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1998-09-01 CC Packet City of Southlake, Texas —44,Y` S?e.y! _ V�4; : .4* wn�C.M.J3t'40" '.;,.. -�"dtc» '..tit0,4M r _ MEMORANDUM August 28, 1998 TO: Honorable Mayor and Members of City Council FROM: Curtis E. Hawk, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting September 1, 1998 Note that the Town Square Status Report prepared by Deputy Director of Public Works Ron Harper is included in your packet under Item No. 4B. If you have any questions, contact Ron Harper, or me. 1. Agenda Item No. 5A. Approval of the Minutes of the Regular City Council Meeting held on August 18, 1998 and Agenda Item No. 5B, Approval of the (00„, Minutes of the Special City Council Meeting (Budget Work Session) held on August 20, 1998, continuing on August 21, 1998. If you have any changes to the minutes of the regular or special City Council meetings please discuss these at the work session or notify Sandy LeGrand prior to the meeting. She will bring the amended minutes to the meeting for your consideration. 2. Agenda Item No. 5C. Award of bid to Wright Construction, Inc. for sanitary sewer service connection to the City of Grapevine system for the Raintree area. Staff is currently working with the City of Grapevine to finalize an interlocal agreement which would allow Southlake residents to tie into the City of Grapevine's sewer system. It was not yet ready for this agenda, however, Grapevine staff has assured us there are no unresolved issues and that the agreement will be approved by their City Council on September 15. We wanted to go ahead and bring this item forward due to the timing on the bid (which was very favorable for the City.) Honorable Mayor and Members of City Council -- --,-tvw--iwit,Agendaltem Comments and Other'Of Interest . ,. ., w..:y}r,, . . :4 August 28, 1998 Page 2 of 33 Our agreement with the City of Grapevine will eliminate the need to build two lift stations in the area for this system, saving us approximately $150,000. Additionally, by entering into this agreement we will be spared the considerable expense of ongoing maintenance of the lift stations. Your approval of this item will award the bid to construct the sewer lines to Wright Construction. As Director of Public Works Bob Whitehead points out in his memo, we received five bids for the project, with Wright Construction coming in approximately $50,000 lower than the next low bidder. It is staffs recommendation that you award this bid to the low bidder, Wright Construction. FYI, we also anticipate bringing the interlocal agreement to you on September 15. 3. Agenda Item No. 5D. Interlocal Agreement for funding of the Teen Court Program with the Cities of Southlake, Colleyville, Grapevine, Town of Trophy Club, the Carroll Independent School District and the Grapevine/Colleyville Independent School District. This interlocal agreement provides for the continuation of the multi jurisdictional Teen Court program. This program began as the Southlake Teen Court program in 1991 as a joint program between the City of Southlake and the Carroll I.S.D. The program was expanded to add the Cities of Colleyville and Grapevine and the G.C.I.S.D. in 1994 with a name change to the C-G-S Teen Court. In October 1996 it was changed to the Metroport Teen Court with the addition of the Town of Trophy Club. The program has continued to be successful at providing an alternative of community service work to juveniles with misdemeanor offenses. (The big advantage of the greater-area teen court is that the teens get to work with their peers in other communities, thus practically eliminating the possibility of a "buddy" system in sentencing, etc.) L Honorable Mayor and Members of City Council 41.- ,0 ----nAgetxlwItem Comments and OtherItems of Interest " 'r" 'r 14+- = ' _' " •, OAP AIIIIWOMWAVRW' August 28, 1998 Page 3 of 33 This agreement outlines the contribution of each entity involved in the program and describes the duties and responsibilities of the Teen Court Advisory Board and the Teen Court Budget Advisory Committee. As stated in the memo from Director of Finance Lou Ann Heath, the City of Southlake has requested $94,588 for the Teen Court program for the FY 1998-99. This amount will be supported by contributions from the participating entities, and fees collected from the defendants, and donations collected by the Teen Court Advisory Board for the state conference hosted by the Teen Court. The only change from the previous agreement is the amount due from some of the participating entities. The Cities of Grapevine and Colleyville will contribute $8,700, which is $1,000 more than the previous year. 4. Agenda Item No. 5E. Authorization to bid for realignment of North Carroll Avenue at F.M. 1709. As noted in the memo from Ron Harper, we have discussed the realignment of Carroll Avenue for years, but delayed the reconstruction because we wanted to wait until the property to the east (now Southlake Town Square) was platted and developed. By doing so, the ROW would be dedicated and we would not incur that expense. The ROW has now been dedicated and the realignment has been designed. We are seeking your approval to advertise for bids for the reconstruction. FYI, costs for this project will be reimbursed through the TIF, since the project has been listed in the T.I.R.Z. project plan. We believe the timing is good, given that the South Carroll construction of half the ultimate ROW by Versailles is underway and the connection to Brumlow through Timarron's property has been accomplished. Although it will not be a "straight shot," motorists will be able to conveniently travel on Carroll through Southlake to Hwy. 26. Please let Ron Harper know if you have any questions about this item. Honorable Mayoral and Members of 4Ciiityy Council C�'�=rlthel' ite nfrOf I • 'J .i. 4:1.-rc4 ""''" h�`1. August 28, 1998 Page 4 of 33 5. Agenda Item No. 5F. Authorization to advertise for bids for the reconstruction of Continental Boulevard from Davis Boulevard to South Peytonville Avenue. The memo from Bob Whitehead describes a number of different options for the reconstruction of Continental Boulevard. As part of the 1992 Street Bond Program, $525,000 was allocated for the rehabilitation of W. Continental Blvd. Recent cost estimates completed by Dunaway & Associations for the entire project total $1,705,784, which are based on current costs for construction (including the off- road trail). As recommended by Council at the budget work session, the staff has reviewed the option of phasing the reconstruction project. The first phase, estimated to cost $507,297, will include the improvements on Continental Boulevard between Davis Boulevard and Peytonville Avenue. Phase One is within the budgeted amount and can be completed this year. All right-of-way has been acquired except for a section of property on the south side of Continental near the intersection of Davis Boulevard (which is for a left turn lane). Staff recommends reconstructing Continental with two lanes at this location and adding the third lane once right-of- way is obtained. The Phase Two portion of the Continental reconstruction project will begin at Peytonville Avenue and end at White Chapel Boulevard. The cost is estimated at $1,199,234.66, which is approximately twice the amount of Phase One because it includes a longer stretch of road, and involves two culverts and more challenging topography. Please contact Bob Whitehead, if you have questions regarding this item. L Honorable Mayor and Members of City Council ` Agenda1itemn Comments and Othetr items' Btite:]r+e n . '16 . August 28. 1998 Page 5 of 33 6. Agenda Item No. 5G. Authorize the Mayor to enter into a developer agreement for Laurelwood Park Addition. This is a standard developer agreement. Note that the Park Board approved the developer's request to pay fees in lieu of land dedication. 7. Agenda Item No. 5H. Authorization to advertise for bids for the extension of sanitary sewer to the Sabre Building in the MTP-IBM Addition No. 1. In 1988, the City of Southlake entered into an interlocal agreement with Trophy Club MUD 1 to provide water and sewer service to the portion of Solana originally built within Southlake. This agreement was made with the understanding that eventually C.O.S. water and sewer service would be extended to this portion of the Solana complex including the Sabre Building. The City now has the ability to provide water and sewer service to the rest of the Solana complex since the 12-inch water line has been installed within the Kirkwood Addition, and the N-1 sewer line and TRA lift Lstation have been completed. As indicated in the memo from Bob Whitehead, the estimated cost for the sewer connection is between $18,000 and $20,000. These funds will be provided from the wastewater utility fund. 8. Agenda Item No. 5I. Ordinance No. 711, 1st reading, Abandoning portions of South Kimball Avenue between Crooked Lane and the existing portion of South Kimball Avenue in Heritage Industrial Park. During the budget work session, Bob Whitehead made you aware that Bruce French, with Genesis Capital, is looking to develop the Green Meadow area. As such, he has indicated his willingness to dedicate a portion of the ROW needed for the new alignment of South Kimball Avenue, as well as construct a portion of Continental Boulevard and South Kimball. As pointed out during the work session, the developer's participation would L Honorable Mayor and Members of City Council � 4 Agenda1tairComments and•Other temsEoMnterestd-- F: - -K. August 28, 1998 Page 6 of 33 significantly reduse the need for City funds for the project, freeing up CIP dollars for other needed projects. This item provides for the abandonment of the old ROW through quit claim deeds. As pointed out in Bob Whitehead's memo, the property would be deeded to the abutting property owners on each side. The ordinance abandoning the ROW includes exhibits showing the specific parcels to be abandoned upon dedication of the new ROW. Questions about this item should be directed to Bob Whitehead. 9. Agenda Item No. 5J. Ordinance No. 712, 1S` reading, Street name change for Old South Carroll Avenue to Breeze Way. Mr. and Mrs. Boren, the only residents Lalong Old South Carroll Avenue, submitted a request to the City to change the name of the street to Breeze Way. As indicated in the memo from Bob Whitehead, this is the only section of South Carroll Avenue that will remain once the proposed new portion of the S. Carroll Avenue is constructed. The Borens would prefer the street name Breeze Way over the proposed name of Old South Carroll Avenue. There will be no conflicts with the name proposed by the Borens, and there could be potential confusion with the Old South Carroll name designation. The Carroll Baptist Church will maintain its current address on South Carroll Avenue. 10. Agenda Item No. 5K. ZA 98-091, Plat Revision for the Proposed Lot 1R, Block A, White Chapel Methodist Church Addition. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (7-0) on August 20, 1998 subject to the Plat Review Summary. Motion for approval on consent should be subject to Plat Review Summary No. 1 dated L Honorable Mayor and Members of City Council ,,.ihweio-AmAgendatitentatomments and 0 Itennref niftiest u:,f .f, _ . - - f August 28, 1998 Page 7 of 33 August 14, 1998. Feel free to contact Dennis Killough should you have any questions. 11.Agenda Item No. 7A. Public Hearing on Tax Rate. As explained by Lou Ann Heath at the budget work session, the City is required to hold a public hearing on the tax rate if the proposed rate ($.422) exceeds the effective tax rate ($.38599). We are also required to publish notices in the paper regarding the tax rate, which has already been done. As you recall, we have had to do this for the past several years, even though the tax rate has remained the same or decreased since FY 1991- 92. Please contact Lou Ann Heath if you have questions regarding this item. 12. Agenda Item No. 7B. Ordinance No. 708, 1st reading, Tax Levy Ordinance. Ordinance No. 708 will adopt the $.422 tax rate per $100 of assessed valuation. The FY 1998-99 budget as submitted to the City Council proposes a tax rate of $.422 with $.11437 for debt service and $.30763 for support of General Fund operations. As indicated in the memo from Lou Ann Heath, we are required to send the City's tax rate information to Tarrant County by September 18. Please contact Lou Ann Heath if you have questions regarding this item. 13. Agenda Item No. 7C. Ordinance No. 709, 1st reading. Annual Budget for Fiscal Year 1998-99, including the Annual Budget for the Southlake Crime Control and Prevention District. Note this is a public hearing. Per charter requirements, we are required to hold two public hearings on the budget, which have traditionally tracked the first and second reading of the ordinance adopting the budget. (FYI, the specific provision of the Charter which requires this was inadvertently left out of the reprinting of the Charter when it was first amended in 1991, and also in the Honorable Mayor and Members of City Council Agenda Item Comments and Othtt=kemstf= est = - - -*= August 28, 1998 Page 8 of 33 reprinting after the 1995 amendments. Clearly, however, we are required to meet the provision. Proposition No. 8 in the 1991 Charter amendment election reads: "Amending Section 9.05 "Public Notice and Hearing" by deleting the requirement that the Council must hold three (3)public hearings at three (3) consecutive regular Council meetings in order to adopt the budget and requiring that the adoption of the budget must be done by ordinance and only after two (2) public hearings at two (2) separate Council meetings which shall be regular meetings." This proposition carried with 435 votes for and 324 votes against. (We will make sure this language is added to the next reprint.) This item provides for the first reading of the ordinance and the first public hearing. Note that we have specifically included language on the agenda regarding the Crime Control and Prevention District budget. This is because the District's budget policy (se requires us to publish notice of Council's public hearing on the District budget -- we just wanted it to be clear to those reading the agenda that crime control will be addressed during this public hearing. Your packet contains summary sheets for the budget as originally proposed to Council. Although we have not yet done so, it is our intention to make changes to the budget in conformance with your discussion during the August work sessions prior to your work session scheduled for September 8. Note that we have provided the following items to Council for review, based on our discussions during the budget work sessions held last week: Travel Policy: Given the discussion related to staff travel, a copy of our current travel policy is included for your review. (We disseminated this at the work L Honorable Mayor and Members of City Council s6 Ak1( Agendaitem Commentrand-Other kerns of InteeeSt- ~1~ „= 3 August 28, 1998 Page 9 of 33 session, but I'm not sure all of you received a copy.) This policy has been in place for some time, and was most recently revised in December 1996. Mobile Phone Policy: The policy included in your packet is a "draft" policy, which has been under development since early summer. Given our workload this summer, time has not permitted us to complete our work, however, Council's interest in the issue has prompted me to include it in your packet. Let us know if you have comments or suggestions for incorporation in the final document. Note that we are in the process of cutting expenditures for mobile phones by reducing the number of employees who have use of them, as discussed by Council, and plan to bring a revised user list to Council during your next work session on September 8th. (kr Other Telephone Matters: The question came up during the work session regarding voice mail for Councilmembers. Until we are able to do something different with our phone system, I have asked Deputy Director Knight to have the voice mail capability on your pagers activated. This will be done shortly, if not already accomplished. Crime Control District funding: Throughout the work session, there were numerous questions related to the ability of the district to fund various items, i.e., computers and other items. Your budget notebook includes the FY 1998-99 annual operating budget proposed by the Southlake Crime Control and Prevention District Board of Directors. Note that it includes computer equipment for the new facilities, funds to design and construct the district facilities, funds for land acquisition (rolled over from FY 1997-98), and funds for two School Resource Officers and their related equipment, etc. There was discussion by some Councilmembers about paying for Honorable Mayor and Members of City Council Agenda ItemtQ-ommentstand*Other-Items of'i est "41') .4 40*s:4, vogor- - August 28, 1998 Page 10 of 33 computer items proposed by DPS for the General Fund, from this fund. We wanted to make you aware that staff has incorporated funding for three servers, software/licensing, the wide area network and related items into the CCD budget. These items are directly related to the new stations. However, there are no additional CCD funds available to cover the items proposed in the General Fund. Note that this annual operating budget substantially conforms to the two-year plan and budget put into place when the crime tax was "sold" to the voters. Capital Improvement Projects: As you know, your agenda includes an item to authorize bidding of the second tank at Pearson Lane. Our recommendation regarding which project should be shifted to provide funding for this project is included in the discussion for that item. Note also that we have put an item on your agenda regarding the '`staging" of Continental's construction. We will continue to evaluate options regarding Johnson Road and Mockingbird, as well as '`private" roads, and will be prepared to discuss these items with you during the work session on September 8. Mark your calendars. Recall that we plan to meet on Tuesday, September 8 at 7:00 p.m. in the Council Chamber to continue our discussion of the budget. 14. Agenda Item No. 7D. ZA 98-087, Site Plan for Kimball Crossing, on property legally described as Lot 1R3, Block 1, Kimball/1709 Addition. The site plan proposed is for a Lowe's Home Improvement store. Most of the discussion regarding this item revolved around the proposed south driveway intersecting Kimball Avenue, with some of the Commission feeling that the drive is too close to F.M. 1709. The minimum permitted spacing from F.M. 1709 is 200' and the Honorable Mayor and Members of City Council -,x,o-Pt,-,-$9t-vie-Agendaltesn Comments and Other hems of Interest p-- _ «"' August 28, 1998 Page 11 of 33 proposed spacing is approximately 159'. Please note that this driveway is in the general location of a driveway curb cut agreement made between the City and Conner Lam during acquisition of Kimball right-of-way. At P&Z, a motion was made to approve this item granting the requested parking reduction under the provision of the newly adopted Ord. 480-CC, allowing driveways as shown and further stipulating that the south drive on Kimball satisfies the City's agreement with Conner Lam. This motion failed (3-4) with Chairman Creighton and Commissioners Shankland, Peebles and LeVrier dissenting. A second motion to deny was made which carried (4-3) with Commissioners Jones, Murphy and Sandlin dissenting. You might question why the minutes reflect Commissioner Peebles statement on (ftle page 20 of 20, lines 22-26. Mr. Peebles asked staff to insure that his position be reflected in the minutes. The applicant has provided a "Technical Memorandum" proposing alternative driveway spacing along Kimball Avenue. This item was received on packet Friday and is included in your packet but has not been evaluated by the engineering/traffic staff. We will review these recommendations and provide an analysis at the Council meeting. Feel free to contact Dennis Killough or Greg Last should you have any questions regarding this application. 15. Agenda Item No. 7E. ZA 97-142, Plat Revision for the proposed Lots 2, 3, 4, and 5, Block 1, Kimball/1709 Addition. This is the plat for the previous item. The Honorable Mayor and Members of City Council a , . •• Agenda 4tenwComments and Otheritema©f Interest -----.4-. !-4-111-:-.1::44.0seta441001aPittformickatoeosit August 28, 1998 Page 12 of 33 Planning and Zoning Commission recommended denial (6-0-1) on August 20, 1998 due to unresolved access issues. Commissioner Jones dissented. Comment no. 1.d in the review letter should adequately address the need for appropriate common access easements, allowing approval of the plat in accordance with statutory regulations. Note particularly review comment No. 2, concerning Bluebonnet Drive. Staff has consistently made it clear to the developer that City Council has final authority to abandon the road, and the plat as proposed is subject to that action. Until that is done, the plat does not meet all the requirements. Feel free to contact Dennis Killough should you have any questions regarding this application. 16. Agenda Item No. 7F. Resolution No. 98-61 (ZA 98-082), Specific Use Permit for Outside Storage of Plants or Other Greenery as part of a retail operation. This request is for the garden center of the Lowe's Site Plan. The Planning and Zoning Commission recommended approval (4-2-1) on August 20, 1998 subject to Case No. ZA 98-87 Site Plan Review Summary dated 8/14/98 limiting all merchandise to remain within the four corners of the building in lieu of limiting the 5% outside storage and stipulating that items such as pallets will remain inside the staging area. The intent of this motion was to limit all outside storage, including the 5% granted by right, to the requested 29,000 s.f. area indicated on the plan. Chairman Creighton and Commissioner Shankland dissented. Commissioner Peebles abstained. Feel free to contact Dennis Killough should you have any questions regarding this application. 17. Agenda Item No. 7G. ZA 98-058, Site Plan for French Square Office Complex. This site is located on the south side of Southlake Boulevard and west of the Senior Activity Center. The Commission approved the plan (6-0) with modifications to the Honorable Mayor and Members of City Council 4VV70164e, Agenda-hear Comments and OtherItems of Interest -.,,*,,* ea r►9 *: .14* August 28, 1998 Page 13 of 33 Site Plan Review as noted in the Staff Report. There has been an issue that has arisen since the P&Z evaluation. The issue is whether or not the developer has the ability to place the buildings closer to the property lines than was shown on the approved SP-2 Concept Plan. During the Concept Plan review the City Council waived the requirement for the 4:1 offset but was silent as to the default minimum setback from property lines. It is Karen Gandy's opinion (supported by City Attorney Wayne Olson) that the setbacks by default should be no closer to the property lines than as shown on the approved SP-2 Concept Plan. The plan before you shows buildings closer to the property lines than the approved Concept Plan. Karen's opinion can be appealed to the Zoning Board of Adjustment should the applicant so desire. The applicant still desires to appear before Council to discuss the issue. Feel free to contact Dennis Killough or Karen Gandy should you have any questions concerning this application. (16., 18. Agenda Item No. 7H. ZA 98-083, Plat Showing of Lots 12, 13, and 14, O.W. Knight No. 899 Addition. This request is the plat for the previous agenda item. There were no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (6-0) subject to the Plat Review Summary. Feel free to contact Dennis Killough should you have any questions concerning this application. 19. Agenda Item No. 7I. Ordinance No. 704, 2nd reading, (advertised as Ordinance No. 506), Proposing changes in General Sign Provisions, Specific Sign Regulations and other miscellaneous items. The first reading of Sign Ordinance No. 704 was approved by City Council on August 18, 1998. Draft 9 is a "clean" copy with Councilmember Martin's recommendations and a clarification to political signs requested by Councilmember Kendall shown in redline formatting. The cover L Honorable Mayor and Members of City Council rAgenda-Item Comments and-Other Items of b erest: -ro `. 'T444'-. ; w` b August 28, 1998 Page 14 of 33 memo from Stefanie Sarakaitis outlines all changes from the original ordinance, as reflected in the draft you received for first reading. A few issues remain from the Commission's recommendation which Council may wish to address on second reading: 1) limiting the number of attached signs to within the first story of a main exterior entrance of a building or lease space; 2) illumination of attached signs during posted business hours (Director of Public Safety Billy Campbell recommends allowing evening illumination due to safety concerns of crime and vandalism); 3) area measurement of monument signs (a graphic analysis of alternatives is provided in the packet with staff's recommendation); 4) garage/yard sale sign regulations address residences within a subdivision only; and 5) the Commission's wish to require existing signs to comply with Ordinance No. 704. This has been addressed by the City Attorney, Wayne K. LOlson, pointing to the Local Government Code which outlines guidelines for compensation. Feel free to contact Stefanie Sarakaitis should you have any questions concerning this ordinance. 20. Agenda Item No. 7J. Ordinance No. 480-286, 2nd reading (ZA 98-073), Rezoning for SheltonWood and Agenda Item No. 7K, ZA 98-074, Preliminary Plat for SheltonWood. The applicant is requesting that these items be tabled until drainage issues can be worked out with the Public Works Department. You may wish to move these to consent agenda for tabling. 21. Agenda Item No. 7L. Ordinance No. 707, 2nd reading, Amending Chapter 18, Article III, Section 18-79 of the Southlake City Code, designating the speed limit as 25 miles per hour for neighborhood streets in the Timber Lake, Southridge Lakes and Coventry Manor subdivisions. As discussed during your last Council meeting, streets in the Coventry Manor subdivision have been added to the ordinance. We Honorable Mayor and Members of City Council 7trwtir 4-, Agendas n comments-and otheritedirof hate st " ' ;:, August 28, 1998 Page 15 of 33 left the proposed speed limit at 25 mph, recognizing that Council may choose something different. (FYI-- Sandy LeGrand has probably provided you a letter from a resident in Southridge Lakes who does not want the speed limit to be 26 mph because she prefers a lower speed, i.e., 25 mph.) One thing you may want to think about, given our unique "special hazard" which we utilized to require a speed slower than 30 mph provided by state statute, is whether or not we want to do anything else to focus attention on this issue, i.e., an unusual speed limit? We have incorporated all of the streets in Southridge Lakes, Timber Lake, and Coventry Manor, and I know you all are aware that Southridge Lakes Parkway and Turnberry Lane were both designed as an arterial. Southridge Lakes Parkway is currently shown on the Master Thoroughfare Plan as a collector street. Turnberry has been removed as a collector on the MTP, but was designed to accommodate higher speeds. Questions about this item should be directed to Director Campbell. 22. Agenda Item No. 7M. ZA 98-090, Site Plan for Rustin Park, Southlake Town Square. This request is for the band shell located at the south end of Town Square adjacent to F.M. 1709. The Commission's discussion focused on the size of the detention area, the limited area of green space on the north end of the band shell and the close proximity of the band shell to the adjacent north street "Fountain Place." The Planning and Zoning Commission recommended approval (6-1, Peebles dissenting) on August 20, 1998 granting relief to the required masonry material on the support columns and recommending that the applicant consider placing a post and chain fence around the pavilion area which the applicant has not shown in the plan submitted to Council. Feel free to contact Dennis Killough should you have technical questions raised by the review summary or Kevin Honorable Mayor and Members of City Council Aatftt t--.no/Venda-hem Comments'and Otter Items of Ili- - mrt-K40--ww-Arwiteltioopawfwmook . August 28, 1998 Page 16 of 33 Hugman should you have questions regarding the deliberations and recommendations of the Park Board. 23. Agenda Item No. 7N. Ordinance No. 646-A, 2nd reading, Amending Ordinance No. 646, Parks and Recreation Board, relating to the appointment of the Youth Park Board. These amendments pertain to the appointments to the Youth Parks and Recreation Board. As revised, the ordinance defines the Youth Park Board as an advisory board to the Parks and Recreation Board, not an advisory board to the City Council. Note sections 6 and 7 of the ordinance, which are where the modifications were made. The City Council approved the first reading of this ordinance amendment at the July 21, 1998 regular meeting. The Park Board unanimously approved these amendments at its July 13, 1998 meeting. Please contact Interim Director of Parks and Recreation Kevin Hugman if you have any questions regarding this item. Note: Since this is an "internal" ordinance, we have delayed bringing this forth due to the previous agenda lengths, however, we could not delay it any longer. 24. Agenda Item No. 8A. Ordinance No. 480-288, 1st reading, (ZA 98-062), Rezoning and Site Plan for Park Place Pet Hospital. This property is located on the south side of F.M. 1709 between Dr. Anderson's Dental Office and Carpet One. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (7-0) on August 20, 1998 with amendments as noted in the Staff Report. Please note that the existing Zoning is "I-1" and the original zoning request was for straight "C-2." Some Commission members had concerns with some of the permitted "C-2" uses being located in this area. The applicant agreed to amend his request to "S-P-1" zoning with "C-2" uses limited to "small animal Honorable Mayor and Members of City Council -., -Agenda Item enter-and'Other Items`of Intetett,vv K y- ,v- August 28, 1998 Page 17 of 33 hospital" uses only. This application may be a candidate for consent agenda with a motion for approval subject to Site Plan Review Summary No. 2 dated July 31, 1998 to include the recommendations of the Planning and Zoning Commission as noted. Feel free to contact Dennis Killough should you have any questions regarding this application. 25. Agenda Item No. 8B. Ordinance No. 480-289, 1st reading, (ZA 98-088), Rezoning on property legally described as Lot 2, Cash Acres Addition. The requested zoning is a change from "AG" to "SF-1A." A proposed Plat Revision is to follow which incorporates portions of Aubrey Estates, Cash Acres and unplatted properties. The area fronts South White Chapel and Pine Drive. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (7-0) on August 20, 1998. This application may be a candidate for (meconsent agenda given that there are no unresolved issues. Feel free to contact Dennis Killough should you have any questions regarding this application. 26. Agenda Item No. 8C. ZA 98-089, Plat Revision for the Proposed Lots 1R, 2R. 4R2R, 5, 6, and 7, Aubrey Estates. This request was amended during the Planning and Zoning Commission meeting to eliminate Lot 2 of Aubrey Estates from the request. The original Lot 2 of Aubrey Estates and the proposed Lot 2R did not meet the minimum 1-acre lot area required for "SF-1A" zoning. This lot has an existing house located on the lot and there was no intention of any new construction on it. Due to the proposed configuration of the surrounding lots, the applicant was unable to acquire the additional area needed for it lot to be in compliance. There are no unresolved issues with this request. The Planning and Zoning Commission recommended approval (7-0) on August 20, 1998 granting relief to radial/perpendicular lot line requirements as noted in the Honorable Mayor and Members of City Council -4.=r 4 ry Agendaitem Comments and-Other Items'M1 s Ins'. °•",44.'""400*""" August 28, 1998 Page 18 of 33 Staff Report. This application may be a candidate for consent agenda with a motion for approval subject to Site Plan Review Summary No. 2 dated July 31, 1998 to include the recommendations of the Planning and Zoning Commission as noted. Feel free to contact Dennis Killough should you have any questions regarding this application. 27. Agenda Item No. 10A. Sign Ordinance appeal for a sign at 2100 West Northwest Highway, Park Place. A variance is needed by the applicant primarily because the property of the shopping center lies in two cities. Chuck Bloomberg, in consultation with Greg Last, determined that this would technically be an "off site" sign, since the sign will be on a different platted lot than the shopping center. The platting is directly related to the city limit lines. If the shopping center were located on one platted lot in Southlake, the proposed sign would meet current ordinance requirements and, therefore, not require a variance. Note that this sign, which is a freestanding sign, would not be permitted under the new ordinance even if it were not considered an off-site sign. Freestanding signs are prohibited in the proposed ordinance. 28. Agenda Item No. 10B. Sign Ordinance appeal for a sign at Woodland Heights Addition, 1721-1725 East Southlake Boulevard. Director Campbell sent a letter to Bootstrap Investments after your last Council meeting informing them that the sign must be returned to its original location and that we would continue to process the variance. They have since applied for a variance to the provision of the sign ordinance requiring a 15' setback and hope to relocate the sign upon Council's approval. The memo from Director Campbell and attached memos from Paul Ward and Chuck Bloomberg provide the details of the request. Please contact Director Campbell with questions. Honorable Mayor and Members of City Council AgendaItem Comments and 0 I Itemstif4iterr:lt _.�_ .� .1; August 28, 1998 Page 19 of 33 29. Agenda Item No. IOC. Authorization to advertise for bids for the construction of a second five million-gallon ground storage tank at Pearson Lane and F.M. 1709. The construction of the ground storage tank was originally anticipated to begin beyond the current five-year capital improvement plan. As we discussed at the budget work session, the request to move this project up on the priority list is related to the current water supply situation and the recent emergency that threatened the City's ability to supply water to its citizens. If the City Council approves this project there will be an additional 11.5 million gallons of water in storage for 1999 including the five million gallons at Pearson, five million gallons at T.W. King and 1.5 million gallons in the proposed Miron elevated tank, for a total storage capacity of 20 million gallons. By constructing the additional ground storage tank in FY 1999, the City's ability to handle short-term emergency situations will be greatly improved. As indicated in the memo from Bob Whitehead, projects within the FY 98-99 CIP budget have been reprioritized to provide funding for construction of the second ground storage tank. Please contact Bob Whitehead if you have questions regarding this project. 30. Agenda Item No. 10D. Authorize the Mayor to enter into a professional services agreement with Cheatham and Associates for the design of the foundation and facilities for the proposed second five million gallon ground storage tank at Pearson Lane and F.M. 1709. The second five million-gallon ground storage tank will be constructed in the same manner as the existing tank located at Pearson Lane and F.M. 1709. Most of the engineering site plan and design documents used for the Honorable Mayor and Members of City Council -Agenda Item Comments and Otheritems'oNnterest ^ * .,--;"....,ate,71"4e R August 28. 1998 Page 20 of 33 first structure can be used again for this project. This professional services agreement is for the design of the grading, foundation and facilities for the second ground storage tank. The total design cost will be $68,594.40, which is part of the total project costs estimated for construction of the ground storage tank. Please contact Bob Whitehead if you have questions regarding this project. 31. Agenda Item No. 10E. Approval of a paint concept for the Miron elevated storage tank. The memo in your packet from Bob Whitehead describes the issues with the painting of the tower, as discussed at your last Council meeting. This item will allow you to approve the concept so that we can move forward with construction, and painting, of the tank. (ow If you determine the paint scheme you wish to pursue during your work session, you may wish to move this item to the consent agenda. 32. Agenda Item No. 10F. Authorize the Mayor to enter into a professional services agreement with Freese and Nichols for the design of modifications to the Keller/Southlake pump station and design of the 30/36-inch portion of the Northeast Tarrant County Regional Water System (NETCRWS). This agreement will allow us to continue our progress towards implementing the regional system, which is critical for providing a second feed for our system. The water transmission supply loop will ensure a redundant water supply to Southlake, allowing us to maintain service in case a water supply main breaks. The memo from Bob Whitehead provides brief historical information about our involvement with NETCRWS. It is important for us to continue to support the goals of this project, which were established in Spring of 1994, because it will • Honorable Mayor and Members of City Council Agendaltem Comments and Other itenis'bf Interes .:;' `, .. ,.� ;, .—T:�:r <: s *..",,.-' August 28, 1998 Page 21 of 33 provide a reliable water supply and distribution system to Southlake and the Northeast Tarrant County cities. The CIP budget includes a total project cost of $3,733,516 over a three-year period beginning next fiscal year. The cost of this project is estimated at $420,786 which includes the initial engineering costs associated with the project. The preliminary engineering will allow for easement acquisition and the development of construction plans and specifications. During the year it is expected to take the consulting engineers to complete the engineering work, the City will negotiate interlocal agreements with the other cities to share the costs associated with this project. 33.Agenda Item No. IOG. Approval of Medical, Dental, Life, Accidental Death and Dismemberment and Long Term Disability Insurance for City employees. As (kr mentioned in the memo from Human Resources Director Lauren Safranek, a Council work group will review the bids with staff on Monday and discuss their recommendations with you on Tuesday. 34. Agenda Item No. 10H. Award of bid to ASC Pavement Markings, Inc. for the striping of Byron Nelson Parkway and Southridge Lakes Parkway and the widening of a portion of Byron Nelson Parkway. The completion of some of the development along Byron Nelson Parkway allows the City to proceed with striping the streets along the four-lane portion of Byron Nelson Parkway. Additionally, the undivided section of Byron Nelson Parkway, south of Northwood Trail will be widened to improve the current curve radius at the transition. The bid also provides for the striping of Southridge Lakes Parkway. Note that ASC Pavement Markings, Inc. was the only bid received on the project. There are several reasons for this, perhaps, as Bob Whitehead has pointed out in his memo. L Honorable Mayor and Members of City Council Agenda Item Comments and Other Itemrof Interest •n *,*,;, ;1' ,: = August 28, 1998 Page 22 of 33 ASC proposed to complete the project at $74,163. The budget for this project was estimated at $65,000 in the CIP budget. City Council can, of course, decline to award the bid and direct us to readvertise, but I am not sure we would gain. Given the need for the project, staff recommends you award the bid as presented Please contact Bob Whitehead if you have any questions concerning this item. 35.Agenda Item No. 11A. Ordinance No. 480-BB, Impervious Coverage. As many of you are probably aware, we have had several workgroup meetings with Councilmembers, Commissioners and developers on the issue of amending the zoning ordinance to add impervious coverage regulations. A general agreement has been reached by the workgroup and these recommendations are included in your packet with a memo from Karen Gandy. Should these recommendations be in line with the desires of the Council, we will then proceed with consideration on the P&Z meeting of 9-3-98. Feel free to contact Karen Gandy should you have any questions regarding this ordinance amendment. 36. Agenda Item No. 11B. Policy for speed humps and other neighborhood traffic calming devices. This item is on the agenda at the request of Councilmember Kendall in order to give the City Council an opportunity to briefly discuss the need to look at various "traffic calming practices" utilized by cities in the United States. The policy that you adopted last City Council meeting provides a formal process for citizens to recommend stop signs, slower speed limits, etc. Lately, we have received more inquiries about the utility of speed humps. We have been in the process of researching this for several months, but are not yet ready to say to you that we have enough information to respond to all of the questions that are raised. Attached to this memo is information that we have Honorable Mayor and Members of City Council Agenda Item Oomments and O her Items oHnnte'rest- --- August 28, 1998 Page 23 of 33 gathered to date. Note the Friday. June 19, 1998, article in the Star-Telegram, and note particularly the working paper prepared by two researchers at the University of California that is referenced in the Star-Telegram article. The section "5. Conflicts" on pp. 20-21 of the working paper points out that the issue has many ramifications and should be considered carefully. It is my hope that we will be able to schedule a work session in early October (perhaps October 13?) to discuss several roadway/street issues, with possible topics to include this item, plus a neighborhood street revitalization program (similar to the neighborhood sewer program), and perhaps a couple of others. This should give staff enough time to finish our research on the use of speed humps as a traffic-calming device. L Other Items of Interest 37. Joint SPDC/Park Board Meeting. FYI, this joint meeting is now scheduled for September 28 at 7:30 p.m. in the Council Chamber at City Hall. Our plan is for the joint meeting to follow the regular SPDC meeting, which will begin at 6:00 p.m. We plan to discuss a multi-year CIP for parks and a land acquisition plan during the joint meeting. Questions should be directed to Interim Director of Parks and Recreation Kevin Hugman. 38.Water Update. Due to reduced water usage, the City moved from mandatory water rationing to the voluntary outdoor watering schedule on August 26. The days and times for the voluntary schedule will remain the same as the mandatory schedule. The announcement was issued in a press release and posted on the cable channel, • Honorable Mayor and Members of City Council Agenda Item Comments and Other Itemssof Interest' za" - ""'`` "` `'` "P*"- August 28. 1998 Page 24 of 33 web site, and main telephone line. Please contact Bob Whitehead for additional information 39. After School Program Update. Note that the transition continues. We have roughly 35 children enrolled in our fall program (down from 60 last spring), and continue to work with CISD to develop a quality alternative for parents. Kevin Hugman visited with Mark Terry, Durham principal, on Wednesday to discuss options. Terry has met with several after school care providers and narrowed his choice to the YMCA and Children's World Learning Centers. As you may recall, staff had facilitated the meeting between CISD and the YMCA following the meeting between Councilmember Ronnie Kendall, Interim Parks and Recreation Director Kevin Hugman, and the YMCA in July. Mr. Terry was favorably impressed with the YMCA, but indicated a couple of weeks ago that he wanted to meet again with them and with Children's World to follow up on some other concerns. As of Thursday, August 27, Mr. Terry had not yet met with the YMCA. Staff is continuing to communicate with CISD to ensure a timely transition to an outside provider for the after school care program. Note the attached letter on this subject. As we expected, not everyone is happy about the change, but we will do everything we can to ensure a smooth transition. 40. North White Chapel Reconstruction. County staff informed us on Thursday that they have reprioritized projects, and do not anticipate beginning the reconstruction of North White Chapel Boulevard until September 9 at the earliest. You may recall that they originally intended to start the project August 17. 41. Updated Tennis Staffing Survey. A survey (see attached hereto) comparing eight different tennis center operations indicates that many of the cities use a combination Honorable Mayor and Members of City Council - .Agenda,Item Comments and Other Items of Interest :-4 • August 28, 1998 Page 25 of 33 of city employee/ contractual agreement to run the tennis center. Three of the eight cities have a city employee in the position of Director of Tennis (Arlington & North Richland Hills) or Tennis Coordinator (Hurst) to manage the daily operations of the facility. The head pro, whether contractual or city employee reports to the Director of Tennis or Tennis Coordinator. The head pro at the tennis centers in Arlington (full-time position) and North Richland Hills (part-time position) are city employees with a minimal base salary and an additional compensation agreement based on a percentage of lesson fees. In five of the eight cities, the head pro position is a contract employee. Each tennis center negotiates a slightly different contractual agreement. Three of the contracts stipulate a salary for the head pro in addition to establishing a supplemental compensation package based on a percentage of lesson fees, league fees, tournament Lrevenues and pro shop sales. The other two tennis centers operate under contractual agreements based solely on a percentage of lessons, pro shop sales, tournaments, etc. Most cities receive 100% of all court fees. As you are aware, the Southlake Tennis Association has already taken an active role in recruiting a tennis pro for the facility, although they have not been asked to act as an agent for the City on this matter. It is important for us to determine what approach to take, whether to hire a city employee, use a contractor, or a combination, so that the City can begin the process of recruitment and selection. I have no strong opinions or preferences, other than a need to get a recommendation from the Park Board as to what approach to use. We will be bringing specific recommendations on this issue to you in the near future. Please let me or Kevin Hugman know if you have questions or comments. L Honorable Mayor and Members of City Council Agenda hem Comments and Other Items of Interest -4.• .,.".," August 28, 1998 Page 26 of 33 42. SYAC Gears Up for the Fall. The Southlake Youth Action Commission held an orientation meeting on Wednesday, August 26. A total of 31 students attended the orientation. (Another 18 have signed up, but were unable to attend the orientation due to conflicts.) This meeting was intended to familiarize new members with SYAC's mission and goals for the upcoming year. After the orientation session, the SYAC officers organized an informal volleyball game to encourage new members to meet existing members. The 1998-1999 officers are as follows: Joe Monfort, Chairperson; Kristin Kish, Vice Chairperson; Katie Huff, High School Representative; Taylor Fidler, Middle School representative. SYAC has great plans for the upcoming year. They have developed an aggressive work plan to include a variety of community service projects such as volunteering with Habitat for Humanity, Christ Haven, GRACE, Parks and Recreation activities, and other community events. SYAC also plans to continue the Youth in Government program to include the annual trip to Austin and the Mock City Council meeting in the spring. SYAC would like to have the Mayor and City Councilmembers speak to them during one of their Youth in Government meetings. On September 19, SYAC will start the year by participating in the annual Ropes Course, which encourages teamwork and promotes leadership skills. FYI, SYAC continues to grow, and we anticipate additional students joining in the next few weeks. There are flyers at the middle school and high school, and we will be making a "recruiting" pitch at an activity night at the school. 43. Drug and Alcohol Committee Update. The Drug and Alcohol Committee approved 12 recommendations that focus on the goal of reducing drug and alcohol use by the youth of Southlake. The committee was given a 12 month time frame in which to formulate their recommendations and present them to the City Council and CISD Honorable Mayor and Members of City Council - Agenda Item Comments and Otheritems of Interest — '"' August 28. 1998 Page 27 of 33 Board of Trustees. The committee would like to present their recommendations to the two governing bodies at a joint meeting. Considering the busy meeting schedule you have encountered this summer, we will try to schedule a joint meeting at the end of September or beginning of October. 44. SPIN Update. Due to the cancellation of the August 13 SPIN Standing Committee meeting, the Joint City Council/SPIN Meeting will be held at the Senior Activity Center on September 10. The Joint meeting will begin at 7:30 p.m. following the Standing Committee Meeting. September SPIN meetings include: • September 8 - SPIN #14. A developer meeting is scheduled for a presentation on a proposed day care center to be located at F.M. 1709 and Shady Oaks, on the south side of F.M. 1709. This meeting is scheduled for 7:00 p.m. at the Senior Activity Center. • September 24 - SPIN #5. Bob Whitehead will address residents who have questions regarding the Master Thoroughfare Plan as it regards the widening of Dove Road. This meeting is also scheduled for 7:00 p.m. at the Senior Activity Center. 45. Oak Knoll R.O.W Lawsuit. You may know that we were recently served with a lawsuit regarding right-of-way in the Oak Knoll area. Staff has discussed this case with the city attorneys office and will brief you during executive session. Feel free to contact Greg Last should you have any questions. L Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 28, 1998 Page 28 of 33 46. Steward Addition. There has been an issue arise regarding the apparent illegal subdivision of land in the Steward Addition. It was originally subdivided as a "gift- of-love" basically requiring no scrutiny on the part of the City. It has since been further subdivided without benefit of City review. Someone interested in purchasing and building a home on one of the lots has approached us. We have made them aware of the illegal subdivision and they have contacted the other parties to solicit their cooperation in resolving the issue. The reason we are making you aware of this is that we intend to contact all parties regarding the status of their land subdivision and encourage them to participate in the processing of an adequate plat. They may contact you. Feel free to contact Greg Last should you have any questions on this issue. 47. SH 114 and SH 121 Major Investment Study. Attached you will find a notice for a public meeting to be held to discuss transportation improvements proposed for the SH 114 and SH 121 corridor adjoining the north boundary of DFW Airport. This includes the Wall Street Bridge area. The meeting is scheduled for 7:00 p.m. (displays available at 6:30 p.m.) on Thursday, September 3, 1998 at Grapevine City Hall in the Council Chamber. You are all invited to attend. Since this study is a prerequisite for improvements in this corridor, including the Wall Street Bridge area, we need to stay involved in order to keep this on track. TxDOT is in charge, and they must follow certain specific timetables. The bulk of the improvements are in Grapevine, so TxDOT is particularly attentive to Grapevine concerns. Another reason we need to stay involved. Our staff in involved, but it would be helpful if some of you are able to attend. Councilmember Edmondson has indicated she will attend. L Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 28, 1998 Page 29 of 33 48. S.H. 114 and F.M. 1709 Highway Intersection Bond Project. Yesterday, Thursday, August 27, Councilmembers Edmondson, Kendall, and Martin met with staff to discuss the bond election for November 3. Following a good general discussion on a number of issues related to timing, e.g., closely following the C.I.S.D. election, not enough time to get our message out, etc., and to the potential to secure funding assistance from several funding sources (for the F.M. 1709 trail and the cross-street intersections on F.M. 1709 and S.H. 114), it was decided by the committee to recommend to the full City Council that we delay an election until possibly May, to coincide with the City Council elections. This delay will give us time to fully explore possibilities for funding assistance, and whether or not we would need G.O. bonds. The delay will also give us time to sort out the priorities for the intersection improvements. (of It is our understanding at this time that the regional call for projects for CMAQ (pronounced see-mac, an acronym for the federal Congestion Management-Air Quality program) funds will be in the fall, as will the TxDOT trails grant program. We have had discussions with NCTCOG staff, and will hopefully have an opportunity to compete well for both types of funds. We'll know more on this shortly. Should City Council decide to move forward at this time, we could still have an agenda item on September 15 to call an election for November. However, given the issues outlined above, the recommendation of the committee to "sit tight" for now is most appropriate. Meanwhile, staff will continue to pursue the outside funding options and work with the committee to keep City Council up-to-date. L Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 28, 1998 Page 30 of 33 The Council members and I will report to the rest of you during the Mayor's/City Manager's report item on the agenda. We need to do this since we have previously discussed the possible bond election at City Council meetings and other places. 49. Economic Development Activities. Following are some recent activities from the Economic Development staff. Feel free to contact Kate Barlow or Director Last if you have questions or would like additional information. • NTCAR Exhibit. Greg and Kate will be participating in the North Texas Commercial Association of Realtors Exhibit on Monday, August 31, at the Hotel InterContinental Dallas from 4-8 p.m. In 1997, over 250 people visited the Southlake booth. (kir • The Village at Timarron Groundbreaking. The groundbreaking for the second phase of The Village at Timarron was held Wednesday, August 26, at 9:00 am. This phase will include 14,000 square feet and is fully leased. • Recent articles. Attached is a list from The Business Press identifying Tarrant County's largest shopping malls/centers including Southlake Marketplace at #17. While Village Center, which qualified for the list, was provided as a candidate, it appears the developer did not respond by press time. Additionally, the News & Times ran a 16-page special edition covering "Southlake, A Community of Success" that was included within The Dallas Morning News last Saturday, August 22. 50. Director Last on Vacation. It is that time of year again when Director Last feels the call of the wild and pursues an infrequent vacation. Greg will be out of the office from 9/1-9/4. He will be working Monday the 31st, although the majority of the afternoon he and Kate will be representing the City at a Commercial Realtors Association trade show in Dallas. He should be accessible Monday via pager Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 28, 1998 Page 31 of 33 should you need to discuss an issue with him. We have referenced the appropriate Community Development staff to contact on the agenda items. Should you have any general questions concerning Community Development issues, contact Karen Gandy in Greg's absence. 51. Distinguished Budget Presentation Award. The Government Finance Officers Association of the United States and Canada (GFOA) announced that the City of Southlake, has received GFOA's Distinguished Budget Presentation Award for FY97-98. Nationally recognized guidelines for effective budget presentations must be followed in order to receive this honor. This award has been presented to the City of Southlake for FY92-93, FY93-94, FY94-95, FY96-97, and FY97-98. (Due to workload, we missed the filing deadline for FY95-96.) Lou Ann Heath and her staff should be commended for their efforts. (kr 52. Note the letter from TxDOT attached hereto regarding the signal light at Kimball and F.M. 1709. As mentioned, the state has agreed to provide signage to direct north or south bound motorists on Kimball, to be able to turn left onto F.M. 1709 on green after yielding. As noted, this will be accomplished as soon as materials are available. If you have any questions, please call Bob Whitehead. 53. City Council Work Groups. Now that the impervious coverage work group has finished its work, we will soon be ready to start work on others that are queuing up, e.g., the SOB ordinance, the drug paraphernalia ordinance, the drainage ordinance, R-PUD requirements relating to size, etc. We will be furnishing you a list of those we know are inline or on the table to see which you will be able to assist us with. 54. Also attached is: C Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest August 28, 1998 Page 32 of 33 • a report from Director Campbell and Deputy Director Garland Wilson on the natural gas leak Wednesday, August 26 • a calendar of upcoming meetings and events 55. Special note concerning this City Council agenda. I apologize again for the length of this agenda. There are a number of items that are not on the consent agent which could perhaps be added following the work session. Hopefully, you will be able to talk to staff prior to the meeting about any agenda item on which you have questions, either during the briefing meeting on Monday or afterward. Please note that if we get to the "witching hour" and we still have a way to go, it would be appropriate to continue the meeting until the following Tuesday, September 8, since we already have a budget work session scheduled for 7:00 p.m. that date. If we do need to continue the meeting, we could reconvene at 5:00 p.m. on the 8th and go until we finish and then take up the work session. It is my belief that we will be able to address most of your budget concerns articulated at the previous work sessions, thus, we will be able to finish up and still have time for the continuation meeting if necessary. In fact, if we do not require the continuation meeting from September 1, we will probably add an executive session so that we will be able to brief Council on a couple of issues that may come up. Staff Extension Numbers: Barlow, Kate, Economic Development Specialist, ext. 776 Bloomberg, Chuck, Plans Examiner, ext. 747 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest L August 28, 1998 Page 33 of 33 Campbell, Billy, Director DPS, ext. 730 Carpenter, Chris, Planner, ext. 866 Gandy, Karen, Zoning Administrator, ext. 743 Harper, Ron, City Engineer, ext. 779 Hawk, Curtis E., ext. 701 Heath, Lou Ann, Director of Finance, ext. 716 Henry, Ben, Parks Planning and Construction Superintendent, ext. 824 Hugman, Kevin, Interim Parks and Recreation Director, ext. 757 Killough, Dennis, Senior Planner, ext. 787 Last, Greg, Community Development Director, ext. 750 LeGrand, Sandra, City Secretary, ext. 704 Jackson, Malcolm, DPS Administrative Coordinator, ext. 726 Safranek, Lauren, Director of Human Resources, ext. 836 Sarakaitis, Stefanie, Comprehensive Planner, ext. 753 Siemer, Shelly, Assistant to the City Manager, ext. 806 Thomas, Charlie, Deputy Director of Public Works, ext. 814 Wilson, Garland, Deputy Director Fire Services, ext. 735 Whitehead, Bob, Director of Public Works, ext. 740 Whitehead, Nona, Community Services Coordinator, ext. 834 Yelverton, Shana, Assistant City Manager, ext. 705 M:\WD-FILES\CEH\MEETINGS\98-09-01.doc L City of Southlake Personnel Policies Section: Travel Policy Guidelines Topic: Travel Policy Effective Date: December 3, 1996 vApar /(6fift Revision Date: December 3, 1996 I. Policy Statement The City recognizes that the public interest requires employees to travel from time to time to conduct City business. Further, the City recognizes that the public interest is served by the advancement of training and professional development of employees. II. Purpose The following policy guidelines are set forth to establish and maintain stewardship of public funds. - III. Application These policy guidelines are intended to apply to all employees who travel on behalf of the City. IV. General Guidelines A. Travel Authorization 1. Prior approval is an integral part of the travel policy. Employees who travel more than fifty miles from the city on City business and incur expenses are eligible to receive expense reimbursement subject to the prior approval of the travel by the City Manager. 2. Legitimate emergencies or required weekend trips where it is impractical to get prior approval may be an exception. B. Travel Expense Advances 1. Employees may request advance travel expenses to defray expected costs. Travel Policy Guidelines Page 2 The request must be submitted on the top portion of the City of Southlake Travel Expense Report with the request for Travel Authorization. 2. Travel advance requests must be submitted to the Finance Department at • least five working days prior to departure. 3. Upon the completion of the trip the employee must complete the bottom portion of the Travel Expense Report and at such time reimburse the City or be reimbursed the difference between the advance and actual trip expenses. These reports must be submitted within five working days after the employee returns from a trip. C. Out of State Travel 1. A Department Head will be allowed one trip out of state to a national conference per budget year. 2. Generally, employees below department head will not be allowed to travel out of state. Exceptions may be considered in situations where an individual is an officer in the organization, or on the program of the meeting. D. In State Travel. Generally, only one person, per department, will be allowed to attend the annual TML Meeting or other conference outside the local area. E. Local Travel. Employees who travel on City business within a fifty mile radius of the City and incur expenses are eligible to receive reimbursement for allowable expenses without prior approval by the City Manager, however, subsequent City Manager approval will be subject to the availability of budgeted travel funds and the justification for the travel. F. Exceptions. All exceptions to these Travel Policy Guidelines require the approval of the City Manager or the City Manager's designee. V. Allowable Expenses • The following comments are for information and guidance in determining which expenses are allowable. This is intended as a guide and is not necessarily all inclusive. Discretion remains with the City Manager to approve travel expense for unusual circumstances. A. Transportation Coe 1. Personal vehicles may be used if the round trip does not exceed 250 miles. If a personal vehicle is used by an official or employee for longer distance .; . Travel Policy Guidelines Page 3 trips, the trip reimbursement shall be limited to the lower of the mileage reimbursement for personal vehicles or the air fare. 2. Air travel reimbursement shall be limited to "coach" fares utilizing the most direct route where such services are available. 3. Car rentals are not authorized, as a rule. If extenuating circumstances require car rental, a full explanation for the car rental is to be attached to the request for reimbursement. Rental of a car is authorized only at a destination reached by air travel when: (a) there is a necessity for ground travel other than to and from the airport; and (b) another form of reasonable transportation is not available or the use of other forms of transportation is more costly than rental of a car and the parking expense that may be incurred. 4. Airport shuttle vehicles or public transportation are to be used whenever feasible, in preference to taxis. 5. City vehicles may be used for local travel as defined above. Approval of the City Manager is required for longer trips. B. Meals 1. Expenses for meals and meal tips are not to exceed thirty five dollars ($35.00) per day per person. This is not to be construed as a flat per diem rate, and only actual expenses incurred are to be reported. 2. In cases where travel is in a location with unusually high meal costs (e.g., New York City), the per diem rate may be adjusted. 3. Employees may pay for meals of other City of Southlake employees who are on City business, but should list the employees' names on the Trip Report. 4. Reimbursement for the reasonable cost of meals for a City guest may be authorized by the City Manager but only when it is clearly in the best interest of the City of Southlake. C .s Travel Policy Guidelines C Page 4 C. Lodging 1. While the City of Southlake expects its officials and employees to be comfortably lodged, luxury hotel and motel accommodations are to be avoided. 2. Reimbursement for lodging shall be limited to the minimum number of nights required to conduct the City's business. D. Travel Time The Trip Report must state the inclusive dates and times of absence. Adequate travel time is to be allowed, but travel expenses are not to be paid for absences not required by City business. E. Reimbursement Upon completion of travel, employees are to submit a complete Trip Report for reimbursement of expenses. Receipts should be attached to the report including: 1. Hotel or motel bills 2. Transportation bills (air fare, etc.) 3. Automobile expenses, such as gasoline, oils, etc. (when applicable). F. Travel and Travel Expenses for Dependents: 1. The City of Southlake will not pay registration fees for the spouse of an employee accompanying the employee to the meeting for an association or conference nor any additional cost for the hotel accommodations for a spouse sharing the same room with an employee. 2. No meals for the employee's spouse will be eligible for reimbursement. 3. Travel Expenses of spouses who accompany employees by commercial carrier will not be paid by the City. G. Miscellaneous 1. City vehicles will be used to the maximum extent possible for local travel. Travel Policy Guidelines Page 5 (r' 2. The City of Southlake will reimburse employees for the use of their personal transportation at the rate equal to the IRS allowable cost per mile. 3. Expenses for alcoholic beverages and entertainment are not reimbursable. 4. Personal long distance telephone calls are not reimbursable, except that, a 3-5 minute call to the traveler's residence or family is authorized each day while away on business. 5. Vacations or personal trips in conjunction with travel require prior authorization, and the expenses incurred in connection with such, which are not related to City business, are not reimbursable. VI. Effectiveness A. Travel Budget 1. Travel and associated expenses are generally planned during the budget process. However, circumstances and lack of foreknowledge of events may preclude adhering to budgeted travel plans in some instances. However, the total amount budgeted for travel will not be exceeded without City Manager approval. 2. This policy is presented to serve as a guideline, and there may be occasions or circumstances which may require allowance for items not addressed within this policy guideline. Such allowance shall be subject to City Manager approval. B. Effective Date This policy guideline shall become effective upon approved order of the City Council. Approved by Minute Order December 3, 1996. Jr . F;„ '.s-, ..ti:y sy"!;``.�e�`�+>'.4..i �st�.�b s..yr"'� .� � ,(.'I�.1�Y OB Cow -'4111\,, Personnel Policies Section: Rules an I - • 1 l i .. s •phone Usage Policy Effective Date; Approved By: 1.0 :i plo}ees will be assigned mobile telephones for use when it is necessary to c I nduc business in a timely and efficient mariner. The use of technology, such a• ob,le telephones, has been an important aspect of ensuring professional execution of an employ r • functions. However,judicious and appropriate use of t Zis technology is critic 1 since city employees have the responsibility to provide service to the ccmm •ty in a fiscally responsible manner. This policy provide§guidelines for,: he p oLoity-issuedziobile telephones. (bor 2.0 Application This policy is in W.` y to all e s w o are issued a mobile telephene y e ef-S6u1Filake or personnel to whom mobile telephones are as i e son use, such as in vehicles or through the mobile telephone pool. This p 1 a td DPS ;.- sonnel, who must also meet the requirements of the departmen • the a -Irders Manual. ,.� m 3.0 Polic 3.1 A prop ate Use, City ployees uthonzed to use city-issued mobile telephones for bona fide City of outhlake activity in instances where there is a need to communicate,but wheruno.o.ther reasonably,effective or efficient means of communication is readily available. Examples of appropriate use include, but are not necessarily limited to: 1) communication on city business matters between em p rv- ersonnel when the employee is in the f or o ay om • 2)c unication between the en- loge nd a customer, when such commum lion i the most practical means of provi ing service, 3) communication with a v ndor, ;ontractor, or other service rovider, when such communication is th most practical means of providing service or assistantTo a resident,reso ving a,complaint, or otherwise C con ci is the most practical L means of ac ' vin e immediate objective, 4) DPS communication as described in the general orders manual. and 5) in emergencies when other means of c unication available. 3.2 win ce a ethods for initiating or r ceivin city s pho es: a. • : This is t em t esira hod of conducting approved mobile phone communication. b. Jncoming Calls: Employees receiving telephone calls have few means by which to determine the nature of the call until it has been "—- received. This means of communication is acceptable, provided that employees take the responsibility for notifying any caller of the e, ,_ 2+ _. ••- - •- ., • • - •• - • •• •'scontinue any call which are outside the parameters of acceptable mo 8'le telephone use. c. Operator-Assisted Calls: Employees should only initiate operator r. or directory assistance for placing calls when no other option exists for carrying out is of their job. d. Long Distance Calls: Long distance calls are conducted under the -same parameters estfiblished-for standard l a1 calls; however, such calls should only be placed when an operaticlnal necessity exists. Employees should refrain from placid Q istance calls on city- issued mobile telephon, ""' ocument ble business necessity exists.. 3.3 ' ,g klohil,e Tele hp ones._ The use of mobile telephones y o ees `_ ding receivin ) to conduct city business may not be the most prudent means o c ' tion. i loyees should refrain from using mobilephones asa means of communicatingw, her city employees in lieu of other city- e commu on tools. Fora em oyees are encourage to use radios pagers-or other co tunic ' ethod •. -cessary. 3.4 Maintenance. Mobi.e tel- 'hones may be assigned to an individual, placed in a specific-vehicle or used thr. gh-a pool „Employees who are personally assigned a mobile telephone, use a telephone located in a vehicle, or assigned a telephone through the pool are responsible for its care. When a telephone fails to perform r -, user s ou rep - blem immediately to his or her sup sor, o pu y irec or o Se in DPS. Maintenance re ests ill be handled as quickly as possible, d a s stitute phone will be pr videc, as necessary. t 3.5 Remova_ of Mobile Telephones from Assigned Vehicles, Employees should only C remo ..obil huiius fioiii abbi ied wh iit is necessary to efficiently c. 'duct business. Employees are responsible for returning the telephone to the appropriate vehicle in,a timely manner. E'- e -- ould rem a"ale tel • • •• - from their vehicle when it is trans.orted to an se ce or -..' acili . .n a e of the vehicle, the e• ,a the ppropriate return of the mobile . o -- . �nsib telephone to t e •esi a -; - _ •' " Employees should refrain adding, removing, or exchanging component parts; affixing or removing any specific markings, or modifying any functions or special key operations without the prior approval of the Deputy Director of Support Services. 3.6 Person Use of Mobile Telephones, Personal use of city-issued mobile telepho4c in marlrfrl city vphirlpc is nrnhihited PPr al use of telephones issued to individual employees is not prohibited,how- r,prompt payment of charges-alcurred for personal calls is required. Personal phone calls during regular business hours is discouraged for all employees. btl�4»}RlSfAt. ! I II 1, l�•e 1 Working Paper 703 H=JIID o: L :ban and Rezioni( Deve(o?men: A Survey of Traffic Calming Practices in the United States Asha Weinstein and Elizabeth Deakin March 1998 University of California at Berkeley $10.00 • L A SURVEY OF TRAFFIC CALMING PRACTICES IN THE UNITED STATES Asha Weinstein and Elizabeth Deakin University of California Department of City and Regional Planning 228 Wurster Hall . Berkeley CA 94720-1850 Conference Paper Institute of Transportation Engineers Monterey, California March 1998 A. Objectives of the Study This study examines traffic calming practices in the United States, working from in-depth telephone interviews of cities, counties, and metropolitan planning organization (MPO) staff, as well as an extensive examination of the published literature on traffic calming. The study was designed to determine the nature and scope of current traffic calming activities, specifically: 1. the kinds of problems traffic calming efforts aim to address, 2. the planning and implementation process for traffic calming, especially whether jurisdictions are doing neighborhood-wide planning or installing traffic controls location by location, 3. staffing for traffic calming—in particular, which departments within local governments involve themselves in traffic calming planning and implementation, 4. funding sources and general amounts allocated to traffic calming, and 5. the nature of the relationship between city staff and neighborhood residents, and also the relationships among residents themselves. For the purposes of the study we defined traffic calming as encompassing physical retrofitting or changes in operations and management strategies on existing streets, designed to reduce adverse traffic impacts such as speeding and excessive volumes and to improve safety and amenity. With its emphasis on reducing adverse impacts and improving existing conditions, our definition did not include the design of new streets or the layout of new developments, both areas where traffic calming ideas are being introduced. The questions were designed to gather a general sense of traffic calming activity, with emphasis on how the projects were developed and where the money came from. Based on our literature search, Weinstein and Deakin 1 March 1998 (‘ these appeared to be key questions which had been addressed in a few case studies but never covered in a larger survey. We specifically chose not to inventory the devices jurisdictions used or to ask about engineering designs, as this topic has been covered in detail elsewhere, including several surveys reported in ITE publications. Nor did we choose to interview jurisdictions which have never considered traffic calming, or have considered and rejected it. Our work is reasonably representative of current activities but is not necessarily representative of the full range of attitudes toward traffic calming among U.S.jurisdictions. B. Methodology This paper is based on information from three sources. First, we conducted a review of the published literature on traffic calming to identify cases and assess the scope and extent of traffic calming as it has been reported in journals and professional publications over the past 30 years. Second, we conducted in-depth telephone interviews with staff from jurisdictions identified through the literature search as having engaged in traffic calming activities, and supplemented these interviews with briefer interviews with staff members at metropolitan planning organizations (MPOs). Finally, we reviewed a large volume of printed information sent to us by various cities and counties: memos, reports to council, studies, policy descriptions, and brochures sent to residents. These latter documents proved to be useful in supplementing the basic information obtained through the interviews and published literature review. 44,00 1. Population surveyed We used references in the published literature as well as the authors' personal knowledge to generate an initial list of about 350 U.S. cities and counties which were reported to have tried traffic calming in the last 30 years. From this list we randomly selected one in eight to be interviewed, managing to successfully conduct an interview in 43 of the 45 jurisdictions thus selected. Of the 43 jurisdictions, one city is actually doing no traffic calming whatsoever, according to our respondent; another two were reported to be doing only traffic enforcement in response to neighborhood concerns. Hence our sample included 40 cities reporting active traffic calming installations or planning programs. We then selected for interview an additional 20 cities which appeared to have particularly large traffic calming programs. Table 1 lists the two groups of jurisdictions we surveyed. We identified individuals to be interviewed either by asking for the person cited in the literature or by identifying a knowledgeable respondent on the jurisdiction's staff. The literature as well as our own experience indicates that responsibility for traffic calming most often resides with traffic engineers, so when we did not have an identified contact person we telephoned the jurisdiction's traffic engineering office (or public works department where a separate traffic engineering office did not exist) and asked to speak to the person who handles traffic calming issues. If the call was not successful in identifying a contact person, Weinstein and Deakin 2 March 1998 we also phoned the jurisdiction's planning department and sought a contact. All persons thus identified were provided with a brief description of the study and were invited to participate in a detailed interview on their experiences with traffic calming, focusing especially on the planning process and funding mechanisms. For those who agreed to participate, a telephone interview was scheduled. The vast majority of the people we surveyed were traffic engineers or engineers in transportation or public works departments. In a very small number of cases we interviewed somebody from other departments. In some jurisdictions we interviewed more than one person. A significant limitation of the survey is that we were asking for information which in most cases had never been gathered in one place or under one person. In many cases projects were planned and implemented over several years with several different staff members and departments involved at various times and no consolidated record keeping. We did our best to identify the most knowledgeable person in the jurisdiction,but often there simply was no one who could answer all our questions. In addition, because we were asking about actions carried out at various times over the last several decades, many of the respondents had no _ personal experience with the implementation of key projects in their jurisdictions, and often their knowledge of the planning process for these earlier programs was sketchy at best. We also interviewed a number of people working in metropolitan planning organizations (MPOs) to determine the extent to which MPOs have involved themselves in traffic calming. The MPOs selected for interviews were the 25 largest in the U.S. plus seven others in areas with significant local activity in traffic calming. For the selected MPOs, we sought to interview a person assigned to handle traffic calming or to work on neighborhood issues. If there was no such assignment, we sought to interview the head of the section that works most closely with local governments' transportation programs. Again, we provided the persons so identified with a description of our study and requested an interview. L Weinstein and Deakin 3 Mash 1998 6.i Table 1: Local Jurisdictions Included in Study G ou''1: '""do•• of�i'ir s`rlialo Gr'u ,/ • • : , t� r-` rta Sam. .. - 01114.110 mi •'e' „r IrQ : � ��� a)) �stJ; x( 7i l Albuquerque,NM Los Angeles, CA Ada County, ID Annapolis, MD Merced, CA Bellevue,WA Berkeley, CA Minneapolis,MN Boca Raton,FL Boulder, CO Moscow, ID Broward County, FL Brea, CA New Orleans, LA Chicago, IL Bridgeport, CT Orange County, CA Fort Lauderdale,FL Chico, CA Orinda, CA Fresno, CA Columbus, OH Palm Beach County, Houston, TX FL Costa Mesa, CA Portland, ME Long Beach, CA Cypress, CA Poway, CA New York City, NY Dallas, TX Raleigh, NC Oakland, CA Dayton, OH Raytown, MO Pasadena, CA Decatur, IL Salem, OR Phoenix, AZ Edmonds, WA San Bernardino, CA Portland, OR El Monte, CA San Leandro, CA Prince William County, VA El Paso, TX Scottsdale, AZ Sacramento, CA Germantown, TN Tampa, FL Sarasota, FL Hartford, CT Thornton, CO Seattle, WA Hawthorne, CA Troy, MI Seminole County, FL Hilton Head Island, SC Upland, CA Tempe, AZ La Mesa, CA Upper Arlington, OH Little Rock, AR 2. Interview guide For the interviews we used a list of questions as a guide. The interview format was one of a structured conversation rather than questionnaire administration; we aimed for a holistic understanding of the locality's traffic calming experience rather than for a detailed accounting of actions taken, devices used, or reactions to the experience. As a result, the interviews did not always cover every single question in equal detail, but did identify the main issues as each respondent saw them. Most interviews took about forty-five minutes, with a few considerably shorter and several longer discussions. Weinstein and Deakin 4 March 1998 C. Findings L 1. Traffic problems, community objectives, and traffic calming responses Local jurisdictions across the U.S. use traffic calming' to address a variety of problems and they apply a variety of methods to achieve desired results. Most respondents say that the overall objective for traffic calming is improved safety. The safety of children and pets was most often mentioned by respondents as the key motivation for traffic calming,but a substantial minority of cities use traffic calming as a crime prevention measure. Some of these cities have incorporated traffic calming as one element in their community policing programs. Others have used traffic calming to respond to neighborhood complaints about traffic violations and rude driver behavior—racing to catch a light, littering, doing "donuts" (spinning a car in an intersection), and so on. Finally, a number of respondents reported that traffic calming stemmed from a general interest on the part of the city in quality of life, neighborhood livability, and, in some cases, neighborhood empowerment. As reported by our respondents, the two most common problems traffic calming aims to address are heavy volumes of traffic (or cut-through traffic) and speeding. Some cities target both speeds and volumes, while some officially target only one, most commonly volumes. Several cities, including Minneapolis and Albuquerque, have chosen not to deal with speeding in the absence of other problems calling for traffic calming, fearing that speeding is a sufficiently common complaint that neighborhoods would flood staff with requests for Cassistance. Other cities are reluctant to shift traffic to other routes and aim largely to reduce speeds; many, in fact, equate "calm" with "slow". While jurisdictions doing traffic calming in the 1970s and 1980s tended to use diverters (barriers) and traffic circles for speed and volume control, the favorite device of the 1990s is the hump. Far more jurisdictions use humps than any other device, and among the jurisdictions with large traffic calming programs (over 100 installations) humps were invariably the main device used. After humps, there was no clear winner; traffic circles and diverters were both used fairly frequently. Many cities also reported using stop signs, speed limits and novelty signs, striping, and police enforcement as major elements of their programs. Some are experimenting with novel approaches; for example, one jurisdiction with a large number of well-off residents is trying to set up a system of radar emitters that will trick drivers with radar detectors into thinking the police are watching them. Most jurisdictions focus their programs on local streets. Of the 63 cities whose staff we interviewed, only 17 or 27% reported having utilized or even experimented with putting t Traffic calming is a broad term and respondents have different definitions of what it includes. Our definition included both the use of physical devices to slow cars or reduce volumes and operational or management strategies such as signage, striping changes. and speed watch programs. Some of our respondents reported that they or their jurisdictions define traffic calming more narrowly,often equating it with the use of specific devices such as speed humps and traffic circles. Because of such differences in definitions, it is possible that some respondents may not have mentioned programs. problems addressed, or measures implemented that we would have included in the study. Weinstein and Deakin 5 March 1998 signs or physical traffic calming devices on collector or higher volume streets (two additional cities permit traffic calming on collectors but did not report specific projects). The willingness to consider collectors is greater in cities with large, established traffic calming programs; of the cities with major programs, half(10) were working on collectors, while only 16% (7) of the cities chosen by random sample had physical devices on collectors. Traffic humps were by far the most common installation on collectors, used by ten cities. The humps used varied in size from standard 12' or 14' humps to longer 22' "flat top humps" to a 40' hump tried in Palm Beach County, Florida. Other devices occasionally used on collectors include traffic circles, turn restrictions, and even a diverter. Some of the traffic calmed collector streets were reported to be carrying substantial volumes of traffic, e.g., 6000 — 16,000 vehicles per day (vpd). While most respondents felt that traffic calming on local streets was largely successful, collector applications got some decidedly critical reviews. Only in Portland, Oregon, did respondents feel their program had worked fairly well, after some fine-tuning; the Neighborhood Collector Program uses no diverting devices and relies primarily on 22-foot humps. In the past the city used circles, but found these created problems, especially on bike through routes. Florida cities reported mixed results. Some respondents reported successful implementation on collectors, but cities which have used longer humps on collectors report that traffic has not always slowed enough to satisfy residents. Ada County, Idaho, staff have discovered that humps on collectors require additional public involvement, because support tends to be concentrated along the affected street while users come from a larger area. Also, the Ada County Fire Department and ambulances have objected to humps on collectors, which they use as response routes. Bellevue, Washington also got complaints from their fire department about recent test installations on collectors (the local street traffic calming program, in place for 15 years, did not generate fire department objections). Phoenix, Arizona, tried putting turn restrictions on a collector in the 1980s, only to find that traffic on local streets had increased, creating a "nightmare" situation. Despite these mixed results, respondents from cities all over the country report an increasing number of requests for traffic calming on collectors, and several are considering policy changes to make it easier to calm collector streets in the future. 2. The planning and implementation process for traffic calming We asked respondents whether they had developed formal policies or guidelines for traffic calming or handled problems and inquiries on a case-by-case basis. We also asked whether they developed traffic calming strategies as part of an overall plan for a neighborhood or district, or instead responded to complaints or requests individually. We found that a solid majority had written policies on traffic calming but worked on a spot improvement basis, often treating only a block at a time. Weinstein and Deakin 6 March 1998 Policy Framework Li only a couple of cities can staff initiate traffic calming based on their assessment of a neighborhood's needs. Far more commonly, however, traffic calming is only done if residents or business leaders initiate it; one respondent, asked "Do you initiate traffic calming?" replied, "We don't start new fires!" In nearly two thirds (65%) of the jurisdictions we examined, respondents reported having written guidelines related to traffic calming. In a few jurisdictions these are the result of staff-initiated studies, and describe policies that guide traffic calming efforts undertaken by the city. Most commonly these are guidance documents that explain the procedures a neighborhood must go through to apply for a specific traffic calming device. Typically a request for a device must be initiated by formal petition signed by a specified number or percentage of residents. In some cases, property owners or business owners also can be, and occasionally must be, included in the petition. Staff then gather and analyze data on the traffic complaint and evaluate the suitability of the requested device. One or more public meetings are held to review the data and discuss the proposal. Generally a final petition must be signed by a specified percentage of affected parties before the requested traffic calming action will be installed. Most jurisdictions also outline the criteria a location must meet before a device will be installed. The criteria typically include average speeds and volumes, slope of the road, length of the block, percent of cut-through traffic, and the street's functional designation. Many jurisdictions' guidelines also provide design specifications for traffic calming devices such as speed humps, and set out signage and striping requirements-. A smaller number of localities have prepared a broader policy document which explains the goals of traffic calming and provides a comprehensive overview of programs for responding to neighborhood complaints about traffic. Jurisdictions that use this approach typically discourage residents from proposing a device, preferring for them to work with staff to determine the best overall solution to the problems at hand. The policy statements often include descriptions of different kinds of signs and devices, how these work, and where they are appropriate. Summaries of the policies in effect in three cities are given as examples. Albuquerque, New Mexico Albuquerque has several programs involving traffic calming: Local Street Improvement Projects, Neighborhood Area Studies, and Collector Speed Control Projects. The city lays out its policy in a detailed 18-page brochure. The brochure covers objectives and policies on traffic calming, describes the city's programs and the types of projects that the city has pursued, reviews traffic calming devices and their likely impacts, and lays out the procedures and time frame for getting a traffic calming project implemented. The city's procedures include a petition process (sample petitions are included in the brochure), a point system for prioritizing proposed projects, and impact assessment. The brochure also describes specific devices in some detail and includes a glossary. Introductory material in the brochure Weinstein and Deakin 7 March 1998 establishes the context for traffic calming by quoting the city's Comprehensive Plan: "...livability and safety of established residential neighborhoods shall be protected in :ransporation planning and operations. The introduction also emphasizes the city's commitment to neighborhood livability and to making citizens actively involved in the decision-making process. Sacramento. California The City of Sacramento has been doing traffic calming for a number of years and has a well- developed set of policies and outreach materials. When residents approach staff with concerns about traffic, the city offers a number of options. As a first step, the Traffic Engineering Division provides pamphlets on such topics as speed limits, crosswalks, traffic signals, and stop signs. Each pamphlet briefly describes the function of the regulatory device and what it can and cannot be expected to achieve. At present the city also has two major programs to deal with neighborhood traffic issues: a hump program and a neighborhood traffic management program. The city has pamphlets describing these as well. The speed hump program began in 1980, and the city has installed humps on over 300 streets by now. Currently there are three separate sub-programs: Residential, Parks and Schools, and Bypass. The first two are aimed at reducing speeds, while the third specifically tries to reduce volumes. The neighborhood traffic management program, recently created, is much more involved. The brochure explains that it relies on the "three Es": education, engineering, and enforcement. The NTMP is organized to use a two-phase approach, starting with easier and cheaper alternatives. In the first phase staff work with the neighborhood to identify traffic concerns, establish goals, and develop a plan. Then the neighborhood tries strategies such as400 improving visibility, changing signage, adding striping, police enforcement, and educational outreach. At the end of the first phase the success of the plan is evaluated, and the neighborhood receives a staff report. If the neighborhood chooses, it may opt to move into the second phase, where the plan is revised and more restrictive, physical traffic calming devices are considered. If a phase 2 plan is implemented, the city evaluates traffic patterns for a further year. Boca Raton, Florida Boca Raton's 16 page Residential Traffic Calming Plan states that its purpose is to "promote the preservation of the residential character of the City's neighborhoods." The plan explains the importance of citizen participation and area-wide planning, and then goes on to describe what streets are eligible for traffic calming measures (collectors and arterials are ineligible). Next follows a description of the city's eight standard procedures for implementing residential traffic calming. (See Table 2.) A distinctive element of Boca Raton's policy is that it provides traffic calming options for those streets who do not have high enough traffic volumes, speeds, and numbers of accidents to qualify for "Class 2" measures, which include physical devices. Remedies for the lower priority Class I areas include: neighborhood City of Albuquerque. No date;received July 1997. `Neighborhood Traffic Management Program." 3 City of Boca Raton,Florida. March 5, 1997. Residential Traffic Calming Plan. Weinstein and Deakin 8 March 1998 awareness fliers on speeding (prepared by the city and distributed by residents); increased police enforcement; movable speeding alert signs; and a neighborhood speed watch program where residents and police monitor vehicle speeds and send letters to speeders. The document also discusses the time involved in implementing traffic calming (normally nine to eighteen months); how landscaping will be maintained (the neighborhood is responsible); different funding options; how devices can be removed; and different treatments that can be considered. Table 2: Steps of the City of Boca Raton's Residential Traffic Calming Plan Step 1: Initiation; neighborhood education and awareness program Step 2: Traffic engineering analysis, classification, and designation of affected area Step 3: First public hearing to define resident concerns and clarify program Step 4: Development of traffic calming options (plans) Step 5: Second public hearing to reach consensus on final plan Step 6: Formal notice to residents of proposed calming plan Step 7: Final public hearing; approval by area property owners Step 8: City Council approval of specific expenditures (Source: City of Boca Raton,Florida, March S, 1997, Residential Trafrc Calming Plan.) Planning Approaches A key point of this study was to learn how different places go about determining where to put in traffic calming devices or programs. For example, is the possibility of diversion an issue which staff consider before implementation or not? Do cities think in terms of neighborhood-wide control systems? We wanted to know if localities tended to work spot- by-spot, responding to localized requests from residents, or if staff used more extensive, neighborhood-wide planning to determine where and when to install devices. We found that almost all cities and counties work on a spot-improvement basis. Although half of the jurisdictions we examined had at least one neighborhood-wide traffic control system, only 23 (37%) said they had done neighborhood-wide planning or traffic studies— some of the areawide systems simply grew from a series of spot improvements. Moreover, only a handful of jurisdictions routinely apply a neighborhood-wide approach. Some had done so in the past but had been forced to cut back because of funding shortages; others said that staff had tried neighborhood-wide plans in the past but found them too much of a hassle and not significantly better than current spot-by-spot efforts. Still others felt that the broader approach was prone to stalemate because the potential for conflicting interests increased as the area expanded. On the other hand, we also talked to a number of people who said that broader planning was needed and would be implemented in the future if funding becomes available. Weinstein and Deakin 9 March 1998 Diversion Analyses ,j One of the most basic reasons to plan traffic calming beyond the block in question is to avoid diverting cars or transferring speeding problems from one location to another. Almost every respondent stated that staff were aware of the diversion issue and considered it before installing a device, and a number of cities and counties have a policy that no devices which might cause diversion will be installed. For example, Fort Lauderdale's draft speed hump installation policy states, "Since speed humps may divert traffic to other street facilities, an estimate of the amount and location of that diversion will be made so that the potential impacts of the proposed humps can be fully considered. If the humps are expected to create equal or greater traffic problems on another residential street, they will not be installed."4 However, only 24 respondents said they had even occasionally studied the traffic on alternate routes before and after installation of a project to check for diversion. Most expected citizen complaints to alert staff to diversion if it were occurring on a significant scale. A small minority of interviewees did mention that diversion had occurred, and staff had had to go back and treat parallel streets. Neighborhood- Wide Planning Among those cities and counties that have tried neighborhood-wide traffic planning, some do so routinely, while others (e.g., Costa Mesa, Fort Lauderdale, Houston) have done areawide studies only in response to specific requests from residents or elected officials for a wider study of a specific neighborhood. The neighborhood-wide plans vary widely in scope. At one end of the spectrum are plans where simple devices such as stop signs or intersection bulb-outs are installed throughout a neighborhood in a basketweave pattern. At the other end of the spectrum are plans that involve transit service enhancements, arterial traffic flow improvements, resident permit parking, and perhaps neighborhood watch programs and housing renovation together with traffic calming. Examples of a few of the more extensive plans are provided here. The Neighborhood Traffic and Parking Mitigation Program for Long Beach, CA, was initiated in 1993 by the mayor and council in response to public comments on the Transportation Element in the General Plan. By midyear 1997 the city had provided technical assistance to 23 neighborhoods to seek and assess solutions to traffic concerns. The city has hired consultants to plan for each neighborhood. A primary principle of the plans is • to prevent shifting problems to similar streets. The plans are fairly involved, including police enforcement, parking changes, stop signs, speed limit signs, humps, and diverters. Minneapolis' program allows neighborhoods to hire consultants to draw up traffic management plans. The documents vary in scope, but many go beyond pure traffic calming to include parking, transit service, etc. One of the more extensive plans is about 70 pages in 'City of Fort Lauderdale,July 21, 1995,Draft"Speed Hump Installation Policy," 1. Weinstein and Deakin 10 March 1998 length, with color pictures and many diagrams.' It discusses bike, auto, transit, and parking issues, makes recommendations for modifying streets and intersections, advises on implementation, and presents cost estimates. Pasadena, CA, takes a proactive approach to neighborhood-wide studies, evaluating the traffic problems of a dozen of the city's 36 neighborhoods each year. The evaluators Iook at complaints on file, including requests for traffic calming, and examine the overall circulation patterns within the neighborhood. As needed, neighborhood plans are drawn up. The plan may include signage and other changes as well as possible traffic calming. Boca Raton, FL, has one of the programs with the strongest neighborhood-wide orientation, though the city has not actually done extensive neighborhood-wide traffic calming because the program is relatively new. The city's Residential Traffic Calming Plan states, `Because each traffic calming device has a limited range of effect, it is necessary that traffic calming be addressed through a coordinated plan of linked devices with an overall sphere of influence large enough to meet a reasonable objective." 6 Furthermore, our respondent explained that the city envisions traffic calming as something that will eventually cover the whole city, so a spot-improvement approach wouldn't make much sense. A small number of the cities have put in devices throughout a neighborhood as part of crime prevention efforts. The Dayton, OH, neighborhood of Five Oaks was calmed as part of a S500,000 crime prevention program that included street and alley closures, police enforcement, housing code enforcement, and home ownership and rehabilitation incentive programs. The neighborhood was restructured to create ten mini-neighborhoods of three to tsix streets, and many of the internal streets were converted to cul-de-sacs. Another such effort was made in Albuquerque, NM, through the national program Crime Prevention Through Environmental Design (CPTED). The idea is to return the streets to neighborhood territory through a variety of strategies, one of which is to make it unpleasant and/or confusing for outsiders to drive in the area. Tremble, CT, has spent about S40,000 putting in a test system of traffic calming devices and improving street lighting. Many of these crime prevention plans are carried out with relatively little involvement from traffic and transportation staffs. In Bridgeport, CT, for example, police put together a plan for creating a loop circulation plan for one neighborhood with no input from transportation staff or consultants. More commonly, traffic engineers are brought in at the design stages. Some cities have never tried area-wide traffic planning, or formerly did it but stopped. In the former group are those cities which simply lack staff and other resources to take on a neighborhood plan, as well as many which view the issues as more appropriately dealt with on a limited basis. Cities which have largely curtailed neighborhood-wide traffic planning include Berkeley, CA, Portland, OR, and Seattle, WA. 5 SRF Consulting Group, Inc./SK-Consulting. June 1997. Cedar Isles Dean Neighborhood Traffic Management Study:Summary Report/Implementation Plan. For the Cedar Isles Dean Neighborhood Association and the City of Minneapolis. 6 City of Boca Raton, FL. March 5, 1997. Residential Traffic Calming Plan. p. 14. Weinstein and Deakin 11 March 1998 Berkeley, which in the 1960s and 70s had developed one of the nation's most extensive and • varied set of neighborhood transportation management plans, turned to smaller, street or block-level projects after funds became short following the passage of California's tax- cutting Proposition 13. Since the 1980s most installations have been speed humps, although diverters have been installed in a few locations. The spot-improvements approach has recently been called into question, however, as widespread use of humps has reduced the number of streets available for emergency responses. The city is now reconsidering its approach. • Portland found neighborhood-wide planning very difficult because it was hard to generate consensus within the neighborhood on what should be done. Currently the city works primarily location by location. However, as a part of a broader Livable Communities program, staff are thinking about moving their traffic calming efforts back toward an area- wide approach. Seattle also stopped doing the neighborhood-wide plans which were an important part of its early efforts because of the conflicts that arose. According to our respondent, these could be some of"the most acrimonious conflicts you hear." Conflict often developed between commuters and residents, or residents on one block versus those of a nearby block. Furthermore, the city council found often itself embroiled in these controversies with no popular way out, and councilmembers wanted to end such a politically unpleasant situation for themselves. As early as 1978 Seattle began to focus on devices that slowed rather than diverted traffic (mostly circles); as our respondent saw it, this reduced the need for broader planning and made a spot-by-spot approach feasible. Most recently, however, some neighborhoods have included traffic calming as part of much broader neighborhood planning efforts being carried out under a citywide program. These efforts, carried out under a program through which neighborhoods get a budget for hiring consultants to assist with planning, can be viewed as a move back toward a broader perspective on problems and solutions. 3. Staffing for traffic calming Departmental involvement. Traffic engineers are heavily involved in staffing for traffic calming studies, although many communities also routinely involve city planners and some also involve community development, redevelopment, and public safety staff. In the majority of the jurisdictions we interviewed, the public works or traffic engineering staff operated largely autonomously during the analysis and design process except when a specific need for consultation with another department arose. However, a number of jurisdictions had a review team or committee that included staffers from a variety of departments - engineering, public works, sanitation, utilities, planning, the city attorney's office, fire, police, transit, the school district, parks and recreation, or redevelopment. Elected officials always were involved in some sense, occasionally as direct participants in the planning process but more often as the ultimate review, appeals, and funding board. Weinstein and Deakin 12 March 1998 r" In several cities a community development or neighborhood planning unit takes the lead on coordination with residents and businesses. These offices or divisions typically are located either within a department of planning or economic development, or within the city manager's office. Their staff organize all meetings with the neighborhoods, serve as the liaison between residents and engineering staff, and help identify funding mechanisms in cities where residents are expected to pay traffic calming costs themselves. In some jurisdictions planning departments have been heavily involved in traffic calming policy development through general plan and zoning provisions. Planners also get involved when traffic calming proposals are included as part of a community revitalization plan or an economic development effort, or are proposed as mitigation for new developments. In these cases the engineers may not be called in until it is time to design the engineering details for planned street installations. Conflicts have sometimes arisen when traffic calming proposals developed in this fashion follow a different procedure from those generally used in the city or county, because this can put the staff"on the spot" to explain why some areas received special treatment. Traffic calming involved the police in some way in every jurisdiction we reviewed. Many cities use police enforcement as their first response to traffic concerns and turn to more elaborate traffic calming only when the police cannot solve the problem at a reasonable level of effort. In some cities the police, alone or working with the engineering staff, arranged to set out speed trailers or to loan citizens radar guns so that speeders could be sent a letter asking them to slow down. In many cities the police also coordinated with engineering staff to enforce new traffic calming signs or devices immediately after installation. Generally the police department also sent a representative to interdepartmental traffic calming teams. Finally, in a small number of cities the police department actually arranged to have traffic calming devices installed to create a more defensible neighborhood. Levels of effort In most communities traffic calming is one of a number of substantive areas of responsibility for staff and is dealt with in the same manner as any other routine request for work. However, about a quarter of the 63 jurisdictions in our sample had specifically assigned individuals to deal with traffic calming issues on a full-time or part-time basis. Ten of the 63 had at least one staff member working full-time on traffic calming, and another was in the process of hiring such a person. Dallas and Sacramento each had three staff members assigned to traffic calming, and Chicago had four. Houston had 15 people who work on traffic calming a substantial part of the time. Metropolitan planning organizations We were interested in whether metropolitan planning organizations (MPOs) are involved in traffic calming, perhaps providing technical assistance or promoting traffic calming as an Weinstein and Deakin 13 March 1998 element in regional transit plans. Our interviews with MPO staff indicated that there is very little such activity to date.' Twelve of the 32 MPOs we interviewed claimed to be doing `4140 absolutely nothing related to traffic calming. Five said they had at some point provided information on traffic calming to their members, and six had at some point assisted with data collection or analysis. Portland Metro has put out guidelines on livable streets as part of its broader growth management program, and the Denver Regional Council of Government's Transportation Advisory Committee has discussed the issuance of guidelines out of concern about design and signage inconsistencies in traffic calming installations. The Federal Transit Administration's Livable Communities program may be stimulating additional MPO interest in traffic calming, however; at least two MPOs are beginning to look into traffic calming because of this program, and another is actively looking for demonstration projects to fund. 4. Funding for traffic calming We asked survey respondents specifically how their programs were funded, and also if they had ever looked into applying for state or federal money. This proved to be difficult information to obtain. Many respondents were unfamiliar with the details of their jurisdiction's or department's budget and were unsure how their projects and programs had been funded. Also, in many cases funding for individual projects had come from a number of sources, and the interviewees did not remember the details or have access to a detailed accounting. Another complication is that jurisdictions allocate costs differently. Some report all costs associated with traffic calming—data collection, planning, analysis, public meetings, equipment, construction, enforcement, and maintenance; others only count capital costs, and still others count capital costs plus any "soft" costs for which contracting out is necessary. Also, small projects were often paid for out of regular department operating budgets, while larger projects drew upon special funding. These limitations on the accuracy and completeness of the responses should be kept in mind in interpreting the survey results reported here. We found that most localities pay for traffic calming out of their usual funding sources for transportation and neighborhood improvements, i.e., the general fund and gas tax subventions. Most areas allocate funds on a project by project basis rather than as an annual budget mark, however. The reliance on individual appropriations can be problematic, as the following quotation illustrates: [W]hile city planners and traffic engineers know and understand the tools to mitigate these the problems, ...we have not been able to identify a recurring funding source to implement these projects. Thus, regardless of how worthwhile they may be, we must always put these projects through the political process so that the City Council may An exception is the Miami Urbanized Area MPO, which is contiguous with Dade County. Dade County has � responsibility for all traffic control devices including traffic calming. and as a result the county and MPO both have been engaged in various traffic calming activities. Weinstein and Deakin 14 March 1998 • budget for them individually. This has lead to much frustration on the part of the citizens, and a failure by staff to get many of these solutions carried outs A handful of jurisdictions have addressed concerns such as those expressed in this statement by establishing an annual set-aside or budget allocation for traffic calming. Other funding sources also have been sought; among those reported by our respondents are federal funds, resident contributions, developer fees, county gas tax money (three Florida and one California county), local sales tax revenue dedicated for transportation (four cities), and revenue from city and county license plate fees (one city). As might be expected, given the variety of programs in the jurisdictions we examined, the amounts of money spent each year varied widely, from a few thousand dollars a year to$2 million a year for the Neighborhood Traffic Management Program in Portland, OR. Of the localities with annual earmarks or allocations, Brea, CA, budgets S25,000 a year for humps, San Leandro, CA, is tentatively budgeting $50,000 a year; Palm Beach County's new program is set at$30,000 a year, Dallas budgets and spends between S50,000 and$100,000 a year; and Pasadena's NTMP gets $85,000 a year. Columbus, OH, spent$86,000 on traffic calming in 1996-97,-but staff asked for$250,000 for 1997-98. Sarasota allocates $50,000 a year for traffic calming and appropriates additional money for special projects, spending $100,000 in 1997. Phoenix's 1997 NTMP budget was S25,000 for design and S 100,000 for construction, Sacramento's was $150,000, and Boca Raton's S347,000. Finally, Chicago approved S500,000 for the NTMP for the coming year; Scottsdale, AZ allocated$500,000 a year for the next two years; and Oakland, CA, budgeted $3 million over 3 years, with $350,000 per year allocated for 1998 and 1999. ribr Many jurisdictions felt that funding constraints had restricted their traffic calming programs in both scope and strategy. About a third of the respondents prioritize traffic calming projects and are able to implement only the highest scoring ones; respondents from fifteen of the jurisdictions sampled (24%) felt they would install more devices if they had more money, and an additional two thought they might. Respondents from ten jurisdictions (16%) believed that if more money were available they would have used different (more expensive) devices. In some places, interviewees indicated that they rely primarily on humps only because these are cheaper than other traffic calming devices. Another respondent commented that with more money the city would have done more neighborhood-wide planning instead of relying on installations at spot locations. Federal funds Very few jurisdictions have used federal money for traffic calming, and those that have are more likely to have received it from the Department of Housing and Urban Development (HUD) than from the Department of Transportation. Community Development Block Grant (CDBG) funding has been an important source of HUD support; seven cities reported that 3 City of Salem Public Works Department. July 1997. "Neighborhood Traffic Management Plan,"p.3. A TOM application prepared for the Oregon Department of Transportation's Transportation and Growth Management Program. Weinstein and Deakin 15 March 1998 Respondents who argued for resident payments as a way of limiting traffic calming requests felt that without some metering strategy, demand for traffic calming would be overwhelming; vir these respondents didn't want to see huge numbers of devices going in. Others were concerned about "frivolous" requests for traffic calming and thought that having residents pay would tend to limit devices to those locations where residents were really desperate for help. A city memo on the history of speed humps in Phoenix illustrates this point. A key theme in the report is the city's emphasis on having residents pay. Early on in Phoenix's program, residents paid the total cost for traffic calming, but more recently the city has • shouldered part of the cost. The number of humps installed has increased greatly since city funding became available. The memo concludes that when residents must pay MI installation costs, few neighborhoods consider speed humps desirable. However, when residents can get help paying for humps, then many neighborhoods want them.9 Developer payments Respondents from ten jurisdictions report that the city or county has successfully required a developer to pay for traffic calming in an existing neighborhood, as part of a development approval.10 However, most traffic calming mitigation appears to be ad-hoc and occasional rather than a regular consideration in the development review process. For example, Berkeley, CA, implemented a number of traffic calming strategies around a large, controversial office development at the edge of the downtown, but has not sought traffic calming from routine developments. Also, the amounts of money in question are usually modest. For example, in three cases Ada County, Idaho, has exacted $5,000 - $10,000 for traffic calming as a development mitigation. Several jurisdictions are now making the evaluation of neighborhood traffic impacts a formal part of their development reviews and are frequently assessing fees or requiring specific actions for traffic calming. For example, the development review committee in Sarasota, FL, looks at impacts on nearby neighborhoods, utilizing data from traffic impact studies required of all development applications. Impact fees have been required in a handful of cases, with amounts in the $10,000 range typical. Los Angeles has recently acquired a significant amount of money for traffic calming from developers and expects this to become more frequent in the future. The city began evaluating traffic calming needs as part of the regular development review process in the early 1990s and has exacted about $2 million from developers of major projects. For example, as part of a planned expansion, 20th Century Fox provided over half a million dollars for traffic calming and related street and operations improvements in five surrounding neighborhoods. Staff have raised some doubts about the strength of the nexus between certain development projects and the need for traffic calming, but residents have often been successful in obtaining traffic calming funds by exerting the political process. 9 City of Phoenix. No date;received August 1997. "History of Speed Humps in Phoenix." 10 We did not consider developer-funded traffic calming within new developments. Weinstein and Deakin 18 March 1998 Portland, OR, also has had some experience with developer-funded traffic calming. In one case, a neighborhood demanded and got traffic calming devices funded as a condition of approval of a shopping center. Traffic calming instigated as development mitigation has not always proven successful. A 1985 article on Dallas mentions that one neighborhood got the developer of a new building to agree to fund traffic calming devices in the neighborhood, but the planning process went on so long that the neighborhood lost the money.I1 In Scottsdale, Arizona, the city required that the developer of a shopping complex pay for speed humps, but residents couldn't get enough signatures in neighborhood, and so humps never went in. Other sources of funding Several cities have developed additional sources of funding for traffic calming. For example: • Tax increment financing has been used to install traffic calming in several downtown areas. For example, Fresno, CA, has spent tax increment funds in its Civic Center Square to pay for bulb-outs installed as part of a redevelopment project. • Minneapolis, MN, has used excess tax-increment money from the downtown redevelopment district to fund its Neighborhood Revitalization Program, authorized at a level of S20 million a year for the next 20 years. Each neighborhood must have a plan on how to spend its money. Fifty-one percent must go into housing improvements, but traffic calming is now eligible to receive funding from the remaining 49%. • Several Oregon cities have paid for traffic calming using state transportation and growth management funds administered by ODOT. • Phoenix, AZ, has obtained state grants to pay for traffic counts and for presentation equipment for public meetings. • Sacramento, CA, has supported its neighborhood traffic management program with two grants from the state Office of Traffic Safety totaling S 165,000, as well as grants for school safety education. • Seattle, WA, funded traffic calming with a 1968 bond measure to renew deteriorating neighborhoods, and recently used state grants for hazard elimination to fund traffic calming projects, including many pedestrian improvements. Seattle also tried using a street utility tax, but this idea was thrown out as illegal. • Albuquerque, NM, voters approved a$100,000 bond issue for traffic calming and additional bond initiatives for this purpose have been proposed. Wiersig, Douglas W. &John W. Van Winkle. August 1985. "Neighborhood Traffic Management in the Dallas/Fort Worth Area." 1TE Compendium of Technical Papers,55th Annual Meeting,New Orleans, 83. Weinstein and Deakin 19 ' March 1998 Cities also continue to explore new ways to pay for traffic calming, including the following: • Lz Chicago some neighborhoods have requested traffic calming to deal with truck traffic issues. Staff are looking into having industrial uses and industrial parks pay a truck trip generation fee for this purpose. • Portland, OR, using Canadian examples, is looking into the idea of auto insurance companies underwriting traffic calming projects, on the grounds that they reduce auto accident numbers and severity. S. Conflicts While most jurisdictions try hard to establish clear and equitable policies and procedures on traffic calming, most also have found that traffic calming can lead to a variety of conflicts among residents. Conflicts occasionally verge on the sensational. Examples of dramatic opposition to the installation of traffic calming devices include the Oakland woman who lay in the street to prevent a speed hump from being installed, the Berkeley driver who attached a tow chain to a diverter and pulled it down, the Bellevue couple who designed and published a newsletter to oppose traffic calming in that city, and the Sacramento woman who got a doctor's note saying the increased carbon monoxide emissions from slowed speeds on her street would ,gip increase her dementia. Examples of dramatic support for traffic calming include the New Jersey man who created a home-made barrier by dumping a truckload of dirt across an intersection and the Berkeley residents who created a human barrier across a street until the City Council agreed to their demand for diverters. Far more commonly, city staff and elected officials are bombarded with angry phone calls and letters from opponents of a new installation, many of whom claim to be taken by complete surprise by the change in the street design or regulation. This can occur even when extensive efforts at public information and involvement had been undertaken. The devolution of much decision-making responsibility to the neighborhood level is one way jurisdictions have responded to actual and potential conflicts among residents. By making residents initiate the request for studies, give consent to the proposed traffic calming devices and actions, and in some cases pay for the traffic calming application in whole or in part, jurisdictions obtain a measure of the degree of support the traffic calming proposal enjoys— at least within the neighborhood. In addition, to the extent that conflicts arise during the planning process, the need to get a majority agreement forces the residents to deal with the conflicts themselves instead of leaving it to staff or elected officials to resolve the problem. Also, as one respondent pointed out, if a majority of residents must approve the traffic calming measure, staff at least can point to that support when complaints arise. Weinstein and Deakin 20 March 1998 Not all jurisdictions agree with this way of handling neighborhood conflict. Several respondents felt that staff needed to have the final recommendation, and that council should "take the heat" for the ultimate decision (which legally is theirs to make, even if they choose to allow neighborhoods considerable say.) Other respondents argued that since the streets are public places, it behooves staff and elected officials to make the decisions, since they must consider the rights of other members of the public, including residents outside the immediate vicinity of the installations and the traveling public. Many councils do in fact retain considerable decision-making authority over this sensitive issue, and some continue to approve every traffic calming plan or even every installation. While conflicts among neighbors are highly visible, serious conflicts also can occur over the effects traffic calming devices have on emergency response vehicles. In our survey we found that the fire departments were the only city agency likely to object to traffic calming (though bus operators often oppose speed humps on streets they use, and garbage collectors complain about designs that require them to back out of cul de sacs). In most cases the fire department worries that traffic calming devices will critically slow its response times. Other complaints raised by fire departments concern additional wear and tear on vehicles, possible injury to staff riding on fire trucks, and discomfort to injured passengers in ambulances. The level of resistance by fire personnel has ranged from formal complaints to department heads, to letters to the city council, to verbal objections made at public meetings, and in one case a leak to an investigative reporter. However, despite the amount of discussion given to this issue, not all respondents reported significant concern from their fire department. It seems likely that there may be a threshold quantity of devices under which fire departments are unlikely to object, probably because there are adequate alternate routes to the traffic-calmed streets. Localities have responded to fire department concerns in a range of ways. Berkeley responded to extreme concern from the fire department (and from a disabled citizen) by imposing a temporary moratorium on the installation of any new speed humps. The city has spent the last two years preparing a report for the council that will address the benefits and drawbacks of installing more humps, as well as options for other hump designs or other devices. Other localities develop emergency response routes which are kept free of impediments to high speed emergency travel, give the fire department a veto over any installation, or simply include the fire department on the traffic device review committee. Many cities report that they have dealt with the problem by involving the fire department in the design of devices. For example, Seattle marks out proposed circles on the ground so that the fire department can drive one of its trucks through and determine whether or not the turning radius is adequate. Other cities have designed diverters or barriers with mountable curbs (though some fire departments are not happy with these, either). Houston designed barrier gates that can be unlocked with a key given to the fire department. Portland is working on developing "offset" or"split" humps which are of a width that a fire truck can drive over with no effect, but a car will feel the bump. Finally, engineering staff in a few `f cities take no action other than to pass along the objections of the fire department to residents • and elected officials. • Weinstein and Deakin 21 Much 1998 D. Summary Traffic calming has become a common practice in many parts of the United States, with hundreds of jurisdictions' experiences documented in the literature. Major findings from our interviews of staff members responsible for traffic calming reveal the following: • Humps have become by far the most popular traffic calming device in the U.S., in large part because they are cheap. However, traffic diverters (barriers) and circles also are used in a number of locales. • A number of jurisdictions have developed policy statements or guidelines on traffic calming, often describing the conditions that warrant it and devices that can be used. • The majority of jurisdictions look only at spot improvements, a block or a street at a time. Though usually staff are aware of the possibility of traffic diversion, most do not do neighborhood-wide planning. One reason some localities give for focusing on spot improvements is that it is too complex and difficult to reach agreement when a broader group is involved. A second reason is that it is costly to do a good neighborhood plan. • Some jurisdictions have gone to a two-phase approach. In the first phase there is an attempt to solve the traffic problem through enforcement and education. If that fails, in the second phase physical devices are considered. • Traffic engineering divisions usually run traffic calming programs. Planning departments, community development offices, redevelopment agencies, police departments, and fire departments also participate. In some cities an office for neighborhood affairs has been given responsibility for coordination and outreach, and public works or traffic engineering handles the design work. Very few MPOs have gotten involved in traffic calming, though a few have provided technical assistance or assisted with demonstration projects. • Many localities design their traffic calming programs to devolve much decision making to residents. For example, residents may be called upon to initiate the request for studies to help design the retrofit, to give consent to the proposed traffic calming devices and actions, and in some cases to pay for the traffic calming application in whole or in part. Only a handful of cities initiate traffic calming studies based on staff identification of problems. • Most traffic calming programs are paid for from the general fund or from the jurisdiction's routine share of the state gas tax. Resident and business contributions, redevelopment funds, and developer exactions also have been used. Federal funding has not been very common, and HUD funds have been used more often than ISTEA funds. A few jurisdictions are using or hoping to use ISTEA enhancement or CMAQ funding for traffic calming in the future. Weinstein and Deakin 22 March 1998 • Conflict among neighbors can be bitter and is one reason that some jurisdictions require residents to obtain majority consent before action is taken. Other jurisdictions respond to the potential for conflict by having the city council approve every traffic calming action. • Fire departments often are another source of conflict over traffic calming. Cities have attempted to respond to their concerns by including them in decisions, providing for emergency response routes, and exploring design alternatives. Our future work will examine the policy and planning implications of these findings in greater detail. BIBLIOGRAPHY Accident Analysis and Prevention. 1992 "Speed Management Through Traffic - Engineering." Vol. 24, No. 1. Ada County Highway District. No date. "Traffic Calming - Who Pays?" 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No date—received August 1997. "Neighborhood Traffic Management Program Guidelines." City of Salem (OR) Public Works Department. July 1997. "Neighborhood Traffic Management Plan," a TGM grant application prepared for the Oregon Department of Transportation's Transportation and Growth Management Program. City of San Bernardino (CA). June 8, 1995. "Policy on Closure of City Streets." City of San Leandro (CA). June 3, 1996. Staff Report: "Opinion Survey - Estudillo Estates Traffic Circles and Speed Humps." Prepared by William K. Algire, Engineering & Transportation. City of Santa Rosa(CA), Public Works Department. October 9, 1992. "Creekside Road/Cypress Way Traffic Survey Results." Weinstein and Deakin 28 March 1998 City of Sarasota(FL). September 4, 1991. Sarasota City Plan. Pp. 87-92. 6,, City of Sarasota (FL). Engineering Department. April 1997. "City of Sarasota Traffic Calming Program." City of Seattle (WA), Engineering Department,Transportation Division. April 22, 1986. "Division Operating Instructions: Neighborhood Traffic Control Program—Citizen Request Traffic Circle (City Funded)." City of Sunnyvale (CA). November 1996. "Neighborhood Traffic Calming Program for City of Sunnyvale: Final Report." Prepared by Hank Mohle & Associates. City of Sunnyvale (CA), City Manager. February 4, 1997. "Possible Neighborhood Traffic Calming Methods." Report to Mayor and Council. • City of Tempe (AZ), Public Works Department,Transportation Division. 1996?—Received August 1997. City of Tempe Neighborhoods Traffic Management Program. Clark,Jeffrey E. August 1985. "High Speeds and Volumes on Residential Streets: An Analysis of Physical Street Characteristics as Causes in Sacramento, California." ITE Compendium of Technical Papers. 55th Annual Meeting. New Orleans. 93-96. Conner,Thomas K., General Manager, Department of Transportation. October 20, 1993. City of Los Angeles Inter-Departmental Correspondence: "Speed Humps - Citywide Program." Dare, James W. & Noel F. Schoneman. February 1982. "Seattle's Neighborhood Traffic Control Program." ITE Journal, 22-25. Ehrenhalt, Alan. October 1997. "The Asphalt Rebellion," Governing Magazine. From http://governing.com/l0roads.htm, visited 10/6/97. Elizer, R. Marshall Jr. &Nazir Lalani. October 1994. "Facing Up to a Street Closure Epidemic." ITE Journal, 24-28. Etlinger, Charles. October 4, 1996. "Some Roads Too Steep For Bumps." The Idaho Statesman, 1B. Ewing, Reid. 1993. "Residential Street Design: Do the British and Australians Know Something We Americans Don't?" ITE Compendium of Technical Papers, 135-141. Fitzpatrick, Kay. Fall 1995. "Survey Says." ITE TENC Update (The Newsletter of the Traffic Engineering Council), Vol. 1, Issue 4. http://www.ite.org/I'ENCV1N4.htm. L Weinstein and Deakin 29 March 1998 • Gonzalez, Karen & James B. Edwards. 1991. "The Effectiveness of Speed Humps as Part of f a Residential Speed Control Program: Bellevue's Experience." ITE Compendium of Noir Technical Papers, District 6, Anaheim. 67-76. Gorman, Michael N., Massoum Moussavi, & Patrick T. McCoy. June 1989. "Evaluation of Speed Hump Program in the City of Omaha." ITE Journal, 28-32. Grava, Sigurd. "Traffic Calming: Can It Be Done in America?" Transportation Quarterly, Vol. 47, No. 4 (October 1993), pp. 483-505. Halperin, Kopl & Robert Huston. April 1994. "A Verkehrsberuhigung Design for an American Road." ITE Journal, 28-34. Hass-Klau, Carmen. The Pedestrian and City Traffic. London: Belhaven Press, 1990. Hass-Klau, Carmen. "The Theory and Practice of Traffic Calming: Can Britain Learn from the German Experience?" Discussion Paper 10. Rees Jeffrey Road Fund, January 1990. - Hilton Head Island (SC),Town Council. November19, 1996. "Resolution on Traffic Circle Policy." Homburger, Wolfgang S. et al. Residential Street Design and Traffic Control. Englewood Cliffs, New Jersey: Prentice Hall, 1989. Ned Howard County (MD), Traffic Engineering Division. August 21, 1990. `Baltimore Avenue Speed Hump Study." Hoyle, Cynthia L. Traffic Calming. APA PAS Report No. 456. Chicago: American Planning Association, 1995. Institute for Community Design Analysis. No date. "Improving the Viability of Two Dayton Communities: Five Oaks and Dunbar Manor." - Institute of Transportation Engineers Technical Council Committee 5B-15. 11/86. "Road Bumps--Appropriate for Use on Public Streets?" ITE Journal, 18-21. Institute of Transportation Engineers Technical Council Task Force on Speed Humps. 1993. "Summary of a Proposed Recommended Practice: Guidelines for the Design and Application of Speed Hump." ITE Compendium of Technical Papers, 11-15. Institute of Transportation Engineers Traffic Engineering Council. "Traffic Calming: HOT HOT HOT." Traffic Engineering Council Update, Winter/Spring 1997, Vol. 3, Issue 1. http://www.ite.org/tencv3nl.htm, visited 7/21/97. Jepsen, Steven R. August 1985. "The American Woonerf, Boulder's Experience." ITE Compendium of Technical Papers. 55th Annual Meeting, New Orleans. 102-107. vie Weinstein and Deakin 30 March 1998 Kanely, Brian D. & Bruce E. Ferris. August 1985. 'Traffic Diverters for Residential TrafficControl -- The Gainesville Ex Annual MeetinExperience." ITE Compendium of Technical papers. 55th g• New Orleans. 72-76. Keller, H.H. "Three Generations of Traffic Calming in the Federal Republic In Civilizing Transport, Proceedings of Seminar A, P of Germany." PlanningSummer PTRC Transpoanrt, y Annual Meeting, University of Sussex,England, 9-13i September 1991. London: PTRC Education and Research Services Ltd., 1991. pp. 15-23. Klik, Marcel & Ardeshir Faghri. July1993. and Deviations." Trans '•A Comparative Evaluation of Speed Humps Transportation Quarterly, Vol. 47, No. 3,457-469. Kraay, Joop H. "Woonerven and Other Experiments in the Environment, 12, Nos. 1/2 (1986), PP• 20.29 Netherlands." Built . Laplante, John N. & Chester R. Kropidlowski. October 1992. "Sto Si W for Change." ITE Journal, 25-29. P g arrants: Time Levy, Dan. February 18, 1997. "Neighborhood Beats the Avenue." San Francisco Chronicle, Cl. Rush of Traffic On Tiffany Lira, Roberto Olmo. Urban Design and Traffic Perception in Residential Neighborhoods. — UC Berkeley DCRP Masters Thesis. 1989. Lockwood, Ian M. 1997. "What is Traffic Calming?" Resource Papersfor th International Conference. Institute of Traffic Engineers. 6-10. p e 1997 Los Angeles County (CA). April 7, 1997. "Traffic Calming Devices." Meier, Diane. August 1985. "The Policy Adopted in Arlington County, Virginia, Solving Real and Perceived Speeding Problems on Residential Streets."" girom For Technical Papers, 55th Annual Meeting ITE Compendium of Meeting,New Orleans. 97-101. Monheim, Heiner. 1986. "Area-wide Traffic Restraint: A Concept for Better Transport" Built Environment, Vol. 12, No. 1/2, PP• 74-82 Urban . Montgomery County (MD), Transportation Mobility Services. March 2, 1995. 1 "Speed Hump Demonstration Project." Prepared by W. Scott Wainwright. Memo: Montgomery County (MD), Department of Transportation, Division of Traffic &Parking SeResidential Speed Control Program." National Crime Prevention Council On-Line Resource Center. "Crime Prevention Community Policing: Profile Bridgeport, a ention and (.2://www.ncpc.org/5polla.htm. V sied July 25,11997. On Weinstein and Deakin 31 March 1998 • kraw on A.Page 26/wuomstar-telegram.com/Friday.lure 19. 1998 Speed calm traffic, • v • , 1 • • inflame tempers - - f CHUCK SQUATRIGLIA That comes as no surprise to Communities with recent humps. Contra Costa Times anyone who has jarred a filling housing developments, such as Humps are not to be coat. RKELEY, Calif. — Speed loose while zipping over one at Danville, use cul-de-sacs and with bumps. Speed bumps, c get no respect. Motorists top speed. Some might chuckle at other architectural features to found in parking lots, are tall them,firefighters hate them the thought of academics ponder- restrict traffic. But older cities narrow and cause sharp jol: y attorneys fear them. ing speed humps. with little new growth, such as speeds above a crawl. Sr : at the Institute of Urban But it's nothing to laugh about Berkeley, where long, broad humps are short and wide and .egional Development at at the institute,-where people fig- streets are an open invitation to be comfortably traversed a erkeley, they aren't a pain ure out how to keep commuters lead-footed drivers, use speed mph to 25 mph. asphalt but a phenomenon from abandoning clogged high- humps because they are cheap Thousand Oaks became studied. Researchers Eliza- ways and thoroughfares in favor and easy to install.Deakin said. first American city to use s; )eakin and Asha Weinstein of residential streets. It's called The British invented speed humps, which traffic engin six months questioning "traffic calming," and it's the humps 25 years ago and called call "pavement undulations," tr a`=•'nce of prevention is wave of the future. them "sleeping policemen." That more than 300 cities h a 1 of cure. "This is a serious issue," name didn't fly on this side of the installed them since they ca.a it ct? Deakin said. "People get hot pond — it seemed disrespectful America 15 years ago. iey work," Deakin said. under the collar about traffic and to law enforcement, Deakin said "They became wildly p' do slow cars down." congestion." — so they were christened speed lar," Deakin said. " 'ney'r= over the place." install speed humps willy-nilly They aren't without their crit- without regard for their effect. ics, however. Motorists avoid "A lot of cities have just them and they can be painful to plopped them down wherever anyone with back problems. Fire- people wanted," Deakin said. fighters say they make it harder to "But it makes sense to step back get to an emergency. Berkeley and look at a plan for installing officials found that each hump them." delayed firer ticks by 10 seconds. Deakin and Weinstein recently which can add up quickly in a published their findings and plan city with 156 speed humps. And to keep working to return civility city attorneys worry that they'll and courtesy to commuting. cause accidents and expensive "Streets are the backbone of lawsuits. cities and towns, she said. "If But Deakin said those prob- your streets are poorly run or lems can be avoided through taken over by people who drive careful planning and judicious with disrespect, it hurts the whole use. Too often, she said, cities community." My Experience with Speed Humps Page 1 of 13 • 3 , 7 ;,per'\` /N, Last Revised:June 28, 1996•�, F%,'�i��%0?br..,� Y' .. ,,r,•�r�,+�.��tir'"z'�iy'4'/''u�/i'Y�'/ �i i..,�/�. /' . • MY EXPERIENCE WITH SPEED HUMPS A REPORT BY: MR. John. Clement, P.E. Director of Public Works 23555 Civic Center Way Malibu, CA 90265 Edited August 17, 1995 Because of the high traffic speeds and high volumes of through traffic encountered on many residential roads in pre-World War II communities (characterized essentially by arid pattern street systems), newer residential communities, planned their streets with curvalinear alignments and cul-de-sacs in a well defined hierarchical system. Although these newer concepts reduced the quantity of"foreign traffic" on most residential roads, it did not eliminate it on all of them. Furthermore, the curvalinear street systems accomplished little in terms of speed reductions. Therefore, with ever increasing regularity, in virtually every community, the public is demanding more definitive solutions to solving the speeding problems on their residential streets. And their concern is not imaginary! In California the prima facie speed limit on residential roads is 25 mph. If this speed limit were obeyed, the resulting pattern of the actual speeds would ideally follow a bell curve with a mean speed of 20 mph and an 85th percentile speed of 25 mph. Unfortunately, however, the 25 mph speed limit is seldom obeyed! For example, a 1982 speed study in the City of Thousand Oaks involving 3874 motorists on 45 local, 2 lane residential streets revealed that 87% of the motorists exceeded the 25 mph speed limit. The average mean speed was 31 mph and the average 85th percentile speed was 37 mph, ranging from 27 to 43 mph. Should we, therefore, post such streets with speed limits as high as 40 to 45 mph merely because we have become entranced with the concept of speed zoning at the 85th percentile?After all, it requires over twice the stopping distance to bring a car to a panic stop from 40 nph than from 25 mph. This unnecessarily increases the risk for catastrophic collisions at our door Nkow steps! http://www.ci.malibu.ca.us/myspdhmp.htm 6/19/98 My Experience with Speed Humps Page 2 of 13 In an effort to positively respond to these valid citizen concerns, an old device was resurrected in the •arly 1980's and refined into a phenomenally effective traffic management tool that maintains traffic L..'peeds at a tolerable level while minimizing unnecessary through traffic. Furthermore, it accomplishes both without the need for heavy and costly Police enforcement and without restricting the otherwise free use of public roads to all citizens and emergency services. This concept is not an "Official Traffic Control Device" but rather a "Pavement Feature" that has been alternately termed a "Sleeping Policeman", a "Pavement Undulation", or a "Speed Hump". Such devices are similar in design to Speed Bumps used in many shopping centers, however, where Speed Bumps are sudden and sharp three to four inch rises in the pavement surface that are from one to three feet wide at the base; Speed Humps are gently rounded three inch high protuberances that are at least twelve feet wide at the base. Figure 2 depicts the relative difference between the conventional Speed Bumps and the new Speed Humps. BRITISH TESTING Although several countries have experimented with these devices, the British (via their Transport and Road Research Laboratory) probably undertook the most extensive research into Speed Humps to date. In closed site testing with various types of vehicles, 15 differing sizes of Speed Humps and Bumps were evaluated with sizes ranging from 2 inches wide by 0.5 inches high to 12 feet wide by 6 inches Kish. The British finally settled upon the 12 foot by 4 inch size as the most ideal shape. In contrast to Speed Bumps, it was found that: LA) At or below the design speed, drivers would suffer no discomfort, and B) Above the design speed, drivers would suffer increasing levels of discomfort depending on the amount that the design speed is exceeded, and C) Motorists deliberately driving over a Hump at excessive speed would most likely be able to retain directional control of their vehicles. • It was further anticipated that dramatic speed reductions could be achieved under "real life" conditions because most car drivers reported a "Preferred" Hump crossing speed of 15 mph. The next logical step for the British was to install these devices on public roadways to determine their actual effectiveness on their residential roads. Since 1975, 63 Speed Humps have been installed on 10 streets in 9 communities in the United Kingdom. Although their residential area speed limit is 30 mph, the test roads were experiencing prevailing speeds as high as 40 mph and carried as many as 8600 vehicles daily. The results were extremely successful. With the 12'x4"' Speed Humps spaced from 160 to 510 feet apart, the maximum prevailing speeds were reduced an average of 30%. (from 32 mph before to 22 mph after). The actual prevailing speeds across the Speed Humps averaged about 15 mph for cars and light vans and about 12 mph for trucks. These devices were also highly successful in reducing the 'olume of unnecessary traffic by discouraging the use of these streets as short-cuts. Using 16 hour traffic count data(from 0600 to 2200 hours), traffic was reduced an average of 30% (ranging from a low of 1% to a high of 64%). Furthermore, the overwhelming majority of residents (79% average) and non-resident motorists(60% average) favored the Humps. • http://www.ci.malibu.ca.us/myspdhmp.htm 6/19/98 My Experience with Speed Humps Page 3 of 13 should be noted however, that the Chief Officers of the Fire Department and the ambulance service ,w,tated that their drivers had to slow down to about 10 mph when crossing each 4 inch Hump to avoid damage to on board equipment. Thus, they were generally against the use of the Speed Humps due to the additional delay in responding to emergencies. Police Department officials, however, found no difficulty in using the controlled roads and considered their use to be an effective means of managing traffic speeds. It should also be noted that passengers on double-decker buses experienced considerable discomfort on the 4 inch high Humps at crossing speeds in excess of 10 mph. Therefore, the 4 inch high Speed Humps were not used on roads having established bus routes. However, 3 inch high Speed Humps were eventually tested on such a bus route to evaluate their effectiveness and acceptability. No bus passenger complaints were received and the bus drivers were able to better maintain their schedules, due to permissible Hump crossing speeds as high as 15 mph, which necessarily would also improve emergency service response times. Although the prevailing speeds across the 3 inch high Speed Humps for cars and light vans were 3 mph faster than experienced with the 4 inch Humps (18 mph v. 15 mph) which resulted in higher overall speeds, the 3 inch Humps were still beneficial in that they reduced the prevailing speed of motorists by 29% (from 37 mph before to 26 mph after). The British also reported that the Humps reduced noise levels and, in areas of heavy pedestrian activity. the Humps reduced the time that Pedestrians were delayed in crossing the streets while obviously improving their safety due to the lower vehicle speeds. although several claims were filed for vehicle suspension damage (allegedly caused by the Speed (40 lumps) all were eventually denied as being unfounded. Most importantly. in an analysis of collision statistics at all of these locations, the British concluded that "on the whole. Humps do reduce accident frequencies and this reduction is statistically significant at the 0. 1% level' Based upon the successful results obtained in Great Britain, the United States Department of Transportation (via the Federal Highway Administration) sponsored further real life installations of Speed Humps on public road in two U.S. Cities (Brea, California and Boston, Massachusetts). The demonstrated continuing real life success of these 12'x4" Speed Humps in these Cities led to several other jurisdictions installing these devices on public roads including Sacramento, California, Washington, D.C., and Thousand Oaks, California. And the list is growing! LIABILITIES Unfortunately, even with these positive results, there are many jurisdictions that still will not consider the installation of Speed Humps on public roads because of the unknown potential tort liability question. This fear has been compounded because of the 1924 Case of Vicksburg v. Harralson in which the Court held that the common Speed Bumps were too drastic and perilous because they were intended to be injurious even at low speeds. in that case, however, it was proven that the primary purpose of the Speed Bumps was to bump and injure persons in vehicles crossing over them at lawful .peeds who might fail to see them or become aware of their presence until they were so close that they would be unable to reduce speed and prevent an injury when crossing them. It was further determined that the devices were deceptive as they only had "Bumper" signs that "ere not readily visible to motorists. • http://www.ci.malibu.ca.us/myspdhmp.htm 6/19/98 My Experience with Speed Humps Page 4 of 13 Perhaps the greatest concerns have been expressed by those individuals who have not actually "experienced" the Speed Humps. There is still a general misconception that these devices have the same effect as Speed Bumps. It has been repeatedly proven, however, that Speed Bumps have little in common with Speed Humps in their actual effect on vehicles. There is no question that reasonably prudent jurisdictions have the duty to correct hazardous conditions when they have actual or constructive notice of the hazards. Furthermore, if our public roads are not used with due care in a manner in which they were planned to be used, a greater risk(or more dangerous condition) can exist if the problem of speeders is simply ignored. Therefore, as we do have a tool to reduce the hazard of unsafe speeds on our residential streets; do we not have the duty to install these devices in order to protect the public health, safety and welfare? OFFICIALITY Highly conservative jurisdictions may also be concerned that such devices are not specifically covered in their State's Traffic Manual or the Federal M.U.T.C.D. as "Official Traffic Control Devices". In fact, the California State Supreme Court recently ruled that traffic control devices that do not specifically conform to the Department of Transportation's uniformity standards and specifications may not be placed on streets. While a recent State Assembly Bill (AB 2873) has over turned this "Berkeley" decision for one year by exempting islands, curbs, traffic barriers and other roadway design features; no actual "standard" currently exists for Speed Humps. :rider current California Law, however, Cities are permitted to make basic structural changes to roadways. In fact the same California Supreme Court decision specifically stated that "relatively permanent, Physical changes in the width or alignment Of roadways that are effected by islands, strips, shoulders, and curbs are clearly within the construction and maintenance power though of course they may alter patterns of traffic" As Speed Humps are structural changes (becoming an integral part of the street itself) they should clearly be legal "pavement features". For example, there is no question that Cities regularly install cross gutters on residential roads. Did you every try driving'over one at 25 mph or greater? Then what's the harm in a gentler Speed Hump? Cross gutters typically represent about a 3 inch total depression from the centerline of the roadway with a sudden 4% change in grade at the flowline. Speed Humps, on the other hand, represent less than a 1% change in grade in each 6 inches throughout its parabolic (or circular) shape. THOUSAND OAKS TESTING Although somewhat skeptical at first, our research convinced us that Speed Humps were at least "worth a try". It was hoped that we would be able to document further real-life experiences with these devices on our public roads. "Seeing" would be believing! On January 22. 1981, such an opportunity arose. On that date the residents along Kelly Road petitioned the City, for help in reducing the traffic speed and traffic Volume along their street. KELLY ROAD , http://www.ci.malibu.ca.us/myspdhmp.htm 6/19/98 My Experience with Speed Humps Page 5 of 13 • Kelly Road is a 2860 foot long, 40 foot wide residential collector road with a straight and gently -oiling alignment (varying from 0.4 to 10.4% in grade). Previous studies revealed that the overall ,,,, mean speed was 37 mph, the prevailing speed was 43 mph and 99.7% of the motorists exceeded 25 mph. Because the California Speed Trap Law requires that speed limits be posted close to the prevailing speed of motorists if radar is used on residential streets over one-half mile of uninterrupted length (2640 feet and in the absence of other factors), the speed "should" have been posted at about 45 mph. This office, however, simply could not justify such an "unreasonable" speed limit on this residential roadway. The residents of Kelly Road had originally petitioned for stop signs and/or barricades to control traffic, however, after several neighborhood meetings and public hearings, the City decided to install the experimental Speed Humps. To that end, during September of 1981, six 12'x4" Speed Humps were installed on Kelly Road at spacings ranging from 440 to 570 feet. The Speed Humps on these roads were installed at a total cost of about $500 each, of which only about 20% is for materials. A 2"x12"x14' board was cut to the shape of the desired Humps and used as a template-screed during construction to insure maximum shape conformity of the asphalt which was placed and rolled hot over a tack coat. To verify the final height and shape of the Speed Humps, elevations were taken with a transit along one foot intervals at 6 to 8 locations on one speed representative Speed Hump. Other Humps were "string-lined" to determine Hump height only This study revealed that if a Speed Hump is constructed with care and in two lifts. the final shape and height can easily be maintained to within 1/4 inch tolerances. However, when the Humps were installed in only one lift, especially on steep roads, the actual height and shape could vary by as much as 1-1/4 inches across a single hump. It is, therefore, suggested that such Speed Humps be placed in 410, wo lifts utilizing templates for both lifts to insure maximum height and shape conformity. The overall prevailing speeds (85th percentile) were reduced by 30% for a net reduction of 13 mph (from 43 mph before to 30 mph after). The prevailing speeds between the Humps and across the Humps were reduced to 32 mph and 19 mph respectively. Obviously, these devices had a positive impact on passenger car speeds, but we remained concerned about the potential impact of the Humps on fire trucks, buses, emergency service vehicles, compact pick-ups, bicycles and motorcycles. To that end, drivers of representative vehicles (Plates 9-12) were asked to subjectively evaluate these Speeds Humps. The Drivers of all vehicles reported preferred Hump crossing speeds of about 15 mph except the bus drivers and the bicyclist which reported 10 mph preferred hump crossing speeds. It was noted that the unladen compact pick-up became airborne at a Hump crossing speed of about 25 mph although directional stability did not suffer. Because of the Fire Truck's higher normal emergency speed in this area (about 35 mph) it was determined that the [lumps added about 40% to their emergency response time along this road by slowing their overall speed to about 20 mph. It should, however, be recognized that the installation of Speed Humps is at least far safer than physical road closures that may occasionally trap the unwary operator of an emergency service vehicle. Although there was some obvious concern for the safety of the Firemen riding on the back of the truck, they reported no difficulties as they are trained to ride "bent-kneed" to minimize the impact of normal road shocks and because they have a "prior feel" of any pending shock when the truck's front (010 wheels first encounter such objects as humps, dips, or chuck holes. Buses were slowed to an overall average speed of 15 mph from a normal maximum of 25 mph, therefore, their overall travel time also increased by about 40%. It should be noted that the-fire trucks http://www.ci.malibu.ca.us/myspdhmp.htm 6/19/98 My Experience with Speed Humps Page 6 of 13 and buses suffered excessive jerking with loose objects being tossed about at speeds as low as 20 and 5 mph respectively although no directional stability problems were encountered. Contact made with the City's street sweeper revealed that the Humps did not hinder street cleaning efforts at all. Even though speeds were dramatically reduced providing a positive improvement in overall safety, this office still had the following "reservations" regarding the continued use of the 4 inch high Speed Humps: 1) There is visual evidence that some vehicle's trailer hitches occasionally bottom out on these Humps. 2) The roadway surface about 5 feet downstream of several of the Humps has been scarred from an occasional front bumper striking the ground. 3) Popular unladen compact pick-ups tend to become airborne at the prima facie speed of 25 mph. 4) The prevailing 19 mph Hump crossing speed was 6 mph less than the 25 mph prima facie speed limit. 5) The prevailing mid-Hump speed of 32 mph was still 7 mph over the prima facie speed limit of 25 mph. ') The acceleration and deceleration of vehicles along this road resulted in a speed variance of 13 tw .tph. 7) The preferred Hump crossing speeds for the fire trucks and buses (15 mph and 10 mph respectively) were 10 to 15 mph less than the speed limit. To adequately address all of these concerns and to bring the prevailing speeds closer to the 25 mph prima facie speed limit would necessarily require lowering the height of the Humps as well as reducing the spacing between the Humps. Another opportunity surfaced permitting the contin- uation of this experiment when the residents of Silas Avenue petitioned for Speed Humps. SILAS AVENUE Silas Avenue is a 40 foot wide, 2180 foot long residential street with a relatively flat gradient ranging from 1.6 to 5.9°%o. The prevailing speed of traffic on this roadway was 38 mph with 97% of the motorists exceeding the 25 mph speed limit. Initially, three 3 inch high Speed Humps were installed at 690 and 800 foot spacings. The lesser heights did result in the desired effect with prevailing speeds recorded at 24 mph across the Humps. Because of the large spacings between the Humps, however, mid-Hump prevailing speeds were reduced to only 34 mph. n the next phase of this study three additional Speed Humps were installed with the resulting overall spacings ranging from 250 to 400 feet. This closer spacing reduced mid-Hump prevailing speeds to 27 mph. Coupled with the further reduced prevailing Hump crossing speed of 23 mph, the speed variance along this roadway was held to within 112 mph of the 25 mph speed limit. After speed profile curves httn-//www_ci.malibu.ca.us/mvsndhmo.htm 6/19/98 My Experience with Speed Humps Page 7 of 13 were very nearly identical to the "ideal" speed curve. is clear to the author that 3 inch high Humps spaced an average of 300 feet apart represents the most ideal situation for realistic speed management on .residential roads in keeping with the prima facie speed limit. The same vehicles were again tested on Silas Avenue and in every case, the preferred Hump crossing speed increased by 5 mph. All motorists reported preferred Hump crossing speeds of 20 mph except the buses and the bicyclist which reported preferred crossing speeds of 15 mph. This necessarily resulted in shorter response times for fire trucks and buses with only a 30% and 20% increase in respective travel times. No vehicles became airborne and in all trial runs made in a Datsun 280 ZX at speeds up to 30 mph (with "hands off' the steering wheel) there was absolutely no steering wheel jerk or loss of any directional stability at anytime. CINDY AVENUE Some concern has been expressed by other agencies relative to the desirability of installing Speed Humps on streets where the grade exceeds 5%. This office, however, believed that if 3 inch high Humps were used at close spacings (to maintain prevailing speeds at a low level) grade itself would have a limited impact on whether or not to install these devices. It should be noted that the British installed a 4 inch high Hump on one road with a grade as high as 12% with no reported difficulties. Fortunately another opportunity recently surfaced to evaluate this concept when the residents of Cindy wvenue expressed their desire for the installation of Speed Humps. Cindy Avenue is a 1580 foot long, 36 foot wide residential street with a generally serpentine horizontal alignment combined with a vertical curve and grades ranging from +9 to -14%. Although the recorded prevailing speeds did not reveal evidence of a major speeding problem, it was decided that this low volume roadway would provide an ideal situation to evaluate grade v. safety. The only problem that surfaced involved the operation of bicycles and motorcycles on the last downhill Hump. This particular Speed Hump was located only 210 feet in advance of a stop sign, on a 14.5% downhill grade and within a horizontal curve with a 372 foot radius. Both vehicles experienced minor loss of directional stability at speeds of about 30 mph (the bicyclist was able to attain this coasting speed in only 300 feet of downhill distance). The problem did not appear to be caused by the grade as much as by the horizontal curve and the close proximity to the stop sign. On such curves, two wheeled vehicles tilt slightly in executing the curve. The short distance to the stop sign made braking difficult while trying to maintain control on a tilt. It was felt that if the roadway were wet or had loose material on it an unsafe situation could result. This one Speed Hump was, therefore, removed on August 25, 1982. The motorcyclist and bicyclist, however, both agreed that if the same Hump were placed on a tangent section and further away from the stop sign, they would probably not experience such a problem even on this steep road. They reported no difficulties in negotiating the Humps on the other portions of Cindy Avenue. It is note worthy to point out that the removal of this Hump was easily accomplished within 3 hours and resulted in no harm to the existing pavement surface itself(Plates 13-15). "' INSTALLATION GUIDELINES , http://www.ci.malibu.ca.us/mvspdhmp.htm 6/19/98 My Experience with Speed Humps Page 8 of 13 As a result of our document research and actual experiences with these Speed Humps, the City of Thousand Oaks has developed the following tentative policies for their installation. It is, however, still 1/4, too early to recommend definitive standards for all situations. A. Speed Humps should only be installed: 1) On 2 lane residential streets. a) With a reasonable 25 speed limit. b)With a demonstrated speed problem. To limit the use of these devices, it may be desirable to initially install these devices on roads where the percentage of motorists exceeding the 25 mph speed limit exceeds the City wide average(in Thousand Oaks: 87%). 2) Only when requested by petition of an overwhelming majority of the residents of the affected street. 3) Although they should not control the final decision, the following concerns should be evaluated and addressed: a) Heavy regular use of the street by trucks or buses. Can they easily be accommodated or diverted to more appropriate streets? b)The delay to emergency services. -) In order to minimize shifting of the problem from one street to another. the potential for diversion to other residential 40, treets should be considered. B. A formal Public Hearing should be held to discuss the issue with: 1) The normal legal notice. 2) A special paid advertisement. 3) Letters sent to all residents along the affected street. 4) Letters sent to all police, fire, ambulance services. 5) Letters sent to the school and city bus services. 6) Posting of Notices along subject streets. C. If positive action is taken, then advance notices with respect to installation dates should be sent to: 1) All residents along the affected street. 2) All police, fire, ambulance services. 3) The school and city bus services. • http://www.ci.malibu.ca.us/myspdhmp.htm 6/19/98 My Experience with Speed Humps Page 9 of 13 D. Construction Details Lt) 12'x3" (nominal size) asphalt Humps should be used. 2) A 1/4 inch tolerance should be maintained.• 3) Using two templates, the asphalt should be hand laid in two lifts and hot rolled over a tack coat. 4) The Humps should be installed across the entire roadway to the lip of the gutter with the last one foot tapered flush with the pavement to minimize gutter running and to preserve gutter flows. 5) Posts should be installed at the sidewalk where rolled gutters and sidewalks exist to minimize gutter running. E. Positioning 1) They should be placed from 50 to 200 feet away from intersections, stop signs or tight turns: a) So that motorists are unlikely to approach them at high speed. and b) So that motorcyclists traverse them relatively perpendicularly and in a vertical position, and c)To allow for sufficient reaction time. If they are installed on streets exceeding 10%grade. they should be installed about 300 feet away from any stop signs. 2. They should be spaced from 150 to 400 feet apart to adequately manage speeds along the street (250 to 300 foot intervals are ideal). 3. At least one Hump should be placed in each block. 4. The final positioning of the devices should take into consideration the following which should be field verified prior to installation: a) Humps should be located near street lights to illuminate them at night. b)Humps should not be located over manholes or near hydrants. c)They should be located downstream of storm drains. d)They should be located on property lines when possible. e)The Humps should be from 5 to 10 feet away from driveways. 0 Vertical curves and grades should be evaluated with respect to advance visibility of the devices. g)They should not be placed on sharp horizontal curves due to the motorcyclist and bicyclist stability problem. F. Warnings ,,,'. Signs "'a) A 30" warning sign stating "Speed Bumps"or"Speed Humps" with 5 inch series E letters should be installed. Because most motorists do not know what a"Pavement Undulation" is or what a"Speed Hump" is or what a"speed hump"symbol means, it was decided that the word message"Speed Bumps"would have the greatest recognition rate http://www.ci.malibu.ca.us/mvspdhmo.htm 6/19/98 My Experience with Speed Humps Page 10 of 13 among motorists. The word message"Speed Bumps"was. therefore,used on all of our advance warning signs. find when Speed Humps become more common, the signs may be changed to read "Speed Humps" which most accurately nd succinctly describes the actual devices. b) A temporary orange flag should be placed on the street side of each sign to add an "animated impact" to the signs because such signs are often not"seen" by motorists.• c) in the initial installations, speed advisory signs stating 15 mph were also installed below the "Speed Bumps"warning signs due to the anticipated 15 mph prevailing Hump crossing speeds. Because of the improved Hump crossing speeds using the 3 inch high Humps. these sins may be deleted in future installations or the advisory plates may be altered to reflect"truck"advisory speeds. d)The signs should be installed at all major street approaches to the controlled street. As the signs themselves are not "aesthetically pleasing" to homeowners, their use should be held to a minimum and they were not installed at every device. "Bump"stencils should be painted on the street in lieu of using these additional signs. 2. Stencils/Legends a) 8 foot high"Bump" legends should be painted about 50 feet in advance of each Hump due to the newness of these devices.These stencils should remain until these devices become more common place at which time they may be deleted. b) One foot wide longitudinal ladder markings should be painted on each Hump at 6 feet on center. These strips increase the visual "impact" of the Speed Humps by increasing motorist awareness and "apprehension". The one foot wide ladder markings were originally installed at 3 feet on-center but in later installations they were painted at 6 feet on-center to minimize the appearance of crosswalks. It should be noted that some jurisdictions have installed no markings on the Humps(which may present A potential "Hidden" obstacle hazard) while others have painted perpendicular strips on them(which have limited impact due to the foreshortening effect of perspective and which also tend to look like osswalks. The British paint the entire Speed Hump white for maximum impact(however, this could present wet 40, s ement slipping problems for bicyclists and motorcyclists). G. PRIORITIZATIONS Because of the demonstrated success of these devices and due to the public's acceptance of these devices, a City may well need to budget for and to prioritize their installations. As excessive volume and excessive speed are the principle reasons for installing these on residential roads, it is suggested that the following measures of these problems be utilized as prioritization criteria: 1. Percentage of vehicles exceeding the 25 mph speed limit. 1 point could be given for each percentage point over 25 mph. 2. Number of vehicles exceeding 1500 A.D.T. 1 point could be given for each 100 vehicles over 1500 A.D.T. 3. 25 bonus points should go to roads in the immediate vicinity of schools. CONCLUSION e these Speed Humps the ultimate panacea for our residential area traffic problems? Of course not! ney are merely another valuable tool for concerned professionals to use in better managing residential traffic. This device will continue to be refined and new concepts will be developed in the http://www.ci.malibu.ca.us/myspdhmp.htm 6/19/98 My Experience with Speed Humps Page 11 of 13 continuing process of evolution oriented to incrementally improving the quality of life in residential reas. For example, it should be noted that the principal reason that 12 foot long Speed Humps have lkobeueen so successful with respect to passenger cars is that the Humps are longer than the vehicle's wheel base. Therefore, to further improve the Hump crossing operation of long wheel base vehicles, such as fire trucks, it may be desirable to lengthen the Humps to either 16 feet or 20 feet by either retaining the overall constant parabolic shape or by providing a short reverse parabolic curve at the ends. The impact of this potential modification, hopefully, may be experimented with in future studies. In the meantime, however, the author is convinced that the 3 inch high by 12 foot long parabolic Speed Hump is ideally suited for use on public residential roads experiencing speeding problems. With an actual prevailing Hump crossing speed of close to 25 mph, however, such a design would not be appropriate on those private properties where 5 to 10 mph speeds are desirable. Although there has been several studies wherein Speed Humps and Bumps of various sizes have been tested with respect to their appropriateness on public roads, none have been apparently undertaken that recommended a specific shape and size for use on private properties where 5 to 10 mph speeds should prevail. Because of the extensive existing use of such Speed Bumps on private property, such a study should be undertaken. Until that occurs, the author has developed tentative recommendations for same based up the following criteria: 1) If the length of a Hump is less than the wheel base of a typical vehicle (10 feet), the Hump should be no higher than 3 inches so that vehicles do not bottom out. 2) If the length of a Hump is less than the wheel base of a bicycle (3.5 feet), the Hump should be no `nigher than 2 inches so that the toes of a bicyclist do not strike the Humps. -3) The slope of a Hump should be fairly gentle to minimize sudden shocks to motorists or bicyclists at low speeds. It appears that if the following Speed Hump sizes are adhered to on private property, the above conditions will be met. 1) If the desired height is less than or equal to 2 inches, the length should be at least 1.5 feet. 2) If the desired height is greater than 2 inches but less than or equal to 3-inches, the length should be at least 5 feet. 3) If the desired height is greater than 3 inches but less than or equal to 4 inches, the length should be at least 10 feet. The sole purpose of this report is to make available to other interested agencies the benefit of our research and testing of Speed Humps. While we recognize that such reports will never adequately address everyone's concerns to their complete satisfaction, they may assist concerned agencies in making more knowledgeable decisions regarding the useability and desirability of these Speed Humps. As these devices become more common place, there will be even greater public pressure that Speed Humps be installed on additional roadways. The general public likes these devices. In fact we've already received verbal requests and petitions from residents of nearly 10 other streets; and the list is rowing! It is further hoped that the State and Federal Departments of Transportation will also utilize Illiesuch data in eventually adopting some uniform standards for these "geometric features of the roadways". .' http://www.ci.malibu.ca.us/mvspdhmp.htm 6/19/98 • My Experience with Speed Humps Page 12 of 13 REFERENCE SOURCES L l "Road Humps for the Control of Vehicle Speeds", G. Watts, U.K. Department of the Environment, TRRL LR597, 1973. 2. "Speed Control Humps in Cuddlesdon Way, Cowley, Oxford", R. Sumner& J. Burton & C. Baguley, U.K. Department of the Environment, TRRL SR350, 1978. 3. "Speed Control Humps on Residential Roads", R. Sumner& C. Baguley, U.S. Department of the Environment, TRRL R878, 1979. 4. "Speed Control Humps in Norwich & Haringey", R. Sumner& C. Baguley, U.K. Department of the Environment, TRRL SR423, 1978. 5. "Speed Control Humps in Kensington and Glasgow", R. Sumner& C. Baguley, U.K. Department of the Environment, TRRL SR456, 1979. 6. "Speed Control Humps-Further Public Road Trials", C. Baguley, U.K. Department of the Environment, TRRL LR1017, 1981. 7. "State of the Art Report: Residential Traffic Management", D. Smith & D. Appleyard, U.S.D.O.T., FHWA/RD80/092, December, 1980. 8. "Improving the Residential Street Environment", D. Smith & D. Appleyard, U.S.D.O.T., FHWA/RD 81/031, May, 19 81. 9. "A New Look at Sleeping Policemen", J. P. Clement, P.E., Public Works, May, 1982. 10. "Speed Humps v. Speed Bumps", J. P. Clement, P.E., A.P.W.A. Reporter, May, 1982. 11. "Response of Vehicles to Pavement Undulations", T. M. Post & J. E. Bernard, University of Michigan, 1976. "46th Street Speed Reduction Demonstration", Washington, D.C., Department of Transportation, May, 1981. 13. "Speed Undulations", City of Sacramento, California, July, 1981. 14. "Traffic Engineering in Sacramento", L. M. Frink, Western I.T.E., March-April, 1981. 15. "A Bumpy Road Ahead?", C. Allen & L. Walsh, Traffic Engineering, October, 1975. 16. "An Evaluation of Speed Curtailing Bumps", A. Turturici, Public Works, August, 1975. 17. "Rumford v. City of Berkeley, California", California Supreme Court Case No. 494166-0, Filed June 1, 1982. 18. "City of Vicksburg, Mississippi v. Harralson", 136 MISS 872, 101 So. 713, 39 ALR 777, (Miss. Supreme Court, November 17, 1924). 19. "County Board of Arlington Virginia v. Richards", U. S. Supreme Court 434 U.S. 976, 98 S. Ct. 535, October 11, 1977. 20. "California State Assembly Bill 2873 (Bates)", March 1, 1982. 21. Constants: 1 Kph 0.621371 mph 1 mm 0.0393701 in. 1 m 3.280840 ft. 16 hr. vol. = 95% adt. SPEED HUMP STUDIES IN THOUSAND OAKS, L CALIFORNIA, USA http://www.ci.malibu.ca.us/myspdhrnp.htm 6/19/98 • My Experience with Speed Humps Page 13 of 13 Road Kelly Rd. Silas Ave. Silas Ave.—Cindy Ave. Installed 9/81 3/82 5/82 7/82 toad Length 2860, 2180, 2180' 15801 Ibr'Hump Quantity 6 3 6 5 Hump Height-Nominal 4" 3" 3" 3" Hump Height-Actual 3-5-1.0„ 3.2-3.4.. 3-0-3.4" • Hump Spacing 440-570'690-800'250-400'230-420' 24 Hour Volume 4080 1600 1600 790 Overall Mean Speed Before 37 34 34 23 After 24 23 20 18 Change 13 11 14 5 Change%35 32 41 22 overall 85%Speed Before 43 38 38 27 After 30 30 25 22 Change 13 8 13 5 Change%30 21 19 Mean Speed Between Humps 27 26 23 20 On Humps 14 19 18 16 Speed Change 13 7 5 4 85%Speed Between Humps 32 34 27 23 On Humps 19 24 23 21 Speed Change 13 10 4 2 %Exceeding 25 mph Before 99.7 9?97 30 fter 40-5 35 15 3 Thanks for visiting us at our Malibu City Home Page. We will constantly expand and improve our Internet presence and service to you, so drop by often, and be sure to let us know what information you would like to see here. John Clement. Webmaster;-) http://www.ci.malibu.ca.us/myspdhmp.htm 6/19/98 City of Austin: Frequently Asked Transportation Questions: Speed Humps Page 1 of 4 AUSTIN CITY Questions and Answers CONNECTION about Speed Humps Directory Help -��w Gc?3rC h +. A speed hump Q . Why do we have speed humps? A. Speeding on residential streets is a common complaint of concerned citizens. Although enforcement of speed limits by police departments is an effective means of reducing speeds. limited resources do not allow such enforcement on a regular and permanent basis. Research has shown that speed humps are an effective approach to slowing down traffic on residential streets. Q. What is a speed hump and how is it different from a speed bump? A. A speed hump is a gradual rise and fall of the pavement surface along the roadway extending across the pavement width. Generally, speed humps used on residential streets are 12 to 22 feet long with a maximum height of 3 to 4 inches. Speed "humps" are different from speed "bumps", which are seen in many private parking lots. A speed bump is abrupt, having a height of 3 to 4 inches over a length of 1 to 3 feet. Speed bumps cause most vehicles to slow down to almost a stop to go over it. Speed humps. on the other hand, are designed so most vehicles can go over them at 20 mph without causing driver discomfort. Q . How are speed humps effective in controlling speeds? A. Speed humps cause a gentle vehicle rocking motion that causes driver discomfort, thus resultingin most vehicles slowingdownto 20 mph at each hump. Depending upon street geometry, speed humps are placed • • http://www.ci.austin.tx.us/roadworks/rwspdhmp.htm 6/19/98 City of Austin: Frequently Asked Transportation Questions: Speed Humps Page 2 of 4 every 200 to 600 feet. The presence of speed humps causes drivers to slow down at the humps and in between properly spaced successive humps. Speed humps have the advantage of being self-enforcing. They are sometimes referred to as "sleeping police officers". • Q . What will happen if! go over speed humps at high speeds? A. At high speeds a speed hump can cause significant driver discomfort. At such speeds it can act as a bump and jolt the vehicle's suspension and its occupants or cargo. Q. Do speed humps reduce cut-through traffic? A. The primary purpose of speed humps is to reduce the speeds of vehicles traveling along a roadway. Traffic diversion due to speed humps is a side effect which may or may not result. A possible disadvantage of speed humps is that motorists may avoid the speed humps by using other nearby streets in the area. Q . How is a driver warned of the presence of speed humps? A. On any street with speed humps, warning signs such as "Road Humps Ahead" are placed before the beginning of each series of humps. These signs also indicate the speed at which drivers are advised to travel over the hump. To be properly visible, the speed hump is marked with diagonal white stripes. Q. Can speed humps be placed on any street? A. To be considered for speed humps, a street has to satisfy certain eligibility criteria. Speed humps are placed only on residential streets with not more than two lanes and with a speed limit of 30 mph or less. For safety reasons, speed humps are not installed within sections which are curved or where the street slopes uphill/downhill. Speed humps are not typically installed on streets where emergency facilities are located. The Department of Public Works and Transportation communicates with the Austin Fire Department and Emergency Medical Services to ensure that the speed humps will not greatly impact their e services. Increases in response time of approximately 2-10 seconds per hump may exist with the installation of speed humps. http://www.ci.austin.tx.us/roadworks/rwspdhmp.htm 6/19/98 City of Austin: Frequently Asked Transportation Questions: Speed Humps Page 3 of 4 Q. What are the different types of speed humps? L A. There are two different speed hump designs used by the City of Austin: 1. The circular speed hump, which is 12 feet long, and used on those residential streets which provide access to multiple streets in the neighborhood. 2. The flat-topped speed hump, which is 22 feet long, used on local streets within the neighborhood. Q. How can 1 get speed humps on my street? A. A request for speed humps can be made by individual residents or neighborhood associations. A determination of eligibility will be made by City staff. If a street is eligible then: 1. A petition from at least two-thirds of the households/businesses adjacent to the street is required. 2. A letter of support from the existing neighborhood association is required. In the absence of a neighborhood association, petition from tof residents on nearby streets may be required. Once the approved petition and letter of support from the neighborhood association is received, the street will be ranked on the basis of vehicular speeds, traffic volumes, reported speed related accidents and neighborhood amenities generating pedestrian traffic. Streets ranked higher on the priority list will be considered first. Ranking will also be used to determine cost participation, if any, from residents. For more information contact: Transportation Division Department of Public Works and Transportation P. O. Box 1088 Austin, TX 78767-8839 Phone: (512) 499-7129 Questions about Speed Humps? E-mail the Transportation Division http://www.ci.austin.tx.us/roadworks/rwspdhmp.htm 6/19/98 City of Austin: Frequently Asked Transportation Questions: Speed Humps Page 4 of 4 Questions about the information on this page?Contact: Road Works : Transportation Division (512) 499-7129 E-mail: Transportation Austin City Connection Source: City of Austin Modified: Tue May 5 07::23:37 1998 • L http://www.ci.austin.tx.us/roadworks/rwspdhmp.htm 6/19/98 • Court Dismisses Case Of Motorist Who Claimed Speed Humps Violate Americans With Di.. Page 1 of 1 SS/speed.pr 97-262 Contact: Sharon V. Burrell, 301-217-2600 L COURT D:SM:SSES CASE OF MOTORIST WHO CLAIMED SPEED HUMPS VIOLATE AMERICANS WITH DISABILITIES ACT For Immediate Release: Aug. 14, 1997 A lawsuit filed by a Bethesda resident, who claimed that Montgomery County's installation of speed humps in his neighborhood represented a violation of the Ame Disabilities Act, was dismissed this week by the U.S. District Court of Maryland. Montgomery County's Office of the County Attorney had filed a motion to distal suit in early June, following its filing on May 15 by Bethesda resident Randy J. S In ruling to dismiss the suit, the Court said it agreed with the County's con there is no provision in the Americans with Disabilities Act pertaining to speed h ruling noted "the Court has concluded that (the plaintiff's) allegations 'simply do claim that he has been denied meaningful access to the streets. " # # # 4 n Return to Montgomery County Press Releases Page. (hip County Home I About Your County I County Government I Services I Guest Book I Ouestions for the Executive News I Phone Book I Business Development I Council I Related Resources • • http://www.co.mo.md.us/news/press/ t 6/19/98 Montgomery County, MD Council Report, November 1997 Page 1 oft Speed Humps Perhaps no other County program has generated as much comment as the speed humpprogram.P gram- It has been called both the most unpopular and the.most popular program of the Department of Public Works and Transportation (DPWT). Speed humps are installed under the County's Neighborhood Traffic Calming Program, which is intended to protect residential neighborhoods from the effects of excessive speeding. The Council provided funding for a sizable speed-hump pilot program with the understanding that the results would be evaluated to determine its effectiveness.Over the past four years, DPWT has reviewed numerous applications from citizens' associations requesting speed humps and has approved and installed more than 1,000 throughout the County. Initial reports from DPWT indicated most residents living on streets where the humps were installed were pleased with the reduction in the speed of traffic. As the number of speed humps proliferated, there were a growing number of complaints about the humps slowing down emergency vehicles, causing pain and discomfort for the ill or disabled, and forcing drivers to travel below the posted speed limit. The Council took these concerns seriously and recently adopted a temporary moratorium on the approval of new speed humps to allow for a thorough evaluation of the program. As a result, no new applications are being accepted and work is only proceeding on humps already funded. This will allow time to assess the recently completed study on emergency response times, to evaluate alternatives for controlling speed on residential streets, and to look more closely at the parameters of the program, ‘ilr► such as the height, marking, and spacing of speed humps, the need for additional maintenance on speed-hump streets, and the criteria used to determine whether neighborhoods qualify for the , program. The full evaluation of the program is expected by early next year, at which time the Council will decide whether or not, and under what conditions, to provide additional funding for the program. In the meantime, Councilmembers welcome comments on the program. http://www.co.mo.and.us/council/ccrpt2/report7.html 6/19/93 City of Southlake,Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Kevin Hugman, Interim Director of Parks and Recreation SUBJECT: Letter from Walt and Stacey Hamaker regarding After School Program Attached is copy of letter received this date from Ms. Stacey Hamaker regarding the discontinuation of the After School Program by the City. In checking my files, I had received a telephone message from Ms. Hamaker on July 28, 1998. I attempted to call her on at least two occasions and left messages, but was unable to speak to her directly. One message was to inform her of the decision to continue the program temporarily, and that she would receive a letter stating this information. This was the July 31, 1998 letter she refers to. Please contact me if you have any further questions. KH L 8-28-1998 1 :53PM FROM SOUTH LAKE PARKS REC 817 a21 2175 P. 1 • wg7 it aSz $TALCEY MEALIVILALMCIE3Ft 605 Winding Creek Court, Southlake,TX 76092 Phone/FAX: (817) 251-0825 August 25, 1998 RECEIVED t Mr. Kevin Hugman, Interim Director Parks and Recreation Department rii*FG UP Bicentennial Park Conmunity Center t City of Southlake PARKS&RECREATION oEpAftThcR 0 400 North White Chapel Southlake, TX 76092-6242 ,d• 1 Dear Mr. Hugman: \ This is in response to your memos dated July 22 and July 31, 1998 concerning the After School Program(AFP). I regret the delay in my response due to travel, company, heavy work deadline and back-to-school. Nonetheless, my sentiments are vehement. I was totally outraged!!!i! 1) Critically needed high quality program. The After School Program is a high quality, fun program that my two children have enjoyed for the past two years_ The outstanding staff and quality programs hate been the best features. This program fills a critical need in Southlake. 2) Lack of Alternative$. There is no alternative comparable program available in the area for children who are beyond the"La Petite" stage. Discontinuing the ASP will leave many parents in an excruciating dilemma. 3) Lack of Advanced otice. The amount of notice provided for a major transition of this magnitude was ludicrous reflecting an obvious lack of understanding and consideration for the impact this would have on area Alesidents. The deadline for my neighborhood newsletter had already passed leaving few options lo pursue. 4) Quality of Alternate Provider. We are concerned that another provider will not provide the same high quality of program that the City of Southlake has provided_ The YMCA has a highly variable reputation across the Metroplex. What service level provisions are being established for an alternate provider? What recourse will patrons have? (This could be the subject of another letter-) 5) Communication. Your statement in the letter dated July 31, "We will of course, keep you fully informed of the status and transition of the program..." is laughable after the bombshell mailed on July 22. As busy professionals, it is difficult to monitor every City action, especially when it is totally unexpected. The City owes the citizens fair notification on anticipated changes in programming as well as an opportunity for citizen input. 1 1 1 8-28-1998 1 :5dPM FROM SOUTHLAKE PARKS REC 817 d21 2175 P. 2 Mr. Kevin Hugman Page 2 6) Poor/unprofessional management and planning. All of the examples listed above reflect on the dismal handling of this matter. It is certainly reasonable to re-examine programs on a periodic basis and make adju$tments as deemed necessary, however, this had all the markings of a knee-jerk reaction_ Were other alternatives reviewed such as raising costl.'t: 7) Children 12 years Old. The program age limit is 11. Children aged 13 may possibly be admitted as volunteer helpers.j This leaves 12 year olds with no place to go. For many parents without local family support, this means latchkey whether you like it or not. I request that since the City is still managing the program,that the admission of 12 year olds be reviewed and re-evaluated. Finally, I strongly urgelyou to continue the After School Program. This is a wonderful way for the city to fill a critical service need by providing a warm, safe, healthy environment in which our youngsters can get help with school work, exercise, and have fun. In addition, it helps intermediate kids to mature and develop their independence in a protected environment. The ASP is yet another reflection of the exemplary features that Soutblake has to offer its citizens. Sincerely, 1\/(14--L\j1311 -- Stacey Hamak cc: Curtis E. Hawk, City Manager Vicki Johnson, Park Board Chair Rick Stacy, Mayor Cara White, Park Board Secretary W. Ralph Evans,Mayor Pro Tem Richard Anderson, Park Board Member Scott Martin, Deputy Mayor Pro Tem Sherry Berman, Park Board Member Wayne Moffat, Council Member, Place 2 James Glover,Park Board Member Ronnie Kendall, Council Member,Place 3 Robin Jones, Park Board Member Debra Edmondson, Council Member,Place Chris Miltenberger, Park Board Member Gary Pawls, Council ivfesnil,ci, Plncc 5 Bobbie Rawls,Park Board Member - - • Matt Berg, Youth Park Board Chrystal Bickford, Youth Park Board Jonathon Edmondson, Youth Park Board Sarah Brannan, Youth Park Board Ashley Eden, Youth Park Board Anna Williams, Youth Park Board Christopher Paul Schaum, Youth Park Board Tennis Center Survey Summary of Cities with either City Employee or Contract Instructor: Contractor City Employee Contractor with health insurance only Director of Tennis and part-time head pro with base salary and agreement for%of lesson fees Contractor with monthly retainer and Director of Tennis and full-time head pro supplemental compensation with base salary, benefits and agreement for% of lesson fees Contractor receiving %of court fees, Tennis Coordinator as part time employee league and tournament fees. Contractor receiving %of lesson fees and Part-time head pro. pro shop revenues Contractor with annual salary, no benefits and receiving % of lesson fees, tournaments and pro shop sales Plano - High Point Tennis Center- 972-461-7170 Staff The head pro is a contract instructor. Plano technically considers the pro a city employee because he receives heath insurance premiums but does not receive a salary or other benefits. Agreement Contractual agreement for lessons, pro shop sales, tournaments (10%city/90% contractor). The City receives all court fees and 33% of revenue from tournaments. Contractor Manages the operations of the tennis center. responsibility City Responsible for maintenance and pays for all utilities. Manages responsibility operations through contractual agreement with head pro. Pro-Shop Managed and operated by the head pro. Association role No Tennis Association North Richland Hills -Tennis Center- 817-514-9903 Staff Director of Tennis manages the facility's operations as a full-time city employee. ($38,000 salary +benefits). The head pro is a city employee who is currently a part-time employee with out benefits. He receives a base salary and a percentage of lesson fees. They are trying to change the status to full-time. Agreement The head pro has a contractual agreement with the City to receive 70% of all lesson fees. Contractor N/A responsibility City Manage the entire operations and maintenance directly. responsibility Pro-Shop City operates pro shop under the direction of the Director of Tennis. Association role No tennis assocation. Arlington -Tennis Center 817-557-5683 Staff Director of Tennis manages the facility's operations as a full-time city employee. ($42,000-$60,000 +benefits) The head pro is also a full-time city employee with a base salary of$14,000+benefits. Agreement The head pro has a contractual agreement with the City to receive approx. 45 % of all lesson fees. Contractor N/A responsibility City Manage the entire operations and maintenance directly. Operates responsibility under an Enterprise fund except the City of Arlington pays for lawn maintenance and utilities. Pro-Shop City runs the pro shop with all proceeds going directly to the City. Association role The Arlington Tennis Association is a very active organization. The Tennis Center has a written agreement with the Association to rent the facility on weekends of their tournaments. The Tennis Assoc. has first priority in scheduling the facility. They use the facility like any other organization by paying for their use of the center. There is a clear distinction between the non-profit organization and the city facility. Hurst- Tennis Center 817-788-7330 Staff Tennis Coordinator manages the facility's operations and oversees the tennis program as a part-time city employee. ($9.00 per hour). All tennis pros are contract instructors. Agreement The head pro receives a retainer that pays $900/month in addition to a supplemental compensation agreement where the pro receives 95% of lesson and class fees. Contractor The head pro is responsible for implementing the tennis program responsibility and hires all other tennis pros. City The City receives all fees associated with tournaments and court responsibility fees. Pro-Shop The City runs the pro shop. Association role No Tennis Association. (. Bedford -Tennis Center- 817-952-2320 Staff Contractor(head pro) runs the tennis center operations. (Four years ago the City of Bedford ran the facility with a city employee who received a salary and benefits. The agreement was an$11,000 salary with an additional compensation plan to include a percentage of lessons.) Agreement The contractual agreement stipulates the pro pays a percentage of court fees, leagues, and tournament revenues to the city. The contract stipulates payments to the City based on length of tenure: (0-6 mos.- 0%; 6 mos.-1 yr.- 3%; lyr-2yr- 4%; 2yr-3yr- 6%; 3yrs. - 8%) The contractor receives 100%of lesson fees and pro shop sales. Contractor Responsible for running the tennis program and pro shop. responsibility City The City provides all maintenance and upkeep of the facility. responsibility Pro-Shop The contractor runs the pro shop. Association role The Tennis Association is an active organization. They play a significant role in organizing leagues with the pro and coordinating tournaments held at the facility. Wichita Falls - Tennis Center- 940-766-2321 Staff Contractor(head pro) runs the tennis center operations. Agreement Contractor receives 90% for lesson fees and 95%of pro shop proceeds. City receives all court fees and annual membership fees. Contractor Responsible for running the tennis center including the pro shop. responsibility City The city maintains the facility. responsibility Pro-Shop Managed and operated by the head pro. Association role The Tennis Association coordinates their own tournaments, which are held at the tennis center. They do not have a role in the operations of the facility. Colorado Springs, Colorado - Memorial Park Tennis Center Staff The head pro is a part-time City employee without benefits. The tennis center is open 5 months out of the year. Agreement N/A Contractor N/A responsibility City All fees for private and public lessons,court time and tournaments responsibility go to the city. City maintains the facility. fir► Pro-Shop No pro shop. Association role No Tennis Association. • Topeka, Kansas -Tennis Center Staff The head pro is.a contract instructor. Agreement The pro receives a$30,000 annual salary without benefits. The head pro receives additional compensation including 50%of all fees for lessons, clinics, tournaments and pro shop sales. The City receives 100%of all league fees. Contractor Responsible for running the tennis center and coordinating all responsibility events. City responsibility Pro-Shop Small shop which sells tennis balls, head bands, socks, and stringing tennis racquets. Association role The City has a written agreement with the Tennis Association defining their role with the City. The tennis association hosts 3-4 tournaments a summer. 'r -I T7 T!i. Sr_E�C-.1� i� L D 21 . 