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1997-04-01 CC Packet €SPIN city manager's report q14 march 28, 1997 City Council Agenda Alc Schedule April 1, 1997 outhl March 31, 1997 The following items will be addressed at the regular City Council Work Session City Council meeting on April 1, 1997: 6:30 p.m. Council Chamber **Prior to the Consent Agenda, there will be a ribbon cutting ceremony to April 1, 1997 introduce the new Web Site. City Council Consent Agenda: 7:00 p.m. Council Chamber 1) Resolution No. 97-21, amending Res. No. 96-71, to extend the moratorium on Assisted Care Living Facilities. April 2, 1997 2) Authorize the City Manager to purchase and install Water Booster Pump Youth Action Committee Station No. 1 (1709 at Pearson Lane) SCADA System from Team Controls, 7:00 p.m. Community Center a one source supplier. 3) Res. No. 97-23, Authorizing the City Attorney to proceed with April 3, 1997 condemnation of the Smith property. Planning & Zoning 4) Authorizing an Interlocal Agreement between Denton County and the City 00 p.m. Council Chamber of Southlake for a Public Safety Communications Tower Regular Agenda: second readings, public hearings, related items: 1) ZA 97-016, Site Plan for Fox Hollow Office, approx. 1,400' west of the SPIN #7 Meeting intersection of SH 114 and N. White Chapel Blvd. (#11) April 11, 1997 Ordinances, First Readings. and Related Items: 7:00 p.m. Council Chamber 1) Ord. No. 674, An ordinance canceling the May 3, 1997 General Election and Declaring each unopposed candidate elected to office and providing an Public Works Update effective date. 2) Ord. No. 480-233), Rezoning and Site plan of Carroll ISD (#10) 'Mork will begin on the 3) ZA 97-003, Preliminary Plat for Carroll ISD (#10) Resolutions: railroad crossing on Brumlow, 1) Res. No. 97-22, amending Res. No. 95-24, regarding case limitations, beginning April 7. The road proposing a points system for agenda management. will remain open during Other Items for consideration: construction of the concrete 1) Developer Agreement, Southlake Woods, Phase II,.(#14-#15) crossing. 2) Developer Agreement for Crestwood Office Park (#10) IWhite Chapel 12" water line 3) Authorize the Mayor to enter into a contract with Dunaway and work continues north of Bob Associates for professional services for the design of West. Continental Jones Road. Boulevard. from Davis to White Chapel Boulevard. Dove Road paving project 4) Adopting the Southlake Park Development Corporation (SPDC) Budget will go out for bid in the next and Plan. Other Items for discussion: 2-4 weeks. 1) Revisions to the Comprehensive Land Use Plan to include the Land Use Sewer Projects for Diamond recommendations adopted with the Corridor Study and other revisions. k,.,*Cnes, Mission Hills and 2) Contract for Solid Waste and Recyclables Collection Huntwide will go out for bid in the next 2-4 weeks. New! ! Community Services Division Congratulations to Kevin Hugman who has been promoted to the position of Community Services Manager. Kevin will be responsible for managing the staff support for various community groups that are connected to the City. These groups include SPIN, Seniors, Southlake Youth Action Committee, JUC, Keep Southlake Beautiful, Public Information, the Internet, Cable Channel, Sister Cities, Dispute Mediation, Complaint Tracking, and the Adult Volunteers program, along with other community needs. A former administrative assistant position in Parks has been moved to the new division and will be called Community Services Coordinator. This position has been filled by Shelli Siemer who will also office upstairs in the Administration Building with Kevin Hugman. Ms. Siemer will focus on Seniors, SYAC & Volunteers. Tracy Southers, Public Information Officer and Nona Whitehead, SPIN Coordinator continue their current responsibilities, and Darcy Imm, the new Assistant to the City Manager will focus on KSB, among other duties . Keep Southlake Beautiful Keep Southlake Beautiful is currently Other exciting news for KSB is that the new conducting their membership drive. Dues Assistant to the City Manager, Darcy Imm has are $10 for individuals and $20 for families. a background in public administration and a The dues are used to address litter and degree in environmental engineering. She will T. beautification issues. The election process work half time for the City Manager and half for new board members is scheduled to _ time for Community Services in supporting begin in May. If you are interested in a Keep Southlake Beautiful and dealing with membership or a board position, please contact environmental issues. Keep Southlake Beautiful President, Lisa Stokdyk at 421-0414. Development Activity Update City Council Work Session - March 31 96-130, 131,132 Zoning Concept Plans, 97-021 Zoning/Concept Plan, Timber Lake Estates (#14) Timarron Commercial 97-023 Site Plan, Chevron (#4) 97-024 Specific Use Permit, Chevron.(#4) City Council, April 1 97-023 Zoning, Rucker (#9) 97-002 Zoning/Site Plan, Carroll ISD (#10) 97-026 Abandon Plat, Myers Meadow (#13) 97-003 Preliminary Plat, Carroll ISD (#10) 97-159 Zoning, Stonecrest Business Park (#7) 97-016 Site Plan, Fox Hollow (#10) 97-028 Zoning, Crooked Lane (#7) Consider- Mid year review 97-029 Zoning/Concept Plan, Stonecrest Business Park Consider - Village Center Issues (#7) 97-030 Preliminary Plat, Stonecrest Business Park (#7) P & Z Meeting, April 3 97-032 Site Plan, Mobil (Tetco) (#13) 97-031 Final Plat, Right of Way Dedication-Brumlow 97-033 Zoning/Concept Plan, Church of Christ (#15)_ 96-162 Concept Plan, Telesupport (#8) Consider-Personal Care Facilities 97-017 Zoning, 1966 E. Dove (#5) L Southlcike Parks Development Corporation � Y ®11) , lit = rti) Plan & Budget Adopted March 1997 L SOUTHLAKE PARK DEVELOPMENT CORPORATION Park Development Plan Adopted March 1997 Table of Contents INTRODUCTION 2 DESCRIPTION OF THE SOUTHLAKE PARK DEVELOPMENT CORPORATION 3 SUMMARY OF PROJECTS 3 FUTURE SPDC PROJECTS 6 BUDGET INFORMATION 10 EXHIBIT A - Sales Tax Revenues 11 EXHIBIT B - SPDC Board of Directors 12 EXHIBIT C - Typical Project Approval Process 13 EXHIBIT D -Bicentennial Park Master Plan Capital Expenditures 14 EXHIBIT E - Bicentennial Park Master Plan 16 EXHIBIT F - Bob Jones Park Master Plan Capital Expenditures 17 EXHIBIT G - Bob Jones Park Master Plan 19 EXHIBIT H - Budget Worksheet 20 (re 1 L SOUTHLAKE PARK DEVELOPMENT CORPORATION Park Development Plan Adopted March 1997 INTRODUCTION On November 2, 1993 Southlake voters overwhelmingly approved a referendum to levy a half-cent sales tax for the development of park and recreation facilities for use by Southlake residents of all ages. Collection of this sales tax began in April 1994. The half cent sales tax has generated $1,428,221 in revenue since inception through September 1996. For the fiscal year beginning October 1, 1996, $206,172 has been collected to date, with an additional (10, $716,000 expected to be collected in fiscal year 1997, given the substantial growth in Southlake's commercial retail sector. See Exhibit A for more information regarding the collection of sales in Southlake. Commercial growth is expected to continue well into the foreseeable future, given the approval by City Council of several new commercial projects and the favorable market conditions which exist within the community and in northeast Tarrant County. For example, construction of a new Home Depot is currently underway and plans are in place for several new retail shopping centers. As such, collection of half-cent sales tax funds will most likely continue to increase, providing a solid source of funding for park development in Southlake. The following is an Executive Summary of the proposed SPDC plan for the period of February 1997 - February 2000. This formal plan was discussed and presented for approval at the February 3, 1997 SPDC work session and at the February 18, 1997 SPDC meeting and public hearing. The SPDC formally approved the plan and budget on March 17, 1997. The City Council considered it at their April 1, 1997 Council meeting. Questions regarding the SPDC plan may be directed to Kim Lenoir, Director of Parks and Recreation or Lou Ann 2 L Heath, Director of Finance. DESCRIPTION OF THE SOUTHLAKE PARK DEVELOPMENT CORPORATION In accordance with State legislation, a Corporation was created and a seven member Board appointed to oversee the expenditure of half-cent sales tax funds. The corporation is called the Southlake Parks Development Corporation (SPDC), and the Board is comprised of City Council, Park Board, and citizen representatives. Please see Exhibit B for a listing of current Board members. The SPDC is responsible for adopting the plan detailing projects slated for development and an annual budget detailing projected revenues and expenditures. Exhibit C illustrates the relationship between the SPDC, City Council, Park and Recreation Board, Joint Utilization Committee, and other neighborhood community groups. It has been the approach of the SPDC to approve funding of land acquisition for future development and for substantial capital improvement projects primarily through leveraging funds, i.e., multi-million dollar bond packages. This has made it possible to optimize major acquisitions and development oriented improvements. The SPDC has preserved this funding stream by opting not to fund maintenance operations or minor improvement projects. SUMMARY OF PROJECTS Proceeds from the sale of revenue bonds, backed by the City's ability to collect the half-cent sales tax, were used to finance construction of several initial SPDC projects. The first offering yielded approximately $2.6 million in construction funds. A subsequent offering in June 1995 yielded approximately $970,000. These funds were used to 1) expand Bicentennial Park and construct improvements, 2) build a joint use gymnasium with Carroll Independent School District on the campus of Carroll Middle School, and 3) purchase property located in Bob Jones Park, which is adjacent to the U.S. Corps of Engineers property along L 3 • L Lake Grapevine. In Fiscal Year 1996, the SPDC appropriated $42,000 in SPDC Operating Funds for sprigging soccer fields and ballfield sod at Bicentennial Park. BicentenniaLPark: The need for athletic fields has grown steadily as the City's population has grown. It is estimated that 720 children participated in organized baseball during the last season, 400 in organized softball, and 1,200 in organized soccer through a joint program with Grapevine. In 1994 only three baseball diamonds were available at Bicentennial Park. The lack of fields created problems with scheduling games, as well as practice. Bicentennial Park expansion plans primarily addressed the need for athletic facilities. In conjunction with opening day ceremonies for the Southlake Baseball Association on March 30, 1996, hundreds of Southlake residents celebrated the completion and dedication of the first phase of expansion. This expansion was approximately a $2 million project which included the acquisition of approximately 27 additional acres, four lighted baseball fields, five soccer fields, concession stand, restrooms, pavilion, Adventure Alley playground (built as a community project), a park maintenance building, a concrete parking lot for 340 vehicles, and 368 irrigation sprinkler heads. Construction took 15 months to complete. Joint Use Gymnasium: The City and Carroll Independent School District have adopted the concept of "joint utilization" for park and recreation facilities, and have begun to make significant strides to implement this concept in Southlake. Construction of the joint use gymnasium at Carroll Middle School demonstrated the feasibility of joint projects. Although the two entities had worked together previously on smaller projects, the gymnasium was the largest in scope. The growth of the student population in the Carroll I.S.D. has made it difficult for the district to provide sufficient recreational facilities. District officials knew that an additional gymnasium was needed at the Middle School, but demands for additional classroom space were paramount. The Joint Utilization Committee reviewed the problem and suggested that a new gymnasium be built in such a way that it could be utilized as a recreation center for the City. School children could use the facility during the day, and citizens could have access during (sr L non-school hours. This facility was meant to provide opportunities for expanded recreational programs to be offered by the city. The City and Carroll ISD awarded the construction bid to The Ridgemont Company for $723,000. The final cost of the project was $780,360, primarily due to additional engineering, flooring and foundation costs. The gym, which includes 10,000 square feet of floor and office space, was opened in October 1995. It has lodged numerous Park/Rec programs including Southlake Saturday Night and summer open gym hours for youth and adult citizens. U.S. Corp os f Engineers Property/Bob Jones Park: Southlake is fortunate to have seven hundred acres of Corps property within its corporate boundaries. There are currently several parks on the Corps property at Grapevine Lake in the surrounding communities, including Walnut Grove Park in Southlake. Walnut Grove Park consists of undeveloped shoreline and woodlands and several miles of pedestrian and equestrian trails. Neither the Corps of Engineers or the City of Southlake have made improvements, although the park has been master planned by the City of Southlake. Corps officials have indicated that they are willing to work with the City of Southlake to develop these areas into parks for the citizens of Southlake to enjoy. The acreage possesses significant open space features and natural beauty. An informal, preliminary site analysis conducted in 1994 indicated that the usage of the COE land should be limited to more passive recreational activities. The former West Beach Addition is located adjacent to the COE property and is suitable for park uses. The City acquired land in this addition (approximately 80 acres in this addition were purchased in November 1994, with SPDC funding the down payment of $295,375, as well as purchases of individual lots since that time), and plans to purchase all of these platted lots for incorporation into the park, which has been named Bob Jones Park. An additional 17 acres was purchased to the north of the former West Beach Addition for park purposes, however this acreage was not funded through the SPDC. A master plan of Bob Jones Park, including the former West Beach property, the northern 17 acres, and the COE L 5 L property, was approved in November 1996. This master plan included recommended construction phasing to guide the City in the development of what will become the most significant park in Southlake's park inventory. FUTURE SPDC PROJECTS During the campaign to pass the sales tax referendum, the aforementioned projects were identified and presented to the residents of Southlake. The completion of Bicentennial Park Expansion, Phase I and the joint use gymnasium, as well as the ongoing purchase of lots for Bob Jones Park, specifically illustrate the success the SPDC has had in meeting their obligations to Southlake citizens. Still, providing a high quality of life in Southlake will require additional facilities. Analysis by staff has indicated that approximately $6 million would be available for a 1997 development program. This would include funds as follows: L SPDC Bond Funds on hand - previous issues $ 475,000 Operating Fund - Appropriation of Reserves $ 590,000 1997 Bond Funds $5,108,000 TOTAL FUNDS AVAILABLE $6,173,000 The SPDC Board of Directors has determined that the following projects should be pursued with these funds. Bicentennial Park Expansion, Continued: The purchase of an additional 10 (does not include berm land) acres of land will be necessary to move forward with Phase II of Bicentennial Park expansion plans. Land has been identified and approximately $800,000 has been allocated for purchasing the property. The addition of the land will increase the acreage of Bicentennial Park to approximately 58 acres. Continued expansion plans for Bicentennial Park until total park build out will include 6 L several elements, in addition to the additional land acquisition described above. These elements include the following which will be added in the next three years as funds allow: VDevelopment of berm/landscape to buffer neighborhood from noise, lights 6/Existing Facility Enhancement 6/One Mile Looped Hike and Bike Trail (10' concrete) ✓Softball Field Renovation/Open Space Development ✓Teen Recreation Area 6/Tennis Facilities (8 courts) In addition, the following projects are master planned at Bicentennial Park, however, the City of Southlake is exploring multi-purpose recreational facilities with the Carroll Independent School District (CISD) and these facilities may not be required at Bicentennial Cie Park. VTennis Facility Expansion 6/Swimming Pool Facility Please see Exhibit D for preliminary cost estimates for these long range capital improvements and phasing recommendations. Exhibit E is a conceptual drawing of the approved master plan for Bicentennial Park. Bob Jones Park Land Acquisition and Park Development - Over 140 lots still need to be purchased to make the former West Beach Addition "whole." This will require significant effort, since many of these property owners are absentee or the ownership records are incomplete. Still, the SPDC Board is committed to purchasing the remaining lots to ensure that Bob Jones Park is developed as master planned, in its entirety. The acquisition of these lots will complete the purchase of 131 acres for Bob Jones Park, excluding the available COE property which is adjacent. Approximately $1,000,000 has been programmed for future L 7 L acquisition of this land. In addition to the acquisition of the out parcels, the SPDC plans to fund the development of this park land, incorporating the following elements as funds allow: ✓Pre-Development Buffer yard VSoccer Fields VHiking/Nature Trail 6/Equestrian Facilities ✓Nature Facilities ✓Ballfields/Lake Development 6/Equestrian Facility Expansion ✓Peninsula Development ✓Nature Center/Outdoor Education ✓Amphitheater Development Please see Exhibit F for preliminary cost estimates for these capital improvements and phasing recommendations. Exhibit G is a conceptual drawing of the approved master plan for Bob Jones Park. Parking Lot at CISD Middle School Joint Use Gymnasium: Inadequate parking has been a problem with this project since construction of the gymnasium was completed. Land for the lot will be provided by CISD, with the City bearing the costs of construction. The SPDC has programmed $70,000 for construction of this lot. ISTEA Grant: The Intermodal Surface Transportation and Efficiency Act (ISTEA) made federal highway funds available to local governments for projects which promote congestion mitigation. Southlake successfully competed for funds in this grant program to build a portion of a trail along the southern border of the city, which will connect to trails being constructed by the City of Grapevine and the City of Colleyville. Although Southlake's 8 L portion of this trail is small (500'), it is an important part of the regional trail system which will ultimately link downtown Fort Worth to downtown Dallas with a network of trails. Successful grant recipients are required to provide a 20% matching of federal funds, and the SPDC has allocated $48,000 for this purpose. Proper y_Adjacent to KISD Elementary School - The City of Southlake has been committed to joint utilization projects with Carroll Independent School District for the past four years. The concept works well, and allows the City and CISD to maximize resources in providing for recreational opportunities for school children and Southlake residents. Expanding this concept to include the Keller Independent School District has become a very real possibility. Florence Elementary School is located adjacent to a 13 acre tract of land which has been identified by Park Board members as an attractive option for park land on the west side of the City. Acquisition of this property will create an ideal setting for developing a joint use park with KISD, particularly since the school site includes acreage which could be included as part of the park site. The budget contained in this plan allocates $300,000 for the purchase of the 13 acre site. Neighborhood Park Planning - Funds to "master plan" several neighborhood parks ($25,000) are included in the SPDC budget. The product of this effort will be conceptual plans which will be used to guide the development of these parks. Trail Construction - The City of Southlake adopted its Trail System Master Plan in 1995, identifying a series of on-road and off-road hike and bike trails, equestrian trails and bicycle routes to be established in the city through build-out. Some of the trails will be built within parks, others along the rights-of-ways, and still others on private property in trail easements. The SPDC plans to fund trails through donations of right-of-way or construction by the development community, as well as through the use of grants and SPDC funds. Specific trails targeted for improvement have not been identified in this plan. Trail construction depends on the timing of certain road reconstruction to the ultimate width. As the City 9 L implements its Thoroughfare Plan, construction of trails will be incorporated at that time. Special Projects/Renovation of City Owned Houses - As the City has acquired parcels of property for a variety of uses, it has come to own a number of houses that may be suitable for senior centers, teen centers, etc. The SPDC budget includes $50,000 to provide capital to renovate these houses as needed for these purposes. Joint Use Gymnasiums - The successful joint use relationship established by the City of Southlake and Carroll ISD has led to shared utilization of the Carroll Middle School gymnasium and the Durham Elementary/Intermediate School gymnasium. The City is also able to schedule activities in the gymnasium at Carroll Intermediate School. The SPDC will continue to consider cost participation with the Carroll I.S.D. for gymnasiums, particularly at elementary schools, as new schools are built. Reserve for Unanticipated Projects - The SPDC has allocated just over $500,000 as reserve for unanticipated projects. BUDGET INFORMATION Funding for park capital projects come from several sources: SPDC Operating Funds, SPDC Revenue Bond - Project Funds, Park Dedication Fees, grants, donations and City of Southlake General Fund allocation. This SPDC Plan addresses the funding provided through sales tax revenue bonds, supported by the half-cent sales tax, and the available excess SPDC operating funds. Exhibit H lists the projects discussed in a summary form along with their estimated costs. With the appropriation of$590,000 from available operating funds, $5,108,000 in new project funds and $475,000 in existing bond funds, a total of$6,173,000 is available for projects. The intent is to continue leveraging its half cent sales tax purchasing power with additional bond sales. Future sales tax collections will dictate the timing of subsequent revenue bond issues to occur in approximately 18 - 24 months. L 10 CITY OF SOUTHLAKE SOUTHLAKE PARKS DEVELOPMENT CORPORATION SALES TAX REVENUES (or' 1996-97 collected budget balance budget to date balance percent $921.000 $ 06.172 c716 R28 77.66!4 FISCAL FISCAL FISCAL i FISCAL YEAR YEAR %Inc YEAR %Inc YEAR %Inc MONTH 93/94 94/95 -Dec 95/96 -Dec 96-97 -Dec October S0 S44,975 n/a S64,344 43.1%i S80,946 25.8% November 0 26,049 n/a 55,958 114.8% 67,684 21.0% December 0 33,622 n/a 51,987 54.6%E 57,542 10.7% January 0 47,843 n/a 70,181 46.7% February 0 34,007 n/a 47,635 40.1% March 0 28,300 n/a 51,581 82.3% April • • 0 44,106 n/a 68,515 55.3% May 29,145 40,554 39.1%: 54,686 34.8% June 29,788 41,627 39.7% 56,159 34.9% July 47,079 67,593 43.6% 89,901 33.0% August 29,490 54,792 85.8% 66,184 20.8% September 37.614 53.28Z 41.7% 61.223 14.9% TOTAL S173116 $516,751 198.5%, $738,354 42.9% S206172 19.7%, 01/31/97 SALSTX97.W1C4 Exhibit A 11 City of Southlake,Texas SOUTHLAKE PARKS DEVELOPMENT CORPORATION Established by Ordinance No. 597 Members Term to Expire • David Yelton, President Home: 329-0610 5/98 1346 Lakeview Work: 214/506-2374 • W. Ralph Evans, Vice President Home: 481-3759 5/98 315 North Shady Oaks Drive - Work: 332-7894" Southlake, Texas 76092 Scott Martin Home/Work: 481-5348 5/98 591 East Dove Road Southlake, Texas 76092 Rick Stacy Home: 481-3010 5/97 1000 West Southlake Boulevard Work: 481-1564 Southlake, Texas 76092 Pamela Muller Home: 481-6644 5/97 214 Westwood Drive Soutlilake, Texas 76092 Carol Lee Hamilton Home: 488-3996 5/97 1210 Cross Timber Drive Work: 871-8619 Southlake, Texas 76092 Veronica "Ronnie" Kendall Home: 424-3339 5/97 P.O. Box 92998 Southlake, Texas 76092 * Incorporators Updated 1/97 D:\V('P-FILES\L.I STS\S PDC96.WPD Exhibit B 12 z ..imillool.,- 01 / 1 • GI p A v E 0 • / HP dj ria { o _ C 4 'ea w ? � ° K A t E OU I u L) V1 . e0 u y ,a 74 c 0 c 0 .c u u H u V G u i) (..., Exhibit C 13 PRELIMINARY COST ESTIMATE-BUDGET WORKSHEET Bicentennial Park November 19,1996 (1 ,,, 'pital Expenditure Recommendations per Master Plan DESCRIPTION COST SUBTOTAL SPDC A-PRE-DEVELOPMENT BUFFER ;A. Land Acquisition j $300,000.00 !B. Berm/Landscape j $250,000.00 I $550,000.00 I B -LAND ACQUISITION 1Brunson Tract/Bank Tract $1,000,000.00 $1,000,000.00 C-EXISTING FACILITY ENHANCEMENT IA. Shade Structure Baseball Area $100,000.00 f B. Playground Pavilion i $50,000.00 r C. Water Playground $75,000.00' D. Parking Lot Expansion $200,000.00 E. Additional Trees $100,000.00_ F. Utilities Underground - $80,000.00 $605,000.00 D-HIKE AND BIKE TRAIL A. One Mile Loop -10'Concrete $150,000.00 B. Graphics,Grading, Miscellaneous $50,000.00; $200,000.00 E -TEEN RECREATION AREA !A. In-Line Hockey Rink j $125,000.00 I B. Basketball Courts (3) • $50,000.00 r. Sand Volleyball $30,000.00 Parking Expansion $300,000.00 Restroom/Storage Area $75,000.00 F. Lighting _ $100,000.00 $680,000.00 F-TENNIS FACILITIES A. Lighted Courts (8) $250,000.00 B. Restroom/Storage Area $150,000.00 IC. Miscellaneous/Landscape $100,000.00 $500,000.00 G -SOFTBALL FIELD RENOVATION/OPEN SPACE DEVELOPMENT A. New Lighted Fields (4) $750,000.00 B. Restroom Renovation $100,000.00 C. Site Work/Demolition $200,000.00 D. New Open Space Parking $75,000.00 E. Landscape $150,000.00 F. Picnic Facilities/Pavilion $150,000.00, $1,425,000.00 H -TENNIS FACILITY EXPANSION A. Lighted Courts(8) $300,000.00 B. Pro-Shop Facility $150,000.00! C. Miscellaneous/Landscape $100,000.00I D. Championship Court $100,000.00 I $650,000.00 L. Exhibit D Page 1 14 PRELIMINARY COST ESTIMATE-BUDGET WORKSHEET Bicentennial Park November 19, 1996 vital Expenditure Recommendations per Master Plan ;DESCRIPTION COST SUBTOTAL SPDC 1 '1 -LAND ACQUISITION Evans Tract I $1,500,000.00 $1,500,000.00 j J -SWIMMING POOL FACILITY A. Outdoor Pool Facility i $750,000.00 I B. Parking I $150,000.00 C. Utilities/Lighting $150,000.00 D. Restrooms/Changing Rooms $100,000.00 1 E. Landscape $100,000.00 $1,250,000.00, K-FOUR BASEBALL FIELDS A. Four Lighted Baseball Fields $750,000.00 B. Parking Facilities $300,000.00 C. Utilities/Grading/Miscellaneous $300,000.00 ID. Restroom/Concessions $300,000.00 E. Playground $75,000.00 ;F. Landscape $100,000.00 $1,825,000.00 IL-RECREATION CENTER IA Budget Range $6,000,000.00 $6,000,000.00 I I I 1 1 ehar,AL PARK BUILD OUT ;16,185,000.00, All unit prices,allowances, and total costs are valid for thirty(30)days. MESA Design Group reserves the right to revise this estimate after such time. C;\123R24\COSIEST\ 96020 L Page 2 15 • = x w O = O . - , L. . ..._ ur. 1 , < 1VI1N3GIS321 • J ` J Qvoa 13dvHD 31WV\H121ON ) ., 11 V.----s,401.6**.t4WWW2:10 -711 frii-, M cp, �J .19 /Q 00W 4 ' Q Vt d u., 1 kr a ,y) ce V cg .44, I - 7 ,_ ..,,,,, : „ . , . L-,„Laj if,-.„.,'\•, , .19"k CleozciTECas SiV ii26i 113 ° •�.rii, _AC 111 , \._ �1crJI irov,". g f • •14\*:, I 1 ; rtemilie zt'4‘. � I I I,licu % QApow-His*K3 a y '� . L "x w:r-u•�t b irtnruir "!„G,_ • O _tar .. y y �'V,. � ., w'.i 3 M Arai • •• { • `• V ' `r � Li i a _ • 1 I. CAM ��, ,_\ LLL� Fgliirl iii S -c,.i ;- , --lull .i.- _.• .4. - „ .„,„ a ..2:( , ,,,,„ .....,.., ,i, ii:,-_, ,..... , • 1`. :',.;,,:::: , 7 - '72, ir- ' ---.7—: : ...,......"' '04-r..." `t'' ': .d. • ; •, i It-QIIiVflI;IIII;IiIII1Hti� 40_ - -- _ A ill _____ 4. t tL ii, 1 Q,.. tl• C ,,................ ,..:,... , _ sit `tKr..-- /�•t�,.•,1• - - ___ _ III��L--LL---11�---LLL� o t� . 4A• ..., Q t _ /,....w 61(•'i V v.:," via ‘4," 111011w w.,,,. • 1111J .1 ..1%.- -- ,irl 0 C Lu yll ki • CS° *HMV II t 1 t •, 6 • 1101 � ••• M.r",�i ,AL,,,,,,, ,,I 6 W r fig II - o • _ qt} }}b F OHf} '44iO � ►� __ , [ • k .r....ram • oor.7 got. dH5 6 o L 1 , . 7 _ _ ___ ______ ___________ ___ Exhibit E 16 PRELIMINARY COST ESTIMATE-BUDGET WORKSHEET Bob Jones Park November 19, 1996 "ipital Expenditure Recommendations per Master Plan • • ......n..,A...xfixr..;a....,«....r;�3:�6Co�C61b:r""�' e4.:: IAt..;:9.5&;Rica..`.'.a..£3�.�/rac��s?:......✓,?..£af S...��cZr. -PRE-DEVELOPMENT BUFFER A. Demolition and Grubbing $5,000.00 'B. Excavation of Pond $66 664 00 �C. Berming Grading $18,888.00 D. Trees - 2"cal. $16,500.001 E. Hydromulch $5,600.00 F. Irrigation $17,500.00 G. Water $5,000.001 $135,152.00 B-SOCCER COMPLEX A Eleven Soccer Fields $239,785.00 B. Irrigation $180,150.00 C. Concession/Restroom _ $250,000.00 D. Parking Facilities $350,000.00 E. Utilities/Miscellaneous $100,000.00 F. Landscape $95,148.00 G. Playground/Pavilion $150,000.00 $1,365,083.00 !C -HIKING/NATURE TRAIL 'A. Land Acquisition (?) $200,000.00 I B. 3 Miles Soft Surface Trail $300,000.00 1.5 Miles Concrete Trail $250,000.00 I Creek Crossings (3) $150,000.00 I Tree Re placemen ts/Culverts, Etc. $150,000.00 F. Signage $25,000.00 G. Phase One Road/Parking $150,000.00 H. White Chapel Parking $150,000.00 I. White Chapel Trail Development $300,000.00 R.O.W. Expansion $1,675,000.00 D-EQUESTRIAN FACILITIES A. Trail Head Parking(2) $150,000.00 B. Restroom $150,000.00 C. Utilities/Miscellaneous $100,000.00 D. Trail Signage $25,000.00 E. Fencing $40,000.00 F. Landscape $75,000.00 G. Maintenance Facility $200,000.00 $740,000.00 E-NATURE FACILITIES A. Loop Road Expansion $300,000.00 B. Utilities $100,000.00 C. Parking (50) $50,000.00 D. Day Camp/Restroom $100,000.00 E. 7800 I.f. Nature Trail -6'Wide $100,000.00 F. Minor Amphitheater Development $50,000.00 (1,..„ Nature Trail Graphics $30,000.00 Picnic Tables/Pavilions $50,000.00 $780,000.00 Exhibit F Page 1 17 • PRELIMINARY COST ESTIMATE-BUDGET WORKSHEET Bob Jones Park November 19, 1996 octal Expenditure Recommendations per Master Plan IF -BALL FIELDS/LAKE DEVELOPMENT A. Lake Development $550,000.00 B. Softball Practice Fields $75,000.00 C. Lighted Soccer Fields (3) $200,000.00 ID. Bridge/Fishing Dock $50,000.00 E. Water Well for Lake Fill $100,000.00 F. Landscape $100,000.00 $1,075,000.00 -EQUESTRIAN FACILITY EXPANSION A. Multi-Use Arena (?) $2,000,000.00 • B. Parking Facilities $175,000.00 C. Stables (?) $1,200,000.00 D. Utilities - $175,000.00 $3,550,000.00 H -PENINSULA DEVELOPMENT A. Land Acquisition (?) $500,000.00 B. Park Road Development $350,000.00 C. Tree Relocation $100,000.00 D. Utilities $100,000.00 E. Parking Facilities $200,000.00 F. Pavilion/Restroom $300,000.00 Beach/Swimmin• $100,000.00 Fishin• Pier $100,000.00 Picnic Facilities $100,000.00 J. Sand Volleyball $50,000.00 1K. Casual Open Play Field $100,000.00 L. Landscape $100,000.00 $2,100,000.00 �I -NATURE CENTER/OUTDOOR EDUCATION A. Nature Center Building $2,000,000.00 $2,000,000.00 J -AMPHITHEATER DEVELOPMENT A. Outdoor Amphitheater Facilities $250,000.00 $250,000.00 TOTAL PARK BUILD OUT $13,670,235.00 All unit prices, allowances, and total costs are valid for thirty(30)days. MESA Design Group reserves the right to revise this estimate after such time. C;\123R24\COSfES[N 96019 Cr' • Page 2 18 1 In acrw ) rti� - t 7 a o 5 '—� CORPS OF-ENCTEERS"'" �•\ ,u i t ` . 19. 0 coucsn.. ,i a° d ?� _ q LAKE CRAPEVrE 43 / 'o D R�SloENrIu' G�. .0 •° q RFS[)B1?)AL " rue n"a o U El D O 'I 6 4 3C 1 Cl 0 [] _‘.._____I . , ,r�F i o a 11 O ,7'D..w.. wwlr., I o ,_.- • CORPS OF ERS /'•. u u _€ o! ij -i War.' ';1 4 u — c} p it 6 \r-if; . A l ' uua ,i.aura (itfLc �Ir Q---Q 1/•y[/q tun Sao �C 7 ~ ~ .w t - �xHc � p - om - .• rr n : Z taamw;: a I r US I -4 I r*ArU (('��jJ IA lam. ,_ I"♦ r ••~ 7 H r i ( 'nwa�K', j CCS Of ENGINEERS �...:...,`•� D p :} ti ••a V '1 (. ) I i ;\� �` nt 1 .• ' :•C, Of ` t - - _ . ,Aavormeg o r, T. •-- , J, LAKE GRAPEVINE,I _ . - . ! f ':a pp , wobos -.;, • . ''' • _ V o amt �0, ecto ? t . 1! Q d �V / Y i4tA+[ . cG . it 0( j` 'p' y w �? $# \ RESDENTIAL L yam_ • �� _ uA ()/ d\. L.. �,! �{ ,.0 4 A .I •, ,r • I: . CORPS O,ENGINEER T. a "-1 * ' �. ` as 7 / O c,` Q (48.0, Lam/0�J =' �� p �1 � T:. . 1 a »a — 11 �+ SOUTHIAKE.TEXAS 1<... . .. APPROVED NOVEMBER 19,1996 Exhibit G 19 • SPDC3YR5.WK4 03/21/97 page 1 (...., Southlake Parks Development Corporation Three Year Plan and Budget February 1997 through February 2000 approved March 17, 1997 Total Amount Bicentennial Park - Master Plan Components $15,985,000 Land - Brunson tract/Bank tract $800,000 $800,000 Berm south of Love Henry Court - land/construction $550,000 $500,000 land $300,000 berm construction and landscape $250,000 Existing Facilities Enhancement $605,000 $50,000 shade structure baseball area $100,000 (addl trees) playground pavilion $50,000 water playground $75,000 parking lot expansion $200,000 additional trees(1/2 of budget) * $100,000 utilities underground $80,000 (06 and Bike Trail $200,000 $60,000 mile loop- 10' concrete (>1/2 mile @ $60,000) $150,000 graphics,grading, miscellaneous (delay) $50,000 Teen Recreation Area $680,000 $405,000 in-line hockey rink $125,000 basketball courts (3) $50,000 sand volleyball $30,000 parking expansion ($100,000 only) $300,000 restroom/storage area (add $25,000 to tennis facilities) $75,000 lighting $100,000 Tennis Facilities $500,000 $535,000 lighted courts(8) (12 @ $30k= $360,000) $250,000 (12 lighted courts) restroom/storage area (use with teen rec area +$25,000) $150,000 miscellaneous/landscape (delay) $100,000 • Softball Field Renovation/Open Space Development $1,425,000 lighted fields (4) $750,000 restroom renovation $100,000 site work/demolition $200,000 open space parking $75,000 landscape $150,000 picnic facilities/pavilion $150,000 isp Facility Expansion $650,000 f»ted courts (8) $300,000 pro-shop facility $150,000 miscellaneous/landscape $100,000 championship court Exhibit H $100,000 20 SPDC3YR5.WK4 03/21/97 page 2 ,, Southlake Parks Development Corporation Three Year Plan and Budget February 1997 through February 2000 approved March 17, 1997 Total Amount Bicentennial Park - Master Plan Components (continued) Land - Evans tract $1,500,000 Swimming Pool Facility $1,250,000 outdoor pool facility $750,000 parking $150,000 utilities/lighting $150,000 restrooms/changing rooms $100,000 landscape $100,000 Baseball Fields $1,825,000 lighted fields(4) $750,000 parking facilities $300,000 utilities/grading/miscellaneous $300,000 restrooms/concessions $300,000 ground $75,000 scape $100,000 Recreation Center $6,000,000 L 21 SPDC3YR5.WK4 03/21/97 page 3 (b." Southlake Parks Development Corporation Three Year Plan and Budget February 1997 through February 2000 approved March 17, 1997 Total Amount Bob Jones Park - Master Plan Components $14,670,235 Land - remaining lots $1,000,000 $1,000,000 Pre-development Buffer $135,152 $135,152 Soccer Complex $1,365,083 $1,365,083 soccer fields(11) $239,785 irrigation $180,150 concession/restroom $250,000 parking facilities $350,000 utilities/miscellaneous $100,000 landscape $95,148 playground/pavilion (replace sod vs seed instead of this) $150,000 'king/Nature Trail $1,675,000 $200,000 I acquisition $200,000 (land only) surface trail -3 miles $300,000 concrete trail - 1.5 miles $250,000 creek crossings-3 $150,000 tree replacements/culverts, etc. $150,000 signage $25,000 phase one road/parking $150,000 parking -White Chapel $150,000 trail development-White Chapel/row expansion $300,000 Equestrian Facilities $740,000 parking -trail head (2) $150,000 restroom $150,000 utilities/miscellaneous $100,000 trail signage $25,000 fencing $40,000 landscape $75,000 • maintenance facility $200,000 Nature Facilities $780,000 loop road expansion $300,000 utilities $100,000 parking (50) $50,000 day camp/restroom $100,000 nature trail-7800 I.f. 6'wide $100,000 phitheater development- minor $50,000 ure trail graphics $30,000 picnic table/pavilions $50,000 22 • SPDC3YR5.WK4 03/21/97 page 4 (..., Southlake Parks Development Corporation Three Year Plan and Budget February 1997 through February 2000 approved March 17, 1997 Total Amount Bob Jones Park - Master Plan Components (continued) Ballfields/Lake Development $1,075,000 lake development $550,000 softball practice fields $75,000 soccer fields-lighted (3) $200,000 bridge/fishing dock $50,000 water well for lake fill $100,000 landscape $100,000 Equestrian Facility Expansion $3,550,000 multi-use arena $2,000,000 parking facilities $175,000 stables $1,200,000 utilities $175,000 insula Development 'c $2,100,000 acquisition $500,000 ark road development $350,000 tree relocation $100,000 utilities $100,000 parking facilities $200,000 pavilion/restroom $300,000 beach/swimming $100,000 fishing pier $100,000 picnic facilities $100,000 sand volleyball $50,000 open play field $100,000 landscape $100,000 Nature Center/Outdoor Education $2,000,000 $20,000 (planning onlu) Amphitheater Development $250,000 * White Chapel Road improvements $0 L 23 • SPDC3YR5.WK4 03/21/97 page 5 Southlake Parks Development Corporation Three Year Plan and Budget February 1997 through February 2000 approved March 17, 1997 Total Amount Joint Use - Carroll Independent School District Parking Lot - CISD Middle School $70,000 $70,000 Gymnasium - future schools $0 ISTEA Grant Highway 26 Hike and Bike Trail 500' section $48,000 $48,000 Joint Use - Keller Independent School District Land - community park (13 ac@Florence Elementary) $300,000 $300,000 N :borhood Parks (5 to 10 acres) $500,000 $25,000 ling of Noble Oaks, Koalaty, Florence) (planning only) Community Park (Westside - 30 acres) $750,000 Matching Funds - Community Groups $100,000 $100,000 (Adventure Alley Pavilion, T-ball fiekd, etc.) Trail Development $0 Kirkwood Trail Fox Hollow Trail Continental Boulevard Trail (planning only) $9,000 (planning only) Special Projects-renovation of City-owned houses $0 - $50,000 (Senior Center) RESERVE FOR UNANTICIPATED PROJECTS $0 $500,765 TOTAL $32,423,235 $6,173,000 Llstruction Funds Available $6,173,000 new bonds = $5,108,000; operating funds = $590,000 existing bonds = $475,000 24 SPDC3YR5.WK4 03/21/97 page 6 Southlake Parks Development Corporation Three Year Plan and Budget February 1997 through February 2000 approved March 17, 1997 Total Amount Balance to be Allocated $0 L 25 YEWS CLI PPENG Source: L AS ►4,(ZN1 G kunday, March 23, 1997 Date: 'G 1 I ,..1�- 13e t)�11u Nornue'4r, Kl"7'�CrKLiCl% .ml> '._,., =, I rlehr� a MARJDIIPLINEProgram I pointers --_ to parents on handling relatio ` with kids • BY Christy Hawkins f �/1 Nnter of The Dallas Vorntng Yen + SO LAKE—In terms of child rear } ing,Bill and Suzi Placek believe that there '' aren't any bad kids,only bad parents �% 441 They feel fortunate that i had any out-of-the-ordinary they haven't! i . ing their child. iY problems rais-f Nonetheless,their relationship with 8-I year-old Nick is not always blissful, Mrs. Placek said. The Placeks, along with hundreds of other Carroll Elements I i attended an evening workshop last week! -- parents,; _at the school to learn how to effectively, - discipl�e their children. "We have frustrations;he has frustra ; [ions,.. f � . Mrs.Placek said."If we only learni I one thing.it's worth it." '"=� , .,0 Dr. Stephen Allen, a ' ". ` therapist, Bedford Psi cho presented the seminar, titled "Up With Parents."More than 100,000 par- ents nationwide have =-4N: ' - - '- --- ---.-*--.); .,, . * `` ' workshop. Participated in the Dr. Allen's experience in counseling, �' Y i individuals,couples and �" to develop a families led him! plan to teach parents how to i help their children become re .ram Please responsible "'�� _ ` >- ''''''' see PROGRAM M on Page alet Dr Stephen Allen, shown at last w The Dallas Normng News:Rim laaseeh who believe the purpose of discipline is week in Sou says parents their children's behavior are wrong "We have frustrations; he I has frustrations. If we only M learn one thing, it's worth ,.•, �: it.,, ' —Su i�'/acek,on her 3a l her t. . :* • relationshipwithhusband's t their 3—year—old Mennummoimmeammemenneminum •11) . ' ;I • { fr } I _ Vicky y and Ken Countess, • ! +raw ,,; parents of a 6-year-old and 3 7-year-old,share a laugh overT ,,� some of Dr.Stephen Allen's r comments , x at last week's '' parenting workshop.a; -.. Carroll The Dallas Nom'?�;e=.x Kit taenthaler Elementary�cnool. • • G , }:.7Z x Hundreds of parents sE�i'• -� t •s. ` °° ' *' �• '''' a::.» ' f.• • '�.s n at Carroll Elementary o s -, .z i+�ril v ,+� i f9 ''•4r�a_. , ��y + School listen during a ah, ,m a t 4 '... s '4, {1'' R '' , tin workshop 4 - . x r T Z �s�f paren g T' �:, ,� .-`` led by Dr.Stephen Al ;� fit- ,' ' , 1 ' c 1 t ti • 1 The .Stephen psY I , . . = - , - en. r • t r r 4�� 'd chotherapis told • - T .:" them that discipline r < _ ti,s��x' '� should be a program • d -- ` • '` to teach or train chil `. \- f ''4 ^ ' , to have positive dren •' '_. ' self-images and `. • �; -1^ • ` Y' should be consistent. i "Inconsistency causes t.i _ ` children to feet inse . 1- :.; _ .• 1 cure,,,he said. a•4'' '�+i ,�"' `� The Dallas Morning News Kim Rilzentnalez • •• children parents t•ips on disciplining g Program offers p •• when he or she feels accepted by C "My middle child controls me," wheparn peers and teachers,lsaccepted he by ' When a child breaks one of the said Ms.Aschman,who plannedro ram said. parents should Cindy Brissman, p g Continued from Page iR. written guidelines, try "Smart Discipline" to improve Cindy for the school's parcooent- the behavior of all three of her teacher organization,said she and 1 adults, which he dubbed "Smart check off a box on the chart.After 1 six boxes are checked off,the child children."f have to do something several of the school's teachers and Discipline." privileges for the rest the"Smart "Let me tell you something, begins to lose tele- different.But,I do think it will be administrators thoughtuse - Dr. Dr. Allen told the crowd of the week,such as watchinghard to make this work because my Discipline" seminar would be and you vision or playing outside. children have different needs.' ful. with a grin."This is war, is Dr.Allen said,should arent•use- must win." ce Allen said the program to do Discipline, During the ga the i seminar. successful because it is simplebe a program to teach or train chil• "We haven't had any said.,Most e importance puts parents in charge. dren to have positive self-images learning van'do are with the lads should.Allenkeep explainedto the imp arents and of a chart that he saysP "Families are not democracies; and should be consistent. ore{thingsewe eido are to tally their children's he said "We don't take votes." "Inconsistency causes children ..,an said she misbehavior. However, he said, parents who workshops to ur se of disci• to feel insecure," to our emotions.—"We se.par- enjoys ntMnia Upperman s even First,parents need to target the ant according agood day,we over- learn c attending P is to control their children's were having we her three children "really tasks their children need to im-obelieve that the P p° look things, but on a bad day, though provek on, such as waking up on pline are are pretty g time,doing their homework or not behaviorell and sc he a our kids ground them.Inconsistency lmi be- ood. ` talking back. to get them to,.obey,"he said•"But it their self-esteem, and they "It's easier to come to these arents tohave" • things than to read a book," Ms. Dr.Allen encourages p doesn't work. builds rman said. 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CrMI .c a) U - o aO o be ' , v) y 0 CI' � 3 a•[. y .E >' ci • p • u3 p b a)>> o a) o Oa) a.) nO :, ' bo a_ A CD 0 y c a� y. • 6E0 W Q , • cid 0 too cd 'o O v E. y I-1�. ° s A o o ¢o y> U 3 .o o ., v °a ° ' d1-. 0 -o o ° Sod � E� �� o E c KEWS CLIPPING Source: ( f�l.L�t`a cer llrJlt> NHS Date: Timarronti Will cons'. r eplansin . Council to study zoning for 3 development phi By Laurie Wilson through it all." Staff Writer of The Dallas Morning News Mr. Hawk said residents in af-.' SOU HLAKE — The mammoth fected areas along 114 will not have: request from Timarron to develop to sit through each of the comps-' 531 acres along State Highway 114 nY's three requests. will be broken up into three por- "We'll start with Tract 1 'and. tions when the City Council consid- work our way through it.We've had- ers the project Tuesday. enough confusion on this project": City Manager Curtis Hawk said Tract 1 is a 5&acre parcel pro that the company's request, which posed to house commercial and • spent five months before the Plan- business development at Dove Road ring and Zoning Commission,is too and 114.It will be considered before: complex to consider at once. two others—one at Carroll Avenue; "It's unreasonable to expect the and White Chapel Boulevard,arid' council to consider this all in one the other at Carroll Avenue and-, meeting,"he said."In fact,it might Kimball Road. take several meetings to get Please see SOUTHLARE on Page 31:4.• • • O\JER MOW • • • 1 TROPHY Southiake City Council to consider ; CLUBDENTON CO. Highway rARRANrTimarron's plans for 114 li .. CO. IL SOUTHLAKE Continued from Page IN. from increased business develop- the commission with more specifics ' WESTLAKE The company's plans to turn meat in the area, and additional when they are required to submit a 1 most of Southlake's 114 frontage in- traffic near neighborhood schools. development plan. ...... Dove Dove to a Las Colinas-style corporate "I would obviously prefer that In a half-dozen previous meet- yr complex don't sit well with resi- there be nothing developed there, ings and work sessions on the pro- Proposed dents of three tracts of land in the but I'm not that naive." said resi- jects, residents said they don't op- 7 3 Timaron \(- area. dent Terry Mullaney, who lives pose commercial development i commercial "The challenge is to figure out near one of the proposed office de- along 114,but they say the sweeping Q expansion \\ how to make this look like South- velopments along Carroll Avenue. nature of the Timarron project is lake, not like Las Colina§ or So- "The Timarron people don't have a tough to swallow. I lana," said council member Gary clue what they're going to put in City Council officials, too, may ' Fawks."We're all afraid of the un- here,and that scares me." have a difficult time deciphering •ENTON.., -,", known here." Timarron officials have said that the complicated zoning changes re- TARRANT co. • ., Residents say they fear poor they have not secured any tenants quested by the company. Wliki. - Ind drainage, a loss of property values for the project but plan to go back to While consideration of the pro- ject is scheduled to begin Tuesday, officials said one or more addition- l �a 4 al work sessions like the one held ' �, 1 /' N 'ba. Thursday may be scheduled. A Iiii March 31 work session is already ! 1� ' scheduled between the council and F''14, , , the Planning and Zoning Commis- WO II © i !!ill sion. f� , The commission has restricted r -_- the developer to smaller office pro- The Dallas Morninj News jects in residential areas,no devel- opment in the flood plain and no cials and residents,Timarron repre- t--';-I adult retail businesses or municipal sentatives proposed building a re- 3' . �,. _ facilities in the area. Residents re .. �, tail complex on a 58-acre tract; a ' ,. ..'"� main concerned about the height of corporate center on a 272-acre ?' buildings in the area. piece; and hotels, restaurants and R�'. y ‘ .-a 1,11r.4 i The council and commission space for more corporate develop- r ;i,i seemed to agree Thursday with a meat on a 210-acre parcel. plan to require a special use permit "In every meeting we've had, ". for buildings taller than four sto- we've come back with more infor- , .. # ries In the Tract 1 area. mation and changes at the next pre- •; rfx The proposed commercial devel- sentation," said Dennis Jerke, a ' >e opment for the three tracts of land planner for Carter & Burgess, the �' _, ,,---tor ,,. g alon 114 hasn't been nearly as � � µ g poP consultant hired by Timarron to .t• k• i <' ular as the company's 1,100-acre help plan and design the project. housing tract off FM1709. "We've largely done what's been �,-.� t In previous pitches to city offi- asked of us." - i', � >. s i_ la'4 .,ft It. The Dallas Morning News:Michael Ainsworth Rex Potter of the Southlake Planning and Zoning Commis- sion asks other members a question about Timarron Land Corp.'s development plans for property on State Highway 114. At the lectern during Thursday's work session is Ti- marron representative Dennis Jerke. s NEWS CLIPPING Source: C - > iiMES Date: 3 2.4 Afield o new dreams . ....„_. , . t`,l ti�yY ,�ci ,J r Photo by A4c0 � ,,bl , , � 'Y,�'' t d 1. 1 t � '� � �I f 1, ili; . . " z ' � %Yaft �rr, s; ! y :Le' 's' wY...'SavbxA- �� 3e? � �� mayor Rick Staa � ��; y(center)and the staff of the Southlake Parks and Recreation Department w ,, on hand for the dedication ceremony for the just-renovated softball field at Blcentenniatp`?arkt - page 3 for more photos of this city/Carroll Independent School District joint-use faculty. ' • • field Neti ti, • • • 4 �', , r:: x ' r. }. K° jt ,: C. 'yJ F: ,l v r a j ^r" • _ : _.-2.. •ent Corp., c. R '1, I I t ' `A q. I Ai.'" 1 6 t 4 - � . t...` t — 4. .- Fi # .V . g --- - '•ec softball NEWS CLIPPMG Source: SQIFIALA E. #bIZEcS Date: /2I I • City to close Bluebonnet Drive to through traffic • i The City Council now serves as a short-cut passed a resolution effectively between 1709 and Hwy 114. closing Bluebonnet Drive. The short narrow street has been erected at the north eend,of th ll be 1 carrying far more traffic than it street near the Chevron gas is intended to due to the closing station and the south end will of Short Ave. after the remain open at 1709 making the completion of 1709. Bluebonnet street more of a cul-de-sac. MEWS CLtPPLNG Source: So 4 LAKE- 7 Date: 3 J Z 1 Special needs survey will soon hit mailboxes The Southlake Department they must respond to a of Public Safety (DPS) is resident's home. particularly in issuing a special needs survey an emergency. If they are aware to residents in an attempt to of special circumstances in provide better service in advance, they will be better emergency situations. prepared to provide faster,more The survey will be appropriate service. mailed as an insert in the March The data will be entered edition of the City's newsletter, into the DPS' CAD system and Southlake In Review. Residents accessed if an emergency call is are strongly encouraged to fill placed from a resident's home. out and return the questionnaire After the survey is received by if any of the following DPS, a personal interview will conditions exist within the be conducted by police officers home: confined to and firefighters at the home. bed/wheelchair. blindness, The system will be updated hearing impaired, dependent on annually and all information life support services. Alzheimer will be confidential and used disease, mental disorders, only by emergency personnel, diabetic, hospice care, possess New residents will chemicals/hazardous materials, receive a special needs exotic/dangerous pets, short questionnaire when they apply term disability, child with for water service through the exceptional needs, or another city. condition requiring special If you have any attention. questions or do not receive a This survey will survey. contact Carrie provide the Southlake DPS with Fullington, community services critical information in the event officer,at 481-5581 ext.800. • t � t Southlake Firefighter Curtis Morgan talks with Linnae Johnson about the special needs program. NEWS CLIPPING r .A' E O GQ I Source: SOU 1-1-klK r S Date: 3/24 l Southlake DPS staffs bic maneuvering in crowds and ycle patrol other tactics. According to Director 4 "' t Aral : ! - , T,t Campbell the officers will be .1 , .,, I .i1 +=a ; ty ► fully armed and will cat •i t, _ t—f'—`E''`"'J li<�.,.iTf '71 enough equipment to respond to •' 4 t i most medical emergencies and IP +� _ ✓,'; will be capable of t `�i K t • corresponding with the �'' ambulance in route."It will be a _ ..., great benefit to the citizens of t ~. • , Southlake to have a qualified t medical technician on the scene z of an accident in a park who can i_i_ '` relay vital information to E ,_�; ,t } , � O _:(� • *'OP ' paramedics in the ambulance i ,,� — answering the call," added 11. 3 Director Campbell. s , • - f ill?' ' ' ' ' ' , , • Left to right-Police officer Vann Wakefield, fireman and paramedic Richard Hollis,paramedic and fireman Jeff Powell and police officer and emergency medical technician Shawn Fannin. Progress Report areas and special events held in presence, as well as, a the city. paramedic presence in our city The Southlake Depart- Bicycle officers are parks as often as possible,"said meat of Public Safety has known to be more able to Director of Public Safety Billy established a bicycle patrol to respond to calls in tight Campbell. "Our aim is to help with the large volume of crowded areas like parking lots provide a service that will slo‘A moving traffic expected to and narrow retail shopping insure a deterrent to socially be generated by the soon to areas in a safer manner than unacceptable activity." open Texas Motor Speedway. officers in cars. All four officers The group %ill also be used to "These officers will attended a special week long patrol parks, subdivisions, retail allow us to have .a police school to learn bicycle ? EWS CUPPING Source: SC> rr G • S Date: 3 Zr Farewell Sally _.•,' • • Southlake Proud ... . T Progress Report - - . �,. a fie* The City of Southlake - �,1 -', � will be losing a true friend and - q 7, 'te - '.y staunch supporter when Sally s `�' : ;� 4' '. �� s '' � Hall moves this month to • ' Cincinnati, Ohio. She has t V 'e resided here since 1985 and in 0 , j 'Y' that time has worked diligently ?� to make Southlake a better place to live and raise a family. .! i Judging from the turnout at a ,. r` s; farewell luncheon in her honor, ,�' given by the city, she did a tremendous job. Those attending were a Who's Who in city government, both past and present, and a host of city staff members as well as close friends. Although the surprise Left to right-Pam Muller,Rick Stacy,Sally Hall,Gary Fickes and Betty Springer. gathering had all the makings of a "roast" it wound up as a thought into every detail. She dedication, integrity, commit- meeting at which time she tribute to Sally's countless always helped the people." ment. involvement and per- addressed the audience saying, unselfish hours of civic duty. Rick Wilhelm, who severance were repeated over "Some struggles icu One after the other people served on the city council with and over. Sally was obviously but that's how we got tot ff where paraded to the podium to Sally said. "One thing I will one who recognized what we are today. It has been an express their gratitude to her for alwa.s respect her for is her needed to be done and knew honor serving you. I started my the work and assistance she put willingness is take other how to go about gettingit in on so many different projects viewpoints into consideration. accomplished. public service by coming to the and in so many different Even though we might have p podium and getting involved But she did not do it for and I encourage you to do the capacities. been on opposite sides of an the recognition or self same." Sally is a five year issue she always listened and gratification. she did it for the Sally added,'9 was just veteran of the Southlake City weighed the pros and cons." people of Southlake. "She a small part of the whole Council, she was instrumental City employee Karen always put Southlake first when process, there are 15.000 plus in the inception of Keep Gandy added. "She challenged it came to making the tough people living here now who Southlake Beautiful and ran for us and kept us busy, but we decisions," said Mayor Rick help make Southlake such a school board and mayor. As could always count on her Stacy. former Mayor GaryFickes put great place." 'up por'. "It has been the most The positive influence it,"Can anyone think of a time Present city council wonderful time in my life living Sally had on this city will be when Sally didn't run for member Scott Martin, who here in Southlake. You truly felt for mangy year to come and something?" v vrked vv•..h Sall on Keep have one of the most wonderful though you may rot see it, feel She served on the city Si;uthlakc 13cautiful when it was communities in the country." it or even knovv it you will council during some the early rn is inta:nc_. said."V,hen I first Sally told the Group. There is definitely appreciate it. years of Southlake's explosive 'diked to sally on the phone it great potential here and you -Sally influenced and growth when many changes .vac the tint rime in a two hour have the people, both elected touched so very many of us," — were being made that now _.,n\ersation that I never cot a and on staff. who are capable of said Mr. Stacy in closing, "I shape the city. "I never had to 'v.•rd in edgewise. Cincinnati's moving it forward and making wouldn't be surprised to see her worry about her making a e, n is our your drearits come true." as \layor of Cincinnati wrong decision." said Mr. ' the accolade, went The City honored Sally someday." Fickes. "she put so much wore ;ch a• fairnc<>. with a proclamation at their last NEWS CLIPPCiG Source: f17AZ TeLC( JAM Date: 3 r2-( 1 • 114 Partnership keeps link to parent BY LESLIE HUEHOLT projects again and not worry about the subgroup, and will allocate Star-Telegram Staff Writer what mechanisms we'll use to make $24,000 to. pay for consultants to GRAPEVINE — After about it happen," said Trent Petty, who make sure that highway funding is six months of haggling over control proposed the action during a protected. of Metroport 114 Partnership, Metroport Cities Partnership meet- Also yesterday, the group ap- members voted yesterday to keep ing yesterday in Grapevine. proved a list of key highway the group under the umbrella of the In recent months, group leaders projects it wants to pursue,such as larger Metroport Cities Partner- have suggested a variety of encouraging the expansion of U.S. ship. changes, such as giving control of 377 to four lanes from Keller to The move allows Metroport 114 the push for highway im- Texas 170. Partnership to get back to its mis- provements to an Irving-based coa- Also yesterday,Metroport Cities sion: pushing for state highway im- lition of big-name companies, Partnership elected officers to its provements. bankrolling a full-time staff and executive committee. The new "It's time to start working on -forming a self-governing subgroup members are Keller Mayor Ron to track the status of highway fund- Lee,chairman;Jim Truitt of Keller, ingandimprovements. vide-ehairman; and Petty, Col- leyville 'Mayor Ed Baker, Keller According to the new plan, which the group approved unani City Manager Lyle Dresher, mously, Metroport Cities Partner- Grapevine businessman Sonny Rhodes. businessman Larry Cain,ship will continue to oversee Partnership.114 The former Southlake Mayor Gary Metroport 11 Fickes and Southlake Councilman larger group will manage money for David Harris as members. r4 EWS CLIPPING __ Source: (�Et1S -� TI!^ l I Date: 3 2 I Residents of this area preparing for the races by Ryan S. Otto Avenue. "I just hope I don't have With less than two weeks until to work the day of the race." the opening of the Texas Motor During a presentation of the Speedway, Northeast Tarrant Southlake Speedway Traffic Plan County is gearing up for the on Feb. 27, Ricky Black, battal- masses of racing fans. ion commander of fire services for "We're one of the closest motels the Southlake Department of Pub- to the race track, and we've been lic Safety, told the City Council booked for almost a year and a half and SPIN that dealing with the for the track's opening weekend," surge of raceway traffic will be a said a reservationist at a Motel 6 challenge for all. on Interstate 35. The city traffic plan, which in- The first weekend in April, eludes blocking roads,posting di- 200,000 fans are expected to ar- rectional signs and turning off in- rive in Northeast Tarrant County tersection lights,was designed by for the opening of the Texas Mo- Black and other Southlake public tor Speedway. Surrounding cities safety officers to help alleviate have been preparing for months congestion, accommodate emer- for traffic congestion, which is gency vehicles and create a expected to be one of the major smooth traffic flow during speed- problems. way events. According to earlier reports pre- To prepare for the opening week, sented to Southlake officials,State Black and other public safety of- Highway 114 and I-35 West could ficials have been in constant con- be backed up as far as 10 to 20 tact with Southlake administrators miles with the 60,000 vehicles that and residents. • • are expected. "We're trying to plan ahead of "It's supposed to be a six-hour time as much as we can," said wait from here to the track,and this Jackie Mayfield, director of pub- is one of the last places to buy al- lic transportation for the Carroll cohol," said David Nash, a clerk Independent School District. at the Circle E Texaco at the cor- Although some school districts ner of Highway 114 and Kimball (see "Speedway,"page 2) � v�2 Speedway Many of the roads normally pectingtoturnoffsignallights,re- traveled by CISD buses will be move stop signs and have police from page 1 blocked off or re-routed. officers use hand signals i n areas are considering closing classes for "We're trying to work around where the traffic clogs. the opening of the raceway, the areas of heavy traffic," said During a March 6 meeting, Mayfield said that the CISD plans Mayfield, who plans to meet with Eddie Gossage, general manager to operate as normal. school district bus drivers about of Texas Motor Speedway,told the "We expect big crowds,"he said. potential traffic problems. Speedway Traffic Planning Corn- "But this is the first time we've had Southlake, Trophy Club, Kel- mittee—a group of traffic experts, to deal with this." ler, Justin and Argyle are all ex- highway officials and representa- Photography by Ryan S.Otto tives from 21 area communities— * °' that the Texas Motor Speedway would buy $80,000 worth of cones, barricades and safety bar- rels to aid regional law enforce- ment departments in controlling the traffic. y' ' But as of press time,.Robert - ,ii, :� Finn, public information directorIT for the Department of Public Safety, was uncertain whether or ' not any of the money would help * Southlake defray some of its 'y - " $14,000 pre-race expenses. -- "We're not sure how that deci- a - sion will affect us, but we're go- .� - -- = - ing ahead as planned," said Finn, r, • who expects much of Southlake's traffic control signs to arrive soon. Construction crews are working to beat the April 3 deadline. The Department of Safety's s, _ x , Raceway Traffic Committee, '4. '' l . which had originally considered 4 h i ,-1 giving Southlake residents special +1 °e traffic privileges, decided that al- •a 4,t �' _ lowing special treatment to resi- �Y . '' .. -� dents might cause gridlock on the 1-4 roads and friction between resi- } aka*0'c F y` a;`:• �4x swim ,. .. dents. - ,. II< — The traffic management plan -i° ' will presentedon March �,v .n 1 be again 25 at 7 p.m. in the City Council °�--✓v`- o. .; '' '' ; , f ti` chambers. y; ' : r For more information, contact �. ~;t•or . "'`_ ,:, . '' •... Gary Gregg, deputy director of - services, at 481-5581,Ext.This Texas M Speedway sign facing I-35 will show the dates of police racing events when the track opens. 733. HEWS CLIPPING r Source: SrAR_ j E c.)0~ - Date: 3 f 26 Z1241/INITIEMAIWAID VIM \. . or 1A 5_1 _ .--;--A -. pEDAL INTE STATE BATTERIES 500 pATROL, • S Til s** 3y i i r\�� Ii ." %��. .. - a - , .. am . p 1 . ��F= T i .tst A . rft • l'r Y, - a 0 ...i.or, . ,_ . i , , • A „., .. 1 '' ii 11 i� i i r I.�i+:d 1` a /• — ' lv ri 4 1 4 t I r tray -r Sur-Telegram/Ian McVea Southlake's bicycle patrol consists of,from left,Shawn Fannan,Vann Wakefield,Jeff Powell and Richard Hollis. - Southlake BY DOMI\GO RAMIREZ JR. Texas Motor Speedway.As the The speedway will attract an Star-Tdegram Stitt carter first race day nears.Southlake's estimated 60.000 vehicles,with plans to put SOUTHLAKE—Patrol cars, Department of Public Safety has many of them traversing at least bike-riding without a doubt. dusted off a year-old plan for 16 miles in Southlake on Texas _ officers and Motorcycle officers,all-ter- bicycle-pedaling officers and put 114 and Southlake Boulevard, rain vehicles,traffic signs.barn- it into high°ear. officials said. paramedics cades,signal control boxes and a "We may he overprepared for The city's bike patrol will on Texas 114 command post,for sure. the event,"Southlake DPS debut April 3,when at least two But bicycles mounted by of- Director Billy Campbell said. of its four members will begin on speedway j cers—and paramedics? "But I'd rather he in that situa- their duties.The cyclists will be race days. You bet,and they'll be cruis- tion than underprepared on the assigned to city functions sched- ing Texas 114 for the opening of days of the races." More on PATPI/I..,n Page 17) ff- OVER. - • an ambulance can arrive." Patrol It will be DPS officer Vann Wakefield's first time on a bicy- cle on a somewhat daily basis From Page 1 since childhood.He and the oth- er members have completed 40- hour courses about bike patrols. uled for the weekend of the races, "Those other guys bicycle on a . as well as patrolling Texas 114. recreational basis,"Wakefield For the paramedics,basic life said."Before this year,the last support supplies will be stored in time I was on a bicycle was when equipment bags on the mountain I was a kid.But with the bicycles, bikes.Ticket books and flash- we'll be able to handle whatever lights will be among the items crisis comes up." • that officers will have in their The bike patrol will also be bags.Officers and paramedics available to handle vehicle fires, • will be equipped with radios. authorities said. All four patrollers could be on The patrol is not a direct duty the weekend of April 5-6, byproduct of the speedway,offs- when racing comes to Texas cials said. It was scheduled to be Motor Speedway,authorities said. unveiled a year ago at city parks "With traffic congestion the and festivals,but the Department way everyone is saying it'll be, of Public Safety ran out of time to bicycles will be one of the easiest implement it,officials said. ways to get around,"said South- During the weekend NASCAR lake paramedic Jeff Powell,a races,four motorcycle officers member of the bike patrol. will be assigned to work in the officers,paramedics and other of the regular on duty personnel "We'll be there to help strand- city along with two all terrain cityemployees will cost the city for the raceway,"Campbell ' ed motorists and attend to med- vehicles and 23 additional city about$550 to$w l00 per hour, said.o "We're calling ical emergencies,"Powell said. employees and public safety offs- Campbell said. help and hoping ngt init extraal goes "In extreme emergencies,we'll cers,Campbell said. ,.We are not sacrificing any smoothly." be able to stabilize a patient until Officials estimate that the extra NEWS CLIPPL'I1G Source: STAR. TEI_EGI_,gM Date: 3 i tq Southlake temporarily halts they should be zoned. building of service stations In addition,Hawk said,-the corn- mission will consider instituting de= SOUTHLAKE—Inresponse,to sign regulations,similar to the ones. ► a`,rush of inquiries"about building that govern development of larger service stations along Farm Road buildings along the road. 1709, the City Council voted last There are four service`stations" night to temporarily put a stop to it. along Southlake Bonlevard.'Re- "We have a fairly unique cor- cently, two companies applied for ridor along 1709," City Manager permission to build and several Curtis Hawk said. "We've taken more made informal inquiries, great pains to make sure it is Hawk said. unique." -TARA DOOLEY For the next 120 days, there will be a moratorium on applications and the approval of service stations along Farm Road 1709,also known as Southlake Boulevard. "We're not saying that you can't do a service station on 1709,"Hawk said. "What we're saying is that we need to look at it and decide first off where it's appropriate." According to the resolution, which was unanimously approved by the council, the Planning and Zoning Commission will take the 120 days to determine the best spots for service stations and how � oapoo .. opt... 8 wa.aba zaaovw a e •�! .� � °1* oas '-) coma* ._ 0 0 , O 3 o7 " b a o o ab-$ 01 .4—, t a �j w a .b.. -+ as 1...0 OV A04 o O 000%.a p i. fad 11 b ,m0 2 21f3 V'.. w m 2 as . e¢ V O g g 0rviroa 'pi"'• pel.a o wtOaw Oa>• m vaa ti I-4 00.0"4 'zaatS0 °Q > a �QOas d � A . 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( R. a asPba� a >a•'11 9 .a .o, aoaa. � . . ov 3 � a Q $ 2ooI alnao .m N.oa : U a a. .a V = cn Z . NEWS CLIPPING Source: s l A1Z 1 -['��.1C�p�,n yv� Date: 3 / 15 Developer, Southiaké hit snags g Westerra plans face delays,further review - BY LESLIE HUEHOLT vague. Star-Telegram StaffHUEHOLT Another problem is that the zon- SOUTHLAKE—Developers' ing commission wants the city to plans for the city's largest-ever control what gets built through spe- commercial project say one thing. From Page 1B cial-use permits. Panel members Plans approved by the Planning clear," zoning commission Vice argue that homes should be p.m- ' tecteand Zoning Commission say Chairman Rex Potter said. businesses,from such intrusion aofc uomg , another. Westerra hopes to build stores such as manufacturing , The predicament could slow plants. and a hotel on a 58-acre tract,a cor- ] progress for the proposed 531- "power city attorneys question the borate center" on a 272- acre development for weeks or acre tract, and hotels, restaurants. legality of such widespread use of months. and space for high-profile comps- special-use permits. So Potter said • "It's not going to happen the zoning commission needs a bet- quickly, and I'm not sure we've nies on a 201-acre tract. The tracts ter understanding of what it can , are separate from one another. all covered the bases," Mayor One point of contention is that and cannot do to limit develop- Rick Stacy said. merit. I Westerra Management of Irv- the zoning commissioners had ap- . 1 , proved a 50-foot buffer along the "If the legal interpretations are ing needs city approval to build 272-acre tract, but developers different than what we interpreted, I restaurants, stores, businesses, thought the buffer applied only to that could change the way the corn- corporate offices and hotels on part of the tract.But Potter said he missioners voted," Potter said. the land north of Texas 114 in this agrees that the zoning commis- "And we should be given the op- affluent city of about 16,000 resi- sion's motion on the matter was portunity to revisit." ' dents. But during a three-hour, spe- cial work session Thursday night, city'officials realized that the city;s plans and Western's plans did not match. 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Number two is death. i s a i •fin And yet.there are those rare folks •F FF "; i who not only make it look easy: k • , ; M' they look like they're having fun. This is what Southlake Toastmasters is all about. The 3 ��i r self-paced program teaches how i Ft 3 t to develop better speaking and t "k F4 i presentation skills, listen "y • effectively, think on I :� your feet N express ideas clearly, and look zY :. 'y A, totally at ease while speaking to one or 1000. Club duties-which ..F.•••:. .i.tFOOWb‘'• -'114k;1';:;.-,. :';,•;:. include giving prepared speeches, evaluating speeches, impromptu i stable topics, timer and 1 grammarian--are rotated weekly. allowing everyone to participate ` t in the meeting. Southlake Toastmasters ' ' .,7:4 ? d.*.s.• 4.. # is co-sponsored by the City of Southlake and the Southlake Chamber of Commerce. The club • t. currently has 25 members from • Southlake. Keller, Grapevine, 11 Colleyville and Trophy Club. 7 New officers for the January - • July 1997 term are: Mike Berry, president; Dale Hodgson, vice- 1 president of education; Jim Niewald, vice president of membership; Tracy Southers, The Mayor and his wife, Rick and Diane Stacy, sang a duet as.KEN and BARBIE at vice president of public the Texas Toast VIII - The Best of Texas Toast. See page 4 for more. I relations; June Haney, secretary; Bill Hanifin, i ' ' treasurer and Norma Baker, sergeant-at-arms. The club is self-funded by membership dues:$16.00 one • ?' time fee, $18.00 international ii dues every six months and $6.00 local dues every six months. , The club meets .every Monday from 7-8:00 a.m.in the White's Chapel Room of the Southlake Community Center at Bicentennial Park. For more information, contact Tracy Southers at 481-5581 ext.819. r Ft i i i ` I City of Southlake,Texas $11.' MEMORANDUM March 27, 1997 TO: Honorable Mayor and Members of City Council FROM: Curtis E. Hawk, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting April 1, 1997 1. Agenda Item No. 5A. Resolution No. 97-21. amending Resolution No 96-71. to extend the moratorium on Personal (Assisted) Living Facilities. This resolution is being brought forward to extend the 120 day moratorium that will expire on April 3. The proposed ordinance regulating the development and location of these facilities is being brought forward to the Planning and Zoning Commission. This item is at the top of their agenda (hir for the April 3, 1997 meeting. 2. Agenda Item No. 5B. Authorize the City Manager to purchase and install Water Booster Pump Station No. 1 (Southlake Boulevard at Pearson Lane) SCADA System from Team Controls. a once source supplier. As we move closer to making our new ground storage water tank operational, we need to proceed with installation of the SCADA System for this facility. You may know that the SCADA system is the computer system that monitors data in our elevated tanks, and instructs the pump system to ensure the appropriate levels are maintained in these tanks. As pointed out in the memo from Bob Whitehead, the compatibility of this particular component with our existing system is essential, thus necessitating our use of this supplier. If you have questions about this item, please feel free to contact Bob Whitehead or Ron Harper. 3. Agenda Item No. 5C. Resolution No. 97-23. Authorizing the City Attorney to proceed with Condemnation of the Smith property. This item has been placed on your agenda to provide us the flexibility we need to complete this deal. The property referred to in this L., Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 2 provide us the flexibility we need to complete this deal. The property referred to in this item is the 13 acres immediately adjacent to Florence Elementary. Although negotiations have been progressing favorably, the property owner has expressed an interest in pursuing a "friendly condemnation." We will discuss this item with you in more detail during Executive Session on Tuesday evening. 4. Agenda Item No. 5D. Authorizing an Interlocal Agreement between the County of Denton and City of Southlake for a Public Safety Communications Tower. The information relating to this item was received from the City Attorney's office late this afternoon and has not been completely reviewed as of "packet assembly time" due to the short work (ire week. Following discussion of this item at work session, if we have not appropriately explained the situation to your understanding, the item will be removed from consent agenda and considered in its regular order. We are including this item on the agenda for this meeting, rather than wait until the next meeting, due to the importance of the tower to our public safety communications. 5. Agenda Item No. 7A. ZA 97-016. Site Plan for Fox Hollow Office. There are no significant issues related to this request although there are some issues which need clarification. Regarding driveway issues, the Site Plan Review Summary (item lb) clearly describes the throat depth issue related to existing and future SH 114 ROW and the recommendation from P&Z to delete the requirement and allow the throat depth as shown. There are no comments regarding common access easements on this tract for two reasons. The tract to the west is a large tract and would probably be able to provide adequate access for the site within the 250' minimum spacing limitations of the driveway ordinance. Also, (kowe the location of the driveway on this property would allow the site to the south to have another driveway at a spacing of 250' from this proposed driveway. Keep in mind that cope Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 3 the ordinance regulations are based on the fact that SH 114 will have one way frontage roads for access in the future. Another issue that has come up since review by the Commission is the issue regarding the 8' screening required adjacent to residential. The difficulty lies in the fact that this request is a straight zoning (i.e. not SP1 or SP2) and the authority for granting a variance to the 8' screening requirement falls to ZBA in this case, not P&Z or Council. Karen Gandy is further researching the issue, but it appears that this is the case. The final issue to clarify is the dumpster location. The corridor regulations require the (bar dumpster to be either on the side or rear of the building. If the applicant complies with the requirement, it places the dumpster closer to future residential properties. The Commission recommended approval as shown on the plan. Overall, the Planning and Zoning Commission recommended approval 7-0 with the modifications noted in the staff report. Feel free to contact Dennis Killough (ext 787) if you have any questions. 6. Agenda Item No. 8A. Ordinance No. 674. 1st Reading. an ordinance canceling the May 3. 1997 General Election and declaring each unopposed candidate elected to office. As noted in the memo from Sandy LeGrand, City Secretary, Section 2 of the Texas Election Code allows the cancellation of a general election when the candidates are unopposed. If you have any questions, please feel free to contact Sandy. 7. Agenda Item No. 8B. 1st Reading. Ordinance No. 480-233, ZA 97-002. Rezoning and Site Plan of Carroll I.S.D. No. 2 Addition. There have been a significant number of (ow, issues related to this request. There were representatives from the CISD at the last P&Z meeting (Ted Gillum, Steve Johnson, Brent Kline). They discussed several issues with the Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 4 Commission resulting in recommendation for approval (5-2) as noted in the staff report which included a variety of changes. The plan submitted for your review includes all the recommendations of the P&Z with the exception of the light on the football field. The two dissenting commissioners were Joe Wright and Lanny Tate. Joe felt strongly that the lights should be removed from the football field and the CISD representatives would not commit to their removal. Lanny Tate was opposed to the motion because he felt we should not give up the road ROW just in case we did need it in the future. We may again need to have a briefmg by the City Attorney in executive session regarding the parameters for reviewing this request. (we 8. Agenda Item No. 8C. ZA 97-003. Preliminary Plat for Carroll I.S.D. No. 2 Addition. There are no unresolved issues regarding this request. Note however that the road ROW as previously discussed has been removed per the recommendation of the Planning and Zoning Commission. The plat itself is very clean. The Commission recommended approval 5-2. 