Item 4F MemoCITY OF
SOUTHLAKE
Item 4F
MEMORANDUM
(February 15, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an Interlocal Agreement (ILA) with Tarrant County for
the joint resurfacing of Sam Bass Ridge Road.
Action
Requested:
Background
Information:
Financial
Considerations:
Approve an Interlocal Agreement (ILA) with Tarrant County for the
joint resurfacing of Sam Bass Ridge Road.
As part of the annual Capital Improvement Program (CIP), City
Council authorizes annual funds for a joint roadway rehabilitation
project with Tarrant County. For FY 2022, City staff and Tarrant
County representatives have selected Sam Bass Ridge Road.
As part of this partnership, Tarrant County will provide labor and
heavy equipment, and the City is responsible for the pre -work and
post -work of the resurfacing project. Such pre -work and post -work
includes, removal of the old pavement, traffic controls, and striping.
This project is scheduled to begin in the summer when school has
ended for the summer and to minimize the impact on commuters
and traffic. Furthermore, Tarrant County and the City have agreed
to the working hours of 8:30 a.m. to 3:00 p.m. daily to avoid peak
travel times.
Tarrant County has provided similar services on previous projects
such as W. Continental Boulevard, N. Peytonville Avenue, Shady
Oaks Drive, E. Continental Boulevard, Crooked Lane, and last
year's project of N. Carroll Avenue.
The table below outlines previous joint street rehabilitation projects
with Tarrant County and the costs paid by the City of Southlake:
Fiscal Year
Project
Cost
FY 2021
N. Carroll Ave.
$ 658,472
FY 2020
Crooked Ln.
$ 148,741
FY 2019
E. Continental Blvd.
$ 301,448
FY 2018
W. Continental Blvd.
$ 395,661
Page 1 of 2
Item 4F
Funding for Southlake's portion of the joint rehabilitation project
with Tarrant County is budgeted as part of the approved Capital
Improvement Program budget.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Infrastructure and Partnerships & Volunteerism. It specifically
relates to the City's Corporate Objectives, 132: Collaborate With
Select Partners To Implement Service Solutions, and F2: Invest To
Provide & Maintain High Quality Public Assets. The Critical
Business Outcome is, CBO2: Enhance Mobility Through
Aggressive Traffic Management Initiatives And Capital Project
Implementation.
Citizen Input/
Board Review: Upon approval by Southlake City Council, the ILA will then be
placed on the Tarrant County Commissioner's Court Agenda for
approval.
Legal
Review: N/A.
Alternatives: The City Council may approve or deny the ILA with Tarrant County.
Staff
Recommendation: Approve an Interlocal Agreement (ILA) with Tarrant County for the
joint resurfacing of Sam Bass Ridge Road.
Supporting
Documents: Attachment A: FY 2022 Interlocal Agreement
Attachment B: FY 2022 Notice to Proceed
Attachment C: FY 2022 Sam Bass Ridge Road Cost Estimate
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works — Operations
Page 2 of 2
Attachment A
THE STATE OF TEXAS
INTERLOCAL AGREEMENT
COUNTY OF TARRANT
This Interlocal Agreement is between Tarrant County, Texas ("COUNTY"),
and the City of Southlake ("CITY").
WHEREAS, the CITY is requesting the COUNTY's assistance to:
• Partial Rehabilitation and Resurface Sam Bass Ridge Road located
within the City of Southlake from White Chapel North to Cul-de-Sac
(Approximately 1,782 linear feet).
Collectively, hereinafter referred to as the "Project".
WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the
Texas Government Code provides legal authority for the parties to enter into this
Agreement; and
WHEREAS, during the performance of the governmental functions and the
payment for the performance of those governmental functions under this
Agreement, the parties will make the performance and payment from current
revenues legally available to that party; and
WHEREAS, the Commissioners Court of the COUNTY and the City Council
of the CITY each make the following findings:
a. This Agreement serves the common interests of both parties;
b. This Agreement will benefit the public;
C. The division of costs fairly compensates both parties to this
Agreement; and
d. The CITY and the COUNTY have authorized their representative to
sign this Agreement.
e. Both parties acknowledge that they are each a "governmental entity"
and not a "business entity" as those terms are defined in Tex. Gov't
Code § 2252.908, and therefore, no disclosure of interested parties
pursuant to Tex. Gov't Code Section 2252.908 is required.
NOW, THEREFORE, the COUNTY and the CITY agree as follows:
1
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
The COUNTY will furnish the labor and equipment to assist the CITY in
completing the Project:
• Sam Bass Ridge Road: Following milling and removal of the
existing materials by the CITY, the COUNTY will make localized
repairs on the east end of the project to include full depth asphalt
repairs and stabilization of the exposed subgrade, regrade, shape,
and prime the roadbed. The COUNTY will then place two inches of
asphalt surface over the entire length of the project, backfill the
pavement edges and clean the project jobsite
2. CITY RESPONSIBILITY
2.1 The CITY will furnish and pay for the actual cost of the materials,
including any delivery or freight cost. The CITY will provide a
purchase order and will be billed directly by the material supplier.
The COUNTY may accumulate and bill the CITY for incidental
material cost.
2.2 The CITY will pay for one-half of the COUNTY's fuel used to
construct this Project. The COUNTY will invoice the CITY for the fuel
consumed at the conclusion of the Project.
2.3 The CITY will be responsible for all traffic control necessary to safely
construct this project. This responsibility includes all advance
notices, signage, barricades, pilot vehicles, and flagmen necessary
to control traffic in and around the construction site. The CITY will be
responsible for and provide portable message boards to supplement
traffic control as needed.
2.4 The CITY will remove the existing surface and make any necessary
roadway repairs and preparations prior to the COUNTY starting
work.
2.5 The CITY will adjust all utilities, manholes and valve boxes for this
Project.
2.6 The CITY will provide the COUNTY with a hydrant meter and all the
water necessary for construction of the Project at no cost to the
COUNTY.
2.7 The CITY will provide or pay for any engineering, survey, and
laboratory testing required for this Project.
2.8 The CITY will furnish a site for dumping all spoils and waste materials
generated during construction of this Project.
2.9 The CITY will provide the material to backfill the pavement edges for
this project.
2
2.10 If required, the CITY will be responsible for the design and
development of a Storm Water Pollution Prevention Plan (SWPPP).
The CITY further agrees to pay for all cost (including sub -contractor
materials, labor and equipment) associated with the implementation
of the plan. The COUNTY will be responsible for maintenance of the
plan during the duration of the Project. Documentation and record
keeping of the SWPPP will be the responsibility of the CITY.
3. PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
Project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY no later than 30 days of the date of project
completion.
4. NO WAIVER OF IMMUNITY
This Agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This Agreement does not waive CITY rights under a legal theory of
sovereign immunity.
5. OPTIONAL SERVICES
5.1 If requested by the CITY, the COUNTY will apply permanent striping
coordinated through the Transportation Department. Application of
striping by the COUNTY is limited to Project roadways. If the CITY
desires permanent striping applied to any roadways or portions of
roadways not covered by this Agreement, the CITY will need to enter
into a separate agreement with the COUNTY for the provision of
those services.
5.2 If requested by the CITY, The CITY will reimburse the COUNTY for
actual cost of any overtime hours the CITY requires the COUNTY to
provide watering the roadway for dust control after regular work
hours.
6. TIME PERIOD FOR COMPLETION
The CITY will give the COUNTY notice to proceed at the appropriate time.
However, the COUNTY is under no duty to commence construction at any
particular time.
7. THIRD PARTY
This contract shall not be interpreted to inure to the benefit of a third party not a
party to this contract. This contract may not be interpreted to waive any statutory
or common law defense, immunity, including governmental and sovereign
immunity, or any limitation of liability, responsibility, or damage of any party to
this contract, party's agent, or party's employee, otherwise provided by law.
8. JOINT VENTURE & AGENCY
The relationship between the parties to this Agreement does not create a
partnership orjoint venture between the parties. This Agreement does not appoint
any party as agent for the other party.
9. EFFECTIVE DATE
This Agreement becomes effective when signed by the last party whose signing
makes the Agreement fully executed.
10. TERMINATION
This Agreement will automatically terminate on either September 30, 2022 or on
the date the project is completed, whichever occurs first. Notwithstanding the
foregoing, or any other language to the contrary, either party may terminate this
Agreement without cause upon thirty (30) days' written notice to the other party
prior to the intended date of termination. In the event of termination by either
party, neither party shall have any further obligations to the other party under this
Agreement, except that the CITY remains liable to the COUNTY for any
outstanding invoice for materials that the COUNTY provides for the project, if any.
