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Item 4C MemoItem 4C Page 1 of 2 M E M O R A N D U M (January 4, 2022) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve an Encroachment and Joint Use Agreement for Carroll/1709 Ltd. outdoor patio within the utility easement for the Mesero development located at 1471 E. Southlake Boulevard. Action Requested: Approve an Encroachment and Joint Use Agreement for Carroll/1709 Ltd. outdoor patio within the utility easement for the Mesero development located at 1471 E. Southlake Boulevard. Background Information: The Carroll/1709, Ltd. is requesting to construct an outdoor patio within the utility easement for the Mesero development located at 1471 E. Southlake Boulevard. There are no City utilities within this easement and all franchise utilities have approved the encroachment. The proposed outdoor patio will occupy approximately 453 square feet of utility easement. This agreement will allow the developer to place an outdoor patio area within the landscape area at the east side of the property. Staff is requesting City Council to consider the proposed utility encroachment for the proposed improvements to the development at 1471 E. Southlake Boulevard. Financial Considerations: This is a no cost agreement. Strategic Link: This item links to the City’s Strategy Map strategic focus area of Safety & Security and Partnership & Volunteerism. It specifically relates to the City’s Corporate Objective, C1: Achieve The Highest Standards of Safety & Security. The Critical Business Outcome is, CBO3: Engage In Thoughtful Planning To Ensure Continued High Quality Development That Is Integrated Well Into The Current Built Environment. Item 4C Page 2 of 2 Citizen Input/ Board Review: None. Legal Review: The City Attorney has reviewed and approved the agreement. Alternatives: The City Council may approve or deny the agreement. Staff Recommendation: Approve an Encroachment and Joint Use Agreement for Carroll/1709 Ltd. outdoor patio within the utility easement for the Mesero development located at 1471 E. Southlake Boulevard. Supporting Documents: Attachment A: Encroachment Agreement Documents Attachment B: Location Map Staff Contact: Rob Cohen, Director of Public Works Sandy Endy, P.E., Development Engineer Kevin Ferrer, P.E.,CFM, Deputy City Engineer Attachment A 1?1HZ1'ULYH?$'0,1,675$7,213:'(37?)RUPV?$JUHHPHQWV?-RLQW8VHDQG(QFURDFKPHQW$JUHHPHQW 3XEOLF(DVHPHQWGRF (DVHPHQW-RLQW8VH$JUHHPHQW 7+( 67$7(2)7(;$6 &2817<2)BBBBBBBBB %HLWNQRZQWKDWWKH&LW\RI6RXWKODNHKHUHLQDIWHUUHIHUUHGWRDV³&LW\´DQGLWVIUDQFKLVHG8WLOLW\&RPSDQLHV KHUHLQ UHIHUUHG WR DV ³8WLOLWLHV´ GR FRQVHQW DQG DJUHH WR SHUPLW WKH IROORZLQJ BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBKHUHLQDIWHUUHIHUUHGWRDV³$SSOLFDQW´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arroll/1709, Ltd. 5 1 The Shops of Southlake Construction of an outdoor patio & shade structure. (;+,%,712 %HLQJ WKDW SRUWLRQ RI WKDW FHUWDLQ SXEOLF XWLOLW\ HDVHPHQW GUDLQDJH HDVHPHQW VLWXDWHG LQ BBBBBBBBBBBBBBBBBBBBBBBBBBBBB$GGLWLRQ6XUYH\WRWKH&LW\RI6RXWKODNH7DUUDQW&RXQW\7H[DVDQGEHLQJ PRUHSDUWLFXODUO\GHVFULEHGE\PHWHVDQGERXQGVDVIROORZV (SEE NEXT PAGE) SHEET 1 OF 2 Variable Width Utility Easement Joint Use Agreement The Shops at Southlake Tarrant County, Texas BEING a joint use agreement description over a variable width utility easement across an 8.7147 acre tract of land situated in the John A Freeman Survey, Abstract No. 529, said tract also being Lot 5, Block 1, The Shops of Southlake, an addition to The City of Southlake, Tarrant County, Texas according to the plat thereof recorded in Cabinet A, Page 12458 of the Plat Records of Tarrant County, Texas, said joint use agreement being more particularly described by metes and bounds as follows; COMMENCING at a 1/2" iron rod found for corner in the south right-of-way line of East Southlake Boulevard (130 foot right-of-way) for the northeast corner of said 7.5985 acre tract and also being the northwest corner of Lot 1R in Block 1 of Gorbutt Addition, an Addition to the City of Southlake, Texas, according to the plat thereof recorded in Cabinet 'A', Slide 9210, of the Plat Records of Tarrant County, Texas; THENCE South 27° 37' 39" West for a distance of 87.72 feet to a point for corner in the east line of an existing variable width utility easement, said point being the POINT OF BEGINNING of said joint use agreement area; THENCE South 01° 23' 47" West with the east line of said variable with utility easement for a distance of 45.33 feet to a point for corner; THENCE North 88° 36' 13" West with the south line of said variable width utility easement for a distance of 10.00 feet to a point for corner; THENCE North 01° 23' 47" East with a west line of said variable width utility easement for a distance of 45.33 feet to a point for corner; THENCE South 88° 36' 13" East a distance of 10.00 feet, to the POINT OF BEGINNING and containing 0.0104 Acres (454 Square Feet) of land more or less. EXHIBIT NO. 1 JOINT USE AGREEMENT OF VARIABLE WIDTH UTILITY EASEMENTSTATEOFTE X A SL AN D SU R V E Y OR3717 SHEET 2 OF 2 BASIS OF BEARINGS: Plat of Lots 1-5, Block1, The Shops at Southlake, as recorded in Cabinet A, Page 12457, Plat Records of Tarrant County, Texas. EXHIBIT NO. 1 JOINT USE AGREEMENT OF VARIABLE WIDTH UTILITY EASEMENTSTATEOFTE X A SL AN D SU R V E Y OR3717 (;+,%,712 7KHIROORZLQJLVDGUDZLQJGHSLFWLQJWKHDUHDRUSRUWLRQRIWKHHDVHPHQWDQGSURSHUW\GHVFULEHGLQ([KLELW1R WKDW LV VXEMHFW WR WKH HQFURDFKPHQW DQG MRLQW XVH DJUHHPHQW LQWKLV DSSOLFDWLRQ VKRZLQJ WKH QDWXUH RI WKH HQFURDFKPHQWDQGXVHZLWKGLPHQVLRQV 7KLV GUDZLQJ VKDOO LQFOXGH D QRUWK DUURZ OHJDO GHVFULSWLRQ RIWKH VXEMHFW SURSHUW\ DQG DGMRLQLQJ SURSHUWLHV ,QGLFDWHRQWKHGUDZLQJZKHWKHUWKHHQFURDFKPHQWLVIRUDXWLOLW\GUDLQDJHSULYDWHDFFHVVHDVHPHQWRUULJKW RIZD\ (SEE NEXT PAGE) EXHIBIT NO. 2 EASEMENT JOINT USE AGREEMENT (;+,%,712 7KH XQGHUVLJQHG SXEOLF XWLOLW\ FRPSDQLHV XVLQJ RU HQWLWOHG WRXVH XQGHU WKH WHUPV DQG SURYLVLRQV RI RXU UHVSHFWLYHIUDQFKLVHZLWKWKH&LW\RI6RXWKODNHGRKHUHE\FRQVHQWWRWKHHQFURDFKPHQWDQGMRLQWXVHRIWKH GHVFULEHGSRUWLRQRIVXFKGUDLQDJHDQGRUXWLOLW\HDVHPHQWUHTXHVWHGLQWKLV$SSOLFDWLRQIRUHQFURDFKPHQWDQG MRLQWXVHRIDSXEOLFGUDLQDJHDQGXWLOLW\HDVHPHQW 2QFRU(OHFWULF'HOLYHU\&RPSDQ\ $7 76RXWKZHVWHUQ 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