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1998-11-03 CC Packet City of Southlake,Texas P7Fr MEMORANDUM October 30, 1998 TO: Honorable Mayor and Members of City Council FROM: Curtis E. Hawk, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting November 3, 1998 The Town Square Status Report prepared by Deputy Director of Public Works Ron Harper is included in your packet under Item No. 4B. If you have any questions, contact Ron Harper, or me. 1. Agenda Item No. 5A. Approval of the Minutes of the Regular City Council meeting held on October 20, 1998 and the Special City Council meeting held on October 13, 1998. If you have any changes to the minutes of the regular City Council meeting or the special City Council meeting please discuss these at the work session or notify Sandy LeGrand prior to the meeting. She will bring the amended minutes to the meeting for your consideration. 2. Agenda Item No. 5B. Authorization to advertise for bids for construction of the pump station located, 2,700 feet north of Kirkwood Boulevard on the east side of T.W. King Road. This pump station on T. W. King is part of the City's overall water improvement program. A proposed 24-inch transmission line will feed'the booster pump station from Fort Worth via Trophy Club. As we discussed in executive session at the last meeting, the easements are currently being obtained for the 24-inch water line, which will provide for a second feed as a portion of the ultimate loop of water transmission lines from Fort Worth. The construction of the 24-inch water line is expected to begin in early 1999, and estimated for—completion in August 1999. The estimated budget for the pump station project is approximately IFFP Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 2 of 19 $2.1 million. The CIP plan includes $3.1 million for the entire project of which $1 million is committed for construction of the 5 million gallon storage tank. Please contact Bob Whitehead if you have any questions. 3. Agenda Item No. 5C. Ordinance No. 726, 1st reading, Changing the street name of Wyndsor Ridge, located in Timarron, Wyndsor Grove, Phase II, to Rustic Ridge Court. The request to change the street name from Wyndsor Ridge to Rustic Ridge Court has been initiated by staff because there is another street in the City with a similar name. This name change will eliminate the possibility of confusion during emergency calls. There have been no homes built on this street. During the development submittal process, all street names are reviewed by the Development Review Comnuttee (DRC) and the public safety staff to help ensure there is no duplication. Currently, the Public Safety Department is analyzing the process of how street names are reviewed. Soon there will be recommendations to improve the current process to minimize the possibility of assigning similar names to different streets. 4. Agenda Item No. 5D. Award of bid to Saber Development Corporation for the installation of a 24-inch sanitary sewer line along Kirkwood Boulevard from Dove Street to Kirkwood Hollow. At the July 21, 1998 meeting, the City Council authorized staff to advertise for bids for the installation of the 24-inch sanitary sewer line. This project is part of the proposed force main, previously approved by City Council, to be built along Dove Street and to connect to the existing line in the Kirkwood Hollow Addition that extends to the TRA lift station on N. White Chapel. The proposed force main will empty into this 24-inch gravity line, which is to extend along a portion of Dove Street to Kirkwood Boulevard. PIV Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 3 of 19 It is important to move forward with this project in order to build the line prior to the construction of Dove Street to avoid any conflict that may arise once the pavement is in place. Since the Dove Street project is in the final design phase, it is now time to construct this portion of the sewer line. There were nine bids submitted. The low bidder for this project is the Saber Development Corporation with a base bid of $277,045. The budget for the entire project was estimated in the CIP at $1,119,800. The Saber Development Corporation has completed work on some of the City's sewer projects, and we have been satisfied with their work. If you have questions regarding this item on the agenda, please contact Bob Whitehead. 5. Agenda Item No. 5E. Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1) 2 (Plat Expiration) Extending the Validity of Case No. ZA 97-040, Preliminary Plat for Lonesome Dove Baptist Church Addition. There are no unresolved issues on this application. A Preliminary Plat has a two-year validity and then expires. The church did not file a final plat within the two-year validity of the preliminary plat due to a lack of interim construction funds needed to start the project. They now desire to file a final plat but must first have the validity of their preliminary plat extended. Note that plat extensions are routinely placed on the consent agenda. Feel free to contact Lisa Sudbury, Current Planner, should you have any questions regarding this application. 6. Agenda Item No. 5F. Award of bid to J.J. Biffle Water Well Drilling for construction of a water well at Bob Jones Park. The SPDC discussed the need for a IPV Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 4 of 19 water well at its August meeting. We had hoped to be able to utilize some of,the existing wells on site to feed the pond and to provide water for irrigation. Upon analysis by Eddie Cheatham and Associates and park staff, it was determined that the existing wells would be inadequate to provide the water needed for Bob Jones Park. When we sought bids at that time, we received only one responsive bidder for the project. SPDC directed staff to re-bid the project in the hopes of achieving some cost savings. The memo from Kevin Hugman notes that we only received two bids this round, but the bids were slightly lower. SPDC unanimously voted to award the bid to J.J. Biffle Water Well Drilling at its October 26 meeting. Staff is recommending that you award the bid to J.J. Biffle for $89,433. 7. Agenda Item No. 6A. Presentation from Jennie Elder, Greater Southlake Women's Society, regarding a proposed "helmet" ordinance. The Greater Southlake ' Women's Society has been working with Councilmember Scott Martin regarding the pursuit of a helmet ordinance for individuals riding bicycles who are eighteen and under. This presentation includes some physicians from Cook Children's Hospital to discuss the importance for children to wear helmets for bicycle safety. A draft ordinance has been prepared and is currently under review by the City Attorney. We are anticipating this ordinance will be placed on the agenda for discussion for the November 17 regular City Council meeting. 8. Agenda Item No. 6B. Public Forum. Larry Abernathy, who has been working to raise funds to build pavilions at Adventure Alley, has scheduled delivery dates for the materials, and has set the assembling dates for November 14 and 15 (all day, both days). He is looking for volunteers to help with construction, and will likely V . Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 - Page 5 of 19 be present at the Council meeting to discuss the need for volunteers. FYI, the level of donations received allowed Mr. Abernathy to purchase one 20 foot, one 30 foot and one 45 foot pavilion, as well as some picnic tables. 9. Agenda Item No. 8A. ZA 98-111, Plat Revision for Proposed Lots 9R1 and 9R2, T.M. Hood No. 706 Addition. There are no unresolved issues surrounding this application although it is a fairly unusual application. The history to this application is that the existing equestrian training facility Ride with Pride, located west of this property, has been utilizing trails crossing this property for more than twenty years. They feel they have rights for continued use of this trail and have negotiated the acquisition of a small triangular piece of property from the owners of land involved in this application. They have presented this plat revision in order to subdivide the small triangular lot out of the larger lot. The Zoning Board of Adjustment has approved those variances which are under their purview, minimum lot size and lot depth and width. The Planning and Zoning Commission recommended approval (7- 0) granting relief to several items in the Plat Review Summary, mostly related to the lack of street frontage for the small lot. Feel free to contact Greg Last should you have any questions regarding this application. 10. Agenda Item No. 10A. Approve FY 1998-99 Scope of Services Agreement with the Southlake Chamber of Commerce. The agreement with the Chamber of Commerce, included in your packet, is a standard format agreement for services to be provided to the City by outside agencies. We have attempted to detail the many services provided by the Chamber to better illustrate the benefits they provide for the funding received. Also note that a sample of the materials provided by the Chamber to the public upon request is included with your packet. PIV Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 6 of 19 You have previously approved scope of services agreements with KSB, Metroport Meals on Wheels, G.R.A.C.E., Lake Cities Community Band, and the NE Tarrant Arts Council. Similar agreements with Texas Sister Cities International, Women's Shelter, Alliance for Children, and NETS will be forthcoming for your consideration soon. Feel free to contact me or Greg Last should you have any questions regarding this item. 11.Agenda Item No. 10B. Authorization to advertise for bids for the traffic signal at F.M. 1709 and Central Avenue (Town Square). This is the item that was on City Council agenda last meeting which resulted in a 3-3 vote by Council. As you are aware, the Charter requires four affirmative votes to approve any item. Mayor Stacy has requested this item to be placed on the agenda for City Council consideration at this meeting so that work on the signal may be completed in time for the opening of Town Square. As you recall, the City Council had previously approved the signal light at this location in the Town Square developer's agreement. If you have questions regarding this item, contact Ron Harper or me. 12. Agenda Item No. 11A. Runyan drainage issue. Given the limited agenda for this meeting, there should be adequate time to fully discuss Mr. Runyan's drainage issue although it is unlikely that we will be able to fully resolve the problem at one meeting. There are no simple or inexpensive options for the City to take to resolve the problem and our ability to force the school to mitigate the problem is limited. Contrary to what you may have heard at the last meeting, we have not ignored Mr. Runyan (nor have we failed to return his calls) and we have worked with the school to try to find a mutually acceptable solution. If Council is interested, staff will be prepared to discuss the background of the development of the school and the City's efforts to address Mr. Runyan's concerns during the Monday briefing and/or at the PFP Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 7 of 19 Council meeting. Briefly, some of the historical information you will need for this discussion is as follows: • CISD followed all of Southlake's design standards and ordinances, agreeing to use Eddie Cheatham as the project engineer because of his familiarity with our City's engineering issues. • The flood plain from Highland south to the school property is 250 feet to 300 feet wide. • Properties along this creek have back yards or side yards in the flood plain. • The culvert at Highland, and Highland Street serve as a natural dam, creating a detention pond south of Highland street. With regard to recent efforts, you may recall that CISD's consultant engineer, Eddie Cheatham, is designing a metal plate to be installed in the detention pond opening, which will detain smaller rain events than is currently required by ordinance. CISD has also agreed to pay for the installation of the new "V" notch weir, which will be installed in about two weeks, depending on the weather. Building Inspections is currently working with the builder and homeowner at 545 W. Highland to remove a large pile of tree branches which have accumulated in the creek. As I stated, this is not an easy fix, however, some possible alternatives include: • Hire an outside engineering firm to conduct a drainage basin study in this area. You will recall that Freese and Nichols was selected to perform the study. . necessary for our drainage master plan. This study could lead us to improve the entire creek from S.H. 114 to Durham, thus allowing the "dam" at Highland to Prr Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 8 of 19 be removed. For this reason, it would be appropriate to engage Freese and Nichols to conduct this study. Freese and Nichols have agreed to prepare a proposal for this study, which will be presented to you at your November 17 meeting. • Acquire the impacted properties in their entirety or acquire the flood plain, or both, which would provide for the area to continue to serve as a detention area, protecting down stream property owners. • Fill in the property owner's backyard, which may require a U.S. Corps of Engineer permit, and acquisition of an additional easement from the property owner to the east. As an aside, these are the types of problems which may be addressed with the Stormwater Utility Drainage District System (see item 20 below), although these funds will likely not be sufficient to fully cover the cost of mitigating the drainage problems we face in Southlake. Other Items of Interest 13.Meeting with Wal-Mart regarding outside storage. Tuesday afternoon Mayor Stacy and I met with Wal-Mart Regional Manager Dan Sanders and Wal-Mart Southlake Store Manager Aaron Carter to discuss the situation with their outside storage. The meeting was a positive step in resolving the issue. As a result, the following will be accomplished: - • Wal-Mart will seek a specific use permit to-allow flexibility in the placement of its outside storage. PV Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 9 of 19 • They will remove the_merchandise storage area currently fenced northeast of the store proper until the storage containers are removed. • They will reduce the number of storage containers from the current five to three within 30 days. • They will place the three storage containers in the area between the shop and garden center, next to the building, as suggested by Councilmember Martin • the containers are the color of the building, and should blend in • • it is not prudent or practical to fence them in, due to the placement of exit doors, and the height of the containers. • Following the lay-away season, the containers will be removed. Once the containers have been removed, the fenced-in storage for merchandise will be restored. • The fenced storage area that is used to store the boxes and pallets will remain. No sale merchandise will be stored in this area. • Wal-Mart is in the process of replacing all the trees and shrubs that died due to the heat and water shortage. ( This is an insurance loss.) • Wal-Mart will be looking to expand the Southlake store to a super store in the next 2-3 years, and will at that time meet all of our development regulations including building articulation, etc. We can expect them to comply. They complied with all of our ordinances in place at the time they came. We discussed the Durango store. They were required to build it according to the town's development regulations. They are a business, and build their stores as required, or by their standard model if otherwise not required. Since they are going _ _ to make major changes, probably closer to two than three years, they would like to avoid making major costly changes at this time. The conversion to a super store pr- Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 10 of 19 will depend upon local sales, the faster sales reach the decision point, the quicker the reconstruction. We need to move as quickly as possible to amend our outside storage regulations in order to establish what they are permitted to store outside. Of course, this is dependent upon City Council acceptance. I will give a staff report on this item during executive session. We will discuss this in detail at the briefing meeting on Monday. Please let me or Mayor Stacy know if you have any questions with this item prior to Tuesday's meeting. 14. Smoking Ordinance. Final changes are being made to the ordinance, which will come to you for consideration on second reading on November 17. Please let Shana Yelverton know if you have any questions or comments about the ordinance changes. 15. Capital Improvements Advisory Committee. Chapter 395 of the Local Government Code sets out the provisions for adopting impact fees, one of which is the appointment of an advisory committee to study the issue and make recommendations to the City Council. There are two methods by which the City Council can appoint CIAC (1) appoint a committee which under the law must consist of at least 40% representation from development community (developers, builders, architects, engineers, etc.), and (2) appoint the P&Z Commission as the CIAC provided that at least one member of the commission is from the development community. Our P&Z Commission does meet the requirements of Chapter 395 in that we have F.C. LeVrier, architect, Mike Sandlin, builder, and Rob Jones realtor. In the past, Council has chosen to appoint an independent committee. This was primarily due to the work load that the P&Z already had and the amount of time it pr- , Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page ll of 19 took to initially develop the impact fees. Given the fact that we have already established our impact fee process, I do not believe it will take as much time to review and update our fees as it did to initially establish the process. In our current situation, if City Council believes it would be appropriate to have the P&Z Commission serve as the CIAC, I believe we could make this work in a timely manner. If the P&Z believes it has the time to take on the task, it would involve meetings in addition to the regularly scheduled P&Z meetings. Staff will be bringing you a recommendation regarding the appointment of the CIAC at your next meeting. You will need to appoint the committee soon, since we are required to complete the study update by April 1999 (the study must be updated every three years). 16. SPDC Update. In addition to awarding the bid to J.J. Biffle Water Well Drilling for the water well at Bob Jones Park, the SPDC approved a capital improvements plan to guide the use of SPDC funds through the establishment of priorities for a five year period. A copy of the approved CIP is attached for your review. Some of the highlights of the plan include: • $1.9 million for land acquisition, including land for southwest and southeast community parks • $1 million for design and construction of a Teen Center • $560,000 for development of existing community and neighborhood parks • $3.2 million for design and construction of a Community Center/Recreation Center • $550,000 for completion of Bicentennial Park Expansion, Phase II • $1.33 million for completion of Bob Jones Park, Phases I and II Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 12 of 19 • $600,000 for design and construction of a Nature Center at Bob Jones Park • $530,000 for construction of approximately 4 miles of off-road hike & bike trails • $100,000 for a one-mile inner park trail at Bicentennial Park • Annual appropriations of$100,000 for community matching grants, $50,000 for special SPDC funded projects and $20,000 for development of practice ball fields and soccer fields. The result is estimated expenditures for park development over the next five years of more than $20 million. Questions about the Park CIP projects should be directed to Kevin Hugman. Questions about projected revenue should be directed to Lou Ann Heath. 