2022-02-15 CC agendaUCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA FEBRUARY 15, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Open Space Acquisition Strategy
4. 2021 Citizen Survey Results
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney regarding federal requirements for
the use of the American Rescue Plan Act funding.
d. Seek advice of the city attorney regarding legal issues related to right
of way abandonment in the Brumlow Avenue and Continental
Boulevard intersection vicinity.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 15, 2022
Page 2 of 6
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. 2022 Winter Storm Report
B. City Manager's Report
1. Employee Appreciation Week Proclamation
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 1, 2022, regular City Council meeting.
B. Approve the purchase of software support services and annual
maintenance from Tyler Technologies in an amount not to exceed
$217,500.
C. Approve the purchase of software and support services from SHI
Government Solutions for Microsoft Licenses in an amount not to exceed
$150,000.
D. Approve the purchase of Cisco SMARTnet from Presidio in an amount not
to exceed $100,000.
E. Approve a contract renewal for the Southlake Town Square parking garage
& street sweeping, power washing, and porter services to Southlake
Leasing and Management dba Regent Services in an amount not to exceed
$135,000.
F. Approve an Interlocal Agreement (ILA) with Tarrant County for the joint
resurfacing of Sam Bass Ridge Road.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 15, 2022
Page 3 of 6
G. Approve an Engineering Services Agreement with Data Transfer Solutions,
LLC to provide condition assessment of City -owned roadways in an amount
not to exceed $94,605.
H. Approve funding for the purchase of capital equipment from Marathon
Fitness in an amount not to exceed $134,000.
Approve a contract renewal for Parks janitorial services with PureServices
Corporation in an amount not to exceed $54,000.
J. ZA22-0001, Plat Revision for Lots 1 R1 and 1 R2, Block 1, Carroll ISD No. 6
Addition, being a revision of Lot 1, Block 1, Carroll ISD No. 6 Addition, an
addition to the City of Southlake, Tarrant County, Texas, and located at
1085 S. Kimball Ave., Southlake, Texas. Current Zoning: "S-P-1" Detailed
Site Plan District. SPIN Neighborhood #8.
K. ZA22-0002, Plat Revision for Lots 4R1 and 4R2, Legends at Southlake,
being a revision of Lot 4R, Legends at Southlake, an addition to the City of
Southlake, Tarrant County, Texas, and located at 2320 Dean Way,
Southlake, Texas. Current Zoning: "S-P-2" Generalized Site Plan District.
SPIN Neighborhood #8.
L. ZA22-0003, Plat Revision for Lot 1, Block 1, Multi -Sport Training Facility
Addition, being a revision of Tract 3133, C. B. McDonald Survey, Abstract
No. 1013, Southlake, Tarrant County, Texas, and the future Lot 1 R2, Block
1, Carroll ISD No. 6 Addition, being a portion Lot 1, Block 1, Carroll ISD No.
6 Addition, an addition to the City of Southlake, Tarrant County, Texas, and
located at 2311 Crooked Ln. and 1085 S. Kimball Ave., Southlake, Texas.
Current Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #8.
M. Cancel the March 15, 2022, regular City Council meeting.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 15, 2022
Page 4 of 6
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street ,Sd M14e, Texas, on Friday, February 11, 2022, by 5.00 p.m.,
p uant to the Tex. BAo ,;i%(%,ode, Chapter 551.
Amy elley, RIa( ••,
City creta
If you plan to attend thikp •••lic•••••"ONg and have a disability that requires special needs, please
advise the City Secretarys��tfice 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 15, 2022
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
2. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
3. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
4. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
5. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041.
6. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
7. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 15, 2022
Page 6 of 6
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork