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Item 4H - MemoItem 4H-1 ICITY OF SOUTHLAKE MEMORANDUM February 7, 2022 TO: Shana K. Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve the purchase of capital equipment from Marathon Fitness in an amount not to exceed $134,000 Action Requested: City Council approval of the purchase of capital equipment from Marathon Fitness in an amount not to exceed $134,000. Background Information: The purpose of this item is to consider the purchase of The Marq Southlake Champions Club fitness equipment that has been designated for replacement in the Marq Fitness Equipment replacement plan. Starting in FY22 all Fitness Equipment at the Marq will be on a regular replacement cycle. The type of equipment being replaced at each point in the cycle has been identified based on standard length of life, equipment usage, and type of equipment (cardio or weights). In FY 22 Staff recommends the purchase of facility fitness equipment to include Precor treadmills, StairMaster Stair Mills and Assault Air Runners through Marathon Fitness. Staff has been working with Marathon Fitness since before Champions Club opened and all original Cardio Equipment was purchased through Marathon. It is recommended to continue purchasing Cardio Equipment through Marathon Fitness to achieve the highest level of trade in value for equipment that is being replaced in each cycle of the replacement plan. Financial Considerations: Funding in the amount of $134,000 is approved within the FY2022 CEDC operating budget. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4H-2 Shana Yelverton, City Manager Meeting Date — February 15, 2022 Page 2 of 2 Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objective to provide attractive and unique spaces for the enjoyment of personal interests and invest to provide and maintain high quality public assets. It also addresses Critical Business Outcome CB05, to improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. Citizen Input/ Board Review: CEDC recommended approval (6-0) January 25, 2022 City Council consideration February 15, 2022 Legal Review: N/A City Attorney Review Not Required Alternatives: Alternatives may include the following: Approve funding for purchase as presented Approve funding for purchase with revisions Decision not to approve funding of purchase Supporting Documents: Cooperative Pricing Quote Staff Recommendation: City Council approval of the purchase of capital equipment from Marathon Fitness in an amount not to exceed $134,000 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork f - Fitness Center Speciardts Bill To: THE MARQ SOUTHLAKE - CHAMPIONS CLUB CITY OF SOUTHLAKE ATTN: FINANCE DEPARTMENT SOUTHLAKE, TX 76092 www.MarathonFitness.com P.O. Box 17705 Sugar Land, TX 77496 Tel:(800) 391-9496 Fax:(888) 240-9360 The Marq Southlake - Champions Club City of Southlake 285 Shady Oaks Dr. Southlake, TX 76092 Ryan McGrail Item 4H-3 Sales Proposal Date Paqe Jan 14, 2022 Page 1 of 1 Proposal Number QT0028353 Printed On 1/17/2022 At 9:49:28AM Salesperson Proposal Valid Until Terms David Novit 2/13/2022 Net 30 Qty. Item Number Description Unit Retail Sales Price Extended Price 13 TRM 885-B Precor 885 Treadmill - P82 Console w/15" Touchscreen $ 13,595.00 $ 9,516.50 $ 123,714.50 TV(120V)(Tungsten Shroud/Black Frame) -1 TRADE - EQUIPMENT Trade -In Equipment..13 x TRM885 Treadmills $ 15,000.00 $ 15,000.00 $-15,000.00 Must Be in Working Condition 2 9-5270-8G-LCD StairMaster 8 Series Gauntlet w/LCD Screen, 120V $ 9,399.00 $ 6,019.30 $ 12,038.60 2 AS -ARE Assault Fitness AirRunner Elite $ 4,799.00 $ 3,999.00 $ 7,998.00 -2 TRADE - EQUIPMENT Stairmaster Stepmill 8G Gauntlet $ 1,500.00 $ 1,500.00 $-3,000.00 -SM5270L18460258-SM55270L18300266 -2 TRADE - EQUIPMENT Assault Air Runner $ 500.00 $ 500.00 $-1,000.00 -AKBLE23180126-AKBLE23180004 1 FREIGHT Freight $ 4,825.00 $ 4,825.00 $ 4,825.00 1 EQUIP INSTALL Equipment Installation $ 4,020.00 $ 4,020.00 $ 4,020.00 BUY BOARD BUY BOARD INFORMATIONVendor: Team Marathon Fitness, Address: PO Box 17705, Sugar Land, TX 77496Phone: (281) 565-2307, Contact: Paul Croegaert, Email: paul@marathonfitness.comFederal ID: 68-05446644, Contract: Athletic, PE & Gym.Supplies H.D. Exercise Eq. & Accessories #583-19, Effective Date: 4/1 /2019 Subtotal $ 133,596.10 Sales Tax 0.00% $ 0.00 1 accept the terms and conditions of this proposal. Prices are valid for 30 days. Equipment remains the property of Marathon Fitness until paid in full. Total $ 133,596.10 Mastercard, American Express, or VISA are accepted and subject to a 3% convenience fee. Signature: PO# Printed Name: Title: DELIVERY INSTRUCTIONS: I Must arrive by _ / _ / Loading Dock: Yes No