Item 4KItem 4K-1
CITY OF
SOUTH LAKE
MEMORANDUM
November 9, 2021
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve Professional Services Agreement with RPGA Design Group,
Inc., for design and engineering services of the Bob Jones Nature
Center & Preserve Barn project for an amount not to exceed $60,000
Action
Requested: City Council review and approval of a professional services agreement
with RPGA, for the engineering and design of the Bob Jones Nature
Center & Preserve (BJNCP) Barn project in an amount not to exceed
$60,000.
Background
Information: The City Council prioritized the construction of a new barn to be built
at the BJNCP in FY 2022.
RPGA was previously hired to develop the initial concept plan, and
staff recommends the approval of this additional scope of services to
complete the project. RPGA has performed with success on the City's
DPS Headquarters and DPS North Training Facility projects.
The scope of work will include site plan submittal and entitlement,
architectural, structural engineering, civil engineering, MEP
engineering, geotechnical engineering, surveying, and construction
support services.
Note: During the June 29, 2021 summer workshop the consensus of
the City Council leaned toward including HVAC as part of the scope.
This design services agreement includes that scope. If the council
desires to eliminate the HVAC system from the scope, the engineering
services would be reduced accordingly.
RPGA's current staffing and schedules are favorable and should allow
for the completion of the work in a timely fashion.
Based on their solid reputation, and proven experience, it is staff's
recommendation that the City enter into a professional services
agreement with RPGA to perform the design services for the barn
project.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4K-2
Shana Yelverton, City Manager
Meeting Date — November 16, 2021
Page 2 of 2
Financial
Considerations: Project funding is included within the adopted FY 2020 and FY 2022
Park Dedication Fund CIP for design and construction of a new barn.
Strategic Link: This item is linked to the City's Strategy Map related to the focus area
of Quality Development and Infrastructure and meets the corporate
objective to Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: The City Council at their June 29, 2021 summer workshop prioritized
the construction of a new barn at the BJNCP for FY 2022.
Legal Review: The proposed professional services agreement with RPGA has been
reviewed by the City Attorney.
Alternatives: 1) Approval of the proposed agreement as presented
2) Approval with modifications to the proposed agreement
3) Denial of the proposed agreement
Supporting
Documents: Copy of proposed draft agreement
Staff
Recommendation: Approve a professional services agreement with RPGA Design Group,
Inc., for the engineering and design of the Bob Jones Nature Center &
Preserve (BJNCP) Barn project in an amount not to exceed $60,000.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4K- 3
� AIA Document B104" - 2017
Standard Abbreviated Form of Agreement Between Owner and Architect
AGREEMENT made as of the Sixteenth day of November in the year Two Thousand Twenty
One
(In words, indicate day, month and year.) ADDITIONS AND DELETIONS
BETWEEN the Architect's client identified as the Owner: The author of this document has
added information needed far its
(Name, legal status, address and other information) completion. The author may also
City of Southlake
1400 Main Street, Suite 270
Southlake, Texas 76092
Telephone Number: (8 17) 748-8016
and the Architect:
(Name, legal status, address and other information)
RPGA Design Group, Inc., General Corporation
101 S. Jennings Avenue, Suite 100
Fort Worth, Texas 76104
Telephone Number: 817-332-9477
Fax Number: 817-332-9487
for the following Project:
(Name, location and detailed description)
City of Southlake Nature Center Barn
Southlake, Texas
New 1 Story Barn approximately 1,280 square feet at The City of Southlake Nature Center
located at 355 E. Bob Jones Road in Southlake, Texas.
The Owner and Architect agree as follows.
have revised the text of the original
AIA standard form. An Additions and
Deletions Report that notes added
information as well as revisions to the
standard form text is available from
the author and should be reviewed. A
vertical line in the left margin of this
document indicates where the author
has added necessary information
and where the author has added to or
deleted from the original AIA text.
This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
to its completion or modification.
Init. AIA Document B104' - 20 i r. Copyright® 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Amhilects; "AIA; the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document was
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/21/2022, is not for resale, is licensed for one-time use
I only, and may only be used in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail copyright@aia.org.
User Notes: (1769563210)
Item 4K- 4
10
TABLE OF ARTICLES
1 INITIAL INFORMATION
2 ARCHITECT'S RESPONSIBILITIES
3 SCOPE OF ARCHITECT'S BASIC SERVICES
4 SUPPLEMENTAL AND ADDITIONAL SERVICES
5 OWNER'S RESPONSIBILITIES
6 COST OF THE WORK
7 COPYRIGHTS AND LICENSES
8 CLAIMS AND DISPUTES
9 TERMINATION OR SUSPENSION
10 MISCELLANEOUS PROVISIONS
11 COMPENSATION
12 SPECIAL TERMS AND CONDITIONS
13 SCOPE OF THE AGREEMENT
ARTICLE 1 INITIAL INFORMATION
§ 1.1 This Agreement is based on the Initial Information set forth below:
(State below details of the Project's site and program, Owner's contractors and consultants, Architect's consultants,
Owner's budget for the Cost of the Work, and other information relevant to the Project.)
