Loading...
2019-03-05 CC meeting packet.CITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING AGENDA MARCH 5, 2019 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:30 P.M. 1. Call to order 2. Invocation: Clayton Reed 3. Southlake Business Spotlight — The Old Nocona Boot Factory 4. Announcement of the Run4Elise event to be held on April 6, 2019. 5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: Immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 551.089, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session subject matter of this City Council meeting. 1. Section 551.071: Consultation with city attornev. a. Seek advice of the city attorney regarding legal issues related to legislative items. b. Seek advice of the city attorney regarding the current contract with Redflex for red light camera services. 2. Section 551.072: Deliberation regarding real property. a. Discuss access right of way acquisition associated with real property located at 835 E. Southlake Boulevard. b. Discuss access right of way acquisition associated with real property located at 620, 650 and 790 South Carroll Avenue. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 5, 2019 Page 2 of 6 3. Section 551 089• Deliberation regarding Security Devices or Security Audits. a. Discuss security assessments or deployments relating to information resources technology. b. Discuss network security information as described by Section 2059.055(b). c. Discuss the deployment, or speck occasions for implementation, of security personnel, critical infrastructure, or security devices. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report B. City Manager's Report 1. Champions Club Opening & Spring Break Recreation Offerings CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the February 19, 2019 regular City Council meeting. B. Approve contract renewal and amendment with O'Donnell's Landscape Services, Inc. for citywide landscape services for an amount not to exceed $999,000. C. Approve construction services with Falkenberg Construction for the replacement of the Frank Cornish, IV Park fountain vault for an amount not to exceed $54,000. D. Approve an Engineering Services Agreement with Deltatek Engineering for interior and exterior repainting of the 1.5 Million Gallon Miron Elevated Storage Tank located near the end of Miron Drive in an amount not to exceed $112,445. E. Ratify approval of Change Order #3 to the construction contract with RKM Utility Services, Inc. for North White Chapel Boulevard from Highland Street to State Highway 114 previously authorized by City Manager. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 5, 2019 Page 3 of 6 Repeal of Community Services Department Refund Policy. G. TABLE ZA18-0028, Site Plan for the Landmark Office Expansion on property described as Lot 15, Phase 1, Lake Wood Acres Addition, City of Southlake, Tarrant County, Texas and located at 750 N. Carroll Avenue, Southlake, Texas. Current Zoning: "0-1" Office District. SPIN Neighborhood # 7. PUBLIC HEARING (The applicant has requested to table this item to the March 19, 2019 meeting.) H. TABLE Ordinance No. 480-758 (ZA19-0005), 1st Reading, Zoning Change and Concept Plan for Hawkwood on property described as Lots 1 R and 2R, Block 1, Baker Estates Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 610 and 620 S. Peytonville Avenue, Southlake, Texas. Current Zoning: "SF-lA" Single Family Residential District and "RE-5" Residential Estate District. Proposed Zoning: "SF-20A" Single Family Residential District. SPIN Neighborhood # 10. (The applicant has requested to table this item to the March 19, 2019 meeting.) TABLE Ordinance No. 480-756 (ZA19-0003), 1st Reading, Zoning Change and Concept Plan for 2500 Raintree Drive on property described as Lot 15, S. Freeman No. 525 Addition, City of Southlake, Tarrant County, Texas, and located at 2500 Raintree Drive, Southlake, Texas. Current Zoning: "SF- 1A" Single Family Residential District. Proposed Zoning: "RE-5" Single Family Residential Estate District. SPIN Neighborhood # 4. (The applicant has requested to table this item to the March 19, 2019 meeting.) REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's opportunity to address the City Council about non -agenda items. During this proceeding, the City Council will not discuss, consider or take action on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 6. Ordinances, second readings, public hearings, and related items: A. Ordinance No. 480-728a (ZA19-0006), 2nd Reading, Zoning Change and Site Plan for Highland Corner on property described as Lots 1-8x, Block A, Highland Corner Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 1030, 1100, 1110, 1120, 1130, 1140, 1150 and 1160 N. Kimball Avenue, Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan District. Proposed Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #4. PUBLIC HEARING City of Southlake values: Integrity ♦ Innovation ♦ Accountability # Commitment to Excellence 4 Teamwork City of Southlake City Council meeting agenda March 5, 2019 Page 4 of 6 B. Ordinance No. 704-J, 2nd Reading, Amendment to the Comprehensive Sign Ordinance No. 704, as amended, as it pertains to regulating signs within the city limits of Southlake, Texas. PUBLIC HEARING C. Resolution No. 19-010 (ZA19-0004), Specific Use Permit for L Makeup Institute to allow a college, junior college, or other similar institution of higher learning, whether public or private, on property being described as Lot 2, Block 1R, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 112 State Street, Suite 200, Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. PUBLIC HEARING 7. Ordinances, first readings, and related items: (There are no items on this agenda.) 8. Resolutions: (There are no items on this agenda.) 9. Other items for consideration: (There are no items on this agenda.) 10. Other items for discussion: (There are no items on this agenda.) 11. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, March 1, 2019, by 5:00 p.m., pursuant to the Texas Government CodesQbaoter 551. =o; Amy Sbeilley, TRM _ l- t City Secretary 3\ If you plan to attend this public mft, yapet#�y6� a disability that requires special needs, please advise the City Secretary's 0I hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 5, 2019 Page 5 of 6 EXECUTIVE SESSION Section 551.071: Consultation with attorney. The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A. 2. Constance Wesffall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15- CV-00874-O. 3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of Southlake, Southlake Police Department and Randy Baker, Individually; Civil Action No. 4:16-cv-00057. 4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15. 5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17. Section 551 0727 Deliberation reaarding real oroperty. The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.0737 Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.0747 Deliberation regarding Personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Section 551.0897 Deliberation regarding security devices or security audits The City Council may discuss or deliberate regarding security assessments or deployments City of Southlake values: Integrity 4 Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 5, 2019 Page 6 of 6 relating to information resources technology; network security information as described by Section 2059.055(b); the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices; or results of security audits. Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism -related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. regarding pipeline safety. The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAK.-E TEXAS 0 REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 19, 2019 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Randy Williamson, Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant to the City Manager Lauren LaNeave, Chief Performance & Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Deputy Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Policy and Strategic Initiative Principal Planner Jerod Potts, Director of Public Works Rob Cohen, Deputy Director of Public Works Administration Kyle Hogue, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: CALL TO ORDER Work Session was called to order by Mayor Laura Hill at 5:31 pm. 2. INVOCATION: CLAYTON REED Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY IAN MACLEAN Executive Chamber Board Member Ian MacLean provided an update on the Southlake Chamber of Commerce. 4. COMMUNITY ENGAGEMENT COMMITTEE (CEC) ANNUAL REPORT CEC Chair Sherry Berman provided a brief report on the Committee's FY 2018 initiatives. 5. UPDATE ON THE BOB JONES NATURE CENTER OPERATIONS REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2019 Page I of 12 Director of Community Services Chris Tribble provided an update about the Bob Jones Nature Center operations. 6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Hill at 6:03pm. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 6:03pm. Executive Session began at 6:15pm and concluded at 6:52pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 6:52pm. 3. REPORTS: 3A. MAYOR'S REPORT Mayor Hill had nothing to report. 3B. CITY MANAGER'S REPORT 3131. 2018 EMPLOYEE PERFORMANCE AWARDS Director of Human Resources Stacey Black highlighted award winners and employee appreciation week activities. M *1111111111111:j:Z6Z44W_1►hI_1%9ICLI1791:A=IL I�XeYI:1x81/_1%11161Z\Vial44IN Mayor Hill issued a proclamation recognizing City employees for their adherence to City values, strong work ethic, and commitment to excellent customer service. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 2 of 12 4A. APPROVE MINUTES FROM THE JANUARY 29, 2019 CITY COUNCIL WINTER WORKSHOP. 4B. APPROVE MINUTES FROM THE FEBRUARY 5, 2019 REGULAR CITY COUNCIL MEETING. 4C. AWARD CONTRACT FOR THE SOUTHLAKE TOWN SQUARE PARKING GARAGE & STREET SWEEPING, POWER WASHING, AND PORTER SERVICES TO SOUTHLAKE LEASING AND MANAGEMENT (DBA REGENT SERVICES) IN AN AMOUNT NOT TO EXCEED $125,000. 4D. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY FOR THE JOINT RESURFACING OF CONTINENTAL BOULEVARD FROM 600 FEET EAST OF BYRON NELSON PARKWAY TO 378 FEET EAST OF CROOKED LANE (APPROXIMATELY 7,000 LINEAR FEET). 4E. APPROVE PLAT EXTENSION FOR THE PRELIMINARY PLAT (ZA15-138) AND PLAT REVISION (ZA18-007) FOR SOUTHLAKE MANORS (FKA SOUTHLAKE MEADOWS PHASE III) ON PROPERTY DESCRIBED AS TRACTS 7A1, 7A2. 7A1A, 7A1A1 AND 7B, BEING PORTIONS OF LOT 7, R. P. ESTES SUBDIVISION AND TRACTS 1A AND 1A1, JAMES B. MARTIN SURVEY, ABSTRACT NO. 1134, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 800, 848 AND 812 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #5. 4F. APPROVE ORDINANCE NO. 480-728A (ZA19-0006), 1ST READING, ZONING CHANGE AND SITE PLAN FOR HIGHLAND CORNER ON PROPERTY DESCRIBED AS LOTS 1-8X, BLOCK A, HIGHLAND CORNER ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1030, 1100, 1110, 1120, 1130, 1140, 1150 AND 1160 N. KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. 4G. APPROVE ORDINANCE NO. 704-J, 1ST READING, AMENDMENT TO THE COMPREHENSIVE SIGN ORDINANCE NO. 704, AS AMENDED, AS IT PERTAINS TO REGULATING SIGNS WITHIN THE CITY LIMITS OF SOUTHLAKE, TEXAS. 4H. APPROVE ART CONCEPT AND CONTRACT WITH ARTIST BORIS KRAMER TO COMMISSION THE ART SCULPTURE "BE THE BRIDGE" TO BE INSTALLED IN THE WHITE CHAPEL BOULEVARD AND HIGHLAND STREET ROUNDABOUT FOR AN AMOUNT NOT TO EXCEED $96,500. REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 3 of 12 41. APPOINT AMY SHELLEY AS CITY SECRETARY AND AUTHORIZE THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT WITH THE CITY SECRETARY. 4J. APPROVAL TO EXCUSE THE ABSENCES OF COMMISSIONER ANDREW PAPE FROM THE JANUARY 17, 2019, AND FEBRUARY 7, 2019, PLANNING AND ZONING COMMISSION MEETINGS. 4K. TABLE ZA18-0028, SITE PLAN FOR THE LANDMARK OFFICE EXPANSION ON PROPERTY DESCRIBED AS LOT 15, PHASE 1, LAKE WOOD ACRES ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 750 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "0-1" OFFICE DISTRICT. SPIN NEIGHBORHOOD # 7. PUBLIC HEARING (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE MARCH 5, 2019 MEETING.) APPROVED Motion was made to approve the Consent Agenda Items 4A-4J as written, including Tabling Item 4K. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum at 7:OOpm. Evan Moss (no address listed) thanked the City Council for their continued support of the Boy Scouts. Dianne Dorman, (no speaker card received) stated having concerns about the traffic light at Ascot Drive and N. White Chapel. There being no one else wishing to speak, Mayor Hill closed the public forum at 7:12pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ORDINANCE NO. 1206, 2ND READING, APPROVE A SPEED LIMIT ORDINANCE AMENDING CHAPTER 18, SECTION 18-79 OF THE SOUTHLAKE CITY CODE ESTABLISHING A NEW SPEED LIMIT ON A PORTION OF NORTH WHITE CHAPEL BOULEVARD. PUBLIC HEARING REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 4 of 12 APPROVED Director of Public Works Rob Cohen presented Item 6A. Mayor Hill opened the public hearing at 7:17pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 7:17pm. Motion was made to approve Item 6A, Ordinance No. 1206, a Speed Limit Ordinance Amending Chapter 18, Section 18-79 of the Southlake City Code establishing a new speed limit on a portion of North White Chapel Boulevard. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1206 AN ORDINANCE AMENDING CHAPTER 18, SECTION 18-79 OF THE SOUTHLAKE CITY CODE TO ESTABLISH A NEW SPEED LIMIT ON A PORTION OF NORTH WHITE CHAPEL ROAD WITHIN THE CITY OF SOUTHLAKE; DIRECTING THE DIRECTOR OF PUBLIC WORKS TO POST APPROPRIATE SIGNS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 1207, 2ND READING, ADOPT AN ORDINANCE TO DEDICATE AN ELECTRICAL EASEMENT TO ONCOR ELECTRIC ON THE BICENTENNIAL ELEVATED STORAGE TANK SITE. PUBLIC HEARING APPROVED Director of Public Works Rob Cohen presented Item 6B. Mayor Hill opened the public hearing at 7:19pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 7:19pm. Motion was made to approve Item 6B, Ordinance No. 1207 adopt an ordinance to dedicate an electrical easement to Oncor Electric on the Bicentennial Elevated Storage Tank site. Motion: Williamson Second: McCaskill REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 5 of 12 Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1207 AN ORDINANCE DEDICATING A PERMANENT ONCOR ELECTRIC DELIVERY COMPANY EASEMENT FOR PLACEMENT OF ELECTRICAL EQUIPMENT ON CITY OWNED PROPERTY. BEING PART OF A TRACT OF LAND IN THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS A PART OF THE L.B.G. HALL SURVEY, ABSTRACT NO. 686, RECORDED IN VOLUME 4928, PAGE 733, DEED RECORDS OF TARRANT COUNTY, TEXAS; DECLARING THAT SUCH EASEMENT IS NECESSARY FOR USE BY ONCOR ELECTRIC DELIVERY COMPANY; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT DEDICATION DOCUMENTS; PROVIDING A SEVERABILTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 6C. ORDINANCE NO. 480-708A (ZA18-0014), 2ND READING, ZONING CHANGE AND SITE PLAN FOR PINNACLE POINT ON PROPERTY DESCRIBED AS LOTS 1-3, BLOCK A, MEADOW OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 455 S. KIMBALL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6C. Mayor Hill opened the public hearing at 7:23pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 7:23pm. Motion was made to approve Item 6C, Ordinance No. 480-708a (ZA18-0014), 2nd Reading, Zoning Change and Site Plan for Pinnacle Point located at 455 S. Kimball Ave., subject to Staff Report dated February 12, 2019, and Revised Site Plan Review Summary No. 5, dated January 17, 2019, and granting the following: - The Subdivision Ordinance No. 483, as amended, requires that all lots be fronted on a public or private street. The applicant is requesting approval of the lot configuration as shown on the proposed site plan, with lots fronting on common access easement / 24' fire lanes. Also noting: - If the retaining wall is removed along Kimball the applicant will match the new retaining wall that is being installed on the property to the south. Motion: Williamson Second: McCaskill REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 6 of 12 Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: Lei :0 -\ 10 1 = 0•m, reffil rifflor, AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOTS 1-3, MEADOW OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 11 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH LIMITED "0-1" OFFICE DISTRICT USES TO "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH LIMITED "0-1" OFFICE DISTRICT USES, AS DEPICTED ON THE APPROVED CONCEPT AND SITE PLANS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6D. ORDINANCE NO.480-755 (ZA18-0051), 2ND READING, ZONING CHANGE AND SITE PLAN FOR KIMBALL HEIGHTS ON PROPERTY DESCRIBED AS LOT 4, BLOCK A, MEADOW OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 495 S. KIMBALL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6D. Mayor Hill opened the public hearing at 7:28pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 7:28pm. Motion was made to approve Item 6D, Ordinance No. 480-755 (ZA18-0051), 2nd Reading, Zoning Change and Site Plan for Kimball Heights located at 495 S. Kimball REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 7 of 12 Ave., subject to the Staff Report dated February 12, 2019, and Revised Site Plan Review Summary No. 3, dated February 12, 2019, and granting the following: - The Subdivision Ordinance No. 483, as amended, requires that all lots be fronted on a public or private street. The applicant is requesting approval of the lot configuration as shown on the proposed site plan, with lots fronting on common access easement / 24' fire lanes. Also noting: - The new retaining wall will be similar to the photograph presenting this evening. Also noting that medical uses will be restricted to two (2) buildings within the development. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-755 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 4, MEADOW OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 3.86 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES, AS DEPICTED ON THE APPROVED CONCEPT AND SITE PLANS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6E. ORDINANCE NO. 1204 (CP18-0005) 2ND READING, LAND USE PLAN AMENDMENT FROM OFFICE COMMERCIAL TO MIXED USE ON PROPERTY DESCRIBED AS LOT A, BLOCK A, BRIARWOOD ESTATES, PHASE 1, (ALSO KNOWN AS LOT Al, BLOCK A, BRIARWOOD ESTATES BY TARRANT APPRAISAL DISTRICT) AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2100 E. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-3" GENERAL COMMERCIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 8 of 12 DISTRICT. REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Items 6E and 6F together. Mayor Hill opened the public hearing at 7:42pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 7:42pm. Motion was made to approve Item 6E, Ordinance No. 1204 (CP18-0005) 2nd Reading, Land Use Plan Amendment from Office Commercial to Mixed Use located at 2100 E. State Hwy. 114, subject to the Staff Report dated February 12, 2019, and noting the following: - Approval of the land use plan amendment request from "Office Commercial" land use designation to the "Mixed Use" land use designation. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1204 AN ORDINANCE ADOPTING THE CONSOLIDATED FUTURE LAND USE PLAN AS AN ELEMENT OF THE SOUTHLAKE 2035 PLAN, THE CITY'S COMPREHENSIVE PLAN UPDATE. 6F. ORDINANCE NO. 480-657C (ZA18-0057), 2ND READING, ZONING CHANGE AND CONCEPT/SITE PLAN FOR DISTRICT 114 AT KIMBALL PARK TO INCLUDE A VARIANCE TO MASONRY ORD. NO. 557, AS AMENDED, ON PROPERTY DESCRIBED AS LOTS 1-6, KIMBALL PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT A, BLOCK A, BRIARWOOD ESTATES, PHASE I (ALSO KNOWN AS LOT Al, BLOCK A, BRIARWOOD ESTATES, PHASE 1) AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2100-2116 E. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT AND "C-3" GENERAL COMMERCIAL DISTRICT. PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING APPROVED REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 9 of 12 Senior Director of Planning and Development Services Ken Baker presented Items 6E and 6F together. Mayor Hill opened the public hearing at 7:42pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 7:42pm. Motion was made to approve Item 6F, Ordinance No. 480-657C (ZA18-0057), 2nd Reading, Zoning Change and Concept/Site Plan for District 114 at Kimball Park located at 2100-2116 E. State Hwy. 114, subject to the Staff Report dated February 12, 2019, and Site Plan Review Summary No. 5, dated February 11, 2019, and granting the following: - Approving the driveway variances summarized in the staff's presentation which include: - Driveway Ordinance No. 634, as amended, requires a minimum stacking depth of 150' if the average number of parking spaces per driveway is 200 or more spaces and the total number of spaces is 200 or more spaces. The applicant is proposing stacking depths of approximately 54' on the southern Cherry Ln. driveway and approximately 30' on the existing S.H. 114 driveway. - Driveway Ordinance No. 634, as amended, requires a minimum 100' centerline spacing between the garage driveways on Cherry Ln. A variance is requested to allow the 60' centerline spacing shown. - Driveway Ordinance No. 634, as amended, requires the minimum driveway spacing from an intersection on Cherry Ln. to be 100'. The applicant is request a variance to allow a spacing of approximately 40' measured from the right of way line/property line to the centerline of the driveway. - Driveway Ordinance No. 634, as amended, Section 5.2.c, prohibits commercial driveways on collector or local streets unless the lot has no other access. A variance is required to allow the three driveways on Cherry Ln., based on a determination by the Director of Public Works. Also approving a landscape variance- - A variance to Landscape Ord. No 544, as amended, is request to allow the interior landscape area and materials as shown on the plan. Also noting: - Approving the applicant's covered patio concept presented this evening. Noting that if the covered patio can be administratively approved if the site plan adheres to the concept presented this evening. - Trees along SH114 — three (3) trees along SH 114, as shown, are to be removed in the plan. - Screening along the west side is to include red cedars. - Unless modified by this zoning action — all other conditions associated with the zoning on place will remain. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 10 of 12 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-657C AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOTS 1-6, KIMBALL PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT A, BLOCK A, BRIARWOOD ESTATES, PHASE I (ALSO KNOWN AS LOT Al, BLOCK A, BRIARWOOD ESTATES, PHASE 1) AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 17.27 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT TO "S-P-2" GENERALIZED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT AND SITE PLANS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Hill adjourned the meeting at 7:49pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 5T" DAY OF MARCH, 2019. REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2 019 Page 11 of 12 Laura Hill Mayor ATTEST: Amy Shelley, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, FEBR UAR Y 19, 2019 Page 12 of 12 CITY OF SOUTHLAKE MEMORANDUM February 26, 2019 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve a contract renewal and amendment with O'Donnell's Landscape Services, Inc. for citywide landscape services for an amount not to exceed $999,000 Action Requested: City Council approval of a contract renewal and amendment with O'Donnell's Landscape Services, Inc. for citywide landscape services for an amount not to exceed $999,000. Background Information: The City contracts landscape services for many areas in town owned and maintained by the City. These areas are placed and bid in "groups" based on the geographic area or type of maintenance required. Descriptions of the services provided within each group are listed below. Group 1 landscape services include mowing, edging, trimming, fertilization, trash pick-up and maintenance of trees, turf, shrubs, ground cover, etc. for all Town Square Parks and streetscapes, Central Park, Town Hall, DPS Headquarters, Town Square tree wells, FM 1709 right-of-way from Carroll Avenue to 1600 E. FM 1709, the Carroll Avenue median and right-of-way from FM 1709 to SH 114, State Street right-of-way from Federal Way to SH 114, Bicentennial Park, Bicentennial Playground, Tennis Center and The Marq Southlake. Groups 2, 3, 5, and 6 landscape services include mowing, edging, trimming, fertilization, trash pick-up and maintenance of trees, turf, shrubs, ground cover, etc. of City parks, facilities, lift stations, pump stations right-of-ways, roundabouts, portals and medians not listed in Group 1 including DPS West, DPS North, Public Works Facility, Southlake Activity Center, McPherson Branch Channel and the Bob Jones Nature Center & Preserve. A complete list of locations maintained within these groups is outlined in the contract. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager Meeting Date — March 5, 2019 Page 2of3 Group 4 landscape services include brush hog mowing and trash pick-up services in the large open space areas at Royal & Annie Smith Park, Southlake Sports Complex, Bob Jones Nature Center & Preserve, Southlake Activity Center, Public Works Facility, Bob Jones Park, pump stations and other City -owned properties. Group 7 landscape services include additional services the City could require throughout the year. These services are based on an hourly rate or per service fee and include landscape bed enhancements, seasonal color, pruning, mulch, rye grass, chemical application and irrigation repairs and audits. The current contract with O'Donnell's Landscape Services, Inc. expired February 2, 2019. The original contract includes a provision for four (4) one-year renewal options. Approval of the contract renewal and amendment would be the third of the possible renewal options. An amendment to the contract is included to address revisions of services for various medians that have been added or modified. The Amendment includes extensive renovations to current identified areas, addition of new landscape and trees, modification to type of mowing required, and addition of locations requiring services. Per the original proposal documents, O'Donnell's is requesting a 1.5% increase in all rates for 2019. O'Donnell's has cited hiring and retaining personnel, cost increases for equipment, and insurance cost as factors necessitating the rate increase. Based on O'Donnell's ability to provide the services requested and successful performance under the current contract, staff recommends approval of the renewal. Southlake Parks Development Corporation will consider this item prior to City Council on March 5, 2019. Financial Considerations: In 2015, when the City requested bids for landscape services, O'Donnell's Landscape was the overall low bidder for contract landscape services. The bid included escalations for 2018 (0.5%) and 2019 (1.5%). City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager Meeting Date — March 5, 2019 Page 3 of 3 Funding in the amount of $999,000 for landscape services is approved within the FY 2019 budget with funding allocated within the General Fund ($430,650), SPDC ($394,000) and TIRZ ($174,360) funds. Strategic Link: Approval of the contract renewal is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests, collaborate with select partners to implement service solutions and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: SPDC and City Council March 5, 2019 Legal Review: N/A Alternatives: Alternatives may include: • Approve as presented • Approve with feedback • Decision not to approve proposed contract Attachments: Proposed contract renewal with O'Donnell's Landscape Services, Inc. Recommendation: City Council approval of a contract renewal with O'Donnell's Landscape Services, Inc. for citywide landscape services for an amount not to exceed $999,000. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CI I OF SOUTHLAKE January 22, 2019 O'Donnell's Landscape Svcs., Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Notification of Contract Renewal for Landscape Services for Various City of Southlake Locations RFP 151213540MA 150026 Dear: Mr. O'Donnell: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Landscape Services for Various City of Southlake Locations RFP1512B540MA150026". This renewal shall become effective February 2, 2019 pending City Council approval (CC Approval Date ��. Per the original proposal documents your company is requesting a one and one half (1.5%) percent increase in all rates at this renewal. This increase has been approved and updated pricing is attached. All other terms and conditions shall continue in full force based on the initial award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to one (1) more one (1) year annual renewal. City Contact: Francisco Camacho 817-748-8234 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or Email: accountspap a�blaci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tsIifka rgci.southtake.tx.us Attest: Fax:817-748-8010 Amy Shelley, TRMC Contract Renewal Accepted: Deputy City Secretary Signed: Date: Approved as to Form and Legality: Mayor Laura Hill City of Southlake City Attorney 2018-2019 Contract Renewal Pricing 4B - 5 Increase Item # Estimated Quantity of Services Per Year Description of Products/Services 2016�-2017 Cost 2017-2018 Cost 2018-2OI9 cost Mowing and Landscaping Services GROUP I - FINISH MOWING AND LANDSCAPE SERVICES 1 RUSTIN PARK Ma I 52 Mowing Services Per Scope of Services $ 78.00 $ 78.39 $ 79.57 52 Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.590 2 FAMILY PARK Ma 2 52 Mowing Services Per Scope of Services $ 112.00 $ 112.56 $ ll4.25 1.59'0 52 Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.5% Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 cost 3 CENTRAL PARK Ma 3 52 Mowing Services Per Scope of Services $ 45.00 $ 45.23 $ 45.90 1.59'0 52 Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.5% 4 FROM CARROLL AVE TO Map 4a & 4b 52 Mowing Services Per Scope of Services $ 105.00 $ 105.53 $ 107.11 1.5% 52 Landscape Services Per Scope of Services $ 5.00 $ 5.03 $ 5.10 1.5% 5 SUMMIT PARK Map 5 52 Mowing Services Per Scope of Services $ 147.00 $ 147.74 $ 149.95 1.5% 52 Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.5% 6 FRANK CORNISH PARK Map 6 52 Landscape Services Per Scope of Services $ 15.00 $ 15.08 $ t5.30 1.5% 7 MC P14ERSON PARK Map 7 52 Mowing Services Per Scope of Services $ 85.00 $ 85,43 $ 86.71 15S' 52 Landscape Services Per Scope of Services $ 20.00 S 20.10 $ 20.40 1.5% 8 DPS HEADQUARTERS Map 8 52 Mowing Services Per Scope of Services $ 65.00 S 65.33 $ 66.30 1.SS'v 52 Landscape Services Per Scope of Services $ 15.00 $ 15.08 $ 15.30 1.59'0 9 TOWN HALL Map 9 52 Landscape Services Per Scope o Services $ 20-00 $ 20.10 $ 20.40 1.5% 10 TOWN SQUARE TREE WELLS ON ANY NAMED STREET NOT INCLUDED Map 10a, b, c 52 Landscape Services Per Scope o Services $ 40.00 $ 40.20 S 40.80 1.5% Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 11 Additional As Requested Tree Wells Per Each Landscape Services Per Scope o Services 2.00 $ 2.01 $ 2.04 1.SS'v 12 CARROLL AVENUE RIGHT OF WAY AND MEDIANS FROM SH 114 TO FM 1709 Map Ila, b, c 52 Mowing Services Per Scope of Services $ 50.00 $ 50.25 $ 51.00 52 Landscape Services Per Scope of Services $ 15.00 S 15.08 S 15.30 1.5% 13 STATE STREET RIGHT OF WAY FROM FEDERAL TO E. STATE HWY 114 Map 12a, b 52 Mowing Services Per Scope of Services $ 45.00 S 45.23 $ 45.90 52 Landscape Services Per Scope of Services $ 5.00 $ 5.03 S S.10 1.5% 14 FNAMED ADDITIONAL TOWN SQUARE BEDS ON ANY STREET NOT INCLUDED WITHIN Map 13a, b, c 52 Landscape Services Per Scope o Services $ 6Q00 $ 60.30 $ 61.20 1.5�0 15 BICENTENNIAL PARK Ma 14 52 Mowing Services Per Scope of Services $ 1,500.00 $ f,507.50 $ 1,58L07 NA Amendment #2 52 Landscape Services Per Scope o Services $ 80.00 $ 80.40 $ 81.61 1.590 16 BICENTENNIAL PARK PLAYGROUND Ma 15 p 52 Mowing Services Per Scope o Services $ 28.00 $ 28.14 $ 28.56 52 Landscape Services Per Scope o Services $ 20.00 $ 20.10 $ 20.40 L5`Ya 17 TENNIS CENTER AT BICENTENNIAL PARK Ma 16 p 52 Mowing Services Per Scope o Services $ 115.00 $ 115.58 $ 117.31 1.5% 52 Landscape Services Per Scope o Services $ 15.00 $ 15.08 $ 32.00 NA Amendment # 2 Item# Estimated Quantity of " Services Per Year Description of Products/Services 2016-2017 Cost. 2017-2018 Cost 2018-2019 Cost 18 THE MARQ PHASE i M;p 17 52 Mowing Services Per Scope o Services $ 450.00 $ 452.25 $ 459.03 1.5% 52 Landscape Services Per Scope o Services $ 80.00 $ 80.40 $ 81.61 (( TOTAL GROUP 1 L Item # Estimated Quantity of Services Per Year Description of ProducWServices 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost GROUP2-SEMIROUGH MOWING AND LANDSCAPE SERVICES 19 DPS WEST Map 18 52 Mowing Services Per Scope o Services $ 150.00 $ 150.75 $ 202,00 NA Amendment N 2 52 Landscape Services Per Scope o Services S 15.00 S 15.08 S 39.00 NA Amendment # 2 20 ROYAL AND ANNIE SMITH PARK Ma 19 p 48 Mowing Services Per Scope of Services $ 78.00 $ 78.39 $ 136.69 NA Amendment # 2 48 Landscape Services Per Scope o Services $ 3.00 $ 3.02 $ 3.06 1.5% 21 SOUTHLAKE SPORTS COMPLEX Ma 20 p 52 Mowing Services Per Scope o Services - Sports Fields Only $ 165.00 $ 165.83 $ 168.31 1.5% 52 Mowing Services Per Scope o Services -Common Areas Only 78 S 78.39 $ 79.57 1.5% 52 Landscape Services Per Scope o Services $ 3.40 $ 3.02 $ 3.06 1.5% 22 DPS NORTH Map 21 a-f 48 Mowing Services Per Scope o Services $ 204.00 $ 201.p0 $ 244,02 1.59� 48 Landscape Services Per Scope o Services $ 15.40 $ 15.08 $ 15.30 1.5% 23 PUBLIC WORKS FACILITY Map 22 26 Mowing Services Per Scope o Services $ 105.00 $ 105.53 $ 205.00 NA Amendment # 26 Landscape Services Per Scope of Services $ 15.00 $ 15.08 $ 15.30 1.590 24 SENIOR CENTER Map 23 26 Mowing Services Per Scope of Services $ 90.00 $ 90.45 $ 225.00 NA Amendment # 2 26 Landscape Services Per Scope o Services $ 15.00 $ 15.0$ $ 15.30 1.5% Item # ' Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 25 STONE LAKES Map 24 48 Mowing Services Per Scope of Services $ 8.00 $ 8.04 $ 8.16 1.5% 48 Landscape Services Per Scope of Services $ 8.00 $ 8.04 $ 8.16 1.5% 26 PUMP STATION # I Map 25 48 Mowing Services Per Scope of Services $ 75.40 $ 75.38 $ 76.51 1.5% 48 Landscape Services Per Scope of Services S 5.00 $ 5.03 $ 5.10 1.5% 27 PUMP STATION # 2 Map 26 48 Mowing Services Per Scope o Services $ 90.00 $ 90.45 $ 91.81 1.5% 48 Landscape Services Per Scope o S ervices $ 5.00 $ 5,03 $ 5.10 1.5% 28 EAST HAVEN PARK Map 27 48 Mowing Services Per Scope o Services $ 35.00 $ 35,18 $ 35.70 1.5% 48 Landscape Services Per Scope of Services $ 2.00 $ 2.01 $ 2.04 1.5% 29 KOALITY PARK Map 28 48 Mowing Services Per Scope o Services $ 120.00 $ 120.60 $ 122.41 1.5% 48 Landscape Services Per Scope o Services $ 20.00 $ 20.10 $ 20.40 30 LIBERTY PARK AT SHELTONWOOD Map 29 48 Mowing Services Per Scope o Services $ 180.00 $ 180.90 $ 183.61 48 Landscape Services Per Scope o Services $ 10.00 $ 10.05 $ 10.20 1.5% 31 LONESOME DOVE PARK Map 30 48 Mowing Services Per Scope of Services $ 145.00 $ 145.73 $ 147.91 1.5% 48 Landscape Services Per Scope o Services $ 5.00 $ 5.03 $ 5.10 15Y Item # Estimated QuaPer Services Per Yearar Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cast 32 NOBLE OAKS PARK Map 31 48 Mowing Services Per Scope of Services $ 150.00 $ 150.75 $ 181.57 NA Amendment # 2 48 Landscape Services Per Scope of Services $ 5.00 $ 5.03 $ 510 1.5% 33 OAK POINTE PARK Map 32 48 Mowing Services Per Scope o Services $ 25.00 $ 25.13 $ 25,50 1.5% 48 Landscape Services Per Scope of Services $ $ 34 BOB JONES PARK Map 33a, b, c 48 Mowing Services Per Scope o Services $ 620.00 $ 623.10 $ 632.45 1.5% 48 Landscape Services Per Scope o Services $ 20.00 $ 20.10 $ 20.40 1.5% 35 CHESAPEAKE PARK Map 34 48 Mowing Services Per Scope o Services $ 275.00 $ 276.38 $ 280.52 1.5% 48 Landscape Services Per Scope o Services $ 5.00 $ 5.03 $ 5,10 1.53'0 36 MCPHERSON BRANCH CHANNEL Map 35 44 Mowing Services Per Scope o Services $ 5.00 $ 5.03 $ 5.10 1.5% 44 Landscape Services Per Scope of Services $ $ g 50.00 NA Amendment # 2 37 NORTH PARK Map 36 44 Mowing Services Per Scope o Services $ 390.00 $ 391.95 397.83 1.5% 44 Landscape Services Per Scope o Services $ 20.00 S 20.10 $ 20.40 `cam %q' TOTAL GROUP 2 $ Item # Estimated Qr Year of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost GROUP 3 - ROUGH CUT [RIGHT OF WAY MOWING 38 BOB JONES NATURE CENTER Map 37 44 Mowing Services Per Scope o Services $ 75.00 $ 75.38 $ 76.51 39 BOB JONES NATURE CENTER TRAILS Ma 38 44 Mowing Services Per Scope o Services $ 30.00 $ 30.15 $ 30.60 1.5% 40 PINE LOT Map 39 44 Mowing Services Per Scope o Services $ 30A0 $ 30.15 $ 30.60 1.5% 41 HIGHLAND AND WHITE CHAPEL LOT Ma 40 40- 44 Mowing Services Per Scope of Services $ 30.00 $ 30.15 $ 30.60 1.5% 42 HARBOR COURT TRAILHEAD Map 41 44 Mowing Services Per Scope o Services $ 30.00 $ 30.i5 $ 30.60 1,5% 43 SUTTON PLACE Map 4Z 44 Mowing Services Per Scope o Services $ 25.00 $ 25.13 $ 25.50 1.5% 44 MIRON TOWER Map 43 44 Mowing Services Per Scope o Services $ 58.00 $ 58.29 $ 59.16 1.5% 45 FLORENCE TOWER Map 44 44 Mowing Services Per Scope of Services $ 65.00 S 65.33 $ 66.30 1.5% Item # Estimated Quantity of Services Per Year Description Of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 46 DOVE TOWER Map 45 44 Mowing Services Per Scope of Services $ 78.00 $ 78.39 $ 79.57 1.5% 47 N. CARROLL LOT Map 46 44 Mowing Services Per Scope o Services $ 25.00 $ 25.13 $ 25.50 1.5% 48 SHUMAKER LOT Map 47 44 Mowing Services Per Scope o Services $ 25.00 $ 25.13 $ 25.50 1.54'0 49 HOMESTEAD LOT Map 48 44 Mowing Services Per Scope o Services $ 25.00 $ 25.13 $ 25.50 1.5% 50 BANK STREET LIFT STATION Ma 49 p 44 Mowing Services Per Scope o Services $ 25.00 $ 25.13 $ 25.50 1.5% 51 LONESOME DOVE LIFT STATION Ma 50 p 44 Mowing Services Per Scope o Services $ 3Q.Q0 $ 3Q.15 $ 30.60 1.SYo 52 SHADY LANE LIFT STATION Ma 51 p 44 Mowing Services Per Scope a Services $ 25.DQ $ 25.13 $ 25.SQ 53 WHITE CHAPEL LIFT STATION Ma 52 p 44 Mowing Services Per Scope o Services $ 25.00 $ 25.13 $ 25,50 54 QUAIL RUN LIFT STATION Map 53 44 Mowing Services Per Scope o Services $ 25.Q0 $ 25.13 $ 25.50 55 DOVE ESTATES LIFT STATION Ma 54 p 44 Mowing Services Per Scope o Services $ 3D.00 $ 30.15 $ 30.60 1.5% Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 56 HIGHLAND LIFT STATION Map 55 44 Mowing Services Per Scope of Services $ 5.00 $ 5.03 $ 5.10 1.5% 57 GATEWAY LIFT STATION Map 56 44 Mowing Services Per Scope o Services $ 25.00 $ 25.13 $ 25.50 1.5% 58 SHADY OAKS LIFT STATION 1 Ma 57 p 44 Mowing Services Per Scope of Services $ 5.00 $ 5.03 $ 5.10 1.5% 59 SHADY OAKS LIFT STATION 2 Ma 58 p 44 Mowing Services Per Scope o Services $ 20.00 $ 20.10 $ 20,40 1.5% 60 LOCH MEADOW LIFT STATION Map 59 44 Mowing Services Per Scope 0 Services $ 30.00 $ 30.15 $ 30.60 1.5% 61 RIGHT OF WAY NORTH AREA - EXCLUDING HWY, 114 Map 60 �� _ 20 Mowing Services Per Scope of Services S 1,000.00 $ 1,005.00 $ 1,020.08 62 RIGHT OF WAY SOUTH AREA - EXCLUDING HWY. 114 Map 61 20 Mowing Services Per Scope o Services $ 1,000.00 $ 1,005.00 $ 1,020,08 63 RIGHT OF WAY - HWY 114 ONLY WITHIN CITY LIMITS Map 62 20 Mowing Services Per Scope o Services $ 1,600.00 $ 1,608.00 $ 1,632,12 - _-rt+• P _ -.g=�i{'; — �R .r�:-. .93ww�s 'i-xd+�_?t. * it � 's, xs'�7- ,8• 0 uaI' ;`� `�e'. rsss TOTAL GROUP 3 $ Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost GROUP 4 - BRUSH HOG MOWING 64 ROYAL AND ANNIE SMITH PARK Map 63 12 Mowing Services Per Scope o Services $ 225.00 $ 226.13 $ 229.52 1,5% 65 SOUTHLAKE SPORTS COMPLEX Ma 64 P 12 Mowing Services Per Scope of Services $ 175.00 1 $ 175.88 $ 178.51 66 BOB JONES NATURE CENTER Ma 65 P 12 Mowing Services Per Scope o Services $ 240.00 $ 201.00 $ 204.02 1.5% 67 PUBLIC WORKS FACILITY Map 66 12 Mowing Services Per Scope o Services $ 225.00 $ 226.13 S NA Amendment 42 68 SENIOR CENTER Ma 67 12 Mowing Services Per Scope o Services $ 325.00 $ 326.63 $ NA Amendment # 2 69 FM 1938 AND JOHNSON ROAD LOT Map 68 12 Mowing Services Per Scope o Services $ 150.00 $ 150.75 $ 153.0 E 1.5% 70 LOT ACROSS FROM BOB JONES PARK Map 69 12 Mowing Services Per Scope of Services S 150.00 S 150.75 $ 153.01 71 PUMP STATION # 1 Ma 70 12 Mowing Services Per Scope of Services S 325.00 $ 326.63 S 33L52 1.5% 72 PUMP STATION # 2 Map 71 12 Mowing Services Per Scope o Services $ 275.00 $ 27b.38 $ 280.52 1.Sy Item # Estimated Quantity of Services Per Year Description of ProducWServices 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 73 BOB JONES PARK Map 72 12 Mowing Services Per Scope of Services $ 400.00 $ 402.00 $ 408.03 1.5% 74 FOXFIRE LOT Map 73 12 Mowing Services Per Scope of Services S 225.00 $ 226.13 $ 229,52 1.5% �., #"q 20 TOTAL GROUP 4 $ Item# Estimated Quantity of Services Per Year Description 0fProducts/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost GROUP5-R0UNDABOUTS AND PORTALS - LANDSCAPE SERVICES ONLY 75 ROUNDABOUT -SOUTH CARROLL AND CONTINENTAL Map 74 52 Landscape Services Per Scope of Services 20 $ 20.10 S 20.40 1.54� 76 ROUNDABOUT -SOUTH WHITE CHAPEL AND CONTINENTAL Map 75 52 Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 4B2(�F45 1.5% 77 ROUNDABOUT -NORTH WHITE CHAPEL AND DOVE Map76 52 Landscape Services Per Scope o Services $ 20.00 $ 20.10 $ 20.40 1.5% 78 ROUNDABOUT -NORTH CARROLL AND DOVE Map77 52 Landscape Services Per Scope o Services 25 $ .00 $ 25.13 $ 25.50 1.5% 79 SOUTH PEYTONVILLE - FM 1709 PORTAL Map 78 52 Landscape Services Per Scope o Services $ 20.00 $ 20.10 $ 20.40 1.59'0 80 WHITE CHAPEL -FM 1709 PORTAL Map79 52 Landscape Services Per Scope o Services $ 20.00 $ 20.10 $ 20.40 1.5% Z ;�E.�� �Y. .:4?i 3�ay3�?,$}',.,.f..S f..•: ?'.Z�''Cj _-:�k i. h,. 'Pi 3F�4-3-%'..� +s..i.?ty,'zt'`�i,'r�.,.vs�a°?'Sf '. ': TOTAL GROUP 5 $ Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost GROUP 6 - MEDIANS - SEMI ROUGH MOWING AND LANDSCAPE SERVICES FM 1709 MEDIANS - FROM PEARSON LANE TO HWY. 114 Map 80 81 52 MEDIAN # 1 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.59/. 82 52 MEDIAN # 2 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 83 52 MEDIAN # 3 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 84 52 MEDIAN # 4 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 85 52 MEDIAN # 5 40-16 Mowing and Landscape Services Per Scope of Services 5 25.00 $ 25.13 $ 25.50 1.5% 86 52 MEDIAN # 6 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 k.5% 87 52 MEDIAN # 7 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.590 88 52 MEDIAN # 8 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cast 89 MEDIAN # 9 52 Mowing and Landscape Services Per Scope of services $ 25.00 $ 25.13 $ 25.50 1.591. 90 MEDIAN # 10 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25A3 $ 25.50 1.5% 91 MEDIAN # If 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 92 MEDIAN # 12 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 S 25.50 1.5% 93 MEDIAN # 13 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 94 MEDIAN # 14 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 S 25.50 1.5% 95 MEDIAN # 15 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 96 MEDIAN # 16 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 97 MEDIAN # 17 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 ts 25.50 1.5% 98 MEDIAN # 18 40--17 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 99 MEDIAN # 19 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.591. 100 MEDIAN # 20 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 101 MEDIAN # 21 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 102 MEDIAN # 22 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 103 MEDIAN # 23 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 104 MEDIAN # 24 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 105 MEDIAN # 25 52 Mowing and Landscape Services Per Scope of Services $ 25.00 $ 25.13 $ 25.50 1.5% 106 FM 1709 AND HWY. 114 CORRIDOR 52 Mowing and Landscape Services Per Scope of Services $ 75.00 $ 75.39 $ 76.51 1.5% CARROLL MEDIANS - FROM 1709 TO CONTINENTAL BLVD Map 81 107 MEDIAN # 1 48 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.591. Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 108 MEDIAN # 2 48 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 109 MEDIAN it 3 48 Mowing and Landscape Services Per Scope of Services $ 10.00 I $ 10.05 $ 10.20 1.5% 114 MEDIAN # 4 48 Mowing and Landscape Services Per Scope of services $ 10.00 $ 10.05 $ 10.20 1,5% 1 ] 1 MEDIAN # 5 48 Mowing and Landscape Services Per Scope of services $ 10.00 $ 10.05 $ 10.20 1.5% KIMBALL MEDIANS - FROM SILICON DRIVE TO DOVE ROAD Map 82 112 MEDIAN # 1 52 Mowing and Landscape Services Per Scope of Services $ 2.00 $ 2.01 $ 2.04 1.5% 113 MEDIAN # 2 52 Mowing and Landscape Services Per Scope of Services $ 6.00 $ 6.03 $ 6.12 1.5% 114 MEDIAN # 3 52 Mowing and Landscape Services Per Scope of Services $ 6.00 $ 6.03 $ 6.12 1.5% 115 MEDIAN # 4 52 Mowing and Landscape Services Per Scope ofservices $ 10.00 $ 10.05 $ 10.20 1.5%. 116 MEDIAN # 5 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 22018-2019 Cost 117 MEDIAN # 6 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 118 MEDIAN # 7 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 119 MEDIAN # 8 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10,20 1.5% 120 MEDIAN # 9 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 121 MEDIAN It 10 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 122 MEDIAN # 11 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 123 MEDIAN # 12 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 124 MEDIAN # 13 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.S% 125 MEDIAN # 14 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 126 MEDIAN # 15 52 Mowing and Landscape Services Per Scope of Services $ 10.00 Is 10.05 $ 10.20 1.5% Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 127 MEDIAN # 16 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 128 MEDIAN # 17 52 Mowing and Landscape Services Per Scope ofServices $ 10.00 $ 10.05 $ 10.20 1.5% 129 MEDIAN # 18 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% WEST KIRKWOOD MEDIANS- FROM HWY. 114 TO DOVE ROAD Map 83 130 MEDIAN # 1 52 Mowing and Landscape Services Per Scope of Services $ 32.00 $ 32.16 $ 32.64 1.5% 131 MEDIAN # 2 52 Mowing and Landscape Services Per Scope of Services $ 42.00 $ 42.21 $ 42.84 1.5% 132 MEDIAN # 3 52 Mowing and Landscape Services Per Scope of Services $ 32.00 $ 32.16 $ 32.64 1.5% 133 MEDIAN 0 4 52 Mowing and Landscape Services Per Scope ofServices S 42.00 S 42.21 $ 42.84 NA Amendment 42 134 MEDIAN # 5 52 Mowing and Landscape Services Per Scope of Services $ 22.00 $ 22.11 $ 33.66 NA Amendment #2 135 MEDIAN # 6 52 Mowing and Landscape Services Per Scope of Services S 22,00 $ 22.11 $ 114.24 NA Amendment 1t 2 Item # Estimated Quantity of Services Per Year Description of ProductslServices 2016-2017 Cost 2017-2018 Cost ' 2018-2019 Cost 136 MEDIAN # 7 52 Mowing and Landscape Services Per Scope of Services $ 22.00 $ 22.11 $ 128.52 NA Amendment 92 137 MEDIAN # 8 52 Mowing and Landscape Services Per Scope of Services $ 32.00 S 32.16 $ 71.40 NA Amendment #2 EAST KIRKWOOD MEDIANS - FROM CARROLL AVE. TO KIMBALL AVE. Map 84 138 MEDIAN # 1 52 Mowing and Landscape Services Per Scope of Services $ 3.00 $ 3,02 $ 3.06 1.5% 139 MEDIAN # 2 52 Mowing and Landscape Services Per Scope of Services $ 5.00 $ 5.03 $ 5.10 L5% 140 MEDIAN # 3 52 Mowing and Landscape Services Per Scope of Services $ 3.00 $ 3.02 $ 3.06 1.5% 141 MEDIAN # 4 52 Mowing and Landscape Services Per Scope of Services $ 5.00 $ 5.03 $ 5.10 1.5% 142 MEDIAN # 5 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 143 MEDIAN # 6 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 L59/. 144 MEDIAN # 7 52 Per Mowing and Landscape Services Scope of Services $ 10,00 $ 10.05 $ 10.20 1.5% Item f€ a Estunated QuanritAf: Serv�ces'PerYear;._ Descn tion of Prbducts/Servlces- P 2016-2017 Cost 2017-2018 COSt 2018 -20 dos Q 1 145 MEDIAN # 8 52 Mowing and Landscape Services Per Scope of Services $ 5.00 $ 5.03 $ 5.10 1.5% FM 1938 MEDIANS -FROM CONTINENTAL BLVD. TO RANDOL MILL AVE. AND RIGHT OF WAY Map 85 146 MEDIAN # 1 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 147 MEDIAN # 2 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% 149 MEDIAN # 3 52 Mowing and Landscape Services Per Scope of Services $ 15,00 $ 15.08 $ 15.30 L5% 149 MEDIAN # 4 52 Mowing and Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.5% 150 MEDIAN # 5 52 Mowing and Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.5% 151 MEDIAN # 6 52 Mowing and Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.5% 152 MEDIAN # 7 52 Mowing and Landscape Services Per Scope of Services $ 15.00 $ 15.08 $ 15.30 1.5% 153 MEDIAN # 8 52 Mowing and Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.5% 2016-2017 Cost 2017 2018 Cost 2018-2019 Cost 154 MEDIAN # 9 52 Mowing and Landscape Services Per Scope of Services $ 20.00 $ 20A0 $ 20.40 1.5% 155 MEDIAN # 10 52 Mowing and Landscape Services Per Scope of Services $ 30.00 $ 30.15 $ 30.60 1.5% 156 MEDIAN # I 1 52 Mowing and Landscape Services Per Scope of Services is 20.00 $ 20.10 $ 20.40 L5% 157 MEDIAN # 12 52 Mowing and Landscape Services Per Scope of Services $ 20.00 $ 20.10 $ 20.40 1.5% 158 RIGHT OF WAY FM 1938 52 Mowing and Landscape Services Per Scope of Services $ 115.00 $ 115.58 $ 117.31 1.5% NOLEN MEDIAN - SOUTH OF FM 1709 Map 86 159 MEDIAN # 1 52 Mowing and Landscape Services Per Scope of Services $ 10.00 $ 10.05 $ 10.20 1.5% TOTAL GROUP 6 $ Item # Estimated Quantity of Services Per Year Description of Products/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost MISCELLANEOUS SERVICES OR PRODUCTS -- TO RE PART OF EVERY GROUP 160 Per Each Hourly Labor Rate for -As Requested" Services $ 28.00 $ 28.14 $ 28.56 1.5% 161 Per Each Hand Watering Services $ 35.00 $ 35.19 $ 35.70 1.5% 162 Per Request Services for Additional Sidewalk and Fence Lines Added Throughout City per Scope o $ 0.005 Per Ln. Ft. $ 0.005025 $ 0.00510 1.5% 163 As Requested Core Aeration of Turf per Scope of Services $ 0.03 Per Sq. Ft. $ 0.03015 $ 0.03060 1.5% l64 As Requested Machine Verticutting of Turf per of ScopeServices $ 0.009 Per Sq. Ft. $ 0.009045 $ 0.00918 1.5% 165 As Requested Top Dressing Services Including Labor Per Sq. Ft. $ 0.009 Per Sq. Ft. $ 0.009045 $ 0.00918 1.5% E66 As Requested Vendor Material Cost. Vendor Discount off of List Price. 2.5% List - % Irrigation Services 167 As Requested Licensed Irrigator $ 75.00 $ 75.38 $ 76.51 1.5% 168 As Requested Irri ation Tech S 55.00 $ 55.28 $ 56.10 1.5% 169 As Requested Irrigation Helper $ 50.00 S 50.25 $ 51.00 1.5% 170 As Requested Irrigation or Other Repair $ 55.00 $ 55.28 $ SC 1 1.5% 171 As Requested Parts Cost. Vendor discount from List Price % for Irrigation New or Repair Parts 1% % List - 172 Per Each Zone Irrigation Audit Per Zone Requested. All Locations. $ 25.00 $ 25.13 $ 25.50 1.5% Item # EstimatedQuantity Estimated Quantity of ces tity SerPer Description of P.roducts/Services 2016-2017 Cost 2017-2018 Cost 2018-2019 Cost 173 As Requested Float Mulch as Required/Rcquested per Scope o $ 2.70 Cu. Ft. $ 2,71 $ 2.75 1.5% 174 As Requested Float Mulch Required/Requested per Scope o 295 Per Cu. Ft. $ 2.96 $ 3.01 1.5% 175 As Requested Beds Per Provided Flat Price Based on a 4" Pot Plant Size Quantity of 18 Plants Per Flat Per $ 29.00 Per Installed Flat $ 29.15 $ 29.58 1.5% 176 As Requested Rye Grass Over -Seeding. Price to Include Labor Related Charges Only per Scope of Services. $ 0.05 Per Sq. Ft. $ 0.05025 $ 0.05 1.5% 177 Per Each Additional Tree Wells as $ 2.00 $ 2.01 $ 2.04 1.5% FERTILIZATION AND WEED CONTROL SERVICES 178 As Requested of Chemical Applied. (Labor $ 0.005 Per Sq. Ft. $ 0.005025 $ 0,00510 1.5% 179 As Requested Fertilizer Application Per Sq. Ft. of Granular A Applied. (Labor Cost) $ 0.005 Per Sq. Ft. $ 0A05025 $ 0.00510 1.5% 180 As Requested Vendor Discount off of Mfg. List Price of Chemical Fertilizer Product Applied 2% % List - % 181 As Requested Vendor Discount off of Mfg. List Price of Granular Fertilizer Product Applied 2% % List - % 182 As Requested Application Per Unit of Measure of Chemical Applied (Labor $ 0,006 Per Sq. Ft. $ 0.00603 $ 0.00612 1.5% 183 As Requested Application Per Sq. Ft. of $ 0.006 Per Sq. Ft. $ 0.00603 $ 0.00612 1.5% 184 As Requested Vendor Discount off of Mfg. List Price of Chemical Pesticide or Herbicide Product Applied. 2% List - 185 As Requested Price Vendor Discount off of Mfg. List of Granular Pesticide or Herbicide Product Applied. 2% List - Item # Estimated Quantity of Services Per Year Description of ProducWServices 2016-2017 Cost 2017-2018 Cast 2018-2O1$ ff 4 187 Per Request Other Vendor Charges. Please list: Acorn or Leaf Removal $ 28.00 $ 28.14 IS 28.56 1.5% 188 Per Request Other Vendor Charges. Please list: _Delivery of Plant Materials, mulch, landscape materials up to $ per trip $ 150.00 $ 150.75 $ I53.01 1.5% - � i TOTAL MISCELLANEOUS ITEMS CROUP 7 4B - 25 December 19, 2018 Mr. Timothy Slifka Purchasing Manager City of Southlake 1400 Main Street, Ste. 440 Southlake, TX 76092 Re: Escalation Clause Dear Mr. Slifka: Per the language provided on Page 41 of 50, under "3. Term of Contract and Option to Extend", O'Donnell's would like to request permission to increase our pricing. As you are aware, O'Donnell's was given the opportunity to submit a maximum price increase of four percent (4%) per year but only submitted request of 0.5% and 1.5% over five (5) years. As we move towards the third additional year (fourth) of five years, O'Donnell's has only increased our pricing by 0.5%. Please let this letter serve as written request for O'Donnell's final increase over the next two (2) years of the contract As previously communicated, O'Donnell's is requesting this increase for several reasons. One of the biggest factors is due to the shortage of qualified labor. Our hourly wage for a standard gardener has increased by 20% over the past four (4) years, Hiring and retaining personnel in the Green Industry has become quite a challenge. Our equipment and insurance cost have also increased over the past several years as steel pricing has gone way up and O'Donnell's is required to abide by the Affordable Care Act If you have any questions, feel free to contact me directly at 817,819.9222, Scott E. O'Donnell Owner 2140 F. Southlakc Blvd, Ste. L607 Southlake, TX 76092 Tel' U7.514.8084 Metro: 972.701.8094 Fax: 81 j.514.8323 ww-w.odon neI Islandscape.com 12/20/2018 Ci.southlake.tx.us Mail - Contract Renewal for City of Southlake landscape ServiceA B - 26 V Ctry or SOUTHLA E Timothy Slifka <tslifka@ci.southlake.tx.us> Contract Renewal for City of Southlake Landscape Services 6 messages Timothy Slifka <tslifka@ci.southlake.tx.us> Tue, Dec 18, 2018 at 8:26 AM To: "<scottod@teamots. corn>" <scottod @team ols.co m> Cc: Michael Reasoner <mreasoner@c1.south1ake.tx.us> Good morning Scott. am working on the contract renewal for this coming year and Mike Reasoner informed me you will be requesting the 1.5% increase as listed in the contract documents. Please provide me with the required documentation on how your costs have increased so I have it for the contract record. Mike also stated there are some additional medians we need to adjust the pricing on. He said he was going to get with you to go over that so l am able to include that with the renewal. Please let me know if you have any questions. Thanks in advance and have a Merry Christmas. Tim Timothy Slifka CPPO, CPPB Purchasing Manager City of Southlake 1400 Main Street Suite 440 Southlake, Texas 76092 817-748-8312 817-748-8010 Fax - Please Note New Fax Number tslifka@ci.southlake.tx.us www.cityofsouthlake.com * Current Bidding Opportunities * Please take a few moments and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. * City Staff Survey * * Internal Staff Bid Survey * Vendor Survey - How are we Doing? Michael Reasoner <mreasoner@ci.south Iake.tx.us> Tue, Dec 18, 2018 at 8:32 AM To: tslifka@ci.southlake.tx.us Your message To: Michael Reasoner Subject: Contract Renewal for City of Southlake Landscape Services Sent: 12/18/18, 8:26:41 AM CST was read on 12/18/18, 8:32:14 AM CST https;llmail.google.com/mail/u/0?ik=1 dc9780rd9&vievr-pt&search=all&permthid=thread-a%3Ar5687462384898049435&simpl=msg-a%3Ari23286398... 114 4B - 27 12120/2018 Ci.southlake.tx,us Mail - Contract Renewal for City of Southlake Landscape Services Scott O'Donnell <scottod@teamols.com> To: Timothy Slifka <tslifka@ci.southlake.tx.us> Cc: Michael Reasoner <mreason er@ci.south lake.tx.us> Morning Tim. Tue, Dec 18, 2018 at 9:17 AM I met with Mike and his team yesterday afternoon to discuss the current and future state of affairs. Please know I will be working on the amendments this afternoon and tomorrow. In regards to documentation regarding our much needed price bump please let me know what your looking for. My labor per hour has drastically increased year over year. The good news is our economy has had a tick the past year and the service industries are flourishing. The bad news is labor is a hot commodity. We struggle daily to hire and more importantly retain our skilled labor force. The only thing keeping our labor force is the almighty dollar. We can treat them like kings but if the paycheck isn't bigger they are looking elsewhere. We have very little loyalty in our service business. Let me know what i can put together for your records. Best, Scott E. O'Donnell Owner O'Donnell's Landscape Svcs, Inc. 855.TEAMOLS www.teamols.com (Quoted text hidden] Scott O'Donnell <scottod@teamols.com> Wed, Dec 19, 2018 at 9:33 PM Reply -To: scottod@teamols.com To: tslifka@ci.southlake.tx.us Your message To: <scottod@teamols,com> Cc: Michael Reasoner Subject: Contract Renewal for City of Southlake Landscape Services Sent: 12/18/2018 8:26 AM was read on 12/19/2018 9:32 PM. Scott O'Donnell <scottod@teamols.com> Reply -To: scottod@teamols.com To: Timothy Slifka <tslifka@ci.southlake.tx.us> Cc: Michael Reasoner <mreasoner@ci.southlake.tx.us> Tim, Wed, Dec 19, 2018 at 9:33 PM Please see the attached. I hope our track record warrants our request along with the attached letter. Best, https://ma il.goog le.com/mail/u10?ik=1 dcg780fd 9&vievr pt&search=all &permthid=thread-a%3Ar5687462384898049435&simp 1=msg-a%3Arl23286398... 214 1212012018 Ci.southlake.tx.us Mail - Contract Renewal for City of Southlake Landscape Services' 28 Scott L. O'Donnell Owner O'Donnell's Landscape Services, Inc. 855.TEAMOLS.COM www.teamols.com scottod@teamols.com From: Timothy Slifka [mailto:tslifka@ci.southlake.tx.us] Sent: Tuesday, December 18, 2018 8:27 AM To: <scottod@teamols.com> Cc: Michael Reasoner Subject: Contract Renewal for City of Southlake Landscape Services Good morning Scott. [Quoted text hidden] Co5_Fscalation Clause 2018_19.pdf 868 K Timothy Slifka <tslifka@ci.south Iake.tx.us> Thu, Dec 20, 2018 at T03 AM To: "<scottod@teamois.com>" <scottod@teamols.com> Cc: Michael Reasoner <mreasoner@ci.southlake.tx.us> Scott, This should be all we require. Thank you for all that you do for the City! Please send me the information for the medians when you are able so I can create the amendment. I would like to include the amendment as part of this renewal. Thanks again and have a Merry Christmas! Tim Timothy Slifka CPPO, CPPI3 Purchasing Manager City of Southlake 1400 Main Street Suite 440 Southlake, Texas 76092 817-748-8312 817-748-8010 Fax - Please Note New Fax Number tslifka@ci,southlake.tx.us www.cityofsouthiake.com * Current Bidding Opportunities * Please take a few moments and click on the appropriate link below to complete our Purchasing Department Survey https:llmail.g oogle.com/mail/u10?ik=1 d c9780fd9&view=pt&search= all &permthid=thread-a%3Ar5687462384898049435&simpl=msg-a%3Ar123286398... 3/4 12/20/2018 Ci.southlake.tx.us Mail - Contract Renewal for City of 5outhlake Landscape Services` B - 29 Your answers will help us to continually improve our services. City Staff Survey * * Internal Staff Bid Survey * * Vendor Survey - How are we Doing? * [Quoted text hidden] https:l/mail.google.com/mail/ul0?ik=1 dc9780fd9&viearr—pt&search=all &permthid=thread-a%3Ar568 746238489804 9435 &simpl=msg-a%3Ar123286398... 4/4 1 CITY Of SOUTHLAKE MOW January 16, 2019 O'Donnell's Landscape Svcs., Inc. PO Box 96072 Southlake, Texas 76092 Subject: Contract Amendment # 2 for Landscape Services for Various City of Southlake Locations RFP1512B540MA150026 Dear Mr. O'Donnell: The City of Southlake's contract for Landscape Services for Various City of Southlake Locations RFP1512B540MA150026 requests the following: 1. Revisions of per service pricing for various medians and locations as outlined. The items listed below consist of current or .additional locations for which services have been modified or added. The modifications include: • Extensive renovations to current areas • New landscape and trees added • Modification to the type of mowing required • Additional locations requiring services Old New New Difference Reason Estimated I In Pr}te Item 2 for Group Location Current Services New Cost Services Per Map f Notes Request Cost PerYr PerYr Service Map 16 Landscaping beds Tennis increase added throughout Item 17 ModMed Group 1 Center $15.08 52 $32.00 52 $16.92 1 facility. Increase Map 18 New Item 19 Modified Group 2 OPS West $150,76 € 52 s202.00 52 $51.25 areas. I Increase ..mowing Map 18 New Item 19 Modified Group 2 DPS West $15.08 52 $39.00 52 $23.92 landscape areas. Map 66 Area being removed Item 67 from brush -hog f Item Public Decrease and added to 23 Modified Group 2 Works $226.13 12 $205.00 26 $21.13 semi -rough cut. I All can be merged to Ma 2211tem23. Map 67 Area being removed Senior from brush hog Center and added to semi Item 66 SAC - Non- rough cuL All can f item Irrigated Decrease be merged to Map 24 Modified Group 2 Area $326.63 12 $225.00 26 $101.63 231 Item 24. Map 31 5idewaik added to park Noble increase area. More areas Item 32 Modified Grou 2 Oaks Park $150.75 48 5i81.57 48 $30.82 to trim and ed e. Map 19 Sidewalk Royal & added to park Annie Increase area. Mors areas Item 20 Modiilad Group 2 1 Smith Park 578.39 _ 48 _,___ $136.69 48 $58.30 to trim and ed e. 4B-31 Old New [ Difference Reason Estimated Estimated In Price Item # for Group Location Current Services New Cost Services Per Map #1 dotes Request Cost PerYr PerYr Service New Torian lift New Area for NA Location Group 3 Station i NA NA P $50.75 44 New mowing. New Torian Lift New Area for NA Location Group 3 Station NA NA $28,56 44 Nsw landscape, New West Lake j New Area for NA Location Group 3 Lift Station NA NA $32.00 44 New mowing. West Bob New Jones Fork New Area for NA Location Group 3 Lift Station NA NA $32.G0 44 New mowin . Sam School New Rd. New Area for NA Location GrouD 5 Roundabout NA i NA $56.11 52 New mowing. Sam _ New School Rd. New Area for NA Location Group 5 Roundabout NA NA $28.56 52 Now landscape 114 New Monument New Area for NA Location Group 5 sin NA NA $42.84 52 New landscape. Dove f Now Lonesome New Area for i NA Location Group S Dove Lot I NA NA S42.84 52 New moona. Hwy 114 New F Center Map 62 New Area NA Location Group 3 Areas NA NA S2.100 4 New for mowin . i Map 62 New I areas around 114 Hwy 114 ; trees. 4D0+ trees New Center { added in previous NA Location Group 3 1 Areas NA I NA $856,80 12 1 New Year. i West Kirkwood i Item n Median 4 ! Map 83 Medians. 130- ! (East! Increase Median 4 was split 137 Modified I Group 6 West) $42.21 52 $42.84 52 $0.63 Into two medians. Map 83 Medians I Item ? West were added and 13G- Kirkwood ! ! f Increase updated with i 137 Modified Group 6 Median 5 $22.11 52 $33.66 52 $11.55 landsca e. Map 63 Medians Item West were added and 130- Kirkwood Increase updated with 137 Modified t Group 6 Methan 6 $22.11 52 $114.24 52 $92.13 landscape. Map 83 Medians Item West were added and 13D- Kirkwood Increase updated with 137 Modified Group 6 Median 7 $22.11 52 $128.52 52 $106.41 landscaP2. Map 83 Medians Item West were added and 130- Kirkwood Increase updated with 137 Modified I Group 6 Median 8 $32.16 1 52 $71.40 52 $39.24 1 landsca e. Map 83 Medians. Item West New median 130- New Kirkwood added.Landscape 137 Location Group 6 Median g 1 NA 52 $28.58 1 52 New only. Item West ; Map 83 Medians. 130- New Kirkwood New median 137 1 Location Group 6 Median 10 E NA I 52 $57.12 52 New added. Map 35. Line item McPherson I did not have cost New 1 Branch list for landscape Item 36 Modified Group 2 Channel NA 48 $50.00 48 New service. nif 4B-32 Item 0 Reason for Request Group Location Current Cost Old Estimated Services Per Yr New Cost Now Estimated Services Per Yr Difference In Price Per Service Map # I Notes Map 14. 2500 R of Sidewalk on north part of 4- plex and parking lot leading to roadway. Requires trimming 8kentennial Increase edging and Item 15 Modified Group 1 Park $1,5D7.50 52 $1.551.07 52 $73.57 blowing, 2. No other changes are requested a OV Sharen Jack n Chief Financial Officer, City of Southlake By signing this amendment, vendor is acknowledging and agreeing to the additions made to the terms and conditions as stated in the existing contract. Vendor must acknowledge receipt of this amendment by signing and returning one signed amendment to: City of Southlake Finance Department 1400 Main Street Suite 440 Southlake, Texas 76092 Attention Tim Slifka. Signed: �"" Title: _.QEJnet— -- Dated: � l'LC 1 t q Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB tsJifka@cI.southlake.tx.us Printed Name; r&o-tt- Company Name: fJt�d+rt, SO VIJ CITY OF SOUTHLAKE 4C-1 MEMORANDUM February 27, 2019 To: Shana Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve construction services with Falkenberg Construction for the replacement of the Frank Edgar Cornish, IV Park fountain vault for an amount not to exceed $54,000 Action Requested: City Council approval of construction services for the replacement of the fountain vault at Frank Edgar Cornish, IV Park for an amount not to exceed $54,000. Background Information: The purpose of this item is to seek City Council approval of construction services with Falkenberg Construction for the replacement of the fountain vault at Frank Cornish, IV Park for an amount not to exceed $54,000. The scope of the project includes the replacement of the existing vault, and the removal and replacement of the pavers surrounding the vault. The vault contains the components (pumps, motors, electrical, etc.) necessary for the operation of the fountain within the park. The existing vault is in need of replacement due to extensive corrosion. Falkenberg Construction is a BuyBoard contractor and meets the State bidding requirements by utilizing the BuyBoard cooperative purchasing group contract. A copy of the quote is included in the meeting packet. Financial Consideration: Funding for the project is approved in the FY 2019 TIFF Fund budget for Town Square Enhancements. Strategic Link: Approval of the is linked to the City's Strategy Map related to the focus area of Infrastructure and Quality Development and City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4C-2 Shana Yelverton, City Manager Meeting Date — March 5, 2019 Page 2of2 meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: SPDC and City Council March 5, 2019 Legal Review: N/A Alternatives: Alternatives may include: ■ Approve as presented ■ Approve with modifications ■ Deny approval Supporting Documents: Quote from Falkenberg Construction Staff Recommendation: City Council approval of construction services for the replacement of the fountain vault at Frank Edgar Cornish, IV Park for an amount not to exceed $54,000. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4C-3 falkenberj7 C O N S T R U C T I O N February 27, 2019 City of Southlake 3901 N White Chapel Blvd Southlake, TX 16092 Subject: Southlake - Town Square Fountain Vault Proposal # 1854.18 Rev 3 Contract #: Buy Board 558-18 Dear Mr. Reasoner and Mr. Cloud: We propose to furnish labor, material and equipment to replace existing fountain equipment vault with new at Town Square for the lump sum of: $54,000.00 Fifty Four Thousand Dollars and--------------------------------------------------------------------------------- 00/100 R.S. Means RS Means $53,834.85 Coefficient 0.98-$1,076.70 Subtotal $52,758.15 Bond 2.50% $1,241.85 TOTAL $54,000.00 Deliverables: $10,439.52 This proposal to include the following: Excavate approx. 429 sf of existing pavers and clean sides for re -installation. Hand excavate around exisiting pool equipment vault to expose conduits, plumbing and ventilation lines for others to disconnect. Once disconnected and existing equipment is removed the vault will be removed and hauled off. Hand excavate 13'x13'x8' deep area for new vault. Furnish and install Oldcastle 6'x6'x6' ID custom meter pit with sump, top with 3'x3'x12" riser ring, galvanized ladder and sump pit frame. New vault will be placed on 12" of pea gravel. Install mastic water proof coating on vault. Furnish and install Bilco pan -type floor door reinforced for 300 psf live loading, modified with type 316 stainless steel hardware and 1-1/2" diameter drain coupling. Pan will be filled with 1" concrete, stamped to match pavers. Drain line from coupling will be ran to sump pit. Furnish and install commercial grade filter fabric and backfill 2' around vault with pea gravel. Backfill and compact with excavation spoil to existing conditions. Hand excavate trench for exhaust duct from vault to planter at street. Back fill and compact to existing conditions. Base preperation at vault and exhaust trench for re -installation of pavers. Includes approx. 1" of bedding sand and cement for stabilization. Replace any pavers that are damaged and furnish new as needed (Mega Bergac-Hill Country). Installation of 6' chain link, temporary fence on stands with windscreen and sand bags around work areas. Provide steel plates to protect existing pavers not excavated from crane traffic. Repair any irriigation lines in planters damaged during construction. Line locates performed prior to excavation. Includes Bond. Clean up and haul off. 4C-4 Excludes: Permit fees, disconnecting/reconnecting pool equipment, exhasut fan, exhaust duct and electrical. Please review and call me if you have any questions. Thank you for the opportunity to bid this and any future projects. Sincerely, FALKENBERG CONSTRUCTION COMPANY, INC. Moses Gomez Estimator/Project Manager CITY OF SOUTHLAKE MEMORANDUM (March 5, 2019) To: Shana Yelverton, City Manager From: Rob Cohen, Public Works Director Item 4D Subject: Approve an Engineering Services Agreement with Deltatek Engineering for interior and exterior repainting of the 1.5 million gallon Miron Elevated Storage Tank located near the end of Miron Drive in an amount not to exceed $112,445. Action Requested: Approve an Engineering Services Agreement with Deltatek Engineering for interior and exterior repainting of the 1.5 million gallon Miron Elevated Storage Tank located near the end of Miron Drive in an amount not to exceed $112,445. Background Information: The Miron Elevated Storage Tank (EST) site is located south of Southlake Boulevard (FM1709) and east of South Carroll Avenue near the end of Miron Drive. The site encompasses one 1.5 Million Gallon (MG) Elevated tank built in 1999 which has the original applied paint that is approaching its lifetime. Tanks are painted periodically to prevent corrosion of the steel (rusting) and oxidation of the paint (discoloration). Deltatek Engineering has worked with the City and has performed competently and satisfactorily in the past. The scope with Deltatek Engineering will include preparation of plans, specifications and estimates required for solicitation. Staff support during bidding and construction, quality assurance, testing and coordination with cellular providers are also included in the scope of work. The proposed schedule is to complete the design and solicitation by early June 2019. Task Plans and Specifications $62,950 Project Administration $3,495 Quality Assurance and Testing $31,000 Cellular Coordination $15,000 Total Fees $112,445 Item 4D The repairs and painting of the tank are anticipated to begin early October 2019 and be completed by May 2020. This construction time frame is typically the period when water consumption is the lowest in the City of Southlake. Therefore, adverse impact to distribution of water to the customer base is not anticipated. Financial Considerations: Funding for the engineering design of this project is available in the FY2019 Capital Improvements Program Utility Fund. Additional funds may be required for construction that would be requested in the FY2020 budget. Strategic Link: The approval of this Engineering Services Agreement links to the City's strategy map relative to the focus area of Infrastructure. The specific corporate objective that is met by this contract is to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: The standard Engineering Services Agreement has been previously reviewed by the City Attorney. Alternatives: The City Council may approve or deny the Engineering Services Agreement with Deltatek Engineering for interior and exterior repainting of the Miron Elevated Storage Tank. Supporting Documents: Engineering Services Agreement Location Map Staff Recommendation: Approve an Engineering Services Agreement with Deltatek Engineering for interior and exterior repainting of the 1.5 million gallon Miron Elevated Storage Tank located near the end of Miron Drive in an amount not to exceed $112,445. Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer Kevin Ferrer, P.E., Civil Engineer AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made this day of , 2017 by and between the City of Southlake, Texas (hereinafter referred to as "CITY"), and Deltatek Engineering (hereinafter referred to as "ENGINEER"). WHEREAS, CITY contemplates the need for repainting the interior and exterior of the 1.5 million gallon (MG) Elevated Storage Tank located near the end of Miron Drive. This project is to be known as the Miron EST Painting project and hereinafter referred to as the "Project". WHEREAS, ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in Attachment A which is attached hereto and incorporated by reference as if fully set forth herein. I. ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering Services outlined in Attachment A in accordance with the terms set forth in this Agreement and in Attachment A. B. Definitions Services refer to the professional services performed by ENGINEER pursuant to this Agreement. C. Changes CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER's cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual agreement and this Agreement shall be modified in writing accordingly. Page 1 D. Coordination with Owner The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY's possession relative to existing facilities and to the Project. E. Site and Local Conditions ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER's employees will be made with CITY. F. Assignment and Subcontractors/Third Party Rights The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior written consent of CITY. G. Independent Contractor ENGINEER covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants; that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H. Disclosure By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Finally, Engineer warrants that it has submitted to the City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. Page 2 I. Approval by CITY Approval by CITY of this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be a waiver or an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER's professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's approval of only the general design concept of the Improvements to be constructed. J. Indemnification ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO THE LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND SHALL BE CONSTRUED TO THAT EFFECT. K. No Third Party Beneficiary For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity (except the indemnitees identified or described in Article I, Section J., above), notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. Page 3 L. Successors and Assigns CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party to this Agreement and to the successors, executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. II. ARTICLE CITY'S RESPONSIBILITIES CITY will: 1. Provide full information as to CITY's requirements for the Project; 2. Assist ENGINEER by placing at ENGINEER's disposal all information in CITY's control or knowledge which is pertinent to the Project, including executed right-of-way easements and final field survey data; 3. Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4. Pay all costs incident to advertising for obtaining bids or proposals from Contractors; 5. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any defect in ENGINEER's work or in Contractor's work; 6. Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY's decisions; 7. Provide all information and criteria as to the CITY's requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8. Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9. Arrange for access to the site and other private or public property as required for the ENGINEER to provide its services. Page 4 10. Provide any other information or assistance as outlined in Attachment A hereto. III. ARTICLE COMPENSATION FOR ENGINEERING SERVICES The CITY shall compensate ENGINEER for services rendered under this Agreement, in accordance with the following: For the completion of the work contemplated in Article I, the ENGINEER shall be paid hourly basis plus expenses in an amount not to exceed $112,445 (as outlined in the attached proposal) as billed monthly by ENGINEER. IV. ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for any services and expenses incurred in accordance with the work performed subject to the limits set out in Article III. Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Invoices shall be made to City Finance Department's office at 1400 Main Street, Suite 440, Southlake, Texas 76092. If CITY fails to make payment due ENGINEER within thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V. ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such services in accordance with ENGINEER's standard hourly fee and expenses (see Attachment A) for actual time expended and actual out-of-pocket sums expended, such services to be one or more of the following: 1. Make or prepare detailed description of sites, maps, or drawings related thereto and outside the scope of the Project; 2. Appearances before courts or boards on matters of litigation or hearings Page 5 related to the Project; 3. Preparation of environmental impact assessments or statements for any governmental agency; 4. Miscellaneous engineering work for CITY not related to the Project; 5. To provide resident project construction inspection, unless such inspection is not required, in writing, by the CITY; 6. Other services agreed to by the parties in writing and incorporated herein. VI. ARTICLE STANDARD OF CARE In performing its professional services, the ENGINEER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided and in accordance with any applicable governmental laws, regulations and ordinances. VII. ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII. ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience, with or without cause by giving written notice to the ENGINEER. Such termination may be made effective on such future date as agreed by the parties, but absent such agreement shall be immediate. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered through the date of termination together with any additional reimbursable expense then due. IX. ARTICLE Page 6 OWNERSHIP OF DOCUMENTS 1. All completed or partially completed reports prepared under this Agreement, including the original drawings in both paper and electronic formats, shall become the property of CITY if this Agreement is terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2. Reuse, change or alteration by CITY or others acting by or on behalf of CITY of such documents without the permission of ENGINEER shall be at CITY's sole risk. X. ARTICLE INSURANCE ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's expense, insurance of the type and of minimum coverage limits as follows: 1. Workers Compensation - Statutory Employer's Liability - Limits as required by the State of Texas. 2. Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit - $500,000 per occurrence. 3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit - $1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY within ten (10) business days after execution of this Agreement and prior to issuing Notice to Proceed. Such certificates shall provide that the insurer will give CITY not less than ten (10) days notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY's consent, provides or renders services under this Agreement, ENGINEER shall ensure that the subcontractor's services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY's acceptance of the construction project and shall not be canceled without prior written notice to CITY. In this connection, upon the signing and return of this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as Page 7 evidence that the insurance coverage required herein has been obtained by ENGINEER, and such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. XI. ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by May 1, 2020. ENGINEER shall employ manpower and other resources, and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to CITY's approval. It is understood that this Agreement contemplates full and complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII. ARTICLE NOTICE Any notice required under this Agreement will be in writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY: Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 Phone: 817-748-8400 Fax: 817-748-8010 If to ENGINEER: Bahram Niknam, P.E. Principal -in -Charge DELTATEK ENGINEERING 2211 Texas Drive Page 8 Irving, TX 75062 Phone: (214) 232-5040 Email: Bahram.deltatekeng@gmail.com All notice shall be effective upon the date of receipt. XIII. ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV. ARTICLE VENUE -LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE By: Laura Hill, Mayor ATTEST: By: City Secretary Page 9 ENGINEER: DELTATEK ENGINEERING Bahram Niknam P.E., Principal -in -Charge THE STATE OF TEXAS § COUNTY OF TARRANT § Before me on this day personally appeared known to me [or proved to me on the oath of or through (description of identity card or other document)] to be the person whose name is subscribed to the foregoing instrument and that he/she is the duly authorized of , and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this day of A.D. (SEAL) Notary Public, State of Texas Notary's Name Printed Page 10 December 26, 2018 Mr. Kyle Flanagan Water Supervisor City of Southlake 1400 Main Street, Suite 320 Southlake, Texas 76092 Re: Repainting the Interior and Exterior of Miron 1.5 MG Single Pedestal Composite Elevated Storage Tank Quality Assurance Observation and Testing Dear Mr, Flanagan: In response to your request, Deltatek Engineering is pleased to submit this proposal for your approval. The professional services, in the attached Scope of Services, are for the development of plans and specifications for interior and exterior repainting of Miron 1.5 MG Single Pedestal Composite Elevated Storage tank, project administration, on -site observation, and testing while the contractor is performing the work. Additionally, review the existing lease agreements between the City and communication companies regarding antennas on tank pedestal and equipment shelters. Deltatek shall coordinate removal and re -installation of these antennas with various cell companies involved. The compensation for our services, as shown in the Scope of Services, will not exceed $112,445,00_ If this proposal is acceptable to you, please sign both agreements in the space provided and return one signed agreement to me. Deltatek appreciates the opportunity to assist the City of Southlake with this project and look forward to its successful completion. Sincerely, DELTATEK ENGINEERING Bahrain Niknam, P.E. Principal -in -Charge Revised: 112f 19 Attachments D>L'T'ATEK ENGINEERING 2211 Texas Drive Irving, TX 75062 214-232-5040 Bahram.deltateken maHxm STANDARD FORM OF AGREEMENT STATE OF TEXAS COUNTY OF TARRANT THIS AGREEMENT, made and entered into this day of 2019 by and between Ci o Southlake of the County of Tarrant and State of Texas, acting through Mr. Robert Cohen. Director o Public Works, CitF of Southlake thereunto duly authorized so to do, Party of the First Part, hereinafter termed OWNER, and Deltatek Engineering of the City of Irving, County of Dallas and State of Texas, Party of the Second Part, hereinafter termed CONSULTANT. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Party of the First Part (OWNER), the said Party of the Second Part (CONSULTANT), hereby agrees with the said Party of the First Part (OWNER) to commence and complete the services described as follows: Repainting the Interior and Exterior ofMiron 1.5 MG Single Pedestal Composite Elevated Storage Tank Quality Assurance Observation and Testing and all extra work in connection therewith, under the terms as stated in this Agreement and at his (or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said service, in accordance wit the conditions and prices stated in the Proposal attached hereto as Attachment A. The OWNER agrees to pay and the CONSULTANT in current funds the price or prices shown in the proposal. IN WITNESS WHEROF, the parties to these presents have executed this Agreement in the year and day first above written. City of Southlake Deltatek Engineering Accepted by: Title: Accepted by: Title: Date: Date: Attachment A Scope of Services Repainting the Interior and Exterior of Miron 1.5 MG Single Pedestal Composite Elevated Storage Tank Quality Assurance Observation and Testing Article I Scope of Work BASIC SERVICES RENOVATION DOCUMENTS Miron 1.5 MG Single Pedestal Composite Elevated Storage Tank Protective Coating System It is assumed that current protective coating system does not contain lead based paint. These documents shall include interior and exterior surface preparation fully contained/recycled and repainting of all steel surfaces including tank exterior architectural facade coating system. The tank exterior will be prepared in accordance with SSPC SP6 Commercial Blast and will receive TNEMEC Coating systems. Plans and specifications will include provisions for site restoration to the pre -renovation conditions. Miscellaneous Improvements All non -compliant ladders will be replaced to meet OSHA requirements. All new ladders will be equipped with anti -fall device. All non -compliant roof hatches will be replaced. New red rubber gaskets on all hatches will be installed. Roof vent insect screen will be replaced with SS 16-mesh screen. Overflow flap valve will be replaced or modified to meet TCEQ if required. Any other safety and operational issues will be addressed to update this facility to the current regulatory requirements. Cellular Lease Agreements Coordination Deltatek Engineering shall review the existing Cellular Lease Agreements between the City of Southlake and various cellular companies. Provide notifications to remove antennas from tank concrete pedestal including cabling and brackets. Coordinate locations onsite for temporary antennas for the during of this renovation project. Upon completion of this renovation, Deltatek shall coordinate re -installation of these antennas. Opinion of Probable Renovation Cost After completing final plans and specifications, Deltatek will provide an opinion of probable cost for the Project in accordance with final documents for renovation. PROJECT ADMINISTRATION At the conclusion of the design, Deltatek will provide the City with three (3) bound sets of advertising documents (drawings and specifications) this includes electronic CAD files and MS Word. Deltatek Engineering will distribute Renovation Documents as requested by prospective bidders and maintain an up- to-date plan holders list. Deltatek will provide response to questions during the bidding phase. Deltatek shall attend pre -bid conference and prepare addendum (s), if required, during advertisement. Deltatek will review bids for conformance to the bid documents and provide recommendations for award_ Deltatek will review and comment on submittal data, shop drawings, equipment diagrams, material samples, test results, and other data submitted by the contractor, as required by the Contract Documents. Deltatek will furnish the City of Southlake with record copies of submittal data for records. Deltatek will review the monthly progress payment requests, submit payment recommendations, and assist in the preparation of change orders to the Contract Documents. Deltatek will conduct final warranty inspection jointly with representatives of the City of Southlake and submit a written report recommending final settlement of the contract. QUALITY ASSURANCE AND TESTING Deltatek Engineering shall provide an on -site Field Technician to perform observation of the work in progress to assist in determining that the project is proceeding in accordance with the Contract Documents and that the completed work will conform to the contract requirements. On -site representatives during renovation will review the work for the following items: Protective Coating Systems - Deltatek Engineering shall provide on -site observation for surface preparation and paint application of the tank interior and exterior. Deltatek will perform all required testing in order to comply with manufacture's data sheet as well as specifications. The quality control observation shall include metal substrate profile measurements, wet/dry fihn thickness measurements, checking surface temperature/dew point prior to application, and holiday detection tests on tank interior submerged coating system. Project Schedule Tasks Schedule Preliminary Plans and Specifications 4 weeks City Review 2 weeks Final Plans and Specifications 2 weeks Review 2 weeks Advertisement 4 weeks Award 4 weeks Notice to Proceed 4 weeks Work Com lete 16 weeks Total 38 Weeks Contractor will be required to begin renovation October I and substantially complete no later than May V weather permitting - Article II Compensation Renovation Documents Task Description Cost Plans and Specifications $61,250.00 Reimbursable, :Reproduction, Photos, & Postage $950.00 TOTAL PLANS AND SPECIFICATIONS $62,950.00 2 Project Administration Task Description Cost Advertisement, Pre -bid Meeting, Answer Questions During Bidding $1,500.00 Pre are Plan Holders List, Issue Addendums $745.00 Attend Bid Opening, Review Bids, and Make Recommendation for Award $1,250.00 TOTAL ADMINISTRATION $3,495.00 Quality Assurance and Testing Task Description Cost On -site inspection and testing based on 16 weeks to complete this project $31,000.00 TOTAL QUALITY ASSURANCE & TESTING $31,000.00 Cellular Coordinations Task Description Cost Lease agreement review, coordinations with $15,000.00 cellular companies, site visits, meetings, and final re -installation of antennas Total Cellular Coordination $15,000.00 Summary of Costs Miron Elevated Storave Tank Renovation Documents: $62,950.00 Project Administration: $3,495.00 Quality Assurance & Testing: $31,000.00 Cellular Coordination: $15,000.00 Total Design/Quality Assurance: $112,445.00 Total Renovation: $900,000.00 Total En Renovation: $1 012 445.00 ■ own spa a INEREM NMI LW= ■A*C II4 I!I! W-- 11ME nil I I N �a �11111�� \ �I11111■ IS LEON In ■ III , " I mom VON 0 TRI!�� ��was R�- �� �� MOM �� 0 ■�i�i ■io■l■ Nil I nil 0 CITY OF SOUTHLAKE MEMORANDUM (March 5, 2019) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Item 4E Subject: Ratify approval of Change Order #3 to the construction contract with RKM Utility Services, Inc. for North White Chapel Boulevard from Highland Street to State Highway 114 previously authorized by City Manager. Action Requested: Ratify approval of Change Order #3 to the construction contract with RKM Utility Services, Inc. for North White Chapel Boulevard from Highland Street to State Highway 114 previously authorized by City Manager. Background Information: The purpose of this item is to ratify Change Order #3 to the construction contract with RKM Utility Services, Inc. Change Orders #1 and #2 were previously authorized by the City Manager, however Change Order #3 escalated the change order total value to an amount that needs Council approval per City policy. Change Order #1 was for cost associated with a change in subgrade stabilization based on unforeseen site conditions in the amount of $10,487.50. Change Order #2 was for cost associated with additional water line and additional grading, tree removal and paving associated with modifications to the earlier phasing plan in the amount of $35,340.50. The majority of Change Order #3 was cost associated with additional temporary asphalt and pavement markings necessary to facilitate recent lane changes as the project transitioned phases. Staff worked with the contractor to make adjustments to the paving phasing plans in order to make the temporary lane configurations safer as well as to provide a surface more acceptable to the traveling public. There are also some overruns for storm sewer items included in the value of this change order. Total for Change Order #3 is $59,371.95. The original construction contract amount awarded to RKM Utility Services, Inc. was $3,716,893.25. The addition of this change Item 4E order will bring the total contract value to $3,822,093.20. Staff would also like to request authorization for an additional $75,000 contingency for potential, future change orders. This request would bring the contract total to $3,897,094. Financial Considerations: The FY 2006 and FY 2008 Capital Improvement Program budgets included funding for design and construction of these improvements to White Chapel Boulevard from Highland to SH 114. Additional Funds have since been allocated from residuals. Strategic Link: The expansion project of North White Chapel Boulevard from Highland Street to State Highway 114 links to the City's strategy map relative to focus areas of Infrastructure and Mobility. The specific corporate objectives that are met by the construction project are (C2) provide travel convenience within City & region and (F2) invest to provide and maintain high quality public assets. The critical business outcome is (CBO2) enhance mobility through aggressive traffic management initiatives and capital project implementation. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny this change order. Supporting Documents: Executed Construction Contract Change Order No. 3 Staff Recommendation: Ratify approval of Change Order #3 to the construction contract with RKM Utility Services, Inc. for North White Chapel Boulevard from Highland Street to State Highway 114 previously authorized by City Manager. Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer p SOUTHLAKE CHANGE ORDER No. 3 Date: February 8, 2019 Project: N. White Chapel From 500' South of Highland to SH 114 Owner: -City o Southlake Contract: $3,716,893.25 To: R" Utility Services, Inc. Contractot ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action 9N Ord./Res. No._____,� ^ �„ Date Approved I° Contract Date: October 17, 2017 You are directed to make the changes noted below in the subject contract for the dollar amount stated below including all labor, equipment, materials, overhead, and profit: Nature of changes: Temporary transition at south end of project to Phase 2 widening project Item Description Qty Unit Unit Price Total 1 Add 12" PVC Coated Gabion Mattress 73.33 SY $ 80.00 $ 5,866.40 2 Add YXT PVC Coated Gabion Basket 3.33 CY $ 235.00 $ 782.55 3 Add 6" HMAC Temp Asphalt TY-B 249 TN $ 195.00 $ 48,555.00 4 Add Removable Traffic Buttons 800 EA $ 5.00 $ 4,000.00 5 Add Removable Pavement Markings - 24" white 14 LF $ 12.00 $ 168.00 6 7 8 9 $ 59,371.95 Total $ 59,371.95 Total Change Order: $ 59,371.95 These changes result in the following adjustment of contract price and contract time: Contract Price Prior to this Change Order $3,762,721.25 Net increase Resulting from this Change Order $59,371.95 Current Contract Price Including this Change Order $3,822,093.20 The above changes are approved: City of Southlake �L IIIlittle i tleBY' 2AALC'�_ •'•;��Stle: Ci Manager k Date: a2+ r i` 02 [/! ATTE ',,40rr�i of 11011111* 1*,`, AMY SHP,TRM40 DEPUTY CITY SECRETA Y Contract Time Prior to this Change Net Increase Resulting from this Change Order Current Contract Time Including this Change Order The above changes are recommended: WcilyCngineer Southlake City By: Title: Date: ��1't1.jJIG� T 2of2 Change Order No. 3 600 calendar days (Days or Date) 0 calendar days (Days) 600 calendar days (Days or Date) CRV ofsouthlake City By: Title: Manager 0' ct r Date: 2fT A CiWfSputhlake By: Title: Director of Public Works Date: 2-.111 Aoll Flak I E U I A-L—. ntrac r / rj Date: PROPOSAL FORM FOR WHITE CHAPEL BOULEVARD CITY OF SOUTHLAKE, TEXAS (THIS PROPOSAL FORM MUST NOT BE REMOVED FROM THE BIDDING DOCUMENTS. REVISED PROPOSAL FORMS ISSUED BY ADDENDA SHALL BE ATTACHED OR BOUND TO THE BIDDING DOCUMENTS.) Date 1_-2 L� TO: City of Southlake 1400 Main Street, # 270 Southlake, TX 76092 / FROM: �K ��• ! Se/ t,/r C��S/l�- (Name and Address of Bidder) 1. The undersigned BIDDER proposes and agrees, if this Proposal is accepted, to enter into an agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Proposal Price and within the Times indicated in this Proposal and in accordance with the other terms and conditions of the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Advertisement for Proposals, Notice to Bidders, and Instructions to Bidders including without limitation those dealing with the disposition of Bid security. This Proposal will remain subject to acceptance for NINETY (90) days after the day of Proposal opening. BIDDER will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements within ten (I0) days after the date of OWNER's Notice of Award. 3. In submitting this Proposal, BIDDER represents, as more fully set forth in the Agreement, that: (a) BIDDER has examined and carefully studied the Bidding Documents and the following Addenda receipt of all which is hereby acknowledged: (List Addenda by Addendum Number and Date) Addendum No. 1 dated �a Received Addendum No. 2 dated '�7 ' 17 Received Addendun No. 3 dated Received (b) BIDDER has visited the site and became familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the Work. (c) BIDDER is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work. (d) Bidder has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface of subsurface strictures at or contiguous to the site (except Underground Facilities) which have been identified in the Contract Documents. Bidder accepts the determination set forth in the Contract Documents. Bidder acknowledges that such reports and drawings are not Contract Documents and may not be complete for Bidder's purposes. Bidder acknowledges that OWNER and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Bidding Documents with respect to Underground Facilities at or contiguous to the site. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of constriction to be employed by Bidder and safety precautions and programs incident thereto. Bidder does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the determination of this Bid for performance and furnishing of the Work in accordance with the times, price and other terms and conditions of the Contract Documents. (e) Bidder is aware of the general nature of Work to be performed by OWNER and others at the site that relates to Work for which this Proposal is submitted as indicated in the Contract Documents. (f) Bidder has correlated the information known to Bidder, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations investigations, explorations, tests, studies and data with the Contract Documents. (g) Bidder has thoroughly reviewed the project and has submitted to the OWNER, at least 72 hours in advance of the date for opening bids, all questions regarding the meaning or intent of the contract documents and particularly all questions regarding issues which may affect the pricing or measurement and payment of the project. (h) To the extent permitted by applicable law, the OWNER reserves the right to reject any Bidder who has, within the last twelve months, made demands or claims against the City, or who is currently, or within the last twelve months, in litigation with the OWNER. ITEM NO. SPEC CONTRACT ITEM DESCRIPTION UNIT QTY UNIT COST COST 1 TxDOT Mobilization, for the sum of One Hundred Seventy -Five Thousand 500 dollars and No cents per lump sum LS 1 $175,000.00 $175,000.00 (complete and in place). 2 NCTCOG Traffic Control, for the sum of Three Thousand dollars and No cents per 801 month (complete and in place). MO I8 $3,000.00 $54,000.00 3 NCTCOG Trench Excavation Protection Design, for the sum of Five Hundred Seventy - Al 107 Five dollars and No cents per lump LS 1 $575.00 $575.00 sum (complete and in place). 4 NCTCOG Trench Excavation Protection, for the Al of One dollars and No cents per 107 linear foot (complete and in place). LF 5,468 $1.00 $5 468.00 5 NCTCOG SWPPP, for the sum of Three Thousand Five Hundred dollars and No 201 cents per lump sum (complete and in LS 1 $3,500.00 $3,500.00 place). 6 NCTCOG Construction Exit (Install and Remove), for the sum of Thirty dollars 201 and No cents per square yard (complete Sy 179 $30.00 $5,340.00 and in place). 7 NCTCOG Silt Fence (Install and Remove), for the sum of Two dollars and F- ifty cents per 201 linear foot (complete and in place). LF 2,355 $2 50 S5,887.50 8 NCTCOG Inlet Protection (Install and Remove), for the sum of Two Hundred Fifty 201 dollars and No cents per each EA $250.00 $2.250.00 (complete and in place). 9 NCTCOG Rock Benn (Install and Remove), for the sum of Fifty -Eight dollars and No 201 cents per linear foot (complete and in LF 40 $58.00 $2,320.00 place). 10 NCTCOG ROW Prep, for the sum of Two Thousand Five Hundred dollars and No 203 cents per station (complete and in STA 28.55 $2,500.00 $71,375.00 place). ITEM NO. SPEC CONTRACT ITEM DESCRIPTION UNIT QTY UNIT COST COST 11 NCTCOG Remove Existing Concrete Pavement, for the sum of Five dollars and Fifty- 203 cents per square yard (complete and in SY 300 $5.50 $1,650.00 place). 12 NCTCOG Remove Existing Concrete Sidewalks, for the sum of Twelve dollars and No 203 cents per square yard (complete and in SY 70 $12.00 $840.00 place). 13 NCTCOG Remove Existing Concrete Driveways, for the sum of Six dollars and No cents 203 per square yard (complete and in SY 906 $6.00 $5 4� 36.00 place). 14 NCTCOG Remove Existing Concrete Curb & Gutter, for the sum of Seven dollars 203 and Fifty cents per linear foot LF 351 $7.50 $2 6.32.50 (complete and in place). 15 NCTCOG Remove Existing Concrete Riprap, for the sum of Eiphteen dollars and No 203 cents per square yard (complete and in SY 44 $18.00 $792.00 place). 16 NCTCOG Remove Existing Concrete Flume, for the sum of Eighteen dollars and No 203 cents per square yard (complete and in SY 9 $18.00 $162,00 place). 17 NCTCOG Remove Existing Asphalt Pavement, for the sum of Five dollars and No 203 cents per square yard (complete and in SY 9,917 $5.00 $4, place). 18 NCTCOG Remove Existing Brick Pavers, for the sum of EiEiAteen dollars and No cents 203 per square yard (complete and in SY 44 $18.00 $792.00 place). 19 NCTCOG Remove Existing Fence, for the sum of Five dollars and No cents per linear 203 foot (complete and in place). LF 205 $5.00 $1,025.00 20 NCTCOG Remove Sign & Brick Columns, for the sum of Twelve dollars and No cents 203 per each (complete and in place). EA 1 $12.00 $12.00 ITEM SPEC CONTRACT ITEM DESCRIPTION NO. UNIT QTY UNIT COST COST 21 NCTCOG Unclassified Roadway Excavation with Offsite Disposal, for the sum of Twelve 203 dollars and No cents per cubic yard CY 7,889 $12.00 $94,668.00 (complete and in place). 22 NCTCOG Unclassified Roadway Excavation with Onsite Placement, for the sum of 203 Eleven dollars and No cents per cubic CY 4, l98 $11.00 $46.178.00 yard (complete and in place). 23 NCTCOG 18 In Class III RCP, for the sum of Ninety -Five dollars and No cents per 501 linear foot (complete and in place). LF 190 $95.00 $17,100.00 24 NCTCOG 21 In CIass III RCP, for the sum of One Hundred Sevent -Five dollars and 501 No cents per linear foot (complete and LF 110 S175.00 $19,250.00 in place). 25 NCTCOG 24 In Class III RCP, for the sum of Two Hundred dollars and No cents per 501 linear foot (complete and in place). LF 215 $200.00 $43,000.00 26 NCTCOG 30 In Class III RCP, for the sum of Two Hundred Fifty dollars and No 501 cents per linear foot (complete and m LF 170 $250.00 $42,500.00 place). 27 NCTCOG 36 In Class III RCP, for the sum of Three Hundred Fifteen dollars and No 501 cents per linear foot (complete and in LF 1 15 $315.00 $36,225.00 place). - 28 TxDOT 18 In S.E.T., for the sum of Two Thousand Seven Hundred Fifty dollars 467 and No cents per each (complete and in FA 6 $2,750.00 $16,500.00 place). 29 NCTCOG 6 Ft x 6 Ft Junction Box, for the sum of Six Thousand Five Hundred dollars 702 and No cents per each (complete and in EA 1 $6,500.00 $6500.00 place). 30 TxDOT 5 Ft x 3 Ft Reinforced Concrete Box Culvert, for the sum of Four Hundred 462 Fifty dollars and No cents per linear LF 85 $450.00 $38,250.00 foot (complete and in place). ITEM NO. SPEC CONTRACT ITEM DESCRIPTION UNIT QTY UNIT COST COST 31 TxDOT 6 Ft x 3 Ft Reinforced Concrete Box Culvert, for the sum of Five Hundred 462 Twenty -Five dollars and No cents per LF 342 $525.00 $179,550,00 linear foot (complete and in place). 32 TxDOT Reinforced Cone. Parallel Wingwall for 3 - 6'x3' Box Culvert, for the sum of 466 Twenty One Thousand Five Hundred EA 2 $21,500.00 $43,000.00 dollars and No cents per each (complete and in place). 33 NCTCOG Reinforced Concrete Channel, for the sum of Three Hundred Fifteen dollars 702 and No cents per square yard (complete Sy 135 $315.00 $42,525,00 and in place). 34 Tech Spec 12 In Thick PVC Coated Galvanized Gabion Mattress, for the sum of Eighty 02378 dollars and No cents per square yard SY 196 $80.00 $15,680.00 (complete and in place). 35 Tech Spec 3 Ft x 3 Ft .PVC Coated Galvanized Gabion Basket, for the sum of Two 02378 Hundred Thirty -Five dollars and No CY 41 $235.00 $9 635.00 cents per cubic yard (complete and in place). 36 NCTCOG Concrete Encase Pipe, for the sum of of Seventy dollars and No cents per 502 linear foot (complete and in place). LF 28 $70.00 $1,960.00 37 NCTCOG 10 Ft Recessed Curb Inlet, for the sum of Four Thousand One Hundred dollars 702 and No cents per each (complete and in EA 3 $4,100.00 $12,300.00 place). 38 NCTCOG 15 Ft Recessed Curb Inlet, for the sum of Five Thousand Five Hundred dollars 702 and No cents per each (complete and in EA 2 $5,500.00 $11,000.00 place). 39 NCTCOG 20 Ft Recessed Curb Inlet, for the sum of Seven Thousand Five -Hundred 702 dollars and No cents per each EA 3 $7,500.00 S22.500.00 (complete and in place). 40 NCTCOG 4 Ft x 4Ft Drop Inlet, for the sum of Three Thousand One Hundred dollars 702 and No cents per each (complete and in EA 1 $3 1_ 0� $3,100,00 place). ITEM SPEC CONTRACT ITEM DESCRIPTION NO. UNIT QTY UNIT COST COST 41 NCTCOG Remove Structure (Wingwalls), for the sum of Seven Thousand Five Hundred 203 dollars and No cents per each EA 2 $7,500.00 $15,000.00 (complete and in place). 42 NCTCOG Remove Structure (Box Culvert), for the sum of One Hundred Fiftv dollars 203 and No cents per linear foot (complete LF 26 $150.00 $3,900,00 and in place). 43 NCTCOG Remove Driveway Culvert, for the sum of One Hundred Ninety -Five dollars 203 and No cents per each (complete and in EA 12 $195,00 $2 340.00 place). 44 NCTCOG Air Release Valve, for the sum of Nine Thousand Five Hundred dollars and No 502 cents per each (complete and in place). EA l $9,500.00 $9.500.00 45 NCTCOG 20 In AWWA C-303, B-303 Bar - Wrapped Concrete Cylinder Pipe By 506 Open Cut, for the sum of One Hundred LF 200 $175.00 $35,000.00 Seventy -Five dollars and No cents per linear foot (complete and in place). 46 NCTCOG 20 In Bar -Wrapped Concrete Cylinder Fittings, for the sum of Seven 502 Thousand Five Hundred dollars and No LS 1 $7,500.00 $7,500.00 cents per lump sum (complete and in place). 47 NCTCOG 12 In AWWA C-900 SDR-18 PVC Water By Open Cut, for the sum of 506 Eighty dollars and No cents per linear LF 1,655 $g0.00 $132,400,00 foot (complete and in place). 48 NCTCOG 12 In AWWA C-900 SDR-18 PVC QWater Through Encasement Pipe, for 503 the sum of Forty -Five dollars and No LF 135 $45,00 $6 0� 75`00 cents per linear foot (complete and in place). 49 NCTCOG 24 In Dia. 112 In Thick Steel Al Encasement Pipe By Other Than Open 503 Cut, for the sum of Four Hundred LF 135 $485.00 $65 ,475.00 Eighty -Five dollars and No cents per linear foot (complete and in place). ITEM NO. SPEC CONTRACT ITEM DESCRIPTION UNIT QTY UNIT COST COST 50 NCTCOG 12 In Gate Valve, for the sum of Two QThousand Five Hundred dollars and No 502 cents per each (complete and in place). EA 16 $2,500.00 $40,000.00 51 NCTCOG 8 In Gate Valve, for the sum of One QThousand Seven Hundred Fift dollars 502 and No cents per each (complete and in EA 1 $1,750.00 $1 7� 50.00 place). 52 NCTCOG Ductile Iron Fittings, for the sum of Fourteen Thousand Five Hundred 502 dollars and No cents per ton (complete TN 1 $14 5�00.00_ $ I4,500.00 and in place). 53 NCTCOG Adjust and/or Relocate Water Meter, for the sum of Four Hundred Fif 502 dollars and No cents per each EA 3 $450.00 $1,350.00 (complete and in place). 54 NCTCOG Adjust and/or Relocate of Water Valve Covers and Valve Stacks, for the sum 502 of Four Hundred Twenty -Five dollars EA 6 $425.00 $2,550.00 and No cents per each (complete and in place). 55 NCTCOG Cut & Plug Exist. Water Mains, for the sum of One Thousand Two Hundred 502 Fifty dollars and No cents per each EA 6 $1,250.00 $7 500.00 (complete and in place). 56 NCTCOG Connect to Exist. Water Main Per QLocation, for the sum of One Thousand 502 Seven Hundred Fifty dollars and No EA 7 $1,750.00 $.12,250.00 cents per each (complete and in place). 57 NCTCOG 1 In or 2 In Water Service w/ Meter QBox, for the sum of One Thousand 502 Seven Hundred Fiftv dollars and No EA 11 $1,750.00 $19,250.00 cents per each (complete and in place). 58 NCTCOG Fire Hydrant Assembly w/ 6 In Gate Valve & Box, for the sum of Four 502 Thousand Seven Hundred Fifty dollars EA 7 $4,750.00 $33,250,00 and No cents per each (complete and in place). ITEM NO. SPEC CONTRACT ITEM DESCRIPTION UNIT QTy UNIT COST COST 59 NCTCOG Remove & Salvage Exist. Fire Hydrant, for the sum of Four Hundred 502 dollars and No cents per each EA 5 $400.00 $2,000.00 (complete and in place). 60 NCTCOG 6 In AWWA C-900 SDR-18 PVC Al Sanitary Force Main By Open Cut, for 507 the sum of Sixty -Five dollars and No LF 971 $65.00 $63 1� 15.00 cents per linear foot (complete and in place). 61 NCTCOG 6 In AWWA C-900 SDR-18 PVC Al Sanitary Force Main Through 503 Encasement Pipe, for the suin of Forty LF 254 $40.00 $10,160.00 dollars and No cents per linear foot (complete and in place). 62 NCTCOG 8 In ASTM D3034 SDR-26 Gravity Al PVC Pipe By Open Cut, for the sum of 507 One Hundred Twenty -Five dollars and LF 1,124 $ I25.00 $140,500.00 No cents per linear foot (complete and in place). 63 NCTCOG 8 In ASTM D3034 SDR-26 Gravity Sewer Service, for the sum of One 507 Hundred Twenty -Five dollars and No LF 108 $125.00 $ t 3,500.00 cents per linear foot (complete and in place). 64 NCTCOG 12 In Dia. 1/4 In Thick Steel Al Encasement Pipe By Other Than Open 503 Cut, for the sum of Two Hundred LF 83 $275.00 $22 8� 25`00 Seventy -Five dollars and No cents per linear foot (complete and in place). 65 NCTCOG 16 In Dia. 114 In Thick Steel Encasement Pipe By Other Than Open 503 Cut, for the sum of Three Hundred LF 55 $315.00 $17 3325`00 Fifteen dollars and No cents per linear foot (complete and in place). 66 NCTCOG Cut & Plug Exist, 6 In Sanitary Force Main, for the sum of One Thousand 502 Seven Hundred Fifty dollars and No EA 2 $1,750.00 $3,500.00 cents per each (complete and in place). ITEM NO. SPEC CONTRACT ITEM DESCRIPTION UNIT QTY UNIT COST COST 67 NCTCOG 5 Ft City Standard SSMH, for the sum of Six Thousand Five Hundred dollars 502 and No cents per each (complete and in EA 9 $6 500.00 $58,500`00 place). 68 NCTCOG Coruiect to Exist. SSMH, for the sum of One Thousand dollars and No cents 502 per each (complete and in place). EA 1 $1 000.00 $1,000.00 69 NCTCOG Connect to Exist. SS Force Main, for the sum of Seven Hundred Fifty dollars 502 and No cents per each (complete and in EA 1 $750.00 $750,00 place). 70 NCTCOG Remove & Replace Exist, SSMH Cone for Height Adjustment, for the sum of 502 Two Thousand One Hundred dollars EA 1 $2,100,00 $2,100.00 and No cents per each (complete and in place). 71 NCTCOG Reinforced Concrete Paving, for the sum of Fifty_Eight dollars and No cents 303 per square yard (complete and in SY 15,355 $58.00 $890,590.00 place). 72 NCTCOG Ribbon Curb, for the sum of Fifty -Five dollars and No cents per linear foot 305 (complete and in place). LF 2l8 $55.00 $11,990.00 73 NCTCOG 6 In Reinforced Concrete Driveway, for the sum of Fifty -Five dollars and 305 No cents per square yard (complete and Sy 939 $55.00 $51 6� 45.00 in place). 74 NCTCOG D-GR HMA(SQ) TY-B PG64-22, for the sum of One Hundred Forty dollars 302 and No cents per ton (complete and in TN 457 $140.00 $63,980.00 place). 75 NCTCOG D-GR HMA(SQ) TY-D SAC-B PG64- 22, for the sum of One Hundred Sixt - 302 Five dollars and No cents per ton TN 152 S 165.00 �25,080.00 (complete and in place). 76 NCTCOG 6 In HMAC Driveway, for the sum of Fifty -Five dollars and No cents per 302 square yard (complete and in place). S S' 118 $55.00 S6,490.00 f I17 ITEOM SPEC CONTRACT ITDESCRIPTION UNIT QTY UNIT COST OST 77 NCTCOG 6 In HMAC Temp. Pvmt. TY-B PG64- 22, for the sum of One Hundred 302 Ninety -Five dollars and No cents per TN 325 $195.00 $63,375.00 ton (complete and in place). 78 NCTCOG 6 In Cement Stabilized Subgrade Treatment, for the sum of Four dollars 301 and Twenty -Five cents square per s and P �] y SY 18� 006 $4.25 $76,525.50 (complete and in place). 79 NCTCOG Cement for Subgrade Stabilization, for the sum of One Hundred Eighty -Five 301 dollars and No cents per ton (complete TN 198 $185.00 $36�630.00 and in place). 80 NCTCOG Primecoat, for the sum of One dollars and No cents per gallon (complete and 302 in place). GAL 4,536 $1.00 $4,536.00 81 NCTCOG Monolithic Median Nose, for the sum of Two Hundred Fifteen dollars and NNQ 305 cents per square yard (complete and in SY 55 $215.00 $11 825.00 place). — 82 NCTCOG Brick Pavers in Medians, for the sum of Sixty -Five dollars and No cents per 304 square yard (complete and in place). SY 223 $65.00 $14,495`00 83 TxDOT Colored Textured Cone (8jin)—Truck Apron, for the sum of Ei hve 528 dollars and No cents square per s and P q Y SY 543 $85.00 $46, L55.00 (complete and in place). 84 NCTCOG 4 in Reinforced Concrete Walk, for the sum of Fifty r dollars and No cents per 305 square yard (complete and in place). SY 3,072 $50.00 $_153,600A0 85 NCTCOG Curb Ramp TxDOT TY 6, for the sum of Two Thousand Seven Hundred Fifty 305 dollars and No cents per each EA 9 $2 7750 00 $24 750.00 (complete and in place). 86 NCTCOG Curb Ramp TxDOT TY 7, for the sum of Two Thousand Ei ht Hundred 305 dollars and No cents per each EA 5 $2,800.00 $14,oaa^oo (complete and in place). 11 ITEM SPEC CONTRACT ITEM DESCRIPTION NO. UNIT QTY UNIT COST COST 87 NCTCOG Curb Ramp TxDOT TY 21, for the sum of Two Thousand Eight Hundred 305 dollars and No cents per each EA 4 $2.800.00 S1 1,200,00 (complete and in place). 88 TxDOT Low Profile Concrete Barrier Type I Furnish and Remove, for the sum of 512 Ninety dollars and No cents per linear LF 320 $90.00 $28,800.00 foot (complete and in place). 89 TxDOT Low Profile Concrete Barrier Type II Furnish and Remove, for the sum of 512 Ninety dollars and No cents per linear LF 40 $90.00 $3,600,00 foot (complete and in place). 90 NCTCOG 4 In Yellow Solid Striping, for the sum of One dollar and Twenty -Five cents 804 per linear foot (complete and in place). LF 2,063 $1.25 $2,578.75 91 NCTCOG 4 in White Solid Striping, for the sum of One dollar and Twen -Five cents 804 per linear foot (complete and in place). LF 1,847 $1.25 $2,308.75 92 NCTCOG 8 in White Solid Striping, for the sum of Two dollars and Twenty -Five cents 804 per linear foot (complete and in place). LF 737 $2.25 $1 6658.25 93 NCTCOG 8 in Yellow Solid Striping, for the sum of Two dollars and Twenty -Five cents 804 per linear foot (complete and in place). LF 86 $2.25 $193.50 94 NCTCOG 18 in White Solid Striping, for the sum of Five dollars and No cents per linear 804 foot (complete and in place). LF 90 $5.00 $450.00 95 NCTCOG 24 in White Solid Crosswalk Stripe, for the sum of Seven dollars and No cents 804 per linear foot (complete and in place). LF 710 $7.00 $ 4,970.00 96 NCTCOG 24 in Solid White Stop Lines, for the sum of Seven dollars and No cents per 804 linear foot (complete and in place). LF 20 $7.00 S 140.00 12 ITEM NO. SPEC CONTRACT ITEM DESCRIPTION UNIT QTY UNIT COST COST 97 NCTCOG 27 in Solid White Yield Triangles, for the sum of Fifty -Two dollars and No 804 cents per each (complete and in place). EA 33 $52.00 $1,716.00 98 NCTCOG White Directional Arrows, for the sum of Six Hundred dollars and No cents 804 per each (complete and in place). EA 15 $600.00 $9,000.00 99 NCTCOG Traffic Buttons Type II-C-R, for the sum of Five dollars and No cents per 804 each (complete and in place). EA 81 $5.00 $405.00 100 NCTCOG Traffic Buttons Type I-W-C, for the sum of Five dollars and No cents per 804 each (complete and in place). EA 155 $5.00 $775,00 101 NCTCOG Removable Work Zone Pavement Marking, Yellow, 4 in, for the sum of 804 Two dollars and No cents per linear LF 6,755 $2 00 $13 510.00 foot (complete and in place). 102 NCTCOG Removable Work Zone Pavement Marking, White, 4 in, for the sum of 804 Two dollars and No cents per linear LF 4,567 $2.00 $9,134.00 foot (complete and in place). 103 NCTCOG Removable Work Zone Pavement Marking, White, 24 in, for the sum of 804 Twelve dollars and No cents per linear LF 28 $12.00 $33600 foot (complete and in place). 104 NCTCOG 6 in Topsoil, for the sum of Fifty dollars and No cents per cubic yard 202 (complete and in place). CY 2,178 $50.00 $108,900.00 105 NCTCOG Sod (Bermuda), for the sum of Four dollars and No cents per square yard 202 (complete and in place). SY 3,501 $4.00 $14,004.00 106 NCTCOG Hydromulch Seeding, Bermuda Grass, for the sum of No dollars and Seventy- 202 Five cents per square yard (complete SY 9,566 $0.75 $7 174.50 and in place). 13 ITEM SPEC CONTRACT ITEM DESCRIPTION NO. UNIT QTY UNIT COST COST 107 NCTCOG 2 in Conduit for Roadway Illumination, for the sum of Ten dollars and No cents 805 per linear foot (complete and in place). LF 2,233 $10.00 $22 3�3000 108 NCTCOG Street Light Base, for the sum of One Thousand Four Hundred dollars and 805 No cents per each (complete and in EA 13 $1.400.00 $18,200.00 place). 109 NCTCOG 6 In x 6 in Pull Box, for the sum of QSeven Hundred Twenty -Five dollars 805 and No cents per each (complete and in EA 1 $725,00 $725.00 place). 110 TxDOT Remove/Maintain/Replace Mailboxes, for the sum of Five Hundred dollars 560 and No cents per each (complete and in EA 4 $500.00 $2,000.00 place). III TxDOT Remove/Maintain/Replacc, stone/brick Mailboxes, for the sum of One 560 Thousand Nine Hundred dollars and EA 2 $1,900.00 $3,800.00 No cents per each (complete and in place). 112 NCTCOG Barbed Wire Fence, for the sum of Nine dollars and No cents per linear 801 foot (complete and in place). LF 600 $9.00 $5,400.00 113 TxDOT Aluminum Signs Ty A, for the sum of Al Thirty -Five dollars and No cents per 636 square foot (complete and in place). SF 195 $35.00 $6,825.00 114 TxDOT Install Small Rdsd Sign Sup & Am Ty Al I OBWG(1)SA(P), for the sum of Four 644 Hundred Fifty dollars and No cents per EA 30 $450.00 $13,500.00 each (complete and in place). 115 TxDOT Install Small Rdsd Sign Sup & Am Ty Ai 1 OBWG(2)SA(P), for the sum of Seven 644 Hundred Seventy -Five dollars and No EA 1 $775.00 $775.00 cents per each (complete and in place). 116 TxDOT Remove Small Rdsd Sign Sup & Am, Ai the sum of One Hundred Forty -Five 644 dollars and No cents per each EA 19 $145.00 $2,755.00 (complete and in place). 14 ITEM SPEC CONTRACT ITEM DESCRIPTION NO. UNIT QTY UNIT COST COST 117 NCTCOG 12 In x 12 In Tapping Sleeve and AlValve, for the sum of Five Thousand 502 Eight Hundred dollars and No cents per EA 1 $5.800.00 $5,800.00 each (complete and in place). 118 NCTCOG 6 In AWWA C-900 SDR-18 PVC QWater by Open Cut, for the sum of 508 Eighly dollars and No cents per linear LF 297 $80.00 $23,760.00 foot (complete and in place). 119 NCTCOG 8 In AWWA C-900 SDR-18 PVC QWater by Open Cut, for the sum of 508 Fifty dollars and No cents per linear LF 12 $50.00 $600.00 foot (complete and in place). 120 NCTCOG 12 In Cut -in Gate Valve, for the sum of AlSeven Thousand Five Hundred dollars 502 and No cents per each (complete and in EA 2 $7,500.00 $15 0000`00 place). 121 NCTCOG I2 In Dia. 1/4 In Thick Steel AlEncasement Pipe By Open Cut, for the 503 sum of One Hundred dollars and No LF 171 $100.00 $17,100.00 cents per linear foot (complete and in place). 122 NCTCOG City Standard Cleanout, for the sum of AlTwo Thousand dollars and No cents 502 per each (complete and in place). EA 5 $2 0000_00 $ to,000,00 123 NCTCOG 8 In ASTM D3034 SDR-26 Gravity AlPVC Through Encasement Pipe, for the 503 sum of Seventy -Five dollars and No LF 55 $75.00 $4,125.00 cents per linear foot (complete and in place). 124 NCTCOG 61n Plug Valve, for the sun of One Al Seven Hundredift Fdollars 502 and No cents per each (complete and in EA 1 $1,750.00 $1,750.00 place). 125 NCTCOG 4 Ft Dia, CIP SSMH Over Exist QSanitary Sewer, for the sum of Seven 502 Thousand Five hundred dollars and No EA 1 $7,500.00 $7,500.00 cents per each (complete and in place). 126 NCTCOG 2 In Blow Off Valve Assembly, for the Alsum of Three Thousand Five Hundred 502 dollars and No cents per each EA 1 $3,500.00 $3 5500.00 (complete and in place). 15 ABASE BID TOTAL QBID ALTERNATE: Alt I NCTCOG Relocate Existing Building, for the sum of Twentv Thousand dollars and No 203 cents per each (complete and in place). EA BID ALTERNATE TOTAL $3 716,893.25 $20,000.00 1 $20,000.00 $203 00,_0.00 "Note; All items of work required to complete the work as shown on the plans and as specified which are not listed as a pay item in this proposal are considered subsidiary to the project. Matthew W. McLeod, PE No. 105084, of Nathan D. Maier Consulting Engineers, Inc. Finn Registration No. F-356, is sealing the Bid Schedule, pages 1-17QQ 16 4. Unit prices have been computed in accordance with the General Provisions. BIDDER acknowledges that, for unit price contracts, quantities are not guaranteed and final payment will be based on actual quantities determined as provided in the Contract Documents. BIDDER agrees that the Work will be substantially completed and ready for final payment in accordance with the General Provisions and Special Provisions on or before the dates or within the number of calendar days indicated in the Construction Agreement, BIDDER accepts the provisions of the Agreement as to incentives, disincentives, and liquidated damages in the event of failure to complete the Work within the times specified in the Construction Agreement. b. The following documents are attached to and made a condition of this Bid: (a) Required Bid Security in the form of a certified or cashier's check or a Bid Bond in an amount of five (5) percent of the Bidder's maximum Proposal price, made payable to the OWNER, in accordance with the Instructions to Bidders. 7. Communications concerning this Proposal shall be addressed to: The address of Bidder SUBM Signed: Compai indicated below. Terms used in this Proposal which are defined in the General Provisions or Instructions will have the meanings indicated in the General Provisions or Instructions. Respectfully Submitted, Address: l49—S SEAL if Bidder is a Corporation Telephon Fax: Submitted by: Doing Business As: an Individual, a Partnership a Corporation, a Joint Venture an LLC 18 11KWITKI101\ WHITE CHAPEL BOULEVARD ROADWAY PROJECT This CONSTRUCTION AGREEMENT is made and entered by and between RKM Utility Services Inc., a Texas Corporation (hereinafter referred to as "Contractor"), and the CITY OF SOUTHLAKE, TEXAS (hereinafter referred to as "City"), to be effective from and after the date hereinafter provided. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties hereto agree as follows: W6► :: 111111u \ The parties agree that the Contract Documents shall consist of the following: This written Construction Agreement; 2. The following listed and numbered addenda, if any; 3. The Specifications and the Project Drawings, if any; 4. Advertisement for Bids; S. The Contractor's Proposal and Bid Schedule; 6. The Special Provisions; 7. Technical Specifications; S. The City of Southlake's Standard Construction Details; 9. The Standard Specifications for Public Works Construction (North Central Texas (NCTCOG) 2004, Fourth Edition), Divisions 200 through Division 6000; and the Standard Specifications for Public Works Construction (North Central Texas (NCTCOG) 2004, Fourth Edition), modified by any included Technical Specifications; and Division 100 as amended and supplemented by the Special Provisions (Division 100 Only) to said Standard Specifications, as amended (hereinafter referred to as "Southlake Standard Specifications"); 10. A Performance Bond in the sum of ONE HUNDRED PERCENT (100%) of the total contract price, which Bond shall be in a form acceptable to the City, shall guarantee that the faithful performance of the work shall be completed in accordance with the plans, specifications, and contract documents, REQUIRED; 11, A Payment Bond in the sum of ONE HUNDRED PERCENT (100%) of the total contract price, REQUIRED; 12. A Maintenance Bond in the sum of ONE HUNDRED PERCENT (100%) of the total contract price, which Bond shall be in a form acceptable to the City, and shall provide for repair or replacement of all defects due to faulty material and/or workmanship that appear within a period of two (2) years from the date of final acceptance by the City, REQUIRED. These Contract Documents form the Constriction Agreement and are a part of this Construction Agreement as if fully set forth herein. The Contract Documents are complementary and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency in any of the provisions of the Contract Documents, the inconsistency shall be resolved per Item 105.1.1. Priority of Contract Documents, Standard Specifications for Public Works Construction (North Central Texas 2004, Fourth Edition), including City of Southlake amendments. ujnl�1:.� Contractor shall provide all labor, supervision, materials, and equipment necessary to perform all work required by the Contract Documents in connection with the White Chapel Boulevard Roadway Project. Ill. TIME OF COMMENCEMENT:, Contractor shall commence work within ten (10) calendar days after receiving from the City a `Notice to Proceed' or work order. Contractor agrees and covenants that all work hereunder shall be complete within 570 Calendar Days, following `Notice to Proceed'. Time s of the Essence - All limitations of time set forth in this Agreement are material and time is of the essence of the Agreement. The parties acknowledge that adherence by Contractor to the completion schedule set forth herein is essential to this Agreement. It is agreed by the parties that the actual damages which might be sustained by the City by reason of the breach by Contractor of its promise to complete in accordance with the provisions hereof are uncertain and would be difficult of ascertainment; it is further agreed that the sum of $1,000.00 for each Calendar Day that completion is overdue would be reasonable and just compensation for such breach, and Contractor hereby promises to pay such sum as liquidated damages, and not as a penalty, in the event of such breach. The City shall pay the Contractor in current funds for the performance of the work, subject to additions and deductions by Change Orders or other quantity adjustments as provided in the Contract Documents. The contract sum shall be an amount of $ 3,716,893.25 No interest or late charge payment shall ever be due. ':I Oki W :\U W lelF.1 aU ► Progress and final payments shall be paid to the Contractor in accordance with the CITY OF SOUTHLAKE Standard Specifications. VI. CHOICE OF LAW, VENUE: TRAC]: INTERPRETATION The parties agree that the laws of the State of Texas shall apply to this Agreement, and that it is performable in TARRANT County, Texas. Exclusive venue shall lie in TARRANT County, Texas. Although this Agreement is drafted by the City, should any part be in dispute, the parties agree the Agreement shall not be construed more favorably for either Party. �f1 01910: H DI BM I Diem:U I D101IU 1 DION.13 10101► This Construction Agreement, including the Contract Documents listed in Paragraph I hereinabove, represents the entire and integrated agreement between City and the Contractor, and supersedes all prior negotiations, representations, or agreements, either written or oral. This Construction Agreement may be amended only by written instrument signed by both City and Contractor. This Construction Agreement is binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. VIII. EFFECTIVE DATE The effective date of this Construction Agreement will be the date of approval by the City Council of the City of Southlake, Texas (Council Meeting Date aA6bft 17 12017). IN WITNESS WHEREOF, the parties have executed this Construction Agreement upon the year and date indicated beneath their signatures hereto. Contractor: DATE: i01� 1 1 1( 1 f Sity of So trt lake, Texas DATE: - z-1 l /-Z".O( BY: Title: w"a►... OWN "►11 1 STATE OF TEXAS ) COUNTY OFQ j BEFORE ME, the undersigned authority, on this day appeared inn" person the within named person who stated that he/she is the _ of ��; U�ia�/'f tl� CEO,nG a Corporation, and is duly authorized in his/her capacity to execute the annexed and foregoing instrument for and in the name and behalf of said Corporation, and further stated and acknowledged that he/she has so signed, executed and delivered said foregoing instrument for the consideration, uses and purposes therein mentioned and set forth. GIVEN under my hand and seal of office this the I1 gday of STEPHANIE ANNETTE THOMPSOPko/og x°;' .`�,cNotary Pubft, StaW of TQxst Comm. Expires 10.12.202I N ary Public in and Wr the State /+rpaf,,r Notary ID 124176427 of Texas ACKNOWLEDGMENT STATE OF TEXAS COUNTY OF TARRANT BEF RE ME, the undersigned authority, on this day personally appeared I ILL , the ayr� of the CITY OF SOUTHLAKE, TEXAS, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same as the act and deed of the CITY OF SOUTHLAKE, TEXAS, for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN under my hand and seal of office this the 2017. CAROL ANN BORGES :PV9 i ° ��,_Notary Public, State of Taxes Comm. Expires 11-12.2021 Notary ID 128100482 It 4 Ae Notary Public in and for thd State of Texas 4F-1 CITY OF SOUTHLAKE MEMORANDUM February 14, 2019 To: Shana Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Repeal the Community Services Department Refund Policy Action Requested: City Council consideration to repeal the existing Community Services Department Refund Policy Background Information: The existing Community Services Department Refund Policy was originally approved by the City Council in 1993, and amended in 2010. With the completion and grand opening of the City's new community recreation center, Champions Club at The Marq Southlake, it is appropriate to update current standard operating procedures and policies for the use and management of the facility and make revisions and/or initiate new operating procedures and policies. Staff has reviewed the existing Community Services Department Refund Policy and requests the Policy be repealed and replaced with a Community Services Refund Standard Operating Procedure (SOP) that has been developed by the Finance and Community Services Departments. The scope of the SOP includes provisions for refunds for recreation programs, rentals, memberships, merchandise, etc. It also includes refund conditions and restrictions, deadlines, and process timelines. The SOP ensures the most appropriate and operationally sustainable use and management of the City's recreational offerings and responsive customer service to our Southlake citizens. In addition, the new SOP introduces new technology to the process, with the development of our Customer Adjustment Request Form which will be introduced with the opening of Champions Club as an online submittal process for all refund and account update requests. This process allows us to streamline the City of Southlake Values: Integrity ♦ Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork 4F-2 Shana Yelverton, City Manager Meeting Date — March 5, 2019 Page 2 of 2 workflow and allows us to eliminate the paper process currently in place. Department SOPs are approved by administrative action, and do not require City Council approval; however, a copy is provided for informational use. In summary, the City Council is being asked to repeal the previously approved policy document. Following Council's action, staff will implement the new Community Services Refund SOP. Financial Considerations: N/A Strategic Link: This item is linked to the City's Strategy Map related the focus area of Performance Management & Service Delivery and meets the corporate objectives to Provide high quality services through sustainable business practices, and to Enhance service delivery through continual process improvement. Citizen Input/ Board Review: City Council consideration March 5, 2019 Administrative Approval March 6, 2019 Legal Review: N/A Alternatives: N/A Supporting Documents: • Community Services Department Refund Standard Operating Procedure (SOP) • Community Services Department Refund Policy revised January 19, 2010 Recommendation: Staff recommends City Council repeal the existing Community Services Department Refund Policy. The Policy will be replaced by the Community Services Department Refund Standard Operating Procedure (SOP) upon Administrative approval. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4F-3 STANDARD OPERATING PROCEDURE (SOP) COMMUNITY SERVICES NUMBER CS - 006 SUBJECT: Refund Policy PAGE 1 of 5 PREPARED BY: Community Services and Finance Admin EFFECTIVE DATE 3/5/2019 APPLICABILITY: This process applies to all Community Services refund requests, and outlines the terms and conditions for refunds as applicable. PURPOSE - This procedure provides a consistent method by which to receive and process customer refund requests in a timely and efficient manner. DEFINITIONS: Customer Adjustment Request (CAR) — The online form by which customers may submit refund, cancellation, and transfer requests to Community Services for review and processing, as allowed by this policy. PROCEDURE: Customers shall submit refund requests to Community Services in writing using the online Customer Adjustment Request (CAR) Form or request the refund in person. If the original transaction payment was cash or check, the customer may choose to receive the refund as a credit to their Active Net (AN) account or as a mailed check. If the original transaction payment was credit/debit card, the customer may choose to receive the refund as a credit to their AN account or a credit to the original credit/debit card used for the original transaction. The City shall process credit card payments within seven (7) business days. The City shall process refunds to the customer's AN account within seven (7) business days, which will remain on a customer's account for a maximum of five (5) years. If the refund balance is still on a customer's account after five (5) years, the City shall issue a check refund. The City shall mail a refund check, processed through the accounts payable within thirty (30) days of the refund request for original transactions paid with cash or check. The City of Southlake reserves the right to grant exceptions to the stated guidelines. Version 1.0 Revision Date: N/A 4F-4 STANDARD OPERATING PROCEDURE (SOP) COMMUNITY SERVICES NUMBER CS - 006 SUBJECT: Refund Policy PAGE 2 of 5 PREPARED BY: Community Services and Finance Admin EFFECTIVE DATE 3/5/2019 Champions Club and Recreation Programs Memberships are non-refundable and non -transferable. A customer must submit a request at least (7) seven business days prior to the next auto payment date in order to stop the payment from being processed. The City shall set all passes requested for non - renewal for the next billing date. Members may continue to use the membership through the date already purchased. The City will not issue prorated refunds for memberships. If the Member submits a request within 30 days of enrollment for any membership fees previously paid at a rate other than the customer's eligible rate, the City shall adjust and refund the difference. If outside of the 30 day window, the City shall schedule the rate change to take effect during the next billing cycle. Day passes, including Child Watch, are non-refundable and non -transferable. Point of Sale. To exchange an item or receive a refund, Customers must return items unopened and free of damage within 30 days of purchase, with the following exceptions: a. Perishable food items are non-refundable; b. Consumable items are only refundable on the day of purchase; and c. When a Customer requests a refund for a point of sale purchase without a receipt, the City shall issue a gift card. Programs a. The City shall issue a refund on a pro -rated basis until the second class/game. A five dollar ($5) administrative fee shall apply per registration item; b. The City shall not issue a refund for athletic team fees after the City releases the league schedule. A thirty five dollar ($35) administrative fee shall apply per registration item for any refunds prior to the schedule release; c. Customers must submit a refund or transfer request for Camp Mania, Teen Scene, Cross Timbers Nature Camp, and Cross Timbers Forest Preschool programs at least seven (7) business days prior to the start date. A thirty five dollar ($35) administrative fee shall apply per registration item; Version 1.0 Revision Date: N/A 4F-5 STANDARD OPERATING PROCEDURE (SOP) COMMUNITY SERVICES NUMBER CS - 006 SUBJECT: Refund Policy PAGE 3 of 5 PREPARED BY: Community Services and Finance Admin EFFECTIVE DATE 3/5/2019 d. Customers must submit a refund request for one -day programs at least three (3) business days prior to the program start date. A five dollar ($5) administrative fee shall apply per registration item; e. Personal training packages are non-refundable and non -transferable; and f. If the Customer submits a request within 30 days of registration for any fees previously paid at a rate other than the customer's eligible rate, the City shall adjust and refund the difference. Rentals. In the event of cancellation by Customer, deposits are non-refundable and non -transferable. For Champions Club rentals, the City shall calculate the amount of the refund due to the Customer as a percentage of the original charges for the event based on the number of days the Customer submits the refund request prior to the date of the scheduled event: a. 0 - 14 days - 0% refunded; b. 15 - 29 days - 50% refunded; or c. 30 or more days - 100% refunded. For transfers, the Customer must schedule the reservation at the time of the transfer request, which must occur within six (6) months of the original event date. Transfers are subject to the above Cancellation Sliding Scale. In the event of damages or overages, the City shall apply the deposit to the applicable charges. For damages totaling greater than the deposit amount, the City shall bill the customer for the remaining balance. Legends Hall Rentals In the event of cancellation by Lessee, all deposits are non-refundable and non- transferrable. Lessee shall submit a written and signed letter of Cancellation. Lessee shall receive a final invoice of cancellation charges per the Cancellation Sliding Scale below within fourteen (14) days of cancellation. When multiple events are listed on one contract, cancellation arrangements shall apply to each event date separately. Lessee is required to pay all cancellation charges in full within thirty (30) days of invoice receipt. For Legends Hall events, the City shall calculate the amount of the refund due to the Lessee as a percentage of the original charges for the event based on the number of days the Lessee submits the written cancellation notice prior to the date of the scheduled event: Version 1.0 Revision Date: N/A 4F-6 STANDARD OPERATING PROCEDURE (SOP) COMMUNITY SERVICES NUMBER CS - 006 SUBJECT: Refund Policy PAGE 4 of 5 PREPARED BY: Community Services and Finance Admin EFFECTIVE DATE 3/5/2019 a. 0 - 14 days - 0% refunded; b. 31 - 60 days - 30% refunded; c. 61 - 120 days - 50% refunded; d. 121 - 180 days - 60% refunded; or e. 181 days or more - 70% refunded; If Lessee opts to reschedule their Event, the following will apply: a. The request for reschedule must occur outside thirty (30) days prior to the event. If the request falls inside thirty (30) days, the City considers it a cancellation without the option to reschedule. b. The Lessee must select the new event date within seven (7) business days of the request to reschedule and the event must be held within one hundred eighty (180) days of the original event date. c. The Lessee must sign an addendum to the contract within twenty four (24) hours of receipt. d. The Lessee shall follow the initial payment plan regardless of the new date. e. In the event of a reschedule by Lessee, the Lessee forfeits the deposit on file. In the event of cancellation by the City for reasons other than the default of Lessee, the City shall refund the amounts actually received to the Lessee within thirty (30) days of such cancellation as Lessee's exclusive remedy for any claims of Lessee arising out of such cancellation. Following the conclusion of the Event, the City shall present to Lessee an itemized invoice reflecting charges for rental, services or equipment used by Lessee and damages or non -routine cleanup costs incurred during the Event. The invoice shall reflect any credits for compensation previously received by the City. The balance, if any, owed the City is due and payable within thirty (30) days upon receipt of invoice, unless otherwise agreed to by the Manager in writing. Senior Activity Center Memberships are non-refundable and non -transferable. A customer must submit a request at least (7) seven business days prior to the next auto payment date in order to stop the payment from being processed. The City shall set all passes requested for non - renewal for the next billing date. Members may continue to use the membership through the date already purchased. The City will not issue prorated refunds for memberships. Version 1.0 Revision Date: N/A 4F-7 STANDARD OPERATING PROCEDURE (SOP) COMMUNITY SERVICES NUMBER CS - 006 SUBJECT: Refund Policy PAGE 5 of 5 PREPARED BY: Community Services and Finance Admin EFFECTIVE DATE 3/5/2019 If the Member submits a request within 30 days of enrollment for any membership fees previously paid at a rate other than the customer's eligible rate, the City shall adjust and refund the difference. If outside of the 30 day window, the City shall schedule the rate change to take effect during the next billing cycle. Annual Memberships are paid in full at time of purchase and are non-refundable and non -transferable. Programs The City shall issue a refund on a pro -rated basis until the second class. Customers must submit a refund request for one -day programs at least five (5) business days prior to the program start date. Park, Pavilion & Field Rentals Customers must submit a refund or transfer request at least three (3) business days prior to the rental date. For transfers, the Customer must schedule the reservation at the time of the transfer request, which must occur within six (6) months of the original event date. In the event of inclement weather on the event date, the City will grant a transfer if the Customer requests within three (3) business days after the event date. In the event of damages, the City shall apply the deposit to the applicable charges. For damages totaling greater than the deposit amount, the City shall bill the customer for the remaining balance. Approved: Approved: Chief Financial Officer Director of Community Services Date: Date: Version 1.0 Revision Date: N/A Community Services Department Policies and Procedures Manual Policy: Refund Policy Source: Parks and Recreation Board Category: Administrative Statement of Purpose To provide clear refund guidelines and procedures for issuing refunds. Procedure All participants will be provided a copy of this policy at the time of their providing payment. The Community Services Department will handle refunds as follows for all fees collected. A full refund will be given if the class is cancelled by the Community Services department for any reason. 