Item 4FItem 4F- 1
CITY OF
SOUTHLAKE
MEMORANDUM
November 8, 2021
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve purchase of park maintenance equipment from
Kubota Tractor Corporation in an amount not to exceed
$55,000
Action
Requested: City Council consideration of a purchase of park maintenance
equipment from Kubota Tractor Corporation in an amount not
to exceed $55,000
Background
Information: Each year during the budget process, the Parks Division
requests funding to purchase new maintenance equipment to
replace aging and/or damaged equipment. In FY 2022, the
Parks Division will be purchasing two Kubota utility vehicles and
two Kubota mowers from Kubota Tractor Corporation.
The new utility vehicles will replace Unit #1, purchased years
ago, and Unit #8 purchased in 2007. One unit will be utilized at
Bob Jones Park and the other at Bicentennial Park. The new
mowers will replace Unit #9 purchased in 2004 and Unit #37
purchased in 2009, and will primarily be used at Bicentennial
Park.
Kubota Tractor Corporation is a BuyBoard contractor and meets
the State bidding requirements by utilizing the BuyBoard
cooperative purchasing group contract. BuyBoard contracts are
awarded using "best value" method to grant contracts under the
competitive bid method.
Financial
Consideration: Funding in the amount of $165,000 is included within the
adopted FY 2022 SPDC Operating Budget for the purchase of
Capital — Park Maintenance Equipment.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4F- 2
Shana Yelverton, City Manager
Meeting Date — November 16, 2021
Page 2 of 2
Strategic Link: Approval of the purchase is linked to the City's Strategy Map
related to the focus area of Performance Management and
Service Delivery and meets the corporate objectives to provide
attractive and unique spaces for enjoyment of personal
interests and invest to provide and maintain high quality public
assets.
Citizen Input/
Board Review: SPDC recommendation November 16, 2021
City Council consideration November 16, 2021
Legal Review: N/A
Alternatives: Alternatives may include:
■ Approve purchase as presented
■ Approve purchase with modifications
■ Deny approval of purchase
Supporting
Documents:
• Quotes from Kubota Tractor Corporation
• Buy Board Proposal Invitation Pricelist
• Buy Board Kubota Tractor Corporation Contract
Summary
Staff
Recommendation: City Council approval of the purchase of park maintenance
equipment from Kubota Tractor Corporation in an amount not
to exceed $55,000
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Contract Number3
Board , CE 97-19
k
ao+h" GM-il611-20
Z726XKW-3-60 WEB QUOTE #2158943
Date: 9/29/2021 1:52:30 PM
— Customer Information —
Reasoner, Michael
City of Southlake
mreasoner@cj.southlake.t cus
817-748-8603
— Standard Features —
<�Jh0tf).
Z700 Series Z726XKW-3-60
* * ` EQUIPMENT IN STANDARD MACHINE "
GASOLINE ENGINE
OPERATING FEATURES
Kawasaki FX801 V
Premium Adjustable Suspension
Air-cooled, V-Twin Vertical
Seat wl Kubota Exclusive Design
Shaft
Zero Turn Radius
25.5 HP @ 3600 rpm
Foot Controlled Brake
Displacement 852 cc
Adjustable Levers and Mower Deck
Kubota Model GH860V
Lift Pedal
Cup Holder & Storage
TRANSMISSION
Compartments
Parker Torgpaet HTG14
Semi-pneun llc, Smooth, Flat free
Integrated 14cc pump and
Front Tires
wheel motor
Internal Parking Brake
SAFETY EQUIPMENT
Forward Speeds 0 - 11.2 mph
Seat Safety Switch
Reverse Speeds 0 - 5.6 mph
Control Lever Safety Switch
Parking Brake Safety Switch
STEERING 1 MOTION
Foldable ROPS
CONTROL
(2) Hand Levers
PTO SYSTEM
Hydraulically Damped
Belt Driven
Dynamo -Electric clutch
FLUID CAPACITY
Fuel Tank 11.6gal
MOWER DECK
Oil 1.9 qts
60" cutting Width
Transaxle 3.5 qts
1-5" Cut Height, Adjustable
1l4" Increments
DIMENSIONS
Flexible Discharge Cover
Height 70.8"
Fabricated 8 Gauge Steel
Length 83.9"
6" Deep Design
Width w10 deck 54.7"
3 Blades
Wheelbase 51'
18,600 fpm Blade Tip Speed
Maintenance -Free Sealed Spindles
" Manufacturer's estimate.
