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2001-04-17 CC PacketBOND `99 UPDATE • '" CARROLL INDEPENDENT SCHOOL DISTRICT School Board United In Calling Election Community input shapes bond package The Carroll Board of Education called a March 6 school bond election to decide the fate of an $81.5 million proposal shaped by community input. Trustees voted unanimously to call the election, which offers voters the ability to make individual decisions about each of the three propositions. "We listened to the community," Superintendent Dr. Ted Gillum said of the four months following the failed September election. "We have provided many opportuni- .ies for citizens to share their opinions with us, and I believe we have a package that represents the public's wishes. Now it is up to the voters," Dr. Voting Information Early voting for the election will be conducted weekdays from 8 a.m. to 5 p.m. at the Carroll ISD Administrative Annex, 3051 Dove, in Grapevine. The early voting period is February 17 to March A" 2. Voting on election will take place from 7 a.m. to 7 p.m. at Johnson Elementary School, 1301 N. Carroll Ave. To partici- pate in the March 6 school bond election, citizens who reside in Carroll ISD must have been registered by Thursday, Feb. 4. Gillum said. Each school Trustee vocalized personal support for the election during a special meeting January 18. School officials conducted town hall meetings, focus groups, written Propo surveys and tele- Middl phone surveys. Input Interm suggested voters Eleme wanted separate CMS propositions, a Capita reduced price for the Ameri multipurpose stadium CHS and additional infor- Techn mation about indi- Durha vidual projects. Trans The March pro- JES C posal includes $61.4 CES/ million worth of CHS classroom -related projects, including Propo three new schools in Proposition 1, a $14.6 million stadium in Proposition 2 and a $5.5 million aquatics center in Proposition 3. Prop the Carroll ISD Administrative Annex, located at 3051 Dove in Grapevine. Voters may cast an early ballot on Bond '99 sition 1 e School #2 $19,500,000 ediate #3 15,000,000 ntary #5 11,000,000 Renovation 5,000,000 1 Improvements 2,000,000 can Disabilities Act Projects 2,000,000 Activity Building 1,600,000 ology Network 1,500,000 m Gym Addition 1,000,000 portation Center (Phase 2) 1,000,000 lassroom Addition 800,000 DEIS Kitchen Additions 700,000 Lab Upgrades 300,000 sition 1 Total $61,500,000 Proposition 2 Multipurpose Stadium osition 3 Information about Aquatics C the school bond package is available on the district's web site. Information has also been mailed to taxpayers and sent home with CISD children. Additional questions can be directed to 329-7732. Early voting will only be available at enter $14,600,000 $5,500,000 weekdays between the hours of 8 a.m. and 5 p.m. February 17 through March 2. Election day voting will take place from 7 a.m. to 7 p.m. Saturday, March 6 at Johnson Elementary School. VISIT OUR WEB SITE: www.southlakecarroll.edu sition 1 Total $61,500,000 Proposition 2 Multipurpose Stadium osition 3 Information about Aquatics C the school bond package is available on the district's web site. Information has also been mailed to taxpayers and sent home with CISD children. Additional questions can be directed to 329-7732. Early voting will only be available at enter $14,600,000 $5,500,000 weekdays between the hours of 8 a.m. and 5 p.m. February 17 through March 2. Election day voting will take place from 7 a.m. to 7 p.m. Saturday, March 6 at Johnson Elementary School. VISIT OUR WEB SITE: www.southlakecarroll.edu I Financial Impact Estimated Monthly Tax Increase on $200,000 Home Value* Maximum $22.00 Average $17.76 "TAX INCREASE CALCULATED AFTER HOMESTEAD EXEMPTION What options are available to schools in the area of facility construction and renovation? School districts can utilize two main tax -gener- ated funding sources: the maintenance and op- erations fund and the debt service fund. Costs for newly constructed and renovated school fa- cilities are primarily paid for through the debt ser- vice tax rate. This is similar to a home mortgage. The school district borrows the money to con- struct the necessary facilities and then pays out the debt long-term. What is a school bond election? It is an election held to gain voter approval so school districts can construct new facilities and renovate existing facilities using bonds to fund the long-term debt. What are the terms of this debt? The district's debt is financed for an average term of 20-30 years. What is the anticipated interest rate for this bond issuance? Financial advisors anticipate a rate of 5 to 5.5 percent. Why can't districts use their general operat- ing money to service the debt? General operating funds are used to pay sala- ries, purchase supplies and pay for ongoing ex- penses for the daily operations of school such as transportation and utilities. Can teacher salaries be paid out of the debt service fund? By law, no. This fund is used only for the con- struction and renovation of facilities. Are there limits to when an election can be held? TIF funds still a possibility School officials say it is still possible to pass significant savings along to taxpayers through the City of Southlake Tax Increment Finance (TIF) Zone. Five school bond projects are located within the boundaries of the TIF. City and school officials hope to work out an agreement that would allow the school district to participate in the TIF with no risk of a funding loss. "All three new schools, our transportation center and the stadium site are located within the TIF boundaries," said Superintendent Dr. Ted Gillum. "We believe that we can pay for a significant portion of these projects with recaptured TIF dollars." Dr. Gillum said the district still needs to support the debt with a bond election because TIF dollars would not become available for several years. Is branch voting legal? Yes. School districts can choose whether or not to allow voting opportunities at multiple locations. Is Carroll ISD offering branch voting? Although Carroll ISD has successfully offered branch voting in the past, this option is not avail- able for the 1999 bond election. When will another bond election be needed? An election for about $84 million will be needed in 2002 to take this district to buildout. By that time, some of the district's past debt will be paid. This will help minimize the impact on the tax rate. How many students are currently enrolled in CISD schools? There are 5,946 students enrolled as of January 1999. What are the five-year enrollment projections for Carroll ISD? 1999 — 6,422 2000 — 6,972 2001— 7,480 2002 — 8,004 2003 — 8,502 How many schools will CISD need at buildout? Demographic reports show the need for a total of six elementary (K-4) schools, three intermedi- ate (5-6) schools, three middle (7-8) schools and two high school facilities. What type of planning has district officia done to accommodate this growth? Carroll receives updated demographic reports each year from professional demographer Dr. Dennis Harner, in Austin. Bond elections are scheduled to assist the district with facilities to handle student growth. The Growth Management Plan calls for a feeder system which breaks the district into three neighborhood school atten- dance zones: Area 1 - Johnson Elementary and Elementary #6 (near the Kirkwood addition) feed into Carroll Intermediate, which feeds into Carroll Middle School. (Elementary #6 will be in the 2002 elec- tion.) Area 2 - Durham Elementary and Carroll Elemen- tary feed into Durham Intermediate, which will feed into Middle School #3 (on the Peytonville property). (Middle School #3 would be in the 2002 election.) Area 3— Rockenbaugh Elementary and Elemen- tary #5 (at Carroll and Continental) feed into In- termediate #3 (on S. Kimball), which feeds into Middle School #2 (on S. Kimball). I nere are no nmas aurmg odd numbered years. During even numbered years, school bond elec- How many students is Carroll ISD anticipated Carroll Junior High and Carroll High School will tions are limited so as not to interfere with gen- to have at buildout? be used as high school facilities in 2002. eral elections. Carroll ISD will have 13,000-14,000 students. For more information, call 329-7732. How much has enrollment increased since last year? At this time last year CISD had 5,354 students. When will Carroll ISD reach buildout? Buildout is estimated between 2010 and 2013. 3 proposition Q Facts Proposition Q includes new schools Carroll Middle School would undergo complete renovation There may never be a more im- portant vote in the history of Carroll ISD. Voters in the March 6 school bond election will decide the fate of $61.4 million in new classrooms, renovations and support facilities that school officials say are desper- ately needed to accommodate a growing student population. "It is crucial that we have facili- ties ready for the more than 600 new students that come to Carroll ISD annually," said Superintendent Dr. >` .ieed Gillum. "Proposition 1 repre- sents the future of Carroll ISD." If approved, Proposition 1 would give district officials permission to construct three new campuses, renovate Carroll Middle School and complete a number of other support facilities. The package calls for a new el- ementary school on property at Car- roll and Continental, in addition to a new middle school and intermedi- ate school on 37 acres on South Kimball. A four -classroom addition at Johnson Elemen- tary School was added to the failed September package Project following a demo- Middle graphic update in Oc- Interme Elemen tober. CMS R The most signifi- Capital cant renovation Ameri project in Proposition CHS A 1 involves a $5 million Technol overhaul of Carroll Durham Middle School. Trust- Transp ees already desig- JES CI nated $3 million of the CES/D CHS L 1996 bond funds to assist with this $8 mil- Total P lion project. In January, Dr. Gillum presented the community with the option of using the middle school for future administrative offices and an alter- native school. However, local citi- Proposition s School #2 diate #3 tary #5 enovation Improvements can Disabilities Act Projects ctivity Building ogy Network Gym Addition ortation Center (Phase 2) assroom Addition EIS Kitchen Additions roposition 1 zens clearly said at the district's re- cent Town Hall meetings that they prefer the renovation of Carroll Middle School over construction of a brand new $17.3 million replace - Cost $19,500,000 15,000,000 11,000,000 5,000,000 2,000,000 2,000,000 1,600,000 1,500,000 1,000,000 1,000,000 800,000 700,000 300,000 $61,400,000 ment. As a result, the dis- trict plans to close CMS for the 1999-2000 school year to complete the extensive remodel. The project includes in- stallation of a new roof, sprinkler system, and ceiling tiles, as well as removal of asbestos til- ing. Art, science and technology labs would also be completely re- done. The school would reopen in the fall of 2000, according to school officials. PROJECT DETAILS • PROJECT D ETAI LS • PROJECT D ETAI LS Middle School #2 Location: 37 acre site on S. Kimball Ave. Student Population: Half of the 7th and 8th graders Capacity: 800 students Square Footage: 116,000 Proposed Completion: Fall 2002 Intermediate School #3 Location: 37 acre site on S. Kimball Ave. Student Population: One-third of the 5th and 6th graders Capacity: 650 students (expandable to 800) Square Footage: 81,250 Proposed Completion: Fall 2001 Elementary School #5 Location: 17 acre site at Carroll and Continental Student Population: Kindergarten-4th grades Capacity: 650 students (expandable to 800) Square Footage: 68,250 Proposed Completion: Fall 2001 (!;% snson Location: South side of Johnson Elementary Student Population: Kindergarten - 4th Grades Capacity: Additional 100 students Square Footage: 5,000 square foot addition Proposed Completion: Fall 2000 4 PROJECT DETAILS • Durham Gymnasium Addition An elementary -size gymnasium will be added on the west side of the campus. The addition of this gym is necessary to accommodate scheduling problems for intermediate and elementary physical education classes. Proposed Completion: Fall 2000 Carroll & Durham Kitchen Additions Additional serving lines and work space would be added to the kitchens at Carroll and Durham Elementary schools. Proposed Completion: Fall 2000 Carroll H.S. Lab Upgrades Includes the upgrade or addition of foreign language lab equipment and cabinetry for science labs at CHS. Proposed Completion: F II 2000 PROJECT DETAILS • PROJECT DETAILS Transportation Phase 2 Includes an 11,000 square foot building with offices, a driver training room, lockers, storage, maintenance bays and a wash bay. Site will accommodate 80 buses, plus Car parking for 80 drivers and mechanics. Proposed Completion: Fall 2000 Technology Network Includes the upgrading and addition of technology infrastructure between campuses, as well as, the upgrade of the internal infrastructure within the existing facilities. Proposed Completion: Fall 2002 NOTE: Hardware and software to equip new campuses are included in the price of each school. a several years, CISD has been within When will elementary attendance What is ADA and why has $2 0mil- one percent of enrollment projec- zones change? lion been added to this bond elec- ,l tions. The district plans to have a minor tion for ADA improvements? ■ ^ zone change when the ADA is the American Disabilities Act,,, ^^ eit% A 'l i Is it true Intermediate #3 and Middle School #2 will be built on the same property? Yes. The district owns 37 acres of land on the west side of South Kimball near 1709. These facilities will be separate buildings, with shared parking. Extensive drainage and site work is included in the price of these schools. Carroll H.S. Activity Building Includes construction of a 225 foot by 190 foot activity building with storage area. Provides additional space for physical education classes, band, drill team, and athletic practices. Also allows for the addition of a wrestling program. Proposed Completion: Fall 2000 Capital Improvements/ADA This item includes major maintenance for replacement of air conditioning units, roofing and flooring, as well as, parking lot resurfacing districtwide. Also includes money for bringing facilities into compliance with the American Disabilities Act. Proposed Completion: Fall 2002 Wasn't the fifth elementary origi- nally planned to be built on Peytonville Ave.? Yes. New demographic information received Oct. 19 showed the need for the next elementary to be built in the southeast area of the district. Based on the district's proposed neighborhood feeder school sys- tem, a middle school on the Peytonville property would be in- cluded in the 2002 bond election. How is the district addressing our immediate need for elementary classroom space? Portable buildings will be placed at each elementary for the 1999-2000 school year. After the September How does Carroll ISD determine bond election failed, the Board ap- where and when new schools will be built? Demographic reports are conducted annually, with ongoing consultation from financial advisors and con- struction management representa- tives. Schools are implemented into the district's Growth Management Plan based on demographic projec- tions and debt capacity. The past proved a 10-classroom addition to Rockenbaugh Elementary School using $2 million from the $6 million remaining from the 1996 bond elec- tion. This addition will be ready in the fall of 2000 and will help pro- vide additional classroom space for elementary grades until the district's fifth elementary can be built at the Carroll and Continental property. Rockenbaugh addition opens in the fall of 2000, relieving overcrowding at Carroll Elementary. When el- ementary #5 opens in the fall of 2001, all elementary attendance zones will be realigned to balance out school enrollments. What other new schools will be needed according to the CISD Growth Management Plan? There will be two additional cam- puses needed in the 2002 bond election - a third middle school (pro- posed for the Peytonville property) and a sixth elementary school (pro- posed for school -owned property near Kirkwood addition). Construc- tion would begin in 2004, with an opening date of fall 2006. What projects are included in the $2 million capital improvements line item? An undesignated capital improve- ments amount is included in each bond election to pay for unantici- pated replacement or repairs to the district's heating and air condition- ing units and/or roofs. which requires school districts to provide access to district facilities and playgrounds for disabled stu- dents. This past fall, the district com- pleted an ADA audit of district facili- ties. The $2 million will provide fund- ing to bring CISD in compliance with ADA standards. Aren't the new school facilities in ADA compliance? Yes. The $2 million will be used to bring the district's older campuses such as Carroll Intermediate into compliance. Monies are also in- cluded to address elementary and intermediate playgrounds. What happened to the $2 million Durham cafeteria addition in - cluded in the September elec- tion? An independent consultant was hired to review Durham cafeteria operations. The findings did not sup- port an addition to that cafeteria The district will address space antl management concerns by including an additional serving line (cost - $200,000) in this bond package. proposition 11P Facts Proposition Q could bring an end to district's stadium safety concerns There's little question that Car- roll ISD has a stadium problem. In fact, community input following the failed September bond election re- vealed that most citizens agree that something has to be done. Where they disagree; however, is what to do about it. "We've studied this thing for sev- eral years now," said Superinten- sdent Dr. Ted Gillum. "People ques- ned the cost, the location, the size, even our priorities, but for me, it all comes down to one thing - safety. "I believe the current Dragon Stadium is a very serious safety concern for this district. We've got to do something before someone gets seriously injured," he added. "Our stadium is used by thousands of local residents and school chil- dren each year. We don't have enough parking, seating, restrooms or concessions to accommodate the crowds." Some local citizens who op- posed the issue admitted they had never been to a game at Dragon Stadium. In fact, several who spoke out in public meetings were not aware that the stadium is currently located at Carroll Middle School. Built in 1981, the current sta- dium seats about 3,500.On a given night, more than 400 high school tudents participate in band, ieerleading, football, drill team and other related activities. That doesn't take into account the hundreds of "This stadium issue has been very divisive in the community. It is time we solve this problem by providing an adequate facility for our students." - Superintendent Dr. Ted Gillum high school and younger students who are there as spectators. Attendance at high school foot- ball games in districts the size of Carroll is averaging 6,500-8,500 people. Nearby Grapevine-Col- leyville ISD, which serves two 4A high schools, recently passed a bond election which included a $7.4 million line item to increase their 6,500-seat stadium to 10,000 seats. Originally, Carroll's stadium committee, comprised of about 30 local citizens, visited area stadiums and researched costs and designs during a four -month period. That committee recommended a con- crete stadium with 8,000-10,000 seats. In the September election, a 9,000-seat half concrete, half metal stadium was priced out at $17 mil- lion. Most voters, however, believed the cost was too high. "We reduced the number of seats to 7,500 to get the cost down," said Dr. Gillum. "We even gave citi- zens the opportunity to support a $10 million renovation of the current stadium, but they rejected that pro- posal because of traffic and access concerns. "We've listened," said Dr. Gillum. "Citizens agreed we have a prob- lem. They wanted this item in a separate proposition; we've done that. They wanted the cost down; we've done that. This stadium issue has been very divisive in the com- munity. It is time we solve this prob- lem by providing an adequate facil- ity for our students." Proposition 2 7,500-seat Multipurpose Stadium constructed on school -owned 42-acre site on S. Kimball Ave. $14,600,000 PROJECTDETAILS • PROJEUDETAILS il* Construction of a 7,500-seat stadium on 42 acres at South Kimball Avenue near the proposed extensions of Kimball and Continental il* Natural turf field would be included in the base bid, with an alternate for an artificial field ll* Construction of concrete home stands (5,000 seats) l* Construction of metal visitor stands (2,500 seats) Il* Construction of concession stands and restrooms for home and visitor sides II* Construction of locker room facilities, including training rooms, equipment storage and laundry areas Can I vote on this item sepa- rately? Yes. As requested by