2021-09-29 - LIBRARY MINUTES ' CITY OF
SOUTH LAKE
SOUTHLAKE LIBRARY BOARD MEETING: September 29, 2021
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — Exec. Conf. Room
TIME: 6:30 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Janet Theaker, William Doby, Tracy Eaton,
Katherine Bennett, Rebecca Petty, Beth Darr
SOUTHLAKE LIBRARY BOARD ABSENT: Lori Burr
STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services
OTHERS PRESENT: None
1. CALL TO ORDER— Katherine Bennett at 6:39 p.m.
2. CONSENT
A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY
BOARD MEETING HELD AUGUST 25 2021
APPROVED
A motion was made to approve the minutes from the August 25, 2021 Southlake Library
Board meeting.
Motion: Theaker
Second: Doby
Ayes: Theaker, Doby, Eaton, Bennett,;Darr, Petty
Nays: None
Abstain: None
Vote: 6-0
Motion Carried.
City of Southlake Values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 29, 2021 Southlake Library Board Meeting
Page 2 of 3
3. LIBRARIAN'S REPORT
City Librarian Pfledderer provided stats for Library performance since the last Board
Meeting. Numbers are on the upswing: print circulation up 12% and Could Library 9%.
Stats for library traffic were not able to be provided because of technical issue with
reporting module. Digital traffic is down a bit, but still doing well. Computer use and
study room use is up. Volunteer hours are up. Proctoring counts are down.
Programming has a direct link to stats and now that we are returning to programming,
we are seeing improved traffic and stats.
4. DISCUSSION
A. SUPPLEMENTAL REQUESTS
The Library received $25,000 more in the materials budget. Brainfuse will be one of the
first expenses paid out of that increase. Brainfuse is not being paid by a grant anymore.
This budget increase will also help with procuring eBooks and e-audiobooks. Jennifer
Tucker has been promoted to Library Manager. The Library will get new carpet and it will
be easier to clean and more stain resistant. The carpet will be installed in the beginning
of the new year. The Library will close for 2 weeks for that process. The last time this
was done the Library had a service to clean materials, but staff and volunteers will be
cleaning materials this time. The Library is getting new chairs so that all the wood chairs
will match. The drive-up book return has been re-wrapped and the walk-up book returns
will be re-done soon as well.
B. WORK PLAN Q1
The lockers in Timarron have been approved and will be installed in the new year. The
Library will work with the HOA to choose an appealing wrap. The lockers will cost
approximately $18-20,000 and will be located at the HOA business office in an extended
patio area. Patrons will not need to be residents to use the lockers. There is a lot of staff
changeover as the Library has lost three employees. The City is experiencing this on a
whole and the situation is being evaluated. Voces Americana is coming down from display
and Fact or Fiction will be going up. Upcoming programs include partnering with MAUC
for a Margarita class, Snack making class for kids, teen author, drawing classes, drawing
in nature for adults, garbage truck Storytime. FOSL is receiving a recognition plaque to
honor all that they do to help. November is Native American Heritage month, and the
Library will host a Pow Wow on the 18th and it is being covered partially by a grant. In
November, we will have a class about writing family history, Choctaw Code Talker author
event, Bollywood night. December events will include a murder mystery lunch with the
senior center, Christmas carol at town hall, Mrs. Claus will do a Storytime, and more.
City of Southlake Values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence♦ Teamwork
Minutes of the September 29, 2021 Southlake Library Board Meeting
Page 3 of 3
5. DISCUSSION: LIBRARY FOUNDATION
City Librarian Pfledderer read a statement from Lori Burr that the Foundation Committee
moved forward with establishing a foundation supporting the Southlake Library and the
name Library Foundation of Southlake. The Foundation committee met with an
attorney. Committee members met with Cynthia Pfledderer and Amy Pearson about
fundraising ideas. There is room for one more Library Foundation Board member.
Katherine Bennett mentioned there had been discussion about membership levels and
benefits.
6. NEW BUSINESS
Side discussion about Green Space bond, tax rates and proposed Carillon retail
development. Rebecca Petty shared about her visit to Calgary Library.
7. PUBLIC FORUM
Bennett opened public forum at 7:48 p.m. to ask anyone wishing to speak to come
forward. The forum was closed at 7:49 p.m.
8. ADJOURNMENT
The next meeting will be scheduled October 27, 2021. The meeting was adjourned.
Motion: Bennett
Second: Petty
Ayes: Theaker, Doby, Eaton, Bennett, Darr, Petty
Nays: None
Abstain: None
Vote: 6-0
Motion Carried.
Attest:
Cf621-e-
Lon Burr, Chair Cy hia Pfledder r, City Librarian;
City of Southlake Values:
Integrity• Innovation•Accountability♦ Commitment to Excellence ♦ Teamwork