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Item 4ACITY OF SOUTHLAKE TEXAS ITEM 4A REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 15, 2022 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Chad Patton, Deputy Mayor Pro Tern Randy Williamson and Councilmembers Kathy Talley, Randy Robbins, Ronell Smith, and Amy Torres-Lepp. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Deputy Director of Public Relations Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Economic Development and Tourism Daniel Cortez, Senior Director of Planning and Development Services Ken Baker, Director of Community Services Chris Tribble, Director of Public Works Rob Cohen, Interim Director of Public Works Administration Lauren LaNeave, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:33pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. OPEN SPACE ACQUISITION STRATEGY Assistant City Manager Alison Ortowski provided details about the Open Space Acquisition Strategy. 4. 2021 CITIZEN SURVEY RESULTS Interim Director of Public Works Administration Lauren LaNeave provided the results of the 2021 Citizen Survey. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARYI5, 2022 Page I of '5 Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 6:02pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 6:02pm. Executive Session began at 6:12pm and concluded at 6:32pm. 2113. RECONVENE Mayor Huffman reconvened the meeting at 6:55pm. CITY COUNCIL ABSENT: Councilmember Amy Torres-Lepp 3. REPORTS: 3A. MAYOR'S REPORT 3A1. 2022 WINTER STORM REPORT Mayor Huffman provided information about the 2022 Winter Storm and expressed his appreciation on behalf of the City Council for a job well done in communication efforts provided by staff. 3113. CITY MANAGER'S REPORT 31131. EMPLOYEE APPRECIATION WEEK PROCLAMATION Director of Human Resources Stacey Black highlighted employees who have received awards, and Mayor Huffman provided a proclamation honoring Employee Appreciation Week. 31132. FINANCIAL REPORT (WRITTEN) CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 15,2022 Page 2 of '5 4A. APPROVE MINUTES FROM THE FEBRUARY 1, 2022, REGULAR CITY COUNCIL MEETING. 4B. APPROVE THE PURCHASE OF SOFTWARE SUPPORT SERVICES AND ANNUAL MAINTENANCE FROM TYLER TECHNOLOGIES IN AN AMOUNT NOT TO EXCEED $217,500. 4C. APPROVE THE PURCHASE OF SOFTWARE AND SUPPORT SERVICES FROM SHI GOVERNMENT SOLUTIONS FOR MICROSOFT LICENSES IN AN AMOUNT NOT TO EXCEED $150,000. 4D. APPROVE THE PURCHASE OF CISCO SMARTNET FROM PRESIDIO IN AN AMOUNT NOT TO EXCEED $100,000. 4E. APPROVE A CONTRACT RENEWAL FOR THE SOUTHLAKE TOWN SQUARE PARKING GARAGE & STREET SWEEPING, POWER WASHING, AND PORTER SERVICES TO SOUTHLAKE LEASING AND MANAGEMENT DBA REGENT SERVICES IN AN AMOUNT NOT TO EXCEED $135,000. 4F. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY FOR THE JOINT RESURFACING OF SAM BASS RIDGE ROAD. 4G. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH DATA TRANSFER SOLUTIONS, LLC TO PROVIDE CONDITION ASSESSMENT OF CITY -OWNED ROADWAYS IN AN AMOUNT NOT TO EXCEED $94,605. 4H. APPROVE FUNDING FOR THE PURCHASE OF CAPITAL EQUIPMENT FROM MARATHON FITNESS IN AN AMOUNT NOT TO EXCEED $134,000. 41. APPROVE A CONTRACT RENEWAL FOR PARKS JANITORIAL SERVICES WITH PURESERVICES CORPORATION IN AN AMOUNT NOT TO EXCEED $54,000. 4J. ZA22-0001, PLAT REVISION FOR LOTS 1R1 AND 1R2, BLOCK 1, CARROLL ISD NO. 6 ADDITION, BEING A REVISION OF LOT 1, BLOCK 1, CARROLL ISD NO. 6 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1085 S. KIMBALL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. 4K. ZA22-0002, PLAT REVISION FOR LOTS 4R1 AND 4R2, LEGENDS AT SOUTHLAKE, BEING A REVISION OF LOT 4R, LEGENDS AT SOUTHLAKE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2320 DEAN WAY, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 15,2022 Page 3 of '5 4L. ZA22-0003, PLAT REVISION FOR LOT 1, BLOCK 1, MULTI -SPORT TRAINING FACILITY ADDITION, BEING A REVISION OF TRACT 3133, C. B. MCDONALD SURVEY, ABSTRACT NO. 1013, SOUTHLAKE, TARRANT COUNTY, TEXAS, AND THE FUTURE LOT 1R2, BLOCK 1, CARROLL ISD NO. 6 ADDITION, BEING A PORTION LOT 1, BLOCK 1, CARROLL ISD NO. 6 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2311 CROOKED LN. AND 1085 S. KIMBALL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. 4M. CANCEL THE MARCH 15, 2022, REGULAR CITY COUNCIL MEETING. APPROVED Motion was made to approve the Consent Agenda Items 4A-4M, as written. Motion: Patton Second: Williamson Ayes: Talley, Robbins, Patton, Huffman, Smith, Williamson Nays: None Absent: Torres-Lepp Approved: 6-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:12pm. There being no one wishing to speak, Mayor Huffman closed the public forum at 7:12pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT REGULAR CITY COUNCIL MEETING MINUTES, FEBR UARY 1 S, 2022 Page 4 of '5 Mayor Huffman adjourned the meeting at 7:12pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 1ST DAY OF MARCH 2O22. John Huffman Mayor ATTEST: Amy Shelley, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 1 S, 2022 Page 5 of 5