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2001-09-18 City of Southlake, Texas SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING September 18, 2001 411 LOCATION: Town Hall Council Chamber 1400 Main Street, Southlake, Texas REGULAR SESSION 4:30 P.M. (prior to the City Council meeting): 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073, deliberation regarding prospective gift. a. park property 3. Reconvene: Action necessary on items discussed in executive session 4. PUBLIC FORUM CONSENT AGENDA: 111 All items listed below are considered to be routine by the Southlake Parks Development Corporation P P Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approval of Concept Plan for Royal & Annie Smith Park trail improvement. B. Approval of Concept Plan for Bicentennial Park trail improvement. REGULAR AGENDA: 6. Consider: A. Five-year Capital Improvements Projects and FY 2001-02 Capital Projects Budget. 7. Adjournment SPDC Meeting September 18, 2001 Page 2 CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, on September 14, 6:00 p.m. pursuant to the Texas Government Code, Chapter 551. ,`II11111, ,,,,,, OVT HLgk Ali katzi\ Skt :ems Sandra L. LeGrand = City Secretary - , If you plan to attend this meeting's ,, htlVea disability that requires special needs, please advise the City Secretary 48 hours in advance at (817)481-1519, and reasonable accommodations will be made to assist you. EXECUTIVE SESSION Southlake Parks Development Corporation Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. 0 A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING September 18, 2001 MINUTES Board Members Present: President Ralph Evans; Members: Tim O'Conner, Rex Potter (5:00pm), Bobby Rawls, Rick Stacy, Tom Stephen, and Tad Stephens. Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community Services Steve Polasek, Parks Senior Planner Chris Carpenter, Finance Director Sharen Elam, and Executive Secretary Kim Bush. Agenda Item No. 1, Call to order. The meeting was called to order by President Ralph Evans at 4:30 p.m. Agenda Item No. 2, Executive Session. President Evans announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, consultation with attorney, 551.072, deliberation regarding real property, and/or 551.073 deliberation regarding prospective gift. Executive Sessions may be held at any time during the meeting that a need arises. SPDC adjourned for Executive Session at 4:30 p.m. SPDC returned to open session at 4:50 p.m. Agenda Item No. 3. Reconvene. There was no action necessary as a result of the Executive Session. Agenda Item No. 4. Public Forum. Rosemary Hutchins, President of Keep Southlake Beautiful, was present to address the Board about the importance of a nature center. She commented that a nature center is an emotional and spiritual gift to the citizens of Southlake. She asked that the Board consider reinvesting the original amount of funds back to the nature center. Carol Lee Hamilton, 1210 Cross Timber Drive, suggested that the Board reconsider using the building donation made to the City for the nature center. She commented that she understood the pressures on the Board from the organized sport groups, but she felt there were thousands of kids in scouts and also senior citizens that could benefit from the nature center. She further commented that the nature center should be in an environmentally remote area of the park as was previously planned. SPDC MEETING MINUTES, SEPTEMBER 18, 2001, PAGE 1 OF 4 Jim Anderson, 900 Jenny Terrace, addressed the Board about the old Metro Pool Chemical site that the City had purchased and is now using as a park maintenance storage facility. Mr. Anderson • commented that he purchased his home in this area because he understood the City was going develop this site as a park. He suggested that it would not have to be an expensive park but just an open area where kids can play. Rex Potter commented that the Board wanted to purchase additional property at this site and then get rid of the buildings and work towards developing a nice park. He commented that he does not see this happening in the near future due to the lack of funds, but the Board and City Council are working towards this. Board member Stephen suggested that the neighbors might want to look into participating with the City in getting something done. Mr. Anderson commented that he wants to make sure this does not become a permanent facility for parking equipment. Lisa Stokdyk, 720 N. Peytonville, (Park Board member). Ms. Stokdyk told the Board that she was surprised that a large land acquisition was made for organized sports when the Park Board has been told for some time that there is no money. She stated that the nature center project has already begun and the City is not doing right by the donation that was made to the center. Ms. Stokdyk commented that the planned area for the nature center was the best area - next to the Corp property. She further stated that the nature center is something that will be used by girl's clubs, naturalists, Master Gardeners, hiker groups, boy scouts, etc. ' Rich Coccaro, Lacrosse Varsity Coach. Mr. Coccaro thanked the Board for its efforts in locating a lighted field for them to play on. He commented that Colleyville now has a varsity team and they have a lighted field. He informed the Board that they are anticipating 200 kids to enroll in lacrosse the spring season and expect that the Southlake/Carroll league will be moving up in the division. Cindy Gaither, SouthRidge Lakes, Team Manager for Girl Scouts of Southlake. Ms. Gaither commented that there are over 600 girls involved in Girl Scouts and they have been looking forward to being able to use the nature center in Southlake. She commented that the group has already traveled three times this year to the Fort Worth Nature Center. Ms. Gaither stated that a day camp is desperately needed, and she asked the Board for its support. There were no other comments from the audience during the public forum. CONSENT AGENDA. Item No. 5A and 5B. Approval of Concept Plan for Royal and Annie Smith Park trail improvements and approval of Concept Plan for Bicentennial Park trail improvement. Board member Stephen asked whether or not the City had applied for a grant to help fund the trail improvements - staff stated that a grant had been applied for but was denied. Parks Senior Planner Chris Carpenter explained that earlier in the year a grant was awarded for the equestrian trail, which 0 involved a greater geographical area, therefore an additional request for a grant to build trails did not earn enough points to be consider a priority. Mr. Carpenter also assured the Board that every year, staff would be applying for some type of grant. SPDC MEETING MINUTES, SEPTEMBER 18, 2001, PAGE 2 OF 4 A. Motion was made to approve the Concept Plan for Royal and Annie Smith park trail improvements • and the Concept Plan for Bicentennial Park trail improvements. Motion: Stacy Second: O'Conner Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens Nays: none Approved: 7-0 Agenda Item No. 6A. Five-year Capital Improvements Projects and FY 2001-02 Capital Projects Budget. Director of Community Services Kevin Hugman reviewed for the Board that at the last SPDC meeting the Board discussed the CIP plan and directed staff to review budget options to allow funding in FY 2001-02 for lighting improvements to the Carroll Intermediate School (CIS) football field for use by the Southlake Lacrosse Association. SPDC also discussed reducing the Nature Center funding to $10,000, and reducing FY 2001-02 land acquisition funding to an appropriate level to gain the necessary $150,000 funding for the CIS field. Staff made these changes to the CIP and no other changes have been made to the plan except for the format. Mr. Hugman also informed the Board that staff would work through JUC to develop an interlocal agreement between the City and CISD for lighting the CIS field. He commented that CISD is planning to put in irrigation so they are looking at also using the fields for some time. Board member Stacy commented (in regard to the nature center) that he understood from staff that the cost to renovate the donated building would be exorbitant. Director Hugman stated that the estimated cost to renovate the existing donated building was $150,000. Board member Potter commented that the Board discussed the concept of taking the Tucker house and converting it into something that could be used for a number of different offices, nature center, equestrian center, etc. He commented that he spoke with Finance Director Sharen Elam and suggested that an additional $20,000 could be moved from the operating fund to the nature center. Board member Stacy commented that the Board is not against doing a nature center, but they need to look at being more responsible and practical before spending that kind of money on a modular building. He suggested that those interested in the nature center look at building something with volunteers much like what was done for the senior center. Ms. Hutchins spoke up from the audience and commented that they prefer to have the nature center located where it is in a remote, environmentally rich, interpretive area near the Corp property - the Tucker building is in a neighborhood area. President Evans suggested that the Board move on with approving the budget keeping in mind that it can be amended. He commented that the nature center will not be ignored - it will be taken care of in some respect. Motion was made to approve the Five-year Capital Improvements Projects and the FY 2001-02 Capital Projects Budget as presented with the understanding that it can be amended throughout the year based on need and available funding. Motion: Stacy Second: Rawls 110 Board member Potter asked whether or not the $20,000 discussed with the Finance Director could be moved from the operating budget to the nature center. Board member Stacy commented that he would not recommend it because there is no plan. SPDC MEETING MINUTES, SEPTEMBER 18, 2001, PAGE 3 OF 4 Board member Stephens asked staff if the Lacrosse Association met with CISD to see if any of 11, their fields would be available. Mr. Hugman commented that the association did meet with school officials and they were told that CISD would not be able to accommodate them. Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens Nays: none Approved: 7-0 Agenda Item No. 8. Adjournment. Motion was made and carried to adjourn the meeting at 5:35 p.m. OFIP Preside Ralph Evans ATTEST: ''11 u L� , • ' ,11 V• • = . dUj " Kim Bush Executive Secretary ,��',,,,,,,,,,,,,.•,`',,�, SPDC MEETING MINUTES, SEPTEMBER 18, 2001, PAGE 4 OF 4 City of Southlake, Texas MEMORANDUM September 14, 2001 TO: SPDC Board of Directors FROM: Kevin Hugman, Director of Community Services SUBJECT: Board Meeting - Tuesday, September 18, 2001 1. Agenda Item No. 2. Executive Session. We have one item to discuss with you in executive session pertaining to potential park land in the south central portion of the city. 2. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the Board about non-agenda items. During this proceeding it is important that the Board not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Boards' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Board or 4) request that the Chair put the item on a future agenda for the Board to discuss or consider. 3. Note: The minutes were not ready yet for your review and approval from the August 20 meeting, but will be on your next regular meeting agenda. 4. Agenda Item No. 5A. Approval of Concept Plan for Royal and Annie Smith Park trail improvement. There is currently some funding in the SPDC CIP for improvements to this park. In order to maximize the available funding and make the park usable, we are proposing a trail and picnic tables. At public meetings on the Parks, Recreation and Open Space Master Plan, and from various telephone calls received by staff, citizen input has been favorable to this approach. The memo describes the funding and proposed plans. The Parks Board recommended approval of the trail concept plan as shown at its September 10 meeting. 5. Agenda Item No. 5B. Approval of Concept Plan for Bicentennial Park trail improvement. This project has been on our planned capital projects list for some time, however, we were waiting until the Bicentennial Park master schematic design plan was revised. Since that has now been done, we feel comfortable with a trail layout in the park to replace the old asphalt trail (that is deteriorated in several areas and non-existent in other areas), and tie into existing concrete trail sections. The Parks Board recommended approval of the trail concept plan as shown at its September 10 meeting. SPDC Board of Directors Board Meeting—Tuesday, September 18,2001 Page 2 6. Agenda Item No. 6A. 5-Year Capital Improvements Plan (CIP) and FY 2001-02 Capital Projects Budget. This item is the 5-year CIP with expected revenues and expenditures as discussed at your August 20 meeting. The Proposed SPDC Capital Improvements Plan (CIP) 2002-2006 shows: • projects currently underway and estimated costs to complete • projects approved for funding, but not yet started. Staff is requesting that funding continue (noted by yellow highlighting and as modified based upon previous