1 114 AUG 2 6 - • \ NOTICE o OF PULL,t,N0.rK; MANS Invest ment Study PUBLIC MEETINGr o/Tiantlon SH 114 and SH 121 Major Investment Study The texas Department of Transportation'(TxDOT) will conduct a public meeting to discuss transportation improvements to the SH 114 and SH 121 corridor adjoining the north boundary of DFW Airport. This corridor is defined as SH 114 from Business 114 west of Grapevine to the Dallas County line and includes SH 121 from SH 360 to Denton Creek. The meeting will be held in the City of Grapevine Council Chambers located at 200 Main Street, Grapevine, Texas, on Thursday, September 3, 1998. Displays will be available for viewing at 6:30 p.m., with a brief presentation beginning at 7:00 p.m. Following the presentation, the public is invited to participate in a group workshop to interact with design engineers and exchange transportation mobility solutions. Maps, drawings, and other information about the project will be on display, showing location of L. the study corridor and suggested transportation alternatives. Project personnel will be on hand at the displays, to assist in orientation and interpretation of the drawings and other material on hand, and discuss possible mobility and environmental effects of the project. A group workshop following the presentation will give each attendee an opportunity to furnish comments and suggest transportation solutions. Such comments and suggested solutions will assist project personnel with planning work and environmental studies progress. All interested citizens are invited to attend this public meeting. Verbal and written comments from the public may be submitted either in person,by mail, or email to: Joseph W. Atwood, P.E. Texas Department of Transportation Fort Worth District 2501 SW Loop 820 P.O. Box 6868 Fort Worth, TX 76115-0868 or email: sh114mis@mailgw.dot.state.tx.us Persons interested in attending the meeting who have special communication or accommodation needs are encouraged to contact TxDOT at (817) 370-6610. Requests should be made at least 72 hours prior to the public meeting. Every reasonable effort will be made to accommodate those tar, needs - • ;-- ►-'"6„a�«.. r s , �� �'•• -3tEr.r _ ti • •,+ ..,,� ,.i' t[�n►�Yam:` !�+�. �-.L,. . ,,K+1'�..ti='. = 'aO :; y\ eat ffa --. . • o Isitat&o, :::„.: ►.V .37 i! JA. '�' • i n ' Y ,r...•• i.:,,, .:=� . . T�f.` •„ i '' %N^ ••\•i,•` •1.*'."s'Mi�aw • '' ) 1 ' 1 21 114 SH1I4/SHI21 _ - Texas Major STUDY NEWSLETTER Department Investment Study of Transportation VOLUME 5 AUGUST 1 998 Transportation Study underway The Texas Department of Transportation ridors. The study will be completed in approx- (TxDOT) SH114/SH121 Major Investment Study imately two years, during which time four (MIS) is underway. The MIS continues the additional public meetings and a public hear- work initiated in early 1997 at a public meet- ing will be held. The study will conclude with ing held in the City of Grapevine. Input from an assessment of the environmental and this meeting and from meetings with cities in social impacts of each alternative considered the vicinity of the corridor has been utilized to and the development of a design schematic. develop goals, objectives and scope. The MIS process is intended to identify and select a TxDOT Needs Your Input! locally preferred transportation investment strategy that best accommodates, as well as defines the general study area. The focus of Your input is important to the success of this this MIS is a transportation improvement stat- study and TxDOT encourages the communi- < in one of Tarrant counties most vital cor- ty to attend the meetings throughout the study period. In order to provide the commu- ---" nity and affected agencies with opportunities Tom -'-- -�"'' = '' _ to actively participate in the planning process, ' ' I - _ r. TxDOT has developed a public involvement ' --'-i + ri -I 1 _� 4 program. The program will insure that resi- ~ `` Ii!' f- dents, environmental interests, businesses -tj► ,. :•,.11. .'� ? ' and other stakeholders in the - I --+'+ 9- ;,;E ,' ~ SH1 14/HSH1 21 corridor have the opportuni- W1�r° n'.4 : • I . -- :-s -= ty to provide input towards the selection of a be -: ''' ' "- �� f`'•li 4 A. preferred transportation investment strategy. ^ ° • _ ! •I - In addition to input received at the public k-== �"- meetings, a Technical Advisory Committee r C 1 ,iv' ,H. 1a''aa� has been created to assist TxDOT. The com- 1 s ,Mii' • - "`t. ' 1 ,,NT Public Meeting a-,2-.,.7.•l..1_.4,.7-,v:7..1.,..N,...--...-H.-....7..w..,,,,T-i-wt„w.1-t-.iz-.iie4.,i.,.atal-i-v k,ra,,,,, . M ' ,,/,,.-4 i -" ktj ^- September 3, 1998 �� . '�.tt1 Grapevine City Council Chambers .�_;r ,,. i gch 4._ 200 Main Street Grapevine i-oz �'-ti .i -'113.= �:.._T Open House - 6:30 p.m. Ilk. a�= -t i � ,. F, - ', ., ' . "-4 Presentation - 7:00 p.m. Irr SH 121/SH 114 - Major Investment Study Newsletter while others are supporting elements that pedestrian crossings or paths, and the would help make a major investment more integration of existing and planned bike e `we (such as feeder bus service to a iroutes to park & ride lots or rail stations. /nodal transportation hub, or park and ri ots for new HOV lanesiexpress busses). Major Transportation Investment Elements The MIS Process ► Roadway Improvements -Roadway (��n,cn,u, improvements could include new High , UI on Preferred Altemitise Occupancy Vehicle (HOV) and/or ________ a general purpose lanes to provide addition- -i Consensus on al capacity. HOV lanes would connect to b I Primary ,1lternati%es other HOV lanes planned by TxDOT. W. L, . al Consensus on Viable Alternatiles ► Fixed Guideway Transit Elements - 3 These elements include fixed guideway zis Consensus on transit technologies such as DART's exist- 9 a Conceptual Alternati.es ing Light Rail Transit and Commuter Rail, i , as well as new, emerging transit technolo- - , Consensus on Pro hm . .Yi Study Approach gies. ' Supporting Transportation Elements P. Transportation System Management cTS M) Elements -TSM elements will con- How will Alternatives be Evaluated? of low-cost improvements to existing adways and transit service. This can The TxDOT project team has developed an include new transit centers, traffic signal MIS process to guide the development and improvements, and safety improvements evaluation of alternatives. The evaluation process consists of three phases: an evalua- to freeways and intersections. tion of conceptual alternatives which will ► T r a v e I Demand Management be narrowed to the viable alternatives, an (TDM) Elements - TDM elements will focus evaluation of the viable alternatives which on managing travel demand by providing will be narrowed to the primary alternatives, incentives that encourage people to utilize concluding with an evaluation of the pri- car/van pools or for employers to provide mary alternatives which will be narrowed to flexible work schedules or telecommuting. the preferred alternative. Each phase of the evaluation will rely on feedback from the ► Bus Elements - Supporting bus community and will apply increasingly elements would include new or improved detailed and comprehensive criteria and a express bus service to take advantage of decreasing number of alternatives. HOV lanes, or local feeders or circula- tor routes to new rail stations or park & ride lots. ► Bicycle and Pedestrian Elements - These elements reflect the need to provide more nd safer bicycle and pedestrian linkages to '-isportation improvements. These can lude improved signage, sidewalks, VV. L PAGE 14 THE BUSINESS PRESS WEEK OF AUGUST21.1998 Tarrant County's largest shopping malls/centers . Ranked by grins leasable area,including anchors,in square feet Gress No.of wens/ Leulq a8eat/ Tear WiWwost kasaila art. ocotpany Rental renagemeet co./ iewral manager/ recent Rank tiger.,address,abeam.lax,web site (q.ft.) rate rates puma top local moodily* r..evatl.me team stems 3000 inpMne Hills Parkway.inpeslne 7{OSI Bab Mrar/TM Fin 1. r..: . . . AMC C*xy�iu PM 3R) 7 Choi 1• (M)721 49N,las(9n)724 4f10 • :i,s07,i es 124/9S% $ibyls 4n.cond'On-' im/NA .maim&Area.Coll Feaaryt ON 80 web sW wwsrrapedwrllls,ceo Cag1(703)S2f•SI21';yy..,,-„. •Sake fifth&mm O[Idot.Rridamet Cafe Oldsmar Nair Joe Bab/9 o Nowt Marna Dillrd's.Foky's(opening 2. 10611 C.rme Days Road.Fort Worth 76116 1,157,0E18' 150/DND OND Advisory CorpJ(212) Pao-Ida West 1971i/199$-99 Nowerr.br 199e).JCPn..y.Sears 731-0056,lax 7615146 594-9400 1 :. a' '4TM W^ BN'1 iJ dt..35k6'� Yam!? , TM Parka at 4o.gtw 1ed +.- l 9Ii73. 3011 S.Coop.,ft.Na.2106.MN.Btee 76015 I mike 154/9516 ONO •f O.! ' ' IW . Seen JCPnM'MrM0oa4 FaM✓s 467.010111,lax 460-5356 ') .. �...,'I,y .W Nenb East Mall Join Sabre/Skean 4. 1101 Holborn.'Read,Ile.1000,Want 76053 1,134,000 113/9396 DND Oe8rtab Group/ k...ptwraa 1971/1990 ONrd's,JC Paratep Seers.Montgomery Ward 569.9603,lag 590-4471 354.9905 ,. . F,:; ' ='' '. art` �r:. s;, S91 Ell Man - mve I '• 5. 2911 16 8fasWilms.14 N.Ill,Ar11.8ta.76011 1,046,654 9BIOND DND �( 541d76S ;};e:DaA Judge': 1970/1990 Soars,Dt.Yde.Falsy't.TYualmwn MO-INb lie 6N-182S _ ..,t...,,C104•i:•pi Fart Werth lawn Center Mall N.go- Catherine l'ld Robert Stems 1%1/1987 ems'D14rd's.Fiesta Mart,Hollywood 6. 4200&mak Freeway,lit.100,Fort Worth 7611S I,014,232 120/DND nab,. Properties Intleaters. Club 917•8459.lax 927-1833 927-8459 .f05da.ce San 3 Robrd Madded- ." "�:• S•i:i+.^.r'-.:•• .rt r.::.. o ar . AMC Palace 9.AMC Srndnai l I,Samos 7• 339 777ain St.ax 83 7116SOO,Fort Worth 76102 _ N0000 45/99% $15418 SttttW esprit,,.. :+Roird MadtM 1880.1929/1901' Noble 3J9.7717,fax 179-n16 339-7m B0'tlr'r USA Calk ~ w.►site wwasr.dasaequare.ten festkal Nrketplat.Mall llo LedFestival Wards.Pka®y Cafeteria,469 festival 8. 1900 E.Piesmr Parkway,No.{IS,Arlington 76010 695,096 $00/66% ONO •Mail 213-1000.fax 113-1010 Willard Hart 1970/1998 Marketplace shops 213-1000 Sank HIM.Mau1e 9. 7624 irapevko Niel/way,North Richland Hills 76180 5113.670 85/DND DNO f Rama A'op deo/ Tarty Willey 1979/1993 Foley's,Morvyn s.Stripling 8 Cox 589.2236,fax 204-9730 .. 1 (713)650.0566 .- Oren Park Pima Myles Kelly.Claudia Honer Depot,Albertson's,Circuit Goy, 10. 4660 S.W.Loop 820,Fart Worth 76109 457.783 32/95% f 17.50 Huclrron/ Ar g'yaa. / 1990/NA ��Depot. •Sears n,No .Lit. 332.7315,lea 332-4601 Tiamworern/332.4840 Terry Wilson TJMaa.Oshman's iDedd Lew4M1i[coln 'Teresa 11. le1e rtea 70 mad Tamsam '157,Arlington 76011 t '439,382 7i/0796' $18.5 1 Property Co,/ DozierRobart � 1983/1986 ConoY,r Are,Mar 1 •Lomas Theme.°Mg � 265-5233.lax 16S-0981 , (214)740-3300 .. Ridyr Town Samara Tre7 F/odgtWboinon[ SaSandra Knight/ Menyn's.Drug Emporium.PetsMart. 12 ra. Grecs Oaks 8wlovard,Fort Worth 76116 402,152 27/81% $10412 Property Management Castile 1983/1994 Michadl MJ Designs,Oshman's Super 377.7781,lag 735-4738 Co.732.4000 Sports.General Cinema rt v{s x..... . . Cityvkw Center ' : i „Tom Tl.aab.Los T1nwa. David Lesolt/ 13. Bryant Inds as borers.'20,Fort Worth 76132 s: , 352,300 46/82% . $9.$15 Lincoln tyCAI ,off 1967/NA 365-5277.las 16S-W81 i (214)740-3300 _ . J Mayfair Villas.Shopping C Rohn Srmh.(214)750- 14. 604-754 Grapeviw Highway.Hurst 76054 249,810 41/69% 312416 9700/Tra melt Crow/ Karen Pate-Golortl 1981/1996 Tom Thumb.Bally's.Blockbuster Video (972)369-9399.fax(971)369.9397 (972)869-9399 a.:,,. ....ill. • Swthwst Plana fherying Cougar '. Janes PerWitia.ffrudir- - .Abeitaon's,Dries Eaoporl an.Powerhouse10. 4400 Little Read.AAkBten 76016 242.000 22/95% 614,50 I Cernnterdal Realty/ Iona POwrn 1984/1997 _,, Flans,F/o0yweod vide 7354486,fax nS-4543 ... . 735•8486 :Itifia:... "Y` 4 Shops at Comma'Park Brian Tobay/ Sack'.Sava-Cuffs.General Ckrnu,Jason's 16. moo Airport Freeway Nell 230,Bedford 76022 195,093 30/95% $IOSIB : The Makers Co/ Mary Am Venable 1986/NA pay,Larry's Shoes.Blockbuster Video ' 540.3229.las 540-1583 540-1474 j .ens ,.-ew•-+7+{4 }+ ,,••r. v Se.thlake Marketplace {. Jinn crawl/93/k ctp At'0f`01 y,. ti•a ..•• .- .. x 17. West Seedlike Bwkvard at Davis,S.,thlake 76092 194.506' 39/' $18420 lbPrr.w.waa Rrlry Gawp/ Fy.�hn paws 199/1998 l'�' e` 2SI-2258.1u 116-3418 (.. 2.. ....._.b.:: 1dg41{tttl aria: -.1, :.. '_.:..• - 4 ..•I t -.ill :. North Hills Village Mike Colgan/- • 18. 7600 M.E.Loop 620,North Richland Hills 761110 1138,856 17/10016 312415 Canna)Development ONO 198WNA Best Buy.Wakes Furniture.Office Max. 498-5469.las 496-4520 Inc/498.5489 Cmwwk :.0 s.YA m.i4s W un;,r • Uekenity Park Village - '" .- pleural .,.r•�19. 1611 S.University,Me.410,Fort Worth 76107 175,000 36/95% $2S328 f .n' 1985/1995 Bare U2-S700,fax 332-9126 Mrqura0332S700 a tormgan. .. .t` r8Noble,Chins.fWnlds.PomrY BA"':WkMCamraS Am Taylor,Tabot's.Gap Fort Worth Outlet SquareVk:o/V0)688w SONEN,Milusa.Naggar,Radio Shack Eagle 20. ISO ihrockmer[oe S[..Fort Worth 76101 60.000 48 DND DND (�) 6�7102 Lou Ann Blaylock 1976 1996 Boy.Samsonite.London Fos 41S-3716,lax 415-0284 The Plata at lidgeur Centre 3 David Draw/ S.do - 21. 2400 Lands End,fort Werth 76116 - • .130,000 12/100% $15 ,,Ker1Y1 1995/NA Abortion's.Office Depot.Best Buy 731-4000,fax ns-4no 1 _ .. . , p�{�ryyw. • Nag The baowne did not respond by lees tune:N.d.n MaL No.6 on leer year'.its Eu.d,a..Markel No.i 3:and Grapet.s Towne Carer.No.IS.VNye by des Neu I A IL Ne:11 bat Seamen We mar,trews and Iesk.e.a.nu yea.an now Meal at two span.Nana-bath too allo to auWy it,this Na Richland Pointe Mal detlNM to pertkleatothe yescs'mInddes weeks mention..-bdo•eloWd In ee.erxhen Minn.E.Rowe 1M1,mammon.animate.-Miming addnow len Uncoil Sere Sheppbs COMM.Mw,lta.7601I.'_Wades 114.5061.1.r.kxtr6Fl.eeee leN 1k.eoepary roe 1,0 ad 70,000 ' . -.. ' agar.loll[b Mr el wbth a 9O%er.lesq.DND-did ter dlaca..w NA.soo,ppYcabla-..........._.... -., - C Air Texas Department of Transportation P.O. BOX 6868•FORT WORTH, TEXAS 76115-0868•(817) 370-6500 August 26, 1998 CONTACT:Traffic Engineering Signing at Intersection JP of Kimball Avenue and FM 1709 Mr. Robert R. Whitehead, P.E. Director of Public Works City of Southlake 1950 East Continental Southlake, Texas 76092 Dear Mr. Whitehead: Please reference your August 10, 1998, letter requesting signing at the intersection of Kimball Avenue and FM 1709 instructing motorists to yield to oncoming traffic. Two (2) LEFT TURN YIELD ON GREEN (symbolic green ball) signs will be installed on the Kimball Avenue approaches for motorist turning left onto FM 1709. This work will be accomplished as soon as the materials are available and the work can be scheduled. If you have any questions concerning this matter, please contact Jessie Pike at (817) 370-6629. Sincerely, 411 Abed A. Abukar, P.E. Assistant Director of Transportation Operations Fort Worth District CW:bb cc: Ron Newman, P.E. TxDOT Area Engineer North Tarrant County Area Office RAVED AUG 28 1998 DEPT.OF PUBLIC WORKS An Equal Opportunity Employer City of Southlake,Texas MEMORANDUM (lbr August 28, 1998 TO: Shana Yelverton, Assistant City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Multiple responses On August 26, 1998, the Department of Public Safety answered ten calls in a short period of time. As you know, high demand for service such as this stretch our ability to provide quality service to the citizens of Southlake. Fire, Police, and Communications performed admirably during high stress and demand for services that strained their resources. Please see the attached memo for more information. BC/gw Attachment: Memo on calls for service City of Southlake,Texas MEMORANDUM August 28, 1998 To: Billy Campbell, Director, Department of Public Safety From: Garland Wilson, Deputy Director, Fire Service Subject: Calls for service On August 26, 1998 at 3:59 PM Fire and Police Services responded to 2800 East Southlake Boulevard for a gas leak. Initial reports indicated a large gas leak caused by a track loader constructing an entryway. Police Service (210) arrived first and set command followed by Medic 401, Engine 401 and Deputy Director Wilson. Size up and investigation confirmed a major gas leak with significant life hazards and property risk in the immediate area. Sergeant Polly moved to Deputy Director's vehicle for a unified command. Battalion 401(Ricky Black) was called to set up for a prolonged scene. Lt. Hinkle responded and set up with Battalion 401. Evacuation of one adult and six children across from the gas leak became the top priority. Engine 401's crew split to cover evacuation of the day care and the immediate scene area safe from traffic on Crooked Lane. Police officers were assigned to block 1709 off at the following intersections: Kimball at 1709 and the service road at the bank. This allowed temporary relief of hazards. Crooked lane remained open until personnel could arrive and be assigned to stop traffic at Crooked and Kimball. Other Police officers were assigned to evacuation of Austin Oaks. The Fire Marshal and Inspector were called out for assistance and assigned to evacuation. All Police, Fire and Administration from Fire Service were tied up at this time on the gas leak. Lone Star Gas representative arrived and stated it would be two or three hours to repair the leak. Command was transferred to Battalion 401's unit and operations continued from that unit. Mike Patterson came to the command unit and offered assistance. His personnel were assigned to set up cones for the road blockage on 1709, block off Crooked Lane and to provide a family in Austin Oaks transportation to 667 North Carroll for shelter. Off duty personnel were alerted to provide staffing for additional calls for service. However, before they arrived citizens reported (5:35 PM) a car fire at 2050 Crooked Lane. DPS personnel were not available for this call when reported. Grapevine responded to the call and extinguished the fire. Due to the response time and the route available at the time of the call the van was a total loss. Billy Campbell Calls for service August 28, 1998 Page two At 5:40 PM a third call was alerted for a gas line rupture at 1506 Norwich Court. All personnel were assigned to the other calls. Keller responded mutual aid to the call. Lone Star gas arrived and repaired the gas line At 7:12 PM a fourth call was alerted. A medical emergency (diabetic) reported by 210 at 3205 East 114. Grapevine responded to this call. Southlake DPS personnel were not available because of other calls. At 7:17 PM a fifth call was alerted. A medical emergency (chest pain) reported at 1213 Sabine Court. Grapevine and Keller were both on calls in Southlake at this time. Colleyville responded to this call and transported the patient to Baylor. A total of ten calls were answered during the response to the gas leak over a four hour peroid. Fire and Police personnel responded appropriately to each call, although not tor every call received a response from Southlake DPS. Responses to call for service that demand a large commitment of personnel always challenge us. Although we may never be able to staff enough personnel to answer every call that exceeds the average, we must prepare and provide enough personnel for management of resources. GW/g/ Attachment: map of area I ' (iwM Q 1 u, 1 a� o 1 ,� . , `o. j 1 I g o V / / I / // �/ I t / / l ' , Bank / / 1 _ _ _ // /// 1 ` /// ,// ' 1 // / Rk l / / // j 1 Commerce / /CZN // ` 1 c_. o // �/ l 1-0 I / / o / / 4 l �' 1 o o / / � $ j 00all �` 1 �� . z��rztn c� / `� SI / I / l 11 I 1/ / c 11 1 [ � . i / \ ! / obi � t r \ j I '� Arc r/ \ j 1 1 r t� ! 1 / / I u;i 1 I I l o 1 1 1 / 0, 1 r / / / ss / 1 1 / j j sew / / f 1 ' `°t. / / J Kimball 0 A y / / I _ -- --- - - -- -- � - - I / _ __ _ - __ _ - - 1 / - - _ -- _ _ - --- -- - 1 / 1 IT , A 2, city manager' sreport de SPIN b.A August 28, 1998 SPIN #14/Developer Meeting City Council Meeting - September 1, 1998 September 8, - 7:00 p.m. The following items will be addressed at the regular {� Sr. Activity Center City Council meeting on September P. Si. :' A proposal for a Children's Consent Agenda Courtyard to be located at C) Award of bid for sanitary sewer service connection for Raintree area (#6) F.M. 1709 and Shady Oaks. D) Interlocal Agreement for Teen Court Program Residents of Lake Crest and E) Authorization to bid for realignment of N. Carroll at F.M. 1709 Timber Lakes are encouraged F) Authorization to bid for reconstruction on Continental (#16) to attend. G) Developer agreement for Laurelwood Park Addition (#11) H) Authorization to bid for sanitary sewer extension to the Saber Bldg. I) Ord. 711 Abandoning portions of South Kimball Avenue (#7) SPIN #8- Cambridge Place J) Ord. 712 Street name change for Old South Carroll to Breeze Way (#8-9E) September 14 - 7.00 p.m. K) ZA 98-091 Plat Revision for White Chapel Methodist (#9W) Public Works Facility 1950 E. Ordinances, second readings, public hearings, and related items: Continental A) Public Hearing on Tax Rate Public Works staff will present B) Ord. 708 Tax Levy Ordinance the concept plan for C) Ord. 709 Annual Budget including Annual Budget for Crime Control District improvements to the Public D) ZA 98-087 Site Plan for Kimball Crossing (#7) Works Facility site. E) ZA 97-142 Plat Revision for Kimball/1709 Addition (#7) F) Res. 98-61 Specific Use Permit for Lowe's, outside storage of plants (#7) G) ZA 98-058 Site Plan for French Square Office Complex (#9W) `\iceDevelopment Activity H) ZA 98-083 Plat Showing F.M. 1709 1,100' west of Byron Nelson (#9W) P&Z - September 1 I) Ord. 704 PriinocPri (.1,•,^ ,s - ' ._ . ... ✓ecklllc iceguiations Consider: Impervious Coverage J) val. 46t1-z86 Rezoning for Shelton Wood (#3) 98-092 Plat Revision, Southridge K) ZA 98-074 Preliminary Plat for Shelton Wood (#3) L) Ord. 707 Amending City Code, designating a 25 mph for various streets Lakes, Phase C 1 (#13) M) ZA 98-090 Site Plan for Rustin Park in Town Square (#8) 98-093 Specific Use Permit, Cats NT) Ord. 646-A Amending Ord. 646 relating to appointment of Youth Park Board Aboard, Commerce Business Park (#7) Ordinances, first readings and related items: 98-094 Zoning/Concept Plan, A) Ord. 480-288 Rezoning and Site Plan for Park Place Pet Hospital (#7) Gateway Plaza (#7) B) Ord. 480-289 Rezoning for Cash Acres, approx. 400' south of the intersection 98-095 Specific Use Permit, of South White Chapel and Pine Drive. (#9W) Gasoline Service Station, Gateway C) ZA 98-089 Plat Revision for Aubrey Estates (9W) Plaza (#7) 98-096 Specific Use Permit, sale Other items for consideration: of alcoholic beverages, F.M. 1709 A) Sign Ordinance appeal for 2100 W. Northwest Hwy, Park Place B) Sign Ordinance appeal for Woodland Heights Addition Southlake Oaks Addition (#10) C) Authorization to advertise for bids for construction of a 2' ground storage tank 98-084 Zoning, "AG" to "SF-1B" at Pearson& F. M. 1709 Hood (#11) D) Professional services agreement for design of the proposed ground storage tank 98-085 Plat Showing, Hood E) Approval of a paint concept for the Miron elevated storage tank Addition (#11) F) Professional services agreement for design of modifications to a pump station and of the 30/36 portion of the Northeast Tarrant County Regional Water System I Voluntary Compliance G) Approval of Insurance benefits for city employees H) Award of bid for striping and widening Byron Nelson and striping Southridge Returns Lakes Parkways Water conservation measures Other Items for discussion: have returned to voluntary A) Ord. 480-BB Impervious Coverage compliance. B) Policy for speed humps and other neighborhood traffic calming devices City of Southlake Meetings September 1998 ,,, Monday Tuesday Wednesday Thursday Friday 1 2 3 4 7:00 PM City Council 7:00 PM SYAC/Comm. 7:00 PM P&Z Council Cntr Chamber 7 8 9 10 11 J City Hall Closed 1:15 PM Sr.Advisory 12:00 PM Mayor's Corn- _�% 7:00 PM SPIN (Packet Day 1 ��, 6:00 PM JUC mittee/Sr.Center .... Standing 7:00 PM SPIN#14/Sr. 7:00 PM Sister Cities/Sr. 7:30 PM SPIN Joint Cntr Center City Council-Sr. 7:30 PM Budget Work Center Session/C.Chamber 14 15 16 17 18 5:30 PM Youth Park 7:00 PM City Council 7:00 PM SYAC/Comm. 7:00 PM P&Z/Council i Race Weekend j Board/DPS Cntr. chamber 6:30 PM Park Board/ Council Chamber 411 7:00 PM KSB/ Community Center 21 22 23 24 25 7:00 PM Historical 7:00 PM SPIN#5/Sr. Society/Lodge Center 28 29 30 6:00 PM SPDC/Council Chamber August October MTWTFSS MTWTFSS 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 '701) 17 18 19 20 21 22 23 12 13 14 15 16 17 18 24 25 26 27 28 29 30 19 20 21 22 23 24 25 31 26 27 28 29 30 31 Printed by Calendar Creator Plus on 8/26/98 City of Southlake,Texas Ilir MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, Deputy Director of Public Works SUBJECT: Town Square Status Report Town Square Progress continues on the infrastructure and commercial elements of this project. Parking lot paving on the west lot has been completed and is approximately 75% complete on the east lot. Curb and gutter work on Central Avenue has begun. Paving is scheduled to begin on August 31. Six buildings are currently under construction. All buildings have had steel erected. Brick work is being installed on buildings IA and 1B. Building 1A electrical, mechanical and plumbing rough-in is complete; interior framing and sheetrock in the public areas and between tenant (ine spaces is being constructed. The exterior stucco system has been completed on building IA (with the exception of one storefront). Windows have been delivered for building lA and are being installed on the second floor. Interior framing of Building 1B is being constructed; electrical, mechanical and plumbing rough-in is being installed. 1B roof construction is being completed. Brick work on the north and east faces has begun on 1B. Building 5B has had rough-in mechanical and plumbing begun, interior framing is being constructed in the common areas, exterior framing and sheathing is being constructed. Building 5A has had electrical, mechanical and plumbing rough-in constructed. Elevator cabs and equipment for Buildings 1A and 1B is scheduled to be delivered and installed the first week in September. Attached to this memo is a copy of the "Modifications to the Site Plan" submitted by the developer. City Council needs to determine the format for acknowledging these modifications. These modifications track closely the information provided to City Council during the status report on May 5, 1998. The developer has provided detail as to the specific modifications. Post Office Square The developer has met with Community Development and Public Works staff on several occasions to discuss the submittal of plans for Post Office Square. The date of formal submittal is not know at this time. c 48-1 Town Square Status August 28, 1998 (60e Page 2 Town Hall Staff is currently discussing scope of services with David Schwarz and Urban Architecture. It is staff's intent to have contracts for Council's consideration at the September 15, 1998 meeting (depending on cooperation and schedule of architectural firms). Attached to this memo is a copy of the programming information compiled and developed by Urban Architecture. The information provided to you is the result of numerous meetings and dealing with the "what is in and what is out today" scenario that occurred over the past three months. A more detailed Programming Book will be available shortly. Also attached is a brief report covering the construction options for this project. Due to the complexity and desire to commence and complete construction as soon as possible on this project staff will recommend that a construction manager be retained to fill the role of general contractor. This issue is discussed in the attached report and staff will be prepared to answer any questions during the oral presentation of the status report. As staff has mentioned over the past several report periods, the Town Square grand opening is (1Ihre scheduled for March 20, 1999. In conjunction with the grand opening staff has hoped that the City would schedule the dedication of the Town Hall cornerstone. This dedication is a fairly involved activity which needs to be planned starting as soon as possible. Due to the visibility of this event, staff would like to have Council members involved in the planning. The selected Council members would work with Kevin Hugman, Tracy Southers, Shelli Siemer and myself to insure that the event is planned properly. 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N.. 3 et 4B-9 Southlake Town Hall Programming Building Break Down URBAN ` ARCHUECTURE (111e- July 29,1998 Program with Southlake Public Library June 22,1998 Program with CISD Space Name Total Space Name Total Level One Level One Work Center 1,150 Work Center 1,150 Telecommunication/Data Center 1,150 Telecommunication/Data Center 1,150 Southlake Public Library 10,010 Reproduction Center 690 Tarrant County Tax Office 4,238 Employee Center 1,380 Tarrant County Clerk 1,507 Conference Center 3,393 Total Program-Level One 18,054 Public Safety Center 1,633 Core @ 15% 2,708 Tarrant County Tax Office 4,238 Total 20,762 Tarrant County Clerk 1,507 Tarrant County Services 2,646 Total Program-Level One 17,785 Core @ 15% 2,668 Total 20,453 Level Two Level Two Shared Space-Level Two 163 Shared Space-Level Two 163 City Hall-Main Lobby 920 City Hall-Main Lobby 920 Court Room 1,829 Court Room 1,829 Council Chambers 4,198 Council Chambers 4,198 City Secretary Office 1,503 City Secretary Office 1,503 Public Safety Center 1,633 Southlake Sister City Office 650 Human Resources 1,577 Human Resources 1,577 Court Administration 2,227 Court Administration 2,227 Finance-Utility Billing 748 Finance-Utility Billing 748 Cashier 195 Cashier 195 Constable 1,300 Constable 1,300 LW/ Justice of the Peace 1,785 Justice of the Peace 1,785 Total Program-Level Two 18,075 Total Program-Level Two 17,093 Core @ 15% 2,711 Core @ 15% 2,564 Total 20,787 Total 19,656 Level Three Level Three Shared Space-Level Three 1,950 Shared Space-Level Three 1,950 Community Development 2,148 Community Development 2,148 Economic Development 749 Economic Development 749 Public Works-Administration 2,064 Public Works-Administration 2,064 Conference Center 3,393 Southlake MIS 390 Employee Center 1,380 GIS 1,075 Reproduction Center 690 CISD-Personnel 2,492 Tarrant County Services 2,646 CISD-Staff Development 797 Total Program-Level Three 15,019 CISD-Curriculum 4,164 Core @ 15% 2,253 CISD-Special Education 1,187 Total 17,272 Total Program-Level Three 17,016 Core @ 15% 2,552 Total 19,568 Level Four Level Four Shared Space-Level Four 780 Shared Space-Level Four 780 City of Southlake Administration 2,673 City of Southlake Administration 2,673 Finance Administration 2,423 Finance Administration 2,423 Southlake MIS 390 Commissioner's Office 2,405 GIS 1,075 CISD Central Area 2,548 Southlake Sister City Office 650 CISD-Business/Finance 4,391 Commissioner's Office 2,405 Total Program-Level Four 15,220 Total Program-Level Four 10,396 Core @ 15% 2,283 Core @ 15% 1,559 Total 17,503 Total 11,956 (ore Total Building Program 61,544 Total Building Program 67,114 Total Building Core 9,232 Total Building Core 10,067 Total Gross Square Footage 70,776 Total Gross Square Footage 77,181 48-10 Southlake Town Hall Programming (111.0' Interior Space Requirements a:1'4-1470 N Ceti; URBAN ARCHITECTURE Level One Space Name No. Unit Total Comment Work Center Mailroom 1 600 600 Main mail delivery area,distribution point. Receiving clerk 1 100 100 Supply area 1 150 150 Loading dock vestibule 1 150 150 Net area Subtotal(NSF) 1,000 Internal Circulation 15% 150 Useable Area(USF) 1,150 Telecommunication/Data Center Telecommunications hub 1 1,000 1,000 Communication demark point,common ser Net area Subtotal(NSF) 1,000 Internal Circulation 15% 150 Useable Area(USF) 1,150 Southlake Public Library Library 1 7,700 7,700 Net area Subtotal(NSF) 7,700 Internal Circulation 30% 2,310 Useable Area(USF) 10,010 Tarrant County-Tax Offices Waiting Area 1 1050 1,050 Should provide seating for 15 people w/ped (how: Title and Renewal Clerks 10 40 400 Built-in stations for clerks around main cou Title and Renewal Clerk Support Staff 3 64 192 6'-0"x 6'-0"workstations. Title and Renewal Clerk Open Work Area 1 458 458 Built-in storage and future expansion. Supervisor 1 160 160 Window visibility to clerk and waiting area. Assistant Supervisor 1 50 50 located in open work area,behind counter. Property Tax Clerks 1 160 160 Separate from main renewal area w/walk-u Property Tax Waiting 1 90 90 Dealer Tax Clerks 1 185 185 Separate from main renewal area w/walk-u Dealer Tax Waiting 1 90 90 Cash Room 1 140 140 Secured,off of clerk support area. Vault 1 100 100 CMU wall,accessible from cash room w/nig Secured Storage Room 1 150 150 For storage of license plates and tags. Storage Room 1 150 150 Work Room 1 140 140 Copy/fax machines and built-in work counte Unisex Toilet 1 50 50 Break Room/Coffee Bar 1 120 120 Net area Subtotal(NSF) 3,685 Internal Circulation 15% 553 Useable Area(USF) 4,238 Tarrant County-County Clerk Waiting Area 1 620 620 Waiting for 10 people-6 sit-down Browsers Tax Clerks 4 36 144 Service counter for 8 people-3 clerks Tax Clerks Support 1 256 256 One add.Clerk;Internet access and two pri Supervisor 1 160 160 High window for counter visibility. Storage Room 1 130 130 Small floor model safe,fax and portable sh Net area Subtotal(NSF) 1,310 Internal Circulation 15% 197 Useable Area(USF) 1,507 Level One Summary Co" Total Net Area 14,695 Interior Circulation 3,359 Total Usable Area 18,054 Circulation 15% 2,708 Gross Area-Level One 20,762 Section Two-2 4g--11 Southlake Town Hall Programming Interior Space Requirements URBAN ARCHITECTURE Level-Two Space Name No. Unit Total Comment Shared Spaces-Level Two Finance Cashier/Finance Court Copy/Office supply 1 125 125 Net area Subtotal(NSF) 125 Internal Circulation 30% 38 Useable Area(USF) 163 City Hall-Main Lobby Main Lobby/Public Information 1 800 800 Net area Subtotal(NSF) 800 Internal Circulation 15% 120 Useable Area(USF) 920 Courtroom Court Room 1 1,220 1,220 Adjacent to J.P.and Constable offices. Attomey's Conference 1 150 150 Adjacent to Courtroom. Jury Room 1 220 220 Adjacent to Courtroom. Net area Subtotal(NSF) 1,590 Internal Circulation 15% 239 Useable Area(USF) 1,829 Council Chambers/Board Room Council Chambers/Board room 1 2,600 2,600 100 person capacity,standing room at rear Audio-visual room 1 300 300 Executive Conference Room 1 600 600 Accessible through Council Chambers. Buffet area 1 150 150 Adjacent to Executive Conference. Net area Subtotal(NSF) 3,650 Internal Circulation 15% 548 Useable Area(USF) 4,198 City Secretary Office City Secretary 1 263 263 Adjacent to Council Chambers Assistant City Secretary 1 188 188 Admin.Sec.For City Secretary 1 125 125 Monitors view workstation area. View Workstation area 1 80 80 2 view stations,open to public use. Restricted Access Storage Room 1 500 500 Controlled access Net area Subtotal(NSF) 1,156 Internal Circulation 30% 347 Useable Area(USF) 1,503 L Section Two-3 4B-12 Southlake Town Hall Programming Crof Interior Space Requirements 3 :. << URBAN ARCHITECTURE Level-Two Continued Space Name No. Unit Total Comment Human Resources Lobby/Reception 1 200 200 Front counter manned by H.R.Assistant. Human Resource Assistant Area 1 125 125 Personnel Manager Office 1 263 263 Human Resource Analyst Area 2 125 250 Human Resource Intern Area 1 75 75 Small Conference 1 200 200 Adjacent to Lobby/Reception. File Storage 1 100 100 Secured. Net area Subtotal(NSF) 1,213 Internal Circulation 30% 364 Useable Area(USF) 1,577 Public Safety Front Entry 1 100 100 Waiting area with public information counte Booking Area 1 150 150 Holdover 2 48 96 Secure room,cmu walls,and solid ceiling. Security Vestibule 1 40 40 Secured private entry,direct to booking are First Aid/Exam Room 1 125 125 For public assistance,adjacent to Front Ent Interview/Report Writing/Briefing 1 250 250 Built-in work space for three people. Monitor/Security Area/Fire Control 1 200 200 Building security/fire control. Locker Room 1 145 145 Two toilets with shower.Lockers in availab Bicycle Storage/Repair Room 1 150 150 Hanging bicycle storage,work bench. Net area Subtotal(NSF) 1,256 Internal Circulation 30% 377 (100e' 1,633 Court Administration Waiting 1 150 150 Shared with J.P.waiting.Secured walk-up Judge's Chambers 1 263 263 In proximity to Courtroom. Court Administration 1 150 150 Court Clerk's area 4 125 500 Open office area. Teen Court Coordinator office 1 150 150 Teen Court Assistant Area 1 75 75 Archives 1 350 350 Holds one year of docket files,2 hour,cont Work room 1 75 75 Net area Subtotal(NSF) 1,713 Internal Circulation 30% 514 Useable Area(USF) 2,227 Finance-Utility Billing Waiting 1 150 150 Utility Billing Coordinator office 1 150 150 Utility Maintenance Clerk area 1 75 75 Within open office area Meter Reader area 1 50 50 Within open office area Account Utility Clerk area 2 75 150 Within open office area Net area Subtotal(NSF) 575 Internal Circulation 30% 173 Useable Area(USF) 748 L Section Two-4 4B-13 Southlake Town Hall Programming Interior Space Requirements URBAN IIRCHITEClURE Level-Two Continued Space Name No. Unit Total Comment Cashier _ Cashier area 2 75 150 May be accessible direct from main lobby. Net area Subtotal(NSF) 150 Internal Circulation 30% 45 Useable Area(USF) 195 Tarrant County-Constable's Office Reception 1 175 175 Waiting and secretary w/radio dispatch acc Supervisor's Office 1 200 200 Adjacent to deputies area. Deputies Area 1 400 400 3 Deputies/1 Reserve,access to J.P.and Storage 1 150 150 Adjustable,built-in shelving. Work Room 1 75 75 Fax/copy/workcounter-accessible to J.P. Net area Subtotal(NSF) 1,000 Internal Circulation 30% 300 Useable Area(USF) 1,300 Tarrant County-Justice of the Peace Waiting 1 150 150 Seating for 4 people.Share with Court waiti Clerk's Area 4 50 200 Provide walk-up counter w/security glass at Clerk Support 1 400 400 Separate entries for public and employees. Judge's Chambers 1 263 263 Secured access to Courtroom and Constab Chief Clerk's Office 1 160 160 With view window to clerk area. Storage 1 125 125 Adjustable shelving for docket books and s Coe Work Room 1 75 75 Copy/Fax area shared with Constable offic Net area Subtotal(NSF) 1,373 Internal Circulation 30% 412 Useable Area(USF) 1,785 Level Two Summary Total Net Area 14,601 Interior Circulation 3,474 Total Usable Area 18,075 Circulation 15% 2,711 Gross Area 20,787 L 4B-14 Section Two-5 Southlake Town Hall Programming (kkirof Interior Space Requirements URBAN ARCHITECTURE Level Three Space Name No. Unit Total Comment Shared Spaces-Level Three Community Development/Economic Development/Public Works Lobby/Reception 1 200 200 Shared walk-up counter for P.W.and Corn File/Library/Map/Fax/Copy 1 1000 1,000 Flat file storage,adj.shelving along walls, Medium Conference 1 300 300 Net area Subtotal(NSF) 1,500 Internal Circulation 30% 450 Useable Area(USF) 1,950 Community Development Director's office 1 263 263 Access to Eco.Dev.,away from front count Zoning Administrator's office 1 188 188 Zoning Assistant's area 1 125 125 Community Development Assistant area 1 125 125 Planner li's office(Comp.Planning) 1 188 188 Planner II's office(Current Planning) 1 188 188 Access to Public Works engineers. Planner l's area(Comp.Planning) 1 125 125 Planner l's area(Current Planning) 2 125 250 Access to Public Works engineers. Administrative Secretary's area 1 125 125 Planning Intern's area 1 75 75 Monitors front counter with Public Works int Net area Subtotal(NSF) 1,652 Internal Circulation 30% 496 Useable Area(USF) 2,148 (111101 Economic Development Administrative Secretary area 1 125 125 Economic Dev.Specialist office 2 188 376 Accessible to Community Development Dir Economic Dev.Intern area 1 75 75 Net area Subtotal(NSF) 576 Internal Circulation 30% 173 Useable Area(USF) 749 Public Works-Administration Public Works Director office 1 300 300 Within proximity of front counter. Administrative Secretary Area 1 125 125 Administrative Assistant office 1 150 150 Administrative Clerk area 1 100 100 City Engineer/Deputy Director office 1 263 263 Staff Engineer office 3 150 450 Access to Community Development engine E.I.T.Technician office 1 125 125 Access to Community Development engine Public Works Intern area 1 75 75 Monitors front counter with Comm.Dev.int Net area Subtotal(NSF) 1,588 Internal Circulation 30% 476 Useable Area(USF) 2,064 L 4B-15 Section Two-6 Southlake Town Hall Programming Interior Space Requirements 3 z URBAN ARCHITECTURE Level Three-Continued Space Name No. Unit Total Comment Conference Center Medium Conference 1 400 400 Conference seating for 12-15 people. Large Conference 1 900 900 Moveable partition,divide into 400 and 500 Training Room no. 1 1 1,500 1,500 Seating at training tables for 30 people. Storage rooms 1 150 150 storage for tables,chairs and presentation Net area Subtotal(NSF) 2,950 Internal Circulation 15% 443 Useable Area(USF) 3,393 Employee Center Lunchroom seating 1 600 600 Seating for 24 people Vending/catering kitchen 1 500 500 8-10 vending machines,w/catering area. Kitchen Storage 1 100 100 Net area Subtotal(NSF) 1,200 Internal Circulation 15% 180 Useable Area(USF) 1,380 Reproduction Center Reproduction Room 1 600 600 Shared copy/fax/work room,level one. Net area Subtotal(NSF) 600 Internal Circulation 15% 90 Useable Area(USF) 690 Tarrant County Services Staff Offices 2 160 320 Support Services 1 1715 1,715 Future growth area for District Attorney offi Net area Subtotal(NSF) 2,035 Internal Circulation 30% 611 Useable Area(USF) 2,646 Level Three Summary Total Net Area 12,101 Interior Circulation 2,918 Total Usable Area 15,019 Building Circulation 15% 2,253 Gross Area 17,272 L 4B-16 Section Two-7 Southlake Town Hall Programming (rage Interior Space Requirements URBAN ARCHITECTURE Level Four Space Name No. Unit Total Comment Shared spaces Level Four _ Small Conference 1 200 200 Medium Conference 1 400 400 Net area Subtotal(NSF) 600 Internal Circulation 30% 180 Useable Area(USF) 780 City of Southlake Administration Lobby/Reception 1 200 200 City Manager's Office 1 400 400 Further removed from lobby/reception. Assistant to City Manager's Office 1 188 188 adjacent to City manager. Assistant City Manager's Office 1 263 263 Mayor's office 1 400 400 Adjacent to front lobby/reception. Public Information Officer office 1 125 125 Secretary to City Manager area 1 125 125 Administrative Intern's area 1 80 80 Covers lobby/telephones. Toilet 1 50 50 Adjacent to City Manager office. Copy/Fax/Workroom 1 125 125 Files/Storage room 1 100 100 Controlled access,2 hour protection. Net area Subtotal(NSF) 2,056 Internal Circulation 30% 617 Useable Area(USF) 2,673 Finance-Administration (1110f Finance Director office 1 263 263 In close proximity to City Manager. Finance Deputy Director office 1 188 188 Project Accountant area 3 125 375 in open office area Budget Officer office 1 188 188 Accountant area 1 125 125 Administrative Secretary Area 1 125 125 Accounts Payable Clerk area 2 75 150 Purchasing Agent office 1 125 125 Located toward front of department. Purchasing Assistant 1 75 75 Finance Intern Area 2 75 150 Records storage room 1 100 100 Controlled access,vertical file area. Net area Subtotal(NSF) 1,864 Internal Circulation 30% 559 Useable Area(USF) 2,423 Southlake M.I.S. Information Systems Manager's office 1 125 125 MIS Assistant Area 1 75 75 Computer room 1 100 100 Printer,burster,and paper storage. Net area Subtotal(NSF) 300 Internal Circulation 30% 90 Useable Area(USF) 390 L 48-17 Section Two-8 Southlake Town Hall Programming Interior Space Requirements URBAN ARCHITECTURE Level Four-Continued Space Name No. Unit Total Comment G.I.S. GIS Analysts 1 263 263 GIS Coordinator 3 188 564 Large amounts of equipment,increased he Net area Subtotal(NSF) 827 Internal Circulation 30% 248 Useable Area(USF) 1,075 City of Southlake-Sister City Office Director 1 300 300 Assistants 2 100 200 Net area Subtotal(NSF) 500 Internal Circulation 30% 150 Useable Area(USF) 650 Tarrant County Commissioner's Office Reception 1 400 400 One Secretary,waiting,and small coffee-b Commissioner's Office 1 400 400 Unisex Toilet 1 50 50 Connected to Commissioner's office. Precinct Administrator's Office 1 250 250 Data/Staff Office 2 225 450 Office for Data Service officer;office for fut Storage 1 150 150 Built-in shelving,off workroom. Work Room 1 150 150 Copy,fax,and built-in workcounter;off rece Net area Subtotal(NSF) 1,850 Internal Circulation 30% 555 Useable Area(USF) 2,405 Level Four Summary Total Net Area 7,997 Interior Circulation 2,399 Total Usable Area 10,396 Circulation 15% 1,559 Gross Area 11,956 Total Building Summary Building Net Area 49,394 Interior Circulation 12,150 Building Usable Area 61,544 Building Circulation 15% 9,232 Building Gross Area 70,776 L Section Two-9 4B-18 (we Southlake Town Hall Building Break-Down Southlake,Texas ., 4, ,',I . k , 47 <1 i URBAN ARCHITECTURE Southlake Tarrant Co. City Offices Offices Space Name Area % Area % Area Level One Work Center 1,150 50.00% 575 50.00% 575 Telecommunications/Data Center 1,150 50.00% 575 50.00% 575 Southlake Public Library 10,010 100.00% 10,010 0.00% 0 Tarrant County Tax Office 4,238 0.00% 0 100.00% 4,238 Tarrant County Clerk 1,507 0.00% 0 100.00% 1,507 Total Program-Level One 18,054 11,160 6,894 Core @ 15% 2,708 1674 1034 Floor Total 20,762 61.81% 12,834 38.19% 7,928 Level Two Shared Space-Level Two 163 100.00% 163 0.00% 0 City Hall-Main Lobby 920 50.00% 460 50.00% 460 Court Room 1,829 50.00% 914 50.00% 914 Council Chambers 4,198 100.00% 4,198 0.00% 0 City Secretary Office 1,503 100.00% 1,503 0.00% 0 Public Safety Center 1,633 100.00% 1,633 0.00% 0 Human Resources 1,577 100.00% 1,577 0.00% 0 Court Administration 2,227 100.00% 2,227 0.00% 0 (be' Finance Utility Billing 748 100.00% 748 0.00% 0 Cashier 195 100.00% 195 0.00% 0 Tarrant County Constable 1,300 0.00% 0 100.00% 1,300 Tarrant County Justice of the Peace 1,785 0.00% 0 100.00% 1,785 Total Program-Level Two 18,075 13,616 4,459 Core @ 15% 2,711 2042 669 Floor Total 20,787 75.33% 15,659 24.67% 5,128 Level Three Shared Space-Level Three 1,950 100.00% 1,950 0.00% 0 Community Development 2,148 100.00% 2,148 0.00% 0 Economic Development 749 100.00% 749 0.00% 0 Public Works-Administration 2,064 100.00% 2,064 0.00% 0 Conference Center 3,393 50.00% 1,696 50.00% 1,696 Employee Center 1,380 50.00% 690 50.00% 690 Reproduction Center 690 50.00% 345 50.00% 345 Tarrant County Services 2,646 0.00% 0 100.00% 2,646 Total Program-Level Three 15,018 9,642 5,377 Core @ 15% 2,253 1446 807 Floor Total 17,272 64.20% 11,088 35.80% 6,183 Level Four Shared Space-Level Four 780 100.00% 780 0.00% 0 City of Southlake Administration 2,673 100.00% 2,673 0.00% 0 Finance Administration 2,423 100.00% 2,423 0.00% 0 Southlake MIS 390 100.00% 390 0.00% 0 GIS 1,075 100.00% 1,075 0.00% 0 Southlake Sister City Office 650 100.00% 650 0.00% 0 Tarrant County Commissioner 2,405 0.00% 0 100.00% 2,405 Total Program-Level Four 10,396 7,991 2405 (lime Core @ 15% 1,559 1199 361 Floor Total 11,956 76.87% 9,190 23.13% 2,766 Total Building Program 61,544 42.409 19,135 46-19 LW' Total Building Core 9,232 6,361 2,870 Total Gross Square Footage 70,776 68.91% 48,770 31.09% 22,005 L L 4B-20 C CONSTRUCTION CONTRACTING OPTIONS SOUTHLAKE TOWN HALL August 15, 1998 C 4B-21 (we Introduction The construction contracts for the Southlake Town Hall can be executed in two ways. (There are other contract options; however, they are either not allowed by state law, or would not be appropriate for this project.) The two options to be discussed are: 1. Standard Contract (single contract) 2. Staged Construction (multiple contract) The characteristic of both of these options will be discussed along with the organization structure and the responsibilities of the major parties in this project. Single Contract A single contract is best characterized by completing the design of the building and going out to bid for a single contract covering all construction elements of the project. Additional characteristics of this form of contracting are: Cr' Design - Design is complete prior to issuance of construction documents and specifications. Bidding - Project is bid as one complete project. General contractor is responsible for obtaining all subcontractors and specialty trades. Duration - The total project time and the start on construction is longer since the design needs to be completed prior to any bidding. Contract - City is responsible for administering one construction contract. Design Team - A construction expert skilled in price analysis, scheduling, and construction operations is not necessarily a part of the design team and may not be able to provide cost savings input during the early stages of design development. Construction Manager/General Contractor - The general contractor has no incentive to be part of the construction team. An adversarial relationship may develop between the owner and contractor. City Vigilance - Typically this type of contractor will require increased vigilance on the part of the City. Additional City personnel or consultants may be needed. 48-22 - Contractor maynot be what the Cit(Ihre y Ability The ability of the General Con r expects and demands since the GCS is the"low"bidder. Staged Construction A staged construction project is characterized by multiple contracts with continual design development. Additional characteristics of this form of contracting are: Design - Design is being completed concurrently with construction of previous phases. Bidding - All construction subcontracts need to be bid in accordance with the State procurement regulations. Subcontractors can be "pre-qualified" prior to bidding by requiring experience, fiscal responsibility, pre-bid meeting attendance, etc. This pre-qualification will allow the city and the CM to weed out contractors that may not be able to take on a project of this importance. Duration - A shorter time frame is required for start of construction since construction can start prior to design completion. (havi Contracts - Project will be divided into stages or phases and contracts will be awarded based on these stages. Stages are typically based upon the specialty or type of work, similar to subcontracts in a single contract project. Design Team - Since the Construction Manager is retained early in the process the design team will be able to provide better cost estimates and project planning. Construction Manager/General Contractor - In staged construction the need for a construction manager (CM) becomes important. The CM (generally a firm) becomes a member of the City's management team and provides management and technical resources that the City can not justify on a short-term basis. The fee structure charged by a CM is generally in the 10 - 15% range (based on construction costs). This is relatively the same as would be charged by the GC in a single contract project. The advantages of using a CM are that the City can control who the CM is, the CM becomes part of the team early and the CM can provide resources that the City would not want to provide. City Vigilance - Since elements of the project are being constructed while other elements are being designed, it is important to exert tight control over the design team and the various subcontractors to insure project coordination. 48-23 (or Organization Duties and Responsibilities The organization proposed for implementation of this project is shown on the attached organizational chart. The duties and responsibilities of each entity will be described in order to understand the team and project responsibilities. C C 48-24 TOW N HALL PROJECT City Council :i Town Square Development Team (Iry Project Manager Design Architect Architect of Record Construction Various Manager Professional Design Subcontractors Professionals I I I T L 4B-25 City Council City Council functions as the Board of Directors and is responsible for providing general direction to the project staff. As the project schedule is developed and refined there will be milestones for Council decisions. These decisions will deal with overall concepts and in some cases specific decision regarding aesthetic details and options. Town Square Development Team The Town Square Development Team is an ever changing group of staff personnel who are brought together to discuss operational and procedural issues. The corps members include the City Manager, Assistant City Manager, Assistant to the City Manager, all Directors and the Town Square Project Manager. Additional staff members are included depending on the items being discussed (communications, security, networking, landscaping, etc.). County representatives are included as the county space is developed and planned. As the design of the library facility progresses, personnel familiar with library needs will be invited to participate. Project Manager The Project Manager functions as the Owner's Representative on site and is (ow, responsible for providing day-to-day management functions. Responsibilities include: • Coordinate all City and County input to the design and construction process. • Work with the architectural team and construction manager to develop bid packages. • Liaison for all input to architect. • Review and approve monthly pay requests • Coordinate daily and special inspections. • Provide design input and coordination based upon Council and Development Team direction. • Provide regular updates to Council. • Resolve disputes among subs. • Resolve design conflicts and changes. • Single point-of-contact for City • Coordinate off-site, non-project construction. Design Architect The Design Architect is responsible for the development of the overall aesthetics of the project. They will use the information developed in the space planning phase to generate floor plans and building mass (exterior size, shape and appearance). They will be involved during the progress of the project to insure that the original design intent is being followed. 48-26 • L Architect of Record The Architect of Record (also known as the Production Architect) is responsible for taking the Design Architect's concepts and visions and producing the construction plans and specifications necessary to bid and construct the project. Specific responsibilities include: • Production of construction plans and specifications. • Hiring and management of all sub-consultants required for the facility design. • Preparation of all bid packages. • Review and verification of monthly pay requests. • Review of all shop drawings and material submittals. • Resolution of any design issues. • Development of details not contained in construction documents. • Issuance of plans and design modifications. • Development of as-built plans. Construction Manager L In staged construction the selection of the Construction Manager takes the place of the general contractor. The Construction Manager has the overall responsibility to manage and coordinate all construction activities on the projects. Specific responsibilities include: • Development of bid packages (in cooperation with Architect of Record and Project Manager). • Development of cost estimates during the design stage. • Coordination of design(during design phase) to insure constructability. • Develop and monitor project schedule. • Coordinate all subcontractors. • Arrange and monitor all material orders and shipments. • Maintain survey control and network. • Maintain information for development of as-builts. • Perform general site maintenance. • Problem resolution. • Develop and prepare monthly pay requests. • Conduct all job meetings. • Process all shop drawings. • Insure proper safety program on site. L 4B-27 Design Team The design team consists of all the architectural, engineering and specialty professionals required at various points in the design process. The coordination of these professionals is the responsibility of the Project Manager and Architect of Record. Most of the parties involved will be professional design firms; however, it is anticipated that the library planning will involve citizen participation since this facility was not included in the programming effort. Construction Team The construction team consists of all construction professionals required for the successful construction of this project. The coordination of these professionals is the responsibility of the Project Manager and Construction Manager. L L 48-28 City of Southlake,Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Award of bid to Wright Construction, Inc. for sanitary sewer service connection to the City of Grapevine system for the Raintree area Background As part of the Neighborhood Sewer Program, sanitary sewer (along with water and pavement improvements) has been installed in the Raintree/Shady Lane area in the eastern portion of the City. As presented in a separate agenda item, the City of Grapevine has agreed to allow for the use of its sanitary sewer system for Southlake residents in the Raintree area. This will provide service to these residents without the need to construct an additional lift station. Five bids were received with the low bidder to construct the sewer line being Wright Construction, Inc. with a total base bid of $215,091.75 and an alternate bid of $225,591.75. The alternate amount is the cost of boring for the portion of the line crossing the Dowd property. The Dowd's have agreed to participate in of the additional cost of boring in lieu of open cut. Bids were publicly opened and read aloud on June 22, 1998. Attached is the bid tabulation provided by Cheatham and Associates. Funding/Fiscal Impact Funding for this project is included in the FY 97-98 CIP budget (line 103 of the CIP project list) as part of the Raintree/Shady Lane water, sanitary sewer, and paving improvements. Approximately $600,000 was budgeted for this portion of the project to cover the potential cost of installing two lift stations rather than connecting to Grapevine's system. Recommendation Staff recommends Council award Wright Construction, Inc. the contract for constructing the sanitary sewer service connection to the City of Grapevine system for 343..1 5--c -/ the Raintree area in the amount of $225,591.75. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. 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I 3 Q)O) v) co NNCONCO) O)O) co co co com mN m U O mm O 0 cocuaocomcocoao5omcocoiococococoOUlOa UOUt=i0U � w1w- ? ? a ¢ � a W O O N 0) O In t0 1- c9 0 0 0- re 0) O Ifi ID n CO O) 0 N O) V. 000 0- 00 CO Q I- Z N N N N N N N N N N 7- 5L-4 City of Southlake,Texas MEMORANDUM August 27, 1998 TO: Curtis E. Hawk, City Manager FROM: Lou Ann Heath, Director of Finance SUBJECT: Interlocal Agreement for funding the Teen Court Program with the cities of Southlake, Colleyville, Grapevine, Town of Trophy Club, the Carroll Independent School District and the Grapevine/Colleyville Independent School District The attached Interlocal Agreement will provide for the continued funding of the multi- jurisdictional Teen Court program. As outlined in the memorandum from Valerie Bradley, Metroport Teen Court Coordinator, the agreement establishes the Teen Court Advisory Board, the Teen Court Budget Advisory Committee and describes the duties and responsibilities of each. The total FY1998-99 amount requested in the City of Southlake annual budget for the Teen Court program is $94,588. This amount will be supported in part by contributions from the entities listed above as follows: Carroll ISD $7,700 Grapevine/Colleyville $7,700 Trophy Club $7,700 Grapevine $8,700 Colleyville $8,700 Southlake $12,500 In addition, the cities collect a defendant fee of $20 per Teen Court defendant. A portion of these funds are forwarded to the City of Southlake in further support of the program. The estimated amount to be received from all cities for the year is $11,700. The Southlake Teen Court is hosting the 1998 Texas Teen Court Conference. An estimated $19,580 will be collected from participants, and an additional $10,159 is to be donated by the Advisory Board to pay a portion of the Teen Court Conference cost. Please place this Interlocal Agreement on the September 1, 1998 agenda for Council consideration. The other entities are processing this agreement during September so that the program will continue effective October 1, 1998. LAH METROPORT MEMORANDUM IF.F.\ (OLR August 6, 1998 TO: Mr. Curtis Hawk, Southlake City Manager FROM: Valeire Bradley, METROPORT Teen Court Coordinator SUBJECT: Interlocal Agreement for funding of the Teen Court Program with the Cities of Southlake, Colleyville, and Grapevine; Town of Trophy Club; the Carroll Independent School District; and the Grapevine/Colleyville Independent School District. On October 1, 1996, the Cities of Southlake, Colleyville, and Grapevine; Town of Trophy Club; the Carroll Independent School District; and the Grapevine/Colleyville Independent School District entered into an agreement to create the METROPORT Teen Court program. This joint venture creates the process through which juvenile misdemeanor offenders are offered an alternative to the criminal justice system. This alternative allows the teen defendants the opportunity to assume responsibility for their actions by involvement in the judicial process and community service in order that their offenses will not be recorded. The 1998-99 Interlocal Agreement, (attachment A) outlines the METROPORT Teen Court Program. This agreement also outlines the development of the METROPORT Teen Court Advisory Board, the METROPORT Teen Court Budget Advisory Committee, and the roles and responsibilities of each of their members. The accord also authorizes the City of Southlake to employ a full-time Teen Court Coordinator, provide office space for her and collect revenues from the other participating Cities and School Districts in order to maintain the program. The only change as compared to last year's contract is the amount due from each participateing entity (Section 7). Please place this agreement on the next Council Meeting Agenda for authorization. After all parties have approved the document, I will schedule appointments to bring the original by each office for the appropriate signatures. Please call 481-5581 ext. 840 with any questions or concerns. cc: Betsy Elam, Attorney VB/vb Attachment: Interlocal Agreement 667 North Carroll Ave.,Southlake,TX 76092 817 481-5581 .�� -a INTERLOCAL AGREEMENT CITY OF COLLEYVILLE, CITY OF GRAPEVINE, CITY OF SOUTHLAKE, TOWN OF TROPHY CLUB, CARROLL INDEPENDENT SCHOOL DISTRICT, AND GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT. This Contract and Agreement, entered into the j day of October. 1998, by and between the City of Colleyville, the City of Grapevine, the City of Southlake, and the Town of Trophy Club, municipal corporations herein called "Cities" or "each participating City," and the Carroll Independent School District and the Grapevine/Colleyville Independent School District, herein called "School Districts" or "each participating School District," the parties acting herein under the authority and pursuant to the terms of Chapter 791, INTERLOCAL COOPERATION CONTRACTS, Texas Government Code, WITNESSETH THAT: WHEREAS, the City Councils of the Cities of Colleyville, Grapevine, Southlake, and Trophy Club and the Boards of Trustees of the Carroll Independent School District and the Grapevine/Colleyville Independent School District jointly find that it will be in the public interest to enter into this agreement for the purposes set out herein below, NOW, THEREFORE, it is mutually agreed between each participating City and each participating School District that: 1. Teen Court is a volunteer program which allows juvenile misdemeanor offenders an alternative to the criminal justice system while allowing them also to assume responsibility for their own actions by involvement in the judicial process and community services in order that their offenses will not be recorded; bringing juvenile offenders to a jury of their peers and to the community for constructive punishment will provide the youths with an understanding of the judicial system and a realization of their roles in the community. Page 1 `5 D-3 2. The community will benefit from this interaction in that, through Teen Court, the community is afforded a unique opportunity to become involved in the education of juvenile offenders, as well as juvenile volunteers. Teens, through their active involvement, are afforded a way to learn how our system of justice works and to realize their roles in the community. 3. A Teen Court Advisory Board shall be appointed by the respective governing bodies comprised of two (2) from each participating city and two (2) from each participating school district, as each so chooses. The role and duties of the Teen Court Advisory Board shall be established by the Municipal Court Judges in the participating cities. 4. A Teen Court Budget Advisory Committee shall be established, comprised of the city managers of each of the four (4) participating cities, and the superintendents of each of the two (2) participating school districts, or their designees. The Budget Advisory Committee shall set the budget for the METROPORT Teen Court (including the staffing of the Teen Court) and shall be responsible for budget oversight of the Court's operations. 5. The city of Southlake shall employ an administrator to administer and coordinate the activities of the METROPORT Teen Court program. 6. The selection of the Teen Court Coordinator shall be subject to the approval of the majority vote of the Teen Court Budget Advisory Committee and the Municipal Court Judges in the participating cities (10 total votes, 6 votes required to approve selection). 7. Each participating city and school district shall contribute the following as its contribution to the METROPORT Teen Court Program: the Cities of Colleyville and Grapevine shall pay $8,700; the Town of Trophy Club and two School Dirsticts shall pay $7,700, and the City of Southlake shall pay $12,500. The checks should be paid to the City of Southlake upon commencement of the agreement. - Page 2 5D-'14 • 8. The Teen Court Coordinator shall be an exempt employee for purposes of Fair Labor Standards Act (FLSA) coverage. 9. The scope of responsibilities of the Teen Court Coordinator shall be established by the Budget Advisory Committee and the Municipal Court Judges in the participating cities. 10. This contract shall be for the period of one (1) year beginning October 1, 1998. 11. Any party hereto may terminate its participation in this agreement without recourse or liability upon thirty (30) days written notice to the other party. ATTEST: Carroll Independent School District Grapevine/Colleyville Independent School District City Secretary, City of Colleyville Mayor, City of Colleyville City Secretary, City of Grapevine Mayor, City of Grapevine City Secretary, City of Southlake Mayor, City of Southlake Page 3 5D-5 • City Secretary, Town of Trophy Club Mayor, Town of Trophy Club Approved as to form and legality: City Attorney, City of Colleyville City Attorney, City of Grapevine City Attorney, City of Southlake City Attorney, Town of Trophy Club Attorney, Carroll Independent School Attorney, Grapevine/Colleyville District Independent School District Page 4 AUG27-1998 11:15 FRCP' C:TY OF OUT}-LAKE TO 4886796 P.13 interlocal Agreement The breakdown for billing of the 1998-99 lnterlocal Agreement: a. 'Amount generated from defendant fees $ 11,700 J _ b. Money donated by the Advisory Board to host the 1998 Texas Teen Court Confer $ 10,159 _ c. Money paid by conference participants $ 19,580 1 d.,Contribution from Carroll ISD 7,700 Contribution from Grapevine - Colleyville I $ 7,700 Contribution from the Town of Trophy Clu $ 7,700 _ !Contribution from the City of Grapevine $ 8,700 'Contribution from the City of Colleyville $ 8,700 Contribution from the City of Southlake $ 12,763 ►Total proposed budget: $ 94,702 * Using current referral rates, I estimated how much each court would send in defendant fees. Each defendant pays $20 to enter the program. Of the $20 the defendant pays, the state requires $10 to be sent to Teen Court, but some cities send all $20. We anticipate 800 referrals next year. The breakdown is: St- 320 defendants (40% of 800) X $20 per defendant $ 6,400 GV - 250 defendants (30%of 800) X $10 per defendant $ 2,500 CV - 200 defendants (25%of 800) X $10 per defendant $ 2,000 ETC - 40 defendants (5% of 800) X $20 per defendant $ 8Q0 1 ` Total money from defendant fees $ 11,700 Page 1 5 - 7 log -I • v 03 to c . 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N C• o 0 m a O t) CO Co CT) Z Cr' - 0 N r- v O co0 > m N 0 C. 0 o N- a) o o co to n o r) to v N-• Q N 1- IY) Cr) CO r- 1-- 06 D e-- v' N M CA CO rn F- } 0 (t < _C a) (B a C C a) 05 5 E H rn o. c D LIJJ O 06 CT a) ( O p is C LL1 Q - c U H o. 0 cr m I- LL U Q 0 .a cu LU U 0 CD CD 0" c a) c m W a 5 Ts o a) o a) E o_ o Z Z > E E z m I- H a 0 0 0 CD W O 2 CC~ O uW o 0 0 0 0 Q o _O O C O O to W CO 0 co OW O o) co O O `5-D-/D CITY OF SOUTHLAKE• New Requests Summary Fiscal Year 1998-99 Print Date: DEPARTMENT: 106 - Finance DIVISION: 108 - Teen Court 8/10/98 ACCOUNT PERSONNEL OPERATIONS CAPITAL PRIORITY DESCRIPTION NUMBER AMOUNT AMOUNT AMOUNT TOTAL 1 TX Teen Court Conference Host 270.00 29,739 29,739 2 Telephone 910.00 360 360 0 0 0 0 0, 0 0 0 0 0 (AL REQUESTED: C 29,739 360 30,099 Page 1 • Ion-S CITY OF SOUTHLAKE New Operations Request Worksheet Fiscal Year 1998-99 PROGRAM NAME: 199 Texas Teen Court Conference Host Print Date: 8/10/98 DEPARTMENT: 106 - Finance DIVISION: 108 - Teen Court DESCRIPTION OF COSTS AMOUNT Contractual Services Hotel Contract for meeting/sleeping rooms & food 25,570 Supplies Utilities Audio - Visual Equipment 500 Administrative Maintenance gineering Services Surveying Professional Services Other (Describe) Dinner off site - one night 2,250 Misc. 4.8 % over-run 1,419 TOTAL OPERATIONAL COSTS: 29,739 JUSTIFICATION: This event is a one time event and 100% of the money reflected here will be raised from sources other than the city. $10,159 - donated by private donors and the Advisory Board $19,580 - paid by conference participants $29,739 - Total Conference Cost for FY 98-99 Page 1 sa/a . y log- m 4 cD 0 o co CD CIM CO z D 0 2 z 0 P Q U Li a) H co c.r) L n 0 a) 4 Y C.) (0 L a) W Y cn d Y L rn -I C6 rn Z • a) r- a' as 0 O = O • CI) a) U 5 1— ca r >- c w O CI- O c.) }— CC O C. cn _ ca ! U L m U - Q fx O w z o o z O z 0 o o_ c5 W W U rn _5 0 J < 0 LL! Q a) flu a. O CL E •73 a) o U C c9 O C C it a) O o w 2 O 0 O 0 ta) a z a) F. O 4- D c c o 2 t Z cS �. 13 CD /— Q C cc o 8J 6 w a) X 0 co c '- (C O 0 0 w - M Q 2 0 0 a 5z2 -/3 log- -7 CITY OF SOUTHLAKE Association Dues Request Fisca! Year 1998-99 Pnnt Date: 8/1 C/98 DEPARTMENT: 106 - Finance DIVISION: 108 -Teen Court ASSOCIATION POSITION MEMBER MONTH DUE AMOUNT Texas Teen Court Association Metroport Teen Court 1/1/99 50 Texas Municipal Courts Assoc. Coordinator 10/1/98 25 Urban Management Assistants of North Texas Coordinator 10/1/98 25 Urban Management Assistants of North Texas Intern 10/1/98 25 Volunteers of America Coordinator 1/1/99 25 Various Volunteer Associations Coordinator Various 60 TOTAL REQUESTED: 210 Page 1 log— g CITY OF SOUTHLAKE Publications Request Fiscal Year 1998-99 Print Date: 3/10i98 DEPARTMENT: 1 C6 - Finance DIVISION: 108 -Teen Court TITLE MEMBER MONTH DUE AMOUNT Updated Criminal Laws (TDPS) Coordinator 10/1/98 25 TMCEC Traffic Laws and Related Statues (1999) Coordinator 10/1/98 25 Texas Code of Criminal Procedures (1999) Coordinator 10/1/99 75 Various publications on volunteer management Coordinator Various 150 :OTAL REQUESTED: 275 Page 1 c5J--/S 10$ - 9 . .„ a t`nn c04 ton to 0 00 0 0 0 CD J O c) (•) N inr Z o Q ri m i HO R H CL 4. , W o 0 0 0 0 0 Ci o 0 0 J Z N Ca W Q Q 5 CL O H J J O O O O O O O O to O O O to J Q to O W �j I-O I z to 0 0 O O O o to O to 0 to a CV 1- w Q Ce > H O cl O z g 47 O N tl) (D (D O 0 O t Q CV C') cam) U) V) 17: W `- 5 o> a) r H o N cD CO C.) W L. I- 0L i L L �p Z Z o 0 0 0 0 0 o - Z c c c c c fi • N UO o o o o U v • Q LL. ) U °5 a) o > al H a) C) 0 0 a) rn C) rn rn a) rn Q - di , ai J . a3 a) SD E aa)) (i o o aa) Z • U U > O O • Z Q H O 6FX- H H H C. Q CO d) ci O O) O 1 c c c_ 0 Ts as J C C Q Q co C , u_ to co N O a) C a) a) H Q L C COO C C CIC Z Z 2 O U > Cl O O CD W O m T O C O C CD 1- 2 • O C > H O O c O C N H >- O O Q H H V H U 1- z J Q - oZ a O j C f9 N X 3 co D < E H W CD O y co y O ) O 2 O 0 O Z 0 F- 0 El I-- C..) H 0 D U City of South lake, Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, Deputy Director of Public Works SUBJECT: Authorization to Advertise for Bid for Realignment and Reconstruction of North Carroll Avenue, North of FM 1709, Adjacent to Southlake Town Square The realignment of North Carroll Avenue has been planned for several years. It was always anticipated that once property for the required right-of-way was available plans for the construction would be developed. The platting of Town Square, Phase I provided the necessary right-of-way. As part of the ongoing Town Square development, the City agreed to relocate and upgrade the portion of North Carroll Avenue adjacent to Phase I of Town Square. Cheatham and Associates and Lee Engineering were retained by the City to develop the engineering and construction plans for the realignment of North Carroll and the relocation of the existing traffic signals. The new alignment will result in North and South Carroll Avenues being directly aligned at FM 1709 and the current location of South Carroll. The alignment will then curve back and meet current North Carroll near Ownby Lane. The proposed construction of this project will result in a four-lane boulevard section roadway, approximately 1,400 feet long. Funding for this project will come from several sources. There are funds remaining in the most recent Road Improvement Bond. In addition, this roadway project was identified in the TIF budget as a reimbursable project. The engineer's opinion of probable cost for this project is $810,000.00. There is $293,000 remaining from the Road Improvement Bond fund and S2,500,000 was allocated in the TIF budget for North Carroll and North Kimball projects, for a total of S2.793,000. Staff has a meeting scheduled for September 3, 1998 to discuss several tree and alignment issues. In addition, a meeting will be scheduled with the Southview Homeowners Association to discuss access issues at Ownby Lane. Neither of these meetings should impact the authorization to advertise. Staff anticipates being able to start this project at the beginning of November and completing the project during ebru 999. (11110- RE1/0 .Grp 5E-1 \co 1p �\ r \ u. \ SCALE 1" = 100' CITY OF SOUTHLAKE STREET AND DRAINAGE IMPROVEMENTS NORTH CARROLL AVENUE FROM F.M. #1709 NORTH TO OWNBY LANE City of Southiake,Texas , I MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Authorization to advertise for bids for the reconstruction of Continental Boulevard from Davis Boulevard to South Peytonville Avenue i ! � I Background As part of the 1992 Street Bond Program, $525,000 was allocated for the rehabilitation of W. Continental Blvd. Exhibit 1 is a breakdown of the factors used to calculate the $525,000 allocation of the voter approved $4.5 million bond election. This estimate was based on the current year prices. Obviously, the cost of materials and labor has increased significantly since 1992. Dunaway & Associates was retained to design the W. Continental reconstruction. Due to the large daily traffic volume, which travels along Continental, safety is a high priority. Presently, Continental is narrow, especially at bridge crossings. Furthermore, two large hills present sight distance problems which staff feels should be cut down to minimize the sight distance issues. The intent in the preliminary design is to provide a safe roadway, yet minimizing the expense. Another issue is drainage. In order to provide a safe width of roadway, the existing culverts should either be replaced or extended. Exhibit 2 is an up to date cost estimate in order to construct Continental as recommended by Dunaway & Associates. The major highlights of this $1,705,784 estimate are outlined below: • 26' wide pavement, 38' wide at intersections of public streets, at Carroll Elementary, and the intersections of White Chapel & Davis. The asphalt is proposed to be 4" thick. • Concrete reverse curb on each side of pavement (comparable to E. Continental through Timarron) • Cutting down the two large hills to provide adequate sight distance • Replacing the existing major drainage structures with the ultimate box culvert • Realignment of Continental at Peytonville (10..., • 6' wide concrete trail (SPDC has committed to fund this portion) 5F-1 Lee The box culvert at Peytonville is required to be extended due to the road realignment. Funds were escrowed for the construction cost to construct the ultimate culvert by upstream developments prior to the implementation of impact fees. The amount escrowed for the critical drainage structure at Peytonville is $9,674. Similarly, for the critical drainage structure between Monticello Estates and the Timberlake Addition, $62,806 has been escrowed for the construction of the ultimate box culvert. Furthermore, per the Developer Agreement for Southlake Woods, the Developer proposed to contribute to the City the amount of $75,000 to cover the cost of additional improvements and to allow the City to construct these improvements in conjunction with the W. Continental Blvd. reconstruction. Applying these existing funds for the drainage structures and SPDC funds for the concrete trail, the net amount required for the previously described reconstruction is estimated to be $1,401,904. As you can see, this is nearly triple the amount that has been funded. Exhibit 3 is an anticipated estimate for the reconstruction of Continental without some of the items shown in Exhibit 2 in order to lower the construction cost. The major highlights of this $850,483 estimate are outlined below: • 24' wide pavement, 36' wide at Carroll Elementary and the intersections of White Chapel & Davis. The asphalt is proposed to be 4" thick. • Cutting down the two large hills to provide adequate sight distance (16.' • Realignment of Continental at Peytonville • No improvements to existing drainage structure, except at Peytonville for the realignment. Again, if you apply the existing funds for the drainage structure at Peytonville, the net amount required for this option of reconstruction is estimated to be $765,809. Another option to lower the construction cost is to repair the failures along Continental and apply a two or three inch overlay. This option would not incorporate lowering the hills. It could incorporate extending the box culverts, but not replacing them with the ultimate culverts. Also included in this option is a third lane in front of Carroll Elementary. Exhibit 4 lists the anticipated cost for this option. The project could be phased into two phases in order to build the preferred roadway comparable to E. Continental through Timarron. Phase One would begin at Davis Blvd. and end at Peytonville Ave. Consequently, phase two would begin at Peytonville Ave. and end at White Chapel Blvd. The different phases could be financed over two or more years, with Phase one utilizing the existing funds. Exhibit 5 outlines the anticipated costs for the two phases. As you can see, the estimated cost for phase one is $507,297, which is within the budgeted amount. Once you apply the escrowed amount for the Peytonville culvert and the Developer of Southlake Woods' contribution, the construction cost incurred by the city will be reduced by $84,674. 7 • Therefore, phase one could be built this year and phase two could be added to the CIP budget to be funded in subsequent years. Phase one reconstruction will involve acquiring right-of-way from the property owner on the south side of Continental near the intersection of Davis Blvd. if the left turn lane is built. Staff recommends reconstructing Continental with two lanes at this location and building the third lane in the future once the right-of-way is obtained upon the platting of the aforementioned property. All other necessary right-of-way has been obtained for reconstructing phase one of Continental Blvd. The phase two costs are more than twice the phase one costs. This is due the length of the section of street (approximately twice that of phase one) and more drainage improvements will be necessary. Recommendation Staff recommends Council authorize advertisement for bids for the reconstruction of Continental Blvd. from Davis Blvd. to Peytonville Ave. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. B W/sp Attachments: Exhibits 1-5 L 3 • Exhibit 1 LI Pay Item; Description 'Approx. Qty.'Unit' Unit Price j Total Price 1 ' 4" Asphalt Overlay! 9350 I LF j $32.33* ( S302,285.50 2 Culvert Extensions! 1 LS ' $150,000.00 $150,000.00 Subtotal $452,285.50 I ;Contingency (15%M $67,842.83 j I I Total S520,128.33 Use S525,000 * Based on recommendation from Bond Construction Committee for a Section A type roadway, which is a 22' section of roadway, 4" thick asphalt L L. .. .. 5F-4 lk 1 y CITY OF SOUTHLAKE 1 ii s CONTINENTAL BOULEVARD Exhibit 2 DUNAWAY ASSOCIATES,INC. ENGINEERS•PLANNERS•SURVEYORS 1501 Merrimac Circle.Suite 100 (46soet Estimate-Option 1 Fort Worth.Texas 76107-6572 Phone(817)335-1121 Fax(817)335-7437 Metro(817)429- 2135 Pay Approx. Unit Unit Price Total Price Item Description Qty. I 1 Project sign 2 EA IS - 325.00 $ 650.00 2 Pavement milling,mixing with cement and compaction 38,000 SY j $ 3.00 $ 114,000.00 3 Unclassified excavation 20,524 ; CY `$ 3.00 $ — 61,572.00 4 Disposal of unclassified excavation 3,710 1 CY I $ 3.00 $ — 11,130.00 5 ! Cement @ 30#/SY 560 ' TN j $ -95.00 !$ - _ 53,200.00 6 2-in HMAC surface course(Type`D') 4,230 TN $ 35_00i 148,050.00 7 1 2-in HMAC(Type'B') 4,230 TN i $ 35.00 ' $ 148,050.00 8 I Demolish and remove reinforced concrete driveway 2,971 . SF j $ 150 I $ 4,456.50 9 I Replace 6-in concrete driveway 2,971 SF IS 4.25 ! $ 12,626.75 10 16-in reinforced concrete curb 18,300 LF j $ 12.00 j $ 219,600.00 II 1 4-in reinforced concrete bike path,6-ft wide 9,200 LF $ 17.00 j $ 156,400.00 12 Water meter box adjustment(to include all incidentals necessary) 2 EA _S — 35.00 $ 70.00 13 Water valve adjustment I) EA ' $ 250.00 j $ 2,750.00 14 Manhole adjustment 15 j 12-in. R.C.P. 350 LF - $ 29.00 $ 10,150.00 16 12-in standard Type'IV headwall 20 EA $ 380.00 $ 7,600.00 '7 ' I5-in R.C.P. 50 LF $ - 35.00 ; $ 1,750.00 (ittaxi.3 __,,_____ 15-in standard Type`B' headwall 2 EA $ 410.00 • $ 820.00 19 118-in R.C.P. j 350 LF $ 40.50 ! $ 14,175.00 20 18-in standard Type'B'headwall - 1 10 EA $ 450.00 ; $- ._--_-_4,500.00 21 42-in C.M.P. 80 LF $ 75.00 $ 6,000.00 22 42-in headwall 2 EA S 720.00 $ 1_440.00 Five 10-ft x 7-ft precast concrete box culvert, including two headwalls ) EA S 286.500.00 $ 286,500.00 2' : (TxDOT type wing-parallel type),metal guard rail,concrete rip-rap* Two 4-ft x 7-ft precast concrete box culvert,90 LF long,including two 24 headwalls(TxDOT type wing,parallel),metal guard rail,concrete 1 EA S 105,000.00 $ 105.000.00 riprap _ 5-ft x 5-ft precast concrete box culvert,75 LF long,including two 25 headwalls(TxDOT type wing-parallel),metal guard rail,concrete I EA $ 55,000.00 j $ 55,000.00 riprap 26 I Hydromulch/seeding 41,000 SY $ 0.70 I $ 28.700. 00 --- -- - 27 j Roadway markings, including painting,marking,reflectors, and 1 LS $ 20,000.00 ; $ 20,000.00 i buttons 28 ; Silt fence for pollution prevention,as directed by Inspector 2,000 , CY $ 2.50 I $ 5,000.00 29 I Hay bale dike for pollution prevention,as directed by Inspector 400 ; LF $ 5.00 j$ 2,000.00 Subtotal $ 1,483,290.25 Contingency(15%) $ 222,493.54 Total S 1,705,783.79 •Cheatham&Associates Cost Esimate M/9610500 ConttsU_Op1 061798 DO.wpd 5F-5 - - --• -- _kir IA0A,' ASSOCIATES PAGE 02 . • 44144,.. • CITY OF SOUTULAKE ..• CONTINENTAL BOULEVARD Exhibit 3 DUNAWAY ASSOCLATES,INC- ENGINEERS•PLANNERS•SURVEYORS 1501 Merrimac Circle.Suite 100 L Cost Estimate-Option 3 Fort wort,Texas 76107-0672 Phone(617)335-1121 Fax(617)335-7437 Metro QM 7)42E- 2135 ......... .. . • I . PaY , APPr°L Description ! Dalt Unit Price Total Price Desi Item ; QtY• • , I i Project sign 2' EA $ 325.00 !S 650.00 ---J---------.— ---•--- -- -..- __. 2 i 6"Pavement pulverization and cement stabilization 30,182! SY S 3.20 !S 96,582.40 3 !Unclassified excavation 24,500 CY S 3.00 !S 73,500.00 4 I Disposal of unclassifted excavation 5,900 1 CY S 3.0-07S 17,700.00 ___I__________.__.____.___., ......... ._ . -- . .--• 5 1 2-in HMAC surface course(Type'D ) 3,720; TN $ 35.00 i S 130,200.00 -... __ __.--.----.--. • - - . 6 , 2-in HMAC(Type 13') 3,720. TN S 35.00 !S 130,200.00 7 : Demolish and remove reinforced concrete driveway 2,971 • SF S 1.50 i 5 4,456.50 8 ! Replace 6-in concrete driveway 2,971 SF $ 4.25 ;S 12,626.75 9 , Water meter box adjustment(to include all incidentals necessary) 2 EA S 35.00 •S _ 70.00 ..____________ .. . _ _... ... .. ..__.. - . ..._ ... •—• 10 . Water valve adjustment 11 ! EA S 250.00 1 2,750.00 II i Manhole adjustment 6' EA S 350.00 !S 2,100.00 - 12 I Adjust 12 waterlInc 1200. LF S 36.00 S 43.200.00 13 ' 1"Air relief valve with vault 2' EA S 1.100.00 :5 ; 2,200.00 14 ! 12"Oats valve with box 2; EA S 1,000.00 Is 2,000.00 15 , Replace S.D.inlets 2• EA 5 2.000.00 ;S 4,000,00 - • - 15 • 18-in R.C.P. 1.650 LF S 40.50 S 66,S25.00 . . . •---•- —r — 7---- ' 17 j 18.1n standard Type'B'headwall 32 EA S 450.00 !S 14,850.00 _.. 18 ! .2-in C.M.P. 60: LF S 75.00 ;S 4.500.00 L ,9 !42-in headwall 2. EA S 720.00 1 S 1,440.00 Two 4-(1 K 7-11 precast concrete box culvert,60 LF long,including two 20 ;headwalls(TxDOT type wine,parallel),metal guard rail.concrete 1 ! EA S 84,000.00 ;S 84,000.00 ' • riprap ! 2 1 Hyciromulchisecding 41,000! SY S 0.70 1 1 2S,700.00 - • _._ : . Roadway markings,including painting,markine,reflectors. and 22 1 • LS S 10,000.00 'S 10.000.00 buttons 23 Silt fence for pollutiort prevention.as directed by Inspector 2,000 CY S 2.50 • S f,000.00 .. .. . 24 . Hay bale dike for pollution prevention,as directed by Inspector . 400 LF S 5.00 .S 2,000.00 Subtotal;S 739,550.65 Contingency(I5%)!S 110,932.60 Total i S 850,483.25 LEW,9 610i ctiScstE•t_0/3_4417gs_00,* • 5F-6 Exhibit 4 L Pay Item Description !Approx. Qty.iUnit! Unit Price Total Price 1 Project Sign I 2 i EA I 3325.00 $650.00 2 2-in. 1-LMEAC surface coarse (type "D") 4230 TN 335.00 3148,050.00 3 Llanhole Adjustment ! 6 ! EA I 3350.00 32,100.00 4 12-in. RCP 350 I LF I 329.00 310,150.00 5 ! 12-in. standard Type "B" headwall 1 20 I EA I 3380.00 37,600.00 6 i5-in. RCP 1 50 I LF I 335.00 31,750.00 7 15-in. standard Type "B" headwall ! 2 EA 1 3410.00 3820.00 8 i 18-in. RCP i 350 LF I 340.50 314,175.00 9 13-in. standard Type "B" headwall j 10 EA ; 3450.00 34,500.00 10 Hydromulch/seeding 41000 SY ; 30.70 328,700.00 11 i Roadway markings I 1 I LS ' 320,000.00 320,000.00 12 Erosion Control I 1 I LS i 35,000.00 35,000.00 13 I Pavement Repair & Replacement 1600 SY j 335.00 : 356,000.00 14 I Right of Way Clearing 3 AC I 316,000.00 348,000.00 15 ype "D" 1-L"VLAC (for pavement leveling: 3200 I SY ' 329.00 392,800.00 16 Drive Reconstruction I 1500 I SY ; 312.00 318,000.00 I I Subtotal 5458,295.00 Contingency (15°11) 368,744.25 ( Total 5527,039.25 • DRAINAGE LVIPROV ENIENTS ALTER NATIVE Pay Item! Description IApprox. Qty.IUnit Unit Price Total Price 1 Culvert Extension - Double 7' x 4' Box i 40 I LF 3400.00 316,000.00 2 Double 7' x =' Headwall 2 , EA 53,000.00 36,000.00 3 Culver- Extension - Double S' x 5' Box 40 LF 3450.00 318,000.00 4 Double S' x 5' Headwall 2 EA 53,200.00 36,400.00 5 , Culvert Extension - Double 15' x 4' Box 40 LF S 1,000.00 340,000.00 6 Double 15' x 4' Headwall ! 2 i EA 34,000.00 38,000.00 7 j ulvert Extension - Double 4 - 8' x 5' Box 40 I LF S1,000.00 340,000.00 8 Double 4 - 8' x 5' Headwall I 2 I EA 34,000.00 38,000.00 I I Subtotal 3142,400.00 Contingency (15?') 321,360.00 Total S163,760.001 L 5F-7 EXIT 5 Car:HASE ONE (PEYTOYVILLE TO DAVIS) Pay Item Description Approx. Qty.,Unit Unit Price Total Price I Project Sign 2 EA S325.00 S65 0.00 2 avement Milling, mixing with cement and compactio 12400 SY S3.00 S37.200.00 3 Unclassified excavation 7000 CY S3.00 S21.000.00 4 Disposal of excavation 350 , CY S3.00 S2.550.00 _ 5 Cement a;30 lbs/SY 135 ' TN S95.00 S 17,575.00 6 2" EL AC surface coarse 1300 TN S35.00 S45.500.00 j 7 2" HMAC binder coarse 1300 • TN S35.00 S45.500.00 3 Demolish and remove reinforced concrete driveway 1000 SF S 1.50 S 1.500.00 9 Replace 6" concrete driveway 1000 ' SF 34.25 S4.250.00 10 6' reinforced concrete curb I 6100 LF S 12.00 S73,200.00 11 4' reinforced bike path. 6'wide i 2300 LF S 17.00 S47,600.00 12 • Water meter box adjustment 1 EA S35.00 S35.00 13 Water valve adjustment 4 EA S250.00 S 1,000.00 14 Manhole adjustment ! 2 ; EA S350.00 S700.00 15 12" RCP 1 110 LF . S29.00 . S3,190.00 16 12" standard Type'B'headwall 6 , EA S380.00 • S2.280.00 17 15" RCP , 0 i LF S35.00 S0.00 18 15' standard Type'B' headwall 0 EA S410.00 S0.00 19 18" RCP 115 LF S40.50 S4.657.50 20 13' standard Type'B' headwall 4 EA S450.00 S 1.300.00 21 42"CMP 80 LF S75.00 S6.000.00 Liie22 42" headwall 2 EA S720.00 S 1,440.00 23 Two 4'x7' precast concrete box culvert 1 EA S 105,000.00 S 105,000.00 24 Hydromulch 1 seeding 13500 SY S0.70 S9.450.00 25 Roadway markings 1 ' LS S6,700.00 S6.700.00 26 Silt fence.Hay bale dikes for erosion control 1 LS S2,350.00 S2.350.00 Subtotal 5441.127.50 Continpecy(15%) S66.169.13 TOTAL S507.296.63 1 L 1 of 2 5F-8 EXHIBIT 5 C•01 PEASE TWO (PEYTONti'ILLE TO WHITE CHAPEL) Pay Item. Description Approx. Qty.,Unit: Unit Price Total Price I. Project Sign 2 EA S325.00 S650.00 2 avement Milling, mixing with cement and compactid 25600 SY 53.00 S76.800.00 3 Unclassified excavation 13524 ; CY 53.00 S40.572.00 4 Disposal of excavation 2860 CY S3.00 S8.580.00 5 Cement a 30 lbs/SY 375 TN S95.00 S35.625.01) 6 2" E MAC surface coarse 2930 • TN S35.00 S 1022.550_00 7 2" HMIAC binder coarse 2930 TN 535.00 S 1022.550.00 8 Demolish and remove reinforced concrete driveway 1971 SF S 1.5+) S2.956.50 9 Replace 6"concrete driveway 1971 . SF S4.25 S3.376.75 10 6" reinforced concrete curb 12200 LF S 12.00 S 146.400 00 11 4" reinforced bike path, 6' wide 6400 ; LF S 17.00 S 108.800.00 12 Water meter box adjustment i 1 ; EA i S35.00 S35.00 13 1 Water valve adjustment i 7 i EA ! S250.00 i S 1,750.00 14 Manhole adjustment 4 1 EA S350.00 S1,400.00 15 12" RCP 240 LF S29.00 S6.960.00 16 12" standard Type'B' headwall r 14 EA ' S380.00 S5.320.00 17 15" RCP 50 LF . S35.00 S 1.750.00 13 15" standard Type'B' headwall 2 EA S410.00 58220.00 19 13" RCP 235 LF S40.50 S9.517 50 21) 13" standard Type 'B' headwall 6 EA S450.00 S2.700.00 21 42" CMP 0 LF $75.00 50.00 22 42" headwall 0 EA $720.00 50.00 23 Five 10'x7' precast concrete box I ' EA S286,500.00 S286.500.00 24 5'x5' precast concrete box culvert I EA ' S55,000.00 555.000.00 25 Hvdromulch/seeding 27500 SY S0.70 S19.250.00 26 Roadway markings 1 LS S 13.300.00 S 13.300.00 27 Silt fence;Hay bale dikes for erosion control I LS S4.650.00 S-1.550.00 I Subtotal S 1.O422.8 L 2.75 Contingnecv (15"%) 5156.421.91 TOTAL S 1,199._234.66 (we 2 of 2 5F-9 City of Southlake,Texas MEMORANDUM August 28, 1998 To: Curtis E. Hawk, City Manager From: Charlie J. Thomas, Deputy Director of Public Works Subject: Authorize Mayor to Enter into a Developer Agreement for Laurelwood Park Addition Background The Developer Agreement for Laurelwood Park Addition is attached with the following additions: • OFF-SITE SEWER The Developer will be installing sanitary sewer for this project. There is no oversizing of this line. • PARK FEES The Developer agrees to pay the Park Fee of$1,000 per lot/dwelling unit, in accordance with the Subdivision Ordinance No. 483-F, Section 7.0. There are 27 lots/dwelling units in Addition which would bring the total cost of Park Fees to $27.000.00. Recommendation It is recommended to authorize the Mayor to enter into a Developer Agreement for Laurelwood Park Addition. Please place this item on the Regular City Council Agenda for September 1, 1998 for City Council review and consideration. CT/ts Attachment: Agreement 5G-1 LAURELWOOD PARK ADDITION DEVELOPER AGREEMENT An Agreement between the City of Southlake, Texas, hereinafter referred to as the "City," and the undersigned Developer, hereinafter referred to as the "Developer," of Laurelwood Park Addition, hereinafter referred to as the "Addition," to the City of Southlake, Tarrant County, Texas, for the installation of certain community facilities located therein, and to provide city services thereto. It is understood by and between the parties that this Agreement is applicable to the 27 lots contained within the Laurelwood Park Addition and to the off-site improvements necessary to support the Addition. I. GENERAL REQUIREMENTS: A. It is agreed and understood by the parties hereto that the Developer shall employ a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all facilities covered by this Agreement. B. Since the Developer is prepared to develop the Addition as rapidly as possible and is desirous of selling lots to builders and having residential building activity begin as quickly as possible and the City is desirous of having the subdivision completed as rapidly as possible, the City agrees to release 11.11% of the lots, three (3) lots, after the Developer Agreement is approved by City Council and prior to installation of water and sewer mains in the Addition. The City and the Developer mutually agree that the three (3) "early release" lots must only be lots that physically abut the Right of Way of an existing paved public street(either Peytonville Avenue or Leeds Drive) and must be lots that are within 550 feet or less of an existing and operational fire hydrant(i.e.; lots 1 and 14, block 1, and lots 1,2 and 13,block 2). The Developer will install hydrant meter(s) on the hydrant(s) that service the "early release" lot(s) and will install street name signs as required. The Developer recognizes that the remaining building permits or Certificates of Occupancy for residential dwellings will not be issued until the supporting public works infrastructure including permanent street signs with block numbers and regulatory signs within the Addition have been accepted by the City. This will serve as an incentive to the Developer to see that all remaining items are completed. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 1 OF 14 5G-2 C. The Developer will present to the City either a cash escrow, letters of credit, performance bond or payment bond acceptable to the City guaranteeing and agreeing to pay an amount equal to 100% of the value of the construction cost of all of the facilities to be constructed by the Developer, and providing for payment to the City of such amounts, up to the total remaining amounts required for the completion of the Addition if the Developer fails to complete the work within two (2) years of the signing of this Agreement between the City and Developer. All bonds shall be issued by a Best-rated bonding company. All letters of credit must meet the Requirements for Irrevocable Letter of Credit attached hereto and incorporated herein. D. The value of the performance bond, letters of credit or cash escrow will reduce at a rate consistent with the amount of work that has been completed by the Developer and accepted by the City. Each request for reduction or payment of escrow funds must be accompanied by lien release(s) executed by all subcontractors and/or suppliers prior to the release of escrow funds or reduction in value of the account. Performance and payment bond, letters of credit or cash escrow from the prime contractor(s) or other entity reasonably acceptable to City, hereinafter referred to as Contractor, will be acceptable in lieu of Developer's obligations specified above. D. The Developer agrees to furnish to the City maintenance bonds, letters of credit or cash escrow amounting to 20% of the cost of construction of underground utilities and 50% of the construction cost for paving. These maintenance bonds, letter of credit or cash escrow will be for a period of two (2) years and will be issued prior to the final City acceptance of the subdivision. The maintenance bonds, letters of credit or cash escrow will be supplied to the City by the contractors performing the work, and the City will be named as the beneficiary if the contractors fail to perform any required maintenance. If the Developer chooses to construct bar ditches in lieu of curb and gutter, and the City approves the design and grade of bar ditches, Developer understands and agrees to provide maintenance on the bar ditches for a period of two years from the date of acceptance of the Addition. Maintenance includes trash and debris cleanup, mowing, and erosion control. E. Until the performance and payment bonds, letters of credit or cash escrow required in Paragraph C has been furnished as required, no approval of work on or in the Addition shall be given by City and no work shall be initiated on or in said Addition by Developer, save and except as provided above. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 2 OF 14 5G-3 F. It is further agreed and understood by the parties hereto that upon acceptance by City, title to all facilities and improvements mentioned hereinabove shall be vested in the City and Developer hereby relinquishes any right, title, or interest in and to said facilities or any part thereof It is further understood and agreed that until the City accepts such improvements, City shall have no liability or responsibility in connection with any such facilities. Acceptance of the facilities shall occur at such time that City, through its City Manager or his duly authorized representative, provides Developer with a written acknowledgment that all facilities are complete, have been inspected and approved and are being accepted by the City. G. On all public facilities included in this agreement for which Developer awards his own construction contract, Developer agrees to the following procedure: 1. Developer agrees to pay the following: a. Inspection fees equal to three percent (3%) of the cost of the water, street, drainage and sanitary sewer facilities, on all facilities included in this agreement for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; b. Administrative Processing Fee equal to two percent (2%) of the cost of water, street, drainage and sanitary sewer facilities, on all facilities included in this Agreement for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; c. Trench testing (95% Standard); d. The additional charge for inspections during Saturday, Sunday, holidays, and after normal working hours; e. Any charges for retesting as a result of failed tests; f. All gradation tests required to insure proper cement and/or lime stabilization. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 3 OF 14 5G-4 2. The City agrees to bear the expense of: a. All nuclear density tests on the roadway subgrade(95% Standard); b. Technicians time for preparing concrete cylinders; and c. Concrete cylinder tests and concrete coring samples. The City can delay connection of buildings to service lines or water mains constructed under this Agreement until said water mains and service lines have been completed to the satisfaction of and accepted by the City. H. The Developer and any third party, independent entity engaged in the construction of houses,hereinafter referred to as Builder will be responsible for mowing all grass and weeds and otherwise reasonably maintaining the aesthetics of all land and lots in said subdivision which have not been sold to third parties. After fifteen(15) days written notice, should the Developer or Builder fail in this responsibility, the City may contract for this service and bill the Developer or Builder for reasonable costs. Should such cost remain unpaid for 120 days after notice, the City can file a lien on such property so maintained. Any guarantee of payment instrument (Performance Bond, Letter of Credit, etc.) submitted by the Developer or Contractor on a form other than the one which has been previously approved by the City as "acceptable" shall be submitted to the City Attorney for the City and this Agreement shall not be considered in effect until such City Attorney has approved the instrument. Approval by the City shall not be unreasonably withheld or delayed. J. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that the City, through the City Manager, shall retain the right to reject any surety company as a surety for any work under this or any other Developer's Agreement within the City of Southlake regardless of such company's authorization to do business in Texas. Approval by the City shall not be unreasonably withheld or delayed. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 4 OF 14 5G-5 • II. FACILITIES: A. ON SITE WATER: The Developer hereby agrees to install water facilities to service lots as shown on the final plat of the Addition. Water facilities will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in accordance with Ordinance No. 170 and shall be responsible for all construction costs, materials and engineering. In the event that certain water lines are to be oversized because of City requirements, the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. Additionally, the City agrees to provide temporary water service at Developer's request and expense, for construction, testing and irrigation purposes only, to individual lots during the construction of homes, even though sanitary sewer service may not be available to the homes. B. DRAINAGE: Developer hereby agrees to construct the necessary drainage facilities within the Addition. These facilities shall be in accordance with the plans and specifications to be prepared by Developer's engineers, released by the City Engineer, and made part of the final plat as approved by the City Council. The Developer hereby agrees to fully comply with all EPA requirements relating to the planning, permitting and �► management of storm water which may be in force at the time that development proposals are being presented for approval by the City. The Developer hereby agrees to comply with all provisions of the Texas Water Code. C. LAW COMPLIANCE: Developer hereby agrees to comply with all federal, state, and local laws that are applicable to development of this Addition. D. STREETS: 1. The street construction in the Addition shall conform to the requirements in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City Engineer. Streets will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City Engineer. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 5 OF 14 5G-6 • 2. The Developer will be responsible for: a) Installation and two year operation cost of street lights, which is payable to the City prior to final acceptance of the Addition; b) Installation of all street signs designating the names of the streets inside the subdivision, said signs to be of a type, size, color and design standard generally employed by the Developer and approved by the City in accordance with City ordinances: c) Installation of all regulatory signs recommended based upon the Manual on Uniform Traffic Control Devices as prepared by the Developer's engineer by an engineering study or direction by the Director of Public Works. It is understood that Developer may put in signage having unique architectural features, however, should the signs be moved or destroyed by any means the City is only responsible for replacement of standard signage. 3. All street improvements will be subject to inspection and approval by the City. No work will begin on any street included herein prior to complying with the requirements contained elsewhere in this Agreement. All water, sanitary sewer, and storm drainage utilities which are anticipated to be installed within the street or within the street right-of-way will be completed prior to the commencement of street construction on the specific section of street in which the utility improvements have been placed or for which they are programmed. It is understood by and between the Developer and the City that this requirement is aimed at substantial compliance with the majority of the pre-planned facilities. It is understood that in every construction project a decision later may be made to realign a line or service which may occur after construction has commenced. The Developer hereby agrees to advise the City Director of Public Works as quickly as possible when such a need has been identified and to work cooperatively with the City to make such utility change in a manner that will be least disruptive to street construction or stability. E. ON-SITE SANITARY SEWER FACILITIES: The Developer hereby agrees to install sanitary sewerage collection facilities to service lots as shown on the final plat of the Addition. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in compliance with all applicable city ordinances, regulations and codes and shall be responsible for all construction costs, materials and engineering. In the event that certain sewer lines are to be oversized because of City of Southlake requirements, the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 6 OF 14 5G-7 F. EROSION CONTROL: During construction of the Addition and after the streets have been installed, the Developer agrees to keep the streets free from soil build-up. The Developer agrees to use soil control measures such as hay bales, silt screening, hydromulch, etc., to prevent soil erosion. It will be the Developer's responsibility to present to the Director of Public Works a soil control development plan that will be implemented for this subdivision. When, in the opinion of the Director of Public Works, there is sufficient soil build-up on the streets or other drainage areas and notification has been given to the Developer, the Developer will have seventy-two (72) hours to clear the soil from the streets or affected areas. If the Developer does not remove the soil from the street within 72 hours, the City may cause the soil to be removed either by contract or City forces and place the soil within the Addition at the Developer's expense. All expenses must be paid to the City prior to acceptance of the Addition. G. AMENITIES: It is understood by and between the City and Developer that the Addition may incorporate a number of unique amenities and aesthetic improvements such as ponds, aesthetic lakes,unique landscaping,walls, and may incorporate specialty signage and accessory facilities. The Developer agrees to accept responsibility for the construction and maintenance of all such aesthetic or specialty item such as walls, vegetation, signage, landscaping, street furniture,pond and lake improvements until such responsibility is turned over to a homeowners association. H. USE OF PUBLIC RIGHT-OF-WAY: It is understood by and between the City and Developer that the Developer may provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, etc., for the enhancement of the Addition. The Developer agrees to maintain these amenities until such responsibility is turned over to a homeowners association. The Developer and his successors and assigns understand that the City shall not be responsible for the replacement of these amenities under any circumstances and further agrees to indemnify and hold harmless the City from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third person occasioned by its use of the public right-of-way with regard to these improvements and the Developer shall, at his own cost and expense, defend and protect City against all such claims and demands. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 7 OF 14 5G-8 • START OF CONSTRUCTION: Before the construction of the streets, and the water, sewer, or drainage facilities can begin, the following must take place: 1. Approved payment and performance bonds must be submitted to the City in the name of the City prior to the commencement of any work. 2. At least six (6) sets of construction plans stamped "Released for Construction" by the City Engineer must be submitted. 3. All fees required to be paid to the City. 4. Developer Agreement executed. 5. The Developer, or Contractor shall furnish to the City a policy of general liability insurance,naming the City as co-insured,prior to commencement of any work. 6. A pre-construction meeting between Developer and City is required. Developer or contractor shall furnish to the City a list of all subcontractors and suppliers, which will be providing greater than a $1,000 value to the Addition. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 8 OF 14 5G-9 III. GENERAL PROVISIONS: A. INDEMNIFICATION DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS),ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION,MAINTENANCE, OCCUPANCY, USE,EXISTENCE OR LOCATION OF SAID IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH ANY ALL ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, INVITEES, OR TRESPASSERS. DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS OFFICERS AND 's► EMPLOYEES FOR ANY DAMAGES, CLAIMS OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES. B. Venue of any action brought hereunder shall be in Fort Worth, Tarrant County, Texas. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 9 OF 14 5G-10 C. Approval by the City Engineer or other City employee of any plans, designs or specifications submitted by the Developer pursuant to this agreement shall not constitute or be deemed to be a release of the responsibility and liability of the Developer, his engineer, employees, officers or agents for the accuracy and competency of their design and specifications. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City for any defect in the design and specifications prepared by the consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that approval by the City Engineer signifies the City's approval on only the general design concept of the improvements to be constructed. In this connection, the Developer shall for a period of two (2) years after the acceptance by the City of Southlake of the completed construction project, indemnify and hold harmless the City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damage to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and the Developer shall defend at his own expense any suits or other proceedings brought against the City, its officers, agents, servants or employees, or any of them, on account thereof, to pay all expenses and satisfy all judgement which may be incurred by or rendered against them or any of them in connection herewith. D. This agreement or any part thereof or any interest herein, shall not be assigned by the Developer without the express written consent of the City Manager, which shall not be unreasonably withheld or delayed. E. On all facilities included in this agreement for which the Developer awards his own construction contract, the Developer agrees to employ a construction contractor who is approved by the City, and whose approval shall not be unreasonably withheld or delayed, said contractor to meet City and statutory requirements for being insured, licensed and bonded to do work in public streets and to be qualified in all respects to bid on public streets and to be qualified in all respects to bid on public projects of a similar nature. F. Work performed under the agreement shall be completed within two (2) years from the date thereof. In the event the work is not completed within the two (2) year period, the City may, at its election, draw on the performance bond, letter of credit or other security provided by Developer and complete such work at Developer's expense; provided, however, that if the construction under this agreement shall have started within the two (2) year period, the City may agree to renew the agreement with such renewed agreement to be in compliance with the City policies in effect at that time. LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 10 OF 14 5G-11 • G. The City is an exempt organization under Section 151,309, Tax Code, and the facilities constructed under this Agreement will be dedicated to public use and accepted by the City upon acknowledgment by the City of completion under Paragraph I.F. 1. The purchase of tangible personal property, other than machinery or equipment and its accessories, repair, and replacement parts, for use in the performance of this Agreement is, therefore, exempt from taxation under Chapter 151, Tax code, if the tangible property is: a. necessary and essential for the performance of the Agreement; and b. completely consumed at the job site. 2. The purchase of a taxable service for use in the performance of this Agreement is exempt if the service is performed at the job site and if: a. this Agreement expressly requires the specific service to be provided or purchased by the person performing the Agreement; or b. the service is integral to the performance of the Agreement. H. Prior to final acceptance of this phase the Developer shall provide to the city 3 copies �,.,. of Record Drawings of this phase, showing the facilities as actually constructed. I. Such drawings will be stamped and signed by a registered professional civil engineer. In addition the Developer shall provide electronic files showing the plan and profile of the sanitary sewer, storm drain, roadway and waterline; all lot lines; and tie in to the state Plane Coordinate System. IV. OTHER ISSUES: A. OFF-SITE SEWER: The Developer will be installing sanitary sewer for this project. There is no oversizing of this line. B. OFF-SITE WATER N/A LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 11 OF 14 5G-12 C. PARK FEES: The developer agrees to pay the Park Fee of $1,000 per lot/dwelling unit, in accordance with the Subdivision Ordinance No. 483-F, Section 7.0. There are 27 lots/dwelling units in Addition which would bring the total cost of Park Fee to $27,000.00. D. TREE PRESERVATION ORDINANCE: All construction activities shall meet the requirements of the Tree Preservation Ordinance No. 585-A. SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: Kingdom Park Development, L.L.C. By: John J. MacFarlane Title: Managing Partner Address: 5438 W. University Blvd. Dallas, Texas 75209 Date: LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 12 OF 14 5G-13 CITY OF SOUTHLAKE, TEXAS `.. By: Rick Stacy, Mayor ATTEST: Sandra LeGrand, City Secretary Date: LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 13 OF 14 5G-14 REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT 1. The Letter of Credit (L of C) must have a duration of at least one year. 2. The L of C may be substituted for utility security deposits exceeding$10,000.00. The City reserves the right to specify the face amount of the letter of credit. 3. The L of C must be issued by a FDIC insured bank in a form acceptable to the City of Southlake. The City reserves the right to approve/disapprove the bank issuing the Letter of Credit. 4. The L of C must be issued by a bank that has a minimum capital ratio of six (6%) percent, and has been profitable for each of the last two consecutive years. 5. The customer must provide the City with supporting financial information on the bank to allow the City to ascertain requirements are met. Suitable financial information would be the previous two (2) years December 31 Call Reports submitted to the FDIC and audited financial statements. 6. Partial drawings against L of C must be permitted. 7. The City must be able to draft on sight with proof of amount owed. 8. The customer pays any and all fees associated with obtaining L of C. 9. Expiring letter of credit must be replaced by substitute letters of credit at least 30 days prior to the expiration date on the L of C held by the City. M WD-FILES\FORMS\dev-agmnt\format-r.doc LAURELWOOD PARK ADDITION COMMERCIAL DEVELOPER AGREEMENT 14 OF 14 5G-15 - - City of Southlake, Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Authorization to advertise for bids for the extension of sanitary sewer to the Sabre Building in the MTP-IBM Addition No. 1 Background In 1988, the City of Southlake entered into an interlocal agreement with Trophy Club Municipal Utility District No. 1 (TCMUD 1) to provide water and sewer service to the portion of Solana built within Southlake. This agreement was made with the understanding that eventually City water and sewer service would be extended to the complex. There was no specific timeline for the provision of this service by the City. With the installation of a 12-inch water line within the Kirkwood Addition and the completion of the N-1 sewer line and TRA lift station, the City now has the ability to provide these services to that facility. With the connection of sanitary sewer the City can begin water and sewer service to the facility at the same time and prevent any confusion for Trophy Club MUD on billing a single service. This will also benefit Maguire Partners as the Trophy Club MUD is charging them twice the rate of a residential unit. The estimated cost for the sewer connection is between $18,000 and $20,000. These funds would be provided from the wastewater utility fund. Recommendation Staff recommends Council authorize advertisement for bids for the extension of sanitary sewer to the existing building on Kirkwood Boulevard, north of S.H. 114. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. B W/cre I � I ' 5H-1 City of Southlake,Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Ordinance No. 711, ls` reading, abandoning portions of South Kimball Avenue between Crooked Lane and the existing portion of South Kimball Avenue in Heritage Industrial Park Background Ordinance No. 711 provides for the abandonment of portions of South Kimball Avenue to allow for the proposed new alignment. This new alignment is for the extension of S. Kimball through the Green Meadow area to the existing portion of S. Kimball Ave. in Heritage Industrial Park. The attached exhibits represent the existing alignment as well as the proposed new alignment and proposed areas of abandonment. The easements for the new right-of-way are being completed and the developer, Genesis Capital, has agreed to the dedication. The developer hopes to have the Continental portion and the southernmost S. Kimball portion constructed by the end of the year. This ROW will also be utilized for the extension of water lines to create a looped system for that portion of the City. Please note Section 5 of the ordinance, which states this proposed abandonment will not be effective until the dedication of the new ROW is complete. Recommendation Staff recommends Council approve Ordinance No. 711, 1st reading, abandoning portions of S. Kimball Ave as described within the ordinance. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. B W/cre Attachment: Ordinance No. 711 (0.0 D:',W'ord Files Ordinances\Ord7l I memoIrdg.doc 51-1 • ORDINANCE NO. 711 AN ORDINANCE VACATING AND ABANDONING RIGHT-OF-WAY ON SOUTH KIMBALL AVENUE, IN THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS;DECLARING THAT SUCH PROPERTY IS UNNECESSARY FOR USE BY THE PUBLIC; RETAINING A FIFTEEN-FOOT UTILITY EASEMENT ON THE SOUTHERN PORTION OF THE PARCEL; AUTHORIZING THE MAYOR OF THE CITY OF SOUTHLAKE TO EXECUTE QUITCLAIM DEEDS RELEASING PUBLIC OWNERSHIP, INTEREST OR CONTROL OF SAID RIGHT-OF-WAY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Southlake is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council of the City of Southlake, after careful study and consideration, has determined that right-of-way on South Kimball Avenue in the City of Southlake, hereinafter more specifically described, is not being used by, nor useful or convenient to the public (be in general; therefore, it constitutes a public charge without a corresponding benefit, and the public would be better served and benefited by its vacation and abandonment; and WHEREAS, in order to remove any question as to the continued interest or ownership of the public in said right-of-way, the City desires to execute quitclaim deeds releasing all title, ownership and control in said right-of-way to the owners of the abutting property. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: 51-2 SECTION 1 The following right-of-way on South Kimball Avenue is hereby vacated and abandoned as public property: South Kimball Avenue located in the City of Southlake said right-of-way being depicted and described as South Kimball Avenue on Exhibits Al, A2, A3, and A4 and attached hereto. The right-of-way is not being used by, nor useful or convenient to the public in general. It constitutes a public charge without a corresponding benefit, and the public would be better served and benefited by its vacation and abandonment. The right-of-way so vacated and abandoned shall revert in fee simple to the owners of the abutting properties. SECTION 2 The Mayor of the City of Southlake, Texas, is hereby authorized and empowered to execute one or more quitclaim deeds releasing all claims to title, ownership, or control of the right-of-way on behalf of the City of Southlake, Texas. SECTION 3 A copy of said quitclaim deeds shall be presented for filing with the County Clerk of Tarrant County, Texas, by the office of the City Secretary. SECTION 4 It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. (Pe 51-3 L SECTION 5 This ordinance shall be in full force and effect upon dedication of right-of-way for the new alignment of South Kimball Avenue and East Continental Boulevard,as depicted in the attachments. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 1998. CITY OF SOUTHLAKE, TEXAS MAYOR ATTEST: CITY SECRETARY (hrie PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 1998. CITY OF SOUTHLAKE, TEXAS MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY (moo' 51-4 (re Date: Adopted: Effective: D Mo d FilmOrdinances\Orel',Orel I doc (WI 51-5 • •030l•23O\230•413.sq. Wed.3429 13.26.32 199I KO/TED BT..a.M..i I 21 (10°' n �� m •cam n a. 11 S. KINBALL AVENUE CO 030 I CI p G to 1n 1 1 I Amy N ' I I p0 2 cn � y T.+ C�� N 9 O I a00 —— — I Z 4. I 1 1 2 ...ra O A. I N1Ip�rr = -I OYO w /•no / C, O•MO 0 0 e / ' Cto _ 1,'.. .•4.• ./..... / .4. crl 9 vo.a$ /< // Z Z 4 0 / T I w " 1 V N#. ., _,_. N L I / ,!:7 C. W;D CO �n. ./. In la /D ile/ -• .......a:......= Gin r. CO ..nti 0in IA CO``:+ W -•.5".�$ / .p0 Z +t n~ 1n n 40$/ n 1%. 44__/ I N OO •� ZSc r .......... __ _ _ ......._ S.•O.•OD'. SS.19• `y C Pt x C1) \ r . 0 DD s I` CI, Z t . O c '1 I! 0 c'S \ T y jj \ 33 1- 7 o 0 Ei I 06 \ • m 6 (hrie' c4i, g•-• 7 2 OE 1.A •N m X iii Z m E a 71 ge 1 pp• 1...(1) 7�7 N 5 PI 0 v-"'n 51-6 g 8� 8 Vi Being a 0.778 acre tract of land in the C.B.McDonald Survey,Abstract No. 1013,City of (10' Southlake,Tarrant County,Texas,and being a portion of Tract 3 of the Green Meadow Subdivision and being more particularly described as follows: BEGINNING at a 1/4" iron pin found,said point being the southeast corner of said Tract 3 of the Green Meadow Subdivision; THENCE N 44°51'00" W,for a distance of 507.13 feet to a point for a corner,said point being the beginning of a curve to the right having a radius of 1,175.00 feet and a chord bearing of N 39°31'48"W; THENCE continuing along said curve,for a distance of 218.20 feet to a point for a corner; THENCE S 65°35'35" W,for a distance of 151.41 feet to a point for a corner,said point being the beginning of a curve to the right having a radius of 790.00 feet and a chord bearing of S 70° 10'28"W; THENCE continuing along said curve,for a distance of 126.34 feet to a point for a corner, said point being in a curve to the left having a radius of 680.30 feet and a chord bearing of N 58°50'37"E; THENCE continuing along said curve,for a distance of 315.71 feet to a point for a corner, said point being in a curve to the left having a radius of 1,133.00 feet and a chord bearing of S 38°42' 18"E; THENCE continuing along said curve,for a distance of 243.01 feet to a point for a corner; THENCE S 44°51'00"E,for a distance of 472.99 feet to a point for a corner,said point being in the east property line of said Tract 3; THENCE S 00°04'00"W,for a distance of 59.49 feet to the POINT OF BEGINNING, containing 0.778 acres,more or less. G:\001-230\230-LGL5.wpd August 5,1998 C 51-7 . a.001.7JC.230-y6.drq. we,r 79 13a6,46 11496 ROT T(0 9 ..w CTreU.a. I M. I 21 D g m rm 1 O • 2. 2 —— —— — — ——— II m 5- K1u9ALL AVENUE 0lo1. — -- - - -- -40 O Od m I o O co cli 0 13 Co ;0 m I I I .,Cain (D • CO I 13p Z m 4, Ip 90<; s"—o I 00 -- — Z I 4 I N Z1 ` / G to \ e- // / /� �o 0 noo+tea // / w o i 0 0 7.:".Zi=12. Zoe I Z4 L., x e w CO tM // 01 .. NA ,D 111 �m(n N W a w."•M�$ I ZO Z I /%'� 01^1 sv I `�'°'�o�:'a D 1 n La N N � lA" N 0 O `.ti 11/ l` ; ZSc O f ,n. A 11 — -- - - I - - - - S u�o a -,1 •. C -8 -g el i A x 1 t a. V.P. \ r- a... • r- 6 s i eto s. Q c 8 O \ rn \ 9 4g2 \ 33 1I- 9 O of, LAV 0 F. i e6 ZI m IS c ilg pG g• '" g z 0 C. - a xo� i G. • 01 I? 1.4 51-8 Co o- 8 P m VI Being a 0.670 acre tract of land in the C.B.McDonald Survey,Abstract No. 1013,City of (hor" Southlake,Tarrant County,Texas,and being a portion of Tract 3 of the Green Meadow Subdivision and being more particularly described as follows: COMMENCING at a 1/4"iron pin found,said point being the southeast corner of said Tract 3 of the Green Meadow Subdivision; THENCE N 00°04'00"E,along the east property line of said Tract 3,for a distance of 65.88 feet to a point,said point being the POINT OF BEGINNING; THENCE N 44°51'00"W,for a distance of 472.99 feet to a point for a corner,said point being the beginning of a curve to the right having a radius of 1,133.00 feet and a chord bearing of N 38°42' 18"W; THENCE continuing along said curve,for a distance of 243.01 feet to a point for a corner, said point being in a curve to the left,having a radius of 680.30 feet and a chord bearing of N 43°43'32" E; THENCE continuing along said curve,for a distance of 43.29 feet to a point for a corner, said point being in a curve to the left,having a radius of 1,091.00 feet and a chord bearing of S 38°26'08"E; THENCE continuing along said curve,for a distance of 244.27 feet to a point for a corner; THENCE S 44°51'00"E,for a distance of 430.87 feet to a point for a corner,said point being in the east property line of said Tract 3; THENCE S 00°04'00"W,for a distance of 59.48 feet to the POINT OF BEGINNING, containing 0.670 acres,more or less. (11ile G:1001.2301230-LGL6.wpd August 5,1998 C 51-9 .0O0I-23O.230•1q2.119. • r.°,u 29 13.25,00 0199 Pt Of T(O a,O.ra Ow aMO.. 21 (11111110' > z D Y J'12 s -- -- -- - - - �� $,g A� $. I UBALL AVENUE / --I 47 O IJ a� Nil � c+ C in AO Pi pC Z WI?"' .Mow :w�°....- Zf . o .., N13 ...o'er' Gcn z ..M� \ j ; : i I AIM VI m ii j . 8 o _ 0 Is OO LI I ~ �� :$ = $ / / ui - ro � CnNw _ amp W CO / / Q;..°n..- c_ . N / / ;,� 7 oo CIO/ / de n�� 24 tA C C C Z fn h C '-/ \ m 'Qo s r- r- 9 t. I•• © rn 2 1. Z • Q C i -, 77 o op i-l : � O \ it a _ �ZI in6 4,4 o� — (PI c prr2 5 .. ai 7 Z 0°Y N m G a ��O p o �6D I N Al o rn O --6'-2 � u-NC.) `�— g 81;4 8 51-10 m V) Being a 0.472 acre tract of land in the C.B.McDonald Survey,Abstract No. 1013,City of (Ilor/ Southlake,Tarrant County,Texas,and being a portion of Tract 4 of the Green Meadow Subdivision and being more particularly described as follows: COMMENCING at a 5/8" iron pill found in the south right-of-way line of East Continental Boulevard; THENCE S 89°36'00" E,along the south right-of-way of East Continental Boulevard, for a distance of 8.00 feet to a point in the east right-of-way line of South Kimball Avenue; THENCE N 00°35'00" E,for a distance of 67.00 feet to a point in the east right-of-way line of South Kimball Avenue; THENCE S 89°36'00"E,for a distance of 341.33 feet to a point,said point being the beginning of a curve to the left,having a radius of 706.00 feet and a chord bearing of N 77°59'30"E; THENCE continuing along said curve,for a distance of 305.79 feet to a point, THENCE N 65° 13'51" E,for a distance of 138.02 feet to a point in a curve to the right, having a radius of 1,175.00 feet and a chord bearing of N 29° 19' 19"W; THENCE continuing along said curve,for a distance of 44.01 feet to a point for a corner, said point being the beginning of a curve to the right,having a radius of 1,175.00 feet and a chord bearing of N 24°31'57" W,said point also being the POINT OF BEGINNING; THENCE continuing along said curve,for a distance of 152.42 feet to a point for a corner, said point being the beginning of a curve to the right,having a radius of 4,522.00 feet and a chord bearing of N 17°50' 18" W; (11sof THENCE continuing along said curve,for a distance of 470.04 feet to a point for a corner, said point being a point in a curve to the left,having a radius of 847.00 feet and a chord bearing of S 27°40'24"E; THENCE continuing along said curve,for a distance of 210.34 feet to a point for a corner, said point being a point in a curve to the left,having a radius of 4,480.00 feet and a chord bearing of S 19°08'51"E; THENCE continuing along said curve,for a distance of 261.01 feet to a point for a corner, said point being a point in a curve to the left,having a radius of 1,133.00 feet and a chord bearing of S 24° 13' 17" E; THENCE continuing along said curve,for a distance of 134.66 feet to a point for a corner, said point being a point in a curve to the right,having a radius of 586.30 feet and a chord bearing of S 45° 19' 13" W; THENCE continuing along said curve, for a distance of 43.72 feet to the POINT OF BEGINNING,containing 0.472 acres,more or less. G:\001.230\230-LGL2.wpd August 5,1998 Col 51-11 q.m4Di-230S230../3.00 T...JM 29 13.254 691, PI OTT[D 8' ....CMuinow 1 2' co 1 (111101 DXI I-- _ m 2 n rry a _ __ _ _ __ _ II 8.;A� S. KIMBALI. AVENUE 8 �m / I wcn w I 0 - D e I I_�I In CD (/) . I `-.8 10a Z -+ "i n<; s00 — — — Z I f 'I ' nROr-D RIV"-D 0 8n-88-'' / c m .,..^woo -a°z -.R \ ‘1:4\. �i�<; Tw8 \ o { woo / a�R:::: -: W Cy" I /// •N• — o^ W noo-�s r ^ ^ "71 �p / / n:... Ctn r)m J / r'.. / y ACID In 1 / N ; a'oytioo•". •73�Z T / / n. m-,a =8•'8 / n�?: I I / a / / / r) l////// .—.LH-4 ( �9 1.1 21. ti T h 0 r C m .1 r Ioil �; _ m 1. Q m 8 CD 17 % \ 3D 1 9 0 ac a LPG _ is- ea6 \ u a� $ p \ 1. Apr_ 6^ rn�p rl`'� 7 Z U°"q E p Fg N m G, c x a .. meN J J= , N O i u-"'n 51-12 `� d 8-1 8 m 0 Being a 0.313 acre tract of land in the C.B.McDonald Survey,Abstract No. 1013,City of Southlake,Tarrant County,Texas,and being a portion of Tract 4 of the Green Meadow Subdivision and being more particularly described as follows: COMMENCING at a 5/8" iron pin found in the south right-of-way line of East Continental Boulevard; THENCE S 89°36'00" E,along the south right-of-way of East Continental Boulevard,for a distance of 8.00 feet to a point in the east right-of-way line of South Kimball Avenue; THENCE N 00°35'00"E,for a distance of 67.00 feet to a point in the east right-of-way line of South Kimball Avenue; THENCE S 89°36'00"E,for a distance of 341.33 feet to a point,said point being the beginning of a curve to the left,having a radius of 706.00 feet and a chord bearing of N 77°59'30"E; THENCE continuing along said curve,for a distance of 305.79 feet to a point; THENCE N 65° 13'51"E,for a distance of 138.02 feet to a point,said point being the beginning of a curve to the right,having a radius of 1,175.00 feet and a chord bearing of N 29° 19' 19" W; THENCE continuing along said curve,for a distance of 44.01 feet to a point in a curve to the left having a radius of 586.30 feet and a chord bearing of N 45° 19' 13" E; THENCE continuing along said curve,for a distance of 43.72 feet to a point for a corner, said point being in a curve to the right having a radius of 1,133 feet and a chord bearing of N 24° 13' 17" W,said point also being the POINT OF BEGINNING; THENCE continuing along said curve, for a distance of 134.66 feet to a point,said point being the beginning of a curve to the right having a radius of 4,480.00 feet and a chord bearing of N 19°08'51" W; THENCE continuing along said curve,for a distance of 261.01 feet to a point for a corner in a curve to the left having a radius of 847.00 feet and a chord bearing of S 38°49'22"E; THENCE continuing along said curve,for a distance of 119.31 feet to a point for a corner in a curve to the left having a radius of 4,438.00 feet and a chord bearing of S 19°51'51"E; THENCE continuing along said curve,for a distance of 147.52 feet to a point for a corner in a curve to the left having a radius of 1,091.00 feet and a chord bearing of S 23°47' 16"E; THENCE continuing along said curve,for a distance of 113.16 feet to a point in a curve to the right having a radius of 586.30 feet and a chord bearing of S 40°58'22" W; THENCE continuing along said curve, for a distance of 45.26 feet to the POINT OF BEGINNING,containing 0.313 acres,more or less. G:\001-230\230-LG L3.wpd August 5,1998 C 51-13 City of Southlake,Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Ordinance No. 712, lst reading, street name change for Old South Carroll Avenue to Breeze Way Background Bret and Valerie Boren of 1000 South Carroll Avenue are requesting the street name of Old South Carroll Avenue be changed to Breeze Way. This is the southernmost section of South Carroll Ave. that will remain once the proposed new portion of S. Carroll Ave. is constructed. Mr. and Mrs. Boren are currently the only residents along the referenced portion of S. Carroll Ave. To the north of their property is Carroll Baptist Church, which will maintain its current S. Carroll Ave. address. Attached is Mr. and Mrs. Boren's letter requesting the street name change. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. BW/cre Attachment: Street Name Change Request Ordinance No. 712 I D:\Word Files`,Ordinances\Ord712\memo Istreading.doc 5J-1 Law- July 20. 1998 City of Southlake, Texas ATTN: Community Development Dept. RE: Street Name Change Dear Community Development Staff, We currently reside at 1000 South Carroll Avenue and are aware that our street will soon be changed to "Old South Carroll Avenue" upon completion of the new South Carroll. We find this name unappealing to our new and wonderful city and would like to request changing it to`Breeze Way." This name both sounds more appealing and is functional for this street because it is a short simple street connecting South Carroll to Continental. We will be the only residence on`Breeze Way" and feel that this most likely should not be a problem. Please review and submit an ordinance to the City Council readings for consideration, as we will be most grateful upon approval. Sincerely, (kipie -7) . _ r Bret and Valorie Boren 1000 South Carroll Avenue Southlake, TX 76092 LF20-' -537c RECEIVED J U L 2 298 DEPT.OF PUBLIC WORKS I 5J-2 ORDINANCE NO. 712 AN ORDINANCE CHANGING THE NAMES OF PORTIONS OF STREETS LOCATED WITHIN THE CITY PRESENTLY KNOWN AS "OLD SOUTH CARROLL AVENUE" SOUTH OF SOUTH CARROLL AVENUE AND NORTH OF EAST CONTINENTAL AVENUE TO "BREEZE WAY", FURTHER DESCRIBED IN EXHIBIT "A"; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES. WHEREAS, a change in the name of the street located within the City of Southlake, Texas (the "City"), presently known as "Old South Carroll Avenue", located South of South Carroll Avenue and North of E. Continental Blvd., to "Breeze Way" has been requested by the City of Southlake; and WHEREAS, it is the intention of the City Council to hereby officially change the name of such streets as requested. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: Section 1. That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. That the name of the portion of the street located within the City presently known as "Old South Carroll Avenue" south of South Carroll Avenue and north of E. Continental Blvd. as described in Exhibit "A", is hereby officially changed to "Breeze Way." Section 3. If any section, article, paragraph, sentence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance; and the City Council hereby declares it would have passed such remaining portions of the ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Section 4. All ordinances or parts of ordinances inconsistent or in conflict with the provisions of this ordinance are hereby expressly repealed to the extent of the inconsistency or conflict. 5J-3 p PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 1998. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 1998. MAYOR (01 ATTEST: CITY SECRETARY EFFECTIVE: APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY I ,we" D:\Word Files\Ordinances\Ord712\ord712.doc 5J-4 r Proposed Street Name Change for Old South Carroll Avenue __ _________, , , _ _ , . ___ _ _ ____ _ . , ____ 1 -- -- _ ___ , , , _______, — I__, _ , , ______L________ - - i , , , , _____ 1 , , z.,„ / i , , i , ly , I , 1 , I __ , , --___________J , I _____ , , -__ S. Carroll Ave., , _ , , I , , L , , _____ E. Continental Blvd_ - ai -� > Q ' E ' L - m Proposed Section N + . f� f lit 5J-5 City of Southiake A City of Southlake,Texas STAFF REPORT August 28, 1998 CASE NO: ZA 98-091 PROJECT: Plat Revision -Lot 112, Block A. White Chapel Methodist Church Addition STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 REQUESTED ACTION: Plat Revision for the proposed Lot 1R, Block A, White Chapel Methodist Church Addition, being a revision of Lot 1, Block A, White Chapel Methodist Church Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-204,Page 12, Plat Records,Tarrant County, Texas, and Tracts 5G, 5G1,and 5H situated in the O.W. Knight Survey,Abstract No. 899, and being approximately 15.532 acres. LOCATION: East side of South White Chapel Boulevard approximately 300' south of East Southlake Boulevard(F.M. 1709). OWNER/APPLICANT: White's Chapel United Methodist Church CURRENT ZONING: "CS"Community Service District LAND USE CATEGORY: Public/Semi-Public NO. NOTICES SENT: Seventeen(17) RESPONSES: One(1)response was received from within the 200'notification area: • Greg Wright (GCSW Ltd.), 200 East Southlake Boulevard, Southlake, Texas, in favor. "White's Chapel is an integral part of the community and its presence in this corridor is vital." (Received 8/13/98) P&Z ACTION: August 20, 1998; Approved (7-0) subject to Plat Review Summary No. 1, dated August 14, 1998. STAFF COMMENTS: Attached is Plat Review Summary No. 1, dated August 14, 1998. L:\COMDEV\WP-FILES\MEMO\98CASES\98-091 PR.WPD C SK- t -- \ �` ' 1'• ' .n ....... — ,§1 MAMACHOCLRY i i \\• ,I 9ELDe4TA Imo- ;a�, ....---61i.".:*4.3i7:1 ---.'-- —Lfrvs- �� _iC_+GZ - - ESIA - ,m.' —— \ DACES -- -� � 1 �-- i i I _ _ilicf;y1 , - , i . ; _ -'� ,d 1709/900 t _; ': _ 1 DO — —� —�-- 's'� '`� `• , ;;, ii, '- Pb. — it - --T— [J� Mom/. —• . ��' ;\—_ ....... ..,..,...__,, ,,. ___-,, ,.---......„--Txwit: +.s—: Je' _ -- -^ TRACT MAP I i ' ' • i, _ . 0 s 3 R g 2 r SR. • 57 0 I.0Z1 e rr. • sA _ v ® 'O-1 6A (/j C- „ `Z F. PUTT " GCSW, LTD. 0-1A, S. BRYAN \,. i2Ae ________------ STq SURVEY _ , _SF _ _ - TE OF TEXAS _ _ a 537 s; —1---:-. --1----_ - - - - „H ,23— = o a_ s ;j 7 .73 AC - _ so OF O - STATE OF TEXAS "0-1 ,. ; - TR WHITE CHAPEL 5A I CEMETERY G. LECHLER "CS" m A 0 1W I I I al i z 0 .M "AG" SOUTIHKE 001111. BAPTISTLA T C "'CH CS' 736 lit ifigf°11/� S. GAR R ETT R. MALONE Z u m s 1 TR 5F 5E i.R 10.0 AC 5.915 AC "AG" / P TR 30 - i .93AC R D. TOLLET M. THOMPSON • 668a 1 - \"SF-1 A" . _ .� ,.. - . :r• B. SMALL I ..AG„ A. WEST A. WEST B. SMALL TR TR 2A1C . 2A2 .o AC - A.s "'AG" TR 2 1.93 AC 3= AC 201 LA A. SMITH '" ADJACENT OWNERS [UR 2A1A TR 3F AND ZONING 4.23 AC •I./3 AC, (1.00 AC) =R Y 1`12R;SK - 3 Nth c�� �3 14 It ,m ,t A IV[ :- - . 1n YI • _. IYid lYNId NO11100Y H)bnH) 1SI(10H1301 13dV14) 311HM V )0019 1101 12 ! 0 -4- 1'1, *i.,. , '... :- - : *4.• ,, ,- .:: ir al 1 (11111 :it i y i —.1.3 c . .,: . 1 3 .114 - .,,,ii ' .1 11:- 6.i , •••:•„ :, , ,,, ,,, :., s - ,,. _` III g!' �b a a.i, G idi • ilhdigo rn 5 gaga ._ - - 3-e ' Ayi al,_,:_ g 3 1 _ III r• -, 9. g 4.. A b �'i p 111%1 I. 1_'� i� gl = a.,a ' ;ba c �. • (ligge' . .-_ _ .A t Ed o 3 i2E > a--- O 1 11 0 li A gir il—i.'21t- T. --10 ..., t) ae o CL .) u • su • s '4 a �, 7; �z w CC Y ; El Fl \m�. .. _ass a � m — � g g 7 u r /! � —_,-, p...1.... ' ^ Pf It/0r 1 '3 ;r;' )J .7 is rot�'S. i — ——— _ 1 i C. 1. of N AE: rj'.i J uV.7. v aM� r :,- .�>>r V'.I. '� ' w JIB— -4 +1 I 'f .tS elf r,A 90°0'/. T • 'y • Sor /,P.7 7 zj is oo \or, sy.,n3rsr/ ":. ~.Y \ AL Gl»P 7�dYHT �,fss -_--- ` 7 si'l�.7 \ 7P'/6 -R —_4_- i o L., 2-1, et pon...> n pp,y'r30rN7 d 13. . 4 i j - ^ aa J ...AAA. v sk-4 • City of Southlake,Texas PLAT REVIEW SUMMARY ase No: ZA 98-091 Review No: One Date of Review: 8/14/98 Project Name: Plat Revision-Lot 1R.Block A. White Chapel Methodist Church.being a revision of Lot 1, Block A.White Chapel Methodist Church Addition as recorded in Volume 388-204.Page 12.P.R.T.C.T.and a 10.875 acre tract out of the O. W. Knight Survey.Abstract No. 899 and being 15.532 acres total APPLICANT: SURVEYOR: White's Chapel United Methodist Church Area Surveying. Inc. 185 South White Chapel Boulevard 102 W. Trammell Street Southlake. Texas 76092 Fort Worth. Texas 76140 Phone: 0 Phone: (817) 293-5684 Fax: () Fax: (817)293-5685 Attn.Roger Hart CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 7/27/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT.862. 1. The following changes are needed regarding rights-of-way: a. Show,label and dimension the existing right-of-way and centerlines of F.M. 1709,Pine Street and White Chapel Boulevard. b. Additional R.O.W. dedication for White Chapel Boulevard is required(47' from Centerline, 94'overall) However, due to the location of the Cemetery staff recommends that the R.O.W be acquired from the opposite side through this section. c. Provide a minimum of Right-of-way dedication measured 30' from the established centerline of Pine Drive(60'overall R.O.W.width).A plat is currently being processed on the property to the southwest (Aubrey Estates). Coordinate alignment of the established Pine Street Centerline with the Surveyor of record for that plat to aid in appropriate dedication of R.O.W. and show on the plat. The Surveyor of record for the adjacent plat is David Myers of David Moak Surveyors Ph.No. (817)268-2211. d. Label White Chapel Boulevard and change Pine Street to Pine Drive. 2. Identify the dashed rectangle extending east into the property from the west property line, approximately 350'north of the southwest corner. 3. Revise the vicinity/location map to reflect the site accurately. It appears the tract (5A) east of the Cemetery is not included as part of this site however the vicinity map includes it. The following changes are needed regarding adjacent properties within 200' to include properties across any adjacent right-of-way: L:\CCMDKV\WP-PILES\R3V\98\98091PR1.MPD Page 1 5k- City of Southlake,Texas a. Show and label the name of the record owner&corresponding deed record(volume&page) for all unplatted tracts within 200 feet of this property,including the strip of land south of this site and property east of Lot 6, Diamond Circle Estates. b. Move the current reference to Diamond Circle Estates over to Lots 5 & 6 and provide plat recording information. c. Show Lot 1, Cash Acres correctly per the recorded plat. 5. Add the following notes to the face of the plat: a. Selling a portion of any lot within this addition by metes and bounds is a violation of state law and city ordinance and is subject to fines and withholding of utilities and building permits. b. The owners of all corner lots shall maintain sight triangles in accordance with the City Subdivision Ordinance. 6. The following changes are needed regarding easements: a. Delete the asterisk and note# 2 referencing the asterisk on proposed easements. b. Provide a 15' U.E. to the existing fire hydrant. Exhibit forwarded to surveyor. c. Provide dimensions, bearings and recording information (if filed) for the 10' U.E. at the southeast corner of White Chapel Cemetery. d. Provide easements for water, sewer and/or drainage as required by Public Works. e. Provide the standard signature block for approval of the abandonment. See Appendix No. 4 of the Subdivision Ordinance. f. Provide a 15' Drainage Easement along the east and south property lines. 7. The following changes are needed regarding the legal description: a. Provide the deed record volume and page for the current owner in the preamble. b. The POB must be tied to a survey corner or previously filed subdivision corner. c. Show and label all property corners as to type and size of monuments and whether found or set. 8. Label the POB on the face of the plat. Place the City case number"ZA 98-091" in the lower right-hand corner of the plat. L:\COtDSV\N4-PILBS\REV\98\98091PR1.NPD Page 2 SK-I City of Southlake.Texas 10. Add a lienholder statement and signature block with notary to the plat. If there is/are no lienholder(s) then add a statement to this effect. 11. The following changes are needed in the owner's dedication and notary: a. Add the following sentence at the end of the owner's dedication,prior to the signature block: "This plat does not increase the number of lots or alter or remove existing deed restrictions or covenants, if any,on this property." b. Correct the subdivision name to White Chapel Methodist Church Addition at all locations on the plat. c. Revise the owner's dedication and notary to conform with the following standard format: STATE OF TEXAS COUNTY OF WHEREAS, WHITE'S CHAPEL UNITED METHODIST CHURCH, acting by and through the undersigned, its duly authorized agent, is the sole owner of a tract of land situated in the O.W. Knight Survey,Abstract No. 899,County of Tarrant,according to the deeds recorded in Volume , Page , and Volume , Page , Deed Records, Tarrant, County, Texas, and more particularly described as follows: Insert legal description here NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: THAT,WHITE'S CHAPEL UNITED METHODIST CHURCH, , by and through the undersigned, its duly authorized agent, does hereby adopt this plat designating the hereinabove described property as White Chapel Methodist Church, Lot 1 R, Block A, an addition to the City of Southlake, Tarrant, County, Texas, and we do hereby dedicate the rights of way, (alleys, parks)and easements shown thereon to the public's use unless otherwise noted. WITNESS my (our) hand(s)at Southlake, Tarrant County, Texas this the day of , 19 Name&Title Typed L:\CWMMAWP-FILES\RSV\98\98091P11.NPD Page 3 City of Southlake,Texas STATE OF TEXAS COUNTY OF BEFORE ME,the undersigned authority, on this day personally appeared of , a (corporation, partnership, JV) known to me to be the person(s)whose name(s)is(are)subscribed to the above and foregoing instrument, and acknowledged to me that he/she/they executed the same for the purposes and consideration expressed and in the capacity therein stated, and as the act and deed of said corporation (partnership, JV). GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the day of , 19_ Seal Notary Public Commission expires: 12. "Certificate of Taxes Paid"from each taxing authority must be provided to the City prior to filing this plat in the County records. 13. Change the front building setback line along Pine Drive to a 30' Building Line to comply with the "CS"Zoning District regulations. * Please submit a revised blueline "check print" prior to submitting blackline mylars with original signatures. * Original signatures and seals will be required on three blackline mylars prior to filing the plat. Also required are two sets of owner's dedications and notaries (8.5" x 11" or 14" paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or original ink, other than signatures or seals,appear on the plat. * A Developer's Agreement is required prior to any construction. The Developer's Agreement for this addition should consider streets, drainage,park dedication requirements, off-site sewer extensions, and off-site drainage and utility easements. * The applicant should be aware that new submittals for the next scheduled meeting must be received at the City by 5:00 PM on 8/24/98. If not received by that time,no review will be prepared until the following submittal schedule. All 17 revised submittals must be folded 6" x 9" and an 11"x 17" revised reduction must be provided. * Denotes Informational Comment cc: Area Surveying VIA FAX ABOVE White's Chapel Methodist Church 185 South White Chapel Boulevard Southlake,Texas 76092 L:\GOMDSV\NP-PILES\RZV\98\98091PR1.NPD Page 4 S K -8 i I y Id!la (..i le A1I1 It fti Ii' 111i Igt r e 'i 1:I I II- i 1'1 I 1 I •11° l' I t it Iii I 1 ; i II ii i / ; ; : 1 f 1 ea T.11.- T & Ira _ _ = s V �� i ri gi cil 1PP 011111 t 1 :ii . E Fsfillar 1 , 10 1 40111011 1111 i i 1 ffi1 _�ik z iy Ni i!xi aI t # _-rig 1- . tf 0 iii 1 f�fjI i 1 fi I HI r i l 1 11 *imiki. I rilb etitia hg • t= on = # 12 Wp W Wp Wp 1111111 U .a-AAA1- *4 g -0 ZZ91 •6o4 'lira ..u.I.A 'LAWNS 31X10..1!. P.. 113VVVO 3A31S I P d ° i ," - I 99 cso I t P°O0 s!ae�e ) H1f10S '� ] e ld�141.5 I W,'— SD k Lt > w n I =1-ilt 1? ji J4i 4 L g� 1 !3t i .69'4bL ' e JJ__ 1 J o0.£t.LO �034111 a1 7J '°to _ I N S. e 7 wl � ,�� Q aa. Ilw ;: N fi S r _ :N. g� -� b 6 ~ I•I __— < • n ` `%ot a �torMt An Wit — .: ie.w ka � £Tso .6P'Lf9 M_£L.90.0o N Il —:IM,,3wr \ 4 i I� ti i 3 d A g. `• n ",o A - ri a P 1 d ;I_ Z L u: j > s s m o C 5Zti ;� o #~ $;P S' k ?..gyp ,Sca- 6 Ih :,8 ./§ 5k - 9 City of Southlake,Texas MEMORANDUM August 26, 1998 TO: Curtis E. Hawk, City Manager FROM: Lou Ann Heath, Director of Finance SUBJECT: Ordinance No. 708, 1st reading,Tax Levy Ordinance The FY1998-99 budget as submitted to the City Council proposes a tax rate of$.422 per$100 of a property's taxable value. Part of the tax rate, $.11437 per$100, pays for the retirement of debt that is due during the 1998-99 budget year. The remainder of the tax rate, $.30763 per $100, is used to support General Fund operations of the City, such as police, fire, and inspections. State law requires the City to adopt the tax rate in these two components. On July 24, the Tarrant Appraisal District certified to City management the appraised values of all properties in Southlake. Total taxable value in the City is $2,039,760,183, which is the value of properties as of January 1, 1998. This includes $132,924,648 attributable to the annexation of Solana properties which are still in litigation. Upon adoption of a tax rate upon second reading, the City's tax collector, Tarrant County, will be notified of the adopted rate. Tarrant County has indicated that the City's tax rate information must be sent to them by September 18. Tarrant County will then apply the tax rate to the taxable values of properties in Southlake, and generate tax statements after October 1. Ordinance No. 708 as presented will adopt the $.422 tax rate, with the rates established for the debt service and operations components. Please place the tax rate levy ordinance on the September 1 agenda for first reading. LAH L:\FINANCE\BUDGET\98-99\txrtlord.doc (pp" 1B- I ORDINANCE NO. 708 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999, AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.422 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF JANUARY 1, 1997, TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS,the City Council of the City of Southlake, Texas (hereinafter referred to as the Cy, "City")hereby finds that the tax for the fiscal year beginning October 1, 1998, and ending September 30, 1999, hereinafter levied for current expenses of the City and the general improvements of the City and its property must be levied to provide the revenue requirements of the budget for the ensuing year; and WHEREAS,the City Council has approved,by a separate ordinance adopted on the 15th day of September, 1998,the budget for the fiscal year beginning October 1, 1998, and ending September 30, 1999; and WHEREAS, all statutory and constitutional requirements concerning the levying and assessing of ad valorem taxes have been complied with. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. That there is hereby levied and ordered to be assessed and collected for the fiscal year beginning October 1, 1998, and ending September 30, 1999, and for each fiscal year cethereafter until it be otherwise provided by and ordained on all taxable property,real,personal and mixed, situated within the corporate limits of the City of Southlake, Texas, and not exempt from taxation by the Constitution of the State and valid State laws, an ad valorem tax rate of$0.422 for the general operations of the City on each One Hundred Dollars($100.00)assessed value of taxable property, and shall be apportioned and distributed as follows: Ordinance No. 708 Page 2 L a. For the purpose of defraying the current expenses of the municipal government of the City, a tax of$0.30763 on each One Hundred Dollars ($100.00) assessed value of all taxable property. b. For the purpose of creating a sinking fund to pay the interest and principal on all outstanding debt of the City, not otherwise provided for, a tax of$0.11437 on each one Hundred Dollars($100.00)assessed value of all taxable property,within the City which shall be applied to the payment of such interest and maturities of all outstanding debt. Section 3. That all ad valorem taxes shall become due and payable on December 31, 1998,and all ad valorem taxes for the year shall become delinquent after January 31, 1999. There shall be no discount for payment of taxes prior to said January 31, 1999. A delinquent tax shall incur all penalty and interest authorized by State law Section 33.01 of the Property Tax Code,to-wit: a penalty of six percent(6%)of the amount of the tax for the first calendar month it is delinquent plus one percent(1%) for each additional month or portion of a month the tax remains unpaid prior to July 1st of the year in which it becomes delinquent. Provided, however, a tax delinquent by July 1st incurs a total penalty of twelve percent �--® L (12%)of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at a rate of one percent(1%) for each month or portion of a month the tax remains unpaid. Taxes that remain delinquent on July 1, 1999, incur an additional penalty of fifteen percent(15%)of the amount of taxes, penalty and interest due; such additional penalty is to defray costs of collection due to contract with the City's attorney pursuant to Section 6.30 of the Property Tax Code. Section 4. Taxes are payable at the office of Tarrant County Tax Collector. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. Section 5. That the tax rolls,as presented to the City Council,together with any supplement thereto, be, and the same are hereby approved. Section 6. That any and all ordinances, resolutions, rules, regulations, policies or provisions inconsistent or in conflict with the provisions of this Ordinance are hereby expressly repealed and rescinded to the extent of the inconsistency or conflict. Section 7. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. i b . 3 Ordinance No. 708 Page 3 (kw' Section 8. That the necessity of and levying municipal ad valorem taxes of the City for the next fiscal year as required by the laws of the State of Texas,requires that this Ordinance shall take effect immediately from and after its passage, and it is accordingly so ordained. PASSED AND APPROVED on first reading this day of 1998. Rick Stacy, Mayor ATTEST: Sandra LeGrand City Secretary PASSED AND APPROVED on first reading this day of(se 1998. Rick Stacy, Mayor ATTEST: Sandra LeGrand City Secretary APPROVED AS TO FORM: City Attorney Date: Adopted: (airoi Effective: M:\W D-FQ.ES\ORD MANCl70E.TAX-0RD.DOChb g Li • City of Southlake,Texas MEMORANDUM August 27, 1998 TO: Curtis E. Hawk, City Manager FROM: Lou Ann Heath, Director of Finance SUBJECT: Ordinance No. 709, 1st reading,Annual Budget for Fiscal Year 1998-99, including the Annual Budget for the Southlake Crime Control and Prevention District,First Public Hearing Presented for City Council consideration is the first reading on the FY1998-99 operating budget. This budget summarizes the plan of municipal operations for the fiscal year that begins October 1, 1998. The Council was presented a budget work book on August 14. The summary budget information attached to Ordinance 709 reflects the detail included in the budget work book. The summary budget information also incorporates a Capital Projects Budget for the FY1998-99 year, plus anticipated Capital Projects through 2003. The Capital Projects are major water, sewer, street and drainage infrastructure items that are funded through a variety of sources, such as impact fees, operating fund transfers, developer fees, bonds, and certificate of obligation proceeds. A public hearing on the budget is also on the agenda, which gives the public an opportunity to speak on the budget. A second public hearing is scheduled for September 15 on the final reading of Ordinance 709. LAH L:\FINANCE\BUDGET\98-99\BDGT1 ST.DOC L 7e-1 I • , ORDNANCE NO. 709 (60.1 AN ORDNANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 1997-98-, APPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1. 1998, AND TERMINATING SEPTEMBER 30, 1999, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT AND ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Manager has prepared a revision of certain figures in the 1997-98 budget and submitted same to the City Council; and, WHEREAS,the City Manager of the City of Southlake,Texas(hereinafter referred to as the "City") has caused to be filed with the City Secretary a budget to cover all proposed expenditures of the government of the City for the fiscal year beginning October 1, 1998, and ending September 30, 1999, (hereinafter referred to as the "Budget"); and WHEREAS,the Budget, a copy of which is attached hereto as Exhibit "A" and incorporated herein for all purposes, shows as definitely as possible each of the various projects for which Lappropriations are set up in the Budget, and the estimated amount of money carried in the Budget for each of such projects; and WHEREAS, the Budget has been filed with the City Secretary for at least thirty (30) days and available for inspection by any taxpayer; and WHEREAS, public notice of public hearings on the proposed annual budget, stating the dates, times,places and subject matter of said public hearings, was given as required by the Charter of the City of Southlake and the laws of the State of Texas; and WHEREAS, such public hearings were held on September 1, 1998 and September 15, 1998, prior approval of such dates being hereby ratified and confirmed by the City Council, and all those wishing to speak on the Budget were heard; and WHEREAS, the City Council has studied the Budget and listened to the comments of the taxpayers at the public hearings held therefor and has determined that the Budget attached hereto is in the best interest of the City. NOW. THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. That the revised figures,prepared and submitted by the City Manager for the 1997-98 budget, be, and the same are hereby, in all things, approved and appropriated, and any Ordinance No. 709 Page 2 L necessary transfers between accounts and departments are hereby authorized, approved, and appropriated. Section 3. That the Budget attached hereto as Exhibit "A" and incorporated herein for all purposes is adopted for the Fiscal Year beginning October 1, 1998, and ending September 30, 1999; and there is hereby appropriated from the funds indicated such projects, operations, activities, purchases and other expenditures as proposed in the Budget. Section 4. That the City Manager shall file or cause to be filed a true and correct copy of the approved Budget, along with this ordinance, with the City Secretary and in the office of the County Clerks of Denton and Tarrant County, Texas, as required by State law. Section 5. That any and all ordinances, resolutions, rules, regulations, policies or provisions in conflict with the provisions of this Ordinance are hereby repealed and rescinded to the extent of conflict herewith. Section 6. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance,or application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Section 7. That the necessity of adopting and approving a proposed budget for the next fiscal year as required by the laws of the State of Texas requires that this Ordinance shall take effect immediately from and after its passage, and it is accordingly so ordained. PASSED AND APPROVED on first reading this day of 1998. Rick Stacy, Mayor ATTEST: Sandra L. LeGrand City Secretary PASSED AND APPROVED ON second reading this day of 1998. 4 Ordinance No. 709 Page 3 (pi Rick Stacy, Mayor ATTEST: Sandra L. LeGrand City Secretary APPROVED AS TO FORM: City Attorney Date: Adopted: Effective: (6.;,wo-FILEsoRoiNANewrxecr.oRD oocte "EXHIBIT A" ALL FUNDS SUMMARY L 1998-99 Proposed Budget and 1997-98 Revised Budget 33.29 PM 36/26/9e $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ Actual Adopted Revised Adopted -Decrease Proposed Adopted _ -Decease REVENUES Ad Valorem Taxes S5.769,120 $6,809,765 S6,769.765 ($40,000) -0.6% 58,864,749 $2.054.984 30.2% Sales Tax $2,899,042 S4,756,198 54,562.197 (194,001) -4.1% 5,975.100 1,218.902 25.6% Franchise Fees 899.600 801,030 877,254 76.224 9.5% 984,112 183.082 22.9% Fines 526.967 515,300 647,590 132.290 25.7% 875,798 360,498 70.0% Charges for Services 336,916 551,550 574,559 23,009 4.2% 685.006 133,456 24.2% Permits/Fees 2.669.676 2,314,710 3,229,379 914.669 39.5% 2.842.788 528,078 22.8% Miscellaneous 253.439 205,575 234.490 28,915 14.1% 229,059 23.484 11.4% Water Sales-residential 4,425,797 4,887.500 5,8130,000 912,500 18.7% 5,220,000 332,500 6.8% Water Sales-commercial 657.807 701.500 895,000 193,500 27.6% 805,500 104,000 14.8% Wastewater Sales 811,624 920.000 1,000,000 80,000 8.7% 900,000 (20.000) -2.2% Sanitation Sales 508.224 534,000 568.182 34,182 6.4% 636.000 102,000 19.1% Other Utility Charges 409,949 359,000 471,025 112.025 31.2% 443,315 84,315 23.5% Interest Income 387.132 331.490 347,989 16.499 5.0% 424.832 93.342 28.2% Total Revenues )20.555.294 ;23.687.614 ;25.977.43Q UMW/ 9.7% $28.886.255 ;5.198.641 21.9% EXPENDITURES (mo, City Secretary $242.574 $237.412 $216,556 ($20,856) -8.8% $324,720 $87,308 36.8% City Manager $499.939 S350,120 $336,989 ($13,131) -3.8% $355,828 5,708 1.6% Support Services $1,497,945 S1.210.601 $1,506,901 296.300 24.5% 52,921.508 1,710.907 141.3% General Gov Total $2,240,457 $1,798,133 S2,060,446 $262,313 14.6% $3,602,056 $1,803,923 100.3% Human Resources $144.948 $168,488 $208,859 40.371 24.0% $210,480 41.992 24.9% Human Resources Total $144,948 8168,488 $208,859 $40,371 24.0% S210,480 S41,992 24.9% Finance 418,018 410.436 402,011 (8,425) -2.1% 498,869 88.433 21.5% Municipal Court 253,235 276,930 286,087 9,157 3.3% 307,695 30,765 11.1% Teen Court 48.145 54,609 60,291 5.682 10.4% 94,588 39.979 73.2% Finance Total 719,399 741,975 748,389 6 414 • 0.9% . 901',153 159,178 21.5% Fire 1.460,111 1,527,724 1,730,528 202.804 13.3% 1,857,825 330,101 21.6% Police 2,242,915 2,600,413 2,733,747 133,334 5.1% 3,418246 817,833 31.5% Public Safety Support 975,419 982,880 974,918 (7,962) -0.8% 1,056,436 73,556 7.5% Building Inspections 474,511 587.485 596,720 9,235 1.6% 692.896 105.411 17.9% Public Safety Total $5,152,956 $5,698,502 $6,035,913 $337,411 5.9% $7,025,403 $1,326,901 23.3% Streets/Drainage 903,989 911,629 918,328 6.699 0.7% 940,167 28.538 3.1% Public Works Admin 690,190 856,528 771.554 (84,974) -9.9% 822,974 (33.554) -3.9% Utility Billing 0 0 0 0 0.0% 303,421 303.421 100.0% Water 4,012,284 4,413,701 4,852,335 438,634 9.9% 4,516,575 102.874 2.3% Wastewater 962,943 792,206 643,705 (148,501) -18.7% 750,321 (41,885) -5.3% Sanitation 445.205 500,000 500,000 0 0.0% 560.000 60.000 12.0% Public Works Total S7,014,612 S7,474,064 $7,685,922 $211,858 2.8% ST,893,459 $419,395 5.6% Community Development 463,551 555,593 508,250 (47,343) -8.5% 532,580 (23,013) -4.1% Economic Development 90.319 114,285 122,179 7,894 6.9% 145,332 31.047 27.2% ff, Community Dev.Total $553,869 $669,878 S630,429 f i39,4491 -5.9% S677,912 $8,034 1.2% Community Services 0 360,113 327,047 (33,066) -9.2% 420,116 60.003 16.7% Parks and Recreation 1,083,635 1,348,052 1,206,870 (141,182) -10.5% 1,508,472 160,420 11.9% Library Services 0 0 0 0 0.0% 282,480 262,480 100.0% Community Svcs.Total 1,083,636 1,708,165 1,533,91T (174,2481 -10.2% Z,191,066 482,903 28.3% 7e r PAGE 1 J • • "EXHIBIT A" ALL FUNDS SUMMARY (...0,0' 1998-99 Proposed Budget and 1997-98 Revised Budget 0329 PM 09rZd98 S Increase/ S Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease EXPENDITURES,cont. TIF District 0 0 . 37,975 37,975 100.0% L143.125 143.125 100.0% Crime Control District 0 208.833 208,833 0 0.0% 281.420 72.587 34.8% Pay Plan Implementation 0 301,814 301.814 0 0.0% 0 Debt Service 4,458,884 5,166,285 5,083.008 (83,2771 -1.6% 8,386.933 1,220,648 23.6% Total Expenditures 52L]6R.740 i=2J.78.137 ew,=o�ne� KELM 22.5% 2.S% Net Revenues (fd11.447 a 11.12L P,eased"suns C.O.swore" $990,381 3715,547 $715.547 30 $1,004,700 $289,153 Tono In $1,329,845 32,688,413 . 32.704,413 $38,000 $2,281,339 (3405,074) Trans.'s%Out (S2,504,4181 ($2,124,6391 (32,712,8391 ($588,000) 42.887;7351 (5783,098) Total om.t Sown:a Masai • (3184.3921 )1 257 321 i707.321 (5550 o001 g$. (5879 0171 Beginning Fund Balance 35,974,918 34,979,079 34,979,079 $7,128,325 Reserved Fund Balance S0 SO 30 s0 Ending Fund Balance 14.979.071 15 987 881 17 128.321 ,a7 079 871 C L PAGE 2 "EXHIBIT A" GENERAL FUND 1998-99 Proposed Budget and 1997-98 Revised Budget L ta21 PM mouse S increase/ S increase/ 1996-97 1997-98 1997-98 (Decrease) %increase/ 1998-99 (Decrease) %increase/ REVENUES ACtual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Ad Valorem Taxes 53.464.260 34.036 234 93.996,234 (540,000) -1 0% 36.463,510 52.427,306 60.1% Sales Tax 1.933.534 2.717.500 2.629,500 (88.000) -3 2% 3,026,050 308,550 11.4% Franchise Fees 899,600 801,030 877,254 76,224 9.5% 984,112 183,082 22.9% Fines 526.967 515.300 647,590 132.290 25.7% 875,796 360.498 70.0% Charges for Sennces 336,916 551.550 574,559 23,009 4 2% 685,006 133,456 24.2% Permits/Fees 2.525.799 2.264.710 2,979,379 714.669 31.6% 2.742,788 478.078 21.1% Miscellaneous 162.646 113.975 166,190 52.215 45.8% 145,659 31,684 27.8% Interest Income 189.667 155.000 160,389 5,389 3.5% 190,000 35.000 22.6% Total Revenues $10,039,389 $11,156,299 512,031,096 $875,796 7.9% $15,112,963 $3,957,664 36.5% EXPENDITURES City Secretary 5242.574 5237,412 216,556 (520,856) -8.8% 5324.720 587,308 36.8% City Manager 499,939 350.120 336,989 (13,131) -3.8% 355,826 5,708 1.6% Support Services . 1.497.945 1 210.601 1,506,901 296.300 24 5% 2,921,508 1.710.907 141.3% General Gov.Tot* 52,240,457 51,798,133 $2,060,444 5262,313 14.6% $3,602,056 51,803,923 100.3% Human Resources 144 948 168.488 208.859 40.371 24 3% 210480 41.992 24.9% Human Resources Total 5144,948 5168,488 $208,859 s40,371 24.0% $210,480 541,992 24.9% Finance 418.018 410.436 402,011 (8.425) -2.1% 498.869 88.433 21.5% Municipal Court 253.235 276 930 286.087 9.157 3.3% 307,695 30,765 11.1% Teen Court 48.145 54.509 60,291 5.682 10.4% 94,588 39.979 73.2% Finance Total S719,399 $741,975 $748,389 $6,414 0.9% $901,153 $159,178 21.5% Fire 1.460.111 1 527 724 1,730,528 202,804 13.3% 1,857,825 330.101 21.6% Police 2.242.915 2.600.413 2,733.747 133,334 5.1% 3.418.246 817,833 31.5% Public Safety Support 975,419 982.880 974,918 (7.962) .0 8% 1,056,436 73,556 7.5% Building Inspections 474.511 587.485 596,720 9.235 1.6% 692.896 105.411 17.9% Public Safety Total 55,152956 $5,698,502 s6,035,913 5337,411 5.9% $7,025,403 51,326,901 23.3% Streets/Drainage 903.989 911,629 918,328 8,699 0 7% 940,167 28,538 3.1% Public Works Admin 690.190 856.528 771,554 )84,9741 -9 9% 822.974 (33.554) -3.9% Public Works Total 51,594,180 51,768,157 $1,689,882 ($78,2751 -4.4% 51,763,141 ($5,0161 -0.3% Community Development 463,551 5.65,593 508,250 (47,343) -8.5% 532,580 (23,013) -4.1% Economic Development 90.319 114.285 122,179 7.894 6.9% 145.332 31.047 27.2% Community Dev.Total $553,869 $669,878 5530,429 1539,4491 -5.9% $677,912 58,034 1.2% Community Services 0 360,113 327,047 (33,066) -9.2% 420,116 60,003 16.7% Parks and Recreation 1,013.012 1.301,738 1,155,241 (146,497) -11.3% 1,457,958 156,220 12.0% Library Services 0 0 0 0 0.0% 262,480 262.480 100.0% Community Svcs.Total $1,013,012 $1,661,851 51,482,2158 (5179,5631 -10.8% $2,140,554 $478,703 28.8% Pay Ptan Implementation SO 5285,409 5285,409 S0 0.0% SO (285,4091 -100.0% Total Expenditures $11,418,821 512,792,393 513,141,815 $349,222 2.7% $16,320,699 $3,528,306 27.6% me Revenue (51.379.43i1 (51.637.0941 ($1.110.5201 )526.574 ($1.207.7461 $429,348 Proceeds from C.O.s.svan.. $828,485 $715,547 5715,547 50 SD Lease Proceeds 161.896 0 0 0 1,004,700 Transfers Out 0 0 (38,000) (705,942) Transfers in 5633.000 5700.000 5700.000 S0 5785.527 Li. Tow Ctem sources lu...l a41 623 381 $1 415 547 $1 377 547 (538 0001 11231212 e.gm,ng Fund Balance $2.353,653 $2.597,602 52,597,602 52,864,629 Reserved Fund WHrm. SO 50 S0 so Ending Fund Balance S2 597 Sf19 W 376 055 52.741.168 Fund bear..Pwwntsg.a-rr 22.75% 18.57% 21.80% 16.80% PAGE 3 7e.. 7 • "EXHIBIT A" DEBT SERVICE FUND L 1998-99 Proposed Budget and 1997-98 Revised Budget 0321 MI 0erm9e $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Ad Valorem Taxes $2,304,860 $2,773,531 $2,773,531 S0 0.0% $2,401,209 ($372.322) -13.4% Miscellaneous Income $14,245 $0 SO S0 0.0% .$0 S0 0.0% Interest Income 61,286 35.750 35,750 0 0.0% 35,750 0 0.0% Total Revenues S2,380,391 $2,809,281 $2,8Q9,26t s0 0.0% $2,436,959 ($372,322) -13.3% EXPENDITURES Principal 6947,350 $1,092,350 $1,092,350 $0 0.0% $1,561,882 $469,532 43.0% Interest $719,833 61,351,633 61,351,633 0 0.0% $2,041,785 690.152 51.1% Admin.Expenses 56,934 56.000 $6,000 0 0.0% 06,000 0 0.0% Total Expenditures $1,574,117 $2,449,983 $2,449,983 S0 0.0% $3,609,667 $1.159,684 47.3% Nut Revenues $706174 IMIIU Man is ($1.172.7081 JS1.532.0061 Transfers In 56.875 480,456 480,456 676,687 Transfer Out (584.773) (719.233) (719,233) 0 Total otherSourcesr(Usss) (527,898) (238.777) (238,777) 676,687 Lesgnnng Fund Silence $480,556 $658,932 $658,932 $779,453 Ending Fund Balance 93 §779 453 F779 45 �2 7C_8 PAGE 4 "EXHIBIT A" UTILITY FUND 1998-99 Proposed Budget and 1997-98 Revised Budget Le QnDM 0erzvge $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Miscellaneous $75,448 591,600 $88,300 (523.300) -25.4% $83,400 Interest Income 77.196 77,000 77,000 0 0.0% 100,000 23.000 29.9% Water Sales{giderwel 4.425,797 4,887.500 5,800,000 912,500 18.7% 5,220.000 332,500 6.8% WaterSaiescommercal 657.807 711,500 895,000 193,500 27.6% 805.500 104.000 14.8% Sewer Sales 811,624 920.000 1,000,000 80,000 8.7% 900,000 Sanitation Sales 508,224 534,000 568,182 34,182 6.4% 838.000 102.000 19.1% Other utility charges 409,949 359,000 471,025 112,025 31.2% 443.315 84,315 23.5% Total Revenues $6,966,046 $7,570,600 s8,875,507 $1,308,907 17.3% 58.188,215 $617,615 8.2% EXPENSES Debt Service 1,872,483 2,062,490 1,979,213 (83,277) -4.0% 2.121,141 58,651 2.8% Utility Billing 0 0 0 0 0.0% 303,421 303,421 100.0% Water 4,012,284 4,413,701 4,852,335 438,634 9.9% 4,516,575 102,874 2.3% Wastewater 962,943 792,206 643,705 (148,501) -18.7% 750.321 (41.885) -5.3% Sanitation 445.205 500,000 500,000 0 0.0% 560.000 60,000 12.0% Pay Plan Implementation 0 15,705 15,705 0 0.0% 0 Total Expenses ;7.292.914 )7.784.1Qj 111,2212611 3206,856 2.7% )8.251.45% $467,357 6.0% (we Not*avenues 15326.8701 (S213.5021 $888.541 )1.102.051 1111.2241 S150.258 Transfers in S0 $834,145 5834,145 s0 Transfers Out (633,000) (700,000) (700,000) (785,527) TOtal Other Sources(Uses) (633,000) 134,145 134,145 (785.527) Net change in wle components 12 12 12 ist Beginning fund balance 52,091,131 $1,131,261 $1,131,261 $2,153,955 Ending fund balance )1 131.261 Si 051 904 $2 153 954 )1 305 164 No.of ales working capital 57 49 98 58 L 7e- 7 PAGE 5 SPECIAUREVENUE FUND Parks/Recreation L 1998-99 Proposed Budget and 1997-98 Revised Budget 03 29 a+r 0026196 S Increase/ S Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Permits/Fees S143,877 S50,000 S250,000 S200,000 400.0% $100.000 S50,000 1'00.0% Miscellaneous 1,100 0 0 0 0.0% . 0 0 0.0% Interest 4 967 3,465 66100 46635 133.8% 9 22 135 61.6% Total Revenues $149,944 $53,465 $258.100 $204,635 382.7% $105,600 352,135 97.5% EXPENDITURES Parks and Recreation $7,167 $0 30 S0 0.0% 0 0 0.0% Park improvements 1.945 0 0 0 0.0%1 0' 0 0.0% Land 10,552 0 0 0 0.0% 0 0 0.0% Total Expenditures $19,664 $0 $0 S0 0.0% Se S0 0.0% Neel Rareness $130,280 $53,465 $268.100 5204,835 $105,600 $52,135 Bona was SO SO SO SO Transfer toother funds ($56.875) (553.594) (353,5941 (S242,141) Taal Omer Sowuy(Uses) (556,875) (553,594) (553,594) (S242,141) 8egnnna Fund Balance $84,241 3157,646 S157,646 S362,152 LEnding Fund Balance ;157 84fj S157 517 =Lag S225.611 C 7e^/0 PAGE 6 SPDC -Z 'ING FUND Parks/Recreation (re 1998-99 Proposed Budget and 1997-98 Revised Budget 039Psl $Increase/ S Increase! 1996-97 1997-98 1997-98 (Decrease) %Increased 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed L Adopted -Decrease Sales Tax $965,508 $1.357,500 $1,313,500 ($44,000) -3.2% $1,510,525 $153,025 11.3% Interest 35,275 41250 30,000 (11,250) -27.3% 37.500 13,7501 -9.1% Total Revenues $1,000,763 S1,398,750 $1,343,500 ($55,250) -3.9% $1,548,025 $153,025 10.9% EXPENDITURES Personnel $46,159 $46,314 $50,229 $3,915 8.5% $46,314 S0 0.0% Operations $4,800 S0 $1,400 1,400 100.0% $4,200 4,200 100.0% Capital SO SO S0 0 0.0% SO 0 0.0% Pay Plan Implementation SO $700 S700 0 0.0% Total Expenditures 550,959 $47,014 $52,329 56,318 11.3% $50,514 $3,500 7.4% Net'boom... $949,524 $1,351,736 $1,291,171 ($60,565) $1,497,511 $145,775 Transfers Out (1,229,770) (651,812) (1,201,812) (1,154,125) Proceeds from C.O.Sue Total Other Sources(Uses) (1,229,770) (651,812) (1,201,812) (1.154,125) aegnnew Furor Balance 3700,546 $420,600 $420,600 $509,959 (10, Endiq Fund Balance ;420 60Q ;1 120 524 1122.212 5853.341 L 7e— // PAGE 7 SPDC - DEVICE FUND Parks/Recreation Cie 1998-99 Proposed Budget and 1997-98 Revised Budget 0329 PM oarzess $Increase/ $Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Interest Income $18,741 $275 $18,000 $17,725 6445.5% $20,000 519,725 7172.7% Total Revenues $18,741 S275 $18,000 S17,725 6446,5% S20,000 $19,725 7172.7% EXPENDITURES Principal $345.000 $205,000 $205,000 30 0.0% 8215,000 $10,000 4.9% Interest 304,784 446,812 446,812 0 0.0% 439,125 (7.687) -1.7% Admin.Expenses 260.500 i000 2 000 0 0.0% 2 0�00 0 0.0% Total Expenditures S910,264 $653,812 $683,812 S0 0.0% Si66,126 $2,313 0.4% Net Revenues ($891,523) (S653,537) ($636,812) S17,725 (5638,125) i2,313 Proceeds from caw dale S0 S0 S0 S0 Transfers In 3639.770 $651,812 S651,812 $654,125 Toga)Other Sources Nags) $639.770 $651,812 $651,812 $654,125 9epnn.q Fund Balance $264,791 $13,038 $13,038 $29,038 Ending Fund Balance Waft 311.313 man $47.038 C • 7e_,, PAGE 8 "EXHIBIT A" CRIME CONTROL DISTRICT FUND 1998-99 Proposed Budget and 1997-98 Revised Budget CV m:s1 w 0enersr S Increase/ $Increa,se/ 1998-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Sales Tax SO 51381.198 $819.197 (582.001) -9.1% 51,438,525 $757,327 111.2% Interest 0 18,750 18.750, 0 0.0% 35,982 17.232 91.9% Total Revenues SO $699,948 $037,947 ($62,001) -8.9% S1,474,307 $757,327 108.2% EXPENDITURES Personnel S0 570.529 S70,529 $0 0.0%' $103,050 $32.521 48.1% Opera0ons S0 $3.872 S3,872 0 0.0% $1,580 Capital S0 $134,832 4134,832 0 0.0% $178,810 42.178 31.3% Pay Plan Implemsntadon SO SO SO 0 0.0%, S0 0 0.0% Total Expenditures SO $208,633 $209,S33 S0 0.0%" 52S1,420 $72,581 34.6% tutaw'aeue S0 S491,115 S429,114 (S42,001) $1,193,9117 $701.972 TraneersIn 0 0 0 0 Proceeds from C.O.Sue Total Ohm Smirch M1t844) 0 0 0 0 g.pn ing Fund Mane. S0 S0 S0 $429,114 Ending Fund beans 12 ;4s1 ill 3429.114 51.622 201 (sive (re 7e /3 PAGE 9 "EXHIBIT A" TIF OPERATING FUND L 1993-99 Proposed Budget and 1997-98 Revised Budget CO:29 Pre 09r2699 S Increase/ S Increase/ 1996-97 1997-98 1997-98 (Decrease) %Increase/ 1998-99 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Sales Tax $0 $0 $0 S0 0.0% $0 S0 0.0% interest 0 0 0 0 0.0% . 0 0 0.0% Total Revenues $0 $0 S0 $0 0.0% $0 S0 0.0% EXPENDITURES Personnel $0 SO $34,225 S34,225 100.0% $131,625 S131,825 100.0% Operations $0 $0 $3,750 3,750 100.0% S11,500 11,500 100.0% Capital S0 30 $0 0 100.0%. SO 0 100.0% Pay Plan Implementation $0 $0 $0 0 100.0%- E 0 Total Expenditures $0 S0 $37,975 $37,975 100.0% $141;125 $143,125 100.0% Net Revenues S0 S0 ($37,975) (S37,975) ($143,125) ($143,125) Transfers In 0 0 38,000 145.000 Proceeds from C.O.Sale Taal Other Sources(Uses) 0 0 38,000 145,000 Beginning Fund Balance S0 SO SO S25 (iiior Ending Fund Balance EI 22 la S1.90Q • (we 7c—N PAGE 10 • "EXHIBIT A" • PROPOSED BUDGET 1997-98 AU.FUNDS SUMMARY (111/01 Special Revenue General Utility Debt Service Parts/ TIF Operating Cnme Control Fund Fund Fund Recreation Fund District Fund SPDC Funds Total Projected Revenues-FY9E-99 S15,112,963 $8,166,215 $2,436,959 S105,600 S0 S1,474,507 S1,568,025 S28,886,259 Less: Projected Expenditures S18,320,899 S8,251,459 S3,609,687 S0 $143,125 $281,420 $706,639 $29,313,009 Total-Expenditures-Ma-99 S16,320,699 58,251,459 $3,609,667 S0 S143,125 $281,420 $706,639 S29,313,009 C.O./Bond Proceeds SO SO S0 SO S0 S0 S0 S0 Lease Proceeds S1,004,700 S0 S0 S0 S0 SO 51,004,700 Net Transfers In(Out) $79.585 j$785,527) S878.887 f$242,141Z $145,000 SO ($500,000) j$626,396) Net Revenues litlaidill alkSallMali= ($11R_5411 USIA 81.193.98Z MEM 1IAM Estimated Fund Balance/ Working Capital 9/30/98 S2.884,829 S2,153,955 S779,453 S382,152 $25 3429,114 5538,997 S7,128,325 Estimated Fund Balance/ Working Capital 9/30/99 $2.741,168 S1,305,184 $283,432 $225,611 $1,900 $1,622,201 $900,383 S7,079,879 (el (awe' 7e,/_ PAGE 11 • PROPO 998-99 ALL FUNDS SUMMARY EXPENDITURES BY FUND/CATEGORY (1.0' 1997-98 1997-98 99 98 1998-99 $ Increase/ % Increase/ 1996-97 Adopted Revised Proposed (Decrease) -Decrease FUND Actual Budget Budget Budget Adopted Adopted EXPENDITURE CATEGORY Personnel 6,960,352 8,154,188 8,582,782 10,316,126 2,161,938 26.5% Operations 7,798,022 8,882,271 8,995,486 9,793,603 911,332 10.3% Capital Outlay 2,151,502 1,431,579 1,572,415 2,816,347 1,384,768 96.7% Debt Service 4,456,864 5,166,285 5,083,008 6,386,933 1,220,648 23.6% Pay Plan Implementation- 10/97 0 301.814 301.814 0 j301,814) -100.0% GRAND TOTAL ALL FUNDS 21,366,740 23,936,137 24,535,505 29,313,009 5,376,872 22.5% C C 7 .7 /(, PAGE 12 • PROPO '1998-99 ALL FUNDS SUMMARY EXPENDITURES BY FUND/CATEGORY %(111.191 1997-98 1997-98 1998-99 $ Increase/ Increase/ 1996-97 Adopted Revised Proposed (Decrease) -Decrease FUND Actual Budget Budget Budget Adopted Adopted General Fund Personnel 6,261,947 7,210,983 7,499,261 9,002,094 1,791,111 24.8% Operations 3,687,130 4,570,454 4,478,349 5,261,038 690,584 15.1% Capital Outlay 1,469,745 725,547 878,596 2,057,567 1,332,020 183.6% Pay Plan Implementation-10/97 0 285,409 285,409 0 (285,409) -100.0% Total 11,418,821 12,792,393 13,141,615 16,320,699 3,528,306 27.6% Utility Fund Personnel 652,248 826,362 928,538 1,033,043 206,681 25.0% Operations 4,098,925 4,308,145 4,508,315 4,515,305 207,160 4.8% Capital Outlay 669,260 571,400 559,187 581,970 10,570 1.8% Debt Service 1,872,483 2,062,490 1,979,213 2,121,141 58,651 2.8% Pay Plan Implementation- 10/97 0 15,705 15,705 0 (15,705) -100.0% Total 7,292,915 7,784,102 7,990,958 8,251,459 467,357 6.0% Debt Service Fund Debt Service 1,674,117 2,449,983 2,449,983 3,609,667 1,159,684 47.3% Li Total 1,674,117 2,449,983 2,449,983 3,609,667 1,159,684 47.3% Special Revenue- Parks/Recreation Fund Operations 7,167 0 0 0 0 0.0% Capital Outlay 12,497 0 0 0 0 0.0% Total 19,664 0 0 0 0 0.0% TIF.Fund Personnel 0 0 34,225 131,625 131,625 100.0% Operations 0 0 3,750 11,500 11,500 100.0% Total 0 0 37,975 143,125 143,125 100.0% Crime Control District Fund Personnel 0 70,529 70,529 103,050 32,521 46.1% Operations 0 3,672 3,672 1,560 (2,112) -57.5% Capital Outlay 0 134,632 134,632 176,810 42,178 31.3% Total 0 208,833 208,833 281,420 72,587 34.8% SPDC Fund Personnel 46,159 46,314 50,229 46,314 0 0.0% Operations 4,800 0 1,400 4,200 4,200 100.0% (0..., Debt Service 910,264 653,812 653,812 656,125 2,313 0.4% Pay Plan Implementation- 10/97 0 700 700 0 (700) -100.0% Total 961,223 700,826 706,141 706,639 5,813 0.8% GRAND TOTAL ALL FUNDS 21,366,740 23,936,137 24,535,505 29,313,009 5,376,872 22.5% PAGE 13 7C1-/7 • PROPOSE 998-99 ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY (50' 1997-98 1997-98 1 %998-99 $Increase! Increase/ 1996-97 Adopted Revised Proposed (Decrease) -Decrease GENERAL FUND Actual Budget Budget Budget Adopted Adopted, City Secretary/Mayor/Council Personnel 99,056 96,034 102,563 155,933 59,899 62.4% Operations 136,289 135,890 105,696 162,102 26,212 19.3% Capital Outlay 7,229 5,488 8,297 6,685 1,197 21.8% Total 242,574 237,412 216,556 324,720 87,308 36.8% Human Resources Personnel 58,463 90,572 112,345 117,754 27,182 30.0% Operations 82,483 77,916 96,269 92,726 14,810 19.0% Capital Outlay 4,002 0 245 0 0 0.0% Total 144,948 168,488 208,859 210,480 41,992 24.9% City Managers Office Personnel 402,158 282,545 295,098 310,983 28,438 10.1% Operations 86,450 64,075 38,725 44,845 (19,230) -30.0% Capital Outlay 11,330 3,500 3,166 0 (3,500) -100.0% Total 499,939 350,120 336,989 355,828 5,708 1.6% Support Services Personnel 27,272 28,101 28,901 73,802 45,701 162.6% (.." Operations 1,208,180 1,173,600 1,442,500 1,638,220 464,620 39.6% Capital Outlay 262,493 8,900 35,500 1,209,486 1,200,586 13489.7% Total 1,497,945 1,210,601 1,506,901 2,921,508 1,710,907 141.3% Finance Personnel 247,589 249,400 257,356 306,755 57,355 23.0% Operations 139,632 161,036 142,313 181,159 20,123 12.5% Capital Outlay 30,796 0 2,342 10,955 10,955 100.0% Total 418,018 410,436 402,011 498,869 88,433 21.5% Municipal Court Personnel 155,483 154,091 157,757 167,775 13,684 8.9% Operations 85,445 119,339 121,399 132,081 12,742 10.7% Capital Outlay 12,308 3,500 6,931 7,839 4,339 124.0% Total 253,235 276,930 286,087 307,695 30,765 11.1% Teen Court Personnel 27,494 37,004 37,004 41,979 4,975 13.4% Operations 14,501 17,605 23,287 52,249 34,644 196.8% Capital Outlay 6,150 0 0 360 360 100.0% Total 48,145 54,609 60,291 94,588 39,979 73.2% Fire Services Personnel 916,548 1,020,491 1,106,947 1,328,943 308,452 30.2% Operations 205,637 305,736 306,493 320,014 14,278 4.7% Capital Outlay 337,926 201,497 317,088 208,868 7,371 3.7% („, Total 1,460,111 1,527,724 1,730,528 1,857,825 330,101 21.6% 7e-a PAGE 14 PROPOSF> I13M998-99 • ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY L., 1997-98 1997-98 1998-99 $ Increase/ % Increase/ 1996-97 Adopted Revised Proposed (Decrease) -Decrease GENERAL FUND Actual Budget Budget Budget Adopted Adopted Police Services Personnel 1,721,531 2,020,392 2,162,735 2,798,647 778,255 38.5% Operations 230,842 354,535 345,526 381,736 27,201 7.7% Capital Outlay 290.542 225,486 225,486 237,863 12.377 5.5% Total 2,242,915 2,600,413 2,733,747 3,418,246 817,833 31.5% Public Safety Support Personnel 719,363 697,132 689,880 789,698 92,566 13.3% Operations 182,134 214,673 213,583 242,640 27,967 13.0% Capital Outlay 73,923 71,075 71,455 24.098 (46,977) -66.1% Total 975,419 982,880 974,918 1,056,436 73,556 7.5% Building Inspection Personnel 356,224 454,155 482,514 540,516 86,361 19.0% Operations 54,413 96,680 78,119 83,007 (13,673) -14.1% Capital Outlay 63,875 36,650 36,087 69,373 32,723 89.3% Total 474,511 587,485 596,720 692,896 105,411 17.9% Streets/Drainage Personnel 371,439 420,649 443,857 443,933 23,284 5.5% Operations 425,628 428,480 414,562 440,234 11,754 2.7% Capital Outlay 106,922 62,500 59,909 56,000 (6,500) -10.4% Total 903,989 911,629 918,328 940,167 28,538 3.1% Public Works Administration Personnel 398,061 411,440 415,779 549,967 138,527 33.7% Operations 209,146 392,312 312,175 218,757 (173,555) -44.2% Capital Outlay 82,984 52,776 43,600 54,250 1,474 2.8% Total 690,190 856,528 771,554 822,974 (33,554) -3.9% Community Development Personnel 363,295 436,153 436,525 476,691 40,538 9.3% Operations 97,665 114,115 66,315 55,889 (58,226) -51.0% Capital Outlay 2,591 5,325 5,410 0 .(5,325) -100.0% Total 463,551 555,593 508,250 532,580 (23,013) -4.1% Economic Development Personnel 52,742 63,255 62,649 68,097 4,842 7.7% Operations 37,537 51,030 59,530 77,235 26,205 51.4% Capital Outlay 40 0 0 0 0 0.0% Total 90,319 114,285 122,179 145,332 31,047 27.2% Community Services Personnel 0 210,101 209,838 233,645 23,544 11.2% Operations 0 140,562 114,209 185,071 44,509 31.7% Capital Outlay 0 9,450 3,000 1,400 (8,050) -85.2% (..„. Total 0 360,113 327,047 420,116 60,003 16.7% 7e-/7 PAGE IS • PROPO9 '1998-99 ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY (sisi 1997-98 1997-98 1998-99 $Increase/ % Increase / 1996-97 Adopted Revised Proposed (Decrease) -Decrease GENERAL FUND Actual Budget Budget Budget Adopted Adopted Parks and Recreation Personnel 345,231 539,468 497,513 596,975 57,507 10.7% Operations 491,147 722,870 597,648 700,593 (22,277) -3.1% Capital Outlay 176,634 39.400 60,080 160,390 120,990 307.1% Total 1,013,012 1,301,738 1,155,241 1,457,958 156,220 12.0% Library Services Personnel 0 0 0 0 0 0.0% Operations 0 0 0 252,480 252,480 100.0% Capital Outlay 0 0 0 10,000 10,000 100.0% Total 0 0 0 262,480 262,480 100.0% Pay Plan Implementation- 10/97 0 285,409 285,409 0 (285,409) -100.0% TOTAL GENERAL FUND 11,418,821 12,792,393 13,141,615 16,320,699 3,528,306 27.6% C Col PAGE 16 7e-4°7o PROPOSEFA1998-99 • ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY (lope 1997-98 1997-98 1998-99 $Increase/ % Increase/ 1996-97 Adopted Revised Proposed (Decrease) -Decrease Actual Budget Budget Budget Adopted Adopted UTILITY FUND Utility Billing Personnel 0 0 0 189,385 189,385 100.0% Operations 0 0 0 64,036 64,036 100.0% Capital Outlay 0 0 0 50,000 50,000 100.0% Total 0 0 0 303,421 303,421 100.0% Water Utilities Personnel 507,284 648,331 718,829 614,162 (34,169) -5.3% Operations 2,950,796 3,313,245 3,690,594 3,488,013 174,768 5.3% Capital Outlay 554,204 452,125 442,912 414,400 (37,725) -8.3% Total 4,012,284 4,413,701 4,852,335 4,516,575 102,874 2.3% Wastewater Utilities Personnel 144,963 178,031 209,709 229,495 51,464 28.9% Operations 702,924 494,900 317,721 403,256 (91,644) -18.5% Capital Outlay 115,056 119,275 116,275 117,570 11,705) -1.4% Total 962,943 792,206 643,705 750,321 (41,885) -5.3% Sanitation Operations 445,205 500,000 500,000 560,000 60,000 12.0% LTotal 445,205 500,000 500,000 560,000 60,000 12.0% Non-Departmentalized Debt Service 1,872,483 2,062,490 1,979,213 2,121,141 58,651 2.8% Total 1,872,483 2,062,490 1,979,213 2,121,141 58,651 2.8% Pay Plan Implementation- 10/97 0 15,705 15,705 0 (15,705) -100.0% TOTAL UTILITY FUND 7,292,915 7,784,102 7,990,958 8,251,459 467,357 6.0% DEBT SERVICE FUND Principal 947,350 1,092,350 1,092,350 1,561,882 469,532 43.0% Interest 719,833 1,351,633 1,351,633 2,041,785 690,152 51.1% Administrative Expenses 6,934 6,000 6,000 6,000 0 0.0% Total 1,674,117 2,449,983 2,449,983 3,609,667 1,159,684 47.3% SPECIAL REVENUE PARKS&RECREATION FUND Operations 7,167 0 0 0 0 0.0% Capital Outlay 12,497 0 0 0 0 0.0% Total 19,664 0 0 0 0 0.0% (lir., 7e PAGE 17 • PROPOSE 998-99 • ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY 1997-98 1997-98 1998-99 $Increase/ %Increase/ 1996-97 Adopted Revised Proposed (Decrease) -Decrease Actual Budget Budget Budget Adopted Adopted TIF FUND Personnel 0 0 34,225 131,625 131,625 100.0% Operations 0 0 3,750 11,500 11,500 100.0% Capital Outlay 0 0 0 0 0 100.0% Total 0 0 37,975 143,125 143,125 100.0% CRIME CONTROL DISTRICT FUND Personnel 0 70,529 70,529 103,050 32,521 46.1% Operations 0 3,672 3,672 1,560 (2,112) -57.5% Capital Outlay 0 134.632 134.632 176,810 42.178 31.3% Total 0 208,833 208,833 281,420 72,587 34.8% SPDC FUND Personnel 46,159 46,314 50,229 46,314 0 0.0% Operations&Maintenance 4,800 0 1,400 4,200 4,200 100.0% Capital Outlay 0 0 0 0 0 0.0% Debt Service 910,264 653,812 653,812 656,125 2,313 0.4% Pay Plan Implementation-10/97 0 700 700 0 (700) -100.0% Total 961,223 700,826 706,141 706,639 5,813 0.8% GRAND TOTAL-ALL FUNDS 21,366,740 23,936,137 24,535,505 29,313,009 5,376,872 22.5% (..." • PAGE 18 7e-j°q A W t W F b ° ° e m w iW 38 o " e . 3 rW z 1 U. 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N N N N N N N N 1)149 1'Nl O 49 rs 1'1 19 P! . 6_�(V f PAGE 23 7c- 2 7 • City of Southlake,Texas STAFF REPORT „ August 28. 1998 CASE NO: ZA 98-087 PROJECT: Site Plan / Kimball Crossing STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 REQUESTED ACTION: Site Plan for Kimball Crossing on property legally described as Lot 1R3, Block 1, Kimball/1709 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 2374, Plat Records, Tarrant County, Texas; Tracts 1R3A, 3B2, 3B3, 3B3A, 3B3A1, 3B3B, 3B3B1, 3F, and 3F4, situated in the Samuel Freeman Survey, Abstract No. 525; Lots 1C, 1D, 1E, 2B, and a portion of Lot 2A, W. E. Mayfield Subdivision; and a portion of Bluebonnet Drive; and being approximately 17.5354 acres. LOCATION: North of East Southlake Boulevard (F.M. 1709), east of North Kimball Avenue, and approximately 300' south of State Highway 114. OWNERS: Bluebonnet Road Partners, Ltd.; Cavallino Properties, Ltd.; Four Bear Creek Associates, a Texas Joint Venture; Conner Lam; and Southlake Shopping Village, Ltd. APPLICANT: Lowe's Companies, Inc. CURRENT ZONING: "C-3" General Commercial District LAND USE CATEGORY: Retail Commercial; 65 and 75 LDN Overlay Corridors NO. NOTICES SENT: Twenty (20) RESPONSES: Four (4) responses were received within the 200' notification area: • Gary Price (Liberty Bank), 2438 East Southlake Boulevard. Southlake, Texas, in favor. (Received 8/12/98) • Michael Wetzel (Wetzel Family Partnership), 102 Westlake Drive, Suite 106, Austin, Texas, in favor. "Let `ern go...do it. Hurrah for Lowe's." (Received 8/13/98) • Sandra Sley (Southlake Kimball Venture Ltd.), 11300 North Central Expressway, Suite 407, Dallas, Texas, in favor. (Received 8/13/98) L • City of Southlake,Texas • I.B. Chapman II, Trustee, 807 Forest Ridge Drive, Suite 104, Bedford, Texas,undecided. "This property belongs to the State." (Received 8/13/98) One (1) response was received outside the 200' notification area: • Carolyn Morris, 403 Saint Charles Court, Southlake, Texas. opposed. Citizen has concerns with building appearance, number of home improvement centers in the City, traffic congestion, and the amount of outside storage requested by Lowe's. See attached letter. (Received 8/20/98) P&Z ACTION: August 20, 1998; Denied (4-3). STAFF COMMENTS: The applicant has met all requirements listed in Site Plan Review Summary No. 1, dated August 14, 1998, with the exception of those listed in Site Plan Review Summary No. 2, dated August 28, 1998. L:COMDEV\WP-FILES\MEMO\98CASES\98-087SP.WPD L 403 Saint ehanieo Count Saut Waite, J ecrao City of Southlake Planning & Zoning Commission 667 North Carroll Ave. JG 19 192 Southlake. TX 76092 Ref: ZA 98-087, ZA 98-082, ZA 97-142 OF.I SE C CS.ARY Dear Commissioners: I want to express my concern over the proposed development of the property located north of Kimball between SH 114 and FM 1709 by Lowe's Companies, Inc. I realize the C-3 zoning by the City of Southlake would permit this type of development on the property, but if it were to be built on this location Lowe's should build a structure which would be an asset to the City of Southlake. The prototype of the typical Lowe's building, which was shown at the earlier neighborhood, SPIN meeting, would not be in keeping with the type of development we expect in Southlake. The officials representing Lowe's did not appear to be receptive to input regarding the appearance of their proposed structure. This is the front door to our City and the visual impact and image must be considered. You always want the best to be at you entrance! As a resident of Southlake, I am very concerned about the addition of another"big box" being built in our City. Will this "big box" become an empty "big box"? I question the number of home improvement centers the City of Southlake can support. Traffic impact is another concern I have about a business of this type with 739 parking spaces required. This will represent a significant increase of traffic in the area around Kimball. SH 114, and FM 1709 which is already a "bottleneck" and will only get worse as residential and commercial development continues to grow. I do not think the City of Southlake should abandon the dedicated street of Bluebonnet. Bluebonnet could provide a diversion relief for traffic flow as the construction of SH 114 and FM 1709 intersection is undertaken in the future. I am against the request by Lowe's for a specific use permit for outside storage of plants and other greenery. This is above the city ordinance allowance of 5%. The 29000 sq.ft. requested by Lowe's would represent 21%of their building floor space! This is certainly unsightly from the roadways. The appearance of Lowe's from SH 26 in Hurst and the Lowe's jus built on Bryan Irvin in Fort Worth will attest to this point. If this request for increased outside storage and sales is approved then Wal-Mart, Home Depot, and other businesses will likely request an increase in their outside storage and sales space. I don't think Southiake wants business parking lots full of merchandize. Thank you for consideration of my concerns. I appreciate the dedication and time you give to our City. Sincerely. - PtEc J AUG 2 0 1998 /(--(C2/1/, Carolyn Morris -1D-3 i 1 , 1 . 1: 'WESE•n N` I /' �I K,ryC.ir ty LN Ham /� / Cf� 41° _ I 1 / - -`1' L; ; it `; \1` / 4 - 1 I 1. I ' I t 1 n .' /) I -r\ I i I I i i i �� =th++ T txSVY . • `+ .0cc.-....,,�, c ate'" \_ ' �� ..---_,....... / Pr°' ° -fr"...-"--,- Cie. -.I .• ,%:��'�s. ! I I < 'I I I �`i --...! , ,,,., ' 7,-------4 �," q y '- +maci ,' S �\ i i 1�•••• • TRACT MAP -cam / :i_ i . 1 c.o ti ilbp, \ --..\ Z <i H cn Q �� < ! < .. I < N �l < I " E Q • - `n F si` CV '. 1 0rl v i � = C� 1 I < �` / CVO== 1 ; = c -�,; _ CD i ';; CJ U I J / < < j I U i o• f N I r- i' C T7 ' c-gin. I C • 41:41F Fi . I • ill*Allit. . Fr.:: CV73 41110 .1444* - 411)tir /iI { •-;i' /.7 c,j tit:It 1- • (:-). n F.: AI. ar I 17:-- : }- `_` ` _ 1 ram_ -,fc-\-- . / • 1 � � r� co c.., 7 0 < , \ ,_ . i. ;_ i_"__.. ......._ ,...._, , , ,, N____ (..., „ .. , , : ,,...... , _ r, ,___. __, _ , , , ,.. , ,,, . ,....„ ,___ :. ADJACENT OWNERS �i AND ZONING n o c, I (itir ZA98-087 Number Owner Name 1 Four Bear Creek Assoc 2 Wetzel Family Prtnshp Ltd 3 Wetzel Family Prtnshp Ltd 4 Roy E. Lee 5 Harley Eaton 6 Liberty Bank 7 State of Texas 8 Georgetown Monticello Prtn 9 Coz LIc 10 Southlake Kimball Venture Ltd 11 Southlake Kimball Venture Ltd 12 Southlake Kimball Venture Ltd 13 Southlake Kimball Venture Ltd 14 State of Texas 15 Southlake Kimball Venture Ltd 16 Tarrant County 17 City of Southlake 18 State of Texas 19 State of Texas 20 Church Of Christ Our King 21 Church Of Christ Our King 22 State of Texas 23 State of Texas 24 City of Southlake 25 Vincent Stagliano 26 Walmart Stores Inc 27 Southlake Shopping Village Ltd 28 Chapman I B 11 Tr Etal 29 Chevron USA Inc 30 McDonald's Corporation HLG 14 '98 12:54 FR 336 658 2616 TO 918174889370 P.01'U1 LOWE'S COMPANIES,INC. One of dha "100 Best Companies To Work for in America" REAL ESTATE SITE ASSESSMENT August 14, 1998 Mr. Greg Last Fax#(817)488-9370 City of South Lake,Texas Community Development Director Dear Mr. Last: Lowe's Companies, Inc., is one of America's largest home center retailers serving the do-it- yourself home improvement, home decor and home construction markets. With over 60,000 employees serving customers in 458 plus stores, Lowe's is located in 26 states throughout the South Atlantic and South Central regions. Lowe's is recognized as a Fortune 500 Companies to Work For in America, the only company in the home improvement industry to be so noted. The Lowe's proposed for South Lake, Texas is our latest prototype consisting of 115,000 square feet of sales floor with a 33,000 square foot garden center. Merchandise within the store includes most any home improvement item ranging from appliances to lumber and electronics to plumbing accessories. Our store hours are normally 7:00 a.m. until 9:00 p.m. Monday through Saturday and 9:00 a.m. until 5:00 p.m. on Sundays. A store of this size will employ between 150-200 personnel, whereby. 70% to 85% will be full-time with full benefits. Lowe's benefits include retirement plans,health care.basic sick pay and short term disability, life insurance and six(6)holidays. If I can provide any further information,please do not hesitate to contact me at(336)658-4249. Sincerely, LOWE'S COMPANIES,INC. ClIZa Marc Millis Site Assessment Manager P, GD :U; 4 1°Q8 P.O.2ios 1111,rotes WUkrsbote.NC 211616'School Street.Wilke+boro.VC 2i697 •?twee(336 •Fs%(330691.2616 Garptattu..8VORAISTWOuntioltbr or ** TOTa1, sue.e1 ** ? I)-i PARSONS RECD AUG 2 u 1998 Barton-Aschman Associates, Inc. • A Unit of Parsons Transportation Group. Inc. 2630 West Freeway•Suite 132•Fort Worth•Texas•76102 USA•(817)877-5803•(817) 877-3214 fax TECHNICAL MEMORANDUM .�P O ••.� TO: Dick LeBlanc i. .• ,, •••4'1 t f Hanover Property Company ,t; '` •.* may - FROM: C. Brian Shamburger �' • / ROBERT W.JENKINS lb; Robert W. Jenkins, P.E. • �Ip0• 40915 I�;••••'4EGISTEpE�•G ' DATE: August 27, 1998 07 ‘N"` ?` SUBJECT: Proposed Lowe's/Southlake Town Crossing, Southlake, Texas Spacing Requirements and Safety Issues related to Proposed N. Kimball Access Drives This memorandum was prepared to address driveway spacing requirements and any safety related issues regarding site access along N. Kimball Avenue for the proposed Lowe's/Southlake Town Crossing shopping center. The current site plan shows two driveways along the east side of N. Kimball Avenue (see Figure 1). Driveway B is located approximately 159 feet north of FM 1709 (measured from north ROW line to driveway centerline), and Driveways A and B are spaced approximately 254 feet apart(centerline spacing). The City's Driveway Ordinance No. 634 outlines minimum driveway spacing requirements along arterial facilities such as FM 1709 and N. Kimball Avenue. Based on the information presented in Table 1 and Section 5.2.a of the ordinance(see attached),the following spacing requirements would apply: 1. Driveway B should be located no closer than 200 feet from of the intersection of FM 1709 and N. Kimball Avenue,and 2. The minimum centerline spacing between Driveways A and B should be no less than 250 feet. The current plat leaves us with a dilemma. The current spacing between Driveways A and B (254 feet) meets the minimum requirements. Unfortunately, Driveway B falls 41 feet short of meeting the 200-foot minimum required in Table 1. If Driveway B is relocated 41 feet to the north along N. Kimball Avenue, the spacing between Driveways A and B would be less than 250 feet. The City has suggested that Driveway B be removed from the current site plan. Although removing Driveway B may allow you to be in compliance with the City's ordinance, it does not imply that a safer and more efficient condition has been created. The sections that follow outline the benefits and problems associated with closing and maintaining the proposed access to Driveway B. Specifically, we have identified the following design alternatives: L ' Dick'LeBlanc August 27, 1998 Page 2 A. Close Driveway B B. "Do Nothing" C. Relocate Driveway B approximately 41 feet to the north along N. Kimball Avenue. Alternative A: Close Driveway B Closing Driveway B will eliminate direct access to the proposed corner parcel in the southeast corner of the site(see Figure 2). Site traffic will be forced to enter and exit the property using Driveways A and E. Driveway A is already expected to operate at a poor level of service with the full development in place. The additional site traffic will cause an increase in congestion and possibly accidents. To address this situation, installation of a northbound right-turn lane at Driveway A may need to be considered to help reduce congestion. The closure will also complicate the circulation within the site. Site traffic must travel to the interior of the site to access a property along the exterior. The luxury of Driveway B is that it allows vehicles to enter and exit the site close to their destination without interacting with other vehicles. Closing Driveway B requires that the driver must travel through several additional minor intersections. Traditionally as the number of points of conflict increase, so does the potential for accidents. Although closing Drive B may eliminate all safety concerns at that particular location, safety may be compromised at Driveways A and E or within the site's interior. Alternative B: "Do Nothing" The"Do Nothing"alternative allows all driveways to be constructed as shown on the current site plan (see Figure 1). Driveway A would continue to operate as a full-access driveway,whereas operations at Driveway B would be limited to right-in/right-out traffic only. Construction of Driveway B would be in accordance with Appendix 5 of Driveway Ordinance No. 634 (see attached). The presence of a center median along N. Kimball Avenue further precludes left-turns to and from the site at Driveway B. Alternative B maintains the required 250-foot spacing between Driveways A and B. Unfortunately, Driveway B would be located within 200 feet from the intersection of FM 1709(159 feet measured from the north ROW line). In the case of this project,we must ask ourselves whether there is a significant difference between 159 feet and 200 feet. The 200-foot spacing was set by City staff to prohibit the construction of driveways within the functional area of an intersection. Its primary purpose is to allow for the deceleration of right- turning vehicles into the driveway without unduly disrupting through traffic departing the upstream intersection. The distance is also based on the assumption that vehicles traveling through the intersection are traveling at a normal driving speed. In the case of this project,the vast majority of the northbound traffic along N. Kimball Avenue comes from FM 1709. These vehicles are most likely starting from a complete stop or turning at 20 mph or less, and therefore do not require as much distance to decelerate or respond to vehicles in front of them. Alternative C: Relocate Driveway B approximately 41 feet to the north along N.Kimball Avenue Alternative C includes relocating Driveway B approximately 41 feet to the north along N. Kimball Avenue to satisfy the City's 200-foot minimum spacing requirement(see Figure 3). Again,construction L -1 0-1 ' Dick LeBlanc August 27, 1998 Page 3 of Driveway B would need to be right-in/right-out and in accordance with Appendix 5 of Driveway Ordinance No. 634. Relocating Driveway B will reduce the spacing between Driveways A and B to 213 feet. The minimum required spacing between full-access and right-in/right-out driveways along an arterial is 250 feet. As stated above, the spacing requirements were established to allow for the acceleration and deceleration of site traffic without interference to through traffic. We do not feel that the safety and operations at Driveways A and B would be improved by providing an additional 37 feet between drives. At the same time,the City may decide to install a northbound right-turn lane at Driveway A. Under this alternative,construction of an appropriate right-turn lane would be nearly impossible with only 213 feet between driveway centerlines. Other Considerations Regardless of whether Driveway B is relocated,the entrance should be constructed to better accommodate vehicles turning into the site. Figure 4 provides a recommended design concept for Driveway B. Conclusions The question of which alternative is safer or more efficient than the other is difficult to answer. Each alternative has its own set of benefits and problems. When compared,there do not appear to be any definitive differences between the alternatives from a safety standpoint. Closing Driveway B does not appear to be a reasonable solution considering the fact that it merely moves free flow traffic to a congested side-street. Relocating Driveway B further north along N. Kimball Avenue may solve one spacing problem, but it also creates another. Recommendation It is recommended that Alternative B, "Do Nothing,"be used with a design as configured in Figure 4. L -7D-to r TABLE ONE (including notes on the following page) Criteria Street Residential Commercial& Service Driveway Classification Driveway Multi-Family Driveway Driveway Throat S.H. 114&frontage roads 12-20 ft. 24-40 ft. 30-48 ft. Width* F.M. 1938,F.M. 1709,S.H.26 12-20 ft. 24-40 ft. 30-48 ft. Arterial 12-20 ft. 24-0 ft. 30-48 ft. Collector 12-20 ft. 24-40 ft.