provide an opportunity to address other issues not currently being addressed (or not being addressed in great detail). For example, facility management, increasingly important as we build city and DPS facilities, to include existing building maintenance and janitorial services, would be placed in Public Works. The new Lor department would also begin a new focus on a "clean streets" program, sidewalk maintenance, environmental issues (sewer overflows, drainage pollution) and Town Square maintenance (street sweeping, etc.). Additionally, sanitation service management would be assigned to Public Works. The attached memo from Bob Whitehead further explains the proposal for the reconfigured Public Works Department. It is anticipated that the split of the Department of Public Works would endure throughout our growth period, i.e., during the next ten years. Once we have completed our "building phase" the two departments would most likely be consolidated again with a focus on maintenance. Financial Considerations: The creation of the new department will require the appointment of a Director to manage its administrative affairs. This is the only new position that would be required for the formation of the new department. Citizen Input/ Board Review: Not subject to Board review. Legal Review: The formation of a department requires City Council action by ordinance. The attached ordinance has been forwarded to the City Attorneys for review. Alternatives: Keep the Department of Public Works as a single department. 7Ha Supporting Documents: Ordinance No. 741 Proposed organizational charts and duties for the Department of Engineering Services and the Department of Public Works. Staff Recommendation: Staff recommends consideration of Ordinance No. 741 on second reading Approved for Submittal to City Council: City Manager's Office Low- 7K-3 • ORDINANCE NO. 741 AN ORDINANCE AMENDING CHAPTER 2, "ADMINISTRATION," OF THE SOUTHLAKE CITY CODE (1996), AS AMENDED, BY; ESTABLISHING THE DEPARTMENT OF ENGINEERING SERVICES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and, WHEREAS, pursuant to Section 4.01 of the Southlake City Charter, the City Council has the power by Ordinance to establish administrative departments and may redesignate existing departments or administrative offices; (.91 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: SECTION 1. ADMINISTRATIVE DEPARTMENTS That Section 2-106 of Chapter 2 of the Southlake City Code is amended as follows: "As provided by section 4.01 of the city Charter, the city council hereby establishes the following administrative departments: department of general government, to be headed by the city manager; department of public safety, to be headed by the director of public safety; department of public works, to be headed by the director of public works; department of finance, to be headed by the director of finance; department of planning, to be headed by the director of planning; department of community services, to be headed by a director community services; department of economic development, to be headed by a director of economic development; and department of engineering services, to be headed by a director of engineering services." SECTION 2. CUMULATIVE CLAUSE L This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where the provisions of this ordinance are in direct conflict with 7M- L the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION 3. SEVERABILITY CLAUSE It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in its ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. SAVINGS CLAUSE All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Chapter 2 of the Code of Ordinances of the City of Southlake. SECTION 5. PUBLICATION (lbri The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance. SECTION 6. EFFECTIVE DATE This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 1999. MAYOR ATTEST: (hime CITY SECRETARY (mr, PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 1999. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: L City Attorney Effective: M:\WD-FILES\ORDINANC\741-Dept of Engineering Services.DOC (raw, 7K 6 L 11 N_ U E o i U ocv CO) u' = = C.) 2 � U .jam -- I : I it i f ,y U N ' ` r r° U c`v E a) E V .0 a _as Q CD O � U 0_ U 2 c �� , as czt U • LE ›• v_., _,;....) Hi H . i I 1 N ._1 _ 0 „, , I to i i = i a) , I 1 w (1.) ._ Q.) • � o ° �,z1 � � I I IC I r-, w • w _ co Ct I"P,1 .1 (1.,) E• a) b U _ a.� o I aa, 1 O • �� i i-.., ( j i I i Ct b� i 1 N ram • O r T1 a) �° E � E vE o 03 c ° o U > o a= L.) a) ) i I O _ - E , m ci a) __ co i U _ _o = ' O 0 ` U O .N 2in Y U 7 a) a3 co ca Q '� C V a3 Q I 1 L .., 7/ J 7 L i ILI 0 4 — 5o E �� _ $ o Oa CI— 1.2 ii� W C a y= C O m ,- e O U i to s CC o U e • 8 is c 8 • i o 6 c a• a ▪ — O_ — U ; y a . ...i o n m rO 2 O2EcZo 1 I1i II c v ic I I IniawEI i Z CO : : 1 i : r-1 , jo I`o o ' l i a I 0 3 1 3I I� 8 I s S i I 2 !PAL o E e I 3 e i ; 2 — • c c JL 0 W V O "�'O O O O — y 0 '— +C a'C I $ C N C E C =.. 2 C a 4 m m s m c m 0 I I ( . I I �I i I I �l l-� i 0 N o cc 0 Oa o C 'c a .sl a"� 0 0 `o 0 0 0 c 2i m n a m � _ gym � � m �uo 'tea I c.mg my I 0=1 I� Iom I oai �—'o i oy r o �— �� i =ci ao m` > m oc I Eq F- m =i Z.1 I iU U c I w • zU i I M I l i iM • a J Q 0. 11 ! 1 i ! I ! I l I I�Z�'• 8 C c8 QQ; c. ae VTIA O ha o •1 5g 3 'u-C m =S o`2 ;o 0 o E 0a F- J� oa �a U N c a` {i r'c m— c C C I C r O I V DI 7 O C O!n ; C f M O C' — 2 i I-= u i— mi '= eS i o o I5 3i a �— a c —I 2 m o c .—U o. m cc l 74 O I O C O U u 0 . 01 O m mo om �� '^U 0 e ErC o73o I C c U m v a I 2 > v v a w E . _ • • . ,., _ . 7 c? City of Southlake, Texas !LP' MEMORANDUM March 4, 1999 TO: Shana K. Yelverton, Assistant City Manager FROM: Ron Harper, Deputy Director of Public Works SUBJECT: Department of Engineering Services Organizational Issues I ' I have given thought to the organizational, operational and procedural issues facing the Department of Engineering Services. The issues facing this department are not necessarily solved by the addition of personnel, but also by changing some of our procedures and approaches to issues to better follow the philosophies of this City Council. I have used the discussion material from the 1999 Director's Retreat as a basis >.vi ails analysis arid These organizational orzanizational recommendations. mendations. There are multiple functions for this department; some of which need to be done in- , house, some out-house and some can be done either. I will also be proposing several IL "aitecnae" methods of accomplishing our tasks, none of which are new except to us. There are four major components of the department: General Policy/Management, Engineering, Capital Projects and Construction Management. In addition there are at least 16 tasks to be addressed and which can be grouped under 1 or more of the 4 components. These tasks include all those items identified at the Director's Retreat and include: 1. Construction Management 2. Engineering 3. ROW Acquisition 4. Consultant Selection 5. Grant Administration 6. Inspections - Public Works 7. Contract Management 8. Policy Maker Interaction ! 