17.Trail on Johnson Road. Attached to my memo is a copy of a letter from Mary Walls expressing concern regarding the increased traffic and pedestrians on Johnson Road near Florence Elementary. Bob Whitehead is working with Ms. Walls to clarify the problem and help identify some possible solutions. Improvements to Johnson Road have been included in the capital improvements program for a number of years, but have not proceeded because widening the roadway requires cutting down a number of the trees along Johnson Road. As you can imagine, cutting down trees has been met with some dissatisfaction among the residents.- The Trail System Master Plan calls for a six-foot off-road trail and an on-road trail along Johnson Drive. Most likely, these trails, would be constructed at the time of the road improvements, provided SPDC funding is available. Since these _ __ r . Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 13 of 19 improvements are not scheduled in the immediate future, the Public Works Department is investigating the possibility of building a temporary asphalt sidewalk to provide safe access for the children walking to Florence Elementary School. We will keep you updated about the proposed solutions and their related costs. 18. Michael Drive. We are currently working on the cost estimates for Michael Drive. Ms. Claffey has indicated they are anxious for the resolution of the Michael Drive issues so they can determine how they wish to proceed with their project. The conceptual plans for the road will be presented to you at the November 17 City Council meeting representing the various street design options and their related costs. - 19. Stormwater Utility Drainage System District Update. A database of non-residential properties is being compiled as part of the development of the District. The City's fiscal consultant for this project, Lewis McLain, is utilizing Tarrant Appraisal District data plus digital photography to estimate the lot coverage for these non- residential properties. It is anticipated that the study will be ready to discuss with Council during November-December. Upon implementation, the resulting fees are specifically targeted to improve stormwater channels and implement an overall drainage improvement plan for the City. 20.Town Square Architectural Contracts. The Architectural Services Committee will meet Thursday, November 5 at 1:00 p.m. in the Council Chambers. The Committee consists of Councilmembers Ronnie Kendall, Scott Martin, Debra Edmondson, Mayor Stacy and Planning and Zoning Commissioner F.C. LeVrier. (Mayor Stacy will be out of town during this time.) This meeting will include an update on the selection of an architect to design Town Hall with a fixed fee of approximately 10 percent. We will be bringing this item back to the City Council rr Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 14 of 19 for the November 17 meeting. Please contact myself or Ron Harper if you have any questions. 21. Speed Hump Activity. We are moving quickly to process the traffic concerns in the Coventry Manor subdivision and the Shady Lane area. As you are aware, the first meetings have been scheduled with the property owners in both subdivisions. The Coventry Manor meeting is scheduled for Thursday, November 5 at 6:30 p.m. at the home of Becky and Chris Miltenberger located at 1401 Exeter Court. The meeting for residents in Shady Lane area is planned for Monday, November 9 at 6:30 p.m. at the Senior Activity Center. A draft of the revised policy for speed humps and other traffic calming devices has been included in your packet to give you time to review the policy before you are asked to act on it. The revisions to the policy reflect changes to the definition of the impact area, the eligibility requirements and the possibility of sharing costs with residents. The City Council will still need to define the petition level of support required from the property owners within the impact area(s). The policy will be placed on the November 17 agenda for your consideration. Please contact Director Campbell, who is heading up our staff interdepartmental committee dealing with this subject, Director Whitehead, or me. 22.Bond Sale and Rating Presentation. Within the next several weeks, staff will be preparing a bond rating presentation to be made in Southlake to Standard and Poor's and Moody's Investors Service. The last on-site presentation was made in February 1997, when representatives toured the City and met with City staff and Councilmembers. This will give the City the opportunity to update the agencies on the development progress and plans discussed at previous meetings with.them. The presentation will be made as a prelude to issuing certificates of obligation and Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 15 of 19 SPDC sales tax revenue bonds for the approved FY1998-99 capital improvement program. The presentation will be scripted in order to enhance a favorable reception by the rating agencies; if you are interested in participating, please let Lou Ann or me know. 23. Schedule of Priorities. Attached to my memo are the revised schedules for both the Community Development items and the other departments as recommended by the City Council at the October 13 special meeting. Because we-now intend to have.a workgroup to discuss the minimum PUD acreage (change to the zoning ordinance), we have shifted the schedule for that ordinance. 24. SPIN Update. A practice session for the Planning and Zoning Academy will be held Monday, November 2, at 3:30 in the City Council Chamber. Community Development staff has scripted questions for brief skits which will depict an actual zoning case. The November 10 presentation is scheduled for 7:00 p.m. in the City Council Chamber and will be videotaped. 25. SYAC Update. The month of October ended with SYAC participating in Parks and Recreation's Harvest Fest and Community Service's Make-a-Difference Day which was held at the Senior Center. Both events occurred on Saturday, October 25, 1998, so SYAC members stayed busy and worked hard all day. Their day began at 8:00 a.m. at the Senior Activity Center digging trenches, moving trees, landscaping flower beds, washing windows, and painting. We had 100% attendance for all those who signed-up. Later that evening, SYAC participated in Harvest Fest at Bicentennial Park. They had a large enough SYAC participation for four booths including: Plinko, Basketball Shoot, Face Painting, and Cupcake Walk. rHonorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 16 of 19 On October 21, 1998, I attended the first Youth in Government program to provide SYAC members with an overview of the city's functions and the various aspects of the profession of local government management. There were approximately 50 SYAC members in attendance. We have rescheduled the City Council's meeting with SYAC for their Youth.in Government program for November 18, 1998 at 7:00 p.m. at the Community Center. This meeting is intended to give the SYAC members a better understanding of the role of elected officials in representing the City. Please let Community Services Coordinator Courtney Queen know whether or not you can attend the November 18 SYAC meeting. 26.Corridor Study Portal Concept. Attached to my memo is a memo from Director Last addressing his desire for feedback as it relates to the corridor study entry portal concept development. Recall that during the adoption of the 1995 Corridor Study, it was recommended that we consider entry portals at all significant entry points to the city. With the submittal of recent developments such as Gateway and another just submitted for the northeast corner of Davis at Continental, we feel it is time to tie down some of our land needs related to entry portals. Director Last has been communicating these needs to the developers and they are receptive to working with us on the portal locations. The main purpose of this being included in your packet is to give you some time to think about the portals and give Director Last some feedback. We will place this item on an upcoming meeting for your formal consideration. Feel free to contact me or Greg should you have any questions or feedback regarding this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 17 of 19 27.Tree Preservation Sign. Keith Martin and Greg Last have worked together to create a sign in English and Spanish (with the help of Code Enforcement Officer Carolyn Seay) which addresses the main points of the tree preservation ordinance. We have included this with my memo to show you the current draft language and solicit any feedback you might have. Feel free to contact Greg Last with any comments you have regarding this proposed sign. 28. Fee Schedule. Recall that at your last meeting the amendment to the fee schedule was tabled pending further information. Attached you will find the NCTCOG's Municipal Fee Survey for North Central Texas. We hope to bring this item back for Council consideration at the November 17 meeting. 29. Finance Department Award. The City was notified this week that our 1997 Comprehensive Annual Financial Report received the Government Finance Officers Association of the U.S. and Canada Certificate of Achievement for Excellence in Financial Reporting. This is the eighth consecutive year that Southlake has received this award. We will be receiving a plaque within the next several weeks. The plaque will be added to the 'wall of honors' at City Hall! 30. United Way 1998 Update. I wanted to thank the Mayor and Councilmembers for your support during our United Way Kick-Off Event on Friday, October 23. Thank you to Debra Edmondson and Ronnie Kendall for judging the chili cook-off and bake-off, and to the Mayor for stopping by (even though he left before we could get him on the dunking booth). Everyone appeared to enjoy themselves, and the dunking booth and pie throwing booth were a tremendous hit. The Kick-Off Event raised over $1,500 towards the City's 1998 goal of $15,500 for United Way of Tarrant County. I would also like to thank the employee committee that worked hard to plan this event including Lori Farwell, Tracy Southers, Melinda Polley, rHonorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 18 of 19 Charisse Robinson, Kyle Dickerson, Gary Hughes, Karl Moore, Cindi Tripp, Marshall Urbanosky, Teddi Zonker, and Lauren Safranek, Chair. 31.Texas Municipal League Conference. The last day of the TML Conference featured a full day session on Texas Sister Cities, which was attended by 35 people from 17 cities and 3 countries. There were many noted speakers featured (see the program included in your packet), including a former ambassador who characterized sister cities as being "the cutting edge of international public diplomacy in the world today between cities and therefore between nations." During the day there was much discussion regarding the formation of Texas Sister Cities, during which Southlake was repeatedly recognized. I accepted a plaque on behalf of the City of Southlake which recognizes the city for providing a start up grant for the organization as well as the headquarters for Texas Sister City offices. r On several occasions it was noted that Texas Sister Cities will be provided a permanent home when the new Town Hall is completed. 32. Also attached to my memo is: • Copy of a notice regarding a coordination meeting scheduled to discuss a Southlake Teen Center • Chamber of Commerce Report (FYI, Kate Barlow had her baby, a little boy, Thursday morning.) • Congratulations from Senator Nelson to Curtis E. Hawk (staff is slipping this in since he is not here to protest) • Thank you letters • Newspaper articles • Letter regarding after school program • Calendar of upcoming events CE •r Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest October 30, 1998 Page 19 of 19 Staff Extension Numbers: Barlow, Kate, Economic Development Specialist, ext. 776 Bloomberg, Chuck, Plans Examiner, ext. 747 Campbell, Billy, Director DPS, ext. 730 Carpenter, Chris, Planner, ext. 866 Gandy, Karen, Zoning Administrator, ext. 743 Harper, Ron, City Engineer, ext. 779 Hawk, Curtis E., ext. 701 Heath, Lou Ann, Director of Finance, ext. 716 Henry, Ben, Parks Planning and Construction Superintendent,_ext. 824 Hugman, Kevin, Director of Community Services, ext. 757 Killough, Dennis, Senior Planner, ext. 787 Last, Greg, Community Development Director, ext. 750 LeGrand, Sandra, City Secretary, ext. 704 Jackson, Malcolm, DPS Administrative Coordinator, ext. 726 Queen, Courtney, Community Services Coordinator, ext. 827 Safranek, Lauren, Director of Human Resources, ext. 836 Sarakaitis, Stefanie, Comprehensive Planner; ext. 753 Siemer, Shelli, Assistant to the City Manager, ext. 806 - Sudbury, Lisa, Current Planner, ext. 862 Thomas, Charlie, Deputy Director of Public Works, ext. 814 Wilson, Garland, Deputy Director Fire Services, ext. 735 Whitehead, Bob, Director of Public Works, ext. 740 Whitehead, Nona, Community Services Coordinator, ext. 834 Yelverton, Shana, Assistant City Manager, ext. 705 M:\WD-FILES\CEH\MEETINGS\98-11-03.doc , Southlake Parks Development Corporation Capital Projects Budget FY97/98-FY02/03 A B C D E F G H 1 2 —-- 3 FY1997-98 :' 4 Approved 5 1 Budget FY1998-99 FY1999-00 I FY2000-01 ( FY2001-02 FY2002-0: 6 7 REVENUES/OTHER SOURCES 8 ;Fund Balance $ 464,656 $ (447,000), $ 597,750 I $ (12,250) $ 3,072,750 I $ 527,75 9 I I I 10 'Interest Earnings $ 200,000 I $ 175,000 I $ 125,000 I $ 175,000 I $ - 125,000 I $ 175,00 11 !Donations-Matching Funds I $ 6,050 , $ - I $ - ' $ - I $ - I $ 12 iTPW Grant Proceeds I $ - ' $ 250,000 ; $ 250,000 ; $ - $ - ; $ 13 'Operating Fund Transfer $ 1,140,000 ' $ 500,000 ' $ 500,000 $ 500,000 ; $ 500,000''I $',,. 500,00 14 Bond Proceeds • $ 5,136,109 ; $ 4,500,000 ! $ - $ 4,400,000 $ - $ 5,500,00 15 Total Revenue/Other Sources (excluding fund balance carried forwa $ 6,482,159 $ 5,425,000 I $ 875,000 $ 5,075,000 $ 625,000 ' $ 6,175,00 16 17 REVENUES and FUND BALANCE in excess of/ . $ (447,000)1 $ 597,750 , $ (12,250)1 $ 3,072,750 I $ 527,750 j $ 3,632,75 18 !(Less than) EXPENDITURES i 19 I ! I I 20 EXPENDITURES j 21 RESERVE FOR UNANTICIPATED PROJECTS $ - I $ - 22 LAND ACQUISITION: $ - $ 1,900,000 $ - ' $ - 1 $ - $ 23 TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES $ - ' $ 450,000 $ - • $ - ' $ - $ 24 I NEIGHBORHOOD PARKS: $ - $ - . $ - i $ - i $ 25 1 ' 26 'COMMUNITY PARKS: 27 'Smith Park-Joint-use/KISD ! $ 369,121 1 $ - I $ - I $ - $ - $ 28 I Southwest $ - I $ - $ - I $ - $ - $ 29 'Southeast $ - I $ - $ - I $ 31 I CITY PARKS: I 1 1 1 32 !Bicentennial Park- Brunson/Bank ; $ 1,161,580 $ - 1 $ - ; $ - $ I $ 33 ;Bicentennial Park-adjacent tracts $ 300,000 I $ - I $ - ' $ - $ - I $ 34 ;Bob Jones Park-lots(West Beach) $ 1,621,600I $ - I $ - ! $ - $ - 1 $ 35 !Bob Jones Park-adjacent tracts $ - I $ - $ - ' $ - $ - ' $ 36 I I 1 I 1 I Prepared 10/29/98, 12:36 PM Page 1 of 7 .. Southlake Parks Development Corporation Capital Projects Budget FY97/98-FY02/03 A B C D E F G H 1 ! 2 . 3 1 ; FY1997-98 4 i Approved 5 1 Budget FY1998-99 FY1999-00 1 FY2000-01 FY2001-02 FY2002-03 37 SPECIAL PARKS: 38 !Lonesome Dove/COE entryway $ 63,135 $ - $ - ! $ - $ - $ - 39 (Teen Center site 1 $ - $ - $ - I $ - 1 $ - 1 $ - 40 1 1 1 41 LAND ACQUISITION: 1 1 42 i I 43 :LINEAR PARKS AND TRAILS: $ - $ - ! $ - $ - , $ - !, $ - 44 'Park land acquisition 45 Trail system development(additional ROW) 46 47 .OPEN SPACE LAND ACQUISITION $ 470,000 , $ - $ - $ - $ - $ - 48 49 50 PARK DEVELOPMENT: 51 !NEIGHBORHOOD PARKS: 52 1 Koalaty Park 53 1 Planning $ 10,000 i $ - $ - $ - j $ - $ - 54 Phase I ! $ - $ - $ - $ 175,000 : $ - ! $ - 55 ' Phase II $ - I $ - $ - $ - ; $ - ! $ - 56 57 Noble Oaks Park 58 1 Planning $ - $ - $ - $ - $ - $ • 59 Phase I $ - $ - $ - $ 100,000 $ - j $ • 60 Phase ll $ - $ - ! $ - $ - i $ - $ • 61 62 Lonesome Dove Park ! ! 63 Planning $ - ! $ - I $ - $ - $ - 1 $ . 64 Phase I $ - ! $ 60,000 $ - $ - $ - I $ • 65 ! Phase II $ - $ - $ - $ - $ - $ • 66 67 68 I i • Prepared 10/29/98, 12:36 PM Page 2 of 7 Southlake Parks Development Corporation Capital Projects Budget FY97/98- FY02/03 A B C D E F G H 1 , 2 3 FY1997-98 ! j 4 Approved 5 1 j Budget j FY1998-99 FY1999-00 FY2000-01 1 FY2001-02 FY2002-03 69 !COMMUNITY PARKS: 70 !Royal and Annie Smith Park I ! 71 Planning $ - I $ - I $ - 1 $ - - 1 $ - ! $ - 72 1 Phase I j $ - 1 $ - ! $ 110,000 1 $ 115,000 1 $ - ! $ - 73 I Phasell ; $ - I $ - 1 $ - 1 $ - $ - ; $ - 74 1 75 PARK DEVELOPMENT: "76 77 COMMUNITY PARKS: 78 Southeast Park 79 Planning $ - , $ - ; $ - $ - $ - $ - 80 Phase ; $ - , $ - i $ - ; $ - $ - $ - 81 Phasell I $ - 1 $ - j $ - i $ - ' $ - ; $ - 82 1 i 83 ;Southwest Park 1 84 ' Planning I $ - 1 $ - $ - $ - . $ - 1 $ - 85 i Phasel ; $ - 1 $ - 1 $ - ; $ - $ - ; $ - 86 Phasell $ - i $ - 1 $ - 1 $ - $ - , $ - 87 88 89 Teen Center 90 j Planning j $ - 1 $ 150,000 $ - $ - ; $ - : $ - 91 1 Phase I I $ - $ - $ 850,000 ! ' $ - 1 $ - 92 I Phase II I $ - $ - $ - $ - ' $ - • $ - 93 1 94 Community Center/Recreation Center i , 95 ; Planning $ - 1 $ - $ - $ 200,000 $ - $ - 96 1 Phase I $ - j $ - ! $ - I $ - : $ 3,000,000 1 $ - 97 Phasell $ - ; $ - ; $ - ' $ - $ - : $ - 98 99 100 Prepared 10/29/98, 12:36 PM Page 3 of 7 L Southlake Parks Development Corporation Capital Projects Budget FY97/98-FY02/03 A _ B C D E F G H 1 2 3 : FY1997-98 4 Approved 5 Budget FY1998-99 FY1999-00 ; FY2000-01 FY2001-02 FY2002-03 101 1 j , 102 • j I I I . 103 PARK DEVELOPMENT: 104 1 , 1 105 ;CITY PARKS: 106 Bicentennial Park 107 Phase II 108 Bid Package#1 , Earthwork, Utilities, Vehicular paving ; $ 597,519 $ - ; $ - $ - $ - $ - 109 4/98 Pittman Construction $590,646 $ - $ - ; $ - $ - $ - $ - 110 co#1-7/98 drainage=($5,217);co#2-7/98 concrete=$12,000 $ - $ - : $ - $ - $ - $ - 111 Bid Package#2 Court Construction $ 851,019 $ - i $ - $ - $ - $ - 112 8/98 American Tennis Court Contractors $ - I $ - ! $ - $ - $ - $ - 113 Bid Package#2a, Court Lighting $ 377,281 I $ - I $ - $ - $ - I $ - 114 8/98 NEMA 3 Electric,w/Ballfields#1,#3 $ - I $ - $ - , $ - $ - I $ - 115 'Bid Package#3, Structures(Mesa 9/22/97 est.): (FY1998-99) I $ - I $ 410,750 $ - $ - . $ - I $ - 116 Tennis Facility($290,750) $ - II $ - I $ - $ - ; $ - ; $ - 117 Restroom/Storage ($120,000) $ - I $ - $ - _ $ - i $ - I $ - 118 Design Contract(Mesa) $ 161,910 j $ - $ - $ - $ - ; $ - 119 Landscape/Irrigation (FY1998-99$70,000) $ - I $ 70,000 $ - $ - $ - $ - 120 Fence Extension-Adventure Alley $ - I $ 5,000 $ - $ - $ - ! $ - 121 Entry Road Patching I $ - I $ 5,000 $ - $ - $ - I $ - 122 Resod Field#2 (General Fund) $ - $ - $ - $ - $ - $ - 123 Fences- Fields#4&#5 ! $ 16,805 $ - $ - $ - $ - $ - 124 125 Phase III 126 Loop trail within park $ - I $ 100,000 $ - $ - $ - $ - 127 roofing for in-line hockey court $ - I $ 60,000 $ - $ - $ - ! $ - 128 Aquatics facility $ - $ - $ - $ - $ - $ 1,900,000 129 • North Berm construction $ - $ - $ - $ - . $ - $ - 130 Additional ballfield construction ! $ - $ - $ - $ - $ - I $ - 131 132 I j Prepared 10/29/98, 12:36 PM Page 4 of 7 L: Southlake Parks Development Corporation Capital Projects Budget FY97/98-FY02/03 A B C D E F G H -I 1 2 3 FY1997-98 4 Approved 5 I Budget FY1998-99 j FY1999-00 FY2000-01 i FY2001-02 FY2002-03 133 PARK DEVELOPMENT: 134 i 1 135 - !CITY PARKS: i I 136 j Bob Jones Park j 1 137 'PhaseI 138 'Grading/Berm($369,718 awarded 8/97J Arnold, CO#1-4/98) 1 $ 369,718 ' $ - $ - . $ - $ - ; $ - 139 * Cultural Resource Survey , $ 8,900 I $ - $ - ; $ - . $ - ; $ - 140 Engineering Services ($166,733 Cheatham-part A and B) $ 166,733 I $ - $ - ; $ - $ - $ 141 6/98 irrigation (A New Deal Irrigation) $ 164,345 ' $ - $ - $ - $ - $ - ; 142 Fence- 12/97 Ratliff-c/o#1-3/98 gates=$2100;co#2-8/98 fence=$65 $ 45,437 $ - $ - $ - $ - $ - , 143 Parking ($248,970 awarded 12/97 Bertram) $ 248,970 ' $ - $ - . $ - ; $ - $ - 144 *part 6/98 sod 14 soccer fields (Thomas Brothers) ! $ 53,762 ; $ - i $ - $ - $ - $ - 145 * 3 Soccer Fields w/o lights (GRANT) ($93,000 part of 14 fields) j $ - $ - 1 $ - i $ - $ - 1 $ - 146 * j 15 Picnic Tables w/grills(15 in Phase II)$19,250 j $ - j $ 19,250 j $ - I $ - I $ - I $ - 147 * Fishing Dock$38,500 $ - $ 38,500 I $ - I $ - 1 $ - I $ - 148 * ,Playground $96,000 $ - $ 96,000 ; $ - I $ - j $ - $ - 149 * ,Practice Fields$38,500 $ - ! $ 38,500 $ - I $ - I $ - ; $ - 150 * Pavilion $85,000 $ - $ 85,000 ; $ - ; $ - I $ - $ - 151 152 Phase II • 153 * Playground$96,000 $ - $ 96,000 $ - $ - ; $ - $ - 154 * 15 Picnic Tables w/grills$19,250 $ - $ 19,250 j $ - $ - I $ - ; $ - 155 * Fishing Pond$102,500 i $ - $ 102,500 1 $ - ; $ - $ - I $ - 156 * 'Day Camping Facilities$64,000 i $ - $ 64,000 I $ - I $ - $ - I $ - 157 * Amphitheater$64,000 1 $ - $ 64,000 j $ - I $ - 1 $ - I $ - 158 * Signage$1,000 $ - j $ 1,000 I, $ - $ - j $ - , $ - 159 * Lighting Soccer Fields$35,000 $ - $ 35,000 ! $ - ' $ - $ - j $ - 160 Loop Road-$500,000(in addition to grant money) ; $ - 1 $ 100,000 ; $ 400,000 $ - $ - 161 * .Hike& Bike Trail $128,000 $ - j $ 128,000 I $ - ; $ - ! $ - $ - 162 Planning and Construction $45,500 $ - j $ 45,500 ! $ - ; $ - $ - $ - 163 Restroom/storage/concession facility $ - j $ - ! $ 100,000 ; $ - $ - I $ - 164 1 1 ! Prepared 10/29/98, 12:36 PM Page 5 of 7 L: Southlake Parks Development Corporation Capital Projects Budget FY97/98-FY02/03 A B C D E F G H 1 , 2 3 FY1997-98 4 Approved 5 ; Budget FY1998-99 FY1999-00 I FY2000-01 FY2001-02 FY2002-03 165 PARK DEVELOPMENT: 166 I • I I I 167 'CITY PARKS: ! I I 168 !Bob Jones Park I I I 169 j Phase III I 170 (Nature Center $ 20,000 J $ - • $ 600,000 : $ - 1 $ - 171 172 ,Phase IV $ - $ - $ - $ - $ - , $ - 173 174 , 175 ,LINEAR PARKS AND TRAILS: , 176 ;Signage for On-Road Trails I $ - $ 5,000 1 $ 5,000 $ - i $ - ' $ - 177 178 1Continental-Phase 1 $ 9,000 $ 150,000 ; $ - $ - $ - $ - 179 1 Continental-Phase 2 $ - j $ - I $ 150,000 ; $ - $ - $ - 180 181 I Loop trail from Bicentennial to Durham/CJHS $ - $ - I ! $ 230,000 $ - I $ - 182 I 183 :Fox Hollow equestrian trail F $ - $ 12,000 $ - $ - $ - ; $ - 184 I , 185 I ISTEA Grant-Cottonbelt Trail $48,000 $ 48,000 I $ - ; $ - $ - • $ - ; $ - 186 i • i I 187 MATCHING FUNDS-COMMUNITY PROJECTS: 1 188 IT-Ball Field#10-SBA($6141 spent/to be paid by SBA$3980=$2160.50) $ 6,141 $ - $ - $ - $ - 1 $ - 189 1 KSB-Waterscape(added$7,000 12/97) $ 12,000 I $ - $ - I $ - $ - I $ - 190 'Adventure Alley Pavilion ($25,000) $ 15,000 I $ - ! $ - $ - ! $ - I $ - 191 'Tree Farm(approved 12/97-donations FY98=$1742) $ 1,500 I $ - : $ - ' $ - ! $ - 1 $ - 192 'Remaining Balance $ 65,359 I $ 100,000 ; $ 100,000 ' $ 100,000 1 $ 100,000 I $ 100,000 193 194 SPECIAL PROJECTS: $ 55,000 j $ 50,000 ! $ 50,000 $ 50,000 $ 50,000 $ 50,000 195 196 Prepared 10/29/98, 12:36 PM Page 6 of 7 I Southiake Parks Development Corporation Capital Projects Budget FY97/98-FY02/03 A B C D E F G H 1 2 3 I FY1997-98 i 4 ; Approved 5 I j Budget FY1998-99 j FY1999-00 ' FY2000-01 FY2001-02 j FY2002-03 197 I 198 JOINT USE PROJECTS: • I 1 199 ICISD-Parking Lot CMS $ 85,980 I $ - I $ - I $ - $ - $ • 200 I Equipment $ 5,000 $ - i $ - I $ - I $ - I $ • 201 Signage-All Parks $ 7,000 , $ - j $ - i $ - 1 $ - $ • 202 I Gymnasiums I $ - j $ - $ - I $ - 1 $ - I $ 1,000,00C 203 IBall field development $ 6,000 1 $ 20,000 I $ 20,000 ! $ 20,000 1 $ 20,000 ; $ 20,00C 204 ! 205 206 ' 207 I I 208 GRAND TOTAL EXPENDITURES $ 7,393,815 1 $ 4,380,250 1 $ 1,485,000 I $ 1,990,000 ! $ 3,170,000 $ 3,070,00C 209 * TPW GRANT ELIGIBLE 1 I Prepared 10/29/98, 12:36 PM Page 7 of 7 ) Dear Mr. Whitehead, Our neighborhood is concerned about the increasing traffic and pedestrians on Johnson Rd. near Florence Elementary. I have heard the improvements to Johnson Rd. were going to be finished in three years. We would like to see immediate improvements atleast in the area surrounding the school. Due to the new subdivision, Ridgecrest,there are now even more children involved in walking across the dangerous hill and on poor road conditions. My neighborhood would like to address these conditions at the next city council meeting. Please call me and let me know if we can be on the agenda. We will have a petition of neighbors and parents involved in this problem. We will also have a count of how many pedestrians and vehicles travel on this road during the problem hours. We are proposing the following for the immediate future until Johnson Rd. is complete: 1. Grating of the dangerous hill at Overland Tr. that blocks the view of pedestrians during critical school hours. - - 2. Sidewalks for pedestrians on Johnson Rd. 3. We would even like to see the road widened to at least two lanes instead of one in the direct area of the school. (From Harold to Overland Tr.) The insufficient street size is dangerous for pedestrians when cars are passing. I would also like to see copies of the studies done on traffic, the drainage and the street improvements to be done on Johnson Rd. along with the time line. I appreciate your immediate attention to this matter and look forward to hearing from you soon. Thank You, Mary Walls 720 Overland Tr. 817-379-6101 r � ti 1 City of Southlake,Texas • MEMORANDUM October TO: Mayor and Members of City Council Planning and Zoning Commission FROM: Curtis E. Hawk, City Manager SUBJECT: Scheduled Priorities Attached you will find the schedule of prioritized projects, as approved by Council on October 13, for the City Managers Office, Parks, Finance, Public Safety and Public Works Departments. If you have an interest in participating in any of these projects, please feel free to contact the appropriate director. (Note that the Community Development Department is included separately.) • If I can be of any assistance or if you have any questions, please feel free to contact me. CE Staff Extension Numbers: Campbell, Billy, Director DPS, ext. 730 Hawk, Curtis E., ext. 701 Heath, Lou Ann, Director of Finance, ext. 716 Hugman, Kevin, Parks and Recreation Director, ext. 757 Last, Greg, Community Development Director, ext. 750 Whitehead, Bob, Director of Public Works, ext. 740 Yelverton, Shana, Assistant City Manager, ext. 705 • • Scheduled Priorities - September 28, 1998 (Ci M s Office, Parks, Finance, Public Safety, Public Works) Ref Score ITEM 1998 1999 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug PR 1.57 Land Acquisition Plan for Ultimate Build-out of Appr. 'B/SPDC=SPDC Park System Rev. PW 1.71 Drainage Master Plan Appr. -CC Rev. PW 1.71 Drainage ordinance Revisions Appr. WG===PZ====CC Rev. CMO 2.29 Citywide Strategic Plan Appr. CC==CC_ Rev. PW 2.29 Storm Water Utility District(80%Complete) Appr. _ :CWS CC Rev. PW 2.43 Utility Placement Ordinance(50%Complete) Appr. —WG PZCC=CC Rev. PS 2.86 Lighting Standards/Street Light Standards(WG Appr. =WG-- -CC 60%complete) Rev. • PW 2.86 Street Standards Ordinance(Ord.217) Appr. WG==PZCC==CC • (75%Complete) Rev. PR 3.14 Sidewalk/Trail Implementation Plan Appr. _= PB=_=CC Rev. CMO 3.43 Smoking Ordinance Appr. WG==CC==CC Rev. CMO 3.43 Commercial Dumpster Ordinance Appr. WG==CC==CC Rev. PW 3.43 Utility Policies and Standards Ordinance Appr. WG==PZCC =CC (Revise Ord.No. 170)(25%Complete) Rev. PS 3.71 Health and Sanitation Ordinance Appr. CC Rev. CMO 3.86 Open Records Ordinance Appr. PEN DING Rev. PR 3.86 Trail System Master Plan Update Appr. WS===SP-=PB===PZ==CC Rev. PW 4.00 Septic Ordinance(25%complete) Appr. =WG===PZ,CG==CC Rev. PS 4.14 Update Noise Control Ordinance No.484 Appr. CC Rev. PR 4.43 Park Dedication Ordinance- Fee Justification Appr. ======WG===PB==CC Study Rev. • LEGEND:(=)staff,CC=City Council,PZ=Planning and Zoning Commission,PB=Park Board,SP=SPIN,ZBA=Zoning Board of Adjustment,WS=Work Session,JWS=Joint WS with CC=PZ,WG=Work Group Bolded Italic Readline=Projects Added by City Council since the last Council ratinm and formal approval on June 26, 1998 File=M:\WD-FILES\FORMS\Scheduled priorities.doc Pagel of 2 Scheduled Priorities - September 28, 1998 (City M, s Office, Parks,Finance, Public Safety, Public Works. Following are Completed Projects from Previous Priority Schedules 1.25 PR Update of the Parks and Recreation and Open Space Master Plan 1.75 PR Master Plan for Bob Jones Park 2.00 PR/CD Revisions to Park Dedication Section of Subdivision Ordinance 2.00 PR Master Plan for Bicentennial Park 2.50 PR/CD Sidewalk&Trails Ordinance 3.00 CMO Ordinance Codification(Administration portion) 5.00 PS Bicycle Program Following are Requested Projects that have not been prioritized by City Council Ref Requested by ITEM Comments Impact fee update ordinance Needs to be revised by April 23, 1999 Bob Jones Park Ph. I Construction In progress Bicentennial Park Expansion Ph. II Construction In progress • LEGEND:(_)staff,CC=City Council,PZ=Planning and Zoning Commission,PB=Park Board,SP=SPIN,ZBA=Zoning Board of Adjustment,WS=Work Session,JWS=Joint WS with CC=PZ,WG=Work Group Bolded Italic Readline=Projects Added by City Council since the last Council rating and formal approval on June 26,1998 File=M:\WD-FILES\FORMS\Scheduled priorities.doc Page2 of 2 r . . City of Southlake,Texas • • MEMORANDUM October 14, 1998 TO: Mayor and City Councilmembers Planning and Zoning Commission FROM: Greg Last, Community Development Director SUBJECT: Community Development Department-Scheduled Priorities as of 10-13-98 Attached you will find a schedule of prioritized projects as approved by Council on October 13, 1998. Also attached is a summary of current workgroups and associated members assigned to each topical area. Please contact Karen Gandy should you have an interest in being involved in any of these workgroups. • Feel free to call should you have any questions. GL • enc. Community Development Scheduled Priorities as of 10-13-98 Workgroup member summary • cc: Curtis E.Hawk, City Manager l_\COMDEV\WP-FILESIFORAGNMEMOVSCD-PZ WPD • CommunityDevelopmentDepartment De artment - •duled Priorities as of October 13, 1998 • cc 'R. ef:; ;:Dept: ITEM Score m , . . .. : :Sep Oct Nov: Dec 'J anFeb`: Mar: ArMaY Jun :Jolt A;ug A CD 2.00 Zoning Ordinance: Outside Storage&Display Appr. WG==WG=CC=PZ=PZ cC-CC Rev. ---;PZ=PZCC=CC i i B CD. 2.00 Zoning Ordinance: Reduce Residential PUD Min.Acreage Appr. CC=PZ PZ=CC CC 'I Rev. ===PZPZ=CC=CC(Timing of this item may change) i i C CD 2.43 Zoning Ordinance 480-BB: Impervious Coverage Appr. PZ=PZ=CC=CC Rev. PZ=PZ=CC=CC - D CD Sign OrdinanceRevisio,is:(OrdINo,:704=i1) Appr. Rev. =PZ=CC=CC CD/PS - E `�� ;°;°::°� Landscape...'Ordin�nce<Revlsions(QriLIVo:.544=A) Appr. Rev. PZ=C =Ct* F CD 2.71 City-Initiated Rezonings per the 1998 LUP Update Appr. Pending Direction by City Council Rev. G CD 2.71 Zoning Ordinance: Amendments to Parking Requirements Appr. —WG=WG=CC=PZ=PZ=CC=CC (May be impacted by impervious coverage results) Rev. DWG=WG CC=PZ=PZ=CC=CC H CD 3.00 Sexually Oriented Business Ord.399 Appr. =Ct=PZ=PZ.=CC=Cc Rev. --- - -`WGWG--CCTPZ=PZ4CC=CC . I CD 3.14 Zoning Ordinance 480-V: Miscellaneous Revisions Appr. =WG4CC=PZ+PZ=CC=CC Rev. —WG3CC=PZ4PZ=CC=CC J CD 3.14 Zoning Ordinance: SUP for Commercial Uses in Industrial Appr.' =WG'CC=PZ+PZ=CC}CC Districts Rev. =WGwCC=PZPZ=CC=CC i i K CD 3.14 Amortization of Certain Nonconforming Uses Appr. Pending Direction by City' Council W=Work Session with CC&ZBA Rev. L CD 3.57 Zoning Ordinance: Front Yard Issues Appr. WG WG=CC Rev. DWG=WG=CC pZ=PZ=CC-CC M CD 3.86 Zoning Ordinance: Special Events Permit&Procedures Appr. • WO Rev. W(# WG==CCbPZ"PZ• • ' Appr. Rev. LEGEND:(=)=Staff,CC=City Council, PZ=Planning and Zoning Commission,PB=Park Board,SP=SPIN,ZBA=Zoning Board of Adjustment,WS=Work Session,JWS=Joint WS with CC+PZ,WG=Work Group EOldeitpag tfdlM�tw�frJ i 'Y Edwbj•I ajGQ,{VIsfi)tejthbIA CounCayat(ng.andfornial.:WtoYatOnfifi062M File.L:ICOMDEV\WP-FILESIPROJECTS\PRIORITYISCHEDULEU998\80.13-98.WPD Page 1 of 2 Followingire:Completed Projeets, 'Previous Priority Schedules • CD/ 1.57 Sign Ordinance Revision: Ordinance 704 Approved by Council on September 1, 1998 PS CD 2.00 Zoning Ordinance 480-CC:Residential Adjacency Standards Approved by Council on July 21, 1998 (Neighborhood Preservation Ordinance) CD 1.00 Comprehensive Land Use Plan Update Approved by Council on January 20, 1998 CD 2.33 Tree Preservation Ordinance 585-A Approved by Council on December 16, 1997 CD/P 2.50 Sidewalk Ordinance Approved by Council on December 16, 1997 CD Zoning Ord.480-Z(Service Station Regulation) Approved by Council on August 19, 1997 • CD N/A Zoning Ord 480-Y(Personal Care Facilities) Approved by Council on July 1, 1997 CD/P 2.00 Subdivision Ordinance-Park Dedication Provisions Approved by Council on July 1, 1997 CD 2.67 Subdivision Ord. Thoroughfare References&misc. Approved by Council on June 17, 1997 CD 1.00 Master Thoroughfare Plan Update Approved by Council on March 4, 1997 CD N/A . 1 Zoning Ord 480-X(Revisions to PUD density calculations) Approved by Council on February 4, 1997 CD 1.67 Zoning Ord 480-W(Telecommunication Towers&Antennas) Approved by Council on February 4, 1997 CD City Initiated Rezoning of selected tracts Five groups of properties presented to P&Z,four have been withdrawn , . ..; ;• •! .• Following areRequested Projects at.nave:not neen,pnoptige Ref Requested By ITEM . Comments .• Councilmember Land Disturbance Ordinance/Permit • Martin Councilmembers Revisions to Landscape Ordninance No.544 . • Martin and Edmondson • • • • • . . _ . • , • LEGEND: =Staff,CC=City Council, PZ=Planning and Zoning Commission,PB=Park Board,SP=SPIN,ZBA=Zoning Board of Adjustment,WS=Work Session,JWS=loint WS with CC+PZ,WG=Work Group pOldtatigklyfflArgtolteittgAtArROscogrtfAspy01010/1c'epRep:O:tpraprilorrrytfrptig#kigtqtrtteligfiMq File..LACOMDENWP-FILESTROJECTSMUORITYNSCHEDULEU998110-13-98.WPD Page 2 of 2 . . .. r . i .,- -- :-.'ryT^ fa 71',V ' 4,4t.4t U7 hqr 1 "-a '� `•'„-i7."- - - ' j t.,,1 7i: .' r• e;, r 'e 7.•*:,.i • Proposed Ordinance Staff Liaison City Council Planning&Zoning Others* (817)481-5581 Commission Drainage Ordinance Revisions Bob Whitehead x741 Scott Martin Ann Creighton Floodplain Ordinance Revisions Debra Edmondson Utility Placement Ordinance Bob Whitehead x741 Scott Martin City-Initiated Rezoning per the Chris Carpenter x866 Ronnie Kendall 1998 LUP Update Karen Gandy x743 Zoning Ordinance-Amendments to Karen Gandy x743 Scott Martin Parking Requirements Sexually-Oriented Businesses Karen Gandy x743 Ronnie Kendall Lighting Standards Chuck Bloomberg x747 Pamela Muller Street Standards Ordinance (Ord. Bob Whitehead x741 217) Zoning Ord.480-V(clean-up) Karen Gandy x743 Zoning Ordinance - SUP for Karen Gandy x743 Commercial uses in Industrial , Districts Amortization of Certain Karen Gandy x743 Nonconforming Uses Utility Policies and Standards Bob Whitehead x741 Ordinance(Revise Ord.No. 170) Zoning Ord.480,Various Sections, Karen Gandy x743 Art Sorensen(ZBA) Yard/Frontage Issues Zoning Ordinance-Special Events Karen Gandy x743 Permit&Procedures Septic Ordinance Bob Whitehead, x741 Debra Edmondson Park Dedication Fee Justification Kevin Hugman, x757 Debra Edmondson 1- PB-Dick Anderson Study 2- PR-Sherry Berman Dev-David McMahan Dev- . Smoking Ordinance Shana Yelverton, x705 Debra Edmondson Commercial Dumpster Ordinance Shana Yelverton, x705 Scott Martin Earth Disturbance Ordinance Bob Whitehead x741 Scott Martin Paul Ward x755 L:\COMDEV\WP-FILES\PROJECTS\W ORKGRP\GRPLIST5.WPD 'Contact Karen Gandy,Zoning Administrator,should you desire to be included in a workgroup.(817)481-5581,ext.743. Other Projects Not Shown as Work Groups: Trail Implementation Plan Ronnie Kendall S , City of Southlake, Texas MEMORANDUM October 30, 1998 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director SUBJECT: Entry Portal Concept Development at entry points into the City of Southlake As you may recall, the Southlake Corridor Study adopted in August of 1995 recommended entry portals at several entry points into the city. Schematically the locations for these portals were shown on Figure 1- Portal Plan, (attached) page 6 from the study. Although we have been working on various aspects of the Corridor Study recommendations (recommended plant palette, demonstration site conceptual development, urban design enhancements for SH 114, etc.) we have also been working on conceptual ideas for the entry portals, as well as communicating the need for land to developers and land owners in critical locations. The purpose of this memo is to begin discussions regarding our desires on the entry portals in order to be timely in our implementation of these important features for the city. BACKGROUND As mentioned,the adopted Corridor Study does recommend entry portals at various locations in the City. Attached for your reference is a copy of the Southlake Corridor Study as approved. • Corridor Study Recommendations: An overview of the portal recommendations of the study would be that there are portals of various emphasis recommended depending on the anticipated exposure they might have. At the time of adoption of the study it was recognized that the design for these portals would be determined at a later date and that the sketches included were intended to provide a vision as to the benefits obtained from a comprehensive entry portal plan. The "Portal Concepts" summary to follow will outline recommendations consistent with the generic approach recommended by the Corridor Study. • Recommended Deferral Items: There are portions of the Corridor Study recommendations that probably should not be pursued at this time due to unresolved construction issues, particularly related to SH 114. These might be summarized as follows: 1) Bridge overpass landscaping and signage: Items such as the landscaping for off- ramps and at intersections as noted on pages 8, 9, and 15 of the Corridor Study and signage on the bridge overpass as noted on page 10 may be deferred until final determination of SH 114 construction parameters. • Entry Portal Concept Development- October 30, 1998 Page 1 of 6 • 2) Median treatments: Median treatments and plantings such as those shown on pages 20 and 22 of the Corridor Study could not be installed at this point without reconstruction of FM 1709. They may be incorporated at a future point, or incorporated into the design of any divided arterial roadways we have in the future. RECENT DEVELOPMENTS Our motivation for moving forward with this issue at this time has two components 1) we have an opportunity to develop a portal at Davis and FM 1709 on our own property and establish the standard and 2)recent developments including Gateway Plaza and a recent submittal at the northeast corner of FM 1938 (Davis Blvd) and Continental requires our action regarding the need for a portal site at these locations. PORTAL CONCEPTS In an effort to offer a starting point for discussion,I have generated the attached conceptual drawings for entry portals of various scales. It is my recommendation that we establish a materials palette that is similar for all entry portals / features in the city to provide continuity and greater identification consistency throughout the city. The concept for various emphasis on portals is as follows: ■ Major Portals: These portals would be the most significant entry portals in the city. Tentatively their locations would be as follows: Si) Gateway Plaza Portal: Located at the northwest corner of FM 1709 and SH 114 at the easternmost end of the approved Gateway Plaza retail development. 