Item 5C City of Southlake, Texas
MEMORANDUM
May 17, 2002
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (x1527)
SUBJECT: Resolution No. 02-039, Authorizing application for a Texas Parks and
Wildlife (TPWD) Recreational Fund grant for Bob Jones Park trails
Action Requested: Council authorization of submittal of TPWD Recreational Trails Fund
application.
Background
Information: The Texas Parks and Wildlife Department offers an annual application
process for Recreational Trails Fund money. The following summary
points characterize this particular funding opportunity:
1. The funding mechanism is cost reimbursement; it is not a grant.
Therefore, the trail project should have a great likelihood of being
funded through the SPDC Capital Improvements Plan (CIP) process.
In other words, submitting application for funding a project that
SPDC would not normally fund would require finding another
funding source for construction of the project prior to
reimbursement.
2. The total funding reimbursed by the state is no more than $100,000.
This funding limits the amount and type of trail construction. (See #3
below).
3. The trails must serve a recreational purpose. In other words, their
use must be recreational (i.e. not just for travel from point "A" to
point "B"). Examples would include trails that support a particular
activity such as mountain biking, horseback riding, jogging, etc.
4. The trails must be on public property or on federal property (i.e.
Corps property). There are also stringent standards for use of private
property, but there are no trails identified in city plans which have
the private property interests (i.e. easements, purchase) secured to
the point of their inclusion in a funding application. There may be
future opportunities for this aspect, however. The funding may also
be used for trail maintenance.
5. If the application is approved by TPWD, the city would have five
years to begin and complete construction of the project. This allows
for projects in out-year plans.
Based on these criteria, staff recommends the Bob Jones trail extensions
as the project scope for submission to TPWD. The trails are shown as
future development in the current approved Bob Jones Park Master Plan.
Financial
Considerations: In order to implement a trail project for this funding, the city must
program it in the SPDC budget. The funding source is an 80% cost
reimbursement from TPWD, with the city responsible for the remaining
20% of the construction costs (estimated at $23,254). All expenses must
be documented and meet state approval.
There is currently $150,000 for trail development in the 5-Year SPDC
Capital Improvements Plan for FY 2005 and FY 2006.
Citizen Input/
Board Review:
• Park Board recommended approval of this item (7-0) at their May
13, 2002, meeting
• SPDC will consider this item at their May 21 meeting prior to
Council.
• Staff will submit the application by June 1, 2002. TPWD will review
it and, upon any award of the funding, staff would then come back to
Ihuv the Board, SPDC, and Council to authorize the project expenditures
within the 5-year time frame for initialization of the project.
Legal Review: Not applicable at this time.
Alternatives: Council consideration of appropriateness of grant or other potential trail
projects instead of Bob Jones trails.
Supporting
Documents: Supporting documents include the following items:
• Resolution No. 02-039
• Application for the TPWD Recreational Trails Fund
• Area map
Staff
Recommendation: Council authorization to submit an application for grant funding for
additional multi-use trail construction in Bob Jones Park.
L:\Active City Council Agenda\Community Services\tpwd trail grant.doc
RESOLUTION NO. 02-039
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS,
HEREINAFTER REFERRED TO AS "APPLICANT,"
DESIGNATING CERTAIN OFFICIALS AS BEING
RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF
THE "APPLICANT" IN DEALING WITH THE TEXAS
PARKS AND WILDLIFE DEPARTMENT, HEREINAFTER
REFERRED TO AS THE "DEPARTMENT," FOR THE
PURPOSE OF PARTICIPATING IN THE TEXAS
RECREATIONAL TRAILS GRANT PROGRAM,
HEREINAFTER REFERRED TO AS THE "PROGRAM;"
CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO
RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT
THE "APPLICANT" MATCHING SHARE IS READILY
AVAILABLE; AND DEDICATING THE PROPOSED SITE
FOR PERMANENT PUBLIC PARK AND RECREATIONAL
USES.