The Nature Center Barn will replace the existing bam at approximately the same location within the Nature Center. It
will be a one-story building approximately 1,280 square feet. The Owner is contracting directly with Timberlyne to
provide design and construction services for the shell of the building in a heavy timber Post and Beam System along
with the Architect's oversight and coordination with local subconsultants. We have included Architectural, Civil,
Structural and MEP Engineering to assist in execution of this project. We have also included a Geotechnical Engineer
to perform Geotechnical Engineering and report for the foundation system and paving. The Owner's total project
budget budget is $525,000.00.
§ 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such
information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the
schedule, the Architect's services and the Architect's compensation. The Owner shall adjust the Owner's budget for
the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate
material changes in the Initial Information.
§ 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other
information or documentation in digital form. The parties will use AIA Document E203TM-2013, Building
Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and
exchange of digital data.
§ 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols
governing the use of, and reliance on, the information contained in the model and without having those protocols set
forth in AIA Document E203Tm-2013, Building Information Modeling and Digital Data Exhibit, and the requisite
Init. AIA Document B104- - 2017 . Copyright m 1974, 1978, 1987, 1997. 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects," "AW'the AIA Logo, and "AIA Contract Documents' ere registered trademarks and may not be used without permission. This document was 2
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/21/2022, is not for resale, is licensed for one-time use
t only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations. e-mail copyright@aia.org.
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Item 4K- 5
AIA Document G202Tm-2013, Project Building Information Modeling Protocol Form, shall be at the using Pr,6*0
parry's sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributor^�
to, the building information model, and each of their agents and employees. Y 01:1
ARTICLE 2 ARCHITECT'S RESPONSIBILITIES
§ 2.1 The Architect shall provide the professional services set forth in this Agreement consistent with the professional
skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar
circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill
and care and the orderly progress of the Project.
§ 2.2 The Architect shall maintain the following insurance until termination of this Agreement. If any of the
requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall
pay the Architect as set forth in Section 11.8:
(Identify types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if
any.)
1 General Liability
One Million Dollars (1,000,000.00)
.2 Automobile Liability
One Million Dollars (1,000,000.00)
.3 Workers' Compensation
One Million Dollars (1,000,000.00)
.4 Professional Liability
Two Million (2,000,000.00)
ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES
§ 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary
structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or
Additional Services.
§ 3.1.1 The Architect shall coordinate its services with those services provided by the Owner and the Owner's
consultants. The Architect shall be entitled to rely on (1) the accuracy and completeness of the services and
information furnished by the Owner and (2) the Owner's approvals. The Architect shall provide prompt written notice
to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information.
§ 3.1.2 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a
schedule for the performance of the Architect's services. Once approved by the Owner, time limits established by the
schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval,
the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction.
§ 3.1.3 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents
required for the approval of govemmental authorities having jurisdiction over the Project.
§ 3.2 Design Phase Services
§ 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws,
codes, and regulations applicable to the Architect's services.
AIA Document B104' - 20 17 Copyright ® 1974, 1976, 1967, 1997. 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Init. Institute of Architects,' 'AIA," the AIA Logo, and 'AIA Contract Documents' are registered lrademaft and may not be used without permission. This document was 3
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/21/2022. is not for resale, is licensed for one-time use
/ only, and may only be used in accordance with the AIA Contract Documentse Terms of Service. To report copyright violations, e-mail copyrightgaia.org.
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§ 3.2.2 The Architect shall discuss with the Owner the Owner's program, schedule, budget for the Cost o l .a. rk.
Project site, and alternative approaches to design and construction of the Project. The Architect shall reach an` 71
understanding with the Owner regarding the Project requirements. 4IV
§ 3.2.3 The Architect shall consider the relative value of alternative materials, building systems and equipment,
together with other considerations based on program, aesthetics, and any sustainable objectives, in developing a s
design for the Project that is consistent with the Owner's schedule and budget for the Cost of the Work.
§ 3.2.4 Based on the Project requirements, the Architect shall prepare Design Documents for the Owner's approval
consisting of drawings and other documents appropriate for the Project and the Architect shall prepare and submit to
the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3.
§ 3.2.5 The Architect shall submit the Design Documents to the Owner, and request the Owner's approval.
§ 3.3 Construction Documents Phase Services
§ 3.3.1 Based on the Owner's approval of the Design Documents, the Architect shall prepare for the Owner's approval
Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the
construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contractor
will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals,
which the Architect shall review in accordance with Section 3.4.4.
§ 3.3.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over
the Project into the Construction Documents.
§ 3.3.3 The Architect shall submit the Construction Documents to the Owner, update the estimate for the Cost of the
Work and advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under
Section 6.5, and request the Owner's approval.
§ 3.3.4 The Architect, following the Owner's approval of the Construction Documents and of the latest estimate of the
Cost of the Work, shall assist the Owner in obtaining bids or proposals and awarding and preparing contracts for
construction.
§ 3.4 Construction Phase Services
§ 3.4.1 General
§ 3.4.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth
below and in AIA Document A 104Tm 2017, Standard Abbreviated Form of Agreement Between Owner and
Contractor. If the Owner and Contractor modify AIA Document A I04-2017, those modifications shall not affect the
Architect's services under this Agreement unless the Owner and the Architect amend this Agreement.
§ 3.4.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect
shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall
not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible
for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The
Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge
of and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing
portions of the Work.
§ 3.4.1.3 Subject to Section 4.2, the Architect's responsibility to provide Construction Phase Services commences
with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for
Payment.
§ 3.4.2 Evaluations of the Work
§ 3.4.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in
Section 4.2.2, to become generally familiar with the progress and quality of the portion of the Work completed, and to
determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully
Init. AIA Document B104' - 2017 Copynght ® 1974. 1978. 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects,"'AIA; the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document was 4
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/2112022. is not for resale, is licensed for one-time use
/ only, and may only be used in accordance with the AIA Contract Documents -Terms of Service. To report copyright violations, e-mail copyright@aia.org.
User Notes: (1769563210)
Item 4K- 7
completed, will be in accordance with the Contract Documents. However, the Architect shall not be required toN5
exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site vl t
the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work
completed, and promptly report to the Owner (I) known deviations from the Contract Documents, (2) known deviations
from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the
Work.
§ 3.4.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents and has the
authority to require inspection or testing of the Work.
§ 3.4.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the
Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests
shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness.
§ 3.4.2.4 When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance
by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or
decisions rendered in good faith.
§ 3.4.2.5 The Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the
Contract Documents.
§ 3.4.3 Certificates for Payment to Contractor
§ 3.4.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such
amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the
Architect's evaluation of the Work as provided in Section 3.4.2 and on the data comprising the Contractor's
Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has
progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the
Contractor is entitled to payment in the amount certified.
§ 3.4.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made
exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction
means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from
Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor's right to payment,
or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract
Sum.
§ 3.4.4Submittals
§ 3.4.4.1 The Architect shall review and approve, or take other appropriate action, upon the Contractor's submittals
such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with
information given and the design concept expressed in the Contract Documents. Review of such submittals is not for
the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and
installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review
shall not constitute approval of safety precautions or any construction means, methods, techniques, sequences or
procedures.
§ 3.4.4.2 If the Contract Documents specifically require the Contractor to provide professional design services or
certifications by a design professional related to systems, materials or equipment, the Architect shall specify the
appropriate performance and design criteria that such services must satisfy. The Architect shall review and take
appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the
Contractor's design professional, provided the submittals bear such professional's seal and signature when submitted
to the Architect. The review shall be for the limited purpose of checking for conformance with information given and
the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be
responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by
such design professionals.
Init. AIA Document B104- - zo 17 Copyright® 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects,""AIA," the AIA Logo, and 'AIA Contract Documents" are registered trademarks and may not be used without permission. This document was 5
produced by AIA software at 16:45,02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/21/2022, is not for resale, is licensed for one -lime use
/ only, and may only be used in accordance with the AIA Contract Documents- Terms of Service. To report copyright violations, e-mail copyright@aia.org.
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E
....
§ 3.4.4.3 The Architect shall review and respond to written requests for information about the Contract Documents.
The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise ��
with reasonable promptness.
§ 3.4.5 Changes in the Work
The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and
do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2.3, the
Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in
accordance with the Contract Documents.
§ 3.4.6 Project Completion
The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final
completion; issue Certificates of Substantial Completion; forward to the Owner, for the Owner's review and records,
written warranties and related documents required by the Contract Documents and received from the Contractor; and
issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's
knowledge, information, and belief, the Work complies with the requirements of the Contract Documents.
ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES
§ 4.1 Supplemental Services are not included in Basic Services but may be required for the Project The Architect shall
provide the Supplemental Services indicated below, and the Owner shall compensate the Architect as provided in
Section 11.2. Supplemental Services may include programming, site evaluation and planning, environmental studies, civil
engineering, landscape design, telecommunications/data, security, measured drawings of existing conditions, coordination
of separate contractors or independent consultants, detailed cost estimates, on -site project representation beyond
requirements of Section 4.2.2, value analysis, interior architectural design, tenant related services, preparation of record
drawings, commissioning, sustainable project services, and any other services not otherwise included in this Agreement.
(Identify below the Supplemental Services that the Architect is required to provide and insert a description ofeach
Supplemental Service, ifnot further described in an exhibit attached to this document.)
0.1
§ 4.2 The Architect may provide Additional Services after execution of this Agreement without invalidating the
Agreement. Upon recognizing the need to perform Additional Services, the Architect shall notify the Owner. The
Architect shall not provide the Additional Services until the Architect receives the Owner's written authorization.
Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this
Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3.
§ 4.2.1 The Architect shall provide services necessitated by a change in the Initial Information, changes in previous
instructions or approvals given by the Owner, or a material change in the Project including size; quality; complexity;
the Owner's schedule or budget for Cost of the Work; or procurement or delivery method as an Additional Service.
§ 4.2.2 The Architect has included in Basic Services Ten ( 10 ) visits to the site by the Architect during construction.
The Architect shall conduct site visits in excess of that amount as an Additional Service.
§ 4.2.3 The Architect shall, as an Additional Service, provide services made necessary by a Contractor's proposed
change in the Work. The Architect shall prepare revisions to the Architect's Instruments of Service necessitated by
Change Orders and Construction Change Directives as an Additional Service.
§ 4.2.4 If the services covered by this Agreement have not been completed within Nine ( 9 ) months of the date of this
Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be
compensated as Additional Services.
ARTICLE 5 OWNER'S RESPONSIBILITIES
§ 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner
regarding requirements for and limitations on the Project, including a written program which shall set forth the
Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility,
expandability, special equipment, systems and site requirements.
Init. AIA Document B104* - 20 17 Copyright ® 1974, 1978. 1987. 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects; "AIA; the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was 6
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 0512112022, is not for resale, is licensed for one-time use
/ only, and may only be used in accordance with the AIA Contract Documents° Terms of service. To report copyright violations, e-mail copyright@aia.org.
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§ 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the
as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related tD all of these COTS_
The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project unhl
final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the 1
Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the
Project's scope and quality.
§ 5.3 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the
site of the Project; a written legal description of the site; and services of geotechnical engineers or other consultants,
when the Architect requests such services and demonstrates that they are reasonably required by the scope of the
Project.
§ 5.4 The Owner shall coordinate the services of its own consultants with those services provided by the Architect.
Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the
Owner and the Owner's consultants. The Owner shall require that its consultants and contractors maintain insurance,
including professional liability insurance, as appropriate to the services or work provided.
§ 5.5 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as
structural, mechanical, and chemical tests; tests for air and water pollution; and tests for hazardous materials.
§ 5.6 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be
reasonably necessary at any time for the Project to meet the Owner's needs and interests.
§ 5.7 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or
defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service.
§ 5.8 The Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of
or relating to the Contract Documents.
§ 5.9 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall
obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress.
§ 5.10 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested
information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights.
ARTICLE 6 COST OF THE WORK
§ 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all
elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs,
overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment,
donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the
Architect; the costs of the land, rights -of -way, financing, or contingencies for changes in the Work; or other costs that
are the responsibility of the Owner.
§ 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout
the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost of the Work,
and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the
Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the
Architect nor the Owner has control over the cost of labor, materials or equipment; the Contractor's methods of
determining bid prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot
and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of
the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect.
§ 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design,
bidding and price escalation; to determine what materials, equipment, component systems and types of construction
are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the
Init. AIA Document B104- - 20 17 Copynght ® 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects," 'AIA,' the AIA Logo, and 'AIA Contract Documents' are registered trademarks and may not be used without permission. This document was 7
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/2112022, is not for resale, is licensed for one-time use
/ only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org.
User Notes: (1769563210)
Item 4K- 10
Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to e
Owner's budget. The Architect's estimate of the Cost of the Work shall be based on current area, volume or mit
conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect s.a#
provide such an estimate, if identified as the Architect's responsibility in Section 4.1, as a Supplemental Service.
§ 6.4If, through no fault of the Architect, construction procurement activities have not commenced within 90 days
after the Architect submits the Construction Documents to the Owner the Owner's budget for the Cost of the Work
shall be adjusted to reflect changes in the general level of prices in the applicable construction market.
§ 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the
Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality or
budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments.
§ 6.6 If the Owner's current budget for the Cost of the Work at the conclusion of the Construction Documents Phase
Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall
.1 give written approval of an increase in the budget for the Cost of the Work;
.2 authorize rebidding or renegotiating of the Project within a reasonable time;
.3 terminate in accordance with Section 9.5;
.4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce
the Cost of the Work; or
.5 implement any other mutually acceptable alternative.
§ 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as
necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction
Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify
the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner's budget for the
Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the
Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect's services shall
be without additional compensation. In any event, the Architect's modification of the Construction Documents shall be
the limit of the Architect's responsibility under this Article 6.
ARTICLE 7 COPYRIGHTS AND LICENSES
§ 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the
transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit
such information for its use on the Project.
§ 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective
Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and
other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official
regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in
derogation of the reserved rights of the Architect and the Architect's consultants.
§ 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and
exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the
Owner substantially performs its obligations under this Agreement, including prompt payment of all sums when due
pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect's
consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the
Contractor, Subcontractors, Sub -subcontractors, and suppliers, as well as the Owner's consultants and separate
contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established
pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the
Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section
7.3 shall terminate.
§ 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of
Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising
from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the
Init. AIA Document 8104' - 20 17 Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects; "AIA; the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was S
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/2112022, is not for resale, is licensed for one-time use
1 only, and may only be used in accordance with the AIA Contract Documents- Terms of Service. To report copyright violations, e-mail copyright@aia.org.
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Architect and its consultants from all costs and expenses, including the cost of defense, related to claims ant 0Cof
action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use s , I e
Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rig fUVI
terminates this Agreement for cause under Section 9.4.%
§ 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied 6'
under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license
granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the
Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's
consultants.
§ 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this
Agreement.
ARTICLE 8 CLAIMS AND DISPUTES
§ 8.1 General
§ 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or
related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding
dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case
not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all
claims and causes of action not commenced in accordance with this Section 8.1.1.
§ 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against
each other and against the contractors, consultants, agents, and employees of the other, for damages, except such rights
as they may have to the proceeds of such insurance as set forth in AIA Document A 104-2017, Standard Abbreviated
Form of Agreement Between Owner and Contractor. The Owner or the Architect, as appropriate, shall require of the
contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties
enumerated herein.
§ 8.1.3 The Architect and Owner waive consequential damages for claims, disputes or other matters in question,
arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential
damages due to either parry's termination of this Agreement, except as specifically provided in Section 9.6.
§ 8.2 Mediation
§ 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to
mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien
arising out ofthe Architect's services, the Architect may proceed in accordance with applicable law to comply with the
lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution.
§ 8.2.2 Mediation, unless the parties mutually agree otherwise, shall be administered by the American Arbitration
Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this
Agreement. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the
place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation
shall be enforceable as settlement agreements in any court having jurisdiction thereof.
§ 8.2.3 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding
dispute resolution shall be the following:
(Check the appropriate box.)
I ] Arbitration pursuant to Section 8.3 of this Agreement
[X ] Litigation in a court of competent jurisdiction
[ ] Other: (Specify)
Init. AIA Document B104' - 20 17, Copyright® 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The 'American
Institute of Architects; "AIA,'the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document was 9
produced by AIA software at 16:45,02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/21/2022, is not for resale, is licensed for one-time use
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If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in
writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent
jurisdiction.
§ 8.3 Arbitration
§ 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any
claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by,
mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by
the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the
date of the Agreement.
§ 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation,
but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim,
dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations
purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall
constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question.
§ 8.3.2 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly
consented to by parties to this Agreement, shall be specifically enforceable in accordance with applicable law in any
court having jurisdiction thereof.
§ 8.3.3 The award rendered by the arbitrator(s) shall be final, andjudgment may be entered upon it in accordance with
applicable law in any court having jurisdiction thereof.
§ 8.3.4 Consolidation or Joinder
§ 8.3.4A Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any
other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration
permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact;
and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s).
§ 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a
common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided
that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional
person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not
described in the written consent.
§ 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this
Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and
Architect under this Agreement.
§ 8.4 The provisions of this Article 8 shall survive the termination of this Agreement.
ARTICLE 9 TERMINATION OR SUSPENSION
§ 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be
considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of
performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give
seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the
Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of
services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any
expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the
remaining services and the time schedules shall be equitably adjusted.
§ 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of
such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the
Init. AIA Document B104' - m 17 Copyright® 1974, 1978, 1987. 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects," "AIA,'the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This documentwas 10
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337666 which expires on 05/21/2022, is not for resale, is licensed for one -lime use
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interruption and resumption of the Architect's services. The Architect's fees for the remaining services and }ime
schedules shall be equitably adjusted.; ,
§ 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the
Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice.
§ 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party
fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the
termination.
§ 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the
Owner's convenience and without cause.
§ 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services
performed prior to termination, Reimbursable Expenses incurred, and all costs attributable to termination, including
the costs attributable to the Architect's termination of consultant agreements.
(Paragraphs deleted)
§ 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of
Substantial Completion.
ARTICLE 10 MISCELLANEOUS PROVISIONS
§ 10.1 This Agreement shall be governed by the law of the place where the Project is located excluding that
jurisdiction's choice of law rules. Ifthe parties have selected arbitration as the method of binding dispute resolution, the
Federal Arbitration Act shall govern Section 8.3.
§ 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A104-2017, Standard
Abbreviated Form of Agreement Between Owner and Contractor.
§ 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal
representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written
consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project
if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to
the Architect by the Owner prior to the assignment.
§ 10.4 If the Owner requests the Architect to execute certificates or consents, the proposed language of such
certificates or consents shall be submitted to the Architect for review at least 14 days prior to the requested dates of
execution. The Architect shall not be required to execute certificates or consents that would require knowledge,
services or responsibilities beyond the scope of this Agreement.
§ 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor
of, a third party against either the Owner or Architect.
§ 10.6 The Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or
exposure of persons to, hazardous materials or toxic substances in any form at the Project site.
§ 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project
among the Architect's promotional and professional materials. However, the Architect's materials shall not include
information the Owner has identified in writing as confidential or proprietary. The Owner shall provide professional
credit for the Architect in the Owner's promotional materials for the Project. This Section 10.7 shall survive the
termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4.
§ 10.8 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining
provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or
unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and
Init. AIA Document B104' - 20 17 Copyright 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved The "Amencan
Institute of Architects,"AIA; the AIA Logo, and 'AIA Contract Documents" are registered trademarks and may not be used without permission. This document was 11
produced by AIA software at 16:45:02 ET on 11/1112021 under Order No. 1554337656 which expires on 05/21/2022, is not for resale, is licensed for one-time use
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enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effe
parties' intentions and purposes in executing the Agreement. e"-=
ARTICLE 11 COMPENSATION
§ 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as
follows:
.1 Stipulated Sum $60,000.00
Design Development, and Construction Documents will be invoiced as follows:
Architect
Design Development, Interior Construction Documents, Construction Document Review, Consultant Coordination
$18,000.
Bidding and Negotiating:
$2,500.00
Contract Administration and Site Visits
$6,500.00
Architectural Contingency:
$4,080.00
Structural Engineer
Up to 1,280 Sq. Ft. Building (FOUNDATION ONLY)
$3,500.00
CA Site Visits Upon request
$350.00 per visit
MEP Engineer
1,280 Sq. Ft. Building:
$5,120.00
Geotechnical Engineer
2 Building Borings:
$4.500.00
Utility Locate:
$800.00
Civil Engineer
Civil Construction Documents:
$14,000.00
Construction Support Services:
$1,000.00
CA Site Visits Upon request:
($350.00 per visit)
§ 11.2 For Supplemental Services identified in Section 4.1, the Owner shall compensate the Architect as follows:
(Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of
compensation apply.)
NA
Init. AIA Document B104' - 20 17 Copyright® 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document was 12
produced by AIA software at 16 45.02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/21/2022, is not for resale, is licensed for one-time use
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§ 11.3 For Additional Services that may arise during the course of the Project, including those under Secti 2; t
Owner shall compensate the Architect as follows:°
(Insert amount of, or basis for, compensation.)
(a) Principals' (Architect/Engineer) time at the fixed rate of Two Hundred Fifty Dollars ($250.00) per 40
hour.
(b) Supervisory (Senior Project Manager Architect/Engineer) time at the fixed rate of Two Hundred
Twenty Dollars ($220.00) per hour.
(c) Technical Level I (Quality Control) time at the fixed rate of One Hundred Seventy Dollars ($170.00)
per hour.
(d) Technical Level II (CADD Production/Project Designer) time at the fixed rate of One Hundred Twenty
Five Dollars ($125.00) per hour.
(e) Technical Level III and clerical and administrative time at the fixed rate of Eighty Dollars ($80.00) per
hour.
§ 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in
Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus percent ( %), or as follows:
(a) Principals' (Architect/Engineer) time at the fixed rate of Two Hundred Fifty Dollars ($250.00) per
hour.
(b) Supervisory (Senior Project Manager Architect/Engineer) time at the fixed rate of Two Hundred
Twenty Dollars ($220.00) per hour.
(c) Technical Level I (Quality Control) time at the fixed rate of One Hundred Seventy Dollars ($170.00)
per hour.
(d) Technical Level II (CADD Production/Project Designer) time at the fixed rate of One Hundred Twenty
Five Dollars ($125.00) per hour.
(e) Technical Level III and clerical and administrative time at the fixed rate of Eighty Dollars ($80.00) per
hour.
§ 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, the
compensation for each phase of services shall be as follows:
Design Development Phase Twenty Four percent ( 34 %)
Construction Documents Phase Thirty Six percent ( 46 %)
Construction Phase Twenty percent ( 20 %)
Total Basic Compensation one hundred percent ( 100 %)
§ 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of
Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent
budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on
subsequent updates to the Owner's budget for the Cost of the Work.
§ 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not
constructed, compensation for those portions of the Project shall be payable to the extent services are performed on
those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services
performed whether or not the Construction Phase is commenced.
§ 11.7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth below.
The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices.
[nit. AIA Document 16104- - 201 r. Copyright m 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects,"AIA,"the AIA Logo, and 'AIA Contract Documents" are registered trademarks and may notbe used without permission. This documentwas 13
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No.1554337656 which expires on 05/21/2022, is not for resale, is licensed for one -lime use
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(If applicable, attach an exhibit of hourly billing rates or insert them below.)
(a) Principals' (Architect/Engineer) time at the fixed rate of Two Hundred Fifty Dollars ($250.00) per
hour.
(b) Supervisory (Senior Project Manager Architect/Engineer) time at the fixed rate of Two Hundred
Twenty Dollars ($220.00) per hour.
(c) Technical Level 1 (Quality Control) time at the fixed rate of One Hundred Seventy Dollars ($170.00)
per hour.
(d) Technical Level fI (CADD Production/Project Designer) time at the fixed rate of One Hundred Twenty
Five Dollars ($125.00) per hour.
(e) Technical Level III and clerical and administrative time at the fixed rate of Eighty Dollars ($80.00) per
hour.
Employee or Category Rate
§ 11.8 Compensation for Reimbursable Expenses
§ 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services
and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as
follows:
.1 Transportation and authorized out-of-town travel and subsistence;
.2 Long distance services, dedicated data and communication services, teleconferences, Project web sites,
and extranets;
.3 Permitting and other fees required by authorities having jurisdiction over the Project;
.4 Printing, reproductions, plots, and standard form documents;
.5 Postage, handling, and delivery;
.6 Expense of overtime work requiring higher than regular rates if authorized in advance by the Owner;
.7 Renderings, physical models, mock-ups, professional photography, and presentation materials
requested by the Owner or required for the Project;
.8 Expense of professional liability insurance dedicated exclusively to this Project or the expense of
additional insurance coverage or limits requested by the Owner in excess of that normally maintained
by the Architect and the Architect's consultants;
.9 All taxes levied on professional services and on reimbursable expenses;
.10 Site office expenses; and
.11 Other similar Project -related expenditures.
§ 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the
Architect's consultants plus Ten percent ( 10 %) of the expenses incurred.
§ 11.9 Payments to the Architect
§ 11.9.1 Initial Payment
An initial payment of Zero ($ 0.00 ) shall be made upon execution of this Agreement and is the minimum payment
under this Agreement. It shall be credited to the Owner's account in the final invoice.
§ 11.9.2 Progress Payments
§ 11.9.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed.
Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid ( ) days after the
invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time
to time at the principal place of business of the Architect.
(Insert rate of monthly or annual interest agreed upon.)
Init. AIA Document B104- - 20 11 Copynght ® 1974, 1978, 1987. 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document was 14
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/2112022, is not for resale, is licensed for one-time use
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Eighteen % 18
§ 11.9.2.2 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated
damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work
unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding.