9. Agenda Item No. 9A. Resolution No. 97-22. Agenda Management& Points System. We have talked in the past several months about an alternative method of managing the agendas related to development applications. The memo from Greg Last summarizes the various aspects of this discussion and the proposed new method. Although there have been some benefits from the previously approved Resolution No. 95-24, it has not had the effect of limiting the agenda as expected. This new proposed method seems cumbersome but it does better address the need to differentiate between easy cases (SF1A zoning) and more difficult cases (PUD Zoning). We feel it is worth trying a new system to see how well it works. Note that if no action is taken with regard to this new resolution, we will continue to operate under the regulations imposed by the current resolution (95-24). Feel Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 5 free to contact me, Greg Last or Karen Gandy regarding this item. 10. Agenda Item No. 10A. Developer Agreement. Southlake Woods. Phase 2. located on the northwest corner of the intersection of Continental Boulevard and South Peytonville Avenue. There are no unusual issues with this developer's agreement. Note that the language incorporated in the indemnification provision is consistent with approved language for Southlake Woods, Phase I. 11. Agenda Item No, 10 B. Commercial Developer Agreement for Crestwood Office Park. There are no unusual items associated with this developer's agreement. The oversizing Coe of the water line is based on the water and wastewater master plan. 12. Agenda Item No. 10C. Authorize the Mayor to enter into a contract with Dunaway Associates for the design of Roadway Improvements on West Continental Boulevard. from Davis Boulevard to South White Chapel Boulevard - As noted in the memo from Ron Harper, City Engineer, the cost for the design of roadway improvements to Continental from Davis Boulevard to S. White Chapel Boulevard is estimated at $86,700. This includes the cost of designing the road, as well as the trail along this thoroughfare. Note that Councilmember Harris has reviewed the contract and made suggestions for minor modifications. Dunaway Associates has agreed to these changes which are refle.cted in the contract in your packet. 13. Agenda Item No. 10D. Adopting the Southlake Park Development Corporation (SPDC) Budget and Plan. As noted in the memo from Kim Lenoir, Parks and Recreation Director, (se this item is being brought forward for City Council action because SPDC is not authorized to issue bonds and because the ordinance governing the SPDC requires approval of Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 6 projects (regardless of the method of funding) by the governing body. The projects which would be funded by these bonds are described in the SPDC Park Development Plan which is enclosed with your packet. The Plan and budget was approved by SPDC at their March 17 meeting. If you have any questions, please feel free to contact one of the councilmembers on the SPDC, or any of the other SPDC members. Lou Ann Heath and Kim Lenoir will also be prepared to respond to questions. 14. Agenda Item No. 11A. Revisions to the Comprehensive Land Use Plan. This item was requested to be placed on the agenda by Councilmember Fawks. He had forwarded to me a mark-up of the current Land Use Plan with his recommended changes and I have had the Community Development Department reproduce that map for your review. Also attached to the memo from Greg Last is an excerpt from the adopted Corridor Study related to the land use recommendations of the study. 15. Agenda Item No. 11B. Contract for Solid Waste and Recyclables Collection- The Council committee working with Shana Yelverton on renegotiating this contract will be meeting at 4:00 p.m. just prior to the City Council work session. Doug Rivers, Director of Municipal Marketing with Laidlaw Waste Systems, will be attending that meeting, and has agreed to remain for the Council work session. This item has been placed on the agenda so that you can discuss it during work session. This will allow staff(and Mr. Rivers) to understand any issues, ideas, or concerns you may have about renewing the contract, prior to bringing the contract to you for formal consideration. If possible, we would like for you to consider the contract during your April 15 meeting. Issues which have been discussed by the Council committee include residential and commercial rates, franchise fees, additional services, performance, and disposal. We Low, Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 7 anticipate that these will be the areas the group discusses on Tuesday afternoon with Mr. Rivers. If you have any questions about the contract prior to Tuesday, please contact Shana Yelverton at extension 705. OTHER ITEMS OF INTEREST 16. Home Depot Drive. Greg Last, Bob Whitehead, and Don Silverman met again this week (Ire to work through a variety of issues as we have discussed with you before. They are working to provide you a complete summary of all issues and found that it could not be pulled together again for this agenda. The planned opening for Home Depot is in mid May and they are very concerned about having an access from FM 1709 at that time. The westernmost driveway for Home Depot will not change regardless of any recommendations that we might have, and since this drive is already approved, staff has released them to construct the west drive, but have not allowed them to begin any construction of the driveway that aligns with Westwood. If you have any questions, feel free to contact me, Greg, Bob or Ron. 17. NCTCOG Training Opportunity. Note the memo from Greg Last regarding a training opportunity entitled "Overview of Planning and Zoning for Mayors and Councilmembers" sponsored by the North Central Texas Council of Governments in Arlington. If you are interested in attending this session, contact Kim Bush at ext. 702 and she will get you signed up. Remember that any training Councilmembers receive related to Planning and Zoning gets us more credits towards receiving the Planning Excellence recognition from Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 8 the American Planning Association. 18. Telesupport Submittal. Telesupport's concept plan request was scheduled to be on this P&Z meeting but they have been unable to finalize the revisions needed to their plan. They are requesting to be tabled until the P&Z meeting on 4/17/97. Feel free to contact Greg Last if you have any questions. 19. Mid-Year Review. Please note that we have scheduled a formal mid year budget review to be held during your regularly scheduled Council meeting on April 15. A packet will be delivered to you on April 8. This review will include a presentation of our annual audit, a review of revenues and expenditures, an update on departmental progress toward meeting goals during this fiscal year, and a brief discussion of challenges that we are all faced with as we work toward our objectives. 20. 1997 Annual Population Estimates. The North Central Texas Council of Governments has released its preliminary 1997 population estimates based on housing unit completions during 1996 as reported by the City of Southlake. We thought you might be interested in knowing that, as it stands now, our 1997 population estimate will be reported as 16,850. Community Development staff is reviewing the estimate to determine if we believe any adjustment will be needed. 21. Bob Jones Park Development Update. Eddie Cheatham is moving forward with the engineering on this project, and our staff team continues to plan for other aspects of the project. The next step in the process is to identify an architect and landscape architect. The staff team, in conjunction with Mayor Stacy, Ronnie Kendall, and Mickey O'Brien will interview candidates for this project on April 9. We have had some trouble finding Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 9 firms to take the job (work is plentiful), but have identified two qualified candidates that the team wishes to interview. FYI, land acquisition continues. We plan to send the final offer letter to the owner of the "ghost riders" property early next week. We are also moving forward with discussions on the potential land swap we have discussed with you previously. 22. Public Works Update: White Chapel 12"water line-construction is proceeding on the portion north of Bob Jones Road. Neighborhood Sewer Projects (Diamond Estates, Mission Hills, Huntwick) - will go out (law, for bids within next 2-4 weeks. W. Dove Road Paving project (Westlake city limits to SH 114) - will go out for bids within next 2-4 weeks. Note: An updated Capital Projects schedule will be made available to you for the April 15 meeting as part of the mid-year review. 23. All America City Award Application. Under the direction of Kevin Hugman, staff has once again prepared and submitted the application for the All America City Award. The application was due today. The application is very structured, requiring specific information. In order to meet the criteria, we featured three projects: S.H. 114, SPIN, and Adventure Alley. A copy of the application in enclosed. 24. Open Meetings Act - Legislative Alert. As you can see from the attached legislative alert, the issue of open meetings has once again become a priority for certain state legislators. This attention, coupled with a recent case with the City of Dallas and the current Honorable Mayor and Members of the City Counil Agenda Item Comments and Other Items of Interest March 27, 1997 Page 10 discussion of"closed" meetings of the Parkland Hospital Board of Directors, underscores the necessity of continuing to be extremely cautious in the way we conduct the city's business. If you have any questions about provisions of the Act, please do not hesitate to contact me. 25. Citizen Satisfaction Survey. We have received a copy of the first draft of the consultant's report. It is a very rough draft, and has not as yet been proofed for typographical errors, so we do not anticipate disseminating the final report for at least a week. We will provide you a copy of the full report as soon as it is finalized. Note that we also plan to put a copy of the report on the Internet and will provide copies to the SPIN representatives and the media. 26. Welcome to Darcey Imm. Our new Assistant to the City Manager is Darcey Imm. Ms. Imm began her duties with the City of Southlake on Wednesday, March 26. Note that she will be assigned as liaison to Keep Southlake Beautiful, and will provide assistance on potential amortization cases in addition to other projects. She has already been assigned the responsibility of conducting research on Explorer Pipeline, and is working with Deputy Director Wilson on the Metro Pool issue. Darcey is a native of upstate New York. She holds a B.S. in Environmental Engineering from Cornell University, and will receive her MPA from UTA in August. We are pleased to have her on board and feel confident that her environmental background will be invaluable to us. 27. Timarron Commercial Tracts. Remember that we have a Joint Work Session with the Planning and Zoning Commission on Monday, March 31, 1997 at 6:30 p.m. Included in your packet is information related to this issue. CE City of Southlake,Texas MEMORANDUM March 27, 1997 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director SUBJECT: NCTCOG Training Opportunity for Councilmembers I noticed in a recent COG flyer that they were offering a training course for Councilmembers. I thought I would forward this to you to forward to the council in case any of them had a desire to attend. Described below is the intended discussion items for a NCTCOG course entitled, "Overview of Planning and Zoning for Mayors and Council Members," which is offered on June 13, 1997,from 9:00 a.m. - 3:00 p.m. Discussion items will include: • State Laws Governing the Zoning Process • Overview of Items Reviewed by the Planning & Zoning Commission • Definition of Terms • Zoning Techniques • Boards of Adjustment • Developing and Updating Plans • Comprehensive Planning • Subdivision Regulation Pre-registration is required. Please contact Kim Bush at ext. 702 if any of the Councilmembers have an interest in attending this training session. GL/gl • L:\WP-FILES\MEMO\STAFF\CEH\P&ZCLASS.WPD i. ', l RICA. CITY & COMMUNITY : NNARI) 1997 OFFICIAL ENTRY- Part I Southlake Tarrant/Denton TX (Community) (City,if different) (County) (State) List the individuals who actively participated in filling out the All-America City and Community Award application. NAME/TITLE ORGANIZATION Rick Stacy,Mayor City of Southlake Kaye Joesten,Adventure Alley Co-Chair Adventure Alley David Baltimore,SPIN Standing Cmte Chair SPIN All-America City and Community Award Contact: (Major contact person available throughout competition and for follow-up.) NAME Kevin Hugman E-MAIL ADDRESS khugman®ci.southlake.tx.us TITLE Community Services Manager ORGANIZATION City of Southlake ADDRESS 1725 E. Southlake Boulevard CITY\STATE\ZIP Southlake,TX 76092-6092 TELEPHONE (817)481-5581. FAX NUMBER (817)488-6796 GNATURE 'X'f":-' itd�- DATE 3"G!O '!7 C MMUNITY STATISTICS FORM OF GOVERNMENT,if applicable: PERCENTAGE OF FAMILIES Council-Manager BELOW POVERTY LEVEL 1.5 % POPULATION source: 1990 U.S.Census (1990 or most recent) 14,950 UNEMPLOYMENT RATE 1.6% source: N.Cent Tx Cncil of Govmts(NCTCOG)--1996 source: Texas Workforce Commission-- 1996 POPULATION PERCENTAGE CHANGE(+or-) POPULATION BREAKDOWN BY AGE GROUP (1980-1990) +152 (percentages)(if available) source: 1990 U.S.Census below 18 years 29.8 % POPULATION DENSITY 18-24 7.4 % (1990 or most recent) 695 persons/square mile 25-44 34.3 % source: NCTCOG— 1996 45-64 23.4 PERCENTAGE MINORITY 3.7 % Over 65 5.1 source: 1990 U.S.Census • source: 1990 U.S.Census RACIAL/ETHNIC POPULATION BREAKDOWN • PERCENTAGE OF HOME OWNERSHIP 87.0 (percentage) White(non-Hispanic) 96.3 % MEDIAN PRICE:3 bedroom,2 bath house $168,000 Black 0.9 % MEDIAN RENT:2 bedroom, 1 bath/month SO Hispanic(of any origin) 3.9 % source: 1990 U.S.Census Asian 0.0 % WORKFORCE DISTRIBUTION BY INDUSTRY Native American 0.0 % (percentage of total employed in each) Other 1.4 % Manufacturing 14.1 % source: 1990 U.S.Census Trade(retail/wholesale) 21.0 % Agriculture 1.8 % MEDIAN FAMILY INCOME $63,181 Services 27.9 % source: 1990 U.S.Census source: 1990 U.S.Census e 1997 All-America City and Community Award Application-Page 2 C61 MMUN{TY BACKGROUND: Set the background for your community's story. Summarize your general community kin(not the 3 specific projects described in subsequent application questions)and the community environment which ibuted to and/or resulted from these undertakings. Insure the following points are covered: 1. The most basic challenges and concerns of the communit 2. Extent and nature of citizen participation in community improvement effort 3. Degree of success in realizing community goals;an 4. Success in including diverse populations in all phases of community improvement. The City of Southlake became an incorporated city in September 1956. The current year-long 40th " anniversary celebration commemorates Southlake's past as well as Southlake's future. From its origins in 1845, when pioneers settled the area and formed the Lonesome Dove Community, Southlake has primarily been a rural community. The completion of nearby Grapevine Lake in the 1950's brought moderate growth to the area. During the 1970's and 1980's,growth was slow due to lack of quality water and wastewater systems, but the completion of the City's first municipal wastewater lines in 1990,the expansion of highways and roads linking the Dallas and Fort Worth metro areas, and the development of Fort Worth's Alliance Airport, brought new life to this small city. Today, the City of Southlake has emerged as one of the fastest growing and most desirable communities in the Dallas/Fort Worth metroplex and Texas. From 1990 to 1996, Southlake led the area in population growth,with more than a 100 percent increase from 7,082 to 14,950 residents. This tremendous growth has posed many challenges and concerns to both city officials and residents.City leaders must continuously balance a multitude of priorities and demands-- meeting infrastructure needs,constructing a"downtown"area, meeting the city's need for library facilities, recruiting quality businesses, and managing the traffic problems that come with urban development-- while also continuing the high quality of life residents have come to expect.This high quality of life includes master planned residential developments, blue ribbon schools,growing parks and recreation activities, Lipd a budding commercial base. City officials must meet the demands of a rapidly changing city while also striving reserve the rural, hometown atmosphere that has long been part of the Southlake heritage. Residents,old-timers as well as newcomers,have felt threatened by the rapid growth and have caused city officials to listen more carefully, look harder,and plan diligently for Southlake's future. Citizen participation is at the core of determining Southlake's future. Planning for growth, City leaders have developed a comprehensive master plan which includes land use,thoroughfare construction, park development, water/wastewater plans,and landscaping and tree preservation. Residents have an active voice in these plans through numerous public hearings,work sessions,and meetings sponsored by the Southlake Program for the Involvement of Neighborhoods(SPIN). As an example,the Parks, Recreation and Open Space Master Plan was approved on November 19, 1996,after 10 months,and 17 public meetings held by the Parks and Recreation Board, two city-wide meetings hosted by SPIN,and public hearings with both the Planning and Zoning Commission and City Council.The process,although long and sometimes tedious,ensured a multitude of interests were considered in the final plan, including soccer,baseball,tennis,basketball,cycling,running, and equestrian uses. This same proactive approach has been used to improve the quality of life for Southlake's senior citizens and youth.A Youth Parks and Recreation Board was recently formed so Southlake's youth would have a voice in Parks and Recreation activities.The Senior Advisory Commission and City leaders are considering-the renovation of an old house for a senior recreation center. Other community-based organizations that directly affect Southlake's future include: Keep Southlake Beautiful(a certified Keep America Beautiful affiliate),Joint Utilization Committee(which explores sharing of resources between the city and school district), and an active Library Committee, Historical Society,and Southlake Sister Cities. The pinnacle of citizen involvement in Southlake is the SPIN organization. SPIN helps to enhance and encourage two-way communication between City leaders and residents,while ensuring that the diverse heeds and desires of individual neighborhoods will be heard. The participation and involvement of the residents of Southlake `as contributed immensely to the success and betterment of the community. The degree of this success is onstrated by the award winning schools,quality residential and commercial growth of the community,and the nnovative programs developed by community leaders. , 1997 All-America City and Community Award Application-Page 3 the next two pages,assess how well your community is doing based on each of NCL's ten Civic Index components " the carefully the Civic Index included with application). Support your claims with examples. Please be candid and include only positive assessments,but negative ones, indicating what is being done to overcome weaknesses." A.Citizen Participation The demographics of Southlake perhaps explains the natural tendency of its residents to get involved in their city. City Council meetings routinely have 20-30 residents in attendance to voice their opinions on pending matters. In its three years of existence, the Southlake Program for the Involvement of Neighborhoods(SPIN)has been a key factor in this process. From the SPIN ranks, four former representatives have been elected to City Council and several others now serve on other boards. More than 60 citizens participated on a municipal complex planning committee, along with staff and architects, to design a new Southlake city hall. A citizen Library Committee represented Southlake in a feasibility study of a tri-city library. The Master Thoroughfare Plan revision underwent 21 public meetings to ensure as much citizen participation as necessary. B.Community Leadership The leadership of Southlake continues to push the city to high standards. Planning issues routinely involve a number of boards, non-profit groups,and elected bodies. The City Council and school board hold quarterly meetings to discuss joint use possibilities, future construction plans,and other issues. The Park Board and Keep Southlake Beautiful(KSB),a non-profit organization,mutually plan park beautification and litter pick-up events. Leadership is continually developed through SPIN,the Southlake Youth Action Commission and Youth Park Board. Jointly sponsored by the city and Chamber, Leadership Southlake has graduated more than 60 people from six classes,half of whom are now active on council, boards,and civic organizations within Southlake. The Municipal Complex Planning committee was an unheard-of step in community participation in a traditionally staff-driven process. C.Government Performance a`hlake citizens tend to be well-educated, professional people who expect above-average performance,openness, ccountability from their government. Three bond upgrades in the past four years and budget presentation awards from the Government Finance Officers Association(GFOA)attest to the city's excellent financial management. Senior management and professional staff include many with advanced degrees; several holding key leadership positions in their professional associations. The city's approach to joint use(sharing of facilities between the school district and city to reduce tax burden)was highlighted by a Government Services Television Network (GSTN)video, resulting in a number of requests for information from across the country. A Code of Ethics and Conduct,applicable to council,boards,commissions,and city staff,was adopted by the City Council in 1995. D.Volunteerism and Philanthropy Adventure Alley,Southlake's only playground,was built by more than 2700 volunteers working three shifts a day for six days. More than$140,000 in money, labor and building materials was donated by area businesses, including four who donated$10,000 each. Keep Southlake Beautiful and Sister Cities have each been the beneficiaries of fundraisers by business groups such as the Women's Division of the Chamber of Commerce. This philanthropic gesture has allowed them to leverage their city sponsored funding and increase their program effectiveness for the community. KSB's Adopt-A-Street program has more than 100 volunteers keeping 26 miles of city streets and 10 miles of state highways litter-free. E. Intergroup Relations Although Southlake is not yet enriched by racial or ethnic diversity,differences exist in terms of population age, length of residency,and economic status. In addition, many new residents have come from other states,each with differing political climates and government structures, resulting in a kind of"geographic-based" cultural and philosophical diversity. SPIN has helped bridge these differences through neighborhood communication and cesentative diversity. SPIN is also seeking to strengthen its ties to the Senior Advisory Board and Youth Action mission to further enhance communication. An active Sister Cities organization just celebrated the fifth year of its relationship with Toyoma,Japan. Exchange delegations are sent to Japan twice a year,with school and city representatives accompanying the delegates. Other opportunities for sister city relationships are also being explored. 1997 All-America City and Community Award Application-Page 4 Civic"Education hlake leaders believe that effective citizen participation and civic education also extends to the youth of the mmunity. By involving youth, parents are more likely to be aware of issues facing the community,and the youth who participate, learn values and skills that will enable them to be better citizens in whatever community they live. To this end, Southlake has established a Youth Action Commission, with representatives from grades 7-12,to advise the mayor on youth issues and to initiate civic projects. A Youth Parks and Recreation Board was established by ordinance,and SPIN has a youth representative position also established by ordinance. Adult civic education has been fostered through SPIN-initiated candidates' forums,cable channel interviews,and voter registration drives. The Chamber and city co-sponsor the Leadership Southlake program. G.Community Information Sharing Being a small city in the heart of the Dallas-Fort Worth metroplex, Southlake cannot rely on the traditional media formats to disseminate information, but the city's commitment is evident by the hiring of a full time public information officer in 1996. The city produces a monthly newsletter(read by 89%of the residents according to a recent survey),a weekly"City Manager's Report"which is mailed to SPIN reps and placed in city hall,and regular bulletin board updates and special programming on the city cable channel. An Internet homepage has also been recently developed. SPIN serves as a major conduit of information,as well as being the catalyst for neighborhood and city-wide meetings to discuss development issues,city master plan updates,and other items. Welcome packets for new residents include a"Directory of City and Community Services,"and this information has also been included on the city's website. H.Capacity for Cooperation and Consensus Building Community issues in Southlake are typically handled through the cooperation and problem-solving efforts of many different participants. The Joint Utilization Committee provides a mechanism for city and school district leaders to c-rch for new and innovative ways to share resources, reducing the tax burden each much pass to its common tituency. Several city, school and business leaders have participated in dispute mediation training, and volunteer eir services to resolve community conflicts. This program has also been implemented in the schools through a highly successful peer mediation program for students. Recognizing the need for library facilities,but faced with many other critical needs as well, a citizens' library committee has explored the possibility of a joint venture with two neighboring cities. I.Community Vision and Pride Citizens of Southlake are proud to live in this community,many being drawn to this area because of its rural charm and unique residential development with an emphasis on preserving and enhancing open space. City leaders are continually reminded by residents that they do not want Southlake to become like any other city. Tree preservation, extensive landscaping,and architectural uniqueness,are just some of the qualities citizens demand to maintain the uniqueness of.Southlake. This is reflected in their support for organizations like Keep Southlake Beautiful,and the strict land development regulations enacted by city councils. Plans are underway for development of a 130 acre tract as a"downtown"area,complete with office buildings,sidewalk cafes,a new city hall,and restaurants and shopping areas.This development will take at least ten years,but is indicative of the desire by residents and officials to build something truly unique. J.Regional Cooperation Southlake was instrumental in developing and sustaining the Northeast Leadership Forum and Metroport Cities Partnership which strives to promote and enhance economic growth in the northeast Tarrant County region. The value of these regional efforts was demonstrated by the success of the Metroport 114 Partnership,which obtained$66 million in state highway funding. The success of a tri-city teen court program,which also includes two school districts and is administered by the city of Southlake, led to a fourth city and third school district participating in this ional venture. Public safety concerns over the opening of the new Texas Motor Speedway has led to a regional ,,,ttition of numerous northeast Tarrant County cities developing a regional traffic control plan for race days_ Southlake was also instrumental in piloting a regional water infrastructure development plan with Fort Worth and northeast Tarrant County cities. 1997 All-America City and Community Award Application-Page 5 NCL believes a strong civic infrastructure provides the skills and processes for a community to effectively address important fr,,, , issues. Using the ten components of NCL's Civic Index as a guide,discuss how your community's civic infrastructure is- ping the community address its key challenges. Give examples of how your community has encouraged: I. Collaboration between community sectors; 2. Broad-based citizen involvement;an 3. Shared decision making among diverse segments of the population. The City of Southlake enjoys a high level of participation by its residents in city and community affairs. Citizen groups actively participate in the Southlake Program for the Involvement of Neighborhoods(SPIN), through which residents work with the development and business community, the Chamber of Commerce,and non- profit organizations to ensure meaningful resident participation in decision-making and in projects beneficial to the entire community. SPIN has broad-based citizen participation, with more than 80%of Southlake residents saying they believe SPIN is beneficial to their neighborhood and community,and over 30% reporting they actively participate in the program. Over 1,200 residents have attended neighborhood meetings since the program's inception, including youth(fourth through twelfth grades),seniors, long-time residents,and newcomers. SPIN provides a strong mechanism for community involvement in addressing local issues. Recognizing that certain segments of the city's population may have special needs,city leaders established a Senior Advisory Board and a Youth Action Commission. These boards serve as advisors to the mayor and city council to address critical needs and issues facing a growing senior population and already large youth segment. In addition,a Youth Parks and Recreation Board was established in 1996 to further address the shortage of youth related activities available in Southlake,and to offer the youth themselves the opportunity to develop solutions. Many important projects currently underway and recently completed,would not be possible without strong collaboration between community sectors. For example, the City of Southlake worked with its neighboring (61.4 mmunities and a plethora of businesses with economic interests along the State Highway 114 corridor to secure to funding for improvements to the roadway, an effort which had been unsuccessful in previous years. This collaboration was organized by the Metroport Cities Partnership,a non-profit organization comprised of eleven cities,several businesses, and Southlake residents who have an interest in the S.H. 114 corridor. The effort ultimately involved school children,chambers,cities,and residents from all sectors of the community. A large community playground was constructed by Southlake volunteers and funded through donations by businesses and individuals. This was a project organized and implemented by a Leadership Southlake class. Leadership Southlake is a joint program offered to residents by the Southlake Chamber of Commerce and the City of Southlake. Since its first class graduated in 1990,many participants have gone on to elected school and municipal offices,appointed boards and commissions,and community and civic leadership programs. Perhaps the city's most important challenge is growth. Community leaders and staff rely on Southlake's civic infrastructure to attain broad based participation to work through growth issues. Southlake Citizens for Better Roads was formed to identify and prioritize a capital project plan for roadways and subsequently worked toward the passage of a bond election. Citizens Advocating Parks in Southlake was instrumental in identifying an alternate source of funding for park development and construction,and led the way for successful passage of the additional '/2 cent sales tax. To date,approximately$8.5 million has become available for park development due to their efforts. Over 60 residents participated in the Municipal Complex Planning Project,through which volunteers planned a new City Hall facility, analyzed financial capabilities for affordability, and reviewed joint use possibilities with Carroll Independent School District. Over 15 residents participated on a Council-appointed Library Committee to compare the advantages of building a stand alone library with the advantages of a joint use library with two neighboring cities. Residents also volunteer with a variety of community groups,whose missions help the community address its key challenges, such as Keep Southlake Beautiful, Southlake Sister Cities,and the Historical Society. 1997 All-America City and Community Award Application-Page 6 L, Part II • Li Part II requires a description of three recent community-driven projects that have significantly impacted the ommunity since 1994.The projects should illustrate the community's ability to 1)anticipate problems by proactively dealing with community challenges, and/or 2)respond in collaborative and resourceful ways to a current critical problem. (Please note that you can either have all projects dealing with anticipated problems OR all focusing on current challenges OR a combination of the two.)In addition,all projects selected should exemplify extraordinary civic accomplishments for your community, made possible by collaborative efforts of individuals and the public, private and nonprofit sectors. C 1997 All-America City and Community Award Application-Page 7 IA.Briefly`describe the first(Project I)of the three projects that has significantly impacted the community since 1994. Metroport 114 Partnership is an example of the public, private and nonprofit sectors,and local residents joining orces across jurisdictional boundaries to achieve a common goal: improving State Highway 114 for continued economic growth, safety and residents'quality of life. City officials had lobbied the state since 1987 for highway improvements but each year, improvements were delayed by a lack of state funding. In 1996,city officials, recognizing the regional impact of this important highway corridor, formed the Metroport 114 Partnership representing 11 cities,two counties,hundreds of businesses and more than 500,000 residents. Southlake is a growing city along S.H. 114, an 18-mile stretch of road connecting the Dallas-Fort Worth International Airport, second busiest airport in the U.S., and Fort Worth Alliance Airport,the first industrial airport and intermodal inland port in the Western Hemisphere. The Partnership was formed to address improvements to this mostly two-lane "economic lifeline" and convince the Texas Transportation Commission to allocate funds to S.H. 114 to alleviate traffic congestion. This congestion is predicted to worsen because of tremendous residential and commercial growth in the region and the opening of the Texas Motor Speedway in April 1997, seating 200,000 spectators. Without the much needed overpasses, frontage roads, interchanges and additional lanes,the 5.5 miles of S.H. 114 that runs through Southlake, including four major intersections,will continue to pose a safety hazard to residents traveling to and from work and children being transported to and from school. Through regional cooperation and grassroots efforts,the Partnership sought to address this important regional concern by drawing state attention to this critical problem. IB. What prompted the community to undertake this project?. The Metroport 114 Partnership represents one of the fastest growing areas in the state of Texas. The 18-mile stretch of highway is the only east-west thoroughfare in the area and has prompted enormous commercial, industrial,and residential growth. The Partnership believes if the highway is not improved, it will choke economic development in the communities along S.H. 114 because of traffic gridlock.They ultimately fear businesses and residents will begin to turn away. The 1990 corridor traffic averaged approximately 26,000 vehicles per day in Southlake,while the 1996 rage corridor traffic yielded 46,000 vehicles traveling through Southlake per day.The state projects this will ease to 110,000 by 2015! From 1990 to 1996,the city's population increased by more than 100 percent, from 7,082 to 14,950 residents. Since 1990,about$5 billion in development has occurred along the corridor, more than 25,000 jobs have been created,and approximately 10,000 homes have been built. A study commissioned by the Partnership asserts that economic development in the area could stop unless highway improvements are started soon. The report, "Explosive Growth in the 114 Corridor," shows a link between infrastructure and the economy,thus demonstrating the economic consequences to the area if S.H. 114 is not improved. Another concern is that when the highway becomes congested, motorists will seek alternate routes through neighborhood streets,endangering the quality of life and safety of residents. IC.What significant impacts has this project had on the community? Include quantifiable results as well as changes in the way the community confronts critical local issues. Southlake officials had appeared before the Texas Transportation Commission in 1993 and 1995,but were unable to secure funding. The Metroport 114 Partnership brought communities together for a combined strength and louder voice through cooperation among cities, participation of businesses, and involvement of residents. With 5.5 miles of highway and four major intersections,the City of Southlake has the most at stake and the most to gain from the future of S.H. 114. Quality of life, safety,and continued economic growth are some of the critical issues confronting the city. City officials addressed these issues by informing the community and recruiting support through neighborhood meetings,public service announcements,a video on the city's cable channel,a"114" telephone hotline,the city newsletter, petitions, buttons and bumper stickers,and encouraging residents to join a bus trip to Austin. Total contributions were: businesses-$21,000; local governments- $39,000;metroport cities(non-profit organization)- $5,000;and individuals- $5,000.Through these donations,the Partnership recouped the$70,000 spent on the project, io which included a promotional video, informational brochure,economic study,mailers, and the trip to Austin. After June 1996 presentation by Metroport leaders, along with a delegation of 250 supporters,the Commission gave top city to four major projects and Priority 2 status to another intersection,totaling more than$66 million in state funding over the next three years. i 1997 All-America City and Community Award Application-Page 8 'D.What attempts were made to involve the citizens directly affected by the projects in program development and to what were they successful? How were diverse segments of the population involved in the decision-making process? What eral difficulties were encountered? Leaders of the Partnership realized that citizen involvement is essential to the success of a long-term grassroots campaign. The Partnership began spreading the word through a speakers' bureau to area Chambers of Commerce and other groups in each city. A petition generated more than 20,000 signatures in support of improvements to S.H. 114. Hundreds of bumper stickers were distributed. Local school districts launched a letter writing drive,sending sample letters home with students for their parents to write. Local elementary schoolchildren were invited to draw pictures of scenes they recalled of S.H. 114, responding with colorful pictures of accidents,cars being towed and dead dogs. The drawings were sent to Austin as part of the presentation to the Texas Transportation Commission. Southlake's SPIN representatives teamed up with the Partnership to sponsor meetings for residents to learn the history of S.H. 114 funding, future plans for the highway,and the Partnership's presentation in Austin. A 10-minute, $20,000 informational video, produced by the local electric company,was an instrumental part of the presentation to the Commission. Area Chambers of Commerce sponsored buses to make the trip to Austin. The area's leading newspaper also gave their support with an eight-day, front page series on S.H. 114 and the Metroport 114 Partnership's efforts. 1 E.For project 1,list the principal groups and organizations involved and the number of members participating in these efforts. Summarize their contribution to the project. Name No.Participants Contribution Metroport 114 Partnership 79 Provided leadership, recruited support,and raised contributions for SH 114 improvements. Southlake Chamber of Commerce 30 Organized bus trip to Austin; served as focal point for business community involvement in project. N 16 SPIN reps informed residents of importance of improving SH 114, helped with letter writing campaign, held city-wide informational meetings. IF. For project 1,identify three individuals who were active leaders. (Include leaders from the public,private and nonprofit sectors.) Name/Title Organization/Address Telephone Gary Fickes City of Southlake/Metroport (817)329-0411 Former Mayor 2875 Exchange Boulevard • Southlake,TX 76092 Sonny Rhodes TU Electric (817)481-0510 Customer Service Manager P.O.Box 1329 Grapevine,TX 76099 Bob Mundlin Southlake Chamber of Commerce (817)481-7133 211 West Franklin Li Grapevine,TX 76051 s z. 1997 All-America City and Community Award Application-Page 9 2A.Briefly describe the second main project(Project 2)that has significantly impacted the community since 1994. inure Alley is a unique playground designed by,and for, Southlake's children. Built during the week of September 19-24, 1995,this project represents one of Southlake's most impressive community efforts. First proposed by the 1993 Leadership Southlake class as its advocacy project, the Southlake Playground Initiative slowly gained momentum through the efforts of local business leaders,the Chamber of Commerce,city elected and appointed leaders,city staff,and the residents and children of Southlake. The effort began in earnest with Design Day on September 19, 1994. More than 500 people attended the community meeting where the results of the childrens' design committee were unveiled. An organizing committee of 20 subcommittee co-chairs,and more than a hundred volunteers, planned and organized fundraisers, recruited volunteers, solicited donations of money and materials,and arranged child care and food service. One year later,after a five month delay to the initial project construction date, hundreds of volunteers descended on Bicentennial Park to make this dream become a reality. On Sunday, September 24, 1995,dedication ceremonies were held. In the end, more than $140,000 in money and materials was donated,and almost 2700 volunteers worked 3 shifts a day for 6 days,to build Southlake's first, and still only, playground for its children on a 1.3 acre site in Bicentennial Park. 2B.What prompted the community to undertake this project?. The idea of building a special playground for the children of Southlake was conceived by the 1993 Leadership Southlake class. Recognizing that Southlake was,and still is, a fast-growing community with a large number of small children,the class believed that such a project would address a critical need for the city by providing a high quality playground facility. At the time, Southlake had only one 17 acre park and no playground facilities, for a city of 850 residents,many of whom were young families with children. A citizen survey, performed in conjunction with 'arks, Recreation,and Open Space Master Plan, revealed that 68%of those surveyed felt that the park and ation facilities near their homes were inadequate. When asked to prioritize the particular type of facilities desired,playgrounds were ranked third,behind only hike and bike trails,and nature areas.The second reason for undertaking this project was the appeal of minimizing the "out-of-pocket" expenses to the city and its taxpayers. The City proposed building the playground on existing city park land,and the cost of materials would be offset by volunteer labor and donated money,tools and building materials. The third reason for the project could be found in the promotional brochures of the architecture firm: "up to half of the volunteer built projects . . . come into being primarily because people realize how much the experience will strengthen their communities." Southlake's future leaders greatly desired to develop a community spirit and cooperation that would result in a lasting benefit. 2C.What significant impacts has this project had on the community? Include quantifiable results as well as changes in the way the community confronts critical local issues. The volunteer effort needed to make Adventure Alley a reality, resulted in a new sense of community cooperation and pride. Because of the tremendous growth in the community,and the transition from rural community to upscale suburb,community leaders realized this project had the potential to bring diverse segments of the community together for the sake of a common goal--the needs of Southlake's children. More than 120 businesses contributed in various ways,with the Southlake Chamber of Commerce and four other businesses each donating$10,000 or more. Typical of the community pride,one of these business owners, a resident of Southlake when it was still a small farming community,spent the entire week at the construction site on a tractor,side by side with residents who had lived in Southlake less than a year! The playground initiative project resulted in old and young alike,newcomers and"old- timers,"bringing together more than$140,000 in donations and 2700 volunteers working for six days in an old- fashioned"barn-raising" effort,to construct a playground on a 1.3 acre site in the center of the community. Eighteen onths later, Adventure Alley is still the only playground to Southlake's children, and is the centerpiece of the City's developed park. Continuing the volunteer spirit begun on this project, periodic major maintenance and upkeep is being done by the "Friends of Adventure Alley,"and the 1996-97 Leadership Southlake class has proposed the c construction of community-built pavilions next to the playground. 1997 All-America City and Community Award Application-Page 10 .What attempts were made to involve the citizens directly affected by the projects in program development and to what extent they successful? How were diverse segments of the population involved in the decision-making process? What general culties were encountered? Design Day on September 19, 1994,officially kicked off the active push to raise money and recruit volunteers. Prior to Design Day,children representing the three elementary schools had worked with the architect to design their ideal playground. Unique,even to this company's standards,was the heavy emphasis on handicapped access. A woman with a handicapped child served on the Special Needs Committee and was instrumental in ensuring that the playground would be enjoyed by all of Southlake's children. Construction week planning and organizing involved volunteers from the Chamber of Commerce, local businesses,churches, schools,city staff, SPIN representatives and neighborhood homeowner associations. Initial plans for a construction week of April 24-30, 1995, had to be postponed due to a lack of money and volunteer workers. The delay, although discouraging,allowed for a regrouping effort and even stronger push to accomplish the project. When construction week arrived, so did the volunteers-- from the many residents who showed up,to the Church of Latter Day Saints who sent almost a hundred skilled craftsmen,to the Tarrant County prisoners who provided labor,to the Texas Air National Guard members who set up tents,to City staff members who in some cases,took vacation time to work on the site. All contributed to the huge success of Adventure Alley. 2E.For project 2,list the principal groups and organizations involved and the number of members participating in these efforts. Summarize their contribution to the project. Name No. Participants Contribution Adventure Alley Planning Committe 20 Project design, publicity, fund-raising,construction week organization and planning. Local individual volunteers 2700 Construction,child care, food service. ithlake Chamber of Commerce 30 Volunteers from business community,find-raising efforts, publicity; serve as focal point for business sector involvement. 2F. For project 2,identify three individuals who were active leaders. (Include leaders from the public,private and nonprofit sectors.) Name/Title Organization/Address Telephone Kaye Joesten Adventure Alley Planning Committee (817)481-1545 Project General Co-Chair 1339 Ten Bar Trail • Southlake,TX 76092 Shana Yelverton City of Southlake/Adv Alley Cmte (817)481-5581 Assistant City Manager 1725 E. Southlake Boulevard Southlake,TX 76092 Barry Emerson Chamber Board Member/Adv Alley Board Member (817)488-5544 ank President P.O. Box 92840 Southlake,TX 76092 ' 1997 All-America City and Community Award Application-Page 11 3A.Briefly describe the third main project(Project 3)that has significantly impacted the community since 1994. • is a formal citizen participation program,created by ordinance, to facilitate communication between Southlake neighborhoods,city elected officials, staff,and other participants in Southlake's local government process. Southlake is divided into 16 SPIN "neighborhoods," with a captain selected by each and formally appointed by the Council. A youth delegate ensures participation by Southlake's children from fourth through twelfth grade. There are few prescribed rules by which neighborhoods must operate, giving them the flexibility to address issues and concerns unique to their own neighborhood. SPIN neighborhoods regularly hold meetings during which they discuss issues of importance to the residents of their neighborhood, such as development, infrastructure,city planning issues, environmental concerns,and community service projects. Many of the SPIN representatives produce newsletters or organize volunteers to help disseminate information. Simply put, SPIN involves Southlake residents in all aspects of the community and in the decision-making process of the City. The City has made a commitment to keep SPIN leaders informed,and accomplishes this by providing copies of Council agendas, P&Z agendas, news releases,and notification of any zoning change requests within their neighborhood. City staff also produces a weekly City Manager's Report and maintains a cable channel bulletin board to assist SPIN reps in keeping up with city and community news. SPIN works closely with the City, but continues to expand as the program matures,which has resulted in SPIN becoming more autonomous and involved in many new aspects of the community. The program has become a solid model of citizenship, through which the city and community embrace one another to solve problems. 3B.What prompted the community to undertake this project?. Since 1991, Southlake has been one of the fastest growing cities in the Dallas-Fort Worth metroplex. With an annualized growth rate of more than 10%, many new residents have come into the city. In addition, with 23 square miles of land area, there is a wide variety of needs and concerns among the many neighborhoods of the community. City leaders saw the need to include all citizens in the decision making process, giving them expanded opportunities for meaningful and convenient participation in community affairs. Of equal importance was the desire to tap into the I of experience and enthusiasm of the many new residents who might not otherwise become quickly involved. Council created SPIN to facilitate communication and create a strong partnership between the city and its neighborhoods. Typically residents became involved in the process only during"neighborhood crises,"that is,only when a controversial issue prompted them to mobilize for a common purpose. Through SPIN, Southlake residents have a quick and direct means of access to city officials. SPIN has also served as a vehicle for information transfer- both directions-which has enriched the decision-making process. Through SPIN, members of the community get needed information, ask questions, and otherwise participate in meaningful ways. In addition, SPIN has also provided an easy means for residents to get involved in volunteerism and community service. This aspect of SPIN has become stronger as the program has grown and matured. 3C. What significant impacts has this project had on the community? Include quantifiable results as well as changes in the way the community confronts critical local issues. SPIN has dramatically increased residents' participation in city issues,particularly growth issues. Since 1994, 131 SPIN neighborhood meetings have been held,with 2,797 attending. Topics have included development regulations, master plans, infrastructure,the City Charter,public safety issues, garbage service,etc. Zoning cases and development plans are the most popular subjects,with developers and builders working hand-in-hand with residents prior to the case making its way to the P&Z or Council. City survey results in 1996 show that 82.7%of all residents believe SPIN is beneficial(70% in 1994)and just over 30%report they are involved. Representatives worked with the city,the business community, Chamber of Commerce,non-profit groups,and the school district to raise funds, gather petition signatures and promote a letter writing campaign seeking state funding for a major highway project. Many attended the state meeting. Ultimately efforts were successful. The state allocated more funds than originally requested! SPIN sponsored several "informed voter initiatives," including a voter registration drive, a candidates' rum,and worked with the high school broadcast journalism class to produce a "Meet the Candidates"video for the Coot 's cable channel. Four SPIN reps have become elected officials,and many now serve on boards. Reps also icipated in community service projects, such as meal coordination during construction of a community playground, toy drives,and fundraisers. Virtually no community project is pursued without SPIN involvement. 1997 All-America City and Community Award Application-Page 12 laaWhat attempts were made to involve the citizens directly affected by the projects in program development and to what at were they successful? How were diverse segments of the population involved in the decision-making process? What neral difficulties were encountered? The ordinance governing SPIN deliberately provides maximum flexibility for implementation in the neighborhoods. An early Town Hall meeting generated citizen ideas which were then incorporated into the SPIN program; development of the program has continued with the development by SPIN representatives of a mission statement, annual goals,a "Code of Conduct," and organizational procedures. Strategies to improve citizen participation are constantly monitored. SPIN has seen an increase of attendees at SPIN meetings as follows: 448 in 1994,526 in 1995, and 1,800 in 1996. Already eight meetings have been held in 1997. SPIN leaders meet quarterly with the Council to discuss important issues,and work very closely with the development community to ensure that projects are developed with the least impact to neighborhoods and that residents are aware of impending growth. SPIN representatives and participants represent all ages and socioeconomic status.The program includes reps from 16 "neighborhoods" from all over the city, including a youth and senior delegate,as well as reps from new and older residential areas.The Council designed SPIN to be an autonomous program with representatives determining their own priorities and charting their own course. As SPIN has matured, it has indeed evolved to effectively meet the needs of its citizen participants. 3E.For project 3, list the principal groups and organizations involved and the number of members participating in these efforts. Summarize their contribution to the project. Name No.Participants Contribution City Council/SPIN Representatives 25 Self-governing body providing organizational support,volunteer hours to ensure participation. City of Southlake Staff 15 Provide administrative support; implement ideas; provide information. •IN 3000 Neighborhood Participation 3F. For project 3,identify three individuals who were active leaders. (Include leaders from the public,private and nonprofit sectors.) Name/Title Organization/Address Telephone Gary Fawks City Council (817)424-1999 Councilmember/Former SPIN rep 330 Ravenaux Drive • Southlake,TX 76092 David Baltimore SPIN (817)488-3593 SPIN Standing Cmte Chair 1368 Holland Hill Southlake,TX 76092 Shana Yelverton City of Southlake (817)481-5581 Assistant City Manager 1725 E. Southlake Boulevard Southlake,TX 76092 _ i4ir l •-a SERI' These Issues Require . aJ Immediate Attention ! ''' 4. t� t .. March 10, 1997 URGE LEGISLATORS TO OPPOSE S.B.308/111.746 The Texas Legislature is seriously considering extremely dangerous legislation related to open meetings. As filed, S.B. 308 by Senator Jeff Wentworth and H.B. 746 by Representative Glen Maxey would expand the definition of"meeting"to include: a gathering at which a quorum of members of the governmental body is present and at which the members receive information from, give information to, ask questions of or receive questions from any third person, including an employee of the governmental body, about the public business or public policy over which the governmental body has supervision and control. As city officials know, it is illegal (a criminal offense) to conduct a meeting unless the meeting was properly posted, except that a quorum of a city council may attend conferences, workshops, or social functions. Violations of the open meetings act can result in both a fine and imprisonment. S.B. 308 and H.B. 746 are intended to prevent staff briefmgs of the city council unless such briefings are open to the public. (The proponents of the legislation believe that city councils illegally use staff briefings to deliberate policy.) The problem with the legislation is that it has broad, dangerous consequences. For example, it would be a crime for a quorum of the council to attend a meeting of a neighborhood association (if public business is discussed by the association) unless the council posted a meeting notice. As another example, if a quorum of the council is in the coffee shop and the waitress asks when the potholes out front will be filled, the council has committed a criminal offense. Or if a quorum of the council attends a meeting of the..Texas Legislature or one of its committees and municipal policy is discussed, the councilmembers have committed a crime. One of the more astounding features of the legislation is that while it would apply to city councils, it would not apply to powerful, three-member state commissions like the Texas Natural Resource Conservation Commission, the Public Utility Commission, and the Railroad Commission! We ask you to immediately call, write, or fax messages to your members of the Legislature urging them to vigorously oppose S.B.308/H.B. 746 as filed. TEXAS MUNICIPAL LEAGUE • 1821 RUTHERFORD LANE,SUITE 400 • AUSTIN,TEXAS 78754-5128 • (512)719-6300 • FAX(512)719-6390 v _se 3 ca 1 � In �a. d vC `� ,M,,, N d o � ° � E@ d A 1r O 0 _________ (n ►r Z `, g cUp Ill e. mV A C N tJ "4 CO Q. m E Y 0\ 5 i. - :8 aci o % ~ O 0 cc L QS w [�+ d � � o H da � � Zv Qa' < ,.,,, ________,,_.9_4.-----#. � Us% a Q A G w J Cn a6i U .6 a gCa T GO o• 5 .y 0 't -v oo r..� d w E v '-+ p a z 8 1..1 1.4 Q� 2da+o � E d, W w3 � 8 dQ. cU E .= E .eU CN "Ccg I en O ° 5 U Gi - dE• U a. 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E 00 0i _, 4 .o o N t� tT r. sb MAR-27-1997 10:28 FIELDING,BARRET & TAYLOR 8173324741 P.02/05 (600, RESOLUTION NO. ....97-al/ A RESOLUTION EXTENDING A MORATORIUM FOR AN ADDITIONAL SIXTY (60) DAYS ON THE APPROVAL OF ASSISTED CARE LIVING CENTERS; DIRECTING THE PLANNING AND ZONING COMMISSION OF THE CITY OF SOUTHIAKE TO CONDUCT INVESTIGATIONS AND TO REPORT TO THE CrrY COUNCIL AS EXPEDITIOUSLY AS POSSIBLE ITS RECOMMENDATIONS RELATING TO THE REGULATION OF ASSISTED CARE LIVING CENTERS WITHIN THE CITY; PROVIDING FOR A METHOD OF REPEAL OF THIS MORATORIUM; AND PROVIDING THAT THIS RESOLUTION SHALL TAKE EFFECT UPON EXPIRATION OF THE CURRENT MORATORIUM. WHEREAS, the City Council of the City of Southlakc has adopted Ordinance No. 480, as amended, as the Comprehensive Zoning Ordinance of the City,which regulates the location and use of buildings, other structures and land for business, industrial, residential and other purposes; and (brof WHEREAS, the Comprehensive Zoning Ordinance does not contain specific ' development of assisted carecenters (also regulations applicable to the location or pm living know as personal care living centers); and WHEREAS, the city has received inquiries regarding the location and development of assisted care living centers within the city which might adversely affect surrounding properties or the proper and orderly growth of the city, and WHEREAS, the City Council heretofore adopted a 120 day moratorium on the issuance of permits for assisted care living centers in order to maintain the status quo within the city until such time as the City Council has had a reasonable time to review the provisions of the Comprehensive Zoning Ordinance related to assisted care living centers within the city and to take appropriate action as may be required to protect the public Cie Wiile\slake\res\ssstare.at(03-27-97) past 1 SA-/ • MAR-27-1997 10:29 FIELDING,BARRET & TAYLOR 8173324741 P.03'85 3r lhealth, safety and welfare with regard to the prohibition of such centers; and WHEREAS, in accordance with the directive in said moratorium, a proposed ordinance regarding the location and development of assisted care living centers has been prepared and submitted to the Planning and Zoning Commission for review; and WHEREAS, the City Council has determined that the original moratorium should be extended in order to allow such review to be completed; and WHEREAS, an additional sixty (60) day moratorium placed on the issuance of permits for assisted care living centers is a minimally intrusive method of maintaining the status quo until such review can be completed. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTH:LAKE, TEXAS: (be' SECTION I. For a period of sixty(60) days, effective upon expiration of the original one hundred and twenty (120) day moratorium, no application for a permit shall be accepted and no permit shall be issued for any assisted care living center in the City of Southlake unless an application for the permit was received by the city prior to the passage of the original moratorium or unless the assisted care living center receives planned unit development zoning approval from the City Council. The purpose of this moratorium is to maintain the status quo within the city until such time as proper regulations have been adopted with regard to assisted care living centers. SECTION 2. The term"permit"as used in this resolution shall mean a license,certificate,approval, 03.27 i:�51es\:tat�c\res�seare.an( -9't) Pip 2 5;V-a h —27-1997 10:29 FIELDING,BARRT & TAYLOR 8173324741 P.04/05 registration,consent,permit,or other form of authorization required by law,role,regulation, or ordinance that must be obtained by a person in order to perform an action or initiate a project for which the permit is sought. SEC ION 3. The Planning and Zoning Commission is hereby directed to conduct public hearings and initiate proper procedures for consideration of possible amendments to the Comprehensive Zoning Ordinance regarding the location and development of assisted care living centers. In particular,the Planning and Zoning Commission shall review and consider the most appropriate zoning district for the location of assisted care living centers in order to achieve consistency with the Comprehensive Land Use Plan. The Planning and Zoning Commission shall send out notices and hold public hearings in accordance with Chapter 211 Coe of the Texas Local Government Code and shall elicit citizen comments with regard to the amendments to be considered. SECTION 4. This moratorium shall remain in effect until such time as the City Council has had a reasonable opportunity to consider and act upon appropriate amendments to the zoning regulations applicable to assisted care living centers. Upon final adoption of any ordinance amending the regulations applicable to assisted care living centers or upon a final determination being made by the City Council that amendments are not necessary, this moratorium shall expire. This moratorium shall automatically expire 60 days from the date the original one hundred and twenty (120) day moratorium expires unless it is specifically extended by additional City Council action. • E\fila\sladce\rts\asstare as(03-27-97) Pape 3 SA- 3 ' MAR-27-1997 10:29 FIELDING,BARRET & TAYLOR 817J-124741 P.05/05 SECTION 5. PASSED, APPROVED and EFFECTIVE on this day of , 1997. Mayor, City of Southialce ATTEST: City Secretary (hoe t: files\slake\reAasatce e ca(03.27A7) Page 4 TOTAL P.05 5,4-3 City of South lake,Texas MEMORANDUM March 28, 1997 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Authorize the City Manager to Purchase and Install Water Booster Pump Station No. 1 (Southlake Blvd. at Pearson Lane) SCADA System from Team Controls, a One Source Supplier Background Southlake is constructing a Water Ground Storage and Booster Pump Station No. 1 on Southlake Blvd. (F.M. 1709)just east of Pearson Lane. The tank is almost completed with the decorative trim and paint to be added. The utilities are nearing completion and the pump house and pumps are being built and installed. A project schedule update will be provided to City Council on April 15th at the Regular City Council Meeting as part of the mid year budget review. One of the last components of the Booster Pump Station No. 1 is the Supervisory Control and Data Acquisition(SCADA) System. This system is a computer that collects elevated tank level data and automatically turns on/off the pumps. This system now needs to be expanded to include Booster Pump Station No. 1. Because the equipment needs to be compatible to our existing system and to maintain consistent and accurate maintenance, there is only one provider for this equipment. The City's Purchasing Policy, September 1993,provides under Section D. Competitive Sealed Bids and Proposals, that exempted procurements are: g. Procurements of items that are available from only one source including: 4. Captive replacement parts or components for equipment. Attached is a proposal from Team Controls for the installation of the SCADA System. The proposal includes Motorola equipment with programming by Team Controls. The cost is $24,803. The original engineering estimate included$40,000 for this component. Funding/Fiscal Impact Funding for Booster Pump Station No. 1 is in Capital Projects,Fund 758, 1995 Water Bond Projects. • 5B-1 L MEMORANDUM CURTIS E.HAWK PUMP STATION NO. 1 SCADA SYSTEM MARCH 28, 1997 PAGE 2 The Project Summary is: Starting Balance $2,881,000.00 Contract I Ground Water Tank 746,680.00 t64,220 Contract IA Change Order No. 1 (paint and trim) 184,220.00 NOR 746,560 Contract II Pumps,Pump Station No. 1,etc. 1,498,500.00 Contract III Off-Site Utility Lines 283,438.25 406 Sub-Total $2,712,838.25 El TANK Remaining Balance 168,161.75 ❑ CHG ORD NO.1 ® REMAINING BALANCE PUMP STATION NO.1 SCADA Contract 24,803.00 OFF-SITE UTILITIES SCADA SYSTEM Balance in Project Fund $143.358.75 Recommendation Staff recommends that the City Council authorize the City Manager to enter into a contract with Team Controls as a one source provider of the SCADA System equipment and installation for in amount of$24,803 to be installed at Booster Pump Station No. 1. Please place this item on the Regular City Council Agenda for April 1, 1997, for City Council's review and consideration. BW/ls Attachments: Ernest Bramlett, Utilities Superintendent Memorandum Team Controls Proposal D P.FILES\W A TER\TANK\I\SCA DA.MEM (101 5B-2 City of Southlake,Texas MEMORANDUM March 24, 1997 TO: Bob Whitehead, P.E., Director of Public Works FROM: Ernest Bramlett, Superintendent of Water/Waste Water SUBJECT: SCADA controls for the Southlake Pump Station #1 Bob attached is a proposal from Team Controls for installation of the SCADA system at the new water storage/pump station at Pearson Lane and W. Southlake Blvd. In order to have the equipment ready for installation by June 1, 1997, we will need to order the equipment and programming by April 15, 1997. The cost of this installation will be $24,803.00. We are asking that we purchase this equipment from Team Controls under a preparatory purchase. The master SCADA controls are Motorola with programing by Team Controls, as this will ensure capable addition to the system. EB/je MAR 7 5 r DEPT OF F j:LIC WORKS L 58-3 i TIELMk 11359 Kline Dr. • Dallas, TX 75229 • 972-241-6051 • FAX 972-241-2895 CONTROLS February 25, 1997 Mr. Ernest Bramlett City of Southlake 1950 East Continental Southlake, TX 76092 Reference: New Pump Station SCADA System TCI Letter #0225msb 1 Dear Ernest, Thank you for the opportunity to quote this project. TEAM CONTROLS, INC. proposes to furnish the following materials and services: • One (1) six (6) slot Motorola Moscad RTU in 36" x 30" x 8" enclosure • Two (2) sixteen (16) point digital input modules • One (1) sixteen (16) point digital output module (iiime • One (1) eight (8) point analog input module Please see attachment for point designation Services to include RTU, antenna and coax installation, final termination of TEAM CONTROLS furnished equipment, RTU and computer programming, start up and checkout TOTAL MATERIAL AND LABOR $24,803.00 Not included in this quote is conduit and wire, any civil work, responsibility for any equipment not furnished by TEAM CONTROLS, bonds or insurance. Equipment delivery is four to six weeks after receipt of order. Please feel free to contact me when I can be of further assistance in this matter. Sincerely. / TEAM CONTROLS, INC 4z.....-- N 6—A, s.---_______ C., Steve Baker 5B-4 ,.,r. Sheetl (or CITY OF SOUTHLAKE PEARSON P.S. MOSCAD I/O LIST DI'S DO'S AI'S (5)PUMP STATUS (5)PMP CONTROL (2)GSR LEVELS (5)PUMP HOA'S (2)VALVE CONT. (2)DISG. FLOWS (5)PUMP FAILS (1)INF. FLOW (1)POWER FAIL (1)UPSTRM FLOW (1)INTRUSION (1)DWN STRM FLOW (1)PHASE FAIL (2)0 VALVE STAT. (2)C VALVE STAT (10) SPARES (11)SPARES (1)SPARE 32 TOTAL 16 TOTAL 8 TOTAL (re 58-5 Page 1 • City of Southlake, Texas M.E M_O_RA_N_D_U M March 26, 1997 TO: Curtis E. Hawk, City Manager FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Resolution 97-23, Authorizing the City Attorney to proceed with condemnation of the Smith property described as being Tract 1 out of the J.G. Allen Survey, Abstract 18. The attached resolution will authorize the City Attorney to proceed with condemnation action in regards to obtaining property immediately east of and adjacent to Florence Elementary School (see map attached). This property has been discussed as a future acquisition for the city's park system, being particularly attractive because of the potential joint use possibilities with Keller Independent School District. Please place this resolution on the April 1, 1997 regular City Council meeting agenda for consideration. • City of Southlake, Texas RESOLUTION NO. 97-23 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS AUTHORIZING THE CITY ATTORNEY TO BRING A CONDEMNATION ACTION FOR THE PURPOSE OF OBTAINING FEE SIMPLE OWNERSHIP OF LAND FOR USE BY THE CITY AS A PARK OR FOR OTHER PUBLIC PURPOSES PERMITTED BY LAW. WHEREAS, the city council has determined that certain tracts of land adjacent to and immediately east of Florence Elementary would be in the public interest to acquire for the future expansion of the city's park system or, in the alternative, for utilization for other public purposes; and WHEREAS, the city and the owner of said property have been unable to reach an agreement on the acquisition of this property; and WHEREAS, the city council now deems it necessary to authorize the city attorney to initiate condemnation proceedings in order to acquire property necessary for public use; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY L. OF SOUTHLAKE, TEXAS: SECTION 1. The city attorney is hereby authorized to bring a condemnation lawsuit for the purpose of acquiring approximately 13.16 acres of land, being Tract 1 out of the J.G. Allen Survey, Abstract 18, for the purpose of providing a site for future expansion of the city's park system or for other public purposes permitted by law. SECTION 2. The city council fmds that such acquisition in this condemnation action is necessary in order to serve the public health, safety and welfare. PASSED, APPROVED and EFFECTIVE this day of , 1996. 2 Cy' Mayor, City of Southlake ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: City Attorney L C 5-C -j I !7 • a_• . -�^114%.AIM. •A -- III .M •..-,_.- • . IAJ • 1 �,A 1t«Ar« 5 "� *_ 6 �5 / J "`u� v5Q I'- - - . 1./.•• !II uALu'm'uA1Atr u'A7A U .� ,- _ • . , a a 7 a a W ' • t - luny •11/ (0, Q ` 6« crs ar ra.�/' ESrAT¢$` 1 K nJ IA'AJ I• Y -:- pl lY� _, -- , J KELL(Q Orr �'1M/T . O }isot '. ... t ix, rio_'_,as'a a JI aial AI illY 't JIf / W 'AAI — SIP®� .�� 71 TIC o o �I '- t ._J11 ORS . n,r - a' r ' r J „l „' SY�ORD is U —s Ind l^ EN-R ;� 1 a 0 a �•� .. . = T• n 8~ m I B�EVEN� "1 XI N '' �— --- x ' ; ' fST. I v " I< a1 P P��E vx �i 6 7 JT TK ]n --\' {tl `� . - 1- I - 60 At 163 Nltl -,- ...no Fir x Iw Kt ._ _i_ _ -" J17 6n7A , , M 6 71 _ -•- _ -• JC 7 IR JA u 0 $Aa 1 N ER • • - ( '_ -- . OHN J. F S OUR ` Y' 1 41 7J 4 �' J JVC. .-yI K1 __DOE -- L1 2 f0-'1 I. B �,�* "� — i 6 To pa tuc , _iii�Q �' U . -- c A 1i4� _ • - - 7 •��y� T ADD 6 6 a e e -1 _ to lc 1 "7C5 77 ic,JFJQIJCI 7C1 Qci JCJRCS7 I / 6 - 9(1 t67 0014_ 2722 1I i I _�__ ' 3 MA P1' I I- iel I I I I . I -1J--� � 1(£1 ns w�J t FLORENCE ,. :� �5 �W_ r 111 I t ELEV. ie 1 •1 J - �6.34 ---- -rs'AJ--.;�� r- c- ; SCHOOL i I'0 a —,ma--' E5� �a` 20 4 P -_c- , ES-,-ar 1Io 2 • 16, iA • ESTA�y _ I • I �• .> I 4, A,R N I --- �a A I 0 0Y5N' ' \ , 'K11 le �',;!(1'hA��mE -'-' 704 ---- ' •----—--- 7CI 7c75 701 �A1I - tR P( 5 us T R ' m�Av _ g A id IC27 7C76 f- Y U, 7A c� �,,• �EK. I IAI y. • 5 D —-" uU .6sr Cam' 54A sA7A 5 i 1 DER , :1_'+`:. 5 6A 6A, . ,•.__ �IAA 4E01 R 1.:: v ID 7B >_ ,__• FORcslg I 17.7 4 ,IS 4 -- Q ._- 41 Kl \J 10 4 « IC ° SA1 547 J IAI �G11 6C7 I 66 4 6.I 4 IS-76 Aj l 4 4 `--- p.tc;--_'1 I ,i AI ' R;IN «' k A [/,� I i IA7 ,A BP'K. Y St� FIE340 I.cI S u • I I IA26 ® - IN'�pp0led- o u ul' 6e 682 6 I e[ I' 61 T IHi OPAA A$ 1ir7HT�aTn'�.'3�. SIN A-,502 6 T — 64z4 547AC ! w.as . — mu DF` 5-Fg 68269 �• 1.65 4 1.65 4 117 4 6AIA 6t• 1 /6C2 �6C A I 1.65 4 caw I 6818 4A1 ' 2 4 IA9 It 4 ! I , 3 u: h B, 91A 5 12) 9 Mil 7 86 Ac 8 r 9 .lt 4 6.1 4 ft 11 \\N- rt •A � lI s J KELLER CITY LIMIT 2 •A 3 oN _ b 4 Je MD "� x JA gY FA-1 ; 5 5. sc: L.A. CLAY p�P1 L H 4 :s 4 ^\ JLl I weer A-W �H [ A..SfiA V ^ M 4 69 4 '• S AMU EL H. 1 HO�AIPSO,i /� O ,L Ji.•I1C' A.IJW M51 D 0 _k-r �- �1� JC �� IS�R �f ..IA 2 MI I ,c - i'L i _i-I__ _______�___ J. HIt 3 11g S AA4 CY A-640 • City of Southlake,Texas MEMORANDUM March 27, 1997 TO: Shana K. Yelverton, Assistant City Manager FROM: Billy Campbell, Director of Public Safety SUBJECT: Authorizing an Interlocal Agreement between the County of Denton and the City of Southlake for a Public Safety Communications Tower Attached is a contract allowing for an Interlocal Agreement for the County of Denton to interact with the City of Southlake towards erecting a public safety communications tower to be built by the County of Denton on Southlake property. This tower, if erected, will be of a benefit both monetarily and provide effectiveness to the City of Southlake. The Department of Public Safety has discussed a tower site on T.W. King Road with Council on several occasions this past year. As covered in these previous presentations, we currently have no more slots available to us on the Fort Worth 800 MHz system. Fire, Parks, and Public Works are all on the Fort Worth System. For any additional radio, walkie talkie, mobile unit, or small base, it is a minimum $1000 to get on the Fort Worth System, not counting other fees and the cost of equipment. We've explored the opportunities with Denton County and this contract is the result of that. Our Public Works officials have met with Denton County on that site to provide them with information as to where the tower could go, and to insure the opportunity to coexist with a City of Southlake water tower when those conditions exist for that tower to be constructed. Points of consideration would be that the construction of the tower and all of its associated costs for buildings,roads and fencing will be at Denton County's expense and they will agree to adhere to our governmental process. We will transfer the majority, if not all,of the 800 radio systems for the City of Southlake into the following talk groups, Fire Main, Police Main, DPS Ops 1, DPS Ops 2, DPS Ops 3, DPS Ops 4, DPS Ops 5, CID,DPS Administration, Streets, Street Flag, Water, Sewer, Meter Reader, Engineering, Engineering Inspections, Building Inspections, Inspections 1, Parks, Parks Administration, Government 1 and Government 2. The contract will also provide that the City will have the ability to place our radio transmitter antennas on the Denton County tower and in there new building facility. If this tower is utilized by Denton County and approved by the City of Southlake as a commercial tower site for space rental by other companies or entities, we will request contractually that the City of Southlake will receive 40% of the net revenues of rental income. I'm sure that there will be a great deal of questions concerning the construction of this system and I will attempt to cover some of the most frequently asked questions. The height size has not been determined,but we believe it to be less than 370 feet. It will be a lattice type construction requiring no guy wires and I believe it to be of the type construction that, if it were to fall, it breaks into approximately four or so sections that fall straight to the ground to eliminate the possibility of a 300' tower falling to a 300' length. More information will be available when this comes before the necessary commissions to include City Council. 50- I • March 27, 1997 Page 2 L The contract has been reviewed by our City Attorney and we request that it be approved to initiate those processes that are necessary and required by the City of Southlake to erect this tower. Also attached is a basic Site Plan drawn by Cheatham and Associates at the request of the Public Works Director in July 1996. If you would like to request any support documents such as cost/logistics of the Fort Worth System, please contact Deputy Director John Knight or myself. BC/bls Coir 50- � MAR-27-1997 16 14 FIELDING,BARRET & TAYLOR 8173324741 H.VP/I�b « Mar 27'97 15:49 No .018 P.01 REIKMEN:' BEINERLDENMELcomaxtuaLnujimumsoirmILABC B THIS AGREEMENT, made and entered into by and between Denton County, Texas, a body corporate and politic of the State of Texas, hereinafter called the "COUNTY,"and the City of Sabthlake, a municipal coiparation under the laws of the State of Teas, hereinafter called the"CITY", for the construction and lease of a certain radio tower and equipment building,hereinafter called tba"PROJECT",as follows: WITNERRRyHt WHI REAS,the t►fir of Southlakc Is located in Tarrant County and Denton County and has need for leased spas on a radio rower;and WHEREAS, the City of Snuhiake has available a site for the construction of a radio tower and WHEREAS, Denton County has a need for a radio tower in the area of the City of Southlake;and WHEREAS,Demon County has and maintains in its Centralized Road and Bridge Department the knowledge, expertise and experience in the construction,maintanance and improvement of roads;and WHEREAS.the COUNTY and CITY find that it would be in the bent inte est:3 of the citizens of the CITY and the COUNTY to enter into an Intel-local Agreement to cooperate in the construction and lease of a radio tower, subject to the provisions of V.T.C.A.Government Code,Chapter 79I,the interiocal Cooperation Act;and NOW, THEREFORE, in consideration of the mutual promises, benefits and covenants contained herein,the CITY and the COUNTY agree and understand as follows: IC O,of Swt�larc,tower 50 -3 r 1 LLL i Nu,uHKKL I & I H T LUK til(J3G4(41 TEL Mar 27'97 15:50 No.018 P.02 I. For the purposes and consideration herein stated, the PROJECT is described as follows: construction uction of a redo tower and equipment building by COUNTY, including the construction of a road and Security fencing on a site selected by arr. The tower shall be known as the Sauthlaka-Denten County Communication Tower at 4000 T.W.King Rai. in woe Of this agreement,the COUNTY will provide labor, equipment and materials for the foad at the tower site location. The cost of materials shall be paid by the COUNTY from current reYenue c, in further perfotmanee of this agreement, the COUNTY will contract for the design, cots and coastruction of the tower, the equipment building and security fencing. At the time the Parts hereto alter into this agreement,it is acted that walk on the PROJECT will begin III. in performance of this agreement, the CITY will provide the necessary site for the PROJECT' at no cost to COUNTY. T): site is as shown on the attached lixlxibit "A," which is incorporated herein by refer:nee. The COUNTY shall be solely rzspo le for the design and specifications of the site improvements and the PROJECT. Further, CITY shall be solely responsible for the relocation of underground utilities that might be required by the PRQJBCI'. IV. The COUNTY shall: 4. submit construction plans to the CITY;and b. construct and maintain the tower in accordance with all applicable federal,state stud local regions, icaC sty of coon eke.wow 2 50 -9 I'IHK-2'(-1yy( lb; lb I-1LLJ1NUOJHKKLI ?S IHYLUK ti1'(SJ�4(41 I .104/Ub TEL: Mar 27'97 15:50 No.018 P.03 V. The parties hereto agree that upon completionof the PROJECT, the COUNTY wilt provide, at no cost, to the CITY up to twenty-two (22) channels on the CO.Thfl-rs communications infrastructure,provide space on the tower and equipment building for up to CTFY-owned commtmications systems. It is expressly agreed by the parties that tide to all egaiPnamt stroll remain m the name of thc purchaser. VL This agreement may be terminated by either party by giving six (6) months' written notice to the other party at thc address listed below. In the event of ,, by either party, it is agreed that the patties will work in a r cooperative rnanne� � g'.,�.eCe., the tower and building to another site. VIL COUNTY agrees to and accepts full responsibility for the acts, negligence. and/or Omissions o1'all COUNTY employees and agents,saw.and/or contract laborers, and for those of all otha- persons doing work under a contract or agreement with COUNTY. WEL CITY agree; to and accepts full responsibility for the acts, negligence., and/or omissions of ail CITY employees and agents,suboontra..E ors„and/or contract laborers. and for those of all other persons doing work Under a contract or agreement with CITY. COUNTY uetderstands and agrees that COUNTY, its employees, servants, agents and rpr sc ntatives shall at no time represent themselves to be employees, servants, agents and/or rilirmvntatives of CITY. CITY understands and agrees that CITY, its employees. servants,agents,and representatives shall at no time represent themselves to be employees, servants,arts and/or r we sentatives of COUNTY, PrA,C5t7 of Sotablake,sower 3 so' s MHk-2(—le 1b 15 r1tLU1NU,bHKKt1 tk IHTLUK t31fJJG4141 r.uDruo ILL: Mar 27'97 15:50 No .018 P.04 X. This agreement addresses only use;of the site by the COUNTY and the CITY. Any other use shall be addressed by separate agreement. XI. This agreement is not intended to extend the liability of the panics beyond that provided by law. Neither COUNTY nor CITY waives, nor shall be dactned hereby to waive. any immunity or defuse that would otherwise be available to it against claims arising by third parties. XII, This agreement represents the entire agreement between COUNTY and CITY and supersedes all prior negotiations,representations and/or agreements, either written or oral. This agreement may be amended only by written instrument signed by the governing bodies of both COUNTY and t TTY or those authorized to sign on behalf of those governing bodies. The validity of this agreement and of any of its terms or provisions, as well as the rights and duties of the parties hereto,shall he governed by the laws of the State of Texas. Further,this agreement shall be perfurmablle in DENTON COUNTY,TEXAS. XIV. In the event that any portion of this agrcen net shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. XV. The undersigned officer and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to eXeetute this agreement on behalf:of r['Assty of Sormi lee,tower 4 5 D MAR-27-1997 16: 15 FIELDING,BARRET & TAYLOR til(.53G4(41 r.uozuo Mar 2e-9e 15i51 No.01$ P.05 the patties hereto,and catch party hereby certifies to the other that any necessary tlesolutions extending said authority have been duly passed and arc now fa full force and effect. EXBCUTIhD in duplicate originals this,the day of , 1997. COUNTY - CITY Deng County,Texas l 10 west Hickory _ Denton.Texas 76201 By:, By: Honorable Jeff A.Moseley Denten County Judge Acting on bebatf of and by authority of the Acting On behalf of and by the Commissioners C Ourt of Benton County. authority of CITY Texas. ATTEST: AuiE,S1: By:. . — By: 'lam Hodges Name Denton County Clerk Tina APPROVED AS TO CONTENT: Jack Wagner,Director Dcntan County Centralized Road and Bridge APPROVED AS TO FORM: APPROVE AS TO FORM: Assistant District Attorney City Attorney MkawasoischlAmftwes. S TOTAL P.06 5 9 - 7 to O o 10 A N 0 Io ''° I ig) p O O -iliM Nr• o; nogo 24 D I0 oA_ 4a M IC COx O O=C -1 °m 81 1 ° M H. 7.-: xA . 4%mmmmmm.. .... . .\ H1( --. a° Z N g o 7 0x Nr 8 sm Z P.) C 0 g o ix t a O E T x x x x � to • o II \ m � )Al" x g 4 < o LI8 x I + x �' Rj I --rj I / N 0 g ____...., UI �/ HMIa Acrusuo i 1 0 g 4 N> Z — — — — x x x xo t7 t71 AP r 0 O C 'L7 x c co PIa, C l7 p < g. ..3 0 _ 'b w z 0 • cn z r.1z z x 2 a City of Southlake,Texas STAFF REPORT March 27, 1997 CASE NO: ZA97-016 PROJECT: Site Plan/Fox Hollow Office STAFF CONTACT: Karen P. Gandy,Zoning Administrator,481-5581, ext. 743 Dennis Killough,Planner I,481-5581, ext. 787 REQUESTED ACTION: Site Plan of Lot 9, Block 1, Fox Hollow, and being approximately 1.146 acres situated in the T.M. Hood Survey, Abstract No. 706. LOCATION: 300 Block of Northwest Parkway West(State Highway 114) approximately 145' west of the Northwest Parkway West(State Highway 114)frontage and being approximately 1,400'west of the intersection of Northwest Parkway West(State Highway 114) and North White Chapel Boulevard. OWNER/APPLICANT: Four Peaks Development, Inc. CURRENT ZONING: "0-1" Office District. LAND USE CATEGORY: Mixed Use(may include office buildings,hotels, and commercial and retail centers that serve local and regional needs) CORRIDOR RECOMMENDATION: Office Commercial NO. NOTICES SENT: Three(3) RESPONSES: None P&Z ACTION: March 6, 1997; Public Hearing continued to March 20; 1997 due to Resolution 95-24. March 20, 1997; Approved(7-0) Subject to Plan Review Summary No. 1 dated February 28, 1997 amended as follows: 1) delete item#3c(required driveway throat depth) 2) amend item#7 (trash dumpster location)to allow location as shown on plan, adding additional plantings around dumpster screen wall. L. 7A-I City of Southlake,Texas 3) amend item#8 (8' screening required adjacent to residential properties)to allow providing a 6' wrought iron fence from the southeast building corner parallel to the north line of Lot 10, Block 1 Fox Hollow to a point in the east line of Lot 9, Block 1 and provide a 6'wrought iron fence from the southerly northwest building corner perpendicular to the west property line of Lot 9,Block 1, connecting to the fence to be built on Lot 8,Block 1. 4) amend item#10 (required horizontal and vertical articulation)to allow 3'±deviation from the maximum allowed wall length of the most northerly west wall and the most westerly south wall on the elevation plans presented to the Planning and Zoning Commission on 3/20/97. STAFF COMMENTS: The applicant has met all items in Plan Review No. 1 dated March 14, 1997 with the exception of those items in the attached Plan Review Summary No. 2, dated March 27, 1997. 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Hood Survey.Abstract No.706 OWNER/APPLICANT: ENGINEER: Four Peaks Development,Inc. J.E.Levitt Engineers,Inc. 100 W. Southlake Blvd.#320, Suite 234 726 Commerce Street. Suite 104 Southlake.Texas 76092 Southlake,Texas 76092 Phone:(817)329-6996 Phone:(817)488-3313 Fax: (817)329-6996 Fax: (817)488-3315 • CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 3/24/97 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT.787. • 1. The following are in reference to driveway requirements: a: Show and label the ingress/egress driveway and easement for access to this site. Include deed record volume and page. Access to S.H. 114 must be through a paved all weather surface material (i.e. concrete, asphalt) and must be a minimum of 24' in width. Please be aware that proof of legal access must be shown prior to issuance of a building permit. b. Due to the distance of this site from existing S.H. 114, the driveway throat depth requirement for traffic stacking is currently satisfied. However, should S.H. 114 be expanded as current plans indicate, the stacking depth would become deficient. The minimum required depth is 43' and the estimated depth from the proposed S.H. 114 expansion appears to be approximately 25'. Please be aware that this issue was not addressed during the Concept Plan approval. (P&Z recommendation 3/20/97: delete) 2. Correct the Area of Open Space in the site data summary to reflect area unencumbered by building and pavements. 3. The trash dumpster should be located at the rear or side of the building and be screened by a gated 8' masonry wall constructed of a material similar to the building. (P & Z recommendation 3/20/97: amend to allow location as shown on plan, adding additional plantings around dumpster screen wall) 7A-7 City of Southlake,Texas 4. An 8' screening device meeting the requirements of Ord. 480, Sect. 39 is required along all property lines adjacent to residential property. This would appear to affect the south, southwest, and west property lines. (P&Z recommendation 3/20/97: amend to allow providing a 6'wrought iron fence from the southeast building corner parallel to the north line of Lot 10, Block 1 Fox Hollow to a point in the east line of Lot 9, Block 1 and provide a 6'wrought iron fence from the southerly northwest building corner perpendicular to the west property line of Lot 9, Block 1, connecting to the fence to be built on Lot 8, Block 1) 5. Show the location of any proposed hydrants. A Fire hydrant is requited to be installed adjacent to the driveway at its intersection with future S.H. 114. 6. Provide horizontal and vertical articulation on all building facades according to the requirements of Ord. 480, Sect. 43.9.c.1.c. . Compliance with the requirements are as shown on the attached articulation evaluation chart. (P&Z recommendation 3/20/97: amend to allow 3'±deviation from the maximum allowed wall length of the most northerly west wall and the most westerly south wall on the elevation) * No building permit will be issued until proof of adequate common access easement has been provided to the City. * An off-site 10' utility easement crossing Lot 8, Block 1 will be required in order to provide water and sewer service to this lot. Also, a minimum 10' utility easement will be required for on-site water lines for fire hydrant(s). All fire lanes must be per the City Fire Department requirements. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. * The applicant should be aware that prior to issuance of a building permit a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee,Water& Sewer Impact and Tap Fees,and related Permit Fees. * A permit from TxDOT must be obtained prior to any curb cut along S.H. 114. * Denotes Informational Comment att: Articulation Evaluation Chart cc: Four Peaks Development,Inc. J.E. Levitt Engineers,Inc. L:\WP-FILES\REV\970165P1.DOC 7A-S Articulation Evaluation No.2 Case No.ZA 97-016 Date of Evaluation:3/27/97 evations for Lot 9,Block 1 of Fox Hollow ived 3/24/97 .l 7 re Front-facing: North Wall ht.= 10 • Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max.wall length 30 26 -13% Yes 30 . 26 -13% Yes Min.artic.offset 2 2 0% Yes 2 2 0% Yes Min.artic. length 2 5 150% Yes 2 5 150% Yes Rear-facing South Wall ht.= 10 Horizontal articulation Vertical articulation R uired Provided Delta Oka ? Required Provided Delta Okay? Max.wall length 30 24 -20% Yes Min.artic.offset 2 3 50% Yes 2 3 50% Yes Min.artic. length Right-facing: West Wall ht.= 10 Horizontal articulation Vertical articulation R uired Provided Delta Oka ? Required Provided Delta Okay? Max.wall length 30 18 -40% Yes Min.artic.offset 2 5 150% Yes 2 2 0% Yes Min.artic. length 4 11 175% Yes Ct-facing: East Wall ht.= 10 Horizontal articulation Vertical articulation Required Provided Delta Okay? Required Provided Delta Okay? Max.wall length 30 19 -37% Yes 30 17 -43% Yes Min.artic.offset 2 3 50% Yes 2 3 50% Yes Min.artic. length 2 6 200% Yes C 74-9 c40,iali WWIAM 3 -- 3 .� . t V'WM 3 •1 1 4,47 // Iii D0Rg -EN a a ! 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LeGrand, City Secretary SUBJECT: Ordinance No. 674, an Ordinance cancelling the May 3, 1997 General Election. Ordinance No. 674, 1st reading, will enable the City Council to cancel the May 3, 1997 General Election and declaring each unopposed candidate elected to office. Since the advent of write-in limitations under Texas election laws, election officials have lamented the expense of conducting elections for which the outcome is determined at the close of the write- in deadline. If the candidates on the ballot are unopposed and no write-in candidates have filed to challenge them by the write-in deadline, the election process is rendered virtually meaningless since voters will be able to cast a vote only for the unopposed candidate on the ballot. In 1995, the Texas Legislature amended the Election Code to permit the cancellation of an election under certain circumstances. According to Sections 2.051-.054 of the Election Code, the authority responsible for having the official ballot prepared (the City Secretary) shall certify in writing that all candidates are unopposed for the election. The certification shall be delivered to the governing body of the political subdivision as soon as possible after the filing deadlines for placement on the ballot and list of write-in candidates. The law states, on receipt of the certification, the governing body of the political subdivision by ordinance may declare each unopposed candidate elected to the office. After election day (May 3, 1997), Council will issue certificates of election to the unopposed candidates, and they are sworn in to office in the same manner provided for a candidate elected at an election. A statement of elected officer will be filed with the Statutory Documents Division of the Secretary of State before the new officer can be sworn in. I have attached for your information, a copy of the Certification of the City Secretary as required, as well as Ordinance No. 674. If you have questions, please let me know. /sl C • = City of Southiake Duthla • Administrative Offices Office of the City Secretary Mayor: Rick Stacy Mayor Pro Tern: W.Ralph Evans Deputy Mayor Pro Tern: CERTIFICATION PamelaA.Muller OF Council Mo CITY SECRETARY Wayne Moffatffat David A.Harris Gary Fawks Scott F.Martin I, Sandra L. LeGrand, City Secretary for the City of Southlake, Texas, and the City Manager: authority responsible for having the official ballot prepared for the May 3, 1997 Curtis E.Hawk General Election, do hereby certify that the following candidates are unopposed for Assistant City Manager: election to the Office of Mayor and Councilmember Place 2 in the May 3, 1997 Shana K.Yelverton General Election, that no write-in candidates have filed to be placed on the list of ?cretary: write-in candidates, and that no proposition appears on the ballot: a L.LeGrand MAYOR: RICK STACY COUNCILMEMBER PLACE 2: WAYNE MOFFAT J.tHLArKFVt (d44/tu v ft andra L. LeGrand City Secretary City of Southlake see Date: March 20, 1997 Coe 1725 East Southlake Blvd. • Southlake, Texas 76092 (817) 481-5581 • FAX (817) 488-6796 AN EQUAL OPPORTUNITY EMPLOYER" (6.0' ORDINANCE NO. 674 AN ORDINANCE CANCELLING THE MAY 3, 1997 GENERAL ELECTION AND DECLARING EACH UNOPPOSED CANDIDATE ELECTED TO OFFICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, in accordance with law a general election has been ordered for May 3, 1997 for the purpose of electing council members to serve on the city council in the City of Southlake; and WHEREAS, no proposition is to appear on the ballot in that election; and (4.0„, WHEREAS, the city secretary has certified in writing that each candidate on the ballot is unopposed for election to office; and WHEREAS, the filing deadlines for placement on the ballot and declaration of write- in candidacy have passed; and WHEREAS, in these circumstances Subchapter C of Chapter 2 of the Election Code authorizes a governing body to declare each unopposed candidate elected to office and cancel the election. NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. The following candidates, who are unopposed in the May 3, 1997 general election, f:\files\slake\ordinance\cancei.ele(03-24-97) 861, - 3 are hereby declared elected to office, and shall be issued a certificate of election: Mayor: Rick Stacy Place 2: Wayne Moffat SECTION 2. The city secretary is directed to post a copy of this ordinance at each designated polling place on May 3, 1997. SECTION 3. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. C C f:\files\slake\ordinance\cancel.ele(03-24-97) 2 PASSED AND APPROVED ON FIRST READING ON THIS DAY OF , 1997. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 199_. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: City Attorney kir f:\files\slake\ordinance\cancel.ele(03-24-97) 3 a -� City of Southlake,Texas STAFF REPORT • March 27, 1997 CASE NO: ZA 97-002 PROJECT: Rezoning and Site Plan/Carroll I.S.D.No.2.a 7-8-9 Grade Secondary School STAFF CONTACT: Karen Gandy,Zoning Administrator,481-5581, ext. 743 Dennis Killough, Planner I,481-5581, ext. 787 REQUESTED ACTION: Rezoning and Site Plan of approximately 50.632 acres situated in the Thomas M. Hood Survey, Abstract No. 706, and being Tract 10. LOCATION: On the west side of North White Chapel Boulevard and approximately 200' north of the intersection of Chapel Downs Drive and North White Chapel Boulevard OWNER: Carroll I.S.D. APPLICANT: Cheatham&Associates CURRENT ZONING: "AG"Agricultural District (.., REQUESTED ZONING: "NR-PUD"Non-Residential Planned Unit Development LAND USE CATEGORY: Medium Density Residential(may include limited low intensity office and/or retail uses) NO. NOTICES SENT: Thirty-six(36) RESPONSES: • Nine (9) responses were received within the 200' notification area: • Kenneth Burke, 125 W. Chapel Downs Drive, Southlake, opposed. "The decision that you are about to make will negatively impact the value, safety, and quality of life for the property that I own on the corner of the Oak Hill Estates subdivision." See attached letter. • Jill and Robert O'Neal, 101 Ascot, Southlake, undecided. "We request that the following changes be made: 1) no lighting of athletic facilities and that there use be restricted to school use only (No joint use!) 2) add sidewalks along White Chapel and through the Durham with crosswalks across White Chapel. 3) No road (or driveway) connecting Shady Oaks and White Chapel on school property. The city, not the school district, should be built necessary roads. Highland should be improved by the city." L • Stephen Zerebe, 101 E. Chapel Downs, Southlake, in favor. ". . . concerned about traffic on Whites Chapel and a paved sidewalk on Whites Chapel from 1709 to Highland." a6- 1 City of Southlake,Texas • Margaret Kothmann, 923 Dove Creek Trl., Southlake, undecided. "Traffic, noise / too much, lack of trees - Not looking like a commercial area. I really do not want a 5 lane freeway behind our house!" • Bert Yetman, 459 W. Highland, Southlake, opposed. "Noise levels - Diminished property values, lights at night - Distribution of trees." • James Evers, 102 Belmont Pl., Southlake, opposed. "Our house backs up to White Chapel. There already significant traffic on White Chapel. Few cars adhere to the 40mph speed limit. Recent appraisal (1/97) reflected a devaluation of $10,000 - $15,000 from 8/95 appraisal due in part to proposed development." • Daniel and Audrey Hodan, 205 West Chapel Downs Drive, Southlake, opposed. "We urge the Commission and the City of Southlake council to make decisions as if their property was next to this request." See • attached letter. • Glennis Davidson, 479 W. Highland St., Southlake,opposed. "Stadium lights - noise -traffic - litter- loss of trees - environmental loss - loss of rural atmosphere and privacy, and property value." • Nina Louise Dunn, 950 N. White Chapel Blvd., Southlake, opposed. "Loss of privacy, property value, country environment, nature, trees, animal habitat, more noise, traffic, light pollution, litter, not enough . land for middle school or high school, no mention of practice field in school land." • One(1)response was received outside the 200'notification area: • *Nora Coon, 240 Green Oaks Lane, Southlake. Letter states concerns with location, lot size, building height request, traffic, and lighting. See attached letter. *NOTE: This response was received prior to submittal of zoning and site plan request. A letter with sixty-two (62) signatures stating "concerns," was submitted by Oak Hill Homeowners Association. Two (2) residents are within the 200' notification area. Sixty (60) residents are outside the 200' notification area. Letter states: "We feel that the decisions made by the Planning and Zoning Commission will directly affect the future property values of our neighborhood as well as our quality of life." See attached letter and list of resident signatures with additional comments. A letter with thirty-four (34) signatures was received from "Concerned Residents, City of Southlake, TX"stating concerns and issues regarding: proposed road from North White Chapel Boulevard to Ascot Drive and lighting of athletic fields. Four(4) residents are within the 200' notification area. Thirty(30)residents are outside the 200'notification area. See attached letter. City of Southlake,Texas P&Z ACTION: February 6, 1997;Approved(7-0)at the applicant's request to table until the February 20, 1997 Planning&Zoning Commission meeting. February 20, 1997; Approved(7-0)to close the public hearing and to table until the March 20, 1997 Planning&Zoning Commission meeting. March 20, 1997;Approved(5-2) subject to Plan Review No. 3 dated March 14, 1997 amended as follows: 1) Amend item#4 to provide a 6'masonry or wood fence along the north and south property lines to fill in gaps unless a waiver in writing is received from the adjacent owner; 2) Proposed building to be limited to a maximum of 3 stories; 3) No lights on tennis courts or football field; 4) Provide a 4'to 5' chain link fence along the west property line; 5) Delete the internal right-of-way dedication with the exception of the right-of-way dedication along N. White Chapel Blvd. 6) Add 6' wide sidewalks on the interior driveway loop at the applicants request. 7) Add preservation of trees shown on the plan received by the City on 2/12/97 and save trees in the area currently shown as right-of-way west of the 4 way intersection with no improvements in this area. 8) Move sidewalks out of right-of-way of N. White Chapel Blvd. STAFF COMMENTS: The proposed deviations from the "CS" zoning district regulations for this P.U.D. appear to be building height,requesting a maximum of 3 stories(CS- 2 %Z stories max.) and a maximum height of 65' (CS- 35' max.) and a proposed outside storage area of 900'. The applicant has met all items in Plan Review No. 1 dated January 31, 1997, Plan Review No. 2 dated February 14, 1997 and Plan Review No. 3 dated March 14, 1997 with the exception of those items in the attached Plan Review No. 4 dated March 27, 1997. 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In w • 1 a oI I A l 1 s •-": ./ 0 IS d 7. L ,. .„„ .. .. . . .-... til VA p s d te. ® 0Wo• 1 Na a� � r g6,�n ADJACENT LAND OWNERS AND ZONING FOR ZA97-002 20-Jan-97 # Owner Name ,Zoning 01 RAMSEY, J. AG 02 DAVIDSON, G. AG 03 YETMAN, B. SF-1A 04 CAMPBELL, J. AG 03 PATTY, B. AG 06 DUNN, N. AG 07 KOTHMANN, S. SF-20A 08 CHAPEL D. SF-20A 09 PICKERT, W. SF-20A 10 O'NEAL, R. SF-20A 11 COLE, T. SF-20A 12 HUTSON, W. SF-20A 13 BROWN-PACE VENTURE SF-20A 14 WINDMULLER, D. SF-20A 15 MAY, W. SF-20A 16 EVERS, J. SF-20A Cle 17 EGEL, R. SF-20A 18 LEDBETTER, B. SF-20A 19 LIMKE, S. • • SF-20A 20 ZERBE, S. SF-20A 21 HEMING, J. SF-20A 22 BURKE, K. SF-20A 23 EARLES, H. SF-20A 24 BOWEN, J. SF-20A 25 THIEME, G. SF-20A 26 HODAN, D. SF-20A 27 LINK, A. SF-20A 28 OTTERSEN, H. SF-20A 29 GLOVER, R. SF-20A 30 SHORE, S. SF-20A 31 CANGELOSI, F. SF-20A 32 HOWLE, J. SF-20A 33 SANDLIN, M. . AG Cy, 34 CARROLL ISD CS 35 MYERS, J. SF-1A 1 • City of Southiake,Texas SITE PLAN REVIEW SUMMARY Case No.:,Zit 97-002 Review No:Four Date of Review:3127/97 Project Name: Site Plan for P.U.D. Zoning- Carroll I.S.D. Secondary School, approximately 50.632 acres*tut*hale Thomas M.Hood Survey.Abstract No.706 OWNER/APPLICANT: ENGINEER: Cheatham&Associates 1201 N..Carroll Avenue 1601 E. Lamar Blvd._Suite 200 SouthSouthiake,Tgras 70092 Arlington,Texas 36011 Phone:01.7)481-5775 Phone:(817)548-0696 Fax: (8;7)`- Attn: Ted Gillum Fax: (817) 265-8532 Attn: Brian Tucker CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 3/24/97 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER PLEA;o. . ACT DENNIS IULLOUGH AT(847)481 5581.EXT.787. _ _ 1. Include Future Field House in the Site Data Summary and the landscape area calculations. A revised site plan will be required prior to issuance of a building permit for structures not fully included on this plan. 1. The following changes are needed with regard to interior landscape area and bufferyards: a. 10 square feet of landscaped parking island must be provided for each parking space. This amounts to approximately 1 -9' x 18' island per.16 parking stalls. The parking area directly • north of the school site as well as the parallel spaces appear deficient. • b. Provide the required canopy and accent trees for interior landscape area. Existing tree . credits used for interior landscape canopy and accent trees should be shown as provided with a superscript referencing note"B". Change note"B"to "Reflects existing tree credits. Existing tree,credits shall comply with Ord. 544,Sect.4.3" c. Provide bufferyards in compliance with Ord. 480, Section 42. Please note that existing tree credits do not count toward required shrubs. Existing tree credits will be evaluated at the time of Landscape Plan submittal for building permit. The minimum plant materials or greater should be shown as provided regardless of allowable tree credits. 3. Ordinance 480,Section 39 requires an 8' screening device (solid fence or dense plant material) for non-residential uses adjacent to residential properties. Please note that Section 39.4.c indicates that this is not mandatory for public schools except where parking, playgrounds or other intensive use areas are considered to be adjacent to the residential properties. (P & Z recommendations 3/20/97: Amend to provide a 6'masonry or wood fence along the north and south property lines to fill in gaps unless a waiver in writing is received from the adjacent owner) City of Southlake,Texas 4. Show and label the type and height of screening and the materials to be contained within the proposed area of outside storage. * Additional P.&Z recommendations 3/20/97: • Proposed building to be limited to a maximum of 3 stories; • • No lights on tennis courts or football field; • Provide a 4'to 5'chain link fence along the west property line; • Delete the internal right-of-way dedication with the exception of the right-of-way dedication along N. White Chapel Blvd. • Add 6'wide sidewalks on the interior driveway loop at the applicants request. • Add preservation of trees shown on the plan received by the City on 2/12/97 and save trees in the area currently shown as right-of-way west of the 4 way intersection with no improvements in this area. • Move sidewalks out of right-of-way of N. White Chapel Blvd. * . This review is based on the development regulations for the "CS" zoning district. The proposed deviations from the "CS" zoning district regulations for this P.U.D. appear to be building height, requesting a maximum of 3 stories(CS-2 1/2 stories max.)and a maximum height of 65' (CS-35' max.)and a proposed outside storage area of 900'. * Any agreements for infrastructure improvements should.include the off site recommendations of the Traffic Impact Analysis and review. No review of proposed signs is intended with this site plan. A separate building.permit is required prior to construction of any signs. . * The applicant should be aware that prior to issuance of a building permit a Final Plat must be • .processed and filed in the. County Plat Records, a fully corrected site plan, landscape plan; irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water&Sewer Impact and Tap Fees,and related Permit Fees. * The applicant should be aware that new submittals for the next scheduled meeting must be \received at the City by 5:00 PM on 4/07/97. If not received by that time, no review will be prepared until the following submittal schedule. All 17 revised submittals must be folded 6" x 9" and an 11"x 17"revised reduction must be provided. * Denotes Informational Comment cc: Carroll Independent School District Cheatham and Associates L:\WP-Fn,ES.REV\97\97002SP3.doc 8e 8 •• • . ,,,,, . . • : ems•goos. . rioripmer44.46PAseiweappla . tut .., . . . NIld 3131 . IIIMININOWILI 3LB .....t I VA, 'A Mill.110.1 WNW Oral MN.. PM aft WNW.*IMAM al 9010111 a No (...„ ..................2222 1221422212 ""Mlif0:1111.MOM Mew VIAL 3)31131106 seis=Wawa, imm line own'a ""..............we've°".. VOHOS AtIVOt40033 301/1i8 L 0-9- ..... .....<•-• : . "•. 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(..„, , rv..m. _Z U (hare CITY OF SO(UTHLAKE, TEXAS AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED,THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING APPROXIMATELY b ' ' `,,�p�� SITUATED IN THE cz r of • _...? py { AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM .F,' a u T! TO t SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; - - CORRECTING THE OFFICIAL ZONING MAP; PRESERVING • ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND • AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL (re ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial,residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety,morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as I ° �3 under the City's Comprehensive Zoning Ordinance; and WHEREAS,a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS,the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these L:\CTYDOCS\ORD\CASES\480-233.PUD ( n Page 1 88-e l (80" changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood;location,lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of the land; effect on the concentration of population,and effect on transportation,water, sewerage, schools,parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings,and encourage the most appropriate use of the land this City; and, WHEREAS,the City Council of the City of Southlake,Texas,does find that there is a public necessity for the zoning changes, that the public demands them; that the public interest clearly. requires the amendments,and that the zoning changes do not unreasonably invade the rights of those ce who_bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS,the City Council of the City of Southlake,Texas,does find that the changes in zoning lessen the congestion in the streets,helps secure safety from fire,panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land,avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools,parks and other public requirements; and, WHEREAS,the City Council of the City of Southlake, Texas,has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed,are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That Ordinance No. 480,the Comprehensive Zoning Ordinance of the City of Southlake,Texas,passed on the 19th day of September, 1989,as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: L:\CTYDOCS\ORD\CASES\480-233.PUD gg„/ . Page 2 (se Being a tract of land situated in the �.see � � �� `° r: , _ , •,and more fully and completely described in Exhibit"A" attached hereto and incorporated herein, from rt to rst • „ as depicted on the approved Concept Plan attached hereto and incorporated herein as Exhibit "B". The use of the above property shall further be subject to the conditions, restrictions and limitations set forth in the Development Standards contained in Exhibit "B". • Section 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas,to reflect the herein changes in zoning. Section 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake,Texas. All existing sections, subsections,paragraphs,sentences,words,phrases and definitions of said.Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified,verified, and affirmed. Section 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both • present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets;to provide adequate light and air;to prevent over-crowding of land; to avoid undue concentration of population;and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water,parks and other commercial needs and development of the community. They have been made after a full and complete hearing with,reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. Section 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. Section 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. Section 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 8. All rights and remedies of the City of Southlake are expressly saved as to any L:\CTYDOC S\ORD\CASES\480-233.PUD Page 3 88—)5 • L and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation,both civil and criminal,whether pending in court or not,under such ordinances, same shall not be affected by this ordinance but may be prosecuted until fmal disposition by the courts. Section 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten(10)days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty,fine or forfeiture for any violation of any of its provisions,then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten(10)days after passage of this ordinance,as required by Section 3.13 of the Charter of the City of Southlake. Section 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. - PASSED AND APPROVED on the 1st reading the day of , 1997. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2nd reading the day of , 1997. MAYOR ATTEST: CITY SECRETARY L:\CTYDOCS\ORD\CASES\480-233.PUD Page 4 sPD-1 C., EFFECTIVE: APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY C C L:\CTYDOCS\ORD\CASES\480-233.PUD Page 5 s1 -15 EXHIBIT"A" (hre . BEGINNING AT A 1/2" FOUND IRON ROD AT THE SOUTHEAST CORNER OF LOT 1, BLOCK 1, CARROLL ISD NO. 1 ADDITION, RECORDED IN CABINET A, SLIDE 2555, PLAT RECORDS, TARRANT COUNTY, TEXAS; THENCE N 00°01'12" E, WITH THE EAST LINE OF LOT 1, BLOCK 1, CARROLL ISD NO. 1 ADDITION, A DISTANCE 1327.98 FEET TO A FOUND 1/2" IRON ROD; THENCE S 89°52'35" E, GENERALLY ALONG AN OLD BARB WIRE FENCE, PASSING A 2 1/2" OUTSIDE DIAMETER PIPE AT 1646.99, FEET IN ALL 1650.00 FEET TO A SET 1/2" IRON ROD FOR A CORNER, SAID POINT BEING IN WHITE CHAPEL BLVD AND BEING IN THE CALLED EAST LINE OF THE T. HOOD SURVEY; THENCE S 00°01'24" W, WITH THE CALLED EAST LINE OF THE T. HOOD SURVEY AND WHITE CHAPEL BLVD, A DISTANCE OF 1340.98 FEET TO A SET PK NAIL FOR A CORNER; THENCE N 89°36'57" W, WITH THE NORTH LINE OF BLOCK 1, OAK HILLS ESTATES, PASSING 1/2" IRON RODS AT 16.94 FEET AND 32.28 FEET, IN ALL 1339.07 FEET TO A 1/2" FOUND IRON ROD FOR AN ANGLE POINT AT THE COMMON CORNER OF OAK HILLS ESTATES, AND LOT 1, BLOCK 1, SANDLIN ESTATES; THENCE N 88°36'10" W, WITH THE NORTH LINE OF LOT 1, BLOCK 1, SANDLIN ESTATES, A DISTANCE OF 310.97 F 0 THE POINT OF BEGINNING AND CONTAINING 50.632 ACRES OF LAND, MORE OR LESS. ie Coe L:\CTYDOCS\ORD\CASES\480-233.PUD Page 6 66'(..O N /.iu Ei OR MI RI«w -, S1N3Y 3A0lLdN 310 , Ni(�� .y•11NI3IB P Y3..\WAS 0.V. 1• uee MR.3.1lXOMN.w3.low�e sa-NMiM Val one-an Nun MM olan) wuaw.s..."mo.nw SVX�1 �fV?IIIIOS �"° - MM[emm loom en tune rm lOu:,11 Mt •3.�.•ele3••e,3Y.e.•3..�..” 100H�S AWQIV0�3S 30\M�J 6 B L •• ..., e (�tmMPM--OOAt�Aiplq-pi�gtlp tibpi70t�tpn^ lwo n3u3e eoa WOOL SVXj1•3)N1UI10S-3AV TpHFl1IJN IOZL ►71L4►iJOSAt 'f MINED A010010MO011010.0 •Q•S'I TI aw° .. 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C JI!cts?I el I,I1Wl1Yi4�1 1 I � - --- • • 't-•J I I 0 iI • Rei II y 1-_ J- -J .� 1 O 1i �- �I O t {{II%% 1 . 4 1- 1111 s 0 o 1.1II' �I I Il , , g LI 6i -.._._ i E ! lit 11 I 1 IURI d � ! t ' 1 3 e1 E itR? 17 © � r ' :=1xFxK�I0 3.11 0.1011e41.3 Min.c uh, a :.. i `!! -_-"—- qa,,... r. r . e- rg! ir- 1 - iL 0 ..11 TI1N30I53tl AlISN30 Wf1103S1 crrr baaE III ill_ �Vi r1 . .- L:\CTYDOCS\ORD\CASES\480-233.PUD ` _ I.i.WQ€` .lf Y•Il•Inq elx..03sosow �cg��i Page 7 8►gyp 17 City of Southlake,Texas STAFF REPORT March 27, 1997 CASE NO: ZA 97-003 PROJECT: Preliminary Plat/Carroll I.S.D. No. 2 Addition STAFF CONTACT: Dennis Killough, Planner I, 481-5581, ext. 787 REQUESTED ACTION: Preliminary Plat of approximately 50.632 acres situated in the Thomas M. Hood Survey,Abstract No. 706, and being Tract 10. LOCATION: On the west side of North White Chapel Boulevard and approximately 200' north of the intersection of Chapel Downs Drive and North White Chapel Boulevard. OWNER: Carroll I.S.D. APPLICANT: Cheatham& Associates CURRENT ZONING: "AG" Agricultural District LAND USE CATEGORY: Medium Density Residential (may include limited low intensity office and/or retail uses) NO. NOTICES SENT: Thirty-six (36) RESPONSES: Ten (10) responses were received within the 200' notification area: • Kenneth Burke, 125 W. Chapel Downs Drive, Southlake, opposed. "The decision that you are about to make will negatively impact the value, safety, and quality of life for the property that I own on the corner of the Oak Hill Estates subdivision." See attached letter. • Susan Zerebe, 101 E. Chapel Downs, Southlake, in favor. "No opposition to school, but I am opposed to any widening of White Chapel Rd. between 1709 & 114. Also concerned about excess traffic." • John Howle, 325 W. Chapel Downs, Southlake, opposed. "1. I would like to see the funds for the 8' fence along the south boundary used for Cedar Trees to create a natural buffer. 2. A guarantee of no lighting on baseball fields." • Stanley Kothman, 923 Dove Creek Trl., Southlake, undecided. "Firearms owner inside of 1000' of school property." • John and Kay Myers, 570 Love Henry Court, Southlake, opposed. (Separate comments by above named residents are listed here respectively). "Loss of trees along north boundary, traffic L generated on White Chapel & Shady Oaks, potential noise & lights." "1. Decrease on property values. 2. Loss of privacy. 3. City of Southlake,Texas Reduced quality of life - light, noise pollution. Traffic increase - we will not be able to cross White Chapel to get 114 drainage problem site plan problem too intensive use, drainage, too many trees removed, too few parking spaces, traffic, to big of a school, too many athletic fields." • Bert Yetman, 459 W. Highland, Southlake, opposed. "Noise levels - Diminished property values - Destruction of trees - Lights at night." • Daniel and Audrey Hodan, 205 West Chapel Downs Drive, Southlake, opposed. Resident states concerns regarding traffic and size of said lot. See attached letter. • Glennis Davidson, 479 W. Highland St., Southlake, opposed. "Stadium lights-noise-traffic-litter- loss of trees -environmental loss - loss of rural atmosphere and privacy, and property value." • Nina Louise Dunn, 950 N. White Chapel Blvd, Southlake, opposed. "Loss of privacy,property value,country environment, nature,trees, animal habitat, more noise,traffic,light pollution, litter,not enough land for middle school or high school,no mention of practice field in school land." • Barbara Ann Paty, 1000 N. White Chapel, Southlake, opposed. "I know we have to build new schools but hopefully no on some of the most beautiful property in Southlake. Building a school on this property is like building a mall on Bunker Hunter's Ranch. Why do we want to put this school next to the elementary school and cause more traffic in one area of the city?" Two (2) responses were received outside the 200' notification area: • *Nora Coon, 240 Green Oaks Lane, Southlake. Letter states concerns with location, lot size, building height request, traffic, and lighting. See attached letter. *NOTE: This response was received prior to submittal of zoning and site plan request. • Brad Moore, 909 Mission Drive, Southlake, opposed. "Increase in traffic; reduced property values of nearby homes; disruption caused by lighted sports fields." P&Z ACTION: February 6, 1997; Approved (7-0)Applicant's request to table until the February 20, 1997 Planning &Zoning Commission meeting. February 20, 1997; Approved (7-0) Applicant's request to table and to continue the public hearing to the March 20, 1997 Planning & Zoning Commission meeting. March 20, 1997; Approved(5-2) subject to Plat Review Summary No. 3 dated March 14, 1997 amended as follows: 1) Delete the internal right-of-way dedication with the exception of the right-of-way dedication along N. White Chapel Blvd. City of Southlake,Texas STAFF COMMENTS: The applicant has met all items in Plat Review No. 1 dated January 31, 1997, Plat Review No. 2 dated February 14, 1997 and Plat Review No. 3 dated March 14, 1997 with the exception of those items in the attached Plat Review No. 4 dated March 27, 1997. L:\W P-FILES\MEMO\97CAS ES\97-003 PP.W PD L _WrIiii159/9�.. o-y uu w Ac ' • l SaRIEI' A-72 P IAl SSI99EY A-t1. lA otoisigg Gv ' `! sal Ac 40.0 Ac 2A2A 10 At i i.. : I f. --(14iir, .1,1111 i --i / \ \ IVO 1 li &B3SAL( 1 a IC I-",,2D p\ •6R v'. 6F1 /" ! 3 3 LARK IN H. CHIVL R$ 6F . 401 2c; . �� A A surlev A-.>toc D } A 56.33 Ac �� 2J i \A., i A` .t v i 602 2H ! .r %�-r- < 1 •(si- 1 ' i _" 6J ©Te iY 2F frig 1 i iky IB 13(,12E :11 i \i i v/�I I 4 3A2B 4/0 ` •.-.J __� 28 i; . 1 ,•.1. I !3D ! ,� 3B2 3B 3B, 31 '° J IV RTy� 3.15 Ac -J x2 _ GN I i 3H x 1 RTill- -- `- yIL ; w , !OWN• FST P 5.97 M 2� 1�_- ! 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I w 1 • 14 _ • I to a r + • �2i/ W O o • t (, r+ \ r . . . % a I ¢ o o A t rc. o� iki p h _ ...../ Z. z—j `ti to x /,c I N i 1 1 s . 1 . . Y' ADJACENT LAND OWNERS AND ZONING FOR ZA97-002 20-Jan-97 (16•1 # Owner Name ,Zoning 01 RAMSEY, J. AG 02 DAVIDSON, G. AG 03 YETMAN, B. SF-1A _ 04 CAMPBELL, J. AG 05 PATTY, B. AG 06 DUNN, N. AG 07 KOTHMANN, S. SF-20A 08 CHAPEL D. SF-20A 09 PICKERT, W. SF-20A 10 O'NEAL, R. SF-20A 11 COLE, T. SF-20A 12 HUTSON, W. SF-20A 13 BROWN-PACE VENTURE SF-20A 14 WINDMULLER, D. SF-20A 15 MAY,W. SF-20A 16 EVERS, J. SF-20A 17 EGEL, R. SF-20A 18 LEDBETTER, B. SF-20A 19 LIMKE, S. SF-20A 20 ZERBE, S. SF-20A 21 HEMING, J. SF-20A 22 BURKE, K. SF-20A 23 EARLES, H. SF-20A 24 BOWEN, J. SF-20A 25 THIEME, G. SF-20A 26 HODAN, D. SF-20A 27 LINK,A. SF-20A 28 OTTERSEN, H. SF-20A 29 GLOVER, R. SF-20A 30 SHORE, S. SF-20A 31 CANGELOSI, F. SF-20A 32 HOWLE, J. SF-20A 33 SANDLIN, M. . AG (ige 34 CARROLL ISD CS 35 MYERS, J. SF-1A I City of Southiake,Texas PRELIMINARY PLAT REVIEW SUMMARY No:ZA 97-003 Review No:Four Date of Review:3/27/97 Project Name: PreliinInaiy Plat-Carroll I.S.D.No. 2 Addition.Lot 1.Block 1, being 50.632 acres of land out of the Tbomasjf.Hood Survey.Abstract No.706. APPLICANT: SURVEYOR: Carroll.I.S.D, Cheatham&Associates 1201 N. Carroll Avenue 1601 E. Lamar Blvd.. Suite 200 Southiake, Texas 76092 Arlington,Texas 76011 Phone:(817)481-5775 Phone:(817)461-0188 Fax: (817) Attn: Ted Gillum fax: (817)265-8532 Attn: Brian Tucker CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 3/24/97 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,-EXT.787. 1. Provide easements for water, sewer and/or drainage in compliance with plans as approved by the City Public Works Department. * Denotes Informational Comment cc: Carroll I.S.D. Cheatham&Associates L:1WP-F1LES\REV\97\97-003PP3 7 (..., -- E - v ` ix 1 Il l 1al,!aiI4Ii f1I ':'tV.•:.i 40•"4L•43•..)'1,i1'.'•aa-:nl 1 • '$- - jam \ n,lll.: t=� I i,6IaA„!4IakI1,1i" .1ii1t 1 1 5 �`ti . z1 ■ a s iahll i, 9i i s n `. 2 ti il 11;111 I iii.E..s4Trx—E.-- iO4-a ag al. frig iii, ' 0 ,3 p toil kit ill d.,1/4..,_, diL blilko .11ilig it --- ....2. NOLLIOGY MOO' MINJ w I _�----mot- •' _ l . ---- t. --F74 4 % --isoNlitg, _ y -T -s�t_'�c-crM.o�- J tlu_-_ O�, w.w'.r _ '$r . -M 11,{011f�8 Q/Y '$d,u, LH.,H ,,. .rl.roe T w. ' 4 " -----.7.201-.( .1• It y -_� 1t al ill ----k i O'''kil 1 i 1-.4 - : r 1 I-—1 hii 1 t ill ;I I.j4wa'wa�rr11 • lli `t'� �l 1 1 I ... 1g i AfT-1} I alp 1'' I.• al • 1 I• I yy1 I yyy a a • I N .AI I 1 w yyi tt,: ..►III I , :.To t _-�Q rl 111 I� . p 7 r Ii itf1 �'O. t • • •• t[�.r�1-�` 1 ,t rimn1nskim_ li vp I tli 4).1 11 i . II mN II 1 Ol Th$ l 4 ;. IijIIJj !al • " _� a gi ; i 1 • Il „ *0 • Vag,:.11.1 '0 to i . : a s...<*, , .i? l ;r5ijjIJ! i} J Ifr • • • D t •. . '3 0' 1 111 I 41,,,,..- -- Arno•-/.staw■ ....... _ (.." , _' r yte! bii1jtifti ____ if 1 lib/eC _ - ix $C" City of Southiake,Texas MEMORANDUM March 27, 1997 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director SUBJECT: Resolution No.97-22,amending Resolution No.95-24 regarding case limitations, proposing a point system for agenda management. We have previously discussed with Council and P&Z an alternative method to agenda management which we called the"Points System": Basical s-t ints system is an estimate of the time required to review particular cases and placement on the agenda based on a particular amount of time allocated for development case evaluations. There are several goals in adopting this system as follows: GOALS: 1. Accommodate Citizen Input: Currently we place all submitted items on the agenda and deliberated them in order. Citizens who wish to comment on a particular case must sit through several cases until late in the evening, and then their case gets tabled until a future meeting because there are more cases on the agenda than can be heard in one evening. 2. Focus Commissioners Review Time: The Planning and Zoning Commissioners currently must review and be prepared to discuss all items on the agenda,just in case they are heard. A more realistic agenda would allow the Commissioners to focus their review time on the cases that were likely to be heard. 3. Lighten Staff Packet Preparation: Currently staff prepares packets for every item on the agenda,knowing that in some cases two-thirds of the cases will not be discussed. Then we prepare the same packets again next time. We have prepared some packets for four meetings before a case is heard due to the current resolution. This creates a lot of problems because the Commissioners cannot always keep their original full-size documents. There have been times when we cannot get full-size documents from the applicants to put in the later packets so the Commission or Council ends up with the small reductions to review the case. Another factor is that the consultants have to submit 17 blueprints for each packet and if they have been tabled several times,resubmittal of prints costs them money and staff time to prepare in packet. L L:\WP-FILES\RES ORD\LIMT-CAS\POINTS3 March 26, 1997 Page 1 of 3 City of Southlake,Texas 4. Minimize Developer/Consultant Attendance:Currently the applicants/developers and their consultants must attend every meeting that their item is on the agenda, knowing that there is a high likelihood that their case will not be heard. This is bad for a couple reasons. The developer is paying the consultants to sit and watch the meeting and there is no need to waste anybody's money,even developers'. Second,with so many items on the agenda,half of the seats in the council chambers are full of developers and consultants and there is no seating available for citizens interested in the cases actually being heard. I have talked to developers about the new proposal and it is their preference to know that they will be heard 2-3 meetings ahead, rather than sit through all meetings waiting to be heard. OVERALL CONCEPT: The concept is to limit the number of cases to be placed on the P&Z agenda rather than placing everything that is submitted on the agenda. The method to determine the number of cases on the agenda is a "point" system where points are actually minutes that it should take to reasonably review and act upon an application. We would establish a maximum number of"points" to be placed on a given agenda, e.g. 240 points which would represent 240 minutes or 4 hours(7:00 p.m.to 11:00 p.m. approximately). Points analysis would be based on the table shown as Exhibit One in the resolution which represents all varieties of applications. We would process everything on a first-come first-served basis. HISTORICAL DATA: Attached is a"Summary of Times Taken" from P&Z and City Council meetings for approximately the past 6-8 months. There is no scientific validity to the data, it represents deliberation times by Council or P&Z regarding different types of requests. We have tried to incorporate any perceived trends into the calculation of points needed to appropriately review particular items. RESOLUTION 97-22: The attached resolution has been modified to reflect the proposed"points system. As brilliant as we may think this idea is,I have no doubt that it will need to be modified to work more efficiently once we have tried it out for several months. The fact that it is in resolution format would allow us to quickly modify the procedures in the future should we find the need. ADMINISTRATIVE PROCEDURES: Following are some administrative procedures that we would probably need to follow to make it work: a. We would process everything on a first-come first-served basis. b. We would accept cases until after the points were exceeded, i.e. we would not deny a case because the total points would then go over the allotted amount. We would have to make a judgement call if there was some capacity left in points and several related items came in together. I think it would be better to place them on the next agenda and deal with them concurrently. c. If an agenda were already established and an item was tabled onto it,we would still maintain all items on that agenda. d. If an item were tabled to a future agenda and the agenda had not yet been set, we would incorporate the tabled item into the point calculation in order to set the agenda. L:\WP-FILES\RES-ORD\LIMT-CAS\POINTS3 March 26, 1997 Page 2 of 3 City of Southlake,Texas e. We would like to maintain some type of ordinance on the agenda just in case everybody withdraws and there is nothing else to talk about. This is the weak link in the system. If we establish an appropriate agenda with a little more than we expect to be able to get to,then several items table or are withdrawn,we may finish earlier than expected. We may need to allocate the points so that we have more than we want to hear just to insure that this does not happen. f. All stand alone plats would be placed on the agenda regardless of submittal sequence and these plats would count towards the points total. If approval of these plats were based on zoning which was not existing at the time, we would give the applicant the opportunity to request that their plat be processed with their zoning request. g. Plats accompanied by related projects would also have to placed plats on the agenda unless the applicants agree to a deference so that the plat could be processed concurrently with their zoning change or other related request. h. It is likely that we would need to schedule extra meetings or have continuation meetings if the agendas became too backlogged. i. We would continue our current practice of penalizing the applicants for requesting tabling more than once. Currently the first time the applicant requests tabling we would place them at the top(or in the same order as anything else that tabled)of the agenda that they tabled to. On the second time that they request to table we place them back in the queue which is closer to the end of the future agenda. j. Note that we have allocated points for ordinances and master plan components. We would schedule them into the agenda as we would an development application. On issues that were deemed of immediate need we would probably place those items at the head of the agenda. Please place this on the next Council agenda for their consideration. Feel free to contact me or Karen if you have any questions. GL/gl enc. Table-"Summary of Times Taken"dated February 27, 1997 Resolution No. 97-22, draft dated March 27, 1997 Resolution No. 95-24 for reference L:\WP-FILES\RES-ORD\LIMT-CAS\POINTS3 March 26, 1997 Page 3 of 3 qA-3 A W H • 0 L p O vi O O cc; O O M �O M O 0 N 4-4 0 I a) N O O O O O In N14 0 cn o E-4 h o M M co = irk.. W G d-^ ch ►.1 F ..M ',Icri W 41 v N �D — A v 00 N — N M CK O� U N_ O2 Z Z Z Z Z-. v,'N ON Z O— M N d d � O n N ° v, N o 0 0 0 0 ," N, o b^o N r. '. ci a Z z 0 H � � N L., E_ =CA N w a W C '" N v, A 0) 'Cr • N v ono 0 N vi O a vl - Z Z Z Z Z .zr v, v Z •- N 'a' a) d a' N a) p ate. >O w a a 0 a > 2 0 0 C-) 0 g a. 0 o 3 0�� C ai O O 'd FO N a.a W O v NN O N co p 1-4U ` 0 V � ..a ._ OO y " 0H a) 0. a ... by ) w F 19 13, N Na N NN N a .ti . a vN• N N 0 O s. a d al c U V y 0 a o 0 co p Q t d O 0 t.. N0 a. bO' N N by iF? O •-• N 0 O O U vAV)N by ,.. - •d .5 &v y .5 .11 . — CO ,,0. .a N •E OD b0 U csi- AO►. .O o F. M O A M.S cd :Nn A 0 aA+ N O • 0NCd❑ NU OUa ya + > WW C fy. a A N h ".p , N y ]1 w o '" o 0 ' AU _a > U N > a,O a g a 44 a a o .,a y g O y a oy L 4-4 lay cd `I) a b ? . N O 2aa) waE .Y U 0 U ,. � acd is - H h � ch q (0, N c N N e. c N �Go cc b • OciON V A ' N a G . a. < v) P. Z vU a; A O P4 n' OZ vi O o oU UU Z ... cn gA -(1 • A k ^ k / 2 Al 6 \ / a vi / / a / k L Q Q M 0 q U / \ o / m 2 0 0 0 0 « 0 0 2 G a a - CI % en / mf 9 $ k \ � Q7 © QH 0a w ~ 2 S \ © U U Z K $ & o 2 Z Z Z Z # Z Z g g > 0 fo Q 0 g o o » q # co o 0 2 z 2 / E• , r ■ O FA - c en en (ikse � % cc in CI g g 00 00 k 00 o es) Pi \ / c » Z Z - k & # \ Z 2 § @ § [ \ § 0 < o - - V < \ \ \ A g \ \ . / / / c ƒ 2 # # - « $ § E E a 2 V \ 0 ƒ 2 \ o o % % Q d $ 2 5 S. 7 / a cd 3 2 f « % o /Cd k § L f / \ v n o 3 E a m « / « m 3 # a u \ 4.4 ° / k k E E a 3 A 8 2 G o f 2 2 I a a a \ 5 > d ( \ a a a \ , / E J 3 ii E 0 \ 9A `C Cre' RESOLUTION NO. 97-22 Keep()LO`f 1ou A RESOLUTION ADOPTING AN AGENDA MANAGEMENT SYSTEM LIMITING THE NUMBER OF DEVELOPMENT RELATED APPLICATIONS THAT MAY BE SCHEDULED ON ONE AGENDA AT A MEETING OF THE PLANNING AND ZONING COMMISSION OR THE CITY COUNCIL; REPEALING RESOLUTION 95-24; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,review of development applications is a lengthy process and requires much analysis by the City Staff, City Planning and Zoning Commission,and City Council; and WHEREAS,the City Council believes it is important to allow all citizens an opportunity to provide input to the Commission and City Council and unduly late meetings or repetitive tabling of applications creates a hardship on the citizens; and WHEREAS,scheduling an excessive number of applications on a single agenda results in meetings which extend well past midnight and produces an environment in which careful and thoughtful consideration of the issues of a case may be difficult; and WHEREAS, it is in the best interest of the city to consider master plan components and development related ordinances in a timely manner; and WHEREAS, it is in the best interest of the city to limit the number of applications that may be heard at one meeting; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: SECTION 1. Resolution No. 95-24 is hereby repealed and the procedures and requirements herein are adopted. SECTION 2. The number of development related items that may be placed on an agenda Cy' of the Planning and Zoning Commission or City Council shall,when assigned points based upon the points assigned to the item as shown in the attached Exhibit One, not exceed two hundred and forty(240) points. L:\WP-F1LES\RES-ORD\L1MT-CAS\CASES5.WPD March 27,1997(4:03pm)) Page 1 of 3 4 -(, SECTION 3. Nothing herein shall prohibit the City's ability to comply with the statutory requirements for reviewing plats in a timely manner. SECTION 4. For the purposes of this resolution, master plan components and ordinances requiring review by the Planning and Zoning Commission shall be considered as development applications and included in the allocation of points for establishing the agendas. SECTION 5. In order to accommodate public participation in components of the Comprehensive Master Plan,no more than one(1) Comprehensive Master Plan element as identified in the City Charter shall be placed on an agenda for any regular meeting of the Planning and Zoning Commission or the City Council. SECTION 6. The Planning and Zoning Commission or City Council may not begin _ consideration of any item on an agenda which is on the agenda as a public hearing after 11:00 p.m. in the evening. This time limitation-does not apply to items on an agenda as a discussion items, items that do not require a public hearing,or plats with or without public hearings. SECTION 7. If an applicant will suffer an undue hardship resulting from delay caused by the limitations contained in this resolution, the applicant may appeal to the City Council for relief. (iire SECTION 8. This resolution shall take effect from and after its passage, and it is accordingly so resolved. PASSED AND APPROVED THIS DAY OF , 1997. Mayor Attest: Sandra LeGrand, City Secretary Lie L:1WP-FILES‘RES-ORD\LIMT-CAS\CASES5.WPD March 27,1997(4:03pm)) Page 2 of 3 0A -? (ire EXHIBIT ONE SUBMITTAL APPLICATION POINTS COMMENTS AG,SFl or RE zoning request; 10 With Plat Showing or Preliminary Plat SF-30,SF-20 zoning request(where no infrastructure improvements add 10 points required) No Concept Plan or Site Plan required SF-30,SF-20 zoning request(infrastructure improvements required; 90 With Preliminary Plat add 15 points Concept Plan required.(<30 acres) >30 acres add 30 points Residential PUD zoning request(<100 acres); 90 With Preliminary Plat add 15 points Development Plan required. or MH,MF1,MF2,C4 zoning request Residential PUD zoning request(>100 acres); 90 With Development Plan add 30 points Concept Plan required. With Preliminary Plat add 15 points Residential PUD-Development Plan Only(< 100 acres) _ 60 >100 acres,add 30 points 01,02,Cl,C2,C3,B1,B2,I1,I2 zoning request(s 10 ac.); 20 > 10 ac.add 20 points No Concept Plan or Site Plan required. With concept plan add 30 points With Site Plan add 30 points With Preliminary Plat add 10 points CS zoning request;concept plan required 45 With Preliminary Plat add 10 points Non-residential PUD zoning request (<20 acres); 60 >20 acres add 30 points With Concept Plan add 60 points With Development Plan add 60 points With Site Plan add 30 points With Preliminary Plat add 15 points Non-residential PUD-Development Plan or Concept Plan only 60 With Preliminary Plat add 15 points (<20 acres) >20 acres add 30 points Specific Use Permit request; 30 With Site Plan add 30 points Concept Plan required With Preliminary Plat add 10 points Concept Plan or Site Plan approval(property already zoned) 30 With Preliminary Plat add 10 points Preliminary Plat or Plat Revision(< 10 acres)not noted above 10 > 10 acres or PUD add 120 points Final Plat(< 10 acres) 5 > 10 acres or PUD add 10 points Other plat not noted above(<10 acres) 10 > 10 acres add 10 points Plat Expiration Extension or Variance Request 5 Master Plan Component 60 If first public hearing,add 30 points Ordinance(New or revisions) 30 C L:\WP-FILES\RES-ORD\LIMT-CAS\CASESS.WPD March 27,1997(4:03pm)) Page 3 of 3 3p • RESOLUTION NO. 95-24 SOL.U T 1 OY� A RESOLUTION LI MITING THE NUMBER OF ZONING RELATED APPLICATIONS THAT MAY BE SCHEDULED ON ONE AGENDA AT A MEETING OF THE PLANNING AND ZONING COMMISSION OR THE CITY COUNCIL; AND PROVIDING AN EFFECTIVE DATE. I , WHEREAS,review of zoning applications is a lengthy process and requires much analysis by the City Staff,City Planning and Zoning Commission,and City Council; and WHEREAS,the City Council believes it is important to allow all citizens an opportunity to provide input to the Commission and City Council and unduly late meetings create a hardship on the citizens; and WHEREAS,scheduling of an excessive number of zoning related applications on a single agenda results in meetings which extend well past midnight and produces an environment in which careful and thoughtful consideration of the issues of a case is difficult; and J WHEREAS,it is in the best interest of the city to limit the number of zoning related applications that may be heard at one meeting; �w. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: SECTION 1. The maximum number of zoning related applications that may be considered in public hearing at one Planning and Zoning Commission meeting or City Council meeting is limited to five(5)Zoning related applications shall including Zoning Changes, ' Concept plans, Site Plans,Development Plans, and Specific Use Permits; except,that if five(5) or more plat reviews are scheduled for a meeting, the total number of zoning related applications that may be heard is limited to three(3). 1 SECTION 2. To insure a comprehensive review of development applications; zoning, concept plan,development plan, site plan,and preliminary plat applications which encompass the same land area and are submitted and processed concurrently shall be collectively considered as one(1) zoning related item. SECTION 3. Among the zoning related applications that may be heard,the following limits apply: (a) No more than two(2).zoning items of fifteen(15)acres or larger,.and (b) No more than two(2)applications requiring the review of Concept Plans;Site Plans,Development Plans or Specific Use Permits. SECTION 4. In order to accommodate public participation in components of the • Comprehensive Master Plan,no more than one(1)Comprehensive Master Plan element as . identified in the City Charter shall be placed on an agenda of the Planning and Zoning Commission or the City Council. Further,discussion or consideration of these elements shall not begin after 11:00 p.m. in the evening. SECTION 5. Notwithstanding any of the above limitations,the Planning and Zoning - . - Commission or City Council may consider more zoning related items which are on the agenda - and have been duly notified and public hearings posted to the extent that no.discussion for zoning related items begins after 11:00 p.m. in the evening. SECTION 6. If a zoning applicant will suffer an undue hardship resulting from delay caused by the limitations contained in this resolution,the applicant may appeal-to the City Council for relief. SECTION 7. This resolution shall take effect from and after its passage, and it is accordingly so resolved. • PASSED AND APPROVED THIS o -I DAY OF • , 1995. 1 T Mayor � 1< Attest: �A _ 4)IS:* 4, Sandra LeGrand, City Secretary CAWPFIRBS-0RMASES4.W PD f gA -f0 City of Southlake,Texas MEMORANDUM March 28, 1997 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, City Engineer SUBJECT: Developer Agreement for Southlake Woods,Phase 2, located on the Northwest Corner of W. Continental Blvd. and S. Peytonville Ave. Background The developer agreement for Southlake Woods, Phase 2 Addition is attached. The usual requirements for performance bonds, letters of credit or cash escrow, and indemnification are incorporated in the agreement. The Developer has asked that the INDEMNIFICATION clause be modified to limit the developer's liability for". . . ACTS OF GROSS NEGLIGENCE OR OMISSION"by city employees. Park Fees: The Developer agrees to pay the Park Fee of$23,500(47 lots at$500 per lot). Recommendation Please place this item on the Regular City Council Agenda for April 1, 1997, for City Council's 'ew d consideration. RH/ s Attachment: Developer Agreement D:\W P-FILES\SUBDIV\SL-WOODSWHASE2\DEV-AOR.MEM 10A-1 SOUTHLAKE WOODS, PHASE 2 ADDITION 04/01/97 DEVELOPER AGREEMENT An Agreement between the City of Southlake, Texas, hereinafter referred to as the "City," and the undersigned Developer,hereinafter referred to as the "Developer," of the Southlake Woods, Phase 2 Addition, to the City of Southlake, Tarrant County, Texas, hereinafter referred to as the "Addition," for the installation of certain community facilities located therein, and to provide city services thereto. It is understood by and between the parties that this Agreement is applicable to the 47 residential lots and 3 common areas contained within the Southlake Woods,Phase 2 Addition and to the off-site improvements necessary to support the Addition. GENERAL REQUIREMENTS: A. It is agreed and understood by the parties hereto that the Developer shall employ a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all facilities covered by this Agreement. B. Since the Developer is prepared to develop the Addition as rapidly as possible and is desirous of selling lots to builders and having residential building activity begin as quickly as possible and the City is desirous of having the subdivision completed as rapidly as possible, the City agrees to release 10% of the lots after installation of the water and sewer mains. Framing shall not commence until water quality is �'�-- approved by the City and all appropriate Fire Code requirements are satisfied, and street signs with street names are in place. Temporary all-weather metal signs securely fastened in the ground are acceptable until permanent street signs are installed. The Developer recognizes that the remaining building permits or Certificates of Occupancy for residential dwellings will not be issued until the supporting public works infrastructure including permanent street signs with block numbers and regulatory signs within the Addition have been accepted by the City. This will serve as an incentive to the Developer to see that all remaining items are completed. C. The Developer will present to the City either a cash escrow, letters of credit, performance bond or payment bond acceptable to the City guaranteeing and agreeing to pay an amount equal to 100% of the value of the construction cost of all of the public infrastructure to be constructed by the Developer, and providing for payment to the City of such amounts, up to the total remaining amounts required for the completion of the Addition if the Developer fails to complete the work within two (2) years of the signing of this Agreement between the City and Developer. All bonds shall be issued by a Best-rated bonding company. All letters of credit must meet the Requirements for Irrevocable Letter of Credit attached hereto and incorporated herein. �"� 10A-2 The value of the performance bond, letters of credit or cash escrow will reduce at a rate consistent with the amount of work that has been completed by the Developer and accepted by the City. Each request for reduction or payment of escrow funds must be accompanied by lien release(s) executed by all subcontractors and/or suppliers prior to the release of escrow funds or reduction in value of the account. Performance and payment bond, letters of credit or cash escrow from the prime contractor(s)or other entity reasonably acceptable to City, hereinafter referred to as Contractor, will be acceptable in lieu of Developer's obligations specified above. D. The Developer agrees to furnish to the City maintenance bonds, letters of credit or cash escrow amounting to 20% of the cost of construction of underground utilities and 50% of the construction cost for paving. These maintenance bonds, letter of credit or cash escrow will be for a period of two (2)years and will be issued prior to the final City acceptance of the subdivision. The maintenance bonds, letters of credit or cash escrow will be supplied to the City by the contractors performing the work, and the City will be named as the beneficiary if the contractors fail to perform any required maintenance. If the Developer chooses to construct bar ditches in lieu of curb and gutter, and the City approves the design and grade of bar ditches, Developer understands and agrees to provide maintenance on the bar ditches for a period of two years from the date of acceptance of the Addition. Maintenance includes trash and debris cleanup,mowing, and erosion control. �...- E. Until the performance and payment bonds, letters of credit or cash escrow required in Paragraph C has been furnished as required, no approval of work on or in the Addition shall be given by City and no work shall be initiated on or in said Addition by Developer, save and except as provided above. F. It is further agreed and understood by the parties hereto that upon acceptance by City, title to all facilities and improvements mentioned hereinabove shall be vested in the City and Developer hereby relinquishes any right, title, or interest in and to said facilities or any part thereof. It is further understood and agreed that until the City accepts such improvements, City shall have no liability or responsibility in connection with any such facilities. Acceptance of the facilities shall occur at such time that City, through its City Manager or his duly authorized representative, provides Developer with a written acknowledgment that all facilities are complete, have been inspected and approved and are being accepted by the City. Acceptance shall not be unreasonably withheld. G. On all public facilities included in this agreement for which Developer awards his own construction contract, Developer agrees to the following procedure: 10A-3 1. Developer agrees to pay the following: a. Inspection fees equal to three percent(3%) of the cost of the water, street, drainage and sanitary sewer facilities,on all facilities included in this agreement for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; b. Administrative Processing Fee equal to two percent(2%) of the cost of water, street,drainage and sanitary sewer facilities,on all facilities included in this Agreement for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; c. Trench testing(95% Standard); d. The additional charge for inspections during Saturday, Sunday, holidays, and after normal working hours; e. Any charges for retesting as a result of failed tests; f. All gradation tests required to insure proper cement and/or lime stabilization. 2. The City agrees to bear the expense of: a. All nuclear density tests on the roadway subgrade (95% Standard); b. Technicians time for preparing concrete cylinders; and c. Concrete cylinder tests and concrete coring samples. The City can delay connection of buildings to sewer lines or water mains constructed under this Agreement until said water mains and sewer lines have been completed to the satisfaction of and accepted by the City. H. The Developer and any third party, independent entity engaged in the construction of houses,hereinafter referred to as Builder will be responsible for mowing all grass and weeds and otherwise reasonably maintaining the aesthetics of all land and lots in said subdivision which have not been sold to third parties. After fifteen(15) days written notice, should the Developer or Builder fail in this responsibility, the City may contract for this service and bill the Developer or Builder for reasonable costs. Should such cost remain unpaid for 120 days after notice, the City can file a lien on such property so maintained. 10A-4 Any guarantee of payment instrument (Performance Bond, Letter of Credit, etc.) ��... submitted by the Developer or Contractor on a form other than the one which has been previously approved by the City as "acceptable" shall be submitted to the City Attorney for the City and this Agreement shall not be considered in effect until such City Attorney has approved the instrument. Approval by the City shall not be unreasonably withheld or delayed. J. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas,provided that the City, through the City Manager, shall retain the right to reject any surety company as a surety for any work under this or any other Developer's Agreement within the City of Southlake regardless of such company's authorization to do business in Texas. Approval by the City shall not be unreasonably withheld or delayed. II. FACIT,TTIES: A. ON SITE WATER: The Developer hereby agrees to install water facilities to service lots as shown on the final plat of the Addition. Water facilities will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in accordance with Ordinance No. 170 and shall be responsible for all construction costs,materials and engineering. In the event that certain water lines are to be oversized because of City requirements,the City will reimburse the Developer for the oversize cost greater than } the cost of an 8" line. Additionally, the City agrees to provide temporary water service at Developer's request and expense, for construction, testing and irrigation purposes only, to individual lots during the construction of homes, even though sanitary sewer service may not be available to the homes. B. DRATNAGE: Developer hereby agrees to construct the necessary drainage facilities within the Addition. These facilities shall be in accordance with the plans and specifications to be prepared by Developer's engineers,released by the City Engineer, and made part of the final plat as approved by the City Council. The Developer hereby agrees to fully comply with all EPA requirements relating to the planning, permitting and management of storm water which may be in force at the time that development proposals are being presented for approval by the City. The Developer hereby agrees to comply with all provisions of the Texas Water Code. C. LAW COMM,TANCF: Developer hereby agrees to comply with all federal, state, and local laws that are applicable to development of this Addition. 1 oA-5 D. STREETS: 1. The street construction in the Addition shall conform to the requirements in Ordinance No. 217. Streets will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City Engineer. 2. The Developer will be responsible for: a) Installation and two year operation cost of street lights,which is payable to the City prior to final acceptance of the Addition; b) Installation of all street signs designating the names of the streets inside the subdivision, said signs to be of a type,size,color and design standard generally employed by the Developer and approved by the City in accordance with City ordinances: c) Installation of all regulatory signs recommended by the Manual on Uniform Traffic Control Devices and as directed by the Director of Public Works.It is understood that Developer may put in signage having unique architectural features,however,should the signs be moved or destroyed by any means the City is only responsible for replacement of standard signage. 3. All street improvements will be subject to inspection and approval by the City. No work will begin on any street included herein prior to complying with the requirements contained elsewhere in this Agreement. All water, sanitary sewer, and storm drainage utilities which are anticipated to be installed within the street or within the street right-of-way will be completed prior to the commencement of street construction on the specific section of street in which the utility improvements have been placed or for which they are programmed. It is understood by and between the Developer and the City that this requirement is aimed at substantial compliance with the majority of the pre-planned facilities. It is understood that in every construction project a decision later may be made to realign a line or service which may occur after construction has commenced. The Developer hereby agrees to advise the City Director of Public Works as quickly as possible when such a need has been identified and to work cooperatively with the City to make such utility change in a manner that will be least disruptive to street construction or stability. E. ON-SITE SANITARY SEWER FACILITIES: The Developer hereby agrees to install sanitary sewerage collection facilities to service lots as shown on the final plat of the Addition. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in compliance with all applicable city ordinances, �``� • 1 OA-6 regulations and codes and shall be responsible for all construction costs, materials \.., and engineering. F. EROSION CONTRO : During construction of the Addition and after the streets have been installed, the Developer agrees to keep the streets free from soil build-up. The Developer agrees to use soil control measures such as hay bales, silt screening, hydromulch, etc., to prevent soil erosion. It will be the Developer's responsibility to present to the Director of Public Works a soil control development plan that will be implemented for this subdivision. When, in the opinion of the Director of Public Works, there is sufficient soil build-up on the streets or other drainage areas and notification has been given to the Developer,the Developer will have seventy-two (72)hours to clear the soil from the streets or affected areas. If the Developer does not remove the soil from the street within 72 hours, the City may cause the soil to be removed either by contract or City forces and place the soil within the Addition at the Developer's expense. All expenses must be paid to the City prior to acceptance of the Addition. G. AMENITIES: It is understood by and between the City and Developer that the Addition may incorporate a number of unique amenities and aesthetic improvements such as ponds, aesthetic lakes,unique landscaping,walls,and may incorporate specialty signage and accessory facilities. The Developer agrees to accept responsibility for the construction and maintenance of all such aesthetic or specialty item such as walls, vegetation, signage, landscaping, street furniture,pond and lake improvements until such responsibility is turned over to a homeowners association. H. USE OF PUBLIC RIGHT-OF-WAY: It is understood by and between the City and Developer that the Developer may provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, etc., for the enhancement of the Addition. The Developer agrees to maintain these amenities until such responsibility is turned over to a homeowners association. The Developer and his successors and assigns understand that the City shall not be responsible for the replacement of these amenities under any circumstances and further agrees to indemnify and hold harmless the City from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third person occasioned by its use of the public right-of-way with regard to these improvements and the Developer shall, at his own cost and expense, defend and protect City against all such claims and demands. ��" 1 OA-7 I. START OF CONSTRUCTION: Before the construction of the streets, and the water, sewer, or drainage facilities can begin, the following must take place: 1. Approved payment and performance bonds must be submitted to the City in the name of the City prior to the commencement of any work. 2. At least six (6) sets of construction plans stamped "Released for Construction" by the City Engineer must be submitted. 