WHEREAS, the Texas Legislature has approved the Program (Section 24 of the Parks &
Wildlife Code) for the purpose of allowing the political subdivisions of the State of Texas to
participate in the Program; and
WHEREAS, the Applicant is fully eligible to receive assistance under the Program; and
WHEREAS, the Applicant is desirous of authorizing an official to represent and act for
the Applicant in dealing with the Department concerning the Program;
NOW THEREFORE BE IT RESOLVED BY THE Applicant:
SECTION 1: That the Applicant hereby certifies that they are eligible to receive
assistance under the Program.
SECTION 2: That the Applicant hereby certifies that the matching share for this
application is readily available at this time.
SECTION 3: That the Applicant hereby authorizes and directs its Director of
Community Services to act for the Applicant in dealing with the Department for the purpose of
the Program, and the Director of Community Services is hereby officially designated as the
representative in this regard.
SECTION 4: The Applicant hereby specifically authorizes the official to make
application to the Department concerning the site to be known as Bob Jones Park Trail
Extensions in the City of Southlake for recreational trail use. That the Bob Jones Park Trail
Extensions are hereby dedicated (or will be dedicated upon completion of the proposed
acquisition) for public park and recreation purposes in perpetuity.
PASSED AND APPROVED on this the day of , 2002, by
the City of Southlake.
APPROVED:
Rick Stacy, Mayor
ATTEST:
Kim Bush, Acting City Secretary
TEXAS RECREATIONAL TRAILS FUND
PROJECT APPLICATION
DUE JUNE 1,2002
PROJECT NAME Bob Jones Park—Loop Trail Extension
CITY/COUNTY Southlake,Texas/Denton County
1. SPONSORING ENTITY City of Southlake
CONTACT PERSON Chris L. Carpenter,AICP
(person TPWD may contact for further information)
TITLE Senior Park Planner
MAILING ADDRESS 400 N.White Chapel Blvd.
CITY Southlake STATE Texas ZIP CODE 76092
DAYTIME TELEPHONE 817-481-1585 FAX NO. 817-481-1594
Cry Authorized Signature Date
2. INTENDED USES(Check One)
Motorized Use Non-motorized Use X
Combination Motor-Non-motorized Uses
3. TYPES OF USE(Check All That Apply)
•Bicycling_X
•Mountain Bicycling_X
•Hiking/Walking X
•Equestrian
•Wheelchairs_X_
•Provisions for Disabilities X
•Jogging/Running_X_
•Skating/Skateboarding_X
•Motorcycles
•All Terrain Vehicles
•Four-wheel Drive Vehicles
•Other
4. PROJECT LENGTH New construction 3300 linear feet (miles or feet)
Renovation of existing (miles or feet)
5. GRANT FUNDS REQUESTED $ 93,016
6. DESCRIPTION OF PROJECT. Please provide a clear and concise description of the proposed
project in the space below. Include a description of the trail length, width, surfacing, and configuration
(loop, linear, network); trailhead and trailside amenities. Detail all work to be performed; any right-of-
way or easements to be acquired; the relationship between project and any other work planned or existing;
partnerships and/or community involvement; and educational/interpretive aspects of the project.
The project trail will provide a much-needed extension from the existing active recreational areas (soccer, baseball)
nearest the city street (N. White Chapel Blvd.) and parking areas back to the natural, native areas and Corps of
Engineers property adjacent to the south side of Lake Grapevine.
The project will consist of approximately 3300 linear feet of 10'-wide, 5"-thick reinforced concrete trail
construction, including excavation and backfill, with the installation of certain additional minor trail amenities. The
proposed trail will be an outer loop configuration to tie into the existing trail within the recreational areas. No
easements or right-of-way is required nor will be obtained; the project trail will be constructed on city park
property and property leased from the Corps of Engineers. Prior approval for the trail alignments has been
obtained from the Corps pending their review of the final construction plans.
Existing amenities in Bob Jones Park include two ponds — one (6 acres) with a fishing pavilion, soccer fields,
baseball fields, a restroom/concession building, a playground, a day camp, and an amphitheater. Only extensions to
the trail system and loop road,parking improvements, irrigation, and additional picnic areas and pavilions remain
in future construction in this portion of the park.
The natural/interpretive aspect of this project trail is very important. The city is currently partnering with a Nature
Center Committee to determine the appropriate site for a Nature Center for educational and interpretive purposes,
taking advantage of the native Cross Timbers habitat. This project trail will open up non-motorized access to these
natural areas and serve as the primary route(s) to and from the Nature Center.
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(boo 7. ITEMIZED BUDGET. Provide in the space below an itemized list of all activities to be undertaken
and the cost of each activity. Provide as much detail as possible (consider materials - surfacing, lumber,
stones, etc.; labor - volunteer or paid;. service contracts; equipment/tool rental and/or value of in-house;
land acquisition. Design, engineering, or architectural services may not exceed 10% of the total project
costs; resource surveys/site assessments may not exceed 15%. Sponsor's administrative costs cannot be
included. Please call with questions or for clarification.
ITEM DESCRIPTION UNITS UNIT COST TOTAL
10' wide, 5"reinforced concrete
trail;(includes excavation,backfill) 3300 1.f. $30.00 $99,000.00
Other excavation,hauling bulk bulk $4,000.00
Benches 3 $300.00 $900.00
Bike racks 2 $200.00 $400.00
Interpretive signage 7 $200.00 $1400.00
Design/plans(10%) - - $10,570.00
GRAND TOTAL $116,270.00
8. PROJECT COSTS AND REQUESTED FUNDS.
Total Itemized Project Costs(from item 6 on previous page) $116,270.00
Federal Funds Requested(80%or less of above line) $93,016.00
Local Match Required(at least 20%of top line) $23,254.00
9. PROPOSED METHOD OF FINANCING SPONSOR'S SHARE.Please describe in the space below
the source of funds, donations, or in-kind contributions that will make up the sponsor's match (at least
20%). You may include government appropriations; private donations of land, easement, cash, labor,
materials, and equipment; or in-house labor, equipment, and materials.
The project will be financed from proceeds from the City of Southlake's dedicated'/2-cent sales tax for park
development, administered by the Southlake Park Development Corporation (SPDC).
10. MAINTENANCE. In the space below, briefly describe the identified commitment to continued
operation and maintenance of the project. Include who will be responsible for which tasks and who will
finance them.
Routine clearing of debris, backfilling, and sod enhancements will be performed by the City of Southlake park
maintenance crews. Concrete repair, expected to be minimal, would be performed by contracts with private
companies.
11. PROJECT USE AND BENEFITS. Provide in the space below a brief description of the benefits of
the proposed project in terms of the project's quality, geographic scope, recreational needs met, and
expected amount of trail use or population to be served.
The project's quality, in relation to impact on the trail system, is extremely high. The trail will provide access to a
native wilderness area unmatched in flora and fauna in Southlake. The project's geographic scope is the completion
of a loop trail system within the city's largest and most diverse park, where pedestrian access is critical for full
enjoyment of park amenities. The trail, when completed, will compliment the existing park trails and provide over a
mile of continuous trail length for a wide variety of recreational needs, including walking, hiking, rollerblading,
skateboarding, running,jogging, etc. Families who visit Bob Jones Park for the sports leagues will now have other
recreational opportunities and their park experience will be more complete. The city's population —roughly 22,500
— has the highest per capita number of children aged 0 — 18 in the state, according to the 2000 Census. When
coupled with the overall high recreational participation rates in Southlake, the proposed project trail is likely to
provide recreational benefit unmatched in a city this size.
12. TRAIL CORRIDOR INFORMATION. Describe below the ownership of the trail corridor. If the
land is currently in public hands, identify the name of the public land. If the land is not in the sponsor's
ownership, include a statement of permission to construct trail project from the landowner. If land,
easement, or other property interest will be acquired, describe how this will be accomplished. If
acquisition in fee, include a statement of why easement was not possible.
The trail segment lies entirely within the City of Southlake's Bob Jones Park and within Corps of Engineers
property leased by the city. Similar trail construction has been previously approved by both entities.
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