§ 11.9.2.3 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on
the basis of hourly rates shall be available to the Owner at mutually convenient times.
ARTICLE 12 SPECIAL TERMS AND CONDITIONS
Special terms and conditions that modify this Agreement are as follows:
(Include other terms and conditions applicable to this Agreement.)
NA
ARTICLE 13 SCOPE OF THE AGREEMENT
§ 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and
supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both the Owner and Architect.
§ 13.2 This Agreement is comprised of the following documents identified below:
.1 AIA Document B 104Tm-2017, Standard Abbreviated Form of Agreement Between Owner and
Architect
(Paragraphs deleted)
.4 Other documents:
(List other documents, if any, including additional scopes ofservice forming part of the Agreement.)
This Agreement entered into as of the day and year first written above.
(Signature)
John Huffman Mayor
(Printed name and title)
ARCHITECT (Signature)
Robert P. Garza Principal
(Printed name, title, and license number, if required)
Init. AIA Document B104' - 20 17 Copyright® 1974, 1978, 1987. 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. The 'American
Institute of Architects; "AIA; the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document was 15
produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/2112022, is not for resale, is licensed for one-time use
t only, and may only be used in accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail copyright@aia.org.
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Additions and Deletions Report for
AIA® Document 8104 - 2017 4�
This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added
to the standard farm AIA document in order to complete it, as well as any text the author may have added to or deleted from the original
AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text.
Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part
of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by
AIA software at 16:45:02 ET on 11111/2021.
PAGE
AGREEMENT made as of the Sixteenth day of November in the year Two Thousand Twenty One
City of Southlake
1400 Main Street, Suite 270
Southlake, Texas 76092
Telephone Number: (817) 748-8016
RPGA Design Grouo. Inc.. General Cornoration
101 S. Jennings Avenue, Suite 100
Fort Worth, Texas 76104
Telephone Number: 817-332-9477
Fax Number: 817-332-9487
(Name, location and detailed description)
City of Southlake Nature Center Barn
Southlake, Texas
New 1 Story Barn approximately 1,280 square feet at The Citv of Southlake Nature Center located at 355 E. Bob Jones
Road in Southlake, Texas
PAGE
The Nature Center Barn will replace the existing bam at anproximately the same location within the Nature Center. It
will be a one-story building approximately 1,280 square feet. The Owner is contracting directly with Timberlvne to
provide design and construction services for the shell of the building in a heavy timber Post and Beam System alone
with the Architect's oversight and coordination with local subconsultants. We have included Architectural, Civil,
Structural and MEP Engineering to assist in execution of this proiect. We have also included a Geotechnical Engineer
to nerform Geotechnical Engineering and renort for the foundation system and Davina. The Owner's total Droiect
budget budget is $525,000.00
PAGE
One Million Dollars (1,000,000.00)
One Million Dollars (1,000,000.00)
Additions and Deletions Report for AIA Document B104' - 201 ]. Copynght® 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects.
All rights reserved. The "American Institute of Architects,' WA.' the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used
without permission. This document was produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337666 which expires on 05/21/2022, is not
for resale, is licensed for one -lime use only, and may only be used in accordance with the AIA Contract Documents -Terms of Service. To report copyright violations,
e-mail copyright@aia.org.
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One Million Dollars (1,000.000.00)
Two Million (2,000,000.00)
PAGE
NA
Item 4K- 19
11
§ 4.2.2 The Architect has included in Basic Services Ten ( 10 ) visits to the site by the Architect during construction.
The Architect shall conduct site visits in excess of that amount as an Additional Service.
§ 4.2.4If the services covered by this Agreement have not been completed within Nine ( 2-) months of the date of this
Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be
compensated as Additional Services.
PAGE
[ XI Litigation in a court of competent jurisdiction
PAGE 11
PAGE 12
Stipulated Se,• m.1 Stipulated Sum $60,000.00
Design Development. and Construction Documents will be invoiced as follows
Architect
Design Development, Interior Construction Documents, Construction Document Review, Consultant Coordination:
18 000.
Bidding and Negotiating:
2 500.00
Contract Administration and Site Visits:
$6,500.00
AddIttons and Deletions Report for AIA Document B104' - 20 i ➢. Copyright®1974, 1976, 1967. 1997, 2007 and 2017 by The American Ins6tule of Architects.
All rights reserved The "American Institute of Architects," "AIA," the ALA Logo, and "AIA Contract Documents' are registered trademarks and may not be used
without permission. This document was produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No.1554337656 which expires on 05/2112022, is not
for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentss Terms of Service. To report copyright violations,
e-mail copydghl@aia.or9.
User Notes: (1769563210)
Item 4K- 20
Architectural Contingency:
4 080.00
Structural Engineer
Up to 1,280 Sq. Ft. Building (FOUNDATION ONLY)
$3,500.00
CA Site Visits Upon request:
$350.00 per visit
1I er4 u;!&MMTMEP Engineer
1,280 Su. Ft. Building:
$5,120.00
Geotechnical Engineer
2 Building_ Borings:
$4.500.00
Utility Locate:
800.00
_Pereentage )Sasi s Civil
Engineer
,_______ p________g_ -____, Civil Construction Documents:
$14,000.00
Construction Support Services:
A# $1,000.00
CA Site Visits Upon request:
($350.00 per visit)
NA
PAGE 13
(a) Principals' (Architect/Engineer) time at the fixed rate of Two Hundred Fifty Dollars ($250.00) ever
hour.