3. All fees required to be paid to the City. 4. Developer's Agreement executed. 5. The Developer, or Contractor shall furnish to the City a policy of general liability insurance,naming the City as co-insured,prior to commencement of any work. 6. A pre-construction meeting between Developer and City is required. Developer or contractor shall furnish to the City a list of all subcontractors and suppliers, which will be providing greater than a $1,000 value to the Addition. III. GENERAL PROVISIONS: A. INDEMNIFICATION DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS),ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION,MAINTENANCE,OCCUPANCY,USE,EXISTENCE OR LOCATION OF SAID IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH ANY ALL ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS, AGENTS, 10A-8 SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, .,._ LICENSEES, INVITEES, OR TRESPASSERS. DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS OFFICERS AND EMPLOYEES FOR ANY DAMAGES,CLAIMS OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES, EXCEPT FOR ACTS OF GROSS NEGLIGENCE OR OMISSION. B. Venue of any action brought hereunder shall be in Fort Worth, Tarrant County, Texas. C. Approval by the City Engineer or other City employee of any plans, designs or _ specifications submitted by the Developer pursuant to this agreement shall not constitute or be deemed to be a release of the responsibility and liability of the Developer, his engineer, employees, officers or agents for the accuracy and competency of their design and specifications. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City for any defect in the design and specifications prepared by the consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that approval by the City Engineer signifies the City's approval on only the general design concept of the improvements to be constructed. In this connection,the Developer shall for a period of two (2) years after the acceptance by the City of Southlake of the completed construction project, indemnify and hold harmless the City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damage to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and the Developer shall defend at his own expense any suits or other proceedings brought against the City, its officers, agents, servants or employees, or any of them, on account thereof, to pay all expenses and satisfy all judgement which may be incurred by or rendered against them or any of them in connection herewith. D. This agreement or any part thereof or any interest herein, shall not be assigned by the Developer without the express written consent of the City Manager, which shall not be unreasonably withheld or delayed. E. On all facilities included in this agreement for which the Developer awards his own construction contract, the Developer agrees to employ a construction contractor who is approved by the City, and whose approval shall not be unreasonably withheld or delayed, said contractor to meet City and statutory requirements for being insured, licensed and bonded to do work in public streets and to be qualified in all respects to bid on public streets and to be qualified in all respects to bid on public projects of a similar nature. 10A-9 F. Work performed under the agreement shall be completed within two (2) years from the date thereof. In the event the work is not completed within the two (2) year period, the City may, at its election, draw on the performance bond, letter of credit or other security provided by Developer and complete such work at Developer's expense;provided, however, that if the construction under this agreement shall have started within the two (2) year period, the City may agree to renew the agreement with such renewed agreement to be in compliance with the City policies in effect at that time. G. The City is an exempt organization under Section 151,309, Tax Code, and the facilities constructed under this Agreement will be dedicated to public use and accepted by the City upon acknowledgment by the City of completion under Paragraph I.F. 1. The purchase of tangible personal property, other than machinery or equipment and its accessories, repair, and replacement parts, for use in the performance of this Agreement is, therefore, exempt from taxation under Chapter 151, Tax code, if the tangible property is: a. necessary and essential for the performance of the Agreement; and b. completely consumed at the job site. 2. The purchase of a taxable service for use in the performance of this Agreement is exempt if the service is performed at the job site and if: a. this Agreement expressly requires the specific service to be provided or purchased by the person performing the Agreement; or b. the service is integral to the performance of the Agreement. IV. OTHER TSSI TES: A. PARK FEES: The Developer agrees to pay park fees in conformance with Ordinance No. 483 (Subdivision Ord.),Article VII,Park and Recreation Dedication Requirements. The Addition consists of 47 residential lots for a total required park fee of$23,500 ($500 per lot/acre). B. TREE PRESERVATION ORDINANCE: All construction activities shall meet the requirements of the Tree preservation Ordinance 585. 10A-10 SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: By: Title: Address Date: CITY OF SOUTHLAKE, TEXAS By: Rick Stacy, Mayor ``'`' ATTEST: Sandra LeGrand, City Secretary Date: 10A-11 REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT 1. The Letter of Credit(L of C) must have a duration of at least one year. 2. The L of C may be substituted for utility security deposits exceeding $10,000.00. The City reserves the right to specify the face amount of the letter of credit. 3. The L of C must be issued by an FDIC insured bank in a form acceptable to the City of Southlake. The City reserves the right to approve/disapprove the bank issuing the Letter of Credit. 4. The L of C must be issued by a bank that has a minimum capital ratio of six (6%)percent, and has been profitable for each of the last two consecutive years. 5. The customer must provide the City with supporting financial information on the bank to allow the City to ascertain requirements are met. Suitable financial information would be the previous two (2) years December 31 Call Reports submitted to the FDIC and audited financial statements. 6. Partial drawings against L of C must be permitted. 7. The City must be able to draft on sight with proof of amount owed. �`.. 8. The customer pays any and all fees associated with obtaining L of C. 9. Expiring letter of credit must be replaced by substitute letters of credit at least 30 days prior to the expiration date on the L of C held by the City. D:\W P-FILES\SUBDIVISL-WOODS\PHASE]\DEV-A00..WPD 10A-12 il iilli- le..18,,,E1 !,11 4ilit O h ~ rmgz-lx0a3 , ! cdvxaE8 RL thu; V— ije 1 C\2 CN Z Q a I I , - / -' I—�`t— i / I _ i _L_._.L_ . I 1._ J--- klanse .,oeouw l\-- • if0 = r, .. ,,i 1 k li- ,,, i ........... \•.. : t i 12 11 I '." .] .t —I' 1 \ t . NI 4.1 Cu =�) ;;it -i. t ; . fief, -•- . z xc,, tzo g .a 1 l i z Fq CI i • Q w Ul t VggHPtiNgENiiittifffnitqi i...!1 1 i 1,,--*A . ,,vi —,,-E. 1 s t�x _ I / 4 r-ap�sta�fla 7LQ"fStr' / i I / . i I I it I k. i_— -- - s s It 6 § ) I II4 1 41:y_____ 10A-13 .......-''' SVX3.L 'SVT1VO 'ONI 'NVOIN2I3r 'V II IHOS 'a-Dto 1H '.LSOd City of Southlake, Texas MEMORANDUM March 28, 1997 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, City Engineer SUBJECT: Commercial Developer Agreement for Crestwood Office Park, being on the Northwest Corner of the Intersection of N. Carroll Ave. and E. Southlake Blvd. (F.M. 1709) Background The commercial developer agreement for Crestwood Office Park is attached. The usual requirements for performance bonds, letters of credit or cash escrow, and indemnification are incorporated in the agreement. There are several paragraphs in the agreement that require Council attention: Off-Site Sewer: states that the Developer will be installing off-site sanitary sewer. There will be no oversizing cost of this line. Off-Site Water: states that there is a 12" waterline to be installed off-site. The City will pay for the 8" to 12" oversizing cost of this line. Park Fees: The Developer agrees to pay the Park Fee of$1,750 (3.5 acres at$500 per acre). Recommendation Please place this item on the Regular City Council Agenda for April 1, 1997, for City Council's consideration. r—z RH/ Attachment: Commercial Developer Agreement D:\W P-FILES\COMMERCI\CREST-OF\DEV-AGR.MEM 1416, 10B-1 CRESTWOOD OFFICE PARK ..� COMMERCIAL DEVELOPERS AGREEMENT 04/01/97 An agreement between the City of Southlake, Texas, hereinafter referred to as the City, and the undersigned Developer, hereinafter referred to as the Developer, of Crestwood Office Park to the City of Southlake, Tarrant County,Texas, for the installation of certain community facilities located therein, and to provide city services thereto. It is understood by and between the parties that this Agreement is applicable to Crestwood Office Park (a commercial development) and to the off-site improvements necessary to support the subdivision. GENERAI,REQUIREMENTS: A. It is agreed and understood by the parties hereto that the Developer shall employ a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all facilities covered by this agreement. B. The Developer will present to the City either a cash escrow, Letter of Credit, performance bond or payment bond acceptable to the City guaranteeing and agreeing to pay an amount equal to 100% of the value of the construction cost of all of the public facilities to be constructed by the Developer, and providing for payment to the City of such amounts, up to the total remaining amounts required for the completion of the subdivision if the Developer fails to complete the work within two (2) years of the signing of this agreement between the City and Developer. All bonds should be approved by a Best-rated bonding company. All letters of credit must meet the Requirements for Irrevocable Letter of Credit attached hereto and incorporated herein. The value of the performance bond, letter of credit or cash escrow will reduce at a rate consistent with the amount of work that has been completed by the Developer and accepted by the City. Performance and payment bond, letter of credit or cash escrow from the prime contractor(s) or other entity reasonably acceptable to City, hereinafter referred to as Contractor, will be acceptable in lieu of Developer's obligations specified above. C. The Developer agrees to furnish to the City maintenance bonds, letter of credit or cash escrow amounting to 20% of the cost of construction of underground public utilities and 50% for the paving. These maintenance bonds, letter of credit or cash escrow will be for a period of two (2) years and will be issued prior to the final City acceptance of the subdivision. The maintenance bonds, letter of credit or cash escrow will be supplied to the City by the contractors performing the work, and the City will be named as the beneficiary if the contractors fail to perform any required maintenance. �`"` 10B-2 D. It is further agreed and understood by the parties hereto that upon acceptance by City, title to all facilities and improvements mentioned hereinabove, which are intended to be public facilities, shall be vested in the City of Southlake and Developer hereby relinquishes any right, title,or interest in and to said facilities or any part thereof. It is further understood and agreed that until the City accepts such improvements, City shall have no liability or responsibility in connection with any such facilities. Acceptance of the facilities for this provision and for the entire agreement shall occur at such time that City,through its City Manager or his duly appointed representative, provides Developer with a written acknowledgment that all facilities are complete, have been inspected and approved and are being accepted by the City. E. On all public facilities included in this agreement for which Developer awards his own construction contract, the Developer agrees to the following procedure: 1, To pay to the City three(3%)percent of the construction cost for inspection fees of the public water, streets, drainage facilities, and sanitary sewer. 2. To pay to the City two (2%) percent of the construction cost for Administrative Processing Fee for public water, streets, drainage facilities, and sanitary sewer. It is agreed by both the City and the Developer that the City will pay the following testing fees and the Developer will be responsible to pay for all other testing fees required by the City not listed below: a) All nuclear density tests on the roadway subgrade (95% Standard). Trench testing(95% Standard) shall be paid by the Developer; b) All gradation tests required to insure proper cement and/or lime stabilization; c) Technicians time for preparing concrete cylinders; d) Concrete cylinder tests and concrete coring samples. Charges for retesting as a result of failed tests will be paid by the Developer. Fees are payable prior to construction of each phase, based on actual bid construction costs. The Developer will be responsible to pay for all inspection fees when inspection is required on Saturday or Sunday. These fees are considered over and above the 3%inspection fee as stated above. Acceptance of the project will not be given until all inspection fees are paid. 3. To delay connection of buildings to service lines or water mains constructed under this contract until said water mains and service lines have been completed to the satisfaction of and accepted by the City. `�- 10B-3 F. The Developer will be responsible for mowing all grass and weeds and otherwise reasonably maintaining the aesthetics of all land and lots in said subdivision which have not been sold to third parties. After fifteen(15)days written notice, should the Developer fail in this responsibility,the City may contract for this service and bill the Developer for reasonable costs. Such amount shall become a lien upon all real property of the subdivision so maintained by the City, and not previously conveyed to other third parties, 120 days after Developer has notice of costs. G. Any guarantee of payment instrument (Performance Bond, Letter of Credit, etc.) submitted by the Developer or Contractor on a form other than the one which has been previously approved by the City as "acceptable" shall be submitted to the City Attorney for the City and this Agreement shall not be considered in effect until such City Attorney has approved the instrument. Approval by the City shall not be unreasonably withheld or delayed. H. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas,provided that the City, through the City Manager, shall retain the right to reject any surety company as a surety for any work under this or any other Developer's Agreement within the City of Southlake regardless of such company's authorization to do business in Texas. Approval by the City shall not be unreasonably withheld or delayed. The Developer agrees to fully comply with the terms and conditions of all other applicable development regulations and ordinances of the City of Southlake. J. The Developer agrees that the completed project will be constructed in conformance with the Development Site Plan,Construction Plans and other permits or regulatory authorizations granted by the City during the development review process. II. FACILITIES: A. ON SITE WATER: The Developer hereby agrees to install water facilities to service lots as shown on the final plat of the Crestwood Office Park to the City of Southlake. Water facilities will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in accordance with Ordinance No. 170 and shall be responsible for all construction costs, materials and engineering. In the event that certain water lines are to be oversized because of City of Southlake requirements,the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. Additionally,the City agrees to provide temporary water service at Developer's request and expense, for construction, testing and irrigation purposes only, to individual lots during the construction of buildings, even though sanitary sewer service may not be available to the buildings. 10B-4 B. DRAINAGE: Developer hereby agrees to construct the necessary drainage facilities within the addition. These facilities shall be in accordance with the plans and specifications to be prepared by Developer's engineers, released by the City Engineer, the City, and made part of the final plat as approved by the City Council. The developer hereby agrees to fully comply with all EPA requirements relating to the planning,permitting and management of storm water which may be in force at the time that development proposals are being presented for approval by the City. C. ON-SITE SANITARY SEWER FACILITIES: The Developer hereby agrees to install sanitary sewerage collection facilities to service lots as shown on the final plat of Crestwood Office Park to the City of Southlake. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in compliance with all applicable city ordinances, regulations and codes and shall be responsible for all construction costs, materials and engineering. D. EROSION CONTROL: During construction of the subdivision and after the streets have been installed, the Developer agrees to keep the streets free from soil build-up. The Developer agrees to use soil control measures such as hay bales, silt screening, hydromulch, etc., to prevent soil erosion. It will be the Developer's responsibility to present to the Director of Public Works a soil control development plan that will be implemented for this subdivision. When in the opinion of the Director of Public Works there is sufficient soil build-up on the streets or other drainage areas and notification has been given to the Developer,the Developer will have seventy-two (72)hours to clear the soil from the affected areas. If the Developer does not remove the soil within 72 hours,the City may cause the soil to be removed either by contract or City forces and place the soil within the subdivision at the contractor's expense. All fees owed to the City will be collected prior to acceptance of the subdivision. E. AMENITIES: It understood by and between the City and Developer that the Crestwood Office Park may incorporate a number of unique amenities and aesthetic improvements such as ponds, aesthetic lakes, unique landscaping, walls, and may incorporate specialty signage and accessory facilities. The Developer agrees to accept responsibility for the construction and maintenance of all such aesthetic or specialty items such as walls,vegetation,signage, landscaping,street furniture,pond and lake improvements until such responsibility is turned over to a homeowners association. ``— 1 oB-5 F. USE OF PI MI IC RIGHT-OF-WAY: It is understood by and between the City and Developer that the Developer may provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, etc., for the enhancement of the addition. The Developer agrees to maintain these amenities until such responsibility is turned over to a homeowners association. The Developer understands that the City shall not be responsible for the replacement of these amenities under any circumstances and further agrees to indemnify and hold harmless the City from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third person occasioned by its use of the public right-of-way with regard to these improvements and the Developer shall, at his own cost and expense, defend and protect City against all such claims and demands. G. START OF CONSTRUCTION: Before the construction ofihe water, sewer, streets or drainage facilities can begin, the following must take place: 1. Approved payment and performance bonds submitted to the City in the name of the City prior to the commencement of any work. 2. At least five (5) sets of construction plans stamped "Released for Construction" by the City Engineer. 3. All fees required by the City to be paid to the City. 4. The Developer, or Contractor shall furnish to the City a policy of general liability insurance. III. GENERAL PROVISIONS: A. INDEMNIFICATION DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS),ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION,MAINTENANCE,OCCUPANCY,USE,EXISTENCE OR `�-- 1 oB-6 LOCATION OF SAID IMPROVEMENT OR IMPROVEMENTS, AND SHALL'FURTHER BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH ANY ALL ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, INVITEES, OR TRESPASSERS. DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS OFFICERS AND EMPLOYEES FOR ANY DAMAGES,CLAIMS OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES. B. Venue of any action brought hereunder shall be in Fort Worth, Tarrant County, Texas. C. Approval by the City Engineer or other City employee of any plans, designs or specifications submitted by the Developer pursuant to this agreement shall not constitute or be deemed to be a release of the responsibility and liability of the Developer, his engineer, employees, officers or agents for the accuracy and competency of their design and specifications. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City for any defect in the design and specifications prepared by the consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that approval by the City Engineer signifies the City's approval on only the general design concept of the improvements to be constructed. In this connection,the Developer shall for a period of two (2) years after the acceptance by the City of Southlake of the completed construction project, indemnify and hold harmless the City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damage to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and the Developer shall defend at his own expense any suits or other proceedings bought against the City, its officers, agents, servants or employees, or any of them,on account thereof,to pay all expenses and satisfy all judgements which may be incurred by or rendered against them or any of them in connection with herewith. D. This agreement or any part thereof or any interest herein, shall not be assigned by the Developer without the express written consent of the City Manager,which shall not be unreasonably withheld or delayed. E. On all facilities included in this agreement for which the Developer awards his own construction contract,the Developer agrees to employ a construction contractor who is approved by the City, and whose approval shall not be unreasonably withheld or 1 oB-7 delayed, said contractor to meet City and statutory requirements for being insured, licensed and bonded to do work in public projects and to be qualified in all respects to bid on public projects and to be qualified in all respects to bid on public projects of a similar nature. In addition,the Developer,or Contractor shall furnish the payment and performance bonds in the name of the City prior to the commencement of any work hereunder and shall also furnish to the City a policy of general liability insurance. F. Work performed under the agreement shall be completed within two (2)years from the date thereof. In the event the work is not completed within the two (2) year period, the City may, at its election, draw down on the performance bond, letter of credit or other security provided by Developer and complete such work at Developer's expense; provided, however, that if the construction under this agreement shall have started within the two (2) year period, the City may agree to renew the agreement with such renewed agreement to be in compliance with the City policies in effect at that time. IV. OTHER ISSUES: A. OFF-SITE WATER The Developer will be installing sanitary sewer for this project. There is no oversizing of this line. B. OFF-SITE WATER: The Developer will be installing a 12" water main off-site in order to provide water for this project. The City will reimburse the Developer for the difference between 8' and 12" water line. C. PARK FEES: The developer agrees to pay the Park Fee of$500 per acre, in accordance with the Subdivision Ordinance No. 483, Section 7.0. There are approximately 3.5 acres in Crestwood Office Park which would bring the total cost of Park Fee to $1,750. D. TREE PRESERVATION ORDINANCE: All construction activities shall meet the requirements of the Tree Preservation Ordinance No. 585. �.� 1 oB-8 SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: By: Title: Address Date: CITY OF SOUTHLAKE, TEXAS By: Rick Stacy, Mayor ATTEST: Sandra LeGrand, City Secretary Date: `..� 1 oB-9 REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT 1. The Letter of Credit (L of C) must have a duration of at least one year. 2. The L of C may be substituted for utility security deposits exceeding $10,000.00. The City reserves the right to specify the face amount of the letter of credit. 3. The L of C must be issued by an FDIC insured bank in a form acceptable to the City of Southlake. The City reserves the right to approve/disapprove the bank issuing the Letter of Credit. 4. The L of C must be issued by a bank that has a minimum capital ratio of six(6%) percent, and has been profitable for each of the last two consecutive years. 5. The-customer must provide the City with supporting financial information on the bank to allow the City to ascertain requirements are met. Suitable financial information would be the previous two (2) years December 31 Call Reports submitted to the FDIC and audited financial statements. 6. Partial drawings against L of C must be permitted. 7. The City must be able to draft on sight with proof of amount owed. 8. The customer pays any and all fees associated with obtaining L of C. 9. Expiring letter of credit must be replaced by substitute letters of credit at least 30 days prior to the expiration date on the L of C held by the City. D:1W P.FILES\COMM ERCIICREST-OF,DEV.AOR.W PD 10B-10 I x �' g a l 11 i I 0 , ZSzo0ast 1 �a Q " O 1� ovi mz o,vU o ng �� 1 N a x � B�� IQ � W F.. E F;: IJIIp•I 11 1,•ij.. it-ii.;. 1, .. P ig i jI R ri ! s 11 lig Pfit i! �`,rli l 'ili�i '11 fig ill - qr. kOtillI.i-L!:, , 21111-1 ,' i t o 1- 1 !I I -..•rw611113 s OhlI i d = I I _! __ r— --— I I iJ -.v,. a 9„ .3A;. ,•xt_-,... __ I ,�_ , • gr _ 4- -, t. ---- - - --r3k.' a I N 1 . Li it i . I ' 1t , • $0 I, " I', II r;.-;I �,..',.�1'r _ I 0 I s .,., `=a g I • t` 51411 -, l•: �, ' I I?t;-} �1 g g L---- i _l Ij - I I1 ! .il°fig' dI ' - rel. 1i i; :. y� , ' \C ' iE$a';� : a I",s' 1' . , ,QI +,lo,yr ,ri 'I 0 10 i •i• tJ _,.e_ 'H Bak 31 _O/o+' F _ I - ____I, o I 15 x . x ,....-vw-7—amfgi 1 - d 1 .nlI � . m I 3.„R,Y.. en 1; „? 0 rsi y_ h _ -gp i� ih` IøEI1 0i6�S ki i I o Z IC 1 10B-11 \9 --acn w 0 � xt- P �N S o } � O ... ovJ wz 4 c ....... o .-1...7 c.14 0--4 'ci oil g , 6 & wg4 Wa U � Fx. O • i3sa33t3 I y 1) MAY Warr*V de! III —i1 ———— iS : I iI I—_ r i jl II I 1- 11 I g..-r uw.�.ron.�. raw*•x' _,,..,_ ___ e.ia. ".�,.`. ;, 1,r 0 b {s•. i • 1i11.1. -- ink e t. _> 4 — \ ..Div 'T-• UY 0 • Ili 1 - ....c.v.') t:>'- ��= •; '— I I tii is_. ite ... i 1 _ � t, .. 0 •` C M �1 1 1 1 klii` 3 y!.j. 7 Oi r{ Viri J t .^;• Sao -3i #ti ? r .CTh 0,;, I. 1 . ,,,' , 1 w0 I.23E ,= x� l :� cf III,:i1 } .. ----1 is 1 • ;, _� slr� �' 0 I ,tie;li I -r-}:.- 1 5. i C_ a$"� i t 0 I i 9 k S 10B-12 • City of Southlake,Texas MEMORANDUM March 28, 1997 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, City Engineer SUBJECT: Authorize the Mayor to Enter into a Contract with Dunaway Associates for the Design of Roadway Improvements on W. Continental Blvd. from Davis Blvd. To S. White Chapel Blvd. Bas, ' •and W. Continental Blvd.was one of the streets included in the 1994 Street Bond Program. The original intent was to provide an"interim"road section with minimal drainage or alignment modifications. We are currently looking at alternates to deal with vertical and horizontal realignments, culvert and drainage improvements and widened pavement sections at key intersections. Dunaway Associates has provided us with a proposal for professional services for the design of this project. Previously,Dunaway Associates had been authorized to perform a preliminary analysis of routing and construction phasing of this section of roadway to determine if it would be possible to construct a portion of the"ultimate"roadway for the available funds. Due to tree issues, changes in the Master Thoroughfare Plan and inclusion of the off-street bike/hike trail, it was not feasible to construct any of the ultimate roadway section. Dunaway Associates has submitted a proposal in the amount of$86,700 for these professional services. Description Cast survey 18,660 bike path design 8,920 drainage analysis 1,360 design 49,600 Alternate"A"Design 8.160 (S.Peytonville Ave.at W.Continental Blvd.) Total $86,700.00 The SPDC has previously agreed to the fee for the bike path design and SPDC will need to be 1 OC-i MEMORANDUM CURTIS E.HAWK W.CONTINENTAL BLVD. IMPROV. MARCH 28, 1997 PAGE 2 responsible for the bike path construction funding. Available funds for this project include $555,750 in the budget and $75,000 committed by the Developer of Southlake Woods, Toll Brothers, for a total of$630,750. In addition, there are some Drainage Impact Fees that have been collected for the two major culverts that need to be extended. Dunaway Associates has estimated that the total engineering and constructing cost for this project is$933,755. There are several City Council requested items that have been included in the cost that have increased the funds required. Description Cost construct bike path 188,920 realign S. Peytonville Ave/W. 78,670 Continental Blvd. construct main road with concrete edge 72,000 similar to Timarron section widen intersections to 3 lanes 75,000 Total $414,590.00 These items total$414,590 and if deducted from the current estimated cost would result in a funding need of$519,165. We will design and bid the project with all of these items with the exception of the intersection widenings as"Alternates". In this manner we can proceed with the items, if either bids are favorable or if funds are available. Council Requested Items Council Member Harris has reviewed this contract and requested three changes: 1) Section 2, Paragraph 6 should state that the most applicable design standard shall be used. 2) Article II, Method of Payment should state that payment should be contingent on "acceptance of the invoice by the City". 3) Article X,Insurance should be increased to$1 million and the City should be furnished with a copy of the insurance policy and should have assurance of notification of any policy changes. 1 OC-2 MEMORANDUM CURTIS E.HAWK W.CONTINENTAL BLVD.IMPROV. MARCH 28, 1997 PAGE 3 The consultant has agreed to all the above changes. Recommendation Staff recommends that the Mayor be authorized to enter into a contract with Dunaway Associates for the design of W. Continental Blvd. improvements. Please place this item on the Regular City Council Agenda for April 1, 1997, for City Council's w consideration. RH/ls Attachment: Dunaway Associates Contract D:\W P-FILES\STREETS\BON DS\W-CON T.W PD L (11100. 10C-3 STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF TARRANT § That the City of Southlake,a municipal corporation situated in Tarrant County,Texas,acting herein by and through Mr.Rick Stacy,its duly elected Mayor,hereinafter called"City",and Dunaway Associates,Inc., acting herein by and through James E.DeOtte,P.E.,its duly authorized Vice President,hereinafter called "Engineer",hereby make and enter into the following agreement: ARTICLE I. SERVICES Section 1. For an in consideration of the covenants herein contained,Engineer hereby covenants and agrees as an independent contractor, to perform the services hereinafter described with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas. The services to be performed by Engineer hereunder shall include rehabilitative design of paving,drainage, pavement marking,bridges,culverts and all other necessary design and engineering work for improvements in connection with the following projects and locations: Continental Boulevard(from Davis to Whites Chapel) Section 2. The services to be performed by Engineer shall also include the following (also see Attachment#1): 1) When requested by the City, the Engineer shall attend preliminary.,conferences with authorized representatives of the City regarding the project and such other conferences as may be necessary in the opinion of the City so that the plans and specifications which are to be developed hereunder by the Engineer will result in providing facilities which are economical in design and conform to instruction from the City. 2) The Engineer shall attend such conferences with officials of other agencies as may be necessary in the opinion of the City for coordination of the proposed street and storm drain improvements with the requirements of such other agencies. It shall be the Engineer's duty hereunder to secure necessary information from such agencies. 3) The Engineer shall advise the City with regard to the necessity for subcontract work such as special surveys,tests,test borings,or other subsurface investigations in connection with design and engineering work to be performed hereunder. The Engineer shall also advise the City concerning the results of same. Such surveys,tests,and investigations shall be made only upon authorization by the City. 4) During the Concept Phase the Engineer shall coordinate with all utilities as to any proposed utility lines or adjustment to existing utility lines within the project limits. The Engineer shall show the location of the proposed utility lines, existing utility lines and any adjustments and/or relocation of the existing lines within the project limits. The Engineer shall show on the preliminary and final plans the location of the proposed utility lines, existing utility lines and any adjustments and/or relocation of the existing lines. The Engineer shall also evaluate the phasing of the utility work as a factor in the actual drainage improvements as a part of the final plans of the project(Phase 3). 5) The Engineer shall provide necessary field surveys. 6) Engineer shall provide detailed design data,cross-sections,profiles,drainage calculations, estimates of cost and complete detailed plans and specifications. Design guidance shall be obtained from NCTCOG,TxDOT,and AASHTO. 7) The Engineer shall submit three(3)copies of plans in preliminary form.The engineer shall submit to utility companies and other agencies for the purposes of coordinating work with existing and proposed utilities. The preliminary plans shall indicate location of existing/proposed utilities and storm drain lines. 8) The Engineer shall furnish three(3)copies of detailed Final Drawings and three(3)copies of Specifications for Construction as authorized by the City for use in obtaining bids, awarding contracts,constructing and completing the proposed improvements. The Engineer • shall furnish and indicate on the plans the location of existing and proposed utilities and storm drains. Low- 1 OC-4 H:\W P\96\9610501\CONTRACT.)ED • 9) The Engineer shall furnish ten(10)copies of Final Construction Drawings and ten(10) bound copies of the Contract Documents containing the Notice to Bidders,Proposal,Labor Rates, Experience Records, General and Special Provisions, Specifications, Insurance Statement,Performance and Payment Bonds,and Contract forms. 10) The Engineer shall furnish two (2) copies of detailed cost estimates and proposals for authorized construction,which shall include summaries of bid items and quantities. 11) The Engineer shall secure the approval of the City of the final plans and specifications. Evidence of such approval shall be the signatures of authorized City officials inscribed on the plans. All Contract Documents shall comply in all respects with all applicable local, state,and federal laws and with all applicable rules and regulations promulgated by all local, state and national boards,bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of the Engineer,its officers, agents, employees and subcontractors for the accuracy and competency of the services performed hereunder, including but not limited to designs, working drawings and specifications or other engineering documents. Such approval shall not be deemed to be an • assumption of such responsibility and liability by the City for any error,omission,defect or negligence in the performance of such services, it being the intent of the parties that approval by the City signifies the City's approval of only the general design concept of the improvements to be constructed. 12) The Engineer shall assist in the tabulation and review of all bids received for the construction of the improvements,and shall make recommendations to the City concerning these bids. At any time during the construction of this project,tile Engineer shall advise on special aspects of the project at the request of the City. The Engineer will review and approve shop drawings as necessary. 13) The original drawings of all plans shall be drawn in ink on approved plastic film sheets,or as otherwise approved by the City Engineer,and shall become the property of the City. City may use such drawings in any manner it desires;provided,however that the Engineer shall not be liable for the use of such drawings for any project other than the project described herein. 14) The City shall pay for necessary soils testing and furnish a report of the test information to the Engineer for its use. 15) The Engineer shall determine the rights-of-way and easement needs necessary for the construction of the project and furnish same to the City. The Engineer shall provide the necessary land survey, Deed and Abstract Records search, rights-of-way maps, and descriptions of properties to be acquired upon authorization from the City. ARTICLE II. COMPENSATION For all engineering services performed hereunder,including local travel,supplies and incidentals the City agrees to pay the Engineer a fee in an amount equal to 2.5 times the salary cost of its employees engaged on the project. Salary cost shall be equal to the cost of salaries of employees'time directly chargeable to the project, plus 32 percent for social security contributions, unemployment, excise and payroll taxes, unemployment compensation insurance, retirement benefits, medical and insurance benefits, sick leave, vacation,and holiday pay applicable thereto. The following hourly salary rates shall apply to this contract: Maximum • Position Salary Cost Principal $47.85/Hour Project Manager $34.90/Hour Senior Engineer $27.00/Hour Senior Technician $22.25/Hour Technician $19.25/Hour Senior Draftsman $17.75/Hour Draftsman $12.00/Hour Administration/Clerical $15.00/Hour The City shall pay the Engineer for all subcontract work authorized by the City at the actual invoice cost. The City shall pay the Engineer for reproduction work at the current commercial rates. 