2) Pearson Portal: Located at the northeast corner of FM 1709 at Pearson on property currently owned by the city. 3) Davis Portal: Located at the northeast corner of FM 1938 (Davis Blvd) at Continental. The draft concept behind the major portals is shown in exhibits MP-1 and MP-2 attached. Basically this entry feature would be a significant monument sign with features as follows: a) Approximately an 8'height(graphic person shown is 6'tall)with columns 9'-10'high and 24' width (main wall). b) Stone construction of a color and texture similar to Southridge Lakes community building. Entire structure would be contained or bordered by stone edging to allow for flood irrigation and easier maintenance. The planting area behind the dominant wall would be a raised bed approximately 3' off the ground. c) Cut-stone "Southlake" sign with beveled recessed edges. Similar cut-stone capping the columns and the top edge of the dominant wall, wing walls, and rear walls. Son d) Flood lighting on the "Southlake" name, with lights hidden by evergreen shrubbery. Entry Portal Concept Development- October 30, 1998 Page 2 of 6 • e) American flag behind wall, continuously uplit from ground lights. f) Evergreen shrubs as foundation plantings and screens (dwarf chinese holly, dwarf burford holly, and dwarf yaupon holly)with color accent shrubs (dwarf crepe myrtle in front groundcover bed of asian jasmine, and tree crepe myrtle to rear on both sides of flag) and beds of seasonal color in front, backed by borders of liriope ground cover. The approximate area needed for the portal as shown in Exhibit MP-2, allowing for a 10' perimeter from all edges, is approximately 2,825 square feet. This area may change, even dramatically, depending on the location of any existing trees, topography, or other unique site conditions. • Secondary Portals: This scale of entry portal would be used in locations that are not as dominant as the major portals. They might be used in any future medians for significant roadways, or adjacent to roadways near municipal facilities or secondary entry points to the city such as South White Chapel north of Bear Creek. The draft concept behind the secondary portals is shown in Exhibit SP-1 attached. Basically this entry feature would be a monument sign structure with features as follows: • a) Approximately a 4' height (graphic person shown is 6' tall) with columns 5'-6' high and 14' long (between tall columns). b) Stone construction of a color and texture similar to Southridge Lakes. c) Cut-stone "Southlake" sign with beveled recessed edges. Similar cut-stone capping on the columns and the top edge of walls. d) Flood lighting on the "Southlake" name, with lights hidden by evergreen shrubbery. e) Plantings dependent upon the sign location, similar in concept to the major portal. ■ Accent Features: The concept here is represented conceptually by the Exhibit AF-1 attached. Similar to the recommendations on page 25 of the Corridor Study, the purpose of this feature would be to have the ability to utilize a smaller scale but consistent urban design feature throughout the city wherever the need might arise. There could be the possibility of donations of art / sculpture for the park or other locations. Over time we may want to attempt to coordinate a comprehensive graphic approach for signage internal to the parks, at park entries, or other municipal facilities and these materials could be incorporated. They could also be located at secondary street locations where unique features may be required. Details of this concept are as follows: 110 a) Approximately a 4' height. Entry Portal Concept Development- October 30, 1998 Page 3 of 6 Sb) Stone construction of a color and texture similar to Southridge Lakes. c) Cut-stone "Southlake" sign with beveled recessed edges. Potentially recessed accent areas on other faces of the feature. d) Plantings dependent upon the sign location, similar in concept to the major portal. PROCESSING We have not really discussed the Council's desires as it pertains to formal processing(if needed) for these types of improvements. We will need to discuss Council's directions regarding the process for approval of the portal concepts, in particular the extent of involvement of the Planning and Zoning Commission or any other bodies. The Charter states in the Purpose and Objective section for the P&Z that they can make recommendations to Council on "all nature of... public improvements ... (and) civic improvements." Although this does not state "...shall make...", it would appear open to the discretion of Council as to the P&Z's extent of involvement. FEEDBACK The purpose for forwarding this to you at this time is to allow Councilmembers time to review a large amount of material and to solicit their feedback. Please jot down any comments and forward them to me or I would be glad to set up a meeting to discuss the concepts at Councilmember's convenience. It is my understanding that we would then compile the feedback comments and place the item on an upcoming Council agenda for Council's consideration. • I welcome the opportunity to discuss these issues with you or Councilmembers at your convenience. GL enc. Southlake Corridor Study adopted August 1995 Exhibits MP-1 and MP-2: Major Portal Concepts Exhibit SP-1: Secondary Portal Concept Exhibit AF-1: Accent Feature Concept L\ComDev\WP-FILES\PROJECTS\CORRIDOR\Portals\CONCEPT2.doc 1..COMM'WRPILCSPRO)G CORJurc R PORT.V.S'CONC[U Tl.WPD S Entry Portal Concept Development- October 30, 1998 Page 4 of 6 V , J l .) } Cr o o .e e• ° • . 0 DO Da• aDe ., �L -� 1., r� . a se l r I II I li'" e O p 6 • •: O p ° ' I i9 I� Y � � al;' III'� �- e °o D p p D s -� I �I 1!,,.! I o p ° 0 D 7 e o r .r hi • 10 ' 0 I 0 D .U / SOUTHL AKE 6 ,o-is-92 MP-1 MAJOR PORTAL CONCEPT Elevation View 10-15-98 410 ' tic-1 1,,,,!. 4. , 7/ E1 k 'Ell 4. - IPTISSI1111111111112‘ 4 ., # ,,,.., ..., ,,,,,4,, s��\1 ; w,„, *i _ti, , 9 • AI% .0 -4- . :---i-------.6'4 -. 11 :,I 4 V Iii DBH1 _ avI GAP rirs,--4-1-vaviregiracK r� p . 111 ! s,_ \.:Ar. \ .J44-ts r „/ Ne-k-Y444:4_ 466( _,4,41'S glik Ak AOW .%4. . . ` 1:1 ,.. .‘11 ‘.,- 4.1''.*... . : \ W. 411.1deleA\ liti\t„ .,.L,:.A"S, . "4""A-` ittitiT :can& Illir IrrAPN 1 N1"vk --A Ili \ \4 01"2: r N\ -,0. k ,360-0-0, ? 9cr, . -co- --.i Ikt). 4 ------•46-k ‘ 4 #.40 -9,b- - -44fir 4 .' SEASON E.. COLOR 1 `I YY SEASONAL GOLOR / 1 1P-� • MAJOR PORTAL CONCEPT ____j Plan View 10-15-98 Entry Portal Concept Development- October 30, 1998 Page 5 of 6 PV . E. f 'tom r S 0UTHLAKEJ ' ---._' mei .,1 j7 J-r r--1 v , k' /SP-1 SECONDARY PORTAL CONCEPT Elevation View 10-15-98 '---- --),(I q_<, . I-eta S -- y bJ ., - i .__. _... .;___, . AK) -' �.r��r; , _...- -- ___________ .•. _ %,,N ,, ,---, _._, , . 4. ..._ - - :__. %4A oble. ____., , .., 414,41,1k,s-A - ...____. _________ , ,,,,,...__ , ,. ..., . „:„_______,...„______ , „,________ ___v,740,, \___., ____, ___ `�i_.---,.-:-.7„-----74"---\ __ A. ,-, 11 �v! 1�T v AF 1 ACCENT FEATURE CONCEPT Perspective View 10-15-98 Entry Portal Concept Development- October 30, 1998 Page 6 of 6 TREE PRESERVATION PARR LA CONSERVACION DE LOS ARBOLES THE FOLLOWING ARE PROHIBITED UNDER TREES ABAJO DE LOS ARBOLES LO SIGUIENTE ESTA PROHIBIDO Vehicle Parking ■ Estacionar Los Vehiculos Equipment Cleaning / Liquid ■ Estacionar Equipo de Limpieza / Disposal Tirar Liquidos de Limpieza Material Storage / Trash ■ Depositar Basura / Acumulacion de Accumulation Basura Cut & Fill (Grade Changes) ■ No Provocar Cambios / Heavy! Equipment Excavarando ■ Estacionar Equipo Pesado THE FOLLOWING ARE REQUIRED SE REQUIERE LO SIGUIENTE No tree removal without a tree ■ No guitar arboles sin permiso permit Construction Fencing ■ Cerca de Senalamiento en Contruccion • SouThiake iieepi ()ciiter Coordiiiatiopi Meetiiiq Tuesday, November 10, 1998 7:00pm Durham Elementary/Intermediate School Cafeteria (Please park and ewer behind the school) • Are you interested in sharing your thoughts and ideas about a teen Center in Southlake? Discussion will include: Center Location - Design/Construction - Programs/Activities Sign-ups for teen Leafier Committees will be taken raw Have a voice in this exciting project! �uthl For more information, please contact Kathy Schaeffer, 817/481.5581, ext. 11Y Please let us know if you will be preset contact Teddi R.Zonker, 817/481.5581, ext 758 • City of Southlake Chamber of Commerce Report • t i • - Date: October 8, 1998 Presented To: Chamber of Commerce Board Prepared By: Economic Development Staff- Greg Last, Kate Barlow Following are selected items of interest related to economic development in the City of Southlake. RECENT DEVELOPMENT APPROVALS • September 15, 1998: Council approved the FY99 budget of $29.1 million in anticipated expenditures with a corresponding property tax rate of $0.422 per $100 assessed value. Southlake's property tax rate has remained constant for the fourth consecutive year, and has not increased for the eighth consecutive year. • September 15, 1998: Council approved the rezoning to C-2 Local Retail Commercial District and site plan for Park Place Pet Hospital within Commerce Business Park along East Southlake Boulevard. • September 15, 1998: Council approved the authorization to advertise for bids for the • signalization of the intersection of F.M. 1709 and Commerce Street. • October 6, 1998: Council approved the bid for the installation of the traffic signal at the intersection of F.M. 1709 and Shady Oaks. • October 6, 1998: Council approved the bid for the realignment of North Carroll Avenue at F.M. 1709. • October 6, 1998: Council approved the site plan for French Square Office Complex, located on the south side of East Southlake Boulevard, 1100 feet west of Byron Nelson Parkway. Current zoning is SP-2 Generalized Site Plan with 0-1 Office District uses. • October 6, 1998: Council approved the rezoning to SP-2 Generalized Site Plan District with C-3 General Commercial District uses and concept plan for Gateway Plaza located at the northwest corner of the intersection of S.H. 114 and F.M. 1709. Gateway involves approximately 42 acres. REGULATORY ISSUES • Impervious Coverage Ordinance: Council approved the first reading of this ordinance at the October 6, 1998 meeting, which involves the revision of certain maximum lot coverage requirements and the establishment of maximum impervious coverage requirements. The second reading and public hearing is scheduled for October 20, 1998. Staff contact: Karen Gandy, Zoning Administrator, 481-5581, ext. 743. Chamber of Commerce Report October 7, 1998 Page 1 • • Sexually Oriented Business (SOB) Ordinance: Staff is continuing to work on the required study which precedes the adoption of a new SOB ordinance. The moratorium has been extended through February 13, 1999. Staff contact: Karen Gandy, Zoning Administrator, 481-5581, ext. 743. • Outside Storage and Outdoor Display Work Group: This newly formed work group will address the amount of outdoor storage/display permitted, the appropriate location of such, and the preferred methods of screening. This work group will include corporate retailers, elected and appointed officials, and staff. Staff contact: Karen Gandy, Zoning Administrator, 481- 5581, ext. 743. STAFF PROJECT UPDATES • 1998 Site Inventory Guide: Staff is working on the 1998 Site Inventory Guide update with estimated completion in 6-8 weeks. INTERESTING DATA • Residential Permits: September data not available • Commercial Permits: 4 permits issued in September including 6,200 SF at 611 E. Southlake Blvd. within The Village at Timarron; 7,500 SF at 601 E. Southlake Blvd. within The Village 0 at Timarron; 17,111 SF at 480 W. Southlake Blvd. within Southlake Oaks Shopping Center; and 43,441 SF at 325 Commerce Street within Commerce Business Park • General Fund Sales Tax Revenues: August 1998 collections totaled $224,126; Fiscal Year to date up 32.1%. FUTURE EVENTS • Special City Council Meeting: A work session is scheduled for Tuesday, October 13 at 6:00 PM. Potential topics include street failures, private drives, speed humps, and a progress report on priorities. For further information contact: Community Development Department . _ Phone: (817) 481-5581 / Fax: (817) 488-9370 Greg Last. Community Development Director, ext. 744 Kate Barlow, Economic Development Specialist, ext. 776 Copies To: City Council Planning and Zoning Commission _ _ _ __ _ Curtis E. Hawk, City Manager III Chamber of Commerce Report October 7, 1998 Page 2 ,`a1E OF . ice;: :a <�.i• ., .,4,,..„, . i- afad P.O.BOX 12068 CAPITOL BUILDING Committees: AUSTIN,TEXAS 78711 HEALTH AND HUMAN SERVICES,VICE CHAIR 512/463-0109 JANE NELSON CRIMINAL JUSTICE FAX:512/463.0923 STATE AFFAIRS TDD:1-800-735-2989 STATE SENATOR FINANCE DISTRICT OFFICE 3700 FORUMS DRIVE,SUITE 202 FLOWER MOUND,TEXAS 75028 , (972)724-0066 FAX(972)724-0750 October 23, 1998 Mr. Curtis Hawk City of Southlake • 667 North Carroll Avenue Southlake, Texas 76092 . Dear Mr. Hawk: Congratulations on being named as a distinguished alumnus of the University of Texas at Arlington. The recognition given to you by the University is well deserved, and I would like to add my accolades on your great achievement. deThe City-of Southlake has benefitted fromyour dedication and admirable commitment. I hope you tY will continue to strive for excellence in all that you do, and I wish you great success in your future endeavors. Very truly yours, Sen r Jane Nelson 4110 „, -.., y,_ , A ',,� t„„ / / 4 S r - . , / r i -1, .,, .// IN THE NAME AND BY THE AUTHORITY, OF THE SENATE OF THE STATE OF TEXAS • Extending most sincere congratulations, I proudly present this certificate to Curtis Hawk Distinguished Alumnus of The University of Texas at Arlington t'.����fC� �*11 �+ � In the testimony whereof;I have hereunto signed /�� ,f a'), ,'. A�,', my name and caused the seal of the Senate,to be 77�r i j.,' `*.:7 `- affixed at Austin,Texas in the Senate Chambery�i �'t+` % ` on this the 23rd day of October A.D.,1998. w* "c ; a f 17A. kn , ' 0y,ti '. ,” i ` . OPIC F. ,t4,„ k �7rmvS .- a i, � y "M(Itti4) Ae "s • SE TOR JANE NELSON -- ---- /'t 1.` ? • / © \ From the desk of: i Tom Jaeger Westec General Manager \ECURIT� /0-77-9? i i . /22,etA CePC_Ock — . 2.C:2--2-'1-11)-( s' 14/Z)-C.'L /LAZ-4- -e- PA-e"")--C-e€-jar-4) 1 -->-vL-J2_ Cua U Q . cz-,( .a 1 O I . , `. ci,_. t J i Gov n.1 1 d ,/ -E- '-n _2 ; 1,,,,--e-,_e GQ__0--,6 (.0-62L,i --neu2, 47_,,,,,,,,p,(., ---6,, c a e..,,...f. , -61*-C2-- . ,4",,vyk.41_.el-,), ra/1-k5-1/1A- ---4—CL-(20 // W-e--- I . (7,-Lag.2_,I,Jk3 -6:) \C.r.C._ Ge.- 6(2-4?, -1.--J , ti-[� Ca - ,t),.i.A-� L.-e-/1 !C:)-1'L-e_ G 1 iC?4 ` c_ , - - • • • NEWS CLIPPING Sourcai1cxs ri I Date: Q r 19. • • 1 in -D-F re ortedl fired{]H[ead of 1Vlarcus Cabe '�Vp y By Jennifer Files common ownership. the Dallas-based company's presi- include Thomas McMillin, execÜ- Staff Writer of The Dallas Morning News Ms. Milner said that Ed Com- dent and chief executive officer, tive vice president and chief finan- Charter Communications Corp. stock will serve as interim district will remain as chairman of Marcus cial officer, and Louis Borrelli1 Jr., fired the official in charge of Mar manager. during a transitional period. executive vice president and Crier' cus Cable's Dallas-Fort Worth oper- Marcus customers have corn- - Jerry Kent, Charter president operating officer. Richard Glei iq, ations on Thursday in the wake of plained in recent months of ser- and chief executive, will become Marcus senior vice president apd widespread complaints about the vice problems as the company has Marcus president and chief execu- general counsel,also has resign d.,. :; company's service, a former Mar- been upgrading its cable system. tive under the agreement. Bloomberg News contribute4.�lo cus spokeswoman said. Fort Worth has fined Marcus Departing Marcus executives this report. - •o "They did make management twice in the past year for poor cus- _ �� changes today, yes," said Victoria tomer service and is considering Milner. levying a third fine against the ., Ms. Milner, who was regional company for recurrences. marketing director, said she was Recently a 20-city consortium - also fired. led by Fort Worth said it would Neither officials with Charter hire a Michigan consultant to nor the Marcus official, Alan Col- review the cities' franchise agree lins, could be reached for com- ment. Mr. Collins was vice presi- Also on Thursday,officials with dent of operations for the region. the corporate offices of the two Charter is taking over manage companies formalized a series of ment of Marcus Cable operations as expected changes in the company's the two cable companies combine management structure. under billionaire Paul Allen's Jeffrey A. Marcus, previously L NEWS CLIPPING Source: ' Date: ith Tandy Corp. Names David Edmondson 'o a New Position • By a W ALL STREET JOURNAL Staff Reporter FORT WORTH, Texas—Tandy Corp. said David Edmondson, 39 years old, was named to the new positions of senior vice president of this electronics retailer and chief operating officer of its Radio Shack unit.:Mr.Edmondson,who joined the corn • pany in 1994, was previously senior vice president of marketing and advertising. David Christopher, 56 years old, also was promoted to the new position of execu- tive vice president of Tandy.He previously held the same title at Radio Shack. Separately, the company expanded a share-repurchase program,permitting the purchase of five million shares in the open market. There are 6.2 million shares re- maining from a previous authorization. Tandy has 100.3 million shares outstand- ing. Since 1995, Tandy has spent$609 mil- • lion to acquire its own stock. !D Zr1 9& Lk-ST Pry YEWS CLIPPING s Source: Date: 'O_30_ i c Q� —- (� j3 -30 - 9? New management + ; � t fires 2 executives of Marcus Cable BY MARK P. COUCH Star-Telegram Staff Writer FORT WORTH — Two senior executives at Marcus Cable were dismissed yesterday as Char-• ter Communications takes firmer control of the company. Marcus has been under fire from city officials for customer-service problems that continue. A Charter spokeswoman declined to discuss the reasons for the dismissals of Alan Collins, who was vice president of operations in Fort Worth, and Victoria Mvlilner, marketing director. Collins and Milner did not return phone calls seeking comment. Paul Allen, who bought Dallas-based Marcus Cable for$2.8 billion in the spring, has a pending (More on MARCUS on Page 12C) Over ) 1r • ... City of South lake . 