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Memo City of Southlake, Texas MEMORANDUM May 3, 2002 Ld TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting May 7, 2002 Note: At 5:15 p.m. there will be a special meeting to canvass the votes for our General Election. The agenda is included in your packet. Agenda Item No. 4B. City Manager's Report. Included in your packet are the financial reports for General Fund and Water Utility Fund for the dates ending January 31, 2002. If you have any questions, contact Sharen Elam. Agenda Item No. 5A. Approval of the minutes of the City Council meeting held on April 16, 2002. If you have any changes to the minutes, please discuss these at the work session or notify Kim Bush prior to the meeting. Agenda Item No. 5B. Resolution No. 02-026, appointment of Mayor Pro Tem and Deputy Mayor Pro Tern. As stated in the Home Rule Charter, Section 2.07 Mayor Pro Tern and Deputy Mayor Pro Tern. "At the first meeting after each general election or general election run-off, if any, or as soon thereafter as practicable, the Mayor shall, with the approval of the Council, appoint one of the Council members as Mayor Pro Tern and one as Deputy Mayor Pro Tem who shall hold their offices for one year. The Mayor Pro Tern shall perform the duties of Mayor in case of the absence or disability of the Mayor. In case of absence or disability of both the Mayor and the Mayor Pro Tern, the Deputy Mayor Pro Tern shall perform the duties of Mayor." If you have any questions, please contact the Mayor. Agenda Item No. 5C. Authorize the Mayor to execute a residential developer's agreement for Siena, a 43-lot subdivision located on Union Church Road. The final plat for Siena was approved by the Planning and Zoning Commission on March 7, 2002. The public infrastructure construction plans include streets and drainage, and water lines and sanitary sewer lines for the addition. The Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 7, 2002 Page 2 of 7 plans also include the construction of an off-site 12" water line and a 10" sanitary sewer line. Per the city' s standard policy, the agreement says that the City will reimburse the developer for the difference in the cost of the lines over the size of 8". The Park Board recommends that the park dedication requirements for this development be met through payment of fees in the amount of $32,250 plus credit for a private common area and playground in lieu of park land dedication. The amount of the oversize cost of the water line and sewer line is unknown at this time. The developer will pay to the City a downstream critical structure fee of$6,029.41. Please contact Pedram Farahnak if there are any questions. Agenda Item No. 5D Ordinance No. 480-NN, 2nd reading for Amendment to Zoning Ordinance 480 - "MH" Manufactured Housing. This item has been tabled until the May 21, 2002, City Council meeting. Agenda Item No. 5E. Variance to the Subdivision Ordinance No. 483, Section 4.01(I)2, (Plat Expiration), as amended, extending the validity of Case No. ZA 99-100, Crestwood Offices, Phase 2. The Plat Revision for Lot 1R2R, W.W. Hall No. 695 Addition has expired. The owner is requesting an extension of the validity of this plat to allow more time to fmalize all outstanding issues and file the plat. A variance from the Subdivision Ordinance is required to grant the extension. If you have any questions, contact Bruce Payne. Agenda Item No. 7A. Request for a variance to Lighting Ordinance 693-B for Thomas Soccer Fields, located at 845 S. Kimball Avenue. Applicant Dalen Thomas is requesting to vary three standards in the lighting ordinance. The first variance, if approved, would allow metal halide (white) light fixtures instead of the high pressure sodium type specified. The second is to vary section 5 (b.) to exceed the maximum light permitted on site from 20 footcandles to an average of fir, 51.88 on the playing fields, with a maximum spot level to be 74.5 footcandles. The third is to vary section 5 (a.) the lighting limit at the property line, from the allowable 5 footcandles to 36.8 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 7, 2002 Page3of7 footcandles on the east and south property lines and 13 footcandles on the west property line (Kimball Avenue ROW). It should be noted that the requested level of off-site illumination at the property lines would exceed the normal allowable levels for on-site lighting maximums allowed by ordinance. This matter was initially presented to P&Z and Council as part of the concept plan presentation. However, Ordinance 693-B (lighting ordinance) holds specific detailed procedural requirements that necessitated this being presented as a separate item. For reference purposes, this lighting has different requested height and intensity levels from those approved for Carroll ISD. CISD Stadium, 1085 S. Kimball Ave., has 120- and 130-foot poles and an average lighting level on the playing field of 70 footcandles. Carroll Junior High., 800 N. White Chapel Blvd., has 80-foot poles and average lighting on playing field at 30 footcandles with no off-site lighting variances. If you have any questions, contact Director Rick Black. Agenda Item No. 7B. Ordinance No. 480-395, 2nd Reading for Zoning Change and Concept Plan for Thomas Soccer Complex. This property is located on the southeast corner of Crooked Lane and the South Kimball Avenue extension. The plan proposes an "S-P-2" zoning change with "I-1" uses to include indoor and outdoor soccer fields along with associated retail, restaurant and support type uses. A total of four outdoor and two indoor fields are proposed. Variances for driveway stacking and lighting to allow sports field lights are requested. The Planning and Zoning Commission recommended approval (6-1) on April 4, 2002, subject to Concept Plan Review Summary No. 2, dated March 28, 2002, allowing stacking variance in comment #2, allowing lighting variance in comment #4 for only lighting type (metal halide), providing an increase in maximum illumination on the property, and requiring any fencing along Crooked Lane and Kimball Avenue to be on the inside bufferyard boundary. Commissioner Faglie was opposed because he did not want the north soccer field to be lighted. The City Council approved first reading on consent (6-0) on April 16, 2002, eliminating lights on the northern field and discussing the fence line during consideration of the site plan. If you have any questions regarding this item, please contact Bruce Payne. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 7, 2002 Page4of7 Agenda Item No. 7C. Ordinance 480-396, 2nd Reading for Rezoning from "AG" to "SF-1" for 2.2 acres of land located at 651 E. Highland. This is a request to change zoning of a portion of the Milner property located at SH 114 and Highland to "SF-1A" so that the main residence can be platted into its own lot for tax purposes. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (7-0) on April 4, 2002. The City Council approved first reading on consent (6-0) on April 16, 2002. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 7D. Ordinance 480-397, 2nd Reading for Zoning Change from "AG" to "S F- AA" for 2.52 acres of land located at 1300 Shady Oaks Drive. The purpose of this request is to develop the property for a new single-family residence. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (7-0) on April 4, 2002. The City Council approved first reading on consent (6-0) on April 16, 2002. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 7E. Resolution No. 02-025, Specific Use Permit for the sale of alcoholic beverages for Off the Vine. The property is located at 601 E. Southlake Blvd., in the Village at Timarron, Phase II. This building is located at the southeast corner of Byron Nelson Parkway and East Southlake Boulevard. Off the Vine is a wine store. The Planning and Zoning Commission recommended approval (4-0) on April 18, 2002. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 8A. Ordinance 480-00, 1st Reading, Amendment to the Comprehensive Zoning Ordinance No. 480, as amended, Section 40 " Development Plans and Site Plans." This item is Ly being brought forward at the Council's direction following a minor site plan revision to Carroll Elementary School. You may recall that the school was adding a 600-square-foot building adjacent to the kitchen area that had no significant impact on the site or adjacent properties. However, because Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 7, 2002 Page5of7 of the constraints of the current criteria for administrative approvals, this item had to be brought to P &Z and Council for approval. This amendment would provide staff more flexibility in approving minor revisions, similar to this situation, without having to bring them forward to the Planning & Zoning Commission and City Council. The primary changes are removal of criteria affecting increases in floor area and building expansion. The memo included in your packet shows the proposed change with a staff comment explaining the effects of the change. The Planning and Zoning Commission recommended approval (5-0) on March 21, 2002. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 8B. ZA 02-028, Plat Revision for Lots 7R1 & 7R2, Simmons Forest. This property is located at 811 Simmons Court. The purpose of this request is to subdivide a 2.2-acre lot into two residential lots. There are no variances requested. L The Planning and Zoning Commission recommended approval (4-0) subject to review on April 18, 2002. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 10A. Request for a variance to Sign Ordinance 704-A for Tweeter Home Entertainment located at 2801 E. Southlake Boulevard. Dan Davis of Anchor Sign, representing Tweeter Home Entertainment, is seeking to install a sign with letters 24 inches or less except for one 36-inch upper case letter "T" and one 30-inch lower case letter " t". Location of the proposed sign is approximately 190 feet from the R.O.W. By ordinance the allowed letter/logo height is 24 inches. The overall area of the sign is 73 square feet and is within allowable area requirements. If you have any questions, contact Rick Black. OTHER ITEMS OF INTEREST ,w Tennis Center Grand Re-Opening. The Southlake Tennis Center will hold its Grand Re-Opening on Saturday, May 11. In addition to a number of fun activities for children and adults, the event will Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 7, 2002 Page 6 of 7 also introduce attendees to the new programs and activities planned to begin in June at the STC. Planned events include: • 1:00 - 4:00 p.m.: tennis clinics, hit for prizes, skills challenge, radar gun to measure speed of serve, exhibition matches. • 6:00 - 10:00 p.m.: pro exhibition matches, wheelchair tennis exhibition, barbecue dinner, DJ and dancing on center court. The tennis clinics and barbecue dinner require sign up by calling the Southlake Tennis Center at 817- 424-5605. Soccer Tournament at Bob Jones Park. The Grapevine-Southlake Soccer Association (GSSA), in conjunction with the North Texas Soccer Federation, is hosting the Tide Tournament this coming weekend at Bob Jones Park. More than 126 teams from the North Texas area, and as far away as Abilene and Odessa, will each play three games over the course of the weekend. Sponsored by Tide detergent, the tournament is intended as a family fun event for children 6-Under, and 8-Under age groups. Sponsors will set up tents and displays with free merchandise, coupons, and prizes. The event will last from 8:00 a.m. to 7:00 p.m. on Saturday, and 8:00 a.m. to 5:00 p.m. on Sunday. GSSA provided information packets to the teams from the Southlake Chamber of Commerce, highlighting Southlake retail and restaurant locations. If you have any questions, contact Kevin Hugman. BC Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting May 7, 2002 Page 7 of 7 Staff Extension Numbers: Black, Rick, DPS Director, 481-2406 Bush, Kim, Acting City Secretary, 481-1519 (1420) Campbell, Billy, City Manager, 481-1409 Cates, Harold, Human Resources Director, 481-1952 Eaglen, John, Assistant to the City Manager, 481-1433 Elam, Sharen, Finance Director, 481-1713 Farahnak, Pedram, Public Works Director, 481-2308 Hugman, Kevin, Director of Community Services, 481-1527 Kunke, James, Public Information Officer, 481-1456 Last, Greg, Director of Economic Development, 481-1671 Payne, Bruce, Planning Director, 481-2036 Thomas, Charlie, City Engineer, 481-2175 Yelverton, Shana, Assistant City Manager, 481-1429