2021-09-13CITY OF
. SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: SEPTEMBER 13, 2021
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Legacy Meeting Rooms
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli, Vice
Chair Paul Venesky, Secretary Jeffrey Ng; Board Members Magdalena Battles, Kevin Craddock,
and Stacy Driscoll
PARKS AND RECREATION BOARD MEMBERS ABSENT: Board Member Chad Bedwell
STAFF PRESENT: Director of Community Services Chris Tribble and Assistant to the Director
Milenka Lopez
REGULAR AGENDA
1. CALL TO ORDER
Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at
6:00 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD AUGUST 3, 2021
The minutes of the August 3, 2021 Parks and Recreation Board meeting were approved
with no changes or corrections.
2B. APPROVE MINUTES FROM THE JOINT SPDC AND PARKS AND RECREATION
BOARD MEETING HELD AUGUST 3, 2021
The minutes of the August 3, 2021 joint SPDC and Parks and Recreation Board meeting
were approved with no changes or corrections.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 13, 2021
Parks Board Meeting
Page 2 of 5
2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board Secretary Jeffrey Ng and Board Member Stacy Driscoll's absence from the
August 3, 2021 meetings were excused.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
A motion was made to approve the Consent items, including the minutes of the regular
Park Board meeting and joint SPDC and Parks and Recreation Board meeting held
August 3, 2021.
Motion:
Venesky
Second:
Battles
Ayes:
Battles, Craddock, Scharli, and Venesky
Nays:
None
Abstain:
Driscoll, Ng
Vote:
4-0
Motion carried.
3. PUBLIC FORUM
Chair Frances Scharli opened public forum at 6:06 p.m. There being no one to speak,
Chair Scharli closed public forum at 6:06 p.m.
4. CONSIDER
4A. RECOMMENDATION ON RENEWAL OF THE SOUTHLAKE TENNIS CENTER
MANAGEMENT AGREEMENT
Director Chris Tribble presented the Southlake Tennis Center Management Agreement
between the City of Southlake and Stephen and Mia Poorman (dba Roxy Tennis LLC) for
a term of three years, January 1, 2022-December 31, 2024 and responded to questions.
The proposed renewal agreement includes no substantial changes or modifications to the
agreement requested, however, the City Attorney has recommended the First
Amendment to the STC Management Agreement to include term and policy amendments.
The proposed agreement specifies the tennis center management contractor will pay the
City of Southlake 20% of gross revenue for leagues and 25% of gross revenue for
tournament play, with a minimum annual revenue fee payment of $15,000.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 13, 2021
Parks Board Meeting
Page 3 of 5
Mia Gordon Poorman, 220 Canyon Lake Drive, Southlake, was present and available for
questions.
APPROVED
A motion was made to recommend approval of the Southlake Tennis Center Management
Agreement and the First Amendment between the City of Southlake and Stephen and
Mia Poorman (dba Roxy Tennis LLC) as presented.
Motion:
Venesky
Second:
Craddock
Ayes:
Battles, Craddock, Driscoll, Ng, Scharli, and Venesky
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
5. DISCUSSION
5A. PARK AND RECREATION UPDATE
Director of Community Services Chris Tribble presented the park and recreation update
to the Board Members and was available to answer questions.
56. PICKLEBALL COMPLEX PROJECT
Director of Community Services Chris Tribble presented the Pickleball Complex Project
at Bicentennial Park for discussion and was available to answer questions.
5C. NATIONAL FITNESS CAMPAIGN PROJECT
Assistant to the Director Milenka Lopez presented the National Fitness Campaign
Project to the Board Members to allow for a discussion. A potential grant opportunity is
available through the National Fitness Campaign to construct an outdoor fitness court
within the park system. Assistant Lopez was available to answer questions. The Board
recommended the project and requested that staff present the grant opportunity to the
SPDC.
Chair Frances Scharli adjourned the meeting at 7:54 p.m.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 13, 2021
Parks Board Meeting
Page 4 of 5
Frances Scharli. Chairman
Parks & Recreation Board
Chris Tribble. Director of
Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork