Item 4N MemoCITY OF
SOUTHLAKE
MEMORANDUM
(November 16, 2021)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Item 4N
Subject: Authorize expenditures with Krueger International (KI) for the
replacement of cubicles in in Town Hall in an amount not to
exceed $80,000.
Action
Requested: Authorize expenditures with Krueger International (KI) for the
replacement of cubicles in in Town Hall in an amount not to exceed
$80,000.
Background
Information: At Town Hall, the Office of Marketing & Communication (OMC) is
currently located in Suite 344. Due to limited space for collaboration,
the OMC will be relocating to Suite 440 adjacent to the City
Manager's Office on the east side of the building.
The office space reconfiguration and new cubicles are necessary to
align with the new organizational changes to best serve the City.
Marketing will be incorporated into Economic Development, while the
Office of Communication will be retitled as the Office of
Communication and Customer Experience.
The existing cubicles in Suite 344 will remain and be utilized by the
Office of Strategic Performance Department and some members of
the Information Technology (IT) Department, both departments will
be moving into this suite once the OMC relocates to Suite 440.
Financial
Considerations: The City's purchasing policy for the cubicles is met through a
purchasing cooperative agreement through Sourcewell Contract
#121919-KII. The Sourcewell purchasing contract for furniture and
storage solutions is valid through February 18, 2024.
Funding for the replacement of cubicles is available via the FY 2022
Facilities Operating budget. Expenditures will not exceed budgeted
funds.
Page 1 of 2
Item 4N
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Performance Management & Service Delivery. It specifically relates
to the City's Corporate Objectives, 132: Collaborate With Select
Partners To Implement Service Solutions and F2: Invest To Provide
& Maintain High Quality Public Assets.
Citizen Input/
Board Review: None.
Legal
Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Authorize expenditures with Krueger International (KI) for the
replacement of cubicles in in Town Hall in an amount not to exceed
$80,000.
Supporting
Documents: Attachment A: Sourcewell Contract #121919-KII
Attachment B: Krueger International Quote #21JB-554573/C
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works — Operations
Page 2 of 2
Attachment A
121919-KI I
Sourcewell 44ka
Solicitation Number: RFP#121919
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Krueger International Inc., dba KI, 1330 Bellevue Street, P.O. Box 8100,
Green Bay, WI 54308 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to its members. Participation is open to all levels of
governmental entity, higher education, K-12 education, nonprofit, tribal government, and other
public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and its Members (Members).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires February 18, 2024, unless it is
cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Member in advance, Equipment or
Products must be delivered as operational to the Member's site.
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This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with
applicable federal laws and regulations, and with the laws of the state or province in which the
Equipment, Products, or Services are sold.
C. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Member in reaching a resolution in any dispute over
warranty terms with the manufacturer. Any manufacturer's warranty that is effective past the
expiration of the Vendor's warranty will be passed on to the Member.
D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to
Sourcewell a means to validate or authenticate Vendor's authorized Distributors/Dealers
relative to the Equipment, Products, and Services related to this Contract. This list may be
updated from time -to -time and is incorporated into this Contract by reference. It is the
Vendor's responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
Regardless of the payment method chosen by the Member, the total cost associated with any
purchase option of the Equipment, Products, or Services must always be disclosed in the pricing
quote to the applicable Member at the time of purchase.
When providing pricing quotes to Members, all pricing quoted must reflect a Member's total
cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and
Services that are operational for their intended purpose, and includes all costs to the Member's
requested delivery location.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve
the right to inspect the Equipment and Products at a reasonable time after delivery where
circumstances or conditions prevent effective inspection of the Equipment and Products at the
time of delivery.
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Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Member will notify the Vendor as soon as
possible and the Vendor will replace nonconforming Equipment and Products with conforming
Equipment and Products that are acceptable to the Member.
B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax -exemption
certification(s). When ordering, Members must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Members.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number
• Clearly specify the requested change
• Provide sufficient detail to justify the requested change
• Individually list all Equipment, Products, or Services affected by the requested
change, along with the requested change (e.g., addition, deletion, price change)
• Include a complete restatement of pricing documentation in Microsoft Excel
with the effective date of the modified pricing, or product addition or deletion. The
new pricing restatement must include all Equipment, Products, and Services offered,
even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will be become an
amendment to this Contract and be incorporated by reference.
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5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS
A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the
United States and Canada; such as municipal, state/province, K-12 and higher education, tribal
government, and other public entities.
The benefits of this Contract should be available to all Members that can legally access the
Equipment, Products, or Services under this Contract. A Member's authority to access this
Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any
entity accessing benefits of this Contract will be considered a Service Member of Sourcewell
during such time of access. Vendor understands that a Member's use of this Contract is at the
Member's sole convenience and Members reserve the right to obtain like Equipment, Products,
or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership
requirements and documentation and will encourage potential members to join Sourcewell.
Sourcewell reserves the right to add and remove Members to its roster during the term of this
Contract.
B. PUBLIC FACILITIES. Vendor's employees maybe required to perform work at government -
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Member policies and
procedures, and all applicable laws.
6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or
Services under this Contract, Member must clearly indicate to Vendor that it intends to access
this Contract; however, order flow and procedure will be developed jointly between Sourcewell
and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may
use their own forms for purchase orders, but it should clearly note the applicable Sourcewell
contract number. Members will be solely responsible for payment and Sourcewell will have no
liability for any unpaid invoice of any Member.
B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order
may be negotiated between a Member and Vendor, such as job or industry -specific
requirements, legal requirements (such as affirmative action or immigration status
requirements), or specific local policy requirements. Any negotiated additional terms and
conditions must never be less favorable to the Member than what is contained in Vendor's
Proposal.
C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond
that meets the requirements set forth in the Member's purchase order.
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D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or
specialized performance requirements (such as e-commerce specifications, specialized delivery
requirements, or other specifications and requirements) not addressed in this Contract, the
Member and the Vendor may enter into a separate, standalone agreement, apart from this
Contract. Sourcewell, including its agents and employees, will not be made a party to a claim
for breach of such agreement.
E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in
whole or in part, immediately upon notice to Vendor in the event of any of the following
events:
1. The Member fails to receive funding or appropriation from its governing body at
levels sufficient to pay for the goods to be purchased;
2. Federal or state laws or regulations prohibit the purchase or change the
Member's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms
agreed to between the Vendor and a Member.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Member's purchase order will be determined by the Member making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Member inquiries; and
• Business reviews to Sourcewell and Members, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to members, pricing and
contract terms, administrative fees, supply issues, customer issues, and any other necessary
information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
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The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
• Customer City;
• Customer State;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Member Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Members. The Vendor will submit a check payable to Sourcewell for the
percentage of administrative fee stated in the Proposal multiplied by the total sales of all
Equipment, Products, and Services purchased by Members under this Contract during each
calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo
and must be mailed to the address above "Attn: Accounts Receivable." Payments must be
received no later than forty-five (45) calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than thirty (30)
days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
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10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, master -
servant, principal -agent, or any other relationship.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and
employees, harmless from any claims or causes of action, including attorneys' fees, arising out
of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of six (6) years
from the end of this Contract. This clause extends to Members as it relates to business
conducted by that Member under this Contract.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
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If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members
against any and all suits, claims, judgments, and costs instituted or recovered against
Sourcewell or Members by any person on account of the use of any Equipment or Products by
Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright
laws.
15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved
by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to
this Contract.
C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
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remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute
and work in good faith to resolve such dispute within a reasonable period of time. If
necessary, Sourcewell and the Vendor will jointly develop a short briefing document
that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as
specified above, either Sourcewell or Vendor may escalate the resolution of the issue to
a higher level of management. The Vendor will have thirty (30) calendar days to cure an
outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a
dispute, the Vendor must continue without delay to carry out all of its responsibilities
under the Contract that are not affected by the dispute. If the Vendor fails to continue
without delay to perform its responsibilities under the Contract, in the accomplishment
of all undisputed work, any additional costs incurred by Sourcewell and/or its Members
as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Member order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued
against the Contract.
EI11111111 103*11 1.7-A L1140
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
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1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering
its operations, with coverage on an occurrence basis, and must be subject to terms no
less broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising
from premises, operations, bodily injury and property damage, independent
contractors, products -completed operations including construction defect, contractual
liability, blanket contractual liability, and personal injury and advertising injury. All
required limits, terms and conditions of coverage must be maintained during the term
of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain
umbrella coverage over Workers' Compensation, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
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B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include
there will be no cancellation, suspension, non -renewal, or reduction of coverage without thirty
(30) days' prior written notice to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable policies and
endorsements, within ten (10) days of a request. Failure to request certificates of insurance by
Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves
Vendor of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their
officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either
providing a primary policy or in combination with umbrella/excess liability policy(ies).
F. SELF -INSURED RETENTIONS. Any self -insured retention in excess of $10,000 is subject to
Sourcewell's approval.
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
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B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local
licenses, bonds, and permits required for the operation of the business that the Vendor
conducts with Sourcewell and Members.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota, the United States federal government, or any Member.
Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this Contract. Vendor further warrants that it will
provide immediate written notice to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services
from this Contract may be subject to additional requirements including the procurement
standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements
for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based
on specific funding specifications. Within this Article, all references to "federal" should be
interpreted to mean the United States federal government. The following list only applies when
a Member accesses Vendor's Equipment, Products, or Services with United States federal
funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
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"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
13
Rev. 4/2019
121919-KI I
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years
after grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
14
Rev. 4/2019
DocuSign Envelope ID: 4189301 F-6CF6-4333-8DFB-7ED64F6697AE
121919-KI I
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty
(60) days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Termination of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to termination.
Sourcewell
DocuSigned by:
B t Vt wtt� SC�t wayf, �
COFD2A739 y',D06489...
Jeremy Schwartz
Title: Director of Operations &
Procurement/CPO
Date: 2/17/2020 1 5:07 PM CST
Approved:
Krueger International Inc. dba KI
Doc(uSigned by,
By:
[/F714 A...
Guy Patkze
Title: Assistant Secretary
Date: 2/18/2020 1 7:11 AM PST
15
Rev.4/2019
DocuSign Envelope ID: 4189301 F-6CF6-4333-8DFB-7ED64F6697AE
121919-KI I
DocuSigned by:
By: 1. 4� C,battftt,
7E42B8F817A64CC...
Chad Coauette
Title: Executive Director/CEO
Date: 2/17/2020 1 6:58 PM CST
16
Rev.4/2019
RFP 121919 - Furniture Solutions with Related Accessories and
Services
Vendor Details
Company Name:
Krueger International, Inc.
Does your company conduct
business under any other name? If
KI
yes, please state:
PO Box 8100
Address:
Green Bay, WI 54308-8100
Contact:
Lee Amundson
Email:
lee.amundson@ki.com
Phone:
800-454-9796
Fax:
920-468-2781
HST#:
39-1375589
Submission Details
Created On:
Monday November 11, 2019 10:11:49
Submitted On:
Wednesday December 18, 2019 14:55:34
Submitted By:
Lee Amundson
Email:
Iee.amundson@ki.com
Transaction #:
65568d9f-fb8c-441f-b9ab-7550f60a8d82
Submitter's IP Address:
208.50.15.6
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Specifications
Table 1: Proposer Identity & Authorized Representatives
Line
Item
Question
Response*
1
Proposer Legal Name (and
Krueger International, Inc. (d/b/a: KI)
applicable d/b/a, if any):
2
Proposer Address:
1330 Bellevue Street, PO Box 8100 Green Bay, WI 54308-8100
3
Proposer website address:
ki.com
4
Proposer's Authorized
Guy Patkze
Representative (name, title,
Assistant Secretary
address, email address & phone)
1330 Bellevue Street
(The representative must have
Green Bay, WI 54302
authority to sign the "Proposer's
guy.patzke@ki.com
Assurance of Compliance" on
920.468.2541
behalf of the Proposer):
5
Proposer's primary contact for this
Kelli Plamann
proposal (name, title, address,
Contract Program Manager
email address & phone):
1330 Bellevue Street
Green Bay, WI 54302
kelli.plamann@ki.com
920.468.2719
6
Proposer's other contacts for this
MARK WALDECKER I Corporate Accounts / K-12 Dealer Development Manager
proposal, if any (name, title,
P: 920.406.3508 1 M: 920.327.0195 1 F: 920.468.2729 1 E: mark.waldecker@ki.com ki.com
address, email address & phone):
ANDY VANSTRATEN I Contract Manager
P: 920.468.2394 1 E: andy.van.straten@ki.com I ki.com
Table 2: Company Information and Financial Strength
Line Question
Item
Response*
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Provide a brief history of your company,
including your company's core values,
business philosophy, and industry longevity
related to the requested equipment, products
or services.
Who We Are
OUR FOUNDATION
The metal chair was KI's flagship product in 1941. Innovative for its time, it brilliantly
answered the call for seating that was portable, stackable, durable and affordable. KI
recognized the market's need and responded with a welcome solution.
The KI folding chair symbolizes a long legacy of listening to our customers. Our
insightful ability to solve problems through product design and space planning
concepts has made us a respected leader in manufacturing furniture solutions —
products that skillfully support the success of customers in the business, university,
educational, healthcare, and government markets.
Today, we've grown well beyond our folding chair origins and offer a broad portfolio
ranging from seating and tables to architectural walls and panel systems. Our award -
winning innovations reflect a desire to meet your objectives, be your go -to resource
and build an enduring relationship with you.
This foundation and a strong market understanding is why KI customers throughout
the world continue to rely on our trusted expertise to create solutions that fit their
environments. That's why we say we offer far more than furniture ... We're Furnishing
Knowledge.
What Makes Us Different
We want to hear what you have to say about your goals, how your employees or
students want to work or learn, your expectations ... even what you want people to
feel when they walk into your space. That way, we can help you make well-informed,
educated decisions about your furniture investment. Following are a few more
reasons customers keep coming back to KI for furniture solutions.
EASY TO DO BUSINESS
Whether you need help space planning, selecting surface materials, determining what
furniture best fits your work style, or coordinating installation with other contractors,
we're here to help.
CORE MARKET FOCUS
We stay laser focused on our core markets, persistently growing our knowledge,
understanding and experience within each. That helps us design furniture solutions
and support services that address the needs specific to:
• Higher Education
• K-12 Education
• Workplace
• Healthcare
• Federal & State Government
MARKET OF ONE® PHILOSOPHY
We believe the only customer who matters is you — you are our Market of One. So
we've structured everything from our service and support teams to the manufacturing
floor to be nimble and adaptable to your needs. We're the right place for furniture,
service and fulfillment options that align with your brand, culture and work environment.
FULFILLMENT FREEDOM
We will gladly collaborate and coordinate with any partner, dealer and/or installation
entity you choose. We do not prescribe to pre-set distribution channels. Rather, we
allow you to determine the best means to manage ordering and fulfillment activities.
EMPLOYEE OWNERSHIP
KI is 100% employee owned and when you own something, you treat it differently.
Everyone in the organization from the executive office to the production floor has a
stake in the game.
DELIVERY AND INSTALLATION SERVICES
Delivery day should be exciting, not stressful. Should that date need to change for
any reason, just let us know. We'll adjust accordingly.
Should you need assistance with fulfillment, KI offers a comprehensive service
package. A factory -trained, on -site management team will oversee your project from
initial pre -planning meetings through the final walk-through. Options for warranty and
repair work as well as warehousing are also available.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Provide a detailed description of the products
and services that you are offering in your
proposal.
Furnishing Knowledge Through Design
Through human -centered design, we create compelling environments by aligning
culture, brand and functional objectives. The ideas behind this approach include
adaptive design, increased user control, higher levels of engagement and defining a
balance between the basic workstyles (Focus, Interaction, Ideation and Regenerative),
and behavioral needs of users.
Furnishing a business office, a hospital lounge, a classroom, or a government facility
takes special knowledge. What choices will best serve the application? How will you
create the look to reflect a distinct personality, and the functionality to serve unique
needs? KI is here to help. Selling you furniture comes at the end of the process.
First, we bring you information, skill, and partnership. We listen to what you need,
then work with you to create it. And if we don't already have it, we'll design it from
scratch. Our long experience ensures that when we say the "best furniture," we mean
the best quality providing the best style and function.
Learning Spaces — Dynamic Collaboration, Conventional Classrooms, Technology
Integrated, Engaging/Presenting, and Lecture/Auditorium.
Social Spaces / Third Spaces — Learning Commons/Media Centers, Lobby/Lounge,
Cafes and cafeterias/Dining and Living Spaces.
Offices and Workstations — Flexible, Accommodating Workspaces, Peak Performance,
Designed to move.
Training Rooms — Transforming Training Environments, Impactful Solutions.
Conference Rooms — Masterful Meetings, Bringing Ideas to the Table.
Storage Solutions — Intelligent, Innovative, Integrated.
Contract furniture solutions for any environment:
KI's product portfolio includes the following: architectural walls, desking systems,
benching systems, Casegoods, classroom desks, teacher desks, tables, classroom
tables, conference tables, cafeteria tables, training tables, occasional tables, seating,
task chairs, bariatric chairs, patient chairs, medical recliners, medical gliders,
sleepers, side seating, guest chairs, stack chairs, nesting chairs, stools, classroom
chairs, tablet arm chairs, lounge seating, lobby benches, multiple seating, school
library furniture, task lighting, auditorium seating, fixed seating, lecture hall seating,
seminar tables, lecterns, dormitory furniture, Library Furniture, filing cabinets, lateral
files, panel systems and more.
Divisions
Our decades in the furniture business have helped us identify areas where we could
better serve our customers. That has led to the development or purchase of
subsidiaries that round out our business and provide you with turnkey solutions.
SPACESAVER CORPORATION
Subsidiary
Fort Atkinson, WI
Manufacturer and service provider for high -density and mobile storage systems
spacesaver.com
Employees: 461
SpaceSaver - Started with high -density mobile shelving almost 50 years ago, and
over the years we've developed a variety of other innovative storage products that
help our clients better manage their time, space, and security. We design and
manufacture all our products in-house with our on -site engineering and manufacturing
teams, and we take the time to listen to your challenges. In short, we make products
that help you do your job better.
PALLAS TEXTILES
Green Bay, WI
Manufacturer of high-performance upholsteries, panel fabrics and cubicles
pallastextiles.com
Employees: 17
Pallas Textiles fuses the art of weaving with today's modern techniques and fibers
into sophisticated, stylish and timeless upholsteries, panel fabrics and privacy curtains
that continually evolve in color, pattern and texture.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
9
What are your company's expectations in the
Our overall goal, if awarded, is to continue to grow our ability to offer public
event of an award?
agencies functional products with the latest designs and highest quality. Our ability to
listen and understand the customer's needs will continue to be one of our main
goals in the relentless drive to make the Customer's experience with KI effortless.
With the continued partnership with Sourcewell, we believe that we will continue to
grow our presence within these core markets. Sourcewell has consistently
demonstrated the importance of support to awarded vendors and we expect that by
continuing to share and enhance the same core values we can continue to grow our
Educational and Government accounts by making them aware of the benefits of both
Sourcewell and KI.
10
Demonstrate your financial strength and
Please find KI's Condensed, Consolidated balance sheet for 2017/2018, Surety Letter
stability with meaningful data. This could
and a copy of our current insurance certificate for your review.
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
11
What is your US market share for the
Since KI is a privately held, 100 percent employee owned company, we prefer to
solutions that you are proposing?
keep certain information confidential. However, KI defines our business via what we
term as "Core Markets". To be a KI Core Market means we must currently maintain
a Top 3 position or can attain a Top 3 market share position in a relatively short
number of years. Higher Education, K-12 and Government markets are all Core
Markets for KI. KI has an experienced team in place that follows this market share
and is extremely committed to maintaining and growing those positions.
12
What is your Canadian market share, if any?
KI has have the same commitment to Core Markets in Canada that we have in the
United States and other countries throughout the world. We will continue to grow and
gain market share on all of our "Core Markets'.
13
Has your business ever petitioned for
KI has never petitioned for bankruptcy protection.
bankruptcy protection? If so, explain in detail.
14
How is your organization best described: is it
KI is a manufacturer, but not only do we make the products, we have the capability
a manufacturer, a distributor/dealer/reseller, or
to fulfill these orders direct to the member or through a local distributor of their
a service provider? Answer whichever
choosing. KI also has the ability to service direct through our Service subsidiary, a
question (either a) or b) just below) best
one stop shop.
applies to your organization.
a) If your company is best described as a
At KI, we believe that the only customer who matters is you — you are our Market of
distributor/dealer/reseller (or similar entity),
One. So we've structured everything from our service and support teams to the
provide your written authorization to act as a
manufacturing floor to be nimble and adaptable to your needs.
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
• Dedicated Service — You will have a team of experienced KI professionals
applicable, is your dealer network
assisting you through the furniture procurement journey. In addition, you have 24/7/365
independent or company owned?
access to your order information from any electronic device via ki.com/orderstatus.
b) If your company is best described as a
manufacturer or service provider, describe
• Fulfillment Freedom — While we offer space planning, shipping and installation
your relationship with your sales and service
services, we will never limit you to working with agencies owned or affiliated strictly
force and with your dealer network in
with KI. Rather, we will gladly collaborate and coordinate with any partner, dealer
delivering the products and services proposed
and/or installation entity YOU choose. KI does not prescribe to preset distribution
in this RFP. Are these individuals your
channels. Rather, we deploy local KI representatives to work directly with you. KI's
employees, or the employees of a third party?
approach provides alternative procurement methods that allow you, not the
manufacturer, to determine the best means to manage ordering and fulfillment
activities. It also provides you the opportunity to reduce costs via bypassing the
traditional dealer/"middleman" model, if required.
This client -centric business model is the engine that continues to drive KI's growth
and client satisfaction. Ultimately, clients appreciate the flexibility to make purchasing
and fulfillment decisions according to their needs versus what may be most expedient
for the manufacturer.
15
If applicable, provide a detailed explanation
Please find all KI's licenses per state attached for your review. KI is authorized to
outlining the licenses and certifications that
sell products and provide services in all 50 states, the District of Columbia, and
are both required to be held, and actually
Canada. KI complies with applicable federal, state, local, and industry laws for each
held, by your organization (including third
purchasing member where ever they are located.
parties and subcontractors that you use) in
pursuit of the business contemplated by this
KI does work with third party certified service providers and obtains license
RFP.
verification and insurance certificates for all providers whom we work with.
16
Provide all "Suspension or Disbarment"
KI has not been subject to any suspension or disbarment in the past ten years or
information that has applied to your
ever.
organization during the past ten years.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
17 Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.
Seating
Stack and Guest Seating
Task Seating
Lobby & Lounge Seating
Folding Chairs and Stools
Multiple Seating
Storage
Files and Storage
High -density and mobile storage systems
Technology Support furniture
Desking
Powered Tables
Tables
Accessories
Systems/Modular Furniture
Desking
Casegoods
Panels
Accessories
Library Furniture
Tables and Chairs
Lobby & Lounge
Cafeteria Furniture
Tables
Folding Tables
Seating and Chairs
Early Childhood Furniture
Tables
Seating and chairs
Storage
Audio Visual Furniture
Tables
Accessories
Training Furniture
Tables
Desks
Seating and Chairs
Stools
Educational Office Furniture
Tables
Desking
Accessories
Seating and Chairs
Auditorium/Fixed Seating & Tables
Demountable Walls
Residence Hall
Healthcare
Sleepers
Chairs
Recliners
Casegoods
Freestanding Classroom and School Furniture
Tables
Desking
Seating and Chairs
Storage
Accessories
Upholstery
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response*
18
Describe any relevant industry awards or
Product Design
recognition that your company has received
2019 BUILDING STm Editor's Choice — Hiatus Sleeper Bench
in the past five years
2018 A4LE LE Awards, Solution Provider Award — Ruckus Collection
2018 BUILDINGSTM Production Innovation Grand Award (1st Place) — Tattoo
Collection
2018 BUILDINGSTM Product Innovation Merit Award (2nd Place) — Ruckus Mobile
Height -Adjustable Lectern
2018 Best of NeoCon® Gold — Tattoo Collection
2017 Nightingale Award, Gold — Patient Seating — Ruckus Task Chair
2017 Best of NeoCon® Gold — Ruckus Collection
2017 Best of NeoCon® Gold — Universal Height -Adjustable Screen
2017 Best of NeoCon® Gold — Pallas Loft Collection
2017 BUILDINGSTM Production Innovation Grand Award (1st Place) — Ruckus
Collection
2016 Nightingale Award, Gold — Fabrics & Textiles Category — Pallas Gaia Collection
2016 Nightingale Award, Silver - Conference Seating Category — Doni Seating
Collection
2016 EdSpaces Innovation Awards, Seating Category Winner — Ruckus Collection
2016 EdSpaces Innovation Awards, Best in Competition — Ruckus Collection
2016 BUILDINGSTM Product Innovation Merit Award (2nd Place) — MyPlace Lounge
Collection
2016 BUILDINGSTM Product Innovation Merit Award (2nd Place) — Lightline
(Freeform) Architectural Wall
2016 Best of NeoCon® Gold — MyPlace Lounge Collection
2015 Best of NeoCon® Gold - Evoke Architectural Walls
2015 Best of NeoCon® Silver - Soltice Metal Collection
2015 Best of NeoCon® Innovation Award - Sway Lounge Collection
2015 #9 Contract Magazine Ranking Health Care Textiles Category — Pallas Textiles
Business and Industry
2018 — Weyenberg Prize for Business Excellence 2018
KI was awarded the Weyenberg Prize for Business Excellence, co -sponsored by the
University of Wisconsin — Green Bay and InitiativeOne Leadership Institute. The
Weyenberg Prize seeks to honor business excellence — companies where
transformational leadership, strategy development, and strategic execution are
embedded deep within the corporate culture.