2. All other refunds will be processed upon request minus a $5 administration fee. No refunds will be issued after the second class date or game. 3. No refunds, transfers, or credits will be issued after class or program has concluded. No refunds, transfers or credits will be issued for team fees if placed on a schedule prior to requesting refund. (Athletics Only) 4. Withdrawal from any one -day course must occur within two (2) business days of the class start date to receive a refund. 5. The Southlake Community Services Department reserves the right to grant exception to the stated guidelines in situations including but not limited to injury, illness, or death in the family. Homesickness, change of parents plans or vacations are not sufficient grounds for refunds. 6. Approved refunds will be processed within three weeks and paid by check. 7. A refund request form must be received in writing by person, e-mail, or fax. 8. Supply fees will not be refunded for supplies received and kept by the participant. 9. Pavilions, room and facility rentals will be refunded in full if reservations are cancelled more than forty-eight (48) hours in advance. Refunds after an event or day of the rental will not be refunded. Community Services — Refund Policy Page 1 of 3 4F-9 Pro -rating Fees for Late Registration The last date to enroll is listed as the deadline date. A $15.00 non-refundable service charge will be applied to Athletic late registrations. Cancellations: The Community Services Department reserves the right to cancel any class, program or activity due to weather, failure to meet minimum registration requirements, and situations beyond our control. In the event a class is cancelled, you will be notified and a full refund will be issued. Approval Date: September 13, 1993 Approved b : Parks and Recreation Board 1. Amendment Date January 19, 2010 Approved by: City Council 2. Amendment Date Approved by: Community Services — Refund Policy Page 2 of 3 4F - 10 CITY OF SOUTHLAKE I CUSTOMER REFUND REOUE T I CUSTONEER N-A_ME: REED -ADDRESS: P-ARTICIPANT 1A1I I E ❑ 3GTI ITY NAME ❑-IcTIS'ITY'-NAME ❑ Acrn-iTY VAum REISON FOR REQUEST: By signing below, I understand that this refund request will go through an approvalproress and Rill take between I,1 meek: to receive a rherl4 should this request be granted, and that the check will be matted to the address of the paver far the original transartinn. I understand ih.at should m' refund request be granted it Rill be less a d dollar administrative fee. I also understand that if 1 registered on-line for the above arli4ities that mr refund, should itbe granted, will be based o0 the discounted actisits fee price_ I understand ibat if I registered ao-Line for the above actisities that 1 nill not be nxei;ing any amount of the conreninue fee in the refund rherL Parent Guardian: Signature Date For Office Use Onk Staff Signature Date Supernzsor's RViature Date Received in Finanre (date) Community Services — Refund Policy Page 3 of 3 n JJ ti SOUTH ELEVATION SCALE: I 22' - 10" 15' - 0" 18' - 2" 5 SOUTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 2 EAST ELEVATION SCALE: 1 /8" = 1 '-0" 21'-0" 27'-9" I EAST FACE FLOOR PLAN y SCALE: 1 /8" = 1 '-0" 4'-10" CTAAIfIIAI(- CCARA RACTAI CJ(\(1C 21'-0" Highland Corner City of Southlake, Texas Schematic Design CTAAIfIIAI(- CCARA RACTAI O(1(1C IL/ 18'-2" 15'-0" Eave 14' - 1 " Eave 1 10'-3" ,-- NOTE: ALL BUILDING EXTERIOR MATERIALS ARE 100% MASONRY AS DEFINED BY ORDINANCE NO. 557-A. 24' - 8" Eave 3 14' - 1 " \V Eave 1 ,� 10'-3" Q WEST ELEVATION SCALE: I 19'-6" 30' - 9" 7 WEST FACE FLOOR PLAN SCALE: 1 /8" = I '-0" 4 NORTH ELEVATION SCALE: 1 /8" = 1 '-0" - -- -- 7L� 24'-8" 15'-0" 18'-2" NORTH FACE FLOOR PLAN SCALE: ,�l 4\ �F_ I 4'-10" 18'-2" C`TAAIMIAI/l CCARA RACTA1 f)r%r%E 19'-6" CTAKIMIKIt' CCAKA RACTAI O(1(1C -L11 \,A 1� 15'-0" 22'-10" BUILDING 1 PLANS & ELEVATIONS January 30, 2019 KO� 1 n- 1n ti SOUTH ELEVATION SCALE: 1 /8" = 1 '-0" STUCCO Eave 3 ® Eave 3 23 - O STANDING SEAM METAL ROOF 23 - 0 STONE STONE Eave 2 _ Eave 2 14'-3" 14' Eave 1 _ _ Eave 1 10'-3v' 10'-3" WEST ELEVATION SCALE: 1 /8" = 1 '-0" -- --- --------- ---- --- 24'-5" 15'-0" 12'-8" 15'-0" 12'-11" 15'-11" 30'-8" SOUTH FACE FLOOR PLAN 7 WEST FACE FLOOR PLAN SCALE: 1 /8" = 1 "0" CTAKIMIAI(` CCARA RACTAI O(1(1C 2 EAST ELEVATION SCALE: 1 /8" = 1 '-0" 22' - 2" 30' - 8" 22' - 2" 1 EAST FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" Highland Corner City of Southlake, Texas Schematic Design SCALE: 1 /8" = 1 '-0" 28'-5" STANDING SEAM METAL ROOF STUCCO Eave 3 STANDING SEAM METAL ROOF Eave 3 - -- - — — — — — — 23' - 10" STONE 23' - 10" STONE BRICK Eave 2 - — — Eave 2 14'-3" �' - 14'-31' zo Eave 1 N = Eave 1 10'-3" 10'-3" �® .f NOTE: ALL BUILDING EXTERIOR MATERIALS ARE 100% MASONRY AS DEFINED BY ORDINANCE NO. 557-A. 4 NORTH ELEVATION SCALE: 1 /8" = 1 '-0" = =-�\ - 12'-11" 15'-0" - 12'-8" �15'-0' NORTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 18zMMIM BUILDING 2 PLANS & ELEVATIONS January 30, 2019 KOO 1 h SOUTH ELEVATION SCALE: 1 /8" = 1 '-0" \ \ 00 c 24'-5" 15'-0" 12'-8" 5 SOUTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" ,? EAST ELEVATION SCALE: 1 /8" = 1 '-0" 22' - 2" 1 EAST FACE FLOOR PLAN SCALE: 1 /8" = I '-0" QTI I(`(`n 15'-0" Highland Corner City of Southlake, Texas C`TI I!l!l! % 22' - 2" 12' - 11" _ Eave 4 23'- 10" Eave 2 12'-311 \ Eave 1 10'-3' Eave 4 �\ 23' - 10" Eave 3 14'-4" Eave 2 � 12'-3" Eave 1 10'-3" NOTE: ALL BUILDING EXTERIOR MATERIALS ARE 100% MASONRY AS DEFINED BY ORDINANCE NO. 557-A. 8 WEST ELEVATION SCALE: 1 /8" = 1 '-0" 28'-5" 7 WEST FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 4 NORTH ELEVATION SCALE: 1 /8" = 1 '-0" 30' - 8" 12'-11" _ 15'-0" - 12'-8'_' '15'- j 11 NORTH FACE FLOOR PLAN -11 SCALE: 1 /8" = 1 '-0" STUCCO STANDING SEAM METAL ROOF STONE 15' - 11" Eave 4 23' - 10" Eave 3 14' - 4' Eave 2 12'-3" Eave 1 10'-311 Eave 4 23' - 10" Eave 3 14'-4" Eave 2 -� 12'-3" \ Eave 1 10'-3" BUILDING 3 PLANS & ELEVATIONS Schematic Design January 30, 2019 KOO 1 PTA K I f In In OrA nA Eave 4 13'-9" Eave 3 13' - 1" Eave 2 :Eav ' 1 "e 1 10'-3" 6 SOUTH ELEVATION 8 SCALE: 1 /8" = 1 "0" I I I 23'-1" 15'-0" 16'-7" 8'-0" 16'-7" 15'-0" 23'-10" 5 SOUTH FACE FLOOR PLAN 7 SCALE: 1 /8" = 1 '-0" C-rAAIfIIAI/1 Cr7ARA Eave 3 13' - 1 " Eave 1 10'-3" 2 EAST ELEVATION SCALE: 1 /8" = 1 "0" I 10'-6" EAST FACE FLOOR PLAN SCALE: 1 /6" = I I-O` 10'-0" Highland Corner City of Southlake, Texas NOTE: ALL BUILDING EXTERIOR MATERIALS ARE 100% MASONRY AS DEFINED BY ORDINANCE NO. 557-A. 4 NORTH ELEVATION SCALE: 1 /8" = 1 '-0" WEST ELEVATION SCALE: 1 /8" = 1 '-0" 1 10'-0" ;me WEST FACE FLOOR PLAN SCALE: 1 /8" = I '-0" QTAAIMIKIl- CCAFIA 15-016'-7" 3'-0" -ILA9'-0" - -3-0"�� / - 23'-10" 3 NORTH FACE FLOOR PLAN SCALE: 1 /8'I = I I-O" I 10'-6" 23'-1" STANDING SEAM METAL ROOF STONE STUCCO Eave 4 %13'-91' Eave 3 13' - 1 " 10 3 BUILDING 4 PLANS & ELEVATIONS Schematic Design January 30, 2019 KO� 1 ti SOUTH ELEVATION SCALE: 1 /8" = 1 '-0" 23'-3" 15'-0" 5 SOUTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 21'-2" r� WA\I lr IVr= r19,V, M,wJ � r.M M 7 r 1. Eave 3 14'-511 Eave 1 10'-311 2 EAST ELEVATION SCALE: 1 /8" = I I-0" 1 14'-3" 1'-6" 1 EAST FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 14'-3" Highland Corner City of Southlake, Texas ClrAKlrllKl(l ClCAAA RACrAI Ol1l1C 23'-3" NOTE: ALL BUILDING EXTERIOR MATERIALS ARE 100% MASONRY AS DEFINED BY ORDINANCE NO. 557-A. Eave 3 Eave 2 L--� 12' - 11" Eave 1 10'-3" ,R WEST ELEVATION SCALE: 1 /8" = 1 '-0" ti 22' - 0" 16'-0" 7 WEST FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 4 NORTH ELEVATION SCALE: 1 /8" = 1 '-0" _r F, 23'-3" 15'-0" 3 NORTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 1 22' - 0" 11rAAIrIIAII- ClCARA RACrAl Ol1/1C -I� - 21'-2" 15'-0" nTAl�lrl11�11� n-RA RA -Al ri 111 23'-3" Eave 3 �14'-5" Eave 2 � 12_1 Eave 1 10'-3" Eave 3 14'-5" Eave 2 12' - 1 " Eave 1, BUILDING 5 PLANS & ELEVATIONS Schematic Design January 30, 2019 K mooff 001 ti SOUTH ELEVATION SCALE: 1 /8" = '-0' b° , 18'-0" 15'-0" 5 SOUTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" IT , 27'-8" 15'-0" OTAklf lklf� LrAAA RArTAl 1"f !1llr Eave 3 14' - 1 " Eave 2 � 11'-711 V Eave 1 10'-4" 2 EAST ELEVATION SCALE: 1 /8" = 1 '-0" 20' - 11" , N N 18'-1" I EAST FACE FLOOR PLAN 1 SCALE: 1 /8" = 1 '-0" 21'-0" Highland Corner City of Southlake, Texas Schematic Design 24' - 5" NOTE: ALL BUILDING EXTERIOR MATERIALS ARE 100% MASONRY AS DEFINED BY ORDINANCE NO. 557-A. Eave 3 14' - 1 " Eave 1 10' - 4" -� Q WEST ELEVATION SCALE: 1 /8" = 1 '-0" o - o N ' N 18'-9" 22'-8" 7 WEST FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 4 NORTH ELEVATION SCALE: 1 /8" = 1 '-0" I l 24'-3" 15'-3" 20'-6" -1 NORTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 15'-3" 0TAKIMIK11` CCARA RACTAI O(1(1C Eave 3 14' - 1 " Eave 11'-7" Eave 1 10'-4" 18'-8" Eave 2 11'-7" Eave 1 10'-4" 24' - 10" BUILDING 6 PLANS & ELEVATIONS January 30, 2019 KOO 1 Eave 5 22'-7" Eave 3 11'-8" �0 OPP" 00 LO L0\47�, LO _ Eave 2 N N N N 31 10 _ Eave 1 :71 71 9' - 1 " 6 SOUTH ELEVATION SCALE: 1 /8" = 1 "0" ao� co 24'-3" 13'-6" 22'-8" 13'-6" 5 SOUTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" Eave 5 22'-7" Eave 14' - 1 " Eave 3 11'-8" Eave 2 � 10'-3" Eave 1 9' - 1" ,� EAST ELEVATION SCALE: 1 /8" = 1 '-0" 6' - 11 " 5'-6" 1 EAST FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 00 �6'-11" 15'-6„ Highland Corner City of Southlake, Texas 23' - 6" NOTE: ALL BUILDING EXTERIOR MATERIALS ARE 100% MASONRY AS DEFINED BY ORDINANCE NO. 557-A. 4 NORTH ELEVATION SCALE: 1 /8" = 1 '-0" 22' - 9" 8 WEST ELEVATION SCALE: 1 /8" = 1 '-0" Eave 5 22'-7" Eave 4 14' - 1 " Eave 3 11'-8" Eave 2 10'-3" Eave 1 9' - 1 " 16'-0" 1 _ � 21'-11" 7 WEST FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 15'-0" 3 NORTH FACE FLOOR PLAN SCALE: 1 /8" = 1 '-0" 21'-2" - 15'-0" 23'-6" BUILDING 7 PLANS & ELEVATIONS Schematic Design January 30, 2019 KO� 1 Item 6A — Map • Lq% Item 6A — 2nd Reading 11i4k Highland Corner w Owner: Resort Homes of Texas, LP Request: Approval of a Zoning Change and Site Plan for Highland Corner Location:1 1 11 1110,p 1120 1130, 1140 1150 AM 773 �irj{S i _ ti ;E _ AP T+ 9, i ALI �. fir' .; a, "•r .:: !'� - .. .. Aerial View Future Land Use Highland Corner LU ❑ = Off is e Commercial Future Land Use 1DO-Yea r Flood Plain ❑ens ily Residential Corps of Engineers Property Medi imiens ity Res id =r.tial - Public ParklOpen Space - Public/Semi-Public Low Density Residential D Medium Density Residential Office Commercial - Retail Commercial ❑nsrhj R ieP al - M ixed U se oni°ec° eae' Town Center Regional Retail - Industrial Me ium❑ nsityR !dent 9 14D 2BO 56d SOUTHLAKE GLEN Feet P°n�lGse�-r�5i� PATTERSO Y � Mfu� uae j W \j Ill Q J 2 Q m ❑-Y Fk-d Plain NCE WS Y z AAedlu ❑.-iTy tml t' �rll I WATER R. identi.t Zoning Highland Corder Current Zoning: S-P-1 Detailed Site Plan District Zoning Districts: LFLL 0 A.G - G1 ®RE -C2 0 SF1A - C3 BI 0SF1B -C4 ® SF2 - NR-PLID 0 SF30 HC F A 0 SF20A 0 31 0 SF20B 0 B2 - R-PUD 0 11 A G MF1 0 12 - MF2 0 SP1 IF 2- MH 0 SP2 S I �CS -DT 0 01 ® TZD IT A G - 02 0 EGZ AIN CT ❑ 184) 300 720 Felt SP7 SFIA S 20 Q 1 PATTERSOIN WAY EAST HIGHi NDSTREET K' a (Iy A Zoning Change and Site Plan for Highland Corner was approved by City _ --_ Council on October 17, 2018 under Planning Case ZA17-043. The I following is a summary of the approval: "" • Approved the variances for driveway stacking and spacing. r �. ! - ;-- �I ' x • Approved the landscape plan presented at the meeting which r indicated additional tree plantings along E Highland St. and rl a 8I4ADY clarifying the type of trees to be planted along the western and Pas„° mm rl southern property boundaries to be cedars at a minimum of 5' tall p p Y I at the time of planting. s • Approving location of two trash dumpsters �� g • Noting all mechanical equipment shall be placed on a portion of I` F E the building not facing Kimball Ave. or E. Highland St.; and if not d s & practical, then mechanical equipment will be fully screened from " �•' b 4 ', view using either a wing wall of stone that matches the buildings or I; II, . bushes planted at a height and thickness to fully screen the m equipment. . - °°°.. °' • With respect to Lot 7 in the northwest corner, to improve the landscaping discussed Octobers, 2017. with additional grass as n --- e --� " ,.r • Lot 7 will allow for cross access and pedestrian access. for ,;,-- -- w ai u • No monument signage E. Highland St. and no more than 20' ,. zoc.' mo 10 ' 'taw YE^RG NC north of the northern most drive on N. Kimball Ave. rzoge VIo u2: i yn-J _6 e °M Ae at I I I GLENIORNE K EAST HIGHLAND STREET 9--1 AKE GLEN DRIVE 71 ` PLANT LIST I r- IdnIT rr-1meAr Warn BOTANICAL NAME 512E MIN. HT. SPACE REMARKS 10 RED OAK Cuercue sh--a T' 4" cal. 10'-12' Per Plan STngle Trurk Idb CEDAR ELM Wmua—asalfolla 3" cal. 10'-12, Per Plan Single Trunk e LACEBARK ELM Ulmus parvlfolia 4' —1_ 10'-12' Per Plan 9in2le Trunk 46 CRAPEMTRTLE La erat—la Wdlaa 3ogal, 1'-8' Par Plan Full 2O RED BUD Cercls canadenele 309.1. 7'-a' Per Plan Full d5 CF4A5TE TREE Vltax a ue-caatua 30vl1 1'-a' Par flan Full PS NELLIE R STEVEN$ llen x 'NeIITe R Saevens' ISgal. Per Plan 139 KALE1DO8COF'E ABELIA Abelie x ranpiflora 'Keleldosco s' 3061. 24" 2'-0" Full 213 LOREPERALUM La eta lum gal. 30" 2'-O" Full 111 DWARF INDIAN HALUT40FZK Rha Mole is Indlca Bea 1. 24" 2'-0" Full 127 T-TEXICAN FEATHER GRA55 Naasella tanulaslma 3,2a 1. IS" 2'-8" Pull Ill PINK 1-134+-y Muhlenb6r la ca Illarle Bea 1. 24" 2'-0" Full 11$ 1 BUFFALO JUNIPER Jun1 ar- aabWa 'Buffalo' 30a 1. 1 0" 4'-0" Full "26 ASIAN JASMINE Tra c.h3loe rmum aeiatl— 41,90t. V 12" Full 1341 SEASONAL COLOR 4��f of 8" 12" Full 107016 BERMUDA 50D CANOPYTREE ORNAMENTAL TREE - GROUNDCOVER - LANDSCAPE BEDS lASi INGI0.ANO STREET --------- --�nau 1 r II f __ — Afh I - I irsrc exnny 9 9 E E _ E 1 TO 5E REMOVED TO 5E 3AVE(D f ,4RCxIN,4L TOTAL SITE AREA = 264,304 SF TREE CANOPY COVERAGE - 21,387 SF 8% TREE CANOPY COVERAGE 0%-207. CANOPY COVERAGE = 707. TO BE PRESERVED 15,197 SF PRESERVED - 70% MARGINAL - 1,077 OR 5% � l �•� Ear ct . 11_ _ n ' � I - � J Y � ; -. .. — ._,z �,�. , �4 .. �I �.� - tit +a,'F• 1 ;S ,.-} _ .'Ci ..� �.� � , � i � •_,�� �. � � -. s_¢'C��rs '�- -. ^^fir �Y - .. r..t�,zw. .�, i - } � �� �`� - —�� Proposed Elevation Color Change 6 SO-UTH ELEVATION SOUTH FACE FLOOR PLAN WEST ELEVATION 7 WEST FACE FLOOR PLAN SOL7I3 ELEVATION SOL'I'E! FACE FLOOR PL AN 7 EAST ELEVATION I EAST FACE FLOOR PLAN 4 NORTH ELE` ATIOti 3 NORTH FACE FLOOR PLAN Fn g WEST ELEVATION 7 WEST FACE FLOOR PLAN e i M. I . ON i7"f Ji .-AM ■ ■ J. Ai Ji .i ... ■■ - - .. - .. �� - ii 6 SOUTH ELEVATION g SOUTH FACE FLOOR PLAN 2 EAST ELEVATION I EAST FACE FLOOR PLAN -... WEST ELEVATION 7 WEST FACE FLOOR PLAN . .......... i ids :: Ile: Am 4 NORTH ELEVATION �fRRLIeN�LIlEpG10L3 FRE tWW M0.5�gt'+/r5 - CERNF6BYWiCIINRfiGE 3 NORTH FACE FLOOR PLAN !M17;l no SOUTH ELEVATION SOL-M F AC£ FLOOR PLA 2 EAST ELEVATION E AST F ACE FLOOR PL.? ti g WESTELa_kTION + %zT-STFACEFLOOR PLAN liiwllli� u 4 NORTH ELEVATION ` `, ORTFI FACE FLOOR PLAN 1111� ��IL■1� ��II :: 6 SOUTH ELEVATION 5 SOUTH FACE FLOOR PLAN 9 2 EASTELEVATION S WFSTELEVATION 7 WEST FACE FLOOR PLAN 4 NORTH ELEVATION NOTE au auiiar� �IEFaPR MRiE�VLS � t[p0c wsPN� A6 OEFIAEO BY ORaNMICf f-------- 7 I - --A` - N0.35I-0. # f y LAS"F FACE FLOOR PLAN 3 NORTH FACE FLOOR PLAN 4-11 :� c � 7.-.� 6 SOG M ELEVATION F 5 SOUTH FACE FLOOR PL IN �� ��111■117 1 1 E.A.ST EL-VATION EAST FACE FLOOR PLAN g WEST ELEVATION l iF i k 7 L[iE ST FACE FLOOR PLAIN r ii •a r 66---i q NORTH ELES'ATiON OthCihme rulfxw�z F9e Tb14 Ythwxv •z NORTH FACE FLOOR PLAN G SOUTH ELEVATION 5 SOUTH FACE FLOOR PLAN v� 1P-3' g WEST ELEVATION 7 WEST FACE FLOOR PLAN 15 SCFLTrH ELEVATION 5 SOUTH FACE FLOOR PLAN 2 EAST ELEVATION' ...... I., I EAST FACE FLOOR PLAN 4 NORTH ELEVATION 1:7-eTHFA(7 FLOOR PLA'-',,- UTST ELEVAMN 7 WEST FACE FLOOR PLAN 6 SOUTH ELEVATION 5 SOUTH FACE FLOOR PLAN Z EAST ELEVATION NOTE: uLWILDW _ = ARC1 ORIM5E RyS ARFWD5Y0RN ng ,If AID � NEO6Y ORdFWJOE NO. NO. SS]A EAST FACE FLOOR PLAN - 'NONE No i & WEST ELEVATION 7 VEST FACE FLOOR PLAN 4 NORTH ELEVATION yam-- / 3 NORTH FACE FLOOR PLAN 6 SOUTH ELEVAT O ti SOUTH FAC E FL OOP, PL.-�.N g %X'TS ' ELEVATION -,,TST F.KE FLOOR 6 SOUTH ELEVATION i 5 SOUTH FACE FLOOR PLAN g WEST ELEVATION 7 WEST FACE FLOOR PLAN 6 SOUM ELEVATION 3 SOUTH FACE FLOOR PLAN y EAST ELE4ATIOti M:o- � xen nr oxnw.is 1 EAS a = —ACE FLOOR PL.-ILN & WEST ELEVATION - :VEST FACE FLOOR PLAN 4 NORTH ELEVATION 3 NORTH FACE FLOORPL N ^ SOUTH ELrVATION------------------ 2 EAST ELEVATION L& o WFST ELFVATION------- ^ NORTH ELEVATION /�~ F,-\ST FACE FLOOR PLAN 3 NORTH FACE FLOOR PLAN WE jr SOT= ELEVATION SOUTH FACE TLOORPLLN FAST FACE FLOOR ?LC� QISM ■ �, 6 6 Min mom :�I- ST E LEVA-HON VI ST FAC E 7LjDQR PLAN -- - - - - - - - - - - - - - - - - - - j 4 NORTH =VATION NORTH FACE FLOOR PLAN Planning & Zoning Commission City Council CITY OF ISOUTHL,A Questions? SOUTHLAK.-E PLANNING & DEVELOPMENT SERVICES STAFF REPORT February 26, 2019 CASE NO: ZA19-0006 PROJECT: Zoning Change and Site Plan for Highland Corner EXECUTIVE SUMMARY: Resort Homes of Texas LP is requesting approval of a Zoning Change and Site Plan for Highland Corner on property described as Lots 1-8x, Block A, Highland Corner Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 1030, 1100, 1110, 1120, 1130, 1140, 1150 and 1160 N. Kimball Avenue, Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan District. Proposed Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #4. DETAILS: The proposed development is located on the southwest corner of E. Highland St. and N Kimball Ave. On October 17, 2018, City Council approved a zoning change and site plan for the Highland Corner office development. Specific details of that approval are found in the history section of this report (Attachment A, pages 1 & 2). The approval included specific detailed and colored building elevations (brown). The purpose of this request is to obtain approval of a zoning change and site plan that will allow a change (gray) in the previously approved color palette for the seven (7) office buildings. All other components previously approved for the Highland Corner development shall remain. ACTION NEEDED: 1) Conduct a public hearing 2) Consider approval of a 2nd Reading for a Zoning Change and Site Plan ATTACHMENTS: (A) Background Information (B) Vicinity Map * Due to the scope of this request, a review summary was not generated (C) Surrounding Property Owners Map and Responses (D) Ordinance No. 480-728a • Presentation • Elevations • Colored Rendering STAFF CONTACT: Dennis Killough (817) 748-8072 Lorrie Fletcher (817) 748-8069 Case No. ZA19-0006 BACKGROUND INFORMATION OWNER/APPLICANT: Resort Homes of Texas, LP — David Keener PROPERTY SITUATION: 1030, 1100, 1110, 1120, 1130, 1140, 1150 and 1160 N. Kimball Avenue LEGAL DESCRIPTION: Lots 1-8x, Block A, Highland Corner Addition; approximately 6.068 acres LAND USE CATEGORY: Office Commercial CURRENT ZONING: "S-P-1" Detailed Site Plan District with "0-1" Office District uses PROPOSED ZONING: "S-P-1" Detailed Site Plan District with "0-1" Office District uses HISTORY: - The property was annexed into the Town of Southlake in 1956 as "AG" (Ord. No. 041). - A Plat was approved by City Council on April 15, 1986 for the Hanna Addition under Planning Case ZA86-009. - A Land Use Plan Amendment from Medium Density Residential to Mixed Use was approved by City Council on December 3, 2013 under Planning Case CP13-005. This LUD change was done during the approval process for Gateway Lakes. - A Plat Revision was approved by City Council on June 17, 2014 for Southlake Glen under Planning Case ZA14-042. - A Land Use Plan Amendment from Medium Density Residential and Mixed Use to Office Commercial was approved by City Council on October 17, 2018 under Planning Case CP17-005. - A Zoning Change and Site Plan for Highland Corner was approved by City Council on October 17, 2018 under Planning Case ZA17-043. The following is a summary of the approval: • Approved the variances for driveway stacking and spacing. • Approved the landscape plan presented at the meeting which indicated additional tree plantings along E Highland St. and clarifying the type of trees to be planted along the western and southern property boundaries to be cedars at a minimum of 5' tall at the time of planting. • Approving location of two trash dumpsters • Noting all mechanical equipment shall be placed on a portion of the building not facing Kimball Ave. or E. Highland St.; and if not practical, then mechanical equipment will be fully screened from view using either a wing wall of stone that matches the buildings or bushes planted at a height and thickness to fully screen the equipment. • With respect to Lot 7 in the northwest corner, to improve the landscaping with additional grass as discussed October 5, 2017. • Lot 7 will allow for cross access and pedestrian access. • No monument signage for E. Highland St. and no more than 20' Case No. Attachment A ZA19-0006 Page 1 north of the northern most drive on N. Kimball Ave. - A Preliminary Plat was approved by City Council on October 17, 2018 under Planning Case ZA17-042. - A Plat Revision was approved by City Council on January 16, 2018 under Planning Case ZA17-097. PLANNING & ZONING COMMISSION: February 7, 2019; Approved (6-0) as presented and subject to the Staff Report dated February 1, 2019. CITY COUNCIL: February 19, 2019; Approved 1s' Reading (7-0) on Consent. STAFF COMMENTS: Due to the scope of this request, a staff review summary report was not generated. All previously approved components regarding the Highland Corner office development shall remain. Case No. ZA19-0006 Attachment A Page 2 Vicinity Map Highland Corner M 0 4. \Y � O TM .TF ISK 10 2020 210'0 D 1911 7911 1911 1981 1991 J20MI92M 1112 HOB —N _ _ Tpo m M RG ry ry 1 5 [Y [Y 13 m � 5u o o, 121 M 0 0 0 0 0 0 2212 0 0 n ` 899 - 4 2204 2208 $ �a °F3�. E N AY 22i" 924 2201 2245 2209 2213 c $ 920 tr 001 916 w 1 �dLIJ t d 17 { J m 912 R 2020 o J o BLVD J 13 ti J 908 z 11�a m m O 845 LLI Q. LAKE VIS 2 1 Y = 0 0 � m 22M 2=4 LW E 22¢ 2oDn E KIRKW00� BLV6 2ptr 2i41 atitl is 15 y u ll- ' ZA'19-0006 s Zoning Change & Site Plan 0 Sao 1.000 2,000 Feet Case No. Attachment B ZA19-0006 Page 1 SURROUNDING PROPERTY OWNERS MAP & RESPONSES A � N Ci I .� d City of Grapevine W 916 1 eA r� J 1�0 Y'Y E 7(IRHWOOD SLVC 9 a - Z 1. Owner LOTTER, DEBORA Zoning SF20A Physical Address 1108 SHADY LN Acreage 0.46 Respons NR 2. TUMMA, SUDHAKAR SF20A 1112 SHADY LN 0.48 NR 3. DANIEL, BILLY W SF20A 2204 YEARGAIN CT 0.46 NR 4. CHOWDHURY, FAROQUE ALAM SF20A 2200 YEARGAIN CT 0.50 NR 5. DATTA, FALGUNI SF20A 2205 YEARGAIN CT 0.47 NR 6. SUBEDI, SHANKESHWAR SF20A 2201 YEARGAIN CT 0.46 NR 7. GILDENBLATT, TOM SF20A 2204 PATTERSON WAY 0.47 NR 8. GILDENBLATT, TOM SF20A 2200 PATTERSON WAY 0.47 NR 9. HUNING, ERIC AG 2055 E HIGHLAND ST 0.13 NR 10. WILLIAMS, XAVIER D SF1-A 2009 E HIGHLAND ST 1.97 NR 11. PATTERSON, BURTON SF1-A 2160 E HIGHLAND ST 2.44 F 12. KIMBALL LAKES LLC 131 1200 N KIMBALL AVE 3.18 NR 13. FORDHAM, SCOTT SF1-A 2020 E HIGHLAND ST 0.89 NR 14. OWEN, RANDALL SF1-A 2130 E HIGHLAND ST 3.65 NR 15. PATTERSON, BURTON SF1-A 0.44 NR 16. STEGALL, MOLLY TZD 890 N KIMBALL AVE 1.53 NR 17. TRANSPORT WORKERS UNION, #513 01 759 N KIMBALL AVE 1.95 NR 18. TOLL DALLAS TX LLC TZD 2025 SOUTHLAKE GLEN DR 0.23 NR 19. STEEN, MARIA C TZD 2029 SOUTHLAKE GLEN DR 0.25 NR 20. SHEIKH, SUFYAN TZD 2032 SOUTHLAKE GLEN DR 0.28 NR 21. CHANG, DONG TZD 2024 SOUTHLAKE GLEN DR 0.32 NR 22. HUNING, ERIC A AG 2015 E HIGHLAND ST 0.81 NR 23. TANG, MING TZD 2016 SOUTHLAKE GLEN DR 0.32 NR 24. GRAHAM, SCOTT TZD 2020 SOUTHLAKE GLEN DR 0.32 NR 25. KH CORNER DEVELOPMENT LLC SP1 1160 N KIMBALL AVE 0.92 NR 26. HUNING, ERIC SF1-A 2145 E HIGHLAND ST 2.61 NR Case No. Attachment C ZA19-0006 Page 1 27. KH CORNER DEVELOPMENT LLC SP1 1140 N KIMBALL AVE 0.72 NR 28. KH CORNER DEVELOPMENT LLC SP1 1120 N KIMBALL AVE 0.58 NR 29. KH CORNER DEVELOPMENT LLC SP1 1150 N KIMBALL AVE 1.40 NR 30. KH CORNER DEVELOPMENT LLC SP1 1130 N KIMBALL AVE 0.62 NR 31. KH CORNER DEVELOPMENT LLC SP1 1110 N KIMBALL AVE 1.03 NR 32. KH CORNER DEVELOPMENT LLC SP1 1030 N KIMBALL AVE 0.63 NR 33. KH CORNER DEVELOPMENT LLC SP1 1100 N KIMBALL AVE 0.63 NR 34. MODY, PARTHIV TZD 2028 SOUTHLAKE GLEN DR 0.32 NR 35. City of Grapevine NR Responses: F: In Favor O: Opposed To Notices Sent: Thirty-five (35) Responses Received One (1) — in favor See attached response form U: Undecided NR: No Response Case No. ZA19-0006 Attachment C Page 2 Notification Response Fora ZA19-0006 Meeting Date_ February 7, 2019 at 6,30 PM PATTERSON, BURTON 560Q MONT LAIR DR COLLEYVILLE 17 7BD34 Direct qw1stions and mail maponses to: City of SnWhiake Planning & Deveioprmnt SeMeas Iwlatiiicabon Response 1400 Main St; Ste 310 SoutlbEHke, TX TW92 Phone{ (817) 7434%21 Fax: (917) 748$D77 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being tyre owner-(�) ofthl- property noted above, are heretry ci IL favor f opposed to undecided about (circle or underline one) the pr posed Zoning Change and Site Plan referenced above_ pace for comments regarding your position; Signature. Dafe; _zz— ZZ Additional Signature: Efate: Printed Names). _� 'L b �T r%.I-j t be p��'ty o.r�ar45} whos.=_ oa nP,$} ire pr-n;EW at lop_ therA69 : rivet we PlavWng Depsrumerd. One farm perpmp$ny. Phone Nurnber (optional): F/ Y r f — W / Case No. Attachment C ZA19-0006 Page 3 CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-728a AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOTS 1-8X, BLOCK A, HIGHLAND CORNER ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 6.068 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-1" DETAILED SITE PLAN DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and, WHEREAS, the hereinafter described property is currently zoned as "S-P-1" Detailed Site Plan District under the City's Comprehensive Zoning Ordinance; and, WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and, WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the Case No. Attachment D ZA19-0006 Page 1 City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health and the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a Case No. Attachment D ZA19-0006 Page 2 necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being described as SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general Case No. Attachment D ZA19-0006 Page 3 welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, Case No. Attachment D ZA19-0006 Page 4 same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance in its entirety on the City website together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and it this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 11t reading the _ day of , 2019. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of , 2019. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: Case No. Attachment D ZA19-0006 Page 5 CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Case No. ZA19-0006 Attachment D Page 6 EXHIBIT "A" Being described as Lots 1-8x, Block A, Highland Corner Addition, an addition to the City of Southlake, Tarrant County, Texas, being approximately 6.068 acres, and more fully and completely described below: Reserved for metes and bounds description Case No. ZA19-0006 Attachment D Page 7 EXHIBIT "B" Reserved for approved Site Plan Case No. ZA19-0006 Attachment D Page 8 ORDINANCE NO. 704-A SIGN ORDINANCE AN ORDINANCE AMENDING ORDINANCE NO. 70444, AS AMENDED, THE COMPREHENSIVE ORDINANCE REGULATING SIGNS WITHIN THE CITY LIMITS OF SOUTHLAKE, TEXAS; PROVIDING A TITLE; PROVIDING FOR PURPOSE AND INTENT FOR THE ADOPTION OF THIS ORDINANCE; PROVIDING FOR DEFINITIONS; PROVIDING FOR APPLICABILITY; PROVIDING FOR STANDARDS FOR TEMPORARY AND PERMANENT SIGNS; PROVIDING FOR STANDARDS FOR SIGNS REQUIRING PERMITS AND NOT REQUIRING PERMITS; PROHIBITING CERTAIN SIGNS; PROVIDING FOR EXEMPT SIGNS; PROVIDING FOR REQUIREMENTS FOR MASTER SIGN PLANS; ALLOWING NONCOMMERCIAL (IDEOLOGICAL) COPY ON SIGNS; PROVIDING FOR ADMINISTRATION AND ENFORCEMENT; PROVIDING FOR THE ISSUANCE AND REVOCATION OF SIGN PERMITS; PROVIDING FOR THE REMOVAL OF SIGNS; PROVIDING FOR APPEALS AND VARIANCES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council of the City of Southlake previously adopted Ordinance No. 704-H as the Comprehensive Sign Ordinance of the City the provisions of which have been codified as Chapter 15.5 of the Southlake City Code; and H; and WHEREAS, the City staff has recommended amendments to Ordinance No. 704- WHEREAS, the City Council has heretofore developed and adopted a comprehensive plan guiding the orderly and proper growth of the City in order to promote the public health, safety, welfare and aesthetics; and WHEREAS, the City Council finds that the orderly and uniform regulation of signs is a substantial factor in guiding the attractive and aesthetic development of properties in accordance with the comprehensive plan and thereby avoiding detrimental impacts of signs on the appearance of the City; and WHEREAS, the City Council further finds that the regulations adopted herein allow for a reasonable use of signs by businesses, residences and other properties for advertisement, dissemination of protected speech and other purposes; and WHEREAS, the City Council deems it necessary to amend Ordinance No. 704-H in order to protect the health, safety, and welfare of the general public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. The Sign Ordinance of the City of Southlake is hereby amended and shall be and read as set forth in Exhibit "A," attached hereto and incorporated by reference herein, which shall replace in full the regulations contained in Ordinance 704-4-1 and Chapter 15.5 of the Southlake City Code. SECTION 2. This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION 3. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, ii paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Five Hundred Dollars ($500.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 5. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 704-HI, Chapter 15.5 of the Southlake City Code, or any other ordinances affecting the regulation of signs which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 6. The City Secretary of the City of Southlake is hereby authorized to publish this ordinance in book or pamphlet form for general distribution among the public, and the operative provisions of this ordinance as so published shall be admissible in evidence in all courts without further proof than the production thereof. SECTION 7. The City Secretary of the City of Southlake is hereby directed to post the proposed ordinance in its entirety on the City website together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish iii this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 8. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 2019. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF 2019. MAYOR ATTEST: CITY SECRETARY EFFECTIVE: APPROVED AS TO FORM AND LEGALITY: City Attorney iv EXHIBIT A Sign Ordinance Table of Contents Section 1 —Title 1 Section 2 — Purpose and Intent 1 Section 3 — Noncommercial Signs and Messages 1 Section 4 — Definitions 1 Section 5 — Applicability 10 5.1 — Nonconforming Existing Signs 10 5.2 — Prohibited Signs 4-011 5.3 — Exemptions 12 5.4 — Limited Exemptions 14 Table 1—Sign Regulations for Signs Exempt from the Requirement of a Sign 14 Permit Table 2 — Standards for Window Signs 16 Table 2.1 - Standards for Service Entrance Door Signs 17 Section 6 — Permitted Temporary Signs and Specific Sign Regulations 18 6.1 — Temporary Signs Requiring a Permit 18 Table 3 — Regulations for Temporary Signs Requiring a Permit 18 Section 7 — Permanent Signs Requiring a Permit 21 7.1 — Wind Pressure and Deadload Requirements 21 7.2 — Sign Regulations 21 Table 4 — Attached Signs 21 Table 5 — Special Attached Sign Standards 23 Table 6 — Monument Signs for Businesses 24 Table 7 — Special Monument Sign Standards 25 Section 8 — Master Sign Plans 28 8.1 — Purpose 28 8.2 —Application Process 28 8.3—Application Requirements 28 8.4 — Design Guidelines 29 Section 9 — Administration 36 9.1 — Role of the Administrative Official 36 9.2 — Sign Permit Required 36 9.3 — Application 36 9.4 — Fees 37 9.5 — Permit Expiration 37 9.6 — Appeals and Variances 37 9.7 — Responsibility for Enforcement 38 9.8 — Penalty for Violation 40 Section 10 - Severability 40 Section 11 —Conflicting Ordinances 41 Section 12 — Savings Clause 41 Section 13 — Publication Clause 41 Section 14 — Effective Date 41 Appendix A — Design Guidelines for Existing Building For Sale/Leasing Ground Signs 42 v SECTION 1. TITLE This ordinance shall be known as the City of Southlake Sign Ordinance. SECTION 2. PURPOSE AND INTENT The purpose of this ordinance is to create the legal framework for a comprehensive and balanced system of signage in the City. These regulations are intended to provide an easy and pleasant communication between people and their environment and avoid visual clutter that is potentially harmful to traffic and pedestrian safety, property values, business opportunities, and community appearance. In addition to protecting the health, welfare, and safety of the community, these standards are adopted in order to: 2.1 Maintain and enhance the aesthetics of our community; 2.2 Enhance automobile and pedestrian safety; 2.3 Encourage the integration of signage with landscaping and building design; 2.4 Protect and enhance scenic views and natural landscapes; 2.5 Protect and enhance economic viability of the City's commercial corridors by assuring aesthetic appeal to businesses and residents alike; 2.6 Promote the use of aesthetically pleasing sign materials, colors, and types; and 2.7 Require safe and effective signage. SECTION 3. NONCOMMERCIAL SIGNS AND MESSAGES Any sign that can be displayed under the provisions of this ordinance may contain a noncommercial message. SECTION 4. DEFINITIONS Awnings ADMINISTRATIVE OFFICIAL: The department director appointed by the City Manager to administer this Ordinance, or the department director's designee. ALTER: To change the size, shape or outline, or type of sign or to change the electrical lighting, except for the replacement of lamps not brighter than the original or the replacement of a surface panel. ARCHITECTURAL DETAIL: Any projection, articulation, relief, cornice, column, change of building material, window, or door opening on any building. ATTACH: To stick, tack, nail or otherwise affix a sign to any object. AWNING: A cloth, plastic, or other nonstructural covering that either is permanently attached to a building or can be raised or retracted to a position against the building when not in use. BANNER: See SIGN, BANNER. BUILDING: A structure which has a roof supported by walls for the shelter, support, or enclosure of persons, animals, or chattel. CERTIFICATE OF OCCUPANCY (C.O.): An official certificate issued by the City which indicates conformance with building, zoning, and health and safety regulations and authorizes legal use and occupancy of the premises for which it is issued. CIVIC ORGANIZATION: An organization which offers -'r" community programs to citizen, City or civic affairs groups. am* Measuring setbacks and minimum distance between monument signs I Bistance to Edge j of Pavement I T Locatlon of I Building Signs i I I I I I Distance to Edge of Pavement stregt Measuring distance from the edge of pavement for attached signs COMMENCEMENT OF WORK: For construction of a sign, commencement of work shall be the point in time when the sign has been delivered to the site and attachment to a building has begun or holes are excavated for ground installation. DILAPIDATED OR DETERIORATED CONDITION: Any sign which in the opinion of the Administrative Official has any of the following characteristics: (a) Where elements of the surface or background can be seen, as viewed from the normal viewing distance, to have portions of the finished material or paint flaked, broken off, or missing, or otherwise not in harmony with the rest of the surface; or (b) Where the structural support or frame members are visibly bent, broken, dented, or torn; or (c) Where the panel is visibly cracked, or in the case of wood and similar products, splintered in such a way as to constitute an unsightly or harmful condition; or (d) Where the sign or its elements are twisted or leaning or at angles other than those at which it was originally erected (such as may result from being blown or the failure of a structural support); or (e) Where the message or wording can no longer be clearly read by a person with normal eyesight under normal viewing conditions. DISTANCE BETWEEN SIGNS: The shortest straight line horizontal distance between the nearest elements of signs. DISTANCE FROM EDGE OF PAVEMENT: The shortest straight line horizontal distance from the edge of the street pavement to a vertical line to the ground from the nearest element of the sign. DISTANCE FROM PROPERTY LINE (also Setback from Property Line): The shortest horizontal distance from the nearest property line to a vertical line to the ground from the nearest element of the sign. DISTANCE FROM R.O.W.: Distance of signs from R.O.W. shall mean the shortest horizontal distance from the nearest R.O.W. to a vertical line to the ground from the nearest element of the sign. DONATION BIN - A bin or similar structure used for the collection of clothes or non-perishable food items. ERECT: To build, construct, attach, hang, place, suspend or affix. This shall also include the painting of signs on the exterior surface of a building or structure. FACADE: Any separate face of a building, including parapet walls and omitted wall lines, or any part of a building which encloses or covers usable space. Where separate faces are oriented in the same direction, or in the Measuring letter and logo height Example of a reverse channel letter illuminated sign Example of a lifestyle image directions within 45 degrees of one another, they are to be considered as part of a single facade. FUND RAISER: An activity that takes place for the sole purpose of raising funds to support community service organizations, public charities, or non-profit organizations. HEIGHT, SIGN: As applied to a sign, height shall be measured as the vertical distance between the highest part of the sign or its supporting structure, whichever is higher, and finished grade at the center of the base of the sign. HEIGHT. LETTER/LOGO: The height of each individual letter, logo, symbol, and/or icon in a sign. ILLUMINATION: The enhancement of a sign utilizing electric lights, luminous tubes or other similar means. INDUSTRIAL AREAS: Areas characterized primarily by uses such as manufacturing, processing, packaging, assembly, storage, warehousing, and distribution of products. These areas are typically zoned as B-1. B-2, 1-1, 1-2, S-P-1/ S-P-2 with industrial uses or non -conforming industrial uses located in other zoning districts. LEASE SPACE: An area of a building separated internally and intended for use by an individual tenant. LIFESTYLE IMAGE: Photography which mainly aims to capture portrait/people in situations, real -life events or milestones in an artistic manner. LOGO: Any registered or recognized symbol, letter, or combination of symbols and letters used by an organization, individual, company, or product for advertising to identify that organization, individual, company, or product. MAIN STREET: Pedestrian oriented street located within the DT (Downtown), TZD (Transitional Zoning District) or ECZ (Employment Center Zoning) Districts. MASONRY MATERIALS: Masonry materials include brick, stucco, cement, concrete tilt wall, stone, or other masonry or materials of equal characteristics. OBSOLETE: Any sign which (a) For at least 6 continuous months, does not identify or advertise a bona fide business, lessor, service, owner, product or activity on the premises on which the sign is located; or (b) If the premises is leased, relates to a tenant and at least 6 months have elapsed since the date the most recent tenant ceased to operate on the premises; or (c) No legal owner can be found and relates to a use or purpose that is no longer in existence. OUTDOOR SALES OR SERVICES: The offer or display for sale of any goods, wares, merchandise or services on private property separate and apart from the main building Sculpted Aluminum Panel Measuring sign area for an attached sign Measuring sign area on a monument sign or at a location where there is no preexisting principal use. The goods, wares, merchandise or services offered for sale as outdoor sales or services are normally not offered for sale in the main building on the lot or in association with the principal use. PAD SITE: A tract, lot, or land lease intended for the single use of a freestanding building typically adjacent to street R.O.W. and may also be a portion of a tractor lot. PUBLIC PROPERTY: Any property which is owned by a governmental entity. It shall also include property for which the primary use is for the operations of a governmental entity. RESIDENTIALLY ZONED PROPERTY: Any platted lot within the RCS, SF-1A, SF-113, SF-2, SF-30A, SF-306, SF- 20A, SF-2013, R-PUD, MF-1, and MF-2 zoning districts. Also included in this definition are all residentially designated lots in the DT, TZD and EC zoning districts. RIGHT-OF-WAY ROW: A strip of land, other than a drainage or utility easement, occupied or intended to be occupied by a street, crosswalk, railroad, road, electric transmission line, oil or gas pipeline, water main, sanitary or storm sewer main, or for another special purpose. SCULPTED ALUMINUM PANEL: An aluminum sign panel with text, sculpted or graphic depictions cut out from the panel, typically with a translucent material covering the cut- out from the inner side of the panel. SETBACK: The distance from the closest portion, whether the support or edge of the sign, to the property line. SIDEWALK: A pedestrian walkway that is grade -separated from the adjacent street or drive when located adjacent to a street or drive. SIGHT TRIANGLE: Refer to the Subdivision Ordinance. The sight triangle shall also be applicable to drives. SIGN: Every sign, name, number, identification, description, announcement, declaration, demonstration, device, display, flag, banner, pennant, illustration, logo, balloon, streamer, valance, advertising display, poster, beacon, light or insignia, and structure supporting any of the same, affixed directly or indirectly to or upon any building or outdoor structure, or erected or maintained upon a piece of land, which directs attention to any object, project, service, place, activity, person, institution, organization, or business. SIGN AREA: A two-dimensional area on a building or other permitted sign structure that is free of architectural details and is the area that encompasses the proposed sign in its entirety. SIGN AREA, AGGREGATE: The sum total of all the window and interior sign area on the aggregate window area available per tenant. M©� SUITES AVAILABLE www.SALONEST ETICA.NET 817-329-1927 Example of a banner sign MT, Example of a barber pole i Example of a blade sign Example of an cabinet box sign Example of an cabinet box sign "pill box" or "capsule' sign I Example of a channel letter sign For Lease and For Sale signs SIGN. ATTACHED: Any sign attached to, applied on, or supported by any part of a building (including canopy fascia, walls and awnings) which encloses or covers usable space. SIGN, ATTACHED BUSINESS: A permanent attached on - site sign that is used to identify a business, profession, organization, institution, service, activity or other nonresidential use conducted, sold or offered on the site where such sign is located. This sign may also identify the name of the site or development or may identify the occupants within the site or development. A primary business sign is attached to a fagade facing a street or vehicular driveway access. SIGN, BANNER: A temporary on -site sign made of cloth, flexible plastic or canvas material. SIGN. BARBER POLE: An attached sign mounted on the face of the building that is cylindrical in shape with striped face, lit internally and rotates during business hours. SIGN BASE: See sign, monument. SIGN, BLADE: An attached sign oriented perpendicular to the face of the building which projects more than twelve (12) inches beyond the surface of the building to which it is affixed or supported. SIGN. BOARD: An advisory board, under responsibility of the Planning and Zoning Commission, that makes recommendations to the City Council on master sign plans, sign variances and sign ordinance amendments. SIGN. BOXED CABINET: An attached sign that is mounted on the face of a building provides for internal illumination and changing of the message of the sign by replacing a single transparent or translucent material such as a Plexiglas/lexan face. Also referred to as a `pill box' or a 'capsule"sign. SIGN. BULLETIN BOARD: A permanent ground sign or monument sign within a residential subdivision for displaying news and information for subdivision residents. SIGN, BUSINESS MONUMENT: A permanent on -site monument sign that is used to identify a business, profession, organization, institution, service, activity or other nonresidential use conducted, sold or offered on the site where such sign is located. This sign may also identify the name of the site or development or may identify the occupants within the site or development. SIGN. CAFE UMBRELLA: A sign painted on or otherwise affixed to an umbrella at an establishment with outdoor seating. Examples of Development/Construction Signs Example of a directional sign Example of a drive through sign Example of a Flat Panel A Sign PRos TFE E�7 CS Example of a Flat Panel B Sipn SIGN. CHANNEL LETTER: A fabricated three dimensional metal or plastic letter which includes a light source and a plastic face. Channel letters are mounted to a wall. SIGN, EXISTING COMMERCIAL BUILDING FOR LEASE OR SALE GROUND: A temporary ground sign pertaining to the sale or lease of the building on the lot or tract of land on which the sign is located, or to the