citizens, this is a stand-alone proposition on the ballot. Why do we need a new stadium? The current stadium has a 3,500 seat capacity. There are limited restroom facilities and concession stands to service the crowds. Park- ing is limited, and most students stand during the course of the games. School officials are faced with serious crowd control safety is- sues during home games. A large population of CISD voters said in recent surveys that something must be done to correct this problem. Why not just renovate the exist- ing stadium? Local citizens indicated they would not support the renovation of the current Dragon Stadium, a $10 mil- lion option. They cited negative im- pact on the residential neighbor- hood and poor site access as their reasons. This option is only avail- able if the current middle school campus is not used as a school. Citizens clearly said they want CMS renovated as a school. When was the current Dragon Stadium built? Dragon Stadium was built in 1981 when Carroll ISD had about 215 high school students. This year, high school enrollment surpassed 1,600. We now have more students involved in the high school band program than were enrolled in the entire high school at the time this facility was constructed. dium? Students involved in band, cheerleading, drill team, football and soccer will utilize this facility. If the bid alternative for artificial turf is ac- cepted, the stadium could be utilized for city youth leagues. How often would the stadium be used? This depends on which surface is chosen. Officials estimate this facil- ity could be used as many as 200 nights a year. How much will the stadium cost? Estimated cost is $14.6 million. What if bids come in higher than $14.6 million? Trustees can reject them and rebid the project. How did the district reduce the $17 million cost from the Septem- ber election? The stadium was reduced in size from 9,000 seats to 7,500 seats. This, in turn, reduced the required parking spaces. Why is a track not included in the proposed stadium ? It would have increased the cost of this project significantly. A new track was constructed at the junior high. What is the average attendance at a 4A H.S. football game? 6,500-8,500 spectators. Shouldn't we decide the one or two high school issue before we build a stadium? No. This stadium would serve all 4,000 Carroty High School students regardless of whether they are in two 9-12 high schools or in a 9/10 and 11/12 split. Carroll ISD will be 5A regardless of the grade configu- ration. Even if, by chance, Carroll had two 4A high schools, we would need a stadium of this size. Grape- vine-Colleyville serves as a perfect example. What will this facility look like? This proposal calls for a concrete home stands (5,000 seats) with metal visitor stands (2,500 seats). Alternate bids will be requested for concrete parking, artificial turf and all -concrete seating. These options may be chosen by Trustees if bids come in under the projected $14.6 million. What would happen to Dragon Stadium? Carroll ISD would continue to utilize Dragon Stadium for middle school games and for track competitions. Where will this facility be con- structed? The stadium would be located on a By Comparison... 42-acre school -owned site on South Kimball Avenue near the proposed extension of Kimball and Continen- tal. Why was this site chosen? It is zoned light industrial and would have minimal impact on residential neighborhoods. It provides the nec- essary room for a future expansion and would be constructed adjacent to the district's new transportation center. Three major access points would be available for traffic flow by the time this facility is completed. It also provides a neutral site if the dis- trict goes to two high schools. Is this the same property where you are building the next middle school and intermediate school? No. The district owns the 42-acre site proposed for the stadium and transportation facility. The district also owns 37 acres on the west side of South Kimball near 1709. The 37- acre site was selected for the schools. What about access to the 42, acres? By the time the stadium is complete (2001), this site will have three ma- jor access points. In addition, Crooked Lane would be used as a fourth "Exit Only" for emergency ve- hicles. More questions? Call 329-7732. School District Stadium Capacity Plano ISD Clark Field 14,224 Carrollton/FB ISD Standridge Stadium 13,000 Birdville ISD Under construction 12,000 Richardson ISD Eagle/Mustang Field 10,925 HEB ISD Pennington Field 10,500 Grapevi ne-Colleyvi Ile Mustang/Panther Field 10,000 * Lewisville ISD Goldsmith Stadium 9,500 Richardson ISD Wildcat/Ram Field 9,176 Highland Park ISD Highlander Stadium 8,500 Carroll ISD Prop. 2 Proposed Stadium 7.500 Coppell ISD Cowboy Stadium 6,000 Keller ISD Keller Athletic Complex 6,000 Carroll ISD Dragon Stadium 3,500 Grapevine-Colleyville voters approved an expansion from 6,500 to 10,000 seats September 26. Coppell voters will decide the fate of a bond package to increase from 6,000 to 10,000 seats March 13. Who uses a multipurpose sta- t - Proposed Stadium Plans - 42 acres on S. Kimball I �vpSW-Q Ire_ • 1 Ic Soto- Zen :E • w — 3 I �s9 to U 4 En A - 5,000 Seat Concreft Home Side B - 2,500 Seat Metal Visitor's Side C - Parking for 1,500 Cars D - Bus Parking E - Expansion Area u - Drainage & Utility Easement G - Field House & Locker Rooms H - Concession Stands & Restrooms Below Bleachers I - Landscape Buffer J - Emergency E vit Only Kim to 4P MP • i I IP I i � 4 ' r Proposition Q Factb-- Proposition Q would build aquatics center for school district, city programs Proposition 3 of Carroll ISD's proposed March 6 bond election may have the biggest impact on daily community life in Southlake and west Grapevine. School officials are asking vot- ers to consider a $5.5 million aquat- ics center that would most likely be utilized more by citizens than stu- dents. The facility would be open to Carroll ISD residents for programs from water tots, scuba diving and aerobics to rehabilitation and therapy classes. "We would certainly use this fa- cility for students involved in our swimming and diving programs and for physical education courses," said Superintendent Dr. Ted Gillum. "This aquatics center would be for the en- tire community. We anticipate it would be utilized by young and old alike from early morning hours until well after the sun sets each night." School and city officials have been discussing the possibility of city participation in funding for the aquatics center. Regardless, com- munity programs will be offered in the indoor facility. "If the City decides to contribute money toward the cost of this facil- ity, it would become a joint use fa- cility," said Dr. Gillum. "If they de- cide against that, community pro- grams would still be offered, and the school district would manage the programs and collect the revenue." Dr. Gillum said school officials met extensively with the managers Proposition 3 Aquatics Center on 3.5 acres adjacent to Carroll High School $5,500,000 and users of the Grapevine-Col- leyville ISD aquatics center. Al- though Grapevine's facility has a 25- meter swimming pool, officials there say they now wish they had a 50- meter pool. "This aquatics center would be for the entire community. We anticipate it will be used by young and old alike from early morning hours until well after the sun sets each night." -Superintendent Dr. Ted Gillum "The 50-meter pool can be di- vided into two 25-meter pools," said Dr. Gillum. "Having a 50-meter pool will provide us the opportunity to rent the facility to colleges and universi- ties for competitions." School offi- cials say the aquatics center is ex- pected to generate revenue. Grapevine-Colleyville collects. about $100,000 from their facility an- nually. Numerous school districts and swim leagues rent lanes daily. PROJECT DETAILS • PROJEUDETAILS Project Description: • Eight lanes • 50-meter swimming pool • 25 meter warm-up pool • 1.5 and 3 meter springboard diving boards • seating for 700 spectators • dressing facilities • restrooms • office/storage area Location: 3.5 acre site adjacent to east side of Carroll High School campus Growth Plan: Provides swimming facility for current CISD programs and possible expansion of current physical education courses. It would also be made available for city-wide programs Exterior Design: Brick color and building height would compliment Carroll High School Proposed Completion: Fall 2001 Why has the name of this facility changed since the September election? Citizens told us they were more fa- miliar with the term aquatics center rather than the term natatorium. Where would the aquatics center be located? The facility would be constructed on 3.5 acres of land adjacent to the northeast side of Carroll High School. How much would it cost? The aquatics center is estimated to cost $5.5 million. rVhen would it be completed? The proposed completion date for this facility is the fall of 2001. How big would the facility be? The facility would include a 50- meter pool, with a 25-meter warm- up pool. A divider can be used in the 50-meter pool to provide two 25- meter pools. In addition, the facility would include two one -meter spring diving boards and one three -meter spring diving board. The cost also includes dressing facilities, locker space, offices and seating for 700 spectators. Would there be platform diving? No. This was considered, but to add the necessary pool depth and build- ing height required for platform div- ing, the cost of the facility would have doubled. How many students are involved the Carroll swim team? Currently, there are about 66 stu- dents involved in this program, which is growing annually. Where do these students cur- rently swim? Carroll ISD rents lanes from Grape- vine-Colleyville ISD at a cost of $14,000 a year. Students access the Grapevine pool as early as 5 a.m. on school days for practice. How does the school plan to uti- lize this facility? The aquatics center would be used for district swimming and diving teams, in additional to physical edu- cation swimming courses. The rest of the time would be set aside for community programs. What other school districts oper- ate natatoriums? Carrollton -Farmer's Branch, Lewisville, Grapevine-Colleyville, Highland Park and Hurst -Euless - Bedford each have a swim facility. Would this facility be available to local citizens? Yes. The community would have access to programs in this facility such as youth swimming classes, water aerobics, lifesaving courses, rehabilitation and therapy classes, water tots, scuba diving and more. If the city contributes money toward building the facility, it would be a joint -use program. If not, the school district would manage the facility and collect the fees for community programs. Would Grapevine citizens resid- ing in the Carroll ISD have access to city programs? Yes. The agreement would be writ- ten to include access by all CISD residents. 9 Will Carroll ISD make any money off this facility? Yes. This is expected to be a rev- enue -generating facility for CISD. An example is the nearly $100,000 annual revenue reported by the Grapevine-Colleyville natatorium. The size of the 50-meter pool will enabld CISD to rent this facility to area colleges and club swim teams. Wasn't this facility more expen- sive in the September election? Yes. This project was originally $7.5 million because it included an ad- joining gymnastics gym. Why was the gymnastics facility deleted from this project? District officials decided to delay the gymnastics portion of the project un- til the 2002 bond election, thus re- ducing the cost. The aquatics cen- ter will be designed to enable Car- roll ISD to add a gymnastics gym- nasium in the future. More Questions? Call 329-7732. Possible Community Programs Water Babies/Water Tots Scuba Lessons Preschool Swimming Lifeguard Training Youth Swimming Lessons Adult Swimming Lessons Summer Swim Team Mother to Be Swim Classes Junior Water Aerobics Diving Lessons Adult Beginner Swim Lessons Swim Team for Seniors Water Aerobics Senior Water Aerobics Deep Water Aerobics Fitness Swim for Seniors Open Lap Swim Rehabilitation Swim Classes Water Polo Adapted Aquatics Water Safety Instruction Stroke & Turn Workouts 10 Proposed Aquatics Center - 3.5 acres at Carroll High School A - 8 Lane 50 Meter Competition Pool B - Warm Up Pool with Ramps C - Seating for 700 D - Dressing Facilities E - Future Gymnastics Facility F - Additional Parking G - Existing High School Facilitic ff11------fl------.-fl-''--,.--R Proposition 3 - Stadium and Aquatics Center sketches provided by Brent Kline Total Program Management Inc. 11 More About Bond `99.. . luiople keep talking about ldout. What is buildout? Buildout is a term used to represent a time (2010-2013) when all of the land within the Carroll ISD bound- aries is developed. Our projected student enrollment at that time is between 13,000-14,000 students. What happens if this bond elec- tion fails? Carroll ISD grows by more than 600 new students each year. If the dis- trict is unable to build facilities us- ing long-term bond debt, portable classrooms will have to be pur- chased out of the general operat- ing budget. Either way, the local tax rate is affected. Will we have to use portable buildings next year? Yes. The Board's policy is to use portable classrooms only when nec- essary on a short-term basis. In light -,1 our growth and the failed Septem- F'_ ,`e`er bond election, citizens in this community can expect to see por- table buildings used during the 1999-2000 school year. Are these buildings rented or pur- chased? The district has found that it is more cost effective to purchase the por- table classrooms and then resell them when they are no longer needed. What is the cost of one portable classroom? The estimated cost is $28,000- $30,000. It comes out of the same budget as supplies and teacher salaries. How will this election affect tax- payers over the age of 65? State law puts a freeze on the school taxes of residents who are 65 years of age and older if they ,ply for an exemption with the rarrant County Tax Office. What is the district's current debt service tax rate? Carroll's debt service tax rate is cur- rently .31 cents per $100 assessed valuation. How much of the tax rate is used for maintenance and operations? Maintenance and operations ac- counts for $1.43 of the total tax rate. When was the last time Carroll ISD's tax rate increased? The district has worked hard to de- liver a high -quality academic pro- gram while controlling taxes in a dis- trict which receives more than 90 percent of its income from the local taxpayer. The Board has maintained the same tax rate since 1996. Why does most of the tax burden fall on the local resident? Carroll ISD receives little state fund- ing under the current school finance laws. In addition, the local tax base is primarily residential. More com- mercial development would help offset the cost to the local home- owner. What is a Robinhood district? The state's school finance laws re- quire school districts with a property value above $280,000 per student to send money to Austin for redistri- bution to poorer districts. This has been called the Robinhood Plan by many. Districts who are "property wealthy" and must send money to Austin are called Robinhood dis- tricts. Is Carroll ISD a Robinhood dis- trict? Not yet. The district's value is cur- rently about $240,000 per student. Financial experts agree that Carroll ISD could become a Robinhood dis- trict by the year 2001. Is there any way to keep the money local? Yes. Property within a Tax Increment Finance Zone (TIF) is currently ex- empt from inclusion in the district's total value calculation. Participation in a TIF can help school districts recapture Robinhood dollars for lo- cal projects. Is Carroll ISD a part of the City of Southlake TIF? Yes. Their level of participation, however, has not been determined. Five of the current bond projects are located within the TIF boundaries. School official believe that the dis- trict could recapture as much as $75 million over the life of the TIF. Is there any danger to participat- ing? There could be if school finance laws change. Therefore, the agree- ment must contain a clause that re- pays the district for any funding loss it might incur. Serving Carroll ISD... Mr. Buddy Luce, Board President Mr. Robert L. Glover, Vice President - Mr. Doug Strickland, Secretary Mr. Howard Addison - Mr. Robert Flaherty Dr. Susan Logan - Mr. David T. Yelton Dr. Ted Gillum Superintendent Public Information Office 1201 N. Carroll Ave. - Southlake, TX 76092 - 817-329-7732 - Fax: 329-6285 Visit Us Online .... Virtually Anytime! www.southiakecarroll.edu BOND '99 UPDATE 0 CARROLL INDEPENDENT SCHOOL DISTRICT Early Voting 8 a.m. to 5 p.m. Weekdays February 17-March 2 CISD Administrative Annex 3051 Dove, Grapevine Election Day Voting 7 a.m. to 7 p.m. Saturday, March 6 Johnson Elementary School 1301 N. Carroll Ave., Southlake Se necesita usted esta informacion en Espanol, por favor llama por telefono al #329-7732. Carroll Independent School District 1201 N. Carroll Ave. Southlake, TX 76092 Non -Profit Organization U.S. Postage Paid Grapevine, TX Permit 108 VISIT OUR WEB SITE AT: www.southlakecarroll.edu FY2001-2002 • Smith Park Construction - reduce from $800,000 to $300,000 • Koalaty Park Phase I - $250,000 • Joint Use/Natatorium - allocated $500,000 for Natatorium in this fiscal year Loop Trail Bicentennial/Durham CJHS - move to this fiscal year to match construction of trails included in TMB FY2002-2003 JUC/Natatorium - allocate $250,000 for Natatorium in this fiscal year During the discussion on the budget changes, Director Hugman commented that a junior lien debt issuance might be a possible option for funding the purchase of additional land without effecting the capital projects budget. He commented that staff would need to confirm with the financial advisor but SPDC might be able to take the $1.9 million that is in the budget now and roll it into a junior lien debt issuance and reallocate the $1.9 to capital projects. Mr. Hugman stated that the current land purchase commitments could then be paid for from the junior lien debt issuance. Finance Director Sharen Elam commented that it could only be reallocated for projects if it was not stipulated in the $1.9 bond issuance that it could only be used for the purchase of land. She suggested that staff visit with the financial advisor, Jim Sabonis concerning the junior lien debt issuance and what capacity would be available then bring back a recommendation to the Board at the next meeting. Mayor Stacy stated that another option might be to visit with Ms. Tucker and see if a pay -out plan can be arranged. Motion was made to approve the budgeted amounts for fiscal years 2000 and 2001 of the Five -Year Parks Capital Improvements Plan as discussed tonight, including the participation in the funding of -the CISD Natatorium for $500,000 in the fiscal year 2001 and $500,000 in the fiscal year 2002. The motion also included SPDC participation in the funding of the CISD Natatorium for $250,000 in the fiscal year 2003. SPDC participation in the CISD Natatorium is contingent upon: (1) the CISD entering into a written interlocal agreement with the City of Southlake for the joint use of the facility, (2) the CISD meeting with the citizens as well as creating a design committee (comprised of Joint Use Committee members and citizens at large) to ensure the facility will meet the needs of the City and School District participants and to ensure it is non -offensive to the adjacent homeowners, and (3) the CISD, with the assistance of the Joint Use Committee, making good faith efforts in pursuing other funding sources through grants, corporate sponsorships, individual donations, etc. for each of the fiscal SPDC Meeting Minutes, November 1, 1999 Page 11 of 13 years that SPDC participates and if funding should be secured by the CISD through these measures, the CISD will reimburse to the SPDC the contribution the SPDC has made in an amount equal to the other funding received by CISD but not greater than the total SPDC contributions. Motion: Potter Second: White Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy, White' Nays: none Approved: 7-0 Agenda Item No. 6B. Amendment #3 with Cheatham and Associates for architectural and engineering services relating to proposed improvement at Bob Ja pc Park_ Director Kevin Hugman asked the Board to consider Amendment #3 to the contract with Cheatham and Associates based on a reduced construction budget from $2.8 million to $1.8 million. He stated that staff will look at the individual components of the proposed improvements and decide what items can be cut. Director Hugman suggested that the fee not exceed 9.8 % of the budgeted construction amount of $1.8 million. President Kendall suggested that changes in the scope be considered at the next Park Board meeting instead of staff having to make those decisions. Motion was made to approve Amendment #3 with Cheatham and Associates for architectural and engineering services relating to proposed improvements at Bob Jones Park as limited to a $1.8 million construction budget with the understanding that Cheatham and Associates' fees will not exceed 6.8 % for engineering and design and 3 % for surveying. Motion: Stacy Second: Lyons Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy, White Nays: none Approved: 7-0 Agenda Item No. 7. Adjournment. Prior to adjournment it was decided that the next regular SPDC meeting would be scheduled for December 6, 1999. President Kendall asked that Jim Sabonis with First Southwest be present at the next meeting. There being no further business to discuss motion was made and carried to adjourn the meeting at 11:00 p.m. SPDC Meeting Minutes, November 1, 1999 Page 12 of 13 t to rewording. There is no intention to change the overall size or shape of the signs. The variance was granted. 