TIRES AND WHEELS
Front Casters 13 x 5.0 - 6 Flat
free
Rear 24 x 9.6 -12 Turf
Quote Provided By
Zimmerer Kubota & Equipment, Inc.
Steve Lee
5165 Mark IV Parkway
Ft. Worth , TX 76106
email: stevel@zkmail.com
phone:8172816143
-- Custom Options --
Z726XKW-3-60 Base Price:
$11,066.00
(1) MULCH KIT FOR 60" MOWER DECK
$299,00
Z346PMULCH KIT FOR 60' MOWER DECK
(1) LED LIGHT KIT (SET OF 2)
$219.00
Z3318A4_ED DGHT KIT (SET OF 2)
(1) MAINTENANCE LIFT KIT
$169.00
Z3=-MAINTENANCE LIFT Krr
Configured Price:
$11,753.00
BUY BOARD Discount:
($2,585.66)
SUBTOTAL:
$9,167.34
Dealer Assembly:
$106.25
Freight Cost:
$255,00
PDI:
$250.00
Perry aluminum canopy
.............................................................................
$475.00
. .
Total Unit Price: $10,253.69
Quantity Ordered: 2
Final Sales Price: $20,507.18
Purchase Order Must Reflect
the Final Sales Price
To order equipment - purchase orders must be made out and
returned to:
Kubota Tractor Corporation
Attn: National Accounts
1000 Kubota Drive
Grapevine, TX 76051
or small NA.Support@kubota.com
or call B17.756.1171 or fax 844.582.1581
-3
-All equipment specifications areas complete as possible as of the date on the quote, Additional attachments, options, or accessories maybe added (or deleted) at the
discounted price. All specifications and prices are subject to change. Taxes are not included. The PDI fees and freght for attachments and accessories quoted may have additional charges
added by the delivering dealer. These charges will be billed separately. Prices for product quoted are good for 60 days from the date shown on the quote. Al equipment as quoted is subject to
availability.
® 2018 Kubota Tractor Corporation. All rights reserved.
Contract Numbers: RTV-X900W-H WEB QUOTE #2158986
kJ
Item 4
Board,.
CE -
#597-19 Date:
9/29/2021 2:42:18 PM
GM
- #611-20 — Customer Information —
Reasoner, Michael
City of Southlake
mreasoner@cj.southlake.tx, us
817-748-8603 Quote Provided By
Zimmerer Kubota & Equipment,
Inc.
Steve Lee
5165 Mark IV Parkway
Ft. Worth, TX 76106
email: stevel@zkmail.com
phone:8172816143
— Standard Features —
— Custom Options —
' (\ /i j b e) te)N-X900W-H
Base Price: $15,399.00
(1) REAR WORK LIGHT (1) PNF $189.00
TT700-VC5051A-REAR WORK LIGHT (1) ENE
V Series
RTV-X900W-H
(1) WORKLIGHTS LED FRONT (2)
$218.00
EQUIPMENT IN STANDARD MACHINE " " "
r"00-VCW50-WORKLIGHTS LED FRONT (2)
(1) CANOPY - METAL (BLACK)
$535.52
DIESEL ENGINE
KEY FEATURES
7T700-VC5WG CAN0PY - METAL (BLACK)
Model Kubota 0902
Digital Multi -meter
(1) WIRE HARNESS KIT/ MULTIPLE ACCESY
$215.00
3 Cyl. 54.8 cu in
Front Independent Adjustable
777CO-VC5080-WIRE HARNESS WrfMULTIPLEACCESY
+21.6 Gross Eng HP
Suspension
(1) WARN VRX 3,500 LB WINCH W1 WIRE ROPE
$415.00
60 Amp Alternator
Rear Independent Adjustable
AND REMOTE
Suspension
T7700-11552-WARN VRX3,500 LB WINCH WI WIRE ROPE AND
TRANSMISSION
Brakes - Front/Rear Wet Disc
RMUM
VFrr-X
Rear Brake Lights! Front
Configured Price:
$16,971.52
Variable Hydro Transmission
Forward Speeds:
Headlights
2' Hitch Receiver, Front and Rear
BUY BOARD Discount:
($3,733.73)
Low 0 - 15 mph
Deluxe 60140 split bench seats
SUBTOTAL,
$13,237.79
High 0 - 25 mph
Reverse 0 -17 mph
with drivers side seat adjustment
Underseat Storage Compartments
Doalor Assembly:
$425.00
Limited -slip Front Differential
