2021-11-16 CC agendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 16 2021
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Tarrant County 2020 Coronavirus Pandemic Historical Book Presentation made
by Tarrant County Clerk Mary Louise Nicholson
4. Honors and Recognition: Proclamation for the North Texas Performing Arts
5. Recognition of Tree City U.S.A. and National Arbor Day
6. Southlake Business Spotlight — Westin Hotel
7. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Cali to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 16, 2021
Page 2 of 7
c. Seek advice from the city attorney regarding a summary of proposed
opioid settlements and potential opioid fund allocations to
municipalities coordinated through the Texas Opioid Council
established by SB 1827.
2. Section 551.074 Deliberation regarding ersonnel matters.
a. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of the City Manager and City Secretary.
3. Section 551.087: Deliberation regarding economic develo ment
negotiations.
a. Discuss the terms and conditions of an economic development
incentive program — Project No. 2021-02
b. Discuss the terms and conditions of an economic development
incentive program — Project No. 2017-03
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4_ Consent:
A. Approve minutes from the November 2, 2021, regular City Council meeting.
B. Approve Resolution No. 21-049, casting votes for Tarrant Appraisal District
Board of Directors.
C. ZA21-0082, Preliminary Plat for Pemberton (603 N. Kimball Avenue) on
property described as Tract 5A03, Samuel Freeman Survey, No. 525
Addition, City of Southlake, Tarrant County, Texas, located at 603 N.
Kimball Avenue, Southlake, Texas. Current Zoning: "SF-20A" Single
Family Residential District. SPIN Neighborhood #4.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 16, 2021
Page 3of7
D. Ordinance No. 480-789, (ZA21-0089), 1st Reading, Zoning Change and
Concept Plan for 1049 Shady Oaks Drive on property described as Tract
8A3, Thomas M. Hood Survey Abstract No. 706, City of Southlake, Tarrant
County, Texas, and located at 1049 Shady Oaks Drive, Southlake, Texas.
Current Zoning: "AG" Agricultural District. Requested Zoning: "SF-1X
Single Family Residential District. SPIN Neighborhood #7. (If approved at
1st reading, the public hearing will be held on December 7, 2021).
E. SV21-0022, Sign Variance for Florence Elementary School located at 205
Harrell Drive.
F. Approve purchase of park maintenance equipment from Kubota Tractor
Corporation in an amount not to exceed $55,000.
G. Approve purchase of landscape and irrigation supplies from SiteOne
Landscape Supply in an amount not to exceed $120,000.
H. Authorize expenditures for electrical services with Ed's Electric Service in
an amount not to exceed $110,000.
Approve purchase of park maintenance equipment from John Deere Co. in
an amount not to exceed $103,000.
J. Approve Professional Services Agreement with Parkhill, Inc., for design and
engineering of the Bicentennial Park Pickleball Complex for an amount not
to exceed $150,000.
K. Approve Professional Services Agreement with RPGA Design Group, Inc. -
for design and engineering services of the Bob Jones Nature Center &
Preserve Barn project for an amount not to exceed $60,000.
L. Approve agreement with Sand Creek Post & Beam, Inc. DBA Timberlyne,
for the purchase of and construction services for the Bob Jones Nature
Center & Preserve Barn project for an amount not to exceed $260,000.
M. Amend the construction contract to Tiseo Paving Company for White
Chapel Improvements from Emerald Boulevard to Highland Street in an
amount not to exceed $15,766,670.
N. Authorize expenditures with Krueger International (KI) for the replacement
of cubicles in in Town Hall in an amount not to exceed $80,000.
REGULAR AGENDA:
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 16, 2021
Page 4 of 7
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-788, (ZA21-0072), 2nd Reading, Zoning Change and
Concept/Site Plan for Zena Rucker Road Office Park on property described
as Lot 4, Block 1, Pecan Creek, an addition to the City of Southlake, Tarrant
County, Texas and located at 731 Zena Rucker Rd., Southlake, Texas.
Current Zoning: "S-P-2" Generalized Site Plan District. Proposed Zoning:
"S-P-2" Generalized Site Plan District. SPIN Neighborhood #9. PUBLIC
HEARING
B_ Ordinance No. 480-647a (ZA21-0080), 2nd Reading, Zoning Change and
Site Plan for Mody Southlake, on property described as Lot 2, Block 1,
Gumm Scifres Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 2101 E. Southlake Blvd., Southlake, Texas.
Current Zoning: "S-P-1" Detailed Site Plan District. Proposed Zoning: "S-P-
V Detailed Site Plan District. SPIN Neighborhood #8. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No_ 480-464E, (ZA20-0029), 1st Reading, Zoning Change and
Development Plan for Carillon Parc on property described as Tracts 1, 1 D,
1 E, 1 F, 1 G, 3A, 3A01, 3A03, 3A04, 3A04A, 3A05, and 3A01 B, Larkin H.
Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County, Texas
and located at 1775, 1781 and 1801 N. White Chapel Blvd., 1840 Riviera
Ln., 201 E. Kirkwood Blvd., 1700 N. Carroll Ave. (addressed as 1900 N.
Carroll Ave. by Tarrant Appraisal District) and 100 through 300 E. State
Hwy. 114, generally located east of N. White Chapel Blvd., south of E.
Kirkwood Blvd., west of Riviera Ln., and north of E. State Hwy. 114. Current
Zoning: "ECZ" Employment Center Zoning District. Proposed Zoning: "ECZ"
Employment Center Zoning District. SPIN Neighborhood #3. (If approved at
1st reading, the public hearing will be held on December 7, 2021).
B. Ordinance No. 480-643E, (ZA21-0084), 1st Reading, Zoning Change and
Site Plan for West Elm on property described as Lot 1, Block 1 and Lot 1,
Block 2, Park Village, an addition to the City of Southlake, Tarrant County,
Texas, and located at 1035 E. Southlake Blvd. (store address is 1001 E.
Southlake Blvd.) and 300 S. Carroll Ave., Southlake, Texas. Current
Zoning: "S-P-1" Detailed Site Plan District. Proposed Zoning: "S-P-1"
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence * Teamwork
City of Southlake
City Council meeting agenda
November 16, 2021
Page 5 of 7
Detailed Site Plan District. SPIN Neighborhood #9. (If approved at 1st
reading, the public hearing will be held on December 7, 2021).
C. Ordinance No. 1075-C, 1st Reading, amendments to the City of Southlake
Mobility Master Plan, an element of the Southlake Comprehensive Plan.
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration.-
A- SV21-0021, Sign Variance for Mody Southlake located at 2101 E.
Southlake Blvd.
B. SV21-0024, Sign Variance for Mesero located at 1471 E. Southlake Blvd.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main St�r,Qe ` �&biake, Texas, on Friday, November 12, 2021, by 5.00 p.m.,
pursuant to the T 4%0i ", t Code, Chapter 551.
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If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 16, 2021
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Chad Wilson and Martha Wilson, Individually and as next friend, for S-W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
2. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
3. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
4, Lester J. Strait v. Savannah Court Partnership PSJ Properties, Ltd. v. Patrick Gray
Custom Homes, Inc. Home Creek, L.L.C. JMJ Torian Properties, L.L,C. Cheatham
Partners, The City of Southlake, Texas Laura Hill, in Her Official Capacity as Mayor
of the City of Southlake and Shana Yelverton, in Her Official Capacity as the City
Manager of the City of Southlake, 02-18-00203-CV (Tex. App. 2020)
5. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
6. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041.
7. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 16, 2021
Page 7 of 7
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(D: Texas Disaster Act_ The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106 d & e : Local meetings to discuss emergencyemergengy management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork