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2001-10-16 CC PacketCity of Southlake, Texas MEMORANDUM October 16, 2001 To: Billy Campbell, City Manager From: Pedram Farahnak, P.E., Director of Public Works Subject: Authorize Mayor to execute a Commercial Developer's Agreement for Gumm-Scifres Addition (Lots 1 through 4, Block 1, Gumm-Scifres Addition) Action Requested: Authorize Mayor to execute a Commercial Developer's Agreement for Gumm-Scifres Addition (Lots 1 through 4, Block 1, Gumm- Scifres Addition), a 5.0075 acre development. Background Information: A plat revision for Gumm-Scifres Addition which includes the right-of-way dedication for South Village Center Drive which is located on the south side of FM 1709 across from Village Center was approved on August 7, 2001. The developer of Lot 2, Block 1 (Bank One) desires to construct the street improvements which includes 37 feet of pavement for South Village Center Drive, which also includes a deceleration lane approximately 232 feet long on FM 1709 and the relocation of a traffic signal pole at the intersection of 1709 and South Village Center Drive. The construction will also include the installation of an 8-inch water and 8-inch sanitary sewer lines within the right-of-way of South Village Center Drive. This is the standard developer's agreement with no request for any waivers. Financial Consideration: None Citizen Input/ Board Review: Park Board recommends a Park Fee of $4,006.00 Legal Review: This is the City's standard developer's agreement originally (4.1 drafted by the City Secretary. Alternatives: Council may approve, deny or modify this agreement Supporting Documents: Developer's Agreement Plat Exhibit Location Map Staff Recommendation: Please place on City Council agenda for October 16, 2001 for Council review and consideration. Staff Contact: Charlie Thomas, P.E., City Engineer, 481-2175 Pedram Farahnak, P.E., Director of Public Works, Mike Patterson, Operations Manager, 481-2101 PF/kw 31 Vicinity Map Gumm-Scifres Addition mj�— daltl2t� ! fl��'t I { fiatl l£� a Gd �``�l! 3� E a ?��s"� ai ta€ •� ? ! ti t!i 2. SiE ti a . lilt, �� i a�i ` t� till• l,ie !�3 s '� fa= st�at ag:a ```� l;;�j,'ii ali� tF E � S �S� � 11j i� td3i<tattt. �liyd t•�2 lsd�a l�d� j?ytf al� i;li� i1f#tyi�i�`� s� � Fi is ;r#l` lR'7d� dl;j� it i� #if f ai�E j�tsi : i Lila lCj2. N it ff q ! d rC t1E �% ef)ty 's��' a:f §�; !�',• a.�i 'kt J , ii lFxt ea Al a y�2,�a Apide ?` $`q !f S »I ualltl3t tdii 9 itl Y � k l 4f€8 �t l t i :lfl PILLAGE CENTER t DRIPS E t a _ —. a � � � � � � ' •. kq wte W'^ rym3 ` # '' fir' c� Zco�3Fa: boo a�i� y ..� ea a a•�y2pj�$xer 9 �.2 U C� C12 Ins — — — — — — — — — - ro i a -------- I I • t 1 w mare- . i ._--ss_`� -- Y—�--'-- I I m II I§ 1 I 1 — ----------------- 9ra I I, %mil 0RO t S�t O�,,a✓r^ �} Ott ## : d a �e f�t� � jjj � �! f" f`t ! 3� :��s i� ;{•2its.i 183;��a�! 'F 4 8 f g a. a s, tG qq s#y}�{a�iti { l �� a d f! �} F i d t: i i E I l i e d d it �C3 ll y•� � l i jj l COMMERCIAL DEVELOPER AGREEMENT An agreement between the City of Southlake, Texas, hereinafter referred to as the "City", and the undersigned Developer, hereinafter referred to as the „Developer", of , hereinafter referred to ai Addition 'to the Ci' �., F � .... ty of Southlake, Tarrant County, Texas, for the installation of certain community facilities located therein, and to provide city services thereto. It is understood by and between the parties that this Agreement is applicable to the Addition (a commercial development) and to the off -site improvements necessary to support the Addition. I. GENERAL REQUIREMENTS A. It is agreed and understood by the parties hereto that the Developer shall employ a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all facilities covered by this Agreement. B. The Developer will present to the City either a cash escrow, Letter of Credit, performance bond or payment bond acceptable to the City guaranteeing and agreeing to pay an amount equal to 100% of the value of the construction cost of all the public facilities to be constructed by the Developer, and providing for payment to the City of such amounts, up to the total remaining amounts required for the completion of the Addition if the Developer fails to complete the work within two (2) years of the signing of this Agreement between the City and Developer. All bonds shall be issued by a Best -rated bonding company. All letters of credit must meet the Requirements for Irrevocable Letter of Credit attached hereto and incorporated herein. The value of the performance bond, letter of credit or cash escrow will reduce at a rate consistent with the amount of work that has been completed by the Developer and accepted by the City. Performance and payment bond, letter of credit or cash escrow from the prime contractor(s) or other entity reasonably acceptable to the City, hereinafter referred to as Contractor, will be acceptable in lieu of Developer's obligations specified above. C. The Developer agrees to furnish to the City maintenance bonds, letter of credit or cash escrow amounting to 20% of the cost of construction of underground public utilities and 50% for the paving. Commercial Developer Agreement 1 These maintenance bonds, letter of credit or cash escrow will be for (aw a period of two (2) years and will be issued prior to the final City acceptance of the Addition. The maintenance bonds, letter of credit or cash escrow will be supplied to the City by the contractors performing the work, and the City will be named as the beneficiary if the contractors fail to perform any required maintenance. D. It is further agreed and understood by the parties hereto that upon acceptance by the City, title to all facilities and improvements mentioned herein above which are intended to be public facilities shall be vested in the City, and Developer hereby relinquishes any right, title, or interest in and to said facilities or any part thereof. It is further understood and agreed that until the City accepts such improvements, the City shall have no liability or responsibility in connection with any such facilities. Acceptance of the facilities for this provision and for the entire Agreement shall occur at such time that the City, through its City Manager or his duly appointed representative, provides Developer with a written acknowledgement that all facilities are complete, have been inspected and approved, and are being accepted by the City. E. On all public facilities included in this Agreement for which the Developer awards his own construction contract, Developer agrees to the following procedure: Developer agrees to pay the following: a. Inspection fees equal to three percent (3%) of the cost of the water , street, drainage and sanitary sewer facilities, on all facilities included in this agreement for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; b. Administrative Processing Fee equal to two percent (2%) of the cost of water, street, drainage and sanitary sewer facilities, on all facilities included in this Agreement for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; C. Trench testing (95% Standard); d. The additional charge for inspections during Saturday, Sunday, holidays, and after normal working hours; Commercial Developer Agreement 2 e. Any charges for retesting as a result of failed tests; f. All gradation tests required to insure proper cement and/or lime stabilization. 2. The City agrees to bear the expense of: a. All nuclear density tests on the roadway subgrade (95% Standard); b. Technicians time for preparing concrete cylinders; and C. Concrete cylinder tests and concrete coring samples. The City can delay connection of buildings to service lines or water mains constructed under this Agreement until said water mains and service lines have been completed to the satisfaction of and acceptance by the City. F. The Developer will be responsible for mowing all grass and weeds and otherwise reasonably maintaining the aesthetics of all land and lots in said Addition which have not been sold to third parties. After fifteen (15) days written notice, should the Developer fail in this responsibility, the City may contract for this service and bill the Developer for reasonable costs. Such amount shall become a lien upon all real property of the Addition so maintained by the City, and not previously conveyed to other third parties, 120 days after Developer has notice of costs. G. Any guarantee of payment instrument (Performance Bond, Letter of Credit, etc.) submitted by the Developer or Contractor on a form other than the one which has been previously approved by the City as "acceptable" shall be submitted to the City Attorney and this Agreement shall not be considered in effect until such City Attorney has approved the instrument. Approval by the City shall not be unreasonably withheld or delayed. H. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that the City, through the City Manager, shall retain the right to reject any surety company as a surety for any work under this or any other Developer's Agreement within the City regardless of such company's authorization to do business in Commercial Developer Agreement 3 Texas. Approval by the City shall not be unreasonably withheld or delayed. I. The Developer agrees to fully comply with the terms and conditions of all other applicable development regulations and ordinances of the City. J. The Developer agrees that the completed project will be constructed in conformance with the Development Site Plan, Construction Plans and other permits or regulatory authorizations granted by the City during the development review process. II. FACILITIES A. ON -SITE WATER The Developer hereby agrees to install water facilities to service lots as shown on the final plat of the Addition. Water facilities will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in accordance with Ordinance No. 170 and shall be responsible for all construction costs, materials and engineering. In the event that certain water lines are to be oversized because of City requirements, the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. Additionally, the City agrees to provide temporary water service at Developer's request and expense, for construction, testing and irrigation purposes only, to individual lots during the construction of buildings, even though sanitary sewer service may not be available to the buildings. B. DRAINAGE Developer hereby agrees to construct the necessary drainage facilities within the Addition. These facilities shall be in accordance with the plans and specifications to be prepared by Developer's engineers, released by the Director of Public Works, the City, and made part of the final plat as approved by the Planning and Zoning Commission. The Developer hereby agrees to fully comply with all EPA and TNRCC requirements relating to the planning, permitting and management of storm water which may be in force at the time that development proposals are being presented for approval by the City. Commercial Developer Agreement 4 C. STREETS The street construction in the Addition will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the Director of Public Works. 1. The Developer will be responsible for: a) Installation and two year operation of street lights, which is payable to the City prior to final acceptance of the Addition; or an agreement with utility provider stating that no charge will be made for street lights for the two-year duration. b) Installation of all street signs designating the names of the streets inside the Addition, said signs to be of a type, size, color and design standard generally employed by the Developer and approved by the City in accordance with City ordinances; c) Installation of all regulatory signs recommended based upon the Manual on Uniform Traffic Control Devices as prepared by the Developer's engineer by an engineering study or direction of the Director of Public Works. It is understood that Developer may put in signage having unique architectural features, however, should the signs be moved or destroyed by any means, the City is only responsible for replacement of standard signage. 2. All street improvements will be subject to inspection and approval by the City. No work will begin on any street included herein prior to complying with the requirements contained elsewhere in this Agreement. All water, sanitary sewer, and storm drainage utilities which are anticipated to be installed within the street or within the street right-of-way will be completed prior to the commencement of street construction on the specific section of street in which the utility improvements have been placed or for which they are programmed. It is understood by and between the Developer and the City that this requirement is aimed at substantial compliance with the majority of the pre -planned facilities. Commercial Developer Agreement 5 It is understood that in every construction project a decision later may be made to realign a line or service which may occur after construction has commenced. The Developer has agreed to advise the City Director of Public Works as quickly as possible when such a need has been identified and to work cooperatively with the City to make such utility change in a manner that will be least disruptive to street construction or stability. D. ON -SITE SANITARY SEWER FACILITIES The Developer hereby agrees to install sanitary sewage collection facilities to service lots as shown on the final plat of the Addition. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in compliance with all applicable city ordinances, regulations and codes and shall be responsible for all construction costs, materials, engineering, permits and Impact Fees. In the event that certain sewer lines are to be oversized because of City requirements, the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. E. EROSION CONTROL During construction of the Addition and after the streets have been installed, the Developer agrees to keep the streets free from soil build-up. The Developer agrees to use soil control measures such as hay bales, silt screening, hydromulch, etc., to prevent soil erosion. It will be the Developer's responsibility to present to the Director of Public Works a soil control development plan that will be implemented for this Addition. When in the opinion of the Director of Public Works there is sufficient soil build-up on the streets or other drainage areas and notification has been given to the Developer, the Developer will have seventy-two (72) hours to clear the soil from the affected areas. If the Developer does not remove the soil within 72 hours, the City may cause the soil to be removed either by contract or City forces and place the soil within the Addition at the contractor's expense. All fees owed to the City will be collected prior to acceptance of the Addition. F. AMENITIES It is understood by and between the City and Developer that the Addition may incorporate a number of unique amenities and aesthetic improvements such as ponds, aesthetic lakes, unique Commercial Developer Agreement 6 A landscaping, walls, and may incorporate specialty signage and accessory facilities. The Developer agrees to accept responsibility for the construction and maintenance of all such aesthetic or specialty items such as walls, vegetation, signage, landscaping, street furniture, pond and lake improvements until such responsibility is turned over to a homeowners association. G. USE OF PUBLIC RIGHT-OF-WAY It is understood by and between the City and Developer that the Developer may provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, etc., for the enhancement of the Addition. The Developer agrees to maintain these amenities until such responsibility is turned over to a homeowners association. The Developer understands that the City shall not be responsible for the replacement of these amenities under any circumstances and further agrees to indemnify and hold harmless the City from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third person occasioned by its use of the public right-of-way with regard to these improvements and the Developer shall, at his own cost and expense, defend and protect the City against all such claims and demands. H. START OF CONSTRUCTION Before the construction of the water, sewer, streets or drainage facilities can begin, the following must take place: 1. Approved payment and performance bonds must be submitted to the City in the name of the City prior to commencement of any work. 2. At least six (6) sets of construction plans to be stamped "Released for Construction" by the Director of Public Works must be submitted. 3. All fees required to be paid to the City. 4. Developer Agreement must be executed. 5. The Developer, or Contractor, shall furnish to the City a policy of general liability insurance, naming the City as co- insured, prior to commencement of any work. Commercial Developer Agreement 7 6. A Pre -Construction Meeting to be held with all Contractors, major Sub -Contractors, Utilities and appropriate Government Agencies. GENERAL PROVISIONS A. INDEMNIFICATION DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION, MAINTENANCE, OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, INVITEES OR TRESPASSERS. DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS OFFICERS AND EMPLOYEES FOR ANY DAMAGES, CLAIMS OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES. B. Venue of any action brought hereunder shall be in Fort Worth, Tarrant County, Texas. C. Approval by the Director of Public Works or other City employee of any plans, designs or specifications submitted by the Developer pursuant to this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of the Developer, his engineer, employees, officers or agents for the accuracy and competency of their design and specifications. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City for any defect in the design and specifications prepared by the consulting engineer, his officers, agents, servants Commercial Developer Agreement 8 or employees, it being the intent of the parties that approval by the Director of Public Works signifies the City's approval on only the general design concept of the improvements to be constructed. In this connection, the Developer shall for a period of two (2) years after the acceptance by the City of the completed construction project, indemnify and hold harmless the City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damage to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and the Developer shall defend at his own expense any suits or other proceedings brought against the City, its officers, agents, servants or employees, or any of them, on account thereof, to pay all expenses and satisfy all judgements which may be incurred by or rendered against them or any of them in connection with herewith. D. This Agreement or any part herein, or any interest herein, shall not be assigned by the Developer without the express written consent of the City Manager, which shall not be unreasonably withheld or delayed. E. On all facilities included in this Agreement for which the Developer awards his or her own construction contract, the Developer agrees to employ a construction contractor who is approved by the City, and whose approval shall not be unreasonably withheld or delayed, said contractor to meet City and statutory requirements for being insured, licensed and bonded to do work in public projects and to be qualified in all respects to bid on public projects and to be qualified in all respects to bid on public projects of a similar nature. In addition, the Developer, or Contractor shall furnish the payment and performance bonds in the name of the City prior to the commencement of any work hereunder and shall also furnish to the City a policy of general liability insurance. F. Work performed under the Agreement shall be completed within two (2) years from the date thereof. In the event the work is not completed within the two (2) year period, the City may, at its election, draw down on the performance bond, letter of credit or other security provided by Developer and complete such work at Developer's expense; provided, however, that if the construction under this Agreement shall have started within the two (2) year period, the City may agree to renew the Agreement with such Commercial Developer Agreement 9 renewed Agreement to be in compliance with the City policies in effect at that time. III. OTHER ISSUES A. OFF -SITE DRAINAGE B. OFF -SITE SEWER C. OFF -SITE WATER D. PARK FEES E. TREE PRESERVATION ORDINANCE All construction activities shall meet the requirements of the Tree Preservation Ordinance No. 585-A. F. The developer agrees to construct South Village Center Drive and the water and sanitary sewer system within the right-of-way of South Village Center Drive in accordance with approved construction plans. SIGNED AND EFFECTIVE on the date last set forth below. Commercial Developer Agreement 10 STATE OF COUNTY OF On , before me, f Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. (SEAL) Notary Public My commission expires: CITY OF SOUTHLAKE, TEXAS Rick Stacy, Mayor ATTEST: Sandra LeGrand, City Secretary Date: Commercial Developer Agreement 12 REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT 1. The Letter of Credit must have a duration of at least one year. 2. The Letter of Credit may be substituted for utility security deposits exceeding $10,000.00. The City reserves the right to specify the face amount of the letter of credit. 3. The Letter of Credit must be issued by a FDIC insured bank in a form acceptable to the City of Southlake. The City reserves the right to approve/disapprove the bank issuing the Letter of Credit. 4. The Letter of Credit must be issued by a bank that has a minimum capital ratio of six (6%) percent, and has been profitable for each of the last two consecutive years. 5. The customer must provide the City with supporting financial information on the bank to allow the City to ascertain requirements are met. Suitable financial information would be the previous two (2) years December 31 Call Reports submitted to the FDIC and audited financial statements. 6. Partial drawings against Letters of Credit must be permitted. 7. The City must be able to draft on sight with proof of amount owed. 8. The customer pays any and all fees, associated with obtaining Letter of Credit. 9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at least 30 days prior to the expiration date on the Letter of Credit held by the City. Commercial Developer Agreement 13 City of Southlake, Texas MEMORANDUM October 9, 2001 TO: Charlie Thomas, City Engineer FROM: Chris Carpenter, Senior Park Planner SUBJECT: Recommended Park Dedication Requirements — Lots 1 — 4, Gumm-Scifres Addition (including Bank One) At their October 8, 2001, meeting, the Parks and Recreation Board considered a recommendation to accept the payment of fees in lieu of parkland dedication as meeting the park dedication requirements for Lots 1 — 4, Gumm-Scifres Addition, a 5.0075 acre non-residential development. The required land dedication for this development is 0.10 acres of park land. The equivalent in park dedication fees for this addition, at $800 per gross acre (x) 5.0075 acres is $4,006. Section 7.05(A)(1) of the City of Southlake Subdivision Ordinance states the following: "The City Council shall, upon recommendation by the Park Board, determine the applicability of a developer's payment of fees in lieu of the land dedication requirements of this section." ■ The Parks and Recreation Board at their October 8, 2001, meeting approved (7-0) a recommendation to the City Council that the park dedication requirements for this development be met through payment of fees in lieu of parkland dedication in the amount of $4,006. Please note also that Section 7.07 of the City of Southlake Subdivision Ordinance specifies that the recommended park dedication assessment by the Parks and Recreation Board is subject to the approval of the Planning and Zoning Commission and/or the City Council, and is dependent upon the number of dwelling units (residential) or developed acreage (non-residential). Therefore the above recommendation is subject to change dependent upon further review of a particular development or changes to the proposed development that affect the fee criteria, if any. CLC cc: Malcolm Jackson, Chief of Building Services Bruce Payne, Planning Director Kevin Hugman, Community Services Director f City of Southlake, Texas MEMORANDUM October 10, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (ext. 1527) SUBJECT: Approval of Library Meeting Room Use Policy Action Requested: City Council approval of the library meeting room use policy. Background Information: The Library Policy Committee and library staff have recently reviewed the Meeting Room Use Policy. The proposed policy includes elements of the Town Hall Use Policy (non-discrimination, release of liability, compliance with City codes), yet is specifically defined for the library. It states that the meeting room is available to support library programs and functions, and when not in use for such, will be available to not for profit groups based in Southlake. Further, the meeting room may not be used for commercial purposes and no admission may be charged, donations solicited, or money collected. The policy also clearly defines the responsibilities of the user groups in terms of cleanliness, damage, and supplies. Financial Considerations: Not Applicable. Citizen Input/ Board Review: Library Board approved the proposed Library Meeting Room Use Policy (6- 0) at their October 3, 2001 meeting. Legal Review: Not Applicable. Alternatives: The City Council may ask for further changes or additions to the policy. Supporting Documents: Supporting documents include: - Proposed Library Meeting Room Use Policy Staff Recommendation: City Council approval of the proposed library meeting room use policy. Southlake Public Library Board Policies and Procedures Manual Policy: Meeting Room Use Policy Source: City Council Category: Administration Effective Date: October 16, 2001 Statement of Purpose The purpose of this policy is to provide consistent guidance for the Southlake Public Library staff in Meeting Room Use. Policy Statement A meeting room is available in the Southlake Public Library primarily to support library programs and functions which further the goals of the library. When not being used by the library, the room is available to established not for profit groups based in the City of Southlake. Except for library and City -related programs, groups may not use the meeting room more than (W twice each year. The room accommodates up to ten people. The meeting room may be reserved up to ninety days in advance. Policies and procedures for use of the meeting room are established by the Southlake Public Library Board and are reviewed annually. A completed and signed application must be returned to the Library Administrator at least one week before the requested usage date or the reservation may be subject to cancellation. Reservation requests shall only be accepted from persons over eighteen (18) years of age. Meetings must be scheduled for use during library hours only. Groups using the meeting room are required to set up for their meeting, return furniture and equipment to its original location, and leave the room clean and in good condition. No physical changes to the meeting room are allowed. Materials of any kind shall not be attached to the walls or furniture. No additional furniture or equipment other than that provided by the library shall be utilized without prior approval. The library does not supply flip charts, chalk or marker boards, pens, paper, or other supplies. Individuals or groups making reservations are responsible for any damage to the facility during the reservation period, and cleanup fees may be retained by the City for damages beyond normal wear and tear. In addition, the City reserves the right to assess additional charges for damages as warranted, and that individuals and/or groups are subject to applicable criminal and/or civil penalties. Finally, damages to the facility by individuals or groups may result in the denial of future reservation requests. City of Southlake — Library Meeting Room Use Policy Page 1 of 3 Use of the meeting room does not imply endorsement, support, or co-sponsorship by the Southlake Public Library of the activities that take place in the meeting room or of the beliefs of the group using the meeting room. Groups or individuals using the meeting room may not imply that the event or program is sponsored, co -sponsored, or endorsed by the library in any advertising or publicity. The meeting room may not be used for commercial purposes, including but not limited to promotion or sale of products. No admission may be charged, donations solicited, or money collected. Groups failing to comply with any part of this policy of the established procedures will be denied further use of the meeting room. A library staff member may be present at any time during the meeting. Compliance with applicable procedures, policies, and pertinent ordinances A. Required Compliance — Users must comply with procedures, policies, restrictions, and all pertinent ordinances of the City of Southlake. Any questions arising about items not specifically addressed in this policy should be referred to the City Manager's Office. Non Discrimination A. Intent of Non Discrimination — The City will not discriminate against any person or persons because of their age, sex, race, religion, color, or natural origin, nor will the City permit the individuals or organizations making the reservations to engage in such discrimination. Release of Liability A. Indemnification — With submittal of the use application, the petitioner agrees to indemnify and hold harmless the City of Southlake, its officers, agents, servants, and employees, from and against any and all claims or suits for bodily injury, illness, death, personal injury or property damage (including, without limitation, reasonable fees and expenses of attorney, expert witnesses and other consultants) arising out of any negligent act or omission committed by the petitioner, its officers, employees, agents, guests, and invitees, in connection with the activities conducted under this agreement. This indemnification shall specifically include any claims arising from the negligence of the City, its agents, officials, and employees. B. Responsibility for Property - The City assumes no responsibility for property placed in the facility in connection with the use of the facility. City of Southlake — Library Meeting Room Use Policy Page 2 of 3 City of Southlake Policies and Procedures Please return this form to the Library Administrator at: 1400 Main Street, Suite 130 — Southlake, Texas 76092 Phone (817) 481-5718 - Fax (817) 481-5725 Organization: Request submitted by: Date of Event: Time of Event: From: Facility Requested: Contact Person: Home Phone: Address: AM / PM To: Work Phone: Mobile Phone: Date: AM/PM City State Zip Email Address (If applicable) WITH SUBMITTAL OF THIS APPLICATION, THE PETITIONER AGREES TO INDEMNIFY AND HOLD HARMLESS THE CITY OF SOUTHLAKE, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR BODILY INJURY, ILLNESS, DEATH, PERSONAL INJURY OR PROPERTY DAMAGE (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEY, EXPERT WITNESSES AND OTHER CONSULTANTS) ARISING OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY THE PETITIONER, ITS OFFICERS, EMPLOYEES, AGENTS, GUESTS, AND INVITEES, IN CONNECTION WITH THE ACTIVITIES CONDUCTED UNDER THIS AGREEMENT. THIS INDEMNIFICATION SHALL SPECIFICALLY INCLUDE ANY CLAIMS ARISING FROM THE NEGLIGENCE OF THE CITY, ITS AGENTS, OFFICIALS, AND EMPLOYEES. Upon approval, this signed petition entitles the scheduled user to full use of the requested facilities herein. This reservation takes priority over any first -come users or non -reserved parties. Signature of Responsible Person Library Administrator Date Date City of Southlake — Library Meeting Room Use Policy Page 3 of 3 City of Southlake, Texas MEMORANDUM October 11, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (ext. 1527) SUBJECT: Approval of Library Code of Conduct Policy revision Action Requested: City Council approval of revisions to the Library Code of Conduct Policy. Background Information: The library staff has reviewed the previously approved Library Code of Conduct and submitted the following amendments for review and approval by City Council. Amendment No. 1: Shirts and shoes, sandals, or other appropriate footwear must be worn in the building for health and safety reasons. Amendment No. 2: The use of electronic devices (ie. cell phones, pagers, electronic games, etc.) is not permitted in the library. The proposed revisions are intended to further enhance the quality of service and atmosphere for patrons visiting the library by eliminating occurrences that may serve as a distraction. Financial Considerations: Not Applicable Citizen Input/ Board Review: The Library Board reviewed the proposed revisions and recommended approval to City Council (7-0) at their July 25, 2001 meeting. Legal Review: Not Applicable Alternatives: The City Council may ask for further changes in the policy. Supporting Documents: Copy of the proposed amendments to the Library Code of Conduct Policy. Staff Recommendation: City Council approval of the Library Code of Conduct Policy revisions. 41 Southlake Public Library Board Policies and Procedures Manual Policy: Library Code of Conduct Source: Library Board Category: Administration Effective Date: January 2, 2001 Statement of Purpose The purpose of this policy is to provide consistent guidance for the Southlake Public Library Code of Conduct. Policy Statement To insure that all patrons may have considerate use of the Southlake Public Library, appropriate behavior is expected. Violation of any of the following rules will result in a warning and/or expulsion from the property. Whenever necessary police will be contacted. The Library Administrator and supervisory staff have the authority to carry out all powers of this policy. 1. Shirts and shoes, sandals, or other appropriate footwear must be worn in the building for health and safety reasons. 