10-I. Consideration of an Employment contract for the City Manager. In general, the contract provides for a one-year term with an option to extend if mutually agreeable. If during the term, the council terminates the contract at a time when the city manager is willing and able to serve, the city manager will be offered the opportunity to retire and will be paid three (3) months severance pay. If during the term the city manager desires to retire, he must give three (3) months notice, after which he may retire with no severance pay. In either event, the city is obligated to pay the city manager's health insurance with a cap of $300 per month, until the city manager is eligible for federal government insurance assistance. 10-J. Consideration of an amendment to the City Secretary's Employment Contract. An addendum was added to the employment contract for the City Secretary to include an extension until December 2000; a compensation increase of 2.5%; and, in the event the City Secretary voluntarily retired or is terminated pursuant to Section 3.0 of the agreement, the city agrees to pay the City Secretary's health insurance until the City Secretary reaches the age of eligibility for federal health insurance assistance in the form of Medicare or Medicaid or in the form available at the time the City Secretary is eligible for such assistance, with a cap of $300 per month. Agenda Item #10-14, Approval of the Five (5) Year Parks Capital Improvements Program for FY 2000 through FY 2004, including FY 1999-2000 CIP Budget. Director of Community Services Kevin Hugman stated in his memorandum dated December 3, 1999, "At the time of approval of the Parks Five (5) Year CIP by.SPDC at their October 26, 1998 meeting, staff committed to annually reviewing and refining project costs for factors such as inflation, clearer definition of project scope, etc. Staff has been working on the revision process, and now seeks approval of the refinements and the Parks Capital Improvement Budget for FY 1999-2000. SPDC and the Parks and Recreation Board prioritized ten (10) capital projects at the September 27, 1999 joint meeting, and the Parks and Recreation Board prioritized the remaining projects at their October 11, 1999 meeting. Staff took this direction and incorporated the prioritization into the Proposed Parks Five (5) Year CIP and the FY 1999-2000 Parks Capital Improvements Budget. The proposed CIP was considered by SPDC at their November 1, 1999 meeting. At this meeting, several changes were made to the proposed plan, including allocation of $1.25 million over three years towards the proposed Carroll ISD natatorium, and changes in funding regarding a Recreation/Teen Center." A copy of the memorandum from Mr. Hugman, dated December 3, 1999, is hereby attached to the minutes of this meeting. PUBLIC COMMENTS: Regular City Council Meeting Minutes of December 7,1999 Page 13 of 36 r wrong and I don't know what the motivation is, only you know that. I disagree with you Rick, based on these mixed signals. It is absolutely important that we find out from the community one of two issues: Do they want a stand-alone building, or do they want a recreation center? We are not saying to do nothing; we are saying which way should we go. It is going to be for the teens, and it will be for everyone. We have so much documentation of the success and failures of other teen centers in various other cities. We have looked into this and researched this. We do care, in spite of what people would want you to believe. This survey will be complete in a couple of months. SPDC has put away some funds to start construction this year, whichever way to goes. I want the public to know that we are very much for the teens." Councilmember Patsy DuPre stated, "I agree with everything that Ronnie said. I did attend one of the teen center meetings and one of the most exciting things I heard was when the teens said they want to be involved. That sense of ownership whatever we end up with, I hope stays with the teens in the community. We do have some facilities that are for separate interests like the senior center and adventure alley. If you will look at those, they are all put together with volunteer efforts and donations, and not tax dollars. If it turns out that a teen center is what our survey says we want, we have committed SPDC money towards the project. At no time has anyone on the Council said that they did not want to do something for the teens. We just said we want to get more information. We will know when we get the results of the survey." Councilmember Gary Fawks stated, "Ronnie put it pretty well, the people who talked about the survey spoke as if it were a survey to determine whether or not to build a teen center and that is not what we are talking about at all. What we are talking about is trying to determine what the teens and youth of the community want so that we can build the right thing. I have been at the Drug and Alcohol Awareness Committee meetings where this idea hatched and I look forward with enthusiasm to the opportunity to put a facility on the ground for the youth of this community. It is one of the highest funded parts of the budget as anything before Council tonight. I am excited that we move forward and it is exciting to see the young people out tonight pledging not to support it but to participate in it — it is so very important. One thing that carries forward is if we, if the Council and adults try to plan and hand over a facility to the youth in the community, it would be doing the youth a great injustice. What counts is the participation of the youth in the community." Mayor Stacy asked who would be surveyed, the teens or the adults? Councilmember Kendall stated both would be surveyed. There is a committee working with a professional service who is putting together the survey, so that the right questions will be asked to both youth and adults. Dana McGrath stated she feels the committee should be opened up to the community for input into the survey. Motion was made to approve the Five (5) Year Parks Capital Improvement Program for FY 2000 through FY 2004, including FY 1999-2000 Capital Improvements Budget. Regular City Council Meeting Minutes of December 7, 1999 Page 19 of 36 k Motion: DuPre Second: Kendall Ayes: DuPre, Kendall, Edmondson, Potter, Fawks, and Stacy Nays: None Approved: 6-0 vote Council adjourned to recess at 9:15 p.m. Council returned to open session at 9:35 p.m. Agenda Item #8-A, Ordinance No. 480-320, Vt Reading, (ZA 99-105) Rezoning and Site Plan for Pi Systems Ordinance No. 480-320, 1" Reading, (ZA 99-105), Rezoning and Site Plan for Pi Systems, on property legally described as Tracts 1B14, 1B15, 1B6E and 1B6F situated in the Harrison Decker Survey, Abstract No. 438, and being approximately 0.892 acres. Current zoning is "MH" Manufactured Housing District, with a requested zoning of "SP- 1" Detailed Site Plan District with "I-l" Light Industrial District uses. Owner and Applicant: Pi Systems. Planner Ken Baker presented ZA 99-105, stating that seventeen (17) notices were sent to property owners within the 200' notification area and two (2) responses were received from: James Edward Hall, 812 Belaire Drive, Burleson, Texas, no comment, "I no longer own this property. " And, Sam Hughes, 1207 Timberline Court, Southlake, in favor of, "Gets rid of two worn out rent trailers and the type of tenants they attract. " Mr. Baker stated on November 18, 1999, the Planning and Zoning Commission approved this item (7-0 vote), subject to the Site Plan Review Summary No. 2, dated November 12, 1999, eliminating the following uses: sexually oriented businesses; aluminum product fabrication; bakery, wholesale; blacksmithing or horse shoeing; broom manufacturing, cabinet or carpentry ship; candle manufacturing; candy plant or production facility; carpet cleaning operations; clothing manufacturing; compounding of cosmetics and toiletries; creamery and dairy product processing; egg storage, candling, sorting and grading; farrier (horseshoeing); feed stores; glass blowing; ice cream manufacturing; ice manufacturing and bulk ice storage; insulation application business; linen and towel service; mattress manufacturing or mattress renovation; mini -warehouses; pest control businesses; sheet metal ship and spray painting shop. F.C. LeVrier, Suncoast Architects, 379 North Carroll Avenue, Suite 200, Southlake. Representing Richard and Nancy Andrews owners of Pi Systems. Mr. LeVrier stated they are the owners of Pi Systems who are currently operating their business at 1937 East Continental Boulevard, Southlake. He stated they current operate a computer hardware/software sales and service business, which includes maintenance to various ATM machines for financial institutions. They also train employees who go out and service different financial institution's computers. They set up the network systems. They have grown in their business and have several branch offices throughout the state. They also have a manufacturing plant in Mexico. They have purchased this property and Regular City Council Meeting Minutes of December 7, 1999 Page 20 of 36 City of Southlake, Texas MEMORANDUM April 9, 2001 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Interlocal Agreement for CISD Natatorium Joint Use The document that was submitted in your agenda packet on Friday was not an accurate depiction of the interlocal agreement that was discussed at the Joint Use Committee meeting or Southlake Parks Development Corporation meeting. With this cover memo, I am forwarding a correct copy of the agreement. The only changes to this agreement are those recommended by the City Attorney (noted in highlight and strikethrough). There was a meeting on Monday, April 2, 2001 regarding this subject with Councilmember Potter, School Board member Jerry Lawrence, Superintendent Ted Gillum, and Deputy Director of Community Services Steve Polasek. Councilmember Potter and Board Trustee Lawrence's comments are also attached. , Contact me if you have any questions. WN k As approved by JUC on March 8, 2001 and incorporating City Attorney comments INTERLOCAL AGREEMENT FOR JOINT USE OF CARROLL INDEPENDENT SCHOOL DISTRICT NATATORIUM STATE OF TEXAS § COUNTY OF TARRANT § This Agreement is made by and between the City of Southlake, a home rule municipality, acting herein by and through its duly authorized City Council, referred to as the "City," and the Carroll Independent School District, a special purpose unit of government organized and acting under the laws of the State of Texas, acting herein by and through its duly authorized Board of Trustees, hereinafter referred to as the "CISD", for documenting the joint -use of the District natatorium located on the District campus on Southlake Boulevard. WITNESSETH: WHEREAS, both the City and the CISD have determined the need for providing aquatic opportunities for the students and residents of the community; and `ka- WHEREAS, Chapter 791, Government Code, and Section 271.102, Local Government Code authorize school districts and cities in the State of Texas to contract with one another for the providing of various governmental functions and services; and WHEREAS, voters of the CISD approved a $5.5 million bond sale to build a natatorium for providing aquatic opportunities for the students of the CISD; and WHEREAS, the CISD will construct, maintain, and operate a natatorium facility; and WHEREAS, the City, through the Southlake Parks Development Corporation, has committed to allocating up to $1,250,000 towards the construction of the natatorium facility; and WHEREAS, both the City and the CISD acknowledge that joint use of the natatorium facility can benefit both entities, recognizing that school purposes and the educational and athletic needs of children are the highest priority; and WHEREAS, the CISD, through its Board of Trustees, desires to cooperate with the City, through its City Council, in the joint use of the natatorium facility for the enjoyment and benefit of all citizens. t As approved by JUC on March 8, 2001 and incorporating City Attorney comments NOW, THEREFORE, for and in consideration of the mutual premises herein contained, the mutual benefits flowing to both the City and the CISD and other good and valuable consideration recited herein, the receipt and sufficiency of which is hereby acknowledged, the City and the CISD do hereby contract, covenant, warrant and agree as follows: I. ADMINISTRATION The CISD Superintendent or his or her designee and the City Manager or his or her designee shall be responsible for implementing and administering the policies and procedures as set forth in this Agreement. II. FUNDING The City shall allocate a total amount not to exceed $1,250,000 towards the construction of the natatorium facility. Funding in the amount of $500,000 shall be payable in the City's fiscal year 2000/01, $500,000 payable in the City's fiscal year 2001/02, and $250,000 payable in the City's fiscal year 2002/03. The CISD agrees to make a good faith effort to seek grant funding and donations with the intent of reducing and/or reimbursing a portion of the City's contribution up to an amount not to exceed $600,000, with the City and the CISD each receiving fifty percent of the first $1.2 million received. `�- All revenue generated from the use of the natatorium facility, whether it be through community programs, open swim, facility reservations, or any other functions, shall belong to the CISD and used to offset the maintenance and operational costs of the facility. Ill. OPERATIONS The CISD shall be responsible for the daily operations of the natatorium facility. The CISD shall hire a natatorium facility director who will be responsible for the daily operations, maintenance, and programming of the facility. The facility shall develop and implement policies and procedures to insure that the facility is operated and maintained in compliance with all Federal, State, and Local regulations and in a safe manner. The natatorium shall operate a minimum of six days per week, Monday through Saturday, excluding CISD holidays where the facility may be closed. Estimated hours of operations shall be a minimum of sixty-eight (68) hours per week, excluding CISD holidays where the facility may be closed. 2 As approved by JUC on March 8, 2001 and incorporating City Attorney comments The natatorium shall have a portable multi -purpose, handicap accessible ramp in place in the natatorium facility and in good working condition at all times during regular operations with the exception of swim and diving meets, special events, or other miscellaneous activities which may require the temporary removal of the ramp. IV. FACILITY USAGE The City and the CISD agree that priority use of the natatorium facility shall be given to the educational and athletic programs of the CISD. Community based aquatics programming such as open swim, learn -to -swim, water aerobics, or other public programs shall be given the next highest priority, followed by the lease or rental of the facility to other groups, agencies, entities, or the public, and specialized emergency training for City personnel. In regards to the aforementioned priorities, the City and the CISD recognize the need to balance the CISD and community use of the natatorium facility. V. SCHEDULING The City and CISD agree to create an Aquatics Commission in order to establish a schedule of community based programs. The Commission shall meet at least two times per year and more frequently o; on an as needed basis. Their responsibilities shall be to identify the educational and recreational programming needs of the community, and the implementation of such programs. The Commission will consist of three (3) voting representatives from the City to include the Director of Community Services or his/her designee, the Recreation Supervisor, and an additional Recreation staff member, and four (4) voting representatives from the CISD to include the Executive Director for Athletics, the Natatorium Facility Director, the Assistant Superintendent of Administrative Services, and an additional CISD staff member. The City and the CISD agree that a minimum of fifty percent of the annual operating hours of the facility shall be dedicated to full or partial use of the natatorium facility for community based aquatics programming. The City shall work with the CISD to coordinate the advertisement and sign- up of community based aquatic programs. VI. MAINTENANCE AND OPERATING COSTS The CISD shall be responsible for all maintenance and operating costs associated with the natatorium including but not limited to personnel costs, utilities, general maintenance, and upkeep. gn As approved by JUC on March 8, 2001 and incorporating City Attorney comments VII. INDEMNIFICATION With respect to the CISD Property, the City does hereby agree, insofar as permitted by law, to hold harmless the CISD from any claims, damages, injuries, lawsuits, or causes of action arising out of or in any way connected with the use of the CISD Property for a City activity during the time the City is conducting the activity on the CISD Property. The liability insurance policy carried by the CISD and by the City, shall name the other party as an additional insured with respect to joint use facilities, to the extent as permitted by law. VIII. TERM The term of this Agreement shall be for a period of fifteen (15) years beginning from the date of execution of this Agreement. This Agreement shall be automatically extended for additional five (5) year periods. This Agreement may only be terminated if mutually agreed upon by the governing bodies of the City and the CISD. If the term of any addenda attached hereto remains in full force and effect past the termination date of this agreement, then this agreement shall also remain in full force and effect until expiration or termination of the addenda. This Agreement and any exhibits shall be reviewed by both parties on an as needed basis and may be amended only if agreed upon by both parties. IX. ENCUMBRANCES Neither party to this Agreement shall, without first obtaining written consent of the other party, transfer, assign, pledge, or in any way encumber this Agreement, in whole or in part, or sublet the CISD Property or any part thereof. X. CLAIMS Nothing in this Agreement shall change or affect the duties, responsibilities, liabilities or immunities provided to the parties under the Texas Tort Claims Act, Sections 10 1. 00 1 et seq., of the Texas Civil Practice and Remedies Code. XI. ADDITIONAL AGREEMENTS I! As approved by JUC on March 8, 2001 and incorporating City Attorney comments This Agreement contains all of the agreements made by and between the parties hereto regarding the joint use of the Cl SD natatorium and no additional agreements or understandings shall be applicable to the use of CISD natatorium unless first agreed to, in writing, by the parties. XII. NOTICES Any notice given pursuant to this Agreement shall be given in writing and delivered or mailed by Certified or Registered United States Mail, postage prepaid, addressed asfollows: If to City: City of Southlake Attn: City Manager 1400 Main Street, Suite 460 Southlake, Texas 76092 If to District: Carroll Independent School District Attn: Superintendent I201 North Carroll Avenue Southlake. Texas 76092 The designation of the person to whom, and the place to which notices are to be mailed or delivered may be changed from time to time by either party giving notice to the other party. XIII. MISCELLANEOUS PROVISIONS By execution of this Agreement, each party represents to the other that. a. In performing its duties and obligations hereunder, it will be carrying out one or more governmental functions or services which it is authorized to perform; b. The undersigned officer or agent of the party has been property authorized by that party's governing body to execute this Agreement and that any necessary resolutions extending such authority have been duly passed and are now in effect; C. All payments required or permitted to be made by a party will be made from current revenues available to the paying party; and d. All payments provided to be made hereunder by one party to the other shall be such amounts as to fairly compensate the other party for the services or functions performed hereunder. ``- As approved by JUC on March 8, 2001 and incorporating City Attorney comments X4L XIV. VENUE This Agreement and all of its terms and provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. In the event that a lawsuit is filed by either party arising out of the terms and provisions of this Agreement, venue for the lawsuit shall be in Tarrant County, Texas. XV. SEVERABILITY The provisions of this Agreement are severable and iffor any reason a clause, sentence, paragraph, or other part of this Agreement should be determined to be invalid by a Court or a Federal or State Agency, Board, or Commission having jurisdiction over the subject mater thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. XVI. NON-DISCRIMINATION The District, in the execution, performance, or attempted performance of this Agreement, will not discriminate against any persons because of their age, sex, race, religion, color, or national origin, nor will the District permit its agents, employees, subcontractors, or participants to engage in such discrimination. XVIL NON -WAIVER The failure of the City or the District to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of the City's or the District's right to assert or rely upon such term or right on any future occasion. The parties agree that this agreement may be executed in multiple counterparts, each having the same force and effect. 