9. Utility Coordination 10. DRC Participation 11. Plans Review 12. CIP Budget Management j 13. CDBG Management 14. Traffic Engineering (4,..., 15. Parks Construction Program 16. City Building/Facility Construction 71-(- 9 Le The following matrix shows the interrelationships of the tasks to the department components. General Engineering Capital Improvement Construction I In-house/Out- Policy/Management Projects 1 Management j house/Both Construction Management ( , X B Engineering J I X i I B ROW Acquisition ; X X X 0 Consultant Selection X j ! X I Grant Administration X I I Inspections - PW j i X ( B Contract Management I X X X j X I I Policy Maker Interaction X I Utility Coordination I I X X i X I DRC Involvement X I X I I I Plans Review- PW ! X I X j I CIP Budeet Management i X X I CDBG Management X X I Traffic Engineering X B Parks Construction j X X X B i City Building Facility X I X ! B tucf,vn I am not proposing any substantial personnel changes. The following organizational chart shows the proposed organization for the department. I envision 4 new positions; the Director. 2 engineers, and an inspector dedicated to Parks projects. The engineering positions will be assigned to the Deputy Director of Engineering and will focus on drainage issues and the technical management of the Southlake Drainage Utility System. The second engineer will be assigned to the Capital Projects group and will assist in the management of the CIP program. The Parks inspector will focus on Parks projects but will be available for other inspection duties. The only immediate hire would be the new Director position. The other three will be analyzed and requested for the 1999-2000 budget. L 7l-10 Department of Eng'veering Services (11111me • • Director Ad-IT.stratrve Secre' ry Deputy Direaor j Capital Projects Coordinator I Construction Management Services Engineer , Senior Construction Inspector(2) Engineer(Development) Engineer(Drainage) • Construction Inspector Crainage Inspectcr • Paris Inspector There are several areas that need to be discussed relative to procedures and process. The overall management and direction of the department will be the responsibility of the Director. Existing staff will have day-to-day responsibilities for a variety of activities, as they do now. The Deputy Director will be responsibility for the "pure" engineering functions of the department. These functions include design standards, plan reviews, drainage. Community Development Block Grant management, parks construction review and regional interactions. I anticipate that an additional engineer may be needed for this division, especially if we pursue several large non-residential Lee development projects. The Capital Project Coordinator will be responsible for consultant selection, CIP budget management and city project plan reviews. A second engineer is needed to effectively manage this work load. A Construction Manager will be responsible for assigning and supervising the construction inspectors, provide overall coordination for city building construction projects. act as owner's representative for major development projects. Engineering has been asi ed to provide the Parks Department with construction inspection assistance. Based on the Park CIP, a full time inspector can probably be justified. This will also allow Ben Henry to focus on more of the planning and managerial requirements of his position. (law- • 7/s-// Construction Management - This is an area that encompasses Inspections, Contract Lye Management, Parks Construction and Building/Facility Construction. This function provides guidance and management to these areas. The position of Construction Manager does not currently exist. Engineering - We need to maintain a solid engineering presence, but we do not need to perform engineering design of our major projects. Our engineering effort needs to focus on development of standards, reviews, long term planning, solution of problems. ROW Acquisition - Many of the projects that have failed to meet time schedules have done so because of difficulty in obtaining timely ROW or easements. Some of the issues are institutional and can only be changed by means of policy changes by Council. We have been reluctant to condemn property, but in some cases this may be the only method. We need to explore several options to our current methods: additional help for our ROW agent, retain an additional ROW firm, internal property manager of all City property, pull the trigger on condemnation quicker. (We definitely need to hold off advertising and awarding construction contracts until we acquire all necessary easements.) Consultant Selection - I propose that we expand our consultant base in order to take advantage of new ideas and opportunities. By retaining several larger firms to manage some of our larger projects we may be able to create some efficiencies. An example is the Traffic Management Bond projects. Perhaps we retain one firm capable of survey, design, ROW identification. plan preparation. bidding process. and construction inspection. There will be some cost involved: however, we will not be faced with personnel issues at the end of the bond program. Grant Administration - There are a multitude of grants available from a number of sources. We need to focus on identifying these grants and our ability to receive them. Most consulting firms track these funding sources; however, we need to try to do a better job internally of staying on top of this issue. Public Works Inspections - We need to increase our presence on City projects in order to produce a better quality project. By decreasing the number of projects per inspector, we will be better able to provide better oversight on these projects. This can be done by hiring more permanent inspectors. hiring temporary inspectors or retaining outside services for specific projects. The result of a better product is more anecdotal than quantifiable: however, the projects that we have focused on tend to be better quality, on time and on budget. Contract Management - This identifies the administrative requirements to manage our engineering. developer and construction agreements. We need to continue to focus on this area. (106...., Policy Maker Interaction - Self explanatory. but we need to continue to involve Council members in our business from sn e'1" ''tional standpoint. 7/i-/c Utility Coordination - Public and franchise utilities need to be coordinated and included in the project planning process. Both groups need to be included in the design and review process in order to avoid delays during construction. Participation and attendance in the Tarrant County Utility Coordination Council will be stressed. Development Review Committee Participation - Engineering needs to continue to be involved in this process. Plans Review - The process needs to continue with definitive procedures, guidelines, and schedules; both for development and public projects. CIP Budget Management - The recent submittal to Council shows that our estimates are generally in line with bids. We have begun to develop a cost data base to assist in our estimating efforts. We may want to consider retaining a construction cost consultant to review our cost and budget information. We need to continue to develop our ability to identify trends in materials, costs and methods by means of training, publications, and databases. We also need to insure that we continue to project our budgets to reflect 11111 1./1.1311 111 lall. 1LLLLL1... VUV x.6.t. 7,111 J• Community Development Block Grant Management - This program has bounced between Planning and Public Works over the past few years. Its home needs to be E gineerinz, it needs to be treated like a grant program, and it does not necessarily need to be considered a Capital Improvement Project. Lime Traffic Engineering - Our traffic engineering will continue to be contracted out to a consulting firm. From a policy position we need to continue to educate Council to reasons for traffic warrants. Parks Construction Program - The CIP for the parks over the next 5 years is approximately $10 million. The Parks Construction Project Manager has spent an inordinate amount of time on daily inspections of projects. We are suggesting that an additional inspector be hired whose primary focus is parks projects, but who can be used for other infrastructure projects. City Building:'Facility Construction - The past 5 years has resulted in a tremendous number of infrastructure projects. The next 5 years indicates that we will be experiencing a boom in city building construction: Town Hall, Public Safety Complex, Fire Stations. etc. It is important that we have an individual who can function as an "Owner's Representative" on projects like this. By locating this person in this department it reduces the need for dedicated personnel from the ultimate user. (Allows the Deputy Director for Police to function in that role and not need to spend excessive time as a construction inspector/manager. User departments will still be involved in project.)L d .., 7K/3 City of Southlake, Texas Lae' MEMORANDUM March 19, 1999 To: Shana K. Yelverton, Assistant City Manager From: Bob Whitehead, Director of Public Works Subject: Department of Public Works Organization The Public Works Department would be organized as follows: Director Public Works Administrative ! Office Assistant ; Assistant I � i l Streets and Drainage i Water and Wastewater Superintendent Superintendent • Limie ' I Public Works Streets Crews Drainage Crew i Assistant ' I 1 Water Crew Wastewater Crew � I The only additional administrative employee that will be needed in the 99-00 FY budget will be an Administrative Secretary. The operation and maintenance programs of the Public Works Department would include: • Sidewalk maintenance • Pavement maintenance (concrete and asphalt) • • Storm water / drainage: Planning, development, maintenance • Sign maintenance • Right-of-Way maintenance • Traffic management • Facility management L • Equipment maintenance (all non-DPS) • Refuse collection operation • Water utility: Planning, development, operation, maintenance • Wastewater utility: Planning, development, operation, maintenance • Water conservation • Fuel facility • Environmental issues: • Sewer overflows • Sewer inflow / infiltration • Industrial pretreatment • Silt / sedimentation in drainageways • National Pollution Discharge Elimination Permit (NPDES), municipal stormwater program • Contract management • Policy maker interaction • Utility coordination • DRC participation • Plans review • Project walk-thru before acceptance • Employee safety training (Ilse • Town Square maintenance The Operation and Maintenance programs which will be added to the existing public works are: • Sidewalk maintenance Due to the Sidewalk Ordinance, Town Center and subdivision sidewalks, a sidewalk maintenance program must be implemented. Any sidewalk in a public right-of-way imparts a responsibility on the City. A sidewalk inventory, condition survey, and maintenance program need to be established. • Stormwater Drainage After the 2000 census. the City will be classified as an urban area and therefore become a USEPA's National Pollution Discharge Elimination System (NPDES) Phase II municipal storm water program city. As the NPDES permit regulations will tentatively become effective in 2002, the City will need to develop management programs to address stormwater impacts through the following six measures: • Public involvement / participation • Public education and outreach on stormwater impacts • Illicit discharge detection and elimination • Construction site runoff pollution prevention L 7�is . Post-construction stormwater or management in new development and (kr' . redevelopment Pollution prevention / good housekeeping for municipal operations Public Works is also required to maintain all of the drainage easements, improved drainage channels, bar ditches and realistically in the future, the detention basins as the HOA's dissolve. • Right-of-Way maintenance It is anticipated that the City will need to increase the maintenance of right-of-ways as the character of the City changes from rural to urban. Also, medians will need maintenance as the HOA's dissolve. • Facility management Develop program to maintain the public facilities, i.e. Town Hall, Public Works Center, DPS stations, etc., from daily/weekly cleaning to major maintenance. • Equipment maintenance Centralize all non-DPS maintenance of equipment p r ent and develo a peventativ r r e � maintenance program. • Water Conservation Lioe This will be an area of state-wide importance as Senate Bill 1 of 1997 continues its process to completion. Likewise, Tarrant County Water Supply District, which provides the raw water to Fort Worth, is developing conservation efforts for all their cities. Southlake, by contract, must implement at least as stringent measures as Fort Worth. Therefore, this program will be an area of increasing attention. • Environmental issues TNRCC requires the reporting of any sewer system overflow. With the increased miles of sewer and the number of lift stations Southlake will have to maintain because of the design of our north (Denton Creek) basin, a preventative and emergency management program needs to be developed and implemented. The contract with TRA requires the City to monitor industrial pretreatment. This will be an area of continued growth. • Southlake Town Center Downtown Southlake will need daily maintenance care in refuse collection, streets / sidewalk sweeping. etc. This will be a new operational program of the City. L 7/Z —/7 • All the other operation and maintenance programs will continue. As the City builds out L and grows older, operation and maintenance becomes the major cost center. By establishing the Public Works Department separate from Engineering Services, the City can be in a better position to meet the growing challenge and responsibility of operation and maintenance of the public infrastructure. L L 7/1 -/7 City of Southlake, Texas MEMORANDUM April 12, 1999 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Interlocal Agreement with the City of Grapevine for intersection improvements at Mustang Drive at SH 26 Action Requested: Consider authorizing the Mayor to execute an Interlocal Agreement with the City of Grapevine for intersection improvements at Mustang Drive at SH 26. Background Information: Currently on SH 26 there are four at-grade, unprotected, driveway railroad crossings which provide access to the individual petroleum facilities located between Mustang Drive (Ow and Continental Boulevard. The cities of Grapevine and Southlake, working in concert with the petroleum facilities and _ abutting property owners, have come to an agreement to eliminate the railroad crossings by the construction of a new roadway connection to Mustang Drive at the SH 26 intersection. The new connection from Mustang Drive to Southlake will be a public street crossing the DART railroad with a fully signalized crossing that will be interconnected with Mustang Drive traffic signals for improved safety. The work is to be completed by Texas Department of Transportation and reimbursed by both cities. Financial Considerations: Based on estimates from Texas Department of Transportation, the City of Southlake will pay $148,698.26, which is 21% of the total cost of the project. This payment will be submitted to the City of Grapevine (upon approval of the Agreement) and they will submit our payment with their contribution to Texas Department of Transportation. There is $265,000 available in the Capital Improvement Project budget for FY 1998-99 for this project. Cm. 10A-1 City of Southlake, Texas (117' Curtis E. Hawk Interlocal Agreement for Improvements on Mustang Drive and State Highway 26 April 12, 1999 Page Two Citizen Input/ Board Review: The two adjacent property owners have agreed to support the project. Legal Review: The City attorney has received this Agreement. Alternatives: Approve or Deny Supporting Documents: Interlocal Agreement Map of Area Staff Recommendation: Staff recommends Council approve the Interlocal Agreement with (117 the City of Grapevine for the Mustang Drive at SH 26 intersection improvements. Please place this item on the April 20, 1999 Regular City Council Agenda for City Council review and consideration. • VB/vb Approved for Submittal to City Council: i anager's Office 10A-2 STATE OF TEXAS § COUNTY OF TARRANT § INTERLOCAL AGREEMENT MUSTANG DRIVE AT STATE HIGHWAY 26 INTERSECTION IMPROVEMENTS COST PARTICIPATION This Interlocal Agreement for Cost Participation (the "Agreement") is made and entered into by and between the City of Grapevine, Texas, a municipal corporation located in Tarrant County, Texas, ("Grapevine") and the City of Southlake, Texas, a municipal corporation located in Tarrant County, Texas ("Southlake"). WHEREAS, Grapevine and Southlake desire to remove the at-grade, unprotected driveway railroad crossings providing access from the individual petroleum facilities in Southlake to State Highway 26 in Grapevine between Mustang Drive and Continental Dr,,looiorr4 orid WHEREAS, Grapevine and Southlake, working in combination with the owners of individual petroleum facilities and the abutting property owners in Southlake, have reached an agreement to eliminate the driYeways in-lieu of a new roadway connection to State Highway 26 at the Mustang Drive intersection (the Project), and WHEREAS, The new connection from Mustang Drive to Southlake will be a public street crossing the DART railroad with a fully signalized crossing that will be interconnected with the Mustang Drive Traffic Signals for improved safety, and WHEREAS, The Project will be constructed by and principally funded through the Texas Department of Transportation (TxDOT) with additional funding provided by Grapevine and Southlake, and WHEREAS, to streamline the coordination between the three public entities, Grapevine and Southlake have agreed that Grapevine will execute the Advanced Funding Agreement with TxDOT for both cities and will forward both Southlake's and Grapevine's funding participation to TxDOT under the terms of this agreement, and WHEREAS, Grapevine and Southlake desire to enter into an Interlocal agreement to establish the funding participation for each City in this Project, and WHEREAS, TEX. GOVT. CODE ANN. § 791.001 et seq., as amended (the "Act") provides authorization for municipalities to contract with one another for the performance of governmental functions and services under the terms of the Act; and 0:\agenda\04-20-99\slakagmtrl 10A-3 WHEREAS, it is mutually advantageous to both parties to enter into this Agreement. WITNESSETH NOW, THEREFORE, for and in consideration of the mutual covenants, terms and conditions set forth herein, and the mutual benefits to each party, the receipt and sufficiency of which are hereby acknowledged, Grapevine and Southlake hereby contract, covenant, warrant and agree as follows: 1. All of the matters stated in the preamble of this Agreement are true and correct and are hereby incorporated into the body of this Agreement as though fully set forth in their entirety herein. 2. Grapevine and Southlake agree to the Terms of the Advanced Funding Agreement with TxDOT and authorize Grapevine to execute the Advanced Funding Agreement as representative of both Cities. The form of the Advanced Funding Agreement is attached hereto and incorporated herein as Exhibit "A". �. The respective funding participation of each City and the State of Texas is established in Exhibit "B" which is attached hereto and incorporated herein. 4. Detailed construction plans of the Project shall be reviewed and approved by both Southlake and Grapevine prior to letting of the contract by TxDOT for construction. Any amendments to the detailed construction plans by TxDOT shall be submitted for review by both Cities. 5. Southlake will forward full payment called for in Exhibit "B" to Grapevine upon both cities' approval of this agreement. 6. Grapevine shall forward the total payment requested by the State in the Advanced Funding Agreement upon receipt of Southlake's share of the funding. 7. Grapevine will maintain a complete accounting of the funds provided by Southlake and Grapevine and forwarded to TxDOT for participation in this Project. 8. Upon completion of the Project, Grapevine will refund to Southlake its proportionate share of any funds refunded to Grapevine by TxDOT. In the event the total construction cost for the Project is greater than that called for in Exhibit "B", Grapevine and Southlake will contribute additional funds in proportion to their original respective funding. 0:\agenda104-20-99\slakagmtrl 10A-4 9. Any notice required to be given under this Agreement shall be deemed to have been adequately given if deposited in the United States mail in an envelope with sufficient postage and properly addressed to the other party as follows: TO GRAPEVINE: City of Grapevine P.O. Box 95104 Grapevine, TX 76099 Attn: City Manager TO SOUTHLAKE: City of Southlake 667 North Carroll Avenue Southlake, TX 76092 Attn: City Manager A change of address may be made by either party upon the giving of ten (10) days prior written notice. 10. This Agreement and the Grapevine and TxDOT Agreement constitute the only agreements of the parties hereto and supersede any prior understandings or written or oral agreements between the parties respecting the subject Project hereof. 11 . No amendment, modification or alteration of the terms hereof shall be binding unless the same be in writing, approved by the Cities respective City Councils, dated subsequent to the date hereof and duly executed by the parties. 12. This Agreement may be executed concurrently in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 13. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 14. The obligations and undertakings of each of the parties to this Agreement are and shall be performable in Tarrant County, Texas and enforceable in the State District Courts of Tarrant County, Texas. O:\agenda\04-20-99\slakagmtrl 10A-5 Mayor, City of Grapevine Mayor, City of Southlake Date Date City Secretary City Secretary City of Grapevine City of Southlake Date Date APPROVED BY COUNCIL: Approved as to Form City Attorney Grapevine City Attorney Southlake 0:\agenda\04-20-99\slakagmtrl 1 0A-6 • EXHIBIT A Agreement No. 02-363-1-112 County: Tarrant CSJ: 0363-01-112 Project Number: ADVANCE FUNDING AGREEMENT FOR STANDARD HIGHWAY PROJECTS (ON-SYSTEM) THE STATE OF TEXAS § THE COUNTY OF TRAVIS § THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of Transportation, hereinafter called the State, and the City of Grapevine, acting by and through its City Council, hereinafter called the Outside Entity. WITNESSETH WHEREAS, Transportation Code §201 et.seq. and Transportation Code §221.001 authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and, Li,WHEREAS, Commission Minute Order Number 101588 authorizes the State to undertake and complete a highway improvement generally described as the State Highway 26 at Mustang Drive Intersection Improvements; and, WHEREAS, the Outside Entity has requested that the State allow the Outside Entity to participate in said improvement by funding that portion of the improvement described as the State Highway 26 at Mustang Drive Intersection Improvements herein after called the "Project"; and, WHEREAS, the State has determined that such participation is in the best interest of the citizens of the State; NOW, 'THEREFORE, in consideration of the premises and of the mutual covenants and agreements Of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the Outside Entity do agree as follows: 1 0A-7 AGREEMENT .rticle 1. Time Period Covered This agreement becomes effective when signed by the last party whose signing makes the agreement fully executed, and the State and the Outside Entity will consider it to be in full force and effect until the Project described herein has been completed and accepted by all parties or unless terminated, as hereinafter provided. Article 2. Project Funding The State will authorize performance of only those Project items of work which the Outside Entity has requested and has agreed to pay for as described in Payment Provision and Work Responsibilities, Attachment A, which is attached to and made a part of this contract. In addition to identifying those items of work paid for by payments to the State, Attachment A, Payment Provision and Work Responsibilities, also specifies those Project items of work that are the responsibility of the Outside Entity and will be carried out and completed by the Outside Entity, at no cost to the State. Texas Government Code Chapter 2106 requires the State to recover indirect costs associated with this agreement. The indirect cost will be calculated based on prevailing rates as determined through the State's Indirect Cost Recovery Program. Article 3. Termination .his agreement may be terminated in the following manner: • mutual written agreement and consent of both parties. • by either party upon the failure of the other party to fulfill the obligations set forth herein. • by the State if it determines that performance of the Project is not in the best interests of the State. If the contract is terminated in accordance with the above provisions, the Outside Entity will be responsible for the payment of Project costs incurred by the State on behalf of the Outside Entity up to the time of termination. Article 4. Right of Access If the Outside Entity is the owner of any part of the Project site, the Outside Entity shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. The Outside Entity will provide for all necessary right-of-way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. Article 5. Responsibilities of the Parties The Outside Entity acknowledges that while it is not an agent, servant, nor employee of the State, it is responsible for its own acts and deeds and for those of its agents or employees during the performance of he work on the Project. 10A-8 Article 6. Sole Agreement LIn the event the terms of the agreement are in conflict with the provisions of any other existing agreements between the local Outside Entity and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project. Article 7. Successors and Assigns The State and the Outside Entity each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. Article S. Amendments By mutual written consent of the parties, this contract may be amended prior to the expiration of this contract. Article 9. Interest The State will not pay interest on funds provided by the Outside Entity. Funds provided by the Outside Entity will be deposited into, and retained in, the State Treasury. Article 10. Inspection and Conduct of Work Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this contract, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the construction is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the "Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges" adopted by the State and incorporated herein by reference, or special specifications approved by the State. Article 11. Increased Costs In the event it is determined that the funding provided by the Outside Entity will be insufficient to cover the State's cost for performance of the Outside Entity's requested work, the Outside Entity will pay to the State the additional funding necessary to cover the anticipated additional cost. The State shall send the Outside Entity a written notification stating the amount of additional funding needed and stating the reasons for the needed additional funds. The Outside Entity shall pay the funds to the State within 30 days of the written notification, unless otherwise agreed to by all parties to this agreement. If the Outside Entity cannot pay the additional funds, this contract shall be mutually terminated in accord with Article 3 - Termination. If this is a fixed price agreement as specified in Attachment A, Payment Provision and Work Responsibilities, this provision shall only apply in the event changed site conditions are discovered or as mutually agreed upon by the State and the Outside Entity. 10A-9 • rticle 12. Signatory Warranty i'he signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the entity they represent. IN WITNESS WHEREOF, THE STATE AND THE OUTSIDE ENTITY have executed duplicate counterparts to effectuate this agreement. THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating and/or carrying out the orders, established policies, or work programs heretofore approved and authorized by the Texas Transportation Commission under the authority of Minute Order 100002. By Date District Engineer THE OUTSIDE ENTITY Name of the Outside Entity: City of Grapevine By Date yped or Printed Name and Title For the purpose of this agreement, the addresses of record for each party shall be: For the Outside Entity: For the Texas Department of Transportation: Mr. Roger Nelson, City Manager Mr. Steven E. Simmons, P.E., District Engineer City of Grapevine Texas Department of Transportation P.O. Box 95104 P.O. Box 6868 Grapevine, Texas 76099 Fort Worth, Texas 76108 10A-10 • Attachment A Payment Provisions and Work Responsibilities Description of the Cost of the Items of Work The State will be responsible for the construction of the State Highway 26 at Mustang Drive Intersection Improvements and to obtain funding for the project not to exceed $500,000. The Outside Entity will be responsible for any funding in excess of the $500,000 that is required for the construction of the project. Estimated Total Cost of Project: $645,786.69 The Outside Entity's cost for the work will be based on the actual cost which is the difference between the State and Federal funding and the total estimated construction cost, which is an estimated $145,786.69. This amount includes all applicable engineering and contingencies costs, preliminary engineering and indirect costs at the rate in effect for the year in which the work will be performed. The Schedule of Payments One payment in the amount of$145,786.69 will be paid to the State upon the return of the Advance Funding Agreement from the Outside Entity. The Outside Entity will remit a cashiers check made payable to the Texas Department of Transportation in the amount of $145,786.69 will be used in payment for the proposed work. Actual Cost Agreement In the Event it is determined that the funding provided by the Outside Entity is insufficient to cover the State's costs for the construction of the Project, the Outside Entity will within 30 days from the receipt of the State's Written notification provide the additional funding to cover the State's anticipated additional costs. Upon completion of the Project, the State will perform an audit of the costs and any funds due to the Outside Entity will be promptly returned. 10A-11 EXHIBIT B SH 26 / MUSTANG DRIVE INTERSECTION IMPROVEMENTS CONSTRUCTION FUNDING UPDATE COST ITEM SOUTHLAKE GRAPEVINE TOTAL BASE COST $118,014.49 $442,265.19 $560,279.68 CONTINGENCIES $17,702.17 $66,339.78 $84,041.95 TxDOT E&C (11%) $12,981.59 $48,649.17 $61 ,630.76 TOTAL COSTS $148,698.26 $557,254.14 $705,952.40 FUNDING SOUTHLAKE GRAPEVINE TOTAL SOUTHLAKE AUTHORIZED $148,698.26 $0.00 $148,698.26 FED FUNDS (CMAQ) $0.00 $400,000.00 $400,000.00 TXDOT 20% MATCH $0.00 $100,000.00 $100,000.00 GRAPEVINE GO BONDS $0.00 $57,254.14 $57,254.14 TOTAL FUNDING $148,698.26 $557,254.14 $705,952.40 o:\sta n\miscdocs\26mstg$3 10A-12 � P �l '�J;K 4 ZI 1 y ht ` .Y` Y. �{ R.;X wn� >;.. r xL{e. 4• Sy s P � ..4 } 1 t 3i : 4!; • W Cr ms yy(� � i'4"'r f t t$P F r 1 1 aQ` vi :( n � Q4 Y �l cie tigit �� k c a G 7 • , `� ,�vxf W ',♦✓Y.fjyy a 5 '� t L•" pY • ,1r c y yh r v S.1i M1 $.n r ,. l'.tk d `.s/s �µ t i > XA '` '^`,. Cum) r j. C 1,. : -.;,...::‘'....,.;:i..:1;,:;,:ii.:::''l , .--;r..-,.,,....::::::,:.-.:-..,0,..:„Iii.:',....iii,"1:Y.: . ,..'....'',.„. . ,-;.';'-i,..4.4i.:.111:.1::,,, ,:ft,,,;.,,,, ,,,..,... , ''''.''.Z.,'.,.'''''4..'.'..!*'i'1_''1'1:',:•;':''•.:..; 5 t{°qi y 4tiN ;"Z +Y �� t tit y'a::. • Y 4 .7zmr:,,:,,,..... ..,::,•.::,.4:tr*g..tf-', „it./ t L ,..r 1 J ._M {2i 1 limi E 1J W _ i im ` ; n CL o� E I MIMI HAPI C _4-1 4 • _ �' VCd L. W limo k "�s'?txhy h s W .' Q ...;!•i.,...;; ;•:,...- . .:,:,,,•I'l City of Southlake, Texas ‘17 MEMORANDUM April 12. 1999 TO: Curtis E. Hawk, City Manager FROM: Charlie Thomas, Deputy Director of Public Works SUBJECT: Authorize the Mayor to execute a partial residential developer agreement for Chesapeake Place Action Requested: Consider authorizing the Mayor to execute a partial residential developer agreement for Chesapeake Place. Background Information: A preliminary plat for Chesapeake Place located at the northeast corner of S. Pearson Lane and Union Church Road was approved by the City Council on April 6. 1999. The developer desires to have an agreement in place regarding off-site (60e drainage improvements before the developer prnreedlc with the development plans. There are significant drainage concerns in the area of the development that will be improved with the development. Also, the city is in the process of preparing roadway improvement plans for S. Pearson Lane and Union Church Road. Because the timing of the roadway construction and the development is not known, this partial developer agreement will establish the responsibility of the off-site drainage improvements. Financial Considerations: The approval of this developer agreement will commit the City to participate with the developer in the cost of the off-site drainage improvement in the amount of $100,000 if the four acre retention/detention pond is in place. If the City reduces or eliminates the proposed pond, the agreement will commit the City to $150,000. It is anticipated that the $100,000 or $150,00 will cover the entire cost of the off-site improvements, but if not, the Developer will pay for the overage. Funding for this construction will come from the Capital Improvement Projects Budget for FY 1998-99 and FY 1999-00 where $491,566 is budgeted for the improvements to S. Pearson Ave. and Union Church Road. 10B-1 City of Southlake, Texas Curtis E. Hawk (I7 Partial Developer Agreement for Chesapeake Place April 12, 1999 Page Two Citizen Input/ Board Review: None Legal Review: The City attorney has received the Agreement. Alternatives: Approve or Deny Supporting Documents: Partial Developer Agreement Plat Exhibit Staff Recommendation: Place the partial developer agreement for Chesapeake Place on 1 '1(1 1009 0:4, 0�11n0:1 A nn'i fcr ('nornca t-. ,j w 3y1/1 authorize the Mayor to execute the partial developer agreement.q0.44.2,•\e)k...CT/vb Approved for Submittal to City Council: ?(:41-1- • y /lager's Office L 1OB-2 STATE OF TEXAS COUNTY OF TARRANT PARTIAL DEVELOPER AGREEMENT CHESAPEAKE PLACE This agreement is entered into by and between the City of Southlake, Texas hereinafter referred to as the "City" and Four Peaks Development Co. hereinafter referred to as the "Developer", the owner of the property described below. WHEREAS, the Developer has prepared a preliminary plat and received approval for the preliminary plat by the City for a subdivision known as Chesapeake Place located in the northeast corner of S. Pearson Ave. and Union Church Road; and WHEREAS, the Developer has prepared a stormwater drainage plan which includes an approximate tour acre retentionidetention pony within the subdivision and off-site stormwater drainage improvements which include a reinforced concrete box culvert under S. Pearson Ave. and Union Church Road and an open drainage channel (hereafter referred to as the "off-site drainage improvements"); and WHEREAS, the Chesapeake drainage improvements will provide benefits to persons and properties outside the boundaries of Chesapeake Place; and WHEREAS, the City of Southlake has plans to construct roadway improvements to S. Pearson Ave. and Union Church Road, including drainage improvements; and WHEREAS, the Chesapeake drainage improvements will alleviate the need to construct certain drainage improvements that would otherwise be required on S. Pearson Ave. and Union Church Road; and WHEREAS, the Developer desires City participation in the cost of the off-site drainage improvements; and WHEREAS, it is in the City's best interest to participate in the cost of the off-site drainage improvements. NOW, THEREFORE, the parties hereto agree to the following: 1. At the time the Chesapeake Place subdivision is developed, if the proposed roadway improvements to S. Pearson Ave. and Union Church Road are not under construction, the Developer agrees to construct the Chesapeake drainage improvements. 1OB-3 2. The City agrees to reimburse the Developer for the cost of the off-site drainage improvements up to an amount not to exceed $100.000 as long as the Developer's on- site stormwater drainage improvements include the four acre retention/detention pond as approved by City Council. 3. The City agrees to reimburse the Developer for the cost of the off-site drainage improvements up to an amount not to exceed $150,000 if the Developer's on-site stormwater drainage improvements do not include the four acre retention/detention pond as approved by City Council. 4. The Developer agrees that if the cost of constructing the off-site improvements exceeds the above cost, the overage shall be borne by the Developer. 5. The Developer agrees to employ a civil engineer (licensed to practice engineering in the State of Texas) to design and prepare construction plans and specifications for the off-site improvements and be responsible for the engineering costs. 6. The Developer agrees to dedicate the open space that includes the retention/detention pond as a public park. With the recommendation of the Park Board, the City will accept the dedication in lieu of park fees. 7. Both parties agree that a final Developer Agreement will be negotiated to replace this Partial Developer Agreement prior to beginning the construction of the water, sewer, paving, and drainage improvements. 8. Venue of any action brought hereunder shall be in Fort Worth, Tarrant County, Texas. 9. Before the construction of the Chesapeake Place drainage improvements: a. the Developer must furnish the City with the executed performance and payment bonds covering the construction of the Chesapeake Drainage Improvements in accordance with the requirements of Chapter 2253, Texas Government Code; b. a sufficient number of construction plans as required by the City Engineer, must be submitted; and c. the Developer or contractor must furnish to the City a policy of general liability insurance naming the city as coinsured in a minimum amount as required by the city attorney. 10. It is further agreed and understood by the parties hereto that upon acceptance by City, title to all facilities and improvements mentioned hereinabove shall be vested in the City and Developer hereby relinquishes any right, title, or interest in and to said facilities or any part thereof. It is further understood and agreed that until the City accepts such improvements, City shall have no liability or responsibility in 1OB-4 connection with any such facilities. Acceptance of the facilities shall occur at such time that City, through it's City Manager or his duly authorized representative, provides Developer with a written acknowledgement that all facilities are complete, have been inspected and approved and are being accepted by the City. 11. DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS FOR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS. OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING WITHOUT LIMITATION REASONABLE FEES AND EXPENSES OF ATTORNEYS) ARISING OUT OF OR IN CONNECTION WITH CONSTRUCTION OR MAINTENANCE OF SAID DRAINAGE IMPROVEMENTS, AND SHALL FURTHER BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH ANY ALL ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR INVITEES IN CONSTRUCTION OR MAINTAINING IMPROVEMENTS UNDER THIS AGREEMENT, WHICH INDEMNITIES SHALL TERMINATE UPON ACCEPTANCE BY CITY OF SUCH IMPROVEMENTS. 12. Approval by the City Engineer of other City employee of any plans, designs or specifications submitted by the Developer pursuant to this agreement shall not constitute or be deemed to be a release of the responsibility and liability of the Developer, his engineer, employees, officers or agents for the accuracy and competency of their design and specifications. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City for any defect in the design and specifications prepared by the consulting engineer, his officers, agents. servants or employees, it being the intent of the parties that approval by the City Engineer signifies the City's approval on only the general design concept of the improvements to be constructed. In this connection, the Developer shall for a period of two (2) years after the acceptance by the City of Southlake of the completed construction project, indemnify and hold harmless the City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damages to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and the Developer shall defend at his own expense any suits or other proceedings brought against the City, its officers, agents, servants or employees, or any of them, on account thereof, to pay all expenses and satisfy all judgements which may be incurred by or rendered against them or any of them in connection herewith. 13. This agreement or any part thereof or any interest herein, shall not be assigned by the Developer without the express written consent of the City Manager, which shall not be unreasonably withheld or delayed. 1OB-5 Signed and effective on this day of , 1999. DEVELOPER CITY Four Peaks Development Co. City of Southlake By: By: Title: Title: Mayor Attest: City Secretary 1OB-6 , . i 7 i • --- P• . ? I ...P Oi ,.• i J.. I. :4'1 I . 17..., , I 1 .1 , -,. i r - 1 1 •• 1 -- I _' y ,W ti 4M$ I 9 ••-•.,', ,,y., 1 F..5 a „ci.;;54...,,I;1.5 '.: 1 I ,..-;t:', .., ; 1 .,'I ' :,,i' - I ',,...: 1 !.•''I' I •I3:' d .. 1 ' ' , , , ?. an i_____CI.Mill. ,"."':. 1 It-'`I ' . 1 1 ''', I . I ....1:-. I '.;`,2" ',.;.,...2.2,„....1_,,, .._,. . -1.4(444:4 ...:.:. I,NION Yllt,Itl'IllliGAII i."aii.„..„ :I°:g.13,"C!;:'5!'II5 ..5. k'-'-..5- 7.0./....; -7. --.!..-...;;..7-P.as-,r. ;'-•=c7,f-7"'•'"'"51-'''f.,-....4 ;;;7-,-----'5.-•.-T-,.. 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JONT PpWORCP.G 2'-ON x e' REAM BOMD (BOTH SIDES) Rows Cf e' PLAT" /•//f3 PPLMRS CON . ttl a.t Pr POST FP4ALE OI jl a'a1v n.tIDm 8'C .ocnNo rA3)05 -a AR i C[H'Tn.+JLS SIGN DE T =:'_ D-5 SCALE: 3/1' - +'-Cr ie' DLAW11 LOGO USA READ[' B `WO OPENu10 OL�C000- :l -7 •"COD-- ; LS-05 �I it PRE —CONSTRUCTION SIGN 9 9CALL 3/4" - I•-o' A-5 OWWR iT. MHM - C^MRACT[R WLSTALIM i t i JAWS goiLr PO a ,;NON OMOP'71 ;f} k_AM !ETA$ 9,u q Tp.c TX -SLOE- I'0 I Or-" Ms. SI TE DETAILS 2/B,'90 d2 MOP y„-a.x mAw .. A-5 REC'D MAR 0 81999 r----------------------- I I � I I I I I I I I , I 1• I I I 1 c�s��ots B-I 1 I , YOLN6 TODDLERS I I I 1 1 I I I r----------------- i 1 13 I 113 I I I I I I I I I I I I I r---- ----'+ I > o F a I ----.�--------J n ' -------------------- 0 J! ILI i�� • I 0 -------------1 I I I ■ �••r.: 1 I y aL slI I ' I • .. + _T 77 - " � f 1 ^f — a^ i} a.L 0 6 II O � o e i �C6�00s 0 LP C _� I I I I OM/!D DOt1.lNHr i LOW% GNKM. I IL t '�.1' ITKiJrI. T�J• I I 1 U-51D"- FLOOR. PLAN ARTIGULAT'ION... A,.,- 3�JJLrr .