Item 4C - SHI Government Solutions, Microsoft LicensesCITY OF
SOUTH LAKE
MEMORANDUM
February 15, 2022
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4C: Approve the purchase of software and support services
from SHI Government Solutions for Microsoft Licenses in an
amount not to exceed $150,000.
Action
Requested: Approve the purchase of software and support services from
SHI Government Solutions for Microsoft Licenses in an
amount not to exceed $150,000.
Background
Information: The City implemented Microsoft Office 365 during the 2020
fiscal year. It is currently used to provide email, calendar,
storage, virtual meeting platform, and other Microsoft
applications to the City. Approving this expense allows the
City to ensure critical communication services are reliable
and easily accessible, as well as the advantage of utilizing
the latest technology that Microsoft provides for performance
enhancing features.
In 2021, the City also moved on to Microsoft's Azure Active
Directory platform. This is Microsoft's cloud -based identity
and access management service that provides mobile,
reliable, and a consistent platform between on -premise and
public cloud. It is secure, scalable, and efficient for
Southlake's needs.
Financial
Considerations: Microsoft Licenses were included in the FY 2022 General
Fund Information Technology department budget.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• B6 Optimize the use of technology
• B4 Provide high quality services through sustainable
business practices
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards.
Honorable Mayor and City Council
Page 2 of 2
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving Microsoft Licenses would be to
seek alternative electronic communication services. This will
impact operations and customer service.
Supporting
Documents: Quote
Staff
Recommendation: Staff recommends approving item as proposed.
W.
Government Solutions
CITY OF SOUTHLAKE
Kodi Wilder
Phone:8177488286
Fax:
Email: kwilder@ci.southlake.tx.us
All Prices are in US Dollar (USD)
Product
1 0365E1 ShrdSvrALNG SubsVL MVL PerUsr
Microsoft - Part#: T6A-00024
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: Mar-01-2022 — Feb-28-2023
2 0365E3 ShrdSvr ALNG SubsVL MVL PerUsr
Microsoft - Part#: AAA-10842
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: Mar-01-2022 — Feb-28-2023
3 0365E5 ShrdSvr ALNG SubsVL MVL PerUsr
Microsoft - Part#: SY9-00004
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: Mar-01-2022 — Feb-28-2023
4 VisioOnlnP2 ShrdSvr ALNG SubsVL MVL PerUsr
Microsoft - Part#: N9U-00002
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: Mar-01-2022 — Feb-28-2023
5 PwrBIPro ShrdSvr ALNG SubsVL MVL PerUsr
Microsoft - Part#: NK4-00002
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: Mar-01-2022 — Feb-28-2023
6 Power BI Premium USL SubVL Per User
Microsoft - Part#: 68B-00008
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: Mar-01-2022 — Feb-28-2023
Pricing Proposal
Quotation #: 21494583
Created On: Jan-19-2022
Valid Until: Feb-28-2022
Senior Inside Account
Manager
Jeff Rosen
3828 Pecana Trail
Austin, TX 78749
Phone: 800-870-6079 ext 8686150
Fax: (512)732-0232
Email: Jeff—Rosen@shi.com
Qty Your Price Total
210 $78.60 $16,506.00
290 $216.12 $62,674.80
100 $374.28 $37,428.00
18 $138.48 $2,492.64
25 $92.28 $2,307.00
3 $183.72 $551.16
7 AzureActvDrctryPremP1 ShrdSvr ALNG SubsVL MVL PerUsr 500 $56.04 $28,020.00
Microsoft - Part#: 3R2-00002
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: Mar-01-2022 — Feb-28-2023
Total $149,979.60
Additional Comments
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and
fluctuations.
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.