09-28-2021CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: SEPTEMBER 28, 2021
LOCATION: The Marq Southlake
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan and Secretary
Beatriz Terrazas and Southlake Arts Council members; Deanna Kienast and Alternate#1
Nadia Hassan
SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Jesika Cook; Council Members
Heather Engelhardt, and Terri Messing
STAFF PRESENT: Community Relations Manager Vicky Schiber and Assistant to the
Director Milenka Lopez
CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at
6:04p.m.
2. PUBLIC FORUM
Chair McMillan opened the Public Forum at 6:04p.m. There being no one present
to address the Arts Council, the Public Forum was closed at 6:04p.m.
3. CONSENT AGENDA
3A. APPROVAL OF THE MINUTES FROM THE AUGUST 24, 2021 SOUTHLAKE
ARTS COUNCIL MEETING
Item 3A tabled due to lack of quorum present from the August 24, 2021
Southlake Arts Council Meeting,
3B. APPROVAL OF CANCELLING THE DECEMBER 28, 2021 SOUTH LAKE ARTS
COUNCIL MEETING
APPROVED
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B-1
Minutes of the September 28, 2021
Southlake Arts Council Meeting
Page 2 of 4
A motion was made to approve cancelling the December 28, 2021 Southlake Arts
Council meeting.
Motion:
Terrazas
Second:
Kienast,
Ayes:
Hassan, Kienast, McMillan, Terrazas
Nays:
None
Abstain:
None
Vote:
4-0
4. CONSIDER
4A. RECOMMENDATION ON PERMIT FOR THE SOUTHLAKE HISTORICAL
SOCIETY ART EXHIBIT
Community Relations Manager Vicky Schiber presented the permit for the
Southlake Historical Society Art Exhibit for Arts Council's recommendation.
APPROVED
A motion was made to not recommend a renewal of the permit for the Southlake
Historical Society Art Exhibit.
Motion:
Kienast
Second:
Terrazas
Ayes:
Hassan, Kienast, McMillan, Terrazas
Nays:
None
Abstain:
None
Vote:
4-0
5. DISCUSSION
5A. BOB JONES ART INSTALLATION UPDATE
Community Relations Manager Vicky Schiber presented an update for the Bob
Jones Art installation to the Arts Council and was available to answer questions.
Direction to Staff: None.
5B. BOB JONES ART PLAQUE UPDATE
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B-2
Minutes of the September 28, 2021
Southlake Arts Council Meeting
Page 3 of 4
Community Relations Manager Vicky Schiber presented the Bob Jones Art
plaque update to the Arts Council and was available to answer questions.
Direction to Staff: None.
5C. ARIA- SOUNDBOARD MEETING UPDATE
Community Relations Manager Vicky Schiber presented an update for item 5C to
the Arts Council and was available to answer questions.
Direction to Staff: None.
5D. FALL EXHIBIT UPDATE AND ALCOHOL VARIANCE
Arts Council Chair McMillan presented an update for the art hanging, the alcohol
variance and the reception to the Arts Council and was available to answer
questions.
Direction to Staff: None.
5E. SOUTHLAKE PRESENTS UPDATE
Council Member Deanna Kienast presented an update for item 5E for discussion
and was available to answer questions.
Direction to Staff: None.
5F. FY2022 PROJECTS
Community Relations Manager Vicky Schiber presented item 5F to the Arts
Council and was available to answer questions.
Direction to Staff: Provide Arts Council with an update on the bus driver for the
Tour of Art. Arts Council to review webpages in January.
5G. ANNUAL TREE LIGHTING EVENT PARTNERSHIP WITH SOUTHLAKE
LIBRARY
Arts Council Chair McMillan and Council Member Kienast presented item 5G to
the Arts Council and was available to answer questions.
Direction to Staff: Include item for discussion in October meeting.
5H. ARTS COUNCIL BYLAWS REVIEW
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3 B-3
Minutes of the September 28, 2021
Southlake Arts Council Meeting
Page 4 of 4
Assistant to the Director Milenka Lopez presented item 5H to the Arts Council and
was available to answer questions.
Direction to Staff: None.
51. PROCESS FOR DISCARDED CITY SIGNS
Community Relations Manager Vicky Schiber presented item 51 to the Arts Council
and was available to answer questions.
Direction to Staff: None.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:53 p.m.
Motion:
Terrazas
Second:
Kienast
Ayes:
Hassan, Kienast, McMillan, Terrazas
Nays:
None
Abstain:
None
Vote:
4-0
Tamara McM41an, Chair
XunWi�
rvices Department
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B-4