�.:::. a; r �•.y.. _ y "mac Yl: � •�i' . r' :. �4. ,., �ti', > •+-r i t1- M ,g .M s. s ••.! a ..s� 7+• :ham -N 3. ti T s� •% Y . y. G� J b'Y •-r.+7". , -1S `a ` •�r�• ap��,;;<J �,�... ..� ._�.-x-� �A-.s.,•t .F.•:K�tf F....��'�-:'}:�,.•+.:r�� .---. �'_-_�.�<, -.. � C..r,�� , .. .. Ste_ r ..J --------------------- ------ , I 1 I I I I I I 1 L 1 I I 1 t u b f 3 NOTE: SEE SHEET C-3 FOR DRAINAGE :"aNS A PREUMINAR r REv PVWOYS OAr L_EGEN c:) MOTi I�5 d R —742 — EXIST CCNTCUR m PROPOSED 1.0' C_NTCURS —� — PROPOSED 0.5' CONTOURS EAST SPOT ELEVATION at2Ja PROP SPOT ELEVATION s• DRAINAGE DIVIDE UNE moo. raiwr.w TYPICAL SECTION MULCH PIT BORDER W/ DRAINAGE N. T.S. 8 2 1999 GRADING PLAN I PRIMROSE SCHOOL „,,,= WOQ,a, (=A a„an ,,, � C,,,0A, J.G. ALLEN N0. 18 ADDITION sl9mm -0-n"7NLY OVT tM SOUrN C0.01M m on f7lml =AT ODUD V&,r wua of %PON "w9K Row LOT 10 A"'0 "'n"00'M �" o v� i a n "' '°" CITY OF SOUTHLAKE. TARRANT COUNTY, TEXAS • S*eec Date, DECEMBER. 1998 E' = 20' C-2 3 0 20 ♦0 20' LEGEND N1AMeOI sv.Mea m.AO. MANc ( flAu• Rm a. (c.No. nAa) V RIU O.K rRq Oj M(wwo.Y ( J.0 wAOw RAIe (ACWff WO OA D4R OM (CAMPY TAB OS �(}�I ( } Ali cwa C—Aw ..E L»tr *m ON ° DNS7IC .� O®E M IYLL Occo. Inn OI .AS ANRu (ALGER -90 M ccco0 Dew 6Ur70 MOLLY ® cc<m W IAINOIN A/WQ MIELA IN.• RMA .A..tMNA GPM.ACT MAraA © y� .9NN AASAWc co.ADA MD.uDA alua ® I METAL EDOO YHRT2N .cur mm To A.CIDIA S/T ` rAN. iTOI � s UNION OAURC. ., NAPSCO 21 R VICINITY MAP m f.S. ,d TYPE 9J•pNYA AWIT,SWOLANT L97 .ON 1.1110N 1ACM I \ � �' a.•wo caLr S 89'33'13' E 284.57'1� I - Tj M I •N O.AR7 I W.wrwm aL7 Da:Pro •REt � i i ro x Aoro.m � S / O: I Ow STORY I 0 1+ \\— ® * SURTO.O •,OILY I i ro O.Af II:RTptO HOLLY 9 \ i S2 6111rCR0 •pLY / IRE 50 rl SOYAi SO SO R 3,:vfO•C A 0 7 CwPACT Oe O IN S. R K QDM NNfJMA ® °O P m- PosT l:l 37e So n T OAR a AeEL1A ,u SA �.' r J.AM 9lSfYro •a•� ss• sa. � . Ata Tl J^ N I'� � A 31MIP0 •M1�Y � t ; .J ®. O N 89'48'23" E slr7DnNo 284.54' f -` © °"� UNION CHURCH BLVD. 1/1 AOMOST NrAu a, WANT ro e< tvY AAO M01L['TD O— / OWA07 c.aoR ro.L.aV rN.P O 0 r0N JPAGNO \` ' r PRTK riP wMAGO T W AUNI \`\, Wp APL.-•IATIA: Aµv/ N MRTIUI .Lw ro91a Y UAO. Y AAIA01 Y +® .ARROW rAPIC .r .: ✓.:{..� IO J eaRrs 10'SPL PRVAAE 6AOVEL' IIAOWU ./ JFl•-j<• -•F^ t T AMR KA7 N ARR OW {••'�•;::•' J' AAY AVIAMIM N A cow c m 1AOAsnN00) a CROUNOCOVER G SHRUBovAL PLANTING DETAIL NOT A SOAME IVf To SCALE PLANT APO YATEIRAL SCIE0IAE 5 NU COwM NAME SDTAMICAI, NAME WE SPACING xlANnty I SNUAIARp RED OAK 'ZUERCUS SHUYARDI 2' At A' CAL• �2 2 BUR DAK OUE4CLb YACROCARPA 2' a• CAI.• T2 ] BRADFOTO PEAR IJ'RVS CALLFAYANA 'BRADFORD' 2' CAL CEDAR ELM I "US OGS9f0UA 2' d -'CAL' S :APAIESE BLACK PINE 1 P US THUNEIEICIANA 7 GAL .6 6 JEYTSTING TREE 7 CREPE MYRTLE (REGAL RED) I LAGIERSTROEW MICA S GAL 6 6 WAX MYRTLE I MYRtCA CERfERA CAL 15 9 DWARF BURFORD HALT I R EX CORTNUTA 'DWARF BURFORD' s GAL 24' D.C. 220 10 BIU AR RBOUR alNi•.A 1 1KJ6ZCR TI�,1$ 9.1161MBCR ] GAL. 30. 0.C. 96 11 AgEL;A 2 GAL 2e D.G. 97 12 NANA MA7CNA OOMESTICA RAMA'PUPURE A' I GAL 15- O.G 26 13 COMPACT AIANONA MARONA DCMESTICA 'COMPACTA' 3 GAL 3w O.C. 12 1a ASIAN JASUNE ' ACNAELOSPERUY ASIArCUY a POT 12 O.C. 2Ts Aq 1l Is COMMON BERMUDA GRASS CYNCON DACTVLCN SOUR SOD 16 METAL EDGING (NO METAL EDGING TO BE PLACED MSOE PLAYGROUND FENCE) 17 FLO.ERNG ANNUALS (TYPE TO BE OETF.RMNm BY OVNER) .. PO7 9' O.C. 2a7 R 18 TAUPON HOLLY ILEX VOYTO6A TREE SEE PLAN 2 16 RED Tw PNOTENu PND TNU PRASERI s GAL 30 O.C.1 16 N p NOTES: p 1. TREES AND SMtUBS AS SHo'NN ON O.S PLAN ARE SUBJECT TO RELOCATION AS REOURED TO MAN TAN ® ADEQUATE CLEARANCE FROM UICERONQINO UTRZTIES AND U NES NO TREES SMALL BE PLACED LESS v THAN S-FEET FROM EXISTING OR PROPOSED UNDERGROUND UNITIES 2. NO METAL EDGING PERMITTED WSCE FENCED PLAYGROUND AREAS �. 1 ALL LANDSCAPE METAL EDGING SMALL BE BE`M IRE (Ji a. ALL LANOSCAPMG TO BE RRICA7ED NTHAN AUTOMATIC6RICATIOI SYSTEM ACME'MC tOTJ1E COVF.RAT;E. • 5011 MUST BE AT LEAST t' CAL9ER N SIZE N (x] V%) CONR.CTW 91ALL KAMO" r 1-011 T1 WTHN TK OF m m .NOR ro RACAYMDIT MX 701.K % COMI `Ot SMALL STAQ OUT w PRELIMINAR MR Acuc. AVIPOYS OAT . GEMO AL LOCATOM OF TK CUMKJ E NOT FOR C0A1STR1IGTaN USE QI .G'10i,Me a 6.Y000MS V iI Q OE.MMNr. I I1 i 9wT RUNaE Zs vNA H.AeMA T1uTm .Gm srAA� r 2'10' Sn .K AROTCE N- dA A.iIW .TAP :11ff ,WIN/ LYL • r1 7M1O .HOOF MIML RUBBER TINE BE 6NQ N (Z"2 &w -W r r SK O� RE r L-B 2 2 1°99 ..O.m Zu- NA AAA i . « R2I A007 AWL .-..INNS Amu .Mt9Mm ON.w .RANT WHY •AIAcr tAMNm 9 E22 %A TEE NWT 0U(on - -m 790.2 TREE PLANTING NOT TD Be" LANDSCAPE PLAN PRIMROSE SCHOOL J.G. ALLEN NO. 18 ADDITION LOT 10 CITY OF SOUTHLAKE. TARRANT COUNTY, TEXAS Sheet Oct.: DECEMBER, 1998 ' 1' AB 20' L-1 S 89'33'13" E 284.57' 1 1 1 _ Im CCU& rw u otva ru our e rye rawi 1 I . ®®® L el I a~frt°O'M:ao w Dar- Im _ r_" I I N I &AD" A t IY/r0 ■/�i I A � IO I Po PUAA� Le rL � - I � 1 ma a I I 1 I i a0a u O p F+OOt aM raiT 1M 6a1 f r.0 -- M VaLM use wf N 89-48'23" E 284.54' — — DyOa" ,aou 1: LU arau.a a�a aar� "c-, t � UNION CHURCH ROAD molt a OMAa rwMai r�roon ere r as a uj J O m N 5 a 0 ar-" rlr=. .51" ■■i■�; fnal��■Alla;�� - . wit IN IN MII��,�.w.ei11�.1/tfi II ME �1�� La tEisiir� „ ray�sx aurc w.+oo Daua1 rye our � ' . •� jr r AREA DRAIN DETAIL au ROOF DONN9W DRAM LINE CONNECTION DETAIL au WCD DEC 141998 11 L _I DRAINAGE do UTILITY PLAN qgJ, PRIMROSE SCHOOL J.G. ALLEN NO. 18 ADORION LOT 10 CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS i. . . �: j. ::..' . E:'• - T I� �T I Yr �� I .N►!• ' t Y d K Q I! ..lo (ax a .aaat SIT aon...a .b. IY I70� a VOI a{XII l OafM(fK Lb MAMO 24 R VICINITY MAP KM lVaG MN MOTS root• ► M M r\ r r �.rr r rr� w ww 'w. r nr�.1 iw r�r rrrr ► r w� r w.. trot.► L uw \.+. \ tir'� \ r. rlr.r• .w. r rr r �r r. r i O � ��I �Mr .r4 .� ► r ww r rN r r rIw r �. ►wr• rr + r ~ � ►►`.. soot r rr. �s .��. L r wr.r rr+ rwr. r +.r• r r.+ rW r W r ,, j jt j ♦�►r � r r W r �•r�� ►I Y Ora W r Ir - r� E V ' � `t l �l w.rwrr.► uM Ir. \ r �. wr+ •I .v rr. r r trrr � r�• w/ \ r r �\ Y. • L :..,...w"r'`i.+"L r w.+r •I r ...r. rr.rr r r r r .r. lj l{ s i 'N l �\r• \r r Mwr•I �'I r � Wr �•w• Y �w� tj E � .rrrrr• rr.rrr. flfr �� "' .i I. M r w•er •r rrr. wr w �\.w r r rr r WM %irw �� I a r►. r. r r N� r�s r...r �... ►../ rr.. M.. d fe rr rw/� r. �•r rKl rrr• mow. l r rrr �•�• ► �r r r•� rwrr t4M �r Y ►•Vw yr. r � r� Irr r�wr r r •r\•� r �\+ ► r .�/r r Or , L-I LL_ r r r. r a• +, \ r N• a r' r w Y w l W .1 �� V M1 4r •r l.r r r•a�w A\ r. O V V) _ fin cmiAL LECENO S � { � N Y Yr. O.a rr (r r.r• h.rr YY r Y►wI b a► wN � � . 0 Im w w YY Yrr �r ry. �+.+ ►++ ► s v. •/ 1•rr� ur Z L, p O i w w ra+ ►I.\. rr ow-* fir' Mrs ! < CL . 0 m-u 2r . 0 w we rwY for P D tw • 9 w w N W Y►n 0-r try ♦rr• Q w w Nor! for Mw 1•w>r►+�.• 9tj � w w vr-! f.•. �w w rr F1 }r• t or— v r. >q rre "".• W N o.. s► r•e u.r u.. tool Vs' >r r aw. as Lo W h —�_ root r Iac Yw•1 Of W H O Dt K`[ S LLJ Z �n J pp O V 1� Z © w w d-N f•r Ir Yew OMW. Irrl \wr orw r ft— IVo— �i! 0 W C4 IQ max Ww - ol °: ol '0 unra-wwwl oonr Jj %jv< O U n a 1` 0= OF tE l � PRELIMINARYI lol rr 'uMOO oar IQ Oa4'►K>QI Uf[ � i Q f MIDI ROLNC FCE1C37FR tort � .Y Yr r«w, rs w s....►r 4 IK /r�►w • rr•.r ar �wr ► M y (�MH R••Y• rt RECn DEC 141998 IRRIGATION PLAN Cie ll,71 PROAROSE SCHOOL J.G. ALLEN NO. 18 ADOMON LOT 10 CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS O.A. "coon. Jon