CEC MINUTES 4-05-2021
Meeting Minutes: Community Engagement Committee Meeting – April 5th, 2021
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COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: April 5th, 2021
LOCATION: Southlake Town Hall – 2nd Floor Council Chambers
1400 Main Street, Southlake, Texas 76092
TIME: 6:00 P.M.
COMMITTEE MEMBERS PRESENT:
Place 1 – Sherry Berman, Chair
Place 2 – Vandana Tanneru
Place 4 – Vamsi Alla
Place 6 – Shayne Forsyth
Place 7 – Muhammad Iqbal
COMMITTEE MEMBERS NOT PRESENT:
Place 3 – Vacant
Place 5 – Roja Kasarla
STAFF PRESENT:
Jerod Potts, Policy & Strategic Initiative Principal Planner
Melody Andersen, Operations Manager, Customer Relations
CITY COUNCIL MEMBERS PRESENT:
N/A
OTHERS PRESENT:
N/A
REGULAR AGENDA
1. Call to order. Meeting called to order at 6:03 by Sherry Berman, Chair.
2. Approve March 29, 2021 CEC meeting minutes. Vandana made a motion to
approve the minutes as written. Muhammad provided a second. Approved (5-0).
3. Review and Discuss the “Tell Us What You Think” tool on the City website.
Melody Andersen provided an overview of the “Tell Us What You Think” tool, noting
staff is looking for ways to make the website better. The Committee noted that this
tool was a broad call to action. The Committee asked whether the intention was to
get feedback on the website, or questions about the City? Staff noted that a lot of
questions do not include contact information, and that some misinterpret as a chat
tool. The Committee asked what the original purpose of the tool was, and staff noted
this was for someone to provide information on the specific webpage they are
visiting. The Committee asked about changing wording, and staff noted there were
limitations to this, and that email addresses cannot be required. The Committee
asked what was done with the information, and staff noted it allows a view into which
pages get the most happy or sad faces in terms of submitted feedback. The
Committee suggested including a basic question/comment such as "was this page
helpful?" or "please provide your feedback" and noted that intent matters. The
Committee noted the box is misleading. The Committee mentioned including an
optional email address prompt in a separate box.
4. Discuss and walk-through the May 2021 Election Candidate Forums. The
Committee discussed the logistics of the May 2021 election candidate forums that
the CEC is hosting in April. The group discussed safety and COVID-19 protocols to
be followed. The Committee discussed a change to the program to allow for election
candidates to bring ten (10) guests to the event rather than ten (10) members of
their immediate families. The Committee reviewed requests for clarification on two
questions from the forum moderator.
5. Staff Reports:
a. Development Update. Jerod provided a brief status update on the
construction of the fountain in Park Village.
6. Discuss community interest topics.
7. Discuss future agenda items.
8. Adjournment. Sherry adjourned the meeting at 7:27.
ATTEST:
amsi Alla, Secretary
Meeting Minutes: Community Engagement Committee Meeting—April 5th, 2021
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