2021-08-25 - LIBRARY MINUTES ICCITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: August 25, 2021
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — Exec. Conf. Room
TIME: 6:30 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Janet Theaker, Lori Burr, William Doby,
Tracy Eaton, Katherine Bennett
SOUTHLAKE LIBRARY BOARD ABSENT: Rebecca Petty, Beth Darr
STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services
OTHERS PRESENT: None
1. CALL TO ORDER— Chair Lori Burr at 6:33 p.m.
2. CONSENT
A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY
BOARD MEETING HELD JULY 28, 2021
APPROVED
A motion was made to approve the minutes from the May 26, 2021 Southlake Library
Board meeting.
Motion: Theaker
Second: Eaton
Ayes: Burr, Theaker, Doby, Eaton, Bennett
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
City of Southlake Values:
Integrity♦ Innovation♦Accountability• Commitment to Excellence♦ Teamwork
Minutes of the August 25, 2021 Southlake Library Board Meeting
Page 2 of 3
3. DISCUSSION
A. LIBRARY SUMMER PERFORMANCE REVIEW
Cynthia provided stats through July for Library Summer Performance. Print circulation
was up 11% for the year. Digital circulation went down with the shift of print circulation
increasing. Youth programs are up 115%. Adult programs are at -11%. Volunteers are
up 65% as there has been a big demand to volunteer at the library with fewer volunteer
opportunities due to Covid. BookFlix is down -61%. We are up 11% overall on the
three categories reviewed by the Texas State Library for accreditation: Print circulation,
CloudLibrary and Flipster. Program supply budget was heavily hit for take home kits, so
the decision was made to put more money towards children's programming than adult
during the summer. The library received a grant and will have $14,000 additional for
neighborhood programming. The holiday season, Spring Break and summer are the
biggest programming periods. The library will be carefully vetting ROI on programming
and services. The goal is to make it as easy as possible to access. The library will be
offering film nights in conjunction with APEX at The Marg.
B. 2021 LIBRARY SURVEY UPDATE
Cynthia shared there have been 1,633 responses to the survey as of the meeting date.
Of the responses, 88% have a library card and 90% live in Southlake. A total of 81%
have used the library in the last 2 years. Most used services are to pick up holds,
browse the collection, check out books, and attend children's programs. Expanded
collection, convenient parking and more comfortable seating were of highest concern.
Of least concern were technical training and small business support. The types of
programs most important were art classes, educational programs, cultural events, and
the Summer Reading Program. Least important were business classes for adults,
genealogy, and business networking. A total of 74% responded that it was important to
have an outdoor area and 81% think study space and meeting rooms are important. By
and large, the response was service to children is the most important. A total of 82%
want a drive-up window for check outs. The Board asked about opposition to a new
library facility and Cynthia's response was traditionally it is opposition to government
spending/taxes increasing, but there are no negative trends surfacing from survey
results.
C. LIBRARY FOUNDATION UPDATE
FOSL was contacted and they do not want to get any bigger or stand in the way of a
Library Foundation. Potential name is "Library Foundation of Southlake". Imagery of
graphic design with books as foundation was mentioned as logo image potentially. The
stated purpose of the foundation is fundraising, advocacy, providing extra support to
library aesthetic/experience needs.
City of Southlake Values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence♦ Teamwork
•
Minutes of the August 25, 2021 Southlake Library Board Meeting
Page 3 of 3
4. NEW BUSINESS
Chair Burr asked if anyone had any new business. No new business.
5. PUBLIC FORUM
Chair Burr opened public forum at 7:32 p.m. to ask anyone wishing to speak to come
forward. The forum was closed at 7:33 p.m.
6. ADJOURNMENT
The next meeting will be scheduled September 22, 2021. The meeting was adjourned.
Motion: Bennett
Second: Theaker
Ayes: Theaker, Burr, Doby, Eaton, Bennett
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
Attest:
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Lor Burr, Chair Cyn is Pfledderer, ity Librarian
City of Southlake Values:
Integrity• Innovation ♦Accountability♦ Commitment to Excellence♦ Teamwork