2. The use of electronic devices (ie. cell phones, pagers, electronic games, etc.) is not permitted in the library. 3. No loud talking or boisterous behavior (running, excessive seat changing, etc.) 4. No food or drink may be consumed in the library (except with prior approval of the Library Administrator). 5. No smoking or tobacco product use. 6. No destruction or mutilation of library property. 7. No personal modes of transportation (i.e. bicycles, rollerblades, skateboards, scooters, etc.) are allowed in the library. 8. No conduct which is disruptive to the operation of the library, threatening to patrons, staff or library property, or otherwise in violation of any City ordinance or State law. City of Southlake, Texas MEMORANDUM October 11, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (x 1527) SUBJECT: Approval of the 2001 Facilities Utilization Agreement with the Southlake Carroll Lacrosse Association (SCLA) Action Requested: City Council approval of the Facilities Utilization Agreement with the Southlake Carroll Lacrosse Association (SCLA). Background Information: The Southlake Carroll Lacrosse Association (SCLA) currently serves boys from grade 5 and up and girls from grade 7 and up. In general, the facilities utilization agreement is intended to address such issues as practice dates, insurance requirements, hours of practice, field maintenance, and field requirements, among others. The draft agreement has been reviewed by staff and then forwarded to the association for review and comment. SCLA made no significant changes to this agreement. Also included as part of the agreement are the general field requirements for SCLA which include: • Texas School of Baseball fields #1 through #3. Financial Consideration: Not Applicable Citizen Input/ Board Review: The Parks and Recreation Board unanimously approved at their October 8, 2001 meeting, recommending the Facilities Utilization Agreement to City Council for approval. The Agreement has been reviewed and verbally approved by the Southlake Carroll Lacrosse Association. Legal Review: The proposed facilities utilization agreement is modeled after previous facilities utilization agreements, which have been reviewed by the City Attorney. Alternatives: • Council comment and input on the facilities utilization agreement. • Council recommendation not to approve the facilities utilization agreement as presented. Kevin Hugman, Director of Community Services October 11, 2001 Page 2 Supporting Documents: Proposed 2001 Facilities Utilization Agreement with SCLA. Staff Recommendation: City Council approval of the 2001 Facility Utilization Agreement with the Southlake Carroll Lacrosse Association. CITY OF SOUTHLAKE PARKS AND RECREATION DIVISION FACILITIES UTILIZATION AGREEMENT The parties to this agreement are the City of Southlake, Texas, herein called "City", and the Southlake Carroll Lacrosse Association, herein called "SCLA". FOR AND IN CONSIDERATION of the mutual undertakings herein set out, the parties agree as follows: I. PREMISES City agrees to provide practice fields as defined by Exhibit "C", SCLA Field requirements. Facilities in Exhibit "C" are herein called 'Premises" in accordance with the terms of this Agreement. II. SEASONS AND HOURS The season of this Agreement shall be Fall Season on the days of Monday through Saturday, with each facility usage to not begin before 4:00 p.m. on weekdays or 8:00 a.m. on Saturdays and ending by 9:00 p.m. each day. The following are approximate dates for significant activities: Fall Practice Begins September 25, 2001 Practice Ends November 30, 2001 * The fall practice season may be extended and additional practices granted in 30 day increments at the discretion of the Director of Community Services. III. FEES AND ASSIGNMENT SCLA shall not charge any fees for admission without prior approval of the Parks and Recreation Board for any event. Access to other Premises activities shall be clearly available. SCLA shall not assign this agreement nor shall it rent out any property of the City without prior written consent of the City. IV. UNLAWFUL ACTIVITIES SCLA shall not engage in any activities on the premises which are in violation of any existing state, federal, local law or use the premises in such a manner as to constitute any hindrance for other park patrons engaged in lawful activities. V. INDEMNITY SCLA SHALL INDEMNIFY AND HOLD HARMLESS THE CITY OF SOUTHLAKE, ITS AGENTS, OFFICIALS AND EMPLOYEES FROM ANY AND ALL CLAIMS FOR BODILY INJURY, ILLNESS, DEATH, ECONOMIC LOSS, PERSONAL INJURY OR PROPERTY DAMAGE ARISING OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY SCLA OFFICIALS, PLAYERS, MEMBERS, OFFICERS, OR EMPLOYEES OF THE CITY IN CONNECTION WITH THE ACTIVITIES CONDUCTED UNDER THIS AGREEMENT. THIS INDEMNIFICATION SHALL SPECIFICALLY INCLUDE ANY CLAIMS ARISING FROM THE NEGLIGENCE OF, TORTIOUS ACTIVITY OF, OR VIOLATION OF STATUTE BY THE CITY, ITS AGENTS, OFFICIALS AND EMPLOYEES. NOTHING CONTAINED HEREIN SHALL BE CONSTRUED TO LIMIT OR WAIVE ANY GOVERNMENTAL OR SOVEREIGN IMMUNITY OF THE CITY OF SOUTHLAKE OR ANY IMMUNITY APPLICABLE TO ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, NOR SHALL IT BE CONSTRUED TO LIMIT OR WAIVE ANY INSURANCE COVERAGE OR THE CITY'S STATUS AS AN ADDITIONAL NAMED INSURED AS PROVIDED IN PARAGRAPH XII OF THIS AGREEMENT. VI. DOCUMENTS AND OFFICERS SCLA shall submit to the Southlake Parks and Recreation Division a copy of rules and regulations, charters, constitution, and by-laws of SCLA. Names, addresses and phone numbers of all officers and board members of SCLA shall also be submitted to the Parks and Recreation Division within two weeks after election or appointment. Southlake Parks and Recreation Division shall submit to SCLA the Names, addresses and phone numbers of all Parks and Recreation Division supervisors and directors and Parks Board members within two weeks after efection or appointment. VII. ROSTERS AND SCHEDULES SCLA shall furnish to the Parks and Recreation Division rosters of all participants domicile and a listing of the full schedule for their practice season. The rosters shall be submitted within two weeks after completion of registration and the full schedule of practices shall be submitted at least one week prior to the first practice. VIII. FIELD MANAGER SCLA shall furnish the Parks and Recreation Division the names and telephone numbers of persons designated as field managers. It shall be the responsibility of the field manager to meet with and discuss field conditions with a Parks and Recreation Division representative. It shall also be the responsibility of the field manager to submit a work order form to the Parks and Recreation Division to request any maintenance not specifically mentioned within this agreement or any needed repairs or supplies. The SCLA Field Manager shall meet before each season with the Parks Crew Leader to be briefed on maintenance procedures and techniques. IX. INSURANCE SCLA at its own expense, shall obtain and keep in force during the term of this agreement public liability insurance as will protect SCLA and CITY from all claims for damages to property and persons, and such insurance policy shall cant' the City of Southlake as an additional insured, in an amount of at least one million dollars ($1,000,000) with such policy designed to cover the cost of defense and liability for injuries suffered by competitors in the organized athletic activity. The insurance shall protect CITY from and against all liability for claims arising out of or in connection with SCLA's use and occupation of the premises. All insurance shall be issued by a company or companies of sound and adequate financial responsibility and authorized to do business in Texas. The type and minimum limit of liability insurance is as follows: TYPE Comprehensive General Public Liability MINIMUM LIMIT $1,000,000 - Combined Single Limit Coverage for Bodily Injury and Property Damage. $1,000,000- On a Per Occurrence Basis, and Medical Payment Coverage. All insurance policies shall be subject to the examination and approval of the City Attorney for Southlake, for their adequacy as to content, protection and named insurance company. SCLA shall furnish to CITY certificates of such insurance within (30) thirty days of the execution of this Agreement or prior to the commencement of any activities by SCLA at the City of Southlake Park Facilities, whichever event occurs first. SCLA understands and agrees that it has the sole responsibility to provide this information and that failure to timely comply with the requirements under the Article shall be cause for termination of this Agreement. Insurance required by this Agreement for the CITY as additional named insured shall be primary insurance and not contributing with any other insurance available to CITY under any third party liability policy. SCLA further agrees that with respect to the above required insurance, the CITY shall: A. Be named as an additional insured or an insured, as its interest may appear. B. Be provided with a waiver of subrogation, in its favor. X. EXHIBITS The City and SCLA agree that the exhibits attached to this Agreement are incorporated into this Agreement as if set out in their entirety. Exhibits included are: 1. MAINTENANCE EXHIBITS "A" Maintenance Agreement for Public Fields 2. CLOSURE OF ATHLETIC FIELDS EXHIBITS "B" Field Inspection and Closure Agreement 3. SCLA FIELD REQUIREMENTS "C" 2001 Field Requirements XI. SCHEDULING The City reserves the right to utilize the premises when SCLA activities are not scheduled. If SCLA fails to use the premises for its scheduled activities, the City may terminate this Agreement. XII. DEFAULT If either party, City or SCLA, violates any term of this Agreement, either party may find the other in default and terminate the Agreement. Any termination will be made with a thirty (30) day notice and the right to cure within ten (10) days. XIII. JOINT EFFORTS This agreement was prepared by the joint efforts of the parties to the agreement. This Agreement is made and entered into on the day of 2001. CITY of SOUTHLAKE Sandra LeGrand, City Secretary Approved as to form City Attorney by: Rick Stacy, Mayor City of Southlake Kelli Riley, President Southlake Carroll Lacrosse Association This Agreement approved by the Board of Directors, Southlake Carroll Lacrosse Association, and entered into the minutes of the Board meeting held , 2001. Secretary Southlake Carroll Lacrosse Association EXHIBIT "A" MAINTENANCE AGREEMENT FOR PUBLIC FIELDS 1. The Parks and Recreation Division (City) shall maintain all turf areas to include mowing, weed control, fertilizing and herbicide spraying. 2. The City shall be responsible for the maintenance of any turf irrigation system and watering of the field. 3. The SCLA is responsible for the set up and removal of goals, field markings, nets, and corner flags for all practices. 4. SCLA shall be responsible for daily practice collection of all litter on the fields to include playing areas, fences, bleachers, and adjacent grounds. All litter shall be placed in the receptacles provided by the City. The City shall provide pick up for these receptacles. 5. SCLA shall be prohibited from performing any maintenance to any turf areas without permission from the City. 6. SCLA shall ensure that all field lights are turned of at completion of all practices. EXHIBIT "B" FIELD INSPECTION AND CLOSURE AGREEMENT Reasons for Athletic Field Closure or Postponement 1. Raining at practice time. 2. Playing field too wet. 3. Athletic Fields need to be closed in the interest of participant safety and/or preservation of good playing surfaces. CITY Procedures for Athletic Field Closures (Weekdays) 1. The City will inspect Athletic Fields by 4:00 p.m. and will, if conditions warrant, consult with the appropriate SCLA Field Manager, Commissioner, or their designate, about the status of the field(s). The Parks Employee will have sole responsibility for canceling games with regards to field conditions for weekday games. 2. The Parks and Recreation Division representative will take responsibility for making a decision based upon field condition or weather. 3. After practice have begun and inclement weather becomes a factor, SCLA officials shall follow the same guidelines for deciding cancellation or postponement. (Weekends) 1. Inspect Athletic Fields by 4:00 p.m. on Friday. 2. Parks Division employee shall have sole responsibility of canceling use of fields on weekends. Saturday practices may be canceled on Friday and if under the discretion of the Parks Crewleader or his designee the field conditions warrant this action. The SCLA field manager will be notified immediately of any field closures. CITY Staff Guidelines for Implementation 1. The primary responsibility, within the Park Maintenance staff, for making field closure decisions rests with the Parks Crew Leader responsible for athletic field maintenance, while working closely with the SCLA representative. 2. In the Parks Crew Leader's absence, the second Park Crew Leader shall make the decision concerning Athletic Field Closures. 3. In the absence of both Parks Crew Leaders, a person designated by the Director or Deputy Director of Community Services shall make decisions concerning athletic field closures. NOTIFICATIONS 1. The appropriate SCLA Field Manager has the responsibility to notify the SCLA and the participants about the field closure decision. 2. The city staff will place notification of field conditions on the "field condition" phone line (817-481-1596) by 4:00 p.m. on weekdays. 3. Associations are required to comply with and enforce all posted facility signage. EXHIBIT "C" 2001 FIELD REQUIREMENTS FIELD REQUIREMENTS --FALL: Fields Practice Dates Texas School of Baseball #1 9/25/01-11/30101 Tuesdays, Wednesdays, Thursdays 4:30 p.m. - 8:30 p.m. Saturdays 8:30 a.m. - 1:00 p.m. Texas School of Baseball #2 9/25/01-11/30/01 Tuesdays, Wednesdays, Thursdays 4:30 p.m. — 8:30 p.m. Saturdays 8:30 a.m. —1:00 p.m. Texas School of Baseball #3 9/25/01-11/30/01 Tuesdays, Wednesdays, Thursdays 4:30 p.m. — 8:30 p.m. Saturdays 8:30 a.m. —1:00 p.m. City of Southlake, Texas MEMORANDUM October 10, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (ext. 1527) SUBJECT: Approving names for new neighborhood park and athletic facility, being "Chesapeake Park" and "Southlake Softball Complex." Action Requested: City Council approval of names for new neighborhood park and athletic facility, being "Chesapeake Park" and "Southlake Softball Complex." Background Information: During the last three years, the City acquired a neighborhood park and will acquire one athletic park. While neither of the parks have been officially named, they have commonly been referred to as Chesapeake Park and the Texas School of Baseball. Effective February 18, 1996, the City adopted a procedure for naming or renaming park facilities. Section III of the guidelines states that a park may be named for any local, state, or national geographic area, landmark, or event. Section IV states, in part, that a park may be named for any symbol or concept associated with the City of Southlake. Chesapeake Park is a neighborhood park, approximately twelve acres in size, and located in the Chesapeake Place subdivision on Chesapeake Lane. The park is identified in the 2001 Parks, Recreation and Open Space Master Plan as Chesapeake Park. Based on Section III of the guidelines, as stated above, maintaining the name Chesapeake Park would meet the parameters as set forth in the procedures. The Texas School of Baseball was previously operated as a baseball park and training facility for select baseball. With the purchase by the City, the site is now slated to become the future home of the local recreational softball program. As such, the former name is no longer appropriate. A more suitable name might be the "Southlake Softball Complex." As mentioned, Section IV of the guidelines states, in part, that a park may be named for any symbol or concept associated with the City of Southlake. Financial Considerations: Not applicable. Citizen Input/ Board Review: The Parks and Recreation Board recommended approval of the park names (7-0) at their October 8, 2001 meeting. The Parks Board also recommended soliciting input from the students at Johnson Elementary School for the Billy Campbell, City Manager October 10, 2001 Page 2 naming of the park area commonly referred to as Sheltonwood Park. This park name recommendation will be presented to City Council at a future date. Legal Review: Not Applicable. Alternatives: Alternatives may include: ■ City Council input on the proposed park names. ■ City Council request for citizen input. Supporting Documents: Copy of the Naming and Renaming of Park Facilities Procedures. Staff Recommendation: City Council approval of names for new neighborhood park and athletic facility, being "Chesapeake Park" and "Southlake Softball Complex." Parks and Recreation Department Policies and Procedures Manual Procedure: Naming and Renaming of Park Facilities Procedures Source: Parks and Recreation Board/City Council Category: Administrative Effective Date: February 18, 1996 Revised Date: December 9, 1996 Statement of Purpose The purpose of this policy is to provide parameters for the naming and renaming of park facilities. Procedure In the naming and renaming of park facilities in the City of Southlake the following guidelines shall be used: I. May be named for any deceased individual(s) or group(s) who have served the community. II. May be named for any deceased local, state, national or international figure(s). III. May be named for any local, state or national geographic area, landmark or event. IV. May be named for any symbol or concept associated with the City of Southlake, the State of Texas or the United States of America. Note: When advertising for input from the residents, separate forms need to be returned for each park name submitted. I.d., Naming and Renaming of Park Facilities Procedures, Page 1 of 2 SUBMISSION FORM FOR PARK NAME (PLEASE PRINT) Name to be Submitted: Please include a brief explanation (on a separate sheet of paper if necessary) to support your recommendation. Submitted by: (name required) Address: Telephone: (Home (Office Date: Please submit your suggestions to: City of Southlake Parks and Recreation Department 400 North White Chapel, Southlake, Texas 76092 SUBMITTALS MUST BE POSTMARKED BY Please contact the Parks and Recreation Department at 817-481-5581, Ext. 756 if you have any questions. THANK YOU FOR YOUR INTEREST. I.d., Naming and Renaming of Park Facilities Procedures, Page 2 of 2 r 1, RESOLUTION NO.01-065 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, CALLING FOR A SPECIAL ELECTION PURSUANT TO THE ALCOHOLIC BEVERAGE CODE TO BE HELD ON NOVEMBER 6, 2001; DESIGNATING A POLLING PLACE; ESTABLISHING ELECTION PRECINCTS WITHIN THE CITY; APPOINTING AN ELECTION JUDGE AND AN ALTERNATE JUDGE; ESTABLISHING PROCEDURES FOR EARLY VOTING; AUTHORIZING THE CITY SECRETARY TO MAKE SUBMISSIONS TO THE UNITED STATES JUSTICE DEPARTMENT FOR PRE -CLEARANCE APPROVAL; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE ELECTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas, is a home -rule municipality acting under its charter adopted by the electorate pursuant to Article XI, Section 5, of the Texas Constitution and Chapter 9 of the Local Government Code; and, WHEREAS, the city has received a petition in conformance with the requirements of Chapter 251 of the Alcoholic Beverage Code; and, WHEREAS, Chapter 251 of the Alcoholic Beverage Code requires that this election be called; and, WHEREAS, by this Resolution, it is the intention of the City Council to designate a polling place for the election, to appoint the necessary election officers and to establish and set forth procedures for conducting the election; and, WHEREAS, the changes from prior practices may require pre -clearance under the Federal Voting Rights Act; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. SPECIAL ELECTION CALLED: A special election shall be held in the City of Southlake, Texas, on Tuesday, November 6, 2001, at which the following will be on the ballot: ❑ FOR THE LEGAL SALE OF WINE FOR OFF -PREMISE 0 AGAINST CONSUMPTION ONLY Section 2. POLLING PLACE: The polling place for the Special Election for all precincts of the City shall be Southlake Town Hall, 1400 Main Street, 3Td Floor Conference Room, Southlake, Texas. The polls shall be open from 7:00 a.m. to 7:00 p.m. on election day, in accordance with and pursuant to the requirements of the Code. Section 3. APPOINTMENT OF ELECTION JUDGE AND ALTERNATE ELECTION JUDGE: The following named individuals, residing at the respective addresses are hereby appointed to serve as Presiding Election Judge and Alternate Presiding Election Judge, respectively, at the election: PRESIDING JUDGE: Karen Cienki, 803 Shadow Glen Drive, Southlake, Texas ALTERNATE JUDGE: Pattie Minder, 223 Eastwood Drive, Southlake, Texas The Election Judge and Alternate Judge shall be qualified voters of the City. The City Secretary shall, in accordance with Section 32.009 of the Code, deliver to the Presiding Judge and the Alternate Judge, notice of their appointments not later than twenty (20) days from the effective date of this Resolution. Section 4. APPOINTMENT OF CLERKS: The Presiding Judge for the polling place shall appoint Election Clerks as many additional clerks as are necessary for the proper conduct of the election. Section 5. COMPENSATION OF THE ELECTION JUDGE AND ELECTION CLERKS: The Presiding Election Judge, Alternate Presiding Judge, and each Election Clerk shall be compensated at the rate of $6.00 per hour in accordance with Section 32.091 of the Code. The Presiding Election Judge shall also be paid the additional sum of $25.00 for delivering the returns of the election. Section 6. METHOD OF VOTING: The City Secretary is hereby authorized and instructed to provide and furnish all necessary election supplies to conduct the General Election, in accordance with this resolution. Voting at the election shall be by electronic voting machines and shall be conducted in accordance with the Code. Section 7. GOVERNING LAW AND QUALIFIED VOTERS: The election shall be held in accordance with the Constitution of the State of Texas and the Code, and all resident qualified voters of the City shall be eligible to vote at the election. Section 8. PUBLICATION AND POSTING OF NOTICE OF ELECTION: Notice of the election shall be published twice, no earlier than October 22, 2001 and no later than October 27, 2001, in the newspaper in accordance with the provisions of the Code. Additionally, notice shall be posted no later than October 17, 2001, in the regular place for posting notice of meetings of the City Council of the City, and shall remain posted continuously through election day, November 6, 2001. Section 9. EARLY VOTING: Early Voting by personal appearance shall be conducted between the hours of 8:30 a.m. and 5:30 p.m. on each day which is not a Saturday, Sunday, or an official State holiday, beginning on October 22, 2001, and continuing through November 2, 2001. Note extended voting hours on October 27, November 1, and November 2. Early Voting hours shall include: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday October 22, 2001 October 23, 2001 October 24, 2001 October 25, 2001 October 26, 2001 October 27, 2001 October 28, 2001 October 29, 2001 October 30, 2001 October 31, 2001 November 1, 2001 November 2, 2001 8:30 a.m. to 5:30 p.m. 8:30 a.m. to 5:30 p.m. 8:30 a.m. to 5:30 p.m. 8:30 a.m. to 5:30 p.m. 8:30 a.m. to 5:30 p.m. 10:00 a.m. to 4:00 p.m. Closed 8:30 a.m. to 5:30 p.m. 8:30 a.m. to 5:30 p.m. 8:30 a.m. to 5:30 p.m. 8:30 a.m. to 7:00 p.m. 8:30 a.m. to 7:00 p.m. Early Voting by personal appearance shall be held at the Office of the City Secretary, 1400 Main Street, Suite 270, Southlake, Texas 76092. Applications for early voting by mail shall be delivered to the City Secretary at the same address not earlier than October 22, 2001, and not later than the close of business on November 2, 2001, if delivered in person, and October 30, 2001, if delivered by mail. Early Voting, both by personal appearance and by mail, shall be by electronic voting machines and shall be canvassed by the Early Ballot Board, which is hereby created. The Presiding Election Judge and the Alternate Presiding Election Judge appointed herein shall serve as the presiding officer and the alternate presiding officer, respectively, of the Early Voting Ballot Board. The other election officers serving at the election shall serve as the other members of the Early Voting Ballot Board. Section 10. SUBMISSIONS TO THE UNITED STATES JUSTICE DEPARTMENT: The City Secretary of the City of Southlake is authorized to make such submissions as are necessary to the United States Justice Department to seek pre -clearance approval for additional length of the absentee voting period. Section 11. DELIVERY OF RETURNS: In accordance with the Code, immediately after the closing of the polls on the day of the election, the election officers named in this resolution shall make and deliver the returns of the election in triplicate as follows: one copy shall be retained by the Presiding Judge; one copy shall be delivered to the Mayor of the City; and one copy of the returns together with the ballot boxes and all election supplies shall be delivered to the City Secretary. All election records and supplies shall be preserved by the City Secretary in accordance with the Code. k. Section 12. NECESSARY ACTIONS: The Mayor and the City Secretary of the City, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code in carrying out and conducting the election, whether or not expressly authorized herein. Section 13. EFFECTIVE DATE: This resolution shall be effective upon its adoption. PASSED AND APPROVED THIS THE 161h DAY OF OCTOBER, 2001. CITY OF SOUTHLAKE, TEXAS BY: ATTEST: Sandra L. LeGrand City Secretary APPROVED AS TO FORM: City Attorney NACity Secretary0ectionsTocal Option Election\res-callingelection.doc Mayor Rick Stacy 14 City of Southlake Department of Planning MEMORANDUM October 12, 2001 TO: Honorable Mayor and City Council Members FROM: Ken Baker, AICP, Senior Planner SUBJECT: Resolution No. 0 1 -060-Amemdment of the Master Thoroughfare Plan Map to provide for an Arterial Street (Kirkwood Boulevard Extension) from West Dove Street to North Kimball Avenue, north of State Highway 114. Action Requested: Amend the currently adopted Master Thoroughfare Plan (MTP) to indicate the general alignment of an arterial street (Kirkwood Boulevard Extension) from West Dove Street to North Kimball Avenue, north of State Highway 114 as shown on "Exhibit A" of the attached resolution (Resolution 01-060-See Attachment A). The portion of the roadway north of Highland Street shall be designated as a divided four (4) lane arterial (A4D-100') with 100' of right-of-way (R.O.W.). The portion of the Kirkwood Boulevard Extension along Highland Street west of Carroll Avenue will remain designated as four (4) lane undivided arterial (A4U-74') with 74' of R.O.W.. The portion of the Kirkwood Boulevard Extension roadway along Highland Street east of Carroll Avenue and south of Highland Street shall be designated as an undivided three (3) lane arterial (A3U-74') with 74' of R.O.W.. Also, amend the MTP text to include the following (See "Exhibit B" of the attached resolution): • Speed limit not to exceed 35 miles per hour. • The roadway north of Highland Avenue shall include a large planted median (>25 feet), street trees, bikelanes, and a pedestrian path or sidewalk that parallels the roadway. • The roadway south of Highland Avenue shall include street trees, bikelanes, and a pedestrian path or sidewalk that parallels the roadway. • The intersection of Kimball Avenue and the Kirkwood Road extension should be signalized. • Further study the Carroll Avenue/Highland Avenue intersection area as part of the overall mobility study. minimizing conflicts between different modes of transportation; • an orderly, visually pleasing and safe street environment for residents, workers and visitors; • accommodating the automobile but not at the expense of the pedestrian; • minimizing through design the noise and visual impact of the automobile system on Southlake's neighborhoods; • providing opportunities for limiting the need for trips on Southlake's arterials through the development of continuous systems and connectivity. • encouraging pedestrian/bicycle access to retail and places of work when feasible; and • encouraging traffic calming techniques. The Mobility Plan will result in detailed transportation recommendations that are specific for certain areas in the city. When future development or redevelopment occurs, all future proposed site/concept plans will be evaluated against the recommendations of the Mobility Plan. The first step of the Mobility Plan will be the update of the thoroughfare map. The thoroughfare map will serve as the foundation for the development of recommendations for the Mobility Plan. Staff proposes that six (6) roadway/areas be considered for possible amendments to the thoroughfare map. These are as follows: 1) Kirkwood Boulevard Extension (Item before the City Council -October 16, 2001) 2) State Highway 114/17M 1709 Interchange Area 3) FM 1938 4) Remmington Road 5) Rucker Road —Connector between Byron Nelson & Rucker Road 6) Gateway Drive Once staff updates the MTP map to include all new thoroughfares desired by City Council, staff will begin work on the Mobility Plan document. Staff is hoping to schedule a worksession with City Council before the end of the year to present the proposed scope of work planned on the Comprehensive Plan/Mobility Plan update. C. KIRKWOOD BOULEVARD EXTENSION JUSTIFICATION Kirkwood Boulevard Extension is an east -west arterial located north of State Highway (SH) 114. The roadway will begin near the intersection of Kirkwood Avenue and West Dove Street and run parallel to S.H. 114 to North Kimball Avenue (See Attachment B). Staff believes that the roadway is needed to accommodate - 3 - MTP Amendment City Council Meeting October 16, 2001 Background: A. ROLE OF THE CURRENT MASTER THOROUGHFARE PLAN The current Master Thoroughfare Plan (MTP) was adopted in March of 1997. The MTP is the City's general plan for guiding thoroughfare system improvements, including the widening and extensions of streets and highways. The plan primarily consists of a map showing locations and ultimate cross sections of future road improvements. The primary objective of the current MTP is to ensure the reservation/dedication of adequate right-of-way on appropriate alignments to allow for orderly and efficient expansion. Also, there are many benefits that the MTP provides which include: • Reservation of adequate rights -of -ways for future transportation improvements; • Minimizing the amount of land required for street and highway purposes; • Identifying the functional role (i.e. collector, arterial) that each street should be designed in order to promote and maintain the stability of traffic and land use patterns; • Informing citizens of future street plans so that private land use decisions can anticipate which streets will become major facilities; • Allows the city to apply CIP funds and roadway impact fees toward identified thoroughfares; and • Minimizing the negative impacts of street widening and construction on neighborhood areas and the overall community, by recognizing where future street improvements may be needed. B. MASTER THOROUGHFARE PLAN UPDATE (MOBILITY PLAN)- PROPOSED SCOPE OF WORK The Planning staff is beginning work on updating and extensively broadening the scope of the MTP. The MTP role is currently limited to a map which identifies arterials and collectors for future improvements. The plan does not evaluate such critical transportation factors such as: 1) local road networks, 2) detailed road design 3) streetscapes; 4) alternative modes of transportation (i.e. walking/bicycle/rail); 5) critical connections of sidewalks; 6) unified access and circulation; 7) stub streets; 8) internal circulation; 9) prioritization of projects and 10) financial planning. Instead of simply updating the MTP map, staff is recommending that a true Mobility Plan for the city be created. This plan would create a framework that provides transportation opportunities for the following: • public to drive, walk and bicycle safely and efficiently in the City while - 2 - MTP Amendment City Council Meeting October 16, 2001 traffic circulation in the area due to the expected large volumes of vehicle trips that will be created as a result of the currently zoned employment center tracts located along the SH-114 corridor. More specifically, the purpose of the roadway is as follows: 1) improve the overall traffic circulation along the SH-114 corridor; 2) improve access to the employment center's north of SH-114; 3) reduce traffic volumes along the SH-114 frontage roads; and 4) allow residents who live north of SH-114 and employees working along the SH-114 corridor the ability to access the various employment centers without traveling on the SH-114 frontage roads. FUTURE DEVELOPMENT ALONG THE STATE HIGHWAY 114 CORRIDOR (NORTH SIDE Aventerra is currently planning a large 550-acre master planned development located just north of SH-114. This development consists of three (3) large tracts with multiple uses planned including office, retail shops and restaurants. Also, there are two (2) other largely undeveloped areas that are located between Aventerra's three (3) tracts. One is the Chivers (40 acres) property which is located west of White Chapel Boulevard and east of SH-114. This property is currently not zoned but has a mixed use land use designation. The other largely undeveloped parcel is Carroll Corner (16 acres). This property is currently zoned C-3. In addition, there are also opportunities for redevelopment just north of SH-114, including the Mesco Metal site which is located along Kimball Avenue (See Attachment C.) EMPLOYMENT PROJECTIONS ALONG THE SH 114 CORRIDOR The City's Land Use Assumption Report, which is required by Chapter 395 of the Texas Local Government Code, is the basis from which all capital improvements plans for impact fees are to be created. A component of this report is the employment growth projections for a ten (10) year period. The employment growth projections are made for each of the City's eight (8) impact fee roadway service areas (See Attachment D). The S.H. 114 corridor lies primarily in roadway service areas 2 and 4. Also, a small portion of service area 3 is located along the S.H. 114 corridor. The Land Use Assumption Report has projected that by 2010, there will be 8.5 million square feet of office, retail and service uses located along the SH-114 corridor, which will result in approximately 20,000 employees (See Attachment E). KIRKWOOD BOULEVARD EXTENSION DESIGNATION AND DESIGN It is proposed that the portion of the roadway north of Highland Street shall be designated as a divided four (4) lane arterial (A4D-100') with 100' of right-of-way (R.O.W.). The portion of the Kirkwood Boulevard Extension along Highland Street west of Carroll Avenue will remain designated as four (4) lane undivided arterial (A4U-74') with 74' of right-of-way. The portion of the Kirkwood Boulevard Extension roadway along Highland Street east of Carroll Avenue and south of Highland Street shall be designated as an undivided three (3) lane arterial (A3U-74') with 74' of R.O.W (See Attachment A -Exhibit A). Characteristic of the roadway north of Highland Street should include a large -4- MTP Amendment City Council Meeting October 16, 2001 � k planted median (>25' ), sidewalks, and hike and bike trails. The roadway south of Highland Avenue is recommended to be a three (3) lane undivided roadway with 70' of right-of-way. ROLE OF STATE HIGHWAY 114 Broadly defined, the State Highway 114 corridor is an approximately forty (40) mile stretch, from its intersection with Interstate 35E in Dallas to Interstate 35W in Fort Worth. The corridor includes some of the fastest growing communities in Dallas - Fort Worth and links several of its major employment centers (Los Colinas, DFW and Alliance) The corridor will also function to serve future employment centers in Southlake and Westlake (Circle T Ranch). State Highway 114's function as a link between DFW and Alliance deserves particular emphasis: DFW is one of the nation's busiest airports, while Alliance is an increasingly important multimodal distribution center. Together, they represent the key transportation hub of the mid-continent United States and make the area extremely attractive nationally and internationally as a location for business and industry. State Highway 114 should be viewed as an economic development imperative, both to accommodate a steadily increasing volume of motor vehicle traffic and to ensure that traffic congestion does not jeopardize the ability of the corridor communities to compete successfully for new business and capital investment (Source -Explosive Growth in the 114 Corridor, H. Gross, PhD., B. Weinstein, PhD. And T. Clower, MS -University of North Texas Center for Economic Development and Research). ce State Highway 114 is freeway that is designed in Southlake to function as a thoroughfare that: • Carries high volumes of traffic regionally and inter -regionally • Carries traffic into Southlake (i.e shopping/work) • Conducts traffic out of Southlake (i.e. Dallas commute) • Passes traffic through Southlake. The SH-114 freeway and associated frontage are not designed to carry local trips. The current roadway configuration in Southlake will force most local trips destined for the employment/shopping centers along SH-114 corridor onto the freeway frontage roads. This will add additional traffic to the considerable volumes of traffic projected in 2025. D. WHY IS MTP MAP AMENDED NEEDED AT THIS TIME? Most all the large commercial properties located north of SH 114 are not platted at this time. The MTP map amendment will allow the City to require R.O.W. for the Kirkwood Boulevard Extension as these properties are platted. Some of these commercial properties are expected to file preliminary plats in the near future. More specifically, the MTP Map amendment: • Creates a city policy establishing a local street network to accommodate local - 5 - MTP Amendment City Council Meeting October 16, 2001 s It trips. • MTP amendment allows the city to obtain R.O.W. on the large commercial tracts �- north of SH-114 (Most all commercial tracts not platted at this time). • Allows traffic impact fees and CIP funds to utilized in the construction of Kirkwood Extension. E. POSITIVES ASSOCIATED WITH THE KIRKWOOD ROAD EXTENSION Currently under the city's current thoroughfare configuration, access to the future development sites north of SH-114 will be via the SH-114 frontage road. A new roadway parallel to SH-114 would improve access to future development and likely reduce congestion on the surrounding roadway network. More specifically this roadway would result in the following: • Provide additional access to the mixed use land use designated properties located just north of State Highway 114, which will result in possibly reducing trip lengths and the overall U-turning traffic on the frontage roads; • Reduce traffic volumes (5%-15%) along the SH-114 frontage roads which will result in the improved level -of -service (LOS) at the SH-114 frontage road intersections; • Significant reduction in traffic volumes along East Highland Avenue. • Provide residents north of S.H. 114 the ability to access the Aventerra and other nearby mixed use land use designated properties without traveling on the State Highway 114 frontage road; • Allow workers to travel between employment centers without having to utilize the State Highway 114 frontage roads; • Provide the City with an additional east/west arterial, which will help in the reduction of congestion on SH-114 during peak hours of operation and during unforeseen traffic incidences; and • Anew east/west connector north of SH-114 may allow the City to reduce the ultimate construction of Dove Street from a five (5) lane road to a three (3) lane road. F. CONCERNS ASSOCIATED WITH THE KIRKWOOD ROAD EXTENSION • The roadway will have to cross a floodplain area west of Carroll Road. • Increased traffic at the Highland Avenue/Carroll Avenue intersection (+128 - 6 - MTP Amendment City Council Meeting October 16, 2001 vehicles during AM peak hour) projected at build -out (2025). Currently, three (3) schools and the CISD administration offices exist at this location. However, the traffic study indicates that even without the construction of Kirkwood "ta.► Boulevard, the intersection of Carroll Avenue and Highland Avenue is expected to have approximately 2,700 during the AM Peak hour. A G. TRAFFIC STUDY Attached is a traffic study prepared by Innovative Transportation Solutions, Inc (ITS). The study was prepared for the Westerra Southlake, L.P. and submitted to the City (Attachment F). The City contracted with Lee Engineering to review the traffic study submitted by ITS. While Lee Engineering has some concerns with the methodology used by ITS on the trip assignments, it is their conclusion that the study prepared by ITS demonstrates that the overall traffic network in this area will function at a better level of service with the addition of Aventerra Boulevard (Attachment G). Financial Considerations: There are no financial issues to consider with this amendment. However, the right- of-way necessary for the Kirkwood Boulevard Extension will be required to be dedicated to the city based on its inclusion on the MTP map. Also, inclusion of the roadway on the MTP map will allow roadway impact fees to be applied to the construction of the roadway. The roadway is expected to be built primarily through the combination of developer contribution, impact fees and CIP funds. Citizen Input/ Board Review: A. SPIN MEETING The planning staff attended a City wide SPIN meeting on September 27, 2001 to present the Kirkwood Boulevard Extension thoroughfare plan map amendment. Approximately 80 people were in attendance at the meeting. B. PLANNING AND ZONING COMMISSION MEETING The Planning and Zoning Commission held a public hearing on this item at its October 4, 2001 meeting. At that meeting, the staff presented it recommended general alignment (Attachment H-Option #1) and an alignment suggested by a number of citizens at the September 27, 2001 SPIN meeting (Attachment I -Option #2). In addition, staff presented recommended wording to be added to the MTP text (see Attachment A -Exhibit B). The Planning and Zoning Commission recommended approval of Resolution 01-060 (5-0), specifically stating that the alignment as shown on Attachment G-Option #2 be reflected on the MTP map and that the MTP text be amended to include the bullet items presented in the staff memo (See Attachment A - Exhibit B). - '7 - MTP Amendment City Council Meeting October 16, 2001 Specific Issues Related to the MTP Amendments and Staff Recommendations: A. ISSUES Issue #1- Two (2) general alignments (Option #1 & #2) are being presented to the City Council for consideration. Issue #2-The intersection of Highland Street and Carroll Avenue is projected to have 2,712 vehicles during the A.M. peak hour under build -out without the Kirkwood Boulevard Extension and 2,840 vehicles during the A.M. peak hour under build -out with the Kirkwood Boulevard extension. Therefore, this intersection will be required to handle a large volume of traffic in the future. The ultimate design of the Highland/Carroll intersection and how Kirkwood Boulevard Extension will ultimately cross this area remains an issue and concern due to the three (3) schools at this intersection at its close proximity to the SH- 114 Highway. It is possible that the Carroll Intermediate School will relocate further east on Highland Street and the current building will be remodeled for administrative offices; however, this is dependent on the outcome of a future school bond election. Recommendation -Issue #1 -The staff is recommending that the MTP map reflect the general alignment depicted by Option #1-Attachment H. Staff believes that option #1 more realistically depicts the ultimate alignment versus the alignment depicted in option #2 at the Carroll Road/Highland Avenue intersection. Option #2 alignment indicates a more southern alignment at this intersection. Staff believes that the option #2 alignment is not as feasible as option #1 due to the SH- 114 improvements. The upcoming SH 114 construction will encompass portions of North Carroll (to the north) and Highland (to the east) as follows (See Attachments J, K and Q: North Carroll: The edge of new improvements to North Carroll after SH 114 widening will terminate approximately 1030 feet north of the existing 114/Carroll intersection. Highland: The edge of new improvements to Highland after SH 114 widening will terminate approximately 470 feet east of the existing 114/Highland intersection. -8- MTP Amendment City Council Meeting October 16, 2001 I Also, the property known as Carroll Corner (See Attachment B) is already platted and the City would have to purchase right-of-way on this property to have the roadway align as indicated on Option #2. Recommendation -Issue #2 -That the City work with the CISD and undertake a study of the Highland Street/Carroll Avenue intersection to determine its future design and how the Kirkwood Boulevard Extension would intersect this area. Supporting Documents: Attachment A -Resolution 01-060 Attachment B-Kirkwood Boulevard Extension Aerial Attachment C-Major Property Location Map Attachment D-Impact Fee Roadway Service Areas Attachment E-Land Use Assumption Report Attachment -Appendix B-2 Attachment F-Traffic Study by Innovative Transportation Solutions KMB/kmb Attachments (12) Attachment G-Lee Engineering's Memorandum Attachment H-Option #I- General Alignment of Kirkwood Blvd. Extension Attachment I -Option #2 —General Alignment of Kirkwood Blvd. Extension Attachment J-Letter from Public Works Attachment K-State Highway 114 Improvements at Carroll Avenue Attachment L-State Highway 114 Improvements at Highland Street - 9 - MTP Amendment City Council Meeting October 16, 2001 Y ATTACHMENT A V#Aw RESOLUTION NO.00-96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, FOR AMENDMENT TO THE ADOPTED MASTER THOROUGHFARE PLAN MAP TO INDICATE THE GENERAL ALIGNMENT OF AN ARTERIAL STREET (KIRKWOOD BOULEVARD EXTENSION) FROM WEST DOVE STREET TO NORTH KIMBALL AVENUE, NORTH OF STATE HIGHWAY 114. THE PORTION OF THE ROADWAY NORTH OF HIGHLAND STREET SHALL BE DESIGNATED AS A DIVIDED FOUR (4) LANE ARTERIAL (A4D-100') WITH 100' OF RIGHT-OF-WAY (R.O.W.). THE PORTION OF THE KIRKWOOD BOULEVARD EXTENSION ALONG HIGHLAND STREET WEST OF CARROLL AVENUE WILL REMAIN DESIGNATED AS FOUR (4) LANE UNDIVIDED ARTERIAL (A4U-74') WITH 74' OF R.O.W.. THE PORTION OF THE KIRKWOOD BOULEVARD EXTENSION ROADWAY ALONG HIGHLAND STREET EAST OF CARROLL AVENUE AND SOUTH OF HIGHLAND STREET SHALL BE DESIGNATED AS AN UNDIVIDED THREE (3) LANE ARTERIAL (A3U-70') WITH 70' OF R.O.W.. ALSO, AMEND THE MTP TEXT TO INCLUDE THE FOLLOWING:1) SPEED LIMIT NOT TO EXCEED 35 MILES PER HOUR; 2) THE ROADWAY NORTH OF HIGHLAND AVENUE SHALL INCLUDE A LARGE PLANTED MEDIAN (>25 FEET), STREET TREES, BIKELANES, AND A PEDESTRIAN PATH OR SIDEWALK THAT PARALLELS THE ROADWAY; 3) THE ROADWAY SOUTH OF HIGHLAND AVENUE SHALL INCLUDE STREET TREES, BIKELANES, AND A PEDESTRIAN PATH OR SIDEWALK THAT PARALLELS THE ROADWAY; 4) THE INTERSECTION OF KIMBALL AVENUE AND THE KIRKWOOD ROAD EXTENSION SHOULD BE SIGNALIZED; AND 5) FURTHER STUDY THE CARROLL AVENUE/HIGHLAND AVENUE INTERSECTION AREA AS PART OF THE OVERALL MOBILITY STUDY. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, Section 11.06 of the Southlake City Charter provides for the adoption and updating of a Comprehensive Master Plan and its components, including the Master Thoroughfare Plan; and - 10 - MTP Amendment City Council Meeting October 16, 2001 WHEREAS, the Planning and Zoning Commission has forwarded a recommendation for an amendment to the Master Thoroughfare Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: SECTION 1 Pursuant to Section 11.06 of the Southlake City Charter, the Comprehensive Master Plan, of which the Master Thoroughfare Plan is a component, may be submitted in whole or in part from time to time to the Council for their adoption, accompanied by a recommendation by the Planning and Zoning Commission, and shall contain a planning consideration for a period of at least ten (10) years. The proposed amendment to the Master Thoroughfare Plan, noted by graphical depiction in Exhibit "A" and written description in Exhibit `B" attached hereto, is hereby approved. SECTION 2 The different elements of the Comprehensive Master Plan, as adopted and amended by the City Council from time to time, shall be kept on file in the office of the City Secretary of the City of Southlake, along with a copy of the minute order of the Council so adopting or approving same. Any existing element of the Comprehensive Master Plan which has been heretofore adopted by the City Council shall remain in full force and effect until amended by the City Council as provided herein. MTP Amendment City Council Meeting October 16, 2001 w SECTION 3 This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2001. ATTEST: Sandra L. LeGrand City Secretary APPROVED AS TO FORM: City Attorney City of Southlake, Texas CITY OF SOUTHLAKE -12- Rick Stacy, Mayor MTP Amendment City Council Meeting October 16, 2001 IV "EXHIBIT B" -Speed limit not to exceed 35 miles per hour. -The roadway north of Highland Avenue shall include a large planted median (>25 feet), street trees, bikelanes, and a pedestrian path or sidewalk that parallels the roadway. -The roadway south of Highland Avenue shall include street trees, bikelanes, and a pedestrian path or sidewalk that parallels the roadway. -The intersection of Kimball Avenue and the Kirkwood Road extension should be signalized. -Further study the Carroll Avenue- Highland Avenue intersection area as part of the overall mobility study. oil HIM w ,:-. �� ` •,�j�,r��esSOME �sR.�= it .�... ��■ k T (sM �� Eli, wait :in MEMO �■lii _ �/Lt■ r" =!j ■ti1111i�+t *fit .:�i,;►�� !�■ rem ��*�-� ��''...� Qlf �• � nem At -AI �� 's fiil#��N1Ata I� m ATTACHMENT D `` SERVICE AREAS FOR ROADWAY IMPACT FEES APPENDIX B-2 CITY OF SOUTHLAKE TEN-YEAR EMPLOYMENT PROJECTIONS (WITH SQUARE FEET) ATTACHMENT E %4w Square Footage Emolovees Roadway Service Area 2009 Basic 2009 Retail 2009 Service 2009 Total 2009 Basic 2009 Retail 2009 Service 2009 Total Traffic Survey Zone (TSZ) 1 5,710 0 0 5,710 7 0 0 7 9200 1 01 0 0 0 0 0 0 0 9219 1 01 0 0 0 0 0 0 0 14036 Sub -Total 5,7101 01 0 5,7101 71 01 01 7 01 0 0 0 0 0 0 0 2 01 0 0 0 0 0 0 0 8330 2 01 0 12,254 12,254 0 0 49 49 8450 2 1,1421 0 1,656 2,798 1 0 7 8 8451 2 41,5001 523,333 357,845 922,678 48 455 1,431 1,935 8454 2 26,5001 524,6671 1,684,975 2,236,142f 31 4561 6,740 7,227 8492 Sub -Total 69,1421 1,048,000 2,056,730 3,173,8721 801 9121 8,2271 9,219 01 0 0 0 0 0 0 0 3 01 134,003 111,870 245,873 0 117 447 564 8456 3 01 20,690 0 20,690 0 18 0 18 8457 3 35,500 125,333 139,805 300,638 41 109 559 700 8493 3 01 0 0 0 0 0 0 0 19017 Sub -Total 35,5001 280,0261 251,6751 567,2011 41 244 1,007 1,292 01 0 0 0 01 0 0 0 4 0 9,137 1,325 10,461 0 8 5 13 8324 4 0 9,137 6,624 15,761 0 8 26 34 8452 4 186,500 535,333 1,009,960 1,731,793 216 466 4,040 4,722 8453 4 0 16,750 94,061 110,811 0 15 376 391 8464 4 21,000 69,379 9,4101 99,789 24 601 8465 4 01 193,333 0 193,3331 01 168 0 168 8466 4 261,0171 720,391 705,225 1,686,6331 3031 627 2,821 3,750 8467 4 0 1,497,701 38,750 1,536,4511 01 1,303 155 1,458 8468 Sub -Total 468,5171 3,051,161 1,865,3551 5,385,0331 5431 2,6551 7,461 10,659 0j 0 0 0 01 0 0 0 5 443,4311 353,241 409,032 1,205,704 5141 307 1,636 2,458 8320 5 01 937,724 29,120 966,844 01 816 116 932 8322 5 01 69,885 11,165 81,050 0j 61 45 105 8323 5 01 30,455 6,624 37,079 0 26 26 53 8335 5 73,0001 0 227,1251 300,125 85 01 909 993 8469 Sub -Total 516,4311 1,391,3061 683,0661 2,590,8031 599 1,2101 2,732 4,542 01 0 0 0 0 0 0 0 6 1,1421 76,138 34,445 111,725 1 66 138 205 8470 6 77,586 0 18,216 95,802 90 0 73 163 8482 Sub -Total 78,7281 76,1381 52,6611 207,527 911 66 211 368 01 0 0 0 0 0 0 0 7 1,142 478,000 68,330 547,472 1 416 273 691 8460 7 0 59,816 67,320 127,136 0 52 269 321 8461 7 0 0 0 0 0 0 0 0 19019 Sub -Total 1,1421 537,8161 135,6501 674,6o8l 1 468 543 1,012 01 0 01 0 01 0 0 0 8 16,8791 72,184 6,525 95,588 201 63 26 108 8458 8 01 0 0 0 01 0 0 0 8497 8 32,759L 41,114 54,317 128,190 381 36 217 291 8500 Sub -Total 1 49,6381 113,2981 60,8421 223,778 581 99 2431 400 TOTAL 1 1,224,8091 6,497,7451 5,105,9791 12,828,5331 1,4211 5,6531 20A24� 27,498 %W F ATTACHMENT F Thoroughfare Analysis in The City of Southlake August 2001 Submitted to: Mr. Kenneth Baker, Senior Planner City of Southlake 1400 Main St. Suite 310 _ Southlake, Texas 76092 Prepared for: Westerra Southlake, L.F. 1207 S. White Chapel Blvd. Suite 150 Southlake, Texas 76092 _ Prepared by: Innovative Transportation Solutions, Inc. 2701 Valley View Lane Farmers Branch, Texas 75234 Phone: (972) 484-2525 . to -y Westerra — Southlake Southlake, Texas August 2001 I. INTRODUCTION Westerra Southlake is currently working on a large development located -in the City of Southlake, Texas. This development consists of three large tracts, which are located --north of the State Highway 114 (SH-114). The development with included multiple uses ranging from residential to commercial/retail facilities. In conjunction with the development, it has been proposed that a thoroughfare beconstructed through much of the development. The purpose of the proposed thoroughfare is to improve access to the development and to help reduce congestion on the surrounding roadway network. In working with Westerra and the City of Southlake, Innovative Transportation Solutions, Inc. (ITS) has prepared the following study which examines the impact of the proposed thoroughfare. This technical memorandum is a summary of the findings. IL ? NAL .'SIS ?METHODOLOGY The analysis consisted of an examination of year 2025 conditions for the local road network that surrounds the Westerra development. The network consisting of the major north -south streets from Kimball Avenue to White Chapel Boulevard and the major east -west streets from Dove Road to SH-114. Since the SH-114 construction that is currently in progress will be completed by the year 2025, the future network was designed with one-way frontage roads. A diagram of the study network can be seen in the attached documents. Since the purpose of the study was to examine the impact of the proposed thoroughfare addition (Aventerra Boulevard), both the morning and evening scenarios were nun with and without Aventerra Boulevard. Resulting levels of service and traffic volumes throughout the netvvern were compared using the Syncro traffic analysis software. For the future conditions, the examined roadways were assumed to be improved to the standards that currently are shown in the City of Southlake's thoroughfare plan. Intersection geometry -and configuration was therefore based on proposed roadway widths. - One exception is the intersection of Dove Road and White Chapel Boulevard. This intersection is shown as a "dog- leg" intersection on the thoroughfare plan, but has been realigned as a standard four -approach intersection. This change is reflected in the study. Traffic volumes for the year 2025 were based on traffic counts that were conducted previously. The counts were brought up to existing by a growth factor of three percent per..year. These counts were then extended to the year 2025 by a growth factor of two percent per year. The overall growth factor applied for the year 2025 was 1.71, or a 11 percent increase in traffic. Once the background traffic was determined, the traffic generated by the development (previously generated and distributed) was added on to the background levels to get an estimated traffic volume for the year 2025 with the development in place. This was done for the morning and evening peaks, both with and without Aventerra Boulevard in place. The accompanying Innovative Transportation Solutions, Inc. -2- Westerra — Southlake August 2001 Southlake, Texas attachments show the turning movements volumes for all major intersections for all four scenarios. Additional traffic was included based on the addition of a private school and public school north of Dove Road near IN'hite Chapel Boulevard. For both schools, traffic was generated based on previous reports completed by ITS. This traffic was then distributed based on the surround land uses and roadway network. Following the distribution, the volumes were added to the background traffic. Once the turning movement volumes at each major intersection were completed, the data was input into the Syncro model. Assumptions made in the Syncro model included coordination of all frontage road signals with a cycle length of 120 seconds and the signalization of some intersections. The signalized intersections were determined based or anticipated levels of service of E or worse if the intersection remained unsignalized. In other words, if an intersection was seen to have a LOS of E or worse when unsignalized, the intersection was signalized to improve operation. III. RESULTS Overall, the presence of Aventerra Boulevard resulted in improved operations throughout much of the network. The one exception was Dove Road between Kimball Avenue and Carroll Avenue, which did not carry significant amounts of traffic from the proposed development. Frontage road volumes are estimated to be from 5 to 15 percent lower with Aventerra Boulevard in place, which is due to the improved access to the development. Along with a reduction in frontage road volumes came an improvement in the LOS at many intersections. In many cases, intersections that were seen failing (LOS of E or F) due to high left -turn movements were improved to a C or D. The charges in LOS can be seen in the Intersection LOS diagrams attached. Other improvements included a reduction in traffic along East Highland Road near Kimball. This reduction occurs due to preferred access from Aventerra Boulevard. Without Aventerra Boulevard, traffic on East Highland Road increases significantly. Traffic volumes along Aventerra will vary based on location. Average Daily Traffic (ADT) levels were based on the assumption that peak hour traffic represents approximately 10 percent of the ADT. The lowest volumes (7,000 to 8,000 vehicles per day) will occur at the north end of the boulevard near Dove Road. The highest levels (10,000 to 12,000 vehicles per day) will occur on the section that is east of White Chapel Boulevard. Based on these volumes it is ITS' recommendation that Aventerra Boulevard be designed as a 4- lane undivided at minimum. It is recognized that it may be more desirable to have a 4-lane divided, which will aid in traffic calming measures and provided a more appealing roadway. Innovative Transportation Solutions, Inc. -3- �11 Westerra — Southlake August 2001 Southlake, Texas IV. CONCLUSIONS AND RECOMMENDATIONS There are number benefits acquired through the addition of Aventerra Boulevard. Those points listed below are based on the analysis that was presented above and are based on.the presence of Aventerra Boulevard. • There is a 5 to 15 percent reduction in traffic volumes along the SH-114 frontage roads. • There is an improvement in levels of service at SH-114 frontage road intersections. Intersections at White Chapel Boulevard improve to a LOS of C (up from a LOS of F) in the evening peak due reduced left -turn volumes. + Improved access to development results in a reducing length of trip and less overall U- turning traffic on the SH-114 frontage roads. • Significai:t reduction in traffic volumes along East Highland. • Aventerra Boulevard provides a parallel route to the SH-114 corridor, ;vhicn will help iri the reduction of congestion during the peak hours of operation and during unforeseen traffic incidences. The recommendations presented below are based on the data from the study. • Aventerra Boulevard should be designed as a 4-lane undivided at'minimum. It is anticipated." that a 4-lane divided will provide better operational characteristics: • The intersection of Kimball Avenue and Aventerra Boulevard should be signalized and.the intersection of Kimball Avenue and East Highland Road should remain as. it currently is with one-way stop control of Highland Road. This will help keep the traffic levels along.Highland Road at a minimum (local traffic only). Innovative Transportation Solutions, Inc. -4- Westerra — Soathlake Southlake, Texas August 2001 4%W APPENDIX Intersection LOS Turning Movement Maps 11 I 0 7 CD w l� G 0 -44 cn CD 0' CD r O r� V CD CD CD CD 2)0 X i O� N � o r- N CD Ln < CD CD 23 a O -h cn cD CD r O C! c7j~i ( c-4 — I o r �b L� Ul � n n f i N C L� n 0 � n ^ a v^ \, T n n C � � � O J v V � r+ CD Q N m CD i p N � C r- N CD v, c O 0 -h fil) CD r- 0 cn (SW n (l r� 6 n O nn LZ fj p ' 1 N � C lT l , (l\ J� C� C f1 C U L-n 0 0 \ n c: .� CD CD N a� CD 0 I p N � o r— N CD U1 C fD 1 U1 C N E LA N N O p N � r C 47 •� a N0. M p N '-09t �F r n � N A I V 0 �GT F� f ti 64, S ri L/ 91 � � � v 9�% n '9 rt 059 4 —rG/y 9F5 0 �G � Z G 3 o; N N � ly�I � 1 � en J c j��_q 11� Stl tlp In �I •7Ga� nLAy"5 all Toni ..i v CA n c. Cis �i 6Gz N N N a n N a N �\o -0 ^' s A —5�r' II <--rn o- n� N r.� i a IS96 '751 M -�''oo9 c45y N � G� m C y �a ��I 9-28-201 8:S5AM FROM LEE ENGINEERING 97224838SS 17"0 DALLPS PARKWAY c7SUS E 2Qd DAI,LAS. TE)WS 75287 972.248.3008 FAX 972.248.3855 u':iL` EnGneiRinc September 26, 2001 Mr. Ken Baker City of Southlake 667 N Carroll Ave. Southlake, Texas 76092 Re: Aventerra Boulevard Thoroughfare Analysis Review Dear Mr. Baker ATTACHMENT G As per your request, we have reviewed the traffic study submitted by Innovative Transportatioc Solutions for the proposed Aventerra Boulevard between Dove and Kimball. Based on this review, we offer the following comments: General Comments P. 2 Itw While the assignment and traffic projection methodology are crude and difficult to follow, the resulting analysis is intended to be a comparison between similar development and traffic demand scenarios with and without Aventerra Boulevard. This analysis shows that with the roadway, the area roadway network will operate at a better level of service than without it -- This is a reasonable conclusion. While the individual intersections analyzed may operate at better levels of service as shown, care should be taken in locating the proposed roadway to ensure that the resulting intersection spacing will not have a negative impact on traffic operation. It can be difficult to provide coordinated signal operations with closely spaced intersections. Providing adequate space between the SH 114 frontage road intersections and the adjacent signalized intersections is especially critical. New Development Trip Generation and Assignment Issues: No documentation was provided on the trip generation or assignment for the proposed development. 9-28-201 8:SGAM FROM LEE ENGINEERING 97224838SS P.3 Traffic Volumes and Analysis Issues: Existing traffic volumes were grown at a rate of two percent per year for 25 years. This results in the existing volumes being increased by 71 percent. Because this area of Southlake is relatively undeveloped, it is unlikely that all of the volumes in this area will grow at a uniform ratc over the next 25 years. Some movements may increase by 3, 4, or 10 times. While others may only increase by only 50 percent. I`CTCOG 24-hour projections for the arterial roadways or some other travel demand model would be a good reference point for the 2025 volumes. It is difficult to follow the reassignment methodology used with the addition of Aventerra Boulevard. Some movements that increase with the addition of Aventerra in the PM peak hour decrease in the Alf peak. Conclusions and Recommendations: The overall conclusion that the addition of the roadway will improve traffic rho%'V in the area appear, tc be reasonable. It will provide additional roadway capacity and will p: cwide some alternate routes through the development areal. If you have any questions or would like a more thorough discussion of any of these issues, please contact me at (972) 248-3006. Sincerely, Joseph T. Shon, P.E. Vice President I lk 9 Irw W 4,41T. 41: 119P 1; !; WA mt now Prt =) Aft mmm I" , Ken Baker ATTACHMENT J From: Mike Hutchison �-Woo Sent: Thursday, October 04, 2001 11:35 AM ro: Ken Baker Subject: SH 114 Widening at Highland and Carroll The upcoming SH 114 construction will encompass portions of North Carroll (to the north) and Highland (to the east') as follows: North Carroll: The edge of new improvements to North Carroll after SH 114 widening will terminate approximately 1030 feet north of the existing 114/Carroll intersection. Highland: The edge of new improvements to Highland after SH 114 widening will terminate approximately 470 feet east of the existing 114/Highland intersection. ,like Hutchison, E.I.T. Senior Civil Engineer City,, of Southlake 81 i-481-2361 mhtitr•l'; ,c,n@cityofscuthlake.corn ATTACHMENT K ct I 4K -A�W— a t -- ATTACHMENT L 4� f City of Southlake Department of Planning STAFF REPORT October 12, 2001 CASE NO: ZA01-091 PROJECT: Tracts 3E2A2, 3E2A4, 3E3A, 3E12, & 3E13 of the J. Childress Heirs Survey 3259 Lake Drive REQUEST: On behalf of Warren E. Allen, Jimmy and Sally Adamcik are requesting approval for a zoning change. ACTION NEEDED: 1. Consider second reading for zoning change approval. 2. Conduct Public Hearing ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plat Exhibit (D) Surrounding Property Owner Map (E) Surrounding Property Owner's Responses (F) Ordinance No. 480-379 STAFF CONTACT: Ben Bryner (481-2086) Case No. ZA01-091 BACKGROUND INFORMATION OWNER: Warren E. Allen APPLICANTS: Jimmy and Sally Adamcik PURPOSE: The applicant is requesting a zoning change to "SF -IA" zoning for a single- family residential use. PROPERTY SITUATION: The property is located at 3259 Lake Drive. HISTORY: There is no previous development history. LEGAL DESCRIPTION: The property is legally described as Tracts 3E2A2, 3E2A4, 3E3A, 3E12, and 3E13 of the John Childress Heirs Survey, Abstract No. 254, being 1.19 acres. LAND USE CATEGORY: Low Density Residential CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "SF -IA" Single Family Residential District TRANSPORTATION ASSESSMENT: The Subdivision Ordinance requires that all residential lots have frontage on a public street. Lake Drive is a private ingress/egress access easement. Currently it exists as a dirt road. Fire emergency vehicles must have access to the property and have area to maneuver. Fire lanes shall be designed and maintained to support the imposed loads of fire apparatus and shall be provided with a surface so as to provide all-weather driving capabilities. WATER & SEWER: The property is served by a 2" water line. If any fire hydrants or fire sprinkler systems are required to be installed, the line must be upgraded to an 8" line. A fire hydrant is required within 800 feet of the residence and an approved residential fire sprinkler system is required, if emergency access is more than 10 feet but less than 24 feet wide. If a minimum 24 feet wide access is provided, a fire hydrant is required within 800 feet of the residence or an approved residential fire sprinkler system is required. There are two fire hydrants which are less than 800' from the property. Case No. Attachment A ZA01-091 Page 1 There is no sanitary sewer service extending to the property. The property does have the minimum 1-acre size for use of a septic system. However, a permit must be obtained from the Tarrant County Health Department. P&Z ACTION: September 6, 2001; Approved (6-0). CITY COUNCIL ACTION: September 18, 2001; Approved to Table (6-0) to the October 2, 2001, City Council Meeting. October 2, 2001; Approved first reading (7-0) STAFF COMMENTS: A zoning request to "SF -IA" does not require a Concept Plan. A copy of the proposed plat is attached as exhibit "C". The emergency access and fire protection issues discussed above are things that the applicant must work out with the building and fire departments in order to acquire a building permit and do not prevent approval of either the zoning change or the proposed plat. Case No. Attachment A ZA01-091 Page 2 Vicinity Map Case No. ZA01-091 1000 0 1000 2000 3000 Feet V S E Case No. Attachment B ZA01-091 Page 1 A Case No. ZAO1- 9! \\ z' ]§ m45 w' ;R mz iV ) § � SA¥mweeeR'm&' rL §� . m....