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2001-07-23 City of Southlake, Texas MEMORANDUMC)3 July 19, 2001 TO: SPDC Board of Directors FROM: Kevin Hugman, Director of Community Services SUBJECT: Board Meeting— Tuesday, t1y 2 a 3, 2001 1. Agenda Item No. 2. Executive Session. At this time, we do not have anything to discuss with you in executive session. 2. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the Board about non-agenda items. During this proceeding it is important that the Board not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Boards' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Board or 4) request that the Chair put the item on a future agenda for the Board to discuss or consider. 3. Agenda Item No. 5A. Approval of the minutes of the regular SPDC meeting held June 19, 2001 and the Special SPDC meeting held June 26, 2001. If you have corrections to the meeting minutes, please let Secretary to the City Manager Kim Bush know in advance or make it part of the motion for consideration. Kim can be reached via e-mail at kbush(a�ci.Southlake.tx.us or by calling her at 481-1420 4. Agenda Item No. 6A. Award of bid to Choate Irrigation for irrigation improvements at Chesapeake Park. As you may know, the land for this park was dedicated to the City by the original developer of Chesapeake Place. An SPDC Matching Funds grant was approved in February of 2000 with Vista Oaks Development for the construction of Chesapeake Park. Due to the lack of progress and quality of work provided, the City took the project over in March of 2001. The developer paid to the City $35,826 to cover their remaining construction costs. In addition, $35,794 in unspent matching funds also remains to cover the costs of final grading, irrigation, and landscape installation. The project is scheduled for completion this fall. The packet item cover memo describes the irrigation improvements planned and the bids received. This item is one of the major items left to complete this phase of the park construction. Staff recommends approval of the bid to Choate Irrigation in the amount of $38,776. 5. Agenda Item No. 6B. Award of bid to Sturdisteel Company for bleachers and approval of Change Order #1 for additional bleachers. The packet item cover memo describes the bids received. The bleachers are budgeted in the FY 2000-01 SPDC CIP for Bob Jones Park soccer fields. Change Order #1 is to purchase additional bleachers for the soccer SPDC Board of Directors Board Meeting—Monday, July 23, 2001 ■ Page 2 fields and for the Southlake Tennis Center, to take advantage of the vendor price offered. Staff recommends approval of the award of bid and Change Order #1 to Sturdisteel Company, for a total amount of$17,068. 6. Agenda Item No. 6C. Award of bid to R.J. Thomas Manufacturing Company for park benches. This item is also related to item 6B and is part of the budget item for bleachers and benches for Bob Jones Park soccer fields. Staff recommends award of the bid to R.J. Thomas Manufacturing Company in the amount of$6,726.20. 7. Agenda Item No. 6D. Proposed 5-Year Capital Improvements Plan (CIP) priority rankings. As part of the annual budget process, parks capital projects are reviewed and prioritized. A five year Capital Improvements Plan (CIP) is developed, with the upcoming fiscal year projects being considered and approved as the capital projects budget, and the remaining years' projects being planned. This year, staff undertook a different process to review and rank all capital projects prior to being presented to the various boards and City Council. This process, briefly explained in the packet item cover memo, sought to approach the review and prioritization with specific, objective criteria. The results of the staff ranking are included in your packet. The projects were discussed with the Park Board at their July 9 meting and they gave input as to ranking of the projects as well, which is also included in your packet. We will discuss the projects in detail with you and get your direction as to priorities. Before next month's meeting, staff will use the project priority ranking to develop a Fiscal • Year 2001-02 Capital Projects Budget and 5-Year Capital Improvements Plan (CIP) based on expected revenues and expenditures. The FY 2001-02 budget and 5-year CIP will be brought before SPDC and City Council for consideration and adoption. 8. Agenda Item No. 7A. Programming and Design of Proposed Recreation Center. At your last meeting, you directed staff to proceed with the grant application to Texas Parks and Wildlife, and further directed staff to reduce the facility size and construction budget. We have been unable to discuss this further direction with the architect since he is out of town until next Monday. We will try our best to accomplish the Board's direction without deleting any of the functional areas, by reducing the sizes of the areas and/or by alternative designs. However, should we find that certain functional areas will become unusable due to the size, we are uncomfortable in making the choices as to which programming items/functional areas should be deleted without your input. Since the grant application deadline is rapidly approaching, we would like your direction and thoughts as to what items can be deleted if that becomes necessary. We are also hoping to have the architect at your meeting to answer questions and provide input. 9. Agenda Item No. 7B. Board meeting dates and times. Since our recent meetings have pushed the City Council work sessions, Board President Evans has suggested that perhaps I the meetings need to be changed to another day. We have put this item on your agenda to get input from the board. There are no packet materials associated with this item. SPDC Board of Directors Board Meeting—Monday, July 23, 2001 ■ Page 3 10. Agenda Item No. 7C. Sales tax report. The monthly sales tax report is included in your packet. 11. Agenda Item No. 7D. Project Status Report. The monthly status report is included in your packet. 12. Also included in your packet is the Project Budget Status Sheets for FY 2000 and FY 2001, showing each project approved budget, awarded budget, and expenditures to date. We appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at 481-1527. KH STAFF CONTACT INFORMATION: Sharen Elam, Director of Finance, 481-1713 Kevin Hugman, Director of Community Services, 481-1527 Steve Polasek, Deputy Director of Community Services, 481-1543 Ben Henry, Park Planning and Construction Superintendent, 481-1584 • Chris Carpenter, Senior Parks Planner, 481-1585 I City of Southlake, Texas MEMORANDUM July 18, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (xt. 1527) SUBJECT: Award of bid to Choate Irrigation for irrigation improvements at Chesapeake Park. Action Requested: SPDC award of bid to Choate Irrigation in the amount of$38,776 for irrigation improvements at Chesapeake Park. Background Information: Chesapeake Park is an 11-acre neighborhood park acquired through park dedication and currently under construction. An SPDC Matching Funds grant was approved in February of 2000 with Vista Oaks Development for the construction of Chesapeake Park. Developer costs for the matching funds grant, in addition to the park land dedication, was $125,114 with the City match at $35,794. Due to the lack of progress and quality of work provided, the City took the project over in March of 2001. The developer paid to the City $35,826, in addition to the $35,794 in unspent matching funds, to cover the costs of final grading, irrigation, and landscape installation. Project completion is scheduled for this fall. The irrigation plan prepared by staff will serve the park as well as the 3-acre area obtained through a joint-use agreement with St. Martin-in- the-Fields Episcopal Church for soccer and ballfield practice facilities. The City received and opened three bids on July 17, 2001 in accordance with State bidding procedures. The bids on the project ranged from a high of$56,484 to a low of$38,776, with the low bid being submitted by Choate Irrigation. Choate Irrigation is the second largest irrigation firm in the country and is currently installing the Vaquero Community and Golf Course irrigation. Choate Irrigation is a certified installer for both Rainbird and Maxicom. Projects are completed with Frisco ISD and several general contractors for related work. Choate has a reputation for professional and quality workmanship. Financial Considerations: Funding in the amount of $71,620 is currently available in the FY 1999-00 SPDC Community and Matching Funds account and through the payment from the developer for the completion of Chesapeake Billy Campbell, City Manager P July 18, 2001 Page 2 Park. Irrigation costs were estimated at $40,000, leaving $31,620 unencumbered for final grading ($12,000), hydromulch ($15,000), and contingency ($4,620). Citizen Input/ Board Review: Not Applicable. Legal Review: The City received and opened three bids on July 17, 2001 in accordance with State bidding procedures. Alternatives: Approve or reject bids as submitted. Supporting Documents: Bid tabulation. Staff Recommendation: SPDC award of bid to Choate Irrigation in the amount of$38,776 for irrigation installation at Chesapeake Park. p 6A- L Billy Campbell, City Manager July 18, 2001 Page 3 City of Southlake COMMUNITY SERVICES DEPARTMENT BID TABULATIONS PROJECT NAME: Chesapeake Park Irrigation PROJECT NO: 00302001 B DATE: July 18, 2001 WORKING DAYS: 30 Calendar Days EST.: $ 40,000 BIDDER BID BID AMOUNT BOND Choate Irrigation Yes S38,776 Carrollton, Texas 75011 Irricon Yes $39,814 Plano, Texas 75086 Sprinkle n Sprout Yes $56,484 Roanoke, Texas 76262 F 06-63-0003 City of Southlake, Texas MEMORANDUM July 18, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (xt. 1527) SUBJECT: Award of bid to Sturdisteel Company for bleachers and approval of Change Order No. 1 for additional bleachers. Action Requested: SPDC award of bid to Sturdisteel Company in the amount of$14,452 for the purchase and delivery of thirty-two bleachers for Bob Jones Park soccer fields and approval of Change Order No. 1 in the amount of$2,616 for six additional bleachers for a total amount not to exceed $17,068. Background Information: The City received and opened seven bids on July 17, 2001 in accordance with State bidding procedures. The bids on the project were separated into two categories (bleachers and player benches) with the City reserving the right to award the low bid in each category. The bids for the aluminum bleachers ranged from a high of _ $25,760 to a low of $14,452, with the low bid being submitted by Sturdisteel Company. As a result of the excellent pricing, a change order in the amount of $2,616 for six additional bleachers to be used at the Tennis Center (4) and Bob Jones Park (2) is also recommended. Sturdisteel Company is located in Waco, Texas and has a good reputation for quality bleachers. The City has previously purchased bleachers from Sturdisteel. Financial Considerations: Funding in the amount of $35,000 is currently budgeted in the FY 2000-01 SPDC fund for the purchase of bleachers. The combined low bids (bleachers and benches) and including the change order request equal $23,794.20 leaving an unencumbered balance of $11,205.80. Citizen Input/ Board Review: SPDC approved funding for the bleachers at their September 25, 2000 meeting as part of the SPDC CIP approval process. Staff has met with the Grapevine Southlake Soccer Association regarding the number and type of bleachers and benches being provided. /it? — / Billy Campbell, City Manager July 18, 2001 P Page 2 Legal Review: Process followed State bidding procedures. Alternatives: . Approve or reject base bid for bleachers • Approve or reject Change Order No. 1 for bleachers Supporting Documents: Bid Tabulation Staff Recommendation: SPDC award of bid to Sturdisteel Company in the amount of$14,452 for the purchase and delivery of thirty-two bleachers and approval of Change Order No. 1 in the amount of $2,616 for an additional six bleachers for a total amount of$17,068. EN �,3-Z City of Southlake COMMUNITY SERVICES DEPARTMENT BID TABULATIONS PROJECT NAME: Bob Jones Bleachers and Benches PROJECT NO: N/A DATE: July 17, 2001 WORKING DAYS: 60 days ENGR. EST.: $ 35,000 BIDDER BLEACHERS BENCHES TOTAL BID AMOUNT Sturdisteel Company $14,452 No Bid $14,452 (Bleachers only) P.O. Box 2655, Waco TX 76702 R.J. Thomas Manufacturing Co., Inc. No Bid $6,726.20 $6,726.20 (Benches only) Cherokee, IA Modlin Recreation No Bid $7,264 $7,264 (Benches only) P.O. Box 50048, Denton TX Hunter Knepshield $16,800 $8,000 $24,800 P.O. Box 260677, Plano TX Playwell Group $19,113 $6,400 $25,513 ** 2750 Northaven Rd., Suite 103 Dallas, TX Jim Lea and Associates $25,760 $6,784 $32,544 2109 Brandeis Drive, Richardson TX Paul E. Allen Co., Inc. No Bid No Bid No Bid P.O. Box 271003, Flower Mound TX ** Bid as all or none 06-63-0003 / ,4. 2 City of Southlake, Texas MEMORANDUM 111 July 18, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (xt. 1527) SUBJECT: Award of bid to R.J. Thomas Manufacturing Company for park benches. Action Requested: SPDC award of bid to R.J. Thomas Manufacturing Company in the amount of $6,726.60 for the purchase and delivery of thirty-two player benches for Bob Jones Park soccer fields. Background Information: The City received and opened seven bids on July 17, 2001 in accordance with State bidding procedures. The bids on the project were separated into two categories (bleachers and player benches) with the City reserving the right to award the low bid in each category. The bids for the aluminum player benches ranged from a high of $8,000 to a low of $6,400, however, the low bidder on the player benches bid the project as a total bid (benches and bleachers) or nothing. As a result, R.J. Thomas Manufacturing Company out of Cherokee, Iowa submitted the next lowest bid at $6,726.20. R.J. Thomas Manufacturing has been designing and producing commercial grade outdoor park equipment for over thirty-eight years. Financial Considerations: Funding in the amount of $35,000 is currently budgeted in the FY 2000-01 SPDC fund for the purchase of bleachers. During discussions with the Grapevine Southlake Soccer Association, player benches were also requested and were added to the bid should funds be available. The combined low bids (benches and bleachers) and including Change Order No. 1 for additional bleachers equals $23,794.20, leaving an unencumbered balance of$11,205.80. Citizen Input/ Board Review: SPDC approved funding for the bleachers at their September 25, 2000 meeting as part of the SPDC CIP approval process. Staff has met with the Grapevine Southlake Soccer Association regarding the number and type of bleachers and benches being provided. Legal Review: Process followed State bidding procedures. Alternatives: • Approve or reject base bid for player benches Billy Campbell, City Manager 1' July 18, 2001 Page 2 Supporting Documents: Bid Tabulation Staff Recommendation: SPDC approval of the purchase and delivery of thirty-two player benches from R.J. Thomas Manufacturing Company in the amount of $6,726.20. — z • City of Southlake COMMUNITY SERVICES DEPARTMENT BID TABULATIONS PROJECT NAME: Bob Jones Bleachers and Benches PROJECT NO: N/A DATE: July 17, 2001 WORKING DAYS: 60 days ENGR. EST.: $ 35,000 BIDDER BLEACHERS BENCHES TOTAL BID AMOUNT Sturdisteel Company $14,452 No Bid $14,452 (Bleachers only) P.O. Box 2655, Waco TX 76702 R.J. Thomas Manufacturing Co., Inc. No Bid $6,726.20 $6,726.20 (Benches only) Cherokee, IA Modlin Recreation No Bid $7,264 $7,264 (Benches only) P.O. Box 50048, Denton TX Hunter Knepshield $16,800 $8,000 $24,800 P.O. Box 260677, Plano TX Playwell Group $19,113 $6,400 $25,513 ** 2750 Northaven Rd., Suite 103 Dallas, TX Jim Lea and Associates $25,760 $6,784 $32,544 2109 Brandeis Drive, Richardson TX Paul E. Allen Co., Inc. No Bid No Bid No Bid P.O. Box 271003, Flower Mound TX • ** Bid as all or none 06-63-0003 City of Southlake, Texas MEMORANDUM July 20, 2001 TO: SPDC Board of Directors FROM: Kevin Hugman. Director of Community Services (x1527) SUBJECT: Proposed 5-Year Capital Improvement Plan (CIP) Priority Rankings Action Requested: SPDC consideration and recommendation of the proposed 5-Year Capital Improvement Plan (CIP) Priority Rankings. Background Information: Annually, prior to the adoption of the city's overall budget in September for the fiscal year beginning October 1, all capital improvements related to the installation of city infrastructure and facilities are reviewed as part of the Capital Improvement Plan (CIP). The 5-year CIP that is developed contains the funding sources for the four out-years as well as a breakdown of projects in the current-year CIP (projects funded in the upcoming fiscal year). As you know, the SPDC CIP has traditionally been reviewed and adopted by the SPDC and City Council with Park Board recommendations. This year, the budget review process has been modified somewhat to include a staff CIP Technical Committee to preliminarily combine all of the projects in all of the funding sources (SPDC, Utility Fund, Crime Control District, TIF District, General Fund, etc.). A ranking and scoring system was then used to evaluate them based on categories relating to health, safety, welfare, economy of scale, combination with other projects. revenue generation, maintenance requirements, etc. The result of the exercise is hoped to give the various boards and officials a preliminary, and hopefully mostly objective, ranking of projects in each funding source as a starting point for the budget review period. Attached to this memo are the preliminary priority rankings of projects for SPDC (parks) funding using this system. The projects are ranked in columns by both the staff CIP Technical Committee and the Park Board (7/9/01). The Park Board scored each project on a scale of 1 to 3, with 3 being high priority and 1 being low. The scores were compiled for a total overall ranking. The parks projects themselves were generated from the adopted SPDC CIP and the Park Board's suggestions for new projects given to staff at the February 2001 Park Board Retreat. Financial Considerations: The CIP projects will ultimately be ranked by priority and included in the current-year (FY 01-02) CIP. Those not funded in the current year will be Kevin Hugman, Director of Parks and Recreation July 20, 2001 Page 2 ranked and placed in the next available fiscal year by priority for the remaining four years, with consideration of available funding by project year. Citizen Input/ Board Review: • Park Board, SPDC and City Council approved the current three-year CIP in 2000 (all three years' projects approved are also included in this preliminary ranking). • The Park Board suggested priority ranking of new projects (all of which are included in the CIP Technical Committee listing attached) at the February 2001 Park Board Retreat. • The CIP Technical Committee preliminarily ranked the projects. • The Park Board also ranked the same projects (7/9/01). Legal Review: Not Applicable. Alternatives: Input toward the prioritization as desired. Supporting Documents: Supporting documents include the following: • Table 1 - Priority Rankings of SPDC-Funded Projects by the CIP Technical Committee and the Park Board • Project Request Forms/Background Information Sheets • An example scoring sheet from the CIP Review Team process Staff Recommendation: SPDC discussion and recommendation of the proposed 5-Year Capital Improvement Plan (CIP) Priority Rankings. Kevin Human, Director of Parks and Recreation July 20, 2001 Page 3 L Table 1 - Priority Rankings of SPDC-Funded Projects by by the CIP Technical Committee and the Park Board Project Description Park CIP SPDC Board Committee 7/9/01 Girls Softball Complex T1 T4 Noble Oaks Park Development T1 T7 Koalaty Park Development T2 T7 Royal & Annie Smith Park Development T2 T4 Bob Jones Park Development 3 1 Recreation Center T4 3 Recreation Center Site Development T4 5 Bicentennial Landscaping Improvements 5 ! T13 In-Line Hockey Rink T6 i T14 Ongoing Trail Implementation T6 2 Bicentennial Baseball Field Realignment T7 9 11. Parks Maintenance Facility T7 T7 Lacrosse Facility T8 T14 Lonesome Dove Playground Replacement i T8 12 Sand Volleyball Court T8 T11 Timarron/Richards Pond Enhancement 9 T8 Nature Center Improvements T10 1 10 New Community Park T10 j T11 Farhat Property Improvements 11 15 BMX Facility T12 17 Community Building Removal T12 T11 Entry Portals T12 T4 [Family Leisure Aquatics Center T12 T8 Sheltonwood Park Development T12 6 Equestrian Facility T13 T13 I Skate Park T13 16 In-Line Hockey Rink Covering 14 19 Working Farm [ 15 18 PROJECT REQUEST FORM—Girls' Softball Complex Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Project Dates: 7/2001 — 12/2002 Replacement/ N Other Cntty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Purchase of existing facilities and reconstruction of new -Park Master Plan not implemented as adopted. girls'softball complex, to include four game fields, restroom/concession,fencing, lighting, bleachers, parking, etc. Annual Impact of the Operating Budget Location: (Provide$impact and explanation): -S. Kimball Ave. - (Need help here) Will this project generate revenue? Project Justification: - Yes. The facility is will generate concession - The city currently has two softball fields dedicated for money which will provide support to the softball girls'softball use. A third field is shared with the adult league;not significant revenue to the city softball program. A fourplex of game fields has been planned(Park Master Plan). Companion Project? Y/N-No If yes,please explain: PRIOR FY01!02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND 11111 FUNDING TOTA EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Irrprwerrent and Utility $ - 4. Construction $ 1,100,000 $ 1,100,000 5. Furniture and Equprrent $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 1,10 ,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 1,100,000 $ 1,100,000 6. Crime Tax Funds $ TOTAL= $ 1.1C0,000 FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM —Noble Oaks Park Development Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? ,\` Documented Project/Need? Project Dates: 7/2005— 7/2006 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives Impact if not completed: - Construction of minor improvements (trails,picnic -Park Master Plan not implemented as shelters,parking, irrigation. etc.) to Noble Oaks Park approved Annual Impact of the Operating Budget Location: (Provide$impact and explanation): - The northwest corner of Continental Blvd. and South -Incidental to citv's current park maintenance Carroll Ave. Project Justification: Will this project generate revenue? - The Park Master Plan. notes minor improvements to -No Noble Oaks Park. Companion Project? Y/.N-No If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOT IlltPENDITURE SCHEDULE 1. Planning and Design $ 20,000 $ 20,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 80,000 $ 80,000 4. Construction $ 200,000 $ 200,000 5. Furniture and Equipment $ 30,000 $ 30,000 6. Other(Please explain on attached sheet) $ - TOTAL= $ 330,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 330,000 $ 330,000 6. Crime Tax Funds $ - TOTAL= $ 330,000 FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM — Koalaty Park Development Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N iDepartment: Community Services Continuation? Y Documented Project/Need? Project Dates: 7/2004—5/2005 Replacement/ N Other Only. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: -Development enhancements to current baseball practice -Park Master Plan not implemented as fields, etc.. located in Koalaty Park, to include trails,field approved. enhancement,park signs, tables benches, irrigation. etc. Annual Impact of the Operating Budget Location: (Provide$impact and explanation): - West Continental Blvd., in Koala°•Park. -Incidental to park maintenance Project Justification: Will this project generate revenue? -Neighborhood Park development is priority of the Park -No Master Plan. The minor improvements noted would complete this park construction. Companion Project? Y/N-No If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL 14 .PENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $100,000 $ 100,000 5. Furniture and Equipment $ 15,000 $ 15,000 6. Other(Please explain on attached sheet) $ - TOTAL= $ 115,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fccc S - 3. TIF S - 4. Utility Fund $ - 5. SPDC Funds $115,000 $ 115,000 6. Crime Tax Funds $ - TOTAL= $ 115,000 • FY 2001/02- FY 2005/06 Capital Improvements Program • • PROJECT REQUEST FORM —Royal and Annie Smith Park Improvements Project Contact: Kevin Hugman x1527 New Request? N Mandated Project:' N Department: Community Services Continuation? Y Documented Project/Need? Project Dates: 7/2002— 7/2003 Replacement/ :V Other Cnrty. Need/Service? F Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of park-related amenities such as trails, -Park Master Plan not implemented as tennis courts, practice fields. gardens. etc., for currently approved. undeveloped 13.2-acre Royal and Annie Smith Park. Annual Impact of the Operating Budget Location: (Provide$impact and explanation): -Johnson Road. - I FTE maintenance = S27,000, utilities = $20,000 Project Justification: Will this project generate revenue? - The Park Master Plan identifies several park -No. improvements such as trails, tennis courts,practice fields, gardens, etc., in this park. Companion Project? V/V-No If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRANL FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 50,000 $ 50,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 300,000 $ 300,000 5. Furniture and Equipment $ 50,000 $ 50,000 6. Other(Please explain on attached sheet) $ - TOTAL= $ 500,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 50,000 $ 450,000 $ 500,000 6. Gime Tax Funds $ - TOTAL= $ 500,000 FY 2001/02-FY 2005/06 Capital Improvements Program loD - to PROJECT REQUEST FORM —Bob Jones Development Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? Department: Community Services Continuation? Y Documented Project/Need? Project Dates: 10/2001 — 7/2002 Replacement/ N Other Cntty. Need/Service? I Major Rehab? Project Description: Alternatives/Impact if not completed: - Continuing improvements in Phase II of Bob Jones Park -Important elements of Bob Jones Park development, includes restroom building, water well and development would not be completed as aeration for the ponds, road improvements, etc. originally presented to the public. Location: Annual Impact of the Operating Budget - Bob Jones Park. (Provide S impact and explanation): -Incidental to current park operations. Project Justification: -Several items intended to be included in Bob Jones Will this project generate revenue? Phase II development were omitted due to budget No. overruns. These items were moved out to future year construction and include irrigation system expansion, additional trails, and loop road expansion. Companion Project? Y/N—No. Ifyes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAI"[ FUNDING TOTA EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $ 2,979,041 $ 200,000 $ 350,000 $ 3,529,04" 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 3,529,04' FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 2,979,041 $ 200,000 $ 350,000 $ 3,529,04- 6. Crime Tax Funds $ - TOTAL= $ 3,529,04' FY 2001/02-FY 2005/06 Capital Improvements Program • • PROJECT REQUEST FORM - Recreation Center Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N aY Department: Conmunitp Services Continuation? Documented Project/Need? Project Dates: 7/2002—12/2003 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of new Recreation Center. including - Critical recreational needs not adequately met indoor gymnasium.fitness center, activity rooms, indoor through city programming track. dance/exercise room, etc. Location: Annual Impact of the Operating Budget - On city property at Byron Nelson and FM 1709. (Provide S impact and explanation): - To be determined through Enterprise Plan Project Justification: prepared by consultant as part of design fee. - The city currently has no recreation center to meet the needs for fitness, dance activities, multi-use sport courts, etc. The need for a recreation center is identified in the Will this project generate revenue? Park Master Plan. - Yes. The facility is expected to recapture anywhere from 50 to 100 percent of operating Companion Project? Y/V- Yes costs, depending on the fee policy adopted. If yes,please explain: - Water, sewer, drainage, and roadway improvements in the area will need to be addressed. Roadwork needed to eliminate Sr. Center access from Park-wood N PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GP"''D FUNDING T. _ EXPENDITURE SCHEDULE 1. Planning and Design $410,000 $ 410.000 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction' $ 700,000 $ 3,200,000 $ 3,900,000 5. Furniture and Equipment $ 200,000 $ 200,000 6. Other(Please explain on attached sheet) $ - TOTAL= $ 4,510,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fc $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $410,000 $ 700,000 $ 3,400,000 $ 4,510,000 6. Crime Tax Funds $ - TOTAL= $ 4,510,000 TPWD grant in the amount of$750,000,if awarded, may offset this cost Council revised total construction amount to$4.1 million;design costs based on this revised budget S FY 2001/02-FY 2005/06 Capital Improvements Program L c —9Z. PROJECT REQUEST FORM — Recreation Center Site Development (Unfunded Portion) Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N 1 Department: Community Services Continuation? N Documented Project/Need? Project Dates: 7/2002—2/2003 Replacement/ N Other Curty. Need/Service? } _ Major Rehab? I Project Description: Alternatives/Impact if not completed: - Utilities. drainage,parking improvements(Senior -Recreation Center construction would not Center) drive improvements (north property line) and comply with conceptual plan approved. road improvements(closing of Parks+good to Senior Center). etc.. related to Recreation Center construction. Trails. a pavilion, landscaping, etc. added as amenities. Annual Impact of the Operating Budget Location: (Provide S impact and explanation): - On city property at Byron Nelson and FM 1709. -Incidental to site maintenance Project Justification: Will this project generate revenue? -Prior to or concurrent with the Recreation Center -No construction, the above-mentioned improvements must be made to promote access as presented during the site selection public meetings. These items were not included in the Recreation Center funding because they were unknowns at the time. Companion Project? Y/.V- Yes If yes,please explain: -Recreation Center construction PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ 400,000 $ 400,000 4. Construction $5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= S 400,000 FUNDING SCHEDULE 1. General Fund $ 400,000 $ 400,000 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds • Crime Tax Funds $ TOTAL= $ 400,( FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM— Bicentennial Park Landscape Improvements 111 Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? .N Department: . Community Services Continuation? N Documented Project/Need? Project Dates: 7/2003—12/2003 Replacement/ Y Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: -Landscaping, turf improvements. irrigation. etc..for -Status quo maintained:park softscape remains areas between baseball fields, entrance features. unimproved improved open space near Shady Oaks Annual Impact of the Operating Budget Location: (Provide$impact and explanation): -Bicentennial Park -0.5 FTE maintenance=$15,000 Project Justification: Will this project generate revenue? -Bicentennial Park, as the city's most visible recreational -No. area, is in need of beautification of the natural elements in the park. The landscaping, turf and irrigation in the park need substantial improvement. Companion Project? Y/N- Yes If yes,please explain: -Can be combined with Baseball Field Construction/Realignment and/or Community Buildings Removal PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE I. Planning and Design $ 2. Land Acquisition $ - 3. Site Improvement and Utility $100,000 $ 1C0.000 4. Construction $ - 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 100,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $5. SPDC Funds $100,000 $ 100,000 6. Crime Tax Funds $ - TOTAL= $ 100,000 FY2001/02-FY2005/06 Capital Improvements Program low— `o PROJECT REQUEST FORM — In-Line Hockey Rink #2 Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Project Dates: 7/2003—5/2004 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of second in-line hockey rink to -In-line hockey needs of Southlake residents accommodate growth in local hockey league dependent on Keller facility. Location: Annual Impact of the Operating Budget -Bicentennial Park, adjacent to existing rink. (Provide$impact and explanation): - Incremental additions to maintenance, utilities. etc. Project Justification: - The growth of the in-line hockey participation by city residents has been substantial. The Park Master Plan Will this project generate revenue? currently shows a planned second rink. Southlake - No currently relies on a second facility in Keller to accommodate needs of the combined leagues. A second in-line rink would alleviate that dependence on the Keller facility. Companion Project? Y/N-No If yes,please explain: PRIOR FY01'02 FY02/03 FY03/04 FY04'05 FY05/06 GRA FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design S 20,000 $ 20,000 2. Land Acquisition $ - 3. Site In xovement and Utility $ 100,000 $ 100,000 4. Construction $ 600,000 $ 600,E 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 720,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 720,000 $ 720,000 6. Crime Tax Funds $ - TOTAL= $ 720,000 I FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM — Trail Plan Implementation • Project Contact: Kevin Nuptial!x1527 New Request? 1' Mandated Project? Department: Community Services Continuation? N Documented Project/Need? • Project Dates: Ongoing Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: ..11ternatives/Impact if not completed: - Trail system implementation in key, high-use areas to - Trail Master Plan not implemented as compliment existing trails, make critical connections, or approved. construction as part of other capital projects. On-going funding allocated every year. Annual Impact of the Operating Budget (Provide S impact and explanation): Location: .. -Incidental to existing maintenance - Varies by selected project(s) Will this project generate revenue? Project Justification: - :No - Trail Plan implementation is consistently ranked by the Park Board and Southlake citizens as one of the highest priorities. The recently adopted Trail Master Plan suggests key near-term trails and implementation plans. Companion Project? YN-No If yes,please explain: PRIOR FY01'02 FY02/03 FY03/04 FY04,05 FY05/06 GRV'' _ FUNDING TC EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Irrproverrent and Utility $ - 4. Construction $150,000 $150,000 $150,000 $ 450.000 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 450,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $150,000 $150,000 $150,000 $ 450.000 6. Crime Tax Funds $ - TOTAL= $ 450.000 • FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM — Baseball Field Construction/Realignment Project Contact: Kevin Hugntan x152 7 New Request? N Mandated Project? .N" Department: Community Services Continuation? Y Documented Project/Need? Project Dates: 7/2003— 12/2003 Replacement/ N Other Citify. Need/Service? F Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of one new youth baseball field, -Park Master Plan not implemented as realignment of existing softball field and reconfiguration approved. of nvo existing softball field for youth baseball play. Includes additional parking in eastern lot of the park.. Annual Impact of the Operating Budget Location: (Provide S impact and explanation): - Bicentennial Park. -Incidental to current park maintenance Project Justification: Will this project generate revenue? - The Park Master Plan .identifies a new baseball field -No and realigned softball fields adjacent to the existing community buildings. Companion Project? fi:V-- Yes If yes,please explain: - Coincides with removal of existing community buildings _ PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FYO5/06 GRA, FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ ' 2. Land Acquisition $ 3. Site Improvement and Utility $ - 4. Construction $ 350,000 $ 350,000 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 350,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 350,000 $ 350,000 6. Crime Tax Funds $ - TOTAL= $ 350,000 FY 2001/02-FY 2005/06 Capital Improvements Program LaD- `3 PROJECT REQUEST FORM— Parks Maintenance Facility 111 Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? Department: Community Services Continuation? N Documented Project/Need? Project Dates: :/2002— 6/2003 Replacement/ N Other Cinry. Need/Service? Y Major Rehab? Project Description: Alternatives/Lnpact if not completed: - Construction of new parks maintenance building on city- -anticipated parks maintenance staff will not owned property, to include additional work areas, have the proper work environment to function storage. equipment yard space, office space. screening, efficiently. etc. Location: Annual Impact of the Operating Budget - yet to be determined;possibly on city property on south (Provide S impact and explanation): side of east Continental. -Incidental to park maintenance Project Justification: Will this project generate revenue? - The maintenance facility in Bicentennial Park is - �o seriously undersi:ed for an ever-increasing maintenance staff and equipment. Plans for such a facility, be it expansion or a new location, have been in the works.for years. Companion Project? - If yes,please explain: PRIOR FY01/02 FY02/03 FY03t04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SO-EELLE 1. Planning and Design $ 60.000 $ 60,000 2 Lard AcgUsition $ - 3. Site Irrprcvement and Utility $ - 4. Construction $ 600,000 $ 600,030 5. Furniture and E'iprrent $ 150,000 $ 150,000 6. Other(Reese explain on attached sheet) $ - TOTAL= $ 810,000 FUZING Sa-EDU E 1. General Find $ - 2 Irrpact Fees $ - 3. TIF $ - 4. Utility Find $ - 5. SPDC Fuds $ 810,000 $ 810,000 6. Crime Tax Funds $ - TOTAL= $ 810,000 FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM — Lacrosse Facility: Lighting of CIS Field Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Project Dates: :/2002— 9/2002 Replacement/ N Other Cntty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Lighting the existing Joint Use field at Carroll -Park Master Plan not implemented as Intermediate School to provide a practice and game approved. faciiin for the growing lacrosse participation in South lake(over 100 participants). Annual Impact of the Operating Budget (Provide$impact and explanation): Location: -Incidental to existing maintenance - Carroll Intermediate School, North Carroll Avenue Will this project generate revenue? Project Justification: -No - The growing Lacrosse Association has asked the Park Board.for assistance in lighting this field. Lacrosse yields are identified as a need in the Park Master Plan. Companion Project? WA'-No If yes.please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTS _ CPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Irrprovement and Utility $ - 4. Construction $150,000 $ 150,C0 5. Furniture and Equipment $ 6. Other(Please explain on attached sheet) $ - TOTAL= $ 150,CC0 FUNDING SCHEDULE 1. General Fund S - 2. Irrpact Fees $ - 3. TIF $ 4. Utility Fund $ - 5. SPDC Funds $150,000 $ 150,CCC 6. Crime Tax Funds $ - TOTAL= $ 150.CCO I FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM — Lonesome Dove Park Playground Replacement Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? .` Department: Community Services Continuation? Y Documented Project/Need? Project Dates: 7/2003-12/2003 Replacement Y Other Cmty. Need/Service? F Major Rehab? Project Description: Alternatives/Impact if not completed: -Replacement of existing, aging playground equipment in -Status quo maintained with aging playground ciry-owned Lonesome Dove Park equipment. Location: Annual Impact of the Operating Budget -Lonesome Dove Park, Lonesome Dove Subdivision (Provide S impact and explanation): -Incidental to park maintenance • Project Justification: -Lonesome Dove Park has aging and undersized Will this project generate revenue? playground equipment supplied by the developer. -No Playground equipment in this park should be upgraded and expanded to complete the park construction. Companion Project? Y/N-No If yes,please explain: PRIOR FY01/02 FY02'03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL XPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $ - 5. Furniture and Equipment $ 80,000 $ 80,C00 6. Other(Please explain on attached sheet) $ - TOTAL= $ 80,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 80,000 $ 80,CCO 6. Crime Tax Funds $ - TOTAL:: $ 80,000 I FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM - Sand Volleyball Courts Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Project Dates: 12/2001 —5/2002 Replacement/ Y Other Citify. Need/Service? F Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of two new lighted sand volleyball courts -Park Master Plan not implemented as approved Location: - Bicentennial Park. Annual Impact of the Operating Budget (Provide S impact and explanation): Project Justification: -Incidental to current park maintenance - The Park Master Plan identifies two new sand volleyball courts in the central area of the park to provide a more diverse user experience in the park.They replace old sand Will this project generate revenue? volleyball court previously located behind the expanded -No. Toni Thumb. Companion Project? }%V-No If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRt FUNDING TO , _ EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition S - 3. Site Improvement and Utility $ 4. Construction $ 30,000 $ 30,000 5. Furniture and Equipment $ 6. Other(Please explain on attached sheet) $ - TOTAL= $ 30,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees S - 3. TIF S - 4. Utility Fund $ - 5. SPDC Funds $ 30,000 S 30,000 6. Crime Tax Funds $ - TOTAL= $ 30,000 r FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM —Timarron-Richards Pond Enhancement 111 Project Contact: Kevin Hugman x1527 .Vew Request? Y Mandated Project? N Department: Conununity Services Continuation? N Documented Project/Need? Project Dates: 7/2002— 12/2002 Replacement/ N Other Cmty. Need/Service? I Major Rehab? Project Description: Alternatives/Impact if not completed: -Dredging, clearing, berming, landscaping,fountain with - Fill in the pond; Recreation Center aeration, electrical, etc., for the historic pond on the site construction would not comply with of the future Recreation Center to make it a viable conceptual plan approved. anzenit•. Location: Annual Impact of the Operating Budget - On city property at Byron :Nelson and FM 1709. (Provide S impact and explanation): -Incidental to site maintenance Project Justification: - To enhance the natural aspect of the Recreation Center Will this project generate revenue? site and to use it in a drainage capacity, the existing pond -.No must be modified. Companion Project? WY- Yes If yes.please explain: -Recreation Center construction PRIOR FY01;02 FY02/03 FY03/04 FY04/05 FY05/06 GRA' FUNDING TO. EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition S - 3. Site Irrprovement and Utility $ 300,000 S 300.0CC 4. Construction S - 5. Furniture and Equipment $ 6. Other(Please explain on attached sheet) $ - TOTAL= $ 300,000 FUNDING SCHEDULE 1. General Fund $ 300,000 S 300.CCC 2. Impact Fees S - 3. TIF $ - 4. Utility Fund S - 5. SPDC Funds S - 6. Crime Tax Funds S - TOTAL= $ 300,000 I FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM —Nature Center Improvements Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Project Dates: 7/2002— 7/2003 Replacement/ N Other Cmty. Need/Set-vice? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Reconstruction of Nature Center at Bob Jones Park. -Park Master Plan not implemented as including septic, landscaping, and renovation. approved. Location: Annual Impact of the Operating Budget -Bob Jones Park (Provide S impact and explanation: - Staffing of Nature Center (FT) = S35,000. maintenance = S4000, utilities = S2500 Project Justification: - The Park Master Plan identifies a Nature Center on Corps property in Bob Jones Park.. Will this project generate revenue? -No. Companion Project? Y/\'- If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TO EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Irrprovement and Utility $ - 4. Construction $ 105,000 $ 105,000 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ TOTAL= $ 105.000 FUNDING SCHEDULE 1. General Fund $ - 2. I n'pad Fees $ - 3. TIF $ 4. Utility Fund $ - 5. SPDC Funds $ 105,000 $ 105.E 6. Crime Tax Funds $ - TOTAL= $ 105,000 r FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM —New Community Park Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? .V " Department: Community Services Continuation? N Documented Project/Need? Project Dates: 7/2002— 12/2003 Replacement/ N Other Cmty. Need/Service? F Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of new Community Park to house major - Critical recreational needs not adequately met lighted game and practice fields for baseball, softball, through city programming soccer. etc.. Location: Annual Impact of the Operating Budget - Yet to be determined. (Provide S impact and explanation): - Depends greatly on size and content. Minimum 2 FTE maintenance staff= $60,000, equipment Project Justification: = S20,000, utilities = S20,000 - The Park Master Plan identifies a tremendous need for lighted sports facilities in Southlake. A new Community Will this project generate revenue? Park would be ideal to house a large number of the fields - Yes. The facility could generate revenue and minimize the need to decentralize lighted through rental to the public,fees from the sports facilities.The Park Master Plan also identifies the acreage associations, and other means. needed and potential areas for such a facility. Companion Project? }';V-No If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04105 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 500,000 $ 500,000 2. Land Acquisition $ 3,000,000 $ 3,000,000 3. Site Improvement and Utility $ 2,000,000 $ 2,000,000 4. Construction $ 3,500,000 $ 3,500,000 5. Furniture and Equipment $ 50,000 $ 50,000 6. Other(Please explain on attached sheet)-Landscaping, irrigation $ 250,000 $ 250,CC0 TOTAL= $ 9,300,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 8,800,000 $ 8,800,000 6. Gime Tax Funds $ - TOTAL= $ 8.800,0' FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM —Farhat Property Improvements i Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented ProjectKVeed? - Project Dates: 7/2005—5/2006 Replacement/ N Other Crnty. Need/Sen•ice? F Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of road entrance,parking spaces.pavilion, - Park Master Plan not implemented as fishing pier. and other minor improvements to the city- approved. owned Farhat Property. Location: Annual Impact of the Operating Budget -Far end of East Bob Jones Road. (Provide S impact and explanation): - 0.5 FTE maintenance = 515.000 Project Justification: - The Park Master Plan identifies minor road,parking Will this project generate revenue? and other improi ements to the city-owned property - No known as the Farhat Property. Companion Project? Y/.`'-No If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAY _ FUNDING TOTS EXPENDITURE SCHEDULE 1. Planning and Design $ 10,000 $ 10,000 2. Land Acquisition $ - 3. Site Irrprovement and Utility $ 70.000 $ 70,000 4. Construction $ 150,000 $ 150,000 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 230,000 FUNDING SCHEDULE 1. General Fund $ - 2. Irrpact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 230,000 $ 230,000 6. Crime Tax Funds $ - TOTAL= $ 230,000 FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM—BMX Facility Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N (� Department: Community Services Continuation? N Documented Project/Need? Project Dates: 7/2005—12/2005 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of BMX(motocross)bicycle racing and -Diverse form of recreation identified in Park stunt track closed circuit course. Master Plan not implemented Location: - Yet to be determined. Could be placed within existing Annual Impact of the Operating Budget park or installed on new, separate location (Provide$impact and explanation): - 0.5 FTE maintenance = SIS,000 Project Justification: - The Park Master Plan identifies certain diverse forms of Will this project generate revenue? recreation as opportunities for funding. These types of -No facilities are on that list. Companion Project? Y/N—Possible with other park construction. If yes,please explain: PRIOR FY01/02 FY02'03 FY03/04 FY04,"05 FY05/06 GRAND FUNDING TOTAL XPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $90,000 $ 90,000 4. Construction $ - 5. Furniture and Equipment $ 6. Other(Please explain on attached sheet) $ - TOTAL= $ 90,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $90,E $ 90,E 6. Crime Tax Funds $ - TOTAL= $ ,000 p FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM — Community Building Removal Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Project Dates: 7/2002— 9/2002 Replacement/ Ar Other Cmty. Need/Service? Y Major Rehab? Project Description: .-llternatives/Impact if nor completed: - Removal of existing community buildings in -Park Master Plan not implemented as Bicentennial Park upon completion of the new Recreation approved. Center. Location: Annual Impact of the Operating Budget -Bicentennial Park. (Provide S impact and explanation): - Incidental to current park operations. Project Justification: - The Park Master Plan shows the removal of the existing Will this project generate revenue? community buildings in Bicentennial Park when a new -Possibly from the sale of the buildings. if so Recreation Center is complete. In their places will be desired. construction and realignment of baseball fields. The new Community Center will leave these buildings obsolete, as they are currently in deteriorating condition and in need of complete renovation Companion Project? YIN- Yes If yes,please explain: -Possibly Baseball Field Construction and/or Bicentennial Landscape Improvements so PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 2. Land Acquisition $ - 3. Site Inprovement and Utility $50,000 $ 50,000 4. Construction $ - 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 50,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ 3. TIF $ - 4. Utility Fund $ 5. SPDC Funds $50,E $ 50,000 I 6. Gime Tax Funds $ - TOTAL= $ 50,C FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM —City Portal Implementation Project Contact: Kevin Hugman x152.' New Request? .V Mandated Project? .N" Department: Community Services Continuation? F Documented Project/Veed? Project Dates: Ongoing Replacement/ .V Other Cmty. Need/Service? F Major Rehab? Project Description: .4lternatives/Impact if not completed: - Construction of city portals, or entry features, on city- - Urban design elements from 1995 Corridor owned property at entrances to the city. Study not implemented Annual Impact of the Operating Budget Location: (Provide S impact and explanation): - Varies. City entrance points identified in 1995 Corridor - 0.5 FTE maintenance = S15,000, utilities = Study. S30,000 Project Justification: Will this project generate revenue? -Since the adoption of the Corridor Study in 1995, the -No. city has identified entry areas on city property to be improved to promote a sense of place upon arriving in Southlake. There have been numerous public meetings to discuss varying concepts. Companion Project? Y/.1--No If yes,please explain: t! PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 50,000 S 50,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 70,000 $ 70,000 4. Construction $ 600,000 $ 600,000 5. Furniture and Equiprrent $ - 6. Other(Please explain on attached sheet) S - TOTAL= $ 720,003 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fccs $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds -$ 720,000 $ 720,000 I 6. Crirre Tax Funds $ - TOTAL= $ 720,0Cc FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM—Family Leisure Aquatics Center Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? Department: Community Services Continuation? N Documented Project/Need? Project Dates: 72005-4'2006 Replacement/ N Other Cnzty. Need/Service? 1' Major Rehab? Project Description: Alternatives/Intpact if not completed: - Construction of aquatics facilities, such a:ero-depth- -Non-traditional recreational opportunity not entry pools, ornamental spray fixtures,pools, slides, bath funded. house, concession/rental building, trained lifeguards, etc., designed for toddlers and young children under adult supervision. Annual Impact of the Operating Budget (Provide S impact and explanation): - Large annual maintenance costs (usually offset Location: by user fees), including utilities = S80,000, staff - Yet to be determined. Could be constructed in existing = $120,000, equipment = S80,000, chemicals = park or on new park grounds. S70,000 Project Justification: Will this project generate revenue? - These facilities are gaining widespread popularity. - Yes. User fees for these facilities are common. Citi:en input has suggested the need for such a facility. 100%recapture is also not uncommon. Also, The Park Master Plan currently identifies this item as a public/private ventures possible. funding opportunity. Companion Project? Y/'—Possible to combine with other park construction. If yes.please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design S 10,000 $ 10,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 200,000 $ 200,000 4. Construction $ 3,500,000 $ 3,500,000 5. Furniture and Equipment $ 100,000 $ 100,000 6. Other(Please explain on attached sheet) $ - TOTAL= $ 3,810,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fe $ - 3. T1F $ - 4. Utility Fund $ - 5. SPDC Funds $ 3,810,000 $ 3,810,000 6. Crime Tax Funds $ - TOTAL= S 3,810,000 FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM — Sheltonwood Park Improvements 111 Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? • Department: Community Services Continuation? _\' Documented Project/Need? Project Dates: 7/2005— 12/2005 Replacement/ A' Other Cntty. Need/Service? F Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of parking, signage, trails,picnic areas. - Park Master Plan not implemented as etc., in Sheltonwood Park. approved Location: Annual Impact of the Operating Budget -On city property on east Dove Road near Ridgecrest. (Provide S impact and explanation): - 0.5 FTE maintenance = $27,000, utilities = $20,000 Project Justification: - The Park Master Plan identifies minor improvements related to low-impact public access in Sheltonwood Park, Will this project generate revenue? such as parking, trail improvements.picnic areas, etc. - No. Companion Project? }%V-No If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TC — UPENDITURE SCHEDULE 1. Planning and Design $ 10,000 $ 10,000 2. Land Acquisition S - 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 250,000 $ 250,000 5. Furniture and Equipment $ 30,000 $ 30.000 6. Other(Please explain on attached sheet) $ - TOTAL= $ 390,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 390,E $ 390.000 6. Crime Tax Funds $ - TOTAL= $ 390,000 I FY 2001/02-FY 2005/06 Capital Improvements Program PROJECT REQUEST FORM — Equestrian Facility Development (Tucker Property) Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Project Dates: 7/2005— 7/2006 Replacement/ N Other Cmtr. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of park amenities such as trails,parking, -Park Master Plan not implemented as pens. corrals and an arena related to equestrian use of approved the Tucker property. ADDITIONAL PLANNING REOL7RED TO DEFINE SCOPE OF PROJECT. Annual Impact of the Operating Budget (Provide$impact and explanation): Location: -DEFINITIVE COSTS DEPEND ON SCOPE -South side of East Bob Jones Road Will this project generate revenue? Project Justification: -No. - The Park Master Plan identifies equestrian-related improvements to the Tucker property. Companion Project? Y/.-V-No If yes.please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRA FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 40,000 $ 40,E 2. Land Acquisition S - 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 800,000 $ 800,000 5. Furniture and Equipment $ 40,E $ 40,E 6. Other(Please explain on attached sheet) $ - TOTAL= $ 980,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fo $ - 3. T1F $ - 4. Utility Fund $ - 5. SPDC Funds $ 980,000 $ 980,000 6. Crime Tax Funds $ - TOTAL= $ 980,000 FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM—Skate Park Project Contact: Kevin Hug man x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Project Dates: :/200;—12/2005 Replacement/ N Other Cmty. Need/Service? F _ Major Rehab? Project Description: Alternatives/Impact if not completed: - Installation of equipment designed exclusively for the -Diverse recreational opportunity not funded. use of skateboards and rollerblades. Includes a concrete foundation with ramps.jumps, rails, etc. Location: Annual Impact of the Operating Budget - Yet to be determined;possible to combine with existing (Provide$impact and explanation): park improvement or as new stand alone facility in New - 0.5 FTE maintenance = $1 5,000, utilities = Community Park. $30,000 Project Justification: - The Park Master Plan identifies diverse forms of Will this project generate revenue? recreation as funding opportunities. A skatebording - Yes;possibly. It is not uncommon for these facility would provide this user population a designated facilities to charge a nominal userfee. place to go and cut down on unauthori:ed use in existing parks. Companion Project? }7N— Yes;possible. If yes,please explain: -Possible inclusion in New Community Park (Lighted Facility)programming. PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 3,000 $ 3,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 30,000 $ 30,000 4. Construction $ 30,000 $ 30,000 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 63,00C FUNDING SCHEDULE 1. General Fund $ - 2. Impact Feces $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 63,000 $ 63,000 1 6. Crime Tax Funds $ - TOTAL= $ 63,001 FY 2001/02-FY 2005/06 Capital Improvements Program I ' .+% PROJECT REQUEST FORM -In-Line Hockey Rink Cover Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? Ni Department: Community Services Continuation? F Documented Project/Need? I Project Dates: 7/2005—2/2006 Replacement/ N Other Cmty. Need/Service? V _ .Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of an all-weather cover for the existing in- - Funding opportunity identified in the Park line hockey rink. Master Plan nor implemented. Location: Annual Impact of the Operating Budget -Bicentennial Park (Provide S impact and explanation): -Incidental to park maintenance Project Justification: - With the ability to play games and practice in inclement Will this project generate revenue? weather, the participants in the in-line hockey leagues -No. would gain much more use out of the existing facility. Additionally, other city events could be held during inclement weather that would normally be postponed or canceled. This item appears as a funding opportunity in the Park Master Plan . Companion Project? Y/'Y-No If yes,please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design S - 2. Land Acquisition $ - 3. Site Irrprovement and Utility $ - 4. Construction $ 600,000 $ 600,000 5. Furniture and Equipment $ - 6. Other(Please explain on attached sheet) $ - TOTAL= $ 600,000 FUNDING SCHEDULE 1. General Fund S - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 600,000 $ 600,000 I 6. Crime Tax Funds $ - TOTAL= $ 600,000 FY 2001/02-FY 2005/06 Capital Improvements Program • PROJECT REQUEST FORM—Working Farm 111 Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Project Dates: 7'2005-7/2006 Replacement/ N Other Cntty. Need/Service? V _ Major Rehab? Project Description: Alternatives/Impact if not completed: -A working farm is a hands-on, working demonstration of -An element of opportunity identified in the Park historical. local. or trade-related Master Plan not implemented. agriculturalihorricultural/craft related activities. SCOPE OF PROJECT YET TO BE DEFINED. Annual Impact of the Operating Budget (Provide$impact and explanation): Location: -Anticipated staff, equipment, and utility costs -Dependent on site selection process. Potential for undeveloped Tucker and/or Farhat properties near Bob Jones Park. Will this project generate revenue? -No Project Justification: - The Park Master Plan identifies diverse, atypical recreational opportunities in addition to the traditional sports-related ones. This item is identified as one of those opportunities. Companion Project? }%V—Possible, as part of other park-related site development. PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 200,000 $ 200,000 5. Furniture and Equipment $ 50,000 $ 50,000 6. Other(Please explain on attached sheet) $ - TOTAL= $ 350,000 FUNDING SCHEDULE 1. General Fund $ - 2. In-pact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 350,000 $ 350,000 6. Crime Tax Funds $ - • .TOTAL= $ 350,000 FY 2001/02-FY 2005/06 Capital Improvements Program 7 I 7 Reviewer: Kevin ,►►►groan Project Name: ° U) o' o �• o Criterion 1 3 2 1 0 u °' Public health and safety Project is needed to alleviate Project is needed to alleviate Project would promote or No health or safety impact is A 3 existing health or safety hazard potential health or safety maintain health or safety. associated with project. hazard External requirements Project is required by law, Project is required by agreement Product will be conducted in Project is City only and not A 3 regulations,or court mandate. with other julisdretion. conjunction with another externally required jurisdiction Protection of Capital Project is critical to save Project will repair systems Project will improve facility No existing facility is involved A 3 Stock structural integrity of existing City important to facility operation. appearance or deter future facility or repair significant expenditure. structural deterioration. Economic development Project will encourage capital Project will have no significant A 3 investment, improve the City's tax economic development impact. base, improve job opportunities, attract consumers to the City,or produce public or private . 6— revenues. cjOperating budget impact Project will result in decreased Project will have minimal or no Project will have some Project will require significant A 3 r costs in the operating budget. operating and maintenance costs additional operating costs, additions in personnel or other Oand/or personnel additions will operating costs. be necessary. ./ • --Life expectancy of project Meets needs of community for Meets needs of community for Meets needs of community for Meets needs of community for A 3 next 20 years or more. next 15 to 19 years. next 10 to 14 years. less than 10 years. Relation to adopted plans Project is identified in the Project is included in written plan Project is included in written Project is not included in any B 2 Comprehensive Plan or an or policy of a City board/ plans of City staff. written plans. adopted City Council policy. commission. Timeliness/external A limited window of opportunity Undertaking the project will allow External influences do not affect B 2 exists to significantly reduce the City to take advantage of a the timeliness of the project. project costs by coordinating with favorable current situation, such another project that is planned or as the purchase of land or currently underway. materials at favorable prices. Percentage of population 50%or more 25%to 49% 10% to 24% Less than 10% B 2 served by project Intensity of use Project will be used year-round. Project will receive seasonal and Project will receive only B 2 as-needed use seasonal use. Scheduling Project to be started within next Project to he stalled within 2 to 3 Project to be started within 4 to Project is uncertain. B 2 year years. 5 years. CIP Priority F ing Form Page 1 Reviewer: Kevin h..�..Ian Project Name: -0.. _ I ..1,...?,./3 i. rD . O to O Criterion _ 3 2 1 0 q u °' Benefit/Cost Return on investment for the Return on investment cannot be Return on investment can he B 2 project can be computed and is readily computed computed and is negative. positive Potential for duplication No similar protects are provided Project may duplicate other B 2 by public of pi wale agencies available public ur pi Nate outside of City government facilities. Project Continuity Funding necessary to continue or No funding approved in a B 2 complete previously approved previously adopted CIP multi-year CIP project. Percentage of project 70%or more 40%to 69% 10%to 39% Less than 10% C 1 capital costs eligible for non-city funding • • Percentage of project 70%or more 40/° to 69/° 10%to 39/° t C 1 ° ° ° Less than 10% E.