1 Duthkak- Mayor: October 28, 1998 Rick Stacy Mayor Pro Tem: «FirstName» «LastName» W.Ralph Evans «Addressl» Deputy Mayor Pro Tern: «City», «State» «PostalCode» Scott F.Martin Dear Ms. «LastName», Councilmembers: Wayne Moffat ASyou know, the Cityhas been activelyseekingto relinquisho Ronnie Kendall eration of the'p Debra Edmondson After School Program (ASP). Since the program is operated at Durham Gary Fawks Elementary/Intermediate School, the choice of a provider is necessarily the City Manager: decision of the Carroll Independent School District. Durham principal Mark Curtis E.Hawk Terry interviewed representatives of some after school care providers and based Assistant City Manager: on his recommendation to the CISD Superintendent, Medallion School Shana K.Yelverton Partnerships was chosen to take over operation. ecretary: *a L. LeGrand City staff has met with representatives of Medallion, .who run their program under the name "Champions," and have discussed a timeline for transition of - control. The timeline agreed to is as follows: November 16-20: Medallion staff will be on hand at Durham to observe operation and work with City staff, and to meet the children and parents. November 19: Medallion will host an open house for parents to answer questions. A flyer from Medallion is included with this letter. November 23-27: No school for CISD students and City ASP would not normally be provided, however, Medallion will offer child care at their Trophy Club facility for any parents who need care that week. November 30: Medallion will assume operation of the After School Program at Durham Elementary/Intermediate School. Medallion will continue to offer after school care to those children who attend Carroll and Rockenbaugh Elementary schools. We also believe it is their el Parks and Recreation Department . Bicentennial Park Community Center 400 North White Chapel . Southlake, Texas 76092-6242 (817)481-5581 Ext. 756 . FAX(817)421-2175 parkrec1@airmail.net AN EQUAL OPPORTUNITY EMPLOYER" • After School Program October 28, 1998 Page 2 intention to continue the program as you are used to, until at least January 1999, when some changes may be made to conform the program to their standard operation. As we have stated before, we apologize for the inconvenience and concerns this has caused, however, we feel it is in the best interests of the City and the residents, to relinquish operation of this program. Please feel free to call me at (817) 481-5581, extension 757 if you have any further questions. Sincerely, Kevin Hugman Director of Community Services cc: Curtis E. Hawk, City Manager Kathy Schaeffer, Recreation Supervisor Scott Templeton, Recreation Specialist, After School Program Mr. Mark Terry, Principal, Durham Elementary Intermediate School / Have you heard about the Champions' ` in yourg neighborhood? \111:4:411107 CHAMPIONS.. Champions After School Program is a unique & very cool experience for school-agers. Our convenient program offers a variety of interest areas packed with mentally & physically challenging activities that kids can choose from: * Sports Zone * The Nature of It * Take the Challenge * Snack Attack * Imagine That All this in a safe , fun familiar environment! p Come and meet the Champions Staff! 4e� November 19th -f® From om 5:00 p.m. to 6:00 p.m. Contact: 972. 488.3411 or _ 1.888.722.0319, toll free or visit the program located at your child's school Monday - Friday until 6:30 p.m. ICheck us out—We're the Champions in your neighborhood! O 1998 Cr mpcns,Inc.All tights rocay.0.An squat apponuuty emp —-- - - C-02 City of Southlake,Texas IIPPV MEMORANDUM III October 29, 1998 TO: Curtis Hawk, City Manager FROM: Shelli Siemer, Assistant to the City Manager SUBJECT: Revisions to the policy for speed humps and other traffic calming devices. The policy for speed humps and other traffic calming devices has been revised to reflect the feedback the City Council provided at the October 13 Special City Council meeting. Please include the revisions in the October 30 packet of information to the City Council to give them additional time to review the policy and respond to their questions. The goal is to place the policy on the agenda for the November 17 City Council meeting. The changes to the policy are as follows: ■ Impact Area: The policy now identifies two impact areas including a primary and a secondary impact area. The primary impact area is defined as those property owners along the proposed street. The secondary impact area is defined as those property owners along the other neighborhood streets that connect to the proposed street. lipThe policy will need to define an impact area and the level of support needed from the petition area. There was discussion at the City Council meeting regarding the definition of the impact area ranging from including the proposed street to including an area of up to 600 feet within the proposed street. The City Council may want to consider an approach of two impact areas with the possibility of requiring different levels of support from each area. For example, a higher level of support (67% or 75%) may be required from a smaller impact area(the property owners along the proposed street). Additionally, if the City Council decides to include a secondary impact area, a lower level of support (50%) may be required from a wider impact area. ■ Eligibility Requirements: Changes to the policy include a statement allowing the City Council to waive any or all eligibility requirements based on special hazards or needs. Also included in the revisions was a statement allowing the City Council to consider sharing the costs of the installation of speed humps on streets not meeting all the eligibility requirements. We are proceeding with the process to address the traffic concerns in the Coventry Manor Subdivision and the Shady Lane area. The meeting with the residents in Coventry Manor is scheduled on Thursday, November 5, 1998 at 6:30 p.m. To provide convenience to the residents, Becky and Chris Miltenberger have offered to host the meeting at their home located at 1401 Exeter Court. The meeting with the residents in the Shady Lane area is scheduled for Monday, November 9, 1998 at 6:30 p.m. at the Senior Activity Center. - IDAttached is a copy of the letter sent to the property owners located in the Shady Lane area. A copy of the letter sent to the Coventry Manor Subdivision was mailed to the City Council members last week. Also attached is a comparison of other cities' traffic calming policies. • City of Southlake DRAFT Policy for Neighborhood Speed Humps and other traffic calming devices Purpose Speeding and unsafe driving practices on residential streets have become an increasing concern to the City of Southlake residents. Excessive speeds jeopardize both the safety and livability in the neighborhoods. Proposed traffic calming programs will be designed to meet the needs of a particular situation, and the actual features, spacing, layout, and other elements of the overall design will be determined by the particular circumstances of the case under consideration. This policy focuses primarily on the installation of speed humps, but provides a description of the other traffic calming devices which can be used to calm traffic along neighborhood streets. Of the various traffic calming devices used by municipalities to reduce speeds in residential areas, speed humps appear to be the most promising: they are self-enforcing, comparatively inexpensive, and effective in reducing speeds and cut through traffic. This • policy is designed to provide reasonable opportunities for the installation of speed humps 'on specified types of residential streets based upon technical criteria, the degree of support from the residents along the proposed street, and the street conditions. II. Eligibility Requirements for the Installation of Speed Humps For a street to be considered for speed hump installation in the City of Southlake, the proposed street must meet the following technical guidelines: A. The proposed street must be classified other than an arterial or collector street as specified in the current City of Southlake Thoroughfare Plan. B. The proposed street should have no more than two traveling lanes, one in each direction. C. Traffic volumes on the proposed street must be more than 500 vehicles per day, but less than 4,000 vehicles per day (vpd). D. The proposed street shall have a posted or prima facie speed limit of 30 mph or less as determined in accordance with state law. • Speed Hump Policy 10/30/98 Page 2 E. The 85`h percentile speed of the traveling traffic on the proposed street must be greater than 35 mph. F. The street must not be an identified primary route for emergency response vehicles. City Council may waive any or all eligibility requirements based on special hazards or needs. Additionally, Consideration will be given to partial payment by neighborhoods for the installation of speed humps on streets not meeting all the eligibility requirements. III. Application Procedure A. Application for Traffic Calming Devices Individual residents or Neighborhood Associations (hereinafter referred to as applicant) can initiate requests for the installation of traffic calming devices along their street (Attachment 1). The request must be submitted in writing, including at least five (5) additional signatures (one per residence) of residents along the proposed street. To receive an application, please contact the following: City of Southlake S Director of Public Works 1725 E. Southlake Blvd. Southlake, TX 76092 481-5581 x. 741 B. Speed Hump Evaluation Plan After an application for speed humps has been received, the City will initiate the adopted speed hump evaluation plan. (Attachment 2). After the first neighborhood meeting, the city staff will conduct an investigation to determine whether the operational and geometric characteristics of the proposed street meet the eligibility requirements for speed hump installation. If these guidelines are not met, the street will not be considered for speed hump installation, and the applicant will be notified. There will be an evaluation to determine whether other traffic calming devices may be more effective on the proposed street. Consideration will also be given to whether or not the situation warrants the installation of traffic control devices _ (i.e.: stop signs, speed limit signs, etc) instead of traffic calming devices. pp- Speed Hump Policy 10/30/98 Page 3 C. Petition Process Petition forms will be prepared by the City to determine the level of agreement among property owners within the impact area. One petition will identify those property owners within the primary impact area and a second petition will identify those property owners within the secondary impact area. The applicant will be responsible for circulating the petition and information describing the traffic problem and petition procedures to be followed for property owners in the impact area. Support from two-thirds majority of property owners within the impact area is required to install speed humps. Once the City has received the signed petition, a public hearing will be scheduled for a decision by the City Council. D. Impact Area The impact area is defined as those residents which are negatively impacted by excessive through traffic volumes and/or speeding within their neighborhood. The primary and secondary impact areas are defined below: 1. Primary Impact Area: The primary impact area is defined as those property 411 owners along the proposed street. 2. Secondary Impact Area: The secondary impact area is defined as those property owners along the other neighborhood streets that connect to the proposed street. Each household, business, school, etc. within the primary and secondary impact areas is entitled to one signature on the petition per address. Non-resident property owners are included in the petition process. Residents who are not property owners are not included in the petition process, but will be invited to all public meetings. In the case of one property owner with multiple properties within specifically affected area, that property owner will be provided 1 vote for each parcel they own. IV. Design Standards and Location Procedures A. Speed Hump Design Standards Attachment 3 illustrates the typical speed hump design to be used by the City of Southlake. Typical signs and markings to be used are also included in this attachment. 4110 1. Construction Details Speed Hump Policy 10/30/98 Page 4 411 a. The speed hump profile should be parabolic or flat-topped raised pavement with 12' in length by 3" to 3 1/2" in height. b. The speed humps should be installed across the entire roadway to the lip of the gutter with the last one foot tapered flush with the pavement to minimize gutter running and to preserve drainage flows. c. Devices may be installed to prevent vehicles from traveling around the traffic calming device. B. Positioning Speed Humps The City of Southlake will determine the final location of all speed humps in accordance with these guidelines and safe traffic engineering principles. 1. Speed humps should be placed from 50 to 200 feet away from intersections, stop signs or tight turns. 2. Speed humps should be spaced from 200 to 400 feet apart to adequately manage speeds along the street. • 3. The final positioning of the device should take into consideration the following which should be field verified prior to installation: a. Speed humps shall not be installed in front of driveways. They should be at least 5 to 10 feet away from driveways. b. Speed humps should be located on property lines when possible. c. Speed humps should not be installed over, or contain, manholes, water valves or be located adjacent to fire hydrants d. Speed humps located near drainage inlets should be installed downstream of storm drain inlet. e. Speed humps should be located near street lights to illuminate them at night. Installation of humps should take advantage of existing or planned street lighting. f. The City of Southlake may restrict parking within 50 feet of the speed hump (on the approach sides) if deemed necessary. g. The speed humps should not be located in horizontal or vertical curves 111 where visibility of the speed hump is limited, nor on approaches to these curves. PPPPPP Speed Hump Policy 10/30/98 Page 5 411 h. Speed humps shall not be installed within 300 feet of a traffic signal, stop g sign or yield sign or within 75 feet of an uncontrolled intersection. C. Warning Signs 1. A 30" warning sign stating "Speed Hump" should be installed to notify motorists of the traffic-calming device. 2. A temporary (two weeks) warning flag should be placed on the approach side of each sign to add an animated impact to the signs. 3. Speed advisory signs stating the recommended speed limit(20 mph) should be installed beneath the speed hump warning sign. 4. Speed Hump notification signs should be installed at all major street approaches to the controlled street. D. Pavement Markings 1. One foot wide diagonal markings should be painted on each hump at 6 feet on center. These stripes increase the visual impact of the speed hump by increasing motorist awareness. (Attachment 3) V. Project Prioritization After the project evaluation plan has been completed and it has been determined that speed humps will be installed on a proposed street, the street will be placed on a priority list for construction of speed humps. A priority ranking based on a point system will be assigned to the proposed street depending on existing speeds and traffic volume; average number of speed-related accidents recorded by the Southlake Public Safety Department; and the presence of schools and other pedestrian-generating facilities such as parks, schools, etc. along the proposed street. The number of points assigned to each criterion for purposes of Project Prioritization are summarized in Attachment 4. The proposed streets with the greatest number of points will be given top priority. Among those with the same rank, higher priority will be given to proposed streets with the earliest application date. VI. Cost Responsibility The City of Southlake will bear the responsibility of the cost for speed hump installation, including humps, signs, pavement markings, and if necessary, special design features • such as delineators. 'Pry Speed Hump Policy 10/3 0/98 Page 6 411 The City Council may give consideration to sharing costs with neighborhoods for the installation of traffic calming devices on streets not meeting all the eligibility requirements. VII. Speed Hump Removal Criteria Speed humps will be removed only when all of the following criteria have been met: A. The residents must apply for the removal of speed humps. B. The speed humps must have been in place for an adequate review period (typically twelve months) before considered for removal. C. The same criteria for installing speed humps will be followed for the removal of speed humps. A two-thirds majority petition of the residents of the impact area stating that the traffic calming devices no longer meet their needs and that they want them removed must be presented to the City. VIII. Other Traffic Calming Devices • The recommendations for traffic calming will be based upon the circumstances of the case at hand and the best design practices. Some of the traffic calming measures that may be recommended for use in the City of Southlake are described in this section. All traffic calming plans will be fully explained to areas considering and/or requesting traffic calming. A. Traffic Circles Traffic circles are circular raised islands placed in the center of an intersection. The size and shape of circles are typically 20 to 25 feet in diameter, but they can vary as determined by the physical construction of the intersection. 1. Purpose The primary purpose of a traffic circle is to divert traffic back onto collectors and arterials. They can also be used to regulate uncontrolled intersections. Another important purpose of a traffic circle is to reduce speeding. 2. Eligibility Criteria /P Speed Hump Policy 10/30/98 Page 7 • Traffic circles are only applicable at intersections within residential streets. Recommended for uncontrolled intersections where vehicle right-of-way may be uncertain. 3. Advantages a. Reduces vehicle speeds at the device location. b. Reduces collision points and severity when accidents occur. 4. Disadvantages a. High installation costs. b. Precludes bicycle accommodation. c. Causes deviation from straight line path. d. Affects fire response time and school bus turning radius. 111 B. Chokers, Curb Extensions or Chicanes Chokers, curb extensions or chicanes are various methods of narrowing the roadway by extending raised curbs into the street. Chokers and curb extensions are typically at intersections. They can be used to reduce speeds at the location of the device or redirect traffic by prohibiting two way traffic flow. 1. Purpose The primary purpose of curb extensions, chokers and chicanes is to provide a visual cue to motorists that they are on a residential street. Curb extensions also enhance the pedestrian crossing points. 2. Eligibility Criteria These must be placed on neighborhood streets. Curb extensions can be installed at intersections or mid-block. They may be used in conjunction with other traffic calming devices. 3. Advantages a. Reduces pedestrian crossing distance. • b. Facilitates transit loading and unloading Speed Hump Policy 10/30/98 Page 8 c. Prevents passing of turning vehicles. d. Requires no deviation from a straight line path. 4. Disadvantages a. High installation costs. b. Precludes bicycle accommodation. c. Eliminates parking along street. d. Maintenance cost can be high if landscaped e. May negatively effect drainage along the street. Other chokers or intersection redesign measures can take the form of semi- diverters or diagonal diverters. Semi-diverters limit access to a street from one direction by blocking half the street, especially if one direction of travel • predominates on a street. Diagonal diverters place a barrier diagonally across an intersection, disconnecting the legs of the intersection.. These devices are effective in reducing volume. C. Mid-Block Medians or Islands These devices may be effective in reducing speeding and cut-through traffic and provide good landscape opportunities. They are similar to traffic circles, but they are elongated and are constructed in the middle of blocks. 1. Purpose The primary purpose of a mid-block median is to slow speeding and reduce the number and severity of vehicular accidents. 2. Eligibility Criteria The design of the median should be constructed to allow traffic to pass in both directions. They may be used in conjunction with other traffic calming devices. 3. Advantages a. Prevents passing. Speed Hump Policy 10/30/98 Page 9 • b. Separates opposing vehicle travel lanes. c. Provides visual enhancement of roadway. 