Sustainability
2010-2019 Green Masters Award — Wisconsin Sustainable Business Council
19
What percentage of your sales are to the
KI's percentage of sales into the government sector over the past 3 years is
governmental sector in the past three years
between 5% and 25%. KI's product offerings allow for State and Local government
to choose functional and quality products without sacrificing the most current styles
and collaborative trends. KI experiences sales growth in the Government sector each
year. (This growth does not include KI's Prison Industries programs).
20
What percentage of your sales are to the
KI's percentage of sales into the educational sector over the past 3 years is
education sector in the past three years
between 50% and 75%. KI proudly manufactures furniture solutions that support the
freedom to move, a vital need and so much more. Supporting the development of
world -class learning environments has been — and always will be — at the very core
of KI. It's what we do best. KI has experiences growth in sales within the
educational sector each year. KI education markets are critical to KI's vertical market
strategy. The combined sales is ranked 1 and 2 within KI's vertical markets.
21
List any state or cooperative purchasing
KI holds cooperative purchasing agreements with groups such as NASPO, OMNIA
contracts that you hold. What is the annual
and TIPS. KI also holds up to 26 State contracts. A growing number of States
sales volume for each of these contracts
have adopted the Sourcewell cooperative and KI Furniture as their lead -state
over the past three years?
contract. Annual Sales per GPO and State contracts vary from $100K - $50 Million.
Sourcewell is the most requested and utilized contract in KI's portfolio.
22
List any GSA contracts that you hold. What
KI holds a General Service Administration (GSA) Contract, number: GS-28F-0033P.
is the annual sales volume for each of these
Annually, KI performs in the range of $1 million - $50 Million.
contracts over the past three years?
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Table 4: References/Testimonials
Line Item 23. Supply reference information from three customers who are eligible for Sourcewell membership.
Entity Name *
Contact Name *
Phone Number*
Tulsa Public Schools: East Central Library
Shawn Parks
918.746.9724
Stillwater Public Schools: Sangre Ridge
Elementary Library
John Anders, Facilities Director
405.533.6340
Florida International University
Mark Marine, Manager of Administrative Services
305.348.7357
Department of Juvenile Justice: Fort Myers
Youth Academy
Katrina Harvey
239.210.0934
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional),
including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entity Name
Entity Type *
State /
Province *
Scope of Work *
Size of Transactions *
Dollar Volume Past Three
Years *
College/
Education
Wisconsin - WI
Supplied good and services
Approximately $500K to
Approximately $5M to
University
$1 M/project
$12M
College/
Education
North Carolina-
Supplied good and services
Approximately $250K to
Approximately $1M to $8M
University
NC
$1 M/project
K-12 Public
Education
New York -NY
Supplied good and services
Approximately $250K to
Approximately $500K to
$500K/project
$5M
Local
Government
Minnesota - MN
Supplied good and services
Approximately $500K to
Approximately $1 M to $8M
Government
$1 M/project
Local
Government
Florida - FL
Supplied good and services
Approximately $250K to
Approximately $250K to
Government
$500K/project
$3M
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell Members across the US, and Canada if applicable.Your response
should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-
time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any
overlap between the sales and service functions.
Line Question Response*
Item
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
25
Sales force.
KI Locations or Sales Specialist Near You
In addition to corporate headquarters, showrooms, district offices and manufacturing
facilities in the U.S., KI maintains an international sales and support presence
throughout the Americas, Europe, Middle East and Asia. Because we're worldwide,
we're more accessible to further ensure a rewarding collaboration to better understand
your overall project objectives.
KI has broken out the numbers below.
National Support and Service:
22 Showrooms — eight of which are international
3 Divisions
8 Manufacturing Locations — three of which are international
Field Sales Force:
74 Direct Sales Representatives
87 Independent Sales Representatives
13 Canadian Sales Representatives
Corporate Support and Service:
- 5 staff - Market Development Analysts - The goal of the Market Development
area is to generate thousands of "qualified" project opportunities. These projects must
be "new" to the field and not already registered in our internal database.
- 54 staff - Inside Sales Support - KI has a dedicated Inside Sales Support area
that works within a specific region to support customers, clients and sales
representatives. This area includes actively marketing KI's product offering throughout
their designated region.
- 174 staff — Corporate Customer Service and other Support Teams - When a
customer places a call to the KI customer service departments, a member of KI's
Welcome Center who will then direct the call to the appropriate individual. KI is
committed to providing customers with the most timely and accurate communication
possible within a reasonable response timeframe.
- Customer Service Agents are assigned to provide support and include the
responsibility for handling all aspects of daily project coordination. The primary team
contacts are based on expertise.
- Customer Service Team Manager provides additional support in the overall
coordination of an account's specific needs including designation of resources and
project coordination logistics.
26
Dealer network or other distribution methods.
Dealer Network
KI has 340 approved dealers and 58 approved dealer representatives dedicated to
the Sourcewell contract and are located throughout the United States. They have the
full support of each of the District Leaders at each of the 26 locations. Please find
the attached Dealer/DR listing for your review.
Spacesaver Corporation
23 US Area Contractor/Distributor
11 Canadian Distributors
27
Service force.
Division of KI — Corporate Services
52 Staff - Installation Management Services (Corporate Services): The Corporate
Services team is comprised of customer focused, factory trained Regional Managers,
Installation Supervisors and Certified Installers. Regionally based service teams are
available for quick response. These Team Members are factory -trained and specialize
in the installation, maintenance, and repair of all of KI's products
9 Staff - Regional Managers
31 Staff — Installation Supervisors
9 Staff - Installation and Account Coordinators
3 Staff - Project Managers
153 — Certified Installers throughout the country
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
28
Describe in detail the process and
Account Management
procedure of your customer service
We are transparent when it comes to your project, because we know your credibility
program, if applicable. Include your
is on the line, which means our integrity is, too. That's why we provide you with a
response -time capabilities and
dedicated account support team to assist with your needs, earn your trust and develop
commitments, as well as any incentives that
enduring relationships that go much deeper than a business transaction.
help your providers meet your stated
service goals or promises.
While you will have one main point of contact, know that an entire team will be
working on your behalf. The cross -functional team includes tenured industry
professionals who specialize in executing large and complex projects. The team is
selected based on your needs, so in addition to your sales representative and
customer service representative, team members may also be selected from design,
manufacturing, finance or any other area of the business that could positively impact
the outcome of your project.
CENTRALIZED PROJECT MANAGEMENT
KI's centralized approach to project management, offers clients a variety of critical
benefits, including:
• Intimate project knowledge and local representation
• Access to an experienced corporate team of project managers
• Access to a dedicated client support team, along with a single point of contact
• Complementary CAD and other support services (including revisions)
• Continuity and consistency in project management practices
• Centralized data management
LOCAL SUPPORT
Your sales specialist is based out of your geographic area and can respond to your
needs in person, if necessary. This person is responsible for your account as well as
specific projects you have in progress and will work with you one-on-one to develop
account management plans, discuss projects in progress, perform site reviews, etc.
The sales specialist can also engage, when necessary, with his or her district sales
leader who can provide account support while ensuring project integrity from start to
finish.
KI Customer Service
Customer service agents interface with design/engineering, manufacturing and logistic
departments to handle customer concerns and issues. Standard hours of operation
are from 8 a.m. to 5 p.m. with fluctuation for specific geographic areas. When a
customer places a call to the KI customer service department, the customer will be
greeted by a member of KI's Welcome Center who will then direct the call to the
appropriate individual. KI is committed to providing customers with the most timely
and accurate communication possible and adheres to four-hour response timeframe.
Please find the complete Customer Service Program attached for your review.
29
Identify any geographic areas of the United
KI and its Subsidiaries are authorized to sell and provide services in all 50 states, the
States or Canada that you will NOT be fully
District of Columbia, Canada and more. Neither KI nor its Subsidiaries are limited to
serving through the proposed contract.
any geographical area.
KI and its Subsidiaries are able to service all of Sourcewell market segments through
the proposed contract.
30
Identify any Sourcewell Member sectors
KI and its Subsidiaries are able to fully serve ALL Sourcewell Member sectors that
(i.e., government, education, not -for -profit)
utilize commercial furnishings through the proposed contract.
that you will NOT be fully serving through
the proposed contract. Explain in detail. For
example, does your company have only a
regional presence, or do other cooperative
purchasing contracts limit your ability to
promote another contract?
31
Define any specific contract requirements or
KI and its Subsidiaries do not have any specific requirements or restrictions which
restrictions that would apply to our
apply to Sourcewell Members located outside the continental USA.
Members in Hawaii and Alaska and in US
Territories.
For shipments destined to other U.S. states (outside the 48 U.S. contiguous) or
foreign territories, delivery will be made to a prearranged port. Members shall prepay
all freight charges and any extra expenses resulting from any request by Customer for
after-hours, holiday, weekend, or specific time delivery, or special carrier, shipping
method, (e.g. air freight, exclusive use vehicle) packaging, and/or routing.
Table 7: Marketing Plan
Line
Item Question Response*
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
32 Describe your marketing strategy for Tradeshows
promoting this contract opportunity. KI will market and promote the Sourcewell contract during tradeshows with customized
Upload representative samples of your literature and signage. KI will actively participate in the AASA, NAEP, I-ASBO, NACO,
marketing materials (if applicable) in NIGP and all the additional shows we participates in annually. KI attends approximately
the document upload section of your 50+ tradeshows a year.
response.
Education
Education is ensuring the depth of knowledge and working instruments are available to
assist our KI sales representatives with all the accouterments, assets, advantages,
knowledge, and experience of the Sourcewell Contract. To further assist our mutual
customer, the public agency customers, by promoting technologically advanced furniture
solutions, reducing the cost of purchased goods, improve their administrative effectiveness,
directly support their efforts and to respect the Citizens (tax payers) confidence in them and
their purchasing process.
Familiarity is through repetition of the initial training process at the Corporate Headquarters
and remedial training in the field by the assigned Sourcewell/KI National Sales Manager.
The comfort level is achieved thru extensive interface between Sourcewell and KI National
Sales Manager with our KI K-12 specific sales representative in each of our districts sales
location.
Market Transition
The KI team will continue to offer and make the Sourcewell contract available to all current
and future Sourcewell memberships. If KI again becomes a successful awardee of this
contract, all KI sales reps will continue to be versed in any updated Sourcewell lexicon to
insure that all participating members are completely aware of KI as a Sourcewell Awarded
Contract holder.
Because of our past award and continued education of all distribution partners, the
transition to a new contract will flow seamlessly. The new contract will receive an internal
code designation with its own unique national account number. This number will be utilized
to accurately enable proper ordering from all internal and external staff. Additionally, KI
uses proprietary specification software, which is loaded with the Sourcewell contract to
assure all members of accurate pricing. Our Order Management System ensures that
terms and conditions are met whether ordering directly from KI or from a distribution partner.
Existing Customers
All existing KI contract holders will be informed of the ongoing affiliation with Sourcewell.
Ultimately the transition to the Sourcewell/KI contract is the responsibility of the individual
public or private entities. However, KI will present the benefits of the entire Sourcewell
portfolio of contracts, rather than just the KI furniture contract. The strength of all
Sourcewell contracts outweighs and enhances the individually held KI contracts.
Please find the attachment samples of your marketing materials for your review.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
33
Describe your use of technology and
Over the years, we've developed a keen eye and learned quite a bit about what works
digital data (e.g., social media,
and what doesn't. And it's important to us to share that information with you ... to inspire you
metadata usage) to enhance
and help you make smart furniture solutions. To that end, we have several resources where
marketing effectiveness.
you can leverage our experience and get inspired!
SOCIAL MEDIA
For new product ideas and project inspiration, few social media sites have proven more
valuable and visual than Pinterest. We've curated endless boards for cool training spaces,
work styles, active design, various products, architectural walls, quotes we love, cities we've
visited and our favorite -- #designmoves. If you're looking for inspiration, here's where you'll
find it — PINTEREST.
In addition, you can also engage with us on these social channels: facebook, twitter,
snapchat, Instagram and YouTube.
ELECTRONIC CATALOGS
We've developed a catalog for each of our core markets. Each catalog offers insights on
the market, real -world images, thought -starters and space planning ideas as well as product
recommendations. You can flip through the catalogs here or order a printed copy on KI.com.
Higher Education Solutions Catalog
K-12 Solutions Catalog
Healthcare Solutions Catalog
Business Solutions Catalog
THOUGHT LEADERSHIP
White Papers:
Our product design is based on human -centered design. We are often in the field
observing, interviewing and experimenting. In addition, our market leadership team is always
researching and investigating how our furniture can support the way you work, learn, relax
and heal. We've compiled that information into several white papers to help you plan the
perfect environment.
The Learner's Journey
Collegiate/Workplace Design
Improving Clinic Design
Understanding Active Design
KI Blog:
If you don't have time to thoroughly read a white paper, you can glean a lot of information
from the KI Blog, which features quick insights on market trends, product launches, industry
news, events and much more. Simply go to blog. ki.com to subscribe for monthly updates
on our most recent posts from KI's thought leaders.
34
In your view, what is Sourcewell's role
Marketing
in promoting contracts arising out of
Sourcewell proactively and jointly market KI's contract to agencies nationwide throughout the
this RFP? How will you integrate a
United States through a network of major sponsors (AASA, NAEP, I-ASBO, NACO, NIGP)
Sourcewell-awarded contract into your
and state -level sponsors. In addition, Sourcewell staff will enhance the Supplier's marketing
sales process?
efforts through in-person/phone meeting with public agencies, participation in key events,
tradeshows, web site, social media, publications, and by providing online tools to the
Supplier's sales force.
Training
Anticipate that Sourcewell would be dedicated to the training and education of KI's sales
force. Conducting face to face training or conduct joint calls to major Public Agencies.
This direct support of the field is enhanced by a Supplier login that provides presentation,
documents, and information to assist KI's field sales force in effectively promoting their
Sourcewell contract.
Knowledge Management Support
Anticipate Sourcewell would provide resources and tools that enable KI to leverage the
program's knowledge and data. KI's sales force will be provided access to a private login
site that contains marketing, training, and targeting data.
35
Are your products or services
KI offers an e-procurement ordering process via third party technologies. These
available through an e-procurement
private "purchasing portals" are available for qualified requests. KI customers use the e-
ordering process? If so, describe your
procurement system as a means of transacting online purchase orders via private web
e-procurement system and how
pages, individually loaded with customer -approved style and finish options as well as
governmental and educational
contract pricing. These electronic systems allow numerous locations and purchasing entities
customers have used it.
to utilize one central method of submitting purchase orders, which streamlines paperwork
and improves communication.
Table 8: Value -Added Attributes
Line Question Response
Item
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
36
Describe any product, equipment,
KI provides published installation/ assembly instructions and user / maintenance manuals for
maintenance, or operator training
products directly to the client at no additional cost. Along with written information, KI
programs that you offer to
personnel can provide hands-on product training. This valuable face-to-face interaction
Sourcewell Members. Include
between knowledgeable KI employees and client facilities personnel provides a proactive
details, such as whether training is
learning experience and offers a forum in which to raise questions and discover the most
standard or optional, who provides
efficient methods of product handling. Once trained, facilities personnel can handle a wide
training, and any costs that apply.
range of product maintenance procedures, eliminating the need to hire outside labor for
simple product adjustments. This would be an optional request at no additional charge.
37
Describe any technological
Innovation
advances that your proposed
KI is a unique contract furniture manufacturer. We use a Go -To -Market strategy to tailor
products or services offer.
products and service solutions to the specific needs of each customer. In fact, many of
our "standard" products were born out of the need to solve a particular customer's challenge.
Once we develop a furniture innovation, we share in the success of these personalized
solutions by making them available to all our customers.
Innovation is Part of Our DNA
Innovation: Large Space Installation
KI has demonstrated the ability to create unique, productive, ergonomically complete work
environments based on our client's goals and objectives.
Innovation: Implement IPD Process and Save Time
KI continues to evolve the innovation process by utilizing Integrated Project Delivery (IPD) to
involve our partners on every single project. IPD integrates people, systems, business
structures and practices into a process that collaboratively harnesses the talents and insights
of all participants to optimize project results, increase value to the owner, reduce waste and
maximize efficiency through all phases of design, fabrication and construction.
The key to a successful IPD process is early trade involvement. KI recognizes that
organizations that work on different projects can bring interesting points of view on how to
handle specific workplace issues. Electricians and data management specialists can enlighten
us on their challenges in managing technology and power that we can integrate with our
product solutions. General construction works closely with KI, especially on movable wall
projects, because interior architecture and furniture are so tightly entwined.
38
Describe any "green" initiatives
Please reference KI Circular Economy Model - Attachment
that relate to your company or to
your products or services, and
include a list of the certifying
agency for each.
39
Identify any third -party issued eco-
Please reference KI Eco-Labels Ratings Certifications - Attachment
labels, ratings or certifications that
your company has received for the
equipment or products included in
your Proposal related to energy
efficiency or conservation, life -cycle
design (cradle -to -cradle), or other
green/sustainability factors.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
40
Describe any Women or Minority
As an equal opportunity employer, KI implements fair labor and business practices across all
Business Entity (WMBE), Small
levels of the organization. Promoting a balanced playing field in the marketplace, KI follows
Business Entity (SBE), or veteran
basic guidelines when selecting subcontractors. Ensuring fair procurement of products and
owned business certifications that
services, KI participates in the development, preparation and execution of individual
your company or hub partners
subcontracting plans and monitors performance relative to each plan. The company's support
have obtained. Upload
of minority and women -owned enterprises is demonstrated through outreach efforts, internal
documentation of certification (as
guidelines and processes, contractual language and incentive plans. Some of the specific
applicable) in the document upload
ways KI can meet supplier diversity initiatives include.
section of your response.
Outreach efforts to obtain sources:
• Contracting minority and small business trade associations
• Contracting business development organizations
• Requesting sources from the Small Business Administration's Procurement Marketing and
Access Network (Pro -Net) System.
• Attending small, minority and women -owned small business procurement conferences and
trade fair.
Internal efforts to guide and encourage purchasing personnel:
• Presenting workshops, seminars and training programs
• Establishing, maintaining and using small, hubzone small, small disadvantaged and women -
owned small business source lists, guides and other data for soliciting subcontracts.
• Monitoring activities to evaluate compliance with the subcontracting plan
KI also participates and cooperates in pertinent studies and/or surveys as well as periodic
compliance reporting which show compliance with subcontracting plans.
Please find "KI's Minority Plan for 2019" attached for your review.
You will also find the certification for each dealer partner listed on the approved dealer list
attached for question 26. Dealer Network.
41
What unique attributes does your
KI has numerous unique qualities.
company, your products, or your
The Sourcewell member is the most important customer to KI. Some manufacturers
services offer to Sourcewell
have to keep their largest distributors happy and large distributors have to keep their key
Members? What makes your
providers happy, KI is only concerned with providing the right solution for the Sourcewell
proposed solutions unique in your
members.
industry as it applies to Sourcewell
• If standard furniture options just aren't working for you and you need an "outside the
members?
box" solution, look to Infinity from KI. Approximately 20% of all KI solutions fall into the
category of Infinity, compared to an industry average of roughly 1%. Whether you want to
modify an existing KI product or create something from concept, we can help.
The Education and Government customers are KI's "Core Markets". The Sourcewell
members aren't an opportunity market for us they are who we interact with on a daily basis
to improve learning and productivity.
KI is 100% employee owned ESOP Company. Every employee/owner is responsible for
and committed to doing the right thing, the right way, every time, because we all dependent
upon it.
KI is a United States manufacturer. Some of the industry giants import up to 40% of
their products sold in the United States. KI imports a much smaller percentage and is driven
to create more local jobs who support Education and Government markets with their taxes.
KI has the broadest selection of products in the industry which allows for 1-stop
shopping" which allows the Sourcewell member to attain the deepest discount tier more
easily than having to select from multiple sources.
42
Identify your ability and willingness
KI has the ability to service Canadian customers through our Canada subsidiaries however
to provide your products and
there are barriers that exist regarding certifications which can be cost prohibitive. KI's current
services to Sourcewell member
submission does not provide a pricing structure for the international business, however should
agencies in Canada.
the Canadian demand increase, KI can look at the pricing structure and business practices
required in order to service this geographic area in an effort to navigate the exchange rate
and tax challenges.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response
43
Do your warranties cover all products, parts, and
Yes, KI's warranty, which runs from the date of manufacture, covers defects in
labor?
materials and craftsmanship found during normal usage of the products during
the warranty period.
Labor Warranty
Further subject to the limitations set forth below, KI warrants that the KI
product will be installed in compliance with all manufacturer specifications. If,
during the ninety (90) days immediately following initial installation, KI
reasonably determines that one or more aspects of the KI product was not
installed according to manufacturer specifications, KI shall, at KI's expense,
reinstall the affected components according to manufacturer specifications. KI
shall be afforded reasonable access to all components suspected to require
reinstallation in order to determine warranty coverage. Claims of alleged faulty
installation made to KI outside the aforementioned ninety (90)-day period shall
fall outside the scope of this warranty, and KI shall be under no obligation to
provide any reinstallation services for untimely claims.
44
Do your warranties impose usage restrictions or
KI's Lifetime Warranty applies regardless of the number of shifts the product
other limitations that adversely affect coverage?
is used each day, unless specified as an exception. All non -lifetime product
warranties are a single 8 hour shift per day.
45
Do your warranties cover the expense of
Yes, KI at its option will either repair or replace the defective product with a
technicians' travel time and mileage to perform
comparable component or product, or provide a refund of the purchase price.
warranty repairs?
KI reserves the right to determine labor method used during replacement of
product.
46
Are there any geographic regions of the United
KI has the ability to provide a certified technician to perform warranty work in
States (and Canada, if applicable) for which you
any geographical location. Each Sourcewell Member will be provided
cannot provide a certified technician to perform
detailed information as to how to contact KI or KI's representative for
warranty repairs? How will Sourcewell Members in
warranty work.
these regions be provided service for warranty
repair?
47
Will you cover warranty service for items made by
KI is the manufacturer and will cover all products that are part of our proposal.
other manufacturers that are part of your proposal,
or are these warranties issues typically passed on
to the original equipment manufacturer?
48
What are your proposed exchange and return
KI is a just in time manufacturer and produces products according to a
programs and policies?
client's specific specifications, therefore an exchange option or program is
not required.
Product conforming to the specifications contained in KI's acknowledgement
to Customer may not be returned to KI without KI's written consent, which
consent may be conditioned upon Customer's agreement to pay re -handling
and/or restocking charges and/or to prepay all freight charges on the return
shipment.
If a product is defective upon arrival, and if written notice of the defect is
given to KI, both product and services will be covered by KI's warranty.
49
Describe any service contract options for the items
KI will offer its full product line and our subsidiary companies product lines to
included in your proposal.
Sourcewell. KI has an extensive educational portfolio, along with a full line of
systems products, files & storage, seating, tables, lounge seating, healthcare,
casegoods, architectural walls, and auditorium applications.
KI also has factory trained technicians and installation partners throughout the
US that can assist in fulfillment needs.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response*
50
What are your payment terms (e.g., net 10, net 30)?
Payment on all KI invoices shall be made in U.S. dollars within thirty
(30) days of the date of each such invoice.
51
Do you provide leasing or financing options, especially
Yes, KI offers a lease finance option. The first and last monthly
those options that schools and governmental entities may
payments are required at the time of signing. Lease quotations
need to use in order to make certain acquisitions?
subject to National Cooperative Leasing credit approval. Rates are
based upon current market and subject to change without notice.
Contact KI for a quote.
52
Briefly describe your proposed order process. Include
KI uses the tools of SalesForce.com to store Sourcewell contract
enough detail to support your ability to report quarterly
terms and discounting. Salesforce.com is tied to KI's proprietary
sales to Sourcewell as described in the Contract template.
quoting system in a way that once the Sourcewell contract number is
For example, indicate whether your dealer network is
loaded into the system, Salesforce.com auto feeds the discounting
included in your response and whether each dealer (or
into the required Product fields of the quote.
some other entity) will process the Sourcewell Members'
purchase orders.
Each Sourcewell Purchasing option and tier has a unique contract
number in Sourcewell to ensure proper costing is populated based
on the customer requirements. KI is composed of a team of inside
sales specialists, Regional Sales Representatives and a robust
Dealer network.
A select number of dealer partners have access to the proprietary
quoting program and are trained on its use. All other Dealer
network partners must request a quote from KI in an effort to ensure
contract discounting compliance. Built into KI's pricing submittal is
Dealer compensation.
KI values the customer experience and finds great value in allowing
the Customer to determine their comfort level in administering a
purchase order direct to the Manufacturer or through their trusted
Dealer network. Either way, KI makes sure that the end -user price
is always based on the awarded contract discount.
The unique Sourcewell contract numbers that were applied to the
various Sourcewell procurement options (volume tiers and Delivered
or Delivered and installed) are noted on the quote cover page and
urged to be mentioned on the Members purchase order as an extra
measure. Once a PO and accompanied quotation is received by
KI's order entry team, they log in the order and order information
including the Sourcewell contract numbers. KI's system has
programing written to scan for the use of the Sourcewell contract and
accrue the administration fee for future reporting and payment.
On a quarterly basis KI's Contract Management department will run
the reporting based on all of the Sourcewell contracts and input the
data into the Sourcewell sales usage templates. The sales total is
calculated based upon the agreed upon administration fee and a
check from the accrued account is cut and accompanied by the
sales usage report to the remittance address of Sourcewell.
Over the last few years KI has invested many resources into
programing a proficient way to have our procurement programs and
automations take the guess work out of the compliances. The
current enhancements have helped make a good process great and
we are not about to stop there. Every year the KI team looks at
how we can reinvest our efforts into making a Customer's
experience better. To KI a Customer is defined as our internal team
and partners, and anyone affiliated with KI and its business. Our
goal is to continue to grow and find ways to make working with KI
an effortless experience.
53
Do you accept the P-card procurement and payment
Yes, P-Cards are accepted at time of order placement only, order
process? If so, is there any additional cost to Sourcewell
needs to be $500 or less and be paid in full. There would be no
Members for using this process?
additional costs to the Sourcewell Member if using this process.
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Line
Item
Question
Response
54
Describe your pricing model (e.g., line -item discounts or
KI will be providing a percentage discount off KI's published product
product -category discounts). Provide detailed pricing data
price lists.
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
In a continuing effort to improve efficiency and reduce our
Sourcewell to consider as part of your RFP response. If
environmental impact, KI will no longer offer printed price lists. KI
applicable, provide a SKU for each item in your proposal.
price lists are now available in electronic format (PDF) only. We
Upload your pricing materials (if applicable) in the document
have provided Sourcewell with direct links to all of KI product price
upload section of your response.
lists. These price lists are also available at
ki.com/planning/pricelists.aspx to download. It is best to rely on the
electronic (PDF) versions of the price lists to ensure that you and
your members are viewing the most recent pricing.
As a manufacturer of commercial educational/office furniture, KI offers
numerous options in colors, fabrics, laminates, styles, paint finish for
every product we sell. Providing sku # for every option would entail
literally millions of sku numbers. Product selections can be provided
by KI Representatives or through our extensive dealer network.
55
Quantify the pricing discount represented by the pricing
Catalogs provided show "list pricing". KI will be providing a
proposal in this response. For example, if the pricing in
percentage discount off list pricing.
your response represents a percentage discount from MSRP
or list, state the percentage or percentage range.
Discounts will vary depending on product and geographic area. KI
has established 4 "zones" that will cover our 48 contiguous states.
Those 4 zones offer both a "dock" delivery option and an "installed"
option for Sourcewell customers. Zone 5 has been established for
Alaska and Hawaii. Zone 5 offers a "dock" delivery option only for
port of exit. Delivery from continental US to HI or AK may have an
additional charge. Installation, if requested, will be negotiated
between the customer and the installer on a case by case basis.
Using the total list price of a project, the tiered discount can then be
determined.
Please see the product discount spreadsheet under the Pricing
Offered section of the RFP.
56
Describe any quantity or volume discounts or rebate
KI's pricing policy is to always provide the "BEST PRICE" on all of
programs that you offer.
its products, which eliminates the need for rebates, incentives, or
additional discounts. It is KI's intent to provide Sourcewell and its
members with the "BEST PRICE", based on the terms and
conditions, as documented in the Pricing offer.
57
Propose a method of facilitating "sourced" products or
KI will assist in the procurement of "Sourced Goods" (non-KI product)
related services, which may be referred to as "open market"
provided that the majority of the order is made up of KI Products.
items or "nonstandard options". For example, you may
These items would be sold at cost plus a percentage.
supply such items "at cost" or "at cost plus a percentage,"
or you may supply a quote for each such request.
KI also has an internal group (Personalized Solutions Group), which
takes product solutions and makes minor modifications to them,
again to meet a specific client needs, application, or sustainability
requirement. Personalized solutions allows KI the ability to create
greater variety in products at desirable prices. These items would be
quoted on a case by case basis.
58
Identify any element of the total cost of acquisition that is
Not only has KI provided a discount for dock delivery but we have
NOT included in the pricing submitted with your response.
also provided an "installed" option for Sourcewell customers.
This includes all additional charges associated with a
purchase that are not directly identified as freight or
Installation for HI or AK, if requested, will be negotiated between the
shipping charges. For example, list costs for items like pre-
customer and the installer on a case by case basis.
delivery inspection, installation, set up, mandatory training, or
initial inspection. Identify any parties that impose such costs
Auditorium /Fixed Seating & Demountable Walls
and their relationship to the Proposer.
Architectural products are not quoted with installation charges and
are quoted on a project by project basis.
Spacesaver Products
Installation: Due to the customer nature of this equipment, it is
quoted per project; however, installation charges for non -union, non -
prevailing wage projects will not exceed 40% of list price for any
product categories noted. Projects requiring prevailing wage or union
wages must be quoted project by project due to local variations in
wages and classifications of labor.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
59
If freight, delivery, or shipping is an additional cost to the
Products quoted as "Delivered Pricing", no additional cost will be
Sourcewell Member, describe in detail the complete freight,
given. Customer shall prepay all freight charges and any extra
shipping, and delivery program.
expenses resulting from any request by Customer for after-hours,
holiday, weekend, or specific time delivery, or special carrier,
shipping method, (e.g. air freight, exclusive use vehicle) packaging,
and/or routing.
Accessorial Fees: Customer shall be responsible for the payment of
all accessorial fees, including, but not limited to, charges
necessitated by any of the following:
A need for special delivery equipment, including lift gates
The absence of a loading dock
Re -direction or re -consignment of product
Detention charges
Street unloads
Improper refusal of product
After hours/weekend installation
Union labor rates if required
Additional fees for installations in excess of 30 miles from
closest servicing center and on full service installation orders less
than $2,500.
Auditorium /Fixed Seating & Demountable Walls
Architectural products are not quoted with transportation and are
quoted on a project by project basis.
Spacesaver Products
Freight and inside delivery: is quoted per project based on the size
and scope of the member's specific project. This will provide the
best value, lowest cost to each member.
60
Specifically describe freight, shipping, and delivery terms or
KI reserves the right to select the "best way" shipment methods and
programs available for Alaska, Hawaii, Canada, or any
means (including, but not limited to, determination of the carrier,
offshore delivery.
method of shipment, and routing). Standard delivery shall be dock -to -
dock delivery and shall occur Monday through Friday, 7:00 a.m. to
3:00 p.m. for truckload or 9:00a.m. to 5:00 p.m. for less than
truckload or parcel. Products quoted as "Delivered Pricing" shall
be "F.O.B. Origin," and freight charges are based on shipments to
the 48
U.S. contiguous states. For shipments destined to other U.S. states
or foreign territories, delivery will be made to a prearranged port.
61
Describe any unique distribution and/or delivery methods or
KI's Discounting is zoned in a way to provide price relief to
options offered in your proposal.
geographic areas. Within this structure KI provides multiple delivery
options for each end users site conditions and specifics.
A few of KI shipping methods are:
Parcel (FedEx or UPS)
Standard LTL
Truckload
Advance Shipment Notification (ASN)
Blanket Wrapping
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
10
Comments
62
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Table 13: Audit and Administrative Fee
Line
Item
Question
Response*
63
Specifically describe any self -audit process or program that you
Salesforce.com is communication tool used between the field
plan to employ to verify compliance with your proposed Contract
sales organization and customer support at the corporate
with Sourcewell. This process includes ensuring that Sourcewell
office. It gives real-time updates and instructions where
Members obtain the proper pricing, that the Vendor reports all sales
needed and helps in product management, reporting, and
under the Contract each quarter, and that the Vendor remits the
contract management.
proper administrative fee to Sourcewell.
Salesforce allows the company to provide one view of the
customer to its internal employees and Sales Associates. All
KI sales and support roles have visibility to the accounts,
contract pricing, and contacts that interact with KI personnel in
the order -to -cash cycle. They also have collaborative
technology to share information on opportunities and cases.
Sourcewell members that have a direct account, the KI
contract number is listed on the account. This contract
number will automatically appear on their orders when they
are entered. If the Sorurcewell contract number is noted on
the order or on the quote from the sales rep, then that
contract number is entered on the order.
KI's Process for tracking sales from distributors and/or dealers
- On a weekly basis, reports of orders that are entered
during the previous week are printed.
- The end -user is determined on each order by checking
the order notes, ship to address, purchase order or by e-
mailing the sales rep/dealer for clarification.
- The end -user of each order is then checked against the
Sourcewell member list. If the end -user is listed on the
membership lists, the contract number is added to the order.
- At the end of the quarter, the EDI report is run, which
captures all orders during that quarter with the Sourcewell
contract number listed on it.
- When a dealer would have purchased for a member, the
contract number is listed in the notes and all of the member
information is then listed on the report.
- Showcase query is then used to put the EDI information
into the Excel document.
- The report is then again checked one last time to make
sure end -users are still an existing member of Sourcewell. At
this time the member's name, address and member numbers
are also check for accuracy.
- When all final checks are completed, the report is sent
via email to Sourcewell.
- The admin fee and letter is then to Sourcewell.
64
Identify a proposed administrative fee that you will pay to
KI and its Subsidiaries would like to propose a 1 %
Sourcewell for facilitating, managing, and promoting the Sourcewell
administrative fee calculated as a percentage of the contract
Contract in the event that you are awarded a Contract. This fee is
sale price and to be payable to Sourcewell for facilitation and
typically calculated as a percentage of Vendor's sales under the
promotion of the contract opportunity.
Contract or as a per -unit fee; it is not a line -item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 14: Industry Specific Questions
Line Question Response*
Item
65
If you are awarded a contract, provide
Most important is the feedback from the customer. KI has taken on a major initiative
examples of internal metrics that will be
in enhancing the customer experience. Through our continuous improvement of
tracked to measure whether you are
corporate processes and policy to our internal customer service training and our
having success with the contract.
customer surveys KI believes that the customer's needs will continue to change, and
KI must adapt with it. Every survey score is reviewed and any score that is low is
flagged and a personal call is made by our leadership team to assist in improving
the experience and learning what steps need to be taken to make this the exception.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
66
67
Describe any industry testing procedures, ICommitment to Quality
quality controls and certifications that apply Everyone at KI — from the sales representative out in the field to the engineer
to the products proposed. working on the manufacturing floor — upholds customer satisfaction as one of their
ongoing responsibilities. And, quality is a key part of the equation.
Describe your ability and plan to address
member needs for collaborative space or
open concept solutions and how your
proposed products factor in to them.
To ensure our customers throughout the world feel assured that our products and
services will meet their diverse quality requirements, we practice several quality
performance measurements, including ISO 9001 certification, Six Sigma methodology,
Kaizen processes and high ethical standards. We also incorporate environmental
health and safety programs to ensure our business protects the health and safety of
our employees, customers, vendors, communities and environment.
KI's BIFMA Testing Lab certified
Sourcewell can assure its members of the finest products by insisting that vendors
meet acceptable quality standards. Those acceptable standards in the contract
furniture industry are ANSI/BIFMA standards that test for stability, strength, durability
and load. We qualify KI products to the applicable ANSI/BIFMA and UL test
standards through independent and internal testing. KI is ISO 9001 registered,
houses a state -of -the art and accredited laboratory testing facility with accurate
equipment and fully trained personnel.
'Copies of specific KI product test results are available upon request as required for
product specifications, etc.'
Our customers' appraisals of our performance, specifically quality, is of utmost
importance to us.
Please find the attachment titled BIFMA Testing for your review.
FURNISHING KNOWLEDGE THROUGH DESIGN
Design shapes how we see ourselves, drives emotion and ensures safety. Our
approach to design uses platforms of simplicity, universality and connectivity. Through
human -centered design, we create compelling environments by aligning culture, brand
and functional objectives. The ideas behind this approach include adaptive design,
increased user control, higher levels of engagement and a balance between the basic
work styles (Focus, Interaction, Ideation and Regenerative) and behavioral needs of
users.
Whether you're furnishing a school, workplace, healthcare center or government facility,
each space presents its own nuances and challenges. At KI, we've spent decades
learning about each of these core markets. We apply that knowledge to designing
furniture that meets each market's specific requirements for aesthetics, durability,
functionality, flexibility and technology integration. We invite you to experience how we
can collaborate to meet your furniture needs.
We can help you design campus and learning spaces that support a variety of
engaging activities and reflect the growing importance of innovation, collaboration and
creativity as found in professional environments.
KI will work with Sourcewell members through brainstorming and collaborative
activities to uncover key insights for their specific projects.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
68 Describe your design resources to develop I Infinity from KI
or enhance culture, change management At KI, we are uniquely positioned to bring your vision to life through our Infinity
and integrated technology needs. process. Whether you want to modify an existing KI product or create something
totally from scratch.
Infinity from KI is a tried-and-true way for the KI team to engage with you to design
and build the furniture you want and need -- personalized for your brand, your
employees, your space.
Inspiration can come from anywhere. Perhaps you like a standard KI product but you
want to change a feature that we may not consider "standard" for that product. That's
okay; we can do it! Or, perhaps you want to change everything about the product
and create a totally new product. We can do that, too.
See It Spec It
See It Spec It allows you to view different fabrics, finishes and options on select
products.
With the click of a button, change the fabrics and finishes on select seating, tables,
desking, benching, panel systems, storage and accessories.
CAD/Revit Symbols
Our CAD and Revit symbol library will quickly and accurately provide you with the
product information you need to specify your project.
Browse our 2D and 3D planning symbols available in DWG (CAD) or RFA (Revit)
formats, compatible with a variety of planning and visualization software platforms.
Learn more about our additional technologies, Encompass, 20/20 Technologies and
Project Matrix.
Images
Browse, download and share images of KI furniture in myriad styles and applications
Surface Materials: Fabrics & Finishes
Browse standard fabric and finish offerings and view specifications, colorways and
69
Describe your ability to evaluate and
KI has evolved over it's time to not just look at what products we can provide to an
enhance the utilization or return on
end user, but to act as visionaries, to see and understand what the Customer
investment for design alternatives utilizing
needs. Our design and development team is active among the Architectural and
your products.
Design firms trying to get an understanding of what our customer in every market is
looking for. Over time the way people work changes, and in some cases, history
tends to repeat itself and a customer's needs can go full circle. That has never
been more apparent than in todays markets and it is importance to stay ahead of
those needs.
70
Describe how your products are integrated
or factor into a LEED certified facility.
By listening and networking within the core markets, our teams can assist in creating
products that not only fit the design trends but also the functionality required for a fast -
paced environment. An initiative that cannot impede on the learning experience of a
student and faculty or customer's office efficiencies and certainly does not sacrifice
its quality. We may have started out providing metal folding chairs, but we have
listened to our customers and understood they wanted more.
Environmental Overview
LEED Programs
RECYCLED CONTENT (1-2 Points)
All KI products contain varying percentages of recycled content based on the material,
product, and any specific or variable requirements.
REGIONAL MATERIALS (1-4 Points)
Manufactured within 500 miles of the project location.
Manufactured: Six manufacturing locations depending on product.
Raw materials: As a just in time manufacturer, material selection, and project
locations will vary.
CONSTRUCTION WASTE MANAGEMENT (1-2 Points)
Packaging Material
- All corrugate, plastic wrap, metal or plastic binding is recyclable.
- Packaging options help to support LEED NC & Cl — MR 2.1 and MR 2.2
Construction Waste
Management or LEED EB - MR Prerequisite 1.1 Source Reduction and Waste
Management.
- KI can assist in creating an onsite recycling program with the General Contractor.
LOW EMITTING MATERIALS (1-2 Points)
SCS Indoor AdvantageTm Gold
Certificate can be found at: www.scsglobalservices.org
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
- Qualifies for LEED low -emitting materials credits, complies with ANSI/BIFMA
X7.1 /M7.1,
meets CA 01350.
71 Describe your approach to serving
members in state/local Government,
education, non-profit, and how you will
grow those markets using your products
and the Sourcewell contract.
CERTIFIED WOOD (1 Point)
Forest Stewardship Council (FSC) Certified
FSC Chain of Custody verification @ www.fsc.org
- Available by "special request" on wood options
DAYLIGHT AND VIEWS: Daylighting (1-2 Points)
Maximize interior daylighting strategies
- Movable Walls and Systems with glass options
HEALTH PRODUCT DECLARATIONS (HPD) (1 Point)
- Health Product Declaration (HPDs) provide a full disclosure of the potential
chemicals of concern in products by comparing product ingredients to a wide variety
of "hazard" lists published by government authorities and scientific associations.
- KI continues to add products to this list as we receive supplier information.
LIFE CYCLE ASSESSMENT (LCA)/ENVIRONMENTAL PRODUCT DECLARATION
(EPD)
(1 Point)
- LCA/EPD is a technique to assess the environmental aspects and potential impacts
associated with a product.
- Our goal is complete at least one LCA/EPD a year due to the time needed and
the costs involved in gathering and creating documentation.
- KI continues to add products to this list as we receive supplier information.
RE-USE/RECYCLING (1 Point)
- KI selects materials that can be recycled at the end of a product's use and
designs its products so that it can be easily disassembled and separated for local
recycling facilities.
Disassembly Instructions can be found online or by request.
We have resources and a National Program that will assist or remove product and
either donate to a non-profit or recycle the product to eliminate it from the landfill.
FACTS@ CERTIFICAITON
- The Facts certification mark is owned by the Association for Contract Textiles, Inc.
(ACT)
- A Facts sustainability rating indicates a textile has been evaluated for environmental,
economic and social aspects across its life cycle.
- Pallas currently has over 35 sku's that have been awarded this certification.
LEED Other Credits: (1-4 Points)
- Environmentally preferable interior finishes and furnishings, allows project teams to
earn an
Innovation point for purchasing products certified under ANSI/BIFMA e3 Furniture
Sustainability Standard.
- Enhanced Acoustical Performance: Design to meet STC Rating and reducing
external and internal noise transmissions/
- Innovation Credits:
o Pilot Credit 44: Ergonomic Strategy; Identify activities and benefits of
ergonomics in furnishings, equipment, and education.
o Design for Flexibility
o Regional Materials
KI and its subsidiaries have been successful in continuing to grow our market share
since the beginning of our relationship with Sourcewell in 2008. We believe that our
values and passion to support the customer are strongly aligned. Both Sourcewell
and KI value the relationships with the customer and continue to better understand
how to support the Government and Educational sectors. KI has strong leadership
and strive to provide training to our representatives regarding the importance of these
aligned goals. In turn we understand the importance of being able to satisfy the
customer's desire to work with specific local dealers/ contractors/ installers that other
manufacturers who must utilize franchise dealers cannot. The advantage this presents
is customer comfort, the ability to work with who they are comfortable with. Our goal
is to continue to partner with other Sourcewell contract holders to promote KI product
and the Sourcewell portfolio of contracts, for the betterment of its members. Our
growth and success in these markets will continue to grow by instilling these values
and offering this effortless experience to the Sourcewell members and any customer
looking for a furniture solution.
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. t is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. f you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. f the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Financial Strength and Stability - 10. Financials strength and stability.pdf - Monday December 16, 2019 17:07:33
• Marketing Plan/Samples - 32. Marketing - Sourcewell --- K -Contract-Overview.pdf - Monday December 16, 2019 17:08:01
• WMBE/MBE/SBE or Related Certificates - 40. Minority (MWBE) Subcontracting Plan-2019.pdf - Monday December 16, 2019
17:08:10
• Warranty nformation - 43. Terms-Conditions-Rights-and-Warranties.pdf - Monday December 16, 2019 17:08:21
• Pricing - 62.Pricing Sourcewell Discount Matrix.xls - Wednesday December 18, 2019 10:37:45
• Additional Document - Additional Documents.pdf - Monday December 16, 2019 17:20:07
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
Proposers Assurance of Comp
PROPOSER ASSURANCE OF COMPLIANCE
PROPOSER'S AFFIDAVIT
The undersigned, authorized representative of the entity submitting the foregoing proposal (the "Proposer"), swears that the following
statements are true to the best of his or her knowledge.
1. The Proposer is submitting its proposal under its true and correct name, the Proposer has been properly originated and legally exists
in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related
services, all applicable licenses necessary for such delivery to Sourcewell member agencies. The undersigned affirms that he or she
is authorized to act on behalf of, and to legally bind the Proposer to the terms in this Contract.
2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement
with any other vendor or supplier, any official or employee of Sourcewell, or any person, firm, or corporation under contract with
Sourcewell, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free
and open competition for a Contract award under this RFP.
3. The contents of the Proposer's proposal have not been communicated by the Proposer or its employees or agents to any person not
an employee or agent of the Proposer and will not be communicated to any such persons prior to the official opening of the
proposals.
4. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications request, and other
documents in this solicitation and affirms that any and all exceptions have been noted and included with the Proposer's Proposal.
5. The Proposer will, if awarded a Contract, provide to Sourcewell Members the /products and services in accordance with the terms,
conditions, and scope of this RFP, with the Proposer -offered specifications, and with the other documents in this solicitation.
6. The Proposer agrees to deliver products and services through valid contracts, purchase orders, or means that are acceptable to
Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related
services to Sourcewell Members under an awarded Contract.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, all proposals are considered nonpublic data until the
evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute §13.37
permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data
Practices Act.
The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and
indemnify Sourcewell for reasonable measures that Sourcewell takes to uphold such a data designation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Guy Patske, Assistant Secretary , Krueger International, Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r. No
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
File Name
below addendum and pages
attachments (if
applicable)
RFP _121919_Furniture Solutions with Related Accessories and Services_Addendum_12
r
Fri December 13 2019 10:00 AM
RFP _121919_Furniture Solutions with Related Accessories and Services—Addendum-11
Thu December 5 2019 11:10 AM
RFP _121919_Furniture Solutions with Related Accessories and Services_Addendum_10
r
Thu December 5 2019 08:01 AM
RFP _121919_Furniture Solutions with Related Accessories and Services—Addendum-9
Mon December 2 2019 09:33 AM
RFP-121919—Furniture Solutions with Related Accessories and Services—Addendum-8
r _
Thu November 21 2019 03:08 PM
RFP 121919 - Furniture Solutions with Related Accessories and Services—Addendum-7
_
Wed November 20 2019 08:59 AM
RFP 121919 - Furniture Solutions with Related Accessories and Services—Addendum-6
r _
Mon November 18 2019 01:41 PM
RFP _121919_Furniture Solutions with Related Accessories and Services_Addendum_5
_
Mon November 11 2019 08:34 PM
RFP-121919—Furniture Solutions with RElated Accessories and Services—Addendum-4
_
Mon November 11 2019 07:21 PM
RFP-121919—Furniture Solutions with Related Accessories and Services—Addendum-3
r _
Fri November 8 2019 03:17 PM
RFP-121919—Furniture Solutions with Related Accessories and Services—Addendum-2
_
Mon November 4 2019 10:26 AM
RFP _121919_Furniture Solutions with Related Accessories and Services—Addendum-1
r _
Thu October 31 2019 11:34 AM
Bid Number: RFP 121919 Vendor Name: Krueger International, Inc.
AttE
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QUOTATION: 21 JB-554573/
City of Southlake: ffice of Marketing and
Communication (OMC SUITE 440)
CREATED 10/25/2021 1 REVISED 11/5/2021 1 Valid Through 11/24/2021
KI is pleased to present the enclosed
quotation. The following items are
included:
• Quote
• Summary
• Itemized Quote
• Detailed PO requirements
• Product Options*
* TBDs exist and must be selected prior to
purchase. Please contact a sales team
member for assistance with specifications.
City of Southlake: Office of Marketing and
Communication (OMC SUITE 440)
Quote Number: 21JB-554573/C
CREATED 1012512021 / REVISED 1115120211 Valid Through 11/24/2021
PRODUCT TOTALS $62,737.50
See Quote Detail Summary $3,136.88
GRAND TOTAL $65,874.38
Contract Information:
OT53837CZ1 Sourcewell #121919-KII --Dock Delv
Requested Delivery Date:
Sold To
City of Southlake
1400 Main St
Southlake, TX 76092
P. (817) 748-8057 F. (817) 481-1519
Customer # 33180
Ship To
To be Determined
Client Notes:
Installation is not included in quote.
To be Determined
End User
City of Southlake
1400 Main St
Southlake, TX 76092
P. (817) 748-8057 F. (817) 481-1519
End User # 33180
Installation
To be Determined
KI is adjusting list prices by 9.0% effective for all orders received on or after December 1, 2021.
Page: 1 of 9
CREATED 10/25/2021 Product options that must be determined (aka TBDs) exist and must be selected prior
VALID THROUGH 11/24/2021 to purchase order submittal. These items are notated in the far right column with (?)
Prepared By Julie Bors
Quote Filename City of Southlake: Office of Marketing and Communication (OMC SUITE 440) - 21JB-554573/C
Line
Model
Qty.
List Price
Extended
Discount
Sell Price
Extended Total
TBD
List Price
Percent
Options
1.1
96WAL
Versa Standard Four -Leg Arm Chair, Uph,Nonganging 6
$664.00 $3,984.00
50.000 $332.00
$1,992.00
A +
Frame Color Flannel
/FN
Glide Option Steel glides (standard)
/S
Upholstery Grade/Color Compliance to TB 117-2013 /NFR
Versa Standard Uph - NFR Pallas Fabric Group P3
GRPP3
P3 Pallas Fabric To Be Determined
TBD«
Back Style Square (new style)
NSB
Arm Option Poly
/MPA
Price Description: Delivered/Open Market
1.2
BLCF481UNIPM
Unite Balance Ovrhd w/Fabric Upper Dr,On-Module,48"W 1
$1,264.00 $1,264.00
50.000 $632.00
$632.00
Cabinet Paint Color Chocolate
/CT
40
Balance Overhead Fabric Selection Fabric Grade 1
GRD1
VSG1 Fabric 2 SPECTRUM
2SUPHPECTRU
M
2 SPECTRUM GOOSE
/S1 GS
Key Option Key standard
/KS
Lock Color Black
/BLL
Price Description: Delivered/Open Market
1.3
BLCF54/UN/PM
Unite Balance Ovrhd w/Fabric Upper Dr,On-Module,54"W 5
$1,334.00 $6,670.00
50.000 $667.00
$3,335.00
Cabinet Paint Color Chocolate
/CT
Balance Overhead Fabric Selection Fabric Grade 1
GRD1
i�
VSG1 Fabric 2 SPECTRUM
2SUPHPECTRU
M
2 SPECTRUM GOOSE
/S1 GS
Key Option Key standard
/KS
Lock Color Black
/BLL
Price Description: Delivered/Open Market
1.4
KIDE84C
Diem Weight -Activated Task Chair with Seat Depth Adjustment, 6
$940.00 $5,640.00
50.000 $470.00
$2,820.00
,
4D Arms
Base Finish Black plastic base
/P
_
Backrest Color Black
/BLBR
Upholstery Grade/Color Compliance to TB 117-2013 /NFR
Upholstery Grade/Color Pallas Fabric Group P3
GRPP3
P3 Pallas Fabric To Be Determined
TBD«
Price Description: Delivered/Open Market
1.5
LEDTK.3l.SGL.GN
Single Shelf/Cabinet LED Task Light,31"W, for42 & 48" 1
$190.00 $190.00
50.000 $95.00
$95.00
Overhead/Shelf
Price Description: Delivered/Open Market
1.6
LEDTK.44.SGL.GN
Single Shelf/Cabinet LED Task Light,44"W, for 54" and Larger 5
$218.00 $1,090.00
50.000 $109.00
$545.00
Overhead/Shelf
S7L/36120DA
Price Description: Delivered/Open Market
700 Series Files Drwr w/Fldr Bars(FBA)-12HxNWy 7
$312.00 $2,184.00
50.000 $156.00
1.7
$1,092.00
Unit Color Chocolate
/CT
Price Description: Delivered/Open Market
Page: 2 of 9
CREATED 10/25/2021 Product options that must be determined (aka TBDs) exist and must be selected prior
VALID THROUGH 11/24/2021 to purchase order submittal. These items are notated in the far right column with (?)
Prepared By Julie Bors
Quote Filename City of Southlake: Office of Marketing and Communication (OMC SUITE 440) - 21JB-554573/C
Line
Model
Qty.
List Price
Extended
Discount
Sell Price
Extended Total
TBD
List Price
Percent
Options
1.8
S71_/36120RED
700 Series Files Reced Drw/End Tab Filing Shelf-3 Dividers-
21
$303.00 $6,363.00
50.000
$151.50
$3,181.50
12Hx36"W
Unit Color Chocolate
/CT
Price Description: Delivered/Open Market
1.9
S71_1361BT-74P
700 Series Laminate Top for Side -by -Side Units,74P
1
$347.00 $347.00
50.000
$173.50
$173.50
Edge,36x18"
-
Surface Finish KI Laminates
Standard
KI Laminates RUGGED LINEN 4989-38 /LRG
Edge Color Chocolate edge
TrCT
Price Description: Delivered/Open Market
1.10
S7L110818T-74P
700 Series Laminate Top for Side -by -Side Units,74P
2
$817.00 $1,634.00
50.000
$408.50
$817.00
Edge,108x18"
-
Surface Finish KI Laminates
Standard
KI Laminates RUGGED LINEN 4989-38 /LRG
Edge Color Chocolate edge
/TCT
Price Description: Delivered/Open Market
1.11
S71_136480
700 Series Files 4H Shell-36Wx18Dx51-1/2"H
7
$891.00 $6,237.00
50.000
$445.50
$3,118.50
Unit Color Chocolate
/CT
Counterbalance Option With Counterbalance
/CBW
Lock Option Key standard
/KS
Lock Color Black
/BLL
Price Description: Delivered/Open Market
1.12
S7P11524MBBF
700 Series Files Mobile Ped-Box/Box/File-24" Nominal Depth
6
$959.00 $5,754.00
50.000
$479.50
$2,877.00
Pull Options Classic (inset pull)
/CLSC
a
Unit Color Chocolate
/CT
a
Lock Option Key standard
/KS
Lock Color Black
/BLL
Price Description: Delivered/Open Market
1.13
S7P11524MBP
700 Series Files Mobile Ped-Box/File-24" Nominal Depth
6
$902.00 $5,412.00
50.000
$451.00
$2,706.00
Pull Options Classic (inset pull)
/CLSC
Unit Color Chocolate
/CT
Lock Option Key standard
/KS
Lock Color Black
/BLL
Price Description: Delivered/Open Market
1.14
S7P11524MFF
700 Series Files Mobile Ped-File/File-24" Nominal Depth
6
$867.00 $5,202.00
50.000
$433.50
$2,601.00
0
Pull Options Classic (inset pull)
/CLSC
Unit Color Chocolate
/CT
a
Lock Option Key standard
/KS
Lock Color Black
/BLL
Price Description: Delivered/Open Market
1.15
TOGL2460ELC-74P
Toggle C-Leg Table,Rect,Dual Motor Electric Base,74P
s
$1,876.00 $11,256.00
so.000
$938.00
$5,628.00
Edge,23-1 /2x58-1 /2"
Modesty Panel No modesty panel
/NMP
Base Finish Silver
/SL
Edge Color Chocolate edge
/ECT
Surface Finish KI Laminates
Standard
KI Laminates RUGGED LINEN 4989-38 /LRG
Price Description: Delivered/Open Market
1.16
U2W9064
Unite 2-Way 90 Deg "L" Corner,64"H
12
$183.00 $2,196.00
50.000
$91.50
$1,098.00
g D
Trim Color Light Tone
/LG
FE
Price Description: Delivered/Open Market
Page: 3 of 9
CREATED 10/25/2021 Product options that must be determined (aka TBDs) exist and must be selected prior
VALID THROUGH 11/24/2021 to purchase order submittal. These items are notated in the far right column with (?)
Prepared By Julie Bors
Quote Filename City of Southlake: Office of Marketing and Communication (OMC SUITE 440) - 21JB-554573/C
Line
Model
Qty.
List Price
Extended
Discount
Sell Price
Extended Total
TBD
List Price
Percent
Options
1.17
U3W9064
Unite 3-Way 90 Deg "T' Corner,64"H
4
$183.00
$732.00
50.000
$91.50
$366.00
Trim Color
Light Tone
/LG
Price Description: Delivered/Open Market
1.18
UCANTST.L
Unite Standard Cantilever Bracket,Left
18
$30.00
$540.00
50.000
$15.00
$270.00
Trim Color
Light Tone
/LG
Price Description: Delivered/Open Market
1.19
UCANTST.R
Unite Standard Cantilever Bracket,Right
12
$30.00
$360.00
50.000
$15.00
$180.00
a
Trim Color
Light Tone
/LG
Price Description: Delivered/Open Market
1.20
UEOR64
Unite End -Of -Run Condition,64" H
8
$78.00
$624.00
50.000
$39.00
$312.00
Trim Color
Light Tone
/LG
Price Description: Delivered/Open Market
1.21
UET6PJINL
Unite Inline Panel Jumper,6 Circuit,12"L
12
$55.00
$660.00
50.000
$27.50
$330.00
05�___o
Price Description: Delivered/Open Market
1.22
UET6PJINT
Unite Intersection Panel Jumper,6 Circuit,15-1/2"L
10
$61.00
$610.00
50.000
$30.50
$305.00
Price Description: Delivered/Open Market
1.23
UET6RBFU
Unite Base Infeed w/Bezel,Standard Base,6 Circuit
2
$170.00
$340.00
50.000
$85.00
$170.00
Bezel Color
Light Tone
ILG
Price Description: Delivered/Open Market
1.24
UET6RRC.1
Unite 15 Amp Duplx Receptacle w/Bezel,Racewy,6
Circuit,Cir 1
7
$32.00
$224.00
50.000
$16.00
$112.00
PP
Standard Trim Finishes
Light Tone
LG
Price Description: Delivered/Open Market
1.25
UET61111C.3
Unite 15 Amp Duplx Receptacle w/Bezel,Racewy,6
Circuit,Cir 3
6
$32.00
$192.00
50.000
$16.00
$96.00
0Standard
1
Trim Finishes
Light Tone
LG
Price Description: Delivered/Open Market
Page: 4 of 9
CREATED 10/25/2021 Product options that must be determined (aka TBDs) exist and must be selected prior
VALID THROUGH 11/24/2021 to purchase order submittal. These items are notated in the far right column with (?)
Prepared By Julie Bors
Quote Filename City of Southlake: Office of Marketing and Communication (OMC SUITE 440) - 21JB-554573/C
Line
Model
Qty.
List Price
Extended
Discount
Sell Price
Extended Total
TBD
List Price
Percent
Options
1.26
UET6RRC.41
Unite 15 Amp Duplx Receptacle w/Bezel,Racewy,6 Circuit,Cir 4 6
$32.00 $192.00
50.000 $16.00
$96.00
061
Standard Trim Finishes Light Tone
LG
Price Description: Delivered/Open Market
1.27
UET6WW.36
Unite Rigid Wireway,10-Wire System,6 Circuit,36"W Panel 12
$116.00 $1,392.00
50.000 $58.00
$696.00
Price Description: Delivered/Open Market
1.28
UET6WW.48
Unite Rigid Wireway,10-Wire System,6 Circuit,48"W Panel 1
$126.00 $126.00
50.000 $63.00
$63.00
Price Description: Delivered/Open Market
1.29
UET6WW.54
Unite Rigid Wireway,10-Wire System,6 Circuit,54"W Panel 5
$137.00 $685.00
50.000 $68.50
$342.50
Price Description: Delivered/Open Market
1.30
UET6WW.60
Unite Rigid Wireway,10-Wire System,6 Circuit,60"W Panel 6
$137.00 $822.00
50.000 $68.50
$411.00
Price Description: Delivered/Open Market
1.31
UMFR2448
Unite Mono Fabric Panel,Standard Base Raceway,24Wx48"H 15
$452.00 $6,780.00
50.000 $226.00
$3,390.00
Top Cap Flat trim (std)
/F
Trim Color Light Tone
/LG
Panel Fabric Side 1 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS1
Panel Fabric Side 2 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS1
Electrical Code Domestic - with cutouts
/DP
Price Description: Delivered/Open Market
1.32
UMFR3648
Unite Mono Fabric Panel,Standard Base Raceway,36Wx48"H 14
$586.00 $8,204.00
50.000 $293.00
$4,102.00
Top Cap Flat trim (std)
/F
Trim Color Light Tone
/LG
Panel Fabric Side 1 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS1
Panel Fabric Side 2 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS2
Electrical Code Domestic - with cutouts
/DP
Price Description: Delivered/Open Market
Page: 5 of 9
CREATED 10/25/2021 Product options that must be determined (aka TBDs) exist and must be selected prior
VALID THROUGH 11/24/2021 to purchase order submittal. These items are notated in the far right column with (?)
Prepared By Julie Bors
Quote Filename City of Southlake: Office of Marketing and Communication (OMC SUITE 440) - 21JB-554573/C
Extended
Discount
TBD
Line
Model
Qty.
List
Price
Sell Price
Extended Total
List Price
Percent
Options
1.33
UMFR4848
Unite Mono Fabric Panel,Standard Base Raceway,48Wx48"H 1
$697.00 $697.00
50.000 $348.50
$348.50
Top Cap Flat trim (std)
/F
Trim Color Light Tone
/LG
Panel Fabric Side 1 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS1
Panel Fabric Side 2 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS2
Electrical Code Domestic - with cutouts
/DP
Price Description: Delivered/Open Market
1.34
UMFR4864
Unite Mono Fabric Panel,Standard Base Raceway,48Wx64"H 1
$776.00 $776.00
50.000 $388.00
$388.00
Top Cap Flat trim (std)
/F
Trim Color Light Tone
/LG
Panel Fabric Side 1 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS1
Panel Fabric Side 2 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS2
Electrical Code Domestic - with cutouts
/DP
Price Description: Delivered/Open Market
1.35
UMFR5464
Unite Mono Fabric Panel,Standard Base Raceway,54Wx64"H 5
$840.00 $4,200.00
50.000 $420.00
$2,100.00
Top Cap Flat trim (std)
/F
Electrical Code Domestic - with cutouts
/DP
Trim Color Light Tone
/LG
Panel Fabric Side 1 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS1
Panel Fabric Side 2 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS2
Price Description: Delivered/Open Market
1.36
UMFR6048
Unite Mono Fabric Panel,Standard Base Raceway,60Wx48"H 8
$821.00 $6,568.00
50.000 $410.50
$3,284.00
Top Cap Flat trim (std)
/F
Trim Color Light Tone
/LG
Panel Fabric Side 1 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS1
Panel Fabric Side 2 Pallas Vertical Fabric Grade PV
GRPV
PV Fabric DIAGO
DIAGO
DIAGO GREY OAK
/28.087.041.PS2
Electrical Code Domestic - with cutouts
/DP
Price Description: Delivered/Open Market
1.37
UNTB4816/PM
Unite Tackboard,On-Module,48Wx16"H 1
$188.00 $188.00
50.000 $94.00
$94.00
Tackboard Fabric Fabric Grade 1
GRD1
VSG1 Fabric 2 SPECTRUM
2SUPHPECTRU
M
2 SPECTRUM GOOSE
/S1 GS
Price Description: Delivered/Open Market
Page: 6 of 9
CREATED 10/25/2021 Product options that must be determined (aka TBDs) exist and must be selected prior
VALID THROUGH 11/24/2021 to purchase order submittal. These items are notated in the far right column with (?)
Prepared By Julie Bors
Quote Filename City of Southlake: Office of Marketing and Communication (OMC SUITE 440) - 21JB-554573/C
Line
Model
Qty.
List Price
Extended
Discount
Sell Price
Extended Total
TBD
List Price
Percent
Options
1.38
UNTB5416/PM
Unite Tackboard,0n-Module,54Wx16"H
5
$215.00 $1,075.00
50.000
$107.50
$537.50
Tackboard Fabric
Fabric Grade 1
GRD1
VSG1 Fabric
2 SPECTRUM
2SUPHPECTRU
M
2 SPECTRUM
GOOSE
/S1GS
Price Description: Delivered/Open Market
1.39
USPLPL
Unite Splice Plate,For24 & 30" Deep Worksurfaces
6
$7.00 $42.00
50.000
$3.50
$21.00
O
Price Description: Delivered/Open Market
1.40
USTF2416
Unite Fabric Stacking Section,24"x 16"H
1
$371.00 $371.00
50.000
$185.50
$185.50
Trim Color
Light Tone
/LG
Panel Fabric Side 1
Pallas Vertical Fabric Grade PV
GRPV
PV Fabric
DIAGO
DIAGO
DIAGO
GREY OAK
/28.087.041.PS1
Panel Fabric Side 2
Pallas Vertical Fabric Grade PV
GRPV
PV Fabric
DIAGO
DIAGO
DIAGO
GREY OAK
/28.087.041.PS2
Price Description: Delivered/Open Market
1.41
USTF3616
Unite Fabric Stacking Section,36"x 16"H
C4 7$432.00
$6,048.00
50.000
$216.00
$3,024.00
Trim Color
Light Tone
/LG
Panel Fabric Side 1
Pallas Vertical Fabric Grade PV
GRPV
PV Fabric
DIAGO
DIAGO
DIAGO
GREY OAK
/28.087.041.PS1
Panel Fabric Side 2
Pallas Vertical Fabric Grade PV
GRPV
PV Fabric
DIAGO
DIAGO
DIAGO
GREY OAK
/28.087.041.PS2
Price Description: Delivered/Open Market
1.42
USTF6016
Unite Fabric Stacking Section,60"x 16"H
1
$543.00 $543.00
50.000
$271.50
$271.50
Trim Color
Light Tone
/LG
Panel Fabric Side 1
Pallas Vertical Fabric Grade PV
GRPV
PV Fabric
DIAGO
DIAGO
DIAGO
GREY OAK
/28.087.041.PS1
Panel Fabric Side 2
Pallas Vertical Fabric Grade PV
GRPV
PV Fabric
DIAGO
DIAGO
DIAGO
GREY OAK
/28.087.041.PS2
Price Description: Delivered/Open Market
1.43
USTG2416
Unite Glass Stacking Section,24"x 16"H
14
$497.00 $6,958.00
50.000
$248.50
$3,479.00
Trim Color
Light Tone
/LG
Glass Color
Satin etch one side
/GLV
Price Description: Delivered/Open Market
1.44
USTG4816
Unite Glass Stacking Section,48"x 16"H
1
$654.00 $654.00
50.000
$327.00
$327.00
Trim Color
Light Tone
/LG
01
Glass Color
Satin etch one side
/GLV
Price Description: Delivered/Open Market
Page: 7 of 9
CREATED 10/25/2021 Product options that must be determined (aka TBDs) exist and must be selected prior
VALID THROUGH 11/24/2021 to purchase order submittal. These items are notated in the far right column with (?)
Prepared By Julie Bors
Quote Filename City of Southlake: Office of Marketing and Communication (OMC SUITE 440) - 21JB-554573/C
Line
Model
Qty.
List Price
Extended
Discount
Sell Price
Extended Total
TBD
List Price
Percent
Options
1.45
USTG6016
Unite Glass Stacking Section,60"x 16"H
7
$707.00 $4,949.00
50.000
$353.50
$2,474.50
Trim Color
Light Tone
/LG
�01
Glass Color
Satin etch one side
/GLV
Price Description: Delivered/Open Market
1.46
UWDC24363624-74P
Unite Diagonal 90D Comer Worksurface,74P Edge,2436x24" 6
$396.00 $2,376.00
50.000
$198.00
$1,188.00
Edge Color
Chocolate edge
/ECT
Grommet Option
Grommet : Center
/C
Grommet Color
Chocolate grommet
/CT
Laminate Color
KI Laminates
Standard
KI Laminates
RUGGED LINEN 4989-38 /LRG
Price Description: Delivered/Open Market
1.47
UWR2448-74P
Unite Rectangular Worksurface,74P Edge,24x48"W
1
$339.00 $339.00
50.000
$169.50
$169.50
Edge Color
Chocolate edge
/ECT
>
Grommet Option
Grommet: Left
/L
Grommet Color
Chocolate grommet
/CT
Laminate Color
KI Laminates
Standard
KI Laminates
RUGGED LINEN 4989-38 /LRG
Price Description: Delivered/Open Market
1.48
UWR2454.74P
Unite Rectangular Worksurface,74P Edge,24x54"W
3
$357.00 $1,071.00
50.000
$178.50
$535.50
Edge Color
Chocolate edge
/ECT
Grommet Option
Grommet: Left
/L
Grommet Color
Chocolate grommet
/CT
Laminate Color
KI Laminates
Standard
KI Laminates
RUGGED LINEN 4989-38 /LRG
Price Description: Delivered/Open Market
1.49
UWR2454.74P
Unite Rectangular Worksurface,74P Edge,24x54"W
2
$357.00 $714.00
50.000
$178.50
$357.00
Edge Color
Chocolate edge
/ECT
Grommet Option
Grommet: Right
/R
Grommet Color
Chocolate grommet
/CT
Laminate Color
KI Laminates
Standard
KI Laminates
RUGGED LINEN 4989-38 /LRG
Price Description: Delivered/Open Market
WorkGroup
Product Subtotal
$62,737.50
Quote Summary
Product SubTotal: $62,737.50
Estimated Materials and Commodity Surcharge effective July 12, 2021 (Actual amount charged will $3,136.88
be determined at the time the order is placed)
Estimated Sales Tax: See Notes
Quote Total: $65,874.38
NOTES:
• Images shown above are intended for approximate visual reference only and may not represent the exact models, numbers, descriptions or options selected. Refer to the
model number/description/options shown for full product specifications.
• Sales Tax (For Shipment within the United States Only): Estimated sales/use tax will be calculated when order is entered. It is the customer's responsibility to pay any
applicable sales/use tax due upon invoicing. A customer will not be charged sales tax if (1) a Resale Certificate, (2) an Exempt Organization Certificate, or (3) a Direct Pay
permit is on file with KI's Finance Department. If no certificate is on file, the appropriate sales/use tax rate in effect at shipment will be applied and tax will be added to the
customer's invoice.
Page: 8 of 9
Final Considerations:
To ensure your Purchase Order (PO) is processed quickly and efficiently, please adhere to the
following requirements:
1. All purchase orders must be issued to KI or KI c/o the dealer with this address:
KI
1330 Bellevue Street
Green Bay, WI 54302
2. The following items must be included on all purchase orders:
Sold To/Bill To Information: complete legal name, address, telephone number and fax
number
o Ship To Information: complete legal name, address, contact name, contact phone
number
Sales resulting from purchase orders issued by
o Purchase Order Number: a customer -specific identifier, typically a sequential purchase
the customer to KI (Whether related to this
order number or requisition number
quotation or otherwise) are governed and
o Issue Date: date the purchase order was issued
controlled by the Terms and Conditions found
o Sales Tax: applicable sales tax will be added upon KI invoicing. If tax exempt, customer
at www.Kl.com/terms
must provide or have the tax exempt certificate on file at KI
o Purchase Order Total: total of all items and services included on the purchase order
Prepared by Julie Bors
o Authorization: signature of authorized purchasing agent or buying entity
Order Details: reference a fully optioned KI quote (ex: 11 KGH-85432) or include all the
Market Code: 9=9=StatelLocal Gov't
information listed below
• Quantity of each item
• Complete model number, including all finish and option information (by line item)
• Net purchase price (by line item)
• Extended net purchase price (all line items)
Opportunity #: 554573
• Any additional applicable charges (ex: installation and/or delivery charges)
Quote Filename: City of Southlake: Office of Marketing and
• Contract name and/or number if pricing is based on a contract reference
Communication (OMC SUITE 440) - 21JB-554573
3. Signatures on a quote or a worksheet cannot be accepted as a purchase order.
4. In the event that you do not have a formal Purchase Order process, please contact your KI
Sales Representative or call 1-800-424-2432, and we will assist you with creating a PO.
We appreciate your cooperation in providing us with all the required information listed above on
your Purchase Order. Complete information helps us serve you better. Thank you for your order.
Purchase Orders that do not meet these requirements will be placed on hold until
complete information is received by KI. Purchase orders on hold are not released to
manufacturing or assigned a delivery date. KI order lead times begin once the order is
released to manufacturing.
Page: 9 of 9