Lockable Glove Box
Freight Cost:
$600.00
Rear differential lock
Front Guard (radiator guard and
bumper)
PDI:
$400.00
HYDRAULICS
SAFETY EQUIPMENT
77700-V5027 clear acrylic windshield
$346.62
Hydrostatic Power Steering
with manual lilt -feature
SAE J2194 & OSHA 1928 ROPS
spray in bedliner
$425.00
Hydraulic Cargo Dump
DHaam mounted Parking Brake
Turf tires in lieu of HDWS tires
$200.00
Hydraulic Oil Cooler
Spark Arrestor Muffler
FLUID CAPACITY
Retractable 2-point Seat Belts
Total Unit Price:
$15,633.41
Fuel Tank 7,9 gal
Rear Protective Sreen
Cooling 6.4 qts
Quantity Ordered:
2
Engine Oil 3.3 nits
DIMENSIONS
Final Sales Price:
$31,266.81
Transmission Oil 1.8 gal
Width 63.2 in
Brake Fluid 0.4 qts
Height 79.5 in
Length 120.3 in
CARGO BOX
Wheelbase 80.5 in
Purchase Order Must Reflect
Width 57.7in
Tow Capacity 1300 Ibs
Ground Clearance 10.4 in
the Final Sales Price
Length 40.5 in
Depth 11,2 in
Suspension Travel 8 in
Load Capacity 1102 Ibs Turning Radius 13,1 ft
Vol. Capacity 15.2 cu It
Factory Spray -on Bedliner
+ Manufacturer Estimate
"L" Models Only
To order equipment -- purchase orders must be made out and
returned to:
Bright Alloy Wheels (Silver -
painted)
Kubota Tractor Corporation
"S" Models Only
Attn: National Accounts
TIRES AND WHEELS
Gra Kubota Drive
Grapevine, TX 76051
Heavy Duty Worksite 25 x 10 - 12. 6 ply
or small NA.Support@itubota.com
or call 817.756-1171 or fax 844-582-1581
IE
'All equipment specifications are as complate as possible as of the date an the quote, Additional attachments, options, or accessories may be added (or deleted) at the
discounted price. Al specifications and prices are subject to change. Taxes are not included. The PDI fees and freight for altachmenis and accessories quoted may have addifonal charges
added by the delivering dealer. These charges will be billed separately. Prices for product quoted are good for 60 days from the data shown on the quote. All equipment as quoted Is subject to
availability.
0 2018 Kubota Tractor Corporation, Al rights reserved.
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Item 4F- 15
Vendor Name
Kubota Tractor Corporation
Contact
Mike Spillars
Phone Number
8175323884
Email
mike.spillars@kubota.com
Website
www.kubotausa.com
Federal ID
95-2801513
Accepts RFQs
Yes
Address Line 1
1000 Kubota Drive
Vendor City
Grapevine
Vendor Zip
76051
Vendor State
TX
Vendor Country
USA
Delivery Days
35
Freight Terms
FOB Destination
Payment Terms
Net 45 days
Shipping Terms
Pre -paid and added to invoice
Ship Via
Common Carrier
Is Designated Dealer
No
EDGAR Forms Received
Yes
Service -Disabled Veteran Owned
No
Minority Owned
No
Women Owned
No
Is National
Yes
No Excluded Foreign Terrorist Orgs
Yes
No Israel Boycott Certificate
Yes
Is MWBE
No
Regions Served
All Texas Regions
States Served
All States
Contract Name
Grounds Maintenance Equipment, Irrigation Parts, Supplies
and Installations
Contract #
611-20
Effective Date
06/01/2020
Expiration Date
05/31/2023
Quote Reference Number
611-20
2/2/2021 1:35:34 PM
Item 4F- 16
Return Policy All sales considered final but, will be considered in good
faith. Returns must be in new and unused condition. Contact
your local delivering dealer or Dori Moore for returns.
Additional Dealers See Additional Dealers/Distributors for dealer list
2/2/2021 1:35:34 PM