10C-5 @:\W P\96\9610501\CONTRACT.1 ED 2 In no event shall the payment by the City for all work and services performed hereunder exceed the total sum of$86,700.00 for engineering and surveying as outlined in this contract. Method of Payment; p� Partial payment shall be made monthly upon receipt of an invoice from the Engineer outlining the amount of hours worked by each employee, the employee's name and classification, and the employee's salary rate along with itemized charges for any subcontract,reproduction and survey work performed during the period covered by said invoice. The aggregate of such monthly partial payments shall not exceed the following: Until satisfactory completion of Phase 1 hereunder,a sum not to exceed 35%of the maximum fee. Until satisfactory completion of Phase 2 hereunder,a sum not to exceed 65%of the maximum fee, less previous payments. Until satisfactory completion of Phase 3 hereunder,a sum not to exceed 80%of the maximum fee, less previous payments. Until satisfactory completion of Phase 4 hereunder,a sum not to exceed 90%of the maximum fee, less previous payments. Balance of earnings to be due and payable upon satisfactory completion of Phase 5. ARTICLE III. PHASES AND SCHEDULES Engineering work on this project shall be completed according to the following schedule: Phase 1: Concept designs,alternatives,studies and reports in sufficient detail to indicate generally the problems involved and the alternate solutions available including layouts,general right- of-way needs,cost estimates and the Engineer's recommendations.Preliminary construction plans and detailed right-of-way requirements shall be submitted for review by the City and utility companies and other agencies within 60 calendar days after Notice to Proceed. The project shall be divided into two sections in the event right-of-way acquisition appears to be a delay; Phase 2: Final construction plans and specifications shall be submitted for final review within 21 calendar days after receipt of City's Phase 1 review comments. Phase 3: Advertising/Bidding Phase shall take approximately 45 days. Phase 4: Construction/As Built Phase shall run for the duration of construction(estimated to be 180 days). Upon completion,the Engineer shall provide one(1)set of As-Built Drawing with .DWG files. ARTICLE IV. COORDINATION WITH OWNER The City shall make available to the Engineer for use in performing services hereunder all existing plans, maps,field notes,statistics,computations and other data in the City's possession relative to existing facilities and to the project. ARTICLE V. PROGRESS REPORT The Engineer shall submit monthly progress reports to the City Engineer. If the Engineer determines in the course of making design drawings and specifications that the cost estimate of$847,055.00 will be exceeded, whether by change in the scope of the project, increased costs or other conditions, the Engineer shall immediately report such fact to the City Engineer. ARTICLE VI. TRANSFER OF CONTRACT The Engineer shall not assign,sublet or transfer,in whole or in part,its interest in this agreement with the prior written consent of the City. 10C-6 H:\W P196\9610501\CONTRACT.JED 3 ARTICLE VII. TERMINATION OF CONTRACT Section 1. The city may terminate this contract at any time and for any cause by a notice in writing to the Engineer. Upon receipt of such notice the Engineer shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance,facilities,and materials,in connection with the performance of this contract and .—.�. . e shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this contract. Section 2. If the City terminates this contract under the foregoing Section 1.,the City shall pay the Engineer a reasonable amount for services performed prior to such termination, which payment shall be based upon the payroll cost of employees engaged on the work by the Engineer up to the date of termination of the contact and for subcontract,reproduction,and survey work in accordance with the method of compensation stated in ARTICLE II.hereof. Section 3. All completed or partially completed reports prepared under this contract,including the original drawings,shall become the property of the City when the contract is terminated, and may be used by City in any manner it desires;provided,however,that the Engineer shall not be liable for the use of such drawings for any project other than the project described in this contract. ARTICLE VIII. INDEPENDENT CONTRACTOR Engineer covenants and agrees that it will perform the work hereunder as an independent contractors,and not as an officer,agent,servant,or employee-of the-City chat thengineershall have exclusive control of and the exclusive right to control the details of the work performed hereunder,and all persons performing same, and shall be liable for the acts and omissions of its officers, agents, employees, contractors, subcontractors,and consultants;that the doctrine of respondeat superior shall not apply as between the City and the Engineer,its officers,agents,employees,contractors,subcontractors,and consultants,and nothing herein shall be construed as creating a partnership or joint enterprise between City and Engineer. ARTICLE IX. DISCLOSURE By signature of this contract,the Engineer warrants to the City of Southlake that he has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest,including personal financial interests,direct or indirect,in property abutting the proposed project and business relationships with abutting property owners. The Engineer further warrants that he will make disclosure in writing of any conflicts of interest which develop subsequent to the signing of this contract and prior to final payment under the contract. ARTICLE X. INSURANCE The Engineer shall not commence work under this contract until it has obtained Professional Liability Insurance as required hereunder and such insurance coverage has been approved by the City. Such insurance shall be in the minimum amount of$250,000.00 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained throughout the period which Engineer furnishes its services hereunder and shall not be canceled, modified or altered in any manner without prior written notice to the City. In this connection,upon the signing and return of this contract by the Engineer,a Certificate of Insurance shall be furnished to the City as evidence that the insurance coverage required herein has been obtained by Engineer,and such certificate shall contain the provision that such insurance shall not be canceled,modified or altered with thirty(30)days prior written notice to the City. ARTICLE XI. RIGHT TO AUDIT (a) The Engineer agrees that the City shall,until the expiration of three(3)years after final payment under this contract,have access to and the right to examine any directly pertinent books,documents, papers and records of the Engineer involving transactions relating to this contract. The Engineer agrees that the City shall have access during normal working hours to all necessary Engineer facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The City shall give the Engineer reasonable advance notice of intended audits. (b) The Engineer further agrees to include in all its subcontracts hereunder a provision to the effect that the subcontracting consultant agrees that the City shall,until the expiration of three(3)years after final payment under the subcontract,have access to and the right to examine any directly pertinent books,documents,papers and records of such consultant,involving transactions to the subcontract, and,further,that City shall have access during normal working hours to all consultant facilities,and ..� shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. The City shall give the consultant reasonable advance notice of intended audits. 10C-7 H:\WP\96\9610501\CONTRACT.JED 4 ARTICLE XII. VENUE Venue of any suit or cause of action under this contract shall lie in Tarrant County,Texas. IN WITNESS WHEREOF,the parties hereby have executed this agreement in triplicate originals on this date,the day of , 1997. CITY OF SOUTHLAKE DUNAWAY ASSOCIATES,INC.(ENGINEER) By: By: Mr.Rick Stacy,Mayor a es E.DeOtte,P.E.,R.P.L.S., Vic President • Address: 1501 Merrimac Circle,Suite 100 Fort Worth,Texas 76107-6572 ATTEST: ATTEST: City Secretary Secret ry 10C-8 H:\WP\96\9610501\CONTRACT.JED 5 ESTIMATE OF PROBABLE CONSTRUCTION COSTS ATTACHMENT I SUPPORTING DOCUMENTATION CONTINENTAL BOULEVARD (9,000 L.F.) ITEM UNIT TOTAL NO. DESCRIPTION QUANTITY PRICE COST 1 Clearing/Grubbing 84'R.O.W.-22' Pvmt 4.3 AC $ 5,000.00 $ 21,500.00 2 Earthwork 3,000 CY $ 3.50 $ 10,500.00 3 Leveling Compound Type D 2,500 TN $ 32.00 $ 80,000.00 4 HMAC(Avg 2")22' Wide 3,000 TN $ 35.00 $ 105,000.00 5 Culvert(39"C.M.P) 150 LF $ 25.00 $ 3,750.00 6 Curb 18,000 LF $ 4.00 $ 72,000.00 7 End Wall Treatments 36 EA $ 300.00 $ 10,800.00 8 Bike Path 9,000 LF $ 20.00 $ 180,000.00 9 Hydromulching 21,000 SY $ 0.80 $ 16,800.00 10 Utility Adjustment/rel 1 LS $ •3,000.00 $ 3,000.00 11 Drive Reconstruction 18 EA $ 700.00 $ 12,600.00 12 Intersection Upgrade 5 EA $ 15,000.00 $ 75,000.00 13 Drainage Extension-Double 7'X 4'Box Culvert 40 LF $ 250.00 $ 10,000.00 14 Drainage Extension-Double 7'X 4'Headwall 2 EA $ 2,000.00 $ 4,000.00 15 Drainage Extension-Double 8'X 5'Box Culvert 40 LF $ 200.00 $ 8,000.00 16 Drainage Extension-Double 8'X 5'Headwall 2 EA $ 2,000.00 $ 4,000.00 17 Drainage Extension-Double 15'X 4'Box Culvert 40 LF $ 400.00 $ 16,000.00 is 18 Drainage Extension-Double 15'X 4'Headwall 2 EA $ 3,500.00 $ 7,000.00 19 Drainage Extension-Double 4-8'X 5' Box Culvert 40 LF $ 650.00 $ 26,000.00 20 Drainage Extension-Double 4-8'X 5'Headwall 2 EA $ 3,500.00 $ 7,000.00 21 Pavement Marking/Signage 9,000 LF $ 2.00 $ 18,000.00 22 Detour Signage/Marking Safety 1 LS $ 15,000.00 $ 15,000.00 Subtotal S 705,950.00 10%Contingencies S 70,595.00 Total S 776,545.00 ALTERNATE"A"REALIGNMENT AT PEYTONVILLE(500 LF.) 1a Earthwork 6,000 CY $ 3.50 $ 21,000.00 2a Lime Stabilization 1,300 SY $ 2.00 $ 2,600.00 3a 4"HMAC Overlay 300 TN $ 35.00 $ 10,500.00 4a Drain/muck Stock Pond 1 LS $ 30,000.00 $ 30,000.00 Subtotal S 64,100.00 10%Contingencies S 6,410.00 Total S 70,510.00 GRAND TOTAL 9,000 L.F.+500 L.F.(INCLUDING CONTINGENCIES) S 847,055.00 10C-9 H:\WP\96\9610501\CONTRACT.IED 6 ENGINEERING SUMMARY ATTACHMENT 2 A. Land Surveying 1. Field 164 hours @$90/hour $ 14,760.00 2. Office-to include R.O.W.exhibits(4)and reduction of field data 80 hours @$48.75/hour $ 3,900.00 Subtotal $ 18,660.00 B. Study,Analysis,and Design of 6' Bike Path(to conform to A.D.A.requirements) 1. Assume 40 hours of grading 40 hours @$85/hour $ 3,400.00 2. Three(3)bridge structures 16 hours @$85/hour $ 1,360.00 3. Frank Neal structural footings $ 1,000.00 4. Walk around drainage ditch which parallels street 4 hours @$85/hour $ 340.00 5. Walk the alignment 8 hours @$85/hour $ 680.00 6 Meet with City 4 hours @$85/hour $ 340.00 7. CADD time for detailed drafting 40 hours @$45/hour $ 1,800.00 Subtotal $ 8,920.00 ✓ C. Drainage Analysis to Solve Ponding Issues Immediately West of • the School 16 hours @$85/hour $ 1,360.00 Subtotal $ 1,360.00 D. Base Design Based On 18 Sheets 1. Coversheet 2. Overall Layout 3. Drainage Summary 4-13. Plan and Profile 14. Detail of Roadway Vertical Alignment Adjustments 15. SWPPP 16. Paving,Culvert,and Curb Details 17-18. Structural Details for Culvert Extension 19-21. Bike Path Design Details Drafting 440 hours @$50/hour $ 22,000.00 Engineering 120 hours @$90/hour $ 10,800.00 Technician 240 hours @$70/hour $ 16,800.00 Subtotal $ 49,600.00 E. Alternate"A"Design Sheets 19-20 19. Plan Profile and Details 20. Grading Plan for Stock Pond Drafting 64 hours @$50/hour $ 3,200.00 Engineering 24 hours @$90/hour $ 2,160.00 Technical 40 hours @$70/hour $ 2,800.00 Subtotal $ 8,160.00 TOTALS A. SURVEY $ 18,660.00 B. BIKE PATH DESIGN $ 8,920.00 C. DRAINAGE $ 1,360.00 D. DESIGN $ 49,600.00 E. ALTERNATE DESIGN $ 8,160.00 GRAND TOTAL $ 86,700.00 10C-10 H:\WP\96\9610501\CONTRACT.IED 7 • ' 10 e. y i CONTINUED ON MAP 11 p q MEADOWVIEU ' 1 FAWKES is >I I� �I .. up,:.4I 1Q '.. j I. • \SH TRAIL=,'., M = a t a c �` `J .....y$ 'GLEN';,�°„ } "' I I --a4 z. x o � LAKEV IEW �� ey N' �`;jI � I HIGHLAND IN CI!�RRON1` BROOK Z, �,,,P.EST TRAIL ,� KINGSMO'D KINGSW000 C �c C 'rt1 TILaI i �6 / / ,yioi ,r.%, a\`,,IN d -t r 1` 33CRO 3 j a OV�CRT, z l fir• s �A�, f 1 d.--es). =kfry 8E I ' TRAIL -----:� . PE. Q i� i ; <q �� aCEI� SOUTyLAKE ;ASCOT s£�MPOLE L?Tmcia� A� 7 z . -"ffy BELMOyT PLACE c � I B're�a fford t �'�RT 1 m�C1R o -A RD O WES�.4 I ,I t Qa��4\q� I CHURCilla�; I sf'FLORkNLE �♦ ENCE a /3 -e 1 Al /• / <I I CHAPEL DOWNS WNyr I G N.1 i ,o O 1 `.vt! CUMBERLAND W ^. CIF y r " ,1;—MISS/9 TRA.L ! ]m HILLSIDE �I (` h 4, I•C i h LOVE-HENRY T _I I ,-IV; - Y.o o C\ h I �yo HEC�� STON o yYI• '6 qs Q: I i. •r..mH t•f C'a= ,�,• .`O j Z GREE OAKS,sE!SAN SABA _„ __4 GREGG ;�.,�_ •BRA ,.._4EING`,B T 1'. .-At TRAIL I..�.,9 • ' ^CI.L y Sq CT .,� CO,� -o J .....i jp 4n :� �ez y � LpS '(j BIy �c� 4+rra4� \ EMERA(p pNC �c N (y NI"p Iifi I'' clC4TO n �P • Af W l r- I" �' — JOHNSON I SON I 1709 Oto SOUTHLAKE;BLVD iY I I 73 8 Tte J /3 // 1 S C U T -- 'L A C E I ��Ar�uir,� 5 3 Chapel ,. I I T IMBE0.CPES 1'CT '�?QOK yFAQJW CC ;o ', :'.t J I R pG `ATI�RST S � _ of P /PbISIPJNE4 ail CT E ' O. OODCRES_T Fop I . 5 Goode !+, Fa- �o�� h )UTHLAKE BLVD 21 x1 Airport li ' ®Mapsca, Inc. >Is i IL tP a �9T l 3/ .I ti Itp 1 FF/r fC LILAC W � 4.� r 2 m,11 i I SHAD'16 0E''--' 1 S to •ill I W ♦ J .. I I--J! _ MEADOW t II 1 Ei W�-- RIDGE i i1 I J1 MICHAEL aENWOOD I SIORTHR�� 1 �' z V Si GREENB•IAR E,�NBq`A/;� I¢I - "_'ted =I� sT. y O> y� I CHIMIj` c 3 jam•! J In��W KS '�I na,v _.`__UNION CHURCH 1 23 y y _o 1 t_0, 001= '"o G 24 p 2 20 /7 . l CONTINENTAL BLVD W g % CONTINENTAL BLVD E I o. N. JI oq 3� J(t/2 CYICKSBUTt•G WAY1/ 3 -I kyo:c,Q;m j 'BRAb00CK RSTa' x,l `i ST.JAME-t7, BENT TRA 1 . .. 1 fDGt.N�- 4}'CT LA'HgOBE I r-7* i--ICI' r OygC�4°.-CT ;Gi ;i al C,o• JEFFE / �,BENTLEY r r - -- -� I�MA GZpN`, I .CROSSING 19381 LAN BUREN 'I -- �CREEKWAy Om ..-- FRpNr MONTPELIE(�MAY I ♦C-i-.aPS p st a p - I ..�'_.I r.,ERAN ? INIHA�'COCK UE �` ��S 1- js ET F p�E, �', I i `•,, �A // f A � �Y T 4'. J I �� y\ NCO�OILL,Y/R CS'HARRISON o �fE•� S:J Creek'i ce 1iAGONNHEEL't,E.CHARLO J SVILLE RESUWURE 4 `S. t • " 5 CT ; i I--� r1 4 o c I Creek .'SAGEBRUSH E I �GZ0N F. ( \<4,.*. e- - , _. Creek f dT W I C VIV 'zWIL�'IAMSBURG V��p6PpE e� .. I dI 0CHISO0M I L/i-•' a A AMS '+�t i .1 C7 TRAI T -'�T� <ELLER aI "'+ o\� i z _`� I!S_ s va 3 2 b j_ >i c� M 1 W 4 z I rn ••tI' �' i Naar ul BANDIT 1. BANDIT TRAIL f? =I I HI I •JO I of •/2 IV j 7RAILB C5 �iTUMBLEWEED I c W f CT ,,, �,, �s TRAILS EDGE -....-- .• _. .l - �- • z a J0 0 •L I .7 I r j iO /0� // ETH t/ _, = y( COLLEYVILLE QI^ :core RIDGE RyA.'� �, ,�P \,� JI t.J '�}rl}CfiI(SSYQ1h W v u` I 1"'ILL z1 ...., WI MURPHY I E ... Qp' .ETA G 2,1 ,n I /O I .`"', .., EEK CT ;j ; -I I -•. rawe!`� .... ..usev. ,,,,,:.Lh#C...,,,, ..n.-. `�,4*Irt✓. 1.0,,,ntb.ltak... 1LV.,:rce,o,,!-/e.V•s...t.,:entt 1;•+.••....,i:N.:Of P7+4R:P>•..:.....,n.S.r••Ar94�Rt,:,��4,,....,43 iYA:�lw•U'4L i1w;a..l.'VA^i 1.0.33334.0 'B SCALE IN FEET - SCALE 11-•/I_ES.� ® CONTINUED ON MAP 39 SCALE IN FEET r: ==is�-= 1 �/I 0 1000 2000 3000 = 3 1000 2000 3000 OE 11? 10C-11 DETAIL MAP SECTION BOOK PAGE 102: STARTS ON INDEX PAGE 149 City of South lake,Texas MEMORANDUM March 25, 1997 TO: Curtis E. Hawk, City Manager FROM: Kim Lenoir, Director of Parks and Recreation RE: Adopting Southlake Parks Development Corporation Budget and Plan As you know,the Southlake Parks Development Corporation (SPDC) on March 17, approved their budget and plan. The budget and plan will be enclosed in a notebook pocket in the City Council packet. The City Council must approved the SPDC budget and plan in accordance with Ordinance 597 and the SPDC Articles of Incorporation in Article Four - Purpose and Limitations which state the following. "The Corporation is authorized to issue bonds as permitted by the Act, provided, however, no bonds may be issued by the Corporation and no project may be financed with bond proceed or other revenues of the corporation unless such bonds or projects are first approved by the governing body of the City. " Please put an item on the April 1, City Council agenda for City Council to adopt the Southlake Parks Development Corporation Budget and Plan. If you have any questions please call me at 481-5581 extension 757. 41 tlL._ KML (6- /21) -/ J • City of Southlake,Texas MEMORANDUM March 27, 1997 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director SUBJECT: Revisions to the Comprehensive Land Use Plan to include the Land Use Recommendations adopted with the Southlake corridor Study and other revisions It is my understanding that Councilmember Fawks has asked you to place this item on the agenda as a discussion item and that he has provided you mark-ups of the existing land use plan as well. I have had Chris Carpenter reproduce twelve (12) copies of these drawings for distribution in the packets. These reproductions were hand done due to time limitations. It is also my understanding that an objective of this request is to incorporate the Land Use Recommendations as adopted by City Council with the approval of the Corridor Study in August of 1995. I have attached a copy of the Land Use Recommendations portion of that adopted study for your reference. As an observation,the mark-up maps include changes in the adopted land use plan which are outside the boundaries of the corridor study recommendations and there are some areas which do not conform to the recommendations of the corridor study. We would be glad to pursue this upon your direction. Please feel free to contact me if you have any questions. GL/gl enc. Reproduction of Land Use Plan mark-up offered by Councilmember Fawks Excerpts from the adopted Corridor Study regarding land use recommendations cc: Chris Carpenter, Comprehensive Planner I L:\WP-FILES\PROJECTS\LUP96-97\FAWKS 1.WPD 'S 0 ►may N •I+ .� s O U L....1 44-1 ° '53bv •v y ''.g q O O U bCAs � � U Vi :dt, ,U 0 ~ .S •3 09 ••S .S E1:3 O is cd , cri • �, •c, o oN O O W- ° ID E ° o ° 04 v) :E ag VI C b I a) o .3 ° .d ¢� 4N .-a)641E � vQy° `o ' ,a) o c -a '0 o °. °o `� Ux VU a°i CC aap, ° '0 b c� cd CA V `w ..i ON •I O w N Cd cd .� c� cd 4 cj Li '"" 'g 44-4 = WI o o o a cn C w .S .d , O .4 O'S O E° ° 0 O w ,a g .0b n ° H I • 00 b4 ° b •My vi ... cd .�` •o U .0 0 O cz E a •~ 3 �0 •�'' 3 ° :� p, , mo o cd o = OO 13 a.o -0 - o a • 0 .� ,o� ,fl (' g y 5 w ° N �' 4 E .0 o E+ b4 N °° .0 • ►7 0 .S O � E u Ca " 2 E °A d ? c �+ g � 'd � � � y 3 0 0 .S o•§ 2 � b � � � S o � az N0 O ° •oao 0 ay � •0 ° 0 U E ` v ° 'b a cn a U U N 0O rA `� o SZ � E � •3N •S °' � .3 0.0. x � 1d >,.., NO6 ... 04 •0c, ,-, cd ~ �� A O ° A. 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S u u N u E E ' A (...., O E E u u e u , u O u s w 24 0 co w / I lic 1[111 IM 1- M ,........-1,4„....-"--‘ 0 I / , � , LILJL—� // 4F < / rgi A ...::*::*.A,\'`',-i \ 4c, r,........._.) . , C_ _ / ; - , / :t;; // t /ti *z I. // n/auw4� : it j\Z =- (..„„.. ,/ , ,,.. 4:::. , ....,,,...„ r, __-:„..:........:„ „........ . r L_— /, J ,asro w.Ws L tIV 9IIK+IINJ N .., $ C V C7:rwi‘4' Ili 1 r'i .:. la s li L r. w —� � 465 . 0 ' sWw II. y W i-r b 1 tTi .Ns e O A' 1 to \v O a v4 .;a z 3 3.. City of Southlake,Texas DIE M QR�1�1 D�LM March 27, 1997 TO: Curtis E. Hawk, City Manager FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Contract for Solid Waste and Recyclables Collection Prior to the April 1 regular Council meeting, I will be meeting with David Harris, Pamela Muller, and Scott Martin to discuss renewing our contract with Laidlaw Waste Systems for solid waste and recyclables collection. Mr. Doug Rivers, Director of Municipal Marketing for Laidlaw, will be present at this meeting to answer questions and discuss contract provisions. Mr. Rivers will also be available to the full Council during worksession. Attached you will find several informational items related to the contract, which may be of help to the City Council as it contemplates this renewal: Rate Information (Blue Copies) - Survey information for residential and commercial services is included. Also included is proposed language which Laidlaw would like to incorporate into the contract regarding adjustments over time to the base rates. Customer Service Information (Green Copies) - An excerpt from the 1997 Citizen Satisfaction Survey is included, detailing citizen attitudes about the services provided by Laidlaw. Laidlaw Customer Services (Yellow Copies) - This matrix compares the services Laidlaw provides to a number of its customer cities. Memo Dated November 22, 1996 (Pink Copies) - This memo was provided to City Council when this issue was originally raised with Council last year. It details some of the issues Council may wish to consider when determining its course with the contract. Please place this item on the City Council agenda for April 1. I will be happy to answer any questions you may have. (me %/6-' t C • bor.. . N e� c' d' �O O es = O, t` ,O M O, 00 eT ri (13 "d Cam) •y Ci O 0 V Ny� n d4' GC ClN A H LI d V by v1 kr) M Cl as t-- N In y p eel eV e` •-+ Cl •--1 00 et (..." c„., • T h O1 00 00 00 00 00 t� 00 ri 0 ll acd Ng a 0 44 Ey ,o op oo NW0L0 ON Os C z �.~ O, vi � aNa oG ccs A I o c bbb 0 ":V U(..., U > vs c N c• xxxx ..7). 0xwti • ZC7 0 ) . z C t-- \G ON '.O en O 00 et et 0s III M N 0 In et. 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RATES AND CHARGES: All residential and commercial rates will be established annually by ordinance prior to October 1,the Rate Modification Date. Base Rate Escalation - Company shall maintain such residential and commercial rates (the"Base Rates")until October 1, 1997. On each rate modification date the Base Rates shall be increased by a combination of(1) the percentage increase in operating costs for the most recent twelve (12) month period immediately preceding the Rate Modification Date, and (ii) any increases in disposal costs. Company shall submit to Town in writing its adjustment to the Base Rate and the supporting data for same on or before July 1 of each year,beginning July 1, 1997. The base rate shall be divided into operations and disposal. Operations equal 70% of the base rate. Disposal equals 30% of the base rate. Operations will be adjusted by the actual Cincrease in operating costs for the most recent twelve (12) month period prior to the Rate Modification date. Disposal will be adjusted by the average annual increase in disposal rates for selected landfills as represented in Appendix B. Commercial rolloff haul rates thatl be adjusted by the change in the actual operating costs and adjusted annually on the Rate Modification date of this Agreement. Disposal charges shall be based upon the rated capacity of the container times the posted gate rate at Sanifiil's Crow Landfill adjusted upward to include appropriate franchise fees. Any other cost increases including state, federal and local fees, taxes or other additional disposal regulatory charges imposed on disposal since the last rate modification, and any expenditures required of Company solely because of federal, state or local law, rule regulation, ordinance order, permit or permit condition becoming effective since the last rate modification 6 .T ... - :. :9: bj Fr may be considered by Town on a case-by-case basis. If Company makes a request for increases Cabove the amount calculated above. Company must provide sufficient data, including, but not limited to, audited financial statements. The Town Council shall be the final authority in granting any and all rate increases. At no time will rate increase requests be deemed automatic. 14. NON-COLLECTION: NOTICE AND FOLLOW-UP: It is specifically understood and agreed that where the owner or occupant of any premises fails to place a container out, is maintaining improper or inadequate refuse containers or is otherwise in violation of the Town's ordinances with respect to the location of refuse containers or the nature, volume or weight of refuse to be removed from the premises, the Contractor may refrain from collecting all or a portion of such refuse and will notify the Town and the owner or occupant thereof within twenty- four(24)hours thereafter of the reason for such non-collection,using a standard notification tag. 15. HOLIDAYS: The Town will recognize six (6) holidays which Contractor will not provide service: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. When a collection day is missed due to the Holiday schedule, Contractor will collect all garbage, trash, brush, and yard waste on the next scheduled.service date. 16. COMPLAINT HANDLING BY CONTRACTOR: It is expressly understood and agreed that Contractor, at its own expense,will provide a telephone answering service from 7 a.m. until 6 p.m.daily,Monday through Friday, and 7 a.m.-2 p.m. on Saturday, excluding such holidays as C 7 Fr - Tpe^dbc "B" Selected Laid1111 L Town of Trophy Club Contract 1-Jul-96 Landfills Compacted Rabe ' Waste Management DFW $6.05 Sanifill Crow Landfill $4.85 Waste Management Westside $5.90 City of Farmers Branch $4.65 Laidlaw Turkey Creek $5.00 Average $5.29 • • _ Li 1 Tiy. 10397 .,. .t-. - .. ti --'- - - .aeeexe«ctis. - - - ._ .«�.�•.r_•�s,ccv:s' ':Ss`} 'tT_ C:` "-.r-.{.. -- '- -` - -'-- 3r,.:... i yr Disposal Rate Adjustment Calculation (..." Residential Example 1 Current Residential or Commercial Base Rate $8.00 CPI Adjustment% 70.0% Disposal Adjustment% 30.0% CPI % Change (Example) 3.00% Disposal % Change (Example) 6.14% Operations Disposal Total OId Rate - Base Rate $5.60 $2.40 $8.00 Adjustment% 3.0% 6.14% Adjustment$ $0.17 $0.15 $0.32 - New Base Rate $5.77 $2.55 $8.32 Disposal Rates for Selecte Landfills (hri Compacted Gate Rates 1 u1-96 1.-Jul-97 % Chance Waste Management DFW $6.05 $6.45 6.61% Waste Management Westisde $5.90 $6.35 7.63% Laidlaw Turkey Creek $5.00 $5.20 4.00% City of Farmers Branch $4.65 $5.00 7.53% Sanifill $415 $5.0 ' 9 4.i !s - 6.14% Average (%) Change Trophy Jds/v1 ai97 ' Disposal Rate Adjustment Calculation Commeraal Example Current Residential or Commercial Base Rate $43.00 • CPI Adjustment% 70.0% Disposal Adjustrnent% 30.0% CPI %Change(Example) 3.00% Disposal % Change(Example) 6.14% Operations Disposal Total Old Rate Base Rate $30.10 $12.90 $43.00 Adjustment% 3.0% 6.14% Adjustment$ $0.90 $0.79 $1.69 New Base Rate $31.00 . $13.69 $44.69 ' • . Disposal Rates for Selecte Landfills (..„ Compacted Gate Rates 1-Jul-96 1-Jul-97 % Change Waste Management DFW $6.05 $6.45 6.61% Waste Management Westisde $5.90 $6.35 7.63% Laidlaw Turkey Creek $5.00 $5.20 4.00% City of Farmers Branch $4.65 $5.00 7.53% Sanifiil $4.85 $5.09 4.95% Average (%) Change 6.14% C . Troph -Th/010397 ..ram. - .. -s---, . 7. Southlake Citizen Survey-1997 26 Garbage Collection and Recycling Next, respondents were asked a series of questions about garbage collection and recycling programs. First, respondents were asked to report how often their trash was not picked up on scheduled pick-up days in the past twelve months. As may be seen in Figure 8, 76.2 percent of the respondents reported that their home was never missed during the scheduled pick-up days, 16.6 percent claimed to have been missed 1-2 times, 4.0 percent claimed to have been missed 3-4 times, and 3.2 percent reported being missed during trash collection 5 times or more. The percentage of respondents reporting missed pick ups declined between 1995 and 1997 surveys (see Figure 9). The percentage of respondents who indicated that they never experienced missed pick ups did vary with location of residence (see Table 11). (bri Respondents were then asked to provide an overall rating for trash collection services. As shown in Figure 10,the majority(94.0 percent) are either very satisfied (67.0 percent) or somewhat satisfied(27.0 percent). Next, respondents were asked if their household participates in the curbside recycling program. An overwhelming majority of respondents(89.0 percent) reported that their household participates in the curbside recycling program. In 1995, 92.4 percent of those surveyed indicated that they participated in recycling. As shown in Table 12, education seems to be positively correlated with recycling participation. Those respondents with post-graduate work were most likely to participate in recycling programs (93.4 percent) as compared with 78.9 percent of respondents with less than high Public Management Associates Southlake Citizen Survey-1997 27 school diploma; however, in the 1995 survey only 57.1 percent of respondents with less than a high school diploma reported participation in recycling. Respondents were then asked if recycling collectors had ever missed any pick ups and 84.6 percent of those surveyed indicated no pick ups had been missed, with 10.9 reporting 1 or 2 missed pick ups (see Figure 11). The final recycling question asked respondents to rate the program and a large majority (94.6 percent) reported they were very (73.0 percent) or somewhat(21.6 percent) satisfied(see Figure 12). The percentage of respondent who were satisfied with the recycling program increased with education (see Table 13). C C Public Management Associates Sout/flake Citizen Survey-1997 28 Figure 8 How Often Have Garbage Collectors Missed Picking Up Your Trash in the Past Twelve Months? 1997 Survey (N=694) Yes,1-2 Times 16.6% Yes,3-4 Times 4.0% No,Never Missed — Yes,5 or More 76.2% Times 3.2% Figure 9 How Often Have Garbage Collectors Missed Picking Up Your Trash in the Past Twelve Months? 1995 Survey Yes,3-4 Times Yes,1-2 Times 7.5% 19.7% Yes,5 or More Times 2.7% /tl No,Never Missed 70.1% Public Management Associates Soutltlake Citizen Survey-1997 29 Table 11 Percentage Reporting No Missed Pick Ups, by Location of Residence 71e3t fis eo<.3i- i Response North 114 Between 114/ 1709 South 1709 Never missed 83.4 78.8 70.0 Figure 10 Overall Ratings of Trash Collection (N=696) Somewhat Satisfied 27.0% Somewhat Dissatisfied Very Satisfied 4.7% 67.0% Very Dissatisfied 1.3% • Public Management Associates Southlake Citizen Survey-1997 30 Table 12 Recycling Participation, by Education r. h: Response Less than high High school Some College Post-graduate school graduate graduate college graduate work Yes 78.9 76.5 87.7 90.8 93.4 Figure 11 How Often Have Recycling Collectors Missed Picking Up Your Recycling in the Past Twelve Months? (N=615) Yes,1-2 Times 10.9% No,Never Missed Yes,3-4 Times 84.5% 2.3% Yes,5 or More Times 2.3% • Public Management Associates Southlake Citizen Survey-1997 31 Figure 12 Respondent Satisfaction with Recycling (N=619) Somewhat Satisfied 21.6% Very Satisfied Somewhat 73.1% Dissatisfied 3.2% Very Dissatisfied 2.1% Table 13 Satisfaction With Recycling Program, by Education ..wResponse Less than high High school Some College Post-graduate school graduate graduate college graduate work Very Satisfied 60.0 61.5 67.3 75.9 78.7 C Public Management Associates g v u aJ 7, u c I � � . z o Le z U cn 3 ..... 0 u uN u a 3 W � ov2 0H UEl � 15 0G y •y C., 7Oomz z Uw a41 v a) W h u C o 7 z z U tii o a 'd e aa.) F AWMI c0 I. 4) e as u aor ac.. .d d a) vs V �/ :0 = 5 .0 ;o ',r wi Occ� ti .0W. 6. .a alb ° ° ° V z u a_. 1444 w o a b O co E. 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Le q v I d co '> t v) 4 00 vnti) Ua • M E_S'LO_RA iD_LT M November 22, 1996 TO: Curtis E. Hawk, City Manager COPY FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Contract for Solid Waste and Recyclables Collection The city's contract with Laidlaw Waste Systems, Inc. for refuse and recyclable collection will expire on April 30, 1997. Recognizing that garbage and recycling collection affects several of the city's functional areas, a staff committee was assembled to work on developing a recommendation to the City Council regarding the provision of garbage and recycling services beyond April, 1997. Representatives on the staff committee included Bob Whitehead, Director of Public Works, Lynn Martinson, Chief Accountant/Budget Officer, Shani Ihnfeldt, Utility Billing Supervisor, and me. The committee has met three times, but given the amount of time it will take to work through all of the issues once our direction is defined, it would be helpful to us to get City Council input and direction prior to proceeding further; specifically, Council's position on renegotiating the contract with Laidlaw or whether the Council would like to seek bids. Background: The City of Southlake contracted with its first franchised refuse collector, Lakeside Sanitation, in 1984. The original contract was extended for three years in 1987, with a five year contract which extended through April 30, 1992. At the recommendation of an Environmental Task Force approved by City Council, recycling services were provided by BFI (initiated in April 1991), with the contract extending through April 1992 as well. In anticipation of the expiration of these contracts, the City Council directed staff to seek bids. Lakeside Sanitation was selected to provide both refuse and recyclables collection, for a combined residential rate (garbage and recycling) of$8.45 per household. In February 1994, this contract was assigned to Laidlaw Waste Systems, Inc., who agreed to honor its terms through the expiration date of April 30, 1997. Service Provision: The City of Southlake currently has 5,100 residential garbage/recycling accounts and 320 commercial garbage/recycling accounts (per the City's October 31 billing). Curbside pick up of garbage is provided twice weekly, and weekly for recycling. The terms of the contract provide for a variety of other services, including bulky item pick up, brush pick up, and others. To gauge the level of satisfaction among residents with garbage collection, the 1995 Citizen Satisfaction survey included questions regarding garbage service. Results indicated that Southlake residents are generally pleased with the services provided by Laidlaw Waste Curtis E. Hawk Contract for Solid Waste and Recyclables Collection November 22, 1996 Page 2 Systems, Inc. For example, residents were presented with a list of various city services and asked whether the service needed much, some, or no improvement. Police, fire, and garbage service scored highest in the "no improvement" category with 81.6, 85.9, and 77.4 percent respectively. These services ranked higher than street maintenance, street lighting, water and sewer service, storm water drainage, and animal control. Those indicating that garbage service needed "some improvement" totaled 18.9 percent, and those citing that "much improvement" was needed totaled 3.7 percent. The table below illustrates these responses. Ratings for Various City Services Service No Some Much Improvement Improvement Improvement Fire Service 85.9% 12.6% 1.5% Police Service 81.6 16.2 2.2 Garbage Collection 77.4 18.9 3.7 Sewer Service 71.3 11.9 16.8 Water Service 71.0 16.3 12.7 Animal Control 49.3 31.2 19.5 Storm Water Drainage 45.1 30.9 24.0 Street Lighting 21.8 45.0 33.2 Street Maintenance 9.6 50.2 40.2 *1995 Southlake Citizen Satisfaction Survey When asked if the service should be a high, medium, or low priority for improvement, 18.5 percent of the respondents stated that garbage collection should be a high priority for improvement, 42.7 percent stated it should be a medium priority, and 34.7 percent stated that garbage collection should be a low priority for improvement. These figures illustrate that garbage collection ranked lowest of all services as a high priority for improvement, and had the highest percentage of all services ranked as a low priority for improvement. The following Curtis E. Hawk v`u— Contract for Solid Waste and Recyclables Collection November 22, 1996 Page 3 table shows the services and the priorities given to improving those services: Among Those Respondents Reporting That Various Services Need Much or Some Improvement, Prioritization of Service Improvements Service High Medium Low Priority Priority Priority Street Maintenance 59.1% 35.9% 4.8% Sewer Service 47.6 39.5 12.9 Water Service 46.2 36.5 12.8 Storm Water Drainage 45.3 39.8 14.2 Animal Control 40.4 34.5 24.3 Street Lighting 39.4 42.7 17.6 Police Service 29.6 52.0 15.3 Fire Service 29.0 49.3 20.3 Garbage Collection 18.5 42.7 34.7 *1995 Southlake Citizen Satisfaction Survey Finally, when asked how often garbage collectors missed picking up trash on scheduled pick up days in the past twelve months, 70.1 percent stated that their garbage had never been missed. Those citing missed pick up 1-2 times in the past twelve months were 19.7 percent, as Curtis E. Hawk Contract for Solid Waste and Recyclables Collection November 22, 1996 Page 4 illustrated by the following pie chart: Missed Pick Up During Last Twelve Months (70.1%)No,Never Missed (2.7%)Yes,5 or More Times / (7.5%)Yes,3-4 Times (19.7%)Yes,1-2 Times As you know, the staff committee has identified additional questions to be asked during the 1996-97 citizen satisfaction survey to further explore the attitudes of Southlake residents regarding garbage and recycling collection. Rates: When the City of Southlake contracted with Lakeside Sanitation in 1992, the approved rate for combined residential garbage and recycling services was $8.45 per household. Commercial rates are based on the size of container and frequency of pick up. Lakeside Sanitation/Laidlaw has not petitioned the City Council to raise this rate, thus rates for garbage/recycling collection and commercial pick up have remained constant since 1992. Staff had been approached about a potential increase in 1994, however, some service issues were raised by a Council member and Laidlaw determined that they would not pursue their request. We are currently in the process of surveying surrounding cities to determine the rates they are paying, and hope to have this data available soon. (Note: This survey data is intended to provide you with a general feel for rates in this market, however, it should be noted that rates vary due to a number of issues, including the types of services offered, the ratio between commercial/residential accounts, etc. Thus, the usefulness of this data is somewhat limited.) DisposaLCapaeity: When analyzing the ability of a vendor to provide services at a reasonable rate, one must consider disposal availability and control. The attached map provided by the North Central Texas Council of Governments shows remaining landfill lifetime available to Curtis E. Hawk Contract for Solid Waste and Recyclables Collection November 22, 1996 Page 5 cities for residential solid waste. This map shows Southlake as having 6 to 10 years of disposal capacity, however, should waste be diverted to the Turkey Creek Landfill, there may be disposal capacity for 11 years or more for Southlake. Note that this map shows only permitted landfill space. Many landfills have the capacity for expansion, but until the permit is issued by the TNRCC, the additional life will not be shown. The assumption can be made that the company that controls landfill space will have lower disposal costs, so decisions about the future of solid waste collection should factor in disposal capacity. FYI, Laidlaw Waste Systems currently owns or is in the process of acquiring: -Turkey Creek Landfill (Johnson County) - At least 40 years of capacity -Sanifill-Crow (Fort Worth/Azle) - 8 years of life, with expansion opportunities (12 years)* -Mesquite Landfill - 8 years of life, with expansion opportunities (11 years)** *Laidlaw Waste Systems currently has a contract for the purchase of this landfill -- see attached letter. **Laidlaw Waste Systems currently has a contract for the purchase of this landfill from the City of Mesquite. Future Contract: The City of Southlake has basically two options for the future collection of solid waste and recyclables. First, due to the contract language that was bid in 1992, the City could extend its current contract with Laidlaw Waste Systems, working through rate and service issues as part of the negotiation process. Second, the City could choose to develop a "Request for Proposals," and seek bids in the open market. If this is the most attractive option to Council, we will need to move quickly to prepare the RFP and provide notification to Laidlaw that we are not electing to renew the agreement. FYI, Laidlaw is required to notify the City 120 days prior to the termination of the agreement of its election to terminate or to renew the agreement for an additional five year period. Once we know their intentions (which we believe will be renewal), we may have some room to negotiate with them, not only on rate issues, but on service issues as well. General direction is needed from the City Council to ensure that staff research and other project activities are in general conformance with City Council preferences. Please place this Curtis E. Hawk ``"�— Contract for Solid Waste and Recyclables Collection November 22, 1996 Page 6 item on the City Council agenda for December 3, 1996, for discussion by City Council. SKY Attachments: Contract for Residential and Commercial Refuse Collection and Recyclable Materials Collection NCTCOG map - Remaining Landfill Lifetime Available to Cities Laidlaw Letter to William Crow & Sons, Inc. & Sanifill Inc.