direction by SPDC.) • New projects for FY 2001-02 (proposed) and following years. The City Council will also consider the SPDC CIP at its September 18 meeting as part of the overall Southlake Capital Improvements Plan (CIP) that includes water, streets, sewer and crime control projects. Any changes made by SPDC will be forwarded to the Council as well. 7. Other Items included in your packet for your information: • Project Status Report • (We have not received a new sales tax report since your last meeting.) We appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at 481-1527. KH STAFF CONTACT INFORMATION: Sharen Elam, Director of Finance, 481-1713 Kevin Hugman, Director of Community Services, 481-1527 Steve Polasek, Deputy Director of Community Services, 481-1543 Ben Henry, Park Planning and Construction Superintendent, 481-1584 Chris Carpenter, Senior Parks Planner, 481-1585 cy0 LAKE c,,% Southlake Girls Softball Association, Inc. P. O. Box 92643 • Southiake, Texas 76092 817-442-1555 • Web: www.sgsa.org jsima4lab 3 FTBir Tuesday, September 04, 2001 [E g l:E n C�� g-\� President (.1 V Matt Tuggey 1)) 1st Vice President r. Kevin Hugman Darryl Deutsch Director, Community Services DEPT. OF City of Southiake PARKS & RECREATION 2nd Vice President 400 N. White Chapel Jim Farley Southiake, TX 76092 Secretary Cindy O'Brien Dear Kevin: Treasurer Chris Archer The proposal submitted by the Southlake Lacrosse Association to utilize one of the outfield areas of the future softball complex at the Texas School of Baseball site is Sponsors not practical and is an invitation to discord and disappointment for both the Francine Myers lacrosse and softball associations. I am aware of this proposal through my conversations with you and, more recently, through an article in The Dallas riforms Morning News, stating that the Lacrosse Association will use the outfield areas as — Maury Buford soon as this fall. Public Relations We understand the Lacrosse Association's need for space and resources and have Bert Lacativo no interest in standing in the way of their success; however, their proposal is a bad idea for several reasons. Most importantly, since both seasons overlap, I cannot Equipment see any scenario where officials, coaches, and parents of both associations can Al Hemmelgarn avoid conflict when scheduling practices, games, scrimmages, etc. Currently, our recreational league season schedule begins as early as late January with coach look Fields and skills clinics, with regular practices beginning in early February. Our fall season Cayne Wallis runs through the middle of November. More off-season programs and longer seasons will ensue as SGSA continues to grow. Scheduling Peter Rue One of the exciting possibilities for SGSA is the potential for a first class girls' softball complex at the TSB site. To reach this goal, our hope is that the city will City/School Liaison work with our association to develop and maintain field conditions second to none. Tad Stephens The existence of a self-contained water supply and an updated irrigation system at TSB will make this goal reachable. In the past, our association has cooperated Advisor fully with Randy Chambers and Steve Polisek with their suggestion that the Jim Hardland softball fields need some "downtime" between seasons, especially during the damp winter months. Intensive use in the off-season by the Lacrosse Association will (visor ruin any opportunity to create premium softball fields and would likely cause some ny Scott areas (i.e. goals) of the fields to be unplayable. In our letter submitted to Mayor Stacy, we outlined our goals for the TSB site. We stated that the addition of a fourth field would allow our association to compete for and sponsor ASA sanctioned tournaments. SGSA has a commitment to the recreational league that does not allow for the scheduling of ASA tournaments during the recreational season. Consequently, the ASA tournaments we would like to sponsor must be scheduled in the off-season months. July, August, late November, early December, late January, and February are all possibilities. Furthermore, any SGSA teams (7-9 teams in 2001) that participate in ASA tournaments will need access to the fields for practice almost continuously throughout the year. Also note that in addition to 'B' and 'A' tournaments, our goal is to sponsor 'C' classification tournaments, those that are open to any SGSA recreational team(35 to 40 teams for 2001). I do not understand the need for lacrosse to use fields at the TSB site this fall, since it puts at risk the timely renovation and preparation of this facility for girls' softball. It was just last spring that lacrosse essentially took control of the lighted field at the middle school. In a dispute over field use, the Lacrosse Association president made it quite clear to two of our coaches that since Mr. Ledbetter provided them with a key to the lights, they were the legitimate users of the facility. This is in spite of language in the utilization agreement between the city and SGSA that grants SGSA use of this facility. Since SGSA has all but _ abandoned this facility, why does lacrosse need another? If providing SGSA with a new facility is listed as the top priority of Park Board and SPDC members, why can't we move forward with renovation plans as soon as this fall? Finally, this letter would not be complete if I offered only complaints and no solutions. As mentioned previously, the middle school location meets the requirements of lacrosse to include plenty of space, lights, and the apparent blessing of CISD and the city. With the addition of practice fields at Bob Jones and a fourth at TSB, SGSA will no longer seek the use of this field. If a softball/baseball outfield area is to be considered, why not consider the adult softball field at Bicentennial? That is... after SGSA moves to TSB. I believe that once the fields are reconfigured to ASA standards at TSB we will learn that a lacrosse field will use up not only the outfield but also some of the infield. I mention baseball outfield in jest as you and I can only imagine the response from SBA at the suggestion of using one of their outfields for lacrosse! I have learned through some casual conversations that lacrosse's membership projections from 100 to 300 next year include many residents from outside of Southlake. While SBA, GSSA, the tennis group, and others continue to recruit P members from surrounding areas, I am proud to re-emphasize that SGSA is Southlake-Carroll only. With less than one year since its inception, perhaps the Lacrosse Association would be better served by: 1.) accepting what has already been provided (the middle school location), 2.) seeking alternative playing fields through members who live in surrounding cities. 3.) like SGSA, be patient and learn that there are no quick fixes. Thank you for listening and feel free to contact me with any questions or concerns. Sincerely, Matt Tuggey President, SGSA I I +r r City of Southlake Duth a Community Services September 6, 2001 Mr. Matt Tuggey Mayor: President, Southlake Girls Softball Association Rick Stacy P.O. Box 92643 Mayor Pro Tern: Southlake, Texas 76092 W.Ralph Evans Deputy Mayor Pro Tern Dear Matt: Patsy DuPre Councilmembers: I have received your letter of September 4, 2001 expressing concern regarding the Rex Potter Keith Shankland use of fields at the Texas School of Baseball by the Southlake Lacrosse Greg Standerfer Association. Although we have discussed some of these points in the past and you Torn Stephen may be aware of some of our thoughts and plans, I would like to take this City Manager: opportunity to more fully review our plans and timing. Billy Campbell Assistant City Manager: First, the purchase of Texas School of Baseball (TSB) by SPDC and the City, was Shana Yelverton to assure SGSA of a facility that would meet its needs for the foreseeable future. City Secretary: Plans are to include funding this coming fiscal year in the SPDC Capital ndra LeGrand Improvements Plan (CIP) to renovate TSB to meet the primary goals and needs previously expressed by SGSA (i.e., 4 lighted fields, concession/restroom building, etc.). SPDC was presented the CIP at its August 20 meeting for discussion, and will consider the CIP and Fiscal Year 2001-02 Capital Improvements Budget at its September 18 meeting. Second, your concern regarding the "downtime" of the fields and the overlap of seasons, is also a concern to us. The Lacrosse Association has suggested to staff and to SPDC that the fields be designed in such a way as to accommodate lacrosse play as well. We have stated that we will look at the option, but the primary use we are planning for, and the primary reason for the purchase, is to accommodate girls softball fields. That being said, it is always a prudent approach from a cost efficiency standpoint, to look at options for maximum flexibility and diversity of use in our park facilities. We may discover that lacrosse cannot be accommodated in an "excess" outfield area, or it would cause undue damage to turf, or there are conflicts with scheduling, or the need may no longer exist if accommodations are made elsewhere. But at this time, we simply keeping all ideas open for discussion. The City will enter into a Facilities Utilization Agreement with Southlake Lacrosse Association for the use of the TSB fields in the fall (similar to the agreements we have with SGSA, SBA, and GSSA). We agreed to accommodate them this fall because there was a need and an apparent facility that could be used. We did not 400 N. White Chapel Southlake, Texas 76092 (817) 481-2374 FAX (817) 481-1594 parkrec@ci.southlake.tx.us "AN EQUAL OPPORTUNITY EMPLOYER" I feel it would impede any planned improvements to TSB and SGSA had already indicated they would not desire to use the facility until the improvements were made. In spite of what was written in the Dallas Morning News, staff does not anticipate any construction beginning prior to January 2002. This is due to the need for engineering review and design of the improvements, SGSA and Park Board/SPDC/City Council reviews, and construction bidding requirements. Finally, in regards to your suggestion of the use of the Carroll Intermediate School football field for lacrosse needs, this has been discussed and is the consensus of SPDC that the CIS field is the best practical solution for lacrosse needs. As you know though, the timeliness of any project is tied to available funding. At its August 20 meeting, the Board directed staff to reduce some existing project budget line items in order to provide funding to light the CIS football field this coming year. If approved, staff will work with the Carroll ISD on an agreement, and undertake this project as soon as possible. It is our expectation that this would then meet the needs of the Southlake Lacrosse Association for the foreseeable future. The Parks Board, SPDC and City Council have demonstrated their commitment to girls softball by undertaking this significant purchase and the planned improvements to the facility, at a total cost of nearly $3 million. I hope I have been able to answer your questions and concerns. Please feel free to contact me at (817) 481-1527 if you have any further questions. We look forward to working with SGSA in planning and designing a first class girls softball complex. Sincerely, Kevin Hugman Director of Community Services Cc: Billy Campbell, City Manager Southlake Parks Development Corporation Parks and Recreation Board I City of Southlake, Texas MEMORANDUM September 12, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Concept Plan for Royal and Annie Smith Park Trail Improvements Action Requested: SPDC approval of the proposed concept plan for Royal and Annie Smith Park trail improvements. Background Information: Smith Park is a thirteen (13) acre City park located in west Southiake along Johnson Road. The park borders Florence Elementary school to the east and is currently undeveloped. The site includes a combination of open space and trees. As part of the 2001 Parks, Recreation, and Open Space Master Plan document, a general concept plan of Royal and Annie Smith Park was developed. In an effort to provide access to the park and make it usable to surrounding residents, parks staff has begun the process of clearing portions of the property. Based on the general concept plan, a trail layout was developed for the addition of a portion of the hard trail, soft trail, and picnic pad sites. Funding in the amount of$50,000 for Smith Park improvements is currently allocated within the SPDC CIP budget. The project was placed on hold, however, until the completion of the parks system master planning process. Staff has reviewed the approved Smith Park concept plan and developed a proposed trail layout that takes into consideration the available budget, future planned improvements, and key linkages. The trail would be approximately 1,800 feet in length and eight foot in width. Picnic pad sites with soft trail linkages would also be included. Following approval, staff will seek sealed bids on the project with a proposed construction start date of November 2001. Financial Considerations: The cost for the proposed trail improvements is estimated at $45,000 and would include earthwork and drainage. Project contingency in the amount