.19
TARRANT COUNTY, TEXAS
B. Glen Whitley
County Judge
Date:
Gary Fickes
Commissioner, Precinct 3
Date:
APPROVED AS TO FORM*
Criminal District Attorney's Office*
* By law, the Criminal District Attorney's
Office may only approve contracts for its
clients. We reviewed this document as to
form from our client's legal
perspective. Other parties may not rely on
this approval. Instead those parties should
seek contract review from independent
counsel.
CITY OF SOUTHLAKE
John Huffman
Mayor
Date:
Robert Cohen
Director of Public Works
Date:
Attest:
APPROVED AS TO FORM AND LEGALITY
City Attorney
5
Attachment B
NOTICE TO PROCEED
The City of Southlake hereby notifies the County that the County may proceed
with this project, as specified in the attached Agreement, on or after
(Month/Date/Year)
Authorized City Official
City of Southlake
Partial Rehabilitation and Resurface Sam Bass Ridge Road located within the
City of Southlake from White Chapel North to Cul-de-Sac (Approximately 1,782
linear feet).
Attachment C
Sam Bass Road
City of Southlake
Limits: North White Chapel Road to Cul-de-Sac
Existing Conditions: Moderate longitudial cracking. One larger (approx 400 ft) area with base failure. One smaller base failure. Good Ride
1 /5/2022
Scope of Work: County will make one full depth asphalt repair and stablized one larger area. City will full width mill roadway prior to County starting overlay. Place 2 inch HMAC "D" surface over
existing roadway, backfill the shoulders, and clean jobsite.
Project Size: Roadway Length (If):
1,782 If
Stabilization Width (ft) :
0 ft (400 /fx 20 ft) Stab Area : 889 sy
Binder Width (ft):
0 ft Binder Area: - sy
Surface Width (ft):
18 ft Surface Area: 3,564 sy
Additional Areas (sy):
sy
Estimate:
Roadway Materials:
Sq Yds
Rate/SY
Cost
Estimate
Final
$ Estimate
$ Final
Cement Slurry
889
32
lb/sy
$ 218.00
$/tn
14.22
to
to
$ 3,100.44
$
Prime (30/70 AEP)
889
0.15
gal/sy
$ 1.98
$/gal
100
gal
Igal
$ 198.00
$
HMAC Binder 8" Repair
to/sy
$ 58.25
$/tn
45
to
to
$ 2,621.25
$
Tack Coat
3,564
0.08
gal/sy
$ 2.85
$/gal
285
gal
gal
$ 812.59
$
HMAC 2"
3,564
0.125
to/sy
$ 63.25
$/tn
446
to
to
$ 28,177.88
$
Flexbase (Driveways)
$ 25.00
$/cy
45
cy
cy
$ 1,125.00
$
Topsoil Backfill Edges)
3,564 If
0.008
cy/If
$ 45.00
$/cy
27
cy
cy
$ 1,202.85
$
Material Subtotal
$ 37,238.01
$ -
Misc Cost
Fuel Cost Estimate
50%
$ 1,400
$ 700.00
$
Milling (City Contractor)
$10,000.00
Materials + Misc Cost
$ 47,938.01
$
F=�
10% Contingency
$ 4,793.80
Total: 1
$52,731.81
$
Material cost based on Uct2U21. (Subject to change)
Comments: City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(i 3,564 SY @ 2.5 $/sy + $ 200 Mob =
It might be possible to eliminate milling.
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Sam Bass Road - FY 22
Construction Time Estimate: a days
$9,110.00 (Full Mill) ($10,000 min)
Sam Bass Road
(City of Fort Worth)
1 /5/2022
Activity
Quantitiy
Rate
Days
$ Fuel / Day
Fuel Cost
Locate Utilities
1
$ 100
$ 100
Mix Cement
14
30
to/day
1
$ 225
$ 225
Tight Blade
3,564
4,000
sy/day
1
$ 175
$ 175
Repair Base
45
1
$ 200
$ 200
Lay Surface
446
500
to/day
1
$ 200
$ 200
Backfill Edges
3,564
2,500
If/day
2
$ 175
$ 350
Clean Up
I
I
1 1
1 $150
1 $ 150
Total Working Days: 8 $ 1,400