sale or lease of one or more structures, or a portion thereof located thereon. SIGN. CORPORATE FLAG: A sign made of cloth or similar material, attached to a pole used to identify a place of business or organization. This definition does not include the flag of any country, state, city, county or governmental entity. SIGN. NON-RESIDENTIAL DEVELOPMENT/ CONSTRUCTION: A temporary on -site ground sign identifying the developing new nonresidential tracts or lots and which can also contain the names of the architects, engineers, contractors and similar artisans in the design or construction of the structure or project. This sign pertains to a new non-residential development that has been approved by the City and is under construction. SIGN. RESIDENTIAL DEVELOPMENT/CONSTRUCTION: A temporary on -site ground sign identifying the developing new residential tracts or lots and which can also contain the names of the builders and similar artisans in the design or construction of the project. This sign pertains to a new residential development of four or more lots that is have been approved by the City and is under construction. SIGN. DIRECTIONAL: A permanent on -site attached sign intended to aid in vehicular movement on the site. SIGN. DIRECTORY: A permanent on -site attached or monument sign providing direction to or identifying the buildings in the development. SIGN. DRIVE THROUGH: A permanent on -site attached or Formatted: Centered monument sign located immediately adjacent to, within, or over a drive through lane that is associated with sales conducted from an automobile. SIGN, DRIVE THROUGH — NON-FOOD SERVICE: A drive through sign associated with sales from an automobile that are not related to food service sales. A Formatted: Centered J SIGN, ESTATE SALE: A temporary ground sign intended to advertise an estate sale, conducted primarily indoors, on t residential property. SIGN. EXISTING BUILDING FOR SALE/LEASING: An on - site sign intended to advertise a building or buildings for sale or lease after the building(s) have been occupied for a year or more. Example of a light pole banner sign SIGN FACE: The surface of one side of a sign. SIGN, FLAT PANEL A: An attached non -internally illuminated sign that contains routed --or embossed text and/or logo affixed on a single metal plate or sandblasted on stone less than 2" in thickness. Permitted only in Industrial Areas as defined. SIGN, FLAT PANEL B: An attached non -internally illuminated sign that contains digitally printed or cut vinyl text and/or logo affixed on a single metal plate or pan face less than 2" in thickness: to include individually cut non - illuminated letters <_2" in depth. - Permitted only in Industrial Areas as defined. SIGN. GARAGE/YARD SALE: A temporary ground or banner sign intended to advertise garage sales or yard sales. SIGN, GASOLINE PRICING: Permanent on -site monuments sign which displays the price per gallon of fuel sold by that business, and which may be periodically changed to reflect changes in fuel prices. SIGN, GOVERNMENT: A sign erected by or on behalf of a federal, state or local government or an agency thereof. SIGN, GRAND OPENING BANNER: A banner permitted within 1 year of the issuance of a Certificate of Occupancy (C.O.) for a business. SIGN. GROUND: Any sign connected to the ground by Example of a menuboard sign legs, poles, or other supports and which is not an attached, portable, monument, or vehicular sign. Elements of a monument sign SIGN. HOLIDAY: Any sign that is associated with the celebration of a recognized holiday or celebration. SIGN. HOME OCCUPATION: An attached on -site sign at the entrance of a home occupation. SIGN. LAND: A temporary on -site ground sign on vacant land intended to advertise land for sale including unplatted tracts of land. SIGN, LIGHT POLE BANNER: A banner sign attached to a light pole along a public street or within a public park. SIGN. MENUBOARD: A drive through sign associated with menu and pricing for food services and may include an audible speaker and microphone integral to the sign. SIGN, MODEL HOME: A temporary on -site real estate sign identifying a homebuilder's model home open for inspection. SIGN. MONUMENT: Any sign which is connected to the ground and which has no clear space for the full width of the sign between the bottom of the sign and the surface of the ground. A monument sign includes a sign face and sign Example of a sign panel Example of a Parks and Recreation banner sign (Displayed on the Rustin Park pavilion) Examples of a residential builder sign structure, and may also include a sign base and sign cap as described below: (a) SIGN BASE: The above -ground foundation of the sign, which includes the exposed concrete footing for the sign. (b) SIGN FACE: The surface of the sign in which the sign message is located. (c) SIGN STRUCTURE: The structure surrounding the sign face. (d) SIGN CAP: A part of the sign structure located above the sign face that is constructed of a different masonry material and/or extends horizontally from the rest of the sign structure. SIGN. NEW CONSTRUCTION FOR SALE/LEASING: A temporary on -site sign intended to advertise a newly constructed existing building or buildings for sale or lease. SIGN, NON -ILLUMINATED: Three dimensional metal or plastic letters with >_ 2" depth that is completely non - illuminated by internal or external light sources. SIGN. OFF -SITE: A sign which directs attention to a business, commodity, service, good, product, or entertainment not related to the site upon which such sign is located or to which it is affixed. SIGN. ON -SITE: Any sign, the content of which relates to the site on which it is located, referring exclusively to businesses, commodities, services, products, goods, or entertainment on the site, or the sale, lease, or construction of those sites. SIGN PANEL: Any separate, single panel or piece of material containing a word or symbol legend or individual message that is affixed to the face of a sign. Each sign panel shall be uniform in size. SIGN. PANEL REPLACEMENT: The replacement of a panel on an existing sign that does not alter the sign. SIGN. PARKS AND RECREATION BANNER: A banner displayed on public park property. SIGN PERMIT: The official authorization by the City to alter, erect, or display any sign not exempted by this ordinance. SIGN, POLITICAL: A type of off -site sign which refers only to the candidates or issues involved in a political election. SIGN. PORTABLE: Any sign which is not attached or affixed to the ground, a building, vehicle, or other fixed structure or object. Portable signs include those signs installed on wheels, trailers, skids, and similar mobile structures. SIGN, READERBOARD: A sign that utilizes alternating electronic data control components or a sign comprised of non -permanent letters, numerals or symbols, which allows 4id Example of a roof sign I-f. . - Example of a sandwich board sign Example of a service entrance door Example of exposed string lights Exat Vehicular sign sign a change of sign copy by adding, removing or rearranging said letters, symbols or numerals. SIGN, RESIDENTIAL BUILDER: A temporary on -site sign identifying the builder or general contractor of a residential construction site. SIGN. RESIDENTIAL REAL ESTATE: A temporary on -site sign identifying existing residential buildings and/or lots for sale or lease on all residentially zoned and platted lots. SIGN, RESTRICTED PARKING: A temporary or permanent sign in a parking lot that restricts parking for any reason. SIGN. REVERSE CHANNEL: A sign that has opaque channel letter faces and sides with illumination inside the letter cavity that shines out the back of the letter. These back lit letters are mounted away from the wall so a halo forms behind them. A clear polycarbonate back prevents animals from nesting inside the letter. These types of signs are also called "halo lit' or "backlit' letters. SIGN, ROOF: Any sign that is: (a) Erected on a vertical framework supported by and located immediately and entirely over the roof of a building; or (b) Attached to a fascia extending above or below the projection of the fascia; or (c) Painted or otherwise affixed on a roof; or (d) Displayed above the eave line of a sloped roof or parapet of a flat roof. SIGN. SANDWICH BOARD: A portable sign consisting of two panels of equal size, which are hinged at the top and placed on the ground or pavement so as to be self- supporting. SIGN. SERVICE ENTRANCE DOOR: Signs attached to an entrance door are allowed for building identification with lettering not to exceed 4" in height and no greater than two (2) square feet. The sign may include the telephone number, business name and suite number. SIGN, SPECIAL PURPOSE: A temporary sign that is either on -site or off -site that provides identification or information pertaining to a special event or occurrence sponsored by a non-profit or civic organization. SIGN STRUCTURE: See SIGN, MONUMENT. SIGN, EXPOSED STRING LIGHTS: Exposed visible light bulbs on an electrical cord typically hung on a patio area for decorative purposes. SIGN. SUBDIVISION ENTRY: Any permanent on -site sign identifying a residential subdivision. SIGN. SUBDIVISION MARKETING/OPEN HOUSE: A temporary sign used to market or advertise residential Example of window sign Example of window display Example of Window Area Aggregate SECTION 5. APPLICABILITY subdivisions/open houses within the City and to direct interested persons to the subdivision/open house location. SIGN, TEMPORARY: Any sign constructed of cloth, canvas, light fabric, cardboard, wallboard, or other like materials, with or without frames, and any type sign not permanently attached to the ground, wall, or building, intended to be displayed for a short period of time only. SIGN. UPPER STORY: An attached sign located on a multistory building that is either displayed above the ceiling level of the first story and/or displayed 20 feet or more above grade of the closest roadway surface. SIGN. VEHICULAR: Any sign which is attached to or supported by a vehicle, trailer, other sign apparatus, or is located within a vehicle and is visible. SIGN WALKER (HUMAN DIRECTIONAL SIGN): A person, visible from the public R.O.W. that is holding, twirling, or wearing a sign, wearing lights, or wearing a costume to draw attention to a business, project, place, or event. SIGN, WAYFINDING: A government sign that provides direction to locations and facilities. SIGN, WINDOW: Any sign affixed to any internal and/or external surface of a window or is located less than ten (10') feet from the window of any establishment. In addition, any sign displayed in window area that is used to describe in-store sales, promotions, etc. SIGN, WINDOW DISPLAY: Any display of goods, merchandise, products or lifestyle images as in a window designed to attract customers. SITE: A lot, tract or building pad. ADOPTED STREET TYPOLOGY MAP: The component of the City's Mobility & Master Thoroughfare Plan, a component element of the Southlake 2025 Plan, showing street typologies, which are overlay designations to the functional classification system of the City's roadway network linking street functionality with design priorities for all street types. TEMPORARY STRUCTURE: A structure without any foundation or footings. WINDOW AREA, AGGREGATE: The sum total of all the window area on a facade per tenant. With the exception of the exemptions set forth in Section 5.3 of this ordinance, no sign shall be erected, altered, or displayed within the City of Southlake without a duly approved sign permit. 5.1 NONCONFORMING EXISTING SIGNS 10 All signs that are lawfully in existence on the date of adoption of this ordinance may exist in their present form, but no such signs shall be altered or moved unless a permit is issued pursuant to the provisions of this ordinance. Permits granted prior to the passage of this ordinance shall be renewed only if the applicant complies with all provisions of this ordinance. Any legal, non -conforming sign which has been substantially destroyed or dismantled for any purpose other than maintenance shall be deemed as completely destroyed if the cost of repairing the sign is more than 60% of the cost of erecting a new sign of the same type at the same location. Under this provision, the sign shall be removed and a permit shall be required to erect a new sign. 5.2 PROHIBITED SIGNS All of the following signs are prohibited unless approved by City Council. 5.2.1 Signs attached to light fixtures, poles, curbs, sidewalks, gutters, streets, utility poles, public buildings, fences, railings, public telephone poles, or trees, excluding political signs on private property. 5.2.2 Signs which prevent free ingress to or egress from any door, window, or fire escape. 5.2.3 Signs erected or displayed in such a manner as to obstruct free and clear vision at any location, street, intersection, or driveway. All signs placed at any intersection shall prevent such problem by observing a sight triangle as provided for in Section 4 "Definitions." 5.2.4 Any sign which interferes with vehicular or pedestrian traffic as a result of the position, size, shape, movement, color, fashion, manner, or intensity of illumination or any other characteristics causing such interference. No person shall erect or allow to be displayed any sign in such a manner as to interfere with, obstruct the view of, or be confused with any authorized traffic sign, signal, or device, including, without limitation, signs making use of the words "stop," "go," 'look," "slow," "danger," or any other similar word, phrase, symbol or character, or employ any red, yellow, green, or other colored lamp or light in such a manner as to cause confusion or otherwise interfere with vehicular or pedestrian traffic. 5.2.5 Signs erected or displayed on or over public right-of-way (R.O.W) or other public property, excluding wayfinding signs and signs erected by the City, County, State or other authorized governmental agency, or with the permission of the City, for public purposes. 5.2.6 Signs directly painted on buildings, except for signs less than a five (5) square foot area used for building identification. 5.2.7 Obscene signs in which the dominant theme of material taken as a whole appeals to a prurient interest in sex, or is patently offensive because it affronts community standards relating to the description or representation of sexual matters, and is utterly without redeeming social value. 5.2.8 Portable signs, with the exception of sandwich board signs which comply with the regulations set forth in Section 6. 5.2.9 Signs with exposed neon tube, except for open/closed window signs. 5.2.10 Signs illuminated to such intensity or in such a manner as to cause a glare or brightness to a degree that it constitutes a hazard or nuisance to traffic. 5.2.11 No exposed LED lights or other similar lighting in or framing windows, including attached to the window frames. 5.2.12 Signs that move or flash or have moving or flashing components; signs that are intermittently lighted or have changing colors; signs that revolve; or any other similarly constructed signs. 5.2.13 Readerboard signs, with the exception of bulletin board signs, drive through signs, and gasoline pricing signs which comply with the regulations set forth in Section 7.2. 5.2.14 Illuminated signs erected or displayed within one -hundred fifty (150) feet of a single-family residentially zoned property unless the lighting is shielded from view of the residentially zoned property and indirect light does not exceed the intensity as specified in Lighting Ordinance No. 693-B, as amended. 5.2.15 Roof signs. 5.2.16 Any sign attached to a trailer, skid, or similar mobile structure, or vehicle sign where the primary use of such structure is to provide a base for such sign or to constitute the sign itself. This 11 provision shall not be interpreted to prohibit identification signs on vehicles used for normal business purposes, nor shall it be interpreted to prohibit bumper stickers. Vehicles with signage are only in violation if the vehicle is parked in a manner for an extended period or off -site from the business location such as overnight in a manner where it is visible from the street. 5.2.17 Sign walkers. 5.2.18 Structural, non-structural additions or attachments to monument signs, excluding structural modifications for which a valid permit has been issued. 5.2.19 Boxed cabinet signs, capsule, or pill box signs attached to buildings. 5.2.20 Awning signs. 5.2.21 Commercial signage on grocery cart corrals ('Return cart here" signs under 6 square feet are permitted). 5.2.22 Signs illuminated with anything other than white light or a similar type lig ht unless approved by the Administrative Official. 5.2.23 Any lighting projected onto a building, excluding customary exterior building and site illumination (as determined by the Administrative Official) and permitted sign illumination. 5.2.24 Upper story signs, unless approved as part of a Master Sign Plan or variance. 5.2.25 Sign attached to a vehicle advertising the sale of the vehicle where the vehicle is parked in such a way that the sign attracts the attention of or informs persons using the public right-of- way. 5.2.26 Vertically oriented signs unless specifically permitted by the ordinance. 5.2.27 Channel cut letters (internally or externally illuminated) mounted to a sign backer. 5.2.28 Graffiti is specifically prohibited within the city. The owner of property on which graffiti is located shall remove all graffiti with 72 hours of notice. 5.2.29 Flat panel signs located in non -industrial areas as defined. 5.2.30 Any sign not specifically permitted by this ordinance. 5.3 EXEMPTIONS The following signs are exempt from the requirements of this ordinance: 5.3.1 Warning and security signs, including signs placed by a public utility for the safety, welfare, or convenience of the public, including, but not limited to signs identifying high voltage, public telephone, or underground cables. 5.3.2 Government signs and signs for non-profit organizations sponsored by government including flags, insignia, legal notices, informational, directional, and traffic signs which are legally required or necessary to the essential functions of government agencies. 5.3.3 "No Dumping" and "No Trespassing" signs, less than two (2) square feet in area per sign face. 5.3.4 Signs in public parks placed inside ball field fencing by the City, which are intended for advertising to raise funds for recreation programs which have copy on only one face with the copy facing toward the interior of the field. 5.3.5 Signs attached to a temporary structure utilized specifically for outdoor sales or services or any other signs which are approved in a specific use permit authorizing the outdoor sales or services. 5.3.6 Signs attached to a donation bin. 5.3.7 Signs associated with fund raisers/sales, provided that the activity is an authorized accessory use as defined in Zoning Ordinance 480 as amended. 5.3.8 Non -illuminated names of buildings, dates of erection, monument statues, commemorative tablets and the like when carved into stone, concrete, metal, or any other permanent type of construction and made an integral part of an allowed structure or made flush to the ground. Monumental commemorative sculpture and/or graphic art in any medium and including images depicting real or allegorical persons, non-commercial themes or symbols, historical scenes and events or idealized scenes, and inscribed dedications or quotations, permanently attached to and incorporated into the overall design of all or part of one or more facades of a community center, religious institution, school, library, museum, hospital, or similar public or private, non- profit, institutional or civic structures. 12 5.3.9 Any traffic sign, public notice or warning required by a valid and applicable federal, state, or local law, regulation, or ordinance. 5.3.10Traffic control signs on private property, such as Stop, Yield, and similar signs, and which contain no commercial message. 5.3.11 Address signs no greater than five (5) square feet in area. Address signs in excess of five (5) square feet in area shall be considered attached business signs and shall be counted toward the area of signage permitted on a building fagade or monument sign. 5.3.12 Retail store window displays of merchandise, freestanding three-dimensional promotional items (with or without proprietary words or symbols solely describing the merchandise and/or merchandise that is sold in the store), and/or display fixtures not affixed to windowpanes. 5.3.13 Holiday season decorations, school, religious organizations and college periodic event signs with no commercial message. 5.3.14 Restricted parking signs required or authorized by city ordinance or by law, including but not limited to handicap parking signs. 5.3.15 Outdoor exposed string lights (patio lights) are permitted in commercial outdoor dining/patio areas per the requirements of Section 7.2, Table 5, Item 6. 5.3.16 Corporate Flags. Corporate flags are exempt from the Sign Code subject to the following conditions: (1) No more than one corporate flag may be flown per eligible parcel of land. (2) The corporate flag shall not be larger than a government flag, if one is flown, and in no case shall the flag length or width exceed 20% of the permitted flag pole height within the zoning district. (3) All corporate flags must be flown at the same height or below any government flag flown. (4) Corporate flags may display only the name, corporate emblem and/or logo of a given corporation. Slogans and tag lines are not permitted. (5) Corporate flags are not permitted on properties used for agricultural, residential or retail uses or activities. 13 5.4 LIMITED EXEMPTIONS The following signs are exempt from the requirement for a sign permit as long as they meet the corresponding standards, as listed in Tables 1 and 2. Table 1: Summary of Sign Regulations for Signs Exempt from the Requirement of a Sign Permit 1. The angle for V-shaped ground signs shall not exceed 90 degrees. 2. Temporary ground signs may be displayed at or behind the property line. Temporary ground signs may not be displayed on public R.O.W., including medians. 3. For temporary ground signs, sign height is measured as the vertical distance between the grade of the closest roadway surface and the top of the sign. 4. All signs shall be designed and constructed to withstand a wind pressure of not less than thirty (30) pounds per square foot of area and shall be constructed to receive dead loads as required by the City's currently adopted Building Code. Type of Sign Temporary/ Sign Maximum Sign Maximum Sign Number of Signs Duration/Time Limitation Other Standards Permanent Structure Height Area Permitted Type 1. Model Home 64 s.f. for a two- Sign/Residential Temporary Ground 5 feet sided sign; 32 1 per site Must be removed upon sale of the Sales Trailer s.f. per sign house. face 2. Subdivision Signs may be displayed between noon All signs must display Marketing Sign/ 8 s.f.; 4 s.f. per 1 on -site sign. Not on Friday to 5 am Monday, prohibiting the telephone number Open House Temporary Ground 3 feet sign face to exceed 4 off -site placement between 4 pm and 8 pm of the real estate Sign signs. Friday and requiring pickup prior to 6 broker, sales agent, am on Monday. homeowner, or builder. 3. Residential 8 s.f.; 4 s.f. per Installed after issuance of building Builder Sign Temporary Ground 3 feet sign face 1 per site permit; must be removed upon issuance of CO. 4. Residential Real Estate Sign/ For Temporary Ground 6 feet 24 s.f.; 12 s.f. 1 ground sign per No limitation Sale/For Lease per sign face site or Rent 5 feet as measured from Shall be removed when a building 5. Land Sign Temporary Ground the finished 64 s.f.; 32 s.f. 1 sign per street permit is obtained for development on grade of the g per sign face frontage. the subject property. street in front of the sign. 14 Type of Sign Temporary/ Sign Maximum Sign Maximum Sign Number of Signs Duration/Time Limitation Other Standards Permanent Structure Height Area Permitted Type 4 per sale; not more Noon on Thursday to noon on Monday than 3 off -site signs or any legal holiday. Not to exceed 6. GarageNard / 8 s.f.; 4 s.f. per with only one sign twice per year. Estate Sale Sign Temporary Ground 3 feet sign face per sale along any one of the numbered highways (1709, 1938, 114 Signs associated with an election must Signs shall not be 7. Political Sign Temporary No 8 feet 72 s.f.; 36 s.f. No limit be removed within 7 days after the displayed on city limitation per sign face election. property or on public or TXDOT R.O.W. Must be non - illuminated. Shall be B. Home Permanent Attached NA 1 S.f. 1 per site NA mounted flat against Occupation Sign the wall at the entrance of the home occupation. Monument No permit is required 9. Replace Sign Temporary/ , ground, as long as the sign is Panel Permanent or not altered (see attached definition of "alter"). Vehicles, trailers, and other sign apparatus parked overnight shall not be located in front of the building or lease space and, 10. Vehicular Temporary/ when possible, shall be located to the rear or side of the building Sign Permanent Vehicular NA NA NA not facing a public street. Vehicles may be parked in front of the lease space during active business hours for loading and unloading only for no more than 4 hours. All vehicles must bear current license plates, registration and be operational. 11. Restricted Temporary/ Affixed to 1 per 25 parking Limited to black Parking Sign Permanent curb NA 2 s.f. spaces, but not less NA lettering with a white than 2 per tenant background. Letter/logo height is 12. Cafe limited to 8 inches. Umbrella Sign Temporary NA NA NA NA NA Signage may only be displayed on the flap of the umbrella. 15 Table 2: Standards for Window Signs Window signs that meet the following standards shall be exempt from permit requirements. Window signs that do not meet the following standards shall be prohibited unless approved as part of a Master Sign Plan. Number of signs per window* Maximum Aggregate Area for all signage* Comments The following shall be exempt from this limitation: • Addresses, non -illuminated closed/open signs, hours of operation, credit card logos, real estate signs, and now hiring signs 4 10% of the window area • Mannequins and storefront displays of merchandise sold (Any signs describing in-store promotions, sales, etc. shall be considered to be window signs and not part of the display and must meet the window sign requirements of this ordinance). • Interior directory signage identifying shopping aisles and merchandise display areas. *An individual window is defined as an area of fenestration that is totally bounded by the principal building material and may include all transparent and translucent areas of windows and doors. * Aggregate sign area is defined as a sum total of all the window and interior sign area on the aggregate window area available per tenant. Lifestyle Images - Number of signs per Maximum Aggregate Area* for all signage Comments window' Lifestyle images visible from the window cannot exceed 50% of No Limit 50% total window area of a fagade and must be non -illuminated. Lifestyle images attached directly to the window are classified as a window sign. The following standards shall apply to illuminated open signs: Number of Illuminated Open Maximum Sign Face Additional Regulations Signs Area • Sign(s) shall only read "OPEN'. 1 per street frontage 4 s.f. • Sign(s) shall only be located in the window of the business. • Sign(s) shall be placed no higher than 7 feet above the finished floor. • Sign(s) shall not blink, flash, oscillate or intermittently turn on and off. 16 Table 2.1 Standards for Service Entrance Door Signs Signs attached to a service entrance door for building identification Number of Signs Maximum Sign Face Area Additional Regulations • Lettering not to exceed 4" in height • Limited to two (2) square feet in area 1 per service door 2 s.f. • Sign limited the telephone number, business name and suite number. • No logos Example of a Service Door Entry 17 SECTION 6: PERMITTED TEMPORARY SIGNS AND SPECIFIC SIGN REGULATIONS 6.1 TEMPORARY SIGNS REQUIRING A PERMIT 1. All signs shall be designed and constructed to withstand a wind pressure of not less than thirty (30) pounds per square foot of area and shall be constructed to receive dead loads as required by the City's currently adopted Building Code. 2. The sign regulations for temporary signs requiring a permit are outlined in Table 3. Table 3: Regulations for Temporary Signs Requiring a Permit Permitted Max. Sign Maximum Number of Location/ Sign Type Sign Height Sign Face Signs Minimum Duration Additional Regulations Structure Area Setback 0.5 s.f. for every 1 foot of width of building or lease space, but Attached to 15 days, twice per calendar year The width of the sign shall not 1. Banner Attached NA not limited to 1 per lease space the building with a 60 day separation exceed the storefront width. less than 20 s.f. between permits and not to exceed 60 s.f. 0.75 s.f. for every 1 foot of width of building Permitted in addition to the two 2. Grand or lease space, 1 per street Attached to 15 days. May be displayed one banner permits allowed in a Opening Attached NA but not limited frontage the building time within 1 year of issuance of calendar year. Banner to less than 30 CO. The width of the sign shall not s.f. and not to exceed the storefront width. exceed 80 s.f. At or behind the property 21 days, must be removed within For events sponsored by non-profit 3. Special Attached or 9 feet for 64 s.f.; 32 s.f. 5 off -site signs line; not to 3 days after termination of event. and civic organizations. The angle Purpose Sign ground ground signs per sign face and 1 on -site sign be placed on No more than twice a year. for V-shaped signs shall not ublic ROW. exceed 90 degrees. Cannot be All banners in public parks shall be 4. Parks & Attached or 72 sq.ft. placed within 15 days per permit, with a total of approved by the Community Recreation ground NA (maximum) 3 per public park any public 2 permits approved Services Department prior to Banner ROW consecutively application submittal to the Planning Department. 18 Permitted Max. Sign Maximum Number of Location/ Sign Type Sign Height Sign Face Signs Minimum Duration Additional Regulations Structure Area Setback • All light pole banners shall be approved by the appropriate utility company prior to consideration by City Council. 5. Light Pole Attached NA 10 sq. ft. per 1 per light pole NA As approved by City Council. Light pole banners shall be Banners sign face limited to publicize community - wide events, holiday celebrations, public art, and other city sponsored events. • Sign may not exceed 2 feet in Permitted width. only on . A minimum of 4 feet of sidewalk 6. Sandwich NA 4 feet 8 s.f. 1 per lease space sidewalksSign along Main shall be removed every day shall remain clear. Board Signs Streets and after the business is closed. . Chalkboards be used for oars may internal daily changing of messages. driveways. No readerboards may be used. 1 ground sign per Permit may be issued only after site per street approval of building permit and 7. New Ground Signs: frontage and one At or behind shall be removed one year after Construction Temporary 64 s.f.; 32 s.f. window sign shall the property erection of the sign. The sign For -Attached 5 feet for per sign face for also be allowed line; not to shall be removed if the building is Sale/Leasing or ground ground signs all non- per lease space be placed on one hundred (100) percent Sign residential for commercial Public ROW. occupied prior to the one year zoning districts. properties, not to time period. exceed 10% of the window area. Temporary 1 per 25 parking 8. Restricted or 5 feet 2 s.f. spaces, but not NA NA Limited to black lettering with a Parking Sign permanent less than 2 per white background. round sin tenant 9. Non- 5 feet for a 64 s.f.; 32 s.f. At or behind May be installed after approval of Residential Temporary/ two-sided per sign face for 1 per street the property a site plan or concept plan. Sign must be removed within one year Development Ground sign or 7 feet a two-sided sign frontage per line; not to of erection of the sign or upon /Construction for a one- or 48 s.f. for a development. be placed on issuance of a C.O. for all Sign sided sign one -side sign public ROW. buildings on the site. 19 Sign Type Permitted Sign Structure Max. Sign Height Maximum Sign Face Area Number of Signs Location/ Minimum Setback Duration Additional Regulations 1 per street frontage, At or behind May be installed after approval of 10. excluding the property a site plan or concept plan. Sign Residential Temporary/ 5 feet 48 s.f.; 24 s.f. residential streets line; not to must be removed within one year Development Ground per sign face (Not permitted to be placed on erection of the sign or upon /Construction front on a public ROW. issuance of a C.O. for all buildings is Sign residential street on the site. a. Permitted only when space is available for lease or sale on the same site. b. The sign shall be removed when the building is one hundred (100) percent occupied. c. The property owner or authorized management company (but in no case the sign contractor) shall submit a notarized affidavit with all permit applications for sign on a form provided by the City. Said affidavit shall certify that the building is less than one hundred (100) percent occupied, exclusive of • See Appendix A for standards. 11. Existing 5 feet plus a At or behind common areas. • The sign type is not permitted Commercial Temporary/ max. of a 9 24 s.f.; 12 s.f. 1 sign per per the property d. The sign permit shall be valid to be installed if a new Building For Ground inch finial on per sign face. platted lot. line; not to for a period of not more than one construction for sale/lease sign Sale/Leasing top of each be placed on year or when the structure is currently installed within the Sign post. public ROW. becomes one hundred (100) development. percent occupied, exclusive of common areas, whichever comes first. The permit may be renewed annually provided the building is less than one hundred (100) percent occupied, exclusive of common areas. e. In lieu of providing an affidavit certifying that the building is less than one hundred (100) percent occupied, the property owner or authorized Management Company may provide a notarized affidavit showing that a vacancy will occur within thirty 30 days. 20 SECTION 7. PERMANENT SIGNS REQUIRING A PERMIT 7.1 WIND PRESSURE AND DEADLOAD REQUIREMENTS All permanent signs shall be designed and constructed to withstand a wind pressure of not less than thirty (30) pounds per square foot of area and shall be constructed to receive dead loads as required by the City's currently adopted Building Code. The sign permit application must include a statement signed by the applicant which states compliance with this requirement. 7.2 SIGN REGULATIONS The sign regulations for permanent signs requiring a permit are outlined in Tables 4 (Attached Signs), 5 (Special Attached Signs), and 6 (Monument Signs). Table 4: Attached Signs 1. Permitted attached signs include the following: a) Individually -mounted non -illuminated (internal or external) three dimensional metal or plastic letters with 22" depth may occupy 100 percent of the permitted area and maV be of any color. a-MReverse Channel Sign (any color letter). Back light color shall be limited to white or off white. No illumination shall have exposed bulbs whether they are LED or any other type Wc)Individually-mounted channel letters that comply with the following rules: • If the sign only contains words and no logo, the lettering may occupy 100 percent of the permitted area and the sign and must be white, ivory, black, grey, beige or similar neutral colors. • If the sign has lettering and a logo, the logo may only cover 20 percent of the permitted sign area and may be of any color. The letters must be white, ivory, black, grey, beige or similar neutral colors. • If the sign consists of a logo only, the logo may cover 100 percent of the sign and use any color. 2. Each lease or tenant space shall be permitted only one attached building sign per street front with a maximum of two signs per tenant/lease space. 3. The dimensions of each of the two signs shall be based upon the street typology that the respective building facade fronts on. 4. The distance from the edge of pavement shall be measured from the closest street which has clear visibility of the entire fagade/tenant space in question. 5. Each sign shall be located in the middle 75% of the single plane facade or centered on an articulated surface of the building fagade. 6. Exposed neon is prohibited. 8. The maximum logo height for an attached sign may be no more than 125% of the maximum permitted letter height. 21 Distance from Maximum Area Lease space width Sign Area per Street Typology Edge of Street Maximum Letter Height Other Standards Pavement 1 linear foot of lease space Freeways <_ 100 feet from 24 < 20 feet 1.20 (S.H. 114) frontage road 21 feet — 30 feet 1.00 Maximum sign area of >100 feet from For every foot over 100 feet, letter height increases 31 feet — 50 feet 0.80 400 s.f. frontage road at a rate of 0.1" until a maximum of 42" >_ 50 feet 0.70 Regional 5 100 feet 18" Boulevards <_ 20 feet 1.20 Maximum sign area of (F.M. 1709 and F.M. >100 feet For eve foot over 100 feet, letter height increases every 9 21 feet — 30 feet 1.00 300 s.f. 1938) at a rate of 0.1" until a maximum of 36" 31 feet — 50 feet 0.80 80 > 50 feet 0.70 Main Streets External lighting is (Pedestrian -oriented Any distance 14" Any distance 1.0 permitted. Maximum streets) sign area of 100 s.f. 16" <_ 20 feet 1.20 5 100 feet 21 feet — 30 feet 1.00 Maximum sign area of >100 feet For every foot over 100 feet, letter height increases All other streets 31 feet — 50 feet 0.80 200 s.f. at a rate of 0.1" until a maximum of 24" >_ 50 feet 0.70 Internal 5 100 feet 14" <_ 20 feet 1.20 driveways/parking 21 feet — 30 feet 1.00 Maximum sign area of >100 feet For every foot over 100 feet, letter height increases aisles 31 feet — 50 feet 0.80 100 s.f. at a rate of 0.1" until a maximum of 21" I >_ 50 feet 0.70 PIN Measuring width of a single plane fagade and lease space Measuring distance from edge of pavement Table 5: Special Attached Sign Standards Street Typology yp gy Maximum Sign Type Where Permitted Number of Signs Area (square Other Standards feet Shall not be higher than the eave line or parapet wall 1 per lease space, permitted in of the top of the principal building; shall be a minimum Main Streets, addition to the 2 attached signs of seven feet above grade when located adjacent to or allowed per lease space 8 s.f (total); 4 projecting over a pedestrian way. 1. Blade Sign s.f. per sign face. P 9 Internal Shall not be higher than the eave line or parapet wall g p p Streets/Drives, and 1 per lease space in lieu of 1 attached of the top of the principal building; shall be a minimum Internal Pedestrian sign of seven feet above grade; and shall be adjacent to or Way projecting over a pedestrian way. Internal 24 s.f. Only one Must be located at the side or rear of the principle 2. Menuboard Streets/Drives 2 per site sign face allowed building. If 2 signs are erected, they must be a per sign. minimum of 18 feet apart. 3. Subdivision Up to 2 attached wall signs per street Entry All streets entrance in lieu of a subdivision entry 32 s.f. monument sign. Directional signs, height clearance signs and all 4. Drive Through Internal 2 per site 4 s.f. signage that is not visible from all adjoining streets Streets/Drives shall be exempt from this standard as long as the letter height is less than 6 inches. 1 per lease space, permitted in Barber pole shall only be permitted for state licensed 5. Barber Pole All Streets addition to the 1 attached sign per designated barber shops. Size: Height max.: 36 " street front. Projection from building max.: 12" 6. Exposed Outdoor All Streets N/A Exposed String Lights shall meet the following criteria: String Lights Non -flashing 23 - Formatted Table • Attached to an overhead or other structure and secured in a manner as deemed safe by the City Building Official or his/her designee. • Height shall be at least 8 feet or at a height deemed safe by the City Building Official or his/her designee. • LED lamps specifically designed for outdoor wet use — certified CSA-US/C Wet Location • Not to exceed 120 Volts or 3.5 Watts • Color — 2700K Warm White or similar type as approved by the City Building Official or his/her designee. • Electrical plans must be submitted and approved by City. • Routed out, sandblasted on stone, or embossed text • Clearly visible from the right of way AND <100 feet from edge of pavement.. • Permitted only in Industrial areas. 7. Flat Panel A All Streets 1 per lease space 25 s.f. • Digitally printed or cut vinyl on a single metal plate or pan face. Or individually cut non -illuminated letters 52" in depth. • Not clearly visible from the right of way, 8. Flat Panel B All Streets 1 per lease space 25 s.f. • Permitted only in Industrial areas, Table 6: Monument Signs for Businesses 1. The sign base and sign structure shall be brick, stone, or masonry material matching the front facade of the building. The sign face shall be framed by a minimum of 6" of brick, stone, or masonry material matching the front far;ade of the building. 2. Signs with changeable copy may not change more than once per day. 3. Main Streets shall not have monument signs. 4. Maximum total height is measured from the finished grade at the center of the sign. If the finished grade at the center of the sign is higher than the finished grade of the closest paved surface, then the height shall be measured from the finished grade of the closest paved surface. 5. The monument base shall be a maximum of 2 feet in height and shall be included in the calculation of total height. 6. A monument sign width cannot exceed 2 times (2x) the allowable sign height 7. Illuminated, internal, backlit or externally lit address numbers are required on business monument signs and shall be located within the top 20% of the sign structure. Address numbers must be a minimum of 8 inches in height along freeways and regional boulevards and a minimum of 6 inches in height on all other streets. If the area of the address number is 5 square feet or less, the area will not count toward the maximum sign face area. 8. For multi -tenant developments, the development name, if included as an integral part of the monument structure (i.e., not a separate panel), will not count toward the maximum sign face area as long as the area of the development name does not exceed 20% of the allowable maximum sign face area. 24 ' — Formatted: List Paragraph, Indent: Left:-0.01", Hanging: 0.13", Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: ..., 0.5" Formatted: Left Formatted: Font: LFormatted: List Paragraph, Indent: Left:-0.01", Hanging: 0.13", Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: (Default) Arial, 9 pt Formatted: List Paragraph, Indent: Left: 0", Hanging: 0.11", Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Formatted: Left Formatted: Font: Formatted: List Paragraph, Indent: Left: 0", Hanging: 0.11", Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: (Default) Arial, 9 pt 9. Logos shall not exceed 25% of the area of the sign panel. 10. For signs with multiple sign panels, the background color for all sign panels on the sign shall be consistent. 11. A monument tenant sign panel will be limited to one tenant name on a monument sign panel. Table 6: Monument Signs for Businesses Maximum Maximum Maximum Sign Maximum Minimum Street Number of Signs Total Height of Maximum Face Area (square Number of Required Typology Height sign face Width feet) Sign Panels Setbacks feet Freeways 1 per every 500 feet of highway frontage 12 feet 10 feet 24 ft. 160 s.f. (total) and 80 8 15 feet S.H. 114 with a maximum of 2 s.f. per sign face Regional Boulevards (F.M. 1709 1 per every 500 feet of regional boulevard 8 feet 6 feet 16 ft. 120 s.f. (total) and 60 6 12 feet and F.M. frontage with a maximum of 2 s.f. per sign face 1938 All other 1 per street frontage with a maximum of 2 6 feet 6 4 feet 13 feet 100 s.f. (total) and 50 6 10 feet streets (separated by a minimum 500 feet inches s.f. per sign face Table 7: Special Monument Sign Standards Sign Type Maximum Maximum Maximum Number Location Illumination Additional regulations Sign Sign Face Sign of Signs Height Area Structure Area Must be located at A minimum of 6 inches of masonry sign the side or rear of al the principal structure or material matching the building 1. Menuboard 8 ft. 50 sf 72 s.f. Two signs building. If two Internal lighting for must completely surround sign face. All per site. signs are erected, sign panel. menuboard signage must be located within signs must be at the sign structure and sign face. Additional least 18 feet apart. sign attachments are not permitted. 25 Sign Type Maximum Maximum Maximum Number Location Illumination Additional regulations Sign Sign Face Sign of Signs Height Area Structure Area A minimum of 6 inches of masonry sign structure or material matching the building 2. Drive- Located at the must completely surround the sign face. Through, Non- 3 feet 4 s.f. 8 s.f. Two signs side or rear or Internal lighting for Directional signs, height clearance signs Food Service per site near a driveway sign panel. and all signage that is not visible from all adjoining streets shall be exempt from this standard as long as the letter height is less than 6 inches. Total Height: 6'6" Base: 18" 50 s.f. per One per Common areas Shall meet the standards herein unless 3. Subdivision Sign Face: sign face; 70 s.f. street or as approved Ground lighting 9 g where the light itself approved by City Council on Concept or Entry 4 100 S.f. per entrance` by City Council. and supporting Development Plan, or by a Sign Sign sign Variance application. Structure: 5' structure are not visible from public ROW. Internal One per No closer than Bulletin board must have a lockable subdivision 100 feet from an lighting may be covering. 18 s.f.; only entrance, arterial. Sign utilized for sculpted 4. Bulletin 6 feet one face 30 s.f. not to must be located aluminum panels. A minimum of 6 inches of sign structure Board allowed per exceed 2 on designated must completely surround sign face. sign common area and per subdivision maintained by Sign may be a ground sign or a monument HOA. sign. Ground lighting where Total Height: the light itself and 6'6" 50 s.f. per supporting structure A minimum of 6 inches of sign structure Base: 18" sign face; One sign Minimum of 75 are not visible from must completely surround sign face. 5. Directory Sign Face: 100 s.f. per 70 s.f. per street feet from drive public ROW. Internal 4' entrance. entrance at ROW. lighting may be utilized Sign shall only be located along an internal Sign sign for sculpted aluminum drive or street within the development. Structure: 5' panels. Total Height: Minimum of 15 Ground lighting where the light itself and Sign must be integral to the permitted sign 6'6" feet from any supporting structure for the site. Price per gallon display may Base: 18" 50 s.f. per property line; 500 are not visible from not scroll, flash, or change more frequently 6. Gasoline Sign Face: sign face; 70 s.f. One per feet distance public ROW. Internal than once a day. Pricing 4' 100 s.f. per site. between any two lighting may be utilized Sign sign business for sculpted aluminum A minimum of 6 inches of masonry sign Structure: 5' monument signs panels. structure or material matching the building on one site must completely surround sign face. 26 Sign Type Maximum Sign Height Maximum Sign Face Area Maximum Sign Structure Area Number of Signs Location Illumination Additional regulations A minimum of 6 inches of masonry sign structure or material matching the building must completely surround sign face if the 4 s.f. per sign is visible from the street right-of-way. If 7. Directional 3 feet sign face; 8 10 s.f. Two per NA not visible from the right-of-way, a s.f. per sign site. minimum of 6 inches of sign structure must completely surround sign face. No temporary ground signs shall be permitted; sign structure must be attached to the ground. 