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2021-05-13CITY OF © SOUTHLAKE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES: MAY 13, 2021 LOCATION: Southlake DPS Headquarters Facility 600 State Street, 4'h Floor Southlake, TX 76092 TIME: 6:00 p.m. CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: David Barnes, Kara Clubb, Jay Demas, Ken McMillan, President, William Meddlings, Frank Powers & Robert Williams, Vice President CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: NONE STAFF PRESENT: Police Chief James Brandon, Fire Chief Mike Starr, Chief Financial Officer/Board Treasurer Sharen Jackson and PD Admin./CCPD Secretary Diana Green REGULAR SESSION WAS CALLED TO ORDER: 6:00 PM 2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non -agenda items. During this proceeding, the Board will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during public forum limit remarks to three minutes or less.) The forum was opened. No one from the public was in attendance. The forum was closed. 3. CONSIDER 3A. APPROVE MINUTES FROM THE FEBRUARY 9, 2021 CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING APPROVED (7 --- 0) Discussion took place. Motion: Robert Williams proposed a motion to approve the minutes from the February 9, 2021 CCPD Board meeting with revisions. Second: David Barnes 4. DISCUSSION 4A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX Sharen reported that the budget is stable and that it is trending well. Reports indicate that, overall, collections are trending about six percent less than last year (FY 2020). Year to date reports indicate that collections are above what was collected in FY 2019. Reports for March 2021 collections indicate that the amount of sales tax collected is 48 percent above what was collected in March of FY 2020 and 30 percent above what was collected in March of FY 2019. Sharen City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 13, 2021 Crime Control and Prevention District Board Meeting Page 2 of 3 does not expect a large increase in collections but predicts that the fund will end the year in good standing. Discussion took place. Questions were addressed by Sharen Jackson. 4B. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM The SRO program continues to work well. There will be two SROs retiring in May. Staff are in the process of hiring two replacement officers with the goal of getting the new hires on staff this summer so that they can go through training and be ready for the new school year. CISD honored Kim Smith, SRO at Walnut Grove Elementary, by selecting her SRO of the Year. Discussion took place. Questions were addressed by Chief Brandon. 4C. DISCUSSION OF UPCOMING PUBLIC SAFETY NEEDS For the newer Board Members, it was explained that the following listed items are being presented at this meeting for information purposes only. There will be no action required. These items will be brought before the Board again for approval at the budget meeting in July. CAD/RMS replacement $65,000 Computer aided dispatch/records management system is used by 911 operators to manage law enforcement and emergency transportation service calls for service as well as for the management of records related to those requests. It will replace the existing system which no longer fulfills the needs of the regional partner cities of Southlake, Keller and Colleyville. Originally $420,000 was allocated in FY 2020 for this project, but the overall cost has decreased due to a grant received by Keller. The $65,000 for the FY 2022 budget is a reallocation of the initial money that has not been paid. 2. Taser replacement program $20,536 The recommended replacement for Tasers is every five -years which occurs on a rotation schedule within the Southlake Police Department. For FY 2022, eleven Tasers have been identified for replacement. The requested funds will cover replacement of the Tasers as well as the purchase of training cartridges, duty cartridges, holsters and battery packs. 3. Body Worn & Dash Camera System $358,675 The camera system is an industry standard. The body and dash cams are all part of the same system which gives a good comprehensive view of a scene. Since the Police Department's existing Watchguard system for body and dash cams is in its sixth year of life, the requested funds will replace aging body cameras and provide a new fire -year no-fault warranty. In addition, it will upgrade the technology in the dash camera system and will move our digital storage of video evidence from local servers to cloud services. This will provide greater security and access and will eliminate the need to purchase additional digital storage space in the future. 4. Explosive breaching materials & equipment $17,600 The Southlake Police Department, along with the Cities of Colleyville, Keller, Roanoke and Trophy Club, participates in the North Tarrant Regional SWAT Team (NTRS). In extreme situations, such as an active shooter or hostage situation, explosive breaching is often used City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 13, 2021 Crime Control and Prevention District Board Meeting Page 3 of 3 as a primary method to overcome barricaded doors and windows. The requested funds will equip the team with the necessary tools to handle the worst of situations. The funds would also cover the safe storage of explosive materials. 5. Ammunition cost increase $73,800 The Police Department budgets $25,000 annually to purchase ammunition needed for training and duty use. The cost of ammunition has increased nearly five -fold and has also become difficult to purchase in large quantities. The requested funds will allow the Department to purchase the necessary yearly amount of ammunition without having to decrease the amount of training that officers undergo. 6. Emergency Operations Center relocation Unknow The current Emergency Operations Center is located in the Community Room of the DPS Headquarters building. This is an unsecure room surrounded by windows and is not configured for an actual EOC operation. Staff are examining building out an area on the first floor of the building to be used as an Emergency Operations Center. At this point, staff does not have accurate estimates on cost, although some money may be set aside within the CCPD budget for FY 2022. Staff will provide further information at the July 29, 2021 CCPD meeting. Funds requested will include $400,000, which was originally requested, in addition to the unknown estimates to complete the proposed build -out. Discussion took place. Questions were addressed by Chief Brandon and Chief Starr. 6. MEETING ADJOURNED: 6:38 PM Ken McMillan, Pre eft Crime Control and Prevention District Board 6A1 2 Diana Green, Secretary Crime Control and Prevention District Board City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork