Item 4H - MemoItem 4H-1
ICITY OF
SOUTHLAKE
MEMORANDUM
February 7, 2022
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve the purchase of capital equipment from Marathon Fitness in
an amount not to exceed $134,000
Action
Requested: City Council approval of the purchase of capital equipment from
Marathon Fitness in an amount not to exceed $134,000.
Background
Information: The purpose of this item is to consider the purchase of The Marq
Southlake Champions Club fitness equipment that has been
designated for replacement in the Marq Fitness Equipment
replacement plan. Starting in FY22 all Fitness Equipment at the
Marq will be on a regular replacement cycle. The type of equipment
being replaced at each point in the cycle has been identified based
on standard length of life, equipment usage, and type of equipment
(cardio or weights).
In FY 22 Staff recommends the purchase of facility fitness equipment
to include Precor treadmills, StairMaster Stair Mills and Assault Air
Runners through Marathon Fitness.
Staff has been working with Marathon Fitness since before
Champions Club opened and all original Cardio Equipment was
purchased through Marathon.
It is recommended to continue purchasing Cardio Equipment through
Marathon Fitness to achieve the highest level of trade in value for
equipment that is being replaced in each cycle of the replacement
plan.
Financial
Considerations: Funding in the amount of $134,000 is approved within the FY2022
CEDC operating budget.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4H-2
Shana Yelverton, City Manager
Meeting Date — February 15, 2022
Page 2 of 2
Strategic Link: This item is linked to the City's Strategy Map related to the focus area
of Quality Development and meets the corporate objective to provide
attractive and unique spaces for the enjoyment of personal interests
and invest to provide and maintain high quality public assets. It also
addresses Critical Business Outcome CB05, to improve quality of life
through progressive implementation of Southlake's Comprehensive
Plan recommendations.
Citizen Input/
Board Review: CEDC recommended approval (6-0) January 25, 2022
City Council consideration February 15, 2022
Legal Review: N/A City Attorney Review Not Required
Alternatives: Alternatives may include the following:
Approve funding for purchase as presented
Approve funding for purchase with revisions
Decision not to approve funding of purchase
Supporting
Documents: Cooperative Pricing Quote
Staff
Recommendation: City Council approval of the purchase of capital equipment from
Marathon Fitness in an amount not to exceed $134,000
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
f -
Fitness Center Speciardts
Bill To:
THE MARQ SOUTHLAKE - CHAMPIONS CLUB
CITY OF SOUTHLAKE
ATTN: FINANCE DEPARTMENT
SOUTHLAKE, TX 76092
www.MarathonFitness.com
P.O. Box 17705
Sugar Land, TX 77496
Tel:(800) 391-9496 Fax:(888) 240-9360
The Marq Southlake - Champions Club
City of Southlake
285 Shady Oaks Dr.
Southlake, TX 76092
Ryan McGrail
Item 4H-3
Sales Proposal
Date
Paqe
Jan 14, 2022
Page 1 of 1
Proposal Number
QT0028353
Printed On 1/17/2022
At 9:49:28AM
Salesperson
Proposal Valid Until
Terms
David Novit
2/13/2022
Net 30
Qty.
Item Number
Description
Unit Retail
Sales Price
Extended Price
13
TRM 885-B
Precor 885 Treadmill - P82 Console w/15" Touchscreen
$ 13,595.00
$ 9,516.50
$ 123,714.50
TV(120V)(Tungsten Shroud/Black Frame)
-1
TRADE - EQUIPMENT
Trade -In Equipment..13 x TRM885 Treadmills
$ 15,000.00
$ 15,000.00
$-15,000.00
Must Be in Working Condition
2
9-5270-8G-LCD
StairMaster 8 Series Gauntlet w/LCD Screen, 120V
$ 9,399.00
$ 6,019.30
$ 12,038.60
2
AS -ARE
Assault Fitness AirRunner Elite
$ 4,799.00
$ 3,999.00
$ 7,998.00
-2
TRADE - EQUIPMENT
Stairmaster Stepmill 8G Gauntlet
$ 1,500.00
$ 1,500.00
$-3,000.00
-SM5270L18460258-SM55270L18300266
-2
TRADE - EQUIPMENT
Assault Air Runner
$ 500.00
$ 500.00
$-1,000.00
-AKBLE23180126-AKBLE23180004
1
FREIGHT
Freight
$ 4,825.00
$ 4,825.00
$ 4,825.00
1
EQUIP INSTALL
Equipment Installation
$ 4,020.00
$ 4,020.00
$ 4,020.00
BUY BOARD
BUY BOARD INFORMATIONVendor: Team Marathon
Fitness, Address: PO Box 17705, Sugar Land, TX
77496Phone: (281) 565-2307, Contact: Paul Croegaert,
Email: paul@marathonfitness.comFederal ID:
68-05446644, Contract: Athletic, PE & Gym.Supplies H.D.
Exercise Eq. & Accessories #583-19, Effective Date:
4/1 /2019
Subtotal
$ 133,596.10
Sales Tax 0.00%
$ 0.00
1 accept the terms and conditions of this proposal. Prices are valid for 30
days. Equipment remains the
property of Marathon Fitness until paid in
full.
Total
$ 133,596.10
Mastercard, American Express, or VISA are accepted and subject to a 3%
convenience fee.
Signature:
PO#
Printed Name:
Title:
DELIVERY INSTRUCTIONS:
I
Must arrive by _ / _ /
Loading Dock: Yes No