� ` . |tl•.� • |, !|!�| §:|'- E I /I\ - }/-- / \ Q _ v � � §; ! |� iz - � � ©| �\{ !it �\ _ . | —: 09 Attachment Page ! Surrounding Property Owners Tracts 3E02A, 3E02A4, 3E12, 3E13 of the John Childress Heirs Survey, Abstract 254 Owner Zoning Land Use Acreage 1. W. Allen 1. AG 1. Medium Density Residential 1. 0.378 2. I. Gossett 2. AG 2. Medium Density Residential 2. 0.561 3. W. Allen 3. AG 3. Medium Density Residential 3. 0.791 4. USA 4. AG 4. Corp of Engineers Boundary 4. 4.301 5. USA 5. AG 5. Corp of Engineers Boundary 5. 3.812 6. R. Tucker 6. AG 6. Medium Density Residential 6. 1.237 7. G. Mason 7. SF20-B 7. Medium Density Residential 7. 0.505 8. G. Mason 8. SF20-B 8. Medium Density Residential 8. 0.375 9. G. Mason 9. AG 9. Medium Density Residential 9. 1.160 10. B. Snyder 10. AG 10. Medium Density Residential 10. 0.227 11. B. Snyder 11. AG 11. Medium Density Residential 11. 0.233 12. R. Wilkie 12. AG 12. Medium Density Residential 12. 0.856 13. R. Wilkie 13. AG 13. Medium Density Residential 13. 1.130 14. J. Jones 14. AG 14. Medium Density Residential 14. 9.569 15. R. Wilkie 15. AG 15. Medium Density Residential 15. 1.130 16. L. Flaherty 16. AG 16. Medium Density Residential 16. 0.200 17. L. Flaherty 17. AG 17. Medium Density Residential 17. 0.104 Case No. Attachment D ZA01-091 Page 1 Surrounding Property Owner Responses Tracts 3E2A2, 3E2A4, 3E3A, 3E12, and 3E13 Notices Sent: Seventeen (17) Responses: One (1) response was received within the 200' notification area: • Gerald Mason, 3203 Lake Drive, Southlake, TX, in favor. (Received September 4, 2001) One (1) response was received outside of the 200' notification area: • Betty Jones Foreman, 2652 Oakdale, Houston, TX, in favor. (Received September 6, 2001) • Bryan Wilkie, 3249 Lake Drive, Southlake, TX, in favor. (Received September 6,2000) Case No. Attachment E ZA01-091 Page 1 CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-379 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS 3E2A, 3E2A4, 3E3A, 3E12, AND 3E13, SITUATED IN THE JOHN CHILDRESS HEIRS SURVEY, ABSTRACT NO.254, AND BEING APPROXIMATELY 1.19 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "SF -IA" SINGLE FAMILY RESIDENTIAL DISTRICT, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person Case No. Attachment F ZA01-091 Page 1 or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their Case No. Attachment F ZA01-091 Page 2 original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being Tracts 3E2A, 3E2A4, 3E3A, 3E12, And 3E13, situated in the John Childress Heirs Survey, Abstract No. 254, and being approximately 1.19 acres, and more fully and completely described in Exhibit "A" from "AG" Agricultural District to "SF-1A" Single Family Residential District. Case No. Attachment F ZA01-091 Page 3 SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Case No. Attachment F ZA01-091 Page 4 Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public Case No. Attachment F ZA01-091 Page 5 hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of 92001. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of , 2001. MAYOR ATTEST: CITY SECRETARY Case No. Attachment F ZA01-091 Page 6 APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Case No. Attachment F ZA01-091 Page 7 EXHIBIT "A" Being Tracts MA, 3E2A4, 3E3A, 3E12, and 3E13, situated in the John Childress Heirs Survey, Abstract No. 254, and being approximately 1.19 acres. T-TOF TEXAS � 0° i47. OF T hR RANT � I••T w11EREAS WJ-.fE'.I t'igar Al Le.n, is Lhe owner of a tract ir. the .':r Chi "Lrvey AbstYdCt NO, 254, situated in the City of S=s�:thlake. Tarrant Counter 'texas, an described in deeds bf record i :C,,Jmt' ;'!?5,. rage 946, and volume 6250. Page 483, and beinij -n-ir: r.3rti':::l-ir'-y dus.tiCed by metes and bounds as f011oW5; ��•_ ..• Ir.•3 )k a '/?" iron set At t'hCP i-1ver^.4po:ion of r-11v nuf t'•.e rl; and L•d-:i'.er. y I ores E3f a road ea5emeelt naving a vtdt.h of 20.00 feet as described in a deed :3f record in volume 47132, Page 352. Deed ReCnrdsr ;arrant County, Texas, said poirt being by deed calls 908 varas North, 301.5 varas west. K. 890 E. 20.5 .feet, and N. :r-791E. 20 feet from the southeast corner of Raid .hitdrens Survey,sald ljoirit also being the so•jt?1w%-St corner of th4 herein described tract: -.. `J. 10-18,-00"E. 119.94 feet alo'tg the easterly line t're ,shove mentioned road easement to d t%?" iron list I same, iIiE,yr_ %;. IL-JC•-00-E. 95.30 feet continuing along said eaiteriy itne Le) a 1/2" iron found in same for the r.nrthvest corner pf the herein described Cract, said point beiny the Southwest. corner of a tract described :r a deed recorded In Yotume 71944, Paye 1639, geed Records, Tarrant County. Texas: THENCE S. 940-OC'-00-E. ?02.90 feet along the south tine of the last fefcFtvr;Ced tract t0 a 1/:" iron found at the southeast corner ofsame in the ue5t :iRe of a tract aescr!`ed i7+ a eed to the USA as C-261, for Crapevine sake: E; S. 30-35'- -DO*' E. 229.10 feet altanq said west line of Tact C-261, to a 112" Iron set in sari' Cnr the 3•:)•jtheLst corner cif the r,ereir. der,--:r ibed tract ,•1 ^F 43. Ergo=07'-`JC" 2?3.02 fpei along the rcrther!yR line cf a rcad vasement, above mentEoni:d, to the PQ:N: OF ?E011414INC. and containing i.314 acres. Case No. Attachment F ZA01-091 Page 8 City of Southlake Department of Planning STAFF REPORT October 12, 2001 CASE NO: ZA01-102 PROJECT: Proposed Lot 4, John Childress No. 254 Addition (3259 Lake Dr.) REQUEST: On behalf of Warren E. Allen, Jimmy and Sally Adamcik are requesting approval of a variance to the Subdivision Ordinance No. 483, Section 8.01A, as amended, requiring all lots to front on a "street". ACTION NEEDED: 1. ATTACHMENTS: (A) (B) (C) (D) (E) (F) Consider Variance Request Background Information Vicinity Map Plans and Support Information Plat Review Summary Developer Comments Full Size Plans (for Commission and Council Members Only) STAFF CONTACT: Dennis Killough, Senior Planner (817) 481-2073 Case No. ZA01-102 BACKGROUND INFORMATION OWNER: Warren E. Allen APPLICANT: Jimmy and Sally Adamcik PURPOSE: The purpose of this request is to plat 1.314 acres for construction of a single family residence. PROPERTY SITUATION: The property is located at 3259 Lake Drive. HISTORY: There is no previous development history. LEGAL DESCRIPTION: Tracts 3E2A2, 3E2A4, 3E3A, 3E12, & 3E13 of the J. Childress Heirs Survey LAND USE CATEGORY: Low Density Residential CURRENT ZONING: "AG" Agricultural District REQUESTED ZONING: "SF -IA" Single Family Residential District STAFF COMMENTS: This plat has been approved subject to the conditions specified in the attached Plat Review Summary No. 2, dated 10/12/01. The following variance is requested and needs City Council action: • Every lot shall abut on a public street or a private street. (Private residential streets are permitted only under the conditions of Ord, 483, Sections 5.04 and 5.05.) If the Council allows the requested variance, the applicant must meet the requirements of the building and fire departments for emergency access and fire protection to acquire a building permit. Case No. Attachment A ZA01-102 Page 1 Vicinity Map Case No. ZA01-102 1000 0 1000 2000 3000 Feet N E S Case No. Attachment B ZA01-102 Page 1 Al 2,5;|;:s:a§ _�]\ JjR. ESE 1:4,; ;441.1 14- iN. q.15 KU � \��E. ,� | � |�\| � ) �� }} �'�� |[� | I %evil �| �}� e+! �■|4 | . Its,! {!� .!\\ z E• .�|�`/ ids 1161111 ZAOI-102 ent C Page I PLAT REVIEW SUMMARY Case No.: ZA01-102 Review No.: Two Date of Review: 10/12/01 Project Name: Plat Showing — Lot 4, John Childress No. 254 Addition APPLICANT: Jimmy B. & Sally Adamcik 401 Valverde Court Southlake, TX 76092 Phone: (817) 329-6917 Fax: (817) 421-4494 SURVEYOR: Ward Surveying Co., Inc Wayman Ward Phone: Fax: (817) 838-7093 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 10/03/01 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT BEN BRYNER AT (817) 481-2086. Add a lienholder statement and signature block with notary to the plat. If there is/are no lienholder(s) then add a statement to this effect. The standard language for these statements is attached. 2. The following changes are needed with regard to R.O.W.: a. Label the R.O.W. width of Lake Drive. b. The Subdivision Ordinance requires that all residential lots have frontage on a public street. A minimum of 50' of R.O.W. dedication is required for curb & gutter and 60' for a rural estate section (no curb with ditch). The street must be built to City standards. (A variance has been requested.) Provide a utility plan showing the extension of water services to the proposed lot. Driveways serving multiple residential properties with a common access easement shall comply with the following fire protection regulations: a) Fire equipment shall have access within 150 feet and a fire hydrant within 800 feet of each structure. b) If access is more than 10 feet but less than 24 feet wide, a fire hydrant is required within 800 feet of structures and an approved residential fire sprinkler system is required in each residence. c) If a minimum 24 feet wide access is provided, a fire hydrant is required within 800 feet of structures or an approved residential fire sprinkler system is required in each residence. Case No. Attachment D ZA01-102 Page 1 INFORMATIONAL COMMENTS * A "Certificate of Taxes Paid" indicating that there are no delinquent taxes owed on the subject property from each taxing authority must be provided to the City prior to filing this plat in the County records. A copy of this information may be obtained from the Tarrant county Tax Assessor/Collector's Office located at 100 E. Weatherford St. in Ft. Worth (across from the old red courthouse). There is a service charge of $10 per account for this certificate. For more information contact the Assessor/Collector's office at (817) 884-1103. * Prior to approval of this plat showing, the applicant must submit percolation tests and septic system feasibility analysis for the proposed lots. Should this identify potential problems, sufficient area for a functional septic system or other innovative system as allowed by the Tarrant County Health Department must be provided. * Please submit a revised blueline "check print" prior to submitting blackline mylars with original signatures. * Original signatures and seals will be required three blackline mylars prior to filing the plat. Also required are two sets of owner's dedications and notaries (8.5" x I or 14" paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. * A Developers Agreement is required prior to construction of any public infrastructure. The Developer's Agreement for this addition should consider streets, drainage, park dedication cow requirements and fees, off -site sewer extensions, off -site drainage and utility easements and impact fees. * Denotes Informational Comment Case No. Attachment D ZA01-102 Page 2 08/06/2001 23:58 4BI77014817701 TERRY MITCHELL BUILD PAGE 02 Department of Planning 1400 Main St. Suite 310 Southlake. Tx. 76092 Jim and Sally Adameik GO Terry Mitchell 401 Valverde Ct. Soutblake Tx. 76092 Atm. Benjamin Bryner We are asking for a variance from the street frimtage or finance. These tracts were existing befom the annexation of the property, along wit i the existing hone. The platting of these tracts is actualy decreasing density and s the best compliance with SFI. We the applicants welcome the Southlake utilities in it cir present form for our new home as well as well as if we were spending 20010( .00 or more for a remodel. We appreciate your help with this matter. DUU1 05 2001 Case No. ZA01-102 Attachment E Page 1 M City of Southlake Department of Planning STAFF REPORT October 12, 2001 CASE NO: ZA01-100 PROJECT: Woodland Hills Exchange Building REQUEST: On behalf of Verizon, G & A Consultants, Inc. is requesting approval for a revised site plan. ACTION NEEDED: 1. Conduct public hearing -2. Consider revised site plan approval. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Site Plan Review Summary (E) Developer Comments (F) Surrounding Property Owner Map (F) Surrounding Property Owner's Responses rr (G) Full Size Plans (for Commission and Council Members Only) STAFF CONTACT: Tara Brooks (481-2079) Kq Case No. ZA01-100 11 BACKGROUND INFORMATION OWNER: Verizon APPLICANT: G & A Consultants, Inc. PURPOSE: The purpose of the plan is to obtain site plan approval for an 857 s.f. addition to the current building. The existing building is 992 s.f. PROPERTY SITUATION: This property is located at 400 West Southlake Boulevard (FM 1709) on the north side of West Southlake Boulevard (FM 1709) approximately 1800' east of Shady Oaks. HISTORY: City Council approved the original site plan on November 7, 1995. LEGAL DESCRIPTION: This property is legally described as Lot 1, Block 1, Woodland Hills RSU Addition, being 0.35 acres. LAND USE CATEGORY: Public/Semi Public CURRENT ZONING: "CS" Community Service District P&Z ACTION: October 4, 2001; Approved (5-0) subject to Site Plan Review Summary No. 3, dated September 28, 2001, allowing parking encroachment but denying variance requests for articulation on the east and south sides of the building and the pitched roof. STAFF COMMENTS: Attached is Site Plan Review Summary No. 4, dated Octorber 12, 2001. The following variances need council action: • Existing parking encroaches the 20' bufferyard on the south property line. • Building articulation requirements. In response to P & Z recommendation, the applicant is purposing split face block brick accents on the north south and east facades rather than true off -sets due to the building setback limitations. However, the proposed change does not meet the letter of the requirements. The applicant has complied with the pitched roof requirement since P & Z's recommendation. NACommunity Deve1opment\WP-F1LES\MEM0\2001 cases\O 14 OORSP.doc Case No. Attachment A ZA04-100 Page 1 v 7 Case No. ZA01-100 Vicinity Map Woodland Hills Exchange Building 1000 0 1000 2000 3000 Feet S E Attachment B Page 1 7 B yy iS�u��ii#_s#S49 j i-S-A i9G_call i# 8 09�f�`t_bQg4! o cli �24id=a�7 d �t iitbt b}Ij j� fllr J` � a #I at 111111111 Kj J� r Case No. ZA01-100 Attachment C Page 1 _...... 11. q1 ,D Y �__... _..1 lO� qy-" a sic YneeHoxa a nr, onro^coow Y �, :;`.�.S r�i 2 a! lri�4tgm R t 3' ! 3ri11Y Syr, �i.`Y .. I..__...... ._ i_ ��,'' Z ! NO111O�b' E7iV li7—ItnB +� y3` _ _._.. _...... €.i.a_3s , 2 Y?�j �tf " V411 y rya k{CgN sx�a Case No. Attachment C ZA01-100 Page 2 �. Case No.: ZA01-100 SITE PLAN REVIEW SUMMARY Review No.: Four Project Name: Site Plan — Woodland Hills Exchange Building APPLICANT: Verizon 500 E. Carpenter Fwy Irving, Texas 75062 Phone: 972-717-2751 Fax: 972-717-5854 Attn: Joe Stegar ARCHITECT: G&A Consultants, Inc. PO Box 1398 Date of Review: 10/12/01 Lewisville, Texas 75067 Phone: 972-436-9712 Fax: 972-436-9715 Attn: R. V. Beoughter,PE CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 09/17/01 (site plan) and 10/11/01 (elevations) AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT TARA BROOKS AT (817) 481-2079. General Development Standards Applies Comments Corridor Overlay Regulations Y See Comments No. 1 - 3 Residential Adjacency N/A Building Articulation Y See Comment No. 1 Masonry Standards Y Complies Impervious Coverage Y Complies Bufferyards Y See Comment No. 3 Interior Landscape Y Complies Driveways N/A Already existing Lighting Y Complies 1. Provide horizontal and vertical articulation meeting the requirements of Ord. 480, Section 43.9.c. Lc. on all facades visible from a Corridor R.O.W. and/or any portion of the building within 400' of a property zoned or designated residential. Compliance with the articulation requirements is as shown on the attached articulation evaluation chart. Variance requested. 2. Parking area pavement cannot encroach into a bufferyard. A portion of the existing parking encroaches approximately 5' into the 20' Type `O' bufferyard along Southlake Boulevard. Variance requested. Case No. Attachment D ZA01-100 Page 1 Informational Comments The proposed site does not exceed the maximum permitted impervious coverage area percentage of 75% for the "C-3" Zoning District. The impervious coverage area percentage of this is approximately 30%. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees. Please be aware that any change of tenant/owners with a request for a new C.O. will require that all parking areas meet the "all weather surface" requirement in the zoning ordinance and all fire lanes shall be per the Fire Department's requirements. NACOMMUNEY DEVELOPMENT\WP-FII ES\MEMO\2001CASES\O1-100RSP.DOC Case No. Attachment D ZA01-100 Page 2 Articulation Evaluation No.4 Case No. ZA 01-100 Date of Evaluation: 10/12/01 Elevations for Woodland Hills Exchange Building Received: 10/11/01 Front - facing: South Wall ht= 14 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provide d Delta Okay? Max. wall length 42 55 31% No 42 55 31% No Min. artic Offset 2 0 -100% No 2 0 -100% No Min. artic length 14 0 -100% No 9 0 -100% No Rear - facin g North lWall ht=l 14 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provide d Delta Okay? Max. wall length 42 35 --17% Yes 42 55 31% No Min. artic offset 2 20 900% Yes 2 0 -100% No Min. artic length 9 20 1221 Yes 14 0 -100% No Right - facing: East Wall ht= 14 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provide d Delta Okay? Max. wall length 42 47 12% No 42 47 12% No Min. artic offset 2 0 -100% No 2 0 -100% No Min. artic length 10 0 -100% No 12 0 -100% No Left - facing: West Wall ht= 14 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provide d Delta Okay? Max. wall length 42 26 -38% Yes 42 47 12% No Min. artic offset does not exceed ##### Yes 2 0 -100% No Min. antic length max. wall length ##### Yes 12 0 -100% No Case No. Attachment D ZA01-100 Page 3 t Consultants, Inc. SITE PLAWL ING - PLATTTl*1G CrVTL ENGINEERTNG LAND SURVEYING P.O. Bux 1348 • LewisviHe. Teun 75067 Vn1436.9712 - Pox (M)436-9715 Saptembex 17, 2001 Ms. Tara Brooks City of South Lake 1400 Niiain Suet, Suite 310 Soothlake, Texas 76OV2 rV ZA- I-100, Site Plan Veri'ron: (Woodland Hills) EXG1 mgo Doi Idiog Ms. Brooks, Please find attrtehed a tonal of 27 copies of each plan for fhv, 006bor 4th P&Z Meeting with the following cornxtiuns and/or modifications to the plans as requested; 1. We acknowledge the %vest buffer yard requireanmif, 2. V-re acknowledge that the existing parking spaces eaicroach into t]ie 2.0' buffm7ard but due to the site being; developed prio*r to buiTeryar+d requir+ernerits and no feasible way to adjimt the parking, we propose that the existing harking r+ernain as is. (Variance requesced) 3. We respectNlly request a variance from the alliculation requirements. 4. We respectfully request a variance from the pitched root requimment for bulIdings less than 6,000 square feet. Please feel free to call i f you hnWc any questions or commimts. Also, please mar c note of our new phcmo number and fax number listod above. Cordially, Robert 1_ Dollak Jr., P.E. cc: Mr. Steve Otis, WTA, Inc., fax 1-915-695-10:98 Oi 16LFy3 Case No. ZA01-100 KGO SEP 1 7 ZOai Attachment E Page 1 Surrounding Property Owners Woodland Hills Exchange Building Owner Zoning Land Use Acreage 1. City of Southlake 1. SP-1 1. Public Parks/ Open Space 1. 4.31 2. City of Southlake 2. SP-1 2. Public Parks/ Open Space 2. 9.90 3. G. Lechler 3. 0-1 3. Office Commercial 3. 13.1 4. Clardy -Ruffner 4. C-2 4. Office Commercial 4. 0.88 5. A. Pardue 5. C-2 5. Retail Commercial 5. 1.35 6. GTE Southwest Inc. 6. CS 6. Public/Semi Public 6. 0.43 Case No. ZA01-100 Attachment F Page 1 Surrounding Property Owner Response Woodland Hills Exchange Building NOTICES SENT: Five (5) RESPONSES: None Case No. Attachment G ZA01-100 Page 1 City of Southlake Department of Planning STAFF REPORT October 12, 2001 CASE NO: ZA01-082 PROJECT: Lot 6R2, Block 3, Cimmarron Acres REQUEST: The City of Southlake, Texas is requesting approval of a rezoning and concept plan. ACTION NEEDED: Consider first reading for rezoning and concept plan request. -ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Site Plan Review Summary (E) Surrounding Property Owner Map ' (F) Surrounding Property Owner's Responses (G) Ordinance 480-380 (H) Full Size Plans (for Commission and Council Members Only) STAFF CONTACT: Dennis Killough (481-2073) Case No. ZA01-082 BACKGROUND INFORMATION OWNER/APPLICANT: City of Southlake, Texas PROPERTY SITUATION: This property is located on the northeast corner of the intersection of West Southlake Boulevard (FM 1709) and North Pearson Lane. LEGAL DESCRIPTION: Lot 6R2, Block 3, Cimmarron Acres, being 2.411 acres. LAND USE CATEGORY: Retail Commercial CURRENT ZONING: REQUESTED ZONING TRANSPORTATION ASSESSMENT: Case No. ZA01-082 "C-2" Local Retail Commercial District "S-P-2" with "C-3" General Commercial District uses to include gasoline service station with convenience store. Master Thoroughfare Plan The Master Thoroughfare Plan recommends Southlake Boulevard to have 130' of right-of-way. Adequate right-of-way exists for this street. The Master Thoroughfare Plan recommends that Pearson Lane be a 4-lane, undivided arterial street with 70' of right-of-way. Adequate right-of-way has been dedicated for this street. Existing Area Road Network and Conditions The proposed site will have one (1) access directly on to W. Southlake Boulevard. It is a common access drive shared with the property to the east. The site will also have one (1) access directly on to Pearson Lane. May, 2001 traffic counts on F.M. 1709 (between Pearson Lane & F.M. 1938 24hr West Bound (WB) (16,105 East Bound (EB) (16,634 WB Peak A.M. 874 10-11 a.m. Peak P.M. 1,704 4-5 p.m. EB Peak A.M. 1,743 6-7 a.m. Peak P.M. (1,106) 4-5 p.m. May, 2001 traffic counts on Pearson Lane (between F.M. 1709 and Florence Rd. 24hr North Bound (NB) (2,797) South Bound (SB) (2,845 NB Peak A.M. (230) 7-8 a.m. Peak P.M. (223) 5-6 p.m. SB Peak A.M. 237 7-8 a.m. Peak P.M. (274) 4-5 p.m. Attachment A Page 2 Traffic Impact The I.T.E. Manual projects the site will generate a total of 3,910 vehicle trips per day, with 381 vehicle trips during the A.M. peak traffic period and 472 vehicle trips in the P.M. peak. It is estimated that 56% of the vehicle trips will be pass -by trips and that 31% will be diverted linked trips. Therefore, only about 13% or 509 vehicle trips per day will be Primary Trips (new trips added to the road system). During the A.M. and P.M. peak periods, it is estimated that the site will create 50 new vehicle trips in the morning and 61 new trips in the evening. Therefore, the traffic impact of the site on Southlake Boulevard traffic volumes during A.M. and P.M. peaks times is minimal. Please note that this is a statistical average of convenience stores/gas stations across the country and local circumstances will vary. Traffic Generation Rates Table #2 AM- IN* AM OUT PM- IN PM- OUT 24-HR IN 24 HR OUT Total VTPD Gas Station 194 187 236 236 1,955 1,955 3,910 Pathways Master Plan The Pathways Master Plan recommends that an eight (8) foot, paved Multi - Use trail be provided along the north side of F.M. 1709 (W. Southlake Boulevard). A six (6) foot sidewalk is required along the east side of Pearson Lane. No sidewalks/trails are shown. WATER & SEWER: There is an existing 8" water line along the east side of Pearson Lane and the north side of W. Southlake Boulevard (F.M. 1709). There is an 8" sanitary sewer line north of the property. ESTIMATED IMPACT FEES*: P&Z ACTION: Case No. ZA01-082 Water $5,947.65 (Assumes 1 — 2" simple meter Wastewater $3,706.37 (Assumes 1— 2" simple meter) Roadway $8,373.36 (SA 2, w/24 fueling positions) * Final Impact Fees are determined by the Building Services Department at the time of bulidmg permit issuance. The fees shown above only represent estimates prepared by the Planning Department. July 19, 2001; Approved to Table (7-0) to the August 9, 2001, Planning and Zoning Commission Meeting. August 9, 2001; Approved to Table (6-0) to the August 23, 2001, Planning and Zoning Commission Meeting. Attachment A Page 3 Planning and Zoning Commission Meeting. September 20, 2001; Motion to Deny Approved (7-0) with the suggestion that the City of Southlake present a more detailed conceptual plan of what business(es) may go in on the southern portion of this property, as well as, what type of residential plan may go in on the northern portion of this property and that the appropriate SPIN neighborhoods be involved. STAFF COMMENTS: Attached is Concept Plan Review Summary No. 1, dated 7/13/01. The following variances are requested: • Relief from the required 10' type B bufferyard required along the east property line adjacent to the City's ground storage tank site, due to an existing common driveway. Due to the recommendation for denial by the P & Z, a "super -majority" vote in the affirmative is required to approve this item. Case No. Attachment A ZA01-082 Page 4 Vicinity Map Lot 6112, Block 3 Cimmarron Acres 1000 0 1000 2000 3000 Feet UM Case No. Attachment B ZA01-082 Page 1 .......... I 3 J� ........ ........ ........ ... . ..... . . . ........ ty t hl Case No. ZA01-082 ;j (M I Attachment C Page 1 CONCEPT PLAN REVIEW SUMMARY Case No.: ZA01-82 Review No.: One Project Name: Concept Plan — Lot 6R2, Block 3 Cimmarron Acres APPLICANT: City of Southlake (817)481-2041 ENGINEER: Cheatham & Associates (817) 548-0696 Date of Review: 7/13/01 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 7/02/01AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF CONCEPT PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT DENNIS KILLOUGH AT (817) 481-2073. 1. A 10' type `B' bufferyard is required along the east property line. (Variance requested due to existing common driveway) 2. A minimum 8' multi -use trail is required along Southlake Boulevard and a 6' sidewalk is required along Pearson. Informational Comment: The applicant should be aware that prior to issuance of a building permit a site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Street, Water & Sewer Impact and Tap Fees, and related Permit Fees. * This review is based on the "C-3" zoning district regulations, Ord. 480, Sect.22 and regulations for gasoline service stations found in Ord. 480, Sect. 45.10. This site falls within the applicability of the residential adjacency standards as amended by Ordinance 480-CC, Section 43, Part lII "Residential Adjacency Standards" as well as the Corridor Overlay Zone regulations in Section 43, Part 11. Although no review of the following issues is provided with this concept plan, the applicant must evaluate the site for compliance prior to submittal of the site plan. A Site Plan must be submitted and approved by the Planning and Zoning Commission and City Council prior to issuance of a building permit. Note that these issues are only the major areas of site plan review and that the applicant is responsible for compliance with all site plan requirements: Masonry requirements per §43.13 a, Ordinance 480, as amended and Masonry Ordinance No. 557, as amended. Case No. Attachment D ZA01-082 Page 1 0 • Roof design standards per § 43.13b, Ordinance 480, as amended Mechanical Equipment Screening per § 43.13c, Ordinance 480, as amended. • Vertical and horizontal building articulation (required on all building facades) per §43.13d, Ordinance 480, as amended. • Building setback standards as per § 43.13h and as shown in exhibit 43-E, Ordinance 480, as amended. • Interior landscaping per Landscape Ordinance No. 544. • Fire lanes must be approved by the City Fire Department. • Lighting Ordinance No. 693 L:\COMDEVAWP-FILES\REV\#CPLAN-1. WPD Case No. Attachment D ZA01-082 Page 2 Surrounding Property Owners Lot 6R2, Block 3, Cimmarron Acres 7 Owner 1. City of Southlake 2. City of Southlake 3. City of Southlake 4. City of Southlake 5. Southlake PSE 6. W . Lee 7. W . Lee 8. J. Davis Case No. ZA01-082 5 Zoning Land Use 1. SF-lA 1. Low Density Residential 2. SF-lA 2. Low Density Residential 3. SF-lA 3. Low Density Residential 4. CS 4. Public/Semi-Public 5. C-2 5. Retail Commercial 6. R-PUD 6. Retail Commercial 7. AG 7. Retail Commercial 8. C-2 8. Retail Commercial Acreage 1. 1.30 2. 1.00 3. 1.00 4. 3.33 5. 2.00 6. 0.20 7. 0.65 8. 0.85 Attachment E Page 1 Surrounding Property Owners Lot 6R2, Block 3, Cimmarron Acres Notices Sent: Four (4) Responses received within the 200' notification area: Zero (0). Responses received outside the 200' notification area: Two (2) See attached letters received during the Planning and Zoning Commission meeting held August 23, 2001. Case No. Attachment F ZA01-082 Page 1 0 46, n Case No. Attachment F ZA01-082 Page 2 Icon 6ernek, h0#4400yljer- o f 3110 Jjr�oo� cV a6t 44q,� 1-ke, r-<�p Zon tpt� Ckaar2 Af^ 4� l3 7�eYz C{V'e Qire4�y Z G�RSoll01e e CAr,qeY D� 1-10 1 an j- 6460+1 Case No. Attachment F ZA01-082 Page 3 CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-380 C4NVEM ' �STO AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as " C 2" Local Retail Case No. Attachment G ZA01-082 Page 1 Commercial District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad -the general welfare; effect on light and air; effect on the over -crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest Case No. Attachment G ZA01-082 Page 2 clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over -crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and , and more fully and completely described in Exhibit "A" to stcx as depicted on the approved Concept Plan attached hereto and incorporated herein as Exhibit "B", and subject to the specific conditions established in the motion of the City Council and attached hereto and incorporated herein as Exhibit «C .99 SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over -crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable Case No. Attachment G ZA01-082 Page 4 consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or Case No. Attachment G ZA01-082 Page 5 not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its. caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of , 2001. MAYOR ATTEST: CITY SECRETARY Case No. Attachment G ZA01-082 Page 6 PASSED AND APPROVED on the 2nd reading the day of , 2001. MAYOR WNW1121.11 6 CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Case No. Attachment G ZA01-082 Page 7 EXHIBIT "A" Case No. Attachment G ZA01-082 Page 8 M Case No. ZAOI-082 ............ ...... ..... ............ . EXHIBIT "B" v ELI uf Z li, Tilf O M Ll I Attachment G Page 9 EXHIBIT "C" This page reserved for the approved City Council motion. Case No. Attachment G ZA01-082 Page 10 City of Southlake Department of Planning STAFF REPORT October 12, 2001 CASE NO: ZA01-099 PROJECT: Autumn Glen Estates REQUEST: On behalf of James and Brenda Haltom, Four Peaks Development is requesting approval of a preliminary plat. ACTION NEEDED: 1. Conduct public hearing 2. Consider approval of preliminary plat. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Plat Review Summary (E) Surrounding Property Owner Map (F) Surrounding Property Owner's Responses (G) Parks Department Memo & Board Minutes (H) Full Size Plans (for Commission and Council Members Only) STAFF CONTACT: Ben Bryner (481-2086) Case No. ZA01-099 BACKGROUND INFORMATION OWNER: James and Brenda Haltom APPLICANT: Four Peaks Development PURPOSE: The purpose of this request is to subdivide approximately 96 acres into 84 residential lots. PROPERTY SITUATION: This property is located between the east side of North Carroll Avenue and the west side of Sunshine Lane, approximately 500' south of East Dove Street. HISTORY: City Council approved a change of zoning to "SF-lA" Single Family Residential District on August 21, 2001. LEGAL DESCRIPTION: This property is legally described as Tracts 3A1G3, 3A1G, 3A1G5, 3A1G1, 3A1G2, 3A1G4, 3A1F1, 5B3, 5B, 5B2A, 5B2, 4E, and 4, Frances Throop Survey Abstract No. 1511; being 95.9 acres. LAND USE CATEGORY: Low Density Residential CURRENT ZONING: "SF -IA" Single Family Residential TRANSPORTATION ASSESSMENT: Master Thoroughfare Plan The Master Thoroughfare Plan recommends that N. Carroll Avenue be a 3- lane, undivided arterial street with 94' of R.O.W. Adequate R.O.W. has been dedicated. The Master Thoroughfare Plan recommends that Dove Street be a 5-lane, undivided arterial street with 94' of R-.O.W. Currently, both these projects are not listed as a CIP project. Existinz Area Road Network and Conditions The proposed subdivision will have two (2) accesses directly onto N. Carroll Avenue and one (1) access onto Sunshine Lane. N. Carroll Avenue currently is a 2-lane, undivided collector street. It will be expanded to a 3-lane, undivided arterial with enough R.O.W. to be a 5-lane arterial if needed. Sunshine Lane is a 2-lane, undivided local street. There are no plans for major improvements to this street. Case No. Attachment A ZA01-099 Page I May, 2001 traffic counts on N. Carroll Avenue (between Highland and Dove Street): Table #1 24hr North Bound NB (2,089) South Bound (SB) (2,303) NB Peak A.M. (193) 8-9 a.m. Peak P.M. (227) 3-4 p.m. SB Peak A.M. (304) 7-8 a.m. Peak P.M. (188) 3-4 p.m. May, 2001 traffic counts on Dove Street (between Carroll and Kimball Street): Table #2 24hr West Bound (WB) (2,679) East Bound (EB) (2,719 WB Peak A.M. (196) 7-8 a.m. Peak P.M. (385) 6-7 p.m. EB Peak A.M. (324) 7-8 a.m. Peak P.M. (229) 5-6 p.m. Traffic Impact Use # Lots Vtpd* AM- IN AM- OUT PM- IN PM_ OUT Residential Homes 83 795 16 48 54 31 *Vehicle Trips Per Day *The AM/PM times represent the number of vehicle trips generated during the peak travel times on N. Carroll Avenue and Sunshine Lane combined. The proposed development will generate 64 vehicle trips during the A.M. rush hour and 85 vehicle trips during the P.M. rush hour. Master Trail Plan The Southlake Pathways Master Plan indicates an eight (8) foot multi -use trail along the east side of Carroll Avenue and a natural multi -use trail along the Dove Creek flood plain. WATER & SEWER: There is an existing 6" water line on the west side of N. Carroll Ave. and an existing 8" sanitary sewer line along Dove Creek. There is an existing 8" water line on the east side of Sunshine Lane. The developer will be required to build a 12" water line beginning at the existing 12" line located at the north property line of Johnson Elementary. It will need to extend to the north property line of this site along N. Carroll Ave. DRAINAGE ANALYSIS: Huitt-Zollars, the engineer for the developer of Autumn Glen Addition has submitted a drainage study which includes HEC I and HEC II computer runs. These are computer programs that model the creek and provide water surface elevations and floodway width for different quantities of flow for different flood frequencies. We have reviewed these calculations with the engineer and we are in agreement with their procedures and corresponding results. Case No. Attachment A ZA01-099 Page 2 The engineering calculations show that detaining stormwater run-off from �w this developed site actually increases the peak discharges along this section of creek. The reason is that the development area is in the lower part of the watershed and by detaining the run-off from the site slows the run-off into the creek and adds to the peak discharge coming down the watershed from the top of the watershed. It is much better to allow the run-off from this developed area to flow on down the creek ahead of the peak discharge. The engineering calculations also show that the water surface elevations are increased approximately 0.10 of a foot by the proposed development. This is not considered to be a significant increase from the existing. The manner in which the stormwater run-off from the developed property is discharged into the creek will be of concern to Public Works and will be addressed in the preparation of construction plans. The developer's engineer, Huitt-Zollars, has submitted the engineering calculations to be sent to FEMA for approval of "Letter of Map Revision". These will be sent to FEMA by the City and a "Letter of Map Revision" must be received from FEMA prior to approval of the final plat. CT/kw ESTIMATED IMPACT FEES*: Table #3 Water $154,267.12 (assumes 83 — 1" simple meters Wastewater $96,133.92 (assumes 83 — 1" simple meters) Roadway $124,140.61 (assumes 83 residential units) * Final Impact Fees are determined by the Building Services Department at the time of building permit issuance. The fees shown above only represent estimates prepared by the Planning Department. P&Z ACTION: October 4, 2001; Approved (5-0) subject to Plat Review Summary No. 2, dated September 28, 2001, granting variance to trail along Dove Road and requiring maintenance access as specified in #2 but not the pedestrian access. STAFF COMMENTS: Attached is Preliminary Plat Review Summary No. 2, dated September 28, 2001. A variance is requested for the trail required along the Dove Creek. Case No. Attachment A ZA01-099 Page 3 Vicinity Map Autumn Glen Estates 1000 0 1000 2000 3000 Feet W N S E Case No. Attachment B ZA01-099 Page 1 OR Case No. ZA01-099 O Z W a W .j ° 1 erL Attachment C Page 1 PLAT REVIEW SUMMARY Case No.: ZA01-099 Review No.: Two Project Name: Preliminary Plat — Autumn Glen Estates APPLICANT: Four Peaks Development David McMahan 726 Commerce Street, Suite 109 Southlake, TX 76092 Phone: (817)329-6996 Fax: (817) 481-4074 Date of Review: 09/28/01 ENGINEER: Huitt Zollars, Inc. 3131 McKinney Avenue, Suite 600 Dallas, TX 75204 Phone: (214) 871-3311 Fax: (214) 871-0757 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 09/10/01 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT BEN BRYNER AT (817) 481-2086. Provide a natural, multi -use trail along Dove Creek in accordance with the Southlake Pathways Master Plan. Provide a minimum 20' pedestrian access easement centered on the trail, which should be located between floodway and the flood plain limit, and provide the pedestrian access easement along the common lot lines of Lots 10 & 11, Block B and lots 15 & 16, Block D. (Variance Requested) 2. Provide a minimum 20' maintenance access easements along the common lot lines of Lots 10 & 11, Block B and lots 15 & 16, Block D, intersecting the floodway easement. 3. Label the existing zoning for the Westerra Southlake property as "NR-PUD". 4. Correct the lot width label on Lots 12 & 13, Block B and Lots 15 & 17, Block D. The label shows the lot width to be 10' instead of 100'. Park Board Recommendation: The Park Board has recommended that the applicant set aside two acres of private common area and construct standard amenity and playground equipment to satisfy the $124,500 park dedication fee. Park dedications are required as public dedications. City Ordinances do not require dedication of "private common areas" or "open space" under this zoning district. Private dedications and improvements only qualify for maximum 50% credit for park dedication fees. The City Parks Department recommends dedication of fees rather than land. Case No. Attachment D ZA01-099 Page 1 INFORMATIONAL COMMENTS �W * The 30' and 50' ingress/egress easements are private easements that must be abandoned by the individual holder(s). The abandonment instrument information must be provided on the final plat. * The subdivision will need to comply with "SF -IA" Single Family Residential District development regulations. * Although there are a few lot lines that are not perpendicular or radial, they appear to meet the intent of this requirement. * It appears that a portion of this property lies within the 65 `LDN D/FW Regional Airport Overlay Zone' requiring construction standards in compliance with the Airport Compatible Land Use Zoning Ordinance No. 479. Additionally, the `Avigation Easement and Release' shown in Appendix 3 of the Subdivision Ordinance No. 483 should be executed on subsequent Plats to be filed in the County Plat Records. A Developers Agreement is required prior to construction of any public infrastructure. The Developer's Agreement for this addition should consider streets, drainage, park dedication requirements and fees, off -site sewer extensions, off -site drainage and utility easements and impact fees. Case No. Attachment D ZA01-099 Page 2 Property Owner Zoning Land Use Description Acreage 1. N. Bhogavalli 1. AG 1. Low Density Residential 1. 5.08 2. J. Johnson 2. AG 2. Low Density Residential 2. 1.15 3. F. Shelby 3. AG 3. Low Density Residential 3. 3.97 4. M. White 4. AG 4. Low Density Residential 4. 1.24 5. D. Stapleton 5. AG 5. Low Density Residential 5. 1.44 6. J. Davis 6. AG 6. Low Density Residential 6. 0.83 7. T. Johnson 7. AG 7. Low Density Residential 7. 1.10 8. B. Stiborek 8. AG 8. Low Density Residential 8. 0.97 9. J. Gentry 9. SF-lA 9. Low Density Residential 9. 1.10 10. E. Higgins 10. SF-lA 10. Low Density Residential 10. 2.01 11. J. White 11. AG 11. Low Density Residential 11. 2.60 12. J. White 12. AG 12. Low Density Residential 12. 2.78 13. R. Reynolds 13. SF-lA 13. Low Density Residential 13. 1.13 14. S. Luce 14. SF -IA 14. Low Density Residential 14. 1.27 15. R. Brown 15. SF-lA 15. Low Density Residential 15. 1.00 16. R. Bonchak 16. SF-lA 16. Low Density Residential 16. 1.01 17. T. Chambers 17. SF -IA 17. Low Density Residential 17. 1.16 18. R. Sarpalius 18. SF -IA 18. Low Density Residential 18. 1.04 19. S. Freeman 19. SF -IA 19. Low Density Residential 19. 0.98 20. C. McDaniel 20. SF-lA 20. Low Density Residential 20. 1.18 21. K. Barz 21. SF-lA 21. Low Density Residential 21. 1.09 22. L. Garrett 22. SF -IA 22. Low Density Residential 22. 2.92 23. D. Wallace 23. SF-lA 23. Low Density Residential 23. 2.92 24. M. Hershaw 24. SF -IA 24. Low Density Residential 24. 5.45 25. L. South 25. SF-lA 25. Low Density Residential 25. 3.01 26. S. Neuse 26. SF -IA 26. Low Density Residential 26. 2.00 27. R. Yatko 27. SF -IA 27. Low Density Residential 27. 1.53 28. W. Crane 28. SF-lA 28. Low Density Residential 28. 3.62 29. R. Derr 29. SF-lA 29. Low Density Residential 29. 6.12 30. R. Stone 30. SF-lA 30. Low Density Residential 30. 1.18 31. K. Zimmerman 31. SF -IA 31. Low Density Residential 31. 1.41 32. J. Pannell 32. SF -IA 32. Low Density Residential 32. 1.72 33. C. McCleskey 33. SF-lA 33. Low Density Residential 33. 1.95 34. N. Moffat 34. SF -IA 34. Low Density Residential 34. 1.43 35. F. Hutchins 35. SF-lA 35. Low Density Residential 35. 1.71 36. D. Scratchard 36, SF -IA 36. Low Density Residential 36. 1.89 37. T. Mullaney 37. SF -IA 37. Low Density Residential 37. 1.75 38. M. Williams 38. SF -IA 38. Low Density Residential 38. 1.78 39. L. Hight 39. AG 39. Low Density Residential 39. 1.20 40. R. Birchfield 40. AG 40. Low Density Residential 40. 0.80 41. Westerra Southlake 41. NR-PUD 41. Mixed Use 41. 99.84 42. W. Booker 42, AG 42. Low Density Residential 42. 0.20 43. A. Cercone 43. AG 43. Low Density Residential 43. 0.27 44. W. Booker 44. AG 44. Low Density Residential 44. 0.41 45. KM Properties 45. SF-1A 45. Low Density Residential 45. 0.99 46. KM Properties 46. SF-lA 46. Low Density Residential 46. 0.99 47. R. Bartholomew 47. SF-lA 47. Low Density Residential 47. 1.11 48. S. Teng 48. AG 48. Low Density Residential 48. 1.07 49, C. Richardson 50. W. Eastwood 49. AG 50. SF-20B 49. Low Density Residential 50. Low Density Residential 49. 50. 1.47 0.46 Case No. Attachment E ZA01-099 Page 2 Surrounding Property Owner Response Autumn Glen Estates NOTICES SENT: Fifty (50) RESPONSES: Five (5) responses were received within the 200' notification area: • Ruth Stone, 1421 Whispering Court, Southlake, TX, opposed, "This will cause the sewer systems to become overwhelmed. Our neighborhood will never be quiet again." (Received September 25, 2001) • Kimberly J. Pannell and Jeff Pannell, 1418 Whispering Dell, Southlake, TX, opposed, "1.) Negative impact of traffic on Carroll Rd, which is already too heavy. 2.) Appears no on will be responsible for upkeep of flood plane/creek area. 3.) Creek does not appear on map -how will drainage be affected? 4.) No deed restrictions prohibiting windows looking into our backyard. 5.) Fencing around property?" ( Received October 1, 2001) • Darwin L. Scratchard, 1410 Whispering Dell Ct., Southlake, TX., opposed, "Looking at the enclosed drawing shows nothing but a smoke screen for less than SF-lA Zoning. I see no dedicated park land and they are still trying to turn all the land into 1 track but how do you get from Carroll to Sunshine Lane on this tract. It does not make a continuous tract. Still not 1 acre tracts. Tell them to do it or do not bring it back until you do. They keep changing the name but not other request. SHUT THIS OFF NOW THEY ARE USING YOU AND ME FOR THEIR GAINS. You represent us not them. No acres shown on each tract." (Received October 1, 2001) • Robert S. Bonchak, 1820 Hunter's Creek Dr., Southlake, TX., opposed. (Received October 3, 2001) • Buddy Luce, 1850 Hunter's Creek Dr., Southlake, TX., undecided about, " Drainage concerns, lots on west side of creek; particularly those with drainage easements should be eliminated; useable portion of lots." (Received October 3, 2001) Case No. Attachment F ZA01-099 Page 1 City of Southlake, Texas MEMORANDUM September 28, 2001 TO: Bruce Payne, Director of Planning FROM: Kevin Hugman, Director of Community Services SUBJECT: Park dedication requirements for Dove Creek Estates (formerly Haltom Creek Estates and Hidden Creek Estates) On Monday, August 13, 2001 the Parks and Recreation Board considered the park dedication requirements for Dove Creek Estates. As you know, the development plan for this project changed several times. Initially, the park dedication requirements were to be met through public dedication of land for trail easement, construction of the public trail by the developer, and credit towards private amenities (recommended by Parks Board on April 9, 2001). With the most recent change to the development plan, the proposed lots are contiguous to each other and to the creek line, therefore there is no longer a public trail proposed. Staff placed the revised development plan and park dedication requirements on the Parks Board agenda for August 13. Given that an opportunity for a public trail no longer existed, staff recommended the payment of fees in lieu of park land dedication of 2.08 acres (a copy of staff memo from that meeting is attached). The Parks Board recommended the developer allocate the required park land within the development as private park land (copy of minutes attached from August 13, 2001 Parks Board meeting). Note that Article VII (Park and Recreation dedication Requirements) of Ordinance No. 483-F, allows credit towards private park land and amenities, up to 50% of the total required dedication requirements. In addition, staff continues to recommend against the public dedication of park land less than 5 acres unless under special circumstances (i.e., linear trail opportunities, contiguous to other amenities, etc.). Small public, "pocket" parks are not part of the Southlake Parks, Recreation and Open Space Master Plan due to maintenance issues and development limitations. As such, we do not recommend public dedication of park land for Dove Creek Estates. If you have any questions, please feel free to contact me. Community Services staff will be available for the Planning and Zoning Commission meeting. 1Cl:i Attachments: Staff memo to Parks Board re Dove Creek Estates dated August 10, 2001 Parks and Recreation Board minutes August 13, 2001 Case No. Attachment G ZA01-099 Page 1 City of Southlake, Texas EMORANDUM August 10, 2001 TO: Kevin Hugman, Director of Community Services FROM: Chris Carpenter, Senior Park Planner SUBJECT: Reconsideration of park dedication requirements for Dove Creek Estates (formerly Haltom Creek Estates and Hidden Creek Estates) Action Requested: Approval of park dedication requirements for Dove Creek Estates. Background Information: Park Dedication Requirements for the Development: According to Section 7.03(A)(1) of the City of Southlake Subdivision Ordinance, the parkland dedication requirements for residential development are as follows: ■ Dedicated parkland at a ratio of one (1) acre of parkland for every forty (40) residential dwelling units. ■ This addition, at 83 lots, would be required to dedicate 2.08 acres of parkland. Fee Payment Alternative: According to Section 7.05(A)(1) of the City of Southlake Subdivision Ordinance, the City Council, upon recommendation by the Parks and Recreation Board, may determine the acceptability of a developer's payment of fees in lieu of park land dedication requirements. ■ The City of Southlake Fee Schedule establishes the park dedication fee for residential development at $1500 per dwelling unit. ■ The equivalent in park dedication fees for this addition, at $1500 per d. u. (x) 83 d. u., is $124, 500. Fee Credit Request: According to Section 7.07(B)(1) of the City of Southlake Subdivision Ordinance, the Parks and Recreation Board may make a recommendation Case No. Attachment G ZA01-099 Page 2 to the City Council as to the acceptability of any alternative to land dedication, including physical improvements. • The applicant is requesting no credit toward the required fees • Please note that this project came before the Park Board in April composed of 95 lots with a combination of dedicated public and private park land, trails, amenity features, etc., and a request for a certain amount of fee credit. In summary, the Park Board previously approved: (1) Full credit for the value of the 20' public easement along Dove Creek and the value for the installation of the 8' public trail within that easement, with the remaining 12' of area (6' on either side) around the trail maintained by the homeowners association. (2) An access easement across from Lot 4 for public and maintenance access (3) Credit for $71,250 (no more than 50% of the required $142,500 fee) toward privately owned and maintained open space and small amenity features (4) Waiver of installation of 6' trail on North Carroll Avenue right- of-way Due to citizen input at the subsequent P&Z and Council meetings and the demand for minimum one -acre lot sizes, the developer requests to place the lots contiguous to each other along the creek to maintain the one -acre minimum and therefore proposes no public or private park or trail areas, other than the required off -road trail on North Carroll Avenue. Financial Considerations: Acceptance of parkland or fees and credits as previously described Citizen Input/ Board Review: • One prior Park Board meeting • Three P&Z meetings • Two City Council meetings Legal Review: Not Applicable. Alternatives: Acceptance of credits and fees at varying levels. Case No. Attachment G ZA01-099 Page 3 Supporting Documents: Supporting documents include the following items: A letter from the applicant's consultant An expense credit worksheet for Dove Creek Estates A reduction of the Pedestrian Access Plan Staff Recommendation: Park Board approval of fee payment in lieu of park land dedication. Case No. Attachment G ZA01-099 Page 4 CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING August 13, 2001 MINUTES Board Members Present: Chris Miltenberger, Chairman; Cara White, Vice -Chair; Mary Georgia, Secretary; Frank Cornish, Bobby Rawls, Lisa Stokdyk and Tim O'Connor Board Members Absent: None Staff Members Present: Kevin Hugman, Director of Community Services (was present for a portion of the meeting), Chris Carpenter, Senior Park Planner and Linda Carpenter, Administrative Secretary. Regular Session: Agenda Item No. 1. Call to Order The meeting was called to order by Chair Chris Miltenberger at 7:00 p.m. Agenda Item No. 2, Administrative Comments City staff asked the Park Board for a volunteer to present the Park Board Report at the August 21, 2001 City Council meeting. Ms. Stokdyk and Mr. Miltenberger, as a back-up, agreed to make the presentation. Future Park Board Reports will be made as follows: September 18 - Cara White; October 16 - Frank Cornish and November 20 - Lisa Stokdyk. The City Council meeting in December falls on Christmas and will be cancelled or rescheduled. Staff provided the Park Board with updates on the following topics: Fire at Bob Jones Park Concession/Restroom Building and Playground Equipment Vandalism: Senior Park Planner Chris Carpenter briefed the Board on the latest development. Four suspects have been questioned and will be prosecuted. The City is currently involved in processing the claim for damages with either the contractor or subcontractors. Damages are estimated to be approximately $475,000. Mr. Miltenberger commented that if the perpetrators' families had insurance, claims could be made against them. Status of large prints of Park Master Trail Plan map: The booklets are in, but the maps are still not available. GIS is currently working on all mid -year city-wide updates and will produce the Trail Plan maps as soon as possible. Irrigation at Bob Jones Park: Deputy Director Steve Polasek and Park Planning Superintendent Case No. Attachment G ZA01-099 Page 5 Ben Henry met with the contractor last week to discuss irrigation issues. The contractor has been urged to have the system repaired this week. Watering of some of the soccer fields is being done manually. Concrete Trail at Bob Jones Park: Although some citizens are using the trail prior to construction being completed, staff prefers that it not be used. Tennis Center Update: Director of Community Services Kevin Hugman briefly explained the recent changes. The management agreement with the Tennis Center Director has been terminated. Mr. Hugman described the operational arrangement of the tennis center which allowed the tennis pro to set up and essentially run the center, handling all finances, personnel issues, program development and operations of the facility. The City's responsibility was the maintenance and payment of utilities for the facility. Mr. Hugman said that management has had concerns over a number of deficiencies outlined in the agreement. To -date, City staff members are working at the tennis center to learn the basic operations. Other cities are being consulted about their operation procedures. During the interim, the city will staff and run the facility. The budget process is currently underway and the assumptions being considered are based upon the staffing and operations associated with the tennis center. City Council will provide direction during the budget work sessions whether to continue the operation of the center as is under City management, or to pursue another management agreement. Mr. Hugman said if the City continues operation, a tennis center manager would be hired as a City employee to handle marketing, league work, scheduling, and administrative issues. The City would contract with a head pro who would be responsible for all the tennis aspects - development of programs, working with tennis center manager, selection of the assistant pros who would also be contracted. Mr. Hugman passed out a copy of an email he received regarding the firing of the junior program development director, Steven Poorman, by Joe Snailum. Numerous emails have been received by the City in support of each party. Mr. Hugman commented that the City's decision to terminate the contract with the tennis center director was not related to the firing of the junior tennis pro. The City's primary goal is to continue to provide the service to the patrons of the tennis center and to make sure everyone (leagues, casual user, etc.) is accommodated. The City's second goal is to put together an interim solution which will carry the service through this interim period. Third, an evaluation of operations and a decision will be made regarding the long-term success of the tennis center. Mr. Hugman said he would be happy to discuss issues with interested persons and will keep the Park Board notified of developments. Arrangement of Park Board meeting room: Ms. Stokdyk asked if the tables could be arranged differently to avoid getting a "creak" in her neck and Ms. White said it would be nice if there were microphones available. These issues are being dealt with. There were no further Administrative Comments. CONSENT AGENDA Case No. Attachment G ZA01-099 Page 6 Agenda Item No. 3-A, Approval of the Southlake Parks and Recreation Board meeting minutes of July 16, 2001. A motion was made to approve the minutes of the July 16, 2001 Parks and Recreation Board meeting as corrected. Motion: Stokdyk Second: Miltenberger Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk and White Nays: None Abstention: None Vote: 7-0 Motion carried. ADDITIONAL INFORMATION ON CONSENT ITEMS Agenda Item No. 3-A, Approval of the Southlake Parks and Recreation Board meeting minutes of July 16, 2001. Approved with a correction noted by Ms. Stokdyk to show on Page 3, Line 5, "Abstention" — both Ms. Stokdyk and Mr. Miltenberger abstained from the vote. REGULAR AGENDA Agenda Item No. 4, Public Forum Chairman Miltenberger asked if anyone present would like to speak during the Public Forum. Kelly Riley, president, Southlake Lacrosse Association, 208 Bob-O-Link, Southlake, shared information about the Association and their need for a lighted playing field. Ms. Riley explained the two issues she wanted to present to the Board.. Ms. Riley's first point on behalf of the Association, was to request that the Board consider and support installing lights at the Carroll Middle School (CMS) field. She spoke about their need during the February Parks and Recreation Board meeting and about using a Texas School of Baseball (TSB) field at the July 23 SPDC meeting. The Carroll Middle School field is currently undergoing major improvements and the Association feels that it is urgent to have the lights replaced as soon as possible as a delay could result in opposition to the lights. Lacrosse season is November — May and the fields are dark beginning the end of October. The season does not conflict with other athletic games. Ms. Riley's second appeal was to ask the Park Board to reconsider the Capital Improvements Projects priority ranking list and to move the Lacrosse item up on the list. She said the Association is going into its second year and is already 300 strong in participants. She said the Lacrosse Association would never be as old as all the other sports associations in Southlake; however, Lacrosse is the oldest sport in America. She mentioned that many of the Lacrosse athletes play soccer and other sports as well. Case No. Attachment G ZA01-099 Page 7 She stressed how important Lacrosse is to the community and noted that several local talented players are being sought after by various Ivy -League and prominent universities. Ms. Riley displayed a local newspaper article about Lacrosse and quoted a statement from the article stating, "The grandest illustration of Lacrosse's appeal in Tarrant County is the astronomical acceleration of the Southlake-Carroll Lacrosse Association." She added that the Association does not even have a field to call their own. Although the Association is working toward securing money for matching funds, it is not likely they can come up with the $75,000 needed to light the CMS field. The total estimate was $150,000. The CISD cannot pay for lighting of the field, but has said they would agree to allow Lacrosse to use the land for play. Ms. Riley is waiting to hear from John Craft, CISD Assistant Superintendent for Financial and Business Operations, regarding an agreement for use of the field. Ms. Riley said the Association does not care where the field is located; they just need a lighted field! The Public Forum was closed. Before considering Agenda Item 5-A, Ms. Stokdyk and Ms. Georgia asked staff several questions. Ms. Stokdyk asked if the CEP priority ranking list had already been presented to SPDC? It is on the agenda to be considered at the SPDC meeting on August 20, 2001. There is still an opportunity for changes to be made to the list prior to going to City Council. Ms. Georgia wanted to know when the Park Board would have an opportunity to review initial plans for the usage of the Texas School of Baseball property? A site plan will be presented to Park Board, SPDC and City Council in the near future showing existing features, planned changes and cost estimates according to Mr. Carpenter. Agenda Item No. 5-A, Approval of park dedication requirements for Park Meadow, 14 residential lots and 2 non-residential lots. Senior Park Planner Chris Carpenter presented this consideration item and illustrated the features of the development on an overhead diagram. Mr. Carpenter said the development is situated just south of the south end of Royal & Annie Smith Park. The general concept of the plan was to have the first two lots that front FM 1709 as non-residential and the remainder as residential. The City saw an opportunity to make an entrance into the Park at the end of the cul-de-sac. This entrance would provide a mid -block connection into Royal & Annie Smith Park without having to go around subdivision. The developer proposed to set aside a 20-foot easement that would include an 8-foot trail as well as some decorative fencing and landscaping. Maintenance for the strip between the two lots would be the homeowners association's responsibility. According to Section 7.03 (A)(1) and (2) of the City of Southlake Subdivision Ordinance, this addition, at 14 residential lots and 3.12 gross non-residential acres, would be required to dedicate .41 acres of park land. The equivalent in park dedication fees, as established in the Fee Schedule for a developer's payment of fees in lieu of park land dedication, for this addition would be $23,496. The applicant requested credit toward required fees for both the public land dedication of 0.05 acres for the Case No. Attachment G ZA01-099 Page 8 trail into Royal and Annie Smith Park in the amount of $3,000 and additional width of the trail in the form of ,, ornamental fencing between the lots, landscaping, irrigation, etc., in the amount of $16,560, for a total fee credit request of $19,560. This would leave a cash balance of $3,936 due to the city. Ms. Georgia asked Mr. Carpenter to clarify the footage for the trail described in the packet memo. A motion was made to approve the applicant's request to provide the access in exchange for some of the fees with a balance left of $3,936, with an amendment to change the notation [on handout page 5A- 41 to read "8 foot concrete path" instead of "8 inch concrete path." The motion was further amended to include a 20-foot easement with an 8-foot concrete trail, correcting the wording on the cover memo on page 5A-4 to read, 1120' wide easement. Motion: Georgia Second: White Discussion: Ms. Stokdyk asked to have the cover letter corrected to say "20-foot wide easement... instead of "20-inch wide trail..." Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk and White Nays: None Abstention: None Vote: 7-0 Motion carried. Agenda Item No. 5-B, Reconsideration of park dedication requirements for Dove Creek Estates (formerly Haltom Creek Estates and Hidden Creek Estates). Senior Park Planner Chris Carpenter presented this consideration item for Dove Creek Estates. According to Section 7.03(A)(1) of the City of Southlake Subdivision Ordinance, this addition, at 83 residential lots would be required to dedicate 2.08 acres of park land. The equivalent in park dedication fees, as established in the Fee Schedule for a developer's payment of fees in lieu of park land dedication, for this addition would be $124,500. The applicant requested no credit toward the required fees. This project was presented to the Park Board in April, composed of 95 lots with a combination of dedicated public and private park land, amenity features, etc., and a request for a certain amount of fee credit. The Park Board approved: full credit for the value of the 20' public easement along Dove Creek and the value for the installation of the 8' public trail within that easement, with the remaining 12' area around the trail maintained by the homeowners association; an access easement from Lot 4 for public and maintenance access; credit for $71,250 toward privately owned and maintained open space and small amenity features; and a waiver of installation of 6' trail on North Carroll Avenue right-of-way. Due to citizen input at subsequent Planning & Zoning Commission and City Council meetings and the demand for minimum one -acre lot sizes, the developer placed the lots contiguous to each other along the creek to maintain the one -acre minimum lot size and therefore proposed no public or private park or trail Case No. Attachment G ZA01-099 Page 9 areas, other than the required off -road trail on North Carroll Avenue. The developer, David McMahan, Four Peaks Development, was present to answer questions. Ms. Stokdyk stated concerns about flooding in the area. She asked to have the "buildable" areas identified in the lots that were in the floodplain. Mr. Carpenter noted the overhead diagram of the proposed subdivision and showed that the buildable areas were located in the front section of the lots. Mr. McMahan responded to Ms.. Georgia's question about whether sidewalks would be installed on either side, saying that one -acre zoning developments were not required to have sidewalks. In response to Ms. White's question about what type of amenities (open space for play fields, etc.) would be provided for children in the area, Mr. McMahan said there were none planned. Ms. Georgia noted trails were shown through this property in the newly approved Pathways Plan and asked if Mr. McMahan was subject to the new Plan or if he had purchased the property prior to the Plan being approved? Mr. Carpenter answered saying that Mr. McMahan's string of permits had started before the Pathways Plan was approved. He added that when Mr. McMahan and his associate, Tom Matthews, were informed that the Pathways Plan was being updated and that a trail would be shown on the new plan, Mr. McMahan graciously said they would try to accommodate the trail and work it into their plan, which they did initially. Mr. Carpenter stated that at this point, it can not be required. Park Board members expressed their concerns that the current configuration of the development did not provide open space areas for a playing field or playground. Ms. White commented that two acres could accommodate a playground or field. Mr. Rawls responded to Ms. White's comment saying that the City did not want to maintain a two - acre park site — the City preferred a 5-acre or larger size piece of land. Mr. Miltenberger expressed his opinion that a development of this size should include some open space area set aside for its residents. He would like to work with developers to provide open space areas in the subdivisions. Ms. Stokdyk mentioned the need for "pocket parks" and that although the City prefers a park to be at least 5 acres, smaller pocket parks were needed as highlighted in the City's overall needs survey. Mr. Carpenter discussed the history of the developer's plan and how that plan originally did accommodate the trail and open space that the Park Board was desiring, however, due to opposition from residents about less than one -acre lot sizes, and given the direction by the P&Z and Council, the developer re -designed the configuration of the lots to meet the one -acre size limit. Ms. Stokdyk said she still had concerns about how to protect water quality and flood control and was told by Park Board members that those issues should be addressed by the Planning & Zoning Case No. Attachment G ZA01-099 Page 10 Commission. Ms. Stokdyk stated that normally what they are told is that floodplain is kept as natural �w open spaces and FEMA approves and allows for low impact uses such as trails. She said this all plays together and asked if the Board was concerned enough about how all this hinges together for open space for trails, etc.? "Are we willing to walk away from all that open space and usage for our community and settle for that eight foot trail," Ms. Stokdyk asked As a private citizen, Ms. Georgia said she was an advocate of open space and trails, but as a Park Board member, there was nothing legally or in the City ordinances prohibiting this plan. She said that the developer had tried to work with the citizens; the citizens spoke and said they wanted one - acre lots and that was what this proposed plan reflects. Ms. Georgia stated that within the guidelines of the law, that is what is reflected on this plan. Mr. Miltenberger agreed, but said that the Park Board does have the right to ask the developer if two of