'Two attached signs per street entrance or one monument sign per street entrance Elements of a Monument Sign 27 Sign Panel 28 F�=14I[•]:FMIT, /_Ftl4 4&1NZIa"_VFI 8.1 PURPOSE The purpose of a Master Sign Plan is to allow an applicant, subject to approval of the City Council, the option of designating an area that will define unique characteristics in all sign elements including type, design, and location based upon specific performance criteria. The goal of a Master Sign Plan is to: 8.1.1 Promote consistency among signs within a development thus creating visual harmony between signs, buildings, and other components of the property; 8.1.2 Enhance the compatibility of signs with the architectural and site design features within a development; and 8.1.3 Encourage signage that is in character with planned and existing uses thus creating a unique sense of place. 8.1.4 Encourage multi -tenant commercial uses to develop a unique set of sign regulations in conjunction with development standards. 8.2 APPLICATION PROCESS 8.2.1 The applicant shall develop a master sign plan for all sign elements in the development based on the sign design guidelines established in Section 8.4. 8.2.2 The Administrative Official shall forward the applicant's Master Sign Plan to the City Council for action on the application after evaluating the Master Sign Plan on the established design guidelines. The City Council shall make the final determination on the Master Sign Plan. 8.2.3 After approval of a Master Sign Plan for a particular development, all signs in that development shall meet the standards approved in that specific Master Sign Plan. 8.3 APPLICATION REQUIREMENTS A Master Sign Plan Application shall be a written and/or illustrated document to depict the proposed signs which shall include: 8.3.1 Proposed sign palette which may include: a. Attached Building Signs b. Upper Story Signs c. Monument Signs d. Window Signs e. Directional Signs/Wayfinding f. Directory Signs g. Pedestrian Oriented Signs h. Other 8.3.2 Location of all proposed signs included in the sign palette 8.3.3 Size and number of all proposed signs including maximum area, letter height, number, height, etc. 8.3.4 Materials proposed for all signs and sign structures. 8.3.5 Color and style palette for all signs (letter colors, background colors, text fonts, etc.) including context of where signs are to be placed on any given fagade. 8.3.6 Type of illumination proposed (external, internal, etc.) 8.3.7 Landscaping and/or ornamental structures including fences, fountains, public art, ground cover, and other landscaping elements that are intended to complement the proposed sign palette and design. 8.3.8 Any other information as required by the decision making bodies. 29 8.4 DESIGN GUIDELINES- MASTER SIGN PLANS Commercial signage is an integral part of the urban design fabric of Southlake. It is absolutely necessary and shall be deemed as a tool that helps promote the health, safety and welfare of the general public by providing guidance to both the vehicular driver and pedestrian. Due to its visual prominence and effect on the overall design character of our city, signage as part of master sign plans must be considered on the broader scale of community rather than on an individual site basis. Signage is an integral part of the visual urban streetscape and shall not be designed to visually compete with its surroundings, but rather serve to build on the quality of the traveler's and pedestrian's experience. The basis for submitting a master sign plan application should not be to have larger signs or logos permitted by ordinance but should clearly be related to the sign design goals listed below: Design Goals 1) To develop organized hierarchies of signage design types that help identify the location and size standards for individual signs without infringing on the capability of creative design. 2) To establish design criteria that promote the overall visual quality of the streetscape environment for the general public while providing reasonable and improved standards for identification of individual properties. 3) To improve the overall visual cohesive appearance of the site through signage guidelines, with strong consideration that the visual streetscape. 4) To promote a "sense of place" for the City of Southlake while promoting creative design for individual developments. 5) To promote signage as an architectural complement rather than being visually and thematically disconnected. Master Signage Plan Application The master signage program application shall include, at a minimum, the following to be deemed a completed application: 1) A master site plan showing a location of each of the proposed signage type(s). Dimension and label the sign types and include distance measurement of the signs location from the nearest public right -of way. 2) Provide signage elevations (dimensioned and labeled) indicating proposed text areas, materials, material finishes, colors, lighting and identifiable references as to how the signage design relates to the proposed architecture. Identify any landscaping elements proposed. 3) For all signage is to be mounted on building fagades, provide accurate building elevations that show signage dimension, signage location, text areas, materials, material finishes, colors and identifiable references as to how the signage design relates to the proposed architecture. 4) If the applicant is requesting any variances from the current regulations as part of the master sign plan, please indicate the location of the variance, what the variance request is for and specific reason/justification for the variance and how the variance promotes are adheres to the design goals provided. 30 5) A master sign plan application will be considered by the City Council following a recommendation by the Sign Board. The Sign Board's recommendation will be forwarded to the City Council for their consideration. The sign design guidelines are designed to help ensure quality signs that communicate their message in a clear fashion; however, the "guidelines" are not as strict as sign "standards." The review authority may interpret the design guidelines with some flexibility in their application to specific signs/projects, as not all design criteria may be workable or appropriate for each sign or project. In some circumstances, one guideline may be relaxed to facilitate compliance with another guideline determined by the review authority to be more important in the particular case. The overall objective is to ensure that the intent and spirit of the design guidelines are followed. 8.4.1. Compatibility with surroundings. Proportional size and scale. The scale of signs should be based on the building facade on which they are placed and the area in which they are located. The size and shape of a sign should be proportional with the scale of the structure. Large storefronts such as big boxes will be allowed to have proportionally larger signs than smaller storefronts. Signs should not overwhelm the section of the building facade on which it is placed upon. Encouraged Prohibited Integrate signs with the building. Signs should be designed so that they are integrated with the design of the building. A well designed building facade or storefront is created by the careful coordination of sign and architectural design, and a coordinated color scheme. Signs in multiple tenant buildings should be designed to complement or enhance the other signs in the building. Sign placement and design should be reviewed within the context of building design. 31 Encouraged Prohibited C. Corporate Franchise Signage. Corporate franchise signage should conform to the community's visual desires while maintaining some elements of corporate identity. Corporate logos should fit the context, color, scale and building elements. 8.4.2 Location and mounting. a. Signs should be mounted in locations that respect the design of a building and site, including the arrangement of bays and openings. Signs should not obscure windows, (including second story windows), window trim/molding, grillwork, piers, pilasters, and other ornamental features. b. Attached signs on a fascia above storefront windows should be sized to fit within existing friezes, lintels, spandrels, and other such features and not extend above, below, or beyond them. Typically, attached signs should be centered on horizontal surfaces (e.g., over a storefront opening). C. When a large building contains several storefronts, signs for the individual businesses should relate well to each other in terms of locations, height, proportion, color, and illumination. Maintaining continuity will reinforce the building's facade composition while still retaining each business's identity. Encouraged 8.4.3 Color a. Avoid using too many colors. Colors or color combinations that interfere with legibility of the sign copy or that interfere with viewer identification of other signs should be avoided. b. Use contrasting colors. Contrast is an important influence on the legibility of signs. A substantial contrast should be provided between the color and material of the background and the letters or symbols to make the sign easier to read in both day and night. Light letters on a dark background or dark letters on a light background are most legible. Light letters on a dark background work best for both day and night time use. 32 Encouraged Prohibited 8.4.4 Materials. Compatibility of materials. Sign materials should be compatible with the design of the facade on which they are placed. Consider the architectural design of the building's facade and select materials that complement the design. The selected materials should also contribute to the legibility of the sign. For example, glossy finishes are often difficult to read because of glare and reflections. Appropriate materials. Sign materials should be extremely durable. Paper and cloth signs are not suitable for exterior use (except on awnings) because they deteriorate quickly. If wood is used, it should be properly sealed to keep moisture from soaking into the wood and causing the sign's lettering to deteriorate. 8.4.5 Sign legibility. Concise Name Identification. A concise name or limited lines of copy should be used whenever possible given the limited amount of time the vehicle traveling public has to identify and read the sign. The fewer number of words, the more effective the sign. A simple and succinct sign is easier to read and looks more attractive because it is less cluttered. Use symbols and logos. Symbols and logos can be used in place of words whenever appropriate. Pictographic images will usually register more quickly in the viewer's mind than a written message. And, they can be an expression of the owner's creativity. Limit the number of letter styles. The number of lettering styles that are used on a sign should be limited in order to increase legibility. As a general rule, limit the number of different letter types to no more than two for small signs and three for larger signs. Intricate typefaces and symbols that are difficult to read reduce the sign's ability to communicate. Encouraged Prohibited 33 Encouraged Prohibited 8.4.6 Sign illumination. Backlit Signs. Backlit solid letters (reverse channel/halo lit) are a preferred alternative to internally illuminated signs. Signs comprised of individual letters mounted directly on a structure can often use a distinctive element of the structure's facade as a backdrop, thereby providing a better integration of the sign with the structure. Use a projected light source. Signs along roadways with slower moving traffic or in pedestrian oriented environment should consider illumination by a projected light source (e.g., spotlight). Projection lighting is usually a better alternative because the sign will appear to be integrated with the building's architecture. Light fixtures supported in front of the sign cast light on the sign and generally a portion of the building's face as well. Projected lighting emphasizes the continuity of the structure's surface and signs become an integral part of the facade. The use of small, unobtrusive fixtures for external (projection) lighting is encouraged. Avoid the use of oversized fixtures that are out of scale with the sign and structure. Whenever projection lighting is used (fluorescent or incandescent), care should be taken to properly shield the light source to prevent glare from spilling over into residential areas and any public right-of- way. Signs should be lighted only to the minimum level required for nighttime readability. Cabinet signs. The use of internally illuminated cabinet signs is not permitted by ordinance. Prohibited Electrical raceways and conduits. Electrical transformer boxes and raceways are required to be concealed from public view. If a raceway cannot be mounted internally behind the finished exterior wall, the exposed metal surfaces of the raceway should be finished to match the background wall, or integrated into the overall design of the sign. If raceways are necessary, they should be as thin and narrow as possible and should never extend in width or height beyond the area of the sign's lettering or graphics. All exposed conduit and junction boxes should also be concealed from public view. 34 Neon Signs. Exposed Neon/L.E.D. or similar types of lighting are not permitted. Only exposed, non -flashing "OPEN' exposed non -flashing neon signs are permitted under Section 5.4 Limited Exemptions. Prohibited Flat Panel Signs. Flat Panel signs of any kind are not permitted in non -industrial areas as defined by this ordinance. FREELANC, dL 8.4.7 Shopping Center Monument Signs a. Freestanding signs are allowed to display a limited number of individual tenant signs and the name of the center. Multiple message panels make the sign ineffective in conveying a message and could potentially be a safety hazard. b. Individual tenant sign panels should be uniform in size. The address, the name of the center or the major tenant may have a larger sign panel. C. The sign structure should be architecturally designed and incorporate design details, materials, and colors of the associated buildings. d. Sign panels should be limited in size to the width of the architectural support elements of the sign. e. Signs should be externally illuminated. f. The size of the sign should be primarily dependent on the speed of the traffic viewing the sign and the distance from the roadway. g. Monument signs should include a landscaping element. 35 n.raoo� Encouraged 8.4.8 Shopping Center Store Signage. Discouraged a. Require consistency (color, size, etc.) of tenant signage in shopping centers. b. Signs should be designed to complement or enhance the other signs in the center. c. A coordinated sign program should be encouraged for multi -tenant development. Encouraged 8.4.9 Multistory Buildings _ y Discouraged a. For multistory corporate offices and hotels, signs should be limited to monument signs and possibly a single fagade sign of appropriate scale and size that identifies the name of the major tenant or building. b. For multistory commercial buildings, upper story signs should be limited to tenants that have a minimum of 25 feet of horizontal building frontage. Encouraged 0 36 SECTION 9. ADMINISTRATION 9.1 ROLE OF THE ADMINISTRATIVE OFFICIAL The City Manager shall appoint the Administrative Official who shall administer and enforce the terms and conditions of this ordinance. 9.2 SIGN PERMIT REQUIRED No signs, unless exempted under Section 5.3 and Section 5.4, shall be erected, displayed, or altered within the City of Southlake without a duly approved sign permit from the City. The Administrative Official or designee shall ensure that all sign permits are granted only in compliance with the provisions of this ordinance. Further, no sign permit shall be issued unless a Certificate of Occupancy (for existing development) or building permit (for new development) has been issued. 9.3 APPLICATION Application for a permit shall be made as required by this ordinance and the following information shall be submitted as separate documents: 9.3.1 Application form shall be completed. 9.3.2 General plan that illustrates: a. Location of the building, structure, or tract to which or upon which the sign is to be attached or erected. b. Position of the sign in relation to rights -of -way, easements, buildings, structures, existing signs, etc. C. Sign drawing that illustrates height, length, width, and all other dimensions associated with the sign. 9.3.3 Signature of the owner of the property or the owner's representative stating that the applicant has permission to erect such signs. 9.3.4 The Administrative Official shall review a permit application and make a decision on whether to grant or deny the permit within fourteen (14) days of submittal of a fully completed application. If additional information is required of an applicant in order to complete an application, the applicant shall be notified of that fact within fourteen (14) days. Thereafter, the Administrative Official shall make a decision on whether to grant or deny the permit within fourteen (14) days of receiving the additional information or a written certification from the applicant that the application is complete. Any application for which the Administrative Official fails to grant a decision within the first fourteen (14) day period shall be deemed denied. 9.4 FEES All fees for sign permits shall be in accordance with the current fee schedule adopted by the City Council. 9.5 PERMIT EXPIRATION If the work authorized by a permit issued under this ordinance has not been commenced within one hundred eighty (180) days after the date of issuance, the permit shall become null and void. 9.6 APPEALS AND VARIANCES 9.6.1 APPEALS 37 Any decision rendered by the Administrative Official under this ordinance may be appealed to the City Council by any person, agent, or representative affected by such decision. Such appeal must be received within ten (10) days after the placement of a letter in the U.S. mail addressed to the address on the permit or the address of the current owner of record in the County tax records which states the written decision which has been rendered by the Administrative Official. Such appeal shall be filed in writing with the Administrative Official specifying the grounds on which the appeal is based. The Administrative Official shall forthwith transmit to the City Council all documents pertaining to the appealed action. The City Council shall hear the appeal at a City Council meeting as soon as practicable thereafter to determine whether the decision of the Administrative Official was in accordance with all ordinances and regulations. The decision of the City Council shall be final. 9.6.2 VARIANCES Variance Authorized. The City Council may authorize variances to any restriction set forth in this ordinance, including but not limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign permitting process. Approval Standards. In granting any variance, City Council shall consider the following criteria: (i) Special conditions exist which are peculiar to the land, structure or building involved and are not applicable to other lands, buildings or structures in the same zone. The City may attach such conditions to granting all or a portion of any variance necessary to achieve the purpose of this ordinance, and; (ii) The strict interpretation of the provisions of the ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same zone under the terms of the ordinance, and; (iii) The special conditions and circumstances do not result from the actions of the applicant and such conditions and circumstances do not merely constitute pecuniary hardship or inconveniences, and; (iv) Granting the variance will meet the objectives of the ordinance and not be injurious to the adjoining property owners or otherwise detrimental to the public welfare, and; (v) The request will be the minimum variance necessary to alleviate the special hardship or practical difficulties faced by the applicant in meeting the requirements of this ordinance; and; (vi) Granting of the variance will be in harmony with the spirit and purpose of this sign ordinance. (vii) Granting of a variance shall be specific to the subject sign(s). Any modification of the signage approved by the variance or the installation of new or replacement signage that does not meet the specific requirements of the City Council variance approval is prohibited and will be deemed non -compliant. Application Process. Any request for a variance shall be made to the Administrative Official and be accompanied by a completed application and a non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council. The sign variance will be considered by the City Council following a recommendation by the Sign Board. The Sign Board's recommendation will be forwarded to the City Council for their consideration. 9.7 RESPONSIBILITY FOR ENFORCEMENT It is the responsibility of the Administrative Official to interpret and administer the requirements of this ordinance. 38 9.7.1 The Administrative Official may suspend or revoke any permit issued under the provisions of this ordinance whenever it is determined that the permit is issued in error or on the basis of incorrect or false information supplied, or whenever such permit is issued in violation of any of the provisions of this ordinance or any other ordinance of this City or laws of this state or the federal government. Such suspension or revocation shall be effective when communicated in writing to the person to whom the permit is issued, the owner of the sign, or the owner of the site upon which the sign is located. Upon such revocation, all construction related to the revoked permit shall cease. A person may appeal the revocation of the sign permit to the City Council by filing an appeal in accordance with this ordinance. The City Council shall affirm, reverse, or modify the suspension or revocation and such decision shall be final. Upon final determination that the permit is properly revoked, any portion of the sign in place as a result of the permit shall be removed within 10 days by the owner of the sign or the owner of the site on which the sign is located. Failure to remove the sign shall be deemed a violation of this ordinance. 9.7.2 The Administrative Official shall periodically inspect each sign regulated by this ordinance for the purpose of ascertaining whether the same is obsolete and whether it is in need of removal or repair. 9.7.3 Whenever any work for which a permit is required by this ordinance has been commenced or completed without first obtaining a permit, a special investigation shall be made before a permit may be issued for such work. An investigation fee, in addition to the permit fee, may be collected whether or not a permit is then subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this ordinance. 9.7.4 The following signs shall be removed based on the determination of the Administrative Official: OBSOLETE SIGNS. Any sign, which the Administrative Official determines to be obsolete, shall be removed by the permit holder, owner of the sign or owner of the site on which the sign is located. For temporary signs, the sign must be removed as noted on the sign permit application or within three (3) days after receiving written notification to do so from the Administrative Official. For permanent signs, the sign must be removed by the permit holder, owner of the sign, or owner of the site on which the sign is located within a reasonable time period as determined by the Administrative Official. Upon failure to comply with such notice or to file an appeal of the decision in accordance with this ordinance, the Administrative Official is authorized to cause the removal of such sign, and any expense incident thereto shall be paid by the permit holder, owner of the sign or owner of the site on which the sign is located. UNSAFE DILAPIDATED OR DETERIORATED SIGNS. If the Administrative Official determines that any sign is unsafe or insecure, or is dilapidated or deteriorated, he shall give written notice to remove or replace (in accordance with this ordinance) said sign to the person or persons responsible for such sign. If the permit holder, owner of the sign or owner of the site on which the sign is located fails to remove or repair the sign within ten (10) days after such notice or to file an appeal of the decision in accordance with this ordinance, the Administrative Official is hereby authorized to cause the removal of such sign. Nothing contained herein shall prohibit the immediate removal, without notice, of any sign or portion of a sign which is determined by the Administrative Official to be an immediate threat or danger to the public health, safety, or welfare. Any expense incident to the removal of a sign pursuant to this paragraph shall be paid by the permit holder, owner of the sign or owner of the site on which the sign is located. The removal of the sign or portion of the sign shall be limited to the extent necessary to eliminate the threat to the public health, safety, and welfare. 39 SIGNS ON UTILITY POLES. Any sign that is erected constructed or otherwise attached to a utility pole located upon any public right of way or utility easement may be removed by the City unless otherwise permitted by this ordinance. The installer, owner of the sign or owner of the site on which the sign is located shall be charged a sign recovery fee in accordance with the City fee schedule to recover such sign from the City unless the permit holder or owner satisfactorily establishes that such sign was not placed in the right-of-way by the owner of such sign or by any authorized agent, representative, or employee of said owner. Any such sign removed by City personnel may be held for a period of seventy-two (72) hours and upon expiration of such time may be disposed. The City is not required to notify the permit holder or owner of the sign that it has been picked up or that disposal of the sign is imminent. SIGNS IN RIGHT-OF-WAY AND/OR ON PUBLIC PROPERTY: Any sign that is erected, constructed, or otherwise located within or upon public right-of-way or on public property unless otherwise permitted by this ordinance may be removed by the City. The owner or installer of such sign shall be charged a sign recovery fee in accordance with the City fee schedule to recover such sign from the City. No such fee shall be charged if the permit holder or owner satisfactorily establishes that such sign was not placed in the right-of-way by the permit holder or owner of such sign or by any authorized agent, representative or employee of said owner. Any such sign removed by City personnel may be held for a period of seventy-two (72) hours and upon expiration of such time may be disposed. The City is not required to notify the permit holder or owner of the sign that it has been picked up or that disposal of the sign is imminent. ILLEGALLY ERECTED SIGNS. Any sign that is erected, constructed or otherwise displayed, which the Administrative Official determines to be in direct violation of this ordinance, may be removed by City personnel. The permit holder, owner of the sign or owner of the site on which the sign is located shall be charged a sign recovery fee in accordance with the City fee schedule to recover such sign from the City. Any such sign removed by City personnel may be held for a period of seventy-two (72) hours and upon expiration of such time may be disposed. The City is not required to notify the permit holder or owner of the sign that it has been picked up or that disposal of the sign is imminent. For permanent signs, the sign must be removed by the permit holder, owner of the sign, or owner of the site on which the sign is located within a reasonable time period as determined by the Administrative Official. Upon failure to comply with such notice or to file an appeal of the decision in accordance with this ordinance, the Administrative Official is authorized to cause the removal of such sign, and any expense incident thereto shall be paid by the permit holder, owner of the sign or owner of the site on which the sign is located. EXTENT OF SIGN REMOVAL. The Administrative Official shall determine to what extent the elements of the sign must be removed to comply with this section. This may include, but is not limited to, any of the following: (i) Removal of the text or copy portion of the sign. (ii) Removal of the portion of the sign excluding the structural support of the sign. (iii) Removal of all structural elements of the sign. 9.8 PENALTY FOR VIOLATION 9.8.1 Any person who erects a sign that is in not in compliance with of any provision in this Ordinance, shall be assessed a penalty by the Administrator equal to Five Hundred ($500.00) per incidence. Each day the violation exists shall be considered a separate incident. A violation, penalty, or requirement of this ordinance that is not rectified within 90 days or a time period determined as reasonable by the Administrator shall become subject to Section 9.7.4. SECTION 10. SEVERABILITY 40 It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. -iX411[a]zMEWeis] Z10lot iIZRK81JI]Iz/_V1A=K This ordinance shall be and is hereby declared to be cumulative of all other ordinances of the City; and this ordinance shall not operate to repeal or affect any of such other ordinances except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this ordinance, in which event such conflicting provisions, if any, in such other ordinance or ordinances are hereby repealed. SECTION 12. SAVINGS CLAUSE All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of any ordinances affecting the regulations for signs that have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 13. PUBLICATION CLAUSE The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 14. EFFECTIVE DATE This ordinance shall be in full force and effect from and after its passage and its publication as required by law, and it is so ordained. 41 Appendix A Design Guidelines for "Existing Building for Sale/Leasing Ground Signs" "Existing Building for Sale/Leasing Ground Signs" shall be designed in accordance with the following guidelines (see attached Figure 1 for illustration): 1. Sign Post: a. Material: Shall be of 3 — 4 inch extruded metal with decorative finials. b. Height: Shall not exceed 5 feet in height, excluding finials. Finials shall not exceed 9 inches in height. c. Color: shall be black d. Metal sign post required. 2. Sign Frame: a. Same material as the sign post b. Same color as the sign post c. Height — Any decorative element over the sign frame shall be limited to a maximum of 9" 3. Sign Face: a. Material: Shall be made up of/d' to'/2' plastic or aluminum coated MDO or plastic cored aluminum b. Area - Each sign face shall not exceed 12 square feet. Sign may be two-sided. c. Color — Background color shall be one of the following: white, gray, or beige/cream. Foreground color (font and logo) shall be black. 42 m 2 wms 4 d O Ci3 O ohI' (Mew)"61 POIE laaiz 43 w rT.w Fl UTT OF SOUTHLA Item 66 — 2nd Reading Sign Ordinance No. 704-J The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. F1 Adhere to financial management principles & budget B3 Enhance resident quality of life & business vitality through tourism F2 Invest to provide & maintain high quality public assets BS Enhance service delivery through continual process improvement F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls LS Empower informed decision -making at all levels in the organization Fund/Purna TRINITY Private Equity Group FLAT PANEL SIGNS: NON —ILLUMINATED SIGNS: INVENTORY ORDINANCE RECOMMENDATION Mill! ORDINANCE RECOMMENDATION Flat Pane SOUTHLAKE Rim TRINITY Z i private Equity Group Trinity Park i a fir- a 41 . 4 }' k fit "T. t , `h , q Flat Panel Sign - Total of 118 — majority of the signs in industrial area . • 8 Located on Regional Boulevards t SALON SUITE SOLUTION5 • 83 Located on All Other Street • 23 Located Internal driveways/parking aisles 0 4 Located in Town Square `\\ A i i Francesca ,l- own TRINITY 1 Private Equity Group Flat Panel Signs (Types) 1%, Flat Panel Signs (Types) Non -Illuminated Signs CITY OF SOUTHLAKE � . ... . ,� ,. , i ¥ IV .» 3/���\�\ f°- ,�/����: !t; .� . • , , .%� £ , \ � � +a�Z� MIN b -4 tNon mumMmed Non -illuminated Signs � Non -Illuminated Signs ,AMW Staff R - - - - -- - - CITY OF SOUTHLAKE Staff Recommendations "Industrial Areas" —Areas characterized primarily by contracting uses such as manufacturing, processing, packaging, assembly, storage, warehousing, and distribution of products. These areas are typically zoned as B-1, B-2 (Business Park), I-1, I-2 (Industrial), S- P-1/S-P-2 (site specific) with industrial uses or nonconforming industrial uses located in other zoning districts. Provide clear definition for Flat Panel Signs Flat Panel A — a non -internally illuminated sign attached to a building and clearly visible from the right-of-way AND <_ 100 feet from edge of pavement that contains routed or embossed text and/or logo affixed on a single metal plate or sandblasted on stone less than 2" in thickness. Permitted only in industrial areas as defined. Flat Panel B — a non -internally illuminated sign attached to a building and not clearly visible from the right-of-way that contains digitally printed or cut vinyl text and/or logo affixed on a single metal plate or pan face less than 2" in thickness; to include individually cut non -illuminated letters s2" in depth. Permitted only in industrial areas as defined. * All Flat Panel signs are subject to the same parameters and placement as all other attached building signs, however, shall not exceed 25 square feet in area. 11 . , 1, X x;�,� Flat Panel A INNOVATIVE PROSTHETICS Flat Panel B • Non -Illuminated letter — Letter shall have a total depth of 2" or more to include projection or offset from the attached building surface • Example 1" deep letter with 1" standoff — 2" maximum projection or offset from attached building surface — Non -illuminated letters and/or logos may be any color 1" deep letter with 1" standoff CITY 4F SOUTHLAK AQ% SOUTHLAK 0 PLANNING & DEVELOPMENT SERVICES MEMORANDUM February 26, 2019 To: Honorable Mayor and City Council From: Ken Baker, Senior Director of Planning and Development Services Subject: Item 6B — Ordinance 704-J Action Requested: Consider 211 reading for proposed amendments to Sign Ordinance No. 704, as amended. Background Information: The purpose of this Amendment is to add regulations to the Sign Ordinance to allow flat panel signs and non -illuminated signs. At its December 5, 2017 meeting, City Council requested that staff develop possible regulations for Flat Panel signage (after hearing Trinity Park Master Sign Plan). On April 3, 2018, a work session was held with City Council to discuss the proposed Sign Ordinance changes. At this work session, staff presented an inventory on the location of all Flat Panel signs and is proposing changes to the sign ordinance in regard to flat panel /non -illuminated signage. Proposed ordinance changes are highlighted in red text on the attached Sign Ordinance 704-J draft and can be found on pages 3, 7, 8, 12, 21, 24 and 35. Financial Considerations: None Strategic Link: CB03 — Engage in thoughtful planning to ensure continued high quality development that is integrated will into the current built environment; C3 — Provide attractive & unique spaces for enjoyment of personal interests. Citizen Input / Board Review: A SPIN meeting was held February 12, 2019. Legal Review: Pending Supporting Document: Ordinance No. 704-J PowerPoint Presentation Sign Board: February 7, 2019; Approved (6-0) as presented. City Council: February 19, 2019; Approved 11t Reading (7-0) on Consent. AQ% SOUTHLAK 0 PLANNING & DEVELOPMENT SERVICES Staff Recommendation: Approve as presented or provide feedback for modification(s) Item 6C — Map SPECIAL USE PERMIT APPLICATION 112 STATE STREET, SUITE 200 SOUTHLAKE TOWN SQUARE SOUTHLAKE, TEXAS 76092 The most rewarding part of furthering your education is discovering what you will love to do in life. Mission Statement At the L Makeup Institute, our mission is to discover, educate, develop and place the best makeup artist and special makeup effects talent. History Founded in 2010 by visionary professional makeup artist Lissette Waugh, the L Makeup Institute is the is the first of its kind in Las Vegas to offer in-depth curriculum developed specifically for students pursuing a career in the makeup and special effects industries. Having started in 2010 with a single classroom in the Arts District in Downtown Las Vegas, the L Makeup Institute has steadily grown since its opening. In 2017, the L Makeup Institute moved into its sprawling, 11,000-square-foot campus at 440 S. Rampart Blvd. B130, located in the trendy Tivoli Village in the heart of Summerlin. Accreditation, Licenses, and Approvals The L Makeup Institute is Accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) and approved to participate in Title IV Federal Student Aid Programs by the Office of the U.S. Department of Education and eligible to receive VA Benefits. ACCSC has recognized L Makeup Institute as a 2017 ACCSC School of Excellence. We are very proud of this achievement and pledge our continued commitment to innovate and improve the delivery of makeup artistry and special makeup effects education. Culture The L Makeup Institute's faculty and staff are steadfastly committed to a culture that puts students first. Says Lissette Waugh, "We encourage personal responsibility and healthy decision -making, because these foster life-long learning, personal growth and achievement. Our education takes place in a safe, caring, expressive and inclusive, yet very serious, learning environment. We believe that the value of individualized, one-on-one instruction, which is only possible with a low student -to -instructor ratio, is at the heart of our mission to lead each of our students to a creative and satisfying career." Classrooms are small by design, with an instruction ratio of one teacher per every 12 (1:12) students. This intimate environment encourages student -teacher interaction, which helps students discover and develop their unique style and artistic expression. In order to prepare students for the real world with the appropriate career skills, the curriculum is fast -paced; and students start working with products on Day One. This pacing allows our students to learn efficiently and maximize their time at the L Makeup Institute so our students are prepared to work as a professional makeup artist immediately upon graduating. Pro Advisory The L Makeup Institute's Program Advisory Committee (P.A.C.) of industry professionals and employers provides valuable input regarding industry trends and the institute's performance, programs and educational objectives. The Advisory Committee meets twice per year to review L Makeup Institute's practices to ensure the effectiveness and relevancy of our instructional methods and program curriculum to help improve student performance and marketability upon graduation. Las Vegas Campus Bright and welcoming, the L Makeup Institute boasts clean, mid-century modern design with chic urban hipness - well lit, open spaces; exposed, vaulted ceilings, glitter -infused concrete floors and glass walls; in all, a stylish atmosphere with all the accoutrements, technology and seriousness of a top-notch educational facility. There are four separate training areas that feature every tool students will need - electrical drops, specialized equipment, high definition TVs with surround -sound and video projection; whiteboards, recorded video surveillance and dispensaries, as well as custom-made ovens for baking moisture out of molds and cooking foam latex. The Institute features professionally designed lighting with a 90+ CRI for perfect skin tone matching and technical applications. Other facility amenities include a teacher's lounge, administrative offices, staff training room, student parking at street level, underground and valet round out the campus. Outside of class, students enjoy convenient access to an elegant, expanded student lounge and library equipped with multiple workstations, printers, books, magazines, and movies; a large photography room; and multiple bathrooms. Oh, and lest we forget to mention, we have a cosmetics store and glitter bar. Who says school can't be fun? During downtime, students can gather around the many outdoor sitting areas, park and cafes that are just a quick stroll away. It's the perfect place to invite friends and family to visit on graduation day! The facility and all school equipment fully comply with, and in most cases, exceed, federal, state and local ordinances and regulations, including requirements for fire safety, building safety and handicapped access. In addition, voice recognition software and a laptop is provided for the hearing impaired. L Makeup Institute occupies approximately 11,000 square feet. The physical make up of L Makeup Institute includes: • Two (2) Director's Offices • An Admissions Office • A Financial Aid Office • A Billing Office • A Teacher Lounge • A Conference Room • Four (4) Classrooms • A Student Lounge • A Photography Room • A Cosmetics Store Southlake Campus The proposed Southlake location will have a similar look and feel and the same technology and equipment as the Las Vegas location. The Southlake location will occupy approximately includes: • Two (2) Director's Offices • Two (2) Admissions Offices • A Financial Aid Office • A Billing Office • Two (2) Administration Offices • A Teacher Lounge • A Conference Room • Nine (9) Classrooms • One (1) Workroom • A Student Lounge • A Photography Room • A Student Store • 1st Floor Retail Store 15,000 square feet. The physical make up Cosmetic (Retail) Store One of the latest developments to the Institute is its Pro Store. At the Southlake location, it will be located on the first floor. The cosmetic store will be open to the public, carry over 40 professional makeup brands, and offer makeup applications. The products and brands for sale are hand -selected by the Institute's experienced and knowledgeable staff, based on current industry trends and years of professional experience. All makeup services are done by Professional Artists who are employees of the Cosmetic Store (Students Do Not provide any makeup services on the public). The cosmetics store offers a full selection of makeup tools and equipment including airbrush compressors, airbrush paints and stencils, rolling cases, makeup brushes, and hard to find special effects supplies including clay, latex, prosthetic pieces, ultracal, red heads, and adhesives - all available to achieve professional results! Whether you are a professional artist, makeup enthusiast, or have a special event coming up like a wedding, formals, special night out, or a hot New Year's Eve party to attend, the L Makeup Cosmetic Store and Pro Artist Consultants can handle all of your needs! We honor all Pro Cards and offer Pro Artist discounts! Student Store The Student Store carries all the products, lab supplies, and equipment the students use in their program of study. The student store also serve as back stock for the Cosmetic Store. Staff and Faculty L Makeup Institute faculty and staff members are experts in their respective fields. Each has years of practical work experience and has been subjected to a rigorous hiring process. All faculty members undergo lengthy orientation and auditioning processes and must attend continuing education training each year. The maximum number of Staff and Faculty will be 16 people although throughout the year when a classroom is empty, the number of faculty is reduced accordingly. Programs The Las Vegas location graduates approximately 100 students per year. The L Makeup Institute offers two Master Diploma Programs that range from 5 - 6 months long. Each Program combines multiple Courses to provide comprehensive training in the students chosen career field. The Journey: Master Makeup Artistry Program - 635 Clock Hours / 20 weeks (C.I.P. Code 12.0406) Provides the graduate a major in makeup artistry with a minor in special makeup effects. Courses Included: Mastering the Art of Beauty / Introduction to Body Painting & Airbrush / Special Effects 101 Total Cost of the Program including Lab Fees, Equipment, Makeup Kit, Books, and Materials: $20,390 The Journey: Master Makeup SFX Program - 552.5 Clock Hours / 17 weeks Provides the graduate a major in special makeup effects with a minor in makeup artistry. Courses Included: SFX Beauty Fundamentals / Introduction to Body Painting & Airbrush / Special Effects 101 / Advanced Prosthetics Total Cost of the Program including Lab Fees, Equipment, Makeup Kit, Books, and Materials: $18, 985 Holidays // Hours Administrative office hours are 9:00 am to 6:00 pm, Monday through Friday. Classes are scheduled from 9:00 am to 4:30 pm. Students and faculty start arriving at 8:30 am and start leaving at 4:30 pm. Both the offices and school are closed on weekends and major holidays. The school also takes a two -week break between Christmas and New Year. While the (9) classrooms combined at full capacity can hold up to a total of 116 students at one time, due to the way classes are scheduled with periodic down times, the average number of students at any one time will be less. We estimate 70% of our students drive or carpool, with 30% being dropped off. Our Students The following student information and statistics are from the Las Vegas location. The information shown below was prepared for our Accrediting Agency for the Enrollment Period of July 2016 through November 2017. 93% 7, Graduation 91.5% Placement Diversity American Indian 2% Caucasian 49% Asian 5% African 27- 34 American 9% Hispanic 28% Pacific Islander 2% \ Other 6% FAMM 21-26-30% Gender 35 and above - 9% sale 92 % e8% 0 - 40% FHMakes ie P* L L A A N- e f i R n N 5 F O R M E d tt�4-1 .