• ' 30-48 ft.• Local Street 12-20 ft. 24-40 ft.• 24-36 ft.• i Driveway Curb S.H. 114&frontage roads 20-25 ft. 20-30 ft. 25-40 ft. Radius* F.M. 1938,F.M. 1709,S.H.26 20-25 ft. 20-30 ft. 25-40 ft. Arterial 20-25 ft. 20-30 ft. 25-30 ft. Collector 15-20 ft. 10-20 ft.• 10-20 ft.• Local Street 5-10 ft. 10-20 ft• 10-20 R• • IMinimum Distance to S.H. 114&frontage roads 150 ft. 200 ft. 200 ft. Intersection Along Lloadwayt F.M. 1938,F.M. 1709,S.H.26 150 ft. 500 ft 200 ft. Arterial 150 ft. 200 ft. 200 ft. Collector 50 ft. 150 ft.• 150 ft• Local Street 30 ft. 100 ft.• 100 fie Minimum Centerline S.H. 114&frontage roads 80 ft. 500 ft.+ 500 ft.♦ Driveway Spacing. Along Roadwayf F.M. 1938,F:M. 1709,S.H.26 80 ft. I 500 ft< 250 ft.* Arterial 100 ft. 250 ft. 250 ft.* Collector 40 ft. 150 ft.• 150 ft.• • Local Street 20 ft. 100 ft.• 100 ft.• L - 8 - .. 1D- II • r TABLE ONE NOTES: * The requirements for Driveway Throat Width and Driveway Curb Radius are for standard undivided two-way operation and may be varied by the Director if traffic volumes,truck usage,common driveways,and other factors warrant such. t The minimum centerline spacing does not implicitly determine the number of driveways allowed. Driveways served by deceleration lanes may be spaced at closer intervals if approved by the Director.See Section 52(b) for additional restrictions on driveway locations along S.H. 114 frontage roads. t Distance measured from the intersecting R.O.W. line to the centerline of the driveway.See Section 5.2(b)for additional restrictions on driveway locations along S.H. 114 frontage roads. - * Service driveway centerline spacing may be reduced to 150'if the ingress/egress volume is less than 50 vehicles per day and if the service driveway is a secondary driveway ancillary to a commercial driveway within the same development. ♦ The minimum centerline spacing may be reduced to 250'provided that the driveway is connecting directly to a frontage road and provided that it meets the criteria in Section 5.2(b). • Refer to Section 5.2(c).Commercial,multi-family and service driveways may not be permitted on collector or local streets. ✓ The minimum centerline spacing may be reduced to 250'for right-in/right-out driveways.Refer to Section 5.2(a). 5.2 GENERAL DESIGN CRITERIA • a. DRIVEWAYS ON F.M. 1709, F.M. 1938 & INTERSECTING ARTERIALS: The minimum centerline spacing for full-access driveways on F.M. 1709 & F.M. 1938 is 500 feet as per Table One; however, the minimum centerline spacing may be reduced to 250 feet for right-in/right-out driveways in accordance with Appendix 1: Driveways constructed within 250 feet of an intersection of F.M. 1709 or F.M. 1938 and an arterial shall be right-in/right-out only. All right- - in/right-out drives shall be designed in accordance with Appendix 5 and shall have signs placed at the Applicants expense indicating right turn in only facing the street and right turn out only facing the property. b. DRIVEWAYS ON S.H. 114: Driveways along S.H. 114 (and its future frontage roads) shall be designed in accordance with Texas Department of Transportation (TxDOT) access control guidelines as applicable to the conceptual design and alignments of the proposed reconstruction of S.H. 114. Driveways will be not be allowed within areas indicated as "access denied" as per Appendices 2&3. c. DRIVEWAYS PROHIBITED: Commercial, multi-family and service driveways shall not be permitted on collector or local streets unless the tract or lot has no other public access. In the event there is no other public access, commercial, - 9 - - -7 0- 1)- r \ O 1\\ FM 1709 FIGURE 1 PROPOSED SITE LAYOUT (ALTERNATIVE B - "DO NOTHING") ® PARSONS TRANSPORTATION GROUP -7D -13 O L. 51 CD /709 4 Pr FIGURE 2 ALTERNATIVE A CLOSE DRIVEWAY "B" O PARSONS TRANSPORTATION GROUP (we rn \\\\ 8 i •` i 0 FM 7709 FIGURE 3 ALTERNATIVE C RELOCATE DRIVEWAY "B" O PARSONS TRANSPORTATION GROUP 1Q - IC A 3D \ fri RIGHT-TURN TAPER -37 /709 FIGURE 4 DRIVEWAY "B" PROPOSED RIGHT-TURN TAPER E PARSONS TRANSPORTATION GROUP 0- I( • City of Southiake,Texas SITE PLAN REVIEW SUMMARY Case No.: ZA 98-087 Review No: Two Date of Review: 08/28/98 Project Name: Site Plan -Kimball Crossing. (Lowe's) -being 17.54 acres out of the S. Freeman Survey Abstract No. 525 APPLICANT: ARCHITECT: Lowe's Companies. Inc. Adams Consulting Engineers, Inc. 1203 School Street 6320 Copeland Road Wilkesboro,NC 28697 Tyler. TX 75703 Phone : (336) 658-4249 Phone : (903) 324-8400 Attn: Ed Snodgrass Fax : (336) 658-2616 Attn: Mark Millis Fax : (903) 324-8450 and Scott Mann CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/25/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT EDWARD MCROY AT (817) 481-5581, EXT. 880. 1. Correctly depict the existing tract lines and ownership for the adjacent Gulf Oil Co. tract along the north property line. Specifically,the northwest corner of this area should be shown to contain a second tract. gr 2. The following changes are needed with regard to bufferyards: a. The west bufferyard requires a 5' Type 'A' Bufferyard 732' in length. The applicant proposes a 5' Type 'A' Bufferyard 172' in length with plants exceeding the amount required for the full length (See Chart on Plan). b. The common drive between this site and Lot 1R1, Blk. 1, W.E. Mayfield to the east cannot encroach the required bufferyard. Please note that the encroachment is due to the location of the existing driveway connection and the deceleration lane provided by the applicant. 3. A total of 739 parking spaces are required. The applicant has requested a 10%reduction in the required parking under the provision of Ordinance 480-CC, Section 6 (Total of 665 spaces to be provided). 4. The following changes are needed with regard to driveways ingressing and egressing the site according to the Driveway Ordinance No. 634: a. Provide a minimum stacking depth of 100' on all drives. The following driveways do not comply: 1) The temporary drive intersecting S.H. 114 (Drive E)provides 92'. 2) The existing north driveway intersecting Kimball (Drive C)provides 30' from the R.O.W. line to the McDonald's drive connection. Correct the graphic to indicate this distance. 7 D-I1 • • City of Southlake,Texas b. Provide the minimum driveway spacings. Specifically address the following: 1) A 500' minimum distance is required from an intersection to a driveway centerline along F.M. 1709 for a full access drive. The distance from the proposed drive along F.M. 1709 is shown as 450.75' from the intersection of Kimball and F.M. 1709. 2) A 200' minimum distance is required from an intersection with F.M. 1709 and the south driveway intersecting Kimball, 159.36'has been provided. * An agreement currently exists between the City and Conner Lam to allow a full access drive in the approximate location of this driveway. This agreement was arranged in conjunction with R.O.W. acquisition for N. Kimball Ave. 3) A 500' minimum distance is required between drives along S.H. 114. The distance between the "temporary" access drive and the northeast service drive is approximately 464'. Upon completion of the S.H. 114 frontage roads, the required spacing will be reduced to 250'. 5. In the Site Data Chart, label the total number of loading spaces required/provided. 6. Show and label all existing easements and proposed easements in conformance with approved utility and/or construction plans. 7. On the site plan, correct the building footprint of the "Staging Area" to correspond with the elevation drawings. 8. The following changes are needed with regard to building elevations: a. Provide horizontal and vertical articulation meeting the requirements of Ord. 480, Section 43.9.c.1.c. on all facades visible from a Corridor R.O.W. Compliance with the articulation requirements is as shown on the attached articulation evaluation chart. b. On the elevation exhibit correct the wall height of the southernmost wall (Garden Center). The parapet features are listed as 26 feet 5 and 3/4 inches in height. These features however, scale to approximately 30' in height. * Articulation of this facade was evaluated with the parapets at 30' and the lower main wall at 25' in height. * The purpose of this site plan is to review the proposed development of Lot 5. Future development of-Lots 2, 3 or 4 will require a separate site plan approval by the Planning and Zoning Commission and City Council prior to issuance of a building permit. City of Southlake,Texas * Outdoor sales of garden supplies in excess of 5%of the interior floor area is permitted only with an approved Special Use Permit. Outdoor storage of merchandise not for sale is not permitted in the C-3 district. Approval of this site plan does not constitute an approval of such uses. A request for a Specific Use Permit has been submitted for the proposed Garden Center. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. Approval of this site plan does not constitute approval of any signs that might be shown. * It appears that this property lies within the 65 and 75 'LDN D/FW Regional Airport Overlay Zone which will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No. 479. * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Impact and Tap Fees, and related Permit Fees. * The existing drive connection on the north side of Lot 1R2, Block 1, Kimball/1709 Addition (McDonald's) will be eliminated with the expansion of S.H. 114. * A permit from TxDOT must be obtained prior to any curb cut along S.H. 114 and F.M. 1709. * All mechanical equipment on the roof or alongthe side of buildings must be screened from view of the adjacent roadways. * A separate R.O.W. abandonment for Bluebonnet Drive is required and will be reviewed by the City Council along with the plat and site plan. * Denotes Informational Comment att: Articulation Evaluation Chart cc: Lowe's Companies, Inc VIA FAX ABOVE Adams Consulting Engineers, Inc. VIA FAX ABOVE The Meara Company VIA FAX: (214) 692-7066 Attn: Jim Meara Chuck Thomas VIA FAX: (817) 334-0381 Hanover Properties VIA FAX (214) 368-7985 Attn: Richard LeBlanc Hodges &Associates VIA FAX: (972) 960-1129 Attn: Terry Sullivan Cavallino Properties, Ltd. VIA MAIL: 4511 Lakeside Drive, Colleyville, TX 76034 Attn: W.R. Mitchell Conner Lam VIA MAIL: 1017Willaim Tate Ave., P.O. Box 488, Grapevine, TX 75225 L:\COMDEV\WP-FILES\REV\98\98087SP2.WPD Articulation Evaluation No.2 Case No.ZA 98-087 Date of Evaluation:08/28/98 Elevations for Kimball Crossing(Lowes) (,3.eceived: 08/26/98 Front- facing: West Wall ht. = 35 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max. wall length 105 89 -15% Yes 105 94 -10% Yes Min. artic. offset 6 2 -67% No 2 2 0% Yes Min. artic. length 15 15 0% Yes 2 8 300% Yes Rear-facing East Wall ht. = 30 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max. wall length 90 82 -9% Yes 90 82 -9% Yes Min. artic. offset 3 5 67% Yes 3 4 33% Yes Min. artic. length 19 20 5% Yes 19 20 5% Yes Right-facing: South Wall ht. = 25 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max. wall length 75 75 0% Yes 75 76 1% No Min. artic. offset 3 5 67% Yes 3 5 67% Yes Min. artic. length 19 21 11% Yes 19 21 11% Yes Left-facing: North Wall ht.= 30 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max. wall length 90 139 54% No 90 75 -17% Yes Min. artic. offset 3 5 67% Yes 3 5 67% Yes Min. artic. length 12 22 83% Yes 11 21 91% Yes C.., D-a0 • City of Southlake,Texas Co/ TREE PRESERVATION ANALYSIS (COMMERCIAL DEVELOPMENT) Case No: ZA 98-087 Date of Review: 08 - 26 - 98 Number of Pages: Project Name: Southlake Town Crossing, Lowe's (Site Plan Resulimittal) APPLICANT: Prepared By: Lowe's Companies, Inc. Adams Consulting Engineers, Inc. 1203 School Street 6320 Copeland Rd. Wilkesboro,NC 28697 Tyler,TX 75703 Phone: (336) 658-4249 Phone: (903) 561-8918 Fax: (336) 658-2616 Fax: (903) 324-8450 THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT(817)481-5581 EXT. 848. TREE PRESERVATION COMMENTS: 1. The applicant is proposing to provide extra interior landscape space along HWY. 1709 to provided c for existing trees and a natural landscape and screen. This area will take up approximately forty- four(44)required parking spaces. The area will preserve approximately twenty (20) or more existing trees that consist of Pecan, Post Oak, Black Jack Oak, Cedar Elm, American Elm, Box Elder, Spanish Mulberry, Chittamwood(Gum Bumilla) along with native Grasses. There are dead trees within this area which will have to be removed. Also Greenbrier and other restricting vegetation will have to be controlled. 2. By recommendation of staff the applicant has relocated the proposed 8" Sanitary Sewer in the south portion of the property. It is now proposed to be located within the parking area instead of within the proposed preserved landscape area along Hwy. 1709. Even though the location of the line has been relocated a portion of it may still threaten the survival of one 10"Pecan. If the reduction in parking for tree preservation is approved,the applicant must relocate this line or take steps to ensure the survival of this tree (i.e. Bore minimum depth of 48"for width of critical root zone). I i * Due to the extreme grading proposed on the interior of the site it is almost impossible to properly save the existing trees. Even if retention walls were built the trees within the area saved would be stressed from either being placed in a well or being confined to an area not large enough to provide for their root systems. The only other area that is able to be preserved with a large median was full of Mulberry and declining American Elms. Most of the existing trees on the rest of the site (parking lot area) are Post Oaks, Black Jack Oaks and American Elm. There are no existing protected trees within the area of the building. BUILDING INSPECTIONS • • City of Southlake,Texas ‘101, TREE PRESERVATION ANALYSIS Case: 98-087 Page 2 3. The applicant has provided good faith in trying to preserve as many protected trees as possible. Adams Consulting, Inc. worked with staff diligently to try and locate areas of existing trees that were worth saving and could be saved properly. 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I g g I i il 1 t 1 u,s3 , et i itl 1 A •.1 I 1 1 1 1 1 1.001 1 1.1.11;. 8, allill c t i !grp 4P40 1.11.4 if a./ • AA iz ii I I 1/2 pi ill gi 11a[poos pJeu3t8; ♦ City of Southlake,Texas L- STAFF REPORT August 28. 1998 CASE NO: ZA 97-142 PROJECT: Plat Revision - Proposed Lots 2,3. 4. and 5, Block 1, Kimball/1709 Addition STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 REQUESTED ACTION: Plat Revision for the proposed Lots 2, 3, 4, and 5, Block 1. Kimball/1709 Addition, being a revision of Lot 1R3, Block 1, Kimball/1709 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 2374, Plat Records, Tarrant County, Texas; Tracts 1R3A, 3B2, 3B3. 3B3A, 3B3A1, 3B3B, 3B3B1, 3F, and 3F4, situated in the Samuel Freeman Survey, Abstract No. 525; Lots 1C, 1D, 1 E, 2B, and a portion of Lot 2A, W. E. Mayfield Subdivision; and a portion of Bluebonnet Drive; and being approximately 17.5354 acres. LOCATION: North of East Southlake Boulevard (F.M. 1709), east of North Kimball Avenue, and approximately 300' south of State Highway 114. OWNERS: Bluebonnet Road Partners,Ltd.;Cavallino Properties,Ltd.;Four Bear Creek Associates,a Texas Joint Venture; Conner Lam; and Southlake Shopping Village, Ltd. APPLICANT: Hanover Development Company CURRENT ZONING: "C-3" General Commercial District LAND USE CATEGORY: Retail Commercial NO. NOTICES SENT: Twelve (12) (1st Notification) RESPONSES: One (1) response was received within the 200' notification area: • Michael Wetzel, 102 Westlake Drive, Suite 106, Austin, Texas. in favor of. "Let them build and take tax pressure off residential property and provide more shopping for the area." (Received 6/29/98) (2nd Notification) Twenty (201 City of Southlake,Texas (re RESPONSES: One (1) response was received within the 200' notification area: • Gary W. Price (Liberty Bank), 2438 East Southlake Boulevard, Southlake, Texas, in favor. See attached letter. "As an adjoining property owner to the site relating to the above-referenced case, Liberty Bank is generally in favor of the revised site plan as presented." (Received 7/9/98) One (1) response was received outside the 200' notification area: • Carolyn Morris, 403 Saint Charles Court, Southlake, Texas, opposed. Citizen has concerns with building appearance, number of home improvement centers in the City, traffic congestion, and the amount of outside storage requested by Lowe's. See attached letter. (Received 8/20/98) P&Z ACTION: November 6, 1997; Approved(7-0) at the applicant's request to table and to continue the Public Hearing to the November 20, 1997, Regular Planning and Zoning Commission meeting. November 20, 1997; Approved (7-0) at the applicant's request to table and to continue the Public Hearing to the December 18, 1997, Regular Planning and Zoning Commission meeting. December 18, 1997;Approved(6-0)at the applicant's request to table and to continue the Public Hearing to the January 8, 1998, Planning and Zoning Commission meeting. January 8, 1998; Approved (6-0) at the applicant's request to table and to continue the Public Hearing to the February 5, 1998, Planning and Zoning Commission meeting. February 5, 1998; Approved(7-0) applicant's request to table and to continue the Public Hearing to the March 19, 1998, Planning and Zoning Commission meeting. March 19, 1998; Approved (6-0) applicant's request to table and to continue the Public Hearing to the May 21, 1998, Planning and Zoning Commission meeting. May 21, 1998; Approved (6-0) applicant's request to table and to continue the Public Hearing to the June 18, 1998, Planning and Zoning Commission meeting. Lir 1E')' City of Southlake,Texas June 18, 1998; Approved (7-0) applicant's request to table and to continue the Public Hearing to the July 9, 1998, Planning and Zoning, Commission meeting. July 9, 1998; Approved (6-0) to table and to continue the Public Hearing to the August 6, 1998, Planning and Zoning Commission meeting. August 6, 1998; Approved (6-0) to table and to continue the Public Hearing to the August 20, 1998, Planning and Zoning Commission meeting. August 20, 1998; Denied (6-1) based on the fact that there are unresolved access issues. STAFF COMMENTS: The Applicant has met all requirements in Plat Review Summary No. 1, dated October 31, 1997; Revised Plat Review Summary No. 2, dated January 2, 1998; and Plat Review Summary No. 3, dated August 14, 1998, with the exception of those items in the attached Plat Review Summary No. 4, dated August 28, 1998. L:ACOMDEV\WP-FILES\MEMO\97CASES\97-142PR.WPD z L .. . . àibertyBank k..... 5801 Davis Boulevard North Richland Hills.Texas-b l ti0 81--656-0038 July 9, 1998 FAX:81---198.6424 2-i38 E.Southlake Boulevard City of Southlake Southlake Planning and Zoning Southlake.Texas-6092 667 N. Carroll Ave. Southlake, Texas 76092 81'--iS8.-1'- FAX:81--488.68» Re: Request for Site Plan revision on Lowe's future site- Ref. #ZA 97-142 Dear Sirs, As an adjoining property owner to the site relating to the above-referenced case, Liberty Bank is generally in favor of the revised site plan as presented. However, I would like for the city to give consideration to allowing an interior entrance to our property at the point where an "Access Easement" on our property joins the proposed Lowe's site. LThe reason for this request is to provide for relief of future traffic at our entrance on Southlake Blvd., which will be shared with the property owner to the east (upon future commercial development) by way of the above-mentioned common"Access Easement". For your convenience, I have attached a copy of our site plan showing the location of the existing Access Easement across our property and it indicates where the easement joins the Lowe's property. Thank you for your consideration in this matter. Sincerely, - Gary W. Price Senior Vice President L. -.7 q RECD JULu J1998 � , Investing in our community since 1985 .,, ... , • / r-- • : ::,:..,,,...... -4--, tn- : -PP ...-1 V t • ' / /- y 21.I .. ". , . . , (48.0„. .f.'1'.. .1 st 1::.:::, :7 --`-?..•*, / i , . ..7.. '..'... )i.... ,.../.!:f...::2,;:::-..•: '''‘...,-,/-2.':•.,.7 it„...„ / .... 1.....t.......4 ,..,.;,•,. '-•,.-:: , ---.,,,, / -' • ••,.• S,.t.',;:;;',,; i •i ''. I ''"... ,' III1L. ' / ' ''' , , .' cs k -I :------- .... '... ' ` ::: •.s. . ,-;- - . .- . 1 cs • 2 I ' : .1; -1--1---..,.. 1.1 c' ..1 . ; .. / i4 i , ? / ; (r2 ; s!':i.\ 1%.Cs"-..Z,.:' / 7'1(9 . / .":1 • \ I / .1-.Y <-:.,- ../.....'_`Ni- . , -,,-., - -. • , • • • ,. • . 7 ,, I k. .-----...-.,••----......„.. f.. 1.1‘7....? 'LI... ,i't•'\, '-i' • ' ..:: g F. ;:it. , • 4, :; .St. .: r, A , 0 -",. 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Lipie w :.. i if E1 i ..*? ; t :t •,,...• • !•t- __________;.- ..: REC'D JUL 0 9 1998 Paole b-C- • , 403 Saint eliauleo Coast SeatMake, J exao (1160, City of Southlake Planning & Zoning Commission 667 North Carroll Ave. ,;Jr 9 19 Southlake, TX 76092 @in Ref: ZA 98-087, ZA 98-082, ZA 97-142 SECRETARY o ARY Dear Commissioners: I want to express my concern over the proposed development of the property located north of Kimball between SH 114 and FM 1709 by Lowe's Companies, Inc. I re-_lize the C-3 zoning by the City of Southlake would permit this type of development on the property, but if it were to be built on this location Lowe's should build a structure which would be an asset to the City of Southlake. The prototype of the typical Lowe's building, which was shown at the earlier neighborhood, SPIN meeting, would not be in keeping with the type of development we expect in Southlake. The officials representing Lowe's did not appear to be receptive to input regarding the appearance of their proposed structure. This is the front door to our City and the visual impact and image must be considered. You always want the best to be at you entrance! As a resident of Southlake, I am very concerned about the addition of another"big box" being built in our City. Will this "big box" become an empty"big box"? I question the (re number of home improvement centers the City of Southlake can support. Traffic impact is another concern I have about a business of this type with 739 parking spaces required. This will represent a significant increase of traffic in the area around Kimball. SH 114, and FM 1709 which is already a"bottleneck" and will only get worse as residential and commercial development continues to grow. I do not think the City of Southlake should abandon the dedicated street of Bluebonnet. Bluebonnet could provide a diversion relief for traffic flow as the construction of SH 114 and FM 1709 intersection is undertaken in the future. I am against the request by Lowe's for a specific use permit for outside storage of plants and other greenery. This is above the city ordinance allowance of 5%. The 29000 sq.ft. requested by Lowe's would represent 21%of their building floor space! This is certainly unsightly from the roadways. The appearance of Lowe's from SH 26 in Hurst and the Lowe's just built on Bryan Irvin in Fort Worth will attest to this point. If this request for increased outside storage and sales is approved then Wal-Mart, Home Depot, and other businesses will likely request an increase in their outside storage and sales space. I don't think Southlake wants business parking lots full of merchandize. Thank you for consideration of my concerns. I appreciate the dedication and time you give to our City. Sincerely, - PEJ AUG 2 Q 1998 ,(/(12Ai2, Carolyn Morris • • f' f i (44: 417-7 .__:. ; ii\'C'.41-i! • . ..otr I I Y ,- cyv3 _ aura-a .j .` Q'gym. !H . _____,_____-_,,,,,,,ri, ., . - ' \L,______9•A-Act's • w SI A. i i i I Ns. • G \ _ `` i GAS MEAT WW1' i I ; • _ • - \'04 ` — •----____ ! T{4G a yQ / -�--- C �— — —• ' - . S �`Q1 • P - e I I �— e Q 1j 1 i V • • ' , 1� — ass---._.____„.,,,.._,_....___ ___ --.-.. _ .. I . Tiiiiiii, ..r-- , • • ..._ . , __________ ,.... , . . . • -:ram' � � r ^/ 1 y C— a ' - -r- TRACT MAP _ ^, �� I c'o ems' CI -z �N "I-. C. \ 1 N �e, < .c---\ >- ln <�� r N N I c c 0 ./.. c7 c� I\LI J o` �Ya ! 1 1 . f Q CO- , _ .7 ,7t :F 1 :: ', Q / - CV CO L 0 i ii / , co i . - --- ri ai --megiwirdir • 4.*44.1410to - 'il' 'i 1 I d T ''r TTNr . 0 N41,440„ . I N _ C3 I- 4Ir 0 E I N L -;--;F l< 44 e J ft-i CD CC) i Cr) A ri - 464%; F '' cs:',: `/l N All / ��� yc° ` � kikn � l�Ls�l ..__ . Cn N (v GGU CO I• :o = N c• r� - n T T r = e i\ I `-----, - r-7-•. c7 < Clie' i . . - . . .. . . N .... :---‘ < 1 e- fr - Pc' ADJACENT OWNERS ry j . , co AND ZONING I ZA97-1 42 Number Owner Name 1 Four Bear Creek Assoc 2 Wetzel Family Prtnshp Ltd 3 Wetzel Family Prtnshp Ltd 4 Roy E. Lee 5 Harley Eaton 6 Liberty Bank 7 State of Texas 8 Georgetown Monticello Prtn 9 Coz LIc 10 Southlake Kimball Venture Ltd 11 Southlake Kimball Venture Ltd 12 Southlake Kimball Venture Ltd ,,. 13 Southlake Kimball Venture Ltd 14 State of Texas 15 Southlake Kimball Venture Ltd 16 Tarrant County 17 City of Southlake 18 State of Texas 19 State of Texas 20 Church Of Christ Our King 21 Church Of Christ Our King 22 State of Texas 23 State of Texas 24 City of Southlake 25 Vincent Stagliano 26 Walmart Stores Inc 27 Southlake Shopping Village Ltd 28 Chapman I B 11 Tr Etal 29 Chevron USA Inc 30 McDonald's Corporation • , • ' ., . ......,,,,.,,,..,.... !ill 4itl 'gig : • I 1 % •. i i 1 % Pi! 71% • i 3 .12 3, • , : II IL 20 nil. ri,z , i j 1, ;4 its 3,... :1! PM' I ; I :• :7, s-; •11. 1 p• • s!.t • ;A; --A,ii • 1 2 •• g (NOW • eill i ! 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' - '..... .. • ,... ...e 0..... 7e- lo _ • City of Southlake,Texas PLAT REVIEW SUMMARY ase No.: ZA 97-142 Review No: Four Date of Review: 08/28//98 Project Name: Plat Revision.Lots 2. 3.4 and 5. Block 1. Kimball/ 1709 Addition. being a revision of 1 R3, Block 1. Kimball / 1709 Addition as recorded in Cabinet A. Slide 2374. PRTCT. a revision of a portion of Tract 1 W.E. Mayfield's Subdivision as recorded in Volume 388-C. Page 4. P.R.T.C.T. and containing tracts of land out of the Samuel Freeman Survey. Abstract No. 525.portions Short Ave. and Bluebonnet Drive for a total of 17.5354 acres APPLICANT: SURVEYOR: _. Hanover Property Co. Gerry Curtis Associates. Inc. 8235 Douglas Ave.. Suite 805. LB-69 P.O. Box 9668 Dallas. Texas 75255 Fort Worth. Texas 76054 Phone : (214)373-1892 Phone : (817) 334-0381 Fax : (214) 368-7985 Attn: Richard LeBlanc Fax : (817) 334-0381 Attn: Gerald Curtis CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/24/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT EDWARD MCROY AT (817) 481-5581, EXT. 880. 1. The following changes are needed with regard to easements: a. Provide easements in accordance with approved construction and/or utility plans. b. Clarify and correct as needed the dimensions or graphic representation for the utility easements shown along the north line of Lot 5, Block 1. The following lines do not appear to match the graphic when scaled: N 87° 33' 35" W 60.34' N 76° 18' 35" W 102.57' N 87° 33' 35" W 40.40' N 87° 25' 25" W 204.12' N 87° 33' 35" W 71.16' c. Provide a utility easement in the southwest corner of Lot 4 to accommodate the 12" water line crossing south of the sanitary sewer line. The existing easement along N. Kimball Ave. appears to terminate at the south line of the 10'U.E. for the sewer line. d. Although they appear to comply with the current site plan under review, common access easements must be provided in compliance with driveways as approved on the corresponding site plan for this site or with the Driveway Ordinance No. 634. 2. List the filing information for the abandonment of Bluebonnet Drive. Abandonment must take place prior to the filing of this plat. City of Southlake,Texas 3. Revise the Conner Lam notary statement to conform with the standard formats as shown in Appendix 1 of the Subdivision Ordinance as appropriate. 4. A"Certificate of Taxes Paid" from each taxing authority must be provided to the City prior to filing this plat in the County records. * Please submit a revised blueline "check print" prior to submitting blackline mylars with original signatures. * Original signature and seals will be required on three blackline mylars prior to filing the plat. Also required are two sets of owner's dedications and notaries (8.5" x 11" or 14" paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. * The applicant should be aware that new submittals for the next scheduled meeting must be received at the City by 5:00 PM on 08/24/98. If not received by that time, no review will be prepared until the following submittal schedule. All 17 revised submittals must be folded 6" x 9" and an 11"x 17"revised reduction must be provided. * Denotes Informational Comment cc: Hanover Property Co VIA FAX ABOVE. Gerry Curtis Associates VIA FAX ABOVE Lowes Companies, Inc VIA FAX: (336) 658-2616 Attn: Mark Millis Adams Consulting Engineers VIA FAX: (903) 324-8450 The Meara Company VIA FAX: (214) 692-7066 Attn: Jim Meara Hanover Properties VIA FAX (214) 368-7985 Attn: Richard LeBlanc Cavallino Properties, Ltd. VIA MAIL: 4511 Lakeside Drive, Colleyville, TX 76034 Attn: W.R. Mitchell Conner Lam VIA MAIL: 1017Willaim Tate Ave., P.O. Box 488, Grapevine, TX 75225 L:\WP-FILES\REV\97\97I42PR 1.WPD IL -7E -I2- W iii ! i!!is0` Iii s �$!I. III 1 •3. ,. .CO •! . J. tt_ w $4. .... I/ 1.. 1 J111111 g0 Iiii.iiii iii 7-1 0 311 C____I t 1 4 a i § F Ili, !i! h�_ n 1 W g p• I T 11 31 -wir lliY ti n iii; !j1j! a � �t th � V � �,w� 3�v° T.' if 9 E Ii s $ u i h lsIfi 14 $ 8 ►- i- 1�.•) ��j` w •$ ; a88` 1!{tY U F3 .°. s > rr11 ; ep a 8i =6 • .. r 'Oa,•w ••1•04•ataa•• •1• s •r.l ••="la! 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NI #i ij-. 1 If E ll } 1 i3i ^3i 9i11 $ 1 i a aP =1ij t a1 at a, } "i"11 xi1 1a1 ii a !- }� 11a ��}1il1 3 3 ,� ''i}it g 1 � $ i i 1 - i i ' .i Is 1E$ t}_ Intl ;1.i';t hits t i', i $i li.� lls 1$ ;;i1 li 111i1111}1 III II 111i gi i}fit, 1$I 1 1111 E Co," Still 1i'1=!1i}.aill 1711 1 b i A a i1 ail lag t ! ti . i a a a a 1 : { j 1 1 Pe ''�i1}i ''`11l a1 =i 1 iiii itia 11i1 i/3lii ill }i ski i} {11 i;$ "1 } g if i1 i i $iii 13$€'$ jbb t f a a t . Ali ii iliIitti }}ii ii 1tii i1 HIM. it} ilii3$ Eiisi in iah�i$ hi ii I 1 i 'lid 1v.5.....itq City of Southlake,Texas STAFF REPORT (re August 28, 1998 CASE NO: ZA 98-082 PROJECT: Resolution No. 98-61 /Specific Use Permit/Outside storage of plants or other greenery/Lowe's STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 Karen P. Gandy, Zoning Administrator, 481-5581, ext. 743 REQUESTED ACTION: Specific Use Permit for outside storage of plants or other greenery as part of a retail operation per Zoning Ordinance No. 480, Section 45.1 (29) on property legally described as a portion of Lot 1R3, Block 1, Kimball/1709 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 2374, Plat Records, Tarrant County,Texas;a portion of Tract 1R3A, Kimball/1709 Addition, an addition to the City of Southlake,Tarrant County,Texas;Tracts 3B3, 3B3B, 3B3B 1, and a portion of Tracts 3B2, 3B3A1, and 3B3A situated in the Samuel Freeman Survey, Abstract No. 525; Lots 1C, 1D, 1E, 2B, and a portion of Lot 2A, W.E.Mayfield Subdivision; and a portion of Bluebonnet Drive; and being approximately 14.8212 acres. LOCATION: North of East Southlake Boulevard(F.M. 1709), approximately 200' east of North Kimball Avenue,and approximately 300'south of State Highway 114. OWNERS: Four Bear Creek Associates; Cavallino Properties, Ltd.; Conner Lam; Bluebonnet Road Partners, Ltd.; and Southlake Shopping Village, Ltd. APPLICANT: Lowe's Companies, Inc. CURRENT ZONING: "C-3" General Commercial District LAND USE CATEGORY: Retail Commercial; 65 and 75 LDN Overlay Corridors NO.NOTICES SENT: Twenty (20) RESPONSES: Four(4) responses were received within the 200' notification area: • Randy Perry (Southlake Kimball Venture, Ltd.), 11300 North Central Expressway, Suite 407, Dallas, Texas, in favor. (Received 7/28/98) • Gary Price (Liberty Bank), 2438 East Southlake Boulevard, Southlake, Texas, in favor. (Received 7/28/98) • Notice sent to I.B. Chapman, 807 Forest Ridge Drive, Suite 104, Bedford, Texas, received this response: "This property belongs to the State of Texas." (Received 7/29/98) • Michael Wetzel(Wetzel Family Partnership), 102 Westlake Drive, Suite 106, Austin, Texas, in favor. "It will add color and beauty to the area." (Received 7/30/98) City of Southlake,Texas Two (2)responses were received outside the 200'notification area: • Glenda Sorrels, 405 Alexandria Circle, Southlake, Texas,opposed. "As a citizen of Southlake, I do not think we need another home improvement store. My concern is having another vacant building such as Food Lion. My other concern is the visible impact of outside storage." See attached letter. (Received 8/6/98) • Carolyn Morris, 403 Saint Charles Court, Southlake, Texas, opposed. Citizen has concerns with building appearance, number of home improvement centers in the City, traffic congestion, and the amount of outside storage requested by Lowe's. See attached letter. (Received 8/20/98) P&Z ACTION: August 6, 1998;Approved(6-0)to table and to continue the Public Hearing to the August 20, 1998, Planning and Zoning Commission meeting. August 20, 1998; Approved(4-2-1) subject to ZA 98-087 Site Plan Review Summary No. 1, dated August 14, 1998, limiting all merchandise to remain within the four(4) corners of the building in lieu of limiting the 5% outside storage and stipulating the items such as pallets will remain inside the staging area. STAFF COMMENTS: No new review letter was generated for this item. This site is subject to all Lie conditions of the Site Plan proposed under City Case No. ZA 98-087. Attached is a location map for the site.A maximum area equaling 5%of the building floor area may be allocated for outdoor display of"for sale" items traditionally marketed through outside storage per Ordinance 480, Section 38.3a. The building floor area proposed for this site is approximately 135,568 sf which provides for a maximum area of 6,778 sf for outside storage under this provision. This Specific Use Permit proposes a total of 29,000 sf or approximately 21% of the building floor area which includes the 6,778 sf permitted under the provisions of Ordinance 480, Section 38.3a. The applicant proposes this area to be enclosed by a masonry and wrought iron screen wall as shown on the elevation plans for City Case ZA 98-087. L,COMDEV\WP-FILES\MEMO\98CASES\98-082SU.WPD L �r- ' 08-06-1998 02:57PM . 817 488 6796 P.02 I 4 -- A( .6) Allosti , 16.4 rb ....so ; ,. coo`"` __ ' c.s....:- _ Ti • 2wi z.- . , . • i ----Zo...i_c_i .._./ is _____ • i P 7 S - 06 ci) a plac, fkeix - - inA) OPtidtai;le_ ,1h91-cta c. (48- 0817.) 4g .it - .,:lzli,alkaite -,;-- .L: .4e5 It. ' _rat 0 ai.4..) ADAkc, imy2ro vc...me,t1 gk)d-c_ . 49 colt co".) . _ !kttsd etloge p-- VaC el +Lk hu-LediAta (-1CACJI. 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Ira'- 1-4c . .C,U1A-Cit:5 cranes 1 - _ - - - i . _ ihCe4e. iii.• I L.-- - - - - -- - - - - -- • -- eCta-0J-Cd2A1°-°1- --- - 0 adcZ____Itei./tIcS-__Cik-:•. ... _.. 418/-83to . i ri F-3 REC'D AUG 0 6 1998 403 Saint eAantee C'aart SeatMake, J eaao C @RO City of Southlake Planning & Zoning Commission 667 North Carroll Ave. ,�J� 9 1998 Southlake. TX 76092 ITY j Ref: ZA 98-087, ZA 98-082, ZA 97-142 OFF of SECRETARY Dear Commissioners: I want to express my concern over the proposed development of the property located north of Kimball between SH 114 and FM 1709 by Lowe's Companies, Inc. I realize the C-3 zoning by the City of Southlake would permit this type of development on the property, but if it were to be built on this location Lowe's should build a structure which would be an asset to the City of Southlake. The prototype of the typical Lowe's building, which was shown at the earlier neighborhood, SPIN meeting,would not be in keeping with the type of development we expect in Southlake. The officials representing Lowe's did not appear to be receptive to input regarding the appearance of their proposed structure. This is the front door to our City and the visual impact and image must be considered. You always want the best to be at you entrance! As a resident of Southlake, I am very concerned about the addition of another"big box" being built in our City. Will this "big box" become an empty"big box"? I question the (hue number of home improvement centers the City of Southlake can support_ Traffic impact is another concern I have about a business of this type with 739 parking spaces required. This will represent a significant increase of traffic in the area around Kimball, SH 114, and FM 1709 which is already a"bottleneck" and will only get worse as residential and commercial development continues to grow. I do not think the City of Southlake should abandon the dedicated street of Bluebonnet. Bluebonnet could provide a diversion relief for traffic flow as the construction of SH 114 and FM 1709 intersection is undertaken in the future. I am against the request by Lowe's for a specific use permit for outside storage of plants and other greenery. This is above the city ordinance allowance of 5%. The 29000 sq.ft. requested by Lowe's would represent 21%of their building floor space! This is certainly unsightly from the roadways. The appearance of Lowe's from SH 26 in Hurst and the Lowe's just built on Bryan Irvin in Fort Worth will attest to this point. If this request for increased outside storage and sales is approved then Wal-Mart, Home Depot, and other businesses will likely request an increase in their outside storage and sales space. I don't think Southlake wants business parking lots full of merchandize. Thank you for consideration of my concerns. I appreciate the dedication and time you give to our City. Sincerely, - RED U G 2 0 1998 Carolyn Morris IF- L1 . L GOA � ' m �&' v- ���' _ | i ! � NOW, � p~ | pp I -ONO poll An OKI- 5/e Jr TRACT MAP laws // l - �,C�0 Lk\i--1 z <i:a 0 1 ) ,N Cj> - / \ ' • ! I O Ct r ! t =._ ! ln / cz r . _ . -3 / -• 4i, ; •/ � a / < 1 CJ `�+ r- 1 Q/ '_+ / N 1 U - „,,..„-, N . • / C..) J 1 c r. r , LU j -7 CO I .,...„.. .3\c.,.. / p— •c filir itztop,....,C'T 1 T 44, J 0 r 14t- • c t N c QtA G � N 4 ec ,J �, �. I �� r r `' S O c 9to F- .. L ` N (V N ‘s < - /I C }- N - co N 1 r Cn v GC .4 , :+• % `o -o ' et: . N = _tx - . I. / i o 91 w . I� u • ' I U / \ : : L I - . . cfp.: 0 . ...,_ , , . . ,� :.5.. IF- (Q (....—N 2 �i Tr ADJACENT OWNERS .1 AND ZONING �� s • I I ' .. ZA98-082 Number Owner Name 1 Four Bear Creek Assoc 2 Wetzel Family Prtnshp Ltd 3 Wetzel Family Prtnshp Ltd 4 Roy E. Lee 5 Harley Eaton 6 Liberty Bank 7 State of Texas 8 Georgetown Monticello Prtn 9 Coz LIc 10 Southlake Kimball Venture Ltd 11 Southlake Kimball Venture Ltd 12 Southlake Kimball Venture Ltd 13 Southlake Kimball Venture Ltd 14 State of Texas 15 Southlake Kimball Venture Ltd 16 Tarrant County 17 State of Texas 18 Bluebonnet Road Partners 19 State of Texas 20 State of Texas 21 Conner Lam 22 Conner Lam 23 Southlake Shopping Village Ltd 24 Southlake Shopping Village Ltd 25 McDonald's Corporation 26 Southlake Shopping Village Ltd 27 Chapman I B 11 Tr Etal 28 Chevron USA Inc 1F - 1 ofi • SYX11 ursunos •I #..1 1 111.0•11.1=1•1•01 .1%••••••••••• Vir SAISS0110 77VORIX II I 1.1 ;31 1 ict sniatne•severinwevorta ma NM NRS'77V1/340 artinn I, I-I"Iv mpg weraore warner.o3 sway . . 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Page 1 RESOLUTION NO. 98-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR OUTSIDE STORAGE OF PLANTS OR OTHER GREENERY AS PART OF A RETAIL OPERATION ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS A PORTION OF LOT 1R3, BLOC .t„ KIMBALL/1709 ADDITION,AN ADDITION TO THE CITY, uF SOUTHLAKE,TARRANT_COUNTY,TEXAS,ACCORDING O THE PLAT RECORDED IN CABINET A, SLIDE 2374, PLAT RECORDS, TARRANT COUNTY, TEXAS; A PORTION OF TRACT 1R3A,KIMBALL/1709'ADDITION,AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY,"TEXAS; TRACTS 3B3,3B3B,3B3B1,AND A PORTION OF TRACTS 3B2, 3B3A1, AND 3B3A"SITUATED IN THE SAMUEL FREEMAN SURVEY, ABSTRACT NO. 525; LOTS IC 1D, lE,"2B,'AND'A PORTION OF LOT 2A, W. E.'MAYFIELD SUBDIVISION;AND A PORTION OF BLUEBONNET DRIVE; AND BEING APPROXIMATELY ''14.8212 ACRES, MORE FULLY AND (bie COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for the sale of alcoholic beverages for on-premise consumption has been requested by a person or corporation having a proprietary interest in the property zoned as "C-3" General Commercial District; and, WHEREAS, in accordance with the requirements of Sections 45.1 (1) and 45.6 of the City's Comprehensive Zoning Ordinance,the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Cie SECTION 1. A Specific Use Permit is hereby granted for outside storage of plants or other.greeneryasart ofka retail operation on the property being legally described as a portion op t Kimball1709 Addition,an addition to the City of Southlake,Tarrant Cofunt ey ,I o theplat;recorded in Cabinet A, Slide 2374,Plat Records,Tarrant County,Texasea Resolution No.98-61 (bie Page 2 1R3A,Kimball/1709 Addition,an addition to the City of Southlake,Tarrant County,Texas;,Tracts 3B3,3B3B,3B3B 1,and a portion of Tracts 3B2,3B3A1,and 3B3A situated in the Samuel Freeman Survey, Abstract No. 525; Lots 1C, 1D, 1E, 2B,-and a,portion offLdt;2A, W .E Mayfield Subdivision;and a portion of Bluebonnet Drive; and being approximately;14 8212acres,more fully and completely described in Exhibit "A", and as depicted on the approved development plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: 1. 2. 3. 4. 5. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 1998. CITY OF SOUTHLAKE By: Rick Stacy, Mayor ATTEST: (ibie Sandra L. LeGrand City Secretary c /O L:\COMDEV\WP-FILES\RES ORD\98-61OUT.WPD • Resolution No.98-61 Page 3 APPROVED AS TO FORM: City Attorney City of Southlake, Texas C L F_ I k L:\COMDEV\WP-FILES\RES-ORD\98-61OUT.WPD Resolution No.98-61 (ive Page 4 n EXHIBIT "A" DESCRIPTION OF PROPOSED LOT 5/LOWE'S Sing SITUATED in the City of Southlake,Tarrant County. Texas and being a tract of land in the SAMUEL FREEMAN SURVEY. Abstract No. 525. and embracing a pat of LOT 1R-3. BLOCK 1. KIMBALL/1709 ADDITION.as shown on plot In Cabinet A.Slide 2374.of the Tarrant County Plat Records.said Lot 1R-3 standing In the name of Southlake Shopping Wog*.Ltd..by virtue of deed recorded In Volume 11701. Pages 539 and 548.of the Tarrant County Deed Records:portions of TRACTS 1 and 2 W.E.MAYFIELD'S SU80MSION.as shown on plot in Volume 388-C.Page 4.of said Plat Records.standing in the names of Four Bea Creek Associates by vi lue of deed In Volume 8133.Page 1455.of sold Deed Records.and deed to Carolina Properties.Ltd..recorded in Volume 12123.Page 218.of said Deed Records:o1 of that certain Poet conveyed to Conner Lam by deed recorded in Volume 8024 Page 291:a portion of that certain tact conveyed to sad Conner Lam by deed recorded in Volume 7878,Page 2247.of said Deed Retards a portion of that certain tact conveyed to Bluebonnet Rood Partners.Ltd..by deed recorded In Volume 11942 Pages 571 and 578.of said Deed Records:ports of former Short Avenue conveyed by the State of Texas as Troct 7-95 to said Corner Lam by deed recorded In Volume 12224, Page 590.of said Deed Records.and as Tract 5-95 to said Souttlake Shopping Vilaye.Ltd..by deed recorded In Volume 12166.Page 411.of said Deed Records and a part of former Bluebonnet Drive. and aC being more fully described as follows: BEGINNING at the most southerly southeast corner of said Cavallno Properties portion of said Trott 1. W. E. Maytreld's Subdivision and the southwest corner of Lot IRI, Block 1. said W. E. Mayteld's Subdivision.as shown on pit thereof recorded In Cabinet A Side 3447.of said Plot Records,sold point being In the northerly line of Southlake Boulevard(State P.M.Highway No.1709)(130 foot wide right-at- wayl. THENCE North 70 degrees.47 minutes. 10 seconds West with said north line of Southlake Boulevard crossing said Tract 1.W.E.Maytleld Subdlvsslon along the southerly line of said CavallMw Properties tract.crossing said Bluebonnet Drive.and continuing along the southerly line of sold Bluebonnet Rood Partners tract In all 565.42 feet to the beginning of a curve whose center bears South 19 degrees, 14 (le minutes West,1974.86 feet. THENCE Nath 19 degrees.01 minute.55 seconds East.crossing said Bluebonnet Road Partners tact. 65.E8 feet THENCE continuing across said Bluebonnet Rood Partners tract, across said Conner Lam tact described In Volume 7878.Page 2247.across said former Short Avenue.and across sold Lot 1R-3.North 13 decrees.15 minutes.50 seconds West,385.0 feet THENCE continuing across said Lot 1R-3.North 2 decrees.19 minutes.45 seconds East.150.29 feet THENCE continuing across said Lot 1R-3.North 87 degrees.40 minutes.15 seconds West.20.0 feet to as *V corner In sad Lot 1R-3.and the southeast corner of Lot 1 R-2.In said Block 1.Kimball/1 709 Addition: THENCE North 2 degrees. 19 minutes.45 seconds East with the most easterly west Erne of sold Lot 1R-3 and the east line of said Lot 1R-2. 172.77 feet to the common north corner of sold Loh 1R2-1R-3 in the south Ene of that certain tract conveyed to Gulf OR Corporation by deed recorded in Volume 7339. Page 77,of said Deed Records: THENCE North 88 degrees.51 minutes.15 seconds East with the most northerly north ine of sold Lof 1R-3 and said south Tie of Gulf Oil tract. 234.58 feet to the northeast corner of said Lot 1R-3 and the southeast comer of said Gulf Oi toot In the westerly ine of said former Short Avenue as desatbed h said State of Texas Tract 5-95.said point being on a curve whose center teas Nat)74 degrees.33 minutes.27 seconds West.904.93 feet: THENCE southerly with said curve along sad westerly Me of former Short Avenue.a distance of 4.54 feet to the northeast corner of said Stab of Texas Tract 5-95. THENCE South 87 degrees.33 minutes.35 seconds Cast along the north One of said State of Texas Tract 5-95.continuing with the north Ilene of sold State of Texas Tract 7-95.In all 57.54 feet to the northeast Comer of said Tract 7-95 in the west line of said Bluebonnet Dive: THENCE South 87 degrees.01 minute.50 seconds East.crossing said Bluebonnet dive.In all 50.38 feet to the southwest corner of that certain toot conveyed to sold State of Texas by deed recorded In Volume 12854.Page 245.of said Deed Records in the east ine of sold Bluebonnet Drive: THENCE easterly with the south line of said Stab of Texas tact described in Volume 12854.page 245.of said Deed Records.the fodewing courses and distances: L L:\COMDEV\W P-FILES\RES-ORD\98-61 0UT.WPD r�F - i�- Resolution No.98-61 Page 5 EXHIBIT "A" South 0 degrees.01 minute.05 seconds East along said.ad One of Bluebonnet Criv.. 19.57 feet to the southwest corner of said State of Tomas tract North 50 degrees.03 minutes.55 seconds East.28.62 feet South 80 dogrees 68 minutes.05 seconds East 122.86 feet; South 87 degrees.25 minutes.25 seconds East 199.96 feet and North 86 degrees. 11 minutes 35 seconds East. 134.99 feet to the southeast corner of sold State of Tomas tract in the east true of sold Four Bear Creek Associates portion of said Tench 1 and 2 W.E.Mayteld's Subdivision and the west Inc of that certain tact conveyed to Wetzel Fanny Partnership.Ltd.by deed recorded In Volume 10179.Pogo 971.of said Deed Records: THENCE South 0 degrees.13 minutes.45 seconds West with east Ilene of said Four Bear Creek Associates portion and with the west she of said Wetzel Fomly Partnership tract.57230 feet to the southeast corner of said Four Bea Creek portion and the northeast corner of sold Cavallno Properties portion of said Tract 1.W.E.Mayfleld's Subdivision at an angle point In said west Ins of Wetzel tract: THENCE South S degrees 59 minutes 10 seconds East with the east In.of said Caroline portion and continuing with the west,.of said Wetzel tract.19820 feet to the southeast corner of sold Caroline portion and a southwest carper of said Wetzel had of the northeast corner of sold Lot IRI.Block I.W. E Mayfield's Subdvbton and the northwest corner of that certain tact conveyed to Nary E.Eaton and Charlotte J.Eaton.Test es.by deed in Yoking 12266.Page 1602 of said Deed Records: THENCE North 89 degrees.47 minutes.55 seconds West with the south Ine of sold Cavaltno Properness portion and the north ine of said Lot 1R1.206.33 feet to an'l'corner in said Carolina Properties portion at the northwest corner of said Lot 1RI: THENCE South 6 degrees 08 min uates. 15 seconds West with the most southerly east Ine of said Caroline Properties porfion and with the west One of sold Lot 1RI. 155.5E feet to the PLACE OF BEGINNING.and containing 14.0212 saes a L 1� L:\COMDEV\WP-FILES\RES-ORD\98-61OUT.WPD Resolution No.98-61 Page 6 LEXHIBIT”B" 1 II 0 •••••••••••■•.,oft•..=•••••••71 lkeir 1 ;3,131-• mpg limaom3 mamma sway IILT DAWSSONV MEM VFW IUS 17v1340 trill rfrOUi7OS S,Inial MIL 1 •I I ' I I ! )1 ..•'.--,61 4°0 1!I --..iaj *I '! ! Ili !. 1 ovo b..b•I I 14: ii 0 1 I I HIM li. 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I: I., 2'.1 11 elf: IF1110 -li ' ' ---- - :,, I, i , ;.t• i i La .... - , , _ 17, g t l 1 Y I i .I: il i• 1 Pl. i L 1 m i I! i 0 i i 1 f-- 14 L:\COMDEVNWP-FILES 1 RES-ORD\98-61OUT.WPD City of Southlake,Texas STAFF REPORT August 28, 1998 CASE NO: ZA 98-058 PROJECT: Site Plan / French Square Office Complex STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 REQUESTED ACTION: Site Plan for French Square Office Complex on property legally described as Tract 5E situated in the Obediah W. Knight Survey. Abstract No. 899, and being approximately 6.1441 acres. LOCATION: South side of East Southlake Boulevard(F.M. 1709) approximately 1,100' west of Byron Nelson Parkway. OWNER/APPLICANT: David L. Ford CURRENT ZONING: "S-P-2" Generalized Site Plan District with "0-1" Office District uses LAND USE CATEGORY: Low Density Residential NO. NOTICES SENT: Five (5) RESPONSES: None P&Z ACTION: June 18, 1998; Due to Case Resolution No. 97-22,this case appeared on the agenda but was not heard and was continued to the July 9. 1998, Planning and Zoning Commission meeting. July 9, 1998; Approved (6-0) to table and to continue the Public Hearing to the July 23, 1998, Planning and Zoning Commission meeting. July 23, 1998; Approved (6-0) to table and to continue the Public Hearing to the August 6, 1998, Planning and Zoning Commission meeting. August 6, 1998;Approved(6-0)subject to Revised Site Plan Review Summary No. 1, dated July 31. 1998, accepting Items #8a, b, and c. (parking) as proposed; accepting Items #15a, b, and c, (building setbacks) as proposed; and accepting Item #23 (articulation) as proposed. -7U' f City of Southiake,Texas COUNCIL ACTION: August 18, 1998; Approved(6-0)to table and to continue the Public Hearing to the September 1, 1998, City Council meeting. STAFF COMMENTS: The applicant has met all requirements listed in Site Plan Review Summary No. 1, dated July 31, 1998, with the exception of those in Site Plan Review Summary No. 2, dated August 28, 1998. L:\COMDE V\WP-FILES\MEMO\98CASES\98-058SP.WPD A '1" /� TR 3 W. HALL 10A 11A „ „ 713A 4.47 AC SURVEY 1A 2A — — — 1 SF-1 A D A-687 10B 11 B 12121 B J.M. STEV NSON TR 1 .409 AC 1 B f 28 STATE OF TEXAS/ STATE OF TEXAS . "AG" TR 5D1 TR 5D2 2.365 AC 1.698 AC i WESTERRA TIMAR RON 20 "AG" • r- „CS„ �-- -� TR 5F , �'�N. - TR 5D1B TR 5D2B 10.0 ACN TRSD6 3.9480 2.780 5.351 0 TR 5D3 1.68 AC CITY OF SOUTHLAKE S. GARRETT I (- WESTERRA bI TIMARRON A OOD DR a '° _ 24 Y V a z 8 ,a� A 32 33 34 P '-' "AG" ,� 25 i o0 ( a mp ~' -R 2A2 WESTERRA TIMARRON 1.19 AC +v a .a B. SMALL TR 2A5 s 26 : ¢ 124 ` 2.398 AC TR N 4.712 AC „ �� 2 42a1FJg 3 S' TR 2A1B R—PUD 4 . 97 AC • - - 247 „ 3 � . d --\a ,1, w 1 h : 144 s ,a. k, TR 2,3C �� 10 2 0 & Cf4 1.93 AC CLAYTON�yCT x �� . lv 29 •'� '�. ' o= o 12 —120 00 w se 1 t/ R 10 Y t ri_ 1.ri1 _ .-- -- .c., 5 le 11 de 14 12 +' ez s � . '� = o 8 s ADJACENT OWNERS s 10 '\- a o( Z '° ' 1 - ? AND ZONING BRVen,v ,,..h ' • srw•� �� 11111 V rmn lWil teal A11100 1hMMlDP/111110Sswi70 rs Alle'3Y116m1WVm13f3NO01l10 S2 L-d9 NDd NV1d 1d33,1O0 8301d3O N30 IYO 3 1 J I h I i 1. hIi I j -,., �• i kw i \ 1 I iti i 1 I:I ! I I \ ! Ii j III I:I i —J- - — _ _I — I I I 1 ` — _Boa"=a,a arr,m+a w .. �R 1R 3 1 ..._, . I I I! !11 ! 1 ! Ili 1 ill II j111 � s ii ' �4Fe Iii 111 JL L + �� ( �3 ���� i 1 F I Q 11 ti 1114 + 1 1:4!11 I1�8 44 Ili< " i i 111 j ' —_ i It: w +o � i i fly U 1. MI! 1 i' e 1 i! lIlt hJIU L : a 1 - — — w 1 y II ��Cr i i ppil i � 1 I L_ .4:-.i: ,:—, . ! cC 1111 B i1:Z\\T �I , .1- tL 1g114'!F h1 1d 1 FI 1 o 1 F1 a Fi.���r'1�III1 e t c�Q f 1111�� 11e� 1 1I I e! 1 . 11•I IF 1. ��VA 1 }l l;1Fr14 49 91 LIIII h. II ' 1I. . -t.. I r W I. Illllllllillllillll CC ;�`i1 Igil Fi��lyi 1�'3 FI)1 1 ;fir �` O 1 I f ~ n- 1�1Q1jP111 °!!�.i 41;41 10.1.pI II 94ii 1+7i� f: - •two!goof I _ i ..\ •'•� _ J L , I !Ir y a11011.1YQB i1IIIiIiII I1 ,.1 11 �9 n p�!! OeF4Afe �:; .I.I r119a1e/ 11 z. " �• Lu in Ii!��r L I___ g l .• "•' .a \ (� I .r�_• Z IFI �. ?�V��� �� �V �(�t1j7 lQ p Z I a jr ■ '' \ \ f ,,r�`, \ O EINE/ 1 1 1 te' 5 0 0 LL Iglit in a zr, -,e,evft 1 h i-Kt.irr _41 - �1 I 1el$ , W L I— •� s .w.. ¢ 1 I C� '— — `— ` f . �. I —..—.. �5 44 F 9 z. i 1 • I j i 4Ft�4a I11 0 3 1 ; �. ; I 4 I 4 I 4 I 4 i 11 i• •\_.-_.l_.._..J------.-L..-----1-------J 11111;� 7 / 1 �CT� City of Southtake,Texas SITE PLAN REVIEW SUMMARY Cw Case No.: ZA 98-058 Revised Review No: Two Date of Review: 08/28/98 Project Name: Site Plan - French Square Office Complex-Lots 12. 13.& 14. O.W. Knight No. 899 Addition, being 6.1 acres out of the O.W. Knight Survey Abstract No. 899 APPLICANT: ENGINEER: Best Tex Custom Homes J.E. Levitt Engineers, Inc. P.O. Box 1702 726 Commerce Street. Suite 104 Roanoke. TX 76262 Southlake.Texas 76092 Phone : (817)481-0335 Phone: (817) 488-3313 Fax : (817) 430-3620 Attn: David D. Ford Fax: (817)488-3315 Attn: John Levitt CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/07/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT EDWARD MCROY AT (817) 481-5581, EXT. (880). 1. Correct the boundary bearings and lot numbers to match the plat currently in-process. 2. The following changes are needed with regard to the bufferyards and landscaping: a. Coordinate with the City Landscape Administrator on the existing tree credits noted in the bufferyard and interior landscaping charts. Some of these credits may not be allowed if easements or grading endanger the survival of these existing trees. b. Provide bufferyards and plantings in compliance with the attached charts. * The bufferyard and irrigation requirements were waived on the previous Concept Plan approval for the area south of Building A. 3. Label the type of surface material and width for the sidewalk adjacent to Building A. 4. Common Access Easements are required only along the common lot lines from Parkwood Dr. to the west property boundary. Increase the width of the C.A.E's to 38' near Parkwood drive and to 27' near the west boundary. This will insure that the C.A.E.'s extend 1 foot beyond the both sides of the common drives * Driveway locations, as shown, conform to the approved concept plan. 5. The following changes are needed with regard to parking and loading areas: Cie a. Provide sufficient parking as required by Ordinance 480, Sec. 35.6 -b.- (6), 8 spaces for the first 1000 sf of each building,plus 1 space per 300 sf of remaining floor area(General Office). A total of 243 spaces(81 spaces each Lot)are required based on the use and floor -( .-c, City of Southlake,Texas area listed. The applicant has requested that stairways, non-leasable lobby, restrooms and janitor areas be exempt from the parking calculation and has provided 226 spaces with 207 (69 each Lot) spaces (General Office) required per the proposed exclusion of floor areas. If a more intensive use (such as medical/dental) is placed within the facility the required parking will increase. (P&Z Action 08/06/98 Allow parking as shown) b. Each proposed lot/building requires a minimum of 81 parking spaces (General Office) within each lot boundary. Building A(Lot 3) proposes 83 spaces and has sufficient parking provided within the lot. Building B (Lot 2)proposes 64 spaces and Building C (Lot 1) proposes 79 spaces. If any one lot has less than the required parking reciprocal parking agreements can be executed between owners of the adjoining lots. (P&Z Action 08/06/98 Allow parking as shown) c. Loading spaces must be located at the side or rear of the buildings. (P&Z Action 08/06/98 Delete) 6. In the Site Data Summary Chart, list the total required parking as 249 spaces, 83 per lot. 7. Dimension the distance between the following buildings and the adjacent property lines: Building A north line and south line Building B east line Building C south line 8. Relocate the proposed dumpster for Building B outside the required 10' west bufferyard. 9. The following changes are needed with regard to compliance with previous plan approval: a. Delete the building setback lines shown along the east property lines adjacent to the Timarron Residential properties and City tract and along the west and south property lines. Building setbacks along these lines were approved on the previous Concept Plan as follows: 1. Building 'A' was approved with a 30' setback from the east property line and a 40' setback from the west property line. The applicant proposes a 20'± setback from the east and a 30'± setback from the west. (P&Z Action 08/06/98 Delete) 2. Building `B' was approved with a 35' setback from the west property line. The applicant proposes a 27'± setback. (P&Z Action 08/06/98 Delete) 3. Building `C' was approved with a 40' setback from the west property line. The applicant proposes a 20'± setback. (P&Z Action 08/06/98 Delete) b. Provide additional R.O.W. dedication for a 12' deceleration lane along F.M. 1709. Provide R.O.W. sufficient for 150' of lane length and 150' of transition stubbed to the adjacent property where the rest of the transition area will be dedicated upon the development of the adjacent tract. Adjust all setbacks as needed. 16- -1 City of Southlake,Texas 10. A minimum 8' screening device (solid fence or dense plant material) is required along the west, south and east boundary in accordance with the approved concept plan, adjacent to the Timarron residential properties and the designated Low Density Residential tract to the west. 11. Include the proposed street grading in the grading plans. This street must be constructed prior to issuance of a building permit. The applicant should also coordinate grading and fill with the properties to the east in order to support the street profile of the proposed roadway. 12. Note the benchmark used for the topographical information. This should correspond to a City approved benchmark. 13. The following changes are needed with regard to utility plans and easements: a. The utility easement south of"Building A" crossing to the southwest property corner, as proposed, will severely impact the existing trees. The proximity of this easement to the existing tree cover will result in severe root disturbance, damage from machinery and damage due to soil compaction. This includes the easement shown crossing The City of Southlake tract. Staff suggests the applicant consider relocating this easement in coordination with the adjacent property owner(s). Contact the Public Works Department and the Landscape Administrator for further assistance. b. Include all off-site sewer being constructed with this project in the Water/Sewer Plan. c. Provide utility and drainage easements only as necessary to service the associated facilities. As shown,the applicant has unnecessarily incorporated the entirety of several drives as utility and drainage easements. d. Provide plans for both the proposed on-site and off-site drainage features. No storm sewer connections have been shown for the curb inlets. Show easements for such structures. Address how drainage is to be handled coming onto the northwest portion of the property. e. Show and label the adjacent easements within Lot 18, Timarron Addition Northwood Park Phase Two. f. The subdivision ordinance requires a 5' U.E. along the west and south property lines. Confirm the need for these easements with the franchise utilities. To preserve existing trees staff recommends removing these easements if not needed. 14. Provide horizontal and vertical articulation meeting the requirements of Ord. 480, Section 43.9.c.l.c. on all facades visible from a Corridor R.O.W. and/or any portion of the building within 400' of a property zoned or designated residential. Compliance with the articulation requirements is as shown on the attached articulation evaluation chart. (P&Z Action 08/06/98 Delete) 15. Provide a unique name for the development. A similar street name already exists within the city. City of Southlake,Texas * This review is based on the"0-1" Zoning District Regulations. * Please note that the building floor area shown on the approved Concept Plan was 21,768 sf. for each building. This plan proposes 23,433 sf of floor area per building. * The general orientation and dimensions for the building line along the east boundary of Lots 2 and 3 is correct. However,the actual R.O.W. dedication for Parkwood Drive may be extended south of where it is shown on the site plan. Contact the Public Works Department to confirm the specific dedication and adjust the building line as needed on the plat for this site. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Impact and Tap Fees, and related Permit Fees. * Please be aware that any change of tenant/owners with a request for a new C.O. will require that all parking areas meet the "all weather surface" requirement in the zoning ordinance and all fire lanes shall be per the Fire Department's requirements. * Denotes Informational Comment enc: Bufferyard Calculation Chart, Interior Landscape Summary Chart, Articulation Evaluation Chart Tree Preservation Analysis cc: David C. Ford VIA MAIL: P.O. Box 1702 Roanoke, TX 76262 J.E. Levitt Engineers, Inc. VIA FAX: ABOVE Andres Associates VIA FAX: Attn: Gene Andres (214) 634-1814 L:\COMDEV\W P-FILES\REV\98\98058SP2.WPD • . City of Southlake,Texas Articulation Evaluation No.1 Case No.ZA 98-058 Date of Evaluation: 06/12/98 Elevations for French Court Buildings A,B,&C Ceived:05/26/98 Frost- facing: Wall hi = 22 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max. wall length 66 30 -55% Yes 66 30 -55% Yes Min. antic.offset 2 3 50% Yes 2 3 50% Yes Min.antic. length 4 11 175% Yes 4 10 150% Yes Rear-facing Wall ht.= 22 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max.wall length 66 30 -55% Yes 66 30 -55% Yes Min.antic.offset 2 3 50% Yes 2 3 50% Yes Min.antic. length 4 3 -25% No 4 10 150% Yes Right-facing: Wall hi= 22 Horizontal articulation Vertical articulation _ Required Provided Delta Okay? Required Provided Delta Okay? Max. wall length 66 22 -67% Yes 66 22 -67% Yes Min. artic.offset 3 2 -33% No 2 5 150% Yes Min.antic. length 6 20 233% Yes 4 12 200% Yes Ct-facing: Wall ht.= 22 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max.wall length 66 22 -67% Yes 66 22 -67% Yes, Min. antic. offset 3 2 -33% No 2 5 150% Yes Min.antic. length 6 20 233% Yes 4 12 200% Yes .4. iiie i6--to • City of Southlake,Texas Lire Lot 1 SUMMARY CHART- BUFFERYARDS Bufferyard Canopy Accent Shrubs Fence/Screening Location Length Width - Type Trees Trees Height&Material North- Required 253 20' - M 8 5 30 Provided* 253 20' -M 8 5 30 East- Required 297 5' - A 3 6 24 Provided* 297 5 - 'A 3 6 24 South- Required 251 5' - A 3 5 20 Provided* none - 3 5 20 West- Required 339 10' - F1 10 20 27 Provided* 339 10' - Fl 11 22 29 *Note any credits used in calculations: a. b. Co c. Other Comments: 1. Where parking is provided between the building setback line and public R.O.W.,shrubs obtaining a mature height of three feet(3')or greater must be planted at a maximum spacing of thirty inches(30") on center continuous along all paved edges of the parking or drive areas. 2. A minimum of 50%of all canopy trees planted on the site must be 2" in caliper and 50%must be 4" in caliper. This includes plantings in bufferyards as well as interior to the site. 3. The applicant has indicated in the bufferyard chart on the site plan exhibit that plantings will be placed within themedian and along the sides of the common drive in lieu of the required 5'bufferyard. SUMMARY CHART-INTERIOR LANDSCAPE Required or Landscape Area %of area in Canopy Trees Accent Trees, Shrubs Ground Cover Provided (Sq.ft.) front or side (Sq.Ft.) Required* 5,858 75% 10 20 98 586 Provided ? ? ? ? ? ? *Note any credits used in calculations: a. Other Comments: 1. _ L:\COMDEV\WP-FlLES\REW8\98058BF t.WPD Ili Revised June 13, 1997 1(7 r 1 f • • City of Southlake,Texas Lot 2 SUMMARY CHART- BUFFERYARDS Bufferyard Canopy Accent Shrubs Fence/Screening Location Length Width - Type Trees Trees Height&Material North- Required 251 5' - A 3 5 20 Provided* none - 3 5 20 East- Required 221 5' - A 2 4 18 Provided* 221 5' - A 3 6 24 South- Required 251 5' - A 3 5 20 Provided* none - 3 5 20 West- Required 245 10' - Fl 7 15 20 Provided* 245 10' - Fl 10 22 29 - *Note any credits used in calculations: a. b. c. Ce Other Comments: 1. A minimum of 50%of all canopy trees planted on the site must be 2"in caliper and 50%must be 4"in caliper. This includes plantings in bufferyards as well as interior to the site. 2. The applicant has indicated in the bufferyard chart on the site plan exhibit that plantings will be placed within a median along the common drive. The single median shown appears insufficient to support the plantings listed. 3. The applicant has indicated in the bufferyard chart on the site plan exhibit that plantings will be placed within themedian and along the sides of the common drive in lieu of the required 5'bufferyard. SUMMARY CHART-INTERIOR LANDSCAPE Required or Landscape Area %of area in Canopy Trees Accent Trees, Shrubs Ground Cover Provided (Sq.ft.) front or side (Sq.Ft.) Required* 5,858 75% 10 20 98 586 Provided ? ? ? ? ? ? *Note any credits used in calculations: a. Other Comments: 1. L:\COMDEV\WP-FILES\REV\98\98058BF2.WPD co, Revised June 13, 1997 • City of Southiake,Texas Lot3 SUMMARY CHART - BUFFERYARDS Bufferyard Canopy Accent Shrubs Fence/Screening Location Length Width - Type Trees Trees Height&Material North- Required 251 5' -A 3 5 20 Provided* none - 3 5 20 East- Required 256 5' - A 3 5 20 Provided* 256 5' - A 3 5 20 South- Required none - - - - Provided* none - - - - West- Required 266 10' - Fl 8 16 21 Provided* 266 10' - Fl 11 21 28 " *Note any credits used in calculations: a. b. c. Other Comments: 1. A minimum of 50%of all canopy tees planted on the site must be 2"in caliper and 50%must be 4"in caliper. This includes plantings in bufferyards as well as interior to the site. 2. The applicant is providing plantings for an Fl type bufferyard along the east property line south of the building wall. No plantings are required in this area as per the approved concept plan for this site 3. The applicant has indicated in the bufferyard chart on the site plan exhibit that plantings will be placed within themedian and along the sides of the common drive in lieu of the required 5'bufferyard. SUMMARY CHART-INTERIOR LANDSCAPE Required or Landscape Area %of area in Canopy Trees Accent Trees Shrubs Ground Cover Provided (Sq.ft.) front or side (Sq.Ft.) Required* 5,858 75% 10 20 98 586 Provided ? ? ? ? ? ? *Note any credits used in calculations: a. Other Comments: 1. L:\COMDEV\WP-FILES\REV\98\980588F3.WPD Revised June 13,.1997 Col -76-( 3 A_ TREE PRESERVATION ANALYSIS (COMMERCIAL DEVELOPMENT) Case No: ZA 98-058 Date of Review: 07 -23 - 98 Number of Pages: 1 PROJECT NAME: French Square Office Complex APPLICANT: PREPARED BY: French Square Office Complex J. E. Levitt Engineers, Inc. 726 Commerce St., Suite 104 Southlake,TX 76092 Phone: Phone: (817)488-3313 Fax: Fax: THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481-5581 EXT. 848. TREE PRESERVATION COMMENTS: * The 15' utility easement in the south portion of the property cuts through the critical root zones of the protected trees that are shown to be preserved. Although utility easements are exempt from the requirements of the Tree Preservation Ordinance 585-A, it is recommended that when ever possible utilities be placed outside the critical root zone of any protected trees. 1. All area within public R.O.W.', public utility or drainage easements as shown on an approved Final Plat, and the fire lanes, required parking areas and area within six feet (6') of the building foundation as shown on an approved Site Plan shall be exempt from the tree protection and replacement requirements specified in Tree Preservation Ordinance 585-A. 2. The applicant has shown good faith in providing for and preserving as many protected trees as possible on the site. He has routed the Lot 3, 15' Utility Easement to miss trees but the problem is that the roots of the surrounding trees are in the easement. Also to allow machinery to dig a big enough trench requires moving out of the area of the easement. 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O I " Q r ti 1 \ ! •1 .1 'Y -_ �L.- 1 ts, 1:4 1 1 NI ,., , >. s � ,—4.1 •....s � 4 I a 1 �� / \�S/ ,\ s I I i "i,I`Y--\ (^ —�'\ ( I-,.s \) ..f I ( ,..1 ..j ti.i \ - }SI� ^ /,► •ai im\ =/ ..,3 r�4 I • 1&-20 City of Southlake,Texas STAFF REPORT August 28. 1998 August CASE NO: ZA 98-083 PROJECT: Plat Showing / Lots 12, 13, and 14, O.W. Knight No. 899 Addition STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 REQUESTED ACTION: Plat Showing of Lots 12, 13, and 14, O.W. Knight No. 899 Addition on property legally described as Tract 5E situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 6.1441 acres. LOCATION: South side of East Southlake Boulevard (F.M. 1709) approximately 1,100' west of Byron Nelson Parkway. OWNER/APPLICANT: 1709 Joint Venture Partners CURRENT ZONING: "S-P-2"Generalized Site Plan District with"0-1"Office District uses - LAND USE CATEGORY: Low Density Residential NO. NOTICES SENT: Five (5) + r RESPONSES: None P&Z ACTION: August 6, 1998; Approved (6-0) subject to Plat Review Summary No. 1, dated July 31, 1998. COUNCIL ACTION: August 18, 1998; Approved(7-0) applicant's request to table and to continue the Public Hearing to the September 1, 1998, City Council meeting. STAFF COMMENTS: Attached is Plat Review Summary No. i, dated July 31, 1998. L:\COMDEV\WP-FILES\MEMO\98CASES`98-083PS.WPD . , .. I i' I I , ,\\ 114 u Lekr.•-- ischco -- I I 4 ' -J, ; , I I ' • ' ' 1 1 : I 1 1 ,----, I I ,____-1 .Gumap_—: i ,‘...,)•/")' I 1L--J-kr: ' . IxL01:0 HAY I I I , I• 3 2 •• N... i ''''• ••_ ! '47i !\1,a__L.11! ! 4.c._..., ! AtipMCS 1 ! 1 I I! 1' 1(•••NpfSCII " 's 64474a" f L..1...Zt f--"--,.,....j..,' ; !i ! I \,',ONIC-\\.: ; , 0,17Z-7-7-1- ;14600 -----____ . . ,, ' I i1"7—w1-117 ----- 7,- tFES ___.-e& '',e,'Y—t....‘-_____, - -- '_ A . 1 1 : . 1 5004 : , ' '.— ' ! [ _: , ,I ,N II I /1 ,•, 1 ' Es1Pu- '—',___[[ ' ,---rip----:, i ' / / \ \ : , I / 1 1 r's'Th-l'- i .-7 / \________1 t ! ',______,ncs_i.t4"—H 14V‘jw 1 ! 1,1-- / ! I; : • t, 0.'."1..r --avr,l- / ; 0 i r----1 I _____t ..!., • 1. 1,•,. , _____)7---11 osar- ,- -' ,; -- A , , [ , \ • ',. ' \ \//',.....,..„ ----/\ r'—' 1 i 1 ! ‘9r1/ . \ /V\ k ,\ ---: I 1 r• " .-17H • I , 1 1 14 1 i ; , --- -7-t-•- ' 0•1;.L_1 li N 1- 1 7-1 , ; 1 - , , , ITT , 1 1 ; fie_. t, , ,/ /- , / 1 H , ,r-----; i -.. ,, ,- , ,, 1 0:06. , • ?0 --1' 44:4-EUD I • 1 [ , . „ \ ! I I 47 , i. Lir '.1 ' -fi./ • 1 1 ' 4 , '4 ;('-------; ' 1 1 17 i I ! • 1 ; i i I ; i 1 i I ,i:10\.scrc___I , ! i/ ! I 1 !I 1 \':\ • r-----1 , ,t •,/,- \,.----, (7/ 0A--j1. .. ! V .- 1 / , . . • — ' I . -..r— . ' P_____—• I , . , // _ ___.---- - / __ ,.- „' [ .:•:,_L_1;‘ 1 ,,,/' s5-c ___tv,11,..5aIIIT EAST \ ): 7"---; ----72 ; ' . 1 1 : ' 11 I / 1 Nleik:)! It ; il I W-INS 1 , 1 i RI I r---1; \ 4.1A- 0 \ 1 I'XIV''I- —i, —:--, i : 17) • , . : ..., ..:-..-_- I ill 7-7- : \ r ---4.--7L--1 1! I , . .,\ 11101 /: ! \ 22.1.. \ s 4 ,--a--. ...1... i.ii....,:, 1 l.. ' 1 H-7,;_1 .i, -.----11.L.,," \ ' I I 1 \ \ 1 I i I " I I i I . ,_ ;-4--- :i t , \ 1 u ! I I I I I ; - __,,-------L_H---"E'N 'N.1 ,_ ‘ , ,__-,•,- , \ iNci__L4 I. ; i_i/., __:'• ......,,- , 4 ic 0 _4...........jcp \ I(' , i I ; . TRACT MAP 1.1. .. :,,. , ....3.3 . :i • • - -7,va. [ • • ` A I ,tee 1-'1 ,♦ 10A 1 to TR 3 W. HALL 1 "SF-1 A") 7 13A 4.47 AC SURVEY IA 2A A-687 10B khiB r1)128 -- 0 21 J.M. STEV NSON TR 1 .409 AC G B ITT .1 9 o F1B f2_ STATE OF TEXAS _STATE OF TEXAS "AG" • TR 501 TR 502 2.365 AC 1.698 AC i+ WESTERRA TIMARRON "AG" ` „CS„ - 501E TR 5D26 10.0 AC TR 506 5 3 �\ 3.948 0 2.78 5.351 A TR 1.68 AC CITY OF SOUTHLAKE S. GA R R ETT I ,x a 0, WESTERRA b, TIMARRONA FOOD DR 24 Y U , 32 33 -3 4 . '5 ,224 Gl 0 "AG" '� 25 i 0 .„ �.° "Ft2A2 WESTERRA TIMARRON 1.19 AC w ' 1 . 4. B. SMALL TR .1 2A5 I i 26 : d ,5 2.398 AC I TR 2A3 a !I �\ e `I „ 4.712 AC ¢ Z� 3 ,S' rR 2A1 B ��R-PU D r_ 4 . 97 AC ` •�` 147 ipp „ ` u, � � 13 3 w h^ = 14 Y ,n 4., TR 2A-3C �--\ " 10 YI 0 p v4P1 1.93 AC CLAYTON CT r, 't _ ° (1111 ._1 +, ,ao /� ►� 2g D �o 2 9 2 r R 11 q i ,so %o 3 J Q ' - • 4z;)5c'� 12 123 ' 00 -- W '0 I jam. lit 10 Y 1 1...r(1 vg 12 t 11 s o " DJACENT OWNERS '� ,�! _ , ( z �N-3 AND ZONING Dnv..___'• 30 0 City of Southlake,Texas PLAT REVIEW SUMMARY cease No: ZA 98-083 Review No: One Date of Review: 07/31/98 Project Name: Plat Showing. Lots 12. 13. & 14. O.W. Knight No. 899 Addition, being 6.1441 acres out of the O.W. Knight Survey. Abstract No. 899 APPLICANT: SURVEYOR: 1709 Joint Venture Partners Randy Gregory Surveying P.O. Box 1702 7700 Precinct Line Road Southlake. TX 76092 Fort Worth. TX 76180 Phone: (817) 491-0335 Phone: (817) 656-0610 Fax: (817) 430-3620 Attn: David Ford Fax: (817) 577-9436 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 07/13/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT EDWARD MCROY AT(817)481-5581,EXT. 880. 1. Place the City case number "ZA 98-083" in the lower right-hand corner of the plat. 2. Revise the vicinity/location map to remove the shading between F.M. 1709 and S.H. 114. ci In accordance with standard nomenclature, rename the title of the plat to "Lots 12, 13, & 14, O.W. Knight No. 899 Addition". Reflect this change on the graphic, in the legal description and in the dedication statement. 4. The following changes are needed with regard to the legal description: a. Provide the deed record(Vol. & Pg.) for the current owner(s) in the preamble. b. The POB must be tied to a survey corner, or previously filed subdivision corner. c. In the second call from the beginning, remove the reference to the "Buttercup Lane Joint Venture" tract and replace with the Timarron Addition Northwood Park Phase Two information. As currently described, the adjacent property would appear to be unplatted. 5. The following changes are needed in the owner's dedication and notary: a. Change the word "streets" to "rights-of-way". b. Revise the owner's dedication and notary to conform with the standard format as shown in Appendix 2 (Corporations, partnerships, etc.). c. Add the words "My Commission Expires " below the notary statement. A:\98083PS1.MPn -7 if Page 1 s City of Southlake,Texas 6. Add a lienholder statement and signature block with notary to the plat. If there is/are no lienholder(s) then add a statement to this effect. The standard language for these statements is attached. 7. The following changes are needed with regard to the graphic: a. Label Parkwood Drive and Northwood Trail. b. Show and label all survey lines. c. Remove the "Block 1" designation. d. Label Southlake Blvd. as "E. Southlake Blvd." 8. Confirm that any existing structures are adequately off-set per zoning district setback regulations from the proposed lot lines. Provide a separate survey or dimensioned exhibit showing the location of any such structures or note that all such structures are to be removed. 9. Add the following notes to the face of the plat: a. Selling a portion of any lot within this addition by metes and bounds is a violation of state law and city ordinance and is subject to fines and withholding of utilities and building permits. (..., b. The City of Southlake reserves the right to require minimum finish floor elevations on any lot contained within this addition. The minimum elevations shown are based on the most current information available at the time the plat is filed and may be subject to change. Additional lots, other than those shown, may also be subject to minimum finish floor criteria. c. The owners of all corner lots shall maintain sight triangles in accordance with the City Subdivision Ordinance. 10. The following changes are needed with regard to easements: a. Provide easements for water,sewer and/or drainage in compliance with approved construction plans. b. Extend the Common Access Easement along both common lot lines to the west property boundary. Increase the width of the C.A.E. by a total of two feet so that it extends 1 foot beyond the drive width on both sides of common drives. Tie down the easement with dimensional and bearing information. Label all curve radii, provide dimensional ties to lot corners and ensure the C.A.E. is in conformance with the approved Site Plan. (No. 483-3.07- E) c. Provide utility and drainage easements only as necessary to service the associated facilities. . As shown,the applicant has unnecessarily incorporated the entirety of several drives as utility and drainage easements. Provide drainage easements over the common drive lanes extending from the east to the west property lines. A:\98083PS1.NPD 1 H-S Page 2 City of Southlake,Texas d. Delete "Emergency Access Easement" from the plat. No easement is required for fire lanes. e. Provide dimensional ties along lot lines to all easements. Provide centerline dimensions and bearings on any easements crossing areas if deflections occur. Specifically address the utility easements within Lot 3. f. The Subdivision Ordinance requires a 5' U.E. along the west and south property lines. Confirm with the franchise utility providers. g. Identify the diagonal area crossing the "City of Southlake Municipal Complex" Block Two, Lot 1 as "Future 25'Utility Easement". h. Show and label the adjacent easements within "Timarron Addition Northwood Park Phase Two". i. Redraw the 15'U.E. crossing Lot 3 diagonally so that it is to scale. 11. The following changes are needed regarding the proposed lotting: a. Correct the building line along the east boundary of Lots 2 and 3. The R.O.W. for Parkwood Drive will be extended to meet the southernmost point of the common drive between Lots 2 and 3. Show the 30' building setback line extending north and parallel to the property lines from this point of the common drive. South of the common drive the setback should be shown at 30'radial. See the attached exhibit for clarification. b. The common lot lines between Lots 1, 2, & 3 require bearings to be labeled. c. Dimension all property corners to the centerline of the apparent existing R.O.W. 12. Provide additional R.O.W. dedication for a 12' deceleration lane along F.M. 1709. Provide R.O.W. sufficient for 150'of lane length and 150'of transition stubbed to the adjacent property where the rest of the transition area will be dedicated upon the development of the adjacent tract. Adjust all setbacks as needed. 13. A"Certificate of Taxes Paid"from each taxing authority must be provided to the City prior to filing this plat in the County records. 14. Revised preliminary water, and sewer plans are required with the submittal of this plat. Provide drainage plans that incorporate both on-site and off-site features necessary for the development of this property. Specifically address drainage coming onto the northwest portion of the property. * The final plat for the"City of Southlake Municipal Complex"must be filed to establish R.O.W.access and the proposed street(Parkwood Drive)must be constructed prior to the issuance of any building permits on any of the proposed lots. The applicant should coordinate grading and fill with the properties to the east in order to support the street profile of the proposed roadway. A:\98083PS1.WPD Page 3 A City of Southlake,Texas * Please submit a revised blueline "check print" prior to submitting blackline mylars with original (w, signatures. * Original signatures and seals will be required three blackline mylars prior to filing the plat. Also required are two sets of owner's dedications and notaries (8.5" x 11" or 14" paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. * A Developer's Agreement is required prior to any construction. The Developer's Agreement for this addition should consider streets, drainage, park dedication requirements, off-site sewer extensions, and off-site drainage and utility easements. * The applicant should be aware that new submittals for the next scheduled meeting must be received at the City by 5:00 PM on 08/10/98. If not received by that time, no review will be prepared until the following submittal schedule. All 17 revised submittals must be folded 6" x 9" and an 11"x 17" revised reduction must be provided. * Denotes Informational Comment enc: Setback Exhibit Standard Lienholder Statement ': 1709 Joint Venture Partners VIA FAX ABOVE Randy Gregory Surveying VIA FAX ABOVE • A:\98083PS1.WPD Page 4 70-/7 s . , 5 1 • I • . I I .. I • -'limmon •so matiewomm al 411•11111Mala ee inileemem. de maszesieel • • • * * * * . ' * * * * * . •. . . . . . . . * •• illallaallaMP lIP. flallalala al ~ND • . . • ACE . . • •6.00:01;/11011 •11, WINNIIII. . I ' • ....." 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E" t On III' I rf� t't i n N LL•-'- i- JJ Elt(� fif 1 W;�tt III 16 Ill!! II !ill i!I!I1 Of � 11ii{ :{i fli ;1111( !IIIi a�ii's/li+' !fl= . d,; !!it•!! ' �� fl �. i JSI=I,iid ; J II!! :i : filttt� = lit ! 1 di � Jj �� � i; - d 'i! it illlhi III t ■ ( t! iiii1 , 1`i irii 111)1! JHiI hi i Willi i 1 I, J (111eAelnos eve.. ^OS)60L i'( yBiH am g ■R400 r C w t i :.5 } j i>j a) J ! � f I 4• .. 1 I O `O co I I I LJ 5 W y a I I N sr, 4, t ! r� () �m mF- ' 1 j i j d71.3 oci1iI :y 0 I I i 9- jy ea o 4, co =_ Li IR 1 I Z s>�l! I 1 z. . �". I I i y g 3 co N i I ly a _ n, JS • i I! U c 0■' I i i ; C v l 55 I i , . Ii. . le l. o �_. . -atlir�-- i i I k . -1 I . it 4 I i It en; i i ■ ras I _ Ji i° -- — �!— —— i / / / i i _._.- / .. S 9111.•110.0 11 . R t•s�_ d 4 • 4 ii .+f plPRy 6;;'r.iyylMi STATE OF TEXAS COUNTY OF TARRANT WHEREAS, 17C9 JCMT VENTURE PARTNERS A the — Of A 8 1441 acn tad of bM ttuerd, m. t 0. W KNIGHT SUIRVEY, ABSTRACT a899. Taman County.'Aaea accordng ro Me dead,a ond•d n Vahmhr Af a Dead Reconcile d Tn„x,Ceumy, Tea end nc red n I Soleyeing 81 eeude ie Ale. Baby,un De ad land -N and Joe Fameb Rate Me, R.0 _a„k57. JxY R D droll In nia Dee R At A,a h. 19� n recorded h Vakfine U10, Page 658 01 dhe Geed Records d iarnnt edunN, from And . e 9 nwe pa,ewla y dsawnad Are torolo.: BEGNNING 9. Tama CeoanneM rb PI T,arooebn M. —Wound d A knoe coma A ma South be iI=.E ): SIE .ARRE•1 dStave Htwfy glNo.'7091Sou.bk. Bwaenraldf for vaned.ai,^P fght-&—y) as `mdanad. �rd.01 be,9 - VCL . 67d7 x . •6'2 g5 fxt AouAany of red radal to'he center Ina, Sun" Station 3M • 48 97, aao being the northwest cone, of the hens 4...t d8.141 acre tad in:he ::omman,na of laid Ba'ey tnd and nut cerhln an awe bed d aM - 0 .R . •1 .t:J . ,*l. conveyed to Skye Oarrea and'w.h. Obb Gonna fa recorded A VPu,a 6747. Page 1622 of the Dead Ramos Of T—M County. Tema I THENCE Soi 83 "Aer, 32,maRee 18 seco,ge Eaet, along -he read amM Ins of Seeee hlghynv 1709 ant ane Avg tend d Fe,ad.lance 253,15 freb tan Eon gne Ina ­1nfoundw Alawmaf Ina lne dsaid Baby POB tract asced In oiiqPont 8 CLrj.T being the mA:eet mmerr dto hueen deaPmoad3lUt wa(xM SAW L (Q bao, ew bang the norm come, of ter cote,10.d(1.13 acre tad of land ae comayed to ThAr-on land Cormialon rome" San Cteak Commwtdes. )hG) as •eco,ded in Vduma 9623. Page 1078. of the Dear Records d TamM CcunN.•ama 1019.d515 N 0022-53 W 1411, he -- IA. of said Bailey And c ' n� detarhn of 1050.22 feel b en con con bond al dhe IaMa comd nn Vdume .- ute o.L Laneci a»eat 1 AAAAa--1-co E I m col I I E se t f r Fyv� anew Gall ont co' age a,e�d. 8195•P I715 Of Deed Reeatb of w�. � Of CoedR 10 a� W •• IS IAFy F .mml I I I E.—At l r 1 W �menon aexr1715 g3de o-actnt of�B beingg''h ee mu0—I care of dTmenon U. � g = _ f0' 1 I Thii South 89 da4ses 49 m,d.s'8 xrn,hb Waal • t9fanc�e d 251.31 kN hN:tl1 an easing lance Ina 9 N \ tzs,1 Lot 2 '- I i I I Lot 1 r (Q ban eon on found ate'erce co,ner, mid Pant being the icuti cornerofthe herein dncnbedfIA41'awe \ Lot 3 �.. 2a• Iesd San) net atra being me soumaeelPwnerdaeid eerier o-ea \ \ 115,14d.79 sot i I 67 557 51 or if 125 I BI k 1 R THENCE North 00 bgaea 22 nhir,wea 53 --Ad. Waal. env the common Me Of read eaiar' and Genelt trace an Anti lance ha. A datanPa of 1079A5 feet Ie the POW OF BEGINNING and wntaimng 287 639 Square oc _ I I f , I iNJ and feeta314l1 awes Or AM mesa or Mae. .yam----' F i; - h \ I 1 r �r col 1 `�a saJ NOW, THERFFE, KNOW ALL MEN BY THESE PRESENTS That 17C9 Jobd VeCRnaae Parts by and 0n 0 fsduty Appointed agerAddea hnebyadopt this platdealptaing herenabava—MM Loh 1,2ant3d311 A 1 dthe FRENCH SOUAREOFF.CE COMPLEX a T_r.—.—.—_—_—_ 'v- _—.—.—_—.— T.—.— _r—_—___—.—,_ .—_—_—.--- I „'ryt �1 1 ._ 1 � Q the eel Prop ety ar ADDITION, And do Thereby dedicate totes Publea.x fweyer al Mats and easements ahoym hneon and do hereby do ou,sel2a, euecnaon, fagm E7 xananl and k,evn :Mend Nhe Eta to the laM so tledcaled ¢4 i I _ ESE pC E m e f �— is llfiL i RG�E.�_.... — _ —. _.� U71p p .—.—.—_—.—__ —_—__ E ' \ I r 1 I F _.. 3T... h w a 3 ChAd L Ford Agen0 STATE OF TEXAS -------------- NI I ... 28'.- I I I , -.. I r CC(JNTY OF TARRANT Oak. me, the n PuHein and lweaH And aide. on tNe leone'� ePP.ared Ford M for 1709 Jost Venture Partners M knah,h to ma to be 1M coax, c*d der Pe M .• _ _ _ _ _ _ _ _ _ _ _ J r , �ry Dod.. the vNme name a west -bed ro the foregoing instrument and ack—edged that he esecNM IM xme for �-� _ _ _ - 1 be in eywessed n the cawd•I Herein stated as to ad and deep of e ercuw I L— — — - — - — - — - — --1 -- I 320.78' .--.---_—_—_—_�._ day 1998 At�._.—_---F— 180.87 t5':;tMy EaxeM_ " 70'WryEaxmaht 268.87 10 UOlity Eaxmenl GIVEN under. nand ant xd d oMca thin _ of , TN _________________...�-__ 1 DZI, 72-11E •l.•, h ' I ` y-' Note-,Public � 11 BLOCK iN0 23 h 29 I �_________.-___________-________ VEYCR O I h 11 _____ ___ ____-_________________ _ _ _ ___ __ _ __. _____ _ ________�_ __________� tardy tul Rahhc�•SG2gay.eiegeh,nl PrdeswsalaM Surveyordtha Stets of Trades. tua 22 I 1 I I I1 •' -__ _--__ _ _ ------- ^-'' - _____ ______i_______ __________ _______________ Ti J.E.- i h PRCA.S uF.- r 1 r ay.vrote g nmy and gk dthe abort subomeeon fresh an adt,al on the mad! d that ae lot cameR,yn pe,mmaned,, the grourtl and InMMfg plat ConeC o0nhant that Ear dirermnand 1 I+w i' �-�--" BLOCK Oyu sdeym d$ me or my wpeh•,aion. repmenh that survey made tv mewu J.M.RICHIRDS C1TyOF9MHLAI( i VCR. 2291,1`13. 1061 D.i..T.C...TX. Ra dvSGragwYRoLSed921 ------ ______________1_I, .�• �.' "KIPALCOPLEX CAB __.. SL IDE _-- TAPPRf1VTD; INPL ILAT VOT =' LE91 h •Qi v �v APwcved by Me CH of SodN.k. dime Mayer City Secretary i Plat Showing French Square Office Complex Addition At.- COLLEYVIL E Being 6.1441 Acres out of the 0 W KNIGHT SURVEY Abstract # 899 City of Southlake 0 LFoVan Venture Pam en Oantl L ford P.O. Boa 1702 arrant County, Texas Raenok Texas 76261 (8171 d9I.M351-0335 June 19, 1995 3 lots p 50 1p tl0 /� Randy Gregory Surveying 61 ITI - 0 S 7 7700 Precinct Line Road RLU JUL 1 � 1998 Suite 2 Fort Worth, Texas 7618C this plat recorded in Cabinet Slide date (817)656-0610 (817)577-9436 FAX City of Southlake, Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Stefanie E. Sarakaitis,Planner SUBJECT: SECOND READING- SIGN ORDINANCE No. 704 Sign Ordinance No. 704 was approved as presented during first reading by the City Council on August 18, 1998. The attached draft 9 is a "clean" copy with Councilmember Martin's recommendations, to be addressed during the second reading, in the es- formatting. A few issues remain from the Planning & Zoning Commission's public hearing August 6, 1998, which the Council may wish to address during the second reading discussion on September 1, 1998: • Number of attached signs: The current language of the ordinance would allow each tenant in a multi-story building to have an attached sign. Language has been added to this draft to limit the number of attached signs to within the first story of a main exterior entrance of a building or lease space (§ 16.A.4). • Illumination of attached signs only during posted business hours: Director of Public Safety Billy Campbell recommends allowing nighttime illumination due to concerns of crime and vandalism (§ 16.A.7). • Area measurement for monument signs: This issue arose due to the addition of a required border around the text / graphic elements of the sign. A graphic analysis showing various alternatives is attached. (Staff recommendation is 'A' or `B'.) (§ 16.B, Appendix A) • Garage/yard sale signs: The regulations in the attached draft only address residences within a subdivision(this issue arose after the P&Z public hearing) (§ 22.E). • Non-conforming signs: The Commission showed interest in requiring existing signs to conform to Sign Ordinance No. 704. According to City Attorney Wayne K. Olson, Section 216 of the Local Government Code provides guidelines for compensation, and that the current draft complies with these guidelines (§ 24). Two (2)written responses have been received: • Bruce Roberts, Greater Fort Worth Builders Association, 6464 Brentwood Stair Rd, Ft. Worth, TX 76112, regarding a proposed 18 month phase-out period for subdivision marketing signs (see attached letter). • Bill Kemp, 400 Southridge Lakes Parkway, Southlake, TX 76092, proposing further modifications to the Sign Ordinance(see attached proposal). Each of the recommended changes is listed in the following table. Should you have any Lquestions,please feel free to contact me at 481-5581, ext. 753. L:\CITYDOcs\ORD\DRAFI'SIGN\704\CCMEMO2 DOC August 28, 1998 J— " Page 1 of 4 City of Southlake, Texas 1-4 1 Defmitions Definitions modified: Gross surface area;Logo; Sign,banner; Sign, business; Sign, development; Sign, directory; Sign, ground; Sign, menuboard;Sign,special purpose;Sign,subdivision marketing Definitions added: Civic organization; Public property; Sculpted aluminum panel; Sign,builder;Sign,bulletin board; Sign face; Sign, gasoline pricing;Sign,institutional;Sign,subdivision entry Definitions deleted: Sign, construction; Sign, entry; Sign, freestanding;Sign,tradesman 4 3 Sign permit required Language added for requirement of building permit prior to sign permit. 4 5.B(new) Fees—annual renewal Provision added to provide for annual renewal fees to all applicable temporary signs 5 6.0 Conditional sign permit: Per Building Official, language changed to reflect the current fee fees schedule adopted by Council. 5 6.D(new) Conditional sign permit: Provision added to provide for annual renewal fees to all applicable annual renewal fees temporary conditional signs 6 11.A Removal of obsolete signs Language added for removal of obsolete temporary and permanent signs. 6 11.0 Removal of signs on Language clarified for removal of signs on utility poles. utility poles 6 11.D Removal of signs in Language has been added for the removal of signs upon public rights-of-way property. 6 11.E(new) Removal of illegally Language has been added for the removal of signs which are erected signs illegally erected,constructed or displayed 8 16.A.2 Attached sign: The minimum letter / logo height to be no less than 6 inches. minimum/maximum Maximum letter/ logo heights modified. Language has been added letter/logo height for lease spaces which do not front on a street. 8 16.A.3 Attached sign: Provision changed to reflect 0.75 s.f. for every one foot of building maximum area or lease space width. 8 16.A.4 Attached sign: Provision modified to allow for one sign per lease space along each number of signs street frontage. Provisions added for secondary attached signs at public entrances on another side of building from primary sign placement; secondary sign not to exceed 25% size of the primary or permitted sign, whichever is more restrictive. Sign shall be located within the first story of the main exterior entrance of a building or lease space. 8 16.A.5 Attached sign: Language added to include lease spaces whose facades are sign width horizontally articulated. 8 16.A.6 Attached sign: Requirement modified to limit vertical distance of sign to roof eave roof line limitation or overhang. Also, allow for sigis on continuous plane fascias, not to project above or below the fascia, must be located on a canopy supported by columns of similar masonry as principal building. 8 16.A.7 Attached sign: Language added for illumination of attached signs only during illumination posted business hours; exterior letters with exposed neon lighting not allowed. 9 16.B.2 Monument sign: The minimum letter/logo height to be no less than 6 inches. (new) minimum letter/logo height 9 16.B.3 Monument sign: The maximum height is being reduced to four(4)feet;base height is maximum height being reduced to eighteen(18)inches. Le 9 16.B.4 Monument sign: Sign face is being reduced to fifty (50) square feet, not to exceed maximum area one-hundred(100)square feet total. 9 16.B.5 Monument sign: Language added to clarify that signs be located along each street number of signs frontage;may be no closer to each other than five hundred(500)feet L:\CITYDOCS\ORD\DRAFTSIGN\704\CCMEMO2.DOC August 28, 1998 Page 2 of 4 City of Southlake, Texas y m` e v e y?1 dAbr'Ky(eipavi'vv.v a; 9 16.B.7 Monument sign: Language added for sign structure to be constructed or covered with material requirements the same masonry material as principal building, or stone, or brick. Sculpted aluminum panels will be allowed. Text and graphic elements of sign limited to allow for border. 9 16.B.8 Monument sign: Illumination modified to internal lighting for sculpted aluminum illumination panels and ground lighting where light and source are not visible from public ROW. 9 (16.C) Freestanding sign Section deleted due to recommended prohibition. 9 16.C.3 Ground sign: Sign height is being reduced to three(3)feet. maximum height 9 16.C.4 Ground sign: Sign face area is being reduced to four(4)square feet,not to exceed maximum area eight(8)square feet total. 9 16.C.5 Ground sign: Number of signs decreased to one(1)sign per site. number of signs 10 17.H Prohibited signs: Provision modified to include signs projecting on/over public right- projecting on/over public of-way and on public property. property 11 17.I Prohibited signs: Language added to prohibit signs projecting above an existing roof signs fascia. 11 17.J(new) Prohibited signs Signs on utility poles added. 11 19.B.2 Menuboard sign Min. letter height N/A; location limitation modified to provide for eighteen (18) foot separation between menuboard signs; internal lighting permitted. 11 19.C.2.d Subdivision entry sign Provision added for allowance of entry signs on medians per Council approval. 11 19.D(new) Bulletin board sign Provisions added for bulletin boards. 12 19.E Directory sign Minimum setback changed to seventy-five (75) feet from the driveway entrance at right-of-way.(Councilmember Martin) 12 19.F(new) Institutional sign Provisions added for institutional signs, which incorporate readerboards,due to frequent variance requests by institutional uses. 12 19.G(new) Gasoline pricing sign Due to frequent variance requests by gas stations, provision added for gasoline pricing signs, which display changeable prices per gallon.(also,Councilmember Martin) 12 19.H(new) Directional sign Provision classified permanent sign requiring permit from previous classification as exempt. 12 20.A (new Permanent signs exempt Section added for home occupation signs (as outlined in Zoning section) from permit: home Ordinance No.480,section 4.2). occupation sign 13 21.A Banners,pennants,and Pennants and streamers prohibited;banner area reduced to 0.5 sf per streamers one (1) foot building or lease ,Space width; duration reduced to maximum fifteen (15) days, twice per year, with sixty (60) day separation for permits. 13 (20.B) Balloons and other Section deleted due to recommended prohibition. floating devices 13 21.B.2 Model home sign Ground sign modified to allow five (5) foot height; area reduced to thirty-two(32)feet per sign face 13 21.C.2.c Special purpose sign Placement time limited to twenty-one (21) days, to be removed within three(3)days after event ends.(Councilmember Martin) 13 (20.E) Search lights Section deleted due to recommended prohibition. ' 13 (20.F) Construction sign Section deleted due to revision of development signs. cie 13 21.D.2 Development sign Height modified to five(5)feet;area modified to thirty-two(32)s.f. per sign face; duration modified to removal after one (1) year or upon the issuance of a certificate of occupancy on commercial or COs issued on seventy-five percent(75%)of lots for residential. L:\CITYDOcSAORD\DRAFI'SIGN\704\CCMEMoz.DOC August 28, 1998 _- ��3 Page 3 of 4 City of Southlake, Texas eel �e(�ii, st t n �, . a 14 22.A Subdivision marketing Provision modified to reflect one(1)sign for every twenty(20)lots, sign not to exceed four (4) signs. Duration reflects from subdivision approval to one(1)year or until COs issued on seventy-five percent (75%)of lots. 14 22.B Builder sign Section changed from tradesman sign 14 22.0 Real estate sign Min. letter height N/A; ground sign modified to allow five (5) foot height; area reduced to thirty-two (32) feet per sign face; limited to one(1)per site. 14 22.D Window sign Area reduced to fifteen percent (15%) of window area, measured and located within ten (10) vertical feet from at-grade exterior entrance to lease space. 14 22.E Garage/yard sale sign Limited to two (2) signs/sale, one (1) sign at subdivision entrance, one(1)sign internal to subdivision;limited to twice per year. 14 (22) Off-site development sign Section stricken due to modification to subdivision marketing signs. 14 23.A Exempt signs: Language added for allowance of bumper stickers. vehicular signs 15 23.B Exempt signs: Directional sign deleted from provision due to recommended directional signs regulation of directional sign. 15 23.0 Exempt signs: Provision modified to reflect signs be legally required or necessary government signs to the essential function of government agency. 15 23.E Exempt signs: Provision stricken due to recommended prohibition. signs not visible from off (Councilmember Martin) the site 15 23.G Exempt signs: Provision modified for political signs not within public right-of-way political signs or on public property which are affixed to the ground, or in any (/„.,;1 location which are not affixed to the ground or any grounded structure.(Councilmember Kendall) Please place this item on the September 1, 1998 City Council agenda for consideration. SES enc. Monument sign area measurement analysis Response letters Draft#9, Sign Ordinance No. 704 L:\CITYDOCS\ORD\DRAFRSIGN\7041CCMEM02.DOC August 28, 1998 4 Page 4 of 4 • Cre Q CO 1 1 ' 1 i _� 1p•..1 _s. ,.7 _ I O ! �I � =N U a) co : 3 = � p z II -C I I `� N In cei • L • r U LUO � � '� I _ �O II -C . O II X• -- cy) = ) Cr) , , � L (I) II (CS p d' rva w CO L lf) 3 E L. _ +' O 4) _ - L CO ; i (/) �03 e i L I'. .,. rt,Jw. 1 zt 00 . to 00 L 71- -5 Monument sign area measurement analysis Page 1 (Ire U 0 r— 1 tt is) e, , -_ — __. . Lo t i IL -' i � _ ram. .»...'. —= 1111111110111•1111.11.111 INIMMOW .� _ I L N = 0 0 a) 0 z . ,. ts, H .►.+ .73 o co N (NIi = Cl) -I—' CO a) a) a) CV — 0 U co 4-: ii _0 0 _N O L uj ti) 1 C 1 u Efl CO x I � NcoI- U Lc)co ' . CO > L II � ' i . O) >+ 4- " II 0) a O1 Cl . ,. j = 4� V L CO .� •� '� 0 CO Q �•= O O - I� �` _�tn - c z C ' aluil 1.. rr ilairtiv . 6 ;t '�.." , j Ln wig.)/.-#f iww Z fLr. < E� q I • C7 CD 00 • N 1� • o • • ' 1 ,LA • O ':f ri0GO L 7 -'t- Monument sign area measurement analysis Page 2 wLI— Y i —�' �l (VY�"` L P.1 ,�fit` 3 CV 'cam 7 .� 1i - _ mai a) O . a) z o E -,� � � � 1 E #.� Z , II III Cl)11111 0 O • I O Co j� ;. �: -+-- CO�E CO � , � Sri o in _.�, -s 2 _C o c I`• x i,. ; Q- •— 0 II X Af cacflr. card- i ca > II a i , > E II CO I . ,, C c X a) X — In O , i— _ U iN IC UL COCCC C6 Q cu N •� N C C ? ..... .........w+o « • wsi_n.rarrrRa..w:w a .- a �@ jili , N ...= - - - - ... .,. _ � co "v .� II co! h i i' `° co G , T Lo M wi Page 3 L:\CITYDOCS\ORD\DRAFTSIGM7041MONUMENT2.VSD Monument sign area measurement analysis , 07-01-1998 02:00PM 817 488 6796 P.01 • • LdlrllPOr-"qlillillIllboo. GREATER FORT WORTH Fart Walk Tam 76112.22412 BUILDERS ASSOCIATION et -iis'NIX 117-457-3M July 1,1998 Hof Madan Greg Lest.tlimmar of Community Development 667 Nor*Curet!Avenue SoutitLice,nom 76092 Danz Grog: • Rreardiogyour pupae'lip Ordiamce?':In dsaissimos on this asibjoct dueiosg the ae lten weeks please r®bd ee Smebl the City Council fir our woc-coos dears to doming a phase met procedure Pbr the builders deeciel tits.I nand from the council meeting that li months would be (me , amgtabhe time Imam to phew out sad am emvoas 1e sock oat the epeno&Odle wish you. 7dy him is to d out proceed teiop a staged pheeod ,onetime would radon amber piecemeal'. the li mTth phase-Me perk"' Unfe y(actually gone intimate fir me.es I will be as motion wide my Cle>odehllbmn).I well be out Mow Mil the 222 of July. I weld hope the come will matinee to ooneider the gum we plopped tact will silgw me midi au Man to develop with Ica the details of the p opoeed"plum vat" Plea with you.. / '. 40 iffr,41.1.11111.."—orillo . molts . • (0061-111110 12 wallet: *e:.. Notion.lAsacclution oMMome tubers—root Auwodeti n yr MAMA Oa. REVD JUL 011998 TOTAL P.01 L PROPOSED MODIFICATIONS TO SOUTHLAKE SIGN ORDINANCE Prepared by Bill Kemp July 18, 1998 While commercial development is important to Southlake, most residents desire that commercial development be compatible with the residential, open(and decreasingly semi- rural) environment that characterizes Southlake. Commercial signage should be strictly regulated in order to achieve that objective. I have visited Germantown,Tennessee, which has strict limitations on signs and which can serve as a model for Southlake. Many of my recommendations are based on the Germantown experience. Ms. Nancy Boatwright,the director of urban planning in Germantown, expressed the view that a top priority of a growing city like Southlake should be asserting strict controls over commercial signage. My comments are aimed at accomplishing that objective. I have many photographs of signage in Germantown which illustrate what we too can accomplish. ' Section 3. In order to finance the enforcement of the ordinance, an annual renewal fee should be required for each sign. The following sentence should be added to this section: All permanent signs, including existing signs, shall require an annual renewal fee. (hoe Section 11. What happens to a sign that is illegally erected? Can the city take it down? This section does not appear to address this specific situation. Section 1.1. Variances should be granted only in special circumstances. The reference to ''practical difficulty" should be deleted. A variance in the number of signs should not be permitted. Section 16A(2). The letters in the Ebby Halliday sign have received many comments from residents. One of the issues is that they are too large. The maximum size of letters under the present ordinance can be as high as 60 inches. By way of contrast, the Westlake ordinance has a maximum height of 12 inches. The maximum heights in the chart should be reduced to one-third the present heights. Section 16A(3). The present ordinance allows much larger attached signs than Germantown, Tennessee or Westlake, Texas: Southlake lesser of 1.5 sq. ft. for every foot or 400 sq. ft. Germantown lesser of .5 sq. ft. for every foot or 50 sq. ft. Westlake lesser of .4 sq. ft. for every foot or 24 sq. ft. The Germantown size limitations allow for signs that adequately identify businesses. The Germantown limitations should be adopted (possibly with a maximum of 100 sq. ft.). It L would be useful in making this decision to know what the area of the present Home Depot sign is and what it would be if the letters were reduced from 5 ft. to 1 ft. 8 in. - _9 Page 1 RE("D JUL 2 01998 Section Po .16A(4) proposal ro sal to allow a secondary sign is misguided. The purpose of signs should be to identify what business is at a particular location, not to provide free advertising to a commercial business. One sign is adequate to identify the location of the business. See the discussion below regarding the many signs that are permitted on one location under the proposed ordinance. Section 16A(5). The proposal to enlarge the sign width is misguided and should not be adopted. Section 16A(7). Illumination of signs with internal lighting is not in keeping with a residential environment. Illumination of attached signs should be allowed only in specified districts. These should include SH 114, within 1000 feet of the FM 1709 intersections at Carroll, Whites Chapel and Davis, and within the Village Center. Interior illuminated signs should permit only translucent letters and not translucent background. Signs should be permitted to be illuminated only when the business is open for business. Section 16A. A provision regarding permissible sign content should be adopted. The Gremantown ordinance provides that commercial signs are restricted to the name of the business, the address, hours, instructions, and primary products and services. Logos shall not exceed ten percent of the allowable sign area, only one logo may be used on a sign, and any logo must appear as a secondary element of a sign. significantly Section 16B(2). The proposed ordinancegnifi y reduces the size of monument signs' but still allows larger monument signs than Germantown or Westlake: Southlake 50 sq. ft. per side Germantown lesser of .5 sq. ft. for every foot or 50 sq. ft. per side Westlake lesser of .4 sq. ft. for every foot or 24 sq. ft. (per side?) Many residents have commented that the Holt Dental/Southlake Eye Care sign is too large. The measurements of this sign are 6.25 ft. high and 16 ft. wide, resulting in a sign that is 100 sq. ft. on each side. The proposed ordinance would reduce this area to 50 sq. ft. The Germantown ordinance would limit the sign to 47 sq. ft. The proposed 50 sq. ft. limitation should be adopted with the addition of the .5 sq. ft. for every foot of building frontage limitation. If freestanding signs are prohibited, it may be appropriate to permit larger monument signs on SH 114. It would be useful in making this determination to know the dimensions of the Las Colinas sign discussed at Section 16C below. Section 16B(4). The Home Depot has three monument signs. This building and the attached sign on it can clearly be seen from all nearby streets. There may be situations where a second monument sign is warranted, but a variance should be required to allow such an additional sign. The purpose of a sign should be to identify the location of a business or building, not to provide free advertising. A second sign should be allowed only pursuant to a variance from City Council. Page 2 (iire Section 16B(7). Illumination of signs with internal lighting is not in keeping with a residential environment. Illumination of monument signs also should be allowed only in specified districts. These should include SH 114, within 1000 feet of the FM 1709 intersections at Carroll, Whites Chapel and Davis, and within the Village Center. Interior illuminated signs should permit only translucent letters and not translucent background. Signs should be permitted to be illuminated only when the business is open for business. Section 16B. As noted with reference to attached signs, a provision regarding permissible sign content should be adopted for commercial monument signs. The Germantown ordinance provides that commercial signs are restricted to the name of the business, the address, hours, instructions, and primary products and services. Logos shall not exceed ten percent of the allowable sign area, only one logo may be used on a sign, and any logo must appear as a secondary element of a sign. Sections 16A and 16B. The maximum total signage for attached and monument signs potentially is 1100 sq. ft. [400+400+100+100+100]. A better approach is that of Germantown and Westlake whereby the combined signage is limited. Germantown limits attached and monument signs to a total of 100 sq. ft. ( where a double sided monument sign is used). Westlake limits attached and monument signs to a total of 24 sq. ft. A maximum total signage limitation should be included which limits total signage to 200 sq. ft. (re even alongfreeways, as evidenced bythe Section 16C. Monument signs are adequate y , monument sign in Las Colinas at SH 114 and O'Conner for three restaurants. Suggest that alternative 'A' be adopted. By way of comparison, Germantown allows freestanding signs only for shopping centers and only to identify the name of the shopping center, with tenants names not allowed. Section 16D(5). The number of ground signs should be limited to one. Section 17. A provision should be adopted that prohibits any signs showing pictures of human figures, animals, or food except for logos that have been approved by the City Council or a sign commission. Section 17. All off site signs should be prohibited. See discussion at Section 22. Section 17. Signage on vending machines should be prohibited(better yet, vending machines should not be permitted only in the interior of a business). Section 17G. Interior illuminated signs should permit only translucent letters and not translucent background. This would permit signs such as the Prudential sign at FM 1709 and Whites Chapel, but would prohibit the signs with a white illuminated background and Lime dark letters. 7V- li Page 3 (iire Section 17.1. Subdivision marketingsignsdetract from the aesthetics of the city. The rty content is generally ignored by the public, and they arguably serve no real purpose. They are a continual source of negative comments from residents. The new city council can make a statement by banning them immediately. There is no valid reason for an 18 month delay. Most of the signs are old and in poor condition. Any new ones can be used in other cities. Section 19B. Only one menuboard per site should be permitted. We should discourage, not encourage, fast food restaurants. Section 18C(2). There does not appear to be a valid reason for having a subdivision directory sign in addition to an entry sign at every street entrance. Section 18D. Recommend that Alternative A be adopted. Section 18E. Service stations present a somewhat unique situation from a signage perspective. The proposal of section 18E evidences this situation in Southlake. Germantown's approach is to have a separate section that regulates signage for service stations. The Germantown approach should be studied. See section 17-30 of the Germantown Ordinance. Section 20A. These items are purely advertising and have little to do with identifying the location of a business. These items should be prohibited with the exception of banners for new openings or reopenings under new management. Pennants and streamers should be prohibited., Section 20B. Balloons and floating devices should be prohibited. The gorilla over the roof of Paradise Tanning is not what Southlake is all about. Section 20C. Model home signs should be ground signs only. A ground sign serves the purpose of identifying the model signs just as a real estate sign identifies a home that is for sale. Section 20D. The concept of a special purpose sign is very vague. To the extent that they are allowed, they should be tightly regulated and should require approval by a sign commission or by city council. The present limitation is four. How does this conform with the limit on attached and freestanding signs? In any event, only one should be allowed. Section 20F. The development sign permitted under section 20G adequately identifies a commercial or residential development. There is no need for an additional construction sign(a typical example is a bank financing sign). Construction signs should not be Lie permitted. Section 21 C. The maximum number of signs should be one per street frontage. -1T-17-- Page 4 L Section 21 D. The coverage allowed should be further reduced to not occupy more than 15% of the window opening. This would adopt the rule in Germantown. Sec. 17- 48(c)(5), Germantown Ordinance. A window sign should be defined to include anything within three feet of a window. See Sec. 17-1, Germantown Ordinance. Section 22. Off-site development signs should be prohibited. Germantown prohibits them. Section 17-4(5). Austin prohibits them. Section 13-2-863(1). Confirm They are not intended to identify a place of business but rather are advertising. Section 23(1). Signs on vehicles should be prohibited where they are intended to be stationary advertising signs. The 72 hour reference in this section is too long considering the incentive to use vehicle signs on"race days." This reference should be changed to 28 hours. Furthermore, it should also be prima facie evidence if the vehicle is parked within 30 feet of the right of way for more than 8 hours. Section 24. The reference to permit renewal suggests that this language was taken from an ordinance that required annual renewals of sign permits. Southlake ordinance presently does not require renewals. Is it possible to require amortization of nonconforming signs. My recollection is that Houston has such a requirement. (lire Example of Potential Signage under Proposed Ordinance. Consider a fast food restaurant at a corner on FM 1709. Two attached signs are allowed. Two monument signs are allowed because there are two street frontages. Two ground signs are allowed. Two menuboard signs are allowed if freestanding signs continue to be allowed. Window signs can cover 25% of the surface of the windows. Two banners'are allowed. An unlimited number of pennants are allowed. An unlimited number of streamers are allowed. One big balloon is allowed. An unlimited number of small balloons are allowed. Query whether special purpose signs are also allowed. Is this the proper approach to maintain the residential character of Southlake? L - 13 Page 5 GERMANTOWN CODE (we .04k" Sec. 17-30. Service stations. I (a) General. This section shall apply to only those properties solely engaged 1 in the retail petroleum and petroleum products business. • (b) Allowable signs: . 1. One (1) ground-mounted or wall-mounted brand identification sign per street frontage. 2. One (1) non-illuminated permanent price sign per street front. 3. Two (2) non-illuminated self-service or full-service signs per pump island. 4. Federal and state stamps, octane readings, pump use directions, no . smoking signs as required by federal, state and local authorities. 'S. Temporary signs as approved by the design review commission. (c) Size: I • 1. Brand identification signs: a. Wall signs shall have a maximum total sign area of fifty (50) square I feet, or one-half square foot for each lineal foot of building frontage on a public street, •whichever results in the smaller sign - area. • . . . %• - - b. ' Ground-mounted signs shall be limited to • a maximum of forty (40) Le' square feet per face. � 2. Price signs shall have 'a maximum total sign area of sixteen (1 • _ square feet and'no more than ten (10) *square feet per face. {3. Self-service signs and/or full-service signs shall have a maximum total area per sign of one hundred sixty (160) square inches. ([ 4. federal and state stamps, octane ratings, pump use directions, no smoking signs and . other mandatory signs and stamps shall be as required by the.governing authority. . (d) Location: 1. Brand identification signs: a. Wall signs shall be face-mounted on the building wall unless approved otherwise by the design review commission. Wall-mounted signs shall not project more than twelve (12) inches from the face of the building. Signs shall not project above the roof line or be mounted ` on' any part of the roof. ' • • • _ b. Ground-mounted signs shall be set back a minimum of thirty (30) feet • • from • face• of• curb or edge of pavement of any street. The height of the sign shall • be a maximum of six (6) feet as measured from - surrounding grade_. Where a sign is orientated parallel to the street - and is three (3) feet or less in height, the design review commission may allow a setback of less distance than the above requirement. 2. Price signs shall be set a minimum of ten (10) feet from face of curb (re or edge of pavement of any street and in all cases behind the side. walk and no closer than sixty (60)• feet from any two intersecting:- street face of curbs or edge of pavement. The total height of the.•_;.:•:.� sign shall not exceed four (4) feet as measured from surrounding grade. • • . 1 (3) Self-serve signs shall be located on the ends of the pump islands with sign face perpendicular to the street right-of-way. They are to toe be affixed to canopy support poles, end pumps, or affixed to the canopy. Self-service signs are to be located at a height not to exceed seven (7) feet as measured from surrounding grade. (4) All no smoking signs, federal and state stamps, octane ratings, pump use directions shall be placed on the body of the gasoline pump. (e) Content: (1) Brand identification signs shall contain only the accepted logo or brand name. (2) Price signs shall identify fuel products only, cash, self-serve and/or full serve. Letters and/or numbers on price signs shall be a maximum of ten (10) inches in height but not less than three (3) inches in height. Background shall be dark and letters light in color. , (3) Trim, to include company slogans, the use of decorative logos or trademarks, and striping, shall be located and be of such size and content as approved by the design review commission. (4) All lighted exterior signs shall be extinguished when the service station is not open for public business. (5) Self-service signs and full-service signs shall have a maximum letter height of three (3) inches) . Backgrounds shall be dark and letters light in color. (Ord. No. . 1976-5, sec. 4-602(2.5), 2-15-77; Ord. No. 1982-11, 9-27-82; Ord. 1985-20, 1-13-86) IL Sec. 17-31. Office Parks. (a) Generally. This section shall apply to all office parks. Office parks are defined as follows: 'A property intended and designed as a unit for occupancy by several tenants requiring office space as opposed to space for retail or other uses, and having drives, parking areas and other' facilities as may be needed by such tenants. (b) Allowable Signs: (Office parks only) (1) Building Identification Signs - A building identification sign mounted flat against the building wall provided said wall contains the main entrance. a. More than one 'wall sign may be allowed with approval of the design review commission when there is more than one main entrance. ;;trsie 1074 � �'-15. 1 ' § 17-3 GERMANTOWN CODE t Sec. 17.3. Nonconforming signs. I (a) Any sign which is found to exist in violation of this section shall be removed after thirty(30) days' notice. If the owner or lessee fails to remove the subject sign in the allowed time an independent contractor shall be secured and the charge assessed to the owner. See section 17-7(d) for sign removal. • - . • (b) Any sign which lawfully exists within an existing office park at the time of enactment I of this chapter shall be allowed to remain until such time as the sign is substantially altered or changed or until such time as another sign is proposed in lieu of the existing sign,such sign to be in conformance with all other provisions of this chapter. (c) Any sign which lawfully exists within the OG district at the time of enactment of this ' chapter shall be allowed to remain until such time as the sign is substantially changed or 11 altered or until such time as another sign is proposed in lieu of the existing sign, such signs to be in conformance with all provisions of this chapter. (Ord. No. 1976-5, § 4-605, 2-15-77; Ord. No. 1986-23, 12-24-86; Ord. No. 1986-32, 12-24-86) 1 Sec. 17-4. Prohibited signs. The following types of signs are prohibited under this chapter: 1 •'Lie (1). Signs which show pictures of human figures, animals, or food, except for design review commission approved logos, and signs which contain characters, cartoons, or . i statements of an obscene, indecent, or immoral character which would offend public . 63. -1' morals or decency; (2) Signs which contain or are an imitation of an official traffic sign or signal or contain the works "stop," "go slow," "caution," "danger," "warning," or similar words; (3) Signs which are of a size, location, movement, content, coloring, or manner or illu- mination which may be confused with or construed as a traffic control device or which hide from view any traffic or street sign or signal; (4) Changeable copy signs with interchangeable letters, except that changeable copy I signs are allowed for secondary schools and churches as provided under section 17.28; Vy (5) Signs which advertise an activity,business, product or servide not conducted on the I premises upon which the sign is located; (6) Signs which have any moving parts; (7) Changing signs(automatic or flashing);including all changing exterior signs and any changing interior signs that are visible from outside the building within which the . signs are located; • , I (8) Signs which contain or consist of street banners,pennants,ribbons,balloons,streamers, (re strings of light bulbs, spinners or other similar materials and devices illuminated or • , nonilluminated,that are used to attract the attention of clients,potential customers .. - and/or the general public are prohibited,except when allowed by special permit by the - board of mayor and aldermen; Supp.No. 71 — 6 1064. 1 1 SIGNS Sec. 17-48 d. Banners shall not be installed more than fifteen (15) days Awe before an event and they shall be removed within two (2) days after the termination of the event. In no case shall any banner be allowed for a period of more than thirty (30) days. (10) Posters advertising charitable or nonprofit events and other events which serve to inform the public about an event of general interest. (11) New Project Real Estate Sign. One (1) sign per street frontage for a a maximum period of one (1) year. (c) iLE: (1) Construction signs shall have a sign area not to exceed fifty (50) square feet. (2) Real - estate signs shall have a sign area of one (1) face not to exceed twenty-five (25) square feet. In no- case shall the total sign area exceed fifty (50) square feet. (3) Street banners shall be as approved by the board of mayor and aldermen.* (4) Signs announcing openings -shall have a sign area of one (1)' face not to exceed twenty-five (25) square feet and the total sign area not to • exceed fifty (50). square ., feet, except that the design review commission - may allow a larger sign : area for multiple tenants if Are warranted. • I (5) Show window signs shall not occupy:more than fifteen (15) percent of the window opening. . (6) Seasonal or special occasion signs shall have a' sign area .of one (1) face not to exceed eight (8) square feet, and the total' sign area - shall' not exceed sixteen (16) square feet. (7) Real estate window signs shall not exceed three (3) square feet. (8) Reserved. (9) Banners: a. Street banners as approved by the board of mayor and aldermen. b. Other banners: Maximum size shall be sixty (60) square feet. . '- (10) Posters shall not exceed three (3) square feet. ' *Editor's note - Refer to paragraph (9) within the pertinent subsection for further provisions relative to banners in general. _ • E'...L., 1079 • -7:- I-7 ORDINANCE NO. 704 SIGN ORDINANCE AN ORDINANCE PROVIDING FOR THE COMPREHENSIVE REGULATION OF SIGNS WITHIN THE CITY LIMITS OF SOUTHLAKE, TEXAS; PROVIDING FOR FINDINGS AND PURPOSES FOR THE ADOPTION OF THIS ORDINANCE; PROVIDING FOR DEFINITIONS; PROVIDING FOR ADMINISTRATION AND ENFORCEMENT; PROVIDING FOR THE ISSUANCE AND REVOCATION OF SIGN PERMITS; PROVIDING FOR THE REMOVAL OF SIGNS; PROVIDING FOR APPEALS AND VARIANCES; PROVIDING FOR LIMITATIONS ON THE LOCATION, SETBACK, HEIGHT, SIZE, LIGHTING AND OTHER REGULATIONS OF SIGNS; PROHIBITING CERTAIN SIGNS; PROVIDING FOR EXEMPT SIGNS; ALLOWING NONCOMMERCIAL (IDEOLOGICAL) COPY ON SIGNS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. C WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the city council of the City of Southlake finds that the uncontrolled proliferation of signs is hazardous to users of streets and highways within the City of Southlake and will adversely affect the safety and efficiency of the city's transportation network; and WHEREAS, the city council further finds that scenic resources are distributed throughout the city and have contributed greatly to its economic development by attracting tourists, permanent residents, and new businesses and cultural facilities; and WHEREAS, the city council further finds that unless the location, number, setback lighting and size of signs are regulated, the scattering of such signs throughout the city would be detrimental to the preservation of those scenic resources and so to the economic base of the city; and L:\CITYDOCS\ORD\DRAFRSIGM7O4\DRAFT-9.DOC Draft#9—August 28,1998 -7 r- / 8, Page i (re WHEREAS, the citycouncil has further determined that theproliferation of signs in the gn city has an adverse affect on adjacent properties; and WHEREAS, the city council has heretofore developed and adopted a comprehensive plan guiding the orderly and proper growth of the city in order to promote the public health, safety, welfare and aesthetics; and WHEREAS, the city council finds that the orderly and uniform regulation of signs is a substantial factor in guiding the attractive and aesthetic development of properties in accordance with the comprehensive plan and thereby avoiding detrimental impacts of signs on the appearance of the city; and WHEREAS, the city council further fmds that the regulations adopted herein allow for a reasonable use of signs by businesses, residences and other properties for advertisement, dissemination of protected speech and other purposes; and WHEREAS, the city council finds that, in addition to the above findings, the adoption of this ordinance will serve the following purposes: To preserve, protect, and enhance areas of historical, architectural, cultural, aesthetic, and economic value regardless of whether they are natural or manmade; To protect adjacent and nearby properties, in particular, residentially zoned properties from the impact of lighting, size, height, movement, and location of signs; To protect the safety and efficiency of the City's transportation network by reducing the confusion or distraction to motorists and enhancing the motorist's ability to see pedestrians, obstacles, other vehicles, and traffic signs; To enhance the impression of the City which is conveyed to tourists and visitors by controlling the location,number, and size of signs; To integrate sign regulations more effectively with other regulations by establishing requirements for setbacks, height, and spacing to allow for lighting, ventilation, and preservation of views in a manner consistent with land uses in the various zoning districts; and L:\CITYDOCS\ORD\DRAFITSIGN\704\DRAFT-9.DOC Draft#9—August 28,1998 "r— 9 Page ii To preserve and enhance the appearance of the City and the public interest in aesthetics, and to control and reduce visual clutter and blight; and To provide institutional entities within the City the ability to communicate public events to the general public; and WHEREAS, the city council deems it necessary to adopt this ordinance in order to protect the health, safety, and welfare of the general public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: SECTION 1. The attached regulations are hereby adopted as the Sign Ordinance of the City of Southlake: SECTION 2. This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake Texas, provisions t where the of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. Ordinance No. 506-A, as amended, is hereby repealed. SECTION 3. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,paragraph or section. SECTION 4. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be L:\CITYDOCS\ORD\DRAFRSIGN\704\DRAFT-9.DOC Draft#9—August 28,1998 75 10 Page iii (.1 fined not more than Five Hundred Dollars ($500.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 5. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 506-A, as amended, or any other ordinances (610, affecting the regulation of signs which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 6. The City Secretary of the City of Southlake is hereby authorized to publish this ordinance in book or pamphlet form for general distribution among the public, and the operative provisions of this ordinance as so published shall be admissible in evidence in all courts without further proof than the production thereof. SECTION 7. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance or its caption and penalty in the official City newspaper one time within ten days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 8. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. C L:\CITYDOCS\ORD\DRAFI'SIGN\704\DRAFr-9.DOC Draft#9—August 28,1998 �� ?I Page iv CI PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 1998. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 1998. (hare MAYOR ATTEST: CITY SECRETARY EFFECTIVE: APPROVED AS TO FORM AND LEGALITY: City Attorney C L:\CITYDOCS\ORD\DRAFTSIGM704\DRAF[-9.DOC Draft#9—August 28,1998 T - Page v Cie SIGN ORDINANCE TABLE OF CONTENTS ARTICLE I-IN GENERAL 1 SEC. 1 DEFINITIONS 1 A. GENERAL 1 ARTICLE II-ADMINISTRATION 4 SEC.2 RESPONSIBILITY FOR ENFORCEMENT 4 SEC.3 SIGN PERMIT REQUIRED 4 SEC.4 APPLICATION FOR SIGN PERMIT 4 SEC. 5 FEES 4 SEC. 6 CONDITIONAL SIGN PERMIT 4 SEC.7 REVOCATION OF PERMITS 5 SEC. 8 INSPECTION 5 SEC. 9 PERMIT VALID FOR ONE HUNDRED EIGHTY(180)DAYS 5 SEC. 10 INVESTIGATION FEES: WORK WITHOUT A PERMIT 5 SEC. 11 REMOVAL OF SIGNS 6 A. OBSOLETE SIGNS 6 B. UNSAFE,DILAPIDATED OR DETERIORATED SIGNS. 6 C. SIGNS ON UTILITY POLES 6 D. SIGNS IN RIGHT-OF-WAY AND/OR ON PUBLIC PROPERTY 6 E. ILLEGALLY ERECTED SIGNS 6 F. EXTENT OF SIGN REMOVAL 7 SEC. 12 FILING OF LIENS AGAINST PROPERTY 7 ARTICLE III-APPEALS AND VARIANCES 7 SEC. 13 APPEALS 7 SEC. 14 VARIANCES 7 ARTICLE IV-GENERAL SIGN PROVISIONS 7 SEC. 15 WIND PRESSURE AND DEAD LOAD REQUIREMENTS 7 SEC. 16 PERMITTED SIGN STRUCTURES AND GENERAL REGULATIONS 8 A. ATTACHED SIGN 8 B. MONUMENT SIGN 9 Col C. GROUND SIGN 9 SEC. 17 PROHIBITED SIGNS 10 A. GENERAL 10 B. OBSCENE SIGNS 10 L•CHYDOCS\ORD\DRAFRS[GM704\DRAFr-9.DOC Draft#9—August 28,1998 _ 2. Page vi C. OBSTRUCTING DOORS,WINDOWS,OR FIRE ESCAPES 10 D. OBSTRUCTING VISION/SIGHT TRIANGLE 10 E. INTERFERENCE WITH TRAFFIC 10 F. PORTABLE SIGNS 10 G. CERTAIN ILLUMINATED SIGNS 10 H. SIGNS PROJECTING ON/OVER PUBLIC PROPERTY OR PUBLIC RIGHT-OF-WAY 11 I. ROOF SIGNS 11 J. SIGNS ON UTILITY POLES 11 ARTICLE V-SPECIFIC SIGN REGULATIONS 11 SEC. 18 SPECIFIC SIGN REGULATIONS 11 SEC. 19 PERMANENT SIGNS REQUIRING PERMIT 11 A. BUSINESS SIGN 11 B. MENUBOARD SIGN 11 C. SUBDMSION ENTRY SIGN 11 D. BULLETIN BOARD SIGN 12 E. DIRECTORY SIGN 12 F. INSTITUTIONAL SIGN 12 G. GASOLINE PRICING SIGN 12 H. DIRECTIONAL SIGN 12 SEC 20. PERMANENT SIGNS EXEMPT FROM PERMIT 13 A. HOME OCCUPATION SIGN 13 SEC.21 TEMPORARY SIGNS REQUIRING PERMIT 13 A. BANNER 13 B. MODEL HOME SIGN 13 C. SPECIAL PURPOSE SIGN 13 D. CONSTRUCTION SIGN 13 E. DEVELOPMENT SIGN 13 SEC.22 TEMPORARY SIGNS EXEMPT FROM PERMIT 14 A. SUBDMSION MARKETING SIGN 14 B. BUILDER SIGN 14 C. REAL ESTATE SIGN 14 D. WINDOW SIGN 14 E. GARAGE/YARD SALE SIGN 14 ARTICLE VI-EXEMPTIONS AND SPECIAL CONDITIONS 15 SEC.23 EXEMPT SIGNS 15 SEC.24 NONCONFORMING EXISTING SIGNS 15 SEC.25 SIGN COPY 15 SEC.26 APPENDICES 15 C L:\CJTYDOCS\ORD\DRAFT'SIGM7O4\DRAFf-9.DOC Draft#9—August 28,1998 7j , 21 4 Page vii • ARTICLE I-IN GENERAL SEC. 1 DEFINITIONS A. GENERAL ALTER: To change the size, shape or outline, or type of sign or to change the electrical lighting, except for the replacement of lamps not brighter than the original or the replacement of a surface panel. ATTACH: To stick, tack, nail or otherwise affix a sign to any object; to paint, stencil, write, or otherwise mark on an object. BUILDING: A structure which has a roof supported by walls for the shelter, support, or enclosure of persons,animals,or chattel. BUILDING OFFICIAL:, The Building Official of the City of Southlake,Texas,or his designee. ffl n a �� �.? ': $ai v ®?�i t °5°1ibTo.1i k° '41 •t COMMENCEMENT OF WORK: For construction of a sign shall be the point in time when the sign has been delivered to the site and attachment to a building has begun or holes are excavated for ground installation. DILAPIDATED OR DETERIORATED CONDITION: Any sign which in the opinion of the building official has any of the following characteristics: (a)Where elements of the surface or background can be seen, as viewed from the normal viewing g distance, to have portions of the finished material or paint flaked, broken off, or missing, or otherwise not in harmony with the rest of the surface;or (b)Where the structural support or frame members are visibly bent,broken,dented,or torn;or (c) Where the panel is visibly cracked, or in the case of wood and similar products, splintered in such a way as to constitute an unsightly or harmful condition;or (d)Where the sign or its elements are twisted or leaning or at angles other than those at which it was originally erected(such as may result from being blown or the failure of a structural support); or (e)Where the message or wording can no longer be clearly read by a person with normal eyesight under normal viewing conditions;or DISTANCE: Distance of signs from R.O.W. shall mean the shortest horizontal distance from the nearest R.O.W. to a vertical line to the ground from the nearest element of the sign or the shortest horizontal distance in a straight line between the nearest elements of signs. ERECT: To build, construct, attach,hang,place, suspend or affix. This shall also include the painting of signs on the exterior surface of a building or structure. FACADE: Any separate face of a building,including parapet walls and omitted wall lines,or any part of a building which encloses or covers usable space. Where separate faces are oriented in the same direction,or in the directions within 45 degrees of one another,they are to be considered as part of a single facade. GROSS SURFACE AREA OR AREA OF A SIGN: Methods of area measurement shall be in accordance (hirre with Appendix'A'. HEIGHT: As applied to a sign,height shall be measured as the vertical distance between the highest part of the sign or its supporting structure,whichever is higher,and natural grade at the center of the base of the sign(see Appendix'A'for clarification). L'crrvnocs\oRD\DRAFT\SIGN\704\DRMFr-9.DOC Draft#9—August 28,1998 �. G Page 1 L, ILLUMINATION: The enhancement of a sign utilizing electric lights, luminous tubes or other similar means. LEASE SPACE: An area of a building separated internally and intended for use by an individual tenant. LOGO: Any registered trademark of an organization, individual,company, or product which is commonly used in advertising to identify that organization,individual,company,or product. OBSOLETE: Any sign which advertises a business,use or purpose that is no longer in existence. PAD SITE: A tract, lot, or land lease intended for the single use of a freestanding building typically adjacent to street R.O.W.and may also be a portion of a tract or lot. PUBLIC PROPERTY: Any property which is owned by a governmental entity. It shall also include property for which the primary use is for the operations of a governmental entity. ®, tLj 1ar� ,s .1 a saa3aaSfisa aa:1,1'1" .C;"i r.a ;at d. : e is�a-4•1 a{:ae aii s,e( eCaSai woo, ea 1a,1 0j-vo,A : �'s �a!q +A,,41',Ia{ ,re a v(a#:. ' sad ''."(:3i SETBACK: The distance from the closest portion,whether the support or edge of the sign,to the right-of- way. SIGHT TRIANGLE: There shall be two different sight triangles as depicted in the Subdivision Ordinance. One shall be for public and/or private street intersections and the other for the intersection of private non- single family driveways with public or private streets. SIGN: Every sign, name, number, identification, description, and announcement, declaration, demonstration, device, display, flag, banner, pennant, illustration, logo, balloon, streamer, valance, advertising display, poster, beacon, light or insignia, and structure supporting any of the same, affixed directly or indirectly to or upon any building or outdoor structure, or erected or maintained upon a piece of land,which directs attention to any object,project,service,place,activity,person,institution, organization, or business. SIGN,ATTACHED: Any sign attached to, applied on, or supported by any part of a building (including canopy fascia,walls and awnings)which encloses or covers usable space. SIGN,BANNER: A temporary sign made of cloth,flexible plastic or canvas material. SIGN, BUILDER: A temporary on-site sign identifying the builder or general contractor of a residential construction site. 4 SIGN, BULLETIN BOARD: A permanent on-site sign providing public information to the residential subdivision within which it is located. SIGN,BUSINESS: A permanent on-site sign that is used to identify a business, profession, organization, institution, service, activity or other nonresidential use conducted, sold or offered on the site where such sign is located. This sign may also identify the name of the site or development or may identify the occupants within the site or development. SIGN,DEVELOPMENT: A temporary on-site sign providing identification or information pertaining to a residential or commercial development to include the builder, property owner, architect, contractor, engineer, landscape architect, decorator, or mortgagee, within that development, but shall not include a subdivision marketing sign. SIGN,DIRECTIONAL: A permanent on-site sign intended to aid in vehicular movement on the site. t~\c1TYDOcs\ORD\DRAFr sIGM7o4\DRAFr-9.DOC Draft#9—August 28,1998 r Page 2 SIGN, DIRECTORY: A permanent on-site sign providing direction to or identifying the buildings in the development. SIGN FACE: The surface of one side of a sign. For a monument sign, the sign face shall include the sign structure(excluding base). SIGN,GARAGE/YARD SALE: A temporary sign intended to advertise garage sales or yard sales. SIGN, GASOLINE PRICING: A permanent on-site sign which displays the price per gallon of fuel sold by that business,and which may be periodically changed to reflect changes in fuel prices. SIGN, GOVERNMENT: A sign erected by or on behalf of a federal, state or local government or an agency thereof. SIGN, GROUND: Any sign connected to the ground by legs,poles, or other supports and which is not an attached,portable,monument,or vehicular sign. SIGN, INSTITUTIONAL: A permanent on-site sign used to identify governmental and municipal agencies, public schools, churches, or similar public institutions, and used to communicate messages of public importance to the general public. SIGN,MENUBOARD: A permanent on-site sign which displays a menu and pricing for food services and may include an audible speaker and microphone integral to the sign. SIGN, MODEL HOME: A temporary real estate sign identifying a homebuilder's model home open for inspection. SIGN,MONUMENT: Any sign which is connected to the ground and which has no clear space for the full width of the sign between the bottom of the sign and the surface of the ground. SIGN, OFF-SITE: A sign which directs attention to a business, commodity, service, good, product, or entertainment not related to the site upon which such sign is located or to which it is affixed. SIGN, ON-SITE: Any sign, the content of which relates to the site on which it is located, referring exclusively to businesses, commodities, services,products, goods,or entertainment on the site, or the sale, lease,or construction of those sites. SIGN, POLITICAL: A type of off-site sign which refers only to the candidates or issues involved in a political election. SIGN,PORTABLE: Any sign which is not attached or affixed to the groul+d, a building,vehicle, or other fixed structure or object. Portable signs include those signs installed on wheels,trailers, skids, and similar mobile structures. SIGN,READERBOARD(electronic): A sign that utilizes alternating electronic data control components. SIGN, READERBOARD (manual): A sign comprised of non-permanent letters, numerals or symbols, which allows a change of sign copy by adding,removing or rearranging said letters,symbols or numerals. SIGN,REAL ESTATE: A temporary sign intended to advertise real estate for sale or lease. SIGN, SPECIAL PURPOSE: A temporary sign that is either on-site or off-site that provides identification or information pertaining to a special event or occurrence sponsored by a non-profit or civic organization. SIGN,SUBDIVISION ENTRY: Any permanent on-site sign identifying a residential subdivision 4AcITYDOCSAORD\DRAFRSIGM704DRAFP-9.DOC Draft#9—August 28,1998 '��(' �� Page 3 SIGN, SUBDMSION MARKETING: A temporary sign used to market or advertise residential subdivisions within the City and to direct interested persons to the subdivision location. SIGN, TEMPORARY: Any sign constructed of cloth, canvas, light fabric, cardboard, wallboard, or other like materials,with or without frames, and any type sign not permanently attached to the ground, wall, or building,intended to be displayed for a short period of time only. SIGN,VEHICULAR: Any sign which is affixed to a vehicle. SIGN, WINDOW: Any sign located on the internal and/or external surface of the window, or is located within two feet(2')of the window,of any establishment. SITE: A lot,tract or pad site. ARTICLE II-ADMINISTRATION SEC.2 RESPONSIBILITY FOR ENFORCEMENT It is the responsibility of the Building Official to interpret, administer and enforce the requirements of this ordinance. SEC.3 SIGN PERMIT REQUIRED No person shall erect,alter or display any sign nor shall any person allow the erection,alteration or display L„, of any sign upon any property within the City owned or controlled by him without first obtaining a permit to do so from the City of Southlake, except as hereinafter provided. No sign permit shall be released until after the building permit for the principal building on the site has been issued, except as hereinafter provided. SEC.4 APPLICATION FOR SIGN PERMIT Application for a permit shall be made as required by this ordinance and the following information shall be submitted as separate documents: a. Application form shall be completed. b. General plan that illustrates: - Location of the building, structure,or tract to which or upon which the sign is to be attached or erected. -Position of the sign in relation to rights-of-way, easements,buildings, structures, existing signs, etc. c. Sign drawing that illustrates height, length, width, and all other dimensions associated with the sign. d. Letter from owner of the property stating that the applicant has permission to erect such signs. SEC. 5 FEES A. All fees for sign permits shall be in accordance with the current fee schedule adopted by the City Council. B. An annual renewal fee for applicable temporary signs shall be determined in accordance with the current fee schedule adopted by the City Council. co, SEC. 6 CONDITIONAL SIGN PERMIT A. GENERAL: Notwithstanding anything in this ordinance to the contrary, the erection of a sign or signs may be approved pursuant to this section under a conditional sign permit approved by the City Council. The purpose of this section is to allow for a specialized review of signs which may not be appropriate LACI1YDOCSORD\DRAFnstorn704\DRA r-9.DOC Draft#9—August 28,1998 ����g Page 4 generally without certain restrictions,but which,if controlled as to the number,size,height,color,location, lighting,or relation to adjacent properties,would promote the health,safety,and welfare of the community. Conditional permitting of signs shall not be based upon the content of the sign,but is intended to allow for the evaluation of the physical impact of the proposed sign on adjacent properties and to ensure adequate mitigation of potentially unfavorable factors,such as the number, size,height, color,location, lighting,and other potentially unfavorable impacts. B. APPLICATION: An application for a conditional sign permit shall be submitted to the Building Official and shall include all documents as required by Section 4 of this ordinance. Additionally,the applicant shall submit construction plans drawn by a registered professional engineer or architect in the State of Texas and also provide renderings of the particular sign types,facades,materials,compositions,dimensions, lighting, and colors. C. FEES: Fees for conditional sign permits shall be determined in accordance with the current fee schedule adopted by the City Council. D. ANNUAL RENEWAL FEES: An annual renewal fee for applicable temporary conditional signs shall be determined in accordance with the current fee schedule adopted by the City Council. SEC.7 REVOCATION OF PERMITS The Building Official may suspend or revoke any permit issued under the provisions of this ordinance whenever it is determined that the permit is issued in error or on the basis of incorrect or false information supplied, or whenever such permit is issued in violation of any of the provisions of this ordinance or any other ordinance of this City or laws of this state or the federal government. Such suspension or revocation shall be effective when communicated in writing to the person to whom the permit is issued, the owner of the sign, or the owner of the site upon which the sign is located. Upon such revocation, all construction related to the revoked permit shall cease. A person may appeal the revocation of the sign permit to the City Council by filing an appeal in accordance with this ordinance. The City Council shall affirm, reverse, or modify the suspension or revocation and such decision shall be fmal. Upon fmal determination that the permit is properly revoked, any portion of the sign in place as a result of the permit shall be removed within 10 days by the owner of the sign or the owner of the site on which the sign is located. Failure to remove the sign shall be deemed a violation of this ordinance. SEC.8 INSPECTION The Building Official shall periodically inspect each sign regulated by this ordinance for the purpose of ascertaining whether the same is obsolete and whether it is in need of removal or repair. SEC.9 PERMIT VALID FOR ONE HUNDRED EIGHTY(180)DAYS If the work authorized by a permit issued under this ordinance has not been commenced within one hundred eighty(180)days after the date of issuance,the permit shall become null and void. SEC. 10 INVESTIGATION FEES: WORK WITHOUT A PERMIT A. INVESTIGATION. Whenever any work for which a permit is required by this ordinance has been commenced or completed without first obtaining a permit, a special investigation shall be made before a permit may be issued for such work. B. FEE. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this ordinance. L:\CITYDOCS\ORD\DRAMSIGN\704\DRAFr-9.DOC Draft#9—August 28,1998 T Page 5 SEC. 11 REMOVAL OF SIGNS A. OBSOLETE SIGNS. Any sign, which the Building Official determines to be obsolete, shall be removed by the permit holder, owner of the sign or owner of the site on which the sign is located. For temporary signs, the sign must be removed as noted on the sign permit application or within three (3) days after receiving written notification to do so from the Building Official. For permanent signs, the sign must be removed by the permit holder,owner of the sign, or owner of the site on which the sign is located within a reasonable time period as determined by the Building Official. Upon failure to comply with such notice or to file an appeal of the decision in accordance with this ordinance, the Building Official is authorized to cause the removal of such sign, and any expense incident thereto shall be paid by the permit holder, owner of the sign or owner of the site on which the sign is located. B. UNSAFE DILAPIDATED OR DETERIORATED SIGNS. If the Building Official determines that any sign is unsafe or insecure,or is dilapidated or deteriorated,he shall give written notice to remove or replace (in accordance with this ordinance) said sign to the person or persons responsible for such sign. If the permit holder,owner of the sign or owner of the site on which the sign is located fails to remove or repair the sign within ten(10) days after such notice or to file an appeal of the decision in accordance with this ordinance,the Building Official is hereby authorized to cause the removal of such sign. Nothing contained herein shall prohibit the immediate removal, without notice, of any sign or portion of a sign which is determined by the Building Official to be an immediate threat or danger to the public health, safety, or welfare. Any expense incident to the removal of a sign pursuant to this paragraph shall be paid by the permit holder,owner of the sign or owner of the site on which the sign is located. The removal of the sign or portion of the sign shall be limited to the extent necessary to eliminate the threat to the public health, safety,and welfare. C. SIGNS ON UTILITY POLES. Any sign that is erected, constructed or otherwise attached to a utility pole located upon any public right of way or utility easement may be removed by City personnel. The permit holder, owner of the sign or owner of the site on which the sign is located shall be charged a sign recovery fee in accordance with the city fee schedule to recover such sign from the City unless the permit holder or owner satisfactorily establishes that such sign was not placed in the right-of-way by the owner of such sign or by any authorized agent,representative, or employee of said owner. Any such sign removed by City personnel may be held for a period of seventy-two (72) hours and upon expiration of such time may be disposed. The City is not required to notify the permit holder or owner of the sign that it has been picked up or that disposal of the sign is imminent. D. SIGNS IN RIGHT-OF-WAY AND/OR ON PUBLIC PROPERTY: Any sign that is erected, constructed or otherwise located within or upon public right-of-way or on public property may be removed by City personnel and the permit holder or owner of such sign shall be charged a sign recovery fee in accordance with the city fee schedule to recover such sign from the City. No such fee shall be charged if the permit holder or owner satisfactorily establishes that such sign was not placed in the right-of-way by the permit holder or owner of such sign or by any authorized agent, rep esentative or employee of said owner. Any such sign removed by City personnel may be held for a period of seventy-two(72)hours and upon expiration of such time may be disposed. The City is not required to notify the permit holder or owner of the sign that it has been picked up or that disposal of the sign is imminent. E. ILLEGALLY ERECTED SIGNS: Any temporary sign that is erected, constructed or otherwise displayed, which the Building Official determines to be in direct violation of this ordinance, may be removed by City personnel. The permit holder,owner of the sign or owner of the site on which the sign is located shall be charged a sign recovery fee in accordance with the city fee schedule to recover such sign from the City. Any such sign removed by City personnel may be held for a period of seventy-two (72) hours and upon expiration of such time may be disposed. The City is not required to notify the permit holder or owner of the sign that it has been picked up or that disposal of the sign is imminent. For permanent signs,the sign must be removed by the permit holder,owner of the sign,or owner of the site on which the sign is located within a reasonable time period as determined by the Building Official. Upon failure to comply with such notice or to file an appeal of the decision in accordance with this ordinance,the LICITYDGCS\oRD\DRAFRSIGN\704\DRAFT-9.DOC Draft#9—August 28,1998 .30 Page 6 Building Official is authorized to cause the removal of such sign,and any expense incident thereto shall be paid by the permit holder,owner of the sign or owner of the site on which the sign is located. F. EXTENT OF SIGN REMOVAL: The Building Official shall determine to what extent the elements of the sign must be removed to comply with this section. This may include any of the following, but is not limited to the following: 1. SIGN COPY: Removal of the text or copy portion of the sign. 2. SIGN BOX: Removal of the portion of the sign excluding the structural support of the sign. 3. ENTIRE SIGN: Removal of all structural elements of the sign. SEC. 12 FILING OF LIENS AGAINST PROPERTY The city is authorized to file a lien against any property which is not otherwise exempt to recover expenses incurred by the city for the removal of a sign or portion of a sign from the property,pursuant to Section 11 F. ARTICLE III-APPEALS AND VARIANCES SEC. 13 APPEALS Any decision rendered by the Building Official under this ordinance may be appealed to the City Council by any person,agent,or representative affected by such decision. Such appeal must be received within ten (10) days after the placement of a letter in the U.S. mail addressed to the address on the permit or the address of the current owner of record in the County tax records which states the written decision which (lise has been rendered by the Building Official. Such appeal shall be filed in writing with the Building Official specifying the grounds on which the appeal is based. The Building Official shall forthwith transmit to the City Council all documents pertaining to the appealed action. The City Council shall hear the appeal at a City Council meeting as soon as practicable thereafter to determine whether the decision of the Building Official was in accordance with all ordinances and regulations. The decision of the City Council shall be final. SEC. 14 VARIANCES The City Council may authorize variances to any restriction set forth in this ordinance, including but not limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign permitting process.In granting any variance,the City Council shall determine that a literal enforcement of the sign regulations will create an unnecessary hardship or a practical difficulty on the applicant, that the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self-imposed,that the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties,and that the granting of the variance will be in harmony with the spirit and purpose of this sign ordinance. A person may request a variance from the Sign Ordinance by filing the request with the Building Official. Any request for variance shall be accompanied by a completed application and a non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council. ARTICLE IV-GENERAL SIGN PROVISIONS SEC. 15 WIND PRESSURE AND DEAD LOAD REQUIREMENTS All signs shall be designed and constructed to withstand a wind pressure of not less than thirty(30)pounds per square foot of area and shall be constructed to receive dead loads as required by the Uniform Building Code. The sign permit application must include a statement signed by the applicant which states compliance with this requirement. L:\CrrYDOCS\ORD\DRAFI\SIGN\704\DRAFr-9.DOC Draft#9—August 28,1998 1 Page 7 SEC. 16 PERMITTED SIGN STRUCTURES AND GENERAL REGULATIONS A. ATTACHED SIGN 1. GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall be applicable to all attached signs which are allowed under this ordinance. Signs may not be attached to light fixtures, poles, curbs, sidewalks, gutters, streets, utility poles, public buildings, fences,railings,public telephone poles,or trees. The direct painting of signs on buildings shall be prohibited except for signs less than a three(3)square foot area used for building identification. 2. MINIMUM/MAXIMUM LETTER/LOGO HEIGHT: The minimum height allowed for letters or logos shall be six(6) inches. The maximum height allowed for letters or logos shall be based on the following criteria: Distance From R.O.W. * Maximum Letter/Logo Height Less than 100 ft. 12 inches 101 - 150 ft. 18 inches 151 -200 ft. 24 inches 201 -250 ft. 30 inches 251 -300 ft. 36 inches 301 and greater 42 inches * - For any lease space which does not front on a street, the maximum letter/logo height shall be based on the distance from the vehicular driveway access (see Appendix B' for further L, clarification). 3. MAXIMUM AREA: 0.75 square feet for every one foot of width of building or lease space not to exceed 400 square feet(see Appendix'A'for further clarification). 4. NUMBER OF SIGNS: Only one attached sign per lease space shall be allowed along each street frontage on any site, unless otherwise specifically provided in this ordinance. A secondary sign may be permitted at a public entrance,provided the entrance is on another side of the building,but shall be limited to twenty-five percent(25%) of the primary or permitted sign size, whichever is more restrictive. The six (6) inch minimum letter/logo height will not apply to these secondary signs. No more than two(2)attached signs shall be allowed per lease space. Attached signs shall be located within the first story of the main exterior entrance for a building or lease space (see Appendix B' for further clarification). 5. SIGN WIDTH: Attached signs shall be limited in width to the middle seventy five percent(75%) of the width of any building or lease space. In the event the lease space facade is horizontally articulated,the 75%rule shall apply to the allowed sign to be located on any single plane facade (see Appendix'B'for further clarification). 6. ROOF LINE LIMITATIONS: In no case shall an attached sign project above the roof line of any building, except those attached to parapet walls and the sign may not extend above the parapet wall. Signs shall be no closer vertically to the eave of the roofline or overhang than the predominant letter height(see Appendix B' for further clarification). Signs may be attached to a continuous plane fascia, if the sign does not extend above or below the projection of the fascia. Signs attached to fascia are only allowed when attached to structural canopy supported to the ground by columns constructed of similar masonry material as the primary structure (See Appendix'B' for further clarification). 7. ILLUMINATION: Attached signs may only be illuminated utilizing internal lighting during posted business hours. Exterior letters with exposed neon lighting are not allowed. L:\CI YDOC:S\ORD\DRAFIISIGN 704\DRAFI-9.DOC Draft#9—August 28,1998 -c- Page 8 8. PROTRUSIONS: Attached signs may not protrude farther than eighteen inches (18") from the building,excluding signs attached to canopies. 9. RESIDENTIAL ADJACENCY: Attached signs shall not be allowed on any facade (other than the main front of the building)which faces property zoned for single-family residential uses if the sign is within one hundred fifty feet(150')of the property line of said residential property. B. MONUMENT SIGN 1. GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall be applicable to all monument signs which are allowed under this ordinance. 2. MINIMUM LETTER/LOGO HEIGHT: The minimum height allowed for letters or logos shall be six(6)inches. 3. MAXIMUM HEIGHT: Four(4)feet,excluding monument base. The monument base may be an additional eighteen(18) inches in height measured from ground level at the center of the base to the top of the base. 4. MAXIMUM AREA: One hundred(100)square feet per sign with a maximum area per sign face of fifty(50)square feet. (see Appendix'A'for measurement criteria). 5. NUMBER OF SIGNS: Only one monument sign, excluding menuboard signs, shall be allowed along each street frontage on any site, unless otherwise specifically provided in this ordinance. 40 11014 4,411'e far ory s 3it` .4 tif,geo e +> 41i v.;f1:1) (We 6. MINIMUM SETBACK: Fifteen(15)feet from any property line. 7. MATERIAL REQUIREMENTS: All monument sign bases shall be constructed of the same masonry material as the front building facade on the same site or shall be stone or brick. The sign structure must be constructed or covered with the same masonry material as the principal building, or stone, or brick. Sculpted aluminum sign panels will be allowed. All sign text and graphic elements shall be limited horizontally and vertically to the middle seventy-five percent (75%) of the sign face. 8. ILLUMINATION: Monument signs may only be illuminated utilizing internal lighting for sculpted aluminum panels or a ground lighting source where the light itself and supporting structure are not visible from public R.O.W. C. GROUND SIGN 1. GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall be applicable to all ground signs. 2. LOCATION LIMITATIONS: No signs shall be placed within public right-of-way. 3. MAXIMUM HEIGHT: Three feet(3') 4. MAXIMUM AREA: Eight(8)square feet with a maximum of four(4)square feet per sign face. 5. NUMBER OF SIGNS: One(1)sign per site. C L:\CITYDOCSIORDIDRAFI'SIGM704\DRAFT-9.DOC Draft#9—August 28,1998 Page 9 SEC. 17 PROHIBITED SIGNS A. GENERAL Any sign which is not specifically permitted in Articles V and VI of this ordinance shall be prohibited. B. OBSCENE SIGNS No person shall erect or display on any site a sign in which the dominant theme of material taken as a whole appeals to a prurient interest in sex,or is patently offensive because it affronts community standards relating to the description or representation of sexual matters,and is utterly without redeeming social value. C. OBSTRUCTING DOORS,WINDOWS,OR FIRE ESCAPES No person shall erect or display on any site any sign which prevents free ingress to or egress from any door,window,or fire escape. D. OBSTRUCTING VISION/SIGHT TRIANGLE No person shall erect or display on any site any sign in such a manner as to obstruct free and clear vision at any location, street, intersection, or driveway. All signs placed at any intersection shall prevent such problem by observing a sight triangle as provided for in Section 1,"Definitions." E. INTERFERENCE WITH TRAFFIC No person shall erect or display on any site any sign which interferes with vehicular or pedestrian traffic as a result of the position, size, shape,movement, color, fashion, manner, or intensity of illumination or any other characteristics causing such interference. Nor shall any person erect or allow to be displayed any sign in such a manner as to interfere with, obstruct the view of, or be confused with any authorized traffic sign, signal, or device, including, without limitation, signs making use of the words "stop," "go," "look," "slow,""danger,"or any other similar word,phrase,symbol or character,or employ any red,yellow,green, or other colored lamp or light in such a manner as to cause confusion or otherwise interfere with vehicular or pedestrian traffic. F. PORTABLE SIGNS No person shall erect or display on any site any portable sign; except,however, that upon a majority vote by the City Council, a conditional use permit may be issued to any non-profit organization for an on-site portable sign. Permits shall be issued for one thirty (30) day period with at least ninety (90) days separation between permits. G. CERTAIN ILLUMNATED SIGNS 1. No sign shall be illuminated to such an intensity or in such a manner as to cause a glare or brightness to a degree that it constitutes a hazard or nuisance to traffic. Moving, flashing, intermittent lighted,changing color,revolving,or similarly constructed signs shall not be allowed. 2. No lighted sign shall be erected or displayed within one-hundred fifty(150)feet of a single-family residentially zoned property unless the lighting is shielded from view of the residentially zoned property and indirect light does not exceed 1/2 lumen measured from any property line of the residentially zoned property. G\CITYDOCS\oxrnnweFnstcrnroa\DRAFT-9.DOC Draft#9—August 28,1998 --/V- 4 Page 10 LH. SIGNS PROJECTING ON/OVER PUBLIC PROPERTY OR PUBLIC RIGHT-OF-WAY It shall be prohibited to erect or display any type of sign on or over public right-of-way (ROW) or other public property, unless the same be erected by the City, County, State or other authorized governmental agency,or with the permission of the City,for public purposes. ROOF SIGNS Any sign erected on a vertical framework supported by and located immediately and entirely over the roof of a building is prohibited. Any sign attached to a fascia extending above the projection of the fascia shall be prohibited. The painting or otherwise affixing of signs on a roof is prohibited. J. SIGNS ON UTILITY POLES No person shall erect or display any sign on any utility pole located upon any public right-of-way or utility easement. ARTICLE V-SPECIFIC SIGN REGULATIONS SEC. 18 SPECIFIC SIGN REGULATIONS This article regulates the type of sign structure allowed for each type of sign permitted by this ordinance. Each of the signs identified in this article is subject to the general sign provisions set forth in Article IV except where modifications to the general regulations are noted. c, SEC. 19 PERMANENT SIGNS REQUIRING PERMIT Unless otherwise specifically provided, the regulations set forth in this article shall be applicable to all of the following signs. A. BUSINESS SIGN 1. PERMITTED SIGN STRUCTURE: Attached and/or monument 2. MODIFICATIONS TO GENERAL REGULATIONS: None B. MENUBOARD SIGN 1. PERMITTED SIGN STRUCTURE: Attached and/or monument 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MINIMUM LETTER/LOGO HEIGHT: Not applicable b. MAXIMUM HEIGHT: Six feet(6'). c. MAXIMUM AREA: Twenty four (24) square feet. Ol11y one face will be allowed per sign. d. MAXIMUM NUMBER OF SIGNS: No more than two(2)signs per site. e. LOCATION LIMITATIONS: All menuboard signs must be located at the side or rear of the principal building. If two (2) signs are erected, signs must be at least feet apart. f. ILLUMINATION: Internal lighting may be utilized for sign panel. C. SUBDIVISION ENTRY SIGN 1. PERMITTED SIGN STRUCTURE: Attached and/or monument 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MAXIMUM HEIGHT: Attached sign may not project above top of wall b. MAXIMUM AREA: Thirty-two(32)square feet for attached sign c. MAXIMUM NUMBER OF SIGNS: One (1) monument sign or two attached wall plaque signs(not a combination thereof)per street entrance L:\C1TYDOCSWRD\DRAFRSIGN\704\DRAFT-9.DOC Draft#9—August 28,1998 T�3S Page 11 Cd. PLACEMENT OF SIGN: Monument sign may be located on median at street entrance if approved by City Council on Concept Plan, in developer's agreement, or by a separate application. D. BULLETIN BOARD SIGN 1. PERMITTED SIGN STRUCTURE: Attached,Monument and/or ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MINIMUM LETTER/LOGO HEIGHT: Not applicable b. MAXIMUM HEIGHT: Six(6)feet c. MAXIMUM AREA: Eighteen(18)square feet d. MAXIMUM NUMBER OF SIGNS: One(1)per subdivision entrance,not to exceed two (2)per subdivision e. LOCATION WHERE ALLOWED: No closer than one-hundred (100) feet from an arterial. Sign must be located on designated common area and maintained by the home owner's association. f. MATERIAL REQUIREMENTS: Bulletin board must have a lockable covering. Masonry requirement shall not apply. E. DIRECTORY SIGN 1. PERMITTED SIGN STRUCTURE: Attached and/or monument 2. MODIFICATIONS TO GENERAL REGULATIONS: a. � as ffit l 1a ° st i t�A ' gai a i' s �Ysi:ai t -'1e tM ;l 44111 0).1 e e`• b. MAXIMUM NUMBER OF SIGNS: One(1)sign per street entrance. c. RESIDENTIAL ADJACENCY: Not applicable LOCATIONS WHERE ALLOWED: Only distance measurements shall apply. Cd. F. INSTITUTIONAL SIGN 1. PERMITTED SIGN STRUCTURE: Attached and/or monument 2. MODIFICATIONS TO GENERAL REGULATIONS: a. GENERAL: _ ii. Messages on readerboards, whether electronic or manual, may not scroll, flash, or change more frequently than once a day. iii. Manual readerboard signs using alphabetical lettering must have a lockable covering. b. MAXIMUM AREA: Readerboard display cannot exceed two-thirds (2/3) of the permitted gross surface area per face of the sign,excluding monument sign border. c. ILLUMINATION: Internal illumination may be utilized for sign panel. G. GASOLINE PRICING SIGN 1. PERMITTED SIGN STRUCTURE: Monument 2. MODIFICATIONS TO GENERAL REGULATIONS: a. GENERAL: .0e1(3 ¢ 37s ss(', ( sae ily® yids sci an w ii. Price-per-gallon display,whether electronic or manual, may not scroll, flash, or change more frequently than once a day. b. MAXIMUM AREA: Price-per-gallon display cannot exceed two-thirds (2/3) of the permitted gross surface area per face of the sign,excluding monument sign border. d. ILLUMINATION: Internal illumination may be utilized for sign panel. Le H. DIRECTIONAL SIGN 1. PERMITTED SIGN STRUCTURE: Monument 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MAXIMUM HEIGHT: Three feet(3') L:\CITYDOCS\ORD\DRAFTSIGN\704\DRAFr-9.DOC Draft#9—August 28,1998 - -2/ _ Page 12 b. MAXIMUM AREA: Eight(8) square feet with a maximum of four(4) square feet per sign face. c. NUMBER OF SIGNS: Maximum of two(2)signs per site. SEC.20 PERMANENT SIGNS EXEMPT FROM PERMIT A permit shall not be required for the following signs: A. HOME OCCUPATION SIGN 1. PERMITTED SIGN STRUCTURE: Attached 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MINIMUM LETTER/LOGO HEIGHT: Not applicable b. MAXIMUM AREA: One(1)square foot c. MAXIMUM NUMBER OF SIGNS: One(1) d. LOCATIONS WHERE ALLOWED: Any sign must be non-illuminated and mounted flat against the wall at the entrance of the home occupation. SEC.21 TEMPORARY SIGNS REQUIRING PERMIT A permit shall be required for the following signs: A. BANNER 1. PERMITTED SIGN STRUCTURE: Attached 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MAXIMUM AREA: 0.5 square feet for every one foot of width of building or lease space not to exceed fifty(50)square feet. b. MAXIMUM NUMBER OF SIGNS: One(1)per site c. DURATION: Maximum fifteen(15)days,twice per calendar year with a sixty(60)day separation between permits. B. MODEL HOME SIGN 1. PERMI 1-11,D SIGN STRUCTURE: Monument and/or ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MAXIMUM HEIGHT: Five(5)feet for ground signs b. MAXIMUM AREA: Sixty-four (64) square feet with a maximum of thirty-two (32) square feet per sign face c. MINIMUM SETBACK: Fifteen(15)feet from any property line d. MAXIMUM NUMBER OF SIGNS: One(1)sign per builder per subdivision e. MATERIAL REQUIREMENTS: Not applicable f. LOCATIONS WHERE ALLOWED: Not applicable g. RESIDENTIAL ADJACENCY: Not applicable C. SPECIAL PURPOSE SIGN '' 1. PERMITTED SIGN STRUCTURE: Attached and/or ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MAXIMUM NUMBER OF SIGNS: Four(4)total per event or occasion b. PLACEMENT TIME: Twenty-one (21) days, iasaris,�;i < .ei`z $. No more than twice a year. c. MATERIAL REQUIREMENTS: Not applicable d. LOCATIONS WHERE ALLOWED: Not applicable e. RESIDENTIAL ADJACENCY: Not applicable (impe D. DEVELOPMENT SIGN 1. PERMITTED SIGN STRUCTURE:Monument and/or ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MAXIMUM HEIGHT:Five(5)feet b. MAXIMUM AREA: Sixty-four(64) square feet with a maximum of thirty-two (32) square feet per sign face. L:\CITYDOCS\ORD\DRAFRSION\704\DRAFr-9.DOC Draft#9—August 28,1998 7-..3—) Page 13 • c. MAXIMUM NUMBER OF SIGNS: One(1)per site d. DURATION: Sign may be installed at any time after the issuance of the building permit for a commercial development or approval of the developers agreement for a residential subdivision. The sign must be removed within one (1) year or upon the issuance of a certificate of occupancy for a commercial development and upon the issuance of a certificate of occupancy on seventy-five percent(75%)of the lots within the subdivision for a residential subdivision. e. MATERIAL REQUIREMENTS: Not applicable f. RESIDENTIAL ADJACENCY: Not applicable g. LOCATIONS WHERE ALLOWED: Not applicable SEC.22 TEMPORARY SIGNS EXEMPT FROM PERMIT A permit shall not be required for the following signs: A. SUBDMSION MARKETING SIGN 1. PERMTI-1'ED SIGN STRUCTURE: Ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MAXIMUM NUMBER OF SIGNS: One(1)sign for every twenty(20)platted lots,not to exceed a total of four signs b. LOCATION OF SIGNS: No sign may be placed closer than fifty feet (50') from an intersecting R.O.W. c. PLACEMENT TIME: 12:00 noon Friday to 12:00 noon Monday d. DURATION: Signs may be placed upon subdivision approval. The signs shall be valid for one(1)year from subdivision approval or upon issuance of a certificate of occupancy on seventy-five percent(75%)of the lots. c, B. BUILDER SIGN 1. PERMITTED SIGN STRUCTURE: Ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. DURATION: Signs may only be placed after issuance of a building permit and must be removed upon the issuance of a certificate of occupancy. C. REAL ESTATE SIGN 1. PERMI I TED SIGN STRUCTURE: Attached,monument,and/or ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MINIMUM LETTER/LOGO HEIGHT: Not applicable b. MAXIMUM HEIGHT: Five (5) feet above grade for ground signs; below roof line for attached c. MAXIMUM AREA: Thirty-two(32)square feet d. MAXIMUM NUMBER OF SIGNS: One(1)per site D. WINDOW SIGN Window signs may not obscure more than fifteen percent(15%) of the window area per facade, measured and located within ten (10) vertical feet from the at-grade exterior entrance to the lease space. No illuminated window signs shall be allowed within two feet of the window glazing except for open/closed signs. E. GARAGE/YARD SALE SIGN 1. PERMITTED SIGN STRUCTURE: Ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MAXIMUM NUMBER OF SIGNS: Two (2) per sale; one (1) at subdivision entrance and one(1)interior to the subdivision. b. PLACEMENT TIME: 12:00 noon Friday to 12:00 noon Monday or on any legal holiday,not to exceed twice per year. L:\CITYDOCS\ORD\DRAFI.SIGN\704\DRAFr-9.DOC Draft#9—August 28,1998 �� .. 38 Page 14 ARTICLE VI-EXEMPTIONS AND SPECIAL CONDITIONS SEC. 23 EXEMPT SIGNS The following signs are exempted from the requirements of this ordinance: A. Vehicular signs, unless the sign is used or intended to be used as an on-site or off-site sign. It shall be prima facie evidence that a sign is used as an on-site or off-site sign if a vehicle is parked at the same location for a continuous period exceeding seventy-two (72) hours. No person shall attach any sign to a trailer, skid, or similar mobile structure, where the primary use of such structure is to provide a base for such sign or to constitute the sign itself. This provision shall not be interpreted to prohibit identification signs on vehicles used for business purposes,nor shall it be interpreted to prohibit bumper stickers. B. Warning and security signs. C. Government signs and signs for non-profit organizations sponsored by government including flags, insignia, legal notices, informational, directional, and traffic signs which are legally required or necessary to the essential functions of government agencies. D. "No Dumping"and"No Trespassing"signs. E. .. tY * r � r F. Signs in public parks placed inside ballfield fencing by the City,which are intended for advertising to raise funds for recreation programs which have copy on only one face with the copy facing toward the interior of the field. L G. Political signs not within public right-of-way ' 11C _ 4za a.( 10' "2ali p 'a dS 3. I .0! SEC.24 NONCONFORMING EXISTING SIGNS All signs that are lawfully in existence on the date of adoption of this ordinance may exist in their present form,but no such signs shall be altered or moved unless a permit is issued pursuant to the provisions of this ordinance. Permits granted prior to the passage of this ordinance shall be renewed only if the applicant complies with all provisions of this ordinance. Any legal, non-conforming sign which has been substantially destroyed or dismantled for any purpose other than maintenance shall be deemed as completely destroyed if the cost of repairing the sign is more than 60%of the cost of erecting a new sign of the same type at the same location. Under this provision,the sign shall be removed and a permit shall be required to erect a new sign. SEC. 25 SIGN COPY Notwithstanding anything contained herein to the contrary,any sign authorized in this ordinance is allowed to contain non-commercial(ideological)copy in lieu of any other copy. SEC.26 APPENDICES It is anticipated that the following appendices will be changed periodically by the Building Official in response to changes in the administration of this ordinance. C L:\C►TYDOCS\ORD\DRAF\SIGN 704\DRAFr-9.DOC Draft#9—August 28,1998 � Q Page 15 APPENDIX 'A' (we METHODS OF AREA MEASUREMENT ATTACHED SIGNS AND GROUND SIGNS 12' 6' 12' EXHIBIT A-1 k • mI 2' gy _j!1!! m "- SIGN STRUCTURE: Attached I0 ' r .,,: 11,: ,I, I ut - 8 I brr', M.g uun $ HEIGHT: Letter height- 12" ; 1# � ik , ;,� �' miN' '� I,i �� , ,�nrpril " r !il�i! AREA: 18 s.f. (3'x 6') ;I 0,.... *,0k , (e ,!'�,:z% o i d.6,1k'" 11 1 W �lil A :IX 14' ,ii!Bail i li!eehn!' a ti p. m 4 b lI i !�g r i"s V'ud i w _ U a 4 NOTES: Area limited to 0.75 square feet for I",;,„kr', ,�_ ": li-iii every one foot of width of building or lease 8 ,i;,;,;i; ;,,� ■�■iiiitig d� space not to exceed 400 square feet; signs im;,, ��o�%_ ' � F dS shall be limited in width to the middle seventy 1"11 111 •••■ oiiiiiiiiiiiiiiiiiiiIiiiiiiiiiiiiiiiiiilminikiNi i building -:�<_itioniellilligig five fw percentof thewidth of anyn...:....... >:,.,,�..:, .i:75/° i.... ::::efu� or leases space single plane facade. e or s P 9 30' (61Pe 75°6 40' 75^6 —6'-6" [ 7'-6" 6'--2'-6" 15' 2'-6"1 EXHIBIT A-2 I SIGN STRUCTURE: Attached 2' •io :Sign Wave • SIGN HERE.... .12' HEIGHT: Letter height- 10"& 12" I !!!!!.L:s.:^�ii�E,i6RE e;0�3^:ii:ii;y::::i�iiii]!ei;:ii��r%F�:_:::::�:. II AREA: 1 1 .f. ... :....:..:.: 5 s.f. & 5 sIII :.. r��-::::l,:: :::.:::.....:::::„.,.::�:._:._::::_.: ii:: ill c[!'Ae.:s:::.,.::.::s:::�s:si5i jai;;"!!!u!:i!Si�;=Jim'i`i�il: iiiir°!i 1I NOTES: Area limited to 0.75 square feet for "'I q II every one foot of width of building or leaseEi ili .1111 1i aii, 11 space not to exceed 400 square feet; signs 1 ''''� i!, shall be limited in width to the middle seventyC! 1'ii;. .. ,iri' ill Di !1�:r ',r„tom.. ,,N•.. IWi ,,, ° of thewidth of anybuilding !!'''•' " "'!!1 five percent(75%) Ili di ,::t 1:::..a!!!;!!i ':irk: `: ' " '. .41`� aµ;; or lease space or single plane facade. fi: ....:.::i:::;; ,:: 20' 20' EXHIBIT A-3 3' SIGN STRUCTURE: Ground 2' HEIGHT: 3' Sign -i-3' AREA: 6 s.f. (2'x 3') I I 1' -11-0 L:\CITYDOCS\ORD\DRAFT\SIGN\704\APPNDD{9.VSD Draft#9-August 28, 1998�� Page 16 • APPENDIX 'A' METHODS OF AREA MEASUREMENT L MONUMENT SIGNS EXHIBIT A-4 SIGN STRUCTURE: Monument-attached lettering 12.5' HEIGHT: 4' 75% 1.75' 9' 1.75' SIGN FACE AREA: 50 s.f. (4'x 12.5') '" — 1 l• - NOTES: The sign structure must be constructed or covered with the same masonry material as the 4' 75% 3' SIGN principal building,or stone,or brick. All sign text and graphic elements shall be limited horizontally ` - and vertically to the middle seventy-five percent 6" (75%)of the sign face. Sign may be illuminated utilizing a ground lighting source,where the light itself and supporting structure may not be visible from public R.O.W. EXHIBIT A-5 10' SIGN STRUCTURE: Monument-sculpted —1'-6" I 7' 11'-6"— aluminum panel 6" ...Le :: T4O4 .f. IGH : ' (4'x 10') 3' 4'6" NOTES: The sign base and/or structure must be 5' constructed or covered with the same masonry ... material as the principal building,or stone,or brick. 6" All sign text and graphic elements shall be limited horizontally and vertically to the middle seventy-five percent(75%)of the sign face. Sculpted aluminum sloped ground sign panels may be illuminated utilizing internal lighting. EXHIBIT A-6 SIGN STRUCTURE: Monument-masonry panel 12' HEIGHT: 4' 75% —1'-6" ; 9' 1'-6"— SIGN FACE AREA: 48 s.f. (4'x 12') 6" .•:• .1"z'Ir'i13;I iiiiis iiiMililllliiliiilllllll;l lilts: NOTES: The sign base and/or structure must be 1 hli', constructed or covered with the same masonry 4' 75% 3 1j'` 1 LOGO material as the principal building,or stone,or brick. All sign text and graphic elements shall be limited ii ' horizontallyand verticallyto the middle seventy-five f .:... T.',I ,, percent(75%)of the sign face. Sign may be 1. illuminated utilizing a ground lighting source,whereI Lthe light itself and supporting structure may not be visible from public R.O.W. L:\CITYDOCS\ORD\DRAF'I\SIGN\704\APPNDIX9.VSD Draft#9-August 28,1998 ✓-4 I Page 17 APPENDIX 'B' (1.- SELECTED GRAPHIC CLARIFICATIONS Sections 16.A.2 and 16.A.4 -For any lease space which does not front on a street,the maximum letter/logo height shall be based on the distance from the vehicular driveway access. Only one attached sign per street frontage shall be allowed on any site along said street frontage, unless otherwise specifically provided. A secondary sign may be permitted at a public entrance, provided the entrance is on another side of the building, but shall be limited to twenty-five percent (25%) of the primary or permitted sign size, whichever is more restrictive. The six(6) inch minimum letter/logo height will not apply to these secondary signs. No more than two (2)attached signs shall be allowed per lease space. Drive i Parking I 120' 18" letter/logo 18" letter/logo 15" letter/logo y 12" lease lease lease space letter/ space space logo I public entrance publiclic=nce secondary sign secondary sign 4.5"letter/logo 3.75"letter/logo L , Parking Section 16.A.4- Attached signs shall be limited to within the first story of the main exterior entrance for a building or lease space. E Signs Signs Signs I �m Si•nSho••e >r L:\CITYDOCS\ORD\DRAFT\SIGN\704\APPNDIX9.VSD Draft#9-August 28,1998 -7 --4 p.. Page 18 APPENDIX 'B' (we SELECTED GRAPHIC CLARIFICATIONS Section 16.A.5 -Attached sign area limited to 0.75 square feet for every one foot of width of building or lease space not to exceed 400 square feet; signs shall be limited in width to the middle seventy five percent(75%) of the width of any building or lease space or single plane facade. 75% 75%—. 75%—. • ,- p. SUBS F , ' c� 'w 11 I! \.i 1+ "�' . . .24" Mt ',... "11!..* glillj .it - _0,,,,,,'_-,:,,,: 11' Io ra ° { 11 Li .71 Pi S t-::- ,. ''''- Section 16.A.6- Signs shall be no closer vertically to the eave of the roofline or overhang than the permitted letter height. 11111I IIIIII — 24" — IIIIII i ; IIIIII 24" _ Flitl ,I o IIIIII milli IIIIII IIIIII IIII milli IIIIII IIIIII IIIIII IIIIII IIILi IIIIII IIIIII IIIIII I.....ill.. IIIIII II 111 I 111111 L:\CITYDOCS\ORD\DRAF'I\.SIGN\704\APPNDIX9.VSD Draft#9-August 28,1998 -7 j 43 Page 19 APPENDIX 'B' (re SELECTED GRAPHIC CLARIFICATIONS Section 16.A.6 -Signs may be attached to a continuous plane fascia provided the sign does not extend above or below the projection of the fascia. Such signs are only allowed when attached to structural canopy supported to the ground by columns constructed of similar masonry material as the primary structure. Sign —► Column —► (imme (km/ L:\CITYDOCS\ORD\DRAFTISIGN\704 APPNDIX9.VSD Draft#9-August 28, 1998 '4 4Page 20 , City of Southiake,Texas +. MEMORANDUM August 28, 1998 TO: Shana Yelverton, Assistant City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Ordinance No. 707,2nd reading, Amending Chapter 18,Article III,Section 18-79 of the Southlake City Code, designating the speed limit as 25 miles per hour for neighborhood streets in the Timber Lake, Southridge Lakes, and Coventry Manor subdivisions. State law dictates that streets within the confines of a city limits that are not signed will have a speed limit of 30 miles per hour. The state also recognizes that the city has the right to post whatever speed limit, within reason, on any of the city owned and maintained roadways. Representatives of the Timber Lake subdivision have recently contacted Council and members of the Southiake Department of Public Safety Police Services, referencing the speed limits in their neighborhood. Approximately one year ago, members of Southridge Lakes contacted Council about this same issue. Members of the Traffic Division monitored various streets in these two (16., neighborhoods in unmarked cars and radar units to determine actual speed. The attached memo from Sergeant Daniels indicates that Southridge Lakes has a greater issue concerning the 25 miles per hour limit than Timber Lake. The Timber Lake figure indicates that the majority of the vehicles travel in the 21-30 miles per hour range, limiting the neighbors exposure to citation. Councilmember Kendall has also observed traffic patterns throughout the city with Department of Public Safety personnel for several shifts, to include this specific issue. We, as the enforcement arm of the city, along with Councilmember Kendall, support the changing of the speed limit in these two neighborhoods from 30 miles per hour to 25 miles per hour in order to assist these neighborhoods in what they perceive as a problem. There will be a nominal cost factor of approximately $55.50 for each sign and pole, with the Department of Public Works installing these signs. The actual amount of signage necessary will be determined by the Department of Public Works. At the 1st reading of the ordinance on August 18, 1998, Councilmember Kendall requested that Coventry Manor also be included in the ordinance. /bls Attachments L n L 1 MEMORANDUM October 07, 1997 TO: Gary Gregg, Director of Police Services FROM: Rusty Daniels, Sergeant Police Services SUBJECT: SOUTHRIDGE LAKES SPECIAL DETAIL On Friday, October 03, 1997 I sent Officer Sanders to the 500 block of Southridge lakes Blvd, to work a special detail. His assignment was to take an unmarked city vehicle to that area. Then utilize the laser, and make a traffic count, including vehicle speeds. I checked the data compiled by the radar trailer, and found that a large number of vehicles use that area between 0700 hrs. And 0830 hrs., as well as between 12 noon, and 1400 hrs. Officer Sanders started the survey at 0700 hrs, and ran it until 0900 hrs. The following data was compiled: • 0700 - 0730 48 vehicles clocked, Slowest speed - 23 mph, Fastest speed - 37 mph. • 0730 - 0800 77 vehicles clocked, Slowest speed - 22 mph, Fastest speed- 39 mph • 0800 - 0830 52 vehicles clocked, Slowest speed - 29 mph, Fastest speed - 38 mph • 0830 - 0900 35 vehicles clocked, Slowest speed- 19 mph, Fastest speed- 37 mph Officer Sanders returned to the same location, starting the survey at 12 noon, and ran it until 1430 hrs. The following data was compiled: • 1200 - 1230 23 vehicles clocked, Slowest speed - 17 mph, Fastest speed -38 mph • 1230 - 1300 49 vehicles clocked, Slowest speed - 19 mph, Fastest speed - 37 mph • 1300 - 1330 42 vehicles clocked, Slowest speed - 19 mph, Fastest speed - 32 mph • 1330 - 1400 29 vehicles clocked, Slowest speed - 26 mph, Fastest speed -40 mph • 1400 - 1430 30 vehicles clocked, Slowest speed - 17 mph, Fastest speed- 36 mph The data from the radar trailer also shows a large number of vehicles use the same roadway between 1500 hrs. and 1830 hrs.. Officer Sanders was unable to return to that area during that time period. It is planned to resume the survey on Wednesday 10/08/97. If you have any questions you can contact me at extension 838. Rd/rd cc: Billy Campbell, Director of Public Safety L `� L - a Rus5911. !l l 1 `a 'EArar "Sl ix z > "�ie 6 E^x v t a3si From: Russell Daniels Sent: Tuesday,June 02. 1998 9:11 AM To: Gary Gregg Cc: Barry Hinkle Subject: Timberlake Sub-Division Traffic Report Wednesday May 27, 1998 1600 to 1930 500 Timberlake Drive(south bound) 225 vehicles recorded. Speeds ranged between 14 mph to 45 mph. Speeds 10 to 20 range 16 vehides(highest 20 mph) 21 to 30 range 181 vehicles(highest 30 mph) 31 to 40 range 27 vehides(highest 37 mph) 41 to 50 range 1 vehicle (highest 45mph) Thursday May 28, 1998 1630 to 1930 Timberlake Cir. 145 vehicles recorded Speeds ranged from 16 mph to 41 mph. Speeds • 10 to 20 range 9 vehides(highest 20 mph) 21 to 30 range 105 vehides(highest 30 mph) 31 to 40 range 30 vehicles(highest 38 mph) 41 to 50 range 1 vehicle(highest 41 mph) Friday May 29, 1998 0700 to 0900 (ire 500 Timberlake Dr. (south bound) 51 vehides recorded Speeds ranged from 20 mph to 38 mph Speeds 10 to 20 2 vehides(highest 20 mph) 21 to 30 47 vehicles(highest 30 mph) 31 to 40 7 vehicles(highest 38 mph) The traffic survey will resume on June 10, after this weekends race events. (kr- • flL-3 City of Southtake,Texas - ORDINANCE NO. 707 / AN ORDINANCE AMENDING CHAPTER 18, "TRAFFIC AND VEHICLES", OF THE SOUTHLAKE CITY CODE (1996), AS AMENDED, BY; DESIGNATING THE SPEED LIMIT WITHIN THE TIMBER LAKE SOUTHRIDGE LAKES, AND COVENTRY MANOR SUBDIVISIONS AS 25 MILES PER HOUR; DIRECTING THE DIRECTOR OF PUBLIC WORKS TO POST APPROPRIATE SIGNS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Southtake,Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS,pursuant to Section .545.352(b) and 545.356, Texas Transportation Code, the City of Southtake,Texas has the authority to establish prima facie maximum reasonable and prudent speeds within its corporate boundaries for vehicles on streets and highways; and WHEREAS, a special hazard exists that requires a slower speed in order for an operator to drive at a speed that is reasonable and prudent under the existing circumstances in the neighborhood; and WHEREAS, the prima facie maximum reasonable speed limits adopted herein are not in conflict with any order of the Texas Transportation Commission declaring speed limits along any roadways within the city limits of Southtake; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: SECTION 1. SPEED LIMITS ESTABLISHED That Section 18-79 of Chapter 18, "Traffic and Vehicles," of the of the Southtake City Code C 8-25-98 Page 1 1 L:44 is amended to read as follows: xiii.-..., The prima facie maximum reasonable and prudent speed for travel on the portions of the streets or highways designated in this section shall be the speed in miles per hour(mph) designated as follows, provided that an appropriate sign giving notice thereof is erected: Street Speed Limit (mph) North White Chapel Boulevard from F.M. 40 1709 to the north end of White Chapel Boulevard F.M. 1938 (Davis Boulevard) from mile point 45 0.000 south 0.892 mile to mile point 0.892 All portions of the following streets located 25 within the Timber Lake Addition, including Lake Forest Dr.,Edgemeer Ln.,Edgemeer Ct., Shorecrest Dr., Parcrest Dr., Elmbrook Ct., Shorecrest Ct., Parkdale Dr., Windmere Ct., Timber Lake Cir., Winding Creek Ct., Shadybrook Ct., Glenbrook Ct., Brookdale Cie Ct., Woodcrest Ct., Shadow Glen Dr., Timber Lake Dr., Timberlake Way., Ridgedale Ct., Timbercrest Ct., Brook Meadows Ct., Lakehurst Ct., Spring Brook Ct., Woodglen Ct., Parkdale Ct. All portions of the following streets located 25 within the Southridge Lakes subdivision, including San Jacinto Ct., Sabine Ct., Donley Ct., Irion Ct., Valverde Ct., Gregg Ct., Pecos Dr., Houston Ct., Liberty Ct., Concho Ct., Coreyell Ct., Stonewall Ct., Crockett Ct., Bosque Ct., Brozos Ct., Sterling Ct., Presidio Ct., Blanco Ct., Bowie Ct.,Travis Ct., Brazos Dr., Loving Ct., Bandera Ct., Llano Ct., Kleberg Ct., Southridge Lakes Pkwy., St Augustine Ct. All portions of the following streets located 25 within the Coventry Manor subdivision, including Turnberry Ln., Coventry Ln.,Exeter Ct., Ramsgate Ct., Devon Ct., King's Ct., (...„ Suffolk Ct., New Castle Rd., Norwhich Ct., Thetford Ct. 8-25-98 Page 2 i i-5 SECTION 2. POSTING SIGNS; INVENTORY -kao, The Director of Public Works is hereby directed to ensure that appropriate signs are erected and maintained giving notice of the speed limits adopted in this ordinance and to file an updated inventory indicating the new speed limits with the City Secretary as provided in Section 18-82 of the City Code. SECTION 3. CUMULATIVE CLAUSE This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas,except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION 1. SEVERABILITY CLAUSE. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable and if any phrase, clauses, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in its ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 2. PENALTY Any person, firm or corporation who violates,disobeys,omits,neglects,or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more ce than two hundred dollars($ 200.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 3. SAVINGS CLAUSE All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Chapter 18 of the Code of Ordinances of the City of Southlake,or any other ordinances or statutes adopting prima facie reasonable and prudent speed limits which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation,both civil and criminal,whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 4. PUBLICATION The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance or its caption and penalty in the official City newspaper one time within ten days after final passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. 8-25-98 Page 3 ILLQ • • SECTION 5. EFFECTIVE DATE This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 1998. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 1998. (ire MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: City Attorney Effective: L 8-25-98 Page 4 1L 1 City of Southlake,Texas STAFF REPORT August 28, 1998 CASE NO: ZA 98-090 PROJECT: Site Plan/Rustin Park. Southlake Town Square STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 REQUESTED ACTION: Site Plan for Rustin Park, Southlake Town Square, on property legally described as a portion of Tract 3 situated in the Richard Eads Survey, Abstract No. 481, and being approximately 0.94 acres. LOCATION: North side of East Southlake Boulevard(F.M. 1709) approximately 750' east of North Carroll Avenue. OWNER: Southlake Venture West, L.P. APPLICANT: Cooper& Stebbins, L.P. CURRENT ZONING: "NR-PUD"Non-Residential Planned Unit Development District to include "C-3" General Commercial District uses LAND USE CATEGORY: Mixed Use NO. NOTICES SENT: Fourteen (14) RESPONSES: Two (2) responses were received within the 200' notification area: • Juergen Strunck, 200 North Carroll Avenue, Southlake, Texas, in favor. "Looks like a good plan for this project. I hope the music played there will be of equally good taste and sound." (Received 8/18/98) • Alton Rape, RR 3, Box 20, Pittsburg, Texas, undecided. "We have sold the Post Office property in Southlake to: Genesis Financial Group, Inc., One Oakland•Towne Square, 14th floor, Southfield, Michigan 48076." (Received 8/18/98) P&Z ACTION: August 20, 1998; Approved (6-1) subject to Site Plan Review Summary No. 1,dated August 14, 1998,deleting Item#lb(masonry material for structure support columns) and recommending the applicant consider placing a post and chain fence around the pavillion area. City of Southlake,Texas STAFF COMMENTS: The applicant has met all requirements listed in Site Plan Review Summary No. 1, dated August 14, 1998, with the exception of those in Site Plan Review Summary No. 2, dated August 28, 1998. L:\COM DE V\W P-FIL ES\MEMO\98CAS ES\98-090SP.WPD (-1 - City of Southlake,Texas MEMORANDUM August 14, 1998 TO: Greg Last, Director of Community Development FROM: Kevin Hugman, Interim Director of Parks and Recreation SUBJECT: Park Board Approval of Town Square Site Plan for Bandshell Pavilion At its regular meeting on Monday, August 10, 1998, the Park Board considered the revised site plan for the bandshell pavilion in Town Square. During its work session, developer Brian Stebbins presented the revised site plan and pavilion design to the Park Board for their consideration and recommendation to Planning and Zoning Commission and the City Council. 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' ; � i 9 i r9 Lfit F fia ld Ea l 'IEi �` C g3l !I . . 7� 8 . 1 " I City of Southlake,Texas SITE PLAN REVIEW SUMMARY ase No.: ZA 98-090 Review No: Two Date of Review: 8/28/98 Project Name: Site Plan -Southlake Town Square. Block B. Rustin Park and Band Shell Pavilion APPLICANT: ARCHITECT: Cooper& Stebbins Mesa Design Group for Urban Architecture 1721 E. South lake Blvd.. Suite 100 7001 Preston Road. Suite 210 SQtthlake, Texas 76092 Dallas. Texas 75202 Phone : (817) 329-8400 Phone : (214) 522-8494 Fax : (817)251-8717 B. Stebbins. D. Quinto Fax : (214) 522-8537 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 8/24/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT LISA SUDBURY AT (817) 481-5581, EXT. 862. 1. The following changes are needed regarding building elevations,materials and floor plan: a. Show and label proposed materials to be used on each facade of the Band Shell Pavilion. The south elevation indicates a textured finish along the foundation, and some apparent mis-labeling of"conc. steps" and"brick planters", however, other elevations do not. East and west elevations do not provide masonry materials in compliance with Ordinance No. 480, Section 43.9.c.l.a. Indicate materials for all components. b. Exposed structure support columns shall be constructed of, or clad in,the same masonry material as the principal structure,per Ordinance 480, Section 43.9.d. This plan proposes steel columns with wood sheathing. The applicant requests that the columns be accepted as shown. (P&Z Action 8/20/98:Accept support columns as shown.) P&Z: August 20, 1998:Approved(6-1) subject to Site Plan Review Summary No. 1, dated August 14, 1998, amended as noted above and recommending the applicant consider placing a post and chain fence around the pavilion area. * PLEASE NOTE: The Parks Board unanimously approved this site4plan,proposed building and landscaping at their meeting on August 10, 1998. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. * A permit from TxDOT must be obtained prior to any curb cut along F.M. 1709. * The applicant should be aware that prior to issuance of a building permit the approved Final Plat must be filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and Tap Fees,and related Permit Fees. City of Southlake,Texas * Please be aware that any change of tenant/owners with a request for a new C.O.will require that all parking areas meet the "all weather surface" requirement in the zoning ordinance and all fire lanes shall be per the Fire Department's requirements. * Denotes Informational Comment cc: Cooper& Stebbins, B. Stebbins, D. Quinto VIA FAX ABOVE Mesa Design Group for Urban Architecture VIA FAX ABOVE L:\COMDEV\WP-FILES REV\98\98090SP2.WPD �i iii I!! Y {1 l 1 i4, m i `,,Iii ..(��lf �li IIJ! lilt 1(( Y{� Y{� �{{ {( 'lij�= 0i+ afelli ', {a, t,ti, � li, i, ii, it b :� ii , , iii, ili, , C 1 t /�`H , i c cC 1 s { ; t i p1llttlI II II Gce )(''�I Ii 1 it Y . N fi,i,eI 1 it,l i f i j i t td li co �';s r 4 rjQs r_r=r Y ii `1 •� • • 1� - i 1! 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The changes to Sections 6 and 7 of this ordinance will accomplish this. Attached is an underline/strikeout copy of the ordinance with the proposed changes to the ordinance, as well as a clean copy of the amended ordinance. This ordinance amendment was considered by the Park Board at its July 13, 1998 meeting, and unanimously recommended for approval. The City Council considered and passed the Ordinance No. 646-A on first reading at its July 21, 1998 regular meeting. LPlease place this item on the September 1, 1998 agenda for second reading and consideration by the City Council. Please contact me if you have any further questions regarding this item. I KH Attachment: Ordinance No. 646-A, Amendment to Ordinance No. 646, Parks and Recreation Board C 1 N I ORDINANCE NO. 646-A (mr; AMENDMENTS TO ORDINANCE NO. 646 ESTABLISHING A PARK AND RECREATION BOARD FOR THE CITY OF SOUTHLAKE; ESTABLISHING THE NUMBER OF BOARD MEMBERS AND THEIR TERMS OF OFFICES; PROVIDING FOR DUTIES AND RESPONSIBILITIES OF THE PARK AND RECREATION BOARD; ESTABLISHING A YOUTH PARK AND RECREATION BOARD; ESTABLISHING QUALIFICATIONS, THE NUMBER OF BOARD MEMBERS AND THEIR TERMS OF OFFICE; PROVIDING FOR DUTIES AND RESPONSIBILITIES OF THE YOUTH BOARD; PROHIBITING CERTAIN TYPES OF CONDUCT IN CITY PARK; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; REPEALING ORDINANCE NO. 515; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council for the City of Southlake, Texas, deems it advisable and necessary to establish a Park and Recreation Board for the City of Southlake, to act as an advisory board to the City Council relating to all nature of park improvements and recreation programs; and WHEREAS, the City Council deems it advisable and necessary to establish a Youth Park and Recreation Board for the City of Southlake, to act as an advisory board to the Park and Recreation Board relating to recreation programs and park improvements; and WHEREAS, the City Council deems it advisable and necessary to prohibit certain types of conduct within city parks; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. Creation of Park and Recreation Board. There is hereby established the Park and Recreation Board for the City of Southlake, Texas, hereinafter referred to as the "Board." Section 2. Number of Board Members, Qualifications and Terms. The Board shall consist of nine (9) citizens of the City of Southlake, Texas, and who shall be appointed by the City Council for three (3) year terms. Members shall serve until their successors are appointed, without compensation. Places on the Board shall be numbered one (1) through nine (9). The City Council in making the appointments to the Board, shall give due consideration ce to the recommendations of the Chamber of Commerce, Planning and Zoning Commission, and 1 N -a V (11.; the Park and Recreation Board. The City Council if it deems it desirable, may appoint ex- officio members to the Board. In addition, the chairperson of the Youth Park and Recreation Board shall serve as an ex-officio member of the Board. Such ex-officio members shall be appointed on an annual basis and the term of office of such ex-officio members shall begin on January 1" of each year and end on December 31st of that year. Such ex-officio members shall have no voting authority for park and recreation matters. Vacancies on the Board are to be filled by appointment by the City Council for the length of the unexpired term. Section 3. Board Meetings and By-Laws. The Board, shall meet in the first regular session of each year and shall select from the members a chairman, vice-chairman, and secretary for one year terms and until their successors are elected. The Board shall adopt by- laws to govern the holding of its meetings which, at a minimum, shall encompass the following: a. Regular meetings shall be held on the second Monday of each month. b. Manner of holding and calling of special meetings. c. Majority of members shall constitute a quorum. d. Members not planning to attend a regular meeting or special meeting shall notify the City Secretary or the Chairman of the Board by 12:00 o'clock noon of the meeting day. e. Any member with unexcused absences from two (2) consecutive regular meetings or not exhibiting interest in the work of the Board shall be reported to the City Council L., which may, at its discretion, remove the Board member and appoint a replacement. f. Minutes of each Board meeting shall be filed with the City Secretary. Section 4. Board Duties and Responsibilities. The duties and responsibilities of the Park and Recreation Board shall be to: a. Act in an advisory capacity to the City Council in all matters pertaining to parks and recreation including development of long range capital improvements programs. b. Cooperate with other City boards and commissions, other governmental agencies, civic groups, and all citizens of the city in the advancement of sound park and recreation planning and programming. c. Recommend policies for recreation services and park improvements. d. Recommend programs for development of recreational areas, facilities and improved recreation services. e. Recommend the adoption of standards for recreational areas, facilities and their financial support. f. Review an annual report of existing park and recreation programs and services. g. Review the annual budget of the park and recreation programs prior to submission to the City Council and submit a recommendation on the budget. Section 5. Creation of Youth Park and Recreation Board. There is hereby established the Youth Park and Recreation Board for the City of Southlake, Texas, hereinafter referred to as the "Youth Board." 