the lots can be left as open space. Ms. Georgia asked the developer, Mr. McMahan, if he "could possibly foresee providing maybe two of the lots that would join theses [referencing the overhead diagram] two loops together for maybe walking from one loop to the other, and maybe having like a linear lot ... T' Mr. McMahan responded saying that he appreciated what Ms. Georgia was asking and said that the developer had favored their other plan with the open space. The other plan was 84 lots and the current plan was for 83 lots. Mr. McMahan said they couldn't get that plan approved and had to change their entire focus on how they were going to achieve the requested one -acre lot sizes. Mr. McMahan said at this point in time, they are not "driving this engine." It's being driven by a buyer that wants the plan as presented. Mr. McMahan stated he did not have a choice. He said he did not have the liberty to make changes to the proposed plan. At this time he could not concede to giving the two lots for a linear playground area that the Board requested. The developer would have to pay the park fees. Mr. Rawls brought up the issue of the City not wanting to maintain a neighborhood park less than 5- acres in size. Mr. Carpenter said that most of the one and two -acre parks in Southlake are private, homeowner association -maintained parks and the City is fine with those. Mr. Miltenberger and Ms. White said that was what they were asking for. Mr. Carpenter said he had not yet seen anyone not get their maximum 50% credit for it. A one or two -acre park in the middle of a subdivision, especially in a floodplain, dedicated to the City, would be a nightmare he said. Mr. Carpenter said it would be irresponsible on the City's part to accept that size. He said it could be nice for the homeowner's association to develop something that would benefit them. When asked if the City would prefer two acres adjacent, such as a playground area, or two lots that would potentially join two cul-de-sacs, such as a linear park with playground equipment, Mr. Carpenter responded that staff would prefer whatever the homeowner association wanted to do. He said staff s recommendation to the Board would be to give them the maximum 50% credit, that the city would not really be interested in trying to obtain something internal — fee simple to the city. Ms. Georgia asked Mr. Carpenter if in this case it would be good to have the acreage versus the credit? Mr. Miltenberger said yes, it would be better to have the acreage. Mr. Carpenter said, "The Case No. Attachment G ZA01-099 Page 11 only acreage that I would even recommend that you consider would be something that would be �w beneficial to the subdivision in a private thing so that we are now released from having to worry about it other than giving them the credit for what is substantial park fees." A motion was made that the development satisfies park dedication requirements by taking two of the lots and making them a private park within its development and that would satisfy their requirement. Motion: Miltenberger Second: Stokdyk Discussion: Ms. Georgia questioned if it is a private park within the development itself, does the two acres satisfy the "dedication requirement" or does the 50 % apply? Mr. Carpenter responded that it could be whatever you want it to be. He said in general it is $60,000 an acre. Mr. Carpenter said this information would go along as a recommendation to Council. Mr. O'Connor asked Mr. McMahan if his take down was contingent upon a fixed number of lots, that being 84 or 83? Mr. McMahan responded that his take down was irrelevant to the discussion. Ms. Georgia commented that since the City only gets the 50% credit on the land, she asked Mr. Miltenberger if he would amend his motion to ask for some amount of playground equipment to go along with the acreage to satisfy the full dedication? Mr. Miltenberger agreed to make that amendment to his motion. The collective motion was restated by Mr. Miltenberger, "The motion is to request that two acres be set aside with the corresponding amount of equipment, which would then total up to the $124,500." Ayes: Cornish, Georgia, Miltenberger, O'Connor, Stokdyk and White Nays: Rawls Abstention: None Vote: 6-1 Motion carried. This recommendation will proceed to City Council with the consideration of the plat. Agenda Item No 5-C Revised Site Plan for Bicentennial Park maintenance facility improvements. Senior Park Planner Chris Carpenter presented the site plan for the maintenance facility, explained the improvements being requested and asked the Park Board for their recommendation to P&Z and Council. The current maintenance facility in Bicentennial Park is the only one in use by the entire Parks Case No. Attachment G ZA01-099 Page 12 Maintenance staff. It is in need of expansion in key areas to make it as efficient for the staff as possible ,. until another facility can be built. During their annual mid -year review of the current operating budget, the City Council gave approval totaling $35,000 in mid -year FY 00-01 budget amendments to improve this facility. Park Board members were directed to Exhibit A - a reduction of the proposed preliminary conceptual layout for the maintenance facility improvements - as Mr. Carpenter explained the following facility improvements: • Reconstruction of new, expanded wood stockade fencing enclosing the maintenance yard • New poured concrete apron for maintenance vehicle cleaning • New gravel drive interior to maintenance yard with larger turning radii and level surface • Shade structures erected over the edge of the perimeter wood stockade fence to serve as protective canopies for the park maintenance equipment • Canopy structure erected over the rear entrance to the existing maintenance facility to provide additional all-weather work area Staff has advertised the improvements as a legal notice and will be proceeding with a Revised Site Plan for Bicentennial Park through the Planning and Zoning Commission and City Council to publicly authorize the improvements, since modifications to any structure in the park requires this process. Park Board members asked a few questions about the size of the canopies and the location of the stockade fence. A motion was made to approve the design as proposed by the Park staff of the maintenance facility improvements. Motion: White Second: Georgia Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk and White Nays: None Abstention: None Vote: 7-0 Motion carried. Agenda Item No 6-A Discussion: Revised Park Dedication Guidelines and Worksheet (Appendix 11, Subdivision Ordinance No. 483). Senior Park Planner Chris Carpenter led the discussion stating that with revisions to the Parks, Recreation and Open Space Master Plan, staff proposed to revise the Park Board's Worksheet (Appendix 11) for review of park dedication requirements. Staff requested that the Park Board provide input on the draft enclosed in their packet and attached to these minutes. Case No. Attachment G ZA01-099 Page 13 Mr. Rawls left the meeting at this time (8:15 p.m.) Mr. Carpenter noted the commitment made over the years in every park plan to open space and said a column/row will be added to the Worksheet, below line 3, Linear Parks, "Open Space" and show what "percentage of the above" will be open space. Ms. Georgia had the following recommendations regarding the Worksheet: Correction to line 27, Trail (hiking, equestrian), under "Current Inventory" to show at least "7.8" instead of "1." Ms. Georgia recalled this number because that was a correction she had made after tallying up all the equestrian trails that are currently in the Bob Jones area and in the system. She recalled the figure was above 5 miles; not sure if it was 7.8 or 5.6. Check the figures under the Current Inventory and Current Deficiencies columns. Clarify the form to show line 30, Trail (paved) as "Trail (paved, multi -use ." Ms. Georgia said she believed the Current Deficiency number in line 30 should be lower, but couldn't recall for sure. She will check her notes and call Chris Carpenter with the information. Ms. White asked if the form included joint use features, noting that some of the shown deficiencies are being met through joint use. Mr. Carpenter said a separate column could be added to the Worksheet to show Current Joint Use Inventory. Ms. Stokdyk recommended attaching a sheet to the Worksheet showing a legend of the different park definitions (i.e., community park, neighborhood park, etc.), including the acreage requirements for each type of park. Mr. Carpenter said his intention was to add the map from the Park Plan that displays that information to the Worksheet. The corrected Worksheet will be formally presented to the Park Board prior to presentation to the City Council. Agenda Item No. 7, Liaison Reports. (a) Youth Parks and Recreation Board - no report (b) Recreation/Special Events - no report (c) Youth Sports Associations - no report (d) Community Groups - KSB is starting their new year. Everyone is invited to attend the board of directors meeting to be held on August 20, 2001. The boys and girls scouts groups are still looking for their weekly badge meetings. (e) SPIN - Joint City Council meetings have been rescheduled. (f) SPDC - The priority rankings list was considered at their last meeting. Land acquisitions were discussed during Executive Session. (g) JUC - no report Case No. Attachment G ZA01-099 Page 14 (h) City Council Monthly Report - Either Lisa Stokdyk or Chris Miltenberger have agreed to present the monthly report at the August 21, 2001 City Council meeting. (i) Equestrians - Work is being done on the trail head. 0) Traffic Management Bond/Portal Committee - meetings are not being held Mr. Carpenter reported on the Texas Parks & Wildlife (TPWD) grant application process stating that he and Park Planning and Construction Superintendent Ben Henry were very optimistic after a meeting they had with TPWD officials. Elaine Dill, TPWD, indicated that TPWD had not received many indoor recreation grants. Agenda Item No. 8, Adjournment The Board voted unanimously to adjourn the meeting at 8:32 p.m. Chris Miltenberger Parks & Recreation Board Chair Mary Georgia Secretary Attachments: Appendix 11, Subdivision Ordinance No. 483 - Revised Park Dedication Guidelines and Worksheet (included w/official, executed minutes kept in Office of City Secretary) N:\Parks & Recreation\BOARDS\PKBOARD\MINUTES\2001\071601.doc Case No. Attachment G ZA01-099 Page 15 City of Southlake, Texas MEMORANDUM October 11, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (ext. 1527) SUBJECT: Approval of Agreement of Community Services with Keep Southlake Beautiful. Action Requested: City Council consideration for renewal of the agreement for community services with Keep Southlake Beautiful. Background Information: Keep Southlake Beautiful (KSB) is a non-profit, community -based organization that first entered into an agreement with the City of Southlake in 1994. KSB currently provides many services to the community including educational programs, environmental awareness, and the implementation of the adopt -a -street program for Southlake city streets and right-of-ways. KSB has requested $5,000 for FY 2001-2002. KSB continues to increase the programs under the various services in the agreement. A KSB-school partnership has been developed to enhance the relationship between KSB and all schools in Southlake. The Adopt - A -Street program continues to operate with quarterly cleanups. Litter free programs now include city special events, youth sports associations, and the initial development of litter free schools. There are no significant changes to the agreement since the previous year's agreement. Financial Considerations: KSB has requested funding of $5,000 for FY 2001-2002 for services rendered to the community. The approved FY 2001-2002 Community Services Division budget has allocated $57,150 for community services agreements. This request is within the budgeted amount. Citizen Input/ Board Review: KSB Board of Directors approved this agreement at their October 3, 2001 meeting. KSB Board President Rosemary Hutchins will be present at the work session to answer any questions. Billy Campbell, City Manager October 11, 2001 Page 2 Legal Review: This agreement was modeled after the standard community services agreement utilized by the City and has one addition to the agreement from last year, as highlighted in the attached agreement. Alternatives: Alternatives may include the following: • Changes in the funding amount as determined by City Council • Non -renewal of community services agreement Supporting Documents: Supporting documents include the following items: • Proposed Agreement for Community Services with Keep Southlake Beautiful • Written request for funding from President of Keep Southlake Beautiful, Rosemary Hutchins • Keep Southlake Beautiful 2000-2001 Annual Report Staff Recommendation: Place on the October 16, 2001 City Council agenda for consideration the proposed Community Services Agreement between Keep Southlake Beautiful and the City of Southlake. KH E11l19D1p1►yj101011181 1 01►jt1WV l t Tjcl"� STATE OF TEXAS § �1y COUNTY OF TARRANT § THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized City Manager (hereinafter referred to as "City"), and Keep Southlake Beautiful (KSB), a nonprofit organization operating in the City of Southlake as an organization described in section 501 (c)3 of the Internal Revenue Code, acting by and through its duly authorized President. WHEREAS, the purpose of Keep Southlake Beautiful (herein referred to as "KSB") is to provide educational and motivational programs to improve the appearance of the City of Southlake and to preserve and enhance the local natural environment; and WHEREAS, KSB is a recognized member of Keep America Beautiful and Keep Texas Beautiful with full membership rights and resources; and WHEREAS, City and KSB desire to enter into an Agreement whereby KSB will provide beautification services to the citizens of Southlake; NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and KSB do hereby covenant and agree as follows: f.11_xl10111►91 SCOPE OF SERVICES KSB shall provide the following services: 1. Management of Adopt -A -Street programs on non -State highways within the City of Southlake. 2. Litter pickup along city streets, shores, and parks as allowed by available volunteer workers. 3. Education of citizenry on environmentally sound waste disposal practices, recycling, and pollution control. 4. Promotion of tree planting and city beautification through landscaping. 5. Cooperation with local agencies, businesses, and citizens to render educational and other services as is available through funding or other programs to promote beautification and environmental awareness. 6. Maintain certification as an affiliate of Keep America Beautiful, Inc. and Keep Texas Beautiful. 7. Assist with the maintenance of the landscaping for the Waterscape/Wildscape at Bicentennial Park. SECTION 2 KSB FUNCTIONS 1. KSB Board of Directors shall meet periodically. The time, date, place, and agenda of these meetings shall be solely defined by KSB. 2. KSB shall operate in accordance with its own approved by-laws. 3. Administration of the Adopt -A -Street program shall be coordinated by KSB. 4. The City shall have the right to review the books and records kept incident to the services provided by KSB to the City. SECTION 3 CITY FUNCTIONS 1. A liaison will be provided by the City to assist KSB in coordinating KSB and City operations. 2. City shall provide staff assistance, advice, and technical expertise where feasible to aid KSB. 3. City shall provide administrative support to KSB, where feasible. The nature, extent, and duration of this support shall be solely defined by the City. 4. City shall provide a meeting space for KSB Board of Directors meetings. 5. City shall be responsible for the proper working, maintenance and repair of the water feature and pumps at the Waterscape/Wildscape at Bicentennial Park. SECTION 4 PAYMENT FOR SERVICES City agrees to pay to KSB the sum of Five Thousand ($5,000.00) Dollars in payment for services described in Section 1 hereinabove. SECTION 5 TERM OF AGREEMENT The term of this agreement shall be for a period of one (1) year beginning October 1, 2001 and ending September 30, 2002. IN WITNESS WHEREOF the City and KSB have executed this agreement as of this day of , 2001. Approved as to legal form: Attorney at Law Mayor, City of Southlake President, Keep Southlake Beautiful 2001-2002 BOARD OF DIRECTORS President Rosemary Hutchins Vice President Alison Hubbs Treasurer Me Muzyka Secretary Debra Heath Wendy Carlucci Phyllis Catton Paula Egger Patnck Flaherty Linda Frost '(11W Dan Linn Sue Powell Keep Southlake, Beautiful Community Services Department 400 N. White Chapel Southlake • TX • 76092 Phone: 817.481.1549. Fax: 817481.1594 www.ci.southlake.tx.us October 10, 2001 Billy Campbell, City Manager City of Southlake 1400 N. Main Street Southlake, TX 76092 Dear Mr. Campbell: Keep Southlake Beautiful (KSB) has been a volunteer organization since 1991, an affiliate of Keep Texas Beautiful (KTB) since 1992, and a Keep America Beautiful affiliate since 1994. Our mission is "to strive through educational and motivational programs to improve the appearance of Southlake and to enhance and improve its local natural environment.° The KSB Board of Directors respectfully requests $5,000.00 in funding for the 2001-2002 fiscal year to support our programs as outlined in the Agreement for Services. For a review of our 2000-2001 accomplishments, please see the attached Annual Report. This past year KSB placed third in the state for Southlake's population category (17,501- 25,000) for the KTB and Texas Department of Transportation -sponsored Governor's Community Achievement Award. KSB also nominated two winners of KTB state awards: Durham Elementary/Intermediate School won 1s' place in the Sadie Ray Graff Education Award — Elementary School category. Durham Intermediate School Habitat Club won 1place in the Ruthe Jackson Youth Leadership Award. KSB and the schools were recognized at KTB's annual conference this past June. KSB is looking forward to this next year. Already we are involved in the "Southlake Cares for the Air" campaign and the development of the 2001- 2002 edition of the environmental art and literature anthology — Touch of Nature: America the Beautiful. We hope you will submit an entry and that you will also encourage city employees to submit literature or art to this special book. Thank you. Sincerely, Rosemary Hutch' s President, Kee Southlake Beautiful AMeAJWE.% ITT `'aui1I- ANNUAL .REPORT MAY 2000 TO MAY 2001 .BOARD OF DIRECTORS President Rosemary Hutchins Vice President Alison Hubbs Treasurer Debra Edmondson Secretary Debra Heath Jamie Blankenship Wendy Carlucci Phyllis Calton Tammy Finn Patrick Flaherty Linda Frost Kei Muzyka Jean Noon John Schock KEEP SOUTHLAKE BEAUTIFUL ANNUAL REPORT SUMMARY COMMUNITY LEADERSHIP AND COORDINATION Keep Southlake Beautiful's (KSB) mission is "to strive through educational and motivational programs to improve the appearance of Southlake and preserve and enhance our local natural environment.' The KSB volunteer board of directors appreciates the privilege of developing and nurturing community partnerships from city departments to Girl Scout and Boy Scouts to civic -minded families to accomplish its mission. KSB works with various city departments, boards and commissions including Community Services, Parks and Recreation Division (PARD), Public Works, Department of Public Safety (DPS), Parks and Recreation Board, Southlake Youth Action Commission (SYAC), and Metroport Teen Court. KSB has been working with Southlake schools including its teacher support program and the partnership with the Carroll Independent School District (CISD) in the publication of an environmental anthology of literature and art. Partnerships are critical to the success of KSB's Adopt -A -Street program and its impact on the appearance of the city. There are currently 37 streets adopted and 43 partners participating in the Adopt-A-Street-Trashoff/Treasure Hunt program including 10 families/individuals, 13 civic and church organizations, three homeowner associations/neighborhoods, two school groups, 14 businesses and the City of Southlake Public Works Department. This past year, KSB and community volunteers gave an estimated 4,754 hours of service to accomplish the KSB mission. The KSB board of directors, with support from a city staff liaison, meets in August for an in- house training retreat. New directors are oriented to Keep America Beautiful (KAB), Keep Texas Beautiful. (KTB), and KSB programs and the board plans its budget and programs for the coming year. This past year KSB representatives attended the KTB Houston, Dallas/Fort Worth regional forums, and the KAB national convention in Washington, D.C. Two board member are Project Leaming Tree trainers, another is planning to become an instructor this summer with support from KSB, and three board members were trained in Waste in Place. KSB is funded through membership dues, fund- raisers, in -kind donations, individual donations, and a scope of service agreement with the City. ,,. Southlake has been a KTB Proud Community since 1992. The cost/benefit ratio currently is 2:1. LITTER PREVENTION AND CLEANUP KSBI addresses the seven sources of litter through a variety of methods — the KSB newsletter, the city web site (www. ci. south lake. tx. us), press releases to the print media, litter free initiatives, special events booths, and the recruitment of Adopt -A -Street partners. KSB coordinates four cleanups a year and assisted in several other city- and community - initiated cleanups in a city park and for private property owners with special needs. This past year it is estimated that KSB and community volunteers cleaned an estimated 50 miles of streets, 178 acres of parks, and collecting 33.5 tons of trash. With the Parks and Recreation Division (PARD), KSB has developed the Xtreme Clean logo which is printed on all fliers that PARD distributes to each school child for its events. At each event, signs are displayed to reinforce the message that the event is litter free. The Litter Free Event program is advertised in the PARD publication, Southlake Scene, which is mailed to 8,000 Southlake households three times a year (the Litter Free Event program has been featured in the past two publications). An Xtreme Clean Litter Free Sports program has been developed to address the problem of litter in the local sports parks. The program was presented to the Southlake Baseball Association (1,300 participants) and the Southlake Girls Softball Association (500 participants) at their season kickoffs. "Litter Free Sports Zones" signs are planned for this summer. A regular feature in the KSB newsletter, The Redbud, is the Adopt -A -Street Corner section. A variety of issues are highlighted to remind citizens of the sources of litter and the reasons why people litter, as well as recognizing Adopt -A -Street partners and publishing cleanup statistics. After adopting a street, Adopt -A -Street partners receive a brochure ithat restates their commitment, provides safety tips, and informs them of the sources of litter and KAB's top 10 tips to prevent litter. KSB participated in the 2001 Great American Cleanup and Don't Mess with Texas Trashoff with an estimated 200 volunteers collection 432 bags of trash and used clothing. PUBLIC AWARENESS In cooperation with the City of .Southlake Public Information Office (PIO), KSB information can be accessed through the City of Southlake web site. The site includes information and links in the three environmental R's - Reducing, Reusing, and Recycling - and addresses quality of life issues of air quality, water conservation, and environmental crimes. The city's PIO includes KSB press releases with the city press packets, which are distributed to print media organizations including the Southlake Journal, Fort Worth Star -Telegram, Dallas Morning News, Hometown Star, Southlake Times, Grapevine Sun, and the Colleyville News and Times. Altogether, 2,696 column inches were devoted to KSB events, programs and endorsements. KSB's newsletter has increased its information content and monthly mailing distribution numbers. Included in the newsletter are topics of current interest, updates on volunteer happenings, and information about school, city and community programs that have an impact on the environment. The Flying Oak Tree Award is promoted through the newsletter and the "Rise 'N Shine" Teacher Manual, recognizing the environmental efforts of Southlake school. Fliers promoting Texas Recycles w Day, the SYAC Used Clothing Drive, and the Great American Cleanup/"A Touch of Nature" event are distributed through the schools. The Parks and Recreation Department's "Southlake Scene" publication also promotes KSB's Earth' Share • Earth • Care program that highlights a seasonal environmental message and describes the classes offered to the public through KSB. KSB has recently created two new brochures; one for membership recruitment and one for developing business partnerships. Bulk mailings are planned for the latter part of May. TheKAB and KTB logo are routinely used on KSB letterhead, the KSB newsletter and brochures. BEAUTIFICATION AND PROPERTY IMPROVEMENT A legacy of KSB boards has been development of the Tree Preservation Ordinance and the Earth Disturbance Ordinance. Both these ordinances contribute to preserving trees and natural spaces in Southlake as well as controlling erosion. A Department of Public Safety Building Services official has noted that the ordinances have created an attitude change among builders in the area with regard to tree preservation: those who have always worked at preserving trees have been reinforced in their 0 practices; while those who have had to change their practices have begun to appreciate the importance of trees in development. Promoting Southlake's official tree as a symbol for beautification, the board has an "ever- growing" RedBuddy list to encourage residents and businesses to plant a redbud or any other native or adaptive tree at their home or business. KSB board members are also rescuing redbud saplings for transplanting and for special event purposes. Another legacy of previous KSB boards is the Bicentennial Park Waterscape, a Texas Parks & Wildlife Department -certified wildscape, that KSB volunteers maintain in partnership with the City as an. educational tool promoting the wildscaping concept in backyards and businesses. A KSB board member is assisting the Parks and Recreation Division landscape architect with native plantings in the parking lot medians for one of Southlake's most prominent parks. KSB has also been asked to have a representative serve on a committee to develop a nature center at that same park. Two special beautification projects that KSB was involved in this past year include: (1) a community involvement project was assisting with the transplanting of plants for an elderly resident, and (2) the dedication, of Southlake's new Town Hall. For the celebration and in cooperation with the Southlake Sister Cities program and PARD, a Friendship Garden of trees representing Southlake and her two Sister Cities, Toyoma, Japan and El Fuerte, Mexico, was created at a comer of Town Hall. Southlake has. again received the Tree City USA designation and a Growth Award from the National Arbor Day Foundation. To achieve that designation, the city must accomplish certain criteria with the collaboration of several city departments and city organizations. Through the Street Tree program, the city shares the cost of 40 trees with residents who plant the trees in the right-of-way on their property. Along with other community volunteers, KSB board members have assisted with maintenance of the city's Tree Farm. Another component of the criteria is the celebration of Arbor Day, which KSB celebrated at its April "A Touch of Nature" event that included a proclamation, the presentation of the Tree City USA flag and plaque, and presentations. of KSB awards to local winners of the Arbor Day contests. ILLEGAL DUMPING AND ENFORCEMENT KSB supports the reporting of environmental crimes through the city web site by providing the phone number and Internet link to the Texas Natural Resource Conservation Commission. KSB also promoted awareness of Environmental Crime Prevention Week in its newsletter. KSB boardmembers plan to attend the KTB June Convention's Illegal Dumping workshop to become more informed KSB has been asked to participate with DPS Building Services/Code Enforcement in helping an elderly homeowner clean up her property, after years of debris collection. The homeowner's limited income, poor physical health, and the recent death of herhusband, have contributed to her inability to adequately address the problem. KSB kicked off a plan by Code Enforcement officers to assist the homeowner by arranging to have a church -based youth group assist with separating out tires and other trash to allow front loaders and other equipment space to get into the yard. Though graffiti has not been a problem yet in Southlake, KSB board members are aware of the curriculum and will consider implementation in coordination with the schools and Code Enforcement when and if the need arises. SOLID WASTE MANAGEMENT Southlake has residential curbside recycling a legacy of previous KSB boards. KSB had lobbied for the distribution of lids along with the bins provided by the waste services. When the lids and bins are distributed to new residents through the Utility Billing Department, the KSB logo is prominently displayed. Monthly recycling statistics from Trinity Waste Services are posted on the city web site showing an average of 64% of households recycling in 1999; 67% in 2000. Carroll ISD also recycles paper with CISD students getting into the recycling habit at an early age. In partnership with The Home Depot and the Southlake Youth Action Commission (SYAC),KSB celebrated Texas Recycles Day in November. The Home Depot provided the location, composting instruction, a collection site for recyclables, and free trees to schools groups that brought inrecyclables. SYAC spearheaded another used clothing drive for the Great American Cleanup. The clothing drive has been a positive leadership and community service activity for the SYAC members. AJ KSB recognizes steps taken by the City Manager and City Secretary offices to a paperless agenda system. With the new Town Hall and the ability to upgrade technology coupled with the awareness and commitment to reduce paper consumption, the City Council is taking the lead in reducing paper consumption in city government and serving as a public role model. The City of Southlake was recognized as a Clean Cities 2000 municipality and is committed to reduce, reuse and recycle. KSB promotes the City's biannual local household hazardous .waste collection event organized through the Department of Public Safety. This past spring 15,510 pounds of household hazardous waste were collected. EDUCATION KSB's "Rise 'N Shine 2000-2001 School Partnership" program provided Southlake schools with a teacher's manual composed of three basic components: the Teacher Grant Program, the Flying Oak Tree Award criteria, and information on environmental programs and resources. Six grants were awarded this past year and KSB will award four Flying Oak Tree (FOT) Awards in May. In February, 25 Southlake teachers were trained by nationally trained Texas instructors in the Waste in Place curriculum. KSB representatives will be using the Waste in Place curriculum as the primary resource for a summer class called "Garbage Gazette" to be offered through the KSB l;,arth • Share • Earth • Care program for 11- to 13-year-olds. Other classes offered through KSB include composting, drought tolerant landscaping, and nature classes for children. KSB and CISD have published "A Touch of Nature," the first annual anthology of literature and art based on an environmental theme. With the support of the CISD curriculum coordinators, principals, teachers and PTO representatives and with over 1,100 entries, the anthology is a treasure trove of talent and environmental insights from Southlake writers and artists as well as messages from state and local officials. The distribution of the anthology was in conjunction with a special event by KSB also called "A Touch of Nature." Thirty businesses promoted their environmentally friendly wares and messages; youth choirs, rappers and actors, and published writers shared their environmental messages including.a special tribute to Great American.Cleanup/Texas Trashoff volunteers 0 City of Southlake, Texas MEMORANDUM October 11, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (ext. 1527) SUBJECT: Approval of Agreement with Southlake Sister Cities. Action Requested: City Council consideration for renewal of the agreement for community services Background Information: Southlake Sister Cities is a non-profit, community -based organization established in 1991. The purpose of Southlake Sister Cities Inc. is to foster global understanding, friendship and communication through exchanges with Southlake's Sister Cities of Toyoma, Japan, and El Fuerte, Mexico. Southlake Sister Cities members act as the official hosts for visitors from the sister cities as well as representing Southlake during to the sister cities. Southlake Sister Cities organizes two youth exchanges each year: a group of youth from Southlake who visit Toyoma and a group of youth from Toyoma who visit Southlake. This is the first year that Southlake Sister Cities has requested funding from community services funds. In the past, the City of Southlake was a member of Southlake Sister Cities with a $1,000 membership. Financial Considerations: Southlake Sister Cities has requested funding of $1,000 for FY 2001-2002 for services rendered to the community. The approved FY 2001-2002 Community Services division budget has allocated $57,150 for community services agreements. This request is within the budgeted amount. Citizen Input/ Board Review: Southlake Sister Cities Board of Directors approved this agreement at their October 10, 2001 meeting. Southlake Sister Cities Board President Ralph Evans will be present at the work session to answer any questions. Legal Review: This agreement was modeled after the standard community services agreement utilized by the City and has one addition to Billy Campbell, City Manager October 11, 2001 Page 2 the agreement from last year, as highlighted in the attached agreement. Alternatives: Alternatives may include the following: • Changes in the funding amount as determined by City Council • Non -renewal of community services agreement Supporting Documents: Supporting documents include the following items: Proposed Agreement for Community Services with Southlake Sister Cities. Staff Recommendation: Place on the October 16, 2001 City Council agenda for consideration the proposed Community Services Agreement between Southlake Sister Cities and the City of Southlake. KH e AGREEMENT FOR COMMUNITY SERVICES STATE OF TEXAS § COUNTY OF TARRANT § THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized City Manager (hereinafter referred to as "City"), and Southlake Sister Cities, a nonprofit organization operating in the City of Southlake as an organization described in section 501 (c)3 of the Internal Revenue Code, acting by and through its duly authorized President. WHEREAS, the purpose of Southlake Sister Cities is dedicated to fostering global understanding, friendship and communication through exchanges with Southlake's Sister Cities of Toyoma, Japan and El Fuerte, Mexico; and WHEREAS, Southlake Sister Cities is a member of Sister Cities International; and WHEREAS, the City finds it desirable to promote world peace through a better understanding of other cultures; and WHEREAS, City and Southlake Sister Cities desire to enter into an Agreement whereby Southlake Sister Cities will provide educational and cultural exchange services to the citizens of Southlake; NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and Southlake Sister Cities do hereby covenant and agree as follows: SECTION 1 SCOPE OF SERVICES Southlake Sister Cities shall provide the following services: 1. Act as the official liaison between Southlake's sister cities of Toyoma, Japan and El Fuerte, Mexico. 