4. Disadvantages a. Expensive if landscaped. " b. Limits parking along streets. D. Rumble Strips Rumble strips are raised bands of material(typically reflectorized pavement marking tape) placed across the roadway to create a sound or vibration to alert motorists of upcoming situation requiring them to slow down or stop. Rumble strips are spaced approximately 2.5 to 4 feet apart. 1. Purpose The primary purpose of rumble strips is to slow speeding motorists. This • traffic calming device typically acts as a warning signal to motorists. 2. Eligibility Criteria The design of the rumble strips should take into consideration the location they are place in relationship to residents. They are generally applicable only where there is no close residential frontage. They may be used in conjunction with other traffic calming devices. 3. Advantages a. Slows speeding traffic. b. Notifies motorists of upcoming traffic calming devices. 4. Disadvantages a. Noisy to residents in close proximity to rumble strips. b. Reduces speed temporarily. Pilirl Attachment 1 IIIs -s'sfprir-. „ „ CITY OF SOUTHLAIKE Application for Traffic Calming An individual may request for the City of Southlake to install traffic calming devices along their neighborhood street. The request must be submitted in writing, including at least five (5) additional signatures (one per residence) of residents along the proposed street. Name of proposed street Description of Problem: Name of Applicant: Address: Phone Number(s): (Home) (Work) ® Please provide at least five (5) additional signatures from residents along the proposed street. These signatures must be from a household, business, school, etc. located along the proposed street. Name Address Phone Number(s) Signature 1 2 3 4 5 Please forward this completed application to: City of Southlake Director of Public Works 1725 E. Southlake Blvd. Southlake, TX 76092 • 481-5581 x. 741 Please review the policy for neighborhood speed humps and other traffic calming devices. Contact the Public Works Department to obtain a copy of the policy. ATTACHMENT 2 S SUGGESTED TRAFFIC CALMING EVALUATION PLAN 1. Identify the problems through various sources such as citizen and/or Council input, traffic issues, etc. 2. Contact the neighborhood with formal notice and provide them with education and awareness programs concerning traffic calming devices, and provide them with enough information, including the city's POLICY FOR NEIGHBORHOOD SPEED HUMPS and other traffic calming devices for their consideration. It will be emphasized that a majority of neighborhood residents written support will be required for continuing this process. 3. To initiate the POLICY FOR NEIGHBORHOOD SPEED HUMPS and other traffic calming devices. Provide for traffic and engineering analysis for designation of affected areas along with establishing a recommended type of device with estimated cost of installation. 4. Staff will meet again with the neighborhood and provide them with the findings of the traffic and engineering study. (Written support for the program from the neighborhood should have been received by the appropriate Staff and/or Council member. 5. Public hearing that will allow Staff to inform Council of the appropriate plan with the cost estimates. This hearing will also allow citizens to voice their continued support, ask questions, and provide opposing views. Prior to the hearing date, formal notice will be sent to all residents in the affected neighborhood. Notice will inform the residents of the public hearing to discuss the proposed traffic calming plan. Council will provide direction and approval of specific plan and expenditures. Pilliiirr- Attachment 3 0 SPEED HUMP - PLAN VIEW wHITE TYPE a 1-SIDED 1' 4' r �a' Irr e y e = ' 4111 L Tajo AI- cuRss '( ROADWAY WIDTH (TYPICAL 28.TO 42') il u w 14.1 x a. W? O a a.= N — WARN! wa (FIRST&KS) • 30"x 30" 30"x 30"Wd SPEED • BLACK ON'YELLOW • SPEED HUMPS HUMP AHEAD lif W13.1(20) ' 20 18"x 8 W131(20)SIGN 20 18"x1aa ' MPH I MPH • SPEED HUMP WARNING SIGNS TRAVEL • /2' SPEED HUMP PROFILE S PF ATTACHMENT 4 Project Prioritization Criteria CRITERIA QUANTITY POINTS ASSIGNED Accident Criteria <3 1 (Total Number of Reported Accidents Over a Period of 3 Years) 3 or more 2 Speed Criteria <2 0 (Speed difference Between 2-4 2 85th Percentile Speed and 5-7 4 Posted Speed Limit mph) 8-10 6 i >10 8 <500 1 Traffic Volume Criteria 500-1000 2 (Vehicles Per Day) 1000-2000 3 2000-4000 4 Schools (Located Along the 1 1 Proposed Street) Pedestrian Generator 1 1 Facility Criteria (Located Along the Proposed Street) 2 or more - 2 Sidewalks on Project Street 0 1 IIIIPPW COMPARISONS OF TRAFFIC CALMING 11..ICIES Southlake Fort Worth Dallas North Richland Fairview Montgomery Albuquerg (draft policy) _Hills County Eligibility Requirements: Street classification -street other than arterial -Local or residential -Local or residential -Local residential -Local residential -Residential streets -More than 7: or collector street(local collector collector street street abutting land residential stree t) must be resid -No more than one lane of -No more than one -No more than one -No more than one -No more than one -No more tha traffic in each direction lane of traffic in each lane of traffic in each lane of traffic in each lane of traffic in each lane of traffic direction direction direction direction direction Volume criteria More than 500 vpd; less Less than 4,000 vpd More than 500 vpd; More than 500 vpd; 3.000 vehicles or less More than 1,000 vpd; More than 1,: (VPD=Volume per day) than 4,000 vpd less than 8,000 vpd less than 8,000 vpd less than 4,000 vpd less than 3,0[ Speed criteria -30 mph speed limit -30 mph speed limit -30 mph speed limit -30 mph speed limit -30 mph speed limit -25 or 30 mph speed -30 mph spec (unless other wise posted limit 25 mph) -85th percentile of -Traffic speeds must -Speeds exceeding -Speeds exceeding.45 traffic traveling must be traveling 35 mph speed criteria of 35 mph or more -85t percentile of -85th percentile of traffic be greater than 35 or more mph traffic traveling must traveling must be greater mph be greater than 7 mph than 35 mph over posted speed limit Other Not used as primary route Not used as primary Not used as primary Minimum street Minimum street Street less the for emergency vehicles route for emergency route for emergency segment length of segment length of wide vehicles v vehicles 1.000 ft. required 1,000 ft.required Impact Area/ -Primary-property owners -Property owners -Impact area is -Impact area is -Defined by Public -Impact area is -Determined Petition Process along proposed street within 600 ft. of property owners property owners Works Committee property owners case by case speed hump along the street along the street along the street -Secondary-property -Petition area is -Property oar owners along -Notification area -Notification area length of street -Property owners on along the stn neighborhood streets, includes property includes property segment;may include cul-de-sacs or side -Some cases connecting to proposed owners within 200 ft. owners within 200 ft. property owners streets whose only property owr street within 3 lots in each access to their home approx. 1 blc direction of hump is'ia proposed street each directio COMPARISONS OF TRAFFIC CALMING IOICIES Southlake Fort Worth Dallas North Richland Fairview Montgomery Albuquerq (draft policy) Hills County Level of Support 2/3 of residents in impact 2'3 of residents in -2/3 of residents in -2/3 majority of -2/3 majority of -80%of residents on -2/3 majority Required area impact area impact area residents must sign property owners in proposed street must petition to stu petition in support petition area must be be in support -No more than 20% in support of real the property -no more than 20%of -50°0 of residents on owners within 200 real the property connecting streets feet can object to owners within 200 must be in support speed hump feet can object to installation speed hump installation Application Process Applicant-4-5 additional Applicant-- 5 Applicant must live Applicant must live Citizen association or Request by ci signatures additional signatures on proposed street on proposed street traffic committee can Neighborhoo (must live on proposed (must live on apply-must designate street) proposed street) a primary contact Cost Responsibility -City pays l00°.0 of costs -City pays 10040 of -Shared with residents -City pays for -50'50 costs shared costs according to the level maintenance and with property owners -Residents may be of traffic exceeding engineering studies in the requesting required to share costs for the speed criteria neighborhood streets not meeting all -Property owners pay eligibility requirements -City pays 100% in for speed hump some areas of city installation Removal Criteria -After adequate review -After adequate -Same process as -Same process as -Same process as -Lengthy test period,require 2,3 of review period,require installation installation installation period in eac residents within impact 2 3 of residents until permani area petition indicating it IA ithin 600 ft. -Residents pay all -Residents pay all installed no longer meets their costs associated with costs associated with needs removal removal Prioritization Point system to rank Point system to rank Point system to rank Priority given to Point system Process streets receiving increased volume as a result of traffic diverting from roads with speed humps (p� V 04 CouLtu`1 gum c5 City of South lake outhlcak- Administrative Offices October 29, 1998 Mayor: Dear . Rick Stacy • Mayor Pro Tern: The City of Southlake will host a public meeting for citizens within the Shady W.Ralph Evans Lane area to discuss traffic calming options for the neighborhood. The meeting is Deputy Mayor Pro rem: scheduled on Monday, November 9, 1998 at 6:30 p.m. at the Senior Activity Scott F.Martin Center located at 307 Parkwood Drive. (Turn on Parkwood Drive from Byron Councilmembers: Nelson Parkway). Wayne Moffat Ronnie Kendall This meeting is a response to traffic concerns expressed by some residents along Debra Edmondson Gary Fawks Shady Lane. Since proposed traffic calming programs will be designed to meet the needs of a particular situation, it is very important to receive input from the City Manager: Curtis E.Hawk residents that may be directly impacted. This informational meeting will provide residents the opportunity to inform the City about their traffic concerns and allow Assistant City Manager: us the opportunity toprovideyou with some information regarding the Cityof Shang K.Yelverton pp Y g g lesSouthlake's proposed traffic calming program. ecretary: ra L. LeGrand Note that there will be an additional neighborhood meeting to provide you with the findings of traffic studies and recommended approach for traffic calming. After this meeting, the residents within the defined impact area will be provided a petition to determine the level of support for the proposed traffic calming plan. Attached to this letter is a map identifying the impact areas. Each property owner within this area should have received this notification letter. Please help us inform your neighbors by encouraging them to attend this meeting. If you have any questions or concerns, please feel free to contact us at 481-5581 extension 741 for public works and extension 725 for public safety. Sincerely, • Billy Campbell Bob Whitehead Director of Public Safety Director of Public Works- --— --- --- 11) 1725 East Southlake Blvd. • Southlake, Texas 76092 (817)481-5581 • FAX(817)329-1747 AN EQUAL OPPORTUNITY EMPLOYER" . 0 - -r , ,./ \-- - , I . ,1 i .. . 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I—I •-;:-:: :-,4,-a-'0:x!"-"I'Pr.-1;;,-.1kr:',..45r.-7N..:'''''''. • , illrWe MI,' I I 1------....j,' , i , i :!?zt OpSf.!ff. ,•,,i I 1 • I I i 1 7 .-• / ' / -------------.... , , i , . ; ; :i 1 .. I i:• -----"\.,..._,... ; I . , . • `•(---H—h.,. . . , . • .• . ' _ I - . ----...„..= -•---___I I . , L-'4 j i , I• / I i1 I 1 • --?--------J 1-t"-{,-------1, i . I'.--- i ' I 1 . I I „ I , ,)1 I. 1 : • • •---1, 1 In—i 1 11 : . . 1,•;‘-<‘ . !17--•- , • . , 11 ! I_.--------7:---T-r-- 1 i \ I , !1---------i , ,,----- ;1 / If ---1..----- , ", 1 1_ ., I ' / I . i I i I Shady Lame [ill , 1 i I 1, • • • • Upcoming Meetings & Events November 1 - November 21 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY November 1 November 2 . November 3 November 4 November 5 November 6 November 7 1 City nc 1 Briefing 7:00 Mtg Coun ;PM City ouncil 7 Mtg CouncilPM Crime Control 1:00 PMCommitee rchitectural Mtg/Coun- • Nwife` 3:00 PM SPIN P&Z Chambers Chambers cil Chambers Academy Practice Run 7:00 PM SYAC Mtg/ 6:30 PM Traffic Calming 2:00 PM Westlake/ Mtg/1401 Exeter Ct. Southlake Hearing /City Hall Community Center 7:00 PM P&Z Mtg/ Scheduled 7:00 PM KSB Mtg/ Council Chambers Community Center Mayor out of town November 8 November 9 November 10 November 11 November 12 November 13 November 14 6:30 PM Park Board Mtg 7:00 PM P&Z Acade- 12:00 PM Mayor's Commit- 7:00 PM JUC Mtg/ PACKET DAY `i: 9:00 AM- /City Hall my /Council tee Mtg/Sr.Center Administrative Bldg .: ;:,�, Chambers 6:30 PM Youth Park Board 7:00 PM SPIN Vacan- 3:00 PM Mtg/Community Center Turkey Day 7:00 PM Teen Center 7:00 PM Sister Cities Mtg/ cies Mtg/Sr.Center Mtg/Durham Sr.Center Bonanza/ Elementary Durham Elementary Mayor out of town November 15 November 16 November 17 November 18 November 19 November 20 November 21 ,. 7:30 PM- 11:30'AM- 1:30 PM . 7:00 PM City Council 7:00 PM SYAC Mtg/ 7:00 PM P&Z Mtg/ 9:30 PM City Council Briefing Mtg/Council Community Center Council Chambers 4i/.�' SYAC Chambers METROPORT CITIES \ Tl►:seltorvi: on Ice PARTENERSHIP-- 5:30 PM-7:30 PM TEA Star Party on the Hill /Bicentennial Park Mayor out of town October November December SMTWT F S SMTWT F S SMTWTF S 1 2 3 1 2 3 4 5 6 7 ' 1 2 3 ' 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 I 29 30 27 28 29 30 31 Printed by Calendar Creator Plus on 10/30/98 City of Southlake,Texas • MEMORANDUM October 30, 1998 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, Deputy Director of Public Works SUBJECT: Town Square Status Report Town Square Progress continues on the infrastructure and commercial elements of this project. Six buildings are currently under construction. All buildings have had steel erected. Buildings lA and 1B are in final preparation for turnover for tenant finish work. Buildings 5A and 5B have had the exterior stucco installed on the rear of the buildings. Brick work on, 5B is approximately 95% complete and brick work on 5A is approximately 75% complete. Both of these buildings have had mechanical, plumbing and electrical rough-in work substantially completed. Interior framing of both buildings is progressing. Building 4C has had first and second floor concrete poured. Rough-in of mechanical, plumbing and electrical systems is proceeding. Sheathings and exterior framing is being installed and the exterior stucco on the rear of the building is 50% complete. Building 2C is having rough-in mechanical, electrical and plumbing work being installed. Curbs at the front of Buildings lA and 1B have been poured. Sidewalks will be poured the week of Novemberl. Street drains have been installed in State Street. Paving is scheduled for the week of November 8. The Developer has submitted the proposed sign variance documentation to staff for their review. An informational meeting will be scheduled for the benefit of City Council prior to the formal submittal of this variance. Tenant construction permit applications have been received from Corner Bakery, Banana Republic, Bombay Company, Chicos, Gap, Gap for Kids, Harolds and Williams-Sonoma. Post Office Square Ther e is no change from the last report on this phase of the project. r • Town Square Status October 30, 1998 Page 2 i Town Hall A meeting to discuss the architectural contracts with Schwarz and Urban has been scheduled with the City Council work group for November 5, 1998. At this time the results of the negotiations with the architects will be discussed. In addition, information relative to the Construction Management discussions will be available for review. I would like to remind Council Members that individual tours of the project site can be arranged by contacting me 1 - 2 days in advance. Work has progressed to the point where a good feel for the layout and aesthetics of the project can be visualized. / / RJH/rjh 1111 d:\wd-files\sts\statl0.doc City of Southlake, Texas • MEMORANDUM October 29, 1998 To: Curtis E. Hawk, City Manager From: Bob Whitehead, Director of Public Works Subject: Authorization to advertise for bids for construction of the pump station located 2,700 ft. north of Kirkwood Boulevard on the east side of T.W. King Road Background As part of the City's water improvement projects, a booster pump station has been planned for construction on T.W. King Road. This will be fed by a proposed 24-inch transmission line from Fort Worth via Trophy Club. The 5 million gallon storage tank is 90% complete. This advertisement will complete the pump station by constructing the building, pumps, fence and landscape. Currently, easements are being obtained for the 24-inch water line which will provide a second "feed" from Fort Worth. This will fulfill the need for a second supply line, in case the 30-inch transmission line along F.M. 1709 has a break. Fiscal Impact The approved CIP plan includes $3.11 million for the T.W. King pump station. $1.021 million is committed for the 5 million gallon storage tank which is 90% complete. Therefore, $2.089 million is available for the construction of the pump station. Recommendation Staff recommends Council authorize advertisement for bids for construction of the pump station located 2,700 ft. north of Kirkwood Boulevard on the east side of T.W. King Road. Please place this item on the November 3, 1998 Regular City Council Agenda for City Council review and consideration. BW/ts 5B City of Southlake, Texas MEMORANDUM October 30, 1998 To: Curtis E. Hawk, City Manager From: Bob Whitehead, Director of Public Works Subject: Ord. No. 726, ls` reading, changing the street name of Wyndsor Ridge, located in Timarron, Wyndsor Grove, Phase II, to Rustic Ridge Court Background Staff has initiated this request for a street name change due to a similar street name in another sub-division. The street name change will avert any confusion for Department of Public Safety staff. Recommendation Staff recommends Council approve Ordinance No. 726, 1 s`reading, changing the street name of Wyndsor Ridge, located in Timarron, Wyndsor Grove, Phase II, to Rustic Ridge Court. Please place this item on the November 3, 1998 Regular City Council Agenda for City Council review and consideration. 621'7 , BW/ts Attachment: Ordinance No. 726 • 411 5C-1 CITY OF SOUTHLAKE ORDINANCE NO. 726 AN ORDINANCE CHANGING THE NAME OF STREET LOCATED IN TIMARRON, WYNDSOR GROVE, PHASE II ADDITION WITHIN THE CITY, PRESENTLY KNOWN AS "WYNDSOR RIDGE" TO "RUSTIC RIDGE COURT"; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES. WHEREAS, a change in the name of the street located within the City of Southlake, Texas (the "City"), presently known as "Wyndsor Ridge", located in Timarron Wyndsor Grove, Phase II Addition, to "Rustic Ridge Court" has been requested by the developer of Timarron Wyndsor Grove, Phase II Addition; and WHEREAS, it is the intention of the City Council to hereby officially change the name of such street as requested. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: Section 1. That all of the above premises are found to be true and correct and • are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. That the name of the portion of the street located within the City presently known as "Wyndsor Ridge", located in Timarron Wyndsor Grove, Phase II Addition, is hereby officially changed to "Rustic Ridge Court". Section 3. If any section, article, paragraph, sentence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance; and the City Council hereby declares it would have passed such remaining portions of the ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Section 4. All ordinances or parts of ordinances inconsistent or in conflict with the provisions of this ordinance are hereby expressly repealed to the extent of the inconsistency or conflict. 5C-2 PASSED AND APPROVED ON FIRST READING ON THIS 1998. DAY OF 0 MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 1998. MAYOR ATTEST: • CITY SECRETARY EFFECTIVE: APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY 5C-3 City of Southiake, Texas MEMORANDUM October 30,, 1998 To: Curtis E. Hawk, City Manager From: Bob Whitehead, Director of Public Works Subject: Award of Bid to Saber Development Corporation for the installation of a 24-inch sanitary sewer line along Kirkwood Boulevard from Dove Street to Kirkwood Hollow Background This project is part of the proposed force main to be built along Dove Street and to connect to the existing line in the Kirkwood Hollow Addition that extends to the TRA lift station on North White Chapel. The proposed force main will empty into this 24-inch gravity line, which is to extend along a portion of Dove Street and Kirkwood Boulevard. • Staff suggests building this line prior to the construction of Dove Road, which will avoid any conflict that could exist once the pavement is in place. Kirkwood Boulevard has been constructed as part of the Kirkwood Hollow Addition currently under construction. The Dove Road project is in final design phase; therefore the need exists to construct this portion of the sewer system at this time. The estimated cost for the entire sewer (force main and gravity main) is $1,119,800. The low bidder for this project is Saber Development Corporation with a base bid of$277,045. The attached bid tabulation provides additional bids and costs. Recommendation Staff recommends Council award the contract to Saber Development Corporation for the installation of a 24-inch sanitary sewer line along Kirkwood Boulevard from Dove Street to Kirkwood Hollow in the amount of$277,045. Please place this item on the November 3, 1998 Regular City Council Agenda for City Council review and consideration. ig:// t:r/& BW/ts Attachment: Bid Tabulations • Map 5D-1 KIRKWOOD BLVD., 24" GRAVITY SANITARY SEWER JOB NO. 001-435A CHEATHAM & ASSOCIATES BID TABULATION SHEET 1 OF 3 OWNER: CITY OF SOUTHLAKE Saber Development I Soave Ltd.Partnership Bowles Const.Co. TGR Constructors,Inc. P.O.Box 540186 419 E.Hwy.80 1634 Eastside Dr. P.O.Box 210487 JOB TITLE: KIRKWOOD BLVD.,24"GRAVITY SANITARY SEWER Dallas, TX 75354 Mesquite, TX 75150 Wichita Falls,Tx 76303 Bedford, TX 76095 PHONE: 972/438-3405 PHONE: 972/329-0045 PHONE: 940/766-3518 PHONE: 817/268-2560 PROJ.MGR: ROBERT ROWLEY FAX: 972/438-2849 FAX 972/329-0048 FAX: 940/766-3564 FAX: 817/268-2580 AMT.BID: $279,545.00 AMT.BID: $292,397.50 AMT.BID: $319,282.00 AMT.BID: $324,937.00 BID DATE: OCTOBER 20,1998 JOB NO. 001-435A I _ ITEM PLAN UNIT UNIT UNIT UNIT NO. ITEM DESCRIPTION UNIT QTY. PRICE COST PRICE COST PRICE COST PRICE COST 1 24"PVC SS PIPE IN TRENCH DEPTH(0'-8') L.F. 20 48.00 $960.00 48.00 $960.00 50.00 $1,000.00 52.00 $1,040.00 2 24"PVC SS PIPE IN TRENCH DEPTH(8'-10') L.F. 269 49.00 $13,181.00 50.00 $13,450.00 50.00 $13,450.00 54.00 $14,526.00 3 24"PVC SS PIPE IN TRENCH DEPTH(10'-12') L.F. 1,488 50.00 $74,400.00 52.50 578,120.00 52.00 $77,376.00 56.00 $83,328.00 4 24"PVC SS PIPE IN TRENCH DEPTH(12'-14') L.F. 926 53.00 $49,078.00 54.50 $50,467.00 54.00 $50,004.00 59.00 $54,634.00 5 24"PVC SS PIPE IN TRENCH DEPTH(14'-16') L.F. 297 57.00 $16,929.00 54.50 $16,186.50 58.00 $17,226.00 64.00 $19,008.00 6 10"PVC SS PIPE IN TRENCH DEPTH(0'-10') L.F. 20 31.00 $620.00 26.50 $530.00 30.00 $600.00 29.00 $580.00 7 10"PVC SS PIPE IN TRENCH DEPTH(10'-12') L.F. 63 34.00 $2,142.00 31.00 $1,953.00 32.00 $2,016.00 32.00 $2,016.00 8 10"PVC SS PIPE IN TRENCH DEPTH(12'-14') L.F. 3 36.00 $108.00 33.00 $99.00 36.00 $108.00 40.00 $120.00 9 10"PVC IN BORE L.F. 50 80.00 $4,000.00 79.50 $3,975.00 65.00 $3,250.00 138.00 $6,900.00 10 14"&18"PVC FORCE MAIN L.F. 640 70.00 $44,800.00 72.00 $46,080.00 125.00 $80,000.00 70.00 $44,800.00 N 11 BORE&INSTALL 14"FORCE MAIN L.F. 115 90.00 $10,350.00 95.00 $10,925.00 95.00 $10,925.00 • 165.00 $18,975.00 12 BORE&INSTALL 18"FORCE MAIN L.F. 115 105.00 $12,075.00 115.00 $13,225.00 125.00 $14,375.00 195.00 $22,425.00 0 13 STAND.4'DIA.SS MANHOLES EA. 10 1380.00 $13,800.00 1800.00 $18,000.00 1600.00 $16,000.00 1000.00 $10,000.00 14 CONST.EXTRA DEPTH OF STAND.4'DIA.MH V.F. 73 100.00 $7,300.00 225.00 $16,425.00 100.00 $7,300.00 87.00 $6,351.00 15 CONNECT TO EXIST.24"STUB-OUT L.S. 1 400.00 $400.00 350.00 $350.00 250.00 $250.00 1500.00 $1,500.00 16 CONST.6'X 6'SS TRANSITION STRUC'T. EA. 1 10500.00 $10,500.00 3600.00 $3,600.00 6000.00 $6,000.00 7230.00 $7,230.00 17 PRE-BID ALLOWANCE L.S. 1 10000.00 $10,000.00 10000.00 $10,000.00 10000.00 $10,000.00 10000.00 $10,000.00 18 TRENCH SAFETY L.F. 3,902 1.00 $3,902.00 1.00 $3,902.00 1.00 $3,902.00 2.00 $7,804.00 19 EROSION CONTROL . L.S. 1 2500.00 $2,500.00 2150.00 $2,150.00 1500.00 $1,500.00 11200.00 $11,200.00 TOTAL BID AMOUNT $277,045.00 $290,397.50 $315,282.00 $322,437.00 (ITEM NOS.1-19) ADDENDUM NO.1 1 ADJUST WATER LINE L.S. 1 2500.00 $2,500.00 2000.00 $2,000.00 4000.00 $4,000.00 2500.00 $2,500.00 TOTAL AMOUNT BID WI ADDENDUM $279,545.00 $292,397.50 $319,282.00 $324,937.00 11, • elf so KIRKWOOD BLVD., 24" GRAVITY SANITARY SEWER JOB NO. 001-435A CHEATHAM &ASSOCIATES BID TABULATION SHEET 2 OF 3 OWNER: CITY OF SOUTHLAKE Bil-Mik,Inc. Larry Jackson Cons!. Wright Construction Fortuna General Ser. 11585 Alta Vista 5112 Sun Valley Dr. 601 W.Wall St. 910 Collier St.,#209 JOB TITLE: KIRKWOOD BLVD.,24"GRAVITY SANITARY SEWER Keller,TX 76248 Ft.Worth,TX 76119 Grapevine, TX 76051 Ft.Worth, TX 76102 PHONE: 817/431-2623 PHONE: 817/572-3303 PHONE: 817/481-2594 PHONE: 817/870-4705 PROJ.MGR: ROBERT ROWLEY FAX: 817/431-2965 FAX: 817/478-0443 FAX: 817/481-2369 FAX: 817/870-4897 AMT.BID: $333,500.00 AMT.BID: $344,848.25 AMT.BID: $395,081.00 AMT.BID: $399,976.96 BID DATE: OCTOBER 20,1998 JOB NO. 001-435A ITEM PLAN UNIT UNIT UNIT UNIT NO. ITEM DESCRIPTION UNIT QTY. PRICE COST PRICE COST PRICE COST PRICE COST 1 24"PVC SS PIPE IN TRENCH DEPTH(0'-8') L.F. 20 49.00 $980.00 50.00 $1,000.00 61.00 $1,220.00 55.00 $1,100.00 2 24"PVC SS PIPE IN TRENCH DEPTH(8'-10') L.F. 269 53.00 $14,257.00 52.00 $13,988.00 62.00 $16,678.00 56.00 $15,064.00 3 24"PVC SS PIPE IN TRENCH DEPTH(10'-12) L.F. 1,488 57.00 $84,816.00 56.00 $83,328.00 64.00 $95,232.00 61.00 $90,768.00 4 24"PVC SS PIPE IN TRENCH DEPTH(12'-14') L.F. 926 61.00 $56,486.00 58.50 $54,171.00 71.00 $65,746.00. 62.00 $57,412.00 5 24"PVC SS PIPE IN TRENCH DEPTH(14'-16') L.F. 297 65.00 $19,305.00 64.25 $19,082.25 82.00 $24,354.00 64.00 $19,008.00 6 10"PVC SS PIPE IN TRENCH DEPTH(0'-10') L.F. 20 25.00 $500.00 28.00 $560.00 39.00 $780.00 45.00 $900.00 7 10"PVC SS PIPE IN TRENCH DEPTH(10'-12') L.F. 63 29.00 $1,827.00 33.00 $2,079.00 43.00 $2,709.00 46.00 $2,898.00 8 10"PVC SS PIPE IN TRENCH DEPTH(12'-14) L.F. 3 33.00 $99.00 37.00 $111.00 50.00 $150.00 49.00 $147.00 9 10"PVC IN BORE L.F. 50 165.00 $8,250.00 260.00 $13,000.00 210.00 $10,500.00 200.00 $10,000.00 10 14"&18"PVC FORCE MAIN L.F. 640 72.00 $46,080.00 85.00 $54,400.00 104.00 $66,560.00 80.00 $51,200.00 Cr) 11 BORE&INSTALL 14"FORCE MAIN L.F. 115 150.00 $17,250.00 150.00 $17,250.00 210.00 $24,150.00 375.00 $43,125.00 I 12 BORE&INSTALL 18"FORCE MAIN L.F. 115 175.00 $20,125.00 175.00 $20,125.00 225.00 $25,875.00 375.00 $43,125.00 0 13 STAND.4'DIA.SS MANHOLES EA. 10 1600.00 $16,000.00 1500.00 $15,000.00 1600.00 $16,000.00 1750.00 $17,500.00 Ln 14 CONST.EXTRA DEPTH OF STAND.4'DIA.MH V.F. 73 125.00 $9,125.00 150.00 $10,950.00 125.00 $9,125.00 135.00 $9,855.00 15 CONNECT TO EXIST.24"STUB-OUT L.S. 1 1996.00 $1,996.00 1500.00 $1,500.00 2000.00 $2,000.00 3500.00 $3,500.00 16 CONST.6'X 6'SS TRANSITION STRUCT. EA. 1 7500.00 $7,500.00 10000.00 $10,000.00 6000.00 $6,000.00 9500.00 $9,500.00 17 PRE-BID ALLOWANCE L.S. 1 10000.00 $10,000.00 10000.00 $10,000.00 10000.00 $10,000.00 10000.00 $10,000.00 18 TRENCH SAFETY L.F. 3,902 2.00 $7,804.00 2.00 $7,804.00 1.00 $3,902.00 1.48 $5,774.96 19 EROSION CONTROL L.S. 1 7600.00 $7,600.00 8000.00 $8,000.00 10000.00 ' $10,000.00 5000.00 $5,000.00 TOTAL BID AMOUNT $330,000.00 $342,348.25 $390,981.00 $395,876.96 (ITEM NOS.1-19) ' ADDENDUM NO.1 1 ADJUST WATER LINE L.S. 1 3500.00 $3,500.00 2500.00 $2,500.00 4100.00 $4,100.00 4100.00 $4,100.00 TOTAL AMOUNT BID W/ADDENDUM $333,500.00 $344,848.25 $395,081.00 $399,976.96 • 40 ii KIRKWOOD BLVD., 24" GRAVITY SANITARY SEWER JOB NO. 001-435A CHEATHAM &ASSOCIATES BID TABULATION SHEET 3 OF 3 -------------------------- OWNER: CITY OF SOUTHLAKE Atkins Bros.Equipment (Bidder Name) (Bidder Name) (Bidder Name) 918 W.Marshall (Street Address) (Street Address) (Street Address) JOB TITLE: KIRKWOOD BLVD.,24"GRAVITY SANITARY SEWER Grand Prairie, TX 75051 (City,State,Zipcode) (City,State,Zipcode) (City,State,Zipcode) PHONE: 972/647-8890 PHONE: PHONE: PHONE: PROJ.MGR: ROBERT ROWLEY FAX: 972/602-0910 'FAX: FAX: FAX.: AMT.BID: $469,461.20,AMT.BID: $0.00,AMT.BID: $0.00 AMT.BID: $0.00 BID DATE: OCTOBER 20,1998 JOB NO. 001-435A ITEM PLAN UNIT UNIT UNIT UNIT NO. ITEM DESCRIPTION UNIT QTY. PRICE COST PRICE COST PRICE COST PRICE COST 1 24"PVC SS PIPE IN TRENCH DEPTH(0'-8') L.F. 20_ 104.00 $2,060.00 $0.00 $0.00 $0.00 2 24"PVC SS PIPE IN TRENCH DEPTH(8'-10') L.F. 269 104.00 $27,976.00 $0.00 $0.00 $0.00 3 24"PVC SS PIPE IN TRENCH DEPTH(10'-12') L.F. 1,488 104.00 $154,752.00 $0.00 $0,00 $0.00 4 24"PVC SS PIPE IN TRENCH DEPTH(12'-14') L.F. 926 105.00 $97,230.00 $0.00 $0.00 $0.00 5 24"PVC SS PIPE IN TRENCH DEPTH(14'-16') L.F. 297 104.00 $30,888.00 $0.00 $0.00 $0.00 6 10"PVC SS PIPE IN TRENCH DEPTH(0'-10') L.F. 20 70.00 $1,400.00 $0.00 $0.00 $0.00 7 10"PVC SS PIPE IN TRENCH DEPTH(10'-12') L.F. 63 70.00 $4,410.00 $0.00 $0.00 $0.00 8 10"PVC SS PIPE IN TRENCH DEPTH(12'-14') L.F. 3 70.00 $210.00 $0.00 $0.00 $0.00 9 10"PVC IN BORE L.F. 50 174.00 $8,700,00 $0.00 $0.00 $0.00 10 14"&18"PVC FORCE MAIN L.F. 640 82.00 $52,480.00 $0.00 $0.00 $0.00 I 11 BORE&INSTALL 14"FORCE MAIN L.F. 115 180.00 $20,700.00 $0.00 $0.00 $0.00 CD 12 BORE&INSTALL 18"FORCE MAIN L.F. 115 190.00 $21,850.00 $0.00 $0,00 $0.00 LO 13 STAND.4'DIA.SS MANHOLES EA. 10 1616.00 $16,160.00 $0.00 $0.00 $0.00 14 CONST.EXTRA DEPTH OF STAND.4'DIA.MH V.F. 73 138.00 $10,074.00 $0.00 $0.00 $0.00 15 CONNECT TO EXIST.24"STUB-OUT L.S. 1, 266.00 $266.00 $0.00 $0.00 $0.00 16 CONST.6'X 6'SS TRANSITION STRUCT. _EA. 1 3695.00 $3,695.00 $0.00 $0.00 $0.00 - 17 PRE-BID ALLOWANCE L.S. 1 10000.00 $10,000.00 $0.00 $0.00 $0.00 18 TRENCH SAFETY L.F. 3,902 0.10 $390.20 $0.00 $0.00 $0.00 19 EROSION CONTROL L.S. 1 2500.00 $2,500.00 $0.00 $0.00 $0.00 TOTAL BID AMOUNT $465,761.20 $0.00 $0.00 $0.00 (ITEM NOS,1-19) - ADDENDUM NO.1 1 ADJUST WATER LINE L.S. 1 3700.00 $3,700.00 $0.00 $0.00 $0.00 TOTAL AMOUNT BID WI ADDENDUM $469,461.20 $0.00 $0.00 $0.00 11. e • • City of Southlake, Texas MEMORANDUM ct e O ob r 30, 1998 TO: Curtis E. Hawk, City Manager FROM: Dennis Killough, Senior Current Planner CASE NO: ZA 95-040 SUBJECT: Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1)2 (Plat Expiration)Extending the Validity of Case No.ZA 95-040,Preliminary Plat-Lot 1,Block 1,Lonesome Dove Baptist Church Addition On May 16, 1995,City Council approved the above referenced plat.A final plat was never submitted. The Preliminary Plat expired on May 17, 1997. Dr. Coy L. Quesenbury, Pastor, Lonesome Dove Baptist Church,is requesting the validity of the Preliminary Plat be extended in order to submit a final plat for processing and approval. Because the Preliminary Plat has expired, a variance to Section 4.01(I)1 of Subdivision Ordinance No. 483-G (shown below) will be required if the extension is to be granted. "1. Preliminary Plat:A Preliminary Plat shall expire two years from the date of approval. Said expiration date shall be extended one year from the latest date of filing a Final Plat on a portion of said Preliminary Plat in the County Plat Records. " A letter from Lonesome Dove Baptist Church, along with a location map (tract map) and a reduced copy of the plat is attached for your convenience. Please place this item on the next Council agenda for their consideration. DICK att: Letter requesting variance Location Map Reduction of the plat L:I COMDE V I WP-FILESI MEM0195CASES195040PE.WPD I 6-6-( LONESOME DOVE BAPTIST CHURCH •r 6 . Dr: Coy L. Quesenbury, Pastor 5) / 1 91998 OFFICE OF CITY • October 15, 1998 SECRETARY City Council c,o City Secretary City of Southlake 1725 E. Southlake Blvd. Southlake, TX 76092 Dear Council, • Approximately two year ago our church filed a preliminary plat plan with the city. We. didn't get our building program started as soon as we had hoped. I understand that this plat plan is only in effect for one year after filing. 0 Please reinstate our preliminary plat plan. We are now ready to proceed with our building program. We are planning a building which will fill our needs and will be a good addition to our community and the city of Southlake. Inform us if other action is necessary on our part. Sincerely, LONESOME DOVE BAPTIST CHURCH Dr. Coy L. Quesenbury,Pastor 0 P.O. Box 92907 • 2380 North Lonesome Dove Avenue • Southlake, Texas 76092 Church: (817) 488-9568 ♦. Parsonage: (817) 329-0380 =Metro ra6 Nig TM �A 716AC `CJ: fas2 _ :14 711 ' " —— Tarra ., - v. . . 7B6 7R5 i• .Fu • /a I -En 4 )12 le I t • , bin T- sa I �a� O anHai°� A 5 ■/I MI 12 3� , lop . ....,. Stai-paairmslri 74 3F.' 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S Rawl ----Tiza R 3AR 2 -L556 AC 22 -. --. �in1 s lc ,r,,C� R 2D R 2 R N. R 3A1 2 - 6 Ac 8 2E Ram R4A1 TRACT MAP Ris 7R32A 3956 AC 56.-3 19� i, IQ 39 17R ze4► 111224 78 SD r4 Al ® Y R 43A`�, l56 ACii11111 4"'-' ii;311H iR 3wi1ih, '1,0 &7aAC Ta 4C2A1 R R u Q a�" , =s as ��[� to 4F2 CI\\\ WV ' 7a z 1 18 al la lc I L 4 66 Ac to 3AIA 7R 3A4U �' 2.2 0 • • 1 • \ Approrpd Prai.iiayPla Lemuel,Dose Estates,Prose I BL C' I \ rear` Lot 29 �'1'Ia a W.M I W. I I l I cP4 Pe: m• S5o11P-G ._..j lot 2E '1 •�.e•1fa Lot 31 Lol 32'T I • L\' Den LIS (- ' -a lT_- _ - ,,,- (- ---a ors-g shies/Eo..r" Qp Ralf44 ...I Kilil4j TL_=r T o'o�,'p1 I It lCQ ! :q ai 5^i� iMisle 1 1 lit •• cA 'o �p1 9 1 tW ! I ve • 11ma t - = Lc*ESDtE DOVE CEB£iBiY , I gati • a • Vicinity Map 0 •Ts. 11 In i ! "� 'r.l N load I.M.e. .1 TM•r••••r•so.l...a J • 1 1 �i sm. .W tC1a.w.l w IWI..wrH r.•Ir•'iai•w OT 98 I I• ,.es as..es.a MI.Vert..Cs tt.W all, nl, eW ar.at•,ems,C.es1t..•.•..W•sIN.r.NM _PO • ussots.r.rr.»Lu...r - �u�� one ocr� : rr 5�- �e< ` I I Iw7,.1.Y tar N.f.N1.l lM/wll,•...rues• onlC�.uC orER _—_•'�� �1 1°•-• ......... W /ro - 'WI:Iss:o Us 11t,.t eww.o.;.:.^i:C..:•t w, a\r. ,. J^ `• ! Z b tl .wwINtirt,.Corte.Teem,ssia s.1.l.I,Imts•.it. LOPES01£DOVE BAPT6T 04RC.i ...,eu J•-! ./' Pte� Imposed,.s..sage et let.,n•a I.Meld..lutes,.. •"• 'AYY,.(��'��,E DOVE or J N • I 7 •N et _ W10,N lt•Cite se.••t\I.t.,'sagest C.es1,,taw, 23e0 Lonesome Dustory Amu •i I) e 1, 1 a a .wNIN 1.NN..rasa I...ew N.-111,...•IC, • Sou1Nd...Texas 7ti092 n\ ��Fj I t''• S. Ef Ur dIrtl•ri moss el Car,.••re:Irmata'of ice»t.IN a GK ....................ow. V N 1. ItlDI 488-9560 J f V O _`l r • !'v 1•6 i •I n».IN.la.Bra sr.esa.nett,opt.. .. • SLRVEYOR 1 as••, `''�// a kt I ' �artrts a I .so F'••t es•sts r.I.essst Ss,aml•.n • MS saes tr., NCE W. Area Borveyyh1qi T.RPLS. f�' •�I • 16 • I«.n a.i:i/a'/ ea wart,i:.Nesliii.si most 1. • U2 W.Tfmmal Street • /�� a��J •� Ir•�8 I J lei.Mon 111.1 nN so:sat se,�• �Os*rs YIN I. (�1 5�4 Texas(ri Fort Worth 76140 ! ..w•w•.e..es es rusts..w�.....t.tom • wed Oast Iles 0.11 foss t.l.•�t Mlwis••••,,, • ((II•• .asrr N.N•O.Me owe tor, _ . • 'Gil'''. J✓. I .0091 1rtt1 a.ow...al r�ttes es.asas4 Ora lase. 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C I 41 LOTS I B107C I, ! ,; fI••asOA,•rlOr,IMRs.yr.s1 LONESOME DOVE BAPTIST __i \\ 9 � I^ .. 1 , a +��ab_....aI CHURCH ADDITION, City of Southioke I \\ L� `o I u a - to pis end?N N: An°dation!o!he City of Southlake.To erns Comfy,Texas Ica ' 0.1 x ry h The al E 7.!Ot PSON SAVF_Y-ABSTRACT No.t63. ciav1�6 Zonny cs \\ \ p' c < PI_•-+..id 2 .e L271 Aces. • Commission i \ `'�l to d�..II.a ou Preswt Zomg . ores \\�6 Ltt:�as.e......t VdMCes.P�5'._ v v....2 i TON sy.�w moo .tt,",s,,.r� CS — _ _} LlD Pl6LIC\SEH•PIbLIC Mr, rw- ^ Lot 6 ' ,�ol GG �•' ——Loi V eA'� s I I °~'' ,,g9S /1 III EPERALD\ESTATES..BLOCK I.Vo!1388- 5.Pg.48 rr .• •.r. r• `5_,I=_, ++ .......... y oil ARE*SURVEYING.INC. Case No.ZA 95-40 .�y r`�y� PP7 City of Southlake,Texas MEMORANDUM October 29, 1998 TO: Curtis E. Hawk, City Manager FROM:. Kevin Hugman, Director of Community Services SUBJECT: Award of bid to J.J. Biffle Water Well Drilling for construction of water well at Bob Jones Park On Wednesday, October 14, 1998, bids were opened for water well drilling at Bob Jones Park. At its August 17 meeting, at staffs recommendation, SPDC rejected bids on construction.of the water well and directed staff to lengthen the time frame for construction and re-bid the project. At the time, only two bids were received and staff felt the low response was due to high demand on contractors due to the drought, combined with the 90-day specified construction period. This' bid opening was the result of that action. There were only two responses received. As late as Tuesday, October 13, staff had the impression that several other firms were intending to bid on the project.. We were surprised then that only two actually submitted bids:. The low bidder, J.J. Biffle Water Well Drilling, was the only responsive bidder in August. The other bidder at that time, although slightly lower, had stipulated a 180-day construction period. 