of ten percent will also be assigned to the project. The fiscal year 1998-99 SPDC Budget allocated $50,000 for improvements at Smith Park. Citizen Input/ Board Review: The Parks Board reviewed and recommended approval (5-0) at their September 10, 2001 meeting. r"7 -/ Billy Campbell, City Manager September 12, 2001 Page 2 During 2000 and 2001, staff and the consulting firm of Schrickel, Rollins and Associates held numerous public meetings (SPIN) and meetings with the Parks Board, P&Z, and City Council regarding the development of the Parks, Recreation, and Open Space Master Plan which includes the Royal and Annie Smith concept plan. Citizens from the surrounding neighborhoods have expressed a desire for trails and picnic areas as some of the first improvements to the park. Legal Review: Not Applicable. Alternatives: SPDC input on the proposed trail layout. Supporting Documents: - Smith Park site plan with proposed trail layout. Staff Recommendation: Approval of the proposed concept plan for Royal and Annie Smith Park trail improvements. \Parks&Recreation\BOARDS\SPDC\MEMOS\Olmemos\9-01\SmithParkTrail.doc • V. o _ONSOV AL24D lRQV VARIES) r-- r I s lr,£ WI:t ALcAll I ;I' tom. � .,r Lff-r tJI-n.12.14..r..nf - 1..14-1, -76 • I I C. I.1-'. I ?CO2 . .\ . 1,,, ,,; ...;„.s,: \ T'P.tren1* I st- 8 Ali_ ' I % - . .. .0 .. 4` I - I. .__ .`• `ti 11ZA.1c CGfJf..IECflc. J i • -fie .5-0v i,Eg Lim 41- , 1 ,.. '..4./..d N .., t I , ,, 7 1�, I K , I , 4,s . -, 1 ,.. ... ;kJ"' ,,,-.0-ar A.. ...t," it 1 411111! _......-____ 1 1 1t ! \NI 1 i 260 City of Southlake, Texas MEMORANDUM September 12, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Concept Plan for Bicentennial Park Trail Improvements Action Requested: SPDC approval of the proposed concept plan for Bicentennial Park trail improvements. Background Information: Bicentennial Park is a seventy-two (72) acre City park located on the northwest corner of FM 1709 and White Chapel Boulevard. The park includes ten (10) lighted ball fields, the tennis center, an in-line hockey court, Adventure Alley playground, community center, lodge, pavilions, picnic tables, benches, parking lots, and open space. Bicentennial Park is the most visible and heavily utilized park within the City's park system. As part of the 2001 Parks, Recreation, and Open Space Master Plan document, the master plan of Bicentennial Park was revised to include new P construction and identify future improvements. One such improvement is the addition and replacement of trails within the park. Funding in the amount of $99,748 for Bicentennial Park trail improvements is currently allocated within the SPDC CIP budget, however, the project was placed on hold until the completion of the master planning process. Staff has reviewed the approved Bicentennial Park master plan and developed a proposed trail layout that takes into consideration the available budget, future planned improvements, key linkages, and areas in critical need of replacement/improvement. The trail would be approximately 2,500 feet in length and would vary in width between eight foot and ten foot based on its tie in to existing trails. Following approval, staff will seek sealed bids on the project with a proposed construction start date of November 2001. Financial Considerations: The cost for the proposed trail is estimated at $90,000, and includes associated earthwork and drainage. Project contingency in the amount of ten percent will also be assigned to the project. The fiscal year 1998-99 SPDC Budget allocated $100,000 ($99,748 remains) for trail improvements at Bicentennial Park. Citizen Input/ Board Review: Parks Board reviewed and recommend approval (5-0) at their September 10, 2001 meeting. Billy Campbell, City Manager September 12, 2001 Page 2 During 2000 and 2001, staff and the consulting firm of Schrickel, Rollins and Associates held numerous public meetings (SPIN) and meetings with the Parks Board, P&Z, and City Council regarding the development of the Parks, Recreation, and Open Space Master Plan which includes the Bicentennial Master Plan. Legal Review: Not Applicable. Alternatives: SPDC input on the proposed trail layout. Supporting Documents: Bicentennial Park site plan with proposed trail layout. Staff Recommendation: Approval of the proposed concept plan for Bicentennial Park trail improvements. N:\Parks&Recreation\BOARDS\SPDC\MEMOS\O1 memos\9-01\Bicetennial Trail.doc p 7X3cL I I ff ...._i-t:..o,FF i<_ t`t,454.1,AcEttE 1J r e3-J' tt, ----, Jr I •IL of — ..-----)r----1 == F.:li '-'4:11) I latj (1-: c"---- 7 a. ... uuuuuwu _ t U 111 l'-'3''''''................ ........N ; i µ r-i 4,91 W 141) E S \--------------- �.• a GRAPHIC SCALE i:'44° . 1 L1. T >.C"" it 75.17. 9 to _ II II C AI AN AN ,..�ff. . leh c.) rii,;:ti il 1 ill oo • • de NI NI BR . . N.H. \ 1 rinci _— EN. r70q IS I CELITC.LUIAL 'PA fa IC City of Southlake, Texas MEMORANDUM September 13, 2001 TO: SPDC Board of Directors FROM: Kevin Hugman, Director of Community Services (x1527) SUBJECT: 5-year Capital Improvements Plan and FY 2001-02 Capital Projects Budget Action Requested: SPDC approval of the 5-year Capital Improvement Plan (CIP) and FY 2001- 02 Capital Projects Budget Background Information: This item was brought before the SPDC Board of Directors at your meeting in July to acquaint the Board with the scope of CIP projects that had been: • suggested by staff and/or the Park Board • listed from proposed implementation of the Parks, Recreation and Open Space and/or Trail System Master Plans • had been suggested by various organizations • or had otherwise been listed due to particular parks-related needs. At your August meeting, a five year plan was presented based on (1) the priorities discussed by the Park Board and SPDC, and (2) expected revenues and expenditures by fiscal year. SPDC discussed the plan and directed staff to review budget options to allow funding in FY 2001-02 for lighting improvements to the Carroll Intermediate School (CIS) football field for use by the Southlake Lacrosse Association. SPDC discussed reducing the Nature Center funding to $10,000, and reducing FY 2001-02 land acquisition funding to an appropriate level to gain the necessary $150,000 funding for the CIS field. Staff has made these changes to the CIP. No other changes have been made except to the format These items also appear in the overall City of Southlake CIP budget that will be presented to City Council on its September 18, 2001 agenda. Financial Considerations: The CIP ranks projects by priority as directed by Parks Board and SPDC. Those projects not funded in the upcoming fiscal year are placed in the next available fiscal year by priority for