2021-09-28 CEDC Minutes i-� CITY OF
SOUTHLAKE
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: September 28, 2021
LOCATION: The Marq Southlake
Legends Hall — Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Vice President Tom
DeCaro, Board Secretary Craig Sturtevant, Robert Mundlin, Jeff Wang, Jennifer Kolb and
Mike Pazera.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: None
STAFF PRESENT: Chief Financial Officer & Board Treasurer Sharen Jackson, Director
of Community Services Chris Tribble and Director of Economic Development & Tourism
Daniel Cortez.
1. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m.
2. Consider approving the minutes from the July 27, 2021 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the July 27, 2021 meeting.
Motion: DeCaro
Second: Sturtevant
Ayes: Schelling, DeCaro, Sturtevant, Wang, Kolb, Pazera, Mundlin
Nays: None
Abstain: None
Vote: 7-0-0
Motion Carried —APPROVED
September 28, 2021 CEDC Minutes
3. Review and discuss implementation of strategic priorities for FY 2022
Director of Economic Development & Tourism Daniel Cortez presented to the board
the strategic priorities that were achieved by the Board in FY 2021. He noted
achievements of the Board such as the adoption of the Southlake 2035 Economic
Development Master Plan Addendum, launch of the Select Southlake website, the
framework for the landscape reimbursement grant program and the development of
the Target Industry Recruitment Task Force.
He also presented the strategic priorities scheduled for FY 2022. He noted the Board
will be working through the development of the Target Industry/Daytime Population
Analysis Study, participate in incentive requests and providing feedback on marketing
efforts the City will be developing for target industry business attraction.
4. Economic Development
a. Consider funding the renewal of a professional consultant agreement with
Jerry Hodge and Associates for project management services for the SH 114
Improvements Project in an amount not to exceed $120,000.
Director of Economic Development & Tourism Daniel Cortez informed the Board
that City staff evaluated funding sources for this item and will not require any
funding to come from the Community Enhancement and Development Corporation
and therefore it will not be considered by the Board.
5. The Marq
a. Consider funding annual agreement with Regent Services (Southlake
Leasing) for janitorial services for Legends Hall and Champions Club in an
amount not to exceed $155,000.
Director of Community Services presented to the Board an overview of the
funding of the annual agreement with Regent Services for janitorial services
consisting of the following:
• General overnight cleaning
• Floor maintenance
• Carpet cleaning
• Special cleaning
• Porter Services
He noted that the vendor has performed well and the City wishes to continue with
its services and pointed out to the Board that this agreement is consistent with
previous years' agreements.
A motion was made to approve the funding of an annual agreement with Regent
Services for janitorial services for Legends Hall and Champions Club in an
amount not to exceed $155,000.00.
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September 28, 2021 CEDC Minutes
Motion: DeCaro
Second: Mundlin
Ayes: Schelling, DeCaro, Sturtevant, Wang, Kolb, Pazera, Mundlin
Nays: None
Abstain: None
Vote: 7-0-0
Motion Carried —APPROVED
6. Staff Reports
a. Financial reports
i. The Marq Southlake financial highlights and membership sales report
Chief Financial Officer Sharen Jackson provided information about Champions
Club membership trends and revenue. She informed the Board that the City is
trending at 69% cost recovery as of the Board meeting and anticipated the City
will end the fiscal year at 67% cost recovery. She also noted the City is on
target for cost recovery despite the challenges of the pandemic.
She also noted the trend for memberships at Champions Club during the
summer is consistent with what we've seen in previous years in terms of the
increase in memberships.
ii. Sales Tax Report
Chief Financial Officer Sharen Jackson presented the Board with the most
recent sales tax data. She noted that June 2021 collections were significantly
higher than usual at $975,863, an 88% increase over FY 2020, due in part to
an audit adjustment and also due to a good showing from the retail industry in
particular.
b. Economic and development activity report
i. Local Economic Update - FY 2021 Q3/Q4 Economic Activity Report
Director of Economic Development&Tourism Daniel Cortez provided the Board
with an overview of the economic data and trends the City is experiencing. He
noted that the City has a healthy unemployment rate of 4% and much improved
occupancy rates for both retail and office markets with 94% and 84% occupancy
rates respectively.
7. ADJOURNMENT
Board President Schelling adjourned the meeting at 6:34 p.m.
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September 28, 2021 CEDC Minutes
es./
artin Schelling, Board President
Community Enhancement and Development Corporation Board
Craig to v , Board Secretary
Comm ni Enhancement and Development Corporation Board
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