'The bid received from J.J. Biffle, in the amount of $89,433.00, is less than their August bid amount of$96,650.00, a savings of$7,217.00. This water well will serve to replenish the existing pond. As you recall, this pond was intended as a water source for irrigation of the soccer fields, and to maintain fish life for recreational fishing activities. In addition, the design of the pavilion and boardwalk are based on a constant water level in the pond. Staff recommends award of the contract to J.J. Biffle Water Well Drilling in the amount of $89,433.00 for construction of a water well at Bob Jones Park. SPDC approved award of the contract to J.J. Biffle at their October 26 meeting. Staff requests you place this item on the November 3 City Council agenda for their consideration. Please contact me or Park Planning and Construction Superintendent Ben Henry if you have any further questions. KH Attachments: Bid tabulation sheet_-- Bob Jones Park Water Well 5F - 1 • BOB JONES PARK WATER WELL JOB NO. 001-938 CHEATHAM &ASSOCIATES BID TABULATION • SHEET 1 OF 1 OWNER: CITY OF SOUTH LAKE J.J.BIFFLE W/W DRILL. TIM HALL,INC. (Bidder Name) • (Bidder Name) P.O.DRAWER"L" BOX 1300 (Street Address) (Street Address) JOB TITLE: 100 GPM DEEP WATER WELL&WELL PUMP MUENSTER,TX 76252 BOWIE,TX 76230 (City,State,Zipcode) (City,State,Zipcode) FOR BOB JONES PARK IRRIGATION PHONE: 888/759-8480 PHONE: 940/872-1393 PHONE: PHONE: PROJ.MGR: EDDIE CHEATHAM FAX: 940/759-4116 FAX: 940/872-3461 FAX: FAX: AMT.BID: $89,433.00 AMT.BID: $97,125.00 AMT.BID:I $0.00 AMT.BID: $0.00 BID DATE: OCTOBER 14,1998 JOB NO. 001-938 ITEM PLAN UNIT UNIT UNIT UNIT NO. ITEM DESCRIPTION UNIT QTY. PRICE COST PRICE COST PRICE COST PRICE . COST 1 DEEP WATER WELL L.S. 1 71133.00 $71,133.00 75825.00 $75,825.00 $0.00 $0.00 2 DEEP WATER WELL SUBMERSIBLE PUMP L.S. 1 18300.00 $18,300.00 21300.00 $21,300.00 $0.00 $0.00 TOTAL BID PRICE $89,433.00 $97,125.00 $0.00 $0.00 (ITEMS 1&2) ADDITIVE&DEDUCTIVE ITEMS V1 1 ADDITIONAL TESTING HR. 1 150.00 $150.00 120.00 $120.00 $0.00 $0.00 2 DRILLING PER L.F. L.F. 1 20.00 $20.00 22.00 $22.00 $0.00 $0.00 1 3 CEMENT GROUT OUTSIDE DIA.CASING L.F. 1 10.00 $10.00 38.00 $38.00 $0.00 $0.00 N 4 GRAVEL PACK 7"DIA.BLANK LINER L.F. 1 12.00 $12.00 4.50 $4.50 $0.00 $0.00 5 GRAVEL PACK 7"DIA.MILL SLOTTED SCREEN L.F. 1 40.00 $40.00 45.00 $45.00 $0.00 $0.00 6 DISCHARGE COLUMN PIPE,AIR LINE,CABLE L.F. 1 9.00 $9.00 9.00 $9.00 $0.00 $0.00 7 TEST HOLE ABANDONMENT L.S. 1 5000.00 $5,000.00 15000.00 $15,000.00 $0.00 $0.00 City of Southlake,Texas • STAFF REPORT October 30, 1998 CASE NO: ZA 98-111 PROJECT: Plat Revision -Lots 9R1 and 9R2,T. M. Hood No. 706 Addition STAFF CONTACT: Dennis Killough, Senior Current Planner, 481-5581, ext. 787 REQUESTED ACTION: Plat Revision for proposed Lots 9R1 and 9R2, T. M. Hood No. 706 Addition,being a revision of Lot 9,T.M. Hood No. 706 Addition,an addition to the City of Southlake,Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 4063, Plat Records, Tarrant County,Texas, and being approximately 2.459 acres. LOCATION: On the north side of West Highland Street approximately 950' west of North White Chapel Boulevard. OWNERS: Julian and Valerie Head APPLICANT: Ride With Pride, Inc. • CURRENT ZONING: "SF-1B" Single Family Residential District LAND USE CATEGORY: Low Density Residential NO.NOTICES SENT: Two (2) RESPONSES: One (1)response was received within the 200' notification area: • Terry R. Seaborn, 320 W. Highland Street, Southlake, Texas, opposed. (Received 10-14-98). P&Z ACTION: October 22, 1998; Approved(7-0) subject to Plat Review Summary No. 1,dated October 16, 1998,recognizing that the Zoning Board of Adjustment approved Item #11a (minimum lot area of 30,000 s.f.) and allowing Items #1l b (lot must abut a public street) and #11 c (minimum dimension of 125') as shown. STAFF COMMENTS: The applicant has met all requirements in Plat Review Summary No. 1, dated October 16, 1998, with the exception of those listed in the attached Plat Review Summary No. 2, dated October 30, 1998. The purpose for this plat revision is to provide equestrian access from the Seebeck tract to the north across the existing Lot 9 T.M. Hood No. 706 Addn. City of Southlake,Texas • A super-majority vote of the Planning and Zoning Commission and City Council will be required for approval of this item due to the opposition (within 200') exceeding 20% of the total land area. L:\COMDEV\WP-FILES\MEMO\98CASES\98-111 PR.WPD • S V��p 1R 1 ,t 1:177AC V 9.03AC.- iduu I _ III/ V' QO dC r —� )-�! ' �1 I to 1B V' J ,1 � a TR ID I TB lawI TRICTR IF TR tq . TR!ffi -_ 7361�- Q122 AC 1R 03 TR 01 TR 1] w����� S A n m 1Ii6 T8 L! ILI Oa�► 0 emu 3 . _ IN 0 -::\:.t. - Cfl` Rk 5658 AC Tft lA3 iRu2Ac L TRIG WEST I ,Rti D Bpi AC "AC . TR 1C TR 2A1 d zAz at A-72 ►�'VEY A-1620 ; `�0.)"� i zao lc TR Li ' I 2A2A tl :CHIVE S 4R IN A.CHI J :2 1��L SURVEY 300 + --------- --- --- SURVEY TR 6C 1 TR ......T.�r.,...�: .6, , .. . 1B 8d TR 3A4 TB 1 *ROOa 5.0 TR AC 24 r,A11■,117 545 do s 1 TR M�- tx 21 savor 1 TR r ..; St 5633 AC f4kitki r —'—" -711/ 1 I 6 ROC TR-7 INLwil -j--- —ft, 8 de TR 61 i ,,, 4*VIm a, . ,� aux v. •iR ` � 1 :_ ilb 533 SAC N TB 28TR 81 AIM ' �� tD" TR 3B2 1 TR 3B R 4AI :►— '� ; � _ Cal I �s3 Ac , � 6 •.� TR 60• is 3Bii iiir1 . 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SF aBD TR 8D3 wi 1 95 @ 6., 5 AC 2.0 AC b a 210 .,a TR TR �..., , 8D2 ;8D1 112 _ TR 8C2 TR BE R x �— 4.0 AC 1 .0 AC a TR 8G1 •82 .92 E.5 ACz AC AC 112 00 100 ' . 124 541 143 M 122 W HIGHLAND ST 7 73 240 1N u 144 tr 410 -- — — TR 884 o TR 8A5 TR 8A5A � MYERS TR S 1.47 AC .. .69 @ .66 ACE . 8B2 TR "SF-1 A" BA 13 .46 8 TR 8B3 AC ' 1.0 AC to TR 8A8A1g 5 TR BAll . 8.708 @ .76 230 aI " 2.33 AC ' 73 TR 88 l TR BB 1 .21 AC 2A „o 3 TR 8A16 S TR BAB TR BABA D 7O S 4.9 AC 1 .39 @ 1 .22 AC $ j4 O O N TR 8B1A 1y D 1 .25 AC (4.4 • AC) (� 100 (.50 AC) q O6 A 410 ADJACENT OWNERS 881C 2 1 .81 AC TR 8A15 " ND ONIN SA-Y ' 9 2 2.54 AC � �7� ma 'a. .,i7p„:+Y' _ :S>:-.. .,-.. ::,,.!n-,::i ?.. •t z-,; s ..a l :�:' <,�: gip!"s, ,... 114,.,i,"4.45:je;la-;.•:—.•..v..1; i,:::- -;--::...-: •-.4.. '••••:•::,••••....1•:.,,,,.• -,:-'4 : :•-'''','. -- ' • ifil • 112 • • "`,.._'. Ni _1..-..=i.LAtv.L .rr1��?'..•.•....v... ,>r - • r"C'. _ LOT 9 LOT 1O :. ""'r:r,1 �'3•z -�~ ;l'.. . .. _ .. 9 L..,... ..,....LOT 8 . •.,.�...•... : �3 . . 1..rr +� a ; y.yi.!i r 14..1 - ~% • P.D.B. t IN r -- 7 lk �; u.•wru Mil tm tr .+'_ • •p---- 'WlSfT1E11GA61I2u6- . T--4 t— .m¢ .r.....r.....w 2 e q# 111 l .,_. - l9Ie1 F11a1 I 3 t 1 1 •u.-. •trr�.o.Or na. - .•w ¢ u°a,,a. • ` .,.......,., ° .6r07 11 Odle 113Im end.•-�NsVICINITY MAP � r •:.•° ::.' a`«'-="' PLAT SHOWING • ;art Ov„ LOT 8, LOT 9, AND LOT 10 • IN THE ..,..� 1'''"'t' ^ T. M. HOOD NO. 706 ADDITION r...,.n•t n... °"--""I AN ADDITION TO THE CITY OF SOUTHLAKE. .1 ""`" ..,..:"'w"r..::.;`P"o,'""0.::: TARRANT COUNTY, TEXAS, BEING A 6.31] ACRE TRACT IN - - ...:.o:�.�.r•. .....,.w...r... THE T.M. HOOD SURVEY ABSTRACT NO. 706 - s � -'b . a:-„-. "- •,..�rwiw.c•... p....00.. ��\'�,lilt .,•c....,..... ...3-W-?IYY1. -.. •to in, t `�w":.�nw.r..w;.wr n�cm T Y Toad.L.NOL/101 A.r97,l. rm.rt....f,am 14 04044 A sta. a..., Y,21/I6 '"• °a� . ..°..... "•,......, ...or 'si i.: 0. � � s� • PREVIOUSLY APPROVED PLAT • City of Southlake, Texas PLAT REVIEW SUMMARY •ase No: ZA 98-111 Review No: Two Date of Review: 10/30/98 Project Name: Plat Revision - Lots 9R1 and 9R2, T.M. Hood No. 706 Addition, being a revision of Lot 9, T.M. Hood No. 706 Addition, being 2.459 acres out of the T.M. Hood Survey, Abstract No 706 APPLICANT: SURVEYOR: Ride with Pride Area Surveying, Inc. 4000 Fountain Place 102 W. Trammell St. Dallas, TX 75202 Ft. Worth, TX 76140 Phone: (214) 978-4326 Phone: (817) 293-5684 Fax: (214) 855-7552 Attn: Rick Wilhelm Fax: (817) 293-5685 Attn: Rodger W. Hart CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 10/27/98 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT EDWARD MCROY AT(817)481-5581,EXT. 880. 1. In the title block, list the filing information for the previously filed plat as "Cabinet A, Slide 4063". 2. Confirm that any existing structures are adequately off-set per zoning district setback regulations from the proposed lot lines. Provide a separate survey or dimensioned exhibit showing the location of any 11110 such structures or note that all such structures are to be removed. 3. Label the filing information(volume and page) for the 12' Access Easement" shown along the east line of the Seebeck tract. 4. The following changes are needed regarding the proposed lotting: a. Provide a minimum lot area of one (1.00) acre within Lot 9R-2 as required for SF1-B Single Family Residential District. (P&Z Action 10/22/98 -Delete -Recognizing that the Zoning Board ofAdjustment has approved a reduction in the minimum lot area to 1,250 sf) b. No access to a public or private street has been provided to Lot 9R-2. Lot 9R-2 must abut a public or private street per the Subdivision Ordinance Section 8.O1A. * The applicant proposes a 12' access easement connecting the lot to West Highland Road through the Seebeck tract. (P&ZAction 10/22/98-Delete) c. A minimum dimension of 125' is required on all lot lines abutting property that is currently zoned or platted residential or has an approved Low Density Residential designation according to the City Land Use Map. (No. 483-A-8.01-E and F). All three lot lines for Lot 9R-2 fail to meet this requirement. The westernmost west lot line of Lot 9R-1 also does not comply with this requirement due to the creation of Lot 9R-2. (P&ZAction 10/22/98 -Delete) • d. Label the 96.8' interior lot dimension for the west line of Lot 9R-1. L:\COMDEV\WP-FILES\RSV\98\98111PR2.WPD Page 1 SA -(0 City of Southlake,Texas 6. A"Certificate of Taxes Paid"from each taxing authority must be provided to the City prior to filing . this plat in the County records. * The purpose for this plat revision is to provide equestrian access from the Seebecck tract to the north across the existing Lot 9, T.M. Hood No. 706 Addition. * Please submit a revised blueline "check print" prior to submitting blackline mylars with original signatures. * Original signatures and seals will be required three blackline mylars prior to filing the plat. Also required are two sets of owner's dedications and notaries (8.5" x 11" or 14" paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. * Denotes Informational Comment cc:' Ride with Pride VIA FAX ABOVE Area Surveying,Inc. VIA FAX ABOVE S • L:\COMDEV\WP-FILES\REV\98\98111PR2.WPD �f Page 2 cw V" -7 • • 0 232 • Omer..D.dcoti No.%J.T4 1 STATE IF tow I . —..—. —..—. I I NNTT OF TNNN.T I GI SR., SIEBEN Ab E.M.4.1 Vat..A1y we 1e am.eers d.raw \ %r.1.w.T.K Find s..�. Nr 791 vy d su.1o. Tare Tao owy N. r.....l 0 ram OO46 lop R aI LOT 2R1 Bbd B. D.1 P..0 Tara Cow,To.sr Os Orb..I.Y. — RAVEtNL71 1T1A(E ��— Lot 2-B{Boat l '• 1 .r�f T. o to Os ton.7.�1 ea caw se ara.oasuns Poo Too e..q.Teo G4rt A Sia.21Q 8196,ETT ACRES I PL. •R.md.Tarot Canty.T.ea - Vclr JaaH.Page 644. l!.71669rE Ire d H h..P.,..+.y,.4 ,y Tarter Ma P •.o 'IN I M- T. rCm the d2 E neat se Vd.e A Peal i N. N. Caeay. t \ NV.•t..6vbd pgrrr Lon OTao H 1 K Nh...Yr NMa*. • V2"he H So- ' I /-6'Dna,6 int Ewa.ob.A Sid.320_ ���s d�Y.J�es io'e •..mow�A...�.i Rye mom. ""7''� I. . -—_ __ _______ 1 •rr9 �F- PT�T ;r 5 l9.57'I f•E 397 99' , I A.a i..+a senile Tm.N.I._Yr d -0 tE _ I. No b• ea..rr.c t•d Lot 9R-2 ,A We 4063 �� .,`EKd 2. Enc Lot as soled. 5/6' Ira• pier 1250 S4 F. '� Oder Amer r• !mind at all cor..r. n r� J. Th• f all ores, lot• e see IN tar 9P. ' nATEff TENS I hall n•I.tale sight Tri•eg l.• 0 S}A- Ot S°1N I muntff TAWNY I In •acorlone• it the City • t� 9 I Smbdlel.io Ordi \ _ —,�2 .d �6 PE ANeel.1e. ee d•R�de rho...Elfs. ..es vhsI J {. s•Ili• r t"o. of oshi. Lot b r VMryEot_C�.A9d.40aJ-. Vdf.A,. ae.e.tir.or We...�•."` ,earl .else qed �a•ej. violation of . _ —.EST 293.10�� I e T Is Ors.for...Joy ewer..mot.le p.... I.• .+d city •rdie,ec. d _q I . b1J' to finer d nlholdi+ �� 1 I I f utillri•s end b:ildieg p•r•It•9 „i�� , IQ I ~ a..•d..ee had eel d.Re h.the ay d —v_ 5. Th•Ci City o! Sou. .i., h• right to require • oteuo llel.h floor I ..�.ors .I tr t•. . dit In. c ead o+.d u. II. 6 !bray Mk • ,hot this addition.of Ted o0Oni lI I i I A I 6 east eles�avrr.Arhaefo.olioe�. "labs. -- r STATE 1 at the time the plot filed teat 1 —• , r 4J may be . biers ra hang.. Adder;on•I t I II a CaU.TVff T+nwa I late. oth.:'than,.hor• sho.n y also / j` �5'L!L Eon. j g$ i a ��EAs r•,.�,...a,a.a.iy b• eubj•er ei ;.e• finish floor A_cw E0.ar I can'A \f I I ,I! +i II Y, c _ ; I ,, p ...I . Le Le.d he i.aw her..er,.it.air d r i r.r I•. Vol P n O..d Record..}ort..e 7de 4GQ] I i �-A 6 ! d.ber.r p. Corry.Texas. I IJ ^8 r _ #6 AAVEVORS CEATRCATION �• ! p 12 I, g I I b a °p' Ile e es a..l. .o.II.. e+y3 0 uram••O.a..4T...= ..�.i_. i i f 1 24; a+ eit I Iqr rrT or r sr.•�•r Yr..Cp I g r 1^g !il I, s*A E F Fxv I6 .I b o I =MV,F TNRWr 1 y1.I� '" MEOW t£a..d.y.l ahrey.a..u weedy 1.P.w die,�..+..i.+n.. re seleseew es*see . _ qq I .iu..1 f.gig ,d.,�v ..n.......1..s I..e. I S I I �l 7�raves.p..at del•f.wawa.,lack oar.1...w.m1 I -i- f . 1 Iu7 I I - a..w.q bat or al d/Ta..e 0s_lo el 9_ I II 1 in - Noy P4ic pP!''D OCT 2 7 1998 1I I I Pia Re eke Approved by the Planning 1 Neer L°°sal ad 9R•2 & Zoning Commission I I I r 40•Bddn L. 205 rEc�°aA".:N'°d T. M. Hood N o. cb.4o St 40TaJ a., ;j I615 494. I4■ )_ _ II Gap... 709 706 Addition, f'j loos ta' _ DkthihP A Goo LI ..- J %1 Rd.rtnl,Prat.Fc Be. °r.rliwr of Lot 9.T.M.Hood No. - est-Highland—Road- •g- w° d N,r s on...P.C. 7os"ddha.ariar�#q 1°H,.FloRerat..recorded _ 4000 Fw.ton Cabrrt A SW.foal Hot Record.. r b T s.a.to, T .. Talton Coot Teas I I I Ddag Tx Arena And Wig n the T.fl Food Sway. I Mcrae Number 706. • t341 2141 9752 Approved by the I . 40• _ rsa 97o-432a Aa mdm on to C•Cowry.Bat Y.ao, I _b..Cosia City Council 1 v=Y�a.99.e•6T:a. Str yor Scale r-so' Teo Lots ! OAT.�T • II Lot S T.K 11D00 No 700.+OOrIV71Roc k� 0 50 100 2459 N r. Dr Clout A`Scat.39.PR'GT. 102 V.Trowel Street I "1 far Wo+h TX 7E140 PPrepared S.pt.�r fl 996 — I I I� IBM 293-5aa4 TM MT HID Prepared CMET SUE AA PT. LINE TABLE I,^ Fa•tavl 29}5aa5 DATE Awarded October 26.1290 zo.H n LINE BEARING DISTANCE AIIA SURVEYING. INC Da T+.rp. L 1 3 44•.443'I 69.50• w.Yie u r." a.at. in.... 7w•.n•••r City of Southlake,Texas MEMORANDUM October 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director SUBJECT: Approval of FY 98-99 Scope of Services Agreement with the Southlake Chamber of Commerce Attached is an Agreement for Service with the Southlake Chamber of Commerce for fiscal year 1999. The agreement identifies the various services the Chamber provides to the benefit of Southlake in exchange for the monthly payment of $1,250. In particular, please note the Chamber map is the most commonly distributed map of Southlake and is included in all information packets prepared by the Office of Economic Development, and: the free information packets distributed to prospective residents provides a useful service that frees the city of handling numerous requests. Additionally, the Chamber provides various services that are not listed in the agreement including fielding numerous questions on a daily basis regarding city services, such as who • does one contact to have water turned on, and conducting a business retention and expansion program that is continuing to evolve. Feel free to contact me, Kate Barlow or Sandra Baber at the Chamber, 481-8200. GDL/kgb • AGREEMENT FOR SERVICE STATE OF TEXAS § § COUNTY OF TARRANT § THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized City Manager (hereinafter referred to as "City"), and the Southlake Chamber of Commerce (hereinafter referred to as "Chamber") a nonprofit corporation operating in Southlake, Tarrant County, Texas as an organization described in section 501(c) 6 of the Internal Revenue Code, acting by and through its duly authorized President. • WHEREAS, the purpose of the Chamber is to promote the economic, cultural, and civic welfare of the City of Southlake by encouraging the growth of existing businesses and industries, . . individuals. . . . . . . . industries, and assisting new firms and individuals in locating to the city while maintaining the highest professional and social standard; and WHEREAS, the City and the Chamber desire to enter into an Agreement whereby the Chamber will provide various services for the benefit of the City; NOW, THEREFORE, KNOW ALL BY THESE PRESENT: That the City and the Chamber do hereby covenant and agree as follows: S 1 • SECTION 1 SCOPE OF SERVICES The scope of Service shall include: Chamber 1. Provide assistance with the City's Biennial Business Survey which is conducted in odd years by preparing the initial mailing with letter and questionnaire, one follow-up postcard, second follow-up letter and questionnaire; applicable copying; postage on the three mailouts and pre-stamped envelopes; and assembly. All letters will be printed on Chamber letterhead. In 1999, approximately 800 businesses will be surveyed. 2. Provide complimentary copies of annual Chamber Community Directory that is mailed to all Postal Patrons within the City. In 1998, over 6,600 directories were mailed out of the 10,000 produced. Each directory is mailed in a pre-printed envelope. 3. Provide a complimentary Information Packet to prospective residents on request. In 1997, the Chamber mailed 413 packets which are assembled by the Chamber. 4. Provide at no charge, Chamber maps of Southlake for distribution at certain city facilities. In 1999, over 1000 maps will be provided. • 5. Provide at no charge, Community Directories for distribution at certain city facilities. In 1999, over 800 directories will be provided. 6. Organize the Leadership Southlake program by selecting and working with the program facilitator, organizing presentations, and providing meals and materials. City 1. Provide staff liaison who offers guidance and information to Chamber as needed. 2. Provide monthly report on activities impacting the City and its economic health and development. 3. Have city representative attend monthly Chamber board meetings. SECTION 2 CHAMBER OPERATIONS 1. Hours of Operation shall be solely defined by Chamber. 2. The City shall have the right to review the books and records kept incident to the services provided by Chamber to the City. • 2 ioA -3 • SECTION 3 PAYMENT FOR SERVICES City agrees to pay to Chamber the sum of Fifteen Thousand Dollars ($15,000) per year, or One Thousand, Two Hundred Fifty Dollars ($1,250), each month, in payment for services described in Section 1 hereinabove. SECTION 4 TERM OF AGREEMENT The term of this agreement shall be for a period of one (1) year beginning October 1, 1998 and ending September 30, 1999. IN WITNESS WHEREOF the City and Chamber have executed this agreement as of this day of , 1998. Approved as to legal form and adequacy: • Attorney at Law Mayor, City of Southlake Chairman, Southlake Chamber of Commerce • lad -y . 3 City of Southlake, Texas re MEMORANDUM October 30, 1998 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, Deputy Director of Public Works SUBJECT: Authorization to advertise for the traffic signal at FM 1709 and Central Avenue (Town Square) In the Developer Agreement for Town Square the City agreed to share the cost of the traffic signal at FM 1709 and Central Avenue. The cost sharing agreement was 50/50 with the City share not to exceed $40,000. This item was on the agenda for the October 20 City Council meeting. I am presenting additional clarification as to the reasons for this request for authorization to bid. The original approvals for Town Square addressed the need for the traffic signal at this location. The Traffic Impact Analysis prepared for this project identified the need for a controlled access point for the project. A Traffic Signal Warrant Study also identified the need for this light. The Warrant Study was reviewed and approved by TxDOT. One of the critical factors involved in the timing of this bid authorization request is the lead time required for the poles and arms for the traffic signals. The contractors for Shady Oaks and the North Carroll realignment have both stated that the current lead time is between 90 and 110 calendar days. If this project is started on December 15, the materials will not be delivered to the site until the middle of March, which bumps up against the grand opening date for Town Square. Another issue that needs to be considered is the fact that Central Avenue is the only full access point for this portion of Town Square. Both Grand Avenue and State Street (the two streets to the west) allow for right turns out of the project only (left and right into the project). Due the location of Central Avenue and its proximity to the crest of the hill on FM 1709 the installation of a traffic signal at this location is important in allowing a safe exit from the site to the east. Since this cost sharing reimbursement is different from the provisions of the TIF (60/40; Developer/City), this project should be publicly bid. The cost of this light has been included in the TIF project plan. The design of this project was completed and paid for by the Developer. 10B-1 Traffic Signal October 30, 1998 Page 2 Staff recommends authorization to advertise this project in conjunction with the FM 1709/Commerce light in order to take advantage of any economies of scale and to meet the projected time constraints. RJH/rjh 1111 1 OB-2