the remaining four years, with consideration of available funding by project year. Citizen Input/ Board Review: • Park Board, SPDC and City Council approved the current three-year CIP on October 17, 2000. • The Park Board suggested priority ranking of new projects at the February 2001 Park Board Retreat. • The CIP Technical Committee preliminarily ranked the projects. • The Park Board also ranked the same projects (7/9/01). • SPDC was presented with the projects and descriptions at the July meeting • SPDC discussed a preliminary five year Capital Improvements Plan at its August 20 meeting. Legal Review: Not Applicable. Alternatives: Input toward the 5-year CIP and FY 2001-02 Capital Projects budget as desired. Supporting Documents: Supporting documents include the following: • Spreadsheet - "Proposed SPDC CIP, 2002 - 2006" • City of Southlake Capital Improvements Plan (CIP) dated 9-14-01 . Staff Recommendation: SPDC review and approval of the proposed 5-year Capital Improvement Plan (CIP) and FY 2001-02 Capital Projects Budget. PROPOSED SPDC Capital Improvements Plan(CIP)2002-2006 Actual as Estimate to Existing Proposed Exiatiltg ' Proposed Proposed Proposed Proposed 7/3110la Complete Total Budgeted FY 2000/01 FY 2000/01 FY 2000/01 FY 2000/01 FY 2001102 FY 2001/02 FY 2062103 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Carry Forward Balance $ 3,111,963 $ 3,111,963 $ 3,111,963 $3320,071 $ 3,320,071 $ 1,080,821 $ 89,801 $ 162,601 $ 20,401 $ 1,787,201 Interest earnings $ 102,290 $ 72,710 $ 175,000 $ 175,000 $ 125,000• $ 125,000 $ 175000 $ 150,000 $ 150,000 $ 125,000 $ 125,000 Oper Fund Transfer $ 241,000 $ 241,000 $ 241,000 $ • 100,000 $ - $ 100,000 $ - $ - $ - $ - Grant Proceeds $ 219,937 $ - $ 219,937 $ 500,000 $ - -: $ 280,063 $ - $ - $ - Donations/Matching $ 46,521 $ 98,335 $ 144,856 $ 147,000 $ ? $ 100,000 $ ' $ 100,000 $ 100,000 $ 100,000 $ 100,000 Bond Proceeds $ 4,455,000 $ - $ 4,455,000 $ 4,400,000 $ i $ - $5,500,000 $ 5,500,000 $ - $ 4,000,000 $ - Total Proceeds $ 4,823,748 $ 412,045 $ 5,235,793 $ 5,463,000 $ 225,000 $ 505,063 $ 5,775,000 $ 5,750,000 $ 250,000 $ 4,225,000 $ 225,000 Total Available Funds $ 7,935,711 $ 412,045 $ 8,347,756 $ 8,574,963 $3,545,071 $ 3,825,134 $7,655,871 $ 5,839,801 $ 412,601 $4,245,401 $ 2,012,201 Expenditures Matching Funds $ - $ - $ - $ - $ 100,000 i $ 200,000 $ 10000t}`. $ 200,000 $ 200,000 $ 200,000 $ 200,000 Fiscal Year 98-99"' $ 86 $ 10,000 $ 10,086 $ 11,000 Fiscal Year 99-00" $ 10,000 $ 56,670 $ 66,670 $ 83,000 Fiscal Year o0-01 $ 10,600 $ 130,000 $ 140,600 $ 200,000 Joint Use $ - $ 5,090 $ 5,090 $ 20,000 $ 20,000; $ 20,000 $ 20,000` $ 20,000 $ 20,000 $ 20,000 $ 20,000 Special Projects $ 19,184 $ 4,000 $ 23,184 $ 50,000 $ `',50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Bob Jones Park Bob Jones Development"- $ 1,515,367 $ 1,507,482 $ 3,022,849 $ 3,197,500 $ 200,000; $ 200,000 $ 350,000 $ 300,000 $ - $ - $ - RR Building($300,000) Well&Aeration($150,000) Carryover funds FY99$832,500 Contingency funds of$115,000 Capping Wells $ - $ - $ 20,000 $ Bob Jones Bleachers $ 24,191 $ 24,191 $ 35,000 $ - Nature Center Imprvments $ - $ - $ - $ 100,000 $ $ 10,000 Bicentennial Park Bicentennial Park(Trail) $ - $ - $ - $ 99,748 $ 99,748 Bic Park Volleyball'Improv. $ - $ - $ 30,000 $ $ 30,000 Tennis Pro-Shop Construction $ 22,622 $ 22,622 $ 17,491 Baseball Warm-up Area $ 6,330 $ 6,330 $ 13,000 $ Concession Stand NC units $ 6,418 $ 11,582 $ 18,000 $ 18,000 $ Girls Softball Complex $ - $ - $ 1,100,000 $ $ 700,000 Light basketball courts $ - $ $ 50,000 Bicentennial Landscape Imprvmts $ - $ $ 100,000 . Junior in-line hockey rink $ - $ $ 720,000 Neighborhood Parks Smith Park $ - $ - $ - $ 50,000 $ $ 50,000 Lonesome Dove Park(Trail*" $ 48,259 $ 11,772 $ 60,031 $ 60,000 $ Neighborhood park development $ - $ $ 150,000 $ 150,000 $ 100,000 $ 500,000 $ 500,000 Trails Development Trail Signage $ - $ - $ 10,000 $ Continental Trails"' $ - $ 320,000 $ 320,000 $ 320,000 Cotton Belt Trail-'- $ 21,032 $ 21,032 $ 48,000 ongoing trail implementation $ - $ - $ 150,000 $ 150,000 Rec Center Development Rec Center Planning $ - $ 12,000 $ 12,000 $ 550,000 $ $ 500,000 Rec Center Construction $ - $ - $ 700,000 4 $ 600,000 $ 5,000,000 $ 4,400,000 $ - $ - $ - Rec Center site development $ - $ $ 400,000 Joint Utilization Projects Natatorium $ - $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $„ 250000 $ 250,000 $ - $ - $ - Lights--CIS football field $ - Miscellaneous Land Acquisition $ 24,463 $ 750,537 $ 775,000 $ 775,000 $ , l $ 340,000 $ 900,000 Parks Maintenance Facility $ - $ Total Project Expenditures $ 1,684,361 $ 3,343,324 $ 6,027,686 $ 7,307,739 $ 1,570,000 $ 3,599,748 $ 5,770,000 $ 5,370,000 $ 370,000 $ 2,370,000 $ 1,640,000 Reserve(6%) $ 175,760 $ `94,200` 135,585 •$ 346,200 I $ 307,200 $ 22,200 $ 88,200 $ 98,400 Total Proceeds Less $ 6,251,350 $ 3,320,071 $ 1,091,464 $ 1,880,871 : $ 89,801 $ 1,539,671 $ 162,601 $ 20,401 $ 1,787,201 $ 273,801 Ill Total Commitments --Projects with carryover funds from previous fiscal years Highlighted projects not started/recommended for carry forward. SPDC-CIP 2002-06b.xis \ R _ 9/14/01 City of Southlake CIP • 9/14/01 PRIOR TRANSP. WATER SEWER UTILI FUNDING FY 2001-02 FY 2002-03 FY 2003-04 FY 2004-05 FY 2005-06 TOTAL IMPACT FEE IMPACT FEE IMPACT FEE GEN.FUNDS FUN SUBTOTAL 1,435,250 7,875,000 25,275,520 6,039,000 5,918,000 2,811,000 49,353,770 2,002,000 855,000 0 4,454,000 56 SANITARY SEWER PROJECTS 1 CASEY COURT(OAKS ADDITION)SEWER 7,000 34,000 41,000 i 2 N-2 OR N-4 SEWER INTERCEPTOR 580,500 580,500 3 QUAIL CREEK ESTATES,WOODLAND HEIGHTS SEWER 194,000 1,050,000 1,244,000 194 4 S.KIMBALL S-7 SEWER LINE 387,000 387,000 387,000 GARDEN ADDITION,HEATHERWOOD ESTATES,HERSHAW ESTATES,LOMA VISTA(WEST . 5 SIDE),ROYAL OAKS ESTATES,TWIN CREEK ESTATES SEWER 202,500 1,706,000 1,908,500 1,70E SUBTOTAL 202,500 2,874,500 1,084,000 0 0 0 3,580,500 0 0 967,500 0 1,907 WATER PROJECTS 1 12"WATER LINE ALONG E.DOVE FROM N.CARROLL TON.KIMBALL 81,000 408,000 489,000 0 2 12"WATER LINE ALONG E.HIGHLAND FROM N.CARROLL TO N.KIMBALL 64,000 323,000 387,000 0 3 12"WATER LINE ALONG N.CARROLL FROM DOVE TO HIGHLAND 64,000 323,000 387,000 0 4 12"WATER LINE ALONG N.PEYTONVILLE FROM FM 1709 TO RAVEN BEND 45,000 450,000 495,000 0 5 12"WATER LINE ALONG RANDOL MILL FROM FLORENCE TO FM 1709 54,000 245,000 299,000 54,000 6 12"WATER LINE ALONG S.CARROLL FROM FM 1709 TO E.CONTINENTAL 64,000 323,000 387,000 0 7 12"WATER LINE AND SEWER LINE ALONG SHADY OAKS FROM HIGHLAND TO DOVE 111,000 553,000 664,000 55,500 55,500 8 20"TRANS.WATER LINE ALONG SH 114 FROM TOWN CTR TO N.WHITE CHAPEL 73,710 100,000 760,000 933,710 100,000 9 FLORENCE 1.5 MG ELEVATED WATER TANK 3,000,000 3,000,000 0 • 10 N.PEYTONVILLE 8"WATER LINE(LOW PRESSURE PLANE) 365,000 365,000 0 11 REDUDNANT WATER SUPPLY(THROUGH KELLER ALONG FLORENCE TO P.S.