2. Serve as host for visitors from Southlake's Sister Cities, including assisting with overnight accommodations, meals, touring, official receptions, etc. 3. Provide the citizens of Southlake with information on the sister cities through a variety of educational programs. 4. Promote the Southlake Sister Cities program to the citizens of Southlake. 5. Represent the Southlake in exchange visits to the sister cities. SECTION 2 SOUTHLAKE SISTER CITY FUNCTIONS 1. Southlake Sister Cities Board of Directors shall meet periodically. The time, date, place, and agenda of these meetings shall be solely defined by Southlake Sister Cities. 2. Southlake Sister Cities shall operate in accordance with its own approved by-laws. 3. The City shall have the right to review the books and records kept incident to the services provided by Southlake Sister Cities to the City. SECTION 3 CITY FUNCTIONS 1. A liaison will be provided by the City to assist Southlake Sister Cities in coordinating Southlake Sister Cities and City operations. 2. City shall provide staff assistance, advice, and technical expertise where feasible to aid Southlake Sister Cities. 3. City shall provide administrative support to Southlake Sister Cities, where feasible. The nature, extent, and duration of this support shall be solely defined by the City. 4. City shall provide a meeting space for Southlake Sister Cities Board of Directors meetings. 5. City shall provide gifts to the sister cities on appropriate occasions. SECTION 4 PAYMENT FOR SERVICES City agrees to pay to Southlake Sister Cities the sum of One Thousand ($1,000.00) Dollars in payment for services described in Section 1 hereinabove. SECTION 5 TERM OF AGREEMENT The term of this agreement shall be for a period of one (1) year beginning October 1, 2001 and ending September 30, 2002. IN WITNESS WHEREOF the City and Southlake Sister Cities have executed this agreement as of this day of 2001. Approved as to legal form: Attorney at Law Mayor, City of Southlake President, Southlake Sister Cities ' City of Southlake, Texas MEMORANDUM October 11, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (x1527) SUBJECT: Establishing Contractual Terms for a Management Agreement for the Southlake Tennis Center Action Requested: City Council consideration of contractual terms for a management agreement for the Southlake Tennis Center. Background Information: The proposed Fiscal Year 2001-02 Budget included funding for the City to manage and operate the Southlake Tennis Center. Staff proposed that a Tennis Center manager to oversee the business operations and marketing, and the shop staff be City employees, with the teaching professionals be contracted employees. The City Council expressed concern that projected revenues were less than projected expenditures, resulting in an operating loss for the City. Although the budget was approved as submitted, they directed staff to move towards another management agreement similar to the previous agreement. Staff has developed a set of proposed contractual terms that delineate the Contractor's responsibilities and the City's responsibilities, including financial responsibilities. The contractual terms agreed on by the City Council will be used to develop a Request for Proposals (RFP) from prospective contractors. The submitted Proposals will be reviewed and a management agreement will be negotiated with the best suitable contractor. Proposals may take exception to any of the base contractual terms, but they will be evaluated on that basis. A management agreement will ultimately be negotiated between a contractor and the City. In April 1999, similar contractual terms were also established prior to advertising for prospective Tennis Professionals to operate and manage the Southlake Tennis Center. Those guidelines formed the basis for the previous Management Agreement with Mr. Joe Snailum, and that Agreement was used as a basis to develop the current contractual terms. Significant differences between the previous Management Agreement terms and the current proposed terms are: 1. Require Contractor to pay all electric utilities, including court lighting and pro shop. (Park Board recommended City pay electric utilities) 2. Court scheduling and availability to be determined by Contractor. 3. Tennis Center hours of operation to be determined by Contractor. Billy Campbell, City Manager October 11, 2001 Page 2 4. Payments to the City be a fixed amount rather than a percentage of court fees and membership revenues. In addition, at their October 8, 2001 meeting, the Parks Board recommended the following changes to the base contractual terms: l . The limitation of 20 hours of on -court time for the Contractor be removed in favor of other language that would seek to ensure proper management oversight. 2. The minimum value of pro shop stock be deleted in favor of more general language. 3. The City be required to provide financial accounting software. 4. The City continue to pay all electric utilities. Financial Considerations: As determined by the negotiated Management Agreement. Citizen Input/ Board Review: The Parks Board considered and recommended for approval (7-0) the proposed contractual terms with the changes noted at their October 8, 2001 meeting. NETT President Laurie Starks and Treasurer Lynn Jumper were provided draft copies of the guidelines for input. Some a -mails have been received in recent days regarding the Southlake Tennis Center (copies attached). Legal Review: The contractual terms were based on the previously approved Management Agreement, which had been reviewed by the City Attorney. The City Attorney will review the Request for Proposals (RFP) and any agreement negotiated with Contractor. Alternatives: City Council input as desired. Supporting Documents: ■ Contractual Terms for Management Agreement for Southlake Tennis Center ■ Request For Proposals (RFP) Basic Information ■ E-mails regarding Southlake Tennis Center Staff Recommendation: City Council consideration and direction to staff regarding contractual terms for management agreement. DRAFT #2 CONTRACTUAL TERMS FOR MANAGEMENT AGREEMENT FOR SOUTHLAKE TENNIS CENTER NOTE. These guidelines do not in any way constitute a commitment by the City at this time. The successful candidate will enter into a contract with the City of Southlake, subject to City Attorney review and City Council approval. If a Prospective Contractor takes exception to any of these guidelines, they shall be clearly annotated as such. Agreement: 1. Contract entered into between City of Southlake and Contractor. 2. Contractor agrees to adhere to all policies of the City applicable to contract employees, including but not limited to, criminal background checks and drug screenings of all employees. 3. Initial term of agreement for three (3) years, with automatic one-year renewals unless either party gives thirty (30) days notice. 4. Ability for either party to terminate contract with thirty (30) days notice for cause and ninety (90) days otherwise. Essential Functions of CONTRACTOR: 1. In coordination with City staff, manage, direct, and coordinate all tennis programs for the City of Southlake. 2. Recruit, select, and train support personnel necessary to operate tennis facility in efficient, customer -friendly manner. 3. Plan, direct, coordinate and review the work plan for Tennis Center staff. 4. Develop and manage the tennis facility operating budget. Provide budget inputs to Director of Community Services for City funded aspects of Tennis Center operations and maintenance. 5. Monitor and evaluate the effectiveness and efficiency of service delivery methods. 6. Respond to citizen requests and inquiries regarding tennis programs and facilities; respond and resolve difficult and sensitive citizen inquiries and complaints. 7. Prepare and maintain appropriate records, reports and files. Qualifications: 1. CONTRACTOR (or tennis teaching professionals) -- ability to acquire and maintain certification with United States Professional Tennis Association (USPTA) and applicable state associations throughout term of this agreement. 2. CONTRACTOR and all staff -- Ability to acquire and maintain First Aid and CPR certification throughout the term of this agreement. N:\Parks & Recreation\BOARDS\CC\2001\Qtr 4\STC CONTRACTUAL TERMS-redline.doc 10/12/01 DRAFT ##2 3. CONTRACTOR (or tennis teaching professionals) - ability to maintain physical condition appropriate to perform duties and responsibilities including strenuous physical activity throughout the term of this agreement. Facility Availability: 1. Scheduling of tennis courts to be determined by CONTRACTOR. 2. Tournament scheduling - To be Determined 3. Hours of operation to be determined by CONTRACTOR, however it is expected that facility will be operated seven days a week throughout the year, with the possible exception of City holidays. Performance Monitoring: 1. Monthly reports will be submitted to the City documenting court usage, revenues, and expenditures. 2. Prior City approval is required for all publicity materials. Ancillary Items• Personnel: ] Gl11TT1? A ('T0— will not r.Proonally p;o*Jde morn then 10 hours por. wnnL o tip 1. CONTRACTOR will ensure a qualified business manager is employed to 9 g oversee the financial, marketing, and daily operations of the Southlake Tennis Center, if these duties are not performed by the CONTRACTOR. Teaching duties will not interfere with the responsible management oversight of the Tennis Center. 2. CONTRACTOR will be available at Southlake Tennis Center a minimum of 40 hours per week, except for vacations, illness, or out of town tournaments and other Southlake Tennis Center related business. 3. CONTRACTOR will hire and provide compensation for staff necessary to meet the satisfactory operation of the Tennis Center. 4. CONTRACTOR will carry applicable insurance, liability and workers compensation. 5. Tennis pro shop must be staffed at all times during posted hours of operation. 6. Staff must be First Aid and CPR qualified throughout the term of the agreement. 7. Staff must satisfactorily pass criminal background checks and drug screening tests prior to hiring. 8. Staff must include certified racquet stringer. 9. CONTRACTOR'S staff will wear uniforms and/or nametags. N:\Parks & Recreation\BOARDS\CC\2001\Qtr 4\STC CONTRACTUAL TERMS-redline.doc 10/12/01 DRAFT #2 Merchandise: 1. The pro shop will be adequately stocked and provide snack and beverage items, basic tennis equipment, apparel, racquets, etc. 2. City reserves the right to deny sale or stocking of items that may be controversial in nature. 3. CONTRACTOR is encouraged to stock items for in -line hockey and basketball courts (near pro shop). Facility: 1. CONTRACTOR will be responsible for: a) Daily maintenance and cleaning of Tennis Center pro, shop and courts. b) paTmv:ie 4vivveiiv wilitias (GBug f g4tiag •aPA p;@ shop4*A; evs*make ToAmis c) Providing all necessary equipment and furnishings for the operation of the Tennis Center, including but not limited to office furniture and office supplies, pro shop inventory and display racks, racquet stringing equipment, etc. d) d/or cash register for business transactions. 2. CITY will be responsible for: a) All necessary repairs to the actual physical conditions of the Tennis Center, lawns and landscaping, parking, sidewalks, seating, and plumbing, electrical, and natural gas systems and fixtures. b) All court resurfacing. c) Necessary replacement of nets, windscreens, and lights due to ordinary wear and tear. d) Payment of electric, natural gas, water and sewer utilities. e) Furnishing appropriate financial accounting software as determined by CITY and CONTRACTOR. 3. Other: a) No structural changes or modifications may be made to the Tennis Center without City approval. b) CITY reserves right to approve closing of facility at any times other than those agreed upon as the normal hours of business. c) CITY reserves right to review and approve all publicity material associated with the facility or its operations. Fees and Compensation: 1. Court Fees -- to be determined by CONTRACTOR with approval of CITY. • Annual Usage Fees Current annual fees are: NAParks & Recreation\BOARDS\CC\2001\Qtr 4\STC CONTRACTUAL TERMS-redline.doc 10/12/01 DRAFT #2 Junior: $75 -- resident; $100, non-resident Individual Adult $250 - resident; $275 - non-resident Family $500 - resident; $550 - non-resident • Hourly Usage Fees Current hourly usage fees are: Resident $2.50 per person, per 1-1/2 hours Non-resident $3.50 per person, per 1-1/2 hours League (resident and non-resident) $2.50 per person per match 2. CONTRACTOR will retain all fees and revenues associated with Tennis Center programs and operations, including court fees and memberships, pro shop sales, lessons, leagues, camps, and meeting room rentals. 3. CONTRACTOR will pay CITY ^Pr.s compensation for use of CITY facility. Year 1: $ per month Year 2: $ per month Year 3: $ per month N:\Parks & Recreadon\BOARDS\CC\2001\Qtr 4\STC CONTRACTUAL TERMS-redline.doc 10/12/01 REQUEST FOR PROPOSALS BASIC INFORMATION The following information will be requested by each Respondent: 1. Individual / Firm Information: Name Address Phone Numbers Form of Business Organization (Corporation, Partnership, Joint Venture, Other) Year Organized Primary Contact Individual 2. Organization: a. How many years has your organization been in business in its current capacity? b. How many years has your organization been in business under its present name? c. What other names has the business operated under? d. Provide organization information pertinent to the type of business (i.e., date of incorporation, principals, managing partners, etc.) 3. Experience: a. Describe the USPTA level of experience, certification for each teaching staff member. b. For each teaching staff member, describe their qualifications, experience and tenure in the organization. c. Describe the qualifications and tenure of each principal staff member with duties other than tennis related. d. Are there any nationally or state ranked players within the staff or coached by the staff? 4. Strategic Plan: a. Vision Statement b. Program Development and Objectives (Competitive, social, leagues, juniors, adults, etc.) c. Plans for Community Involvement d. Interaction with City e. Staffing Plan 5. Marketing and Growth Plan: a. Pricing Structure (membership fees, lessons, daily court usage fees) b. Marketing plan c. Tournament events 6. Other: a. any other relevant information that would assist the City in determining the suitability of the prospective Contractor. NAParks & Recreadon\BOARDS\CC\2001\Qrr 4\STC CONTRACTUAL TERMS-redline.doc 10/12/01 City of Southlake, Texas MEMORANDUM October 11, 2001 TO: Billy Campbell, City Manager FROM: Rick Black, Director of Public Safety (Ext. 2421) SUBJECT: Request for a variance to Sign Ordinance No. 704-A for Aventerra Southlake with site locations at 500 W. State Highway 114 and 250 E. State Highway 114. Action Requested: City Council consideration of a variance to Sign Ordinance 704-A. Background Information: The Grove at Aventerra located at 500 W. S.H. 114, and Corporate Center at Aventerra located at 250 E. S.H. 114, are commercial tracts being developed by Terrabrook. Jim Manskey, on behalf of Terrabrook, is requesting a variance to install three real estate signs as shown on the attached plans. This would vary the following sections of Sign Ordinance No. 704-A. Section 22 C. REAL ESTATE SIGN: The area allowance for real estate signs is sixty four (64) square feet with a maximum of thirty-two (32) square feet per sign face. The proposed signs are twelve (12) feet high by sixteen (16) feet wide with an over all area one hundred ninety-two (192) square feet with a single sign face. The maximum height for real estate signs is five (5) feet above grade. The proposed signs will be mounted on posts at no more than five (5) feet above grade for an overall height of seventeen (17) feet. The maximum number of real estate signs is one per site. While the Grove site would have only one sign and thus not need a variance for number of signs, the Corporate Center would have two signs and would therefore require a variance for number of signs at a single site. Staff Note: Signs would be located on fairly large tracts; The Grove with 50+ acres and Corporate Center with 280 acres and are to be complemented with a landscaping package. Financial Considerations: Not Applicable Citizen Input/ Board Review: No citizen input has been received. Not subject to any Board review. 1 Billy Campbell October 11, 2001 Page 2 Legal Review: Alternatives: Supporting Documents: Staff Recommendation: RB/sv None The Council may approve the request, deny the request, or approve it subject to whatever conditions they deem appropriate. Variance Application Form Site Plan Ordinance No.704-A, Section 22 C. Sign Renditions Place the variance request on the October 16, 2001 City Council meeting for disposition. 2 The following sections have been excerpted from the Sign Ordinance No. 704-A �WSEC. 14 VARIANCES The City Council may authorize variances to any restriction set forth in this ordinance, including but not limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign permitting process. In granting any variance, the City Council shall determine that a literal enforcement of the sign regulations will create an unnecessary hardship or a practical difficulty on the applicant, that the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self-imposed, that the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties, and that the granting of the variance will be in harmony with the spirit and purpose of this sign ordinance. A person may request a variance from the Sign Ordinance by filing the request with the Building Official. Any request for variance shall be accompanied by a completed application and a non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council. SEC. 22 TEMPORARY SIGNS EXEMPT FROM PERMIT C. REAL ESTATE SIGN PERMITTED SIGN STRUCTURE: Attached, monument, and /or ground 2. MODIFICATIONS TO GENERAL REGULATIONS: a. MINIMUM LETTER / LOGO HEIGHT: Not applicable b. MAXIMUM HEIGHT : Five (5) feet above grade for ground signs; below roof line for attached C. MAXIMUM AREA : Sixty-four (64) square feet with a maximum of thirty-two 32) square feet per sign face. d. MAXIMUM NUMBER OF SIGNS: One (1) per site e. MINIMUM SETBACK: Not applicable for ground signs four (4) square feet per face in area Sign Variance Presentation • Sites : The Grove and Corporate Center • Addresses: 500 W. S. H. 114 and 250 E. S.H. 114 respectively. • Request: Seeking to increase allowable real estate sign area from 64 s.f. to 192 s.f. and to allow a second real estate sign on one of the sites. • Issue Facts : Real estate signs are allowed by ordinance to have an area of thirty-two (32) square feet per sign face with a total of sixty-four (64) square feet overall area. One sign is permitted per site mounted no higher than five (5) feet above grade overall height. The proposed signs are twelve (12) feet high by sixteen (16) feet wide with a single sign face for a total area of one hundred ninety-two (192) square feet. They are to be mounted on posts at no more than five feet above grade for an overall height of seventeen (17) feet. • Special Info.: The Grove is a 50+ acre site to have one sign as allowed by ordinance. The Corporate Center is a 280 acre site and is to have two signs. Each sign placement is to be enhanced by a decorative landscape package. • Ordinance Matrix: MAXIMUM HEIGHT : Five (5) feet above grade MAXIMUM AREA: Sixty-four (64) square feet with a total of thirty-two( 32) square feet per sign face. MAXIMUM NUMBER OF SIGNS: One per site 4 Received: 10/ 1/ 1 2:46PM; OCT-01-2001 01:56PM FROM-TWARTNERS +2147446785 -> TERRABROOK; Page 2 +2147446785 T-706 P.002/004 F-776 NAME: ADDRESS: PHONE: RAX: CITY of SOUTHLAKE SIGN VARIANCE A'PLICAt.TION Ai'_. ` FL1C eAANT OWNER -Cif different TIE IROOK Same U07 S. White: Chattel Bhd. sa te: 150 (817 481--0135 / 1 1 m) 8].7 424-9740 l'he faftawino 11forff4fton periairty tee the location frir Which the variance is regmweAl NAME OF BUSINESS OR, OPERATION: 4vemterra Sotrtlgake STREET ADDRESS: SIB 114 an. I?evt S I1 White Cha c2 ast Sedc LEGAL OESCRIPTTON: Lot 'T tct I lock A - N Sabdivision NA Tract II Block 1 - 5 hore:by cartit'y tmu this awlication is conrplete as par tho mquironaus or sign ordirulme Nv, 704 as auc imizod bcjo%. 1 lIxtbw understand ttun it is ndccs;ary to l vc u r�prtacxttstivc at the City C:ouEtcil rae.'tar W>i0 l aLitFtatiscel to ciiset*Ihmre�qawevic' .ApPli=Ws signature. Date: /0 O T e following checklist is a Sunmary tyFrequircm(MAS for siP varian o requests as mquired by the CityY of Southlaka. The applicant should fmthec refer to the Signs Ordinance No.704 and amernchnents, and outer ordinances nups, and codes at-ailable at the City ,Hall that may pertain to this sign variance r"t. % Completed siP variance request application. X— ComPleted dMnonstration of Conditions applicable to the requft-ted variance (see attached.) . X Site plan showing the location of the signVarian a mquest and any otha• sib that conform to or are zac, Mpt from the sign Ordinance. The site pLM shall also indicate the building, landscaped areas, parking & aptu oaches and adjoining street Rt 0. W. K Scaled and dimensioned elevation of the sites for uchich the variance is ,requrs'tcd. Par attached signs, The 01M ations sball stow the building, thesign for which the variance is requested, and any other signs that ct}nfortn to or are Ltempt from the Silts ordinance. Received: 10/ 1/ 1 2:46PM; +2147446785 -> TERRABROOK; Page 3 OCT-01-2001 01:66PM FROM-TWARTNERS +2147446T85 T-788 P.003/004 F-776 plc �v .rhmv IT "PLICATION :._ CITY OF SOi: THLAKE ADDRESS OF PRpJgCT : 5H 1 DpN'E (S-+ ACRI:.S SH 1I4 'WHITE CHAI'I~L 0+ACRES) SUBDIVISION: AVENTERRA BLOCK: 111-1.5 LOT: g�&#'I TEIrT,ANT' ; x`fiRRABRUOK TELXFRONZ (817) 481-pi3S SIGN COMPANY I (INSTALLER) : TO BE DETERMINED 4 TELEPHONE: PAC NUMBER: ADDRESS: CITY: SOUTMAXE_ ZIP - 76092 ILLUMINATED? 'YES NO (CIRCLE aim) ELEC'TR:CCAL CONTRACTOR: TODEDETERMNED TJ LEPE : ELECTRIC C ANY': TXU TYPE Sl(;N PERK VENT ST(;N STRUCTURg C,ATROOIRY — A'TTACI EF) —BUSINESS *-MONUMENT � M- E- I BOARD *GROUND _,,,_ SUB-DIV ENTRY (Yl >FIER ,...� D]Afc� oRY I-N I-lru nONAL .` GASOLLN E PRICING TRI CounTY TEMPOMRy SIGN CATEGORY MODEL H(WIE SPECIAL PURPOSE, DEVELOPMENT _ .�.. REAL ESTATE (no roe) S�CNARi;A: �EiC�ix1�` �—...'nlRrclic�r��,�. Fl . X WIDTH L FT. = AREA � _SQ. FT. *OVERALL HEIGHT '. ^F7. SET&ACKS FROM R.O.W. D0CuN,1ENTS A TA.CHFU: X Sign Drxwia�b _X. Plot plan or Site Pima Sibnx#ur of iican# 10 01 01 �xsr**+4�tr�a�*�w,t��&irr*x�R:$,t,r,r,��a�t�,r,r,��r��e��tkx*��►Date �*k�►at*x�t�r�t�r��x�r,�*�:��+txx**� A.pPticxtIon Approved BY'- Approval Date: Expiration l)xte: Cammonts• Permit Fees. - City of Southlaeke M111411ml; Services 667 N. Carro l Ave. SOuthisket Texas 760e2 Telepho:ee (817) 481-5576 Fax (817) 481-5713 w�vw.ci.sou#hiake.kx.us 3 Received: 10/ 1/ 1 2:47PM; +2147446785 -> TERRABROOK; Page 4 OCT-01-2001 01:56PM FROM-TWARTNERS +214T446T85 T-786 P-004/004 F-776 Demonstration �„ Please de onstrate that f ow' condi�ions area licable to the r nested si vat' Dance: 1 • That a literal enforcement of the sign regulation will create an unnecessary hardship or Practical difficulty on the applicant: A literal enforcement of the sign ordinance poses a hardship and practical difficulty in that: • SST 114 construction dramadcall Y impacts visibility of real estate signs along major sections of frontage for these properties, and; • The sizes of each tract (The Grove — 50+ acres and The Corporate Center — 280+ acres) make it impractical to sign each with only one sign. ?• That the situation causing the unnecessary hardship or practical dificulty is unique to the ajj'ected property and is not se# - imposed Construction of SH114 will be ongoing through 2005 for sections of The Corporate Center, and will affect visibility to temporary real estate signs throw ghout the are improvements imposed by TsDOT, and beyond the control of this Uro °f construction. These P property. 3• That the variance will not injure and will be wholly compatible with the use and permitted development of adjacent propoerties: Request for variance on size of signs (for visibility) and number of signs (due to Iarge size of tracts) does not represent any injurious situation, and will be compatible with uses proposed for the Pr0Pe' a (office, retail, mixed -use). Signs are proposed to include color rendered plans and extensive landscape, making them more attractive for passing traffic. Adjacent land uses include commercial / office across Dove (east side, proposed as Verizon), and agricultural (across White Chapel). Both of these adjacencies will not be negatively impacted by the proposed signs. 4• That the variance will be in harmony with the spirit and purpose of the sign ordinance: Proposed temporary signs are in harmony with the spirit and that they are well designed, well landscaped, not in conflict with adjacent uose of s s, angn d thought.to be representative of a quality that is desired by citizens of Southlake. Landscape will be an integral part of the look and aesthetic of the signs. 00 i i Mr N rn o q �� s• C .1h. K 1 cc n) m 9-0 a C C m Oil C. *AVASnTA.P.* V*-JQ.LW2AV — I ON City of Southlake, Texas MEMORANDUM October 11, 2001 TO: Billy Campbell, City Manager FROM: Rick Black, Director of Public Safety (Ext. 2421) SUBJECT: Request for a variance to Sign Ordinance No. 704-A for GameStop located at 2055 W. Southlake Boulevard. Action Requested: City Council consideration of a variance to Sign Ordinance 704-A. Background Information: GameStop is a retail business located at 2055 W. Southlake Boulevard. Bill Robinett of U.S. Sign, on behalf of GameStop, is requesting a variance to install a sign as shown on the attached plans. This would vary the following sections of Sign Ordinance No. 704-A . 9 Section 16.A ATTACHED SIGN • A.2. MINIMUM / MAXIMUM LETTER / LOGO HEIGHT: The proposed sign has 36 inch letters. The allowed letter height for store fronts less than one hundred (100) feet from the R.O.W. is 12 inches. The store front is approximately eighty (80) feet from the R.O.W. This is a 300% increase in allowable letter height. A.6. ROOFLINE LIMITATIONS: ".....signs may be attached to a continuous plane fascia, if the sign does not extend above or below the projection of the fascia..." The fascia of the building in question is eighteen (18) inches. Therefore the proposed sign having thirty-six (36) inch letters would extend above and below the upper and lower edges of the fascia by a total of eighteen (18) inches. Staff Note: Staff has recommended eighteen (18) inch letters in order to comply with Sec.A.6. of ordinance. Financial Considerations: Not Applicable Citizen Input/ Board Review: No citizen input has been received. Not subject to any Board review. 1 Billy Campbell October 9, 2001 Page 2 Legal Review: Alternatives: Supporting Documents: Staff Recommendation: RB/sv None The Council may approve the request, deny the request, or approve it subject to whatever conditions they deem appropriate. Variance Application Form Site Plan Ordinance No.704-A, Section 16.A.2.6. Sign Rendition Place the variance request on the October 16, 2001 City Council meeting for disposition. 2 The following sections have been excerpted from the Sign Ordinance No. 704-A SEC.14 VARIANCES The City Council may authorize variances to any restriction set forth in this ordinance, including but not limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign permitting process. In granting any variance, the City Council shall determine that a literal enforcement of the sign regulations will create an unnecessary hardship or a practical difficulty on the applicant, that the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self-imposed, that the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties, and that the granting of the variance will be in harmony with the spirit and purpose of this sign ordinance. A person may request a variance from the Sign Ordinance by filing the request with the Building Official. Any request for variance shall be accompanied by a completed application and a non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council. SEC. 16 PERMITTED SIGN STRUCTURES AND GENERAL REGULATIONS A. ATTACHED SIGN GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall be applicable to all attached signs which are allowed under this ordinance. Signs may not be attached to light fixtures, poles, curbs, sidewalks, gutters, streets, utility poles, public buildings, fences, railings, public telephone poles, or trees. The direct painting of signs on buildings shall be prohibited except for signs less than a three (3) square foot area used for building identification. 2. - MINIMUM /MAXIMUM LETTER/LOGO HEIGHT: The minimum height allowed for letters or logos shall be six (6) inches. The maximum height allowed for letters or logos shall be based on the following criteria: Distance From R.O.W. Less than 100 ft. 101 - 150 ft. 151 - 200 ft. 201 - 250 ft. 251 - 300 ft. 301 and greater Maximum Letter/Logo Height 12 inches 18 inches 24 inches 30 inches 36 inches 42 inches 6. ROOFLINE LIMITATIONS : In no case shall an attached sign project above the roofline of any building, except those attached to parapet walls and the attached sign may not extend above the parapet wall. Signs shall be no closer vertically to the eave of the roofline or overhang than the predominant letter height ( see Appendix 'B' for further clarification ). Signs may be attached to a continuous plane fascia, if the sign does not extend above or below the projection of the fascia Signs attached to fascia are only allowed when attached to structural canopy supported to the ground by columns constructed of similar masonry material as the primary structure.( see Appendix 'B' for further clarification). 3 Sign Variance Presentation • Business: GameStop • Address: 2055 W. Southlake Blvd. • Request: Seeking to increase allowable letter height from 12 inches to 36 inches. • Issue Facts: Store front is approximately 80 feet from R.O.W. Ordinance allows 12 inch letters for store fronts less than 100 feet from R.O.W. This is a 300 % increase in height. Store front fascia is 18 inches. Thirty-six (36) inch letters would overhang fascia by 18 inches. • Ordinance Matrix: Distance from R.O.W. Less than 100 ft. 101-150 ft. 151-200 ft. 201-250 ft. 251-300 ft. 301 and greater 4 Maximum Letter/Logo Height 12 inches 18 inches 24 inches 30 inches 36 inches 42 inches CITY OF SOUTHLAKE SIGN VARIANCE APPLICATION APPLICANT OWNER (if different) NAME: l�SSty�n�s ��/n�4��R� C�1 �9'1'ylL✓ STDP E � /� ADDRESS: 6021 /ltl4'1OIL,--a o )-5D ( 1 u-160k �. t11Z 7ati 11 ty ��vd PHONE: $Tp FAX: � D-?gyp_ 3`�5- oil- `iawl The following information pertains to the location for which the variance is requested NAME OF BUSINESS OR OPERATION: A AMC 57bP STREET ADDRESS: v� D`� 5- GlJ • S 0 uTl�f LA� ILL' �L v� LEGAL DESCRIPTION: Lot S't- Block- -7- Subdivision SoWr#"Kz� C�1W-7 p ZL I hereby certify that this application is complete as per the requirements of Sign Ordinance No. 704 as �W summarized below. I further understand that it is necessary to have a representative at the City Council meeting who is authorized to discuss this request. L� Date: q- Z-17 Applicant's signature: - The following checklist is a summary of requirements for sign variance requests as required by the City of Southlake. The applicant should further refer to the Sign Ordinance No.704 and amendments, and other ordinances maps, and codes available at the City Hall that may pertain to this sign variance request. Completed sign variance request application. Completed demonstration of conditions applicable to the requested variance (see attached.) . Site plan showing the location of the sign variance request and any other signs that conform to or are exempt from the sign ordinance. The site plan shall also indicate the building, landscaped areas, parking & approaches and adjoining street R. 0. W. Scaled and dimensioned elevations of the signs for which the variance is requested. For attached signs, the elevations shall show the building, the sign for which the variance is requested, and any other signs that conform to or are exempt from the sign ordinance. 