2021-06-22 CEDC Minutes I CITY OF
SOUTHLAKE
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: June 22, 2021
LOCATION: The Marq Southlake
Legends Hall — Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Vice President Tom
DeCaro, Board Secretary Craig Sturtevant, Robert Mundlin, Jennifer Kolb, Jeff Wang and
Mike Pazera.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: None
STAFF PRESENT: Assistant City Manager Alison Ortowski, Chief Financial Officer &
Board Treasurer Sharen Jackson, Director of Community Services Chris Tribble and
Director of Economic Development & Tourism Daniel Cortez.
1. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m.
2. Consider approving the minutes from the May 25, 2021 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the May 25, 2021 meeting with
grammatical corrections being made to page three on the business relief grant item
as noted.
Motion: DeCaro
Second: Sturtevant
Ayes: Schelling, DeCaro, Kolb, Sturtevant, Wang, Pazera, Mundlin
Nays: None
Abstain: None
Vote: 7-0-0
Motion Carried —APPROVED
June 22, 2021 CEDC Minutes
3. Economic Development
a. Review and provide feedback on the framework, role, and responsibilities
for the proposed Target Industry Recruitment Task Force
Director of Economic Development & Tourism Daniel Cortez presented the Board
with the framework, operating guidelines, and responsibilities of the proposed
Target Industry Recruitment Task Force: He noted that the City Council is wanting
the City to take a more proactive role in the recruitment of businesses into
Southlake.
The Board provided some feedback on the operating guidelines and appointment
process and suggested the City consider updating the target industry study that
was conducted several years ago so that the new task force will have the most
current information on the economic state of the City.
b. Discussion of FY 2022 Economic Development budget items
Director of Economic Development & Tourism Daniel Cortez informed the Board
that there are no new items within Economic Development's budget for the
upcoming fiscal year. Assistant City Manager Alison Ortowski also informed the
Board that the target industry study is funded out of the Community Enhancement
and Development Corporation budget so it is likely the Board will consider an item
for this at the next meeting.
4. The Marq Southlake
a. Discussion of FY 2022 The Marq Southlake budget items
Chief Financial Officer Sharen Jackson provided the Board with amended budget
figures for the FY 2021 budget year. She noted that based on the overall positive
trends at Legends Hall and Sales Tax for the year we're looking at an overall
revenue increase of 6.4% to $8,123,500.
Director of Community Services Chris Tribble also presented to the Board some
new budget items for The Marq. He noted the following items are being requested
for FY 2022:
• Equipment Replacement—$160,000
• Senior Center Contract Services & Supplies - $15,500
• Staff Training & Sales Meetings - $3,200
He also noted there are some capital costs associated with the facility such as the
outside planter settling, the HVAC in the pool area, water getting under the pool
liner, some pool liner staining, rust in pool water supply system, and water intrusion
into the aerobics room. He mentioned all these items are the responsibility of the
12
June 22, 2021 CEDC Minutes
contractor but if they are not resolved promptly, the City will make the corrections
and request reimbursement from the contractor.
5. Staff Reports
a. Financial reports
I. The Marq Southlake financial highlights and membership sales report
Chief Financial Officer Sharen Jackson provided information about Champions
Club membership trends and revenue. She informed the Board that the City is
expected to meet or exceed the budgeted cost recovery for The Marq. Director
Jackson noted that Legends Hall is exceeding sales expectations particularly
in April and May with weddings and other receptions coming in with close to
$40,000 in revenue for each of those months.
She also noted that memberships at Champions Club are increasing to just
under 2,300 with most of the new memberships being for individuals and not
family memberships.
ii. Sales Tax Report
Chief Financial Officer Sharen Jackson presented the Board with the most
recent sales tax data. She noted that April 2021 collections were at $ 555,055
which was a 42 percent increase from what was collected in April of 2020 and
19 percent above what the City collected in 2019. She also mentioned that she
expects the amended 12% sales tax revenue increase figure of$5.9 million to
be surpassed as well by the time the current fiscal year ends.
b. Economic and development activity report
i. Starting a New Business Guide
Director of Economic Development & Tourism Daniel Cortez provided the
Board with a draft of the Southlake Business Guide that is provided to
individuals looking to start a new business in Southlake. He asked the board to
provide any input on this guide before it is published when the new website is
launched.
6. ADJOURNMENT
Board President Schelling adjourned the meeting at 6:55 p.m.
3
June 22, 2021 CEDC Minutes
Martin Sche
lling, Board President
Community Enhancement and Development Corporation Board
Craig u t nt, Board Secretary
Community Enhancement and Development Corporation Board
4