#2) 2,567,417 1,418,500 2,567,000 2,318,000 8,870,917 1,418,500 SUBTOTAL 2,686,127 1,683,500 4,763,000 3,695,000 3,450,000 0 16,277,627 0 1,628,000 55,500 0 0 PUBLIC SAFETY 1 NORTH DPS FACILITY 13,365,227 13,365,227 2 FIRE PUMPER IN THE NORTH DPS FACILITY 450,000 450,000 0 3 FIRE PUMPER IN THE EAST DPS FACILITY 450,000 450,000 0 4 AMBULANCE IN THE WEST DPS FACILITY 160,000 160,000 0 5 AMBULANCE IN THE NORTH DPS FACILITY 160,000 160,000 0 L • SUBTOTAL 0 0 0 0 14,135,227 450,000 14,585,227 0 0 0 0 0 ( COMMUNITY SERVICES 1 BOB JONES DEVELOPMENT 3,197,500 200,000 300,000 3,697,500 2 RECREATION CENTER 1,100,000 4,400,000 5,500,000 2 GIRLS'SOFTBALL COMPLEX 700,000 700,000 3 NATURE CENTER IMPROVEMENTS 10,000 10,000 4 SAND VOLLEYBALL COURTS 30,000 30,000 5 NATATORIUM 500,000 500,000 250,000 1,250,000 6 MATCHING FUNDS 200,000 200,000 200,000 200,000 200,000 1,000,000 7 JOINT USE 20,000 20,000 20,000 20,000 20,000 100,000 8 SPECIAL PROJECTS 50,000 50,000 50,000 50,000 50,000 250,000 9 SMITH PARK IMPROVEMENTS 50,000' 9 BICENTENNIAL PARK LANDSCAPE IMPROVEMENTS 100,000 100,000 9 JUNIOR IN-LINE HOCKEY RINK 720,000 720,000 10 LACROSSE FACILITY:LIGHTING OF CIS FIELD 150,000 150,000 11 TRAIL PLAN IMPLEMENTATION 150,000 150,000 300,000 12 LAND ACQUISITION 340,000 900,000 1,240,000 13 RECREATION CENTER SITE DEVELOPMENT 400,000 400,000 14 LIGHT BASKETBALL COURTS 50,000 50,000 15 NEIGHBORHOOD PARK DEVELOPMENT 150,000 150,000 100,000 500,000 500,000 1,400,000 16 BICENTENNIAL PARK TRAIL 99,748 99,748 SUBTOTAL 0 3,599,748 5,370,000 370,000 2,370,000 1,640,000 16,997,248 0 0 0 0 0 TOTALS 17,785,132 19,589,748 42,398,600 11,661,000 26,283,227 5,311,000 126,095,707 2,002,000 2,533,000 1,073,000 7,911,000 2,471, IN City of Southlake CIP • 9/14/01 Indicates New Projects EXPENDITURES FY 2001/2002 FUNDIP PRIOR TRANSP. WATER SEWER UTIL FUNDING FY 2001-02 FY 2002-03 FY 2003-04 FY 2004-05 FY 2005-06 TOTAL IMPACT FEE IMPACT FEE IMPACT FEE GEN.FUNDS FUI DRAINAGE PROJECTS 1 DOVE CREEK DRAINAGE IMPROVEMENTS 100,000 1,000,000 1,100,000 0 2 MISCELLANEOUS DRAINAGE 200,000 200,000 200,000 200,000 200,000 1,000,000 200,000 3 SOUTH KIRKWOOD BRANCH CHANNEL IMPROVEMENTS 360,000 360,000 0 4 STORMWATER PHASE II*(SEE NOTES BELOW) 247,000 200,000 200,000 647,000 247,000 5 VERSAILLES CHANNEL(INSTALL 2-7'x3'CULVERTS) 547,000 547,000 0 SUBTOTAL 100,000 447,000 1,760,000 947,000 200,000 200,000 3,654,000 0 0 0 447,000 MISCELLANEOUS PROJECTS 1 DEVELOPER REIMBURSEMENT FOR OVERSIZING UTILITIES 100,000 100,000 100,000 100,000 100,000 500,000 50,000 50,000 2 PUBLIC WORKS CENTER IMPROVEMENTS 300,000 350,000 400,000 1,050,000 300,000 3 SIDEWALK ALONG VARIOUS ROADWAYS 110,000 110,000 110,000 110,000 110,000 550,000 110,000 SUBTOTAL 0 510,000 560,000 610,000 210,000 210,000 2,100,000 0 50,000 50,000 410,000 TRAFFIC MANAGEMENT BOND PROGRAM 1 TMB PROPOSITION ONE(INTERSECTION IMPROVEMENTS AND DECELERATION LANES) 10,181,255 1,500,000 1,411,080 13,092,335 1,500,000 2 TMB PROPOSITION TWO(SH 114 URBAN DESIGN CONSTRUCTION) 950,000 600,000 600,000' 2,150,000 600,000 3 TMB PROPOSITION THREE(HIKE/BIKE TRAILS) 2,230,000 500,000 1,575,000 4,305,000 500,000 13,361,255 2,600,000 3,586,080 0 0 0 19,547,335 0 0 0 2,600,000 STREET PROJECTS f 1 BREWER ROAD(FLORENCE DR TO 1200 FT SOUTH)\ 198,000 198,000 0 2 BRUMLOW CONSTRUCTION(CONTINENTAL TO SH 26) 2,558,000 2,558,000 'CT) 3 CROOKED LANt(S.KIMBAL TO NOLEN DR) 875,000 875,000 • 0 4 DURHAM SCHOOL ROAD(WHITE CHAPEL TO SHADY OAKS) 1,556,000 1,556,000 0 5 E.BOB JONES RECONSTRUCTION(N WHITE'S CHAPEL TO 4200 FT EAST) 35,000 693,000 728,000 0 6 E.CONTINENTAL(BRUMLOW TO CROOKED)(REHABILITATION)) . 845,000 845,000 0 7 E.CONTINENTAL(SOUTH CARROLL TO BYRON NELSON) 978,000 978,000 0 8 FLORENCE ROAD REHAB(PEARSON TO RANDOL MILL) 987,000 987,000 0 9 SILVERWOOD RECONSTRUCTION(1300 FT NI OF CONTINENTAL TO 750 FT EAST) 245,000 245,000 245,000 - 10 JOHNSON ROAD REHABILITATION(PEARSON LANE TO RANDOL MILL) 1,200,000 230,000 1,430,000 23 11 MISCELLANEOUS PAVEMENT REHABILITATION(INCLUDING MISSION HILLS) 428,000 300,000 300,000 300,000 300,000 1,628,000 428,000 12 N.CARROLL AVE.(FEDERAL WAY TO SH 114)(ULTIMATE ROADWAY)(12"WATER LINE) 335,000 2,160,000 2,495,000 335,000 13 N.PEARSON LN.REHAB(1709 TO FLORENCE) 874,000 874,000 0 14 N.WHITE CHAPEL(SH 114 TO SWEET STREET)(ULTIMATE ROADWAY) 1,008,000 3,360,000 4,368,000 0 15 N.WHITE CHAPEL(EMERALD BLVD.TO SH 114)(ULITMATE ROADWAY) 994,000 4,935,000 5,929,000 994,000 16 PAVEMENT MANAGEMENT SYSTEM IMPLEMENTATION 150,000 150,000 150,000 17 PRIVATE STREET RECONSTRUCTION 2,313,000 2,313,000 0 18 S.CARROLL AVE.(FM 1709 TO BREEZE WAY)(ULTIMATE ROADWAY) -2,399,000 2,399,000 S.KIMBALL FROM FM 1709 TO HERITAGE BUSINESS PARK/E.CONTINENTAL FROM 19 CROOKED TO S.KIMBALL 3,751,000 3,751,000 0 20 S.KIMBALL(CROOKED LANE TO CONTINENTAL)-HALF OF ULTIMATE 1,305,000 1,305,000 208,0.00 1,097,000 21 S.WHITE CHAPEL(FM 1709 TO CONTINENTAL)(ULTIMATE ROADWAY) 556,000 3,060,000 3,616,000 0 SADDLE RIDGE RD., SAM BASS RIDGE,SODA RIDGE,SHUMAKER,SUNSHINE,SWEET 111,250 240,000 1,763,520 240,000 22 STREET REHAB 2,114,770 23 SHADY OAKS(FM 1709 TO DURHAM JR HIGH) 611,000 611,000 __ 0 24 T.W.KING REHAB(BOB JONES TO LAKE GRAPEVINE) 987,000 987,000 0 T.W.KING REHAB.(SH 114 TO SOUTH OF BOB JONES),12"WATER LINE(P.S.#2 TO WEST 880,000 50,000 496,000 33 25 BOB JONES) 880,000 UNION CHURCH/S.PEARSON RECONSTRUCTION;12"WATER LINE ALONG UNION 89,000 2,438,000 26 CHURCH AND S.PEARSON 2,527,000 805,000 1,633,000 27 W.BOB JONES REHAB&12"WATER LINE(N.WHITE'S CHAPEL TO TW KING) 781,000 781,000 0 0 28 W.HIGHLAND REHAB(SH 114 TO WHITE CHAPEL) 995,000 995,000 0 29 FM 1709 AT NOLEN DRIVE TRAFFIC SIGNAL 165,000 165,000 165,000 30 CARLISLE RECONSTRUCTION(CAROLL AVENUE TO RAINBOW STREET) 600,000 600,000 0 31 DOVE RD(SH114 TO KIRKWOOD) 465,000 465,000 465,000 SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report September 14, 2001 BICENTENNIAL PARK Park Trail - F.Y. 1998-99 Status: SPDC approved $100,000 for internal park trail improvements in FY 1999-2000. A concept plan was presented and approved by the Park and Recreation Board on September 10, 2001. BOB JONES PARK Phase II with TPWD Grant- Design - Phase II Contract Began: January 3, 2000 Consultant: Cheatham Associates Design Contract: $178,752.00 Status: The site plan was presented and reviewed by SPIN #1, the Parks and Recreation Board, and SPDC and City Council. The Texas Parks and Wildlife Department and the U.S. Army Corp of Engineers have approved completed plans.Construction had been progressing well until vandalism on July 15, 2001 took the playground and soccer concession building. Recent meetings with the Contractor determine that grassing of the ballfields will be completed in early September, 2001.The Texas Parks and Wildlife Department is aware of the circumstances at Bob Jones Park and agreed to provide extensions of time as necessary. Nature Center Planning - Status: Recommended improvements to the donated facilities were developed by the architectural design firm of Schutts Magee Associates, Inc. Necessary improvements and expected costs were presented to Park Board in May for input. Primary utilities to the facility are installed and complete. NEIGHBORHOOD PARKS Noble Oaks Park- F.Y. 2000-01 Status: The perimeter 8-foot pathway along South Carroll Avenue is substantially complete. A basic concept plan for the park is included in the approved Park, Recreation and Open Space Master Plan. However,funding does not exist for additional improvements at this time. Page 1 111 Koalaty Park- F.Y. 2000-01 Status: All requested improvements previously planned are complete. Royal and Annie Smith Park—F.Y. 1999-00 Status: SPDC approved $50,000 for planning and construction of initial park improvements in FY 1999-2000. The conceptual park plan is included within the Parks, Recreation, and Open Space Master Plan update. Park maintenance staff has begun clearing and grubbing of the site. Arrangements/plans are being made for removal of the house and garage A concept trail plan was presented and approved by the Park and Recreation Board on September 10, 2001. Lonesome Dove Park- F.Y. 1998-99 Status: All requirements of the developer's agreement are addressed. Pavilion lighting, irrigation and playground improvements are complete. SPIN and the Park and Recreation Board have accepted the loop walk improvements. Construction is complete on the boardwalk and concrete sidewalk. Park improvement workday with the neighborhood is being planned for Fall, 2001. "Chesapeake" Park- F.Y. 1999-2000 Status: Matching funds with the developer were approved for construction. The trails,playground, benches, and fountain have been installed. Irrigation and hydromulch is substantially complete. Trees and shrubs are scheduled for planting in Fall, 2001. "Sheltonwood" Park- F.Y. Status: A basic concept plan for the park is included in the approved Park, recreation and Open Space Master Plan. No funding exists for improvements at this time. LINEAR PARKS AND TRAILS Continental Boulevard Trail(White Chapel to Davis)-F.Y. 1998-99 Design - Phase II Contract Completed: Consultant: Dunaway Associates, Inc. Status: Construction of the designed 6-foot pathway is substantially complete within areas not affected by road improvements. Page 2 COMMUNITY FACILITIES Recreation Center- Status: Based on City Council direction, staff submitted a grant application on July 31, 2001 for the Recreation Center. Park Board has reviewed the recreational components to incorporate in the preliminary plan. MATCHING FUNDS—COMMUNITY GROUPS Southlake Baseball Association— Approved by SPDC: Status: Proposed shade structures around the baseball backstops of fields #4, #5, #6, #7, #8, #9, and #10 have been approved by SPDC and City Council. Engineering documents are approved with project completion September 21, 2001. Southlake Girls Softball Association— Southlake Equestrian Association- - Approved by SPDC: September 27, 1999 / Approved by Park Board: September 13, 1999/March 19, 2001 Status: SPDC approved $10,000 at the September 1999 meeting to install various items requested by the Southlake Equestrian Association. Completion of the northern parking lot continues. Grant components have begun with a completion date offal!, 2001. Northeast Tarrant Tennis— Approved by SPDC: September 27, 1999 Approved by Park Board: August 9, 1999 Status: NETT has issued a check to the City in the amount of$2,500 towards their matching requirement. Funds have been used to purchase various components including trash receptacles, tables, chairs, watercooler stands, etc. Senior Tree Farm#1 - Approved by SPDC: January 16, 1998 Approved by Park Board: December 8, 1997 Status: Many of the trees will be planted in Chesapeake Park when ready. Page 3 P Senior Tree Farm#2 — Approved by SPDC: Approved by Park Board: Status: All project requirements are completed. The Texas Forest Service grant money assisted in the planting of five hundred and twenty-eight (528) trees at Senior Tree Farms #1 and #2, utilizing five hundred and eighty-three (583) volunteer hours. Senior Tree Farm#3— Approved by City Council: June 15, 1999 Approved by Park Board: June 7, 1999 Status: The Texas Forest Service Grant of$8,600 ($4,300 Grant Award with a $4,300 Required Match or in-kind services) began on October 1, 1999. The third phase has been established as an extension to Tree Farm #2 located at 275 Shady Oaks. Four hundred(400) saplings (Lacebark Elm, Cedar Elm, Shumard Oak) were. planted on February 12, 2000. JOINT-USE PROJECTS Joint-Use Projects - Status: City Council approved an interlocal agreement May 15, 2001 with St. Martin-in-the-Fields Episcopal Church for use of additional land for a practice ballfield. Site grading, irrigation, and grassing is complete with backstop installation to begin this week Signage for all Parks- Status: Available as needed. P Page 4 SPECIAL PROJECTS F.Y. 2000- Complete $ 2,817.85 Bicentennial Park Erosion Control. Complete $ 3,000.00 Tree Transplanting at Bob Jones Park. Complete $14,604.00 Bicentennial Park Phase II Wrought Iron Fencing. Complete $ 499.00 Tennis Center Pro-Shop Window Tinting. Complete $ 459.00 Tennis Center Signage. Complete $ 1,300.00 Bob Jones Park Water Well Discharge Piping. Complete $ 1,657.50 Bicentennial Park Pond Aeration Electric Complete $ 3,619.70 Bicentennial Park Ballfield Concrete Improvements Complete $ 1,000.00 Senior Tree Farm Capital Items. Complete $ 6,000.00 Bicentennial Park Bermuda Hydro-mulch. Complete $ 3,356.83 Bicentennial Park Baseball Security Lighting Total $37,228.87 F.Y. 2001 - In Progress $ 1,500.00 Bicentennial Park Trinity Well Repairs In Progress $ 5,000.00 • Tree Transplanting Complete $ 3,486.00 Bicentennial Park Ballfield Irrigation#4, #5, and#10 Complete $ 3,500.00 Lonesome Dove Park Grubbing and Clearing Complete $ 4,000.00 Bob Jones Roll-off Dumpsters Complete $ 1,600.00 Lonesome Dove Park Furniture Complete $ 5,000.00 Chesapeake Water Well Upgrade Complete $ 1,599.96 Speakers for Sound System Complete $ 2,730.00 Bicentennial Water Storage Level Indicator In Progress $ 4,000.00 Bicentennial Waterscape components Total $32,415.96 N:\Parks&Recreation\BOARDS\SPDC\PROJ-STA\prof-s07.doc Page 5