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2003-07-29 cc special mtg packet 1 SPECIAL CITY COUNCIL MEETING: JULY 29, 2003 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall REGULAR SESSION: 7:00 p.m. 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.087. Refer to posted list attached hereto and incorporated herein. 1. Section 551.074 Deliberation Regarding Personnel Matters a. Deliberation of appointments of city board and commission members. B. Reconvene: Action necessary on items discussed in Executive Session. 3. Resolution No. 03-048, Approving a local project advance funding agreement relating to the review of engineering plans for the extension of FM 1938. 1/44., 4. Resolution No. 03-063, Appointing a member to the Board of Directors for the Tax Increment Reinvestment Zone Number One. 5. Resolution No. 03-049, Appointing members to the Building Board of Appeals. 6. Resolution No. 03-050, Appointing members to the Joint Drug and Alcohol Awareness Committee. 7. Resolution No. 03-051, Appointing members to the Joint Utilization Committee. 8. Resolution No. 03-052, Appointing members to the Library Board. 9. Resolution No. 03-053, Appointing members to the Parks and Recreation Board. 10. Resolution No. 03-054, Appointing members to the Planning and Zoning Commission. 11. Resolution No. 03-055, Appointing members to the Senior Advisory Commission. 12. Resolution No. 03-056, Appointing members to the Southlake Parks Development Corporation. 13. Resolution No. 03-057, Appointing members to the Zoning Board of Adjustment. 14. Meeting adjourned. Special City Council Meeting July 29, 2003 Page 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 25, 2003, at 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. LVlo A.-Farwe11 a a C.lu ks LCity Secretary If you plan to attend this public meeting and have a disability that requires special needs,please advise the City Secretary 48 hours in advance at 817-481-1519 and reasonable accommodations will be made to assist you. Special City Council Meeting July 29, 2003 Page 3 EXECUTIVE SESSION SECTION 551.071 CONSULTATION WITH ATTORNEY The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. City of Southlake vs. Timarron et.al. May 2001. 2. Leona and Raymond Fox vs. City of Southlake. April 2002. 3. City of Southlake vs. Pinnacle Integrated Technologies, Inc. September 2002. 4. Richard W. Hart vs. City of Southlake. September 2002. 5. Architectural Utilities Limited Partnership dba AUI General Contractors vs. City of Southlake. March 2003. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city board and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. SECTION 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake, Texas MEMORANDUM July 25, 2003 TO: City Council FROM: Ken Baker, AICP, Senior Planner SUBJECT: Resolution 03-048 - Local Project Advance Funding Agreement ($3,333.33) Relating to Review of Engineering Plans for the Extension of FM 1938. Action Requested: Consider Resolution 03-048 which approves a Local Project Advance Funding Agreement (LPAFA) for Voluntary Transportation Improvement Projects between the State of Texas, acting through the Texas Department of Transportation, and the Town of Westlake and Cities of Southlake and Keller and authorizes the City Manager to execute said documents on behalf of the City of Southlake(See Attachment A--Exhibit A). Background Information: The FM 1938 Extension is a 4-lane divided roadway with expansion capabilities to a 6-lane roadway, from FM 1709 to SH 114. Phase I of this project is located between SH-114 and Dove St. Phase II is located between `vow. Dove St. and FM 1709. On July 11, 2002, the Regional Transportation Commission approved Phase I with a total cost of$7.6 M and that portion of the project has been added to the State Transportation Improvement Program (TIP). Phase II of the project still must be added to the TIP. Prior to obtaining the necessary right-of-way for and the construction of FM 1938, it is necessary that the Department of Transportation approve the preliminary engineering plans (environmental assessment and geometries plans). On January 7, 2002, the City Council approved Resolution 02-004 accepting the Texas Transportation Commission's Minute Order No. 108746 regarding the FM 1938 Extension. According to this minute order, the Town of Westlake and the Cities of Southlake and Keller will fund all engineering costs (See Attachment B). As a result, the local governments (Southlake, Keller and Westlake) must provide a 100% of the funding to the State to review the preliminary engineering study for the FM 1938 Extension. The amount of the funds required is $10,000. This cost will be divided evenly between the three local governments. The City of Southlake's portion is $3,333.33. The Department of Transportation will authorize the performance of only those project items of work which the Local Governments have requested and have agreed to pay. Therefore, it is necessary to approve the attached Local Project 1 Advance Funding Agreement. The Town of Westlake and the City of Keller have approved the agreement. • Financial Considerations: The amount of funds required is $3,333.33 Citizen Input/ Board Review: Not Applicable Legal Review: Not Applicable. Supporting Documents: Supporting documents include the following items: -Attachment A--Resolution 03-048-Local Project Advance Funding agreement ($3,333.33) Relating to Review of Engineering Plans for the Extension of FM 1938. -Attachment B—Resolution 02-004-Accepting Texas Transportation Commission Minute Order No. 108746. 2 ATTACHMENT A RESOLUTION NO. 03-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING A LOCAL PROJECT (CSJ: 0902-48-544) ADVANCE FUNDING AGREEMENT (LPAFA) FOR VOLUNTARY TRANSPORTATION IMPROVEMENT PROJECTS (OFF-SYSTEM), RELATING TO THE REVIEW OF PRELIMINARY ENGINEERING FOR THE EXTENSION OF FM 1938 FROM FM 1709 TO SH 114; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID DOCUMENTS ON BEHALF OF THE CITY OF SOUTHLAKE. WHEREAS,on March 12,2001,the City of Southlake approved a joint engineering service contract between the Town of Westlake,Texas;the City of Keller,Texas; and the City of Southlake, Texas,and Graham Associates Inc.,for the engineering and design of the extension of FM 1938 from M 1709 to SH 114; and WHEREAS, on January 7, 2002, by Resolution 02-004, the City Council of the City of Southlake, Texas accepted the terms of a Texas Transportation Commission Minute Order No. 108746, which the City agreed in conjunction with the City of Keller and the Town of Westlake to fund engineering costs associated with FM 1938; and WHEREAS, in accordance with the requirements of the Texas Department of Transportation the participating Cities of Southlake, Texas and Keller, Texas, and the Town of Westlake, Texas, must execute the LPAFA for voluntary transportation (off - system) improvement projects. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. THAT,the above findings are hereby found to be true and correct and are incorporated herein in entirety SECTION 2. THAT, the City Council of the City of Southlake, Texas hereby approve the Local Project Page 1 Advance Funding Agreement for Voluntary Transportation Improvement Projects (off-system) attached hereto as Exhibit"A",relating to the extension of FM 1938 from FM 1709(CSJ: 0902-48- 544);and authorizes the City Manager to execute said documents on behalf of the City of Southlake, Texas. PASSED AND APPROVED THIS 29th DAY OF JULY, 2003. CITY OF SOUTHLAKE By: Andy Wambsganss, Mayor ATTEST: Lori Farwell City Secretary L L Page 2 CSJ: 0902-48-544 EXHIBIT A Project: Review of Preliminary Engineering to study a facility for upgrade to a farm to market facility County: Tarrant THE STATE OF TEXAS § THE COUNTY OF TRAVIS § LOCAL PROJECT ADVANCE FUNDING AGREEMENT (LPAFA) FOR VOLUNTARY TRANSPORTATION IMPROVEMENT PROJECTS (OFF-SYSTEM) THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of Transportation, hereinafter called the State, and the Town of Westlake and the Cities of Southlake and Keller, acting by and through their City Councils, hereinafter called the Local Governments. WITNESSETH WHEREAS, Transportation Code, Chapter 201 and Transportation Code, Chapter 221 authorizes the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and, WHEREAS, Commission Minute Order Number 108177 authorizes the State to undertake and complete a highway improvement generally described as the review of the preliminary engineering to study a facility for upgrade to a farm to market facility from SH 114 to FM 1709, a distance of approximately 3.6 miles; and, WHEREAS, the Local Governments have requested that the State allow the Local Governments to participate in said improvement by funding that portion of the improvement described as the review of the preliminary engineering to study facility for upgrade to farm to marker facility from SH 114 to FM 1709, hereinafter called the "Project"; and, WHEREAS, Transportation Code, §201.209 allows the State to enter into an interlocal agreement with the Local Governments; and, WHEREAS, the State has determined that such participation is in the best interest of the citizens of the State; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the Local Governments do agree as follows: AGREEMENT Article 1. Time Period Covered. The period of this LPAFA is as stated in the MAFA, without exception. Article 2. Project Funding and Work Responsibilities. The State will authorize the performance of only those Project items of work which the Local Governments have requested and have agreed to pay for as described in Attachment A, Payment Provision and Work Responsibilities which is attached to and made a part of this contract. In addition to identifying those items of work paid for by payments to the State, Attachment A, Payment Provision and Work Responsibilities, also specifies those Project items of work that are the AFA-LPAFA VolProj Page 1 of 4 Created 3/14/02 • CSJ: 0902-48-544 Project: Review of Preliminary Engineering to study a facility for upgrade to a farm to market facility County: Tarrant responsibility of the Local Governments and will be carried out and completed by the Local Governments, at no cost to the State. Texas Government Code, Chapter 2106 requires the State to recover indirect costs associated with this agreement as calculated based on prevailing rates specified in the State's Indirect Cost Recovery Program. Article 3. Right of Access. Not Applicable. Article 4. Responsibilities of the Parties. Responsibilities of the Parties will be under the conditions as provided for in the MAFA, without exception. Article 5. Document and Information Exchange. The Local Governments agree to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft® Word or similar document. If requested by the State, the Local Governments will use the State's document template. The Local Governments shall also provide a detailed construction time estimate including types of activities and month in the format required by the State. This requirement applies whether the local entities create the documents with their own forces or by hiring a consultant or professional provider. Article 6. Interest. Interest will be under the conditions as provided for in the MAFA, without exception. Article 7. Inspection and Conduct of Work. Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this contract, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated herein by reference, or special specifications approved by the State. Article 8. Increased Costs. Increased cost will be under the conditions as provided for in the MAFA, without exception. Article 9. Maintenance. Not Applicable. Article 10. Termination. Termination of this LPAFA shall be under the conditions as stated in the MAFA, without exception. Article 11 Notices. Notices of this LPAFA shall be under the conditions as stated in the MAFA, without exception. Local Governments: Trent Petty Lyle H. Dresher Billy Campbell Town Manager City Manager City Manager Town of Westlake City of Keller City of Southlake 3 Village Circle, Suite 207, Solana P.0 Box 770 1400 Main Street Westlake, Texas 76262 Keller, Texas 76244 Southlake, Texas 76092 Article 12. Sole Agreement. Sole Agreement of this LPAFA shall be under the conditions as stated in the MAFA, without exception. AFA-LPAFA VolProj Page 2 of 4 Created 3/14/02 CSJ: 0902-48-544 Project: Review of Preliminary Engineering to study a facility for upgrade to a farm to market facility County: Tarrant Article 13. Successors and Assigns. The State and the Local Governments each binds themselves, their successors, executors, assigns, and administrators to the other parties to this agreement and to the successors, executors, assigns, and administrators of such other parties in respect to all covenants of this agreement. Article 14. Amendments. Amendments to this LPAFA shall be made as described in the MAFA, without exception. Article 15. Incorporation of Master Agreement Provisions. This LPAFA incorporates all relevant provisions of the Master Advance Funding Agreement (MAFA) in effect on the date of final execution of this LPAFA, unless such MAFA provision is specifically excepted herein. Any conflict between the terms of the MAFA and this LPAFA shall be governed and controlled by this LPAFA. Article 15. Signatory Warranty. The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party they represent. IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENTS have executed duplicate counterparts to effectuate this agreement. THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs (6, heretofore approved and authorized by the Texas Transportation Commission. By Date District Engineer THE LOCAL GOVERNMENTS Name of the Local Government: Town of Westlake By Date 7 (0 . 03 Typed or Printed Name and Title YelL+ r� 1m/. Maitaxp, AFA-LPAFA volProj Page 3 of 4 Created 3/14/02 • CSJ: 0902-48-544 Project: Review of Preliminary Engineering to study a facility for upgrade to a farm to market facility County: Tarrant Name of Local Government: City of Keller Date t 1 1 of Typed or Printed Name and Title LEI LE H ��.cSH�-i1L co t-ry A4 s,1_, Name of the Local Govegent: City of Southlake By L Date Typed or Printed Name and Title AFA—LPAFA VolProj Page 4 of 4 Created 3/14/02 • City of Southlake, Texas ATTACHMENT B' RESOLUTION NO. 02-004 RESOLUTION ACCEPTING TEXAS TRANSPORTATION COMMISSION MINUTE ORDER NO. 108746 REGARDING FM 1938 EXTENSION BETWEEN SH 114 AND FM 1709 WHEREAS, State Highway 114 and Farm to Market Road 1709 represent primary east-west means of access for northeast Tarrant County and southern Denton County, and WHEREAS, SH 114 and FM 1709 do not have an adequate north-south connection to serve increasing commercial and residential development demands, and WHEREAS, construction of FM 1938 as a four lane divided roadway from SH114 to FM 1709 has been proposed as part of the regional transportation network for many years; and WHEREAS, a north-south arterial is critically needed in this region for efficient and safe movement of vehicular traffic; and WHEREAS, constructing FM 1938 from SH 114 to FM 1709 completes a gap in the regional transportation network and connects US 820 and SH 114, two controlled access state facilities; and WHEREAS,public support for the project has already been received in the form of dedicated right of way for the roadway and the necessary adjacent right of way dedication for the NETCRWS water line to provide necessary water supply to Southlake, Keller and Westlake; and WHEREAS, the City of Southlake will provide any additional right-of-way beyond that agreed to be acquired by Tarrant County, as needed for landscaping, drainage and other utilities, and pedestrian pathways, within the city's corporate city limits and fund a portion of engineering costs; and NOW, THEREFORE, BE IT NOW RESOLVED BY THE CITY OF SOUTHLAKE SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: that the City accepts the terms of the Texas Transportation (iir Commission Minute Order No. 108746 and urges all other political subdivisions to accept the terms therein to expedite the Extension of FM 1938 between SH 114 and FM 1709. City of Southlake, Texas •L SECTION 3: If any provision of this Resolution shall be held invalid or unconstitutional, then the remainder of such resolution shall remain in full force and effect as if separately enacted. PASSED AND APPROVED on this the 7 day of • . 2002 by the City of Southlake. APPROVED: Rick Stacy, Mayor ATTEST: -):•S•.�tiCy••'%( Kim B sh, Acting City Secretary =,, •••••••••••• �,� Dec• 13 01 02:25p Graham Associates, Inc. 817-633-5240 p. 2 TEXAS TRANSPORTATION COMMISSION ' pFNTON&TARRANT Counties MINUTE ORDER Page of Districts DALLAS A$FOP.T WORTH In DEN T ON&TARRANT COUNTIES,a project is being proposed:o extend FARM TO MARKET ROAD 1938,an urban road,from State Highway 114 in Westlake to Farr to Market Road 17C5 in Southlake,a distance of approximately 3.6 miles. The.proposed roadway consists of a four-lane divided highway,with a wide median to allow future expansion to six lanes. This route is part of the North Central Texas Council of Governments (NCTCOG)Regional Plan as an arterial route,and was included in two of its previous regional plans. Constructing this project will alleviate congestion arid improve tratfc flow in the Dallas/Ton Worth metropolitan area. IT IS THEREFORE ORDERED that the executive director is directed to tender the follower proposal to the NCTCOG,Denton and Tarrant counties: Provided NCTCOG will: 1. Place the project into Priority 2.Category 4C,STP Metropolitan Mobility. In Priority 2, a substantial portion of the project consauction plans(geometric,structural,h}drarlic and pavement dcsien approved)should be completed and a substantial amount of the required right of way shoud be purchased. I:is expected that the Town of Westlake an. the cities of Southlake and Keller will fund the engineering costs. Provided both Denton and Tarrant counties will: i. Agree to provide 100 percent of the right of way and eligible(tout:y adjostnter,ts The Texas Depa-ttnem of Transportation will: 1. Place the roadway on the state highway system upon completion of Prioriry 2 activiccs. 2. After the roadway is added to the state system.consider all funding options for the project. • IT IS=URTI-M-R ORDERED that upon acceptance of the provisions of:his order by the NCTCOG,Denton and Tarrant counties,the executive director is hereby authorized to enter into any necessary agreements and to proceed in the most feasible and economical tanner with approved project development activities. to ET oac C Dec• 13 01 02: 26p Graham Associates, Inc. 817-633-5240 a• 3 • TEXAS TRANSPORT:ATION COMMISSION vENTON&TAP.RANT Counties MINL:E ORDER Page 2 ci Districts DALLAS R FORT WORTH This order shall become operative upon acceptance by*'CTCOG,Denton and Ta.:an: counties,and,if not accepted within 90 days of the date hereof,the actions ccr.taincd in this order shall not be implemented. • Submitted end reviewed by: Rcc::wended by: virector,Transpexutian Planning E.xecutive Dirtwtor and Programming Division Minute Dam Number Passed Z d el50:Z1 t3 el oa RESOLUTION NO. 03-063 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE BOARD OF DIRECTORS FOR THE TAX INCREMENT REINVESTMENT ZONE NUMBER ONE OF THE CITY OF SOUTHLAKE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Southlake, Texas, after public hearing created Tax Increment Reinvestment Zone Number One, City of Southlake, on September 23, 1997; and, WHEREAS, a Board of Directors was established by the City of Southlake Ordinance No. 682, adopted September 23, 1997 and was amended by Ordinance No. 761, adopted December 7, 1999; and, WHEREAS, the City Council of the City of Southlake appointed eight members to the Board of Directors of Tax Increment Financing District Number One on July 18, 2000; and, �► WHEREAS, the City Council appoints eight (8) members to the Board of Directors, one of whom is appointed with direction from the Carroll Independent School District; WHEREAS, the Carroll Independent School District Board of Trustees has requested to make a change in this appointment from Robin Snyder a Trustee appointed in May, 2003; THEREFORE, IT BE RESOLVED BY THE CITY COUNCIL OF THE CITY OF CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in their entirety. Section 2. That the City of Southlake hereby appoints the following members to fill positions. on the Board of Directors of Tax Increment Reinvestment Zone Number One, City of Southlake, Texas: �'" 1. Dale Crane, CISD Representative Term expires 5/2005 Resolution No. 03-063 July 25, 2003 Page 2 of 2 L Section 3. That this resolution is effective upon passage by the City Council. PASSED AND APPROVED THIS THE DAY OF , 2003. CITY OF SOUTHLAKE, TEXAS BY: Mayor Andy Wambsganss ATTEST: Lori A. Farwell City Secretary BUILDING BOARD OF APPEALS Applicants: Donald Coonan Positions Available: Place 1 (term to end 5/2005) Place 3 (term to end 5/2005) Place 5 (term to end 5/2005) Place 6, Alternate #1 (term to end 5/2004) Place 7, Alternate #2 (term to end 5/2005) RESOLUTION NO. 03-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE BUILDING BOARD OF APPEALS; PROVIDING FOR THE TERMS; PROVIDING FOR QUALIFICATIONS OF MEMBERS IN ACCORDANCE WITH ORDINANCE NO. 622; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas, is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5, of the Texas Constitution and Chapter 9 of the Local Government Code; and, WHEREAS, Ordinance No. 622, adopted by the City Council of Southlake, Texas, on September 6, 1994, outlines the appointments to the Building Board of Appeals; and, WHEREAS, Ordinance No. 622 states the board shall be composed of five (5) members to be appointed by the City Council to serve two-year terms. In addition, the City Council shall appoint two alternate members who shall serve in the absence of one or more regular members. Members are appointed to places numbered 1 through 5 and alternate members shall be appointed to places numbered 6 and 7. Even numbered places expire in even numbered years and odd numbered places expire in odd numbered years; and, WHEREAS, the terms for Theresa Brewton Lyons (Place 1), George Dalton (Place 3), John Reynal (Place 5), and Jim Johnson (Alternate #2) have expired, and Kosse Maykus was reassigned to Place 2 last year, leaving Place 6 (Alternate#1) vacant; now, THEREFORE, IT BE RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in their entirety. Section 2. Under this resolution, the following appointments are hereby made as allowed for in Ordinance No. 622. Place 1 term ends 5/2005 Place 3 term ends 5/2005 Place 5 term ends 5/2005 Place 6 (Alternate #1) term ends 5/2004 �,, Place 7 (Alternate #2) term ends 5/2005 Resolution No. 03-049 Page 2 of 2 Section 3. This resolution is effective upon passage by the City Council. PASSED AND APPROVED THIS THE 29th DAY OF JULY 2003. CITY OF SOUTHLAKE, TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori Farwell City Secretary JOINT DRUG AND ALCOHOL AWARENESS COMMITTEE Applicants: None Positions Available: Council Rep. _ (term to end 5/2005) Council Rep. (term to end 5/2005) Community Rep. (term to end 5/2005) Community Rep. (term to end 5/2005) RESOLUTION NO. 03-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE JOINT DRUG AND ALCOHOL AWARENESS COMMITTEE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the citizens of Southlake are confronted with the societal issue of drug and alcohol abuse among the youth of our community and desire to undertake a mutual effort to address this situation; and, WHEREAS, members are appointed from the following entities: two members from the City Council, appointed by the City Council; two members from the School Board, appointed by the School Board; two members from the community-at-large, appointed by the City Council; two members from the community-at-large, appointed by the Carroll ISD Board of Trustees; two youth members appointed by the Southlake Youth Action Commission; and two youth members from the community-at-large, appointed by the CISD Superintendent or his designee; and, WHEREAS, the terms for Brad Bartholomew (community-at-large appointee), Keith Shankland (City Council representative), and Rex Potter (City Council representative) have expired, and there is a vacancy in the second community-at-large position as well; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF �., SOUTHLAKE, TEXAS, THAT: Section 1. All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in their entirety. Section 2. The City Council hereby appoints: Community-at-large appointee term ends 5/2005 Community-at-large appointee term ends 5/2005 City Council representative term ends 5/2005 City Council representative term ends 5/2005 Section 3. This resolution is effective upon passage by the City Council. PASSED AND APPROVED THIS THE 29th DAY OF JULY, 2003. Resolution No. 03-050 Page 2 of 2 L CITY OF SOUTHLAKE, TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori A. Farwell City Secretary JOINT UTILIZATION COMMITTEE Applicants: None Positions Available: Council Rep. (term to end 5/2005) Council Rep. (term to end 5/2004) L s RESOLUTION NO. 03-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE JOINT UTILIZATION COMMITTEE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Southlake, Texas, formed a Joint Utilization Committee (JUC) to work with City and Carroll ISD staff in developing and implementing joint use projects; and, WHEREAS,JUC "Policies and Procedures" established that the committee consists of at least five (5) members; two (2) appointed by Southlake City Council, one (1) on which shall be a member of City Council; two (2) members appointed by Carroll ISD Board of Trustees; and one (1) representative from the Parks and Recreation Board as selected by the Chair of the Board; and WHEREAS, on June 10, 1999, the JUC approved amending their "Policies and Procedures" pertaining to membership to allow a second Southlake City Councilmember to be appointed to JUC; and, WHEREAS, on October 14, 1999, the JUC approved amending their "Policies and Procedures"pertaining to membership to allow a third member to be appointed to the JUC by the Carroll ISD Board of Trustees; and, WHEREAS, the terms for Tom Stephen (City Council representative) and Bobby Rawls (Parks and Recreation Board representative to be selected by the Chair of the Parks and Recreation Board)have expired, and there is a vacancy due to the resignation of Greg Standerfer (City Council representative); now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS, THAT: Section 1. All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in their entirety. Section 2. The City Council hereby appoints: City Council representative term ends 5/2005 City Council representative term ends 5/2004 Section 3. This resolution is effective upon passage by the City Council. L x Resolution No. 03-051 Page 2 of 2 itie PASSED AND APPROVED THIS THE 29th DAY OF JULY 2003. CITY OF SOUTHLAKE, TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori A. Farwell City Secretary Cre sT= Cr, LIBRARY BOARD Applicants: Maria Cameron* Andrea Curreri* Penny Pannell Positions Available: Place 4 (term to end 5/2005) Place 5 (term to end 5/2005) Place 6 (term to end 5/2005) Place 7 (term to end 5/2005) L * = current member Coe RESOLUTION NO. 03-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, PROVIDING FOR THE APPOINTMENT OF MEMBERS TO SERVE ON THE LIBRARY BOARD AND PROVIDING AN EFFECTIVE DATE: WHEREAS, on October 20, 1998, the City Council for the City of Southlake, Texas, approved Ordinance No. 716, establishing a Library Board to act as an advisory board to the City Council relating to all nature of library facility planning and programming; and, WHEREAS, the Board shall consist of seven (7) citizens of the City of Southlake, Texas, and who shall be appointed by the City Council for two (2) year terms, provided three(3) members shall be appointed each odd-numbered year and four (4) members be appointed each even-numbered year. Members shall serve without compensation until their successors are appointed. Places on the Board shall be numbered one(1) through seven (7); and, WHEREAS, the City Council may appoint ex-officio members to the Board. Such ex- officio members shall be appointed on an annual basis and the term of office of such ex-officio members shall be one (1) year from the date of appointment. Such ex-officio members shall have no voting authority. Vacancies on the Board are to be filled by appointment by the City Council for the length of the unexpired term; and, WHEREAS, the terms for Ma ria Cameron (Place 4), Andrea Curren (Place 6), and Linda Study (Place 7) have expired, and there is a vacancy due to the resignation of Brent Burford(Place 5); now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. The above premises are hereby found to be true and correct and are hereby incorporated into the body of this resolution as if copied in their entirety. Section 2. The City Council hereby appoints the following members to serve on the Southlake Library Board: Place 4 term ends 5/2005 Place 5 term ends 5/2005 Place 6 term ends 5/2005 Place 7 term ends 5/2005 Section 3. This resolution is hereby effective upon passage by the City Council. Resolution No. 03-052 Page 2 of 2 PASSED AND APPROVED THIS THE 29t6 DAY OF JULY,2003. CITY OF SOUTHLAKE, TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori A. Farwell City Secretary L. PARKS AND RECREATION BOARD Applicants: Wendi Carlucci Frank Cornish* Elaine Cox Emily Galpin Tim O'Connor* Bobby Rawls* Jody Vogelzang Cara White Positions Available: Place 1 (term to end 5/2005) Place 2 (term to end 5/2005) Place 3 (term to end 5/2005) * = current member RESOLUTION NO. 03-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE PARKS AND RECREATION BOARD AND PROVIDING AN EFFECTIVE DATE. Whereas, a Parks and Recreation Board was created for the purpose of planning and developing parks and park sites within the City of Southiake for the use and benefit of its citizens; and, Whereas, Ordinance No. 646-B states that the Parks and Recreation Board shall consist of seven(7)members to serve two (2) year terms; and, Whereas, the terms for Frank Cornish (Place 1), Tim O'Connor (Place 2), and Bobby Rawls (Place 3)have expired; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS,THAT: Section 1. All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in their entirety. Section 2. The City Council hereby appoints the following persons to the Parks and Recreation Board: Place 1 term ends 5/2005 Place 2 term ends 5/2005 Place 3 term ends 5/2005 Section 3. This resolution shall become effective after its passage and approval by the City Council. PASSED AND APPROVED THIS THE 29th DAY OF JULY 2003. Resolution No. 03-053 Page 2 of 2 CITY OF SOUTHLAKE,TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori Farwell City Secretary L _ 3 PLANNING AND ZONING COMMISSION Applicants: Elaine Cox Al Morin Debra Edmondson Pamela Muller Darrell Faglie* Jim Murphy* Jerome Johnson Michael Springer Ron Kulpinski* Rick Stacy Henry Lampe Bill Vaughn Bob Lee Terry Walter Positions Available: (term to end 5/2004) (term to end 5/2005) (term to end 5/2005) (term to end 5/2005) * = current member L RESOLUTION NO. 03-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION, AND PROVIDING AN EFFECTIVE DATE. Whereas, a Home Rule Charter of the City of Southlake, Texas, was approved by the voters in a duly called Charter election on April 4, 1987; and, Whereas, in the Home Rule Charter, Chapter XI concerns Planning and Zoning, and Section 11.03 allows for appointment for two (2) year terms on the commission; and, Whereas, the terms for Jim Murphy, Ron Kulpinski, and Darrell Faglie have expired and there is an unexpired term with one year remaining due to the resignation of Douglas Standley; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS, THAT: Section 1. All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in its entirety. Section 2. The City Council hereby appoints the following persons to the Planning and Zoning Commission: term ends 5/2004 term ends 5/2005 term ends 5/2005 term ends 5/2005 Section 3. This resolution shall become effective after its passage and approval by the City Council. PASSED AND APPROVED THIS THE 29th DAY OF JULY 2003. Resolution No. 03-054 Page 2 of 2 CITY OF SOUTHLAKE, TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori A. Farwell City Secretary c 1- 1 L, SENIOR ADVISORY COMMISSION Applicants: David Baltimore* Jean Boland Dorothy Cosgrove Idilia Johnston Margie Kyle* Gerald Montague* Positions Available: Place 4 (term to end 5/2005) Place 6 (term to end 5/2005) Place 7 (term to end 5/2005) * = current member / ti RESOLUTION NO. 03-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE SENIOR ADVISORY COMMISSION AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council deemed it advisable and necessary to establish a Senior Advisory Commission for the City of Southlake to act as an advisory capacity to the City Council in all matters pertaining to senior programs and issues including development of long- range capital improvement programs, recommend policies in senior service and improvements, and recommend senior-related programs for development of recreational facilities and services; and, WHEREAS, Ordinance No. 653 establishes the Senior Advisory Commission and states that the Senior Advisory Commission shall consist of seven (7) citizens of the City of Southlake, Texas, who must be at least 55 years of age; and allows two members to be less than age 55 if their experience or education is deemed valuable to the Senior Advisory Commission; and allows for two alternate members; and, WHEREAS,the City Council shall appoint the members for two (2) year terms; and, WHEREAS, the terms for David Baltimore (Place 4), Gerald Montague (Place 6), and Margie Kyle(Place 7)have expired; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,THAT: Section 1. The above premises are hereby found to be true and correct and are hereby incorporated into the body of this resolution as if copied in their entirety. Section 2. The City Council hereby appoints the following members to serve on the Senior Advisory Commission: Place 4 term ends 5/2005 Place 6 term ends 5/2005 Place 7 term ends 5/2005 Section 3. This resolution is hereby effective upon passage by the City Council. ti Resolution No. 03-055 Page 2 of 2 Cov PASSED AND APPROVED THIS THE 29th DAY OF JULY, 2003. CITY OF SOUTHLAKE, TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori A.Farwell City Secretary SOUTHLAKE PARKS DEVELOPMENT CORPORATION Applicants: Sherry Berman Elaine Cox Tim O'Connor* Bobby Rawls* Cara White Positions Available: Council Rep. (term to end 5/2004) Council Rep. (term to end 5/2005) Council Rep. (term to end 5/2005) Park Board Rep. (term to end 5/2005) Citizen Rep. (term to end 5/2005) * = current member RESOLUTION NO. 03-056 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE SOUTHLAKE PARKS DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to the authority granted by the Department Corporation Act of 1979, Article 5190.6, Texas Revised Statutes as amended (the "Act"), the City Council found it advisable to authorize the creation of a non-profit corporation to be named the Southlake Park Development Corporation to act on its behalf in financing, under the Act, eligible "projects" deemed to be for the benefit of the public; and, WHEREAS, the Board of Directors shall be appointed by the City Council and be composed of seven (7) persons; four (4) of the Board of Directors shall be members of the City Council and the three (3) remaining Directors must not be employees or officers of the City, or members of the City Council, and at least one (1) of the remaining Directors must be a member of the Southlake Park and Recreation Board; and, WHEREAS, terms of the Directors shall be for two (2) years, expiring on May 31 of odd numbered and even numbered years, respectively. Directors may be appointed to succeed themselves. Each director shall serve until a successor is appointed; and, Coe WHEREAS, the terms for W. Ralph Evans (City Council representative), Tom Stephen (City Council representative), Tim O'Connor (Parks and Recreation Board representative), and Bobby Rawls (Citizen representative) have expired, and there is an unexpired term with one year remaining due to the end of Rick Stacy's term as Mayor(City Council representative); now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in their entirety. Section 2. The City Council hereby appoints the following members to serve as part of the Board of Directors for the Southlake Parks Development Corporation: City Council representative term ends 5/2004 City Council representative term ends 5/2005 City Council representative term ends 5/2005 a Resolution No. 03-056 Page 2 of 2 L Parks and Recreation Board term ends 5/2005 representative Citizen representative term ends 5/2005 Section 3. This resolution is effective upon passage by the City Council. PASSED AND APPROVED THIS THE 29th DAY OF JULY 2003. CITY OF SOUTHLAKE,TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori A. Farwell City Secretary L ZONING BOARD OF ADJUSTMENT Applicants: Donald Coonan Pamela Muller John Smart* Positions Available: (term to end 5/2005) (term to end 5/2005) (term to end 5/2005) Alternate #1 (term to end 5/2005) * = current member N:\City Secretary\Committees\Form for Council.doc . RESOLUTION NO. 03-057 tior A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE ZONING BOARD OF ADJUSTMENT AND PROVIDING AN EFFECTIVE DATE. Whereas, the City of Southlake has a Zoning Board of Adjustment as stated in the City Home Rule Charter, Chapter XI, Section 11.02; and, Whereas, the Zoning Ordinance No. 480, Section 44, calls for a five (5) member board with two (2) alternate members to serve for two-year terms; and, Whereas, the terms for Mike Sandlin, John Smart, Ron Troy, and F.C. LeVrier (Alternate No. 1)have expired;now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS, THAT: Section 1. All of the findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in their entirety. Section 2. The City Council hereby appoints the following persons to serve on the Zoning Board of Adjustment: term ends 5/2005 term ends 5/2005 term ends 5/2005 term ends 5/2005 (Alternate #1) Section 3. This resolution shall become effective after its passage and approval by the City Council. PASSED AND APPROVED THIS THE 29th DAY OF JULY 2003. Resolution No. 03-057 Page 2 of 2 CITY OF SOUTHLAKE,TEXAS BY: Andy Wambsganss Mayor ATTEST: Lori A. Farwell City Secretary L