} . sk ft a t� Mission Statement At the L Makeup Institute, our mission is to discover, educate, develop and place the best makeup artist and special makeup effects talent. W, Programs The L Makeup Institute offers two Diploma Programs that are approximately 6 months long. Each Program combines multiple courses in beauty makeup, airbrush makeup, body painting, and special makeup effects to provide comprehensive training in the students chosen career field. AIRBRUSH History Founded in 2010 by visionary professional makeup artist Lissette Waugh, the L Makeup Institute is the is the first of its kind in Las Vegas to offer in-depth curriculum developed specifically for students pursuing a career in the makeup and special effects industries. Having started in 2010 with a single classroom, the L Makeup Institute has steadily grown and in 2017 moved into its sprawling, 11,000-square-foot campus located in the trendy Tivoli Village. We are now excited to choose Southlake, TX for our second location. r,j1t11rP Says Lissette Waugh, "We believe that the value of individualized, one-on-one instruction, which is only possible with a low student -to -instructor ratio, is at the heart of our mission to lead each of our students to a creative and satisfying career." amp- L 5 Y l 4r •. Y• tiS . l i r.; r � y With a low instruction ratio of a maximum of one teacher per every 12 (1:12) students, we encourage student -teacher interaction. This pacing allows our students to learn efficiently and maximize their time at the L Makeup Institute so our students are prepared to work as a professional makeup artist immediately upon graduating. Las Vegas Campus Bright and welcoming, the L Makeup Institute boasts clean, mid-century modern design with chic urban hipness - well lit, open spaces; exposed, vaulted ceilings, glitter -infused concrete floors and glass walls; in all, a stylish atmosphere with all the accoutrements, technology and seriousness of a top-notch educational facility. During downtime, students can gather around the many outdoor sitting areas, park and cafes that are just a quick stroll away. Four separate training areas, a teacher's lounge, administrative offices, staff training room, student lounge and library, photography room, and a pro artist cosmetics store and glitter bar. Who says school can't be fun? Other facility amenities include professionally designed lighting with a 90+ CRI, specialized equipment, and custom-made ovens. Accreditation, licenses, and Approvals The L Makeup Institute is Accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) and approved to participate in Title IV Federal Student Aid Programs by the Office of the U.S. Department of Education and eligible to receive VA Benefits. ACCSC has recognized L Makeup Institute as a 2017 ACCSC School of Excellence. Staff and Faculty L Makeup Institute faculty and staff members are experts in their respective fields. Each has years of practical work experience and has been subjected to a rigorous hiring process. All faculty members undergo lengthy orientation and auditioning processes and must attend continuing education training each year. Pro Advisory The L Makeup Institute's Program Advisory Committee (P.A.C.) of industry professionals and employers provides valuable input regarding industry trends and the institute's performance, programs and educational objectives. The Advisory Committee meets twice per year to review L Makeup Institute's practices to ensure the effectiveness and relevancy of our instructional methods and program curriculum to help improve student performance and marketability upon graduation. Student Store ■ °o' o� • • • C7 • u • • s • EXISTING PARKING LOAD CALCULATION OCCUPANCY PARKING SPACES OFFICE 73 `+� �/� ��� try �►� 1�►�� ..ir11`it �� �� ,.mil • C3 UJ'' 0 Q Z � �■ 3. z :za un r 1 ` Tl i�`I -Ti NEW PARKING LOAD CALCULATION OCCUPANCY SQUARE FOOTAGE LOAD FACTOR PARKING SPACES REQUIRED BUSINESS/OFFICE 1173 300 4 E—TEACHER 10 E—STUDENT 1 (18R) 3 PE 62 RETAIL 537 1 PER 200 3 TOTAL 79 r r ca 5,462 S.F. WILLIAMS-SONOM 6,5 2 2 S.F. � f r i■l 'i■i i■i I■I ,■�■I ■■� �■f ■, ,i■ ■� ■ ■ ■ ' •WIN 81492 SF • Fo1ow� Z 'il '■I I■' ■' i1� ■i �■I I■, i■I i■I I■I 1■I i■I f■I • • a • SOUTHLAKE BOULEVARD 53,789 CPD • • • • L MAKEUP INSTITUTE s SUITE 200 (FM 1709) g z O V) w CONTRACTOR SHALL VERIFY ALL DIMENSIONS AT THE JOB SITE AND NOTIFY THE ARCHITECTS OF ANY DIMENSIONAL ERRORS, OMISSIONS OR DISCREPANCIES BEFORE BEGINNING OR FABRICATING ANY WORK. DO NOT SCALE DRAWINGS. w0 Ln W 00 ce > z c~n z z 00 V N w w� �Lri< a`�� > w O ,� (!) N z J m O bo O cd V bA pa o N� O � � N Lo N • a5C m cq � ti am m cz } oo w �o o � CV � W � w � �w O � w � � N JOB NUMBER 18.139 SHEET TITLE ARCH. SITE PLAN SHEET NUMBER ARCHITECTURAL SITE PLAN SCALE: 1 /32" = l '-O" ZA19-0004 FIRST FLOOR PLAN SCALE: N.T.S. VESTIBULE RETAIL / DISPLAY ELEC. ROOM LEVATO MECH. ROOM AREA Iof IIC i A I B I C OCCUPANCY DESIGN LOAD 2 STAFF 6 = 6 3 TEACHERS 10 = 10 STUDENTS (20 MAX PER CLASS) = 180 5 1ST FLOOR RETAIL AREA 9 6 TOTAL OCCUPANCY: 205 z 0 w w a 0 CONTRACTOR SHALL VERIFY ALL DIMENSIONS AT THE JOB SITE AND NOTIFY THE ARCHITECTS OF ANY DIMENSIONAL ERRORS, OMISSIONS OR DISCREPANCIES BEFORE BEGINNING OR FABRICATING ANY WORK. DO NOT SCALE DRAWINGS. 5- 0 W ; Ln U Lu 00 i Z (1 z a z 00 N w w� (DLri< Q�CD> rn w '� p J m :5 R 0 0 m 7 0 � � N to N t _ U N CV N a F" m CV MS� -C--ol oo Ca 0. " 0 a lad m 0 N JOB NUMBER 18.139 SHEET TITLE FIRST FLOOR PLAN SHEET NUMBER ZA19-0004 Al m0 SECOND FLOOR PLAN SCALE: N.T.S. AD OCCUPANCY DESIGN LO STAFF 6 = 6 TEACHERS 10 = 10 STUDENTS (20 MAX PER CLASS) = 180 1ST FLOOR RETAIL AREA 9 TOTAL OCCUPANCY: 205 ZA19-0004] z 0 w w H Q CONTRACTOR SHALL VERIFY ALL DIMENSIONS AT THE JOB SITE AND NOTIFY THE ARCHITECTS OF ANY DIMENSIONAL ERRORS, OMISSIONS OR DISCREPANCIES BEFORE BEGINNING OR FABRICATING ANY WORK. DO NOT SCALE DRAWINGS. 5- 0 W 0 U w � � 00 H > z (J z_ z 00 V N w w� (DLri< a`)c)� w ���; �o� 0 cd V lb �. 0 � � N lOcq � N U cq CD. F m CV c m } co 0 JOB NUMBER 18.139 SHEET TITLE SECOND FLOOR PLAN SHEET NUMBER Al ol 0% CITY OF SOUTHL,A Item 6C ZA19-0004 L Makeup Institute ZA19-0004 z Future Land Use L Makeup Institute CIVIC PL m MAIN ST p m Elf FOUNTAIN PL R�y MAIN LU6=Town Center Future Land Use 100-Year Flood Plain Corps of Engineers Property 9 Public ParWOpen Space I Publiclsemi-Public Low Density Residential Medium Density Residential Office Commercial ■ Retail Commercial Mixed Use - Town Center Regional Retail - Industrial 0 140 220 50 Fit Zoning L Makeup Institute Current Zoning: Downtown District Zoning Districts: Af"QT�A1 of 0 AG ®RE - Cl -C2 SF1A C3 LLJ Y$qo cr S 0 SF15 Cd > C74 F ��� E�R,q ® SF2 NR-PUB F- rY ��� U� PAR CRY 0 SF30 HC m 0 SF20A 0 B1 z 0 SF20B 0 B2 - R-P110 0 11 ME 0 MF1 � 12 CIVIC PL Q 0 MF2 MH 0 SP1 0 SP2 MAIN ST zz MAIN ST 0 CS LIT w 001 02 TZB ® ECZ FOUNTAIN PL 0 Ia0 3W 72,0 w Feet SP2 L7 r Z SP9 �TT 'i i p•, ' A e a ' �_� ll�_... ....l.li�u� ii � �' ��`r T Gs7v - ! ❑ i 4#[q J t 'IC•'e�u1� yy ,g1 g � . I1i117'IyP0. 11 i� . � f• F# �I�dr''ll - � ls` � f , ^ - i U.,w ���� I '• , ,' twirl, 1le',1l InJ.I�' y . • ^' ' s 1- - S- +' T - FOl1NTAIN FL � COW*-- . �y.: l s+!-,.I 'Lx•H71d* a, I:.sYALI '� d F, a yy n z . rs m --�;- .-++�.1 11i•�;7'�Ill�f'1" `� Sj' � -, 2 llill�ll ��l8� 4s € '` � �'4�i�liis,el �i`.' n � � �Lt, T� � i 918105 Tf0 51 G. a — " •"� _ y� �,111r ,. — " s "I��'i:.� � i.YT'Tf .lr' � ' 157•Eiw 1 y � 122 -1254 r 6 J 4431 i`4�'F 1fE1� I g i}'r $ Aj � - � ■I .l^x 7-�lle, ' iflH 3'� ,�' 1111 — - - ■ �! .� i - exr ell diI`_ 1 � ,q, a a -�i#i rr-1 ,: ? , " , �,l{a �::1 t`+ kl r-S:ARII'r: ,� ` '� It f6N•>tif - `p�' d ✓16 ��s��Ji 17 P "19 i 1 _ Al O IR r - d f1T71 i� � 1 i�7i � � �, A^ •� � ..4g ■ �T �,. � �, � _ ._ — ? I ! I 1 � s n �' i °;3 %s a �. I{ "/� _ � ,.� ',n6 `j � �' � „: � ¢ �� :: •• � jEIL I ~' _y � IF ,�r a _ '•. �.-J1 �"'ta� a•'�2 �li�.;... .... � RY '`✓'!� �� 5=' S� f! � 3i �,Y.i^ .J3,• � iJ � � '� ._ - ffElirRi,vf: CO 1�r F, CN N N N (N 19 0 Cal 172 160' 128 all 120 tS 1110— o. Mae --,6 -1 9 10OW ell IIA 1 tC I k, Nd low ii0vil , The L Makeup Institute will 11 be located approximately 30' from the nearest property line. 4(, 11 11 The Southlake location will occupy approximately 15,000 square feet. The physical makeup includes: • Two (2) Director's offices • Two (2) Admissions offices • Financial aid office • Billing office • Two (2) administration offices • Teacher lounge • Conference room • Nine (9) classrooms • Nine (9) classrooms combined at full capacity can hold up to a total of 116 students at one time. Due to the way classes are scheduled with periodic down times, the average number of students at any one time will be less. The estimate is 70% of the students drive or carpool, with 30% being dropped off. • Workroom • Student lounge • Photography room • Student store (not open to the general public) \ \ X Administrative office hours are 9 AM to 6 PM, Monday through Friday. Classes are scheduled f m 9 AM to 4:30 PM. Students and faculty start arriving at 8:30 AM and start leaving at 4:30 PM. Both the officg school are closed on weekends and major holidays. The school also takes a two -week break between Christmas and New Year's. BLOCK 1 .. Ill SPACES L MAKEUP INSTITUTE . _ SUITE 206 EXISTING PARKING LOAD CALCULATION OCCUPANCY PARKING SPACES OFFICE 73 NEW PARKING LOAD CALCULATION SQUARE LOAD PARKING OCCUPANCY FOOTAGE FACTOR SPACES REQUIRED BUSINESS/OFFICE 1173 300 4 E-TEACHER 10 183 E-STUDENT 62 RETAIL 537 1:200 3 TOTAL 79 Floor Plan ■ 00 Las Vegas Campus Planning & Zoning Commission CITY OF ISOUTHL,A Questions? SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE SOUTHLAKE, TEXAS Prepared for: Cooper and Stebbins JUNE 2015 WALKER PARKING CONSULTANTS IVWALKER PARKING CONSULTANTS June 2, 2015 Mr. Frank Bliss President Cooper and Stebbins 1256 Main Street, Suite 240 Southlake, Texas 76092 Re: Shared Parking Analysis Southlake Town Square Walker Project 25-1860.00 Dear Mr. Bliss: 2525 Bay Area Blvd, Suite 400 Houston, Texas 77058 Office: 281-280-0068 Fax: 281-280-0373 www.walkerparking.com We are pleased to present our findings relating to the referenced project. The attached report contains our analysis, conclusions, and assumptions. We ask that you carefully review this report to fully understand the program assumptions. We recognize the dynamic nature of the development process and are prepared to continue working with you as the process unfolds. Again, thanks for the opportunity to work with you on this project. Sincerely, WALKER PARKING CONSULTANTS Chad Snyder Senior Parking Consultant SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE 44 PARKING CONSULTANTS JUNE 2015 TABLE OF CONTENTS EXECUTIVESUMMARY................................................................................................................................ INTRODUCTION.......................................................................................................................................... 1 Background........................................................................................................................................ 1 ProjectLocation.................................................................................................................................. 2 ProjectAssumptions........................................................................................................................... 3 PARKINGSUPPLY....................................................................................................................................... 3 CITY OF SOUTHLAKE AND SOUTHLAKE TOWN SQUARE PARKING REQUIREMENTS ............................ 3 SHARED PARKING METHODOLOGY........................................................................................................ 5 Background......................................................................................................................................... 5 ULI/Walker Shared Parking Methodology....................................................................................... 6 BaseParking Ratios............................................................................................................................ 6 Drive Ratio (Transportation Mode Split)........................................................................................... 7 Non -Captive Adjustment.................................................................................................................. 7 PresenceFactors................................................................................................................................ 8 Timeof Day Adjustment.................................................................................................................... 8 Timeof Year Adjustment................................................................................................................... 8 EffectiveSupply.................................................................................................................................. 9 SHARED PARKING ANALYSIS.................................................................................................................. 10 TownSquare Based Model............................................................................................................. 10 BaseParking Ratios.......................................................................................................................... 11 PeakParking Demand..................................................................................................................... 12 BLOCK -BASED SHARED PARKING APPROACH.................................................................................... 14 WalkingDistances............................................................................................................................ 15 ParkingManagement Plan................................................................................................................... 29 EmployeeParking Strategies.......................................................................................................... 29 On -site Parking Management Strategies...................................................................................... 31 TechnologyStrategies..................................................................................................................... 31 CONCLUSION.......................................................................................................................................... 31 SCOPEOF SERVICES............................................................................................................................... 32 Task 1 Data Collection and Research........................................................................................... 32 Task 2 Shared Parking Analysis........................................................................................................ 32 Task3 Deliverables........................................................................................................................... 33 LIST OF TABLES AND FIGURES Table1: Parking Supply............................................................................................................................ 3 Table 2: City of Southlake DT Shared Parking Requirements.............................................................. 4 Table 3: City of Southlake Full Shared Parking Reduction.................................................................. 5 Table 4: Land Uses and Square Footages........................................................................................... 10 Table5: Base Parking Ratios.................................................................................................................. 1 1 Table 6: Peak Hour Demand Projections - Weekday........................................................................ 12 Table 7: Peak Hour Demand Projections - Weekend....................................................................... 13 Table 8: Walking Distance Level of Service........................................................................................ 15 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 �4WALKER PARKING CONSULTANTS Table 9: Land Uses and Square Footage............................................................................................ 17 Table 10: Distribution of Weekday Demand by Block....................................................................... 18 Table 1 1: Distribution of Weekend Demand by Block....................................................................... 22 Figure1: Site Location/Plan..................................................................................................................... 2 Figure 2: Block -Based Master Plan....................................................................................................... 14 Figure 3: Weekday Zone Based Parking Map.................................................................................... 19 Figure 4: Weekend Zone Based Parking Map.................................................................................... 23 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 EXECUTIVE SUMMARY �4WALKER PARKING CONSULTANTS Cooper and Stebbins (C&S) and the City of Southlake (the "City") requested that Walker Parking Consultants ("Walker") perform a shared parking study of Southlake Town Square, an over 1.4M SF mixed use project located in Southlake, Texas. Our research has shown that the current parking system has adequate spaces within Town Square, in the locations where it is needed: • Utilizing the City of Southlake parking requirements per Section 37 ("DT" Downtown District) of the Zoning Ordinance, the allowable shared parking requirement is 4,851 spaces. This is inclusive of the 221 spaces allotted per the Parking Garage Property Operating Agreement, dated March 29, 2005. The result is a parking surplus of 484± spaces (9.1%). • Utilizing the City of Southlake parking requirements per Section 35 (Off -Street Parking Calculations) of the Zoning Ordinance in conjunction with Section 37 ("DT" Downtown District), the allowable shared parking requirement is 4,067 spaces. This is inclusive of the 221 spaces allotted per the Parking Garage Property Operating Agreement, dated March 29, 2005. The result is a parking surplus of 1,268± spaces (23.7%). • Utilizing the Urban Land Institute's Shared Parking Methodology the peak hour, day, and month are expected to occur at 1 PM on a Weekday in December with 3,735 cars parked. Southlake Town Square provides 5,335± spaces on -site in surface lots, on -street and structured parking, indicating a parking surplus of 1,600± spaces (30.0%). The Urban Land Institute's (ULI) Shared Parking research performed cases studies on locations such as the Block at Orange, Irving Spectrum Center, Reston Town Center, and Easton Town Center where a mix of similar uses to Southlake Town Square were analyzed and compared to the methodology utilized within this report. It is important to note that no developments are the same, ranging from the type of uses, demographics, and operations. The ULI approach provides the guidelines to understanding and projecting the parking demands based upon sound research and theory. Given the successfulness of Town Square, the lack of a comprehensive parking plan between the public and private parking facilities could limit the perceived convenience of this parking supply from a visitor perspective. We have detailed a variety of strategies that can be employed to enhance the availability of convenience parking for visitors while providing easily accessible parking fields for project employees and other longer term parking users, and some examples of other projects in which such strategies have been successfully employed. The Town Square Master Plan shows that significant development remains within the project. C&S has stated that the current surplus is part of a long term strategy to facilitate this future development, and has requested that Walker update this study periodically as new development is added to Town Square. Some of these developments will add new parking fields (such as the recently completed Trader Joe's), while others will reduce surface parking and add new demand (such as the pending development of a new building in Block 2). Over SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 �4WALKER PARKING CONSULTANTS time, we can expect the current surplus to reduce. However with proper management there should continue to be more than ample parking in the future as Town Square is developed out. SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE PARKING CONSULTANTS JUNE 2015 INTRODUCTION This section of the report discusses the background for this study, the mutually agreed -upon scope of services, and a brief history of the project and area. BACKGROUND Southlake Town Square is a 125 acre mixed -use downtown development located in Southlake, Texas, a suburb of Dallas and Fort Worth located 3 miles west of DFW International Airport, with a 2015 population of over 28,000 people. C&S is the project's developer and master planner. Planning began in 1995. The first phase comprising 250,000 SF of retail and office space opened in March, 1999. Periodically expanded since that time, Town Square currently comprises over 1.4M SF of mixed use improvements. The property which is the subject of this study includes over 1.1 M SF of retail shops, restaurants, offices, the City/County Town Hall, a U.S. Post Office, a bank, a Trader Joe's specialty grocery store, a 248 room Hilton Hotel, and a 14 screen Harkin's Theater. Town Square also includes a City Department of Public Safety headquarters, 43 single family Brownstone residences and 25+/- acres of undeveloped land which are not a part of this study (a part of which is currently in development with the next phase of residential Brownstones). Over the next 20 years, C&S projects that new development under the master plan may expand Town Square's building area to 3.OM SF or more. Retail Properties of America, Inc. ("RPAI") is the largest building owner and property landlord, and manages operations and leasing of Town Square's existing retail, restaurant and office space. C&S, RPAI and the City work together to review and evaluate shared public/private challenges and opportunities. Pursuant to these discussions, C&S engaged Walker to perform a shared parking analysis of Town Square's parking facilities existing at April, 2015. The purpose of this study is to provide parking supply and demand analysis and projections to assist C&S, the City and RPAI in enhancing current parking utilization and coordinating future planning efforts. Current parking is provided by a mix of on -street, off-street and structured parking. The on - street parking and 1,588 structured parking spaces in the East (Block 4) and West (Block 3) garages are controlled and enforced by the City of Southlake. The off-street spaces and a 2- level parking structure adjacent to the Trader Joe's are controlled and enforced by RPAI. SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE PARKING CONSULTANTS JUNE 2015 PROJECT LOCATION Southlake Town Square is located on approximately 125 acres in Southlake, Texas. The project is bounded by State Highway 114 ("SH 1 14") to the north, North Carroll Avenue to the west and Southlake Boulevard (FM 1709) to the south. The following figure illustrates the location of Town Square as well of the project area which is the subject of this study. Dure 1: Site Location/Plan I F WKimhall Ave -4 Recreate o n Oak Grave. Park _ 8 �O'Yh FHighladsi 2 boar, Rd a Gaylord Teran Resort �Ps n3 & Conven tic n Certe- 113-dP Rd IT( W' a Southlake Town Square 1709 1,! Greaf Grapevine n E battas Rd _ EContinental Blvd C [ll f Mustang rr .... fimarcvn Country Club'® f - 26' m 121 Source: Google Maps & Southlake Town Square PROJECT ASSUMPTIONS s L;:;1Iflf-97111 ii)Ll \ S( UAltk e Walker considered all current tenants in the project. However to allow for the natural evolution of ongoing leasing efforts: • All retail parking demand is based upon non-specific uses and operators. • Restaurant parking demand is based upon most reasonable breakout by type (and not for instance, if current peak is morning or night-time only). Parking requirements per the Southlake Zoning Ordinance were calculated based on the 10% shared parking reduction contained in Chapter 37 of the Ordinance, except as otherwise noted: • Chapter 35 allows for up to a 50% reduction for certain shared uses. We have shown this for comparison purposes only. • 221 spaces are contracted to the City and County in support of Town Hall. • Harkins Theaters parks at a ratio of 1 space per every 4 seats, per their Lease. • The Southlake Hilton parks at a ratio of 1 space per room, per the Zoning Ordinance and the Second Amended and Restated Declaration of Covenants, Restrictions, and Easements for Southlake Town Square dated effective as of October 18, 2006, recorded October 25, 2006 in Volume 16844, Page 91 and Instrument No. D206334031 of the Real Property Records of Tarrant County, Texas (the "Declaration") (the "CREsrr). 2 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 PARKING SUPPLY �4WALKER PARKING CONSULTANTS The parking supply for the entire development is approximately 5,335 spaces. All demand projections and requirements will be compared to this static supply. The secured area behind the post office has not been included as part of the supply as it cannot be shared. Table 1: Parking Supply Distribution of Parking by Block Surface Total On -Street Lot Garage Supply Block 1 43 361 404 Block 2 74 357 431 Block 3 66 254 841 1,161 Block 4 87 210 747 1,044 Block 5 39 321 360 Block 6, 7, 8 104 104 Block 10 61 111 172 Block 12 (w/ Hotel) 186 157 343 Block 13 46 46 Block 14 74 91 165 Block 17 40 349 389 Block 18 35 262 297 Block 22 5 187 192 Block 23 51 222 227 Total 1 8651 2,882 1,588 5,335 Source: Walker Parking Consultants, 2015 CITY OF SOUTHLAKE AND SOUTHLAKE TOWN SQUARE PARKING REQUIREMENTS Southlake Town Square is governed by Section 37 (DT Downtown District) of the Southlake Zoning Ordinance that provides for a 10% shared reduction across the entire development. The following table takes the 10% DT shared reduction with the following noted: • 221 spaces are contracted to the City and County in support of Town Hall. • Harkins Theaters parks at a ratio of 1 space per every 4 seats, per their Lease (a 25% shared parking reduction). The Southlake Hilton parks at a ratio of 1 space per room, per the Zoning Ordinance and the CBEs. 3 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 Table 2: City of Southlake DT Shared Parking Reduction 4 WALKER PARKING CONSULTANTS Base Unadj Permitted Land Use Quantity Ratio Units Pkg Sp Adj Adj Reqt Community Shopping 417,050 5.00 /ksf GLA 2,085 90% 1877 Specialty Grocery 13,832 5.00 /ksf GLA 69 90% 62 Fine/Casual Dining 78,543 10.00 /ksf GLA 785 90% 707 Family Restaurant 13,689 10.00 /ksf GLA 137 90% 123 Fast Casual/Fast Food 3,794 10.00 /ksf GLA 38 90% 34 Cineplex 3,208 4.00 /seat 802 100% 802 Health Club 13,127 5.00 /ksf GLA 66 90% 59 Hotel -Business 248 1.00 /room 248 90% 223 Meeting/Banquet (20-50 sq ft/key) 15,000 2.50 /ksf GLA 38 90% 34 Office Community (Visitors/Bldg Staff) 201,306 3.33 /ksf GFA 670 90% 603 Medical/Dental Office 13,801 6.67 /ksf GFA 92 90% 83 Bank (Drive In Branch) 7,810 3.33 /ksf GFA 26 90% 23 Total Demand 5,056 4,630 Town Hall Parking Requirement 221 221 Total Supply 5,335 5,335 Surplus/(Deficit) 58 484 Source: City of Southlake and Walker Parking The result is a parking requirement of 4,851 spaces. The result is a parking surplus of 484± spaces (9.1 %) for Southlake Town Square. The general parking regulations for the City of Southlake are found within Section 35 of the Southlake Zoning Ordinance - Off-street Parking Requirements. Section 35.2(a) provides for the ability to share some parking in instances such as we find at Town Square: "Up to 50 percent of the parking spaces required for theaters, public auditoriums, bowling alleys, dance halls, night clubs, or cafes, and up to 100% of the parking required for a church or school auditorium may be provided and used jointly by banks, offices, retail stores, repair shops, services establishments and similar uses not normally open, used or operated during the same hours, provided, however, that a written agreement thereto is properly executed and filed as specified below (in Section 35.2(b))." As shown below, if the full 50% reduction for sharing of parking between the theater, restaurants, retail shops and offices were approved, the parking requirement would be lowered to 4,067 spaces, providing a surplus of 1,268 spaces. While an overall reduction could be approved with a change to the DT Downtown District parking provisions of Section 37 of the Zoning Ordinance, lowering the requirements for Town Hall, the Hotel and Movie Theater would require separate approvals from the owners and operators of those facilities. 4 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 �4WALKER PARKING CONSULTANTS Table 2 below shows current parking requirements per the DT Downtown District, with a comparison to parking utilizing the full benefits of shared parking reduction under Section 35.2 of the Zoning Ordinance. Assuming Town Hall, the Hotel and Movie Theater retain their current parking requirements, the overall shared parking reduction would be approximately 24%. Table 3: City of Southlake Full Shared Parking Reduction Base Unadj Permitted Land Use Quantity Ratio Units Pkg Sp Adj Adj Reqt Community Shopping 417,050 5.00 /ksf GLA 2,085 90% 1877 Specialty Grocery 13,832 5.00 /ksf GLA 69 90% 62 Fine/Casual Dining 78,543 10.00 /ksf GLA 785 50% 393 Family Restaurant 13,689 10.00 /ksf GLA 137 50% 69 Fast Casual/Fast Food 3,794 10.00 /ksf GLA 38 50% 19 Cineplex 3,208 4.00 /seat 802 50% 401 Health Club 13,127 5.00 /ksf GLA 66 90% 59 Hotel -Business 248 1.00 /room 248 90% 223 Meeting/Banquet (20-50 sq ft/key) 15,000 2.50 /ksf GLA 38 90% 34 Office Community (Visitors/Bldg Staff) 201,306 3.33 /ksf GFA 670 90% 603 Medical/Dental Office 13,801 6.67 /ksf GFA 92 90% 83 Bank (Drive In Branch) 7,810 3.33 /ksf GFA 26 90% 23 Total Demand 5,056 3,846 Town Hall Parking Requirement 221 221 Total Supply 5,335 5,335 Surplus/(Deficit) 58 1,268 Source: City of Southlake and Walker Parking SHARED PARKING METHODOLOGY BACKGROUND This section of the report addresses the parking demand for the project. The principles supporting this part of the analysis stem from the concept of shared parking, an industry wide accepted practice used in mixed use developments and commercial districts. The Urban Land Institute first published Shared Parking in 1983. This publication explains the concept of shared parking and describes the use of a model to forecast peak parking conditions for mixed -use developments, and/or urban settings. Walker led the team that researched and authored Shared Parking, 2nd Edition, published in 2005. Although Walker led the efforts; participants ranged from all facets of planning, development and the International Council of Shopping Centers (ICSC). 5 SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE Z4 PARKING CONSULTANTS JUNE 2015 ULI/WALKER SHARED PARKING METHODOLOGY Shared parking is the use of a parking area to serve two or more individual land uses without conflict or encroachment. The ability to share parking spaces is the result of the following two conditions: 1. Variations in the accumulation of vehicles by hour, by day, or by season at the individual land uses, and 2. Relationships among the land uses that result in visiting multiple land uses on the same auto trip. The key goal of a shared parking analysis is to find the balance between providing adequate parking to support a development from a commercial and operational standpoint, while minimizing the negative aspects of excessive land area or resources devoted to parking. In general, a shared parking analysis considers the types, quantities and user groups of land uses for a development, as well as site- and market -specific characteristics. The ultimate goal of a shared parking analysis is to find the peak period, or design day condition; according to ULI's Shared Parking, 2nd Edition, "A design day or design hour is one that recurs frequently enough to justify providing spaces for that level of parking activity." Allowing multiple land uses and entities to share parking spaces has prevented gross over - parking and facilitated the creation of many popular real estate developments, whose combinations of office, residential, retail, restaurant, hotel, and entertainment districts synergistically use shared parking to enhance environmental vitality and economic viability. Traditional downtowns in large and small cities alike have smartly used shared parking to help create more compact, walkable environments to drive better place making and stronger, more sustainable economic outcomes. Shared parking principles offer multiple benefits to a community, not the least of which is a lesser environmental impact from the reduction in impervious coverage and the "sea of parking" associated with overbuilding of parking in support of many traditional developments, as well as the ability to create a more desirable mix of uses at one location. BASE PARKING RATIOS To begin a shared parking analysis we first start with the type and quantity of land use to be analyzed. Each land use has a specific metric considered by the parking industry to be a reliable measure of parking demand for that use. For retail, that metric is square footage (gross leasable area or GLA); for hotels, that metric is the number of rooms, etc. The parking demand is divided by the quantity of each metric to generate a parking ratio for each land use based on that metric (i.e. for retail, the ratio is presented as "spaces per thousand square feet of gross leasable area"; for hotel, the ratio is presented as "spaces per room"). This ratio, called the base parking ratio, is the result of industry research of stand-alone "cornfield"' sites or on empirical data when available for an existing site. When multiplied by the given quantity for a land use in a proposed development, the base parking ratio is ' A "cornfield" development is defined as a site that cannot be easily reached through transit and does not have neighboring land uses where demand from one use would overflow to the adjacent site. Particularly in the Midwest, these are commonly located in less densely developed areas that may have been rural in nature. 1 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 �4WALKER PARKING CONSULTANTS considered to produce the peak parking that the land use would require. Shared Parking, 2nd Edition, 2005 uses the 85th percentile of peak -hour observations for recommended parking ratios, unless otherwise noted. The reason for this is to not overbuild to satisfy the peak of the peak uses and create a financial hardship for the development. For a mixed -use site, this calculation (quantity multiplied by base parking ratio) provides the projected maximum amount of parking needed for the site without consideration to the dynamics of the site and market, and interplay between activity levels for each land use. The adjustments associated with site and market dynamics are found in the subsequent steps of a shared parking analysis. DRIVE RATIO (TRANSPORTATION MODE SPLIT) The drive ratio represents a reduction in anticipated spaces needed to account for employees and visitors arriving to the site by means other than a single -occupant, motorized vehicle. These other means include mass transit, carpooling/vanpooling, drop offs, bicycling, or walking from locations outside of the development site, etc. Walker utilizes market and site specific data sources to generate assumptions for a drive ratio reduction. Market data is generally available from the U.S. Census. These data may be used to support reductions in parking. Site specific analysis is also needed to confirm that transit is available and that other means (bicycle and walking) are also feasible. For this analysis, given the lack of regional mass transit (other than area hotel shuttles, Uber and taxis), and to err on the side of being conservative, we have assumed that 98%-100% of customers and 95-100% employees are arriving to the site via automobile and requiring a parking space. The remaining percentages are assumed to arrive by other means including by carpool, bus, shuttle, taxicab or Uber, on bicycle or on foot, or dropped off by a driver who does not stay at the property. NON -CAPTIVE ADJUSTMENT The non -captive ratio is the second factor modified when tailoring a shared parking model. "Captive market" is borrowed from market researchers to describe people who are already present at certain times of the day. In a shared parking analysis, the term "captive market" reflects the adjustment of parking needs and vehicular trip generation rates due to interaction among land -uses internal to the site. Traditionally, a non -captive adjustment is used to fine- tune the parking requirements for restaurants and retail shops patronized by employees of adjacent office buildings, or by other persons, generally long-term parkers, already counted as being parked for the day (including residents and their guests). Generally, non -captive parking considerations for any mixed -use development take into account that some visitors to a specific land use may already be parked or have arrived at the site to visit multiple land uses on the site, such as when an office worker visits a restaurant within the same development. A shared parking analysis assumes some percentage of patrons at one business (restaurant) may be employees of another business (office) located in the same development. This is referred to as the "effects of a captive market," as some of the restaurant's patrons are already parking at the site to work; therefore, they contribute only once to the number of peak hour spaces utilizing the development's parking supply. In other SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 �4WALKER PARKING CONSULTANTS words, with shared parking, the parking demand ratio for individual land uses can be corrected downward in proportion to the captive market support of the neighboring land uses. When applying a non -captive adjustment, it is important to distinguish between sequential and simultaneous visits. An example of a sequential visit occurs when a party sees a movie at the theater and then dines at a restaurant afterwards. A theater and restaurant visit were sequenced together, representing a longer length of stay than would otherwise have taken place if the same party only caught a movie or only dined at a restaurant. The increased length of stay does not warrant a reduction in parking demand. Those occasions where simultaneous visits occur, warrant a reduction in parking demand. For example, if an office employee eats lunch at one of the restaurants, then the analysis counts the office employee's automobile one time and not twice. The office employee's parking demand is associated with the office as the primary generator and not the restaurant. The restaurant parking demand calculation excludes the office employee's vehicle. PRESENCE FACTORS Presence is the last factor applied to user group parking demand in a shared parking model; it is expressed as a percentage of potential demand modified for time of day and time of year. Considering that parking demand for each land use peaks at different times, generally, shared parking results in fewer parking spaces being recommended than would be the case were the land uses considered separately. TIME OF DAY ADJUSTMENT The parking demand for any given land use varies throughout the day. Restaurants, for example, typically show peaks around the lunch hour and a larger peak during the evening. Restaurants are divided into several categories in the model that have different time of day peaks. Fine/Casual dining generally peaks in the evening and has a greater bar presence. Family style are restaurants that are generally busier at breakfast and lunch. It is important that a vibrant mixed -use environment have a combination of these and allocated accordingly throughout the site to facilitate the shared use concept. These hourly adjustments are based on hourly parking accumulation data with the same source as the base parking ratios. The model evaluates parking demand for each land use from 6 AM to 12 midnight on weekdays and weekends for every month of the year. An additional analysis of the last week of December is included and considered as the "thirteenth month." Special analysis is required during this unique period due to different parking demand patterns typical of the first three weeks of December. Environments that typically see this as their peak are traditionally malls where retail uses are the primary establishment. TIME OF YEAR ADJUSTMENT Seasonality usually has varied effects on the parking generation at mixed -use sites because land uses and quantity mixes vary from one development to the next. Both restaurant and retail parking demand exhibit strong seasonal peaks at similar times, so many mixed -use developments with a strong retail component peak based on the combination of these two uses. An example of time of year adjustments includes the increased business of health clubs 8 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 �4WALKER PARKING CONSULTANTS in January or greater movie attendance in the "thirteenth month," in the last week of December. Town Square has other festivals or seasonal events that create large peaks in the parking environment such as: Art in the Square (last weekend of April), Independence Day Fireworks (July 3), Oktoberfest (late September/early October weekend), and Home for the Holidays (Thanksgiving to New Year's). However, the shared parking approach is designed to design to the 85'" percentile, not the peak. Therefore these events have not been included in the analysis of the parking demand at this time. EFFECTIVE SUPPLY It is an accepted principle in the parking industry that a parking facility or system cannot operate efficiently when it is filled to capacity. Some empty spaces should be available at all times to provide for more efficient circulation, and so that motorists do not spend excessive time looking for the one or two remaining spaces in a large facility or area. It is also recognized that if a parking system is planned to meet demand exactly, there will inevitably be parking shortages due to imparked vehicles, repairs or other obstructions, and minor construction. Therefore, in evaluating the ability of a parking supply to meet demand, and in planning the size of future parking facilities, we use the "effective" supply rather than the full supply. The effective supply is the supply that is realistically usable by patrons or employees, usually 5- 10% smaller than the actual "full" supply depending on the space type and for whom those spaces are designed to serve. For example in facilities dominated by employees, the effective supply factor is lower (5% reduction) as drivers are familiar with the facility by virtue of parking in it most or all weekdays, whereas a facility at a retail center would have a higher effective supply factor (10%-15% reductions) due to a higher proportion of drivers who may not be familiar with the facility. The shared parking model projections are for the number of spaces that are necessary to accommodate demand and the effective supply cushion is included in the base parking ratios. 9 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 SHARED PARKING ANALYSIS TOWN SQUARE BASE MODEL �4WALKER PARKING CONSULTANTS Walker modeled a scenario based on the quantity and mix of land uses provided by C&S and RPAI. This scenario represents a current build -out of the site. To be conservative, the following projections assume 100% lease -up and occupancy of all proposed buildings. Table 4: Land Uses and Square Footage Land Use Quantity Community Shopping 417,050 GLA Employee Specialty Grocery 13,832 GLA Employee Fine/Casual Dining 78,543 GLA Employee Family Restaurant 13,689 GLA Employee Fast Casual/Fast Food 3,794 GLA Employee Cineplex 3,208 seats Employee Health Club 13,127 GLA Employee Town Hall Meeting Space 8,071 GLA Employee Hotel -Business 248 rooms Meeting/Banquet (20-50 sq ft/key) 15,000 GLA Employee 248 rooms Office Community (Visitors/Bldg Stafl 240,736 GFA Tenant Employees Town Hall Library 10,000 GFA Employee Medical/Dental Office 13,801 GFA Employee Bank (Drive In Branch) 7,810 GFA Employee Source: C&S, RPAI for commercial tenant roster and City of Southlake for Town Hall Breakdown SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE PARKING CONSULTANTS JUNE 2015 BASE PARKING RATIOS For each use, a weekday and weekend base parking ratio for visitors and employees is determined. Most of the base ratios used in this analysis originated from the 2005 Second Edition of Shared Parking or Institute of Transportation Engineers (ITE) Parking Generations, and the International Council of Shopping Centers (ICSC) in determining the appropriate ratios to be used in the shared parking model. These ratios are based on significant primary data collection and have been thoroughly vetted by a panel of consultants, prior to publication of Shared Parking. In a few of cases, Walker also developed its own ratios because these were not included in Shared Parking or other industry publications. These exceptions include base parking ratios for hotel meeting room employee demand, and both visitor and employee ratios for the spa. Walker applied its experience and seasoned judgment in developing these ratios. The following table illustrates the base ratios used in the analysis. Table 5: Base Parking Ratios Land Use Spaces required per unit land use Weekday Weekend Visitor Employee Visitor Employee Unit Source Total Weekday Weekend Community Shopping 2.90 0.70 3.20 0.80 /ksf GLA 1 3.60 4.00 Specialty Grocery 3.50 0.60 3.70 0.50 /ksf GLA 5 4.10 4.20 Fine/Casual Dining 15.25 2.75 17.00 3.00 /ksf GLA 3 18.00 20.00 Family Restaurant 9.00 1.50 12.75 2.25 /ksf GLA 3 10.50 15.00 Fast Casual/Fast Food 12.75 2.25 12.00 2.00 /ksf GLA 3 15.00 14.00 Cineplex 0.19 0.01 0.26 0.01 /seat 3 0.20 0.27 Health Club 6.60 0.40 5.50 0.25 /ksf GLA 3 7.00 5.75 Town Hall Meeting Space 5.50 5.50 /ksf GLA 3 5.50 5.50 Hotel -Business 1.00 0.25 0.90 0.18 /room 3 1.25 1.08 Restaurant/Lounge 10.00 10.00 /ksf GLA 3 10.00 10.00 Meeting/Banquet (20-50 sq ft/key) 30.00 30.00 /ksf GLA 3 30.00 30.00 Office Community (Visitors/Bldg Staff) 0.24 3.06 0.02 0.31 /ksf GFA 3 3.30 0.33 Town Hall Library 3.25 0.25 3.25 0.25 /ksf GFA 2 3.50 3.50 Medical/Dental Office 3.00 1.50 0.02 0.31 /ksf GFA 3 4.50 0.33 Bank (Drive In Branch) 3.00 1.60 3.00 1.60 /ksf GFA 3 4.60 4.60 Sources 1. Parking Requirements for Shopping Centers, Second Edition. Washington DC: ULI-The Urban Land Institute, 1999 2. Parking Generation, Third Edition. Washington DC: Institute of Transportation Engineers, 2004 3. Shared Parking, Second Edition. Washington DC: ULI-The Urban Land Institute, 2005 5. Walker Parking Consultants Experience and Database Source: Walker Parking Consultants, 2015 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 PEAK PARKING DEMAND 44 WALKER PARKING CONSULTANTS The peak hour for Southlake Town Square is projected to occur at 1:00 p.m. on a December weekday. The projected peak hour demand for the uses at the development (i.e. the busiest hour of the busiest weekday of the year) based on shared parking, drive ratios, and captive ratios, is 3,735± spaces. Parking demand accumulations for the busiest hour of the busiest weekday and weekend of the year are presented in the following two tables. Table 6: Peak Hour Demand Projections - Weekday Weekday Demand Unadj Month Adj Pk Hr Adj Non Captive Drive Ratio December Land Use Demand December 1:00 PM Daytime Daytime 1:00 PM Community Shopping 1,209 100% 100% 95% 98% 1,131 Employee 292 100% 100% 100% 96% 280 Specialty Grocery 48 95% 85% 90% 98% 34 Employee 8 100% 100% 100% 96% 8 Fine/Casual Dining 1,198 100% 75% 87% 98% 770 Employee 216 100% 90% 100% 96% 187 Family Restaurant 123 100% 90% 87% 98% 95 Employee 21 100% 100% 100% 96% 20 Fast Casual/Fast Food 48 100% 100% 87% 98% 41 Employee 9 100% 95% 100% 96% 8 Cineplex 610 23% 45% 95% 98% 59 Employee 32 50% 60% 100% 96% 9 Health Club 87 90% 70% 94% 98% 51 Employee 5 100% 75% 100% 96% 4 Town Hall Meeting Space 44 60% 100% 100% 98% 26 Employee 0 70% 100% 100% 96% 0 Hotel -Business 248 67% 55% 100% 66% 60 Meeting/Banquet (20-50 sq ft/key) 450 100% 65% 60% 75% 132 Employee 62 100% 100% 100% 96% 60 Office Community (Visitors/Bldg Staff) 58 100% 45% 100% 98% 26 Tenant Employees 737 100% 90% 100% 96% 637 Town Hall Library 33 100% 45% 100% 98% 15 Employee 3 100% 100% 100% 96% 3 Medical/Dental Office 41 100% 90% 100% 98% 36 Employee 21 100% 100% 100% 96% 20 Bank (Drive In Branch) 23 100% 50% 95% 98% 11 Employee 12 100% 100% 100% 96% 12 Total Parking Spaces Required 5,638 3,735 Source: Walker Parking Consultants, 2015 The table above reflects the culmination of the shared parking analysis. Retail is the primary driver, followed by restaurant use and employees. 12 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 Table 7: Peak Hour Demand Projections - Weekend WALKER PARKING CONSULTANTS Shared Parking Demand Weekend Demand Unadj Month Adj Pk Hr Adj Non Captive Drive Ratio December Land Use Demand December 8:00 PM Evening Evening 8:00 PM Community Shopping 1,335 100% 65% 91% 100% 792 Em ployee 334 100% 75% 100% 97% 243 Specialty Grocery 51 95% 25% 86% 100% 10 Em ployee 7 100% 30% 100% 97% 2 Fine/Casual Dining 1,335 100% 100% 94% 100% 1,253 Em ployee 236 100% 100% 100% 97% 229 Family Restaurant 175 100% 65% 94% 100% 107 Employee 31 100% 95% 100% 97% 29 Fast Casual/Fast Food 46 100% 50% 94% 100% 22 Em ployee 8 100% 60% 100% 97% 5 Cineplex 834 67% 100% 85% 100% 475 Employee 32 80% 100% 100% 97% 25 Health Club 72 90% 30% 98% 100% 19 Em ployee 3 100% 50% 100% 97% 1 Town Hall Meeting Space 44 60% 30% 100% 100% 8 Em ployee 0 70% 20% 100% 100% 0 Hotel -Business 223 67% 80% 100% 77% 92 Meeting/Banquet (20-50 sq ft/key) 450 100% 100% 70% 75% 236 Em ployee 45 100% 55% 100% 97% 24 Office Community (Visitors/Bldg Staff) 6 100% 0% 100% 100% 0 Tenant Employees 74 100% 0% 100% 100% 0 Town Hall Library 3 100% 0% 100% 100% 0 Employee 0 100% 0% 100% 100% 0 Medical/Dental Office 0 100% 0% 100% 100% 0 Em ployee 4 100% 0% 100% 100% 0 Bank (Drive In Branch) 23 100% 0% 91% 100% 0 Employee 12 100% 0% 100% 100% 0 Total Parking Spaces Required 5,383 3,572 Source: Walker Parking Consultants, 2015 The weekend demand is driven by restaurant and cinema use, with restaurant and hotel meeting space being engaged. 13 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 BLOCK -BASED SHARED PARKING APPROACH �4WALKER PARKING CONSULTANTS The map below is a more detailed map which identifies the Block -Based approach. The approach breaks Southlake Town Square into predefined blocks, as platted. The development of the blocks for the parking analysis allows for a micro level approach to analyze the demand of the uses and parking within the blocks. A more accurate understanding of parking surpluses and deficits can be obtained through this method. Figure 2: Block -Based Master Plan _ e YC 1 �" I 1 fi' Source: Cooper and Stebbins & Walker Parking Consultants, 2015 14 SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE PARKING CONSULTANTS JUNE 2015 WALKING DISTANCES Every trip involving driving and parking begins and ends with a pedestrian movement. Typically the more popular the destination, the greater the walk that is required. In this case, Southlake Town Square is a very popular destination for locals and people on vacation. Walker has done extensive research on walking distances and how far parkers can reasonably be expected to walk. The question is largely one of level of service. Meanign the degree of user comfort that you are willing to provide your customers, visitors, and employees. Customers and visitors are require a higher level of service and usually should be required to walk less and therefore be within the LOS A-B range. Employees and other long-term parkers (with the exception of residents) can be provided with a lower level of service and be expected to walk greater distances, and therefore can within a B to C range. A summary of our general findings regarding walking distances is shown in the table below. Table 8: Walking Distance Level of Service LOS A (feet) LOS B (feet) LOS C (feet) LOS D (feet) Maximum Walking Distance Within Parking Facilities Surface Lot 350 700 1,050 1,400 Structure 300 600 900 1,200 From Parking to Destination Climate Controlled 1,000 2,400 3,800 5,200 Outdoors, covered 500 1,000 1,500 2,000 Outdoors, uncovered 400 800 1,200 1,600 Source: Parking Structures 3rd Edition, 2001. With the above published criteria being established, the overall design of Town Square does not lend itself to the prototypical walking distance recommendations identified above. The pedestrian friendly environment adds an element that the chart cannot address. These standardized Levels of Service were created for more typical developments such as a mall or shopping center with large surface parking fields that the pedestrian must traverse a get to the destination. The presence of large sidewalks, trees, awnings, benches and storefront retains the pedestrians' interest more effectively. This creates a more walkable environment. Therefore, in a typical environment the general walking distances are within a LOS A-B range. But the environment created by Town Square negates the distances and allows for a greater user 15 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 �4WALKER PARKING CONSULTANTS acceptance for waking from their vehicle to their destination. More analysis will need to be conducted to confirm a correlation between the Town Square and the chart above. The majority of the parking supply, located within Blocks 3 and 4, is located roughly in the center of the site, minimizing walking distances to the other blocks. Peripheral blocks provide additional "convenience" parking for customers and some employees. The following tables reflect the potential distribution of spaces to the demands by Block. 10 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 Table 9: Land Uses and Square Footage WALKER PARKING CONSULTANTS Block 6, Block 12 Phase/Zone: Block 1 Block 2 Block 3 Block 4 Block 5 7, 8 Block 10 (w/ Hotel) Block 13 Block 14 Block 17 Block 18 Block 22 Block 23 Total Community Shopping 36,004 46,997 104,599 78,267 45,383 30,613 10,363 43,258 16,166 5,400 417,050 Specialty Grocery 13,832 13,832 Fine/Casual Dining 12,592 12,985 0 3,152 5,784 4,820 7,647 23,569 1,994 6,000 78,543 Family Restaurant 4,223 2,330 5,643 1,493 13,689 Fast Casual/Fast Food 2,138 1,656 3,794 Cineplex 3,208 3,208 Health Club 13,127 13,127 Town Hall Meeting Space 8,071 8,071 Hotel -Business 248 248 Meeting/Banquet (20-50 sq ft/key) 15,000 15,000 Office Community (Visitors/Bldg Staff) 26,376 24,930 54,118 49,152 27,495 39,430 19,236 240,736 Town Hall Library 10,000 10,000 Medical/Dental Office 13,801 13,801 Bank (Drive In Branch) 7,810 7,810 Total 79,195 87,050 161,047 150,015 105,621 57,501 36,926 15,248 18,010 70,035 0 0 46,862 11,400 839,156 Source. C&S, RPAI for commercial tenant roster and City of Southlake for Town Hall Breakdown 17 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 Table 10: Distribution of Weekdav Demand by Block 4 WALKER PARKING CONSULTANTS Decem ber Block 6, Block 12 1:00 PM Block 1 Block 2 Block 3 Block 4 Block 5 7, 8 Block 10 (w/ Hotel) Block 13 Block 14 Block 17 Block 18 Block 22 Block 23 Total Comm unity Shopping 98 127 284 212 123 0 83 0 28 117 0 0 44 15 1,131 Employee 23 32 70 53 30 0 21 0 7 29 0 0 11 4 280 Specialty Grocery 0 0 0 0 34 0 0 0 0 0 0 0 0 0 34 Employee 0 0 0 0 8 0 0 0 0 0 0 0 0 0 8 Fine/Casual Dining 123 127 0 31 57 0 47 0 75 231 0 0 20 59 770 Employee 30 31 0 8 14 0 11 0 18 56 0 0 5 14 187 Family Restaurant 30 0 16 39 0 0 10 0 0 0 0 0 0 0 95 Employee 7 0 3 8 0 0 2 0 0 0 0 0 0 0 20 Fast Casual/Fast Food 0 23 0 0 0 0 0 0 0 0 0 0 18 0 41 Employee 0 5 0 0 0 0 0 0 0 0 0 0 3 0 8 Cineplex 0 0 0 0 0 0 0 0 0 59 0 0 0 0 59 Employee 0 0 0 0 0 0 0 0 0 9 0 0 0 0 9 Health Club 0 0 0 0 51 0 0 0 0 0 0 0 0 0 51 Employee 0 0 0 0 4 0 0 0 0 0 0 0 0 0 4 Town Hall Meeting Space 0 0 0 0 0 26 0 0 0 0 0 0 0 0 26 Employee 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Hotel -Business 0 0 0 0 0 0 0 60 0 0 0 0 0 0 60 Meeting/Banquet (20-50 sq ft/ke 0 0 0 0 0 0 0 132 0 0 0 0 0 0 132 Employee 60 0 0 0 0 0 0 0 0 0 0 0 0 0 60 Office Community (Visitors/Bldg S 3 3 6 5 3 4 0 0 0 0 0 0 2 0 26 Tenant Employees 70 66 143 130 73 104 0 0 0 0 0 0 51 0 637 Town Hall Library 0 0 0 0 0 15 0 0 0 0 0 0 0 0 15 Employee 0 0 0 0 0 3 0 0 0 0 0 0 0 0 3 Medical/Dental Office 0 0 0 36 0 0 0 0 0 0 0 0 0 0 36 Employee 0 0 0 20 0 0 0 0 0 0 0 0 0 0 20 Bank (Drive In Branch) 0 0 0 0 0 0 0 0 0 0 0 0 11 0 11 Employee 0 0 0 0 0 0 0 0 0 0 0 0 12 0 12 Total Demand 444 414 522 542 397 152 174 192 128 501 0 0 177 92 3,735 Planned Supply 404 431 1,161 1,044 360 104 172 343 46 165 389 297 192 227 5,335 Surplus/(Deficit) by Block (40) 17 639 502 (37) (48) (2) 151 (82) (336) 389 297 15 135 1,600 Surplus/(Deficit) by Zone 1100 350 150 Source: Walker Parking The table above is the peak weekday parking demand. The demand requirements are compared to the available parking supply in the block. As illustrated above, not every block will have sufficient parking to meet the 85t" percentile peak demand. Therefore the N SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 4 WALKER PARKING CONSULTANTS zone based approach can be used to help facilitate the sharing of the spaces. The figure below provides a graphical illustration of the zone approach used in the table above. Figure 3: Weekday Zone Based Parking Map Source: Walker Parking L] SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 Table 1 1: Distribution of Weekend Demand by Block 44 WALKER PARKING CONSULTANTS December Block 6, Block 12 (w/ 8:00 PM Block 1 Block 2 Block 3 Block 4 Block 5 7,8 Block 10 Hotel) Block 13 Block 14 Block 17 Block 18 Block 22 Block 23 Total Community Shopping 68 89 199 149 86 0 58 0 20 82 0 0 31 10 792 Employee 22 27 61 46 26 0 18 0 6 25 0 0 9 3 243 Specialty Grocery 0 0 0 0 10 0 0 0 0 0 0 0 0 0 10 Employee 0 0 0 0 2 0 0 0 0 0 0 0 0 0 2 Fine/Casual Dining 201 207 0 50 92 0 77 0 122 376 0 0 32 96 1253 Employee 37 38 0 9 17 0 14 0 22 69 0 0 6 17 229 Family Restaurant 33 0 18 44 0 0 12 0 0 0 0 0 0 0 107 Employee 9 0 5 12 0 0 3 0 0 0 0 0 0 0 29 Fast Casual/Fast Food 0 12 0 0 0 0 0 0 0 0 0 0 10 0 22 Employee 0 3 0 0 0 0 0 0 0 0 0 0 2 0 5 Cineplex 0 0 0 0 0 0 0 0 0 475 0 0 0 0 475 Employee 0 0 0 0 0 0 0 0 0 25 0 0 0 0 25 Health Club 0 0 0 0 19 0 0 0 0 0 0 0 0 0 19 Employee 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 Town Hall Meeting Space 0 0 0 0 0 8 0 0 0 0 0 0 0 0 8 Employee 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Hotel -Business 0 0 0 0 0 0 0 92 0 0 0 0 0 0 92 Meeting/Banquet (20-50 sq ft/key) 0 0 0 0 0 0 0 236 0 0 0 0 0 0 236 Employee 24 0 0 0 0 0 0 0 0 0 0 0 0 0 24 Office Community (Visitors/Bldg Staf 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Tenant Employees 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Town Hall Library 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Employee 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Medical/Dental Office 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Employee 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Bank (Drive In Branch) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Employee 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Demand 394 376 283 310 253 8 182 328 170 1,052 0 0 90 126 3,572 Planned Supply 404 431 1,161 544 360 104 172 343 46 665 389 297 192 227 5,335 Surplus/(Deficit) 10 55 878 234 107 96 (10) 15 (124) (387) 389 297 102 101 1,763 Surplus/(Deficit) by Zone 1261 299 203 Source: Walker Parking The table above is the peak weekend parking demand. The demand requirements are compared to the available parking supply in the block. As illustrated above, not every block will have sufficient parking to meet the 85th percentile peak demand. Therefore the zone based approach can be used to help facilitate the sharing of the spaces. The figure below provides a graphical illustration of the 22 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 WALKER PARKING CONSULTANTS zone approach used in the table above. It is noted that the East Garage spaces have been shifted to allow for the increased demands in the deficient zones. Figure 4: Weekend Zone Based Parkinq Map >ource: Walker Parking 23 SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE PARKING CONSULTANTS JUNE 2015 PARKING MANAGEMENT PLAN A parking management plan for the site can assist with the goal that visitor and short-term spaces are available for those user groups while all spaces throughout the system are efficiently utilized. It is our understanding that there is not a holistic parking management plan for Southlake Town Square, other than the general provisions of Zoning and the CREs. On - street parking and the centralized East (Block 4) and West (Block 3) parking garages are owned, operated and enforced by the City. The majority of off-street surface lot spaces and the Trader Joe's structured parking garage are owned, operated and enforced by RPAI (the Southlake Hilton also owns 2 surface lots, which are shared with the project per the CREs) There is a parking surplus on the 85t" percentile demand day. However the lack of a comprehensive parking plan between the public and private parking facilities could limit the perceived convenience of this parking supply from a visitor perspective. We have detailed below a variety of strategies that can be employed to enhance the availability of convenience parking for visitors while providing easily accessible parking fields for project employees and other longer term parking users. The Town Square Master Plan shows that significant development remains within the project. C&S has stated that the current surplus is part of a long term strategy to facilitate this future development, and has requested that Walker update this study periodically as new development is added to Town Square. Some of these developments will add new parking fields (such as the recently completed Trader Joe's), while others will reduce surface parking and add new demand (such as the pending development of a new building in Block 2). Over time, we can expect the current surplus to reduce. However with a coordinated parking management plan there should be more than ample parking now and into the future as Town Square continues to develop new buildings and districts. EMPLOYEE PARKING STRATEGIES Currently employees of the retail, restaurant, office, hotel and other uses as well as Town Hall employees are required to park in specific areas. In surface lots, there is a blue line established by RPAI, which they enforce pursuant to the terms of individual leases. In the East and West parking garages, employees are not allowed to park on the first two levels. The City enforces these garages as well on -street parking areas. The CREs for Town Square generally address shared parking, but lack specifics as to enforcement. During our observations, there were a large number of vehicles not in complince with the employee parking requirements. For example, at 9:00 am on a weekday there were 100 vehicles on the ground level of the garages, as well as many other cars parked on public streets. This was before the great majority of retail and restaurant establishments were open. As result, the top 2 levels of the East and West garages - which have been designated for employyee parking - are consistently underutilized. Other employees were observed parking on -street, or in the parking lots directly behind the buildings (not behind the blue line). A holistic Public/Private employee parking plan would help to coordinate common rules and enforcement mechanisms. Strategies could include: 29 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 Z4WALKER PARKING CONSULTANTS • Tenant Meetings and Communication. The new parking plan should be communicated to all tenants and businesses in writing. An inaugural meeting can help to focus attention on the issue, and address questions. Following that, regular tenant meetings (say, 2 times per year) with all commercial tenants will continue to educate, reinforce and encourage employee parking within the appropriate locations. While RPAI has the primary Landlord/Tenant relationship with most businesses in Town Square, it may help to have C&S and the City attend these meetings when parking management is a topic, to reinforce the system -wide nature of the parking management plan. Non-RPAI tenants such as the Southlake Hilton should be included in these parking oriented communications and meetings. • Employee Parking Incentives. Some projects Incentivize employees to park in the appropriate locations. For example, some locations are having success utilizing the fitness trackers and counting steps to not only achieve the fitness goal but a way to incentive. • Employee Parking Penalties. Both "carrot and stick" policies are often required to incentivize parkers to park in the appropriate spaces. Enforcement capabilities attached with some form of punishment such as fines may be necessary, to the extent provided for in the applicable lease, CREs, or similar governance documents. Other enforcements options such as booting or towing could be considered. The opertating entaties should get together to discuss options similar to these. • Morning Monitoring. If necessary, City and/or RPAI staff can be deployed in the mornings upon the arrival of employees to block off short-term/customer spaces needed later in the day and to direct employees to designated employee parking area. • Designated Short -Term Parking. To promote parking on the 31d and 4t" floors of the central garages (or in certain on -street areas), the City could designate convenience parking (e.g., on 1st level) as "short term" parking. Given that many customers make multiple visits on one trip to Town Square (e.g. for restaurants, shopping, services and perhaps a movie), the duration of these "short term" spaces should be carefully considered. Some projects might limit parking in these areas to 2 hours or less; others perhaps longer. A caveat here is that where such parking is conveniently located to the employee base, employees can trick the system by regularly moving their cars (as has been observed in the industry). This approach requires gourly enforcement as well, which relates back to operation costs. ON -SITE PARKING MANAGEMENT STRATEGIES The establishment of a parking management operation on site, using City and/or RPAI employees, would help to monitor parking, enforce management policies, and interact with the public in order to help drivers find parking spaces and have a positive customer experience within the parking system. Frequent monitoring of vehicles in convenience and short term spaces at various times throughout the day when parking challenges arise (e.g., when employees arrive or during heavier shopping/dining periods) can help improve the perception that customer spaces are always available. 30 SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE PARKING CONSULTANTS JUNE 2015 TECHNOLOGY STRATEGIES • Wayfinding. The City of Southlake has begun the process of installing as many as 23 wayfinding signs that help direct visitors to the centralized parking garages. These and other wayfinding strategies can help maximize the use of available parking. • Parking Guidance Systems. Various technologies can be employed to indicate where available parking spaces can be found, how many spaces are available and, ideally, lead drivers directly to those spaces. One logical location would be the monitoring of the parking garage and dynamic display of parking spaces available there (either in total or more specifically by floor or indivival space) and potentially at other locations within the Square. • Parking Meters. Parking Meters are used in many urban areas to manage short term parking and prevent long term loss of spaces (e.g., by employee parking). However the perception of paid parking can also lead to loss of customer trips, particularly in the suburbabs where parking is typically free. • Employee License Plate Monitoring. Gathering license plate and vehicle information for all employees can assist with montoring of prime spaces. Currently, some Univesities are utilizing this approach to parking mamangement enabling them to go to a gateless system. The issue with relating to this enviroment is that there is no parking revenues to help offset the equipment and operting costs. • The integration of parking applications with iphone and android based devices. This will need to have a facility count system or single space giudance component. CONCLUSION The Walker shared parking study for Southlake Town Square has shown that the current parking system has more than adequate spaces within the current 1.4M SF project, in the locations where it is needed: • Utilizing the City of Southlake parking requirements per Chapter 37 of the Zoning Ordinance, the parking requirement is 4,851 (inclusive of the 221 Town Hall spaces) spaces, indicating a parking surplus of 484± spaces (9.1 %). • Utilizing the Urban Land Institute's Shared Parking Methodology, the parking demand is 3,735 spaces. Using this methodology Town Square currently has a parking surplus of 1,600±spaces (30%). The lack of a comprehensive parking plan between the public and private parking facilities could limit the perceived convenience of this parking supply from a visitor perspective. A variety of strategies can be employed to enhance the availability of convenience parking for visitors while providing easily accessible parking fields for project employees and other longer term parking users. The Town Square Master Plan shows that significant development remains within the project. C&S has stated that it will engage Walker to update this study periodically as new development is added to Town Square. With proper management of the parking program, there should be more than ample parking in the future as Southlake Town Square is developed out. 31 SHARED PARKING ANALYSIS WALKER SOUTHLAKE TOWN SQUARE PARKING CONSULTANTS JUNE 2015 SCOPE OF SERVICES TASK1: DATA COLLECTION AND RESEARCH 1.1. Meeting with Cooper and Stebbins, City of Southlake and RPAI representatives, and other appropriate project team members to finalize project parameters, obtain relevant information and discuss project plans and program data. 1.2. Obtain and review current and proposed program data including: • Tenant roster for the center, including square footage breakdown; • Information regarding vacant or leased, but unoccupied space in the center; • Lease abstracts that detail any parking provisions by tenant (e.g., Harkins Theater); • Any agreements with others who are not center tenants (N/A). 1.3. Obtain and review current City of Southlake off-street parking requirements. 1.4. Perform a parking inventory of the existing parking facilities serving the center. 1.5. Perform parking occupancy counts on a typical Thursday and Saturday for the parking facilities. Exact count periods and duration will be based on discussions with the client during project kick-off. 1.6. Make general observations for traffic and parking patterns of patrons and employees when applicable. 1.7. Obtain means of transportation statistics to/from work data, and other relevant transportation statistics for the City of Southlake from local data and the US Census Bureau database. TASK 2: SHARED PARKING ANALYSIS 2.1. Calculate minimum parking requirements for the proposed development based on City of Southlake off-street parking requirements, for defined development scenarios. 2.2. Utilize the Walker/Urban Land Institute (ULI) Shared Parking Model (SPM) to seasonally adjust the data collected in Task 1.5 to reflect peak parking demand, at full occupancy of the Square on weekdays and weekends for each month of the year. 2.3. Project future parking demand for defined development scenarios, based on the program data (Task 1.2), occupancy counts (Task 1.5), and means of transportation data (Task 1.6). Future parking demand will be based on the provided proposed program data and will assume full occupancy of the center. 2.4. Utilize the parking demand model to form a parking accumulation model, by hour, for the site, for the projected peak weekday and weekend of the year. 2.5. Compare project parking demand accumulation to documented parking inventory to identify any projected shortfalls in parking supply. 2.6. Investigate opportunities for increasing parking capacity and managing peak parking demand through restriping, if applicable 32 SHARED PARKING ANALYSIS SOUTHLAKE TOWN SQUARE JUNE 2015 �4WALKER PARKING CONSULTANTS 2.7. Recommend parking locations for specific user groups based upon walking distances. [ TASK 3: DELIVERABLES 3.1. Walker will provide weekly updates on progress of study to Cooper and Stebbins. 3.2. Prepare a draft letter report detailing Task 1 and Task 2, as well as findings and recommendations. The letter report will be suitably documented with appropriate text, tabular, graphic and appendix materials. The draft parking study will be submitted to Cooper and Stebbins and City of Southlake for review. The draft report will be provided as a PDF document. 3.3. Obtain from Cooper and Stebbins one (1) set of consolidated comments related to the draft report. 3.4. Conduct a conference call to discuss comments/questions and Walker responses, if necessary. 3.5. Revise the draft letter report based on appropriate changes in response to comments and discussion during the draft report conference call. 3.6. Deliver a final letter report to Cooper and Stebbins, the City of Southlake and RPAI in PDF format. Hard copies of the report will be provided if requested. 33 WALKER PARKING CONSULTANTS USOUTHLAKE SPIN MEETING REPORT SPIN Item Number: SPIN2019-06 City Case Number: ZA19-0004 Project Name: L Makeup Institute SPIN Neighborhood: 8 Meeting Date: February 12, 2019 Meeting Location: 1400 Main Street, Southlake, TX City Council Chambers Total Attendance: 28 Host: Vikram Jangam, Community Engagement Committee Applicant(s) Presenting: Tania Inigo, Linear! City Staff Present: Lorrie Fletcher, Planner; Jerod Potts, Policy & Strategic Initiative Principal Planner Town Hall Forums can be viewed in their entirety by visiting http://www.cityofsouthlake.com and clicking on "I Want to" and "View" "Video on Demand" — forums are listed under SPIN by meeting date. FORUM SUMMARY: Property Situation: The L Makeup Institute is proposing to occupy the second floor of the building, which includes Corner Bakery, located on the northwest corner of State Street and E. Southlake Blvd. Development Details: The purpose of this request is to seek approval of a Specific Use Permit to allow a college, junior college, or other similar institution of higher learning, whether public or private, for the L Makeup Institute. The institute will occupy approximately 15,000 square feet of lease space above the Corner Bakery. Exhibits Presented The most rewarding part of furthering your education is dkcavering what you will love to do in life. 1 VT j7- .1 PrakQams —he L Makeup Institute nfferz two DiF =T a PrcSra—that are 2pp—d—tely5 months lDnr. Each Prop— mrnbi— —17i3le --ur— in beauty makeup, 21rb—n —keUp, body p2iminr. 2ndspe<:ial makeup —mts to prmide—nj3mhenmiuet-r2ir.in6 in the c1- —, .2— %1d. SFX 2 4 Mission Statement At the L Makeup Institute, our mission is to discover, educate, develop and place the best makeup artist and special makeup effects talent. G 7 8 Histonl =—r-ded in ZMD L prof—i-21 rn2ke— W-0, the L M;L_� . is &efintvfhidnd x — —ma-cffer in-depth mrricul— d—loped mp—M-11y far students pursuir-S 2 <3— in the makeup and special t--n industries. Havin.; =rted in .,i-.F . sin65. the L t— --titut. hasst—d*F ;— 2 0 '7 an irto is sp..knr, —.PL; located in t_ z-- -: -; a 7: for our _C;-.cr (kdtum Sars tissette '.'. u;h, 'We believe that the value of it c,irua :e anebn instruction, which is x'th a law student -to in tr ,t.r _. - - ...-- h e art of aue mission to lead caeh of -. r; udents to a creative and satirNine orzer." LWk-p Ins:.i6Je aaa_st5 tlean. r: ­-:_ . open spaxsi erposeq. wuneo :eiliry;s, prser�nr,;e::: .. .__ - ell. a sdoish ntnuphe ith all the em Amr,ert;. tee^^: :s _ _ r"x EdumtiamI radity. burin; dawntine.. shrdents mn ra—]- :- _ racy 0Ad3ar sidin; arias, pert an mrc that arc fast a gricr Am army. I Accreditation, Lioenses.and Approvals The L Makeup institute is Aeaedited by ttre AcirEdld ng Commission of Carers Schools and colleges JACc5c) and approved to participate in Title IV Federal Student AM Programs by the office of the U.S. Department of Edumtimn and Eligible to receive VA Benefits. Acc5C has recogfrix=d L Makeup IrstiMe as a 2U37ACC5C Srhao+ of 7 Fatcefk-rrce. 13 Questions and Concerns: There were no questions and/or concerns. With a iow instruction ratio- of a ma>timum of one teacher per every 12 4:12j students, we encnura;e student4e2cher interacaan. Thu pacinr allaws our students to learn efficiently and rnanimie,e their ame at the L Makeup Instiwte so our students are prepared to work as a professional makeup artist irnmediatety uoon eraduatine. UK 12 Pro Advisory -- _ -:e and-a�e:e: .. _-- e_s:iu +_4 SPIN Meeting Reports are general observations of SPIN Meetings by City staff and SPIN Representatives. The report is neither verbatim nor official meeting minutes; rather it serves to inform elected and appointed officials, City staff, and the public of the issues and questions raised by residents and the general responses made. Responses as summarized in this report should not be taken as guarantees by the applicant. Interested parties are strongly encouraged to follow the case through the Planning and Zoning Commission and final action by City Council. Southlake Connect Results for the February 12, 2019 SPIN Town Hall Forum 7—I; • aea.ej r n:.acr. gars` , wln *o.� wl1 roan r.wa• u D{ulbd NollHeeunn Analy*la SPIN Town Hall Forum - February 12, 2019 Detalls C.rM R.1,rlrs r.-RCOO.i■ R r9 Woo AH.rph.t uwnrwl>1 CanMrn.d toes Iee1,v1 awl ow al,sus,+, an.^clre-Ma 6tnree,rrd aw T" 174A a, CST 53M(1009%rAM"- - KU twrrecled {a��MlO• Ire R.gnW r 1B111 3MI ?W NMrrleleG Crr Th.oNIK Y&L 0 t@ 10 M) Mw Lrt""e- rar1xe111sur owfrtv+ws na %ef Ter F-- rc r-r.m.+ NrrMye°"k Uelered-1o+are.al xePP zt,T% tlgensron ftMA Np1 Ceh.ered-rk ►*..+er M3 M0% 7M•+ry 4N..N 9er+ teBF &494 •nnYt SMb (]Nk— 150 4dGi D _W1 1$7^ i 5arpror,'msl M1bl Ce4.[cee-AN[9ndYFM+Q 11p 90c 6fhX G 4x.rvy irutik r �Krht>r A ,erre Phorx c] r,p, C4+h[ee-r�a'a rp..per xb P951* 9 M1rer.»r*an. rro,Ikur+retl-OuttlSer+[e ,r3e P2&" ,9 Try TTp{>—. Nl'1 WI.F'44AY4 &" Nl l (iL.l!` —i - JnPh ail Pe, 162 1 Alf : Nat hirt.rrxlYnIF. Nr.t11-t-1 J A Ey"i Plot Oell,*M-Colxatl Uiw4a lade 72 •] lr#% N°LDeriM d 7uvroixheain C;unnr.rii:ailori Cn vi 19 Q..Sl, Not Aarnuler• Ekimhmriheo 14 D11% Atl—pL. ❑—r Tone TU I9k sk ok :� r1 ti Hde delaik AumW 71me GNkery M►brod Auelnpl f Anunpi. 2 AEt .pt 3 Anempl 4 Attempt 9 A,armgs 6 AO —pi 7 Alb—pt 0 Anempl 9 TOMN 2019 02 1- 14.34.S4 n i—v 01-S 375 C. 0 . .3 = - 0 C 3 Seoundaiy SAIS 2 126 0 0 _ C. 0 C 12C Pk—Erv1 ins 2e3 in C 0 rf 0 0 0 41. FY—n f bhfr. 6 IN T-T) a.. LI 11 IS 0 0 A4 Sr,-,aMary �-mee ,1 2 15 3.1 1112 11 n 9 r, lila 5PK"gN f-inme 1 3 z @ 22 11 0 9 r, 3E I bml rtmie 76M 3 6 3 U 0 9 D 788, 413PIe FRnur32 9 1 0 - 0 U 0 0 0 .2 Grain— Phone 2991 1 0 10 a o 0 d 13 2919 ararnnx Phm 2291 1 0 I a B 0 a 0 2978 Y IY 71 I1:-.J—.. it 11 1 I: '1 II 13 {I P 2�1g-q2-1` 14•aa'54 5lb T04S 11090 A10 2'82 lad 94 9 0 9 0 11905 2019 02 N 14:2&02 Pmary 50.13 a 0 0 C. 0 a 0 a 0 B Prk-ly EPM1 a 0 0 E. 0 a 0 a 0 B P—ry b bh&e a 0 a C. 0 a 0 a 0 B tirr.rxwinry Frnnd 11 0 a f: u fl 0 a I` it W..—j,ryr,%,Nk, 0 0 a I; Ki 711 0 41 IS ay HoMe FMAe a 9 0 G 0 2 6 a rr 5 1 bnie Ftwh #2 a 0 0 0 0 1 1 a 0 2 OLchimy rl— a 0 ] C. 0 9 9 a 0 13 M. TTD D— a 0 0 C 0 5 2 1 1 B 201402-1i 1411P.'079utr Tda I a f1 a I: 0 0 17 4 1 75 F'rluery F.&y. Tt ni3nf U 8 2019 B@rbfdae. inr. 8.9.1.19.2818.12-27-02:20 FE-YER91CN. 58.1.1140 lnprtpllyN�1-5 z/4MO/ the architecture of Kemery Brundige and Young February 1, 2019 City of Southlake Re: L Makeup SUP Case #ZA19-0004 To Whom It May Concern, We are requesting a variance under Ordinance No 480, as amended, Section 45.1 (4) that requires the facility be located on a site of at least twenty (20) acres and be set back a minimum of one hundred (100) feet from all property lines. We will be renting the space in the existing building which is part of a larger development and is adequate to hold L Makeup Institute. Please let our office know should you have any additional questions. Thank you, Tania Inigo LEED AP BD+C, RAS Client Manager Linear! Architecture 972-929-9226 8951 Cypress Waters Blvd Suite 130 Dallas, TX 75019 Voice: 972.929.9226 Fax: 972.929.9061 SOUTHLAK.-E PLANNING & DEVELOPMENT SERVICES STAFF REPORT February 26, 2019 CASE NO: ZA19-0004 PROJECT: Specific Use Permit for L Makeup Institute EXECUTIVE SUMMARY: L Makeup Institute is requesting approval of a Specific Use Permit to allow a college, junior college, or other similar institution of higher learning, whether public or private, on property described as Lot 2, Block 1 R, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 112 State Street, Suite 200, Southlake, Texas. Current Zoning: "D7 Downtown District. SPIN Neighborhood #8. DETAILS: The L Makeup Institute is proposing to occupy the second floor of the building, which includes Corner Bakery, located on the northwest corner of State Street and E. Southlake Blvd. The Southlake location will occupy approximately 15,000 square feet. The physical makeup includes: • Two (2) Director's offices • Two (2) Admissions offices • Financial aid office • Billing office • Two (2) administration offices • Teacher lounge • Conference room • Nine (9) classrooms o Nine (9) classrooms combined at full capacity can hold up to a total of 116 students at one time. Due to the way classes are scheduled with periodic down times, the average number of students at any one time will be less. The estimate is 70% of the students drive or carpool, with 30% being dropped off. • Workroom • Student lounge • Photography room • Student store (not open to the general public) Administrative office hours are 9 AM to 6 PM, Monday through Friday. Classes are scheduled from 9 AM to 4:30 PM. Students and faculty start arriving at 8:30 AM and start leaving at 4:30 PM. Both the offices and school are closed on weekends and major holidays. The school also takes a two -week break between Christmas and New Year's. There are also plans for a first floor makeup retail store, however, that component is allowed in the "D7 Downtown District and is not included in this request. A full Case No. ZA19-0004 scope of the project has been included in the packet narrative. VARIANCE: Ordinance No. 480, as amended, Section 45.1(4) requires a "college" facility be located on a site of at least twenty (20) acres and set back a minimum on one hundred (100) feet from all property lines. The applicant is leasing space in an existing building in Southlake Town Square. ACTION NEEDED: 1. Conduct public hearing 2. Consider approval of a Specific Use Permit ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Specific Use Permit Review Summary No. 2, dated February 15, 2019 (D) Surrounding Property Owners Map and Responses (E) Resolution No. 19-010 • Presentation • Narrative • Variance Letter • Plans • Photos • Parking Analysis • SPIN Report STAFF CONTACT: Dennis Killough (817) 748-8072 Lorrie Fletcher (817) 748-8069 Case No. ZA19-0004 BACKGROUND INFORMATION APPLICANT: L Makeup Institute PROPERTY SITUATION: 112 State Street, Suite 200 LEGAL DESCRIPTION: Lot 2, Block 1 R, Southlake Town Square LAND USE CATEGORY: Town Center CURRENT ZONING: "DT" Downtown District HISTORY: - August 19, 1997 - City Council approved a Development Plan under Planning Case ZA97-099 for Southlake Town Square Phase I. - August 19, 1997 - City Council approved a Preliminary Plat under Planning Case ZA97-101 for Southlake Town Square. - December 18, 1997 - Planning & Zoning Commission approved a Final Plat under Planning Case ZA97-162 for Southlake Town Square Phase I. - August 1, 2000 - City Council approved a Plat Revision under Planning Case ZA00-070 for Block 2, Southlake Town Square Phase I. - August 7, 2001 - City Council approved a Plat Revision under Planning Case ZA01-084 for Blocks 1, 2R, 3R, 4 and 5 Southlake Town Square Phase I. - March 4, 2003 - City Council approved a Zoning Change and Concept Plan under Planning Case ZA02-104 for Blocks 1 R, 2R1, 3R1, 4R, 5R, 6, 7, and 8, Southlake Town Square, and Tracts 3, 3A, 2A5, and 2A, R. Eads Survey, Abstract No. 481. - May 19, 2015 — City Council approved a Specific Use Permit for Fusion Academy under Planning Case ZA15-031. PARKING: Southlake Town Square had a comprehensive parking analysis done by Walker Parking Consultants in 2015. Based on that analysis, the applicant is required to have 3 additional spaces for the proposed use. Using the parking requirements per Section 37 ("DT" Downtown District) of the Zoning Ordinance, the allowable shared parking requirement for the development as a whole is approximately 4,851 spaces; according to the study the development has approximately 5,335 parking spaces available. The result being the excess parking would absorb the additional 3 spaces needed for the proposed use. Students and staff will not be allowed to park in the storefront facing (park side) spaces. There will be allocated parking per the landlord agreement for the school within a striped area. Case No. ZA19-0004 Attachment A Page 1 The following charts were provided by the applicant: EXISTING PARKING LOAD CALCULATION 15,000 SF 2"d FLOOR OCCUPANCY PARKING SPACES OFFICE 73 NEW PARKING LOAD CALCULATION OCCUPANCY SQUARE FOOTAGE LOAD FACTOR PARKING SPACES REQUIRED BUSINESS/OFFICE 1173 300 4 E-TEACHER 10 E-STUDENT 183 62 RETAIL 537 1:200 3 TOTAL 79 Case No. ZA19-0004 Attachment A Page 2 PLANNING & ZONING COMMISSION: STAFF COMMENTS The following chart shows City of Southlake parking requirements for the "DT" Downtown District: CITY PARKING REQUIREMENT BASED ON GENERAL OFFICE OCCUPANCY 15,000 SF OFFICE Minimum 45 CITY PARKING REQUIREMENT BASED ON COLLEGE OCCUPANCY SQUARE PARKING OCCUPANCY FOOTAGE REGULATION SPACES REQUIRED 9 classrooms — 9 spaces 1 space for each 180 maximum COLLEGE 15,000 SF classroom students @ 20 plus 1 space per classroom — for each 3 60 spaces students Total required spaces - 69 February 21, 2019; Approved (6-0) as presented and subject to the Staff Report and Staff Review Summary dated February 15, 2019. Attached is Specific Use Permit Review Summary No. 2, dated February 15, 2019. 45.5 FACTORS TO BE CONSIDERED - In granting or denying an application for a specific use permit, the City Council shall take into consideration the following factors: a. Safety of the motoring public and of pedestrians using the facility and the area immediately surrounding the site. b. Safety from fire hazard, and measures for fire control. c. Protection of adjacent property from flood or water damage. d. Noise producing elements; and glare of vehicular and stationary lights and effect of such lights on established character of the neighborhood. e. Location, lighting and type of signs; and relation of signs to traffic control and adverse effect on adjacent properties. f. Street size and adequacy of pavement width for traffic and reasonably expected to be generated by the proposed use Case No. Attachment A ZA19-0004 Page 3 around the site and in the immediate neighborhood. g. Adequacy of parking, as determined by requirements of this chapter for off-street parking facilities for similar uses; location of ingress and egress points for parking and off-street loading spaces; and protection of the public health by all weather surfacing on all parking areas to control dust. h. Such other measures as will secure and protect the public health, safety, morals and general welfare. Variance Criteria: i. City Council may grant variances to specific regulations associated with a specific use set forth in Sections 45. To receive a variance, the applicant must demonstrate one of the following (As amended by Ordinance No. 480-MMMM): (a) A variance will reduce the impact of the project on surrounding residential properties; or (b) Compliance with this ordinance would impair the architectural design or creativity of the project; or (c) A variance is necessary to assure compatibility with surrounding developed properties; or (d) The proposed construction is an addition to an existing project that does not meet the requirements of this ordinance. Case No. Attachment A ZA19-0004 Page 4 Vicinity Map L Makeup Institute 112�b] — w J'(� WOO M PROSPECT ST 1110 MAIN ST 1201 1221 1251 0 CIVIC PL 1400 w U) w ❑ U) ; call]0 kVTllr PL 1400 1401 �Q to 1492 F.M. 1709 1431 1451 1471 Specific Use Permit 300 600 z� w 0 501 15 1,200 � F eet Case No. Attachment B ZA19-0004 Page 1 Case No.: ZA19-0004 SPECIFIC USE PERMIT REVIEW SUMMARY Review No.: Two Project Name: Specific Use Permit — L Makeup Institute APPLICANT: L Makeup Institute Tania Inigo (Linear / Client Manager) 440 S Rampart Blvd, B-130 Las Vegas, NV 89145 Phone: 972.929.9226 Email: tinigo@linear-architecture.com Date of Review: 02/15/19 OWNER: Town Square Ventures, L.P. 2021 Spring Road, Suite 200 Oak Brook, IL 60523 Phone: 630.634.4200 Email: CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 2/4/19 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SPECIFIC USE PERMIT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT THE APPROPRIATE STAFF MEMBER. Planning Review Lorrie Fletcher Planner Phone: (817) 748-8069 Email: If letcher(a�ci.southlake.tx.us 1. Ordinance No. 480, as amended, Section 45.1(4) requires the facility be located on a site of at least twenty (20) acres and is set back a minimum on one hundred (100) feet from all property lines. A variance has been requested. Fire Department Review Kelly Clements Deputy Fire Chief / Fire Marshal Phone: (817) 748-8233 E-mail: kdementsC@ci.southlake.tx.us GENERAL COMMENTS: No comments based on submitted information. Public Works/Transportation Review Stephanie Taylor Transportation Manager Phone: (817) 748-8216 E-mail: staylor(aD_ci.south lake.tx.us • Provide a brief summary in the project narrative and/or a table on the plan that compares the current parking requirements for the existing land use and the future requirements for the proposed land use. Identify how deficiencies, if any, will be addressed. Case No. Attachment C ZA19-0004 Page 1 Building Inspections Michael White Building Operations Manager Phone: (817) 748-8230 E-mail: mwhite(a_ci.southlake.tx.us Susan Hernandez Deputy Building Official Phone: (817) 748-8238 E-mail: shernandez(a)-ci.south lake.tx.us Please contact Mike or Susie to discuss occupancy and necessary restroom requirements. General Informational Comments: No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. Please note that all upper story signs require City Council approval of a sign variance or master sign plan. 45.4 GENERAL REQUIREMENTS a. Any use permitted hereunder shall meet the minimum requirements provided in the district in which it is located. b. A specific use permit shall automatically expire if a building permit is not issued and construction begun within six (6) months of the granting of the specific use permit or if the use shall cease for a period of six (6) months. 45.5 FACTORS TO BE CONSIDERED - In granting or denying an application for a specific use permit, the City Council shall take into consideration the following factors: a. Safety of the motoring public and of pedestrians using the facility and the area immediately surrounding the site. b. Safety from fire hazard, and measures for fire control. c. Protection of adjacent property from flood or water damage. d. Noise producing elements; and glare of vehicular and stationary lights and effect of such lights on established character of the neighborhood. e. Location, lighting and type of signs; and relation of signs to traffic control and adverse effect on adjacent properties. f. Street size and adequacy of pavement width for traffic and reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood. Case No. Attachment C ZA19-0004 Page 2 g. Adequacy of parking, as determined by requirements of this chapter for off-street parking facilities for similar uses; location of ingress and egress points for parking and off-street loading spaces; and protection of the public health by all weather surfacing on all parking areas to control dust. h. Such other measures as will secure and protect the public health, safety, morals and general welfare. City Council may grant variances to specific regulations associated with a specific use set forth in Sections 45. To receive a variance, the applicant must demonstrate one of the following (As amended by Ordinance No. 480-MMMM): (a) A variance will reduce the impact of the project on surrounding residential properties; or (b) Compliance with this ordinance would impair the architectural design or creativity of the project; or (c) A variance is necessary to assure compatibility with surrounding developed properties; or (d) The proposed construction is an addition to an existing project that does not meet the requirements of this ordinance. Denotes Informational Comment Case No. Attachment C ZA19-0004 Page 3 SURROUNDING PROPERTY OWNERS MAP & RESPONSES INN Illllllllllllli II�iIN 1�� �1 � __�IIIlllllll 13 1. Owner SILTS GRAND AVENUE LP Zoning DT Physical Address 371 STATE ST Acreage 1.86 Response NR 2. SOUTHLAKE, CITY OF DT 351 STATE ST 1.97 NR 3. SILTS GRAND AVENUE II LP DT 310 GRAND AVE W 0.40 NR 4. SILTS GRAND AVENUE II LP DT 327 GRAND AVE E 0.43 NR 5. SILTS GRAND AVENUE II LP DT 286 GRAND AVE 0.55 NR 6. SILTS GRAND AVENUE II LP DT 1401 FEDERAL WAY 2.44 NR 7. SOUTHLAKE, CITY OF DT 1451 FEDERAL WAY 1.37 NR 8. SLTS GRAND AVENUE II LP DT 251 GRAND AVE 0.60 NR 9. 2016 PARKVIEW CONDOMINIUMS DEV DT 350 CENTRAL AVE 0.58 NR 10. TOWN SQUARE VENTURES LP DT 1240 MAIN ST 4.08 NR 11. TOWN SQUARE VENTURES LP DT 1422 MAIN ST 0.67 NR 12. TOWN SQUARE VENTURES LP DT 1256 MAIN ST 0.67 NR 13. TOWN SQUARE VENTURES LP DT 1200 MAIN ST 0.58 NR 14. SOUTHLAKE, CITY OF DT 1400 MAIN ST 0.69 NR 15. TOWN SQUARE VENTURES LP DT 1460 MAIN ST 0.48 NR 16. TOWN SQUARE VENTURES LP DT 1230 MAIN ST 0.28 NR 17. TOWN SQUARE VENTURES LP DT 1429 MAIN ST 0.33 NR 18. TOWN SQUARE VENTURES LP DT 141 GRAND AVE 3.62 NR 19. TOWN SQUARE VENTURES LP DT 181 GRAND AVE 0.39 NR 20. SOUTHLAKE, CITY OF DT 1400 FOUNTAIN PL 0.81 NR 21. TOWN SQUARE VENTURES LP DT 180 STATE ST 0.42 NR 22. TOWN SQUARE VENTURES LP DT 1235 MAIN ST 0.34 NR 23. TOWN SQUARE VENTURES LP DT 115 GRAND AVE 0.38 NR 24. TOWN SQUARE VENTURES LP DT 112 STATE ST 0.38 NR 25. SOUTHLAKE, CITY OF DT 1400 E SOUTHLAKE BLVD 0.94 NR 26. TOWN SQUARE VENTURES LP DT 1430 E SOUTHLAKE BLVD 0.27 NR 27. CARROLL/1709 LTD SP2 1201 E SOUTHLAKE BLVD 8.67 NR Case No. Attachment D ZA19-0004 Page 1 28. SOUTHLAKE, CITY OF SP2 1401 E SOUTHLAKE BLVD 0.78 NR 29. CARROLL/1709 LTD SP2 1425 E SOUTHLAKE BLVD 7.38 NR 30. STRUNCK, JUERGEN F DT 220 N CARROLL AVE 0.31 NR 31. TOWN SQUARE VENTURES LP DT 140 STATE ST 3.28 NR 32. TOWN SQUARE VENTURES LP DT 1200 E SOUTHLAKE BLVD 1.01 NR 33. GREENWAY-SOUTHLAKE OFFICE PRTN SP1 1110 E SOUTHLAKE BLVD 1.99 NR 34. TOWN SQUARE VENTURES LP DT 1400 CIVIC PL 0.75 NR 35. SLTS GRAND AVENUE II LP DT 1361 FEDERAL WAY 1.41 NR 36. SILTS GRAND AVENUE II LP DT 301 STATE ST 0.49 NR Responses: F: In Favor O: Opposed To Notices Sent: Thirty-six (36) Responses Received: None U: Undecided NR: No Response Case No. ZA19-0004 Attachment D Page 2 RESOLUTION NO. 19-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR L MAKEUP INSTITUTE, DESCRIBED AS A COLLEGE, JUNIOR COLLEGE, OR OTHER SIMILAR INSTITUTION OF HIGHER LEARNING, WHETHER PUBLIC OR PRIVATE, ON PROPERTY LOCATED AT 112 STATE STREET, SUITE 200, SOUTHLAKE, TEXAS, AND DESCRIBED AS LOT 2, BLOCK 1 R, SOUTHLAKE TOWN SQUARE ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AS DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a private school has been requested by a person or corporation having a proprietary interest in the properties zoned as "DT" Downtown District; and, WHEREAS, in accordance with the requirements of Section 45.1 (4) of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a private school on property located at 112 State Street, Suite 200 and being described as Lot 2, Block 1 R, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat Case No. Attachment E ZA19-0004 Page 1 recorded in Cabinet A, Slides 6888 and 6889, Plat Records, Tarrant County, Texas, as described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF MARCH, 2019. CITY OF SOUTHLAKE Laura Hill, Mayor ATTEST: Amy Shelley, TRMC City Secretary Case No. Attachment E ZA19-0004 Page 2 EXHIBIT "A" Being described as Lot 2, Block 1 R, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 6888 and 6889, Plat Records, Tarrant County, Texas. Case No. Attachment E ZA19-0004 Page 3 EXHIBIT "B" Case No. Attachment E ZA19-0004 Page 4