—operating costs eligible for non-city funding 0 Dedicated funding Project is eligible to be funded Project does not qualify for C 1 from SPDC,Crime Control,or dedicated funds. r J/ Impact Fee funds. Qr3'Special need Project meets a community Project does not meet particular C 1 obligation to serve a special need needs of a special population. of a segment of the City's population,such as low/moderate income,aged, minority,or handicapped persons. Energy consumption Project will reduce amount of Project will require no increase in Project will require minimum Project will require large C 1 energy consumed. energy consumption. increase in energy increases in energy • consumption. consumption. Public support Public has demonstrated a City staff reports that the Public has not expressed a C 1 significant desire for the City to project is desired by the specific preference for this undertake the project,through community to be served. project. neighborhood surveys,petitions, rn other clear indicators. WEIGHTED SCORE TOTAL CIP Priorily Ray ' Form .'age 2 SPDC Capital Improvements Plan (CIP) 2001-2003 Budgeted Actual/ ' Encumbered FY 1999/00 FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 Carry Forward Balance $2,385,750 $1,789,990 S350,790 Interest earnings $125,000 $175,000 $125,000 $175,000 Oper Fund Transfer $500,000 $241,000 $100,000 $100,000 Grant Proceeds $250.000 $500,000 $0 $0 Senior Lien Debt $4,400,000 S0 55,500,000 Total Proceeds $5,316,000 $225,000 $',f 75,000 Total Available Funds $3,842.000 $3,985,750 $7,701,750 $2,014,990 $6,125,790 I Capital Expenditures I Matching Funds $100,000 I $52,000 $100,000 $100,000 $100,000 Joint Use $20.000 $19,000 $20,000 I $20,000 $20,000 Special Projects $50,000 533,000 $50,000 ' $50,000 S:,J,CJU Smith Park $50,000 $50,000 Continental Trails * $320,000 $320,000 Trailhead Improvements* $16,000 $20,000 Capping Wells $20.000 $20,000 Bleachers * S11,000 $11,000 Game Field Lighting * $200.000 $105,000 tipNature Center Imprvments $100,000 Trail Signage $10,000 Girls Softball Complex $1,100,000 Bob Jones Development $2,250,000 $200,000 $350,000 RR Building($300,000) 'Nell&Aeration($150,000) �'•atatorium $500,000 $500,000 S250.000 Teen Center Survey* $10.000 $15,000 Teen Center Construc.tior• $300 000 Land Acquisition $1,800,000 31,025,000 $775,000 Rec Center Planning $550,000 Rec Center Construction $700,000 $5,000,000 NEW ITEMS Bob Jones Bleachers $35,000 Bic.Park Volleyball Improv. $30,000 Baseball Warm-up Area $13,000 Concession Stand A/C units $18,000 Project Expenditures $2,897,000 $1,600,000 $5,621,000 $1,570,000 $5,770,000 (Reserve(6%) $290,760 $94,200 $346,200 I(Total Proceeds Less $9,5,000 $2,385,750 $1,789,990 $350,790 $9,590 11 Total Commitments I `Bold/italic -- projects underway SPDC-CIP 2001-03-appvd.xls Approved by City Council October 17, 2000 I AM Project Expenditure Report FY TO DATE 2000-2001 Project Project Description Account Budget Award Expenditures Under(over) Number Number Amount Amount to Date Award 01302001 Community and Matching Funds 01302001A Bic. Park#4,#5, #10 irrigation (SBA-$1,250) 302.999.5985.47 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ - 01302001 B Bic. Park Shade Structures (SBA-$65,000) 302.999.5985.46 $ 130,000.00 $ 129,735.00 $ - $ 130,000.00 01302001C Bob Jones Soccer Goals ($5,000) 302.999.5985.50 $ 10,000.00 $ 8,100.00 $ 8,100.00 $ 1,900.00 SUBTOTAL $ 142,500.00 $ 140,335.00 $ 10,600.00 $ 131,900.00 01302002 Special Projects $50,000.00 $ 17,584.04 01302002A Bicentennial Park Irrigation Trinity Water Well 302.999.5.985.38 $ 1,500.00 $ 1,500.00 $ - $ 1,500.00 01302002E Tree Transplanting 302.999.5.985.39 $ 5,000.00 $ 5,000.00 $ 1,080.00 $ 3,920.00 01302002C Bicentennial Park Ballfield#4,5, 10 Irrigation 302.999.5985.40 $ 3,486.00 $ 3,486.00 $ 3,486.00 $ - 01302002D Lonesome Dove Grubing/Clearing 302.999.5985.41 $ 3,500.00 $ 3,500.00 $ 2,825.00 $ 675.00 01302002E Bob Jones Clean-up Roll Off Dumpsters 302.999.5985.42 $ 4,000.00 $ 4,000.00 $ 1,788.90 $ 2,211.10 01302002F Lonesome Dove Park Components 302.999.5985.45 $ 1,600.00 $ 1,600.00 $ 1,587.29 $ 12.71 01302002G Chesapeake Well Upgrade 302.999.5985.51 $ 5,000.00 $ 5,000.00 $ - $ 5,000.00 01302002H Speakers for Sound System 302.999.5985.52 $ 1,599.96 $ 1,599.96 $ 1,599.96 $ - 013020021 Bicen.Well Water Level Gauge 302.999.5985.55 $ 2,730.00 $ 2,730.00 $ 2,730.00 $ - 01302002J Water Scape Improvements 302.999.5985.56 $ 4,000.00 $ 4,000.00 $ - $ 4,000.00 SUBTOTAL $ 32,415.96 $ 32,415.96 $ 15,097.15 $ 17,318.81 Neighborhood Parks SUBTOTAL Bob Jones Park 01302004A Park Improvements-Phase 2 302.999.5985.44 $ 2,561,891.23 $ 2,561,891.23 $ 869,483.88 $ 1,692,407.35 01302004E Nature Center Improvements $ 100,000.00 $ 100,000.00 $ - $ 100,000.00 01302004C Bleachers $ 35,000.00 $ 35,000.00 $ - $ 35,000.00 01302004D Engineering Amend#4 302.999.5985.43 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ - 01302004E Park Improvements-Phase 3 Construction $ 420,000.00 $ 420,000.00 $ - $ 420,000.00 SUBTOTAL $ 3,146,891.23 $ 3,146,891.23 $ 899,483.88 $ 2,247,407.35 FinanceRpt(b)-intern updates.xls7/20/0111:03 AM 7 Project Expenditure Report FY TO DATE 2000-2001 Project Project Description Account Budget Award Expenditures Under(over) Number Number Amount Amount to Date Award Bicentennial Park 01302005A Softball Complex $ 1,100,000.00 $ - $ - $ 1,100,000.00 01302005B Baseball Warm-up Area Fencing 302-999-5985.48 $ 13,000.00 $ - $ 13,000.00 01302005C Concession Stand A/C 302-999-5985.49 $ 18,000.00 $ 6,417.68 $ 11,582.32 01302005D Sand Volleyball Court $ 30,000.00 $ - $ - $ 30,000.00 SUBTOTAL $ 1,161,000.00 $ $ 6,417.68 $ 1,154,582.32 Recreation Center 01302006A Recreation Center Plannning $ 550,000.00 $ 11,000.00 $ - $ 550,000.00 SUBTOTAL $ 550,000.00 $ 11,000.00 $ - $ 550,000.00 01302009 Linear Parks and Trails SUBTOTAL Miscellaneous Projects/Joint Use($20,000) 01302010A Joint Use-Scoreboards at Durham 302-999-5985.53 $5,090.00 $5,090.00 $5,090.00 $ - SUBTOTAL S vI k M : $ 5,090.00 $ 5,090.00 $ < 5,090.00 $ - GRAND TOTALS $ 5,037,897.19 $ 3,335,732.19 $ 936,688.71 $ 4,101,208.48 FinanceRpt(b)-intern updates.xls7/20/0111:03 AM 7 I —a SPDC Project Expenditure Report FY 1999-00 Project Project Description Account Budget Award Expenditures Under(over) Number Number Amount Amount to Date Award 00302001 Community and Matching Funds $ 100,000.00 $ 98,328.00 $ 1,672.00 00302001A Southlake Girls Softball Association 302.999.5.985.06 $ 3,366.50 $ 3,366.50 $3,366.50 $ - 00302001 B Chesapeake Park Development 302.999.5.985.23 $ 71,620.00 $ 71,620.00 $ 10,000.00 $ 61,620.00 00302101C Land Acquisition Survey $ 9,941.50 $ 9,941.50 $ - 00302101 D SBA- Batting Cage Lighting Design/Construct. 302.999.5.985.30 $ 12,200.00 $ 12,200.00 $ 2,485.98 $ 9,714.02 00302101E SGSA- Batting Cage Lighting Design 302.999.5.985.31 $ 1,200.00 $ 1,200.00 $ 1,200.00 $ - SUBTOTAL $ 88,386.50 $ 98,328.00 $ 26,993.98 $ 71,334.02 00302002 Special Projects 00302002A Bic. Park Erosion Control 302.999.5.985.09 $ 2,842.85 $ 2,842.85 $ 2,842.85 $ - 003020028 Tree Transplanting @ Bob Jones Park 302.999.5.985.10 $ 3,000.00 $ 3,000.00 $ 1,890.00 $ 1,110.00 00302002C Tennis Center-Phase II- Iron Fence 302.999.5.985.02 $ 14,604.00 $ 14,604.00 $ 14,604.00 $ - 00302002D Tennis Center Pro Shop-Window Tinting 302.999.5.985.11 $ 499.00 $ 499.00 $ 499.00 $ - 00302002E Tennis Center-Signage 302.999.5.986.00 $ 459.00 $ 459.00 $ 459.00 $ - 00302002F Bob Jones Park-Water Discharge Piping 302.999.5.985.25 $ 1,300.00 $ 1,300.00 $1,300.00 $ - 00302002G Bicentennial Park II-Pond Aeration Electric 302.999.5.985.09 $ 1,657.50 $ 1,657.50 $ 1,657.50 $ - 00302002H Misc. Concrete Improvements 302.999.5.985.26 $3,619.70 $ 3,619.70 $3,619.70 $ - 003020021 Senior Tree Farms Capital Items 302.999.5.985.32 $999.99 $ 1,000.00 $999.99 $ 0.01 00302002J Hydromulching at Bicentennial Park Phase II 302.999.5.985.34 $6,000.00 $ 6,000.00 $6,000.00 $ - 00302002K Security Lighting in Bicentennial Park $3,356.83 $ 3,356.83 $3,356.83 $ - SUBTOTAL $ 38,338.87 $ 38,338.88 $ ;ems 37,228.87 $ » 1,110.01 -.. Neighborhood Parks 00302010A Smith Park Planning 302.999.5.985.16 $ 50,000.00 $ 50,000.00 $ - $ 50,000.00 00302006A Lonesome Dove Park Improvements (Trail) 302.999.5.985.00 $ 63,375.00 $ 63,375.00 $ 44,779.29 $ 18,595.71 SUBTOTAL $ 113,375.00 $ 113,375.00 $ 44,779.29 $ 68,595.71 Bob Jones Park 00302015A Capping Wells 302.999.5.985.20 $ 20,000.00 $ - $ - $ - 00302017A Trailhead Improvements 302.999.5.985.22 $ 16,000.00 $ 16,000.00 $ 15,601.65 $ 398.35 00302017E Trailhead Improvements 302.999.5985.35 $ 4,000.00 $ 4,000.00 $ 2,471.64 $ 1,528.36 SUBTOTAL $ 40,000.00 $ 20,000.00 $ 18,073.29 $ 1,926.71 FinanceRpt(b)-intern updates.xls7/20/0111:56 AM SPDC Project Expenditure Report FY 1999-00 Project Project Description Account Budget Award Expenditures Under(over) Number Number Amount Amount to Date Award Bicentennial Park 00302014A Bleachers 302.999.5.985.24 $ 11,000.00 $ 10,956.00 $ 10,956.00 $ - 00302016A Game Fields Lighting- Design 302.999.5.985.21 $ 2,000.00 $ 2,000.00 $ 1,470.00 $ 530.00 00302016B Game Fields Lighting-Construction 302.999.5.985.21 $ 180,000.00 $ 99,291.00 $89,361.90 $ 9,929.10 SUBTOTAL $ 193,000.00 $ 112,247.00 $ 101,787.90 $ 10,459.10 00302011 Teen Center 00302011A Teen Center Survey 302.999.5.985.03 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ - 00302011 B Teen Center Construction 302.999.5.985.17 $ - SUBTOTAL $ 15,000.00 $ 15,000.00 $ 15,000.00 $ - 00302009 Linear Parks and Trails 00302009A Continental Phase I and II 302.999.5.985.15 $320,000.00 $320,000.00 $0.00 $320,000.00 SUBTOTAL $320,000.00 $320,000.00 $0.00 $320,000.00 Miscellaneous Projects 00302007A Grant-Senior Tree Farm#3 (Reimbursable) 302.999.5.985.36 $4,300.00 $4,300.00 $3,406.74 $893.26 00302003A Joint Use Improvements/Ballfield Development 302.999.5.985.33 $20,000.00 $2.0,000.00 $10,640.00 $9,360.00 SUBTOTAL $24,300.00 $24,300.00 $14,046.74 $10,253.26 GRAND TOTALS $ 832,400.37 $ 741,588.88 $ 257,910.07 $ 483,678.81 FinanceRpt(b)-intern updates.xls7/20/0111:56 AM City of Southlake, Texas MEMORANDUM 1111 July 19, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (x1527) SUBJECT: Programming and Design of Proposed Recreation Center Action Requested: SPDC further direction to staff on recommended programming deletions if necessary, prior to grant submission to the Texas Parks and Wildlife Department (TPWD). Background Information: At the SPDC meeting of July 17, the Board authorized staff to continue with a grant application submission to Texas Parks and Wildlife for a $750,000 indoor recreation grant. However, the Board also directed staff to reduce the size of the facility to approximately 27,000 square feet, with a total construction budget not to exceed $4,100,000. Staff will work with the architect to review design changes and alternatives, as well as reducing the various functional areas to accomplish the Board goals. However, should it become necessary to eliminate functional areas, staff desires Board input as to recommendations. Financial Considerations: The board has authorized a total construction budget of$4,100,000, which includes site development, landscaping, facility construction, fixtures, furnishings and equipment (FFE), and project contingency. Citizen Input/ Board Review: Various. Legal Review: Not Applicable. Alternatives: SPDC input and direction Supporting Documents: Supporting documents include the following: • Parks, Recreation and Open Space Master Plan Priorities and Recommendations (relevant to TPWD point allocation) ■ Schematic site plan and floor plans for proposed Recreation Center • Preliminary floor space program and budget for proposed Recreation Center Staff Recommendation: SPDC input and direction to staff. 