5 Demonstration M Please demonstrate that the following conditions are applicable to the requested sign variance: 1' That a literal enforcement of the sign regulation will crate an unnecessary hardship or practical difficulty on the applicant As a retail location that will rely heavily on drive by traffic, the literal enforcement would greatly hamper Gamestop's exposure and financial liablity. With no available sign except those on the building facia it is important that the facia signage be sufficient to assist in developing a sustainable traffic flow. 2 • That the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self imposed. 12" signage is only marginally readable by moving traffic. The proximity to the property line of this development means that the above specified sign would be the maximum allowable and greatly diminish advertising exposure. 3 • That the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties. The requested variance will simply allow Gamestop to be on common footing with other adjacent properties and will not detract from or injure them. 4 • That the variance will be in hannony with the spirit and purpose of the sign ordinance. Yes it will. ..Codes are meant to regulate businesses equally giving them equal opportunity at the buying public. The variance would allow for that equal footing to be achieved. CI Sep 13 01 05:01p dmitchell 817-424-2810 ' 1 3eForm.062001.7p EXHIBIT A SITE PLAN This site plan is presented solely for the purpose of identifying the approximate location and size of the buildings shown. Building sizes, site dimensions, access, and parking areas, existing tenant locations and identities are subject to change at the Landlord's discretion, except as otherwise expressly restricted herein. a. 8 PV vp dCW F. M. HIGHWAY No. 1709 (SOUTHLAKE BLVD.) V A-1 DALIAS 5220?8 7 5229.1 11.11 • 11AMM Tr=I )PI 7 4?4 PRI 1711 TD ) p.2 PRGE:002 R=76: Usable Area 0 10 11 I & I CD z IM LO Al Page 1 of 1 AND Ydl7Af1E 6 t81t) 81GM REED AtJO 00NNEC187 SY C31@JT FASCIA = 18" HT �r curpmate Office oaW RcoionaI Office 1500 Serino., Ste, 200 2220 San Jancinto Blvd Housbm, TX 77957 Denw, TX 76205 FAX: 713 977 7903 FAR. 940-380.9395 713 977 7900 W-300-9153 iS SU9MMMD AS OUR PROPOSAL, AND THE RdGW TO USE AND 13 INDI "STC RIM WHI TO .I RACI mw a rurr am wl ro OR Warr IN Aw file://C:\TEMP\gs4.jpg 10/4/01 0 Q W Q� LL q" X � WW} 10 ..52 5� Q Ln F cD O 4 co W cn LU t— : c� g m J J Z Q Lu o x S2 n n � W N1 x cc SQ I 50' R.O. W CAWaL. -MEADOWS 6MR-T `I 1235.58' f 1 I I I,. I gX I to 50' R.O.W. I, PRIMROSE - ' - 1�4111� — 50' I R.O.W. � I Z W Q I r J J I; �80111' c I' i I I, 201.42' S 89'28'03" E 114 V.7 .J%J 1 J •v •.IJv.vv 0 G f i C� r ik 1 i� ,I N 89'56' 1 1" E 791.07' S 88'32'35" E 578.72' f ;N1 � � � / A'k�,y r✓cee� � i 20 f-------- W. HIGHLAND ST-- pove V) is / Q E. HIGHLAND ST. J a J Y / Z 114 Z CY C) SOUTHLAKE BLVD- 1 /k �\ Q m ORT Y rn 0 50 100 200 VICINITY M A P N.T.S. j SCALE IN FEET » — / / 1 - 100 198.38' / N 89'27'45" E- - - I i A /. NOTE: PEDES TRAIN SIDEWALKS ARE NOT BEING ' PROVIDED INSIDE THE SUBDIVISION. VOL. I - - 9t � I I I I I LDT RR ,ice i LDT 7 <_ - r - LET 4 Lam- c 06 642 29, F. w p`L 16 O _ "� �► 62�$�p 17 - I , 7/71 L L'T 29 LC' 38 p j 1 5' U._ I i r, I I f r `T 2 nn/_\JECT TE PEDESTRIAN ACCESS PLAN FOR AUTUMN GLEN ESTATES (83 RESIDENTIAL LOTS, 95.9 GROSS ACRES) A TRACT OF LAND SITUATED IN THE FRANCES THROOP SURVEY, ABSTRACT NO. 1511, AND BEING ALL OF THE FOLLOWING CALLED TRACTS: A 2.922 ACRE TRACT, A 20.543 ACRE TRACT, A 14.445 ACRE TRACT, A 2.308 ACRE TRACT, A ' 15.927 ACRE TRACT A 29.395 ACRE TRACT, A 3.21 ACRE TRACT (TRACT A), A 3.21 ACRE TRACT (TRACT B), A 3.21 ACRE (TRACT C) AND A 1.00 ACRE TRACT DESCRIBED IN DEEDS TO JAMES C. HALTOM ET UX, OF RECORD IN VOLUME 13731, PAGE 0065, VOLUME 12950, PAGE 131, VOLUME 12659, PAGE 475 W VOLUME 13870, PAGE 96, VOLUME 13870, PAGE 95, VOLUME i Q o 13689, PAGE 222 AND VOLUME 13870, PAGE 94, -� RESPECTIVELY, DEED RECORDS ,? CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS y CITY CASE N O . ZA01-099 (0,.. DEVELOPER: I I- 50'aOFOUR PEAKS DEVELOPMENT, INC. 726 Commerce Street, Suite 109 Southlake Texas 76092 j Phone: (817) 329-6996 Fax: (817) 481-4074 1 i OWNER: JAMES C. HALTOM I 1601 North Sunshine Lane Southlake Texas 76092 { Phone: (972) 988-8448 Fax- (972) 988-2864 --DATE: SEPTEMBER 4. 2001 HZ FILE NO. PRE —PAP PREPARED BY: HUITF--ZOLIARS HLM-Zolars, Inc. Engineered/Architecture 31M McKinney Ave. Suite 600 Dailas, Texas 75204 Phone (214) 871-3311 Fax (214) 871-0757 Project No. 01-2992-05 SHEET 2 OF 5 REC'D P 17 2001 / 26 25 24 23 22 20 I 28 OD =29 I a„ T £ OPOSED50' R.O. i 19 - - - - - _—_8 W. W.�- it I I00 z 30 1 2 3 4 �MH SS 31 © 31 I I U.E./ PP a I I I / / 001 I -�`� - — - - ---- COIN�ECT TO EXIS/TI/NG MN ss W.W-- - -�- - - - kH. 71 GUY ' , PP 32 30' ROAD ACC \ E ' I / I 17 EASEMENT TO X / LLJ �-_ ABANDONED fit' C I SEPARATE INSTRJMENT 1 I 100 I �15'U.E. � / CONNECT TO 1 I 8 7 6 5 I D // ► L0 '10= EXISTING WATER 34 33 I I I I 16 / - I �`— -�-15' UTILITY ES1A- I TO REMAJ� I I I I 3 I VOL. 1232- PG- 323 30' RC AD ACCESS ESMT TO 3E I 001 — 1 ABANDONED BY SEPARATE INSTR MENT 1 / i I \ _ ' ; - F (PER VOL. 978 , PG. 26 & VOL. 5179. PG. 259) I j \ F-' i I I I I 8'WATER 15 LAJ -- --- -- --- --- --- -- - --.. --- ---- -- — - t� = _ — _ _ _ _ — — _ --- — LOVERHEAD SERVICE UNE I 1 I _ t--------- -- -- l I — STREET—� PRE3P8SED 50 R O. ---------------- - - - - - - _ 8" w. W.-y- — 8" W. w.--� / ( C) 1 Ste-- --t — — — — - I 14 —' I UTILITY ESMT. TO REMAIN 3 I / LOT 8.4 p� = I I I i� 1 2 3 4 5 6 7 8 I I- 13 // ' 1 H1 SS j ---�_ i 15' U.E. - 20' 30' D. & l OCONNECT TO I \\ EXISTING W.W. MH. LCT � EXIST. 6" 'WW 25' WATER & 1 1 ! y / l i SAN. SEW. J / 16 PP y i D EASEMENT - - �/ 8_ W. w--� - - - - 1MH 55 15' U.E. CiP ` Y pp P/ ` —'— _ Q - I ------------ - "WATER I I �\ 17 9 id I 16 15 14 13 12 11 10 / / / 1 3 1 15 // / 1 / AS METER © 00 \ I 18 PROP. 12" WATER / U' 11 14 I r I �� 9 ------ 8" ww.•-� ------ j 1 31 ICY EE - f'f�(3P�SEE� S- 1 I I / <\ 15' ; D.E. 1 25' U.E./ 00 I �00 19 / \�------ ------ --- 1 13 D.E. I I „ 8 WATER _ 1--------- --I 1 B - CONNECT TOwul yyW__ I i 2 ] ' EXIS G W. MH. 12 I I 3 4 5 6 APPROXIMATE LOCATION OF / 1 21 I 22 23 100 YEAR / ... 24 25 FLOOD PLAIN I I / I I 20 1401" ~ -- -- _— -- _ 15' UTILITY ESMT . --- -- -- - -- --- / TO REMAIN / I W f? o CONN CT T / EXISTING 8" WATE141. X / 0 15' UTILITY ESMT. » / TO REMAIN ' :' 10 I L---------- ---- 8 WATER ----- ---- ---- I \ VOL. 12297 PG_ 829 I �p�cT r p�^�+�^ _^ p MH SS - --- MH SS -Sf REE TT - PR( " SED- - T I ------ ----- ----- ----- ----- 15' U.E. -- �.`, 15' U.E. - I - s' w.w. — I V ! _ I I 27 g C.0 (TYP.) 21 � EXIST 6" WATER MH EXIST 8" WATER 50' R.O.W. CARROLL -MEADOWS Colo T 1 I 235. ' j I I �I M� I., I o I ;t21.j32., � I,I I � r IR.O. W.' I I I mil?SE — - I 50' i R.O.W.Uj 'i J I. �8DA1' I Z ! EXIST 6"WATER � I I MHO SS PROJECT ' - SITE I I J 0 _ 0 Qf > Of J Q Q Z °o E. DOVE ST. _ --- �� i w Q PRIMROSE z � I e� z Y z i> W. HIGHLAND ST. pove Ln la / > E. HIGHLAND ST. Q J Q ai -E)- Z Ir 114 Z CY Q U SOUTHLAKE BLVD. J J Q ORT Y 0 50 100 200 VICINITY MAP SCALE IN FEET N.T.S. 1 " = 100' LEGEND - 8„ W'W PROPOSED SANITARY SEWER 0 C.O. PROPOSED SANITARY SEWER CLEAN OUT —�— PROPOSED SANITARY SEWER MANHOLE 8" WTR PROPOSED WATER MAIN PROPOSED FIRE HYDRANT T PROPOSED WATER VALVE — — PROPOSED BOUNDARY 2 PROPOSED LOT NUMER � FH EXISTING FIRE HYDRANT Q SSMH k EXISTING SANITARY SEWER MANHOLE O STMH EXISTING STORM SEWER MANHOLE 8" W EXISTING WATERLINE AW OF Tit l */ 00 MARK N. LAMOUREUX / �/:.....8413.7........i z r I1,S� i0 4 PRELIMINARY WATER AND SANITARY SEWER PLAN FOR AUTUMN GLEN ESTATES (83 RESIDENTIAL LOTS, 95.9 GROSS ACRES) A TRACT OF LAND SITUATED IN THE FRANCES THROOP SURVEY, ABSTRACT NO. 1511, AND BEING ALL OF THE FOLLOWING CALLED TRACTS: A 2.922 ACRE TRACT, A 20.543 ACRE TRACT, A 14.445 ACRE TRACT, A 2.308 ACRE TRACT, A 15.927 ACRE TRACT A 29.395 ACRE TRACT, A 3.21 ACRE TRACT (TRACT A), A 3.21 ACRE TRACT (TRACT B), A 3.21 ACRE (TRACT C) AND A 1.00 ACRE TRACT DESCRIBED IN DEEDS TO JAMES C. HALTOM ET UX, OF RECORD IN VOLUME 13731, PAGE 0065, VOLUME 12950, PAGE 131, VOLUME 12659, PAGE 47, (j r VOLUME 13870, PAGE 96, VOLUME 13870, PAGE 95, VOLUME CONNECT TO EXIST. 12" WATER /,�� -5 EXIST: 18" ww f 9 I c.o (T ) 1 ;I I' J o 13689, PAGE 222 AND VOLUME 13870, PAGE 94, - , ± 15' U.E..l ��1� O 1 RESPECTIVELY, DEED RECORDS I — -- ---- -- - — -- 4 1 \ �° 5 I Z IAA T _ CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS /, EXIST. 12" WATER T.. V �\ C.0 (TYP.) 1 ' \I 4 3 2 1 1' CITY CASE NO. ZA01-099 -��r ,gig �/ � � I , MK SS / - -- - - - - - - - - -- --- - - - -- -- --- - - -- — i I � � DEVELOPER 50' R.OvFOUR PEAKS DEVELOPMENT INC. II 50' INGRESS/EGRESS ESMT) i� 726 Commerce Street, Suite 109 / TO BE ABANDONED BY � Southlake Texas 76092 - \ / 6 SEPARATE INSTRUMENT Phone: (817) 329 6996 Fax: (817) 481 4074 15' U.E. �►) / i ' Ik 7 EXIST. "WATER I, -- - - -- ` I � OWNER JAMES .HALTOM C � ®,, >� . � _ - --- � , 1601 North Sunshine Lane !! f Southlake Texas 76092 Phone: (972) 988-8448 Fax: (972) 988-2864 ----DATE: SEPTEMBER 4, 2001 HZ FILE NO. PRE-W&S PREPARED BY. HUIrr-zsx�Rs Huitt-Zollars, Inc. Engineering/Architecture 30 McKinney Ave. Suite 600 DaAas, Texas 75204 Phone (214) 871-3311 Fax (214) 871-0757 Project No. 01-2992-05 SHEET 3 OF 5 Q170 l (�i D 1 7 � n n i C -` - - -- - - '' ! '-'-� i - - - -�-- - mil.-r--= - - - , - - - -1- - •- � - , ` - - ..\� i �l 41*� 10 1i 1., / ` 1 ,1 1 2, I 585./1 1 1 I -� 13 C7.23 7 587 6 (PRTOSEP 50 R.O47 5 .44 18.47 (91. 4 1) 609.8 1.5 +/��! ; D-3 �EA00WCQURT V r13. 2 71� 7.8 2 _ Dry 613,4�O® ® & ® � ® " -� - Is �law �STREET B /rPRiS® R.oWj CD / in rid -412 45 6 7 TIi :tea / ! o s 90 21 589.0 �l is -)- / / t/ 16 15 14 13 .,12 10 89,131.88 D 7 5} , \ 'y I' , .ti4 8. 21 599. ! - ' I APPR'0 I I STREET A PROPOSED 50' R.O.W.) / � LOCATI( I Ijl�dr•esi��•��T�� s�� FLOC i I I� ,! 1 A \ III \ +I 595.1 j , I \ / AP ROXIM ,34 f ,'LO ATION 100 - 33 32 31589.6 FL OD P 596.2 II I �..71 .......... ..,.. -Z-89 ,,. ......... ..000 ," .. . . I _ - 27 ATE OF / YEAR 28 LAIN, 2 9 r ................. -r...... ........... ��. I....... ..�. V. \/..'. V 3. I.i 1 ..l.. ; LOT ? LL77 6 �89.0 588.7 77 �e,� EX. POND ' It �, , -� CENTER LINE\ ! OF CREEK _ ` _ _ \ 59n.7 ,' 17 \ 0 50 100 200 I SCALE IN FEET 1 " = 100' 0 m E. DOVE UJ Q PRI v W. HIGHLAND ST. z Gtev = i c/, z ; Li pave N > j E. HIGHLAND ST. J Q J a m J Y 114 � z cy- U SOUTHLAKE BLVD. J J ilE ORT Y VICINITY MAP N.T.S. LEGEND PROJECT Ilk SI TE 2 PROPOSED LOT NUMER PROPOSED STORM SEWER PROPOSED HEADWALL 100-YR FLOOD PLAIN --- FLOODWAY DRAINAGE AREA FLOW DIRECTION ® ® - - DRAINAGE AREA BOUNDARY -- 520 ---------------- EXISTING CONTOUR AREA IN ACRES 3.11 0.96 Q10° D-1 ` COLLECTION POINT \ DRAINAGE AREA NUMBER * OFFSITE DRAINAGE AREA RATIONAL METHOD: Q,, = CIA = PEE OF rF+ 11 / MARK N. LAMOUREUX / / .................I ........... ......� /j 84137 �e It 111 %/ O A C =0.35 1 =9.7 PRELIMINARY DRAINAGE AREA MAP FOR AUTUMN GLEN ESTATES (83 RESIDENTIAL LOTS, 95.9 GROSS ACRES) A TRACT OF LAND �4#R/ PRANCES THROOP nNE - is , SURVEY, ABSTRACT NO. 1511, AND BEING ALL OF THE OF /CREAK \ �� 6 \ �� _ _ _ I r - - - ! J, �' W ,�I I FOLLOWING CALLED T `0T 28 _ % ,�, .' I + I \, , I , ! I - - - / , Z I \I TRACTS: A 2.922 ACRE TRACT, A 20.543 1 1 ' 4 9 ' ! �t ! Q 1�► + ACRE TRACT A 14.445 ACRE TRACT A 2.308 ACRE TRACT A 'lop f\ ! , l 1`� , _ f EX_ POND / / , 15.927 ACRE TRACT A 29.395 ACRE TRACT, A 3.21 ACRE TRACT 24.82 (TRACT A), A 3.21 ACRE TRACT (TRACT B), A 3.21 ACRE '''- - _ _ _ ' \ s 4.6 - ' ' / / ! �`''' + (TRACT C) AND A 1.00 ACRE TRACT DESCRIBED IN DEEDS TO ~`' 1 /� ' /' D� 599.8 _ 3 ' 2 f / �/. II= 1-' 1 \ r i D 2 \ / ; I !I Z is JAMES C. HALTOM ET UX, OF RECORD IN VOLUME 13731, I 591.7 / ,' \\ `\ r ' ' l f' , PAGE 00655 VOLUME 12950, PAGE 131, VOLUME 12659, PAGE 47, e VOLUME 13870, PAGE 96, VOLUME 13870 PAGE 95,VOLUME 60 7`,; 13689, PAGE 222 AND VOLUME 13870 PAGE94 \ \\'S\85.6 ► I r, � ,/ � I i \ I / l 4 RESPECTIVELY, DEED RECORDS 0.6 7 r / s �� 2.7 ; I' 'R ; CITY OF SOUTHLAKE, TARRANT COUNTY TEXAS CITY CASE NO. ZA01-099 24 � I I DEVELOPER: \� \ , r ► I ♦ ,' l ,r y , 665.7 , - - T _ FOUR PEAKS DEVELOPMENT, INC. 726 Commerce Street, Suite 109 / f ♦ 5, t Southlake Texas 76092 9. 'Phone: (817) 329-6996 Fax: (817) 481-4074 \ \ \ � � EX. POND t OWNER I I ! ♦ * \\\� l I JAMES C. HALTOM 1601 North Sunshine Lane Southlake Texas 76092 595�6 \ t rl t - -t- - l l (' - - i _7 - �' - - - - \ / i I Phone: (972) 988-8448 Fax (972) 988-2864 DATE: SEPTEMBER 4, 2001 HZ FILE NO. PRE -DAM PREPARED BY: HUIrr-��s Huitt-Zollws, Inc. Engineering/Architecture 31M McKinney Ave. Suite 600 Dalas, Texas 75204 Phone (214) 871-3311 Fax (214) 871-0757 Project No. 01-2992-05 SHEET 5 OF 5 u o N c pp w 0 u u O� O� O� O� O� O� rn" rn`J rn`J w 0 a o c � O N 0 � 0 a m N O w D oO E 0 0 3 co w p u aO / r w� N/ mono 00 z 0 Lu D TO � a � W 1 O O U Q ~ N O cln o o/ -so m u / a - 71 NOTE: NO LOT WITHIN THIS ADDITION SHALL BE ALLOWED I ' I I M c u, I u r DRIVEWAY ACCESS ONTO 7'7 v Q �, W a _ NORTH CARROLL AVENUE. N BHOG,AVALLi & S CHE(INARED�<<`! _ a C� �a 1 z a I m Q ' r o� _ F if -�U f II n H II LL2 F ! IW p p�j p �F r7li VOL. 13 _iF PG- St34 _ W n cL -' Q J a f1 J I F c� J t p O W F_ cn U I 2 r 1 O� BUJ it c=n��" II zs�r z II c��w ® l� `'.s E z �Uw I v�C` vW i pJdci ii i ` (D.R.�, .C.T.1 f � � z I r z ( p cp Z � '� Z ;I z ;z II .- z II Q _ if EX. ZONE = AG I r °aNr� i c�v^�r�.�� f `n�NC.i 1 a��noi.� �` �o ��,�G ��o (n � W f - L.IJ.D. = L.D.R. c��.n a � v = �r j Ia,,vtVp' Ycvvrvp ; C�vor"� zu<(. � ( �, X I Lz o u w I J W I� J D o ELIZABETH HIGGIN. �-I J E ) J -)J J WG O W h--' WJ ' W JvW J , m(Yj ' uJ ( i VOL.. 1 49 PG. 446 o I Q C ! 0> ! > 20 I > I y �'`, ; (D.R.T.C.T.) „ 'n f EX. ZONE = SF- iA f N 89.56 11 E 791.07 i ! S 88'32'35" E 1578.72' 321.43' w 140.31 143.21' 127.02' 59.10' 65.90' 125.00' 196.21' 191.61' I WILLIAM & KOLLIS EASTWOOD dOL. 14008 PG. 529 �t 1 ; (D.R.T.C. F I� 27 C W © -- EX. ZONE = SF-20F3 N L.U.D. - L.D.R___ - IJ z • Z 21 N83.10'"z z z O o �. . �� l� 26 w 0 25 24 C.+ 23 w 0 22 0 Z 6 CS� �' 44w 20 ^ I 25 7. 71 ' ` " �,' 0 0 `�+ - p) { . w` o � At°o FRONT YARD SETBACKS FOR LOTS ON BLOCK A SHALL CONFORM TO THE �� _ ��' ? �- P �,� C / FOLLOWING CRITERIA: CLARA N RICHARDSON p 28 f p �� VOL.11.30� a VES C. rALTOM, T. v� 2 PG. 1 175 Cp\0) O W :OL 1, / z870 PG. 95 I �? o CP - (D.R. T. 10' D.E. �� JACKIE P. WHITE / EX. ZONE = AG r / �. 76• ... - L-U D. _ L.D.R. N89.54'37"E `�- '- EX ZONE _ _ , U.E. 40� J , a 6 26- co �oL. 1 PG. 446 �6 1 �. 330.54' EX. ZONF = AG L.I,I.D. = L.D.R. . --91 9�' - -1 0�3° - - } 27-' - 00 45- - c I s G3"► \ . I 00 I� 29 ! N89'56' 1 1 "E STREET C c1� / - - - 1 cro (UP ; 391.02' (PROPOSED 50' R.O.W.) C20 s / 19 - - -- -- - 00 10.28 - - 138 4� - - $6�Y - 51 18, N89'54'37"E � BOUND' RY INE k _._ _____ ----- - - 348.48' 10' D.E_/II N I oL AGREEMENT? 9 �� 'AC KIE P. WHIT I 3 I _..I 40' B L ,., k '� cn VOL- ..6 ► 1 PG. F59 U.E. / -Jr J Ic0 Cp RJ. (0.R.T.C. r �61 (D R.T.C.T.) N I(rLp EX. ZONE = AG . ;r) 0 SAMMUEL &. CHRISTsNE ?ENG O 0 VOL. 14012 PG. 85 O j (D.R.T.C.T.) EX- ZONE = AG z L.U.D. = L.D.R. V 'o 30 10' D.E.(D- _ oo L.U.D. = L.C.R. I U.E. o z0 0 i o �- N89'54'37"E �-. L4 0 c, 0 w 0 ' I c�+ o O N 10 D E/ 1 w i / .N. 348.48' 31 U C� Ln W - w U.E. o 1LA 0 cb 1 2 0 3 `°_ 0 4 ' I 18 T! - - I 15' U.E. / 0 � � � �n n Q? 15' © CO � I ; 1 ,\ 198.38' U.E./ r 0I� I rn N I 34.72' � N 89'2 '45" E- rn I C I ----_7 '198.37' - 1, ,. O �, --- --_1 N89'54'37"E I p � 1 / N . • 1 N8 '27'45"E pj' F. THROC;P NO, 15�11 ADDITION I� 50' BLOCK 1 LOT 8 R.O.W. CAP. A PG. 1t)30 0 - � (r .R.T.C.T) - EX. ZONE = SF-1 A L.U.D. = L.D.R. WROLL MEADOtNS CT. T i 4 ` 24i5.58' � � I 01 I If I if I 221.32 _ I } CJ ,` 1 50' ! R.O.k y PR/MROSE { I I� LN I f I + I I`! 50' R.0_W. 5048 0 11tAJ b O O z ! I 1 348.48' 32 N89.54'37"E 138.16' 138.50' 139.96' 149.18' 0------ - - - - - - \ 0 1 1 30' ROAD ACCESS ESMT 1 L20 141.57' 141.57' 141.92' 1 w /// y / I N N 17 30' ROAD ACCE S M EASEMENT TO .. / 0 1 rn �? ABANDONED ti •., 348.48 1 I fr1 I SEPARATE INSTR�JMEN % z z 0 -4 N89.32'20"E . / 148.48' 200.00' ; rn o 1 w o zo � ' D I i �, to I N zo oV o N r r� � I I 10' D.E./ 356.62' // I� Oo IN Lw 0 rn J v na 0 r~ U.E. iXMES L_ �A�TOM, TR.� 15' U.E. r-22.00' I rn 8 O N 7 ca 6 rn 5 VOL. 13870 PG. 96 �. LOT ]OR w v O O % 16 (D.R.T_C.T.) . 201.42' - f p _ 15' UTILITY ESMT. „ 34 �, 33 9? co O z EX. ZONE - AG I TO REMAIN S 89'28 03 E ry _ _ I O io- L.U.D- = L.D.R. /- ® rn I Z w 0 � + VOL. 12380 PG. 323 1_'"0179.42' 0 P H A S E II I N 1 r ... _ c,+ I 1 10' D.E-/ 1 o 1 `4 N89'32 20 E rn` 30' R AD ACCESS ESMT TO E �'357.4' ca U.E. o v' 1 ` LDT 9R i � 10' 0. E. I ABANDONEDBY SEPARATE INSTR MENT I - O b r\- E 40 B/L (PER VOL. 978 , PG. 26 & VOL. 517 . PG. 259)Nfw� ' T 40' B L I 1 - / 15 \. . � HLIN I ER s RIDGE - - - - - ' - - 1�j- - _�,- . . . . . . ADDITION - - - --j $• - t3�Z�_ - - - - - k � � . Q. � . BLOCK 1 ------3S85t,------- n v �. fj�OL. 388-134 PG. --35.00 - _ _ N89'32'20'E -- - - - --- STREET 8 - _ - - - - ------N89' 17'4,,.W { d- P.R.T.0 T-) V I EX. (ZONE= SF-1A �-� 551.93' (PROPOSED 50' R.O.W.) 612.91' - _ 365.19 L.U.D.= L-D.P.. 35.00 --t2-7.95' - --t37_95' - - -1�7` 9� - - - - t3�95'- - --137_~9� - --Y37=9� - - - - fi3 9�'- - - - t5 8fi'- - '' / 54 JAMES C. HALTOM, TR. � VOL. 13870 PG. 94 L28 2.50' 14 (D.R.T.c.T.) �. L ..... , 40 B/L 10 D.E./ �%� EY.. ZONE = AG O P H A S E I 15' UTILITY ESMT. I L.U.D. =L.D.R. / ... U.E.TO REMAIN 2' R.O.W N86'24 35"W / z ►�f` 389.36'--�' LOT 8R DEDICATION 1 N 0 2 IW O N J v N O N O co I r I 137.95' 137.95' I L19 133-74' t 10'TYPE " jF BUFFER YA D �I c� 0 w o ( o w o N N N N CP (_ � 16 N 0 15 N 0 I 2' R.O.W EDICATION L29 - 4-23 89'- - --133-.74' _�35.00' z z z z O O O O 0 V 1 t m o0 20' D.E.i I. ice. G+ O (W O w O (r� O w O � .. 3 �N 4 �N 5 �N 6 CP 7 CNnni 8 CIN �� 13i�L=67.61. \ /.. `'- V J J 271.03' BLOCK LOT STREET FRON" YARC SETBACK A 22 A 50' A 23 A 50' A 26 A 50' A 27 A 50' A 28 A 50' A 29 A 50' CURVE TABLE CURVE DELTA LENGTH RADIUS CHORD CHORD BEARING C1 90'00'00" 353.43' 225.00' 318.20' N44.32'20"E C2 90'00'00" 392.70' 250.00' 353.55' N44'32'20"E C3 90'00'00" 431.97' 275.00' 388.91' N44'32'20"E C4 12'59'36" 209.77' 925.00' 209.32' N06'02'08"E C5 12'59'36" 204.10' 900.00' 203.66' N06'02'08"E C6 12'59'36" 198.43' 875.00' 198.00' N06'02'08"E C7 3'49'58" 15.05' 225.00' 15.05' NO1'27'19"E C8 11'32'13" 50.34' 250.00' 50.25' N05'18'27"E C9 12'59'36" 62,36' 275.00' 62.23' N06'02'08"E C 10 9'02' 1 1 " 78.86' 500.00' 78.78' N04'58'46"W C 1 1 9*02'11" 82.80' 525.00' 82.72' N04'58'46"W C12 9'02'11" 86.74' 550.00' 86.65' N04'58I46"W C13 1 1' 1 1'35" 52.75' 270.00' 52.66' N05'41 ' 10"W C14 7-35'35" 39.09' 295.00' 39.07' NO3'53'10"W C15 336'00" 18.54' 295.00' 18.5?' N09'28'57"W C16 80'24'21" 14.03' 10.00' 12.9' ' N51'29'08'W C17 260'24'2'" 227.25' 50.00' 76.38' N38'30'52"E C18 19'51'09" 329.17' 950-00' 327.52' N80'00'36"E C19 10*54'12" 185.54' 975.00' 185.26' N84'29'05"E C2C 8'51'40" 154.65' 1000.130' 154.50' N85'30'21 "E C21 12'32'13" 213.34' 975.00' 212.92' N72'45'53"E C22 82' 12' 16" 14.35' 10.00' 13.15' N28"58'53"E C23 258'37'01 " 225.69' 50.00' 77.37' N62'48'44"W C24 1'27'23" 6.35' 250.00' 6.35' N 1 1'48' 14"E C25 279'04'44" 243.54' 50.00' 64.89' N63'15'25"E C26 75'31 '2' " 13.18' 10.00' 12.25' N38'31 ' 16"W C27 23'33'23" 4.11' 10.00' 4.08' N11'01'06"E C28 19' 14'38" 136.03' 405.00' 135.39' N 10'22'55"W C29 19' 14'38" 127.63' 380.00' 127.03' N 10'22'55"W C30 13'39' 19" 84.61 ' 355.00' 84.41 ' N 1 3' 10'35"W C31 16*22'59" 64.34' 225.00' 64.12' N11'48'44"W C32 19' 14'38" 83.97' 250.00' 83.57' N 10'22'55"W C33 19' 14'38" 92.36' 275.00' 91 .93' N 10'22'55"W C34 78'07'08" 13.63' 10.00' 12.60' N35'26'19"E C35 278'48'52" 243.31 ' 50.00' 65.07' N64'54'33"W C36 23'33'23" 4.1 1' 10.00' 4.08' N 1 2'32' 17"W C37 10'34'02" 184.43' 1000.00' 184.17' N71'46'47"E o - - 10' D.E./ _ N82'23'32' W_ _ /, LOT ? U E --� �` o 1373:7�.�... IA.ME J C. HALTOM, TR I O I . . . . . . . I U /15' U.E. VOL. 13870 PG. 95 qt O+,.� 30' D. is U.E. O (D R.T.0 T-) cc�i 112 . . . EX, ZONE = AG -� I i -- 1 S41.2 '31 i LOT 4 L.U.U. - L.D.R O \ . ' .. . . . . . . �45,55.... . ' LOT 6 O p U� 137.95' 137.95' 137.95' 137.95' 137.95' 137.96' - ro', o N�g'36..18'W \\ \(JR0 37� S 75' . 133.74' 133.74' 133.74' 133.74' 134.33' 166.74' I J3.7g' `\. N 6.03. `p9„ E LOT 5 O ti 1 1 12 5 j N I- /- _ \\45. 6, N 16 - \ 2` a N - 9`32'20 - - - . -� . U, i,� 15' U.E. _ -_� 6 26' '03� ZT87-82' x i z z z z O � � � 25 WA ER &. 13 14 N84' � \'O ` 233.29' 5 0 0 0 0 LA 0 � � 3.50 \ 48'42"yy � O. 17 CAA wo w0 N0 N g $AN.SWR... � G.y cNn J V �'' V �'- c� 1 d ESMNT_ . ,,� �; o N89'S8' 10"W O ' O � 1 LINE TABLE LINE LENGTH BEARING L1 52.50' N12'31'56"E L2 17.45' N 12'31 '56"E L3 12.45' N38'57'52"W L4 14.76' N47-05'31 "E L5 14.18' N54'21'16"W L6 14.53' N33'55'34"E L7 14.19' N44'43'29"E L8 14.10' N45' 1 6'31 "W L9 14.14' N44'55'24"E L10 15.46' N50'40'23"W L11 25.00' N78'43'03"E L1 2 25.00' N23'30' 14"W L13 14.24' N45'21 '53"W L14 13.44' N42'14'40"E L15 20.00' N89.14'24"E L16 22.02' N20'0O' 14"W L17 47.29' N00'45'36"W L18 20.00' N89' 14'24"E L19 133.74' N89'32'20"E L20 140.74' N89'32'20"E L21 51.07' N34'03'19"E L22 83.71 ' N00'45'36"W L23 119.21' NO2.05'03"E L24 19.55' N06' 18'20"E L25 40.00' N57'04'12"W L26 0.75' N00'45'36"W L27 14.14' N45'27'40"W L28 14.14' N44'32'20"E L29 14.14' N45'27'40"W L30 14.14' N44'32'20" E 14 �� 13 12 �� 11 v.4 10 15 I pp o°�� N N0 N0 No o / T J. ... O C?� ^ 569.94' N89' 14 24 E rn 18 c• o,� P �, S� �� X TIES G. HALTOM, ET N 2 .� F •C� A l> O• � C ;N1 0 50 100 200 SCALE IN FEET 100, PROJECT Ilk SITE J J 0 m Q Q E. DOVE ST. a = PRIMROSE c� W. HIGHLAND ST. W 3 z z pove V) I� cDn i a E. HIGHLAND ST.I_J (D � 114 SOUTHLAKE BLVD. J J Q ORT Y VICINITY MAP N.T.S. LEGEND U.E. PROPOSED UTILITY EASEMENT D-E. PROPOSED DRAINAGE EASEMENT B/L BUILDING LINE L.U.D. LAND USE DESIGNATION L.D.R_ LOW DENSITY RESIDENTIAL PROPOSED RIGHT-OF-WAY DEDICATION I I -] 100 YR FLOOD PLAIN & DR-.INAGE ESMNT. LAND USE SCHEDULE NET ANTICIPATED EXIST- PROP. NUMBER OF GROSS NET RESIDENTIAL PHASE CO ION ZONING ZONING LAND USE RE IAL ACREAGE ACREAGE DENSITY DATE LOTS (D.U./ACRE) AG &LOW I, If & III AUG. 2002 SF A S;- - 1 A DENSITY 83 95.9 95.4 .87 RESIDENTIAL - LAND USE ZONING # OF LOTS # UNITS GROSS DENSITY (D.U./ACRE) NET ACREAGE SINGLE FAMILY RESIDENTIAL SF-1A 28 28 0.89 31.22 PHASE ONE SUBTOTALS 28 28 0.89 31.22 PHASE I EXPECTED COMPLETION DATE: AUG. 2002 LAND USE # OF LOTS IIIOF LOTS # UNITS GROSS DENSITY (D.U./ACRE) NET ACREAGE S NSLE FAMILY RES DEN- A- -- - 30 30 0.88 34.05 PHASE ONE SUBTOTALS 30 30 0.88 34.05 PHASE II EXPECTED COMPLETION DATE: NOV. 2002 LAND USE If OF LOTS # OF LOTS # UNITS GROSS DENSITY (D.U./ACRE) NET ACREAGE SINGLE FAMILY RESIDENTIAL SF-1A 25 25 0.83 30.19 "A.SE ONE SUBTOTALS 25 25 0.83 30.19 VOL. 12950 PG. 191 / o�` vry Ig `� 424.10' a,• . (D _ C ; 1 �, 3 O>> v 1 , � -Sr 5s` . �, �,� PHASE III EXPECTED COMPLETION DATE: MARCH 2003 10' D.E./EX. n p, 03. �V 14 10.00' - N89'58' 10"W 657.72 .1 ' U_E. _.U.L,. = L.D. g \ 4,, b I ; ' , 9 40 B L o�� 0\ ....i�A S E III 10' D.E./ 227.23 105.00' 105.00 105.00 105.00 ' So APPROXIMA E \ ........ " 0 33 74'- - - t33_74= - 433-7-4' - - -133� - -76-07' �8 � U.E. 6' Q5�` \, LIMITS OF FLO DWAY . . . . '._ \ 1�189' 14 24 E I - 00co N89'32'20"E _ STREET A _ �2 �� tis�. ......... �. �. .15' D_-E. 1, 440.97 � 19 0 10.49 878.64' (PROPOSED 50 R.O.W.) -�` `� �,, / . \ o• L=81.40 25' D.E. I Go U' F REL �ARY P LA � 13 � l I 30--- 3a3.3�------- I10' TYPE "B" ��BUFFER YARD 1 z o 90 -12�5�0- 76. 9.4 40 B/L o cn o 2 24.55 3 4 5 j 343.75'_ N 89- p 7 W 3 ,� zo 0 0 0 BIRCHFIE 0 w o w O w o i j22.00' v L. .13C PG. 1 a2,i -4 90 v (D.R.T.C.T.) EX. ZONE = AG 3 _ O - O N - C) �' O I L.U.D. = LD.R. _ -- -_- . N apl , L ANCE B HIGHT ,OI /. . POINT OF �BEGI N N I N G VOL. 12720 PG. 2352 (D.R.T.C.T.) N o / ........... _ EX. ZONE = AG Z / i _ _ _ _ L.U.D. = L.D.R. 125.00 125.17 -- T�5.00'- -- I Do- � 8 S? ��! _ R=9 _50' U-E- 0 JAMES C. HALTOM, ET U� 4 � �8•� �' f�. �.�. 7' Ni aOL. 32E59 PG. 47 - p 5 10 D.E./ . . - 309 2 - ,. U.E. 1$: S -° - 1 N89`1'�4 p (O.R T.C.T.) o O- FOR 2� . . . . . O IM EX. ZONE = SF-1A O �* - - - -----4523�- �I'*1 ,y - z z z z J' eTicst\4 XI�ATE '�:N / , 12 ' T1 N89' 14'24"E o o No C; No o No C; 6 z� s..� 12.5 I ' AUTUMN GLEN ESTATES I c� 224.38 o Cn O u O cr o Cn 5.10 i C,+ ! 1bp YEAR ... I' p 1 z 21 0 22 c O 23 c O 24 C 0 25 5' R.O-W- �, ^3 \� YL - - - r_ \ \FL OD LAJN N89/14'24"E O m m m m DEDICATION i 83 RESIDENTIAL LOTS 95.9 GROSS ACRES) �. 21 84 0 f- 10'UD E_/ o �' $51 ;: ! A TRACT OF LAND SITUATED IN THE PRANCES THROOP 20 N �� °��- f SURVEY ABSTRACT NO. 1511 AND BEING ALL OF THE 15' UTILITY ESMT: ' 0 0 Q 0 ITl S f4 .. �\ . - FOLLOWING CALLED TRACTS: A 2.922 ACRE TRACT A 20.543 6- � T0. REMAIN. � � /� � 1 i A 14.445 ACRE TRACT A 2.308 ACRE TRACT A �^• / \ LADELL L. & 1,g6 *E N89' 14'24-E f w I 10' D-E_ m i �' ACRE TRACT, , N y 706.69 a �, �'- 4o B L U•E- Co VERA. ,� Sok, ,H 15.927 ACRE TRACT A 29.395 ACRE TRACT, A 3.21 ACRE TRACT OD f rn I I VOL. 450 PG. 948 $QO•o2'os' ��`a ! 15' UTILITY. ESMT, I o �!`� - - - I I (D_R.T_! .T.} (TRACT A), A 3.21 ACRE TRACT (TRACT B), A 3.21 ACRE . . . . . . . .TO REMAIN 10 _ -t 48.66 / 1 0 q-214.4-3- - - --1$5-08' - 405.90' 195_ ' - 1 A5�0 - - 10�63'- ( Ex. ZONE = SF-t A VOL.. ]2297. PG:.829. O - I` \ ± L.U.D. = L.D.R. (TRACT C) AND A 1.00 ACRE TRACT DESCRIBED IN DEEDS TO \ � I � STREET E _ N89'S8' 10'W 25.00' TT4.46 - -- ... - 64 .4 f~ - - N89'55'59"W - 50� - - - - JAMES C HALTOM ET UX OF RECORD IN VOLUME 13731 -� -- 302.66' (PROPOSED R.O.W. 772.07' 2s.00 - - _i__ S_89'S7 55_ sec-_ 1169.44 _ _ _ I \ PAGE 0065 VOLUME 12950 PAGE 131 VOLUME 12659 PAGE�47 15• u.E. / -- - - N ` � - - - - � - - fi25_eo- - - ��' - � r9 � - ! VOLUME 13870 PAGE 96 VOLUME 13870 PAGE 95 VOLUME LOT 27 -� �-_ �- - - - - 15' U.E. WHISPERING DELL ESTb E- I f !J n ' ' ' LOT 39 J 40' B/L o 113689 PAGE 222 AND VOLUME 13870 PAGE 94 1/ f BLOCK 1 LOT 215 I a 1 LOi 2& \ VOL. 388-143 PG. / IN 9 v' C. HA�T,M, ET U>; 10' D.E./ 0 . I3 15' U E (P.R.T.C.T-) cD \ I TRACT B # O !!� � LOT 2s 1 N U.E_ 3: \ RESPECTIVELY, DEED RECORDS -� " EX. ZONE = S' / 2 22.02' I I O vCL. 13689 PG. 22 - j' L.U.D. =L.D.R. 1 -82' di _ 5 O EX. ZONET.C.iSF-1', h \. N / N89'58'1o"W - CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS � � L.U.D. = L.D.R. I - - LOT 38 � � LOT P9 '�. ' i � 333.05' �, w w 0 4 3 2 1 C I TY CASE N O . ZA01-099 I - z z z I, �.. I / c0 co JAMES C. HALTOM., ET UX N �'1' , Cp I co MICrt TRACT C 2.77 � O O 0 , f cp Ico VOL. 1368PG. 222 8 / J -� O -� O - O - I DEVELOPER: I N89'S8 10"W c,+ (D.R.T.C.T.) o o -- CO j o l / o ! 202.36' o �' o cj o 0 - ^? a _ EX. ZONE = SF-1A z - o - O - O a 5°' R.O.W. FOUR PEAKS DEVELOPMENT INC. / L.U.G. = L.D.R. L6 L_v 4.- O - rr1 - j ,� N89.58110"W °P 1$ I O 50' INGRESS/ GRESS ESMT \ STEPHEN H. & ' WESTERR.A SOUTHLAKE LP �3 ALBERT B CERCONE V CARROLL MEADOWS ADDITION / , cb r I BRENDA M NEUSE VOL. 12615 PG. 339 VOL. 7602 PG. 1127 BLOCK 1 LOT ? ^ TO BE ABANDONED BY I 726 Commerce Street, Suite 109 303.88 Cis 6 SEPARATE INSTRUMENT VOL. 11929 PG. 1399 I Southlake Texas 76092 (D.R.T.C.T.) (D_R.T.C.T_) CAB_ A SLID. 5945 /' 15' U.E. -�► - X 0\ U' - 5 R.O.W. I (D.R.T.C.T.) EX. ZONE = AG EX. ZONE = AG (P.R.T.C.T.) z' / 0 M JA .ES C. HALTOM. E1 . X DEDICATIO EX. ZONE = SF -IA Phone: (817) 329-6996 Fax: (817) 481-4074 L.U.D_ = L.D.R. L..U.D. = L.D.R. EX. ZONE = SF -IA I U' \ TRACT A i / O o L.U.D. = L.D.R. L.U.D. = L.D.R. I l0 7 VOL. 13689 PG. 22 I O _ I -I - - OWNER (D.R.T.C.T.) PREPARED BY: O WILLIAM D BOOKER CARROLL MEADOWS ADDITION LOT 24 i c`Dr (1i EX. ZONE = 5F-1f. I VOL. 13088 PG. 281 BLOCK 1 LOT 10 / O L.U.D. = L.D.R. I ! ` RAYMOND J & j RCSAMC YATK.O JAMES C HALTOM -- - I i VOL. 9992 PG. 167 (D.R.T.C.T.) CAB. A SLID. 5945 m 243.72' 125.00' 125.00' 125.00' 125.0 ' EX. ZONE = A,G {P.R.T.C. T .) ® o �, 3a �� ®® L.U.D. = L.G.R. EX. ZONE = SF-tA I LOT N 89'SS lO W 1099.71 (D.R.T.C.T. I; F. THROOF N0. 151� ADDITION LOT 1 I EX, ZONE = SF -IA 1601 North Sunshine Lane Huitt-Zollars, Inc. E L.U.D. =L.D.R. neineerine/Architecture L.U.D. = L.D.R. CAB- A PG- 1030 5.00' I j Southlake Texas 76092 3131 McKinney Ave. Suite 600 Dalas, Texas 75204 i' (P.R.T.C.T.} Phone: (972) 988-8448 Fax (972) 988-2864 Phone (214) 871-3311 Fax (214) 871-0757 I EX. ZONE SF-1A - - --- L.U.D. = L.Q.R. I - { - DATE: SEPTEMBER 4, 2001 HZ FILE NO. PRE -PLAT Project No. 01-2992-05 SHEET 1 OF 5 REC'D S_r__ P 17 2361 p 2� so 75 100 ORApMC SCALE IN FEET SCALE I"P 50..* FL9WAGE Z>•SF.MFNT NOTE Elevation 572 is the boundary of the flowage easement as outlined by the U.S. Army Corps of Engineers. Any encroachments into this easement must -obtain written approval from the -Reservoir Manager at the following address: - Grapevine Lake Project office U.S. Army Corps of.Engipeers Rt. 1, Box 10 Grapevine, Texas 76051 "The City of. Southlake re.sgrves the right to require minimum finish floor elevations on any lot contained within this addition. The mimimum elevations shown are based on the most current information available at the time the plat is filed and may be subject to change. Additional lots, other than those shown, may also be subject to minimum finish floor criteria. "The owners of all corner lots shall maintain sight triangles in accordance with the City Subdivision Ordinance." SELLING A PORTION OF ANT,LOT WITHIN THIS ADDITION BY METES AND BOUNDS IS A VIOLATION OF STATE LAW AND CITY ORDINANCE AND IS SUBJECT TO FINES AND WITHHOLDING OF UTILITIES AND BUILDING PERMITS. THE CITY 6F SOUTHLAKE SHALL NOT BE LIABLE FOR ANY CLAIMS, DAMAGES, OR LOSSES WHICH MAY OCCUR ON ACCOUNT OF FLOODING OR -INUNDATION OF ANY SUCH LOTS SO RECLAIMED, AND THE OWNER AND SUBSEQUENT OWNERS OF ANY SUCH LOTS AGREE TO RELEASE THE CITY FROM ANY'AND ALL SUCH CLAIMS DAMAGES, AND LOSSES. Apptowed by tho City of, Sbuthiako Date: -- Meyhr. City Secretary: W 3 u.► 00 YIm Qo J° 0 V) 0 0 N (D ti 0 I. R. GOSSETT VOL. 7949, PG.1639 REBECCA a BRYAN (BASE BEARING- DEED) WILKIE I/2 IF 2 0' S 89000'00"E 202.90 1/2"IF VOL 14244, PG. 550 - - -- - - — -- 80.0 — 5 UT LITY EASEMENT 0 ti M LO S 40 30'E �p 50.0 00 ►- rn W 0 W O 2 �w p o _J `rZ - °_ S35°00' E 3 z 1/2�� ISz 75.0 rS 3 0 J o J 0 -� � 4 m m s42°00'w W ° ai -0 55.0 Y a V 1.314 AC. MIN. FF. ELEV= 566.0 W o S31°00'E z 0 30.0 w CD a_ a � Q rr POINT OF BEGINNING S43049 47'W 73.83 FOR DESCRIPTION I / 2"I S 120.0 20 S8900 00"w 223.02 S89°00'00 W 366.0 i� N N89000'00"E 225.2 a 0 _ -- PRIVATE INGRESS -EGRESS EASEMENT GERALD MASON ETUX M VOL. 4732, PG. 352 M w VOL. 12220, PG. 535 N 89°20'00 E 50, N 89°00'00"E 116.4 p 220.0 r r• t rri , m 1 3 'I O 0 -0 i o ° 0 In S 88 ° 58'00"W 220.0 0 in -41NB8°58'00"E 270.0 rn M N w 0 0 o) 0 ° 0 z N N ° 0 z VICINITY MAP P L A T SHOWING Lot 4 Go N N W 00 USA TRACT M C- 261 �M 0 1/2"IS O N U S A TRACT C-227 Denton County Tarrant County JOHN CHILDRESS NO.254 ADDITION AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, IN THE JOHN CHILDRESS SURVEY ABSTRACT NO. 254 1 Lot 1.314 AC DEDICATION STATE OF TEXAS COUNTY OF TARRANT 4 THAT WHEREAS Warren Edgar Allen, is the owner of a tract in the John Childress Survey Abstract No. 254, situated in the City of Southlake, Tarrant County, Texas, as described in deeds of record in Volume 10764, Page 846, and Volume 6250, Page 483, and being more particularly described by metes and bounds as follows; Beginning at a 112" iron set at the intersection of the northerly and easterly lines of a road easement having a width of 20.00 feet as described in a deed of record in Volume 4732, Page 352. Deed Records, Tarrant County, Texas, said point being by deed calls 908 varas North; 301.5 varas West, N. 890 E. 20.5 feet, and N. 10-181E. 20 feet from the southeast corner of said Childress Survey,said lioint also being the southwest corner of the herein described tract; THENCE N. 10-18'-0011E. 139.84 feet along the easterly line of the above mentioned road easement to a 1/2" iron set in same; THENCE N. 10-30'-00"E. 95.30 feet continuing along said easterly line to a 1/2" iron found in same for the northwest corner of the herein described tract, said point being the southwest corner of a tract described in a deed recorded in Volume 7949, Page 1639, Deed Records, Tarrant County, Texas; THENCE S. 890-00'-0011E. 202.90 feet along the south line of the last referenced tract to a 1/2" iron found at the southeast corner ofsame in the west line of a tract described in a deed to the USA as C-261, for Grapevine Lake; THENCE S. 30-381- 00" E. 228.10 feet along said west line of Tract C-261, to a 1/2" iron set in same for the southeast corner of the herein described tract; THENCE S. 890-00'-00"W. 223.02 feet along the northerly line of a read easement, above mentioned, to the POINT OF BEGINNING, and containing 1.314 acres. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS THAT Warren Edgar Allen, the undersigned, does hereby adopt this plat designating the above described property to be known as Lot 4, John Childress No. 254 Addition, an addition to the City of Southlake, Tarrant County, Texas, and does hereby dedicate to the use of the public all rights-of-wav, and easements as shown hereon. WITNESS MY HAND this day of 2001. Warren Edgar Allen STATE OF TEXAS j COUNTY OF TARRANT BEFORE ME, the undersigned authority,- on this day nersonally appeared Warren Edgar Allen, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he excuted the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE op the day of ,2001 Notary Public in and for the State of Texas. THIS is to certify that I a Registered Professional Und Surveyor of the State of Texas, have platted the above subdivision from a actual survey on the ground; and that all lot corners,and angle points, and points of curve shall be properly. marked on the ground, and that this plat correctly represents that survey made by me or under my'direction and supervision. Texas Registration No. 201 . OWNER; Warren Edgar Allen 1936 -4 Wire Road Bowie, Tx. 76230-6010 Applicant; 7i=Mj_,' B. & Sally Adamcik 401 Valverde Court Southlake., tx 76092 (817) 329-6917 RECD OCT 0 3 2001 SEPT. 2001 THIS PLAT FILED IN CAB SLIDE DATE LF1U1-- IUZ