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Item 4D Memo Item 4D Page 1 of 2 M E M O R A N D U M (January 4, 2022) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Authorize the purchase of the drainage and right-of-way (ROW) easement acquisitions with Primslake II, LLC for the Davis Boulevard (FM 1938) and W. Continental Boulevard intersection improvements in an amount not to exceed $50,450. Action Requested: Authorize the purchase of the drainage and right-of-way (ROW) easement acquisitions with Primslake II, LLC for the Davis Boulevard (FM 1938) and W. Continental Boulevard intersection improvements in an amount not to exceed $50,450. Background Information: The purpose of this project is to improve traffic management at the intersection of FM 1938 and W. Continental Boulevard to handle increased traffic volumes. This project is the result of the study recommended in the Southlake 2030 Mobility Master Plan project number MT25. The improvements will include traffic signalization, modified eastbound and westbound approaches, crosswalks and sidewalks, and an improved culvert crossing through increased drainage capacity of Critical Drainage Structure No. 18 on Union Church Road west of the intersection. The acquisition of additional land through the purchase of right-of-way and permanent drainage easements are essential to the design and construction of the project. The approved counter-offer amount was negotiated for improvements in the right-of-way related to signage for the church. Easement Amount Right-of-Way Easement $ 40,250.00 Permanent Drainage Easement $ 8,400.00 ROW Improvements $ 1,800.00 Total Purchase $ 50,450.00 Item 4D Page 2 of 2 Financial Considerations: Funding for purchase of the drainage and ROW easement acquisition is available via the approved Capital Improvement Program. Expenditures will not exceed approved budgeted funds. Strategic Link: This item links to the City’s Strategy Map strategic focus areas of Mobility, Infrastructure, and Quality Development. It specifically relates to the City’s Corporate Objectives, C2: Provide Travel Convenience Within City & Region, and F2: Invest to Provide & Maintain High Quality Public Assets. The Critical Business Outcome is, CBO2: Enhance Mobility Though Aggressive Traffic Management Initiatives And Capital Project Implementation. Citizen Input/ Board Review: None. Legal Review: None. Alternatives: The City Council may approve or deny the request. Supporting Documents: Attachment A: Primslake II, LLC Offer Letter Staff Recommendation: Authorize the purchase of the drainage and right-of-way (ROW) easement acquisitions with Primslake II, LLC for the Davis Boulevard (FM 1938) and W. Continental Boulevard intersection improvements in an amount not to exceed $50,450. Staff Contact: Rob Cohen, Director of Public Works Kevin Ferrer, P.E., Deputy City Engineer Kevin Taylor, P.E., Civil Engineer DocuSign Envelope ID: C0EAF62A-84F4-493A-B914-AF69424E4804 CITY OF SOUTHLAl<E g 6& ARRAY TECHNOLOGIES INC. April 2, 2021 CMRRR: 7019 1640 0000 6569 8880 Primslake II, LLC a Texas limited liability company c/o Josh D. Briggle 1313 Eagle Bend Southlake, TX 76092 RE: Davis Boulevard (FM 1938) and Continental Boulevard/Union Church Intersection Improvements Parcel 3 and 12 Dear Mr. Briggle: The City of Southlake seeks to acquire the necessary property rights to facilitate the improvements to the intersection of Continental Boulevard and Davis Boulevard. The need has been established for 0.020 acres of permanent drainage easement and 0.016 acres of Right-of-Way along your property located at 1100 Davis Boulevard, Southlake, Texas, also known as a portion of the tract of land located in Lot 10, in the J.G.Allen No. 18 Addition, to the City of Southlake, Tarrant County, Texas, according to the plat recorded in instrument no. D199143620, Plat Records of Tarrant County, Texas. In exchange for the execution and delivery of the necessary documents, and subject to final approval by the Southlake City Council, the City agrees to pay $8,400.00 as total compensation for the 0.020 acres of permanent drainage easement needed for the project and $40,250.00 for the 0.016 acres of Right-of-Way needed. A negotiated cost to cure of $1,800 will be provided and any areas damaged by construction activities will be returned to like or better condition of the property prior to construction. If this offer is acceptable, please sign where provided below indicating your acceptance and return to me along with an executed easement document bearing your notarized signature and a W-9 form from you. If you need a notary, please contact me to set an a ppo i ntme nt. You have the right to discuss with others any offer or agreement regarding the City's acquisition of the subject property, or you may (but are not required to) keep the offer or agreement confidential from others, subject to the provisions of Chapter 552 of the Texas Government Code, Texas Open Records Act, as it may apply to the City. 241 I Garden Park Ct. Tel 817 265-5252 off Suite E email:terry@arraytech.net Arlington, Texas 76013 Tel 817 793-4265 cell Attachment A John Huffman Mayor Date: _________________________________________ ______________