(b) Supervisory (Senior Project Manager Architect/Engineer) time at the fixed rate of Two Hundred
Twenty Dollars ($220.00) per hour.
(c) Technical Level I (Quality Control) time at the fixed rate of One Hundred Seventy Dollars ($170.00)
per hour.
(d) Technical Level II (CADD Production/Proiect Designer) time at the fixed rate of One Hundred Twenty
Five Dollars ($125.00) per hour.
(e) Technical Level III and clerical and administrative time at the fixed rate of Eighty Dollars ($80.00) per
hour.
Additions and Deletions Report for AIA Document B104' . 20 1 ]. Copynght81974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects.
All rights reserved. The "American Insbtuto of Architects," "AIA; the AIA Logo, and 'AIA Contract Documents' are registered trademarks and may not be used
without permission. This document was produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No.1554337656 which expires on 05/2112022, is not
for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentse Terms of Service. To report copyright violations,
e-mail mpyrght@aia.org.
User Notes: (1769563210)
Item 4K- 21
hour. �14
(b) Supervisory (Senior Proiect Manager Architect/Engineer) time at the fixed rate of Two Hundred
Twenty Dollars ($220.00) per hour.
(c) Technical Level I (Ouality Control) time at the fixed rate of One Hundred Seventy Dollars ($170.00)
per hour.
(d) Technical Level II (CADD Production/Proiect Designer) time at the fixed rate of One Hundred Twenty
Five Dollars ($125.00) per hour.
(e) Technical Level III and clerical and administrative time at the fixed rate of Eighty Dollars ($80.00) per
hour.
Design Development Phase Twenty Four percent ( 34 %)
Construction Documents Phase Thirty Six percent ( 46 %)
Construction Phase Twenty percent ( 20 %)
PAGE 14
(a) Principals' (Architect/Engineer) time at the fixed rate of Two Hundred Fifty Dollars ($250.00) 1(_er
hour.
(b) Supervisory (Senior Project Manager Architect/Engineer) time at the fixed rate of Two Hundred
Twenty Dollars ($220.00) per hour.
(c) Technical Level I (Quality Control) time at the fixed rate of One Hundred Seventy Dollars ($170.00)
per hour.
(d) Technical Level II (CADD Production/Project Designer) time at the fixed rate of One Hundred Twenty
Five Dollars ($125.00) per hour.
(e) Technical Level III and clerical and administrative time at the fixed rate of Eighty Dollars ($80.00) per
hour.
§ 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the
Architect's consultants plus Ten percent ( 10 %) of the expenses incurred.
An initial payment of Zero ($ 0.00 ) shall be made upon execution of this Agreement and is the minimum payment
under this Agreement. It shall be credited to the Owner's account in the final invoice.
PAGE15
Eighteen o/u 18
NA
Additions and Deletions Report for AIA Document B104' - 2017 Copynght®1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects.
All rights reserved. The "American Institute of Architects,' "AIA," the AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used 4
without permission. This document was produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/2112022, is not
for resale, is licensed for one -lime use only, and may only be used in accordance with the AIA Contract Documents -Terms of Service. To report copyright violations,
e-mail copyright@aia.org.
User Notes: (1769563210)
Item 4K- 22
a°
John Huffman Mayor Robert P. Garza Principal
Additions and Deletions Report for AIA Document B104- 2011. Copynght@ 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects.
All rights reserved. The 'American Institute of Architects,' "AIA,' the AIA Logo, and 'AIA Contract Documents" are registered trademarks and may not be used
without permission. This document was produced by AIA software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656 which expires on 05/21/2022, is not
for resale, is licensed for one-time use only. and may only be used in accordance with the AIA Contract Documents' Terms of Service. To report copyright violations,
e-mail copynghl@aia.org.
User Notes: (1769563210)
Item 4K- 23
e r>
Certification of Document's Authenticity
AIA° Document D401- — 2003
1, Javier Lucie, hereby certify, to the best of my knowledge, information and belief, that I created the attached final
document simultaneously with its associated Additions and Deletions Report and this certification at 16:45:02 ET on
11/11/2021 under Order No. 1554337656 from AIA Contract Documents software and that in preparing the attached
final document I made no changes to the original text of AIA® Document B 104TM — 2017, Standard Abbreviated Form
of Agreement Between Owner and Architect, as published by the AIA in its sofhvare, other than those additions and
deletions shown in the associated Additions and Deletions Report.
(Signed)
(Title)
AIA Document D401- - 2003, Copyright® 1992 and 2003 by The American Institute of Architects. All rights reserved. The "American Institute of Architects,"
"AIA,'the AIA Logo, and 'AIA Contract Documents' are registered trademarks and may not be used without permission. This document was produced by AIA
software at 16:45:02 ET on 11/11/2021 under Order No. 1554337656which expires on 05/21/2022, is not for resale, is licensed for one -lime use only, and may only
be used in accordance with the AIA Contract Documents- Terms of Service. To report copyright violations, e-mail copyright@aia org.
User Notes: (1769563210)