2 `1N -3 • LSection 6. Number, Qualifications and Terms. a. The Youth Board shall consist of seven (7) citizens of the City of Southlake, Texas, who must be students enrolled in school in grades seven through twelve. The Park and Recreation Board shall appoint members for two (2) year terms. The Board shall appoint the members using the following procedure: (1) Interested persons meeting the qualifications shall submit an application to the Director of Parks and Recreation. (2) An interview committee, comprised of four members, one Park and Recreation Board member, one member of City staff, as appointed by the Park and Recreation Director, one Board member of the Southlake Park Development Corporation, and one member of the Youth Park Board, shall review the applications and conduct interviews if appropriate. (3) The committee shall make recommendations for members to the Park and Recreation Board, ensuring an even distribution among the age of the applicants. b. The Board shall appoint members who shall serve until their successors are appointed, without compensation. c. Places on the Board shall be numbered one (1) through seven (7). Vacancies shall be filled in the same manner provided for regular appointments. In making the initial appointments, the Parks and Recreation Board shall appoint four (4) members of the Youth Board for two-year terms and three members for one-year terms. Section 7. Youth Board Meetings and By-Laws. The Youth Board, shall meet in the first regular session of each year and shall select from the members a chairman, vice-chairman, and secretary for one year terms and until their successors are elected. The Youth Board shall adopt by-laws to govern the holding of its meetings which, at a minimum, shall encompass the following: a. Regular meetings shall be held once each month. b. Manner of holding and calling of special meetings. c. Majority of members shall constitute a quorum. d. Members not planning to attend a regular meeting or special meeting shall notify the Director of Park and Recreation or the Chairman of the Youth Board by 12:00 o'clock noon of the meeting day. e. Any member with unexcused absences from two (2) consecutive regular meetings or not exhibiting interest in the work of the Youth Board shall be reported to the Park and Recreation Board which may, at its discretion, remove the Board member and appoint a replacement. 3 1N4 f. Minutes of each Youth Board meeting shall be filed with the City Secretary. Section 8. Duties of the Youth Park and Recreation Board. The duties and responsibilities of the Youth Park and Recreation Board shall be to: a. Act in an advisory capacity to the Park and Recreation Board in all matters pertaining to parks and recreation, including development of long range capital improvement programs. b. Recommend policies for recreation services and park improvements. c. Recommend youth-related programs for development of recreational facilities, areas and improved recreation services. d. Prepare and submit to the Park and Recreation Board and annual review of youth- related parks and recreation programs and services. Section 9. Defmitions. a. Alcoholic Beverage shall be defined to include any alcohol and any beverage containing more than one-half (1/2) of one percent of alcohol by volume which is capable of use for beverage, either alone or when diluted. b. City park shall be defined to be any park, playground or recreational area owned, leased, operated or under the control of the City of Southlake. This definition shall include any athletic field, swimming pool, gymnasium, tennis court, and other similar facility owned by the Carroll Independent School District and specified in the joint-use agreement between Carroll Independent School District and the City of Southlake. Section 10. Alcoholic Beverages Prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any city park. Section 11. Riding or Driving Horses in City Park. Except on designated horse trails, it shall be unlawful for any person to drive or ride a horse or horses within any city park. Section 12. Riding or Driving Off-Road Vehicles in City Park. Except on designated off-road trails, it shall be unlawful for any person to drive or ride an off-road vehicle within any city park. For the purposes of this section, an off-road vehicle is a vehicle designed and equipped for use of any paved roadway with such definition to specifically include off-road motor bikes, go-carts, and dune-buggies. Section 13. Vehicular Traffic Prohibited in Certain Areas. Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, park or cross onto or into any portion of a city park other than upon a roadway or parking area so designated for suck purposes. C 4 1N5 Section 14. Time limitations on Public Use of Park. Except for a city sponsored event, it shall be unlawful for any person to use, enter into or be within a city park during any posted hours during which the park is closed. Section 15. Littering. Littering is hereby prohibited in any city park. Littering shall include leaving trash or other items by persons picnicking within a city park and not placing trash and other items in appropriate trash receptacles provided in such park: Section 16. Firearms Prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any city park except that a person duly licensed by the State of Texas to carry a concealed handgun may carry a concealed handgun in accordance with State law. Section 17. Rollerblading prohibited except in designated areas. It shall be unlawful for any person to use rollerblades on tennis courts and other posted areas in any city park. Section 18. Hitting Golf Balls Prohibited. Except in designated areas, it shall be unlawful for any person to hit golf balls in city parks. Section 19. Smoking Prohibited Except in Designated Areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at city parks. Section 20. Bicycling Prohibited in Certain Areas. It shall be unlawful for any person C, to ride a bicycle on other than an improved vehicular road or path designated for that purpose. A bicyclist shall be permitted to wheel or push a bicycle by hand over any grassy areas or wooded trail or on any paved area reserved for pedestrian use only. Section 21. Glass Containers Prohibited in City Park. It shall be unlawful for any person to possess a glass container in a city park. Section 22. Variances. The City Manager may issue special permits or grant variances to the provisions of this ordinance. The Southlake Park & Recreation Board will make recommendations regarding variances to the City Manager. A special permit variance shall not be granted by the City Manager unless a written request is submitted which demonstrates: a. Special circumstances exist which are peculiar to the applicant's ability to utilize city parks; and b. That use of the city park by other groups or individuals will not be adversely affected by granting the special permit variance. Section 23. This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. Ordinance No. 515 is hereby repealed in its entirety. (we 1N1.' Section 24. It is hereby declared to be the intention of the City Council that the cphrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. Section 25. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Five Hundred Dollars ($500.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 26. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 515 or any other ordinances affecting city parks which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. Section 27. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance or its caption and penalty in the official City newspaper one time within ten days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. Section 28. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 1998. MAYOR ATTEST: L , . • 11N. 1 CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 1998 MAYOR ATTEST: CITY SECRETARY EFFECTIVE: APPROVED AS TO FORM AND LEGALITY: City Attorney C 7 IN4 • ORDINANCE NO. 646-A AMENDMENTS TO ORDINANCE NO. 646 ESTABLISHING A PARK AND RECREATION BOARD FOR THE CITY OF SOUTHLAKE; ESTABLISHING THE NUMBER OF BOARD MEMBERS AND THEIR TERMS OF OFFICES; PROVIDING FOR DUTIES AND RESPONSIBILITIES OF THE PARK AND RECREATION BOARD; ESTABLISHING A YOUTH PARK AND RECREATION BOARD; ESTABLISHING QUALIFICATIONS, THE NUMBER OF BOARD MEMBERS AND THEIR TERMS OF OFFICE; PROVIDING FOR DUTIES AND RESPONSIBILITIES OF THE YOUTH BOARD; PROHIBITING CERTAIN TYPES OF CONDUCT IN CITY PARK; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; REPEALING ORDINANCE NO. 515; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council for the City of Southlake, Texas, deems it advisable and necessary to establish a Park and Recreation Board for the City of Southlake, to act as an advisory board to the City Council relating to all nature of park improvements and recreation programs; and WHEREAS, the City Council deems it advisable and necessary to establish a Youth Park and Recreation Board for the City of Southlake, to act as an advisory board to the Park and Recreation Board relating to recreation programs and park improvements; and WHEREAS, the City Council deems it advisable and necessary to prohibit certain types of conduct within city parks; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. Creation of Park and Recreation Board. There is hereby established the Park and Recreation Board for the City of Southlake, Texas, hereinafter referred to as the "Board." Section 2. Number of Board Members, Qualifications and Terms. The Board shall consist of nine (9) citizens of the City of Southlake, Texas, and who shall be appointed by the City Council for three (3) year terms. Members shall serve until their successors are appointed, without compensation. Places on the Board shall be numbered one (1) through nine (9). The City Council in making the appointments to the Board, shall give due consideration c, to the recommendations of the Chamber of Commerce, Planning and Zoning Commission, and 1 1N % the Park and Recreation Board. The City Council if it deems it desirable, may appoint ex- officio members to the Board. In addition, the chairperson of the Youth Park and Recreation Board shall serve as an ex-officio member of the Board. Such ex-officio members shall be appointed on an annual basis and the term of office of such ex-officio members shall begin on January 1' of each year and end on December 31st of that year. Such ex-officio members shall have no voting authority for park and recreation matters. Vacancies on the Board are to be filled by appointment by the City Council for the length of the unexpired term. Section 3. Board Meetings and By-Laws. The Board, shall meet in the first regular session of each year and shall select from the members a chairman, vice-chairman, and secretary for one year terms and until their successors are elected. The Board shall adopt by- laws to govern the holding of its meetings which, at a minimum, shall encompass the following: a. Regular meetings shall be held on the second Monday of each month. b. Manner of holding and calling of special meetings. c. Majority of members shall constitute a quorum. d. Members not planning to attend a regular meeting or special meeting shall notify the City Secretary or the Chairman of the Board by 12:00 o'clock noon of the meeting day. e. Any member with unexcused absences from two (2) consecutive regular meetings or not exhibiting interest in the work of the Board shall be reported to the City Council which may, at its discretion, remove the Board member and appoint a replacement. f. Minutes of each Board meeting shall be filed with the City Secretary. Section 4. Board Duties and Responsibilities. The duties and responsibilities of the Park and Recreation Board shall be to: a. Act in an advisory capacity to the City Council in all matters pertaining to parks and recreation including development of long range capital improvements programs. b. Cooperate with other City boards and commissions, other governmental agencies, civic groups, and all citizens of the city in the advancement of sound park and recreation planning and programming. c. Recommend policies for recreation services and park improvements. d. Recommend programs for development of recreational areas, facilities and improved recreation services. e. Recommend the adoption of standards for recreational areas, facilities and their financial support. f. Review an annual report of existing park and recreation programs and services. g. Review the annual budget of the park and recreation programs prior to submission to the City Council and submit a recommendation on the budget. Section 5. Creation of Youth Park and Recreation Board. There is hereby established the Youth Park and Recreation Board for the City of Southlake, Texas, hereinafter referred to as the "Youth Board." 2 1N10 (m, Section 6. Number, Qualifications and Terms. a. The Youth Board shall consist of seven (7) citizens of the City of Southlake, Texas, who must be students enrolled in school in grades seven through twelve. The City Council Park and Recreation Board shall appoint members for two (2) year terms. The Council Board shall appoint the members using the following procedure: (1) Interested persons meeting the qualifications shall submit an application to the City-SecEntapy Director of Parks and Recreation. (2) An interview committee, comprised of four members, one C -council meson-Park and Recreation Board member, one member of City staff, as appointed by the City Manager Park and Recreation Director, and one Board member of the Southlake Park Development Corporation, and one member of the Youth Park Board, shall review the applications and conduct interviews if appropriate. (3) The committee shall make recommendations for members to the Cam-Council Park and Recreation Board, ensuring an even distribution among the age of the applicants. (..., b. The Council Board shall appoint members who shall serve until their successors are appointed, without compensation. c. Places on the Board shall be numbered one (1) through seven (7). Vacancies shall be filled in the same manner provided for regular appointments. In making the initial appointments, the City-Cop Parks and Recreation Board shall appoint four (4) members of the Youth Board for two-year terms and three members for one- year terms. Section 7. Youth Board Meetings and By-Laws. The Youth Board, shall meet in the first regular session of each year and shall select from the members a chairman, vice-chairman, and secretary for one year terms and until their successors are elected. The Youth Board shall adopt by-laws to govern the holding of its meetings which, at a minimum, shall encompass the following: a. Regular meetings shall be held once each month. b. Manner of holding and calling of special meetings. c. Majority of members shall constitute a quorum. d. Members not planning to attend a regular meeting or special meeting shall notify the Cita/46c;84(1y Director of Park and Recreation or the Chairman of the Youth Board by 12:00 o'clock noon of the meeting day. (...- e. Any member with unexcused absences from two (2) consecutive regular meetings or not exhibiting interest in the work of the Youth Board shall be reported to the City 3 (1N - 11 wit Park and Recreation Board which may, at its discretion, remove the Board member and appoint a replacement. f. Minutes of each Youth Board meeting shall be filed with the City Secretary. Section 8. Duties of the Youth Park and Recreation Board. The duties and responsibilities of the Youth Park and Recreation Board shall be to: a. Act in an advisory capacity to the Park and Recreation Board in all matters pertaining to parks and recreation, including development of long range capital improvement programs. b. Recommend policies for recreation services and park improvements. c. Recommend youth-related programs for development of recreational facilities, areas and improved recreation services. d. Prepare and submit to the Park and Recreation Board and annual review of youth- related parks and recreation programs and services. Section 9. Definitions. a. Alcoholic Beverage shall be defined to include any alcohol and any beverage containing more than one-half (1/2) of one percent of alcohol by volume which is capable of use for beverage, either alone or when diluted. b. City park shall be defined to be any park, playground or recreational area owned, liki., leased, operated or under the control of the City of Southlake. This definition shall include any athletic field, swimming pool, gymnasium, tennis court, and other similar facility owned by the Carroll Independent School District and specified in the joint-use agreement between Carroll Independent School District and the City of Southlake. Section 10. Alcoholic Beverages Prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any city park. Section 11. Riding or Driving Horses in City Park. Except on designated horse trails, it shall be unlawful for any person to drive or ride a horse or horses within any city park. Section 12. Riding or Driving Off-Road Vehicles in City Park. Except on designated off-road trails, it shall be unlawful for any person to drive or ride an off-road vehicle within any city park. For the purposes of this section, an off-road vehicle is a vehicle designed and equipped for use of any paved roadway with such definition to specifically include off-road motor bikes, go-carts, and dune-buggies. Section 13. Vehicular Traffic Prohibited in Certain Areas. Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, park or cross onto or into any portion of a city park other than upon a roadway or parking area so designated for suck purposes. 4 qfti A a . . Section 14. Time limitations on Public Use of Park. Except for a city sponsored Cevent, it shall be unlawful for any person to use, enter into or be within a city park during any posted hours during which the park is closed. Section 15. Littering. Littering is hereby prohibited in any city park. Littering shall include leaving trash or other items by persons picnicking within a city park and not placing trash and other items in appropriate trash receptacles provided in such park. Section 16. Firearms Prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any city park except that a person duly licensed by the State of Texas to carry a concealed handgun may carry a concealed handgun in accordance with State law. Section 17. Rollerblading prohibited except in designated areas. It shall be unlawful for any person to use rollerblades on tennis courts and other posted areas in any city park. Section 18. Hitting Golf Balls Prohibited. Except in designated areas, it shall be unlawful for any person to hit golf balls in city parks. Section 19. Smoking Prohibited Except in Designated Areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at city parks. Section 20. Bicycling Prohibited in Certain Areas. It shall be unlawful for any person (,,,„„ to ride a bicycle on other than an improved vehicular road or path designated for that purpose. A bicyclist shall be permitted to wheel or push a bicycle by hand over any grassy areas or wooded trail or on any paved area reserved for pedestrian use only. Section 21. Glass Containers Prohibited in City Park. It shall be unlawful for any person to possess a glass container in a city park. Section 22. Variances. The City Manager may issue special permits or grant variances to the provisions of this ordinance. The Southlake Park & Recreation Board will make recommendations regarding variances to the City Manager. A special permit variance shall not be granted by the City Manager unless a written request is submitted which demonstrates: a. Special circumstances exist which are peculiar to the applicant's ability to utilize city parks; and b. That use of the city park by other groups or individuals will not be adversely affected by granting the special permit variance. Section 23. This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. Ordinance No. 515 is hereby repealed in its entirety. 5 11443 a r Section S . be intention Counc th phrases, clauses,24 sentencesItis , paragraphsherebydeclared and sectotionsthe of this ordinanceofthe are severableCity ,il andat if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. Section 25. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Five Hundred Dollars ($500.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 26. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 515 or any other ordinances affecting city parks which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until fmal disposition by the courts. Section 27. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before-the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance or its caption and penalty in the official City newspaper one time within ten days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. Section 28. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 1998. MAYOR ATTEST: C. 6 N -14 ti . CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 1998 MAYOR ATTEST: CITY SECRETARY • EFFECTIVE: APPROVED AS TO FORM AND LEGALITY: • City Attorney 7 1NI5 City of Southlake,Texas STAFF REPORT August 28, 1998 CASE NO: ZA 98-062 PROJECT: Ordinance No. 480-288/ First Reading/ Rezoning and Site Plan - Park Place Pet Hospital STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 Karen P. Gandy, Zoning Administrator, 481-5581, ext. 743 REQUESTED ACTION: Zoning Change on property legally described as Lot 1R2, Block A, Commerce Business Park, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 2552, Plat Records, Tarrant County, Texas, and being approximately 0.78 acres. LOCATION: South side of East Southlake Boulevard (F.M. 1709) approximately 180' east of Commerce Street. OWNER/APPLICANT: Park Place Pet Hospital Li CURRENT ZONING: "I-1" Light Industrial District REQUESTED ZONING: "C-2" Local Retail Commercial District AMENDED REQUEST: "S-P-1" Detailed Site Plan District with the use listed in Zoning Ordinance No. 480. Section 21.2.17 (small animal hospital) only. LAND USE CATEGORY: Retail Commercial and 65 LDN Overlay Corridor NO. NOTICES SENT: Seven(7) RESPONSES: Three (3) responses were received within the 200' notification area: • H.K. Marvin, 3105 West Arkansas Lane, Suite B1, Arlington, Texas, in favor. "Good addition." (Received 7/13/98) • Stephen P. Anderson, 2915 East Southlake Boulevard, Suite 100, Southlake, Texas, opposed. "I am strongly opposed to any cross- access easement for various reasons." See attached letter. (Received 7/23/98) City of Southlake,Texas • Sandra Lee Armstrong 2915 East Southlake Boulevard, Suite 200, Southlake, Texas, opposed. "In my opinion, an easement being placed through my parking area puts my patients and myself at great risk for injury from motorists who commonly do not proceed through parking lots cautiously." See attached letter. (Received 8/4/98) P&Z ACTION: July 9, 1998; Approved (6-0) to table and to continue the Public Hearing to the July 23, 1998, Planning and Zoning Commission meeting. July 23, 1998; Approved (6-0) to table and to continue the Public Hearing to the August 6, 1998, Planning and Zoning Commission meeting due to the applicant not being present. August 6, 1998; Approved (6-0) at the applicant's request to table and to continue the Public Hearing to the August 20, 1998, Planning and Zoning Commission meeting, and requesting that it be placed at the beginning of the agenda. August 20, 1998; Approved (7-0) subject to Site Plan Review Summary No. 3,dated August 14, 1998,accepting Item#1 a(stacking depth) and Item #lb (driveway spacing) as shown; accepting the applicant's agreement to eliminate two (2)parking spaces on the west side; accepting the applicant's agreement to remove the west drive and leave the west side as green space; accepting fire lane 'A' as shown on tonight's submission; and accepting applicant's request to amend this request to "S-P-1" Detailed Site Plan District with the use listed in Zoning Ordinance No. 480, Section 21.2.17 (small animal hospital) only. STAFF COMMENTS: The applicant has met all requirements in Site Plan Review Summary No. 1, dated July 17, 1998; Site Plan Review Summary No. 2, dated July 31, 1998; and Site Plan Review Summary No. 3, dated August 14, 1998, with the exception of those listed in Site Plan Review Summary No. 4, dated August 28, 1998. L:\COMDE V\WP-FILES\MEMO\98CASES\98-062ZS.WPD SA - STEPHEN P. ANDERSON, D.D.S., P.C. 2915 E.SOUTHLAKE BLVD.,SUITE 100 • SOUTHLAKE,TX 76092 • Telephone(817)481-6553 July 22, 1998 To: Honorable Mayor Stacy,City Council Members, Planning and Zoning Board Re: Reference No. ZA 98-062 Cross Access Easement Request This letter is in regard to the site plan submitted by Park Place Pet Hospital. Specifically, it is in regard to the proposed curb cut to allow cross-access easement to my personal property. I am Strongly opposed to any cross-access easement for various reasons. Some,but not all points include; 1. There is no provision on my plat that grants easement. 2. There are no provisions,addendums,or exceptions from coverage in my Title Policy that requires me to grant easement. 3. My site plan is insufficient to grant any kind if easement. An easement is an"estate in land." In order to create or transfer an estate in land,there must be operative words in the document which in fact show the intent to convey the estate in land. There are none in the site plan, therefore no easement exists. Additionally,the typical ways of establishing an easement are: • by express grant; • by express reservation; • by prescription; • by reference to a plat; • by estoppel; none of which are associated with this matter. 4. Assuming that the adjoining land owner has a right to"use"the access area, they have no right to come onto my property except for that; therefore,they have no right to come onto my property to remove the curbs,gutters, and landscaping that the City required and approved me to have. While they may have a right to cross the property, it must be done with the current improvements L theCity allowed. If the C�.�.had. nted_true easement,they should have made me In place that ,. �C::eu. � _... .'.'�.. pave the drive up to the property line with radius curves,etc. The City made no such requirements and allowed me to occupy my premises. 5. If the City wanted to create a valid cross access easement, it should have required it to be shown in the plat of the property. It is not. 6. There is no right of access across my property since it is not"of record." Please take these points into consideration of the approval of the proposed site plan. I am NOT in favor of any curb cuts or cross-access easement on my property. S' erely, to en )Anderson, D.D.S. REED l 1 2 3 1998 @NOW1i F I993 (.�I I _ U� 3 August 3, 1998 OFFICE OF CITY - SECRETARY To: Honorable Mayor Stacy, City Council Members, and Zoning Board Re: Reference No. ZA 98-062 Cross Access Easement Request I am writing in reference to the site plan submitted by the • = = =;:;: Park Place Pet Hospital. As you know their plan requests • t your approval of easement through our parking lot. My request at this time is that in making your decision, my The Dentist Just for Kids clientele be considered. My practice is limited to children, mentally retarded DR. SANdRA ARMSTRONC•1 individuals, as well as other special patients. We currently have traffic daily of approximately 50-60 patients per day. 9915 E. SouTNL1kE BoulEvand One of my considerations in choosing this location was the SUITE 200 safety of my patients coming and going from my office to SouTl1 lakE, TEXAS 76092 their transportation. Many of my patients are sedated for (ow • their appointments, and thus on departure are difficult to PHo+vE manage. (817) 488-3553 In my opinion, an easement being placed through my parking METRO area puts my patients and myself at great risk for injury from (817) 329-1422 motorists who commonly do not proceed through parking FAX lots cautiously. The patrons of the Pet Hospital will have no (817) 421-9221 idea that the little ones who come and go from my business are not trustworthy to make good judgements with regard to walking across a parking lot of traffic. As a business owner, and supporter of the 'city of Southlake, I would be very disappointed if my city denies its citizens safety and privacy based on convenience. Thank you in advance for your attention, and consideration of my requests. I am,confidant your common sense and good judgement will ‘;ail. Be sure to visit our i \ Web Page at Respectful , ,./ �" ---- :d flash.ned-drsandra - Sandra tArmstrong DDS ci LI, 0 1998 SA-`( IVO 7---, , • ',--, . --- . i 1 cr Ntlil'I , ; 1• , , • --, 1 , • , • , • , ii . ,- -1_,,,GE-,11 , • 1 , , 1 L----i ' •: \I --) / IVOltE ! I I 1 • ' , 1 c i !' 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MARTIN 1.58 AC 'I • 5E 2 4R2R3 t 9.6527 6 1.6 AC 3 7 d 3 1.36 AC CQ .55 AC I • F 1 4 3 I 4 2 8 1 'A 4.26 AC c 1.26 AC 4 ADJACENT OWNERS ) I GRA p1 AND ZONING I I „ V ' I I ' OW ILCUJUL Z1IJ18 All :t —7,- ; i,'N 0 (2 di i di _---)-t ._..NAt*4 u -: fr, 1;ig Vgi L . 11 1 . ____-- -------------- „, . di ......„ ___--c ____ , ..___ __ i __ - EAss 5pH;0 K0l.B 1p9,. -_ 5s.i. 1' Icqr...l.i--j..'., __ -- ....."--' ,o. -V \ \ f .\ , 1, w0.0"10444 -.41 . ::":. 11.V.Iiiiiilli:"..1 ..-1-ii., it% , . ! %,, \ \ O4tirMitki 1 sg WI • : :111P" --1- ' ' ' IP— ---k • \\... \ Alt r011010.11111 !\ - -. - -?;,- .Vtr ..-;-. .1111- 1/2,,,k.. .. ,,‘ 0---• . . .0 Z ra --,;-,c-j--*-> V1114 =A. : , \ ,.. ilor.....0-7„,, • • • , : • • _4. •rnie„,„ „, ark vo .... IN,L . 1 4., ni.0 : : . ri-- is. .-....1 ,3-06s° ... _lideall'011'-'-.-- -i.. \ i I 1 ‘17 7 liti 3 .`- '41 4#11 . I VI 0 101110,1115 IMF i • • I/ \ . - i 1 ,,, .11 11.14,-1 Ffill IF I WW 11M 1. 4' Aregsi \ (\--- l `r w. s ► ' {I , , K II 47 : I - )a t i I : LL Ali ./ is II 0 z I.., J co NLi b pO y .I Ir ',: IV I e �ON• ��V.7. - I I 1 1., 1 : ., 9 ..g oft 11 1: 1 1 1 il (11L;!C- : ' . . I: : I : . 4 1 ' a $ €e 9 II 32o a' :�: : z I1 ►: : • 1 SELL'12 ,. . . . F W 1.. : L . • L sty I . '• ' . " : : I1LI I IIic°31 .'. -i. . — � snmrnu. . . . ! v . • :1 . . Lg 4 I li : : : :. BSI =� F Sill4! :f I jyI ; _� : O: : su N i I . . r. sa h G 7J R.p..a�1 JJ,s 1 _�-�!� ' r'ti I L ti 11I .,r� WO 1 ® 51°7 ZWI GA 1 Igo • APPROVED DEVELOPMENT FOR SHARED ACCESS EAST City of Southlake,Texas SITE PLAN REVIEW SUMMARY ase No.: ZA 9$-062 Review No: Four Date of Review: 8/28/98 Project Name: Site Plan -Park Place Pet Hospital. Lot 1R2. Block A. Commerce Business Park APPLICANT: ARCHITECT: Park Place Pet Hospital Floyd C. Nave & Associates 2100 West Northwest Highway. Suite 207 4100 Felps. Suite A Grapevine. Texas 76051 Colleyville. Texas 76034 Phone : (817)488-9199 Phone : (817)498-0767 Fax (817)251-1010 Attn Dr.Tom Holbrook Fax : (817)788 - 8630 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON$/24/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT LISA SUDBURY AT (817) 481-5581, EXT. 862. 1. The following changes are needed regarding driveways ingressing and egressing the site. NOTE: This plan proposes access to public rights-of-way from existing driveways and appears to increase the daily design volume of the driveway(s)by 20% or more requiring that these driveways comply with Driveway Ordinance No. 634 : a. Driveways intersecting public rights-of-way used by this site require a minimum stacking depth of 75'. The existing off-site driveway intersecting F.M. 1709 provides 40' of stacking on the west side of the driveway and 35' on the east side of the driveway. (P&ZAction 8/20,1998: Accept driveways as shown.) b. The centerline of the existing off-site driveway intersecting F.M. 1709 used by this site must be a minimum of 500' from the intersection of Commerce Street and Bank Street. This plan shows approximately 344'to Commerce Street and 341.25'to Bank Street. (P&Z Action 8/20,1998:Accept driveways as shown.) c. Common driveways require the dedication of a Common Access Easement on each affected property (Driveway Ordinance No 634, Section 5.2.e). A C.A.E. from the adjoining property owner on the east must be filed of record'and copies provided to the City prior to issuance of a building permit. Consult with the City Planning Staff in preparing the easement and prior to executing and filing the easement. 2. Revise the Parking Lot Impact calculations. The required area is calculated at 18 s.f. X 28 stalls (total number of stalls required)= 540 s.f. required. 3. Note the benchmark used for the topographical information on the grading plan. Provide and label a 30' radius where the Fire Lane "Y's" in front of the covered drive-through. SA--6 City of Southlake,Texas P&Z: August 20, 1998:Approved(7-0) subject to Site Plan Review Summary No. 3, dated August 14, 1998, accepting the applicant's agreement to eliminate two (2)parking spaces on the west side; accepting the applicant's agreement to remove the west drive and leave the west side as green space; accepting fire lane as shown of Fire Marshall's exhibit; and accepting applicant's request to amend this request to "S-P-1"Detailed Site Plan District with the use listed in Zoning Ordinance No. 480, Section 21.2.17(small animal hospital) only and amendments as noted above. * This plans complies with the articulation requirements of Ordinance 480, Section 43.9.c.1.c. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. * No mechanical equipment is shown on this site plan. The applicant should be aware that all mechanical equipment(HVAC, Satellite Dishes, etc.) must be screened from view of public rights- of-way. This includes equipment on the roof, on the ground or otherwise attached to the building or located on the site. * It appears that this property lies within the 65 'LDN D/FW Regional Airport Overlay Zone will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No. 479. * The applicant should be aware that prior to issuance of a building permit a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and Tap Fees, and related Permit Fees. * Please be aware that any change of tenant/owners with a request for a new C.O. will require that all parking areas meet the "all weather surface" requirement in the zoning ordinance and all fire lanes shall be per the Fire Department's requirements. * Denotes Informational Comment cc: Dr. Tom Holbrook VIA FAX ABOVE Floyd C.Nave &Associates VIA FAX ABOVE L:\COMDEV\WP-FILES\REV\98\98062SP4.WPD SA - 1 U 1'AGUL � p( • / F • ``'' • at�� aE��. BwQ • 04i i ,�1 j 0 lG . ov wAY ,--�. 5 3 O alert �, St Et %mo w> RG "%:-- - -rROF05L[) .1 �/ i f IKI: IIYD ' gJE It) G-� I �`5`� F�v� ~ `ee.9e � I XNX /- a b1,4 Xigt1 / �e. 58' SOA�O�EAAPE•pIp1 - - ! I'' �)i �AtER N L 20' iso .• .X1, 00014 L 2l.S. O 1 \------c. i• P SSA I '?�, I Nt �{ vs \ I e. 1.. . play _ - • i i rj- �' 'Iv\ Illi I NEW 3(4^ 12e' - ' F I CO t' I• - '\ WA1LK LINE _ FIRE LANE OPTION NO I 4'4 Z b) ♦t�� N5EWE,` � - F - VJ \J ) I R. N ; i q i 1 . \ .------.--Oak t\��1111 '�y �T�1111i--f---: , _ _ ' �� �v 1 p. /4.t in I NO,CCFI=.D 9REA Al Jul, R , 19, 1 w I r 1�'-F--- ,„ I O,/ oI I ( ,ice i'koP(.[f.,l.V 4.-• e O 'i c\ OD , • I • -� (gyp K'4� I In API AL' 9"e\ l 0 )- a UQ N �♦ I�[' ` Icy 0� el' I Q I F-� �.r I LVW�1 v 1i�/%ij: d N I Q N F U C CC •-F-Wtkitt. I W U W ^' �♦ ONE AN[)HALF `iTUKY = , O fA U O Y 0 0 V .,' 1 r C MAIN FLOOR', 5.10 fi.F., • •f• •1 I _- I r d U C7 0 J _ UU Z Q J • �•� , UPPER.I.EVl : 1l7OO 9.F-. _m w EXISTING TREES I- •-� I 0 Z 0 .-... �. T I , r r ci- Q .1O BE FEMO�T.D 1, , ,_ ~ I Z 8 Z Q F L. oz co O Q N • - 4� s TOTAL AKCAI 0..90)5.1 I Z I 0 0 W ZO ZOO � ��P I -- L y— I <� ¢ �U, N� _ t I I iJr` I 10 I Z_NN� ■ ^F-r-. V1 1�4 ..) i��'I u I I I 0 Z T ^� u F-J �O O 1. V�IPt*,f .3. I — 1 O .OfUl I J I N J I N X 2 • -JW O I — J v 1 + 4 '' 1 1Q W0D (n *1 � V r 6.4 . • _ y3JJ J �. . .i �i .' I' m I ua 1 IJ I JJ ts .7 4 lb . o ANDSCAPE� •NN 1 I N N �.Q / AKEA #4 tk `��.� 6i. I. AF'E.D r0 15 • 1 a ' P I /4 ,,� ►�1 I _ • 1 P , t%444441h , t4 1 25 coNCRET I DR I VE I FREL < • 54.� 12d' 1• 5T - cr ,• 1 1 I .� 1 - I5TN � G TREES I ''0� ,'J TO BE KEMOVD` I 4' TYPJCAL _ _ _ I 10 Y 10 VUb11'51 � _ - - 1 I 1 9 18' SPAC 5 - \/ AKLA WITH 13'1.1 I ',�!-KLLNMfi rN( . LDI 1NE N/�Ilig.; 44 4$ 10' O RE I LANDSCAPED I Will-I GAM 1p b.4,1 • _AE'IA 1 (MASONRY TO I. (►..1�.�1 AREA o L%UILpI�!(i) 1�&14, • OD 9CAPED PROPERTY LIFE S 88 30' 32' W 136.93' , I OT ?.. [R(X'K A )A-(D I:YRAA RIO?ONUN; '11' City of Southlake,Texas TREE PRESERVATION ANALYSIS (COMMERCIAL DEVELOPMENT) Case No: ZA98-062 Date of Review: 07 - 16 -98 Number of Pages: 1 Project Name: Park Place Pet Hospital. 2925 E. Southlake Blvd. (Site Plan) APPLICANT: Prepared By: Park place Pet Hospital Floyd C.Nave&Associates 2925 E. Southlake Blvd. 4100 Felps, Suite A Southlake, TX 76092 Collyville,TX 76034 Phone: Phone: (817)498-0767 Fax: Fax: THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481-5581 EXT. 848. TREE PRESERVATION COMMENTS: and none of them are protected. 1. There are seven(7)existing trees on this site Co O) 0) r-- r-1 J seam,. LS/.•N.-l1. I N1 IA•11NAAl1Nq S..31 '3fr.lurOS 1 •• .v.suns N.. ra0[I WO 'Wi.3n.lrtrOS Y62 alit..• $ INNY1r ••• $L IJIN�Yr �'• lVlIdSOH 13d 3JV�d- 1ILiVd ltlnrtan. S N 1 1 9 O S S V ! '�;,",`p1,� lo•3INI V AIU iIa L3l A3N 9310•R1e. .•Nr NAVN 'O GAO1d .1SW/33U 9NINOZ .1 - d S. 1103 N•1d 311S. .Z90-86•Z. 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Nos 4 .•,- '.• It 90,110 .0 • .0. \ 1 SA-f 4f CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-288 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED,THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 1R2,BLOCK A,COMMERCE BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHLAKE,TARRANT COUNTY,TEXAS,ACCORDING TO THE PLAT RECORDED IN CABINET A, SLIDE 2552, PLAT RECORDS, TARRANT COUNTY, TEXAS, AND BEING APPROXIMATELY 0.78 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "I-1" LIGHT INDUSTRIAL DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT FOR THE FOLLOWING "C-2" USE ONLY, SMALL ANIMAL HOSPITAL, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT"B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE;DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE;PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and C L:\CITYDOCS\ORD\CASES\480.288.W PD Page I 8/� -5� - WHEREAS, the hereinafter described property is currently zoned as "I-1" Light Industrial District under the City's Comprehensive Zoning Ordinance; and WHEREAS,a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS,the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of the land; effect on the concentration of population, and effect on transportation,water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake,L Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings,and encourage the most appropriate use of the land throughout this City; and, WHEREAS,the City Council of the City of Southlake,Texas,does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments,and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS,the City Council of the City of Southlake,Texas, does find that the changes in zoning lessen the congestion in the streets,helps secure safety from firs, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS,the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore Lfeels that the respective changes in zoning classification for the tract or tracts of land are needed,are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, L:\CITYDOCS\ORD\CASES\480.288.WPD Page 2 SA -(o Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That Ordinance No. 480,the Comprehensive Zoning Ordinance of the City of Southlake,Texas,passed on the 19th day of September, 1989,as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being Lot 1R2, Block A, Commerce Business Park, an addition to the City of Southlake,Tarrant County,Texas,according to the plat recorded in Cabinet A, Slide 2552,Plat Records,Tarrant County,Texas,and being approximately 0.78 acres, and more fully and completely described in Exhibit "A" from "I-1" Light Industrial District to "S-P-1" Detailed Site Plan District for the following "C-2" use only, small animal hospital, as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit"B". Section 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. Section 3. That in all other respects the use of the tract or tracts of land herein above Cie described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake,Texas. All existing sections, subsections,paragraphs, sentences, words,phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. Section 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets;to provide adequate light and air;to prevent over-crowding of land; to avoid undue concentration of population;and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Section 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the (itio, provisions of this ordinance. L:\CITYDOCS\ORD\CASES\480.288.WPD Page 3 /� Q -1 • Section 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. Section 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation,both civil and criminal,whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. Section 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty,fine or forfeiture for any violation of any (apeof its provisions,then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten(10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. Section 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of , 1998. MAYOR ATTEST: CITY SECRETARY C L:\C ITYDOC S\ORD\C A SES\480-288.W PD Page 4 SA.18 C PASSED AND APPROVED on the 2nd reading the day of , 1998. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: C L:\CITYDOCS\ORD\CASES\480.288.W PD Page 5 EXHIBIT "A" Lot 1 R2, Block A, Commerce Business Park, an addition to the City of Southlake, Tarrant County. Texas,according to the plat recorded in Cabinet A, Slide 2552,Plat Records,Tarrant County,Texas. and being approximately 0.78 acres. The property is located on the south side of East Southlake Boulevard(F.M. 1709) approximately 180' east of Commerce Street. C L:\CITYDOCS\ORD\CASES\480.288.WPD Page 6 8A-2-0 Cie EXHIBIT "B" warora.a .itla tl'N111.A11Ht - 1 r'tI f•.L j1 'Avl.o. .v.ulm «.. I .atl. 11 13d 3�V I li !', 531rt70SSV 7 le 1 w1Id5C� �d �L1Vd .X.V:1.0 i I j vas 1.1,3 rgs.bll313,•IN G35OOe•• 1.. •• I l_ 3A1/N 'D OAOId 1 1 — i ..1 .153103n ONI.O: .i - d S 1110i Mb 3lli .Z30-96v2. n38.3,N 35vJ CO i3 �2 I y5 3 _7 1 .•1! d d I: i a 11 i V i ._. i. 1. t Ili e 1 3 g < - - is: �` to a ;A i; 15 $ gIII i Qai.3.1! ll " it W 3a sii. g_x is ;1 /i • O. lel Si •# ;, 3 s � 0 O. �� Eta d° g _ =s i� 1 Ilt attl a Ili 3� �i e e Y 3? g ' _ I DC ? i11 3; 5 3 tt 1 Y selF! 9 yax .i - Y t' I i3 1/11!$1g i '11- °ii 5 - j d s r` . i s a 7% .. i at Its 1y f • s '71 t 1p. gg in @ ,. i , 3 4 t1 . .I; m e 1 (le3 Q 4 4 4 lei i ;e I: 17 9 : i i MI t .�>.� ! e It 3 3' } Y 9 �° -11• - ° . i 4 it! 9 A a q 3q OL t .1 i / ; 3 s s 9t } i 1 9 I : • N I• ; ! '. 1 9 e 1I. S i • 9[3 y1\ .1]1vS10....CM peg, 111__ 10 NFM ALLOY.°.INIOV•Awl t7+11t a IL 0. q •` ,:1•[r= - , a.•�.- iVENOM as ISM AO 4A , 4�c ,q `i L'1 \ wi 'li i-Wil-i , g4.S.1.1... . 1.7:ri .\\ 5-1 .:,.....,-,-, 5 i _ \ .- ,• ,• .,„ .. i:% .. : : . ....,....,_! _ . ... _ .., .1, i• 1 1:t1 ,I. \ . 1 I , I .1;; i 'ti t .e\ •t. _ -1 f .:N.Y11s 4." Is m_ I rs. L - , 1. .1]i Nitle 1•INlOI VI Alr. sM11.011. 1. O.I.OZ 0.119.1 Crn ;N. • l[D7 NI °l Lump.OIINIO•• atT • L.\CITYDOCS\ORD\CASES\480.288.WPD Page 7 SA -2( City of Southlake,Texas STAFF REPORT August 28, 1998 CASE NO: ZA 98-088 PROJECT: Ordinance No. 480-289/First Reading/ Rezoning- Lot 2, Cash Acres Addition, and Tract 3F,Hiram Granberry Survey,Abstract No. 581 STAFF CONTACT: Karen P. Gandy, Zoning Administrator, 481-5581, ext. 743 REQUESTED ACTION: Zoning Change on property legally described as Lot 2, Cash Acres Addition, an addition to the City of Southlake, Tarrant County, Texas,according to the plat recorded in Volume 388-114, Page 612, Plat Records, Tarrant County, Texas, and Tract 3F situated in the Hiram Granberry Survey,Abstract No. 581, and being approximately 5.7295 acres. LOCATION: East side of South White Chapel Boulevard approximately 400' south of the intersection of South White Chapel Boulevard and Pine Drive. OWNERS: Aubrey L. Smith, Rosa Lee Smith, and Virgil Cash APPLICANT: Brad Barrington CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "SF-1A" Single Family Residential District LAND USE CATEGORY: Low Density Residential NO. NOTICES SENT: Sixteen(16) RESPONSES: Two (2)responses were received within the 200' notification area: • Henry Kovarnik, 400 Pine Drive, Southlake, Texas, in favor. (Received 8/10/98) • Jerry Pettengill, 175 East Southlake Boulevard, Southlake, Texas, undecided. "This property was sold to White Chapel Methodist Church." (Received 8/20/98) P&Z ACTION: August 20, 1998; Approved (7-0). STAFF COMMENTS: Please note that a change of zoning to the "SF-1A" Single Family Residential District does not require a Concept Plan Review by Staff. L:\COMDEV\WP-FILES\MEMO\98CASES\98-088Z.WPD i F ;'ram' ' ) lli l s� ,--1 --h- ' I. L 1- 2- 1 S irlim,E , 045--6--, , .xf , II,' *tilt A VII ! ', awl ] 4611314 4,40411pit . , \,,1709,stopy , . _. ...40,041 ......i... ,1 , a mrst1Iii4L1 . ido I I DO 1 �W ►+11t it i V 111111/ ,1/1/ . 11 li li -11 111 '''' Aka- r _.:. '4 ,__, I 3 1 Mr Hr.- I 4,4‘ 1 1 co,313,___a .______ we. . 1- ,/, RocyarokA.R.f ! \ a_ V . e A �t s. h filli , 11401111 SAS • _. -iN%a-W"P wbL!4I--,--!-#b---t,7\.,"-\-7 A-i\i1'/Alli-S11l 1It..1m1.1kC-VlP7AeTA10''!*,,.7>,V.,,4*A,4I AItI A I ImIi17lIlt.I -l/30,0-,.-...,. Lf 111 • ♦**, vvoppioNt.iC 0 r r I0r . 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PETTENGILLI-— TR3K "° .1 2.5 AC (1), Z cepid \ ofr 2 A. WEST A. WES 40niTI�N iS. , `/,'�Pl „AG„ AD, z�� ` Y P.WEST 3 G �� T F 2.461 0 j► A UB 12 25 ) 3AV G. NIEMIROWSKI 1.0AC : i z -"S F-1 A" A.„ A. SMITH a" 3H 1.0 Ac p -3•S 0 y0 2 H. KOVARNIK P. GOETZ \5g� — — " ; — —.23 P f \r "S F-i A" PINE 3G SF-1 A 11 C _.0 AC 4P B A E ACRES CT i I ru . ITR 2A TR 3B1 1 I M. MCCLEMORE 3 1.0 AC 4 � r �e 2.10 As / 475 Y rolti k --. A i _ Ifo,,6iii, . G `- 8B- 0 ,,!�� II: 58 59 i FRY N 6� ADJACENT OWNERS B1 • Y �, ,� AND ZONING • $ 40 AC j'c,ai I coe CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-289 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED,THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 2,CASH ACRES ADDI 0s AN ADDITION TO THE CITY OF SOUTHLAKE, TARRA ; COUNTY,TEXAS,ACCORDING TO THE RECORDED in VOLUME 388-114,' PAGE 612, PLAT RECORDS, TARRANT COUNTY,TEXAS,AND TRACT 3F SITUATE D IN THE HIRAM GRANBERRY SURVEY, ABSTRACT NO. 581, AND BEING APPROXIMATELY 5.7295 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; Le DETERMINING THAT THE PUBLIC INTEREST,MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "AG"'Agricultural District under the City's Comprehensive Zoning Ordinance; and L:\CTTYDOCS\ORD\CASES\480-289.W PD Page 1 • WHEREAS,a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS,the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of the land; effect on the concentration of population, and effect on transportation,water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings,and encourage the most appropriate use of the land throughout C, this City; and, WHEREAS,the City Council of the City of Southlake,Texas,does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments,and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS,the City Council of the City of Southlake,Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire,panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools,parks and other public requirements; and, WHEREAS,the City Council of the City of Southlake, Texas,has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed,are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. (kw, NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF L:\CITYDOCS\ORD\CASES\480-290.WPD 83 Page 2 SOUTHLAKE, TEXAS: Section 1. That Ordinance No. 480,the Comprehensive Zoning Ordinance of the City of Southlake,Texas,passed on the 19th day of September, 1989,as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being Lot 2, Cash Acres Addition, an addition to the City of Southlake, Tarrant County, Texas,according to the plat recorded in Volume3388 114 Page 612,Plat Records,Tarrant County, Texas, and Tract 3F situated in the Hiram Granberry Survey,Abstract No.581,and being approximately 57295 acres,and more fully and completely described in Exhibit"A" from "AG" Agricultural District to "SF-1A" Single Family Residential District. Section 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. Section 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections,paragraphs, sentences,words,phrases and definitions of said Zoning Ordinance are not cy, amended hereby, but remain intact and are hereby ratified, verified, and affirmed. Section 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets;to provide adequate light and air;to prevent over-crowding of land; to avoid undue concentration of population;and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Section 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. Section 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid,the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. L:\CITYDOCS\ORD\CASES\480-289.WPD 8 a Page 3 (tate, Section 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation,both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. Section 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten(10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty,fine or forfeiture for any violation of any of its provisions,then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten(10)days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. Section 10. This ordinance shall be in full force and effect from and after its passage and (ipie publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of , 1998. MAYOR ATTEST: CITY SECRETARY C L:\CITYDOCS\ORD\CASES\480-290.WPD (�Ei _57 Page 4 Cl D PASSED AND APPROVED on the 2nd reading the day of , 1998. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: L CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: C L:\CITYDOCS\ORDWASESW80.290.WPD Page 5 EXHIBIT "A" ALL that certain tract or parcel of land situated in the H. GRANBERRY, ABSTRACT No. 581 , Tarrant County, Texas and being Lot 2, Cash Acres, an Addition to the City of Southlake, Tarrant County, Texas as recorded in Volume 388-114, Page 611 , Plat Records, Tarrant County, Texas and containing a portion of the tract described in the deed to Aubrey L. Smith and wife, Rosa Lee Smith as recorded in Volume 5050, Page 908, Deed Records, Tarrant County, Texas and including a portion of right-of-way dedication per Volume 388-114, Page 611 of said Plat Records abandoned by the City of Southlake, Resolution # and being more particularly described by metes and bounds as follows; BEGINNING at a 1/2 inch steel rod found for the northeast corner of Lot 4R2, Aubrey Estates, an Addition to the City of Southlake, Tarrant County, Texas as recorded in Cabinet A, Slide 3546 of said Plat Records; THENCE North 76 degrees 53 minutes 00 seconds East , 114.20 feet to a 1/2 inch steel rod found; THENCE North 11 degrees 24 minutes 00 seconds West , passing the southwest corner of said Lot 2 at 208.60 feet , continuing with the westerly boundary line of same a total distance of 433.62 feet to the northwest corner of said right-of-way abandonment of White Chapel Road; THENCE North 50 degrees 34 minutes 00 seconds East with the northwesterly line of said right-of-way abandonment, 69.24 feet to a 1/2 inch capped steel rod stamped "MOAK SURV INC" found for the beginning of a curve to the left; THENCE northeasterly continuing with said northwesterly line and said curve to the left having a radius of 1230.24 feet , a central angle of 09 degrees 37 minutes 14 seconds, an arc length of 206.57 feet and a long chord of North 45 degrees 45 minutes 23 seconds East at 206.33 feet to a 1/2 inch capped steel rod stamped "MOAK SURV INC" found for the northeast corner of said right-of-way abandonment ; THENCE South 08 degrees 26 minutes 50 seconds East, passing the northeast corner of said Lot 2 at 12.28 feet and continuing with the easterly boundary line of same a total distance of 383.75 feet to a 1/2 inch capped steel rod stamped "MOAK SURV INC" found for the southeast corner of said Lot 2 and being the southwest corner of Lot 1 of said Cash Acres; 4 THENCE North 82 degrees 16 minutes 20 seconds East with the southerly boundary line of said Lot 1 a distance of 232.57 feet to a 1/2 inch capped steel rod stamped "MOAK SURV INC" found for the northeast corner of said Smith tract and being in Pine Drive; THENCE South 00 degrees 56 minutes 16 seconds West with the easterly boundary line of said Smith tract , 427.31 feet to a 1/2 inch capped steel rod stamped "MOAK SURV INC" found; THENCE South 88 degrees 52 minutes 15 seconds West with the southerly boundary line of same, 509.00 feet to a 1/2 inch steel rod found in the easterly boundary line of said Lot 4R2 of Aubrey Estates; (we THENCE North 00 degrees 53 minutes 00 seconds East with said easterly boundary line, 146.70 feet to the place of beginning and containing 5.7295 acres of land, more or less. L:\CITYDOCS\ORD\CASES\480-290.WPD Page 6 gB- • City of Southlake,Texas --- STAFF REPORT August 28, 1998 CASE NO: ZA 98-089 PROJECT: Plat Revision - Lots 112, 4R2R, 5, 6, and 7, Aubrey Estates STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 REQUESTED ACTION: Plat Revision for the proposed Lots 1R, 4R2R, 5, 6, and 7, Aubrey Estates, being a revision of Lot 4R2, Aubrey Estates, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 3456, Plat Records, Tarrant County, Texas; Lots 1 and 2, Aubrey Estates, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-142, Page 41, Plat Records, Tarrant County, Texas: Lot 2, Cash Acres Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-114, Pages 611 and 612, Plat Records, Tarrant County, Texas, and Tract 3F situated in the Hiram Granberry Survey, Abstract No. 581. and being approximately 10.271 acres. AMENDED REQUEST: The applicant requested the removal of Lot 2, Aubrey Estates. from this request. LOCATION: East side of South White Chapel Boulevard approximately 400' south of the intersection of South White Chapel Boulevard and Pine Drive. OWNERS: Aubrey L. Smith. Rosa Lee Smith, Ronnie Smith, Tony Tolbert c/o Interwoven, and Virgil Cash APPLICANT: Brad Barrington CURRENT ZONING: "SF-lA" Single Family Residential District and "AG" Agricultural District LAND USE CATEGORY: Low Density Residential NO. NOTICES SENT: Twenty (20) RESPONSES: Two (2) responses were received within the 200' notification area: • Henry Kovarnik, 40U Pine Drive, Southlake, Texas, in favor. (Received 8/4/98) Lai SC— ( City of Southlake,Texas • Mark and Capri McLemore, 533 South White Chapel Boulevard. Southlake, Texas, in favor. (Received 8/10/98) P&Z ACTION: August 20, 1998; Approved (7-0)subject to Plat Review Summary No. 1, dated August 14, 1998. deleting Item#1 C (radial lot lines) and removing Lot 1 Aubrey Estates, from this submission at the applicant's request. STAFF COMMENTS: The applicant has met all requirements listed in Plat Review Summary No. 1, dated August 14, 1998, with the exception of those in Plat Review Summary No. 2, dated August 28, 1998. L:\COMDE V\WP-FILES\MEMO\98CASES\98-089PR.WPD L Sc-2_ ., ' , ! \;•_71 ,,,,.,\s.,.,,, , 4:::,&'..._;,,,TA,,,,..„7 : , 1-1----L" -- 1 , rN,,,'--_i 1 { I • clre, / 1 1 ,' ,---,1---7---. ,1 , ' • \....;t----\ ,_\ i , i 1 , ;__,, , cs If-5 ,...-1N ! : , ,--, , ! \ ' 1 1 I 5°U11;11:1, 1-, h---,, r ' ..)i h--", 1 '------'7-N ,,,' r____ , ' , \,\., .. ,.._,A,....„, ,-6------', ,i il g oft.2 --- P -... ;_.- 31 E 'T A 1 r---' \ ' , __ -S li----A--- 17-- ', --- --4'. \_____HL-1,1- i 1 i , . ___ i I Mak I i . 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AS v - `• i • 1 s W J �� " '..• f v g m ��ti �y.r �o W , .1 2 -r-• sab • ot 3, % ..(11111111110/: . Y' A 24.1.R�-•"•1>�Z'. • �' r • 6.p•! --,s�R^'R1Y�21,,,.. •.SS.,...TSi!,,..-..��,Si1� •w�fiKr""SL^.L'-Wit: 3^ . -:e .ti4:: .41;2._r..-... r,1L • 6 VI1 • City of Southlake,Texas PLAT REVIEW SUMMARY case No: ZA 98-089 Review No: Two Date of Review: 08/28/98 Project Name: Plat Revision. Lots 1R 4R2R. 5. 6. and 7. Aubrey Estates. being a revision of Lots 1 and 4R2.Aubrey Estates.& Lot 2.Cash Acres.and including a tract of land in the H. Granberry Survey Abst. No. 581 and abandoned right-of-way along White Chapel Boulevard all being approximately 10.271 Acres APPLICANT: SURVEYOR: Brad Barrington David C. Moak Surveyors. Inc. 319 Blanco Circo P.O. Box 1034 Southlake, TX 76092 Hurst. TX 76053 Phone: (817) 421-1982 Phone: (817) 268-2211 Fax: (817) 488-1684 Fax: (817)282-0410 Attn: David W. Myers CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/24/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT. 862. 1. The following lots do not appear to meet the requirement for perpendicular or radial lot lines: Lots 7, 1R, 2R, and 4R2R. (P&ZAction: 8/20/98 Delete comment.) (10„ The following changes are needed regarding easements: a. Show and label the type, size and deed record of all existing easements on the property. Differentiate existing easements from proposed easements.Easements dedicated with Lot 4R2. Aubrey Estates are not shown on this plat, once shown they may need to be abandoned. See comment below. b. Show and label easements to be abandoned (No. 483-3.07-C) as "Abandoned by this plat'. It may be necessary to"cross-hatch"the proposed abandoned easements for clarity. Provide abandonment statement and the signature block for approval of the abandonment per Appendix 4 of the Subdivision Ordinance No. 483. c. Do not center interior easements for water, sanitary sewer, or drainage on common lot lines. Offset so that improvements and easement are in one lot or the other. d. Provide a 15' Drainage and Utility Easement along the rear of Lots 7, 1R, and 4R2R. 4. A"Certificate of Taxes Paid"from each taxing authority must be provided to the City prior to filing this plat in the County records. 5. Appropriate zoning must be approved prior to filing the plat with the County. Ce&Z: August 20, 1998:Approved(7-0)subject to Site Plan Review Summary No. 1, dated August 14, 1998, removing Lot 2, Aubrey Estates from the submission and amended as noted above. 1:\COPO)SV\WP-PILHS\RSV\98\98089PR2.WPD Page 1 »] City of Southlake,Texas * Please submit a revised blueline "check print" prior to submitting blackline mylars with original signatures. * Original signatures and seals will be required on three blackline mylars prior to filing the plat. Also required are two sets of owner's dedications and notaries (8.5" x 11" or 14" paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. * A Developer's Agreement is required prior to any construction. The Developer's Agreement for this addition should consider streets, drainage, park dedication requirements, off-site sewer extensions, and off-site drainage and utility easements. * Denotes Informational Comment cc: Brad Barrington VIA FAX ABOVE David C. Moak Surveyors, Inc. VIA FAX ABOVE Ronnie Smith VIA MAIL: 361 S. White Chapel Blvd., SL, TX 76092 Tony Tolbert C/O Interwoven VIA MAIL: 420 W. Bedford Euless Rd., Hurst, TX 76051 Virgile Cash VIA MAIL: 14305 Oakridge Cir. -Bedford, TX 76021 C C L:\CoMDEV\WP-FILES\REV\98\98089PR2.WPD Page 2 8C-q City of Southiake, Texas (01 TREE PRESERVATION ANALYSIS (COMMERCIAL, DEVELOPMENT) Case No: ZA 98-088 Date of Review: 08 - 6 - 98 Number of Pages: 1 Project Name: Aubrey Estates (Tree Survey) 1 i APPLICANT: Prepared By: Brad Barrington David C. Moak, Surveyors, Inc. P.O. Box 1034 Hurst, TX 76053 • Phone: Phone: (817)268-2211 Fax: Fax: THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT(817)481-5581 EXT. 848. -- TREE PRESERVATION COMMENTS: The Tree Survey does not meet the requirements of the tree Preservation Ordinance 585-A. It does not show: 1. Location of all buildings and structures existing on the site. 2. Groups of trees in close proximity that have a caliper of less than four inches (4") designated in a group, with quantity and quality, marginal and understory trees shown. * On Lot 7, there is an existing house that has two (2) large American Elms next to it. These two trees are not shown on the survey. There is also a row of marginal trees along south property line and southeast fence of Lot 7. These are also not shown on the survey. * A tall hedge row of Photinia exists along the south property line of Lot 5. This is not shown on the survey. c,. . ge-ro pull" n Jill I it .y 4 PT ,R il II I p; ( ;i j i !l t f' ti !! 'r IS �I:! �� t� lills{ i i ;t ;i is j ,� o� �i liP i t ,� -! IL. I f w• ! II 1 '., ! a h w11 i1 1 I .4hiss 1 r! 1 . 1 a.1 a%t al I, i 1 ' , • l!i 1 It ;. iI11' Pi ,li i 1 Ii oo :;"'l i ..i At ` 4,�t i (..., r yili „( 41 It p , ,. „;R ItJ t i� ,i' 1i '1 il4 ill t Ii 11 is t` ,, ,1� 1 1 ,`I 1 Q> a i.Ili'dtll 1 I, i; 1i iI. it II ,I I•� nit 1 t .4�s t + I'wl,iili it t1 lir I i+11i ii. i1 i ii Ii 11 Idlyti .t ill i ii i lR i ,:,1 • a 1- . ,_ ij t !i , i 1 ' a, 1i `7 ...1. -ii,J i' p,hi 11 ill 1ii I,' jj.1 1 !;Il ,' �I i t!!II i ,,i! /1t 4 `. ' _ N 411 "�+�11 .d lei f{I11� !'11 d;'1{.i�I! I1 ;I) 01 }11_l!hill Fl i��1 i �i� ill i Ili � iie, :OP �!{+iI' ! IC #� ., 11 ',i ,1 i i c- F; a ii Ili,! ,! I 'r P 4 HI:1,,1� 1 Is. �iii f!t ,!.s 1�I, 11 1 1 ii 1 i t i 1i1' ei -t1i � I$ I ,� ! li{ tit, ii' I f_1�jt�' ; il'i}iti+ ti111�It � �'� , !!@�t � i, II=„ii,`!l I , I�,IL%i1i!Ij R+'It i 7(i i �1 , I' I' t a�3 9 4'I ' 0 U ,-i .1. {' ,.;D.•Ii.' 11 14 I +' '1h.1 of.i�}h ii 1 Miil ' Aid i1141118 ! §� a � 6�,1 held aEi;lc n i61a1;2[i!;MIIIiiE1i.NIIPI I i dui- 11i#'�dI Ild.111 #i {. , .....Ie` I.� ' L � i�i �� €�5t Y .....:I h} _J 1 t+ el y 111 t —1-bit • ..,._.,_ 111 0 0 i I d i I: •,4 ..." I O% % R+ �. ! NO / . it •••••V MB I i i i I a e . INN f • W ' eill / !:: �'sfe I P (...., , ..tt x 1 A \ i 7i r -• i • / i II, t 8; �'• / 1 +Q / kt// / _ \ / a a 1 !` i �� 9} o .0°6‘4 lift ! ; 01 i ik '€'9 :e l � � � Ise S '17'17Y.121 Mel \.I-s WM. ii 4 1 0 11 14 id ni T16 `~� 1. : f 1I • ay E w3t01 = ti 11.E h a I-: _ �: i 1 ilia \` a I w. a: W 3 .. 1 ►' l: W x C. i . t ! • i 9� l� V ..w 1 1;12 1 w e i � .R ia !iY 1't 2 .. . .a ~1 g`. i i v ii i g R s1 of tie 44 1 7 !R I 1 3 Cl'1/11 ill 1� ii II 61 11 1 1 i--I; iri s 9 is ` +� t 1: + i 7 1 Y c ! , �! � = I al ill I IiIkli: i ' i i 8C -1( City of Southlake,Texas MEMORANDUM August 28, 1998 TO: Shana Yelverton, Assistant City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Sign Ordinance appeal for a sign at 2100 W. Northwest Highway, Park Place. Cencor Realty Services manages the Albertson's property on N.W. Highway in which the building is in the confines of the Grapevine city limits and a portion of the parking lot for this business is in Southlake. They have requested a business sign and we have denied that permit because our ordinance requires that a sign may only be permitted on a"site" defined as a lot, tract or pad site. The denial is referenced more because the building is in one city and the sign would be in another city. Mr. Michael J. De La Vega is appealing the decision of the Building Inspections Department with the understanding of the city limits issue, however, he would like the City of Southlake to use a single lot interpretation. If not for the city limits issue, the sign would be allowable by ordinance. Attached is a memo from Plans Examiner Charles Bloomberg, a letter from Mr. Michael J. De La Vega, and the application for sign permit, along with several site plans and a description of the sign. If you have any questions, please contact either Paul Ward or me. BC/bls Attachments /DAB City of Southlake, Texas MEMORANDUM August 7, 1998 TO: Billy Campbell, Director of Public Safety FROM: Charles Bloomberg, C. B. O., Plans Examiner SUBJECT: Sign Ordinance appeal re freestanding sign at 2100 W. Northwest Highway I received a permit application from Rick Sutton of Starlight Sign Co. and an appeal from Michael J. De La Vega of Cencor Realty the manager of the property. The application is for a freestanding business sign on the property in front of the existing Albertsons store. The permit was denied although section 19-A would permit such a sign because the definition of a business sign under section 1-A states it shall be "on-site". Further the term "site" is defined as a lot, tract or pad site. Separate plats have been filed in the cities of Grapevine and Southlake for the portions of this center in the respective municipalities. This appeal is made under section 16 as an appeal of the decision of the Building Official as opposed to a request for variance under section 17. The basis of the appeal is the lot line that separates the Southlake Lot from the Grapevine lot is artificial and for all practical purposes this is one property that just happens to have a city limit line run through it. Please schedule this item for the August 18 City Council meeting. xc: Paul Ward, Building Official L:\BUILDING\CHUCK\ParkPlaceSign.doc /DAa-- CENCOR REALTY SERVICES Michael J. De La Vega Development Associate 0 8-0 7-9 8 P 0 2 :24 RCVD delavega@cencorrealty.com August 6, 1998 Mr. Chuck Bloomberg Plans Examiner City of Southlake 667 North Carroll Avenue Southlake, Texas 76092 Re: Park Place Shopping Center Dear Mr. Bloomberg: In hopes of expediting our request to install a "free-standing" sign, along the Park Place Shopping Center frontage located on State Highway 114, I have submitted the following items to assist in the approval process. Provided is a copy of the Surveys for Lots 1 and 3, a site plan showing Parcel 1 through 4, an application, and a drawing of the proposed signage. Although this property is situated in the City of Southlake and Grapevine, the property lot has been viewed as one lot by the City of Southlake and Grapevine for everything except taxes. We also request that the City of Southlake allow us to submit our sign application using a single lot interpretation. Please review our application and respond at your earliest conviencne. Sincerely, Micheal J. De La Vega Development Associate Enclosure 3102 Maple Avenue Suite 500 Dallas,Texas 75201 214/954-0300 FAX 214/953-0860 www.CencorRealty.com Cencor Realty Services is the management and development division of Weitzman Management Corporation,a regional realty corporation which also does business through its brokerage division,The Weitzman Group. /a �3 APPLICATION FOR SIGN PERMIT Duthlo - CITY OF SOUTHLAKE 08-01-9 8P02 : 1'1 RCVD • DATE : 8 f 7//g ADDRESS OF PROJECT o71°- 113. N L HA)y ✓Qu f A )4,124 1T-- PROPERTY OWNER (? Gr, PMA)p6.)/71,3 ADDRESS 31 aZ m9 n£C. TENANT Poo k Plaq 5/c PHONE NO. SIGN COMPANY (INSTALLER) Sfa71 1 tt J)C Co PHONE 511-41313335Cit ADDRESS 79Z 3 G CITY 27� 0�-, T'1 ZIP 76208 ILLUMINATED? er, NO (CIRCLE ONE) Attach Electrical Permit ELECTRICAL CONTRACTOR PHONE NO . TYPE SIGN PERMANENT SIGN TEMPORARY SIGN ‘111 STRUCTURE CATEGORY CATEGORY ATTACHED BUSINESS BANNERS, PENANTS MONUMENT MENU BOARD & STREAMERS X FREESTANDING SUBDIVISION ENTRY BALLOONS GROUND DIRECTORY MODEL HOME _OTHER _SPECIAL PURPOSE _SEARCH LIGHTS _CONSTRUCTION OFF/ON SITE " DEVELOPMENT SIGN AREA: HEIGHT FT. X WIDTH I Z' FT. =AREA I Dd Ct SQ. FT. OVERALL HEIGHT 20/ FT. SETBACKS FROM R.O. W. IS FT. DOCUMENTS ATTACHED: ✓Plot Plan 1'Sign Drawing Letter from Property Owner(off site signs) SIGNATURE OF APPLICANT ****************************, ********** *******************, ****************************** -- PERMIT APPLICATION APPROVED BY: DATE: FEES: fhilw COMMENTS: ion • • _ , \ ii \` \`\` i \ tx3\ • :,t P. .EI RI 1 ;1! n 1 , r � •1�\\ \\'\�\. log 1 .1 a �E \'• ,`. 1 rwlt . I , �- Gil OIL ice_ c . '�,\' \ - 1 > - i \ Cn ::. --_ \l\;? `\ \\�,c_) �- I t i l i 'ill i( /'— / — / `.\ \\\ \\\.: \'s \. \\\'\LA \ " \\ \'R3\11i:\ \\ `‘ \-sc-:P I 1 ( \''s 1,\. .„\ . -. •, \x\.• --i\-\.- - ,'• .-\, ,\,•,, ,; \,, \,.‘cdlcs-. '‘\,'is- \ / \ \ .`.1.. \.\�\ \\ s :c' N• s\.;\\.\ora \ , I , 1 ''''''I \ sNk\\ .:IN \\t. Ns" s.\\.\"\V‘ .‘ \\ I \‘ \E_ \\`, \\` \\ \\\.,\ 1\\,, \�• 1 C ' II \ \.t \\ \ \ \ \ \\ \ \ \ \ ! r,' 1 \\t - \\ , _,I aww -I ,'ta \;1' r- I J =X �`�_ l\\'\\\\\\\`:1 !\.\\ \.7 7 I)/ �W 111111fi !I11111 � 1 ! 111j1!!.7 r— I f--W N Y mm � ` W 8 w _N I ' `' F-�'`< ce D_ QI ' iiilllilllll �Itlllll � I t ;. WN n _jZ1 , li illilllll l lll!i -. . — I 1s < cf)Z ce Y > o •. Iz o i z i Qom _u s A — (L NC..,�� L o P 6•/ • ) . ( tXI.TINO TRAFFIC •TONAL ( ) • • PARK BLVD._ - ,i-.. �^! 2E. I Da v[ DEVIL9►Eo • O�•Q 11 / '.3e NI X. A PARCEL 3 ....�...�� 1 i• EI AL I— ' r�Wli O v m z BLDG. AREA 'C' lt 22,000 s MAX._- FZ r ' ' r I t� I a ..e • E.' G M 0 W w 250.7e' '�� — 0 _o o Ars > J < .. w= — -- � s a l 50 u: 0 A(/L,[ b. ., m U ' >.• )... —-- '. NUJ !Pi 4 o - z ; = Caw, : c Q If s � • A• o < -"TN / ill, P i2g.--5catC w ; Cr o . § - [tt o _ W -5. 414 .=.....„8—_—_, _ .= II • LDG AREA 'D�. Li 02 r. ' - 11,500IS.F. LAX-- Xr _ .. z SITE DATA_—.: _. _s_\-"a IL; _ __I 05 _ — a BL RG,f�►ND BLDO..AREA LAND AREA • -PARKING Z 4RCEL 4 PARCEL i 2e 74.1e6 S.F. 6.46 ACRES 3e5 BTALLa y - - fY PARCEL 2 -Ae 26,000 CF.'F 7.2e ACRES 92 STALLS ict l \' PARCEL 3 .3O 22,0 11.F. 1.00 ACRES e7 STALLS CL • PARCEL 4 .1s 6.29 ACRES 232 STALLS W i- 1 .. _TOTAL__ ._. 2e 106,6e5 S.F. $14.ee ACRES . 780 STALLS /A 1 o SITE PLAN' - -4-1 GRAPEVINE , TEXAS. _ — 7/16/84 8/9/84 REVISED ilibi j o . . E u6 _ • 0 26 60 TDOVOL 7934 ffCE12„&1 mat Ill.EXHIBIT ' A' =.=„ e,. 12'-0" 24" 14 iliW sue` \ `> ,t.t'\,!_Ii i fit.l- ��` ( l) -(� tQ N Z N In — �"IL. I I I 1 1 1 1 1 I I 1 1 1 I I • 1 1 I 1 I 1 1 I 1 1 I I 1 11 1 1 1 LI 1 1 1 1 1 I _ 1 _ I 1. I I I y 1 ,.ATI�L O 1 1 1 I 1 1 1 1 1 1 N _ i_ 1 y 1 I 1 y^I I I I 11 I I I- ' ' 1 (_I I I I 1 1 -� 1 1 l 1 I I I I I I I I I I 11 II y I y I 1 11^ 1 ' 1 ' 1 II I I I I I .- 3 `I 1 I 1 1_I (I 1 I I (lillr NO I I I I MN II I I I I I I I I I I I I I I I I I I I I I ICI _I I I I I. (JN-I L�-A- ITT 1 I_ 1 1 1 1 1 L. 1 1 1 1 I -I E I 1 I 1.I I I 11 I 1 I I I I 1 I I I I I I 1 ♦ ♦ I I I I _I 1 1 1 1 D/F PYLON SPECIFICATIONS: 1).090 24" Deep Aluminum Cabinet w/3" Retainers& Dividers to be painted 313E Dk. Bronze 2]Tenant Panels to be 3/16"Thk.7328 White Plexiglas w/Translucent Vinyl Graphics per Tenant Artwork 31Cabinet internally illuminated w/ [12]95T12 DHO Sign Lamps installer!vertically 12"o.c.:Two Magnetek Ballasts#256-696-000 t11 Samps each required =Total 10amps 41Two 6-5/8"o.d. Steel Pipes required through brick Columns and Cabinet 5]Brick Columns to match Shopping Cent er brick Total Square Footage: Cend,w`tidal thing OBIT U.L wed Compeer* l In Actadeea w/Wawa Odra!Sin Cede 8'-3"x 12'-O"= 99 5q. Ft. U/L LABELS REQUIRED . LOCATI EE 210k Plop Electrical Requirements: IOWIOTI 21OOI9.NWIIw [t]ZOamp 120v circuit StarliteSign a uy Southlakeng .1z 1 Nihon /I231Anna/ Dem.DI I620A SATES Ikk Sutton APPROVAL p�13e2•aaw ix(MO) �7-009 swats 9106-014 lit t YI. elslmlrt MTO&I DM Si1d DIMIOI II(..1d�ywIIR SWt 14=1' --- -- --- . �IaOrellti,leee�eew W - — WIDIORO WE SYEt SI l d Ol-nal MI DATE 1-61991 /DAB L • �• >QQQ1 C C O ODD Q br) t ) •...... C C N OD O p Um Nf- • 7/ t f Ifl9 v_ r O L. C V iA O • S. 'AS E aci o U C d Q 01 N H cea Y En v U • U cr Q L i L /D a V City of Southlake,Texas MEMORANDUM August 28, 1998 TO: Shana Yelverton, Assistant City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Sign Ordinance Appeal for a sign at Woodland Heights Addition, 1721-1725 East Southlake Boulevard. Attached is a memo from Paul Ward stating his agreement with Bootstrap Investment on the sign at E. Southlake Blvd. and Westwood Drive. In reviewing the memo it looks as if they have agreed to relocate the sign to its original location prior to moving it on June 3, 1998 and provide a survey of the property to indicate sign location from property lines. The 15 foot setback location will be the only variance to the sign ordinance. Attached also are my memos August 11, July 17,1998, Paul Ward's memo July 31,1998 and Charles Bloomberg's memo of June13,1998. If you have any questions please contact Paul Ward or me. J, Attachments • 1061 City of Southlake,Texas MEMORANDUM August 26, 1998 TO: Billy Campbell, Director of Public Safety FROM: Paul Ward, Chief Building Official SUBJECT: Sign at 1723 E. Southlake Blvd. Mr. Patrick Monahan of Bootstrap Investment has agreed to relocate the monument sign at 1723 East Southlake Boulevard to its original location prior to moving it on June 3, 1998. He will also provide a survey of the property to indicate the sign location from property lines. The intent of the revision is to turn the sign perpendicular to the roadway so that it can be seen, either eastbound or westbound on Southlake Boulevard and be located outside the sight triangle. The sign complies with the standards for a monument sign except for the 15 foot setback requirement. This setback requirement will be the only variance to the sign ordinance. Mr. Monahan will be present at the September 1, 1998 City Council meeting to answer questions. c PW/jb L �D8 „.t.,,16,,,,,,,ti,,..' .: �Y l'""t4'4.:(11t7 - ' .-',ir.'...,,,,'.....''',"''''',:;'''''''''''''''....'''''''''''''''''''''''. '''''':;:'1::.:;:*:"!::.,''':';'..:.1-:::'''''',:.:':::,:.:1:::..,'. :.,, a {'��. h ..v ' C: S u Y; 'hut 1 Mir” I �i.• �4 1 \.. 3., r' 3:''k :2 K,d r.u...,;'',".:-,:,'-' _ :,:::,.::,,,,,..:....: >k' } },4 = w. . ar f'`* t' = — �J i t a !.: = = T 1 '4 4 _ '4. ::.::: t e . ix`'st,. �. a City of Southlake,Texas MEMORANDUM July 17, 1998 TO: Shana Yelverton, Assistant City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Sign Variance Appeal for Woodland Heights Addition, 1721-1725 East Southlake Boulevard. Bootstrap Investment has requested a sign variance to allow a non-conforming monument sign to be remodeled at the southwest corner of E. Southlake Blvd. and Westwood Dr. The sign was originally constructed meeting the 15 foot setback requirement and not obstructing the sight triangle. However, the widening of Southlake Blvd. has removed approximately 15 feet from the front of the lot. The applicant also would like to turn the sign perpendicular to the roadway so that it can be seen by both eastbound and westbound traffic on Southlake Blvd. This request is to have relief from the 15 foot set back requirement. The issues are similar to the signs located on Myron Drive that Council approved several meetings ago, however at Myron Drive the signs were in compliance, but were in complete disrepair. The Council was limited in its alternatives because of the state taking right-of way and the close proximity of the building to the right-of way. Chuck Bloomberg's memo outlined the issues of the Woodland Heights sign as they pertain to the ordinance. The following highlight some issues which should be considered: • Sight is limited at the intersection, but Ms. Monahan, the owner of Bootstrap Investment, had spoken to Chuck Bloomberg and offered to take approximately 4 feet off of the north end of the sign. This would help improve the impairment to the visibility triangle, but would probably not solve the issue entirely because the utility poles create more of a sight barrier than the sign does (especially if 4 feet was taken off of that north end). I observed the stop sign at East Southlake Blvd. and Westwood Drive for a period of time and the majority of the cars exiting from the Woodland Heights area pull past the white stop sign strip in order to get a better view because the utility pole on the southwest corner and the next utility pole west of this intersection does not allow for a clear sight. • We have suspended his permit for the existing sign because it does not conform with the original sign variance request. In the original application, they requested to move the south end of the sign perpendicular to 1709 parallel to Westwood Drive. Instead, they have moved the north end of the sign perpendicular to 1709 parallel to Westwood Dr. This may have been done to protect the trees. Keith Martin has indicated that the way Mr. Monahan moved his sign was probably the least intrusive on the existing large post oaks trees. Keith has also stated that it would not be in the best interest of the trees to move the sign anywhere inside the drip line. / 0814 • Shana K. Yelverton Sign Variance Appeal July 17, 1998 Page 2 kire Staff offers no recommendation to this issue except that if the sign were to remain at its current location, that we accept what we believe to be as an offer to remove 4 feet from the sign length. As a side note, barring any engineering issues, the sight line could be dramatically enhanced by moving the white stopping strip approximately 2 feet forward from its existing position where the majority of the vehicles are currently stopping, we could leave the stop sign at its current position. Attached are Chuck Bloomberg's memos, variance applications, sign permits, and other materials pertaining to this issue. If you have any questions please contact me or Chuck Bloomberg. BC/dmj L / C65 • City of Southlake, Texas MEMORANDUM DATE: June13, 1998 TO: Billy Campbell, Director of Public Safety FROM: Charles R. Bloomberg C. B. O., Plans Examiner SUBJECT: Sign Variance Appeal for Woodland Heights Addition 1721- 1725 E. Southlake Blvd. Ms. Joan Monahan of Bootstrap Investment, owner, has applied for a variance to allow a non-conforming monument sign to be remodeled at the southwest corner of E. Southlake Blvd. and Westwood Drive. The original sign did not meet the 15 feet setback requirement of section 16 B of the Sign Ordinance. The sign was originally constructed meeting the 15 foot setback requirement and the visibility triangle but the widening of Southlake Blvd. took approximately 15 feet off the north end of the lot. Also it was placed at an angle facing northeast. The intent of the revision is to turn it perpendicular to the roadway so that it can be seen either eastbound or westbound on Southlake Blvd. A permit was issued based on the original application but was suspended when it was found to be not as represented in the application. The survey submitted did not accurately show the location of the sign. Also j the proposal was to turn the south end of the sign leaving the north end in place. When they went to move the sign they decided to swing the north end instead because it would have less impact on the existing trees. This had the side affect of moving the sign closer to Southlake Blvd. The principal reason they applied for a variance rather than move the sign back is the sign would be much less visible due to the trees and utility poles. Also they have expressed concern that further excavation , could kill one or two trees. The sign variance granted on the May 19 City Council meeting for the sign at Miron Drive and E Southlake Blvd. was also for the same setback issues and due in part to the widening of Southlake Blvd. The requested variance is to section 16-B (5) , the requirement to set back 15 feet from any property line, and to section 17-D, the prohibition of signs in the sight triangle as defined in the Subdivision Ordinance. The sign complies with the standards for a monument sign except for the"15 foot setback requirement. Mr. Jerry Ringwald will be present at the council meeting to answer any questions that may arise. The Monahans will be out of town but he is familiar with the situation. Please schedule this item on the July 7, 1998 City Council meeting. CB Attachments: Application form Original sign permit application and drawings Site Plan xc: Paul Ward, Building Official I036 L August 10, 1998 Chuck Bloomberg Plans Examiner City of Southlake Southlake Texas 76092 Mr. Bloomberg, Attached you will find the following; 1. The survey and location of the monument sign 2. The artist's rendition of the sign 3. Photos of other signs in the area 4. Example of the sign materials We measured the final position of the sign, and it rests only marginally closer to the street then it did prior to the move. And as you know we attempted to do exactly as we had proposed in our request. Our tenants have lost their patience over the delay in replacing the sign. Please schedule us again for the City Council meeting. Telesupport will have both myself and Jerry Ringwald there to answer any questions. Jim Monday, I� t ) cc: Paul Ward /069 Z 1721 , 1723, & 1725 EAST SOUTHLAKE BOULEVARD F.M. HIGHWAY 1709 L Found 1/2" 130' R.O.W. Iron" Rod uoum.nt \ MEAS = N89'44'24"E-• 140.15' , N 89' 45' 27" E 140.0' I�^14.91' 'Building Lin. ___ PLAT = S00'13'E�31.44' P.O.B. 1 — —1 MEAS = SO0'23'09"Er-31.6' TRACT 1 1:0a8 ACRES Found t '7' 47.738 SO FT Ina. Roo I 87 q8 O13 N O N • CI a LL P 1. 01 .Qf ,p N O •0 15 itg�" s 1� d 1.f1 J _ O �LL 3 0 `,� • �.,:, N N „\ „c i 1Jw 0 1. 1 ;. N 0 b ' \ '1 1Vi `00 - O Cal II c,^ .. cam/O.i 0z z — s • .95 50.2 N / " II P L •it + .i. S l )!n aoo: i o n. 6 f ao—c o E9 r*Um %NY50.2 'dY N - ^ 7t•Sa ITC , , Ironod .01 �' l' L? �t s 7 dl 1. y, iron'Ft A_" -O. -'f. . ° 'a.- --ko Rodd �\ S89'32'W�97.22'''-°f; -a i�. N89'32'E,•97.22'%,f .'o . 'J`b,•' �TW, P.O.B. s -5 .. e �. N { ems � ° x.). Q�• - r•J - I.on 0 ? °00.�� / o. b ♦ '` i N i f r" _i 'C'' \\ �� 2 0 TRACT II 's -'j`. L1 . a. 1.143 ACRES ,-A 3 49.778 SO FT t. T� ,.•,:' ?i , , ' i A••• ' ":4- S � •r .t. v N O '•' `6 O c n t S' - •f�� . G O o t !p b P� B�o O N `Pe O O�O o J e z M �o 'o o� s '`r._ �- b J < ' u 0 `' r� gz D `Pf- 5 v • I 01 . \ PLAT = S 89' 32' 00" W •r 275.00' / MEAS = S 89' 32' 1 1" W 274.63F�nd +;ram; Found 1/?' Iron Rod Iron Rod LOT 2. BLOCK 1 WOODLAND HEIGHTS ADDITION - /O6g FROM : PHONE NO. : 8174215782 Jun. 17 1997 01:34PM P7 Go "CAL' "CAUTION" UNOERGROUNiq LOT !SRI, BLOCK 1 UNDERGROUND PETROLEUM LINE CRt AND HEIGHTS ADDITION LINE CROSSING • 7.6.Tp7T INC. CC LOT IA, Bl 1 0 1 WOODLAND HEIGH 1 z 1 a w TELESUPPOJ STA. 14.25.00 LINE "A" ow CONSTRUCT STD. 4'DUl MANHOLE O a a CONSTRUCT 6" STUB-OUT TO SOUTH 1 cll.cll.FL. 6"tOUT)• 637.72 I 3 �} W N FL. 6"(IN)- 637.82 J-- 1 TOP MANHOLE- 647.20' C REMOVE Ni alEXISTING 24' OAK 2-10" OAr5 24" 0•K -LANIER EXIST. 8" H.I.P. GAS LINE 0 BRICK SIGN , 12.00 13.00 1 •00 -1 •,0 ailir 'sue r.* ........ ' ,. G C w G C W GC "-@A ,tit GLlipr , ` wC G- L .ET 3'x •'INLET 'VC l F.M. 1709 I BORE 70 L.F. 6" PVC BORE 25 l 403.00 404.00 - 405.00 40i I 4 I• I - I I E. SOUTHLAKE BLVD. E/C E/C 1 E/C J_E/C � E/C �E/C G G G G- G G • SANITARY SEWER L . /o8 � • JUN-09-1998 15:09 FROM CITY OF SOUTHLAKE TO 4810204 P.02 CITY OF SOUTHLAKE February 6, 1995 Nt-)PC (1 ;) SIGN VARIANCE APPLICATION APPLICANT OWNER (if dify____..) NA.Z: Ct s-�-r o p ZnV est- ?Q -e t c.k M o,n cOn' & ADDRESS: . l��) Z�Q, 4 r7c),5 -,C) Eox gaa_ € ast South l0ke, Q)ucl . S6ufiln icy4Se 1 7(oOct PRONE; 41(o ^C)(,Q (o ( )17) FAX: q V i -0a0 4 17N JeRA y JQi Ale,W,1c..p The following information pertains to the location for which the variance is b ing requested: W. OF BUSINESS OR OPERATION: .00 -S rn to In 1,PRTSICA ADDRESS: 1 iCR I ���3 # \ 7 a, c .E,s South,la ke (& )d . LEGAL DESCRIPTION : Lot )_ Block Subdivision. l.,0O (C�n �P► C s � � ' hy Z hereby certify that this application is complete as per the requirements of Sign Ordinance No. 506 as summarized below. I further understand that it is necessary to have a representative at the City Council meeting who is authorized to discuss this request, address any unresolved issues, and approve changes, if any. Applicant's Signature: _ ?(7-12j�'(it/\' Date: For City Use Only: I hereby acknowledge receipt of the sign variance application and the appliction fee in the amount of $ an this the day of , 133`. Signed: Title: • ****************************************************************************************** The following checklist is a summary of requirements for sign variance requests as required by the City of Southlake. The applicant should further refer to the Sign Ordinance No. 506 and amendments, and other ordinances maps, and codes available at the City Hall that may pertain to this sign variance request. Completed sign variance request application. Completed demonstration of conditions applicable to the requested variance (see attached.) Site plan showing the location of the sign variance request and any other sign. that conform to or are exampt from the sign ordinance. The site plan shall also indicate the building, landscaped areas, parking & approaches and adjoining street R.O.W. e is Scaled and dimensioned elevations of the signs fo hid b�l : the requested. For attached signs, the elevations sha sh form to sign Cox which the variance is requestPrl, and any he j 4ir 1a a or are exempt from the sign ordinance. /d.8/0 �JJ�� vV By Demonstration Please dempstrate that ray followigg conditions are applicable to the regues d sign variance: 1. That a literal enforcement of the sign regulations will create an unnecessary hardship or practical difficulty on the applicant. /s' -7 t SiLt ba wa-u-ed aw-e ,217-, not qU ,12ee4_ 2. That the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self imposed. -77-Le -ACZA l vGt,g. C6 �- 'ea 64,i40,,st;T 7-0 9/2-tk, M)2 doz/LI; YA12 ,--€6en/theeli 075 3. That the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties. %7-e --mac` rn j ' t -12-� U a,t seei9-'-7 ..41-eCaa 2 . Yi/v 12,6,044_ ic)e-eeda 4 . That the variance will be in harmony with the spirit and purpose of the sign ordinance. a ce rn 0- -6-71 Pro-rta,r7V s`D a To-t- ce i-rk;1- z,*ce --ecyrizo Post=tt'Fax Note .ram 767'1 °°"G`41- 1 Ipagoc� t G:t�'►P�`tPORKS{ tsr.N van. lria TQJ� AfcwAi{ Al.. FromC4 tic k c itigg TII-02t 7 co' se v.44/4 ICA Phom a Pm** 54... ri4t-,_.• ' . amminutmlef APPLICATION FOR SIGN PERMIT ' O WIT City of Southlake FEB 9 EN fltikw DATE 2. 9 9Y it BUILDING DL ADDRESS OF PROJECT J��0.e -f Iia1 ,7j.,7z3 1_7Zsg4�.t v - TENANT //( T'vt a(7L$ PHONE NO. SIGN COMPANY Pi K / ( 'e..t try PHONE NO. ct 29 - 3 Z([2- ADDRESS 372-1 ©-. Ic .•.ic>ocil L)Y;ve / l-vvpe ✓:k F 6,. / 7?0c/ address city zip ILLUMINATED? YES NO (circl ,c**S E1cc cud Jo aw11 '*P °"s "«J° . ELECTRICAL CONTRACTOR • Er ;ft tt, /is? CA+ cr PHONE TYPE OF SIGN • • Permanent Temporary Dimensions ATTACHED BANNER tjfr HEIGHT POLE BALLOON 16 �D " WIDTH V .MONUMENT MODEL HOME V A.r."• AREA OTHER SPECIAL PURPOSE DESCRIPTION rr,sit .4e ,,e...w4„1,i,. OVERALL HEIGHT (attached, pole, monument) 4. O SETBACK(S) FROM R.O.W. WP� /o (' h_u e -t v&wc flve5()-4- se_-74.-i. k DOCUMENTS ATTACHED: .-Plot Plan Sign Drawing .-Letter From Property Ownejr Elect ' ian. Registration SIGNATURE OF APPLICANT OZ-1 ***•******************************************************•******** APPLICATION APPROVED BY: C., � DATE: a - I — / e PERMIT FEE 4fir $ 96• C o COMMENTS . L /t98/ •— - - I r-.---- ---,------r---T----_1 ------ II I I 1 1 I I I I-__I 1 1 I --r---' . 1 I --1--1 - I .I I 1 I I 1 1 I I i I I - t I I I 1. I I I I ! . ._I i I i I I I I.. I 7_. i I L_. I I I 1 l I I I I I .. c 6' � l .V1 I r -1 I ' - I -1-.. - - 1 -- i 1 I ! - I I (--� T. 1 1 1---^ --r I I I - _ I ; -1-1- -!----I 1 --V 1 -1 1 I 1 t I • 1 ( 1 ..._'-- l 1 __1—____ - j 1 1 . !._l-- . 1 1 1 ._ I 1 l 1-_ I 1 _.I__. ; - SL= ; i—!_ i ., WDaoUa ruts // e .311' S 0-CP;ce gtr/< /!gY1 .Jt true fiUr& ' Aitan14-04 eK't- 6 ' " tfe;y- Lcf: O 4rect o , 5,f n ; n c c (6 , " x 16 to tr ,) (11.. MCityE ofM SouthlakeORAN,DTexasUM Low, August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Authorization to advertise for bids for the construction of a second five million gallon ground storage tank at Pearson Lane and F.M. 1709 Background Due to the recent water supply situation, it has been requested that the second five million gallon ground storage tank at Pearson Lane and F.M. 1709 programmed for future construction be moved up in priority. Previously, this project was anticipated to be constructed beyond the current five year capital improvements plan. Staff can re-prioritize next year's plan to accommodate the construction of a second tank. This proposed second tank at pump station no. 1 and the five million gallon storage tank on T.W. King will increase the City's storage capacity substantially and provide a buffer for emergencies during peak water usage. Until the proposed "loop" (30-36 inch from F.M. 1709 to S.H. 114) is complete (staffs goal is summer of FY 2000) extreme dry weather, which causes large "peak" days, could require that water usage need to be controlled. However, emergency conditions created by the problems in Ft. Worth and with the Tarrant Water Supply District can not be anticipated. By constructing the additional ground storage in FY 1999, Southlake will be better able to manage short-term emergency situations. If Council approves the second five million gallon ground storage tank at Pearson, the City will have an additional 11.5 million gallons in storage for 1999, versus 1998, consisting of five million gallons at Pearson, five million gallons at T.W. King and 1.5 million in the proposed Miron elevated tank. The estimated cost of the proposed tank is $1,687,400. This cost includes the tank, grading, fencing, additional pipe, and some engineering. Most of the engineering and the site plan are complete since the proposed tank is essentially the same as the existing tank. Funding/Fiscal Impact Items within the FY 98-99 CIP budget have been reprioritized to provide funding or this project. Existing funds for the 24-inch transmission line from Trophy Club (line item 35 in the CIP project list) can be utilized due to a delay in acquisition of easements. Funds 10C-1 for the utility relocations for SH 114 (line item 59) are also available. Additionally, the extension of S. Kimball Ave. (line item 79) is anticipated to be completed with developer participation. This provides a total $1,787,400 for the construction of a second ground storage tank at Pearson Lane and F.M. 1709. The projects from which funds are being reallocated will be funded over subsequent years. Recommendation Staff recommends Council authorize advertisement for bids for the construction of a second five million gallon ground storage tank at Pearson and F.M. 1709. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. BW/cre Attachment: Site Plan (we 10C-2 i q I .-.1 IIti 1 1 2 :it I F 011 : -t C Ott �.e.,rml — I Ir s ` 1 l.t .Z o _ i a ,, ''''‘AS,„„ '=s ay I } 3 0 1 ,,- '' 2 i a2}g s;' ', j Zo Y i *` ss w 1 I O O e o o O i 1 Lei O 1 r I w Z ,' I I I m O %ss o-8 -Ai Alii ti ,rT.,i' .RI � ' ia• ' I 2 ge • • j. a1• 1z , I: q , ;j O J Y 1�;t . ., 1 1 Q Z 1. Li' O f I, o O f2 �'� i 11 v O o N.j a Jg: i n 9 0 i N }i is 2 7 I 1e \_, ; is ,- 1 I 1 O l l' I •It I !• _ I i3 I I 0 0 1 111 1 ' - , � t ---- t i it i �'• 9. a o 3$� a® 2a . Imo" ..A '/ V_gr6 I. t dta. ri. A. .2 7 -..i i ,a .i I ,.lti:lZ it ,L[4 Ali 4t R '17 Y .- irl L 1 iiik i ii 1 1 12 :212 i2 1 ;2 :2 g2 12 ;2 , 1 } j I � I 1 I 10C-3 .eatrlml " rs•, City of Southlake, Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Authorize the Mayor to enter into a professional services agreement with Cheatham and Associates for the design of the foundation and facilities for the proposed second five million gallon ground storage tank at Pearson Lane and F.M. 1709 Background The attached professional services agreement from Cheatham and Associates is for the design of construction plans for the proposed second five million gallon ground storage tank at Pearson Lane and F.M. 1709. This tank will increase the City's water storage capacity considerably and aid in the continuation of service to residents should water supply from Forth Worth be discontinued for an extended period. (hir The design of the actual tank structure is complete; this proposal is for the design of grading, foundation, and facilities that will serve the tank structure. The total cost for the design of the facilities is $68,594.40. This cost is after a 40% credit as most of the detail sheets and designs for the existing tank can be utilized. The funding for this project is described in a previous agenda item. Recommendation Staff recommends Council authorize the Mayor to enter into a professional services agreement with Cheatham and Associates for the design of foundation and facilities for the proposed second five million gallon ground storage tank at Pearson Lane and F.M. 1709. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. BW/cre Attachment: Professional Services Agreement L 100-1 CHEATHAM AND ASSOCIATES August 12, 1998 Mr. Bob Whitehead Director of Public Works City of Southlake 667 N. Carroll Ave. Southlake, TX 76092 Re: Proposal for Providing Professional Services in Connection with the Design of the Second Ground Storage Tank to be Located at Pearson Road and F.M. 1709 CONSULTANT'S UNDERSTANDING Currently, there is a limit on the amount of water which can be pumped from the city's pump station at North Beach Street in Fort Worth. In addition, the City of Fort Worth has experienced problems in pumping water to the storage tank at North Beach Street. A combination of these two factors has resulted in concerns in Southlake about being without water from the Fort Worth supply for an extended period of time. Therefore, it is proposed that a second 5.0 MG ground storage tank be constructed next to the existing tank at the Pearson Road site. This will result in a total storage at this site of 10.0 million gallons of water at this site, which will be of considerable use during times in the future when problems arise with the supply from Fort Worth. In that regard, Southlake has directed Cheatham & Associates to prepare construction plans and associated documents, to facilitate the construction of the second ground storage tank at the Pearson site. SCOPE OF SERVICES 1.0 Surveying 1.1 Our firm will furnish all necessary surveying field and office work necessary to perform the engineering design and to prepare construction plans. 1.2 We will also furnish all construction staking. 2.0 Engineering 2.1 Our firm will furnish all necessary technical expertise required to accomplish the engineering design of the ground storage tank and supply line. The design will be in accordance with applicable state and local regulations. ENGINEERS • PLA: IS • SURVEYORS A Subsidiary Firm of South1eo-2 Planning and Design, Inc. 1601 E. Lamar Blvd. • Suit, • Arlington, Texas 76011 817/548-0696 • Metro 265-8836 • Fax 817/265-8532 Mr. Bob Whitehead August 12, 1998 City of Southiake Page 2 2.2 Our firm will then prepare construction plans, specifications and contract documents based on the engineering design. 2.3 We will assist in the advertising for and taking of construction bids. We will issue any required addendums. Our firm will assist in the processing of contract documents after contract award and will issue notice-to-proceed. 2.4 Periodic on-site visits by an engineer will take place during construction. We will issue and process any required change orders. 2.5 We will provide assistance in conducting the final inspection and issuance of certificate of completion. 3.0 Inspection 3.1 We will not furnish full-time on-site construction inspection, but will make periodic visits to the site, and will be available for plan interpretations. FEES We will provide all the services and products described in the scope of services including all services necessary for engineering surveying, engineering, preparation of construction plans and specifications, preparation of construction cost estimates, contract administration, construction staking and periodic visits during construction, and as-built plans. [See Engineer's Estimate and Excerpts from the TSPE General Engineering Services Manual on the last three pages.] *Engineering Fee (total project cost of$1,567,000) [Based on TSPE Curve A, 7.2% of Engineer's Estimate of Construction Cost] $ 112,824.00 Surveying Fees [Flat fees based on estimate of time required times hourly rate for field party] Design Survey N/A Construction Staking $ 1,500.00 Subtotal Professional Fees $ 114,324.00 Since Cheatham & Associates has recently designed a booster pumping station and ground storage tank at Pearson Road and F.M. 1709, some of the design such as detail sheets and fencing can be utilized for this project. Therefore, a credit in the amount of 40 percent is offered to the City for this second storage tank design. 40% credit= $ 45,729.60 Total Professional Fees (after credit) $ 68,594.40 10D-3 Mr. Bob Whitehead August 12, 1998 �► City of Southlake Page 3 Please note that all direct expenses, such as travel and printing, are included in the above fees. The fees cover only that work specified in the proposal. It does not include; - Soils testing Other testing involving outside laboratory services Revisions to material prepared beyond that specified in proposal The above listing of services or others not included in the basic fees may be added to our agreement at your request and approval of estimated costs or rates. If the above meets with your approval, this proposal can also serve as our agreement, which you may indicate by signing in the space provided below. Please do not hesitate to call should you have any questions or requested modifications of the proposal. The opportunity to be of service to you and the City of Southlake is greatly appreciated. Respectfully, Eddie Cheatham, P.E. F:\WORD\PROPOSAL'SOUTHLAKTEARSON PUMP.wpd AUTHORIZATION TO PROCEED: Accepted this day of , 1998 By: Title: 1 OD--4 FEE SCHEDULE 5/01/98 Professional fees for studies and reports are calculated using hourly rates which include all wages, benefits, overhead and profit. The fees include all incidental costs and expenses (except where specifically noted), including all travel, out-of-pocket expenses, drafting, telephone, typing, etc., plus direct expenses times a handling multiplier. The fees proposed for this project are based on the hours estimated for each phase of the project times hourly rates. The following is the current rate schedule used to calculate job fees Principal Engineer $ 100.00 Registered Engineer $ 85.00 Registered Surveyor $ 85.00 Project Manager $ 80.00 Graduate Engineer, E I T $ 70.00 CAD Technician $ 60.00 Technician $ 55.00 Construction Inspector $ 50.00 Clerical/Technical Typist $ 40.00 3 Man Survey Crew $ 85.00 2 Man Survey Crew $ 75.00 TERMS Invoicing will be based on percentage of completion. Billing will normally occur around the first of each month and payment expected within ten working days. GUARANTEE Cheatham & Associates guarantee to maintain the fees presented herein for 90 days from the date of this proposal unchanged. 10D-5 CHEATHAM &ASSOCIATES 1601 E. LAMAR BLVD. SUITE 200 ARLINGTON, TEXAS 76011 ENGINEER'S ESTIMATE SHEET 1 OF 1 WATER PUMP STATION W/5,000,000 GROUND STORAGE TANK LOCATED ON PEARSON ROAD AND F.M. 1709 DATE: AUGUST 12, 1998 ITEM ITEM DESCRIPTION UNIT PLAN UNIT TOTAL NO. QTY. PRICE COST 1 15M GROUND STORAGE TANK 165'X 32' I EA. 1 1 1250000.00 $1,250,000.00 2 IYARD PIPING L.S. 130.000 1.00 $130,000.00 3 'SITE PREPARATION-GRADING L.S. 75.000 1.00 $75,000.00 4 LANDSCAPING-SEEDING&MISC. IRRIGATION L.S. 1 12000.00 $12,000.00 5 SITE FENCING L.S. 1 90000.00 $90,000.00 6 ELECTRICAL/LIGHTING L.S. 1 10000.00 $10,000.00 I I I • • I i I . 1 I I SUBTOTAL CONST. COST $1,5667,000.00 ENGINEERING/SURVEYING 368.594.40 CONST. CONTINGENCY TOTAL PROJECT COST 51,635,594.40 10D-6 F'.QPMSouthlake'EE-SECOND TANK a PEARSON RD wb2 Curve A is intended to apply to assignments of which the following are typical examples: Water, wastewater and industrial waste treatment plants Low cost, or complicated, waterfront and marine terminal facilities Complicated dams and hydro-power installations Small bridges and bridges which are complicated by involved geo- metrics and unsymmetrical features, or which require location and/or alternate design studies Grade crossing eliminations Urban streets and freeways, including related drainage facilities Water distribution lines under 16-inch diameter Sanitary sewage collection lines under 24-inch diameter Pumping stations — Air pressure tunnels Swimming pools Foundations Curve B is intended to apply to less complicated assignments of which the following are examples: Large intercepting and relief sewers Storm sewers and drains Sanitary sewage collection lines 24-inch diameter and over Water distribution lines 16-inch diameter and over Simple bridges and other structures of straightforward or conven- tional design Dams of average complexity Airport paving and grading 1 Irrigation works, except pumping plants Railways Levees and flood walls, conventional Sewer and water tunnels(free air) Earthwork and dredging Highways and rural roads, except low-cost rural roads High-cost wharf facilities of conventional design Retaining walls and bulkheads, conventional Roads and streets 10D-7 Curves of Median Compensation CURVES A I II I AND I B m ._ a) 0 j i ° I U _ V.7 y I I r, � c> 3..o cT t' l 1 C � > 4 1 on ` `° c 1 I i i 4 L.. C C_ a Q I '- = a) T C 1 S. a) - a) a) - a . 0C a) v 0 U (n o I - @ L N I L a) o @7 I I I I n a) 3 a tQ i I I Y ; C y N I .--I @ I I N .. OU D. Q-0 ,.y to r 3 N Iv I `C 1 I I 1 1 0 c c a) o a) = o L I I I I I o '- U •N I I I I I a, a) � I I I Qwl y C a �� I �J 1 _ I I I a) m - W I 1 N @L a'- > � I r Q) L I cf Q i a o y ' v1 3 � X . - I + s OL 0 — yW I _ U �' I I 0 @ a.> U I O @ v Q - 3 } I I 0 E ^ E ' c Z L t 1 F. 1 I r Z c: 0 c am '_ 1 C K N V L I (./) Q I I I _1 ,. ., a I 1 11 IH I ti 1 I I 1 1 I I 1 1 1 1 1 E a = I I I 1 I 1 •- ;, E ° j11° I. 1 I 1 1 1 1 I C cNa I I I P I n 1.) E -y -o @ 1 ! 1 c J 1 0 a o c u R a) 1 I I �``' 1 ( I c a) a) >_ I I 4 I I J O C I G I O I i o C. 1 c y c I I 1 0 o 7 a) c.) v) a) L 1 I I 1 IG1 1 6.3 s E@ o I I 0 o a) _ 3 ' oQUa � oM 1 0 v a) « � 1 ( I, 1 1 I 111 I - � � E I f � l } i I i T ; 1 I U a ' u c a) c 1 I ig a) v II tiY ^ 'eD aR I f { i i I ' ; I j I ; 4 I � Z r O o c 1 E 3 ' a) Q 1 I I I I ► ( I I v_. t- CU @ C. I I I I N p •• E = 0 � @ I I I , 1 I i 1 I o n •O ' > U y I i I ; 1 I I 1 1 ! V of C L C O O N f-- } I I @ 7 3 O @ I C LT U a@ C'� C 1 O L O L ,- 1, ..... a) . 1 I i I i i 1 @ V O @ 7 ~ I 1 i 1 I I .y C N O a) L O M O I I I I I 1 I I I I I 1 N 1./1 - _)d3d-3D2iVHD DISV2 1-- 0 z 1J0.8 Ili City of Southlake, Texas MEMORANDUM (lbw' August 14, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Approval of a paint concept for the Miron elevated storage tank Background Staff has conducted several public meetings to present different paint concepts for the proposed Miron elevated storage tank. Prior to taking action, it was suggested by City Council that residents have the opportunity to provide input and discuss the different options. Two SPIN meetings have been conducted for public input from residents near the tank site. Residents of SPIN No. 3 requested additional ideas after the first presentation and during the second meeting appeared to be divided as to the final selection of a concept. Residents of Oak Tree Estates requested to have a separate meeting to review the design concepts but never contacted staff to do so. Letters have been sent to those who attended the SPIN meeting informing them of this item on the September 1, 1998 Council agenda. The proposed structural enhancements do not appear to be a popular alternative. Based upon the input received to date, staff believes a solid, light blue color for the tank portion of the tower appears to be the consensus. Council should keep in mind that this color tends to fade to a chalky white and demands more maintenance over time. Painting the tank white would require less maintenance and less initial cost. The cost for either the solid blue color or the traditional scheme with green stripes and "Southlake" is $185,000. If blue is used, the contractor would be purchasing paint that could not be utilized for anything other than this proposed tank. If a solid white color is selected, the cost of painting may be lower. The estimated cost of architectural enhancements is $278,700. This amount would be additional to the $185,000 paint cost for a total of$463,700. Funding/Fiscal Impact The low bid approved by Council for the Miron elevated water tower is $1,485,000 of which $185,000 is for the painting. If Council approves a single color format, there will be no impact on the approved bid amount. C 10E-1 Recommendation Staff believes a one or two color paint format will be less costly to paint and maintain. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. BW/cre 10E-2 • City of Southlake,Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Authorize the Mayor to enter into a professional services agreement with Freese and Nichols for the design of modifications to the Keller/Southlake pump station and design of the 30"/36" portion of the Northeast Tarrant County Regional Water System (NETCRWS) Background The Northeast Tarrant County Regional Water System (NETCRWS) is an association of cities in this region of Tarrant County. The goal of the member entities is to provide for a reliable water supply and distibution system that serves the needs of the individual members, that requires the costs of the system to be allocated based on the efficient use of the system and that minimizes the administration complexities and the opportunity for dispute. The cities that are members of NETCRWS include Southlake, Keller, Roanoke, Trophy Club, Westlake, and Circle T MUDs. Attached is a proposal for the design of a 30/36-inch transmission line and modifications to the Keller/Southlake Pump Station. This proposed line is the easternmost, north-south portion of the Northeast Tarrant County Regional Water System (NETCRWS). The line is proposed to extend from pump station no. 1 at Pearson and F.M. 1709 to S.H. 114 and the ground storage tank on T.W. King. The goal of this water line, along with the proposed 24-inch line extending from Trophy Club, is to ensure a redundant supply of water to the City. Should a water supply main break, there will be an additional water supply line to maintain service. The pipeline and the modifications to the pump station will provide an additional 10 million gallons of water per day to the NETCRWS members. The CIP budget includes a total of $3,733,516 over three years beginning next fiscal year. The cost of this proposal is $420,786, which includes $92,018 for pump station modifications and $328,768 for the 30/36-inch pipeline. It is proposed that the City will pay the initial cost of the engineering at this time. The proposal is to complete the preliminary engineering, which will allow easements to begin to be acquired within three months and the construction plans and specifications to be finished within six months. Once the easements have been acquired, staff will bring to Council a request to bid the project. As Council is aware, easement acquisition usually takes a number of 10E-1 Cow months; therefore, it is estimated construction would not begin until approximately a year from now. Between now and one year, interlocal agreements could be negotiated for the sharing of the construction and all associated costs. If interlocal agreements can not be reached within this time frame, Council may choose to fund the entire project and then allow other entities access to the water lines after negotiating interlocal agreements. Ultimately, Ft. Worth Water Utility is to assume the maintenance of the proposed NETCRWS "looped" system. The tasks in the agreement include the preliminary and ultimate designs of the pump station improvements, the preliminary and ultimate designs of the water transmission line, surveying, bidding, and some involvement in the construction process. Recommendation Staff recommends Council authorize the Mayor to enter into a professional services agreement with Freese and Nichols for the design of the 30/36-inch portion of the Northeast Tarrant County Regional Water System. Please place this item on the September 1, 1998 Regular City Council Agenda for City Council review and consideration. L BW/cre Attachment: Professional Services Agreement 1OF-2 A CENTURY OF SERVICE ��:-Y•� i 9 te�••'. FREESE-NICHOLS August 13, 1998 Robert R. Whitehead, P.E. Director of Public Works City of Southlake 1725 E. Southlake Boulevard Southlake, TX 76092 Dear Mr. Whitehead: We are very pleased to have this opportunity to submit our proposal for engineering services for the modifications to the Keller/Southlake Pump Station and the 36" Water Transmission Line. Joining our team is Brittain & Crawford who will provide easement and design surveys. Our Project Manager for the work will be Thomas Haster, P.E. Thomas has extensive pump station and pipeline experience and works with several large water utility districts in the north Texas area. Attached is our detail scope of work. We are proposing two projects, one for the pump station and the other for the 36" water line. In each case we have included some initial time to re-address the water delivery concept and review of the planned transmission line route with the Northeast Tarrant County Regional Water users group and other appropriate officials. Our estimated not to exceed fee for all phases of the proposed work is S420,786. We estimate three months to complete the preliminary engineering phase and six months to complete construction documents. If you have any questions, please feel free to contact me at 817-735-7285. We look forward to working with you and other members of the City of Southlake staff and again thank you for this opportunity. Sincerely, 7.71 , P.E. L. Fleming,g Principal • xc: MLN TH File nF:A:psketter.wpd Freese and Nichols. Inc. Engineer -nvironmental Scientists Arcnitects 4055 International Plaza Suite: Fort Worth.Texas 76109-4895 817-735-7300 Metro 8110E-3 1900 Fax 817-735-7491 PROPOSAL TO CITY OF SOUTHLAKE KELLER/SOUTHLAKE PUMP STATION MODIFICATIONS AND 36" WATER TRANSI'IISSION LINE AUGUST , 1998 SCOPE OF ENGINEERING SERVICES Freese and Nichols, Inc (FNI) presents this proposal for engineering services associated with the planned improvements associated with the Keller/Southiake Pump Station system and the 36" pipeline that will complete the water transmission supply loop for northeast Tarrant County. These improvements are the results of prior engineering studies completed by FNI. TASK I-Preliminary Design Report for Keller/Southiake Pump Station Modifications 1. We will review water supply demands and proposed system operations for the Northeast Tarrant County Region Water(NETCRW) users. This effort will reconfirm anticipated supply demands with the users. A maximum of two (2) meetings will be held to review and confirm these data as well as confirming the planned system improvements. Attendees of these two meetings should include representative of the Cities of Southiake, Keller, Westlake,Fort Worth and other potential users. A demand/distribution study is not included in this effort. 2. Pump station and piping modification will be evaluated based upon the results from Item 1. FNI will: a. Evaluate and identify pump operational requirements to meet the required system head and flow requirements b. Determine additional valving requirements c. Identify pipe system site layout and pipe sizes d. Evaluation of individual or system flow meters is not included e. Meet with the Cities of Southiake and Fort Worth to coordinate these improvements and to define design standards. A maximum of three (3) coordination meetings will be held. 10E-4 3. Identify SCADA requirements to transfer Keller/Southlake Pump Station to City of Fort Worth Northside II Pressure Plane to supply flow to the City of Southlake South and North Pump Stations. A maximum of two(2)meetings will be held to coordinate and define the SCADA requirements. No additional SCADA coordination or design is included in this proposal. 4. Prepare preliminary estimates of probable construction cost. 5. Prepare a preliminary engineering report and submit to the City of Southlake. Ten(10)copies of the report will be submitted. One(1)meeting will be held to review the report with the city. TASK II - Design of Keller/Southlake Pump Station Improvements 1. Prepare plans and specifications for the construction of the improvements identified in Task I, Preliminary Engineering Report. Contract documents are anticipated to include the following: a. Connection to provide gravity flow from the Caylor tank to the existing Keller/Southlake supply line b. Approximately 3,000 feet of 36" piping connecting the Northside II �... Pressure Plane to the pump station c. Motor operated valve at pump station site to allow gravity flow from Caylor Tank to Southlake South Pump Station d. Increased pump capacity at the Keller/Southlake Pump Station e. Pressure transmitter vault at pipeline high level point to provide secondary control of Keller/Southlake Pump Station. 2. A maximum of three(3)coordination meetings will be held to coordinate the design with city officials. 3. Plan and specification development will be in accordance with the following: 60 % Review Plans/specifications outline/construction estimate 90 % Review Plans/specifications/updated construction estimate 100 % Review Plans/specifications/updated construction estimate Final documents Plans/specifications/construction estimate One (1) meeting is included for each review session. Eight (8) sets of half size blue line drawings will be submitted for each review. Final deliverables 10E-5 shall include one (1) full size reproducible set of drawings and twenty full size blueline drawings and specifications. Additional printing, if required, shall be billed at the standard FNI rate for reproduction. 4. Development of drawings will utilize standard City of Fort Worth(CFW)and FNI details as applicable. Specifications will utilize North Central Texas Council of Governments front end documents and FNI/CFW technical specifications. TASK III - Preliminary Engineering Report for 36" Water Transmission Line 1. A maximum of four (4) meetings will be held with NETCRW, TxDOT, CFW, Tarrant County, developers and utility company officials to coordinate and reconfirm the planned route of the 36"transmission line. New route studies are not included in this proposal; rather, these meetings will focus on confirmation of the general route and issues that should be considered during final route establishment. 2. Utilizing surveyed data, the proposed pipeline route will be identified. Coordination meetings ( 6 maximum) will be held with officials to discuss the alignment and coordinate design issues that may define either horizontal or vertical alignment. 3. Impact to existing utilities, streets, driveways and traffic will be evaluated. 4. FNI will conduct an environmental impact assessment to identify environmental issues along the pipeline route. The investigation will consist of a field reconnaissance and correspondence with the Texas Historical Commission, U.S. Fish and Wildlife Service, and the Corps of Engineers. Results of our investigation will be described in a letter report to the City indicating any concerns identified regarding fish and wildlife or cultural resources. The report will also include a recommended approach for Corps of Engineers' 404 permitting. The proposed pipeline will require a U.S. Army Corps of Engineers permit for stream crossing along the route. The following items could be provided as additional services if required: a. Cultural resources field survey. b. Preparation of a pre-construction notification or individual permit application for a Corps of Engineers' 404 permit. 5. Prepare a preliminary engineering report identifying the pipeline alignment, discuss impact issues and an estimate of probable construction cost. Ten(10) copies of this report will be submitted to the City of Southlake. One (1) meeting will be held to review the report with the city. Major alignment 10 F-6 �.. adjustments requiring new site evaluation and/or surveys will be considered as an additional service. TASK IV - Design of 36" Water Transmission Line 1. Prepare plans and specifications for the construction of the 36" water transmission line identified in Task III. Contract documents are anticipated to include the following: a. Plan and profile alignment for the pipeline route b. Typical drawings for the adjustment of municipal utilities such as water and sanitary sewer lines. Commercial utility adjustments are assumed to be the responsibility of the utility company. c. Replacement of pavement to match existing street for Pearson Lane and Florence Road. d. Standard FNI/City of Fort Worth details utilized as applicable e. No traffic control plans are included. 2. A maximum of four (4) coordination meetings will be held to coordinate the design with officials. 3. Plan and specification development will be in accordance with the following: 60 % Review Plans/specifications outline/construction estimate 90 % Review Plans/specifications/updated construction estimate 100 % Review Plans/specifications/updated construction estimate Final documents Plans/specifications/construction estimate One (1) meeting is included for each review session. Eight (8) sets of half size drawings will be submitted for each review. Final deliverables shall consist of one (1) full size set of reproducible drawings and twenty (20) sets of full size blueline drawings and specifications. Additional printing, if required, shall be billed at the standard FNI reproduction rate. 4. Development of drawings will utilize CFW and FNI details as applicable. Specifications will utilize North Central Texas Council of Governments front end documents and CFW technical specifications. 10E-7 `.- TASK V - Survey 1. Provide design survey for the pump station area modifications and pipeline route. Pipeline alignment and topographic data will be provided. Surveys will include property boundaries,one(1)foot topographic contours,roadway surfaces, utilities, other features needed for design and establishment of monumentation for construction. 2. Provide easements and accompanying exhibits required for easement acquisition. Cost for actual number of easements prepared will be based upon the following: One easement per parcel $500.00 One easement per parcel with temporary construction easement $600.00 Included in FNI fee are ten (10) easements with temporary construction easements. Depending upon the actual number of easements required,the fee shall be adjusted accordingly. TASK VI - Bidding 1. Assist OWNER in securing bids, issuing notice to bidders and notifying construction news publications. The notice to bidders will be furnished to OWNER for publication in the local news media. The cost for publications shall be paid by OWNER. 2. Assist OWNER in the opening, tabulation, and analysis of the bids received and furnish recommendations on the award of contracts or the appropriate actions to be taken by OWNER. 3. Assist OWNER in the preparation of contract documents for construction contracts. TASK VII - Construction 1. Assist OWNER in conducting one (1) pre-construction conference for each project with the Contractor(s). Review construction schedules prepared by the Contractor(s) pursuant to the requirements of the construction contract, and prepare a proposed estimate of monthly cash requirements of the Project. 2. Field visits to observe progress and quality of construction work and review 10E-8 .., of contractor submittals are not included in this scope of work. If these services are required, they shall be considered as an additional service. 3. Conduct, in company with OWNER's representative, a final review of the Project for conformance with the design concept of the Project and general compliance with the Contract Documents, and review and comment on the certificate of completion and the recommendation for final payment to the Contractor(s). 4. Prepare one(1)set of reproducible Record Drawings based upon information provided by the City of Southlake. SCHEDULE We estimate completion of contract documents (plans and specifications) for advertisement will be within six (6) months from notice to proceed. Completion of the preliminary engineering phase should be complete within three (3) months unless unusual circumstances arise. FEE FNI's estimated not to exceed fee for these services is summarized as follows. Attached are task/man-hour summary sheets for the two projects. Keller/Southlake Pump Station Modifications $ 92,018.00 36" Water Transmission Line $328,768.00 Total $420,786.00 10E-9 KELLER/SOUTHLAKE PUMP STATION TASK/MAN—HOUR SUMMARY si.... DATE: July 1998 PIC I PM CE I Elec. I CE WORD • TOTAL SEN ENG DES ENG I TECH I PROC I HOURLY RATE S136 I S95 S75 S108 I S68 I S40 I 1 A. PRELIM. ENGR. REPORT ' I 1 , I 1.Review Water Supply Demands 8• 8 2 18 la. Coord Meetings(2)Southlake I 4 8! I I ! 12 2. Evaluate pumping/site piping layout 6 22 I 8 ! 10 I 4 50 2a. Coord Meetings(3)FW/Southlake 2! 12 1 6 ! 20 3. Identify SCADA requirements 4 12; 16 I i 32 3a. Coord Meetings(2)FW/Southlake 4 8 8 i 20 4. Prepare Construction Cost Estimates I 4' 8 I 4 i 16 5. Prepare Preliminary Engin.Report I 4 I 8 12 8 6 8 I 46 5a. Report Presentation Meeting(1) 2' 4 i 1 1 6 6.PM/QC 2 4 I I 6 I I I 0 18 66 ' 62 50! 16 14'I 226 SUBTOTAL I S2,448 S6.270 I S4,650 S5,400! S1,088, S560 I S20,416 EXPENSES TRAVEL S 188.00 COMPUTER S162.00 "ADD S400 tINTIN G S 100.00 ‘400006ENERAL S50.00 SUBTOTAL S900.00 PHASE A TOTAL S21.316 Page 10E-10 PIC PM CE Dec CE j WORD ! TOTAL SEN ENG DES ENG TECH PROC HOURLY RATE S136 S95 S75 S108 I S68 S40! ! 1 • B.DESIGN ' la. Drawings(9 sheets) 41 50', 150' 60; 160 424 lb. Specifications j 2 30 50� 24! 41 24' 134 lc Final Cost Estimate I 1 4 8 4 ! 16 2. Design Coordination Meetings(3) 2 ! 81 41 4! ! 18 3a. 60%Review Meeting(1) I 4; 4! 4 1 . 12 3b. 90%Review Meeting(1) 4! 1 4! ' 8 3c. 100%Review Meeting(1) 4 4 i 41 12 3d. Final Documents ! 2! 8 ! 4 i 8 22 4. PM/QArQC 4 ! 6; 4 ! 14 ! 1 I 20; 106! 2281 1001 1641 32 ; 646 SUBTOTAL S2,720 I S10,070 i S17,1000 j S10.800 i S11.1521 S1,280 j S53,122 EXPENSES Travel S178.00 Computer S120.00 CADD S2,500 Printing S500.00 General S50.00 SUBTOTAL S3,348.00 kIlir PHASE B TOTAL S56,470 Page 10E-11 I PIC ! PM 1 CE CS WORD TOTAL SEN ENG DES ENG TECH PROC HOURLY RATE I S105 S95 S75 S57 S38 1 1 i C. BIDDING i I 1 1 1. Advertisement,Coordination ' I 10 1 6 ! i 16 2. Issue Addenda I 1 4! I 41 2 10 3. Bid Opening(1) I I 4 I ! 2 1 6 4. Eval&Recommendations 11 41 I 21 7 6. PM/QC I 1 I 1 1 0 11 22! 6 0' 8i 2: 39 SUBTOTAL S105 i S2,090 S450! SO S456 I S 76! S3.177 EXPENSES TRAVELPER DIEM S24.00 PRINTING S0.00 GENERAL S0.00 SUBTOTAL S24.00 PHASE C TOTAL S.201 PIC 1 PM I CE Elec. ' CS WORD TOTAL I SEN ENG I DES ENG Eng. ( TECH PROC ! I f ‘14si•- HOURLY RATE S1 36 S90 S75 S68 S68 S40 D. CONSTRUCTION PHASE i I 1. Pre—Construction Meeting(1) 4, I 41 8 2. Final Inspection (1) I 6 6 j 12 8. Record Drawings 2 1 10' 20 i 32 I I 0 ' 12: 10' 6 1 20 i 4 52 SUBTOTAL i S0! 51.080 S7501 S408 S1360 I S160! S3.758 EXPENSES Travel S48 Printing S400 General SUBTOTAL S448 PHASE D TOTAL S4206 Page 10E-12 PIC I PM CE CS I CE WORD TOTAL SEN ENG ! DES ENG TECH L TECH PROC HOURLY RATE i S136 S90 S75 1 S68 I S68 S40 E. CLOSE—OUT PHASE 1 j I I i I I SUBTOTAL ! SO SO j SO T So Sot SO So EXPENSES TRAVEUPER DIEM PRINTING GENERAL SUBTOTAL S0.00 PHASE E TOTAL SO SUBTOTAL F& N 585.193 SUBCONSULTANTS 1. SURVEY SUBCONSULTANT S6,825.00 2. GEOTECH SUBCONSULTANT S0.00 TOTAL SUBCONSULTANTS S6,825 S6.825 TOTAL BASIC SERVICES FEE $92,018 ADDITIONAL SERVICES 1. PREPARE NEW ALP 2.PREPARE NEW EXHIBIT"A' SUBTOTAL SO TOTAL FEE $92,018 Page 10E-13 • SOUTHLAKE 36° TRANSMISSION LINE TASK/MAN—HOUR SUMMARY DATE: July 1998 PIC 1 PM I CE 1 En Sc CE ' WORD ' TOTAL 1 SEN ENG ! DES ENG i 1 TECH 1 PROC 1 I I HOURLY RATE S136 I S95 1 S75 S105 I S68 j S40 I A. PRELIM.ENGR.REPORT i 1 I j 1 1 I 1. Field Investigation/Data Collection ' 4 I 16 I 32' I I 52 la. Coord Meetings(4) ! 16 I 32 I 16 I 64 2. Route Identitiction 41 16 I 24 I I 40 I 84 2a. Route Coord Meetings(6) 24 i 48 ; I I 24 I 96 3. Utility Impact Study 1 8; 16 I I 16 I 4. Envirionmental Eval. 1 I 4 I I 24 5. Preliminary Report 2 I 16 I 4 16 I 8 5a. Report Presentation Meeting(1) 4 6 I I 21 1 6.PM/QC j 2 8 I 10 56 154 72 28 114 8 I 432 SUBTOTAL I S7,616 I S14,630 S5,400 I S2,940 I S7,752 S320 S38,658 EXPENSES TRAVEL S288.00 COMPUTER S192.00 CADD S480 UNITING S100.00 . NERAL S50.00 SUBTOTAL S1,110.00 PHASE A TOTAL S39,768 Page 10E-14 PIC PM CE Estimator j CE WORD TOTAL SEN ENG DES ENG j TECH PROC I HOURLY RATE S136 S95 i S75 I S68 S68 S40 • B.DESIGN • I I . la. Drawings(47sheets) 10 i 4301 700' • 1130 I 2270 lb. Specifications 2 32 ; 32 4 24 94 lc Cost Estimate j 2 1 8 1 32 I i 42 2. Design Coordination Meetings(4) 8 j 24 24! i 56 3a. 60%Review Meeting(1) 41 6 8 ; j 18 3b. 90%Review Meeting(1) I 6 1 8 ; 1 14 3c. 100%Review Meeting(1) 4! 6 1 8 :. ! 18 3d. Final Documents 21 8 8 18 4. PM,QA/QC 16 ! 24 t 24! j 64 i 44 508 796 i 32 1134 32! 2530 SUBTOTAL ; S5,984 I S48,260 S59.700 1 S2,176, S77,112 i S1,280 S194.12 EXPENSES Travel S288.00 Computer S320.00 CADD S10,040 Printing S2,260.00 General S50.00 SUBTOTAL S12,958.00 PHASE B TOTAL S207,470 Page 10E-15 I PIC j PM CE ENG DES SE CS WORD TOTAL MI ; ENG ! TECH 1 PROC HOURLY RATE 51051 S95 S75 S571 S38 1 C. BIDDING I 1. Advertisement/Coordination 2' 16 101 I I 28 2. Issue Addenda 1 41 41 41 2' 14 3. Bid Opening(1) 41 6! 4 I 14 4. Eval&Recommendations 1 2 I 41 4! 41 14 5. PM/QC I 1 1 1I 0 1 81 30', 18I 01 121 2• 70 SUBTOTAL ! S8401 S2,850', S1.350' SOI S684 S76 S5.8C0 EXPENSES TRAVEL/PER DIEM S24.00 PRINTING SO.00 GENERAL S0.00 SUBTOTAL S24.00 PHASE C TOTAL S5,824 PIC 1 PM CE CE CS WORD TOTAL. SEN ENG DES ENG j TECH TECH PROC HOURLY RATE S136 S95 S75 S68 S68 S40 1 D. CONSTRUCTION PHASE I 1. Pre—Construction Meeting(1) 61 6 1 4 16 2. Final Inspection (1) 8 i 8 : ! j 4. 20 3. Record Drawings 2 1 32! 48; 82 0! 16 46 ! 01 48 8 118 SUBTOTAL ! SO 1 S1,520; S3,4501 SO! S3,264 S320 I S8,554 EXPENSES Travel S48 Printing S450 General SUBTOTAL S498 PHASE D TOTAL S9,052 Page 10E-16 PIC PM CE CS CE WORD TOTAL SEMI ENG , DES ENG . TECH TECH PROC HOURLY RATE S 136 S95 ! 375 S68 S68 S40 E. CLOSE-OUT PHASE SUBTOTAL SO! SO SO SO! SO SO SO EXPENSES TRAVELPER DIEM PRINTING GENERAL SUBTOTAL $0.00 PHASE E TOTAL SO SUBTOTAL F&N S262.114 �'`... SUBCONSULTANTS 1. SURVEY SUBCONSULTANT S66,654.00 2. GEOTECH SUBCONSULTANT S0.00 TOTAL SUBCONSULTANTS S66,654 S66,654 TOTAL BASIC SERVICES FEE $328,768 ADDITIONAL SERVICES SUBTOTAL SO TOTAL FEE $328,768 Page 10E-17 City of Southlake,Texas (10' MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Lauren Safranek, Director of Human Resources' SUBJECT: Approval Of Medical, Dental, Life, Accidental Death and Dismemberment, and Long Term Disability Insurance For City Employees Presented for City Council consideration are the proposals for insurance coverage for City employees. These proposals have been reviewed by an independent third party consultant, RWL Benefits, Inc., and the summary of their evaluation is attached for review and consideration. Monday, August 31, a committee consisting of Mayor Rick Stacy, Council members Ralph Evans and Scott Martin, City Manager Curtis E. Hawk, Assistant City Manager (1111.' Shana Yelverton, Director of Finance Lou Ann Heath, Director of Human Resources Lauren Safranek, and RWL consultant Heidi Ahler will meet to bring forth a final recommendation to the City Council on Tuesday, September 1. Additionally, the committee will consider a recommendation for the City to contribute to retiree medical coverage for employees retiring from the City of Southlake. Retiree insurance is not currently provided by the City of Southlake. Retiree insurance would allow employees that retire the opportunity to option medical insurance until they reach age 65 and are eligible for Medicare. RWL's recommendations were based on criteria that included: • a financially stable company, • a history of good customer service, • coverage area, • the best coverage for the dollar, and • zero to minimal decrease in current coverage. Based on these criteria, options have been proposed and are presented on the Marketing Evaluation Report included in the attached information. LDS 10 -Z L September 1. 1998 of min MARKETING EVALUATION REPORT Prepared By: Heidi M. Ahler Senior Consultant Submitted By: RVVL Benefits. Inc. 1600 Promenade Center, Suite 1110 Richardson. Texas 75080-5456 Phone: 972-907-9095 Fax: 972-907-9198 /06-2 L TABLE OF CONTENTS I. OVERVIEW OF MARKET STUDY II. BID TALLY III. ANALYSIS OF HEALTH CARE BIDS L L /ova-3 OVERVIEW OF MARKET STUDY L OVERVIEW OF MARKET STUDY FOR THE CITY OF SOUTHLAKE The City of Southlake solicited bids for its group insurance program through a Request for Bid (RFB) process which included newspaper advertisements. The RFB specifications requested that providers submit bids for the following: • Medical and Prescription Drug Coverages on a conventionally funded fully- insured basis using a Preferred Provider Organization (PPO), a Health Maintenance Organization (HMO), and/or a Point-of-Service (POS) program • Dental coverage on both a conventionally funded fully-insured basis and a fully-insured basis using a Dental Maintenance Organization (DMO) • Vision Coverage • Basic Group Life/AD&D Insurance • Long-Term Disability Insurance A total of 20 providers submitted bids to the City of Southlake (please see Section II for a summary of the bids submitted). The bids submitted included the following coverages: Insurance Coverage/Service Number • Health Coverage: Fully-Insured PPO 5 • Health Coverage: Fully-Insured HMO 6 • Health Coverage: Fully-Insured POS 1 • Dental Coverage: Fully-Insured Indemnity Plan 10 • Dental Coverage: Fully-Insured DMO 5 • Vision Coverage 3 • Basic Group Life/AD&D Insurance 6 • SupplementalNoluntary Life Insurance 5 • Long-Term Disability Insurance 2 • Miscellaneous 1 Total 44 Medical and Prescription Drug Coverage Of the six (6) health providers that submitted bids, two (2) were disqualified because they did not complete the RFB Submission Forms (CIGNA and United HealthCare), one (1) bid was withdrawn (Prudential HealthCare), and one (1) was eliminated due to an insufficient HMO provider network (BlueCross BlueShield of Texas). L Page 1 RWL Benefits, Inc. CseThe remaining bids were submitted by the incumbent medical and prescription drug carrier (Aetna U.S. HealthCare) and Harris Methodist Health Plan. Aetna's bid includes EAP services, retiree premium rates, and rate caps for the HMO plan for the 1999/2000 and 2000/2001 Plan Years. Dental Coverage Of the ten (10) indemnity-type dental bids received, only one provider (BMA) quoted premium rates less than those of the incumbent dental carrier, the Texas Municipal League Group Benefits Risk Pool (TML). The annual difference in premium between the two bids is $717. Vision Coverage After reviewing the three (3) vision proposals submitted, we determined that, when the cost of the coverage is compared to the benefits received, this coverage is not cost-effective at this time. Basic Group Life/AD&D Insurance Of the six (6) basic group life/AD&D bids received, only one insurance company (American United Life) quoted premium rates less than those of the incumbent carrier, Business Men's Assurance (BMA). The annual difference in premiums between the two bids is S725. However, American United Life did not complete the RFB Submission Forms, which is reason L., for disqualification. Long-Term Disability Insurance One long-term disability (LTD) insurance bid was submitted (by BlueCross BlueShield of Texas) in addition to the bid from the incumbent carrier, BMA. However, BCBSTX withdrew their bid due to the City's non-participation in Social Security. Listed below are the group insurance program options that, in cur opinion, merit consideration. OPTION 1: Aetna U.S. HealthCare: HMO ($100/$15/50) and PPO Programs BMA: Basic Group Life/AD&D and Long-Term Disability Insurance Texas Municipal League: Dental Program The estimated total cost under this Option is as follows: Carrier/Provider Total Estimated Annual Cost Aetna (HMO ($100/$15/50) and PPO $629,034 Combined) BMA (Basic Group Life/AD&D) 13,780 TML (Dental) 67,596 BMA (Long-Term Disability) 21.162 Total Est. Cost (Employer and Employee): $731,572 Page 2 RWL Benefits, Inc. /06- & Notes: Remaining with the incumbent carriers will promote continuity for employees and requires no additional administrative responsibilities for City personnel. Aetna's HMO bid includes rate caps for the 1999/2000 and 2000/2001 Plan Years. TML's dental bid includes a 1-year rate guarantee. The BMA Basic Group Life!AD&D bid includes a suppiementalivoluntary life insurance program and a 2-year rate guarantee (for the basic group life insurance only). BMA's Long-Term Disability bid includes a 2-year rate guarantee. OPTION 2: Aetna U.S. HealthCare: HMO ($200/$15/50) and PPO Programs BMA: Basic Group Life/AD&D and Long-Term Disability Insurance Texas Municipal League: Dental Program (lise The estimated total cost under this Option is as follows: Carrier/Provider Total Estimated Annual Cost Aetna (HMO ($200/815/50) and PPO 8595,671 Combined) BMA (Basic Group Life/AD&D) 13,780 TML (Dental) 67,596 BMA (Long-Term Disability) 21.162 Total Est. Cost (Employer and Employee): S698,209 Notes: The only difference from Option 1 is that Aetna's HMO Plan includes a $200 hospital copayment (as compared to a $100 copayment). Aetna's HMO bid includes rate caps for the 1999/2000 and 2000/2001 Plan Years. (me, Page 3 RWL Benefits, Inc. /va Le OPTION 3: Aetna U.S. HealthCare: HMO (S200/S15i50) and PPO Programs BMA: Basic Group Life/AD&D, Long-Term Disability Insurance, and Dental Program The estimated total cost under this Option is as follows: Carrier/Provider Total Estimated Annual Cost Aetna (HMO (S20C/S15/50) and PPO S5,95,671 Combined) BMA (Basic Group Life/AD&D) 13,730 BMA (Dental) 66,879 BMA (Long-Term Disability) 21,162 Total Est. Cost (Employer and Employee): 5697,492 Notes: BMA's dental bid includes a 1-year rate guarantee. Using BMA to provide benefits for the Basic Group Life, Long-Term Disability. and Dental programs consolidates some administrative responsibilities. Lie OPTION 4: Harris Methodist: HMO and PPO Programs BMA: Basic Group Life/AD&D and Long-Term Disability Insurance Texas Municipal League: Dental Program The estimated total cost under this Option is as foilcws: Carrier/Provider Total Estimated Annual Cost Harris Methodist (HMO and PPO Combined) S576,546 BMA (Basic Group Life/AD&D) 13,780 TML (Dental) 67,596 BMA (Long-Term Disability) 21,162 Total Est. Cost (Employer and Employee): $679,084 Notes: Harris Methodist's HMO and PPO bids do not include EAP services or coverage for retirees under age 65. (or' Page 4 RWL Benefits. Inc. L BID TALLY a 7. 7 O O 0 0 O . . . .a 0 N ea 75 ena < 1 Li 3 J U v , 0 0 in i 0 0 O en .y O = i- 00 -I j U bO o O . . O D > Q 3 9 2 U 0 H m N O 0 0 O O J O A _ :9 9 - a 9 D C ? J 4 U A ^ O O 0 0 0 0 0 O O O = - n.6 9 n ...,�� ;1 may. J O ?Q Z (ibe, J n ^ n q O ena a a '0 E ; 0 1 . . . 9 C 73 O a a. = ° a c ` ei O 7 C V m n (5 m Si - C O U pp O a Ua� ,1 m - a O n H 9 9 -1 a E V 9 ?rQ j7 b� O L 3* . O . . O 0 : . . O . O . . O . 9 _ a Ji Y C li S ` a 9 o n 3 .= 4 J D - a y 7 D 0- = .c n Y y S O ^- a. O O O O O ^ ° 7 ,1. O Ci i y i r, .w • `D Q 1 a `2 y 7 -y 9 a Ol C t j O 0 9 C Y - C a .c c 7 cm 0 7 c a o a C n j- T39 0)fn C m C(0 .NaC C J ‹ A > C L y . 0 a3� ¢ ¢ ¢3 3 ° � ao2z Eo 3 DID3nan1 ` B • u - 3n1 <¢ 9m OQ O 9 C- Om a - J m ,� J—�La n a y - _ - ... < Q 7 J 7 j< J,,Q a s O ? T 9 J_ j a J 8' -a a n J o a a ° 3 ii a 3 v. U O 0 a D - .m _a _9 U u .a L y A 9 9 m m -� 9 E A O C• a - .0 L O)3 i)j ° T D a 9 H O. n S E 9 a ml C a .. O u a 3 a n= 7 O. m a U `o m m ai m a n a°= o S a y • m ^ a n E -2 S o, meU~ c ma �= TnaEaoa maEac= ' 7o ° 0 9 o C U v m ^ - a z " ' o'? 2 ° O y j ai j g 3 n-§ Q 9 O a a` a g n 9 0.n m y • y ^ = a - ° a c a • c = - a a n 3 ^ 3 , a £ m`a?1 c a a,UV a L n a 7U ga- a s J o g '? a a E >D U ;,a a 3 c9i n n = O 7 9 C-- 7 C�L 9 Ta O. L 9 ' _ 1 9 U 9 7 m a j 9 A a� C� n E 9 - 2 -2 E A`m� 1 8 m$ a�c-`-�� ....0 y ^ ° :7 a c U o 3 °� .3 ° 9 `a `a �u • �.=t/- _, a a ^3 .. m c a o ,0 w a c 0-o ° o U a - 2 a b a 3 ,n c `a c m n O S o a v ° a a 7 ^ y a c o c p D D-7 m S x , 4 u a m o o Q f-U .X ``m 2- D n m E c° m m r 3 Q N- 7 a y E ncaoogmz�$ =°mE8m aao°, Iv m9cgg�U3 � m�=) ?mzm9a co co oD E E E_ 7-, O L a L L • C._ 7 C C 7 j 7 ... 7 C Z O E- ^L -U- 7 0o-0 IX 6 .-Nm Oome 000-Nm O,0,9N co 0 1 0 .- N c7 Q47 r0 f.-9 •• N 01,T O91.-9 a O^ 7. �,t a O J91i • C m4 If) ANALYSIS OF HEALTH CARE BIDS L HMO BIDS L L /fD/ _/- CITY OF SOUTHLAKE (re Fully-Insured HMO Bid Analysis Aetna U.S. i 1 Aetna U.S. Healthcare - Current I I Healthcare - Renewal 1 GENERAL • NCQA Accreditation Full 3-year accreditaticn Fuil 3-year accreditation effective 1/28/98 effective 1/28/98 Educational Programs and Materials Numerous Numerous ., Managed Care Network 1 HNC Managed Choice II I HMO Managed Choice II - Includes Bay!cr Network? I Yes Yes - Includes Harris Methodist NebNork? Yes Yes - Includes Cock Children's Medical Center? Yes Yes - Includes Children's Medical Center? Yes Yes - Includes Facilities in Sherman and/or Gainesville? No No J Agency Lifetime Benefits Insurance Lifetime Benefits Insurance HMO SCHEDULE OF BENEFITS Out-of-Pocket Maximum $1.000 irdividual/$2,000 family 31,000 individual/$2,000 family Maximum Lifetime Benefit Unlimited Unlimited Hospital Rcom and Board/Ancillary Services $100/day up to 5 days/cent. yr.(are $100/day up to 5 days/cent. yr. • Outpatient Surgery 50% cf charges up to$100 50% of charges up to $100 • Physician Services Copayment $15/visit $15/visit Specialist Services Copayment 315ivisit 315/visit • Preventive Care - Well-woman exam $15/visit $15/visit Can wcmen self-refer for annual exam? Yes Yes - Pediatric immunizations No charge No charge - Well-child services $15ivisit $15/visit - Routine physical exams 315/visit $15/visit Chemical Dependency - Inpatient $100/day up to 5 days/cont. yr. $100/day up to 5 days/cont. yr. 3 courses of treatment/lifetime 3 courses of treatment/lifetime - Outpatient 50% of charges up to $100 50% of charges up to $100 Mental Health and Nervcus Conditions - Inpatient $100/day up to 5 days/ccrt. yr. 3100/day up to 5 days/cont. yr. 14 days/contract year maximum 14 days/contract year maximum - Outpatient $20/visit; 20 visits/year $20/visit; 20 visits/year • Emergency Services $50/visit; waived if admitted $50/visit; waived if admitted o Short-Term Rehabilitation - Inpatient $10C/day up to 5 days/cont. yr. $100/day up to 5 days/cont. yr. - Outpatient No charge No charge co, , Skilled Nursing Facility Services 310C/day up to 5 days/cont. yr. 3100/day up to 5 days/cont. yr. 100 days/contract year max. 100 days/contract year max. • Home Health Care No charge No charge RWL Benefits, Inc. Page 1 CITY OF SOUTHLAKE (lise Fully-Insured HMO Bid Analysis Aetna U.S. I Aetna U.S. Healthcare - Current i ; Healthcare - Renewal HMO SCHEDULE OF BENEFITS (contd). • Hospice Services 50% of charges up to 3100 50% of charges up to $100 60 visit maximum 60 visit maximum • Curable Medical Equipment 20°/0 capayment per piece 20% capayment per piece cf equipment of equipment EAR Services Available tr.,: Human Affairs Intl. Available thru Human Affairs !nii. Visicn Benefits 315/exam eyeglasses; 325/exam 315/exam eyeglasses; $25/exam contact lenses; disc. plan also contact lenses; disc. plan also • Prescription Drug Card - Generic $10 copayment $10 copayment - Brand Name Copay + difference in price Copay +difference in price - Non-Formulary N/A N/A - Supply 30-day supply 30-day supply Mail Order Drug Maintenance Prcgram - Generic $20 copayment $20 copayment - Brand Name Copay + difference in price Copay + difference in price - Non-Formulary N/A N/A - Supply 90-day supply 90-day supply RATE GUARANTEES Rate Guarantee N/A 1 year Renewal Increase Cap N/A 10% for 2nd yr.; 12% for 3rd yr. HMO RATES Rate Amount I Rate I Amount • Four-Tiered Premium Rates - Employee $123.75 3216.810 3150.00 3262,800 - Spcuse $154.68 $31,555 $211.56 $43,158 - Child(ren) $123.76 $41,583 $169.23 $56,861 - Family $268.12 $93,306 $366.74 $127,626 • Estimated Four-Tiered Premium $218.75 $383,254 $279.93 $490,445 NOTES Includes 315 allergy serum rider Includes 315 allergy serum riderl and transplant rider and transplant rider: ret. rates are the same as the active rates: retiree coverage is only available if the City contributes toward the cost of coverage HMO/PPO Total Cost: $225.93 6498,854 $284.89 $629,034 RWL Benefits, Inc. Page 2 /n4_ id ` CITY OF SOUTHLAKE Fully-Insured HMO Bid Analysis L Aetna U.S. I I BlueCross BlueShield l Healthcare - Renewal (2) j of Texas (HMO Blue) GENERAL • NCOA Accreditation Full 3-year accreditation Recently became eligible for effective 1/28/98 NCOA Accreditation E__:caticnal Programs and Materials Numerous Prenatal education and wellness programs • Managed Care Network HMO Managed Choice ll i HMCBIue Northeast Texas - nciudes Baylor Network? Yes Yes - .nciudes Harris Methodist Network? Yes No - includes Cook Children's Medical Center? Yes No - includes Children's Medical Center? Yes Yes - includes Facilities in Sherman and/or No Gainesville? No Agency Lifetime Benefits Insurance Cox and Associates HMO SCHEDULE OF BENEFITS C._r-of-Pocket Maximum $1,000 individual182,000 family $500 individuali$750 family Maximum Lifetime Benefit Unlimited Unlimited • Hospital Room and Board/Ancillary Services $200/day up to 5 days/cent. yr.L, $50/day up to$200 Outpatient Surgery 50% of charges up to $100 No charge • Physician Services Copayment $15/visit $10 office visit/$15 home visit • Specialist Services Copayment $15/visit $10 office visiU$15 home visit • Preventive Care - Well-woman exam $15ivisit $10/visit Can women self-refer for annual exam? Yes i No - ?ediatric immunizations No charge No charge (up to age 6) - Well-child services $15ivisit No charge (up to age 2) - Routine physical exams $15/visit $10/visit • Chemical Dependency - Inpatient $200/day up to 5 days/cont. yr. $50/day up to$200 3 courses of treatment/lifetime 3 courses cf treatment/individual - Outpatient 50% of charges up to$100 I $10/visit Mental Health and Nervous Conditions - inpatient $200/day up to 5 days/cont. yr. $50/day 14 days/contract year maximum _ 20 days/year maximum - Outpatient $20/visit; 20 visits/year No charge: 20 visits/yr. max. ., Emergency Services $50/visit;waived if admitted $25/visit; waived if admitted • Short-Term Rehabilitation - Inpatient $200/day up to 5 days/cont. yr. $50/day up to $200 - Outpatient No charge $10/visit L ) Skilled Nursing Facility Services $200/day up to 5 days/cont. yr. No charge 100 days/contract year max. 60 days/year maximum • Home Health Care No charge $15/visit by physician RWL Benefits, Inc. Page 3 CITY OF SOUTHLAKE Fully-Insured HMO Bid Analysis (ore Aetna U.S. I BlueCross BlueShield I Healthcare - Renewal (2) ( of Texas (HMO Blue) HMO SCHEDULE OF BENEFITS (contd). Hcspice Services I 50% of charges up to$100 No charge 60 visit maximum 2:_rable Medical Equipment 1 20°%0 ccpayment per piece 50% copayment IL of equipment _.-? Services (Available thru Human Affair Intl. _ Available Guru Inroads Vs,cn Benefits i 315/exam eyeglasses; $25/exam N/A contact lenses; disc. plan also F-escription Drug Card - Generic $10 copayment $5 copayment - Brand Name Copay+difference in price $10 copayment - Non-Formulary N/A N/A - Supply 30-day supply 30-day supply Mail Order Drug Maintenance Program - Generic $20 copayment $5 copayment - Brand Name I Copay + difference in price $10 ccpayment - Non-Formulary ( N/A N/A (kr' - Supply 90-day supply 90-day supply 1 RATE GUARANTEES Rate Guarantee 1 year 1 year Renewal Increase Cap 10% for 2nd yr.; 12%for 3rd yr. N/A HMO RATES I Rate Amount Rate i Amount =cur-Tiered Premium Rates - Employee $139.79 $244,912 $149.98 $262.765 - Spouse $197.17 $40,223 $185.47 $37,836 - Child(ren) $157.74 $53,001 $150.00 $50,400 - Family $341.80 $118,946 $324.05 $112,769 Estimated Four-Tiered Premium $260.89 $457,082 $264.71 $463,770 NOTES I Includes $15 allergy serum rider Summarized Plan S; also^;acted and transplant rider: ret. rates Plan B (approx. 6% less than are the same as the active rates; Plan S); incl. comm. cf 4%; retiree coverage is only available retired employees are not eligible if the City contributes toward for HMO coverage; BCBSTX the cost of coverage has Medicare suppl. plans HMO/PPO Total Cost: $269.78 $595,671 $261.13 $576,579 FOIL Benefits, Inc. Page 4 //') //_ • CITY OF SOUTHLAKE Fully-Insured HMO Bid Analysis L Harris Methodist CIGNA HealthCare Health Plan GENERAL NCOA Accreditation Full 3-year accreditation Full 3-year accreditation effective 9/95 effective April of 1998 Educational Programs and Materials UTD Numerous Managed Care Netwcr'k j CIGNA Healthcare of TX, Inc. HMHP - Includes Baylor Network? I Yes I Yes - includes Harris Methodist Network? Yes I Yes - Includes Ccck Children's Medical Center? Yes Yes - Includes Children's Medical Center? Yes Yes - Includes Facilities in Sherman and/or No Yes (Sherman and Gainesville? Gainesville) Agency Lay&Williams Ins. Services Clinton Insurance Agency HMO SCHEDULE OF BENEFITS , Out-of-Pocket Maximum $2,000 individual/54,000 family $1,000 individua'/S2,000 family Maximum Lifetime Benefit Unlimited Unlimited I Hospital Room and Beard/Ancillary Services $150/day up to 5 days $200/admission Outpatient Surgery $100/visit $100ivisit Physician Services Copayment $15/visit $15/visit > Specialist Services Ccpaymer:t I $15/visit I $15/visit , Preventive Care - Well-woman exam $15/visit $15ivisit Can women self-refer for annai exam? UTD I Yes - Pediatric immunizations $15ivisit Nc charge if admin. in office - Well-child services $15/visit $15/visit - Routine physical exams _ $15/visit $15/visit Chemical Dependency - Inpatient $150/day up to 5 days; 8 days/yr. $200/admission 2 courses of treatment/individual 3 courses of treatment/individual - Outpatient 315/visit; 25 visits/yr. (MH & CO) $15ivisit , Mental Health and Nervcus Conditions - Inpatient $100/day 3200/admission 8 days/year(MH &CD) 30 days/year maximum - Outpatient $30/visit; 25 visits/yr. (MH &CD) $15/visit; 30 visits/yr. max. Emergency Services $75/visit;waived if admitted $50/visit; waived if admitted , Short-Term Rehabilitation - Inpatient $150/day up to 5 days $200/admission Outpatient $15/visit; 60 days/condition $15/visit Ly, , Skilled Nursing Facility Services $150/day up to 5 days $200/admission 60 days/contract year max. 60 days/cal. year maximum Home Health Care No charge $15/visit RWL Benefits, Inc. Page 5 • CITY OF SOUTHLAKE Fully-Insured HMO Bid Analysis Harris Methodist CIGNA HealthCare Health Plan HMO SCHEDULE OF BENEFITS (contd). • Hospice Services UTD $15/day(home health services only) • Durable Medical Equipment CP: $200 ded. up to $700 max. $15 ccpayment (prothesis: up to $1K max.) EA? Services UTD N/A • Vision Benefits $10/exam (1 visit every 310/exam for gla . ; $20/exam 24 months) for contact lenses: extensive sch. • Prescription Drug Card - Generic $10 ccpayment $7 ccpayment - Brand Name $20 copayment $15 ccpayment - Non-Formulary N/A $25 copayment - Supply 30-day supply 30-day supply • Mail Order Drug Maintenance Program - Generic $20 copayment $14 copayment - Brand Name $40 copayment $30 copayment - Non-Formulary N/A $50 ccpayment (We" - Supply 90-day supply 90-day supply RATE GUARANTEES • Rate Guarantee 1 year 1 year Renewal Increase Cap N/A N/A HMO RATES Rate Amount j Rate Amount Four-Tiered Premium Rates - Employee $132.67 $232,438 $144.04 $252,358 - Spouse $165.83 $33,829 $180.08 $36,736 - Child(ren) $132.66 $44,574 $144.06 $48,404 - Family $287.88 $100,182 $324.12 $112,794 Estimated Four-Tiered Premium $234.60 $411,023 $257.02 $450,292 NOTES Did nct complete questionnaire; Summarized HMO Flex Plan CIGNA will re-rate plan if there is 15/200/1CC0; HMHP will only a change in med. hist.; assumes quote ret. rates f the City cont. PPO enroll. has no more than the same amount fcr retirees as 21% of part. ees; incl. comm. for actives; HMHP has Medicare cf 5°'0; did not quote ret. rates risk plans HMO/PPO Total Cost: $237.46 $524,308 $261.12 I $576,546 R'NL Benefits. Inc. Page 6 /c)t — /A • • CITY OF SOUTHLAKE Fully-Insured HMO Bid Analysis Lie' Prudential HealthCare I United HealthCare GENERAL NCQA Accreditation Full 3-year accreditation UTD effective March of 1998 Educational Prcgrams and Materials Healthsmart newsletter; special UTD targeted mailings: website , Managed Care ,NewcrkPrudential HealthCare HMO ., .;tad HeaithCare Select - Includes Baylcr Ne ,vcrk? Yes Yes - Includes Harris Methodist NetNcrk? I Yes Yes - Includes Ccck Children's Medical Center? Yes Yes - Includes Children's Medical Center? Yes Yes - Includes Facilities in Sherman and/or Yes (Sherman and Yes (Sherman) Gainesville? Gainesville) Agency Lifetime Benefits Insurance Acn Consulting I HMO SCHEDULE OF BENEFITS Out-cf-Pocket Maximum UTD UTD , Maximum Lfetime Benefit UTD UTD , Hospital Rccm and Board/Ancillary ServicesLipe $200/confinement 510C/day up to$1,0C0/year Outpatient Surgery No charge S15/visit physician's office; no charge OP surg. facility J Physician Services Copayment $15/visit $15/visit Specialist Services Copayment $15/visit $15/visit Preventive Care - Well-woman exam 315/visit 315/visit Can wcrre^ self-refer for annual exam? Yes Yes - Pediatric ire:~unizaticns No charge 315/visit - Well-child services 315/visit $15/visit - Routine physical exams $15/visit $15/visit ., Chemical Dec.ndency - Inpatient $200/confinement S'CC/day up to$1,C0Ciyear 3 courses of treatment/individual - Outpatient $15/visit $15/visit , Mental Health and Nervous Ccnditicns - Inpatient 3200/confinement 31CCrday up to 31,0CC/year 20 days/cal. yr. maximum 30 days/year maximum __ - Outpatient $35/visit; 20 visits/cal. yr. max. 325/visit; 20 visits/yr. max , Emergency Services 375/visit SSC/visit;waived if admitted , Short-Term Rerabilitaticn - Inpatient $200/confinement 310C/day up to 51,000iyear - Outpatient 315/visit 315ivisit; 60 days/condition L , Skilled Nurs;ryg 7acility Services No charge No charge 100 days/year maximum 60 days/year maximum , Home Health Care No charge Nc charge; 60 days/yr. max. RWL Benefits, Inc. Page 7 764- /q • CITY OF SOUTHLAKE Fully-Insured HMO Bid Analysis L i I I j Prudential HealthCare ; I United HealthCare ! HMO SCHEDULE OF BENEFITS (contd). O Hospice Services No charge No charge $7,400 maximum benefit 210 days/year maximum o Curable Medical Equipment 25% copayment No charge • EAP Services I NIA UT: `•i sicn Benefts $15/exam for glasses; discounts $15ivist 1 provided thru Block Vision • Prescription Drug Card - Generic $10 copayment $10 copayment - Brand Name $15 copayment $15 copayment - Non-Formulary N/A $25 copayment - Supply 30-day supply 30-day supply • Mail Order Drug Maintenance Program - Generic $10 copayment $20 cocayment - Brand Name $15 copayment $30 copayment - Non-Formulary N/A $50 copayment L., - Supply 90-day supply 90-day supply RATE GUARANTEES • Rate Guarantee 1 year 1 year > Renewal Increase Cap Willing to disc. longer rate guar. N/A HMO RATES Rate ' Amount Rate Amount Four-Tiered Premium Rates - Employee $159.78 $279.935 $157.97 $276,763 - Spouse $199.73 $40,745 $189.56 $38,670 - Child(ren) $159.80 $53,693 $134.27 $45,115 - Family $346.20 $120,478 $347.53 $120,940 J Estimated Four-Tiered Premium $282.45 $494,850 $274.82 $481,489 NOTES Rates quoted are based on the Did not complete questionnaire; information furnished; includes summarized Plan 15-100/1000; commissions of 2%; did not rates are contingent cn the quote retiree rates; RESCINDED completion of an Account Eval. QUOTE EFFECTIVE 8/19/98 Form and apprcv. by med. uiw; incl. comm. of 3%; no ret. rates HMO/PPO Total Cost: $268.80 $593,507 $261.24 , $576,821 L RWL Benefits, Inc. Page 8 /06— 0 L PPO BIDS L L /off-,2/ CITY OF SOUTHLAKE Fully-Insured PPO Bid Analysis L Aetna U.S. Aetna U.S. Healthcare - Current ! Healthcare - Renewal GENERAL • 1998 A.M. Best's Rating I A(Excellent) A(Excellent) Educational Programs and Materials I Numerous Numercus • PPO Netwcrk Ocen Chcice FPO Ocen Choice PPC - includes 3aylcr Network? Yes Yes - includes Harris Methodist NeNvcrt? Yes i Yes - Includes Cock Children's Medical Center? Yes i Yes - Includes Children's Medical Center? Yes Yes - Includes Facilities in Sherman and/cr I Yes(Sherman) I Yes(Sherman) Gainesville? • Agency Lifetime Benefits Insurance Lifetime Benefits Insurance • Claims Office Location Arlington, TX Arlington, TX PPO SCHEDULE OF BENEFITS • Calendar Year Deductible - In-Network 3250 individuaii$750 family I 3250 irdividuaii$750 family I - Cut-of-Network ! $250 individual/$750 family 3250 individuali$750 family , Hospital Admission Deductible - In-Network j None None Out-of-Netwcrk $500 $500 Physician Services - In-Network I $15ivisit $15/visit - Out-of-Netwcrk Deductible+30% Deductible +30% • Ncn-Precertificaticn Penalty - In-Netwcrk $-t00 I $400 - Out-of-Netwcrk I $»C,C 3400 Coinsurance(plus appl. deductiblesiccpays) - Hospital I In: 20%; Cut: 30% In: 20%; Out: 30% - Outpatient Surgery 20% 20% - Emergency Rccm Services 20°10 20% - Other Medical Expenses 20% 20% Out-of-Pocket Maximum - In-Network ! $10000 individual/$2,000 family $1,O00 individual/$2,CC0 family - Out-of-Network j 32.O00 individual/$4,000 family $2.000 individual/$4,O00 family Annual Maximums - Mental &Nervous Conditions(M&N) ! CP: 20 visits/calendar year OP: 20 visits/calendar year - Chemical Dependency(CD) OP: 20 visits/calendar year OP: 20 visits/calendar year - Durable Medical Equipment I None None - Hospice Care IP: 30 days; OP:$5,000 IP: 30 days; OP: $5,000 Preventive Care - Well-child:are f In: 315ivisit; Out: Ded. +30%; In: $15ivisit; Out: Ded. *30%; I in &Cut: 1 exam/yr. under age 6 in &Out: 1 exam/yr. under age o - Pediatric lmr-unizations In: $15/visit; Cut: Deductible+ In: $15ivisit; Out: Deductible+ 30% 30% RWL Benefits, Inc. Page 1 /t G—.�?� • CITY OF SOUTHLAKE Fully-Insured PPO Bid Analysis Le Aetna U.S. Aetna U.S. Healthcare - Current ; Healthcare - Renewal PPO SCHEDULE OF BENEFITS (contd.) • Preventive Care(contd.) - Routine Physical Exams In: $15/visit; Cut: Deductible + In: 315ivisit; Out: Deductible+ 30%; In&Cut: $300/2 years 30%; In &Out: $300/2 years - Well-woman Exams In: $15ivisit; Cut: Deductible+ in: 315/visit; Out: Deductible+ 3C`'/,, 30% ., EAP Services Available;hr.: Human Affairs Intl. I Availabie tr.! Human Affairs Intl. • Vision Benefits Discount vision program ! Discount vision program available i available • Lifetime Maximums - Maximum Lifetime Benefit Unlimited Unlimited - Maximum Lifetime Benefit M&N 185 treatment sessions 185 treatment sessions - Maximum Lifetime Benefit CD 3 courses of treatment/individual 3 courses of treatment/individual - Maximum Lifetime Benefit Hospice Care None None • Drug Card Copayment - Generic $10 ccpayment $10 copayment - Brand Name I 310 copayment+diff. in erica 310 ccpayment+diff. in price - Non-Formulary N/A j N/A (kW - Supply i 34-day supply i 34-day supply Mail Order Maintenance Program Cepay Generic $10 copayment $10 copayment - Brand Name $10 ccpayment+diff. in price $10 copayment+diff. in price - Non-Formulary N/A N/A - Supply I 90-day supply 90-day supply RATE GUARANTEE • Rate Guarantee N/A I 1 year Renewal increase Cap I N/A I 2 1-year renwl. options(no cap) PPO RATES Rate . Amount , j Rate Amount ., Four-Tiered Premium Rates - Employee $202.45 $92,317 $242.71 $110,676 - Spouse _ $253.08 $3,037 , $303.41 $3,641 - Child(ren) $202.45 $9,718 $242.71 $11,650 - Family $438.669 1 $10,529 $525.94 $12,623 • Estimated Four-Tiered Premium I $253.51 I $115,600 I $303.92 $138,589 NOTES None I Aetna uses a$25,000 pooling level for groups of this size L HMO/PPO Total Cost: $225.93 $498,854 $284.89 $629,034 RWL Benefits, Inc. Page 2 • CITY OF SOUTHLAKE Fully-Insured PPO Bid Analysis L I BlueCross BlueShield ; I of Texas 1 t CIGNA HealthCare j GENERAL • 1998 A.M. Best's Rating Not rated A+(Superior) Educational Programs and Materials Prenatal education and UTD wellness programs PPO Network BlueChoice CIGNA Healthcare PPO - Includes Baylor Network? I Yes i Yes - includes Harris Methodist Nervcrk? I Yes j Yes j - Includes Cock Children's Medical Center? Yes Yas - Includes Children's Medical Center? i Yes Yes - Includes Facilities in Sherman and/or I Yes(Gainesville and Yes (Sherman) Gainesville? Sherman) ▪ Agency Cox and Associates Lay &Williams Ins. Services • Claims Office Location 1 of 4 TX locations Sherman, TX PPO SCHEDULE OF BENEFITS • Calendar Year Deductible - In-Network $250 individuali$750 family j $250 individuali$750 family - Out-of-Network $250 individuali$750 family I 3500 irdividuai/$1,500 family • Hospital Admission Deductible - In-Network None None - Out-of-Network $500 $500 I • Physician Services - In-Network $15/visit $15/visit - Out-of-Network Deductible+30% Deductible+30% , Non-Precertification Penalty - In-Network Ncre ; $300+other possible reductions - Out-of-Network $250 I 3300 +other possible reductions , Coinsurance(plus appl. deductiblesicopays) - Hospital In: 10%; Out: 30% In: 20%; Out: 30% - Outpatient Surgery In: 10%; Out: 30% In: 20%; Out: 30% - Emergency Room Services I 350/visit+ 10% 20% - Other Medical Expenses In: 10%; Out: 309/0 ( In: 20%; Out: 30% I • Out-of-Pocket Maximum - In-Network $1,000 individual/$2,000 family $1,000 individual/$2,O00 family - Out-of-Network $2,000 individual/54,000 family i 32,000 individual/$4,000 family Annual Maximums - Mental &Nervous Conditions(M&N) In: 30 IP days; Out: 15 IP days 1 ; IP: 20 days/yr.; OP: 30 visits/yr. - Chemical Dependency(CO) None None - Curable Medical Equipment None None - Hospice Care None None • Preventive Care - Well-child care In: 315ivisit; Out: Deductible+ I ' In: $15/visit; Cut: Deductible+ L . 30% 30%; In&Cut: $250/year Pediatric Immunizations No charge up to age o In: $15/visit; Out: Deductible+ 30%; In&Cut: $250/year RWL Benefits. Inc. Page 3 /10 -'',0•21/ • • CITY OF SOUTHLAKE Fully-Insured PPO Bid Analysis L BlueCross BlueShield i j of Texas ! ! CIGNA HealthCare PPO SCHEDULE OF BENEFITS (contd.) Preventive Care(contd.) - Routine Physical Exams In: $15ivisit; Out: Deductible+ I I In: 315/visit; Out: Deductible+ 30% I 30%; In &Out: $25C/year - Weil-woman Exams j In: 315ivisit; Out: Deductible + I In: $15ivisit; Out: Deductible + 30% j 30% EA?Services Availacle thru irroeds UTD `. sion Benefits N/A UTD Lifetime Maximums - Maximum Lifetime Benefit $1,0CC,CCO $1,000,000 - Maximum Lifetime Benefit M&N None None - Maximum Lifetime Benefit CD 3 courses of treatment/individual None - Maximum Lifetime Benefit Hospice Care In:$20,000; Out: $14,C00 None Drug Card Copayment - Generic $5 copayment $10 copayment - Brand Name 310 copayment+diff. in price ' 320 copayment - Non-Formulary N/A 1 N/A Supply 30-day supply j 30-day supply L . Mail Order Maintenance Program Ccpay - Generic $5 copayment j $20 copayment - Brand Name N/A $40 copayment - Non-Formulary N/A i I N/A - Supply 90-day supply I ! 90-day supply j RATE GUARANTEE , Rate Guarantee 1 year 1 year Renewal Increase Cap ! N/A N/A I PPO RATES Rate Amount Rate Amount Four-Tiered Premium Rates - Employee $197.56 $90,087 $198.37 $90,457 - Spouse $246.98 $2,964 $247.96 $2,976 - Child(ren) $197.57 $9,483 $198.37 $9,522 - Family $428.11 310,275 I f $430.45 $10,331 ., Estimated Four-Tiered Premium I $247.39 I $112,809 $248.43 $113,285 NOTES Summarized Plan I; also quoted Did not complete questionnaire; Plan II (approx. 9%less than CIGNA will re-rate plan if there is Plan I); pooling level 1st yr.: a change in med. hist.;assumes $26.4K, sub.yrs.: $38.6K; incl. PPO enroll. has no more than comm. of 4%; ret. rates are the 21%of part. ees; incl. comm. L same as active rates w/or w/o cf 5%; will not quote retiree rates City cent.; Medicare suppl. avail. 1 without a census HMO/PPO Total Cost: $261.13 $576,579 I $237.46 $524,308 RWL Benefits, Inc. Page 4 • CITY OF SOUTHLAKE Fully-Insured PPO Bid Analysis L Harris Methodist I Prudential Health Insurance Co. ; ! HealthCare (POS) GENERAL 1998 A.M. Best's Rating Not rated A(Excellent) , Educational Programs and Materials Numerous Healthsmart newsletter; special targeted mailings; website PPO Network HMHIC PPO Prudential HealthCare POS - Includes Baylor Network? Yes Yes - Includes Harris Methodist Network? Yes I Yes Ii - Includes Cock Children's Medical Center? Yes Yes i - Includes Children's Medical Center? Yes I Yes - Includes Facilities in Sherman and/or Yes(Sherman and Yes(Sherman and Gainesville? Gainesville) Gainesville) Agency Clinton Insurance Agency Lifetime Benefits Insurance , Claims Office Location Arlington, TX Sugar Land, TX PPO SCHEDULE OF BENEFITS Calendar Year Deductible - In-Network None { Ncne - Cut-of-Network $500 individual/$1,000 family I 35C0 individuali$1,250 family I , Hospital Admission Deductible (lisse - In-Network 3400 None Out-of-Network None None Physician Services - In-Network $20/visit $15/visit - Out-of-Network Deductible+30% Deductible+3C% Ncn-Precertificaticn Penalty - In-Network 1 50% j I None - Cut-of-Network 50% I i Benefits reduced by 20% Coinsurance(plus appl. deductibies/copays) - Hospital In: 0%; Out: 30% In: 10%; Out: 30% - Outpatient Surgery In: $150/visit; Out: 30% In: 10%; Out: 30% - Emergency Room Services $5C/visit(waived if admitted) In: $75/visit; Out: 30°%0 - Other Medical Expenses In:Varies; Out: 30% In: 10%; Out: 30% Cut-of-Pocket Maximum - In-Network $2,000 individual/$4,000 family $1,000/individual - Cut-of-Network $4.000 individual/$8,000 family , $3.CCC/individual , Annual Maximums - Mental &Nervous Conditions (M&N) IP: 30 days/yr.; OP: 30 visits/yr. IP: 30 daysicalendar year - Chemical Dependency(CD) None None - Durable Medical Equipment $3,500 UTD - Hospice Care 60 visits/calendar year $7,400 maximum benefit , Preventive Care - 'Nell-child care In: $20/visit; Out: Deductible+ In: $15ivisit; Cut: Deductible+ I 30% 30% Pediatric Immunizations No charge rge In: $15/visit; Cut: Deductible+ 30% RWL Benefits, Inc. Page 5 CITY OF SOUTHLAKE Fully-Insured PPO Bid Analysis (..... , , Harris Methodist i Prudential Health Insurance Co. 1 HealthCare (POS) 1 PPO SCHEDULE OF BENEFITS (contd.) Preventive Care(contd.) - Routine Physical Exams In: 320/visit; Out: Deductible+ in: $15/visit; Out: Deductible+ 30% 30%; Out: up to$7C/year - 'Nell-woman Exams In: $20/visit; Out: Deductible - in: $15/visit; Out: Deductible+ 30%% i 3C% • EAP Services j N/A N/A Vision Benefits In: $10/visit; Out: Deductible + Discounts provided thru 30%; $75 max.on hardware Block Visicn Lifetime Maximums - Maximum Lifetime Benefit Unlimited In: Unlimited; Out: $1,000,000 - Maximum Lifetime Benefit M&N None None - Maximum Lifetime Benefit CD 3 courses of treatment/individual None - Maximum Lifetime Benefit Hospice Care None $7,400 maximum benefit • Drug Card Copayment - Generic $10 copayment $5 copayment - Brand Name $20 copayment $15 copayment - Non-Formulary N/A $25 copayment L - Supply 30-day supply 30-day , Mail Order Maintenance Program Copay Generic $20 copayment $5 copayment - Brand Name $40 copayment $15 copayment - Non-Formulary N/A $25 copayment - Supply 90-day supply 90-day RATE GUARANTEE Rate Guarantee 1 year I 1 year Renewal Increase Cap l; N/A I I Willing to disc. longer rate guar.1 PPO RATES Rate Amount Rate Amount • Four-Tiered Premium Rates - Employee $220.34 $100,475 $172.78 $78,788 - Spouse $275.42 $3,305 $215.98 $2,592 - Child(ren) $220.33 $10,576 $172.77 $8,293 - Family $495.75 $11,898 ' $374.38 $8,985 Estimated Four-Tiered Premium $276.87 $126,254 $216.35 $98,658 NOTES Summarized PPO Plan All in-network services and 0/20/400; HMHIC will only quote supplies must be prov.or auth. retiree rates if the City cont. the by a network physician; rates same amout for retirees as for quoted are based on the info. actives; HMHIC has Medicare furnished; incl. commissions L,,,_ risk plans available of 2%; did not quote retiree rates; RESCINDED QUOTE HMO/PPO Total Cost: $261.12 $576,546 $268.80 $593,507 RWL Benefits, Inc. Page 6 /a‘l---,, CITY OF SOUTHLAKE Fully-Insured PPO Bid Analysis (kr United HealthCare GENERAL > 1998 A.M. Best's Rating A(Excellent) • Educational Prcgrams and Materials UTD PPO Netwcrk United HeaithCare Options j - Includes 2ay!cr Network? Yes - includes Harris Methodist Netvcrk? Yes - Includes Cock Children's Medical Center? + Yes - Includes Children's Medical Center? Yes - Includes Facilities in Sherman and/or Yes(Sherman) Gainesville? > Agency _ Aon Consulting • Claims Office Location UTD PPO SCHEDULE OF BENEFITS > Calendar Year Deductibie - In-Network $250 individual/$5C0 family - Out-of-Network $500iir.dividual/$1,000 family > Hospital Admission Deductible - In-Network I None - Out-of-Network $250 > Physician Services - In-Network $15ivisit - Out-of-Network Deductible+40% Ncn-Precertificaticn Penaity - In-Network UTD - Cut-of-Network UTD , Coinsurance(plus appl.deductibles/'ccpays) - Hospital In: 20%; Out:40% - Outpatient Surgery In: 20%; Out:40% - Emergency Rccm Services ( $50/visit - Other Medical Expenses In: 20%; Out: 40% Out-of-Pocket Maximum - In-Network $1,000 individual/$2,0C0 family - Out-of-Network $2,000 individual/$4.000 family , Annual Maximums - Mental &Nervous Conditions (M&N) I IP: 30 days/yr.; OP: 20 visits/yr. - Chemical Dependency(CD) IP: 30 days/yr.; OP: 20 visits/yr. - Durable Medical Equipment UTD - Hospice Care None Preventive Care - Well-child care In: $15/visit; Out: not covered - Pediatric Immunizations UTD � l RWL Benefits, Inc. Page 7 /66—o2R CITY OF SOUTHLAKE Fully-Insured PPO Bid Analysis L i UnitedealthCare PPO SCHEDULE OF BENEFITS (contd.) • Preventive Care(contd.) - Routine Physical Exams In:$15/visit: Cut:not covered - Well-woman Exams In: $15/vis.:: Cut: not covered Ea.?Set-vices • Vision Benefits i I • Lifetime Maximums - Maximum Lifetime Benefit $1.:CC,CCO - Maximum Lifetime Benefit M&N Ncr.e - Maximum Lifetime Benefit CD Ncne - Maximum Lifetime Benefit Hospice Care :re • Drug Card Copayment - Generic $',C :_:ayment - Brand Name j $15:c:ayment - Non-Formulary $25 :ccayment - Supply l 3C-cay supply (11111,9' , Mai! Order Maintenance Program Ccpay - Generic „ D - Brand Name ::TD - Non-Formulary .TD - Supply RATE GUARANTEE Rate Guarantee ' .ear Renewal Increase Cap PPO RATES Rate Amount Four-Tiered Premium Rates - Employee $169.C3 $77,078 - Spcuse $202.32 $2,434 - Child(ren) $143. $6,896 - Family $371.22 $8,924 Estimated Four-Tiered Premium $209.126 • $95,332 NOTES Did not ccm;.e:e questionnaire; rates are ccr;ingent on the completion of an Account Eval. For- and approval by med. uiw: . commissions of 3%; dic-o:zucte retiree .es HMO/PPO Total Cost: $261.24 $576,821 RWL Benefits, Inc. Page 8 /04 -,-.29 C., DENTAL BIDS C Li /66 3o • CITY OF SOUTHLAKE Fully-Insured Dental Bid Analysis (ow' Texas Municipal ; Texas Municipal I League - Current I League - Renewal GENERAL • 1997 A.M. Best's Rating Not rated Not rated Agency N/A N/A • Claims Office Location Austin, TX Austin, TX DENTAL SCHEDULE OF BENEFITS Calendar Year Deductible 350 per individual 350 per individual - Deductible waived for preventive? Yes Yes - Separate deductible for orthodontia? Yes Yes • Annual Maximum $1,500 $1,500 • Coinsurance - Preventive 100% 100% - Basic 80% 80% - Major 50% 50% Orthodontia Benefits - Coinsurance 50% i 50% - Children covered to what age? 19 19 (kir" - Are adults covered? No No Maximum Lfetime Benefit $1,500 $1,500 RATE GUARANTEES Rate Guarantee N/A 1 year • Renewal Increase Cap N/A N/A DENTAL RATES Rate Amount Rate Amount Four-Tiered Premium Rates - Employee 316 00 335,328 $18.44 340,716 - Spouse $17.58 35,274 319.44 35.832 - Child(ren) 319.20 33,686 321.38 34,105 - Family $27.98 $12,423 $38.16 $16,943 Estimated Four-Tiered Premium $25.68 $56,712 $30.61 $67,596 NOTES None Late entrants are 'invited :c preventive and basic dental benefits during the first 12 months of coverage: may be re-rated if there is a change in the dependent count L RWL Benefits, Inc. Page 1 CITY OF SOUTHLAKE Fully-Insured Dental Bid Analysis L . Advance Insurance I American Dental/ Company i Safeguard GENERAL • 1997 A.M. Best's Rating B++ (Very Good) Not rated Agency Lay&Williams Ins. Services AGS Strategic Alliance • Claims Office Location Topeka, KS Aliso Viejo, CA DENTAL SCHEDULE OF BENEFITS Calendar Year Deductible I $50 individuai/$150 family S50 individuali$150 famiiy ' - Deductible waived fcr preventive? Yes Yes - Separate deductible for orthodontia? Not covered No • Annual Maximum $2,000 $1,500 o Coinsurance - Preventive 100% 100% - Basic 80% 80% - Major 50% 50% • Orthodontia Benefits - Coinsurance I i Not covered 50% - Children covered to what age? I Not covered N/A (Illire - Are adults covered? Not covered Yes - Maximum Lifetime Benefit Not covered $1,500 RATE GUARANTEES Rate Guarantee 1 year 1 year • Renewal Increase Cap N/A 2nd year rate cap: 15% DENTAL RATES I Rate Amount j Rate Amount ., Four-Tiered Premium Rates - Employee $17.35 $38,309 $24.10 $53,213 I - Spouse $22.94 $6,882 $24.11 $7,233 - Child(ren) $13.09 $3,473 $25.07 $4,813 - Family $43.30 $19,225 $49.18 $21,836 Estimated Four-Tiered Premium $30.75 $67,889 $39.45 $87,095 NOTES Late entrants must satisfy a UCR Percentile: 80%: 6 mo. waiting period for provided quotes fcr 2 managed benefits to be covered; also, dental programs also; includes there is a 6 mo. waiting period commissions of 10% for basic and a 12 mo. waiting period for major services; incl. commissions of 10% L RWL Benefits, Inc. Page 2 /a'— av, • CITY OF SOUTHLAKE Fully-Insured Dental Bid Analysis Cr' Ameritas Life insurance 1 ; BlueCross BlueShield • Corporation ; of Texas GENERAL • 1997 A.M. Best's Rating A+ (Superior) EiueCress BlueShield cf Texas • Agency Acn Consulting Cox and Associates • Claims Office Location Lincoln, NE Dallas, TX DENTAL SCHEDULE OF BENEFITS • Calendar Year Deductible 350 per individual 350 individual/$150 family - Deductible waived for preventive? Yes Yes - Separate deductible for orthodontia? No No • Annual Maximum $1,500 $1,500 • Coinsurance - Preventive 100% 100% - Basic 80% 80% - Major 50% 50% Orthodontia Benefits - Coinsurance 50°%0 50% I - Children covered to what age? N/A 19 - Are adults covered? Yes No Maximum Lifetime Benefit $1,SG0 31,500 RATE GUARANTEES o Rate Guarantee 1 year 1 year o Renewal Increase Cap N/A N/A DENTAL RATES Rate Amount Rate Amount Four-Tiered Premium Rates - Employee 320.20 S44,602 I 317.65 $38,971 - Spouse $22.92 36,876 $18.47 $5,541 - Child(ren) $31.00 $5,952 319.93 33,827 - Family $53.92 323,940 $44.24 $19,643 • Estimated Four-Tiered Premium $36.85 $81,370 $30.79 $67,981 NOTES UCR percentile: 90%; rates I UCR percentile: 70%: includes I are based on preliminary ccmmisions of 4% enrollment data and subject to adj. if final enrollment varies: provided quotes for 2 other benefit plans; commissions not addressed C RWL Benefits, Inc. Page 3 /0a -33 • CITY OF SOUTHLAKE Fully-Insured Dental Bid Analysis C Business Men's I Assurance Delta Dental GENERAL • 1997 A.M. Best's Rating A (Excellent) A- (Excellent) • Agency Aon Consulting Lay&Williams Ins. Services • Claims Office Location Kansas City, MO Delta Denti's Admin. Serv. Cntr. DENTAL SCHEDULE OF BENEFITS Calendar Year Deductible $50 individual/3150 family j $50 cdividuali$150 famiiy - Deductible waived for preventive? Yes I Yes - Separate deductible for orthodontia? No No • Annual Maximum $1,5C0 $1.000 • Coinsurance - Preventive 100% 100% - Basic 80% 80% - Major 50% 50% Orthodontia Benefits - Coinsurance 50% 50% - Children covered to what age? N/A 19 - Are adults covered? Yes No - Maximum lifetime Benefit $1,500 $1,000 RATE GUARANTEES Rate Guarantee 1 year 1 year Renewal Increase Cap N/A N/A DENTAL RATES Rate I Amount I ( Rate ' Amount Four-Tiered Premium Rates - Employee 316.36 $36,123 322.74 350,210 - Spouse $18.84 $5,652 324.50 $7,350 - Child(ren) 326.32 $5,053 313.86 $2,661 - Family 345.16 $20,051 $42.42 $18,834 • Estimated Four-Tiered Premium $30.29 $66,879 $35.80 $79,056 NOTES !JCR percentile: 90%; provided Provided a quote for a quote for a similar benefit managed dental program also: plan with $1,000 maximums; $350 benefit year maximum includes commissions of 10% for orthodontia; includes commissions of 20% L RWL Benefits, Inc. Page 4 CITY OF SOUTH LAKE Fully-Insured Dental Bid Analysis (ow' The Guardian Life Phoenix Home Life Insurance Company j Insurance Company GENERAL • 1997 A.M. Best's Rating A+ (Superior) A (Excellent) • Agency Aon Consulting Aon Consulting • Claims Office Location Spokane, WA Greenfield, MA DENTAL SCHEDULE OF BENEFITS > Calendar Year Deductible 350 .rdividuaiiS150 family 350 individual/$150 family - Deductible waived for preventive? Yes Yes - Separate deductible for orthodontia? No No • Annual Maximum $1,500 $1,500 • Coinsurance - Preventive 100% 100% - Basic 80% 80% - Major 50°%0 50% Orthodontia Benefits - Coinsurance 50% 50% - Children covered to what age? 19 N/A (161.1 - Are adults covered? No Yes Maximum Lifetime Benefit $1,5C0 $1,500 RATE GUARANTEES Rate Guarantee 1 year 1 year • Renewal increase Cap Possible 2 year guarantee N/A DENTAL RATES Rate Amount I Rate Amount ., Four-Tiered Premium Rates - Employee 313.61 '341,091 $24.16 $53,345 - Spouse 325.98 $7,794 $26.54 $7,962 - Child(ren) 330.05 $5,770 $28.99 $5,566 - Family _ $56.03 $24,877 $42.25 $18,759 • Estimated Four-Tiered Premium $36.02 $79,532 $38.78 $85,632 NOTES UCR Percentile: 90%; :ate Efft. date shown on proposal entrant penalty: 6 mc. wait for 9/1/98; UCR percentile: 9C%: basic, 12 mo. wait for major, assumes employee turnover and 24 mo. wait for crtho: rate of no more than 16%/yr.: includes graded commission late entrants subj. to waiting scale which starts at 10°10 periods: commissions not addressed L RWL Benefits, Inc. Page 5 /A '35 • CITY OF SOUTHLAKE Fully-Insured Dental Bid Analysis C United Dental Care GENERAL • 1997 A.M. Best's Rating B++ (Very Good) • Agency Lay&Williams Ins. Services • Claims Office Location Columbus, OH DENTAL SCHEDULE OF BENEFITS Ca,endar Year Deductible j 350 indivicualJS1S0 family - Deductible waived for preventive? Yes - Separate deductible for orthodontia? No • Annual Maximum $1,5C0 • Coinsurance - Preventive 100% - Basic 80% - Major 50% Orthodontia Benefits - Coinsurance 50% - Children covered to what age? 19 - Are adults covered? No - Maximum Lifetime Benefit 31,500 RATE GUARANTEES ▪ Rate Guarantee 1 year Renewal Increase Cap N/A DENTAL RATES j Rate Amount Four-Tiered Premium Rates - Employee 323.74 352,418 - Spouse S25.05 37,515 - Child(ren) 329.75 $5,712 - Family _ $50.62 S22,475 Estimated Four-Tiered Premium $39.91 $88,120 NOTES I This ;rdemnity program is part of a Dual-Choice plan (dental HMO and indemnity): prov. quotes for 2 managed dental programs also: VSP benefits included; includes commissions of 5% C RWL Benefits, Inc. Page 6 /06 —. 3‘, L VISION BIDS L L /b( -37 ' CITY OF SOUTHLAKE Vision Bid Analysis 'Lae Coast To Coast I j Texas Municipal i Vision I 1 League GENERAL o 1998 A.M. Best's Rating Not rated Not rated J Agency AGS Strategic Affiance N/A Claims Office Location N/A UTD VISION SCHEDULE OF BENEFITS ., Annual Eye Exam Discounts on eye exams are j 345: crce every year avail. at many prov. locations I - • Frames - Time Frame No limit Every two calendar years - Benefit Discounted fee $60 O Lenses - Time Frame No limit Every calendar year - Single Discounted fee $45 per pair - Bifocal Discounted fee Soo per pair - Trifocal Discounted fee $70 per pair - Progressive Discounted fee $100 per pair - Lenticular Discounted fee $150 per pair L. , Contact Lenses - Time Frame No limit Every calendar year - Medically Necessary Discounted fee $150 per set - Elective Discounted fee $125 per set RATE GUARANTEES , Rate Guarantee 3 years I 1 year , Renewal Increase Cap For 4 yr. guar inc. rates 10% N/A VISION RATES Rate Amount Rate Amount Four-Tiered Premium Rates - Employee $3.50 $7,728 $7.50 $16,560 - Spouse $0.00 $0 $15.00 $3.240 - Child(ren) $0.00 $0 $15.00 55,780 - Family $0.00 $C $15.00 $5.580 Estimated Four-Tiered Premium $3.50 $7,728 $14.10 S31,140 NOTES Includes commissions of Did not complete questionnaire; $1.00 per employee: one plan will not cover both framed participating provider is located lenses and contact lenses in in Southlake; hearing aid the same calendar year; may benefit included at no cost be re-rated if change in dep. L.... count RWL Benefits, Inc. Page 1 ^14 CITY OF SOUTHLAKE Vision Bid Analysis L Vision Service Plan GENERAL • 1998 A.M. Best's Rating B++ (Very Good) • Agency Acn Consulting Claims Office Location Rancho Cordova, CA VISION SCHEDULE OF BENEFITS Annual Eye Exam S10, once every year Frames - Time Frame Every year - Benefit 20% discount • Lenses - Time Frame Every year - Single 20% discount - Bifocal 20% discount - Trifocal 20% discount - Progressive 20% discount Lenticular 20% discount • Contact Lenses - Time Frame N/A - Medically Necessary Dcctcr's usual &cust. fees - Elective Doctor's usual & cust. fees RATE GUARANTEES Rate Guarantee 3 years Renewal Increase Cap N/A VISION RATES Rate Amount • Four-Tiered Premium Rates - Employee $0.71 $1,568 - Spouse $0.49 $106 - Child(ren) $0.51 $196 - Family _ $1.26 $469 Estimated Four-Tiered Premium $1.06 $2,338 NOTES One VSP participating provider is located in Southlake; VSP providers will provide a 15% discount for the fitting and evaluation costs for contact (soy' lenses RWL Benefits. Inc. Page 2 /i' -_ cQ BASIC GROUP LIFE/AD&D BIDS L L /64- 4v • • CITY OF SOUTHLAKE Basic Group Life/Accidental Death and Dismemberment Insurance Bid Analysis \be Business Men's Business Men's Assurance - Current Assurance - Renewal EMPLOYEE LIFE/AD&D INSURANCE • Insurance Company Business Men's Assurance Business Men's Assurance • 1998 A.M. Best's Rating A(Excellent) A(Excellent) Claims Office Location Kansas City, MO Kansas City, MO Accelerated Death Benefit Yes Yes Waiver of Premium Yes Yes Reductcn Schedule Age 65 red. by 35% of age 64 Age 65 red. by 35% of age 64 amount: Age 70 red. by 35% of amount; Age 70 red. by 35% of age 69 amount; Age 75 red. by age 69 amount; Age 75 red. by 32%of age 74 amount 32% cf age 74 amount Agency Aon Consulting Aon Consulting RATE GUARANTEE • Rate Guarantee N/A 2 years EMPLOYEE LIFE/AD&D COSTS I Rate Amount Rate Amount Current Plan (1x salary up to $50,000) LiLife Rate/$1,000 $0.170 $12,330 $0.160 $11,604 AD&D Rate/$1,000 $0.040 $2,901 $0.030 $2,176 Total Current Employee Life/AD&D Costs $0.210 $15,231 $0.190 S13,780 SUPPLEMENTAL LIFE/AD&D INSURANCE Schedule of Benefits - Employee 310K increments up to lessor 310K increments up to lessor of 3500K or 5x salary of S5CCK or 5x salary - Employee Guaranteed issue Amount I $100,000 $100,000 - Spouse $10,000 $10,000 - Spouse Guaranteed Issue Amount $50,000 (spouse&child comb.) $50.000 (spouse &child comb.) - Child(ren) 7 days to 6 months: $1,500 7 days to 6 months: $1,500 6 months and over: $10,000 6 months and over: $10,000 - Ch;ld(ren) Guaranteed Issue Amount $50,000 (spouse & child comb.) $50,000 (spouse & child comb.) • Employee Ratei$1,000 Age-banded _ Age-banded • Dependent Life Rate/Unit Age-banded based on Age-banded based cn employee's age employee's age NOTES None Minimum voluntary life amount for employees is $20,000: (kw' supplemental life ins. renewal rates are the same; suppl. rates are guaranteed for 1 yr. RWL Benefits, Inc. ) Page 1 ���� 41 • CITY OF SOUTHLAKE Basic Group Life/Accidental Death and Dismemberment Insurance Bid Analysis Advance Insurance I Aetna U.S. 1 Company I Healthcare EMPLOYEE LIFEJAD&D INSURANCE • Insurance Company Advance Insurance Company Aetna Life Insurance Co. • 1998 A.M. Best's Rating B++ (Very Good) A (Excellent) • Claims Office Location I Topeka, KS Windsor, CT Accelerated Death Benefit Yes Yes _ Waiver of Premium ! Yes Yes Reduction Schedule Age 65 red. by 35% of age 64 Age 65 reduced by 65%; amount; Age 70 red. by 35% of Age 70 reduced by 40%; age 69 amount; Age 75 red. by Age 75 reduced by 25% 32% of age 74 amount Agency Lay&Williams Ins. Services Lifetime Benefits Insurance RATE GUARANTEE Rate Guarantee 2 years 1 year EMPLOYEE LIFEJAD&D COSTS Rate Amount Rate Amount current Plan (1x salary up to $50,00) LeLife Rate/$1,000 $0.170 I $12,330 $0.190 $13,780 AD&D Rate/$1,000 $0.040 $2,901 $0.043 $3,119 Total Current Employee Life/AD&D Costs $0.210 $15,231 $0.233 $16,899 SUPPLEMENTAL LIFE/AD&D INSURANCE Schedule of Benefits - Employee N/A 1x, 1 5x, 2x, 3x. or 4x 1 salary - Employee Guaranteed issue Amount N/A $75,000 - Spouse N/A N/A - Spouse Guaranteed Issue Amount N/A N/A - Child(ren) N/A N/A - Child(ren) Guaranteed Issue Amount N/A N/A Employee Rate/$1,0C0 N/A Age-banded Dependent Life Rate/Unit N/A N/A NOTES N/A Options for two 1-year renewals RWL Benefits, Inc. Page 2 / %-42- • CITY OF SOUTHLAKE Basic Group Life/Accidental Death and Dismemberment Insurance Bid Analysis i American United Life i Group Life and j Insurance Company i 1 Health Insurance Co. EMPLOYEE L1FEJAD&D INSURANCE • Insurance Company American United Life Ins. Cc. Group Life and Health Ins. Co. • 1998 A.M. Best's Rating A+ (Superior) Not rated Claims Office Location UTD Cailas, TX , Accelerated Death Benefit Yes Yes Waiver cf Premium I Ye s I Yes , Reduction Schedule Age 65 reduced by 35%; I Age 65 - 65%; Age 70 - 40%: Age 70 reduced by 58%; Age 75 - 25%; Age 80 - 15%: Age 75 reduced by 71% Age 85- 10% (percentage of the orginal amount) • Agency AGS Strategic Alliance Cox and Associates RATE GUARANTEE • Rate Guarantee 3 years 2 years EMPLOYEE LIFE/AD&D COSTS Rate Amount j Rate Amount Current Plan (lx salary up to $50,000) LLife Rate/'$1,000 $0.140 $10.154 30.1.90 $13,780 AD&D Rate/31,000 30.040 $2,901 $0.050 $3,626 Total Current Employee Life/AD&D Costs $0.180 $13,055 $0.240 $17,407 SUPPLEMENTAL LIFE/AD&D INSURANCE • Schedule of Benefits - Employee 310K rcrements w/AD&D. 310K increments up to 3200K 320K w/o AD&D up to$50CK - Employee Guaranteed Issue Amount j $100,000 I 3100,000 - Spouse $10,000 $10,000 - Spouse Guaranteed Issue Amount N/A N/A - Child(ren) Birth to 6 months: $1,000 14 days to 6 months: 3500 6 months to age 19: 35,000 6 months to age 19: 31,500 - Child(ren) Guaranteed Issue Amount N/A N/A ., Employee Rate/31,000 Age-banded Age-banded ,, Dependent Life Rate/Unit $3.57 $2.91 NOTES Did not complete questionnaire. Minimum voluntary life amount minimum basic life insurance for employees is $20,000: dep. amount cf$10,000: qucEe coverage requires a min. enroll. assumes no more than 30% :f cf 10 ees w'deps or 50% of ees ees will be in police or fire :cc. w/deps, whichever is greater RWL Benefits, Inc. Page 3 CITY OF SOUTHLAKE Basic Group Life/Accidental Death and Dismemberment Insurance Bid Analysis ( I Texas Municipal League EMPLOYEE LIFE/AD&D INSURANCE o Insurance Company UTD o 1998 A.M. Best's Rating UTD • Claims Office Location UTD Accelerated Death Benefit UTD Waiver of Premium UTD • Reduction Schedule Age 70: 45%; Age 75: 35%; Age 80: 25%; Age 85: 25%; Age 90: 25%; Age 95: 25% • Agency N/A RATE GUARANTEE Rate Guarantee UTD EMPLOYEE LIFE/AD&D COSTS Rate Amount Current Plan (lx salary up to $50,000) taw? Life Rate/$1,000 $0.240 $17,4C7 AD&D Rate/$1,000 $0.045 $3,264 Total Current Employee Life/AD&D Costs $0.285 $20,670 SUPPLEMENTAL LIFE/AD&D INSURANCE Schedule of Benefits - Employee 1x annual salary - Employee Guaranteed issue Amount $100,000 - Spouse $10,000 - Spouse Guaranteed Issue Amount N/A - Child(ren) $2,000 - Child(ren) Guaranteed Issue Amount N/A Employee Rate/$1,000 Age-banded Dependent Life Rate/Unit $2.76 NOTES Did net complete questionnaire; combined total for both basic and optional life cannct exceed Now $200,000; no mimimum part. required for dep. life coverage RWL Benefits, Inc. Page 4 /c-44 LONG-TERM DISABILITY BIDS 4Swc /6C- 45 CITY OF SOUTHLAKE Lori., Term Disability insurance Bid ,analysis Nispo Group Life and Health Insurance Company ! GENERAL !rs_ arse Comcany I Group Life and Heaith Ins. Co. A.V. Eest's Rating Nct rated • Ca —s Office Location Callas TX • �_ r A;e oy i Ccx and Associates LTD SCHEDULE OF BENEFITS e0°% of salary Max. rn :Mcrtriy Benefit I 35,000 Mir Mcrtrly 8ene.fit 10% or 3100. ',Vnlchever Is greater Eera .t Duration <60 -to age 65; 60- 60 mos.; e - =3 mos.; 02 - 42 mos.; 63 - 30 mos.; 64 30 mos . 65 - 24 mos.: 66 - 21 mcs., 67 - '3 MCS., 333 - 15 mos., 5a-- 12 '"'cs. Percd ! GC days (see notes) tsie Soc a, Security inta raticr'' `J g c�;mary and Family Owr. Occupation Definition 2 years Me, .ai & Nervous L!mit 2 years Pre-Ex'.stirg Condition. 3/12 Sur,'‘ior _enefits 3 times 'ast mcrtniy benefit RATE GUARANTEE ar•ae Rate ..:__ 2 years _ ,., . cease Cap N/A LTD COSTS Rate I Amount I L : CO Covered ,--ayrCi! 33.270 318.335 NOTES j Eiimirat,or cericoi 90 .ays cr l arc of acc':muiated s cK cave. wricnever Is greater: proposal assumes the City part. in Social Security, othereilse prop. is withdrawn \p, /YL Eienef:ts. inc. Page 2 City of Southlake,Texas MEMORANDUM L, August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Award of bid to ASC Pavement Markings, Inc. for the striping of Byron Nelson Parkway and Southridge Lakes Parkway and the widening of a portion of Byron Nelson Parkway Background Due to the phasing of the development around Byron Nelson Pkwy, striping of the street has not been possible until now. Southridge Lakes Parkway is included in the bid as it is more cost effective to do both streets as part of one contract. The proposed striping will provide more distinguishable driving lanes along the four-lane portions of Byron Nelson Pkwy and Southridge Lakes Pkwy. This, in turn, would (howl provide safer driving conditions on both streets. The contractor will use a thermoplastic material, which is used on state highways. This material will remain visible in the order of four or five times that of standard paint. Additionally, standard paint on concrete tends to fade and requires repainting every year. Currently, the divided section of Byron Nelson transitions to an undivided section south of Northwood Trail. Additionally, at this transition, there exists a curve in the roadway with a radius that apparently is not adequate for the speed motorists are traveling. The proposed pavement widening will provide a larger curve radius at the transition. Funding in the amount of$65,000 is provided in the CIP budget for the aforementioned projects. The low and only bidder for this project is ASC Pavement Markings, Inc. The bid was for the amount of $74,163. It appears that there was a lack of interest from the contractors to bid this project due to either the small size of this project or the current workload of construction contractors. Consequently, the construction prices have risen since the cost estimate was prepared due to the high demand for construction projects. Recommendation Staff recommends Council award the bid for the striping of Byron Nelson Pkwy. and Southridge Lakes Pkwy. and the widening of a portion of Byron Nelson Pkwy. to ASC Pavement Markings, Inc. in the amount of $74,163. Please place this item on the 10H-1 r September 1, 1998 Regular City Council Agenda for City Council review and consideration. BW/cre Attachment: Bid Tabulation L L 1OH-2 • L, 'I" 1-- U) LL 0 O U r W w W z0 CO I m m r' V) CI M i 03 0 Q7 U O■ ZI � w ▪ Z z � V ! 0 = a W o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000 0 0 °i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1- 6 6 6 4 O O O 4 CV ni ,i O 6 166666 to M 0) O) O M�y■� a 7 to CDD r- CDD C CAD Q tOA O O N Q CND. CO) 000 v UO') W I W '— vv. 0 � � N N � be4) 0 MN Oto v 69 fR C9 Vf b9 N fH tR fA CA CA N df b9 C7 ti W Z ^ ^ y Vi d! V! N Z Q Of Of { Wvj Q0; 000000000000 00000 0 0 0 0 0 0 Un 0 0 0 0 0 00 , 00 — 0 vriNoo — vvv0 00C ,- N- m aY WZZ D: N 0 — 0 N N CA C) — r' O CD CD N C) U) C) N 0 Z - C'C) Co N .- CN N N CO N N CC) CO N g1 a0 Cn ZD J J J J W W J W W W W W J (n (n (n U r Z i- p co Z . z F m z � o 0 0 _ 0 Q � a z W z = m zza C7 Z 20 W Q w2 Q ~ � WI- v) Q-0 0Z d Cm 0 N Ww mf/JW 2m a � � an R Q � Hw m Q " QOO W � o0 z HCA0E - � v) u) cnco Ov ww < ~ LLa > 1 a } co w � 0a) W m Wzzzm 1- 2cz u) 0 1- JE zYO (9 WUw W m OQ } — 3 QpJW ~ S Y > SwS _, QO , ~ U w zF- Q re W W } } 2 > 0 > QQQ Uwm m0 � ' < Y as Roc" cl_ mmwQQUnz 2ZgWmz m Ow < C Q J EC"- co 0 — JmUJQ S cL _ N � n. > > O f- 00 G J 2 m z a m w x 0 0 0 0 z _j Q w w w w O Q u~i � a m � > j as cc I ? rn0s ph _ 00 ° zoaa � 0- z < 0 oQ O O at „ Q � rLQ � QO C'4N- - I- F- F- - QwQHF- Q (/1 iZ Q Z d d W J J J J J J J J J J J F- 0 ; W U () Q J p � Zcn - U) ~ °5 < ¢ QQQCQQ ¢ Q ¢ Z m0 jUa¢ W Q W 00 W � � Z H H HF- t- H F- FHF- H U' Z � — Z � N a C } Q � Y Qt7 QOc� t� cAt� t� tn 0000C/) 0 OwOOU 0 W C H O } Q S O y Z Z Z Z Z Z Z Z Z Z Z w y 2 0 U U W )- t1'(1) U CCmJ (AQ J U -J w : u- �+d ea 0 0 0 0 0 W 0 ■2) 0 W °d wl p W zt- F' � `O � ` W d' W Z S S S S S S 2 2 2 2 S W J J (n goo" ' } W J C9 H Z fn In fA !n U N N fA (A fn !A W Z V 4: J J z f= 2 a O z z z z z z z z z z z ' O U Q Q Q � H 3 N o WXWMX = ormccMWO ce Z O 0 m } » » » » } Q pZZ Z 0. 1 0 0 m m w w w w w w w w w U w a m O U a cr w O w- N MIQ U) CD C- Ca 0) C '- " N C') Q 1f) Z 1 10H-3 City of Southlake,Texas MEMORANDUM August 28, 1998 TO: Curtis E. Hawk, City Manager FROM: Karen P. Gandy, Zoning Administrator SUBJECT: Discussion Item, Ordinance No. 480-BB, Maximum Lot Coverage and Maximum Impervious Coverage Attached is a summary chart of the proposals considered by the Impervious Coverage Work Group and their final recommendation. This group was comprised of Councilpersons Fawks (Chair), Martin, and Edmondson; Commissioners Creighton, Murphy, and LeVrier; Developers Wilkinson, McMahan, Drews, Yetts,Kuhlman, Wright, Schelling, and Myers and staff members Gandy and Last. Discussions on this topic began last summer in combination with residential adjacency. Five meetings, beginning in May, 1998, have been specifically devoted to impervious coverage(although the developers held several additional meetings to work on their proposal). This ordinance amendment proposes changes to certain districts' maximum lot coverage regulations and establishes regulations for maximum impervious coverage in all non-single family residential districts. The amendment provides a variance procedure to allow increased impervious coverage (+ 5% max.) if additional bufferyard depths, larger parking islands, or increased interior landscaping areas are provided in the front or sides of the proposed buildings. Still open for discussion is the requirement for berming along public rights-of-way. The zoning ordinance currently provides the following bufferyard requirement in Section 42.9 b: "Hedge/Berm locations: Hedges and/or berms as required herein shall be placed adjacent to all parking areas along a public R.O.W.; however, in no instances will the required hedge/berm cover less than seventy-five percent (75%) of the length of the property line to be buffered." The following requirement is found in the Corridor Overlay Zone, "Exhibit 43-B": "Where parking is provided between the building setback line and public R.O.W., shrubs obtaining a mature height of three feet(3')or greater must be planted at a minimum spacing of thirty inches (30") on center continuous along all paved edges of the parking or drive areas." Included with the summary chart are several comparison charts of site data for some of the existing commercial developments. This summary provided lot area, building area, floor area, parking, interior landscape and perimeter bufferyard areas, open space and impervious coverage. You will note that the chart is a representative"mix" of zoning districts (such as, C-3, C-2, 0-1 and CS). Only limited data was available for industrial sites because most industrial development can be constructed without site plan approval by the Commission and Council. Of those sites evaluated, Southlake Church of Christ and Huckabee Dental Clinic closely matched the recommended 65%maximum impervious coverage with 64%and 65% impervious coverages, respectively. IIA -( Curtis E. Hawk, City Manager August 28, 1998 law Page Two Plans for Shady Oaks Center, zoned C-2, reflected 75% impervious coverage and those for Southlake Center at Kimball, zoned C-3, reflected 68%. The recommended maximum impervious coverage requirement for both of these sites would be 70% and 75%, respectively, under the current proposal. During previous discussions, the Commission asked Staff to provide additional exhibits for certain uses given the following criteria: all lots should be an acre in size and should attempt to maximize the lot coverage while providing the required number of parking spaces, bufferyards, interior landscaping and maintaining the proposed impervious coverage. The Commission requested that staff look at both a single- story and a two-story office building, a retail center, and an industrial building. Conclusions drawn from this exercise were that required parking drives the layout of a site and that, as a result, it would be difficult, if not impossible, for a site to be developed at the maximum lot coverage permitted by each of the districts reviewed. These results were evaluated by the work group and considered when making their final recommendation. Recall that the work group's objective for drafting this amendment was to preserve natural areas and/or create areas of open space in an effort 1) to lessen the impacts of parking areas, 2) to increase the survivability of existing native trees by keeping the critical root zone open for water and gas exchange, and 3)to lessen the impact of drainage run-off. Three (3) definitions which are pertinent to this discussion are as follows: "IMPERVIOUS COVERAGE-the combined area occupied by all principal and accessory buildings, structures, and paved parking, sidewalks, and driveway areas." LOT COVERAGE - the percentage of the total area of a lot occupied by the base (first story or floor) of buildings located on the lot. OPEN SPACE - an area of a lot either left in a natural state or receiving permeable vegetative landscape treatment(e.g., ponds and lakes, either natural or manmade, and water features, grass, shrubs, flowers, trees, ground cover, etc.) (As approved with the adoption of Ordinance No. 480-Y)„ This item was tabled to the Planning and Zoning Commission's September 3, 1998 agenda. At this time, the Commission will hold its public hearing and consider the proposed amendment. Should you have questions regarding any of the above of the attachments, please call me at (817) 481-5581, extension 743. Zp4—' KPG att Summary Chart of Impervious Coverage Work Groups' Recommendation Comparison Charts of Existing Southlake Developments and their Concept/Site Plans Comparison Chart of Other Cities' Impervious Coverage Regulations IIA-2- • :::I» ver_:::<::: 0040#0� a ef##; :::>: : �_ iiii':nj:i:':�:::!::4ii:i:::i?:i: ::::::•:::::•:•'.::::::':vi::::::::isi:::::::ii::::r::::::i:::::::::::::::i::::i:::i: :::::•::::•::::: :•::;:i? ii:ij::$.i:i::::i::ii• C{5::j•:;v:}:•:y'::•.;:ti;:•:::jv:4::P:: i•:}i::i•ii ::•:::::i4:i:iiiiii::ipi.:i:J::iii:i:i F SCSgegiRiiiiii:li:iiiiie.ii.i:i.iigi40.00..0.0.11::::::.iimi,.-.:,......:::::.5::::.i.:i:ii...:::...,..........:*:.:.::::i::.,:,......:.:.:,:..i::::„:::,....,.:i„::.*:::,.....::::::::::::::::::::...:.:::.:.:.:,................:Ai:..,..,,,...„:::,..,..::::::::::::::::::::::„.:.......:.:.:.:.„.„...:........................................... ...................................... .. .. i i i:i i A, ?ii as i<is i::i ;ic;> asisisisisi: 5 ss :sisi::as iasisis i S3 Sr i i is :.i>assa 65 No Recom No R> ecom. 65 ' '.G ::>:::> :::::<. 50 65 :'' <'?. 30 40 40 No Recom. No Recom. 40 50• (40) 50 50 Na Recom. No Recom. 50 50 65 65 70 75 65 Gil'.>:'.':•. 50 65 65 70 75 65 65 70 75 80 70 : :' ; ::g: Erg 50 65 75 80 N/A 75 75 80 N/A 75 2: : E'it'?' .al sit at 65 70 70 75 70 tin....,f Sit..Plait(50) CC,final xi at 65 s 70 70 75 70 s P&Z1 y ti..n,.,f S't..Pla.r(50) >�<'::`>'»`. >< Ptir Con.,c t Pla..at 65 70 70 N/A 70 N ti....,.,f Z., 8 50) #3 Area At Area B; 80 80 85 Area A: 80 50 70 Area B: 85 50 70 80 N/A 85 Area A: 80 Area B: 85 '' N/A N/A In front buffe ards,re uire For all noted districts > L€E tt [:::>::>::: NA rY q i00.4 4 :;:' landscape berms and double except I-1 and I 2: the number of canopy trees. Variances may be granted to increase the impervious coverage up to a maximum of ix 5 of o if the folio to 8 i criteria is met for each 1°i of impervious rvious 0 v e anted.co er a licantag granted shall addthe an PP additional 2 feet to the depth of the required 9uired buffry e ard(sdjacent adjacent to an Y street and an additional 1 foo t o f de pth th to the required d P 4 side and rearbuffer'ards ----------------------------------------- •Area 1: The property adjacent to Southlake Blvd.,Highway 114,Davis Blvd.and East of Carroll Ave.between Southlake Blvd.&Hwy 114. ' Area 2: All other property. t Area A:The areas more likely to have residential traffic nearby. :Area B:Property shown on the Land Use Plan as Industrial:East of Brumlow and South of Continental Blvd.and a line extending East to Hwy 26. tiA -3 Analysis of Impervious Coverage I>rpacts CS Developments Site:Dat• Soutliia1e Churcl of 7 8-9 Scht�ol 1� ge 7 flt2 1t : : :< CS PUD with CS uses ............................................... ............................................... ............................................... ............................................ . ............................................... ........... .................................. .............................................. ......... .................................. stirea 5 '> >>> 387 562 1,928,140 1 157 851 66 280 Ph.1: 136 950 > It : ems: ; . ::`::::::> 139,865 ............................................... ............................................... ............................................... ............................................... Total: 213,450 Jet• > 3? >< < 17% 11% 14% ........................... .... .......... ........................... ..... .......... .......... ................. .... ......... ............................ ..... ......... ................................... ......... ................................... ......... ............................................ ............................................. .............................................. ............................................. ............................................... ............................................... ............................................... ............................................... ............................................... ............................................... .............................. ............... ............................................... .............................................. ....................... ...... .......... .............................................. ioorea:( :'::::'> 86,155 Ph.l: 200,300 197,478 Ph.2: 108.500 Total: 308 800 :< :e``: red <s ng 397 420 409 <'' 397 474 436 Fe : e#t5 :::::::; ::;;; 19,884/5/0 64,03 /3/0 41,960/4/o ..........................•..................... IZtar:»:::>::3 104,952/27% 57,655/3% 81,304/ 15% ................ ............................. .............................................. ............................................... Landscape:Ar'ea: i>, T' ea~ ot : 33 5 10/9% 000 * 63 645/7% S >:1: ot`:::::::::, 26,800 ............................................... 91980/5% : � o 0 0 ............................................. 140 262/36/0 1 613 462/84/0 876 862/60/o ............................................... ............................................... ............................................... ............................................... ............................................... 247 300/64% 213 45U foot Tints 279 575/40% $R : i' f t 98.400 paved area, >::`:»::< acc.bld s. ............................................... • • 311,850/16% • • ............................................... _ *Represents 20'bufferyard width L:\CTCYD00510RD�DRAF12oNING\480BB.CH2(Draft 3-4/27/98) ttA -q n , 111111 Ia; ISt 1i 8I r ISIkIHO dO HOdf1H0 LLIi',,, ;;��'� �9$�� � 'it'll 7�Id�H1flOS , 6 O G / 61, • 0 I atlW Gal IliS Ile i / � 1 Yhi Y y Ill 11 $ " a ! R a R 1l • Ip li a yyl 1 1 i a. 98 / xe 11! 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TTI a8 Q i e i1 IYIw1,•.Ur I • i ,Ili i ( A -to Analysis of Impervious Coverage Impacts 0-1 Developments ice::::::;':::::::::::»::>::::pOt.:9 . €::'>€€:::,,::,:::::: >::::::::;:::<::: ...................................... . - 2 :;:n::- :::::::>::>;.:.:.::;:,:9E5�9�Q.>.::;;::>.:>:. . :.;.>::::>::Co..p'e ::€:':::.:>:. `g ' S-P-2 with 0-1 0-1 C-1 uses lzi:: E"::: 150,718 39,552 84,942 91,737.33 1A4g4' :: [ 26,527 5,925 9,900 14,117.33 'ct "`` 18% 15% 12% 15% :F100;C: ea':.( [ :: 26,527 5,925 19,800 17,417.33 ::Req€iredPar :: 94 43 76 71 Pa <: . ::: 120 43 86 83 :::R q 41 € i*mi::: 8,363/6% 2,963/8% 9,900/12% 7075.33/ : scape ea s <E:i 8.67% (SF %Lot<<: PtiiVide 1 t i#ri 43,908/29% 5,700/14% 20,298/24% 23,302/ dsp # : :::: 22.33% :: `:a:d t4i::>:>< 25,810/17% 8,140/21% 13,505/16%4 15,818.33/ ` ( FJ% llvt `[: 18% tires: :: ,.. :::: % 13840/35% 33803/40% 39,120.33/ sea : > 40.3 3/o #<::::::::::>::':<:::::>::::€:::: <::: 'outNe� >:: 81,000/54% 25,712/65% 51,139/60% 52,617/ : #::>::::::>:>::>::::::::::::> ::::::> L:\CITYDOCSORD\DRAFI\7.ONING\480BB.CH2(Draft 3-4(27/98) ttf, 1 �i °i 1 _i ;{{Bt[ u !I _(kW i5a�1 {k 'a[ ' Ss I 311 I' tal DI ' ; '11 11 : �€ DI oIijI1; t4 tEk 11, 11•E >fi laF,� 1' EI4•j g � p„� F�N C� '�>a a a tii Erral!y 1r 23 3`i ETE E a e,z N Z zo i:v s ! i!� (3' i its{ �1 ;I � . j E. 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BIF P a. 69e�e�6$4g v !+ i��� (E i�ii d€€r€ f' 11,' if= ! ti z : 321 .,) .. .. .-. ph p 3 , .„ ° �4gS i1• ^ noxxrJ s (1, ^ . 3 0 3 E 1 noaNr� „, U w _ �,i a'.aspa 9 5 1 9: J F N d. uI S O z 1+ W S1,.. ouo 9 9 LI c ss_r#= Jm .gym Eat ii, S3333?SSO1J a3N •1OYIC 3,00,11 VIO S 17" ti I -- . it . 'I T �I I I \fir ..." - I u � I I 7NY1 MA,SZ II°2 .$ _Wo + th Sso 10 , ,-9 „ . 1 .}jr— ' ..1 .• N. lI`r,; I of ja ,�• . ^ f I = a . C .y r ki 1 i ' PH .i • •t. �.il ' `" V k i ) / f2f cr° f +4� j wy • ' , t J ZA.t N. Fh o I a , � ' o � h i •- ,:rn , 'n :,6 / rs O y d -/ � •In I .• .. ' - am- lVe — ,,' 8 C.. 131./i �. 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