6 As approved by JUC on March 8, 2001 and incorporating City Attorney comments CITY OF SOUTHLAKE (CITY) Rick Stacy, Mayor Date: ATTEST: Sandra LeGrand, City Secretary `AW 7 CARROLL INDEPENDENT SCHOOL DISTRICT (CISD) By: Robert Glover, President Board of Trustees Date: ATTEST: Steve C. Harold, Secretary Board of Trustees Additional Changes recommended by Councilmember Rex Potter and Board Trustee Jerry Lawrence Page 1. WITNESSETH - Paragraph 7: WHEREAS, the CISD, through its Board of Trustees, desires to cooperate with the City, through its City Council, in the joint use of the natatorium facility for the enjoyment and benefit of all Southlake citizens. Page 2. Article II. Funding - Paragraphs 1, 2, and 3: The City shall allocate a total amount not to exceed $1,250,000 towards the construction of the natatorium facility. Funding in the amount of $500,000 shall be payable during in the City's fiscal year 2000/01, $500,000 payable during in the City's fiscal year 2001 /02, and $250,000 payable duling in the City's fiscal year 2002/03. The CISD and City agrees to make a good faith effort to seek grant funding, sponsorships, and donations for the natatorium. with the intent of reducing and/or $600,000, with the City and the CISD eaeb receiving fifty percent of the first $1 1 million received All such _funding shall be used solely for the purpose of maintenance, operations, or.future improvements to the natatorium, unless otherwise mutually agreed. All revenue generated from the use of the natatorium facility, whether received itbe through community programs, open swim, facility reservations, or any other similar functions, shall belong to the CISD and used to offset the maintenance and operational costs of the facility. Page 2. Article III. Operations - Paragraphs 1 and 2: The CISD shall be responsible for the daily operations of the natatorium facility. The CISD shall hire a Nnatatorium lfacility Ddirector who will be responsible for the daily operations, maintenance, and programming of the facility. The natatorium shall be open year round and operate a minimum of six days per week, Monday through Saturday, excluding CISD holidays where the facility may be closed. Additional Changes recommended by Councilmember Rex Potter and Board Trustee Jerry Lawrence Page 2-3. Article IV. Facility Usage - Paragraph 1: Southlake cCommunity based aquatics programming such as open swim, learn - to -swim, water aerobics, or other public programs shall be given the next highest priority, followed by the lease or rental of the facility to other groups, agencies, entities, or the public, and specialized emergency training for City personnel. In regards to the aforementioned priorities, the City and the CISD recognize the need to balance the CISD and Southlake community use of the natatorium facility. Page 3. Article V. Scheduling - Paragraphs 1, 2, and 3: The City and CISD agree to create an Aquatics Commission hereafter referred to as the "Commission", in order to establish the usage a schedule of the natatorium community based programs. The Commission shall meet at least(ATTORNEY) two times per year and more frequently(ATTORNEY) or on an as needed basis. Their responsibilities shall be to identify the educational and recreational programming needs of the community, and the implementation of such programs. The Commission will consist of three (3) voting representatives from the City to include the Director of Community Services or his/her designee, the Recreation Supervisor, and an additional Recreation staff member, and four (4) voting representatives from the CISD to include the Executive Director for Athletics, the Natatorium Facility Director, the Assistant Superintendent of Administrative Services, and an additional CISD staff member. The City and the CISD shall identify an alternate for each of its representatives, who shall be entitled to attend, participate in, and vote at meetings on such occasions as the Commission representative is unable to attend. As concerns Commission action, each representative shall have one (1) vote. In all meetings of the Commission, a voting quorum shall exist only if all the Commission representatives are present. A CISD representative shall chair the rhmmi.c.cin" The City and the CISD agree that a minimum of fifty percent of the annual operating hours of the facility, as indicated in Article III, shall be dedicated to hill o partial the use of the natatorium facility for Southlake community based aquatics programming. The City shall work with the CISD to coordinate the advertisement and sign-up of Southlake community based aquatic programs. Page 4-5. Article X. Disputes - Paragraphs 1, 2, 3 and 4: Any dispute, controversy, or claim that arises under or relates to this Agreement, hereafter referred to as "Dispute", shall be reduced to writing and be submitted for informal resolution, identifying this Article X of the Agreement, to each parties representatives of the Commission. The Commission shall use its best efforts to resolve such Dispute. Additional Changes recommended by Councilmember Rex Potter and Board Trustee Jerry Lawrence If the Commission is unable to resolve the Dispute within thirty (30) calendar days after it is submitted (or such later time as agreed in writing by both parties), then the City Manager and the CISD Superintendent ("Senior Executives") shall use their best efforts to resolve the Dispute. The Commission and/or Senior Executives shall meet as often and as promptly as the parties reasonably deem necessary to discuss the Dispute and negotiate in good faith in an effort to resolve the Dispute The specific format .for the discussions will be left to the discretion of the Commission and the Senior Executives, as the case may be, and may include the preparation of agreed - upon statements of.fact or written statements of position. If the Senior Executives are unable to resolve the Dispute within sixty (60) calendar days _from the initial written submittal of a Dispute in accordance with this Article X, then the duly elected Mayor for the City of Southlake ("Ma or") and the duly elected President of the Carroll Independent School District Board of Trustees (`Board President"), shall use their best efforts to resolve the Dispute The Mayor the Board President shall meet as often and as promptly as the parties reasonably deem necessary to discuss the Dispute and negotiate in good _faith in an effort to resolve the Dispute without the need fora formal proceeding. The specific fionnat for the discussions will be left to the discretion of the Mayor and the Board President, and may include the preparation of agreed -upon statements of fact or written statements of position. If within ninety (90) calendar days from the initial written submittal of a dispute in accordance : with this Article X, the Dispute cannot be resolved to both parties' mutual satisfaction after good faith negotiations of the Mayor and Board President, or such later period as the parties may mutually agree in writing, then either party may require resolution of the Dispute through the use of non -binding arbitration. City of Southlake, Texas MEMORANDUM April 17, 2001 To: Billy Campbell, City Manager From: Charlie Thomas, P.E., City Engineer, ext. 2175 Subject: Authorize the Mayor to execute an Advanced Funding Agreement with Texas Department of Transportation (TxDOT) for construction of paving and drainage improvements on White Chapel Boulevard at SH114. Action Requested: Authorize the Mayor to execute an Advanced Funding Agreement with Texas Department of Transportation (TxDOT) for construction of paving and drainage improvements on White Chapel Boulevard at SH114. Background Information: TxDOT has been preparing construction plans for the reconstruction of SH114 to a freeway section along this section of roadway that includes the intersection of SH114 and White Chapel Boulevard. Included in the plans are six (6) lanes on SH114, as well as four (4) travel lanes with a left turn lane on White Chapel. The plans are now complete and bids will be received for this construction in July 2001 with construction beginning in February 2002 and anticipated completion date in July 2003. The Traffic Management Bond Program was approved by voters in May 1999 and included funds for paving and drainage improvements on White Chapel Boulevard at SH114. The City Staff has worked with TxDOT design engineers to include additional paving along White Chapel Boulevard. The City's cost includes the cost of the construction of concrete pavement, asphalt transitions, concrete box culverts, storm sewer, concrete pavers, etc. TxDOT has provided an estimate of those costs and the advanced funding agreement requesting the City to pay those funds to TxDOT prior to the construction. The City Staff has reviewed the plans prepared by TxDOT and those estimated costs appear to be in order. TxDOT requires that the City execute an Advanced Funding Agreement and pay the cost for the improvements being done for the City by TxDOT. This is the standard 5B-1 TxDOT agreement that the City has executed on prior projects such as SH114 and Kimball Avenue and SH114 and Dove Road. Financial Consideration: The estimated City participation is $445,364. Funds allocated in the Traffic Management Bond Program for this cost. Citizen Input/ Board Review: None. Legal Review: The City Attorney has reviewed this agreement. Alternatives: Approve it or deny it. Supporting Documents: Map Exhibit Agreement Staff Recommendation: Please place on the City Council Agenda for April 17, 2001 for Council consideration and approval. Staff recommends that the Mayor be authorized to execute this agreement. Staff Contact: Charlie Thomas, P.E., City Engineer, ext. 2175 Pedram Farahnak, P.E., Director of Public Works, ext. 2308 CT/ta 5B-2 \�J I CITY PARTICIPATION - CONCRETE PAVEMENT CITY PARTICIPATION - HOT MIX TRANSISTION CITY PARTICIPATION - HO Agreement No. 02-353-3-72 County: Tarrant CSJ: 0353-03-072 Project Number: ADVANCE FUNDING AGREEMENT FOR STANDARD HIGHWAY PROJECTS (ON -SYSTEM) THE STATE OF TEXAS § THE COUNTY OF TRAVIS § THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of Transportation, hereinafter called the State, and the City of Southlake, acting by and through its City Council, hereinafter called the Outside Entity. WITNESSETH WHEREAS, Transportation Code §201 et.seq. and Transportation Code §221.001 authorize the State to I ay out, construct, maintain, and operate a sysiem of streets, roads, and highways that comprise the State Highway System; and, kw WHEREAS, Commission Minute Order Number 108310 authorizes the State to undertake and complete a highway improvement generally described as the addition of enhancements on SH 114 at White Chapel from 0.29 miles East of Dove Road to 0.55 miles West of Carroll Avenue; and, WHEREAS, the Outside Entity has requested that the State allow the Outside Entity to participate in said improvement by providing 100% of the funding for the construction of project as described in Attachment A herein after called the "Project"; and, WHEREAS, the State has determined that such participation is in the best interest of the citizens of the State; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the Outside Entity do agree as follows: Page 1 of 4 AGREEMENT Article 1. Time Period Covered This agreement becomes effective when signed by the last party whose signing makes the agreement fully executed, and the State and the Outside Entity will consider it to be in full force and effect until the Project described herein has been completed and accepted by all parties or unless terminated, as hereinafter provided. Article 2. Project Funding The State will authorize performance of only those Project items of work which the Outside Entity has requested and has agreed to pay for as described in Payment Provision and Work Responsibilities, Attachment A, which is attached to and made a part of this contract. In addition to identifying those items of work paid for by payments to the State, Attachment A, Payment Provision and Work Responsibilities, also specifies those Project items of work that are the responsibility of the Outside Entity and will be carried out and completed by the Outside Entity, at no cost to the State. Texas Government Code Chapter 2106 requires the State to recover indirect costs associated with this agreement. The indirect cost will be calculated based on prevailing rates as determined through the State's indirect Cost Recovery Program. Article 3. Termination This agreement may be terminated in the following manner: ♦ mutual written agreement and consent of both parties. ♦ by either party upon the failure of the other party to fulfill the obligations set forth herein. ♦ by the State if it determines that performance of the Project is not in the best interests of the State. If the contract is terminated in accordance with the above provisions, the Outside Entity will be responsible for the payment of Project costs incurred by the State on behalf of the Outside Entity up to the time of termination. Article 4. Right of Access If the Outside Entity is the owner of any part of the Project site, the Outside Entity shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. The Outside Entity will provide for all necessary right-of-way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. Article 5. Responsibilities of the Parties The Outside Entity acknowledges that while it is not an agent, servant, nor employee of the State, it is responsible for its own acts and deeds and for those of its agents or employees during the performance of the work on the Project. Page 2 of 4 Article 6. Sole Agreement In the event the terms of the agreement are in conflict with the provisions of any other existing agreements between the local Outside Entity and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project. Article 7. Successors and Assigns The State and the Outside Entity each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. Article 8. Amendments By mutual written consent of the parties, this contract may be amended prior to the expiration of this contract. Article 9. Interest The State will not pay interest on funds provided by the Outside Entity. Funds provided by the Outside Entity will be deposited into, and retained in, the State Treasury. Article 10. Inspection and Conduct of Work Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this contract, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the construction is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the "Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges" adopted by the State and incorporated herein by reference, or special specifications approved by the State. Article 11. Increased Costs In the event it is determined that the funding provided by the Outside Entity will be insufficient to cover the State's cost for performance of the Outside Entity's requested work, the Outside Entity will pay to the State the additional funding necessary to cover the anticipated additional cost. The State shall send the Outside Entity a written notification stating the amount of additional funding needed and stating the reasons for the needed additional funds. The Outside Entity shall pay the funds to the State within 30 days of the written notification, unless otherwise agreed to by all parties to this agreement. If the Outside Entity cannot pay the additional funds, this contract shall be mutually terminated in accord with Article 3 - Termination. If this is a fixed price agreement as specified in Attachment A, Payment Provision and Work Responsibilities, this provision shall only apply in the event changed site conditions are discovered or as mutually agreed upon by the State and the Outside Entity. Page 3 of 4 Article 12. Signatory Warranty The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the entity they represent. IN WITNESS WHEREOF, THE STATE AND THE OUTSIDE ENTITY have executed duplicate counterparts to effectuate this agreement. THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating and/or carrying out the orders, established policies, or work programs heretofore approved and authorized by the Texas Transportation Commission under the authority of Minute Order 100002. By - District Engineer THE OUTSIDE ENTITY Name of Outside Entity Citv of Southake Typed or Printed Name and Title Date Date For the purpose of this agreement, the addresses of record for each party shall be: For the Outside Entity: Mr. Charlie Thomas City Engineer City of Southlake 1725 East Southlake Blvd. Southlake, Texas 76092 For the Texas Department of Transportation: Mr. Steven E. Simmons, P.E., District Engineer Texas Department of Transportation P.O. Box 6868 Fort Worth, Texas 76108 Page 4 of 4 Attachment A Payment Provisions and Work Responsibilities Description of the Cost of the Items of Work The State shall be responsible for the construction of the enhancements on SH 114 at White Chapel from 0.29 miles East of Dove Road to 0.55 miles West of Carroll Avenue. The Outside Entity shall be responsible for providing 100% of the funding for the rp of ect. The Outside Entity's cost for the work will be based on the actual cost that is estimated to be $445,364. This amount includes all applicable engineering and contingencies costs at the rate in effect for the year in which the work will be performed. A breakdown of the funding is as follows: Estimated Construction Cost: $401,229 (W Engineering Contingencies (11 %): 44,135 TOTAL: $445,364 The Schedule of Payments One payment in the amount of $445,364 will be paid to the State upon the return of the Advance Funding Agreement from the Outside Entity. The Outside Entity will remit a check or warrant made payable to the Texas Department of Transportation in the amount of $445,364 will be used in payment for the proposed work. Actual Cost Agreement In the Event it is determined that the funding provided by the Outside Entity will be insufficient to cover the State's costs for the construction of the Project, the Outside Entity will within 30 days from the receipt of the State's Written notification provide the additional funding to cover the State's anticipated additional costs. Upon completion of the Project, the State will perform an audit of the costs and any funds due to the Outside Entity will be promptly returned. City of Southlake, Texas MEMORANDUM April 17, 2001 To: Billy Campbell, City Manager From: Pedram Farahnak, P.E., Director of Public Works, ext. 2308 Mike Patterson, Public Works Operations Manager, ext. 2101 Subject: Award of bid for addition of a pump to "Booster Pump Station No. 1 High Pressure Plane" Action Requested: Award the bid to Control Specialist, Inc. in the amount of $199,000 for addition of a pump to "Booster Pump Station No.1 High Pressure Plane" at Pearson Drive. Background Information: The FY 2000-2001 Capital Improvement Program incorporates funds for the distribution system improvements to increase supply of water to customers citywide. Construction plans and specifications were subsequently prepared by Cheatham & Associates and reviewed by staff for this project. The project scope includes addition of a 250 horsepower, vertical turbine Booster Pump to the current pump system at the "Booster Pump Station No. 1 High Pressure Plane". The high-pressure plane supplies water to the Florence 500,000 gallon elevated storage tank to supplement the current system during high demand period. This addition will also enhance and improve the fire fighting capabilities within the service area. The current supply system is inadequate to keep the elevated storage tank full during high demand period. Bids were received on March 28, 2001. Control Specialists, Inc submitted the low qualified bid. The project consultant has checked the qualification of the successful bidder and the bidder's past performance for the City of Southlake and found it to commendable. The bid tabulation is listed below: Bidder Bid Amount Control Specialists, Inc. (Roanoke) $199,000.00 TNG Services, Inc. (Dallas) $217,000.00 Triple D Inc. (Keller) $235,000.00 5C-1 AUI General Con., Inc. $247,000.00 Financial Consideration: The vertical turbine booster pump and accessories improvement total is $199,000.00. Allocation of a 6% contingency ($12,000) for unanticipated construction related items is also recommended. Citizen Input/ Board Review: Not applicable Legal Review: Not applicable Alternatives: The City Council may consider award or reject the bids. Supporting Documents: Project location Map Pump Station No. 1 general layout map Project Schedule: 120 Calendar days are allowed for this project from the notice to proceed date. Staff Recommendation: Award the bid to Control Specialist, Inc. in the amount of $199,000 for addition of a pump to 'Booster Pump Station No.1 High Pressure Plane" at Pearson Drive. Staff Contact: Mike Patterson, Public Works Operations Manager, ext. 2101 Pedram Farahnak, P.E., Director of Public Works, ext. 2308 Charlie Thomas, P.E., City Engineer, ext. 2175 Mike Hutchison, E.I.T., Senior Civil Engineer, ext. 2361 CC: Ricky Black, Director of Public Safety Valerie Bradley, Assistant to the Director of Public Works CT/ta 5 C-2 Pearson Pump Station Vicinity Map t m A R �S �_ 00'OLZ-- — _ _�•%P.tZ �05 'I / OL9� 6— _ _ _ _ _ _ _ _ � _ _ — _ _ _ _ _ CITY OF SOUTHLAKE :� me �"• "' / ` CHEATHAM & ASSOCIATES CONSULTING ENGINEERS li/H�1, WATER SYSTEM IMPROVEMENTS PUMP STATION No.1 nn1 m�[uw��.w w[[m HIGH PRESSURE PLANE EXISTING SITE PLAN 1o/woew [rti�n�ys�[ IN City of Southlake • ' Department of PlanninLy STAFF REPORT April 12, 2001 CASE NO: ZA00-118 PROJECT: Lot 2R1, Block B, Ravenaux Village REQUEST: On behalf of Edwin Cole Ministries, Christian Men's Network is requesting a Plat Revision. ACTION NEEDED: 1. Consider plat revision ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Site Plan Review Summary (E) Surrounding Property Owner Map (F) Surrounding Property Owner's Responses (G) Full Size Plans (for Commission and Council Members Only) STAFF CONTACT: Dennis Killough (817-481-2073) KM Case No. ZA00-118 BACKGROUND INFORMATION OWNER: Edwin Cole Ministries APPLICANT: Christian Men's Network PROPERTY SITUATION: The property is located on the south side of Countryside Court approximately 400' west of North White Chapel Boulevard. An existing office and ministries building is located on this site HISTORY: Activity on this property includes: • Zoning (ZA91-014) from SF- lA to S-P-2 was approved in May, 1991 • Zoning & Revised Site Plan (ZA94-099) from S-P-2 to S-P-I was approved in November, 1994 • Revised Site Plan (ZA96-107) was approved September, 1996 • Site Plan (ZA97-053) was approved in June, 1997 • Zoning & Revised Site Plan (ZA00-068) was approved October, 2000 LEGAL DESCRIPTION: Lot 2R1, Block B, Ravenaux Village LAND USE CATEGORY: Office Commercial CURRENT ZONING: "S-P-l" Detailed Site Plan District with limited "CS" Community Service District Uses P&Z ACTION: April 5, 2001; Approved (7-0) subject to Plat Review Summary No. 3, dated March 30, 2001. STAFF COMMENTS: Attached is Plat Review Summary No. 3, dated March 30, 2001 The purpose of this plat is to abandon and relocate a drainage and utility easement crossing the lot. N:\Community Development\WP-FILES\MEMO\2000cases\00-118PR.doc Case No. Attachment A ZA00-118 Page 1 Vicinity Map Lot 2111, Block B, Ravenaux Village 1000 0 1000 2000 3000 Feet kMA N S E Case No. Attachment B ZA00-118 Page 1 IM uq IN Case No. ZAOO-118 I 11ij Lilt it" N ti:�j� ' z. all f JIAJ i Attachment C Page I PLAT REVIEW SUMMARY Case No.: ZA00-118 Review No.: Three Date of Review: 3/30/01 Project Name: Plat Revision — Lot 2R1, Block B, Ravenaux Village APPLICANT: Jim Halek /Arron Harris SURVEYORIENGINEER: Roger Hart Christian Men's Network Area Surveying 251 Countryside Court 102 W. Trammell Street Southlake, Texas 76092 Ft. Worth, Texas 76140 Phone: (817) 416-2898 Phone: (817) 293-5684 Fax: Fax: (817) 293-5685 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 3/26/01 AND WE- ' OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR N$ED FURTHER CLARIFICATION, PLEASE CONTACT DENNIS KILLOUGH AT (817) 481-2073 OR BEN BRYNER AT (817) 481-2086. The applicant has meet the requirements of previous reviews. A "Certificate of Taxes Paid" indicating that there are no delinquent taxes owed on the subject property from each taxing authority must be provided to the City prior to filing this plat in the County records. A copy of this information may be obtained from the Tarrant county Tax Assessor/Collector's Office located at 100 E. Weatherford St. in Ft. Worth (across from the old red courthouse). There is a service charge of $10 per account for this certificate. For more information contact the Assessor/Collector's office at (817) 884-1103. * Please submit a revised blueline "check print" prior to submitting blackline mylars with original signatures. * Original signatures and seals will be required on three blackline mylars prior to filing the plat. Also . . required are two sets of owner's dedications and notaries (8.5" x I I" or 14" paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. * A Developers Agreement is required prior to construction of any public infrastructure. The Developer's Agreement for this addition should consider streets, drainage, park dedication requirements and fees, off - site sewer extensions, off -site drainage and utility easements and impact fees. * Denotes Informational Comment Case No. Attachment D ZA00-118 Page 1 Surrounding Property Owners Lot 2R1R, Block B, Ravenaux Village Property Owner 1. Integrity Development 2. Countryside Bible Church 3. J. Stacy 4. L. Wayne Case No. ZA00-118 Zoning Land Use Description 1. S-P-2 1. Office Commercial 2. S-P-1 2. Public/Semi-Public 3. C-1 3. Retail Commercial 4.0-1 4. Office Commercial Acreage 1. 5.50 acres 2. 10.63 acres 3. 2.78 acres 4. 2.30 acres Attachment E Page 1 Surrounding Property Owner Responses Lot 2R1R, Block B, Ravenaux Village NOTICES SENT: Five (5) RESPONSES: One (1) response was received from within the 200' notification area: • James Halek, 700 Gateshead Court, Southlake, TX, in favor. (Received April 4, 2001) Case No. Attachment F ZA00-118 Page 1 MEMORANDUM April 12, 2001 TO: Billy Campbell, City Manager FROM: Bruce Payne, Planning Director CASE NO: ZA 99-100 SUBJECT: Variance to the Subdivision Ordinance No. 483, Section 4.01(I)2 (Plat Expiration), as amended, Extending the Validity of Case No. ZA 99-100, Plat Revision -Lot 1R211, W.W. Hall No. 695 Addition (Crestwood Offices Ph. 2) On March 21, 2000 the City Council approved the above referenced plat. This plat has not yet been filed in the County Plat Records and expired on March 21, 2001. The owner, Greenway Investment Company, has requested that the validity of this plat be extended until September 21, 2001. The plat revision for this property involved easement abandonment within the old Carroll Avenue R.O.W. The owner is awaiting franchise utility companies to relocate their utilities and sign approvals for the abandonment. Because this plat has expired, a variance to Section 4.01(I)2 of Subdivision Ordinance No. 483, as amended, (shown below) will be required if the extension is to be granted. "2. All other plats: A Final Plat, Plat Revision, Amended Plat or a Plat Showing which has not been recorded in the County Plat Records within one year of the date of approval shall expire. " A letter from Greenway Investment Company, a location map and a reduced copy of the plat is attached for your convenience. Please place this item on the next Council agenda for their consideration. attached: Letter requesting variance Location Map Reduction of the plat NACommunity Development\WP-FILES\MEMO\99CASES\99-100PE.doc �r 26 01 02:05p G.R.I. 817-633-5240 p,2 r•�;,,;�,72-,871; r00PF.R & ULOO STEBBINS. 1, p. �.0- Greenway I"vestment Company ^ Comm11, Rea slate Inv�snnenrs 23.3u, eC.— Sr :: S> 1\'QIId. 3u11e 40C D,1125. Tcxus 7j^,p; 7�lcphone: 2 1.:,s86, 9ti09 Pax: �i4.S8C.O1Q5 E-Mail: yt�enwayC`onrur:p.rct :ri:,Ich , 2001 Mr. Dennis iiiilough Senior PI—T'er City of southiake 1400 tilaim Sireei, SMk 310 Southirkr, Texas 76092 Re. Requested Filing Deadline Extetlsion Casc tio. ZA 99-100 Plat Revision For Lot IR?.-i, WW Hall No, 691 Addition (Crestwood Office Park) Tea' ""'Ir. i<.11ough: «'e are providing this lettrr to request an extension of the filing This plat Te%-:Sion involves 9 b deadline for tltr. ref io abd ac n t *c of eeselrents lefi in place when North Carroll Avenue was 72. reen reid io id o [bent location, adjacent to the project Site. At this time, the franchisc utilises liav been relncjtca to the :ew rig] t-of-way, and we are ill tale proc_ss of ceor3i.ati tg the relocation's and subsequsat easeme ;t abandonments with the franchise utilities_ a not ne Southla; e C"Y Council approved the plat revision on NfaTch 21, 2000- Since the franchise utilities m have yet to oe relocated, we request that the Sling deadline for the plat revision be oxrcraby sic ( Crrailam Associates at (13t 7) 640_$$35_ utilities months to September 21, 2001. Ifyou have any questions, please call the or 1vir. David Smith P.E, with r Sincerely, Greeaway-Southlake O lee Partners, L.P. 7 P —� vice President of the Cr_,cral Partne, underate^..d consenrs to the requested extension for filing of the plat. �outhlake Ver^_.:re West, L.P. 3y: Cooper k Stabbu�, L.P. it, agent i -_LTyln/� i t Prank L. Bti<c rxe:.utive Vice p ezident A• 1__ - 2 A- 1 L t_ t__ T L.ny yr avuimaKe, texas Tract Map ZA99.100 LAKE -WOOD :10 _0 ALAUQ--_ �S -- - ---- z MASON JQ OASLS — 0 — -- --D.IAMOND GNIC I EMERALD_._^ _--�XROGS �� --- — - GATFSREAD Q ❑ - S=RLAF -- — °Op .... = _ W ESTMnNT FARE$ _ — _TMILLS m D — m NORTH __ _ CO--- yr - VILOOB= B{�j;S � ©,. l tN.QS_B'_RQ-QK --- _iLAc _ y - Stir PRESTON 2000 0 2000 Feet N W E S 363 f rt J x i lyyl L 3 ICE— W A $ m _ LD I III i 11 i i I G � ] :� Y O- � Wes.., • Ow 1 IL I w mu mv, n I Z 1 a Y - nl a R n , to n y •' .I. .CC'Et Hino _ _ XM'•M woytamnu-n � Ir7 \ $ � =1 .m •— ♦K sr • In I n �'• - T T I _ •u n• / _ Rro II n 1y111�_` 3nN3nv �-10HHV3 HinoS 30 o IJ a 8 e Sge gp F y c S 5gt a J Ad�la�g d C`Y E p8F La btaixaF3?;g df p "-6 3 Ail F ^Er€g` 3'ds 3 _g 'v F vinn 33 3�s £�86I I IY a City of Southlake, Texas MEMORANDUM April 17, 2001 To: Billy Campbell, City Manager From: Charlie Thomas, P.E., City Engineer, Ext. 2175 Subject: Award of bid to Ed A. Wilson, Inc. for the construction of TMB intersection improvements at Shady Oaks Drive and FM 1709. Action Requested: Award the bid to Ed A. Wilson, Inc. for the construction of TMB intersection improvements at Shady Oaks Drive and FM 1709. Background Information: The referenced intersection improvement project was approved by voters as part of the Traffic Management Bond Program (TMB) in May of 1999. Subsequently, HNTB Corporation has prepared construction plans and specifications for this and other projects in the program. This project involves widening Shady Oaks for a distance approximately 600 feet north of the intersection at FM 1709 in order to provide a left turn lane. A total of three (3) lanes will be constructed, which includes a North and South bound and left turn lane. In addition, a west bound deceleration lane will be added on FM 1709. Bids were received on April 4, 2001. Two bids were received, with Ed A. Wilson, Inc. being the low bidder. The bids have been reviewed by HNTB and city staff, and are tabulated as follows: Bidder Bid Amount Ed A. Wilson, Inc. $527,512.50 J. L. Bertram, Inc. $549,446.50 Financial Consideration: The low bid from Ed A. Wilson, Inc. is within the $648,044 budget. Allocation of a 6% contingency ($32,000) for unanticipated construction related items are also requested. Citizen Input/ Board Review: None. 5F-1 Legal Review: None. Alternatives: The council may award or reject this bid. Supporting Documents: Location Map Project Map Project Schedule: 120 calendar days are allowed for this project from the notice to proceed date. Staff Recommendation: Please place on the City Council Agenda for April 17, 2001 for council consideration and approval. Staff recommends that the bid be awarded to Ed A. Wilson, Inc. in the amount of $527,512.50 and 6% of bid amount to allocated for contingencies ($32,000) for unanticipated construction related items. Staff Contact: Charlie Thomas, P.E., City Engineer, Ext. 2175 Pedram Farahnak, P.E., Public Works Director, Ext. 2308 5F-2 Traffic Management Bond Program Shady Oaks Drive @ FM 1709 Intersection Improvements +VpetV/'VMM.L7iCab�.O/> �V hdb\d"fb*_.Mxft PRO -MOM 9'\]LMTT"tltPred�gy"\�dr.dpn dT •20C11430 Ib N; eo11lot Ar ftm P\3UlTT"elPrad�Ba""\�Mdc6l.dptr �� OOawMeN\SWWdt� F.M. 1709 SOUNLAKE BOULEVARD "cif — -- s F t o { F N 'i O 0 F A O i A>a=AN R5 A 'j•' i QgA u' LLt7 m OO Ns 1 ■ ��ni jiE C) 4.3 j�-�e$�$m to�Vp o CAS -� a Y S (�+ jig t$ LNAm HOY City of Southlake Department of Planning STAFF REPORT April 12, 2001 CASE NO: ZA00-126 PROJECT: Gumm Professional Offices REQUEST: Sun Coast Architects, Inc. is requesting approval of a Rezoning and Concept Plan. ACTION NEEDED: 1. Conduct public hearing 2. Consider second reading for the rezoning and concept plan request. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Concept Plan Review Summary (E) Surrounding Property Owner Map (F) Surrounding Property Owner Letters (G) Ordinance No. 480-359 (H) Blue line copies of plans (for P&Z and Council Members Only) STAFF CONTACT: Ben Bryner (481-2086) Dennis Killough (481-2073) Case No. ZA00-126 BACKGROUND INFORMATION OWNER: Charles C. Gumm APPLICANT: Sun Coast Architects, Inc. PROPERTY SITUATION: The property is located on the south side of East Southlake Boulevard (F.M. 1709) across from Village Center Drive. HISTORY: None LEGAL DESCRIPTION: A portion of Lot 2, John A. Freeman No. 529 Addition; and Tracts 2 and 2132, John A. Freeman Survey, Abstract No. 529, and being approximately 3.6 acres. LAND USE CATEGORY: Office Commercial CURRENT ZONING: "AG" Agricultural District; "O-V Office District REQUESTED ZONING: "0-1" Office District TRANSPORTATION ASSESSMENT: Thoroughfare Plan The Master Thoroughfare plan recommends Southlake Boulevard to have 130' of right-of-way. Adequate right-of-way exists for this road. Existing Area Road Network and Conditions E. Southlake Boulevard is a five -lane, undivided thoroughfare with a continuous, two-way, center left turn lane. The roadway will ultimately be widened to a seven -lane roadway. Case No. Attachment A ZA00-126 Page 1 Current Traffic Counts Current traffic counts on Southlake Boulevard between Carroll Avenue and Kimball Avenue are as follows (See Table #1) Table #1 May, 2000 traffic counts on F.M. 1709 24hr West Bound (WB) (22,723) East Bound (EB) (19,743) WB Peak A.M. (1,306) 11 a.m.-12 a.m. Peak P.M. (2,238) 5 p.m.-6 p.m. EB Peak A.M. (1,848) 7 a.m.-8 a.m. Peak P.M. (1,129) 3 p.m.-4 p.m. Source: City of Southlake 2000 TraJJic Count Report Proposed Road Network The proposed site will have three (3) accesses off of South Village Center Drive (Proposed Public Road). The proposed road will be a local thoroughfare with 60' of right-of-way. South Village Center Drive will have direct access on to Southlake Boulevard (F.M. 1709). This will be a signalized intersection. Traffic Impact Staff has projected the following impact on the surrounding roadway network. (See Table #2) Table #2 Use Sq. Ft. Vtpd* AM- IN AM- OUT PM- IN PM_ OUT Lot 2-Bank 3,949 1,061 28 22 109 110 Lot 3-Office 4,110 45 6 1 1 5 Lot 4-Office 4,110 45 6 1 1 5 Total 12,169 1,151 40 24 111 120 Source: Planning Department/ITE Trip Generation Handbook, 6' Edition *Vehicle Trips Per Day The AM/PM times represent the number of vehicle trips generated during the peak travel times on Southlake Boulevard. Southlake Boulevard carries approximately 42,500 cars between Kimball Avenue and Carroll Avenue with the peak traffic times occurring between 7 a.m.-8 a.m. and 5 p.m.-6 p.m. The site will generate 64 vehicle trips during the A.M. rush hour and 231 vehicle trips during the P.M. rush hour. However, about 47% of the vehicle trips will be pass -by trips. Case No. Attachment A ZA00-126 Page 2 WATER AND SEWER: A 12" water line and an 8" sewer line exist on the south side of Southlake Blvd. This site is proposing an 8" water and 8" sewer extension to serve all lots. ESTIMATED IMPACT FEES*: Table #3 Water $17,842.95 assumes 3 — 2" simple meters Wastewater $34,747.20 assumes 3 — 4" compound meters Roadway $8,732.35 (assumes a drive-in bank and 2 office buildings) * Final Impact Fees are determined by the Building Services Department at the time of Building Permit Issuance. The fees shown above represent estimates prepared by the Planning Department. P&Z ACTION: January 18, 2001; Approved (6-0) to table at the applicant's request and to continue the Public Hearing to the February 8, 2001, Planning and Zoning Commission meeting. February 8, 2001; Approved (6-0) to table at the applicant's request and to continue the Public Hearing to the March 22, 2001, Planning (WW and Zoning Commission meeting. March 22, 2001; Approved (6-1) subject to Concept Plan Review Summary dated March 16, 2001, accepting the applicant's agreement to change the zoning to "S-P-2" Generalized Site Plan District with "0-1" Office District uses, limiting the maximum building size of the back two buildings to 4,200 square feet, requiring the applicant to build an 8 foot trail, and limiting the height of the light poles to 8 foot and to shield the lighting on the ATM but to comply with State requirements for lighting of the ATM area. P&Z SPEAKERS: In Favor Qualified In Favor Opposed Other 2 COUNCIL ACTION: April 3, 2001; Approved (7-0) first reading on consent as "O-1" Office District Zoning STAFF COMMENTS: Attached is Concept Plan Review Summary No. 2 dated March 16, 2001. N:\Community Development\WP-FILES\MEMO\2000cases\00-126ZCP.doc Case No. Attachment A ZA00-126 Page 3 Vicinity Map Gumm Professional Offices 1000 0 1000 2000 3000 Feet N W E S Case No. Attachment B ZA00-126 Page 1 I svxal '3NvlNlnos �� NOIDOOV S96:110S vinnJ p° g!i —, III Z N001B - V V CZ S101 ONV 1 )40016'L 10-1 lzi* ±F `J ino i ,Ld-701�00.901-490 7VNOISSHdLY0Yd MD 6 U Case No. Attachment C ZA00-126 Page 1 CONCEPT PLAN REVIEW SUMMARY Case No.: ZA00-126 Review No.: Two Date of Review: 3/16/01 Project Name: Concept Plan — GUMM Professional Offices APPLICANT: Charles C. Gumm III ARCHITECT: FC Le VRIER 1723 E. Southlake Blvd., Suite #100 Sun Coast Architects, Inc. Southlake, TX 76092 2379 N. Carroll Rd., Suite #200 Phone: 817/329-8421 Fax: 817/329-8520 Southlake. TX 76092 Phone :(817) 424-4277 Fax : (817) 329-7177 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 2/26/01 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF CONCEPT PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT BEN BRYNER AT (817) 481-2086. 1. Label trash and recycling receptacles and indicate that they shall be four sided with a metal gate and shall be screened by a minimum eight foot (8') solid masonry screen and shall utilize similar masonry materials to the principal structure. 2. Correct the location shown for the Gateway Church drive access onto F.M. 1709. Show a left turn lane at the intersection of the proposed public street and F.M.1709 (100' stacking, 100' transition or as approved by City Engineer). Informational Comments The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, and a site plan approved by the City Council. All required plans must be submitted to the building department for review and all required fees must be paid. This may include but not be limited to Park Fees, Impact Fees for Streets, Water & Sewer, Tap Fees, and related Permit Fees. The preliminary plat is currently being processed. This site will require approval of a Preliminary Plat followed by a Plat Revision or a Plat Vacation and Final Plat. Staff recommends processing a Plat Vacation and Final Plat rather than a Plat Revision. The preliminary plat is currently being processed. Case No. Attachment D ZA00-126 Page 1 * This site falls within the applicability of the "Corridor Overlay and Residential Adjacency Standards" of Ordinance 480, Section 43, Part II & III. Although no review of the following issues is provided with this concept plan, the applicant must evaluate the site for compliance prior to submittal of the site plan. Note that these issues are only the major areas of site plan review and that the applicant is responsible for compliance with all site plan requirements: • Masonry requirements per §43.13a, Ordinance 480, as amended and Masonry Ordinance No. 557, as amended. • Roof design standards per § 43.13b, Ordinance 480, as amended • Mechanical Equipment Screening per § 43.13c, Ordinance 480, as amended. • Vertical and horizontal building articulation (required on all building facades) per §43.13d, Ordinance 480, as amended. • Building setback standards as per § 43.13h and as shown in exhibit 43-E, Ordinance 480, as amended. • Spill -over lighting and noise per §43.13i and §43.13j, Ordinance 480, as amended. • Off-street parking requirements per §35, Ordinance 480, as amended. All areas intended for vehicular use must be of an all weather surface material in accordance with the Ordinance No. 480, as amended. • Screening as per §39.4, Ordinance 480, as amended. • Specific Bufferyard and Interior landscaping requirements. • Fire lanes must be approved by the City Fire Department. * It appears that this property lies within the 65 LDN D/FW Regional Airport Overlay Zone and will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No. 479. * Denotes Information Comment. Case No. Attachment D ZA00-126 Page 2 Surrounding Property Owners Gumm Professional Offices PL Property Owner 1. Chase Bank of Texas 2. Chevron USA Inc. 3. Otr/Regency Tx Realty Holdings 4. Wendy's International Inc. 5. Southlake Land Ltd. 6. G. Barclay 7. W. Willan 8. Bootstrap Investments Inc. Case No. ZA00-126 Zoning Land Use Description Acreage 1. C-3 1. Retail Commercial 1. 2.16 acres 2. C-3 2. Retail Commercial 2..93 acres 3. C-3 3. Retail Commercial 3. 13.08 acres 4. C-3 4. Retail Commercial 4..81 acres 5. AG 5. Office Commercial 5. 13.70 acres 6. SF-1 A 6. Office Commercial 6. 1.01 acres 7.0-1 7. Office Commercial 7. 1.00 acres 8.0-1 8. Office Commercial 8. 2.07 acres Attachment E Page 1 Surrounding Property Owner Responses Gumm Professional Offices NOTICES SENT: Nine (9) RESPONSES: One (1) response was received from within the 200' notification area: Dennis Scifries, 301 Commerce St., Ste. 2876, Fort Worth, TX, in favor. (Received January 9, 2001). Case No. Attachment F ZA00-126 Page 1 CITY OF SOUTHLAKE, TEXAS ORDINANCE NO.480-359 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS 2 AND 2132, JOHN A. FREEMAN SURVEY, ABSTRACT NO. 529, AND BEING APPROXIMATELY 3.6 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "0-1" OFFICE DISTRICT AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and Case No. Attachment G ZAOO-126 Page 1 WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a Case No. Attachment G ZA00-126 Page 2 public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Case No. Attachment G ZA00-126 Page 3 Being Tracts 2 and 2B2, John a. Freeman Survey, Abstract No. 529, and being approximately 3.6 acres, and more fully and completely described in Exhibit "A" from "AG" Agricultural District to "O-1" Office District as depicted on the approved Concept Plan attached hereto and incorporated herein as Exhibit `B". SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Case No. Attachment G ZA00-126 Page 4 SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 9. Case No. Attachment G ZA00-126 Page 5 The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of , 2001. MAYOR ATTEST: CITY SECRETARY Case No. Attachment G ZA00-126 Page 6 PASSED AND APPROVED on the 2nd reading the day of , 2001. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Case No. Attachment G ZA00-126 Page 7 EXHIBIT "A" TRACTS 2 AND 2112, JOHN A. FREEMAN SURVEY, ABSTRACT NO. 529, AND BEING APPROXIMATELY 3.6 ACRES DESCRIPTION of a 3.60 ACRE TRACT OF ]LAND in the JOTTN A FREEMAN SURVEY ABSTRACT NO. 529 SOUTHLAKE, TARRANT COUNTY, TEXAS BEING a tract of land out of the JOHN A. FREEMAN SURVEY, ABSTRACT NO. 529, Tarrant County, Texas, and being all of that tract of land described in deed recorded in Volume 3254, Page 526 of the Deed Records of Tarrant County, Texas (D.R.,T.Co.,TX.); and being a portionof that tract of land described in deed recorded in Volume 12202, Page 212, D.R.,T.Co.,TX.; and being all of that tract described in deed recorded in Volume 14079, Page 12, D.R.,T.Co.,TX., and being more particularly described by metes and bounds as follows: BEGINNING at a 12" iron pin found in the South right-of-way line of Southlake Boulevard (F.M. Highway 1907). said point being the Northeast corner of Lot 2, John A. Feeman No. 529 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, . Slide 2473 of the Plat Records of Tarrant County, Texas, and being the Northwest comer of the herein described tract; THEN CE South 89 degrees 41 minutes 00 seconds East 283.06 feet along said South right-of-way line to the northwest coiner of the herein described tract; THENCE South 00 degrees 52 minutes 02 seconds East 553.74 feet to the southwest corner of the heroin described tract; THENCE North 89 degrees 38 minutes 22 seconds West 283.06 fed to the southwest cornerof the herein described tract; THENCE North 00 degrees 52 minutes 02 seconds West 553.53 fed to the POINT OF BEGINNING and containg some 3.60 acres more or less. fEGp NOV 2 7 2000 Case No. Attachment G ZA00-126 Page 8 V _h 'J" Case No. ZA00-126 EXHIBIT "B" FF ZMM � m. coo Attachment G Page 9 City of Southlake Department of PlanninLy STAFF REPORT April 12, 2001 CASE NO: ZA01-009 PROJECT: Lots 1-5, Block 1, Gumm Scifries Addition REQUEST: On behalf of Charles C. Gumm and Southlake Land Ltd., Suncoast Architects is requesting approval of a preliminary plat. ACTION NEEDED: 1. Consider preliminary plat ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Preliminary Plat Review Summary (E) Surrounding Property Owner Map (F) Surrounding Property Owner's Responses (G) Full Size Plans (for Commission and Council Members Only) STAFF CONTACT: Dennis Killough (481-2073) Ben Bryner (481-2086) Case No. ZA01-009 BACKGROUND INFORMATION OWNER: Charles C. Gumm and Southlake Land Ltd. APPLICANT: Sun Coast Architects PROPERTY SITUATION: The property is located on the south side of East Southlake Boulevard (F.M. 1709) across from Village Center Drive. HISTORY: Lot 1 is fully developed with exiting offices. A Zoning and Concept Plan for offices and a bank was approved by Planning and Zoning on March 22, 2001 on Lots 2-4. A zoning change and site plan is pending for a church use on lot 5. LEGAL DESCRIPTION: Tracts 2 & 2B John A. Freeman Abstract No. 529; being 18.64 acres. LAND USE CATEGORY: Office Commercial CURRENT ZONING: "AG" Agricultural and "0-1" Office District P&Z ACTION: April 5, 2001; Approved (7-0) subject to Plat Review Summary No. 2, dated March 30, 2001. STAFF COMMENTS: Attached is Plat Review Summary No. 2, dated March 30, 2001. NACommunity Deve1opment\WP-FILES\MEM0\2001 cases\01-009PP.doc Case No. Attachment A ZA01-009 Page 1 Vicinity Map L, Gumm Scrifries Addition 1000 0 1000 2000 3000 Feet N s Case No. Attachment B ZA01-009 Page 1 IM Case No. ZA01-009 lei ws- - n Attachment C Page 1 - n Attachment C Page 1 PLAT REVIEW SUMMARY Case No.: ZA01-009 Review No.: Two Project Name: Preliminary Plat — Gumm Scrifries Addition APPLICANT: Southlake Land, Ltd. 301 Commerce Street, Ste. 2876 Fort Worth, TX 76102 Phone: Fax: Date of Review: 03/30/01 SURVEYOR/ENGINEER: Roger W. Hart, Area Surveying, Inc. 135 Sheffield Drive Fort Worth, TX 76134-3819 Phone: (817) 293-5684 Fax: (817) 293-5685 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 3/26/01 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT BEN BRYNER AT (817) 481-2086. 1. All lots must comply with zoning district regulations. Lots 2-4 must be appropriately zoned (zoning change request is pending. The zoning request goes before the City Council for 2nd reading on the April 17th) 2. Label existing zoning and Land Use Designation (LUD = ) on all adjacent properties. A few of the properties have been mislabeled. 3. Provide common access easements centered over driveways in compliance with plan approvals for Lot 2 and Lot 5. The CAE's should connect Village Center Dr. to Southlake Blvd. through the two lots. 4. Provide a cul-de-sac at the street terminus in compliance with site plan design for Lot 5, as approved. Site Plan Pending) Informational comments: * The applicant should be aware that a plat vacation and final plat, or plat revision for this property must be approved and filed of record prior to issuance of a construction or building permit. A Developers Agreement is required prior to construction of any public infrastructure. The Developer's Agreement for this addition should consider streets, drainage, park dedication fees, off -site sewer extensions, off -site drainage and utility easements and impact fees. It appears this property lies within the 65 LDN D/FW Regional Airport Overlay Zone, requiring construction standards in compliance with the Airport Compatible Land Use Zoning Ordinance No. 479. Additionally, the "Avigation Easement and Release" shown in Appendix 3 of the Subdivision Ordinance No. 483 should be executed on subsequent Plats to be filed in the County Plat Records. Case No. Attachment D ZA01-009 Page 1 Surrounding Property Owners �- Gumm Scifries Addition 17 �tiRoN 8 1�0 19 Property Owner Zoning Land Use Description Acreage 1. Chase Bank 1. C-3 1. Retail Commercial 1. 2.16 acres 2. Chevron 2. C-3 2. Retail Commercial 2. 0.93 acres 3. OTR 3. C-3 3. Retail Commercial 3. 13.08 acres 4. Wendy's 4. C-3 4. Retail Commercial 4. 0.81 acres 5. Walmart 5. C-3 5. Retail Commercial 5. 16.51 acres 6. Dallas Foam 6. B-1 6. Office Commercial 6. 0.91 acres 7. S. Buchanan 7. B-1 7. Office Commercial 7. 1.00 acres 8. Greenway-1709 8. B-1 8. Office Commercial 8. 11.22 acres 9. Carroll ISD 9. CS 9. Public/Semi-Public 9. 12.14 acres 10. C. Dorris 10. SF-1 A 10. Low Density Residential 10. 3.63 acres 11. T. Chapman 11. SF -IA 11. Low Density Residential 11. 2.76 acres 12. J. Taylor 12. SF-lA 12. Low Density Residential 12. 1.17 acres 13. M. Heath 13. SF-lA 13. Low Density Residential 13. 1.07 acres 14. L. Raney 14. SF-lA 14. Low Density Residential 14. 0.98 acres 15. G. Barclay 15.SF-IA 15. Low Density Residential 15. 1.01 acres 16. C. Willan 16.0-1 16. Office Commercial 16. 1.001 acres 17. Bootstrap Investments 17. C-1 17. Office Commercial 17. 2.07 acres Case No. Attachment E ZA01-009 Page 1 Surrounding Property Owner Responses Gumm Scifres Addition NOTICES SENT: Twenty (20) RESPONSES: One (1) response was received from within the 200' notification area: Dennis Scifres, 301 Commerce Street #2876, Fort Worth, TX, in favor, "Quality development that will improve quality of life and property tax base". (Received March 27, 2001) Case No. Attachment F ZA01-009 Page 1 City of Southlake Department of Plannine STAFF REPORT April 12, 2001 CASE NO: ZA01-024 PROJECT: Tracts 2A1D, 2A1B, & 2A2, Obediah W. Knight Survey, Abstract No. 899 REQUEST: Bryan Elliott is requesting a rezoning to "SF-1A" Single Family Residential Estate District. ACTION NEEDED: 1. Conduct public hearing. 2. Consider second reading for the rezoning request. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Surrounding Property Owner Map (D) Surrounding Property Owner's Responses (E) Ordinance No. 480-361 STAFF CONTACT: Dennis Killough (817-481-2073) Case No. ZA01-024 BACKGROUND INFORMATION OWNER/ APPLICANT: Bryan Elliott PROPERTY SITUATION: 201 Pine St. being on the east side of Pine Drive approximately 1,100' south of East Southlake Boulevard (F.M. 1709). LEGAL DESCRIPTION: Tracts 2AIB, 2A1D, and 2A2, Obediah W. Knight Survey, Abstract No. 899, being approximately 3.0 acres. LAND USE CATEGORY: Low Density Residential CURRENT ZONING: "AG" REQUESTED ZONING: "SF -IA" Single Family Residential District P&Z ACTION: March 22, 2001; Approved (7-0). P&Z SPEAKERS: None COUNCIL ACTION: April 3, 2001; Approved (7-0) first reading on consent. STAFF COMMENTS: No plan approval is required with a request for "SF -IA" Single Family Residential District. The purpose of this request is to comply with city regulations for new home construction. A single lot plat has been submitted for staff review. NACommunity Development\WP-FILES\MEM0\2001cases\01-024Z.doc Case No. Attachment A ZA01-024 Page 1 Vicinity Map O.W. Knight 1000 0 1000 2000 3000 Feet R► WTA Case No. Attachment B ZA01-024 Page 1 Surrounding Property Owners O.W. Knight Survey Case No. Attachment C ZA01-024 Page 1 Property Owner Zoning Land Use Description Acreage 1. Whites Chapel Church 1. CS 1. Public/Semi-Public 1. 0.59 2. Whites Chapel Church 2. CS 2. Public/Semi-Public 2. 5.15 3. Whites Chapel Church 3. CS 3. Public/Semi-Public 3. 9.50 4. S. Garrett 4. CS 4. Low Density Residential 4. 10.00 5. C. Ezell 5. R-PUD 5. Medium Density Residential 5. 0.23 6. C. Fogliano 6. R-PUD 6. Medium Density Residential 6. 0.29 7. V. Mennella 7. R-PUD 7. Medium Density Residential 7. 0.24 8. R. Arnold 8. R-PUD 8. Medium Density Residential 8. 0.25 9. D. Quinto 9. R-PUD 9. Medium Density Residential 9. 0.31 10. Weekley Homes 10. R-PUD 10. Medium Density Residential 10. 0.25 11. B. Dubay 11. R-PUD 11. Medium Density Residential 11. 0.25 12. M. Farrell 12. R-PUD 12. Medium Density Residential 12. 0.25 13. D. Ledbetter 13. R-PUD 13. Medium Density Residential 13. 0.39 14. K. Head 14. R-PUD 14. Medium Density Residential 14. 0.69 15. M. Rubery 15. R-PUD 15. Medium Density Residential 15. 0.69 16. C. Meaux 16. AG 16. Low Density Residential 16. 4.38 17. G. Niemirowski 17. AG 17. Low Density Residential 17. 1.13 18. A. West 18. AG 18. Low Density Residential 18. 1.85 19. A. West 19. AG 19. Low Density Residential 19. 1.04 20. T. Tracy 20. SF -IA 20. Low Density Residential 20. 3.30 21. M. White 21. SF -IA 21. Low Density Residential 21. 1.22 Case No. Attachment C ZA01-024 Page 2 Surrounding Property Owner Responses O.W. Knight, Abst. 899, "AG" to "SF -IA" NOTICES SENT: Nineteen (19) RESPONSES: Two (2) responses were received from within the 200' notification area: • Heath D. Meyers, 520 Northwood Trail, Southlake, TX, opposed, " The lighting of the lot may be a nuisance. The soil has been unstable and needs to be checked (plausibly)." (Received March 19, 2001) • Kim and Patti -Kay W. Head, 501 Clayton Court, Southlake, TX, in favor, "strongly residential area." (Received March 20, 2001) Case No. Attachment D ZA01-024 Page 1 CITY OF SOUTHLAKE, TEXAS ORDINANCE NO.480-361 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS 2A1D, 2A1B, & 2A2, BEING SITUATED IN THE OBEDIAH W. KNIGHT SURVEY, ABSTRACT NO. 899, AND BEING APPROXIMATELY 3 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural Case No. Attachment E ZA01-024 Page 1 District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly Case No. Attachment E ZA01-024 Page 2 requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being Tracts 2A1D, 2AIB, & 2A2, being situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 3 acres, and more fully and completely Case No. Attachment E ZA01-024 Page 3 described in Exhibit "A" from "AG" Agricultural District to "SF -IA" Single Family Residential District. SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Case No. Attachment E ZA01-024 Page 4 SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. Case No. Attachment E ZA01-024 Page 5 SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the MAYOR ATTEST: day of 32001. CITY SECRETARY Case No. Attachment E ZA01-024 Page 6 PASSED AND APPROVED on the 2nd reading the day of , 2001. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Case No. Attachment E ZA01-024 Page 7 EXHIBIT "A" Tracts 2A1D, 2A1B, & 2A2, being situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 3 acres. 5=GIN k,ING e 4 „APPE0 RDN PiN FOUNE IN THE S4.,7r. UNE ! t RA0 ti17 :!+l6 AS DE�;C.HIO7 D IN 'ucEL, �EC9RDEv !4 ►9LUJAL 674]. PA;E -$2-2, DEED RECORDS, TARRANT COUNTV- TFxks. FOR T-1E. NGR7HEI6T v� F?NER Q; TRACT 'MEIN; DESCRIBED, SAID PDINT kW BEING 'HE NOFT��'F.ST CORNER OF ti- 17, $�OCk 5�. '14k-?RON ADDMON, NORT4WOOD PjkRK, PHASE TWO, AN ADDITiDw ro "HE CITT OF SM)THLAKE, TARR+W�j'! CWNTY, "EXAS, -kCLDRDINC TO -DHE PLAT RECORDEFN CA&NEr A, SL;raE 3859, PLAT �ECpRos, T til Ct: u'STr, TEXAS, ,HENr,E SDUTH Oo DEGREES 3a hNNUTES 49 SECON' S WEST 2H.53 +ECT 41.0+*117 ME WEST UNE 0- 5A:D ?-rK �7., TILLARRON ADDITKA, NORTk4WD00 BARK, PHASE wD, ro 112' iRON PIN FOUND FOR THE SOLm• F-<s- 3KNER 0- 'ACT BEI•4,; DESCRIBED, SAD POINT A= RUNG THE NORf1EAST CORNER of LDT 13 BLIX-X 52. 'IMARRON ADYTION. NOWrsMWD PAJZK, PHASE ONE, ah AM ION 70 'HE CITY OF 541J'-HLAKC!, T RRAF.t , GOUN-- -CAA5, ACCORDIN, TO -HE: FLAT RECORDED FM CA&NEf A, S-IDE 3454. PLAT 3A.W. P'.k1 ;dCDRfiS, Tk4R26Lnfr ,.t)iJNTY, TEXAS: "HENCE NOW's', H 89 DEGREES n MINL;Tt - 27 !;�C NDS WEST $.2F-D9 FE 7 ALOWG -HE NORTH UNE OF °�A11 13. BLOCK 52.-IUAgRCK AbQITION, AtORTHINDOD PARK, --BASE ONE TJ a 1,'2' 114614 P'J?. FT>JNG FOR' T.,E NORTH'WE5- : DRN£R OF Ut: LOT 13. BLOCK 52, TIW�RRJN ADDITI01,', N0FT1+rH-n0 PARK, PFLASE ONE, SAD POitiT sy,D BEING THE NOFIHEAST CORNER OF LOT 2-R, BLOCK a, GRAkvkd - WHI`E AN ADDIMDW -y HE ...-1• T .W COUKTY. TUA,5. Au;.;7R431NG 'U 'H= rLA' RELGRDED IN "rJLUME 'E�i}-2. ;:A:;! PEA? RECORDS- TARR,#NT r,0LJ?J'rf, TEXAS, -HENCE NORTH 88 DEC•RE�S $3 WINUTES 32 SEC•OND5 Yr-51 -75.5' FEET k�O'VG -H= NUk'H LINE OF SAI,! -R. B: DI:K A, C;RAAAM - WHI-E ADDI'10*4 TO + ;'2' IROk PIN FDJND Fr"s THE SOJT- 4VE5'T CORNER :11 ;-w ; 90,4C. XKRrISE�, 34D PO*JT AL50 BEINC. T;-cr !!''•.:THLAST CORNER OF A MAC" OF LAAC• A_5 �_SCRIBED IN JEER RECORDED IN VOLUME lont1, WAGE 22'• 1, NEED RECORDS, TARRiNT CCU10Y, iKXAS, TM+ENCE NOR"H 00 DEGIREES Ili] )MN= 03 SECONDS EAST 260 16 FELT AI •DNG "HE EAS' UNE OF SA D TRH.' OF LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 10051 _ PAC: 2211 TO A 5/8" IRON PII% rO-.,MG ;DR AR INSIDE CORNER DF TRACT BDNG DESCR*W AND THt NORTHEAST CORNER OF SMD TR<" OF ,Ndll 45 '-"ESCRI9ED IN DEED RECORDED IN'VOLUMe .D$S1, PEE 2211; THFN('F NO TH 89 DEGREES 34 1►t1NUTI S 33 SECONDS WST 00 93 ; TE I A: [2�#G THE Npi{. H LINE 4F WE) ' kAC" OF LANE AS DESCRIBED IN PEED RECORDFO IN YDLU4IE i O$§ 1 , P� E 221 1 TO '. r 2' IRON PIN ► 0u k'O• N THE EA57 LINE or PInrE DRRI{ FOR THE ;HOST WESTERLY 330HWEST y-ORNER7 OF TRACI EiEJNG IIES�CRIBE6, ;A^ DINT AI5c BfJN-S THE NORTH!WEST CORNER Dr SA10 -RAG- Oi LAND A5 3ESCMBED IN DEEM WC;]ROCG IN "WE ! 285 ' PAGE 221 , -HENCE NCH OD DEGRUS 15 UINUTEIS St SLGONCS WES' '-.D9 FEET k,•C•N; THE W7 L,Nt OF SA:L: A. %N tRO►r PIS FOUND FOR 'HE N4RT.4WE57 :)RNCR :)F 11D%4 DESCRIBED, SA!-� A' -SC BEING '—HE SO,:T-0WE.r :.DRNEk c: A TRAC` O' :-AND AS DESCIRIK—C IN DEEC, RECOIZ.M-P 'L, .^L,►ME , qM. PkC:F 768, ICED RECDRDS, TAR -PANT COIJIN" 'EOS; rtNC3 SG- f-� ! 9 DECR'EE:S 44 MIMU-ES 4: SECONDS EIS- 69.5.4� �: 1 " �❑N.3 THE SO,T-1 ENE OF 5L-: ' _TS Y LAND r%S DESCRIBED 114 DEE05 RECORDED It, "iCK'.fhlf 12988, --A:� 25.9 AND V1D�;M Es;+', �'�4�� : rio -NC c•DINT OF 7GINNIN,, AN' :;DN'iVwINC 2.i;G8-`a-,•RES :F _4r; i M:iR: DR . -TT, Case No. Attachment E ZA01-024 Page 8 City of Southlake, Texas MEMORANDUM April 17, 2001 To: Billy Campbell, City Manager From: Charlie Thomas, P.E., City Engineer, ext. 2175 Subject: Ordinance No. 800, V reading - Changing the Street Name of Carlisle Lane to Morningside Drive. Action Requested: Adopt ordinance 800, changing the name of Carlisle Lane to Morningside Drive. Background Information: Carlisle Lane runs from South Carroll Aveune to Morningside Drive at Rainbow Street. South Carroll Avenue which is situated to the south was realigned and approved with the final plat for Versailles Phase II. Morningside Drive which is situated to the north of Carlisle Lane was approved with the final plat for Napa Valley Estates Phase 1. Carlisle Lane currently has 4 addresses on it. Three of these addresses, have water and garbage accounts with the City of Southlake. The remaining listed address has an uninhabited house on it. A proposed plat application has been submitted to the City's Development Review Committee that will add an additional address on Carlisle Lane. Morningside Drive has 16 addresses on it. A street name change in the middle of the block has caused confusion for Public Safety and the public. Staff has received numerous requests from property owners on Morningside Drive to make this change. To keep a consistent name for this street, between South Carroll Avenue and Morningside Drive which runs north to Kingsbrook Court; it is recommended that Carlisle Lane be changed to Morningside Drive. Financial Considerations: The cost of each sign including installation is $220. We need two (2) signs which will cost a total of $440. Citizen Input / Board Review: None. Legal Review: City Attorney has reviewed and approved the ordinance. 8A-1 Alternatives: Approve it or deny it. Supporting Documents: Ordinance Plat Exhibit Staff Recommendation: Staff recommends that Carlisle Lane be changed to Morningside Drive. Please place on City Council Agenda for April 17, 2001 for Council review and approval. Staff Contact: Charlie Thomas, P.E., City Engineer, ext. 2175 Pedram Farahnak, P.E., Director of Public Works, ext. 2308 Mike Patterson, Operations Manager, ext. 2101 CT /at 8A-2 CITY OF SOUTHLAKE ORDINANCE NO. 800 AN ORDINANCE CHANGING THE NAME OF A STREET LOCATED WITHIN THE CITY PRESENTLY KNOWN AS "CARLISLE LANE", NORTH OF SOUTH CARROLL AVENUE AND SOUTH OF MORNINGSIDE DRIVE AT RAINBOW STREET, TO "MORNINGSIDE DRIVE", FURTHER DESCRIBED IN EXHIBIT "A"; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES. WHEREAS, a change in the name of the street located within the City of Southlake, Texas (the "City"), presently known as "Carlisle Lane", located North of South Carroll Avenue, and South of Morningside Drive at Rainbow Street to "Morningside Drive" has been requested by the City of Southlake; and WHEREAS, it is the intention of the City Council to hereby officially change the name of such streets as requested. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: Section 1. That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. That the name of the portion of the street located within the City presently known as "Carlisle Lane" north of South Carroll Avenue and south of Morningside Drive at Rainbow Street as described in Exhibit "A", is hereby officially changed to "Morningside Drive." Section 3. If any section, article, paragraph, sentence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance; and the City Council hereby declares it would have passed such remaining portions of the ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Section 4. All ordinances or parts of ordinances inconsistent or in conflict with the provisions of this ordinance are hereby expressly repealed to the extent of the inconsistency or conflict. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF .2001. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF .2001. MAYOR r.valmis CITY SECRETARY EFFECTIVE: APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY Carlisle Lane City of Southlake, Texas MEMORANDUM April 17, 2001 To: Billy Campbell, City Manager From: Charlie Thomas, P.E., City Engineer, ext. 2175 Subject: Ordinance No. 801, V Reading, Amending 717 and 717-B and Chapter 18, Article III, Section 18-79 of the Southlake City Code; designating the speed limit within Stone Lakes Addition as 25 mph. Action Requested: Consider amending Ordinance 717 and 717-B and Chapter 18, Article 18- 79 of the Southlake City Code to designate the speed limit on all streets within the Stone Lakes Addition, specifically Stone Lakes Place, Regent Court, Stone Lakes Drive, Normandy Drive, Waterford Drive, Waterford Court, Mayfair Place, Wedgewood Court, Richmond Court, Cambridge Crossing, Stratford Court, Lakeway Drive, Sheffield Court, Manor Place, Brighton Court, Melrose Court, Dover Place, Essex Court, Dartmouth Drive, Stratford Drive, Chelsea Court, Hampton Court, Bristol Court, Canterbury Court, Dowling Court, Nottingham Circle as 25 mph. Background Information: City staff, Department of Public Safety, and Public Works have been working with the Homeowners Association to investigate and reduce the speeding problem in the Stone Lakes Addition. The City Engineer has received a petition of request from the Stone Lakes Property Owners for the City Council to consider reducing the speed limit to Stone Lakes Addition to 25 mph. This is the similar speed limit reduction that has been done in several subdivisions throughout the city. Financial Consideration: The cost of the signs will be in the range of $400 to $600, depending upon the number needed. This amount of funds is available in the current budget. Citizen Input/ Board Review: City staff has been working with the Homeowners Association. Legal Review: Legal staff is reviewing the amended ordinance. 8B-1 Alternatives: None. Supporting Documents: Ordinance No. 801 Petition Staff Recommendation: Staff recommends that this request for Ordinance No. 801, amending Ordinance 717 and 717-B, designating the speed limit in Stone Lakes Addition, as 25 miles per hour be place on the April 17, 2001 Regular City Council Agenda for consideration. Should City Council approve the request, City Council will need to state that the speed limit has been lowered to 25 miles per hour due to the special hazard (speeding) that exists. Staff Contact: Charlie Thomas, P.E., City Engineer, ext. 2175 Pedram Farahnak, P.E., Director of Public Works, ext. 2308 Mike Patterson, Operations Manager, ext. 2101 CT/ta 8B-2 ORDINANCE NO. 801 AN ORDINANCE AMENDING ORDINANCE 717, 717-B, AND CHAPTER 18, "TRAFFIC AND VEHICLES", OF THE SOUTHLAKE CITY CODE (1996), AS AMENDED, BY; DESIGNATING THE SPEED LIMIT WITHIN THE STONE LAKES ADDITION AS 25 MILES PER HOUR; DIRECTING THE DIRECTOR OF PUBLIC WORKS TO POST APPROPRIATE SIGNS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, pursuant to Section 545.352 (b) and 545.356, Texas Transportation Code, the City of Southlake, Texas has the authority to establish primA facie maximum reasonable and prudent speeds within its corporate boundaries for vehicles on streets and highways; and WHEREAS, a special hazard exists that required a slower speed in order for an operator to drive at a speed that is reasonable and prudent under the existing circumstances in the neighborhood; and WHEREAS, the prima facie maximum reasonable speed limits adopted herein are not in conflict with any order of the Texas Transportation Commission declaring speed limits along any roadways within the city limits of Southlake; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. SPEED LIMITS ESTABLISHED That section 18-79 of Chapter 18, "Traffic and Vehicles", of the Southlake City Code is amended to read as follows: The prima facie maximum reasonable and prudent speed for travel on the portions of the streets or highways designated in this section shall be the speed in miles per hour (mph) designated as follows, provided that an appropriate sign giving notice thereof is erected: 25 miles per hour on Stone Lakes Place, Regent Court, Stone Lakes Drive, Normandy Drive, Waterford Drive, Waterford Court, Mayfair Place, Wedgewood Court, Richmond Court, Cambridge Crossing, Stratford Court, Lakeway Drive, Sheffield Court, Manor Place, Brighton Court, Melrose Court, Dover Place, Essex Court, Dartmouth Drive, Stratford Drive, Chelsea Court, Hampton Court, Bristol Court, Canterbury Court, Dowling Court, Nottingham Circle. SECTION 2. POSTING SIGNS; INVENTORY The Director of Public Works is hereby directed to ensure that appropriate signs are erected and maintained giving notice of the speed limits adopted in this ordinance and to file an updated inventory indicating the new speed limits with the City Secretary as provided in Section 18-82 of the City Code. SECTION 3. CUMULATIVE CLAUSE This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION 4. SEVERABILITY CLAUSE It is hereby declared to be the intention of the city Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in its ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 5. PENALTY Any person, firm or corporation who violates, disobeys, omits, neglects, or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than two hundred dollars ($200.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 6. SAVINGS CLAUSE All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Chapter 18 of the Code of Ordinance of the City of Southlake, or any other ordinances or statutes adopting prima facie reasonable and prudent speed limits which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. PASSED AND APPROVED ON SECOND READING ON THIS DAY OF MAYOR ATTEST: CITY SECRETARY EFFECTIVE DATE: APPROVED AS TO FORM AND LEGALITY: City Attorney ol I I;m mr4l� I I I @is I LVA kbi r4i City of Southlake, Texas MEMORANDUM April 12, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (x1527) SUBJECT: Resolution #01-020, Approval of the 2001 Parks, Recreation and Open Space Master Plan Update Action Requested: City Council approval of Resolution #01-020, Approval of the 2001 Parks, Recreation and Open Space Master Plan Update. Background Information: Per the City Charter (Section 11.06), all master plans, of which this plan is one, are required to be updated every four years, if necessary. The 2001 Parks, Recreation and Open Space Master Plan Update is very important for several reasons: (1) Like all long-range plans, parks and recreational needs change over time and must be re-evaluated; (2) the city has acquired many more acres of parks to plan for; (3) Southlake's projected density has decreased, highlighting the need for review; and (4) a Park Plan structured for maximum grant potential from Texas Parks and Wildlife for an indoor recreational facility was a high priority. Schrickel, Rollins and Associates, the consultant on this project, held several information -gathering community meetings after having met with staff. Afterwards, they provided a preliminary draft of the Parks, Recreation and Open Space Master Plan Update to staff and the Park Board for discussion at the February 12, 2001 regular meeting. The Park Board recommended approval with minor modifications at their March 19, 2001 meeting. Likewise, the Planning and Zoning Commission recommended approval with the additional recommendation to include text noting the opportunity to incorporate markers, signs, displays, etc., in parks to note historically significant events or places in Southlake. Please see both the Park Board and P&Z minutes for detailed discussion. Highlights of the plan itself include: • Formatting for maximum grant potential • Detailed existing conditions updated since 1996 • Acreage and recreational standards (Southlake leads the region at 21 acres per 1000 population • A needs assessment based on high Southlake standards • Priority ranking of projects • City parks, neighborhood parks progressing nicely, on average; deficit shown in community parks • Diversity of users - equestrian, lacrosse, in -line hockey, etc. ' 44 City Council Meeting April 12, 2001 Page 2 Financial Considerations: Citizen Input/ Board Review: Legal Review: Alternatives: Supporting Documents: Not Applicable. Several public meetings hosted by SPIN have been held on the park planning process. The Parks Board also reviewed draft information during the document development process, most recently at the February 12, 2001 meeting and the March 19, 2001, meeting where they recommended approval (7-0). The Planning and Zoning Commission recommended approval (7-0) at their meeting on March 22, 2001. Not Applicable. Any combination of action to further refine the plan. Supporting documents include the following items: • Resolution #01-020, Approval of the 2001 Parks, Recreation and Open Space Master Plan Update. ■ Excerpt from P&Z minutes of 4/5/01 ■ Excerpt from Park Board minutes of 3/19/01 ■ The consultant will be on hand to give a brief presentation and answer any questions. Staff Recommendation: City Council approval of Resolution #01-020, Approval of the 2001 Parks, Recreation and Open Space Master Plan Update. KH/cic 01 ^-2- i RESOLUTION NO.01-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, FOR ADOPTING AN UPDATE TO THE CURRENTLY ADOPTED PARKS, RECREATION AND OPEN SPACE MASTER PLAN TO INCLUDE A PERIODIC REVIEW AND ADOPTION OF ANY AMENDMENTS AS PRESCRIBED IN THE CHARTER OF THE CITY OF SOUTHLAKE, TEXAS. Whereas, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and Whereas, Section 11.06 of the Southlake City Charter provides for the adoption and updating of a Comprehensive Master Plan and its components, including the Parks, Recreation and Open Space Master Plan; and Whereas, the Planning and Zoning Commission has forwarded a recommendation for an amendment to the Parks, Recreation and Open Space Master Plan; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1 Pursuant to Section 11.06 of the Southlake City Charter, the Comprehensive Master Plan, of which the Parks, Recreation and Open Space Master Plan is a component, may be submitted in whole or in part from time to time to the Council for their adoption, accompanied by a recommendation by the Planning and Zoning Commission, and shall contain a planning consideration for a period of at least ten (10) years. The proposed update to the Parks, Recreation and Open Space Master Plan, noted by graphical depiction in Exhibit "A" and otherwise titled "Final Draft — City of Southlake 2001 Parks, Recreation and Open Space Master Plan," is hereby approved. Resolution No. 01-020 April 12, 2001 Page 2 of 2 SECTION 2 The different elements of the Comprehensive Master Plan, as adopted and amended by the City Council from time to time, shall be kept on file in the office of the City Secretary of the City of Southlake, along with a copy of the minute order of the Council so adopting or approving same. Any existing element of the Comprehensive Master Plan which has been heretofore adopted by the City Council shall remain in full force and effect until amended by the City Council as provided herein. SECTION 3 This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2001. CITY OF SOUTHLAKE Rick Stacy, Mayor ATTEST: Sandra L. LeGrand City Secretary NAParks & Recreation\BOARDS\CC\2001\Qtr 2\Resol 01-020.doc City of Southlake, Texas MEMORANDUM April 17, 2001 To: Billy Campbell, City Manager From: Pedram Farahnak, P.E., Director of Public Works, ext. 2308 Subject: Approve Resolution No. 01-017, authorizing the City Attorney to bring condemnation action for the purpose of obtaining right of way for use by the City for the construction of street improvements. Action Requested: Approve Resolution No. 01-017, authorizing the City Attorney to bring condemnation action for the purpose of obtaining right of way for use by the City for the construction of street improvements. Background Information: Construction plans have been prepared for the intersection improvements for South Carroll Avenue at FM 1709. A strip of right of way along the west side of South Carroll Avenue at the southwest corner of South Carroll Avenue and FM 1709 has been identified as being necessary to be acquired to accommodate these improvements. Utilities must be relocated along the west side of South Carroll Avenue in order for these improvements to be completed. The City's right-of-way agent has been attempting to acquire this strip of right of way since November 2000. Financial Consideration: This property has been appraised at, $121,400 or $11 per square foot. As of this date, the property owner has failed to favorably respond to the offer for purchase. Citizen Input/ Board Review: None. Legal Review: The City Attorney concurs with the recommendation to approve a resolution to proceed with acquisition of the right of way by eminent domain. Alternatives: The City has exhausted all efforts to obtain the right of way. Supporting Documents: Resolution 9B-1 Map exhibit Staff Recommendation: Please place on City Council Agenda for April 3, 2001 for Council consideration and approval. Staff recommends that City Council approve Resolution No. 01-017, authorizing the City Attorney to bring a condemnation action for the purpose of obtaining right of way for use by the City for the construction of street improvements Staff Contact: Pedram Farahnak, P.E., Director of Public Works, ext. 2308 Valerie Bradley, Assistant to Director of Public Works, ext. 2342 Charlie Thomas, P.E., City Engineer, ext. 2175 PF/ta am RESOLUTION NO. 01-017 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS AUTHORIZING THE CITY ATTORNEY TO BRING A CONDEMNATION ACTION FOR THE PURPOSE OF OBTAINING A STRIP OF RIGHT OF WAY FOR USE BY THE CITY FOR THE CONSTRUCTION OF STREET IMPROVEMENTS OR FOR OTHER PURPOSES PERMITTED BY LAW. WHEREAS, the City of Southlake is in the process of constructing street improvements along South Carroll Avenue, (the "Project") which will serve vehicular traffic in the city; and WHEREAS, in order to complete construction of the Project, it is necessary for the city to acquire right of way from property owners who own land across which the Project will be located; and WHEREAS, the city and the owner of said properties, Anita H. Prade of Southlake, have been unable to reach an agreement on the acquisition of this right of way; and WHEREAS, the city council now deems it necessary to authorize the city attorney to initiate condemnation proceedings in order to acquire the necessary right of way. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. The City Attorney is hereby authorized to bring a condemnation lawsuit for the purpose of acquiring a street right of way, being more particularly described on the exhibit attached hereto. SECTION 2. The City Council finds that such acquisition in this condemnation action is necessary in order to serve the public health, safety and welfare. Page 1 of 2 PASSED, APPROVED, and EFFECTIVE this day of , 2001. Mayor, City of Southlake ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: City Attorney Page 2 of 2 2001-S-022-T) N PARCEL NO. 1 CITY OF SOUTHLAKE SOUTHLAKE INTERSECTION SOUTH CARROLL AVENUE AND SOUTHLAKE BOULEVARD EXHIBIT "A" PERMANENT STREET RIGHT-OF-WAY OBEDIAH W. KNIGHT SURVEY, ABSTRACT NO. 899 TARRANT COUNTY, TEXAS SITUATED in the City of Southlake, Tarrant County, Texas and being a strip of land out of the Obediah W. Knight Survey, Abstract No. 899, said strip being out of a tract of land conveyed to Anita H. Prade by deed as recorded in Volume 10315, Page 1256 of the Deed Records of Tarrant County, Texas (D.R.T.C.T.), said strip of land being herein described as a proposed variable width Permanent Street Right -of -Way and being herein more particularly described by metes and bounds as follows: BEGINNING at the northeast property corner of the said Prade tract, said point being on the existing southerly right-of-way line of East Southlake Boulevard, said point also being on the existing westerly right-of-way line of South Carroll Avenue; THENCE, South 0 degrees 00 minutes 40 seconds East, along the east property line of the said Prade tract and along the said westerly right-of-way line of South Carroll Avenue, 448.68 feet ton point; THENCE, North 7 degrees 35 minutes 15 seconds West 129.35 feet to a point at the beginning of a curve to the right whose center bears North 82 degrees 08 minutes 15 seconds East 807.81 feet; THENCE, in a northerly direction along the said curve, through a central angle of 7 degrees 50 minutes 56 seconds and an arc length of 110.66 feet to a point; THENCE, North 0 degrees 14 minutes 15 seconds East 190.95 feet to a point; THENCE, North 44 degrees 04 minutes 18 seconds West 14.31 feet to a point; THENCE, North 88 degrees 22 minutes 54 seconds West 171.71 feet to a point; THENCE, North 83 degrees 18 minutes 42 seconds West 109.91 feet to a point on the north property line of the said Prade tract, said point being on the said southerly right-of-way line of East Southlake Boulevard, said point being at the beginning of a curve to the right whose center bears South 1 degree 10 minutes 31 seconds West 11,394.16 feet; THENCE, in a easterly direction along the said property line and said right-of-way line and said curve, through a central angle of 0 degrees 16 minutes 01 second and an arc length 53.10 feet to a point; THENCE, South 88 degrees 22 minutes 54 seconds East, continuing along the said property line and said right- of-wav line, 261.55 feet to the POINT OF BEGINNING. The proposed variable width Permanent Street Right-of-way herein described contains (0.2534 acres 11,038 sq. ft.) of land. TO ALL PARTIES INTERESTED IN TITLE TO THE PREMISES SURVEYED, I DO HEREBY CERTIFY THAT THE ABOVE LEGAL DESCRIPTION WAS PREPARED FROM PUBLIC RECORDS AND FROM AN ACTUAL AND ACCURATE SURVEY UPON THE GROUND AND THAT SAME IS TRUE AND CORRECT. Compan Na ie: Spoone and Associates, Inc. , I �� r By: Shaun Spooner �\ t M ; L Registered Professional Land Surveyor, A/ Texas No. 4183 �v! Date of Survey: 10-31-2000 Revised 11-01-00 pq SURVEY: OBEDIAH W. KNIGHT SURVEY A-899 R.O.W. DESC. FOR HNTB PARCEL NO. 1 LOCATION: SOUTHLAKE, TARRANT COUNTY, TEXAS SOUTHLAKE INTERSECTION RIGHT-OF-WAY ACQUISITION: IMPROVEMENTS PERM. STREET RIGHT-OF-WAY: 0.2534 AC. CARROLL AVE. & SOUTHLAKE BLVD. WHOLE PROPERTY ACREAGE: 18.059 AC. CITY OF SOUTHLAKE (DRAWING OF EXHIBIT "A") 1721 EAST SOUTHLAKE BLVD. SOUTHLAKE, TEXAS 76092 EAST SOUTHLAKE BOULEVARD (F.M. 1709) A = 016'01" R = 11,394.16' P.O.B. L = 53.10' EXHIBIT S88'22'54"E I�IJlI�T' 2�5' -- - 1T � 171.71' N88'22'54"W 109.91, j� w N83'18'42"W 14.31' / rn 1 N44'04"8"W o rn o I I N II PROPOSED R.O.W.— I co w O w QZ 10 00 I IO r< ANITA H. PRADE I l o J F- VOLUME 10315, PAGE 1256 p I N J� U D.R.T.C.T. o m 10 Of C z I I� a o n Uw = T50'56" R= 807.81 ' O 1 1 0 0 L = 1 10.66' ----- 1 U) > EXHIBIT "A" ( I PROPOSED VARIABLE WIDTH PERMANENT STREET RIGHT-OF-WAY 1 0.2534 ACRES (11,038 Sq. Ft.) I I II I II 129.35' 00 N7'35'15"W C0 1 I � I I � I I I I I 1 I I 1 I I REVISED 1 1-01-00 SPOONER & ASSOC. REGISTERED PROFESSIONAL LAND SURVEYORS JOB NO. 856 OF r DATE: 10-31-00 0 80' 160' ��P�E��STEgfo 9 COGO FILE: NONE ; * U • •'••••• G.*I •••• •:• 856-CARROL-EASE SHAUN G. SPOONER .......: GRAPHIC SCALE IN FEET .........4183 ....... DRAWN BY:E.S.S. 1" = 80' .P �Ess,° �o� 352 HURST BLVD. COMPUTED BY E.S.S. ° SUR / HURST, TX 76053 CHECKED BY: S.G.S. (817) 282-6981 1-S-022-T Carroll Ave. & F.M. 1709 Intersection Improvements Vicinity Map KM KM e.te aV+xnr.wrwwrNW.an«2oP� npM\MnVM_A06_CYsr.M� M4 PV1eA\Tedardlew�\yIMMM.dpn \MN\eM\MVLdC,e1M 2 ] WR10.lLTJlW\]t]TireMrM\M�\Nt.Cat FMM-]WI bet IMF NF�a NeenM P\=tJeTT i�V9aT\T�/�yV�\pM^P\IYO]VOauwuWR•4� IM I'VINTT� I I i m A W ANITA H. PRADF Q —1 VOLUME 703tgg P GE 1258 D.R. T.C. f. N m M � o 0 ao X Q O IFv �m Ii ! n ci 3 m �~ KH, v 3 { X m - -_i yy 0$IN Q yr t G7 Q v ^� _� $P ig rMN Y\a+amrw+r.nhN�oMaM w\nN`Y>eM'I�M+ 'I I SOUTH CAR. R. T•ROLLL/1[.T•7L11, VOLUME 13 PA09GE T6 D I 0 y I 1 I r r is n� is x c a I I I 2 I I City of Southlake, Texas MEMORANDUM April 12, 2001 TO: Billy Campbell, City Manager FROM: John Eaglen, Assistant to the City Manager (481-1433) SUBJECT: Town Hall Use Policy Action Requested: City Council consideration of the Town Hall Use Policy. Background Information: Upon moving into the Southlake Town Hall in December, staff has received numerous requests from the public to reserve space in Town Hall. Some examples include weddings and/or wedding receptions, for -profit business meetings, community -based organization meetings, military recruitment sessions and/or workshops, and church services. In order to avoid inconsistent treatment of these requests, staff has been working to draft a Town Hall Use Policy that establishes guidelines for the use of the facility. The intent of the Town Hall Use policy is to achieve the following objectives: ■ To protect and preserve the unique qualities of the facility in order to extend the life -cycle of the building ■ To guide the management and use of the facility — In surveying other cities with comparable City Hall facilities, each City surveyed (Hurst, Grapevine, Coppell, Farmers Branch, Arlington, Fort Worth, Dallas) grants authority to the City Manager to consider requests. However, as general practice, these cities do not provide space in their City Hall for uses not directly related to City business. Instead these cities suggest and offer space for these requests at other public facilities (libraries, community centers, convention centers, etc.). While the City of Southlake currently has three (3) other facilities that have meeting space available for community use, other facilities with additional meeting space are coming online later this year (the Southlake Public Library and the West DPS Facility). This will provide additional opportunities for the City to suggest and offer space to requests that do not meet the specifications prescribed in the Town Hall Use policy. ■ To specify the criteria. areas. and the process for assigning space for community use of the building — The policy stipulates that the third floor conference rooms are available for approved community uses, on an as available basis. In order to maximize the facility for community use, multiple reservation requests submitted at one time would not be Billy Campbell, City Manager April 12, 2001 Page 2 approved by the City Manager's Office. The process establishes standard criteria, including the test that the use be reasonably related to City and/or County business. The policy does not limit the City Manager to these criteria prior to making a decision. Requests that are denied and/or not approved by the City Manager's Office may be brought forward to the City Council for review and/or approval or denial. The City Council's decision would be final. ■ To specify the meeting locations of the various City boards and commissions - In order to maximize the use of the City Council Chambers and the Executive Conference Room for City Council business, the policy limits use of these areas to City decision making bodies. Members of the City Council would be able to schedule these areas for their use on an as available basis. For the purposes of this policy, the Mayor's Office is considered the official office of the Mayor and the City Council, and would not be available for community use. Financial Considerations: Staff has attempted to address the potential financial impact of this policy in the following ways: ■ Requiring individuals and/or organizations to pay the cost of a police officer to be present in the building for after-hours requests should a City/County official or a member of the City and/or County staff not be present in the building for the reservation request. For requests during business hours, the City Manager would designate a staff member to assist the organization during the reservation period; ■ Limiting usage of audio / visual equipment to the portable equipment provided for the third floor areas, limiting the use of decorations and food, and not allowing alcohol in the building; ■ Stipulating that individuals and/or organizations are responsible for all damages to the facilities reserved, and may also be subject to applicable civil and/or criminal penalties. Citizen Input/ Board Review: The draft policy was distributed to the City Council in their April 6, 2001 City Manager Notes for review and comment prior to consideration of this item at the April 17, 2001 meeting. Legal Review: The City Attorneys Office has reviewed the policy, and the City Attorney will be in attendance at the meeting to address legal questions and/or issues regarding the policy. Billy Campbell, City Manager April 12, 2001 Page 3 (W Alternatives: Input towards the discussion as desired. Supporting Documents: Supporting documents include the following items: ■ Copy of the Town Hall Use Policy, current as of April 12, 2001. Staff Recommendation: Place as an item on the April 17, 2001 City Council agenda to consider the Town Hall Use Policy. JE r City of Southlake Policies and Procedures Policy: Town Hall Use Policy ILSource: City Council Category: : Southlake Town Hall g Effective Date: April 17, 2001 Revised Date: -- I. Purpose. Due to its uniqueness as a major community facility, the purpose of this policy is to serve as a guideline for the management and scheduling of uses within the Southlake Town Hall. As a public facility, the intent of this policy is to balance the requirements necessary to conduct and perform the public business of the City of Southlake and Tarrant County with the needs of citizen and community -based access and use of the Town Hall, while maintaining the unique qualities of the facility. For information regarding reservations within Southlake Town Hall, please contact Secretary to the City Manager at (817) 481-1420, or submit a request in writing to the following: City of Southlake Attn: City Manager's Office 1400 Main Street, Suite #460 Southlake, Texas 76092 H. Priority in Determining Building Use. Priority of Use — Use of the Southlake Town Hall shall be for the primary purpose of conducting official public business on the behalf of the City of Southlake and Tarrant County. Meetings of the City Council ("City") and/or Tarrant County ('County'), City and/or County Committees, City and/or County -appointed boards and commissions, and City and/or County departments shall take precedence over other community uses of the facility. III. Eligibility of Use. A. Intent of Use - The intended use of Southlake Town Hall shall be to conduct official business of the City or County, and to other uses reasonably related to City or County business. B. Approval Authority — The City Manager may approve events (or suggest and offer space at an appropriate City facility) that meet the criteria described, and may provide explanation as to other criteria considered in processing the request. C. Facilities Available for Community Use - The third floor conference rooms (Conference Rooms #3a, 3b, 3c, and 3d) are available for community uses when they are not previously scheduled for City and/or County business. City of Southlake - Town Hall Reservation Policy 04112101 9.39" Page I of 7 City of Southlake Policies and Procedures JL. D. Use of the City Council Chambers and the Executive Conference Room — Outside of use by the members of the City Council, the City Council Chambers and the Executive Conference Room are available only to City and/or County decision making bodies (please refer to Appendix "A" for further clarification). E. Use of the Mayor's Office — As the official office of the Mayor and City Council, this area is not available for community use. F. Use of the Foyer Area - As a public access point versus a meeting oriented facility, the foyer area is not available for community use. G. Use of the Municipal Court and the Southlake Public Library - The Municipal Court and the Southlake Public Library are subject to the individual sets of policies and procedures that guide the management and use of those facilities, as approved and periodically revised. H. Eligibility Review - The City Manager or his designee will approve or deny the use request based upon criteria including, but not limited to, the following: 1. The request being reasonably related to City or County business; 2. The request is of a not -for -profit nature; 3. The facility may not be used for commercial purposes or the promotion or sale of products; 4. The event will not cause a detrimental impact to the City and/or County staff and available resources, or to the physical capacity of the requested location to host the event, including, but not limited to: (a) The availability to have City or County staff to accommodate requests for reservations during non -business hours. (b) The parking capacity and the potential impact of the requested event on other planned events. (c) The number of planned participants and the traffic impact upon the location. (d) Other scheduled events and/or uses of the location that increase the usage of the Town Hall facilities above the recommended capacity. I. Approval of denied requests - If the event does not meet the stipulated criteria, or the application is not approved, the requestor may petition the City Council for review and approval or denial. The City Council's decision shall be final. City of Southlake - Town Hall Reservation Policy 04112101 9.39" Page 2 of 7 City of Southlake Policies and Procedures IV. Scheduling and Use of the Southlake Town Hall. A. Required Notice — Written requests in the standard format for reser vations ations shall be submitted to the City Manager's Office for review. In order to consider a request, the City of Southlake must receive the request form for community uses of the building within at least ten (10) business days prior to the requested time. B. Required Notice of Cancellation - The City of Southlake requires notice of any cancellations within a forty-eight (48) hour period from the reservation time; failure to comply may be grounds for the City's denial of the privilege of reserving facilities in Southlake Town Hall in the future. C. Non -Approval of Submitted Multiple Dates — In order to maximize the availability of the facility for community use, consideration of requests will be on a case -by -case basis. Multiple dates for community use submitted at one time will not be approved by the City Manager's Office. D. Reservation Overrides - The City of Southlake shall have the authority to bring in priority functions that may necessitate the removal of community use activities previously scheduled. If such change is required, the City Manager or his designee shall efficiently notify the contact person identified on the submitted request form to the City Manager's Office, and will attempt to suggest and offer space in another City facility to hold the event. E. Tarrant County Scheduling - As Tarrant County is a partial owner in the facility, they may schedule events in their areas (identified in the interlocal agreement entered into by the City of Southlake and Tarrant County) as desired, however they will coordinate all scheduled meetings outside `of their designated areas with the City Manager's Office. F. Required Staff Support — Business hours for the Southlake Town Hall are from 8:00 a.m. to 5:00 p.m. For reservation requests that are approved during business hours, the City Manager will designate a staff official to assist the individual and/or organization during the reservation period. If no staff is available at the reservation time, the meeting request must be scheduled for another time when staffing is available. G. Access During Non -Business Hours — A City and/or County official or a member of the City and/or County staff must be present for all community uses of the facility during non - business hours (8:00 a.m. to 5:00 p.m). If there is no such presence planned in the building during a reserved community use, the individual and/or organization submitting the reservation request must pay the cost for a police officer to be present during the reservation period. Approval of requests during non -business hours is also subject to the availability of a police officer to be present at that time. H. Equipment — As general practice, due to the sophisticated systems within Southlake Town Hall and limited staffing, utilization of the building's audio / visual system is prohibited, however the City does have some limited portable audio / video equipment that is available for use during approved reservations. Please contact the City Manager's Office for a description of such items. City of Southlake - Town Hall Reservation Policy 04112101 9.39 AM Page 3 of 7 City of Southlake Policies and Procedures IL I. Prohibited Activities — The following prohibitions shall apply to reservations in the Southlake Town Hall: (a) Decorations - Decorations may not be affixed to any walls, furniture, finishings, or equipment in the Town Hall facilities. Questions regarding allowable decorations may be directed to the City Manager's Office for clarification prior to the reservation time. (b) Food and Drinks - Food and drinks will not be allowed outside of the areas that have adjacent kitchenette facilities. (c) Smoking and Alcoholic Beverages - Smoking and alcoholic beverages are not allowed. J. Other City Meeting Facilities — If the City is unable to grant a space in the Southlake Town Hall for a community use, the City Manager or his designee will assign space other City facilities to accommodate the request. These other facilities include the following: (a) Senior Activity Center, 300 Parkwood Drive; (b) Community Center in Bicentennial Park, 400 North White Chapel Boulevard; (c) Department of Public Safety Facilities, 667 N. Carroll Avenue and West Site Facility, 2050 W. Southlake Boulevard (upon completion). V. Individual and/or Group Responsibilities. A. Facility Setup - The responsibility for setting up tables and chairs (if applicable) shall remain with theindividuals or organizations making the reservation: The City does not provide staffing or material(s) to aid in the setup or cleanup of the facility. B. Facility Cleanup - If applicable, tables, chairs, and any provided equipment must be returned to the original arrangement when the use of the facility is complete. Individuals and organizations must remove all trash, equipment, and decorations at the end of the reservation time. Facilities must be left in good, clean condition when the activity is complete. Individuals and/or organizations making the reservation shall be responsible for turning off all lights and securing the facility. C. Responsibility for Damages - Individuals or groups making reservations are responsible for any damage to the facility, and may be subject to applicable criminal and/or civil penalties. VI. Compliance with applicable procedures, policies, and pertinent ordinances. A. Required Compliance - Users must comply with procedures, policies, restrictions, and all pertinent ordinances of the City of Southlake. Any questions arising about items not specifically addressed in this policy should be referred to the City Manager's Office. City of Southlake - Town Hall Reservation Policy 04112101 9.39" Page 4 of 7 City of Southlake Policies and Procedures VII. Non Discrimination. A. Intent of Non Discrimination - The Cit y will not discriminate against any person or persons because of their age, sex, race, religion, color, or natural origin, nor will the City permit the individuals or organizations making the reservations to engage in such discrimination. VIII. Release of Liability. A. Indemnification — With submittal of the use application, the petitioner agrees to indemnify and hold harmless the City of Southlake, its officers, agents, servants, and employees, from and against any and all claims or suits for bodily injury, illness, death, personal injury or property damage (including, without limitation, reasonable fees and expenses of attorney, expert witnesses and other consultants) arising out of any negligent act or omission committed by the petitioner, its officers, employees, agents, guests, and invitees, in connection with the activities. conducted under this agreement. This indemnification shall specifically include any claims arising from the negligence of the City, its agents, officials, and employees. B. Responsibility for Property - The City assumes no responsibility for property placed in the facility in connection with the use of the facility. City of Southlake - Town Hall Reservation Policy 04112101 9:39" Page 5 of 7 City of Southlake kPolicies and Procedures Please return this form to the City Managers Office at: 1400 Main Street, Suite 460 — Southlake, Texas 76092 Phone (817) 481-1433 - Fax (817) 481-1463 Organization: Request submitted by: Date: Date of Event: Time of Event: From: AM / PM To: AM / PM Facility Requested: Type of event: Description of Event (includes estimated space and parking requirements, the number of planned participants, an estimated turnover time among participants, the time and resources the petitioner(s) have contributed to the planning of the event, etc.) Contact Person: Home Phone: Address: Work Phone: Mobile Phone: City State Zip Email Address (If applicable) WITH SUBMITTAL OF THIS APPLICATION, THE PETITIONER AGREES TO INDEMNIFY AND HOLD HARMLESS THE CITY OF SOUTHLAKE, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR BODILY INJURY, ILLNESS, DEATH, PERSONAL INJURY OR PROPERTY DAMAGE (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEY, EXPERT WITNESSES AND OTHER CONSULTANTS) ARISING OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY THE PETITIONER, ITS OFFICERS, EMPLOYEES, AGENTS, GUESTS, AND INVITEES, IN CONNECTION WITH THE ACTIVITIES CONDUCTED UNDER THIS AGREEMENT. THIS INDEMNIFICATION SHALL SPECIFICALLY INCLUDE ANY CLAIMS ARISING FROM THE NEGLIGENCE OF THE CITY, ITS AGENTS, OFFICIALS, AND EMPLOYEES. Upon approval, this signed petition entitles the scheduled user to full use of the requested facilities herein. This reservation takes priority over any first -come users or non -reserved parties. Signature of Responsible Person City Manager or his designee Date City of Southlake - Town Hall Reservation Policy Date 04/121101 9.39 AM Page 6 of 7 City of Southlake Policies and Procedures Appendix A Use of the City Council Chambers and the Executive Conference Room A. Use of the City Council Chambers and Executive Conference Room - The City Council Chambers and the Executive Conference Room shall be reserved for the City of Southlake decision -making bodies. These include the following: ■ The Southlake City Council; ■ The Southlake Planning and Zoning Commission; ■ The Southlake Zoning Board of Adjustment (ZBA); ■ The Southlake Parks Development Corporation (SPDC); ■ The Southlake Building Board of Appeals (BBOA). B. Other Boards and Commissions Use of Southlake Town Hall — The following advisory bodies to the City Council and ancillary boards and commissions may meet in the Southlake Town Hall as appropriate in the third floor conference room areas. These bodies will receive priority consideration over community uses. These include the following: . ■ The Southlake Parks and Recreation Board; ■ The Southlake Library Board; ■ The Joint Utilization Committee; ■ Metroport Teen Court; ■ The Executive Committee and Standing Committee of the Southlake Program for the Involvement of Neighborhoods (SPIN), including public meetings sponsored by SPIN as the facility is available. ■ Friends of the Southlake Library (due to the work ongoing in the Southlake Public Library, this would be on an interim basis until the facility is open). Questions regarding the use of specific facilities in SoutHake Town Hall may be directed to the City Manager's Office at (8.17) 481-1420. C. Other Regular Meetings and Locations — The following ancillary boards and commissions will continue to meet at the following locations: ■ Southlake Crime Control and Prevention District Board of Directors —DPS Training Room, 667 N. Carroll Avenue. ■ Joint Drug and Alcohol Committee — DPS Training Room, 667 N. Carroll Avenue. ■ The Southlake Library Foundation — Senior Activity Center, 307 Parkwood Drive. ■ Keep Southlake Beautiful (KSB) — Community Center, Bicentennial Park, 400 N. White Chapel Boulevard. ■ The Southlake Youth Action Commission (SYAC) — Community Center, Bicentennial Park, 400 N. White Chapel Boulevard. ■ Southlake Sister Cities — Senior Activity Center, 307 Parkwood Drive. ■ Senior Advisory Committee — Senior Activity Center, 307 Parkwood Drive. ■ Friends of the Southlake Library (FOSL) — Southlake Public Library (upon opening of the facility). ■ Mayor's Advisory Committee — Senior Activity Center, 307 Parkwood Drive or Southlake Town Hall (as determined by the Mayor). City of Southlake - Town Hall Reservation Policy OVIV01 9.39 AM Page 7 of 7