7. Priorities and Recommendations Park Land and Recreational Facility Priorities The distillation of this park,recreation, and open space planning process—public opinion surveys,public meetings, staff and park board input, application of national and local standards, and consultant recommendations—has resulted in the project priorities shown below. The land acquisition and the recreational facilities listed represent the earliest projects to be undertaken. The balance of the priority list is included in Appendix A. Southlake currently has no recreation center offering the listed facilities 1 through 7. Items 8 through 14—a new community park—will fulfill some of the greatest deficits shown in the Needs Assessment in Section 6. Both projects would be good candidates for funding assistance through Texas Parks and Wildlife. (Refer to ' Section 8 for more information.) Table 7.1 Project Priorities Priority Facility Schedule 1. Gymnasium/Sport Court 2002-2004 2. Indoor Jogging Track 2002-2004 3. Exercise/Fitness Room 2002-2004 4. Youth Activity Center 2002-2004 5. Classroom 2002-2004 r _ 6. Aerobics/Dance Studio — 2002-2004 7. Craft Room 2002-2004 8. Community Parkland Acquisition 2003-2004 9. Soccer Field 2003-2004 10. Baseball Field 2003-2004 11. - Softball Field 2003-2004 12. -Lacrosse/Football Field 2003-2004 13. Multipurpose Trail 2003-2004 14. Picnic Station 2003-2004 7.1 Southlake Bivd. (FM.1709) ��— / .. i W a I I I h I I I I I z 1 I I I 1 -1_-_I J I w a a I I Ur I I I I 1— � I I I Z W Imo — 1 I h— ,1 - - - — - .� L% � itc � r ri[ ›- `" _1 Rertreation ^/LLJ LL %% t i I I..L Z Ce ter � j /i future � �3�#i ?��; '!r3! � --�r r---_ I ^y �� Library Lel 1:11: I:- + ) Z 4, I L_. . in p\\ > . , ., . 1 ca _ _ _ d \ \z, J h• 1-1 319 si-e si-_-_. r— � r- CNI W c'i II ;_ 4G . 0 f 1 Q -- • /� 110 IISouthlake Rec Center J ( i __ I 1"=120' --.....„.,__Site Plan O PI J L---.0 , Na / , D :, 1 0P '/1--- ! O its i 1-'-i_r-, FrIl rh--1 3 'Iti°r— i- t..,-.) 1 I U I� . - --- --1- — l }�-- -4 1-- 11 1 M I .....-, -_.... L }-- 11±1 z = _ ____ Phase I UJ U ¢ - < 8 Spaces 35 Spaces i z V Mr ss, 0 Cr N ! L— — -- — —-----I N. 30 Spaces i 1L� :He I 14 Spaces! I W 1 I Cardio/ -i I I Weights I Walking Track-- --- I �I i 1' , 1 Z r p/ r Future i L 1 IClimng wall I � � Lll i e d Liz---y � Toilets ;; C/ 1 15 Spaces i E 0C:meroom I _ I� N !_i w Communit ♦ / ��_ �\.. �.�- B':bysitting � L I Services >' l Service Drive 12 Spaces r I Aerobics _ _ Hike & Bike '1 ase I 1Trails Hike & Bike O 9� Trail I I is •1. A ,� --I /� Southlake Rec Center (Level ) iC _ e ' O r=so' floor Ian c� / - \l Phase I Parking - 114 S aces I (I") tf) L I L Ce L1J U 1..._ w Z t II j W UQ I z .—_. I Z W ur�ni _ U Lockers 1 f O W ,n Gym I 4 1f , H. Storage i / >- CI W Climbing wall— i \ J t 1r j Meeting i jI V � j Rooms m 1rzeO w e. /N Southlake Rec Center (Level 1) Q " 1^=50' Floor Plan ! ..J I O cd r ^ u L I M 111 PRELIMINARY PROGRAM AREAS July 11, 2001 Number of Area Name Staff Size Unit Area spaces Area Lobby Waiting 500 Toilets 130 2 260 Control/Checkout Desk 2 10x 12 120 1 120 Storage Room 10x12 120 I 120 Office 1 10x13 130 1 130 Staff Desks 2 6x10 60 2 120 Work/Copy 6x9 54 I 54 Net Area 1,304 25%Circulation of Gross Area (NET/75)*25 435 Gross area of this Activity 1,739 Community Services Offices Director Office I 12X 18 216 1 216 Admin.Sec 10x10 100 1 100 Waiting 10x20 200 1 200 Conference(10) 12X16 192 1 192 Work/Copy 10x10 100 1 100 Break(6)/lockers(12) 15X15 225 1 225 Work Room(5 Stations) 480 1 480 Storage Room 150 I 150 Recreation Staff 12X 16 192 5 960 Net Area 2,623 im 20%Circulation of Gross Area (NET/80)*20 656 Gross area of this Activity 3,279 Toilets/Lockers Toilets/Lockers 1,200 Family Changing S x 10 80 2 160 Net Area 1,360 25%Circulation of Gross Area (NET/75)*25 453 Gross area of this Activity 1,813 Gameroom Gameroom 34x46 1564 1 1,564 Vending 13x26 338 1 338 Net Area 1,902 15%Circulation of Gross Area (NET/85)*15 336 Gross area of this Activity 1,902 Gym Basketball Courts(2) 10000 I 10,000 Seating 6x53 159 2 318 Storage 15x25 375 1 375 Net Area 10,693 1 10%Circulation of Gross Area (NET/90)*10 1,188 Gross area of this Activity 11,881 96013\P 2\S Q F T8-29.x l s SOUTHLAKE RECREATION CENTER lil PRELIMINARY PROGRAM AREAS July 11, 2001 Number of Area Name Staff Size Unit Area spaces Area Walking/Running Track 10x400 4000 1 4,000 Stretching Area 9x58 522 1 522 Net Area 4,522 10%Circulation of Gross Area (NET/90)*10 502 Gross area of this Activity 5,024 Other Activity Areas Aerobics Room(24) 1700 1 1,700 Storage room 20x10 200 1 200 Cardiovascular/Weights 3500 1 3,500 Meeting Room(100) 15 100 1,500 Divider Wall 25 2 50 Storage Alcove 8x12 96 1 96 Kitchenette 5x12 60 1 60 Climbing Wall 200 1 200 Toilets(singles) 6x9 54 2 108 Net Area 7,414 20%Circulation of Gross Area (NET/80)*20 1,854 Gross area of this Activity 9,268 Other Areas Baby-sitting/Toddler Waiting 25x32 800 1 800 Storage Room 7x8 56 1 56 Toilet(child size) 5x8 40 1 40 IN Net Area 896 20%Circulation of Gross Area (NET/80)*20 224 Gross area of this Activity 1,120 Building Support Janitor Closet 9x 13 117 I 117 Mechanical I0x 10 100 1 100 Electrical 9x12 108 1 108 Phone/Data 5x8 40 1 40 Net Area 365 15%Circulation of Gross Area (NET/85)*15 64 Gross area of this Activity 429 TOTAL BUILDING 36,455 I 96013\P2\SQ FT8-29.xls a SOUTHLAKE RECREATION CENTER PRELIMINARY PROGRAM AREAS July 11,2001 BUDGET Building Construction Costs S.F. Recreation Center 36,455 $4,374,626 Sub Total Building Construction Costs $4,374,626 Furnishings&Equipment Unique Spaces Game Room $10,000 Office FF&E $110,000 General Equipment $240,000 Subtotal $360,000 Site Construction Costs(parking lot,landscaping,utilities,walks) Parking and paving $180,000 Landscape $80,000 Utilities $150,000 Subtotal $410,000 Sub Total Estimated Project Costs: $5,144,626 Contingency $514,463 Bidding,Construction &Inflation 10% go Total Construction Costs: $5,659,089 Note:Cost Based on a March 2002 Bid Date I 960131P21SQFT8-29.xls SOUTHLAKE PARKS DEVELOPMENT CORPORATION 1/2% SALES TAX REPORT Actual Budget Actual Estimated (budget-est.) % 1999-00 2000-01 2000-01 2000-01 Difference Change October $155,259 $168,404 $196,516 $196,516 $28,112 16.69% November 150,165 162,810 161,845 161,845 (965) -0.69% December 125,632 136,241 162,616 162,616 26,375 17.10% January 176,808 191,776 259,882 259,882 68,106 53.55% February 135,803 147,228 151,056 151,056 3,828 3.29% March 120,289 130,448 144,692 144,692 14,244 13.02% April 182,799 198,169 233,457 233,457 35,288 19.92% May 148,210 160,812 186,723 186,723 25,910 17.34% June 150,396 163,210 211,055 211,055 47,845 33.59% July 190,883 206,959 206,959 - 0.00% August 153,898 167,005 167,005 - 0.00% September 151,760 164,608 164,608 - 0.00% $ 1,841,902 $ 1,997,670 $ 1,707,842 $ 2,246,414 $ 248,744 12.45% Estimated sales tax collections as a %compared to FY 1999-2000 21.96% SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report July 18, 2001 BICENTENNIAL PARK Park Trail-F.Y. 1998-99 Status: Remaining trails will be reviewed and presented to the Parks and Recreation Board at the August, 2001 meeting. BOB JONES PARK Phase II with TPWD Grant- Design - Phase II Contract Began: January 3,2000 Consultant: Cheatham Associates Design Contract: $178,752.00 Status: The site plan was presented and reviewed by SPIN #1, the Parks and • Recreation Board, and SPDC and City Council. The Texas Parks and Wildlife Department and the U.S. Army Corp of Engineers have approved completed plans. Construction is progressing well with completion of the pavilion, day camping area, pond, amphitheater, and most trails. The ballfields and playground are progressing on schedule. Components not associated with the TPWD have resumed construction. Nature Center Planning- Status: Recommended improvements to the donated facilities were developed by the architectural design firm of Schutts Magee Associates, Inc. Necessary improvements and expected costs were presented to Park Board in May for input. Primary utilities to the facility are installed and complete. NEIGHBORHOOD PARKS Noble Oaks Park- F.Y. 2000-01 Status: The perimeter 8-foot pathway along South Carroll Avenue is included in the construction plans for the widening of South Carroll Ave. A basic concept plan for the park is included in the approved Park, Recreation and Open Space Master Plan. No funding exists for additional improvements at this time. Page 1 6.% Koalaty Park- F.Y. 2000-01 Status: All requested improvements planned previously are complete. Royal and Annie Smith Park—F.Y. 1999-00 Status: SPDC approved $50,000 for planning and construction of initial park improvements in FY 1999-2000. The conceptual park plan is included within the Parks, Recreation, and Open Space Master Plan update. Park maintenance staff has begun clearing and grubbing of the site. Arrangements/plans being made for removal of house and garage. Trail development within the park will be presented to the Parks and Recreation Board at the August, 2001 meeting. Lonesome Dove Park- F.Y. 1998-99 Status: All requirements of the developer's agreement are addressed. Pavilion lighting, irrigation and playground improvements are complete. SPIN and the Park and Recreation Board have accepted the loop walk improvements. Construction has begun on the boardwalk with 95% of the concrete sidewalk complete. Park improvement workday with the neighborhood being planned for Fall, 2001. "Chesapeake" Park- F.Y. 1999-2000 Consultant: Carter Burgess Inc. Matching Funds Approved: S35,794 Approved by Parks Board: February 14, 2000 Approved by SPDC: February 28, 2000 Status: The trails, playground, benches, and fountain have been installed. Irrigation and hydromulch will begin in August. Final site grading is scheduled within the next month. Trees and shrubs are scheduled for planting in Fall, 2001. "Sheltonwood" Park- F.Y. Status: A basic concept plan for the park is included in the approved Park, Recreation and Open Space Master Plan. No funding exists for improvements at this time. LINEAR PARKS AND TRAILS Continental Boulevard Trail (White Chapel to Davis) - F.Y. 1998-99 Design - Phase II Contract Completed: Consultant: Dunaway Associates, Inc. Status: Construction of the designed 6-foot pathway has begun within areas not affected by road improvements. Page 2 COMMUNITY FACILITIES Recreation Center - Status: Based on City Council direction, staff is moving forward with the grant application for the Recreation Center. Brinkley Sargent Architects will provide a conceptual floor plan for the facility. Park Board has reviewed the recreational components to incorporate in the preliminary plan. The grant due date is July 31, 2001. MATCHING FUNDS—COMMUNITY GROUPS Southlake Baseball Association — Approved by SPDC: Status: Proposed shade structures around the baseball backstops of fields #4, #5, #6, #7, #8, #9, and#10 have been approved by SPDC and City Council. Engineering documents are being prepared for approval. Installation is expected before the fall 2001 season. Southlake Girls Softball Association— No Southlake Equestrian Association — Approved by SPDC: September 27, 1999 / Approved by Park Board: September 13, 1999 /March 19, 2001 Status: SPDC approved$10,000 at the September 1999 meeting to install various items requested by the Southlake Equestrian Association. Completion of the northern parking lot has begun. Grant components will follow this summer with a completion date of fall, 2001. Northeast Tarrant Tennis— Approved by SPDC: September 27, 1999 Approved by Park Board: August 9, 1999 Status: NETT has issued a check to the City in the amount of$2,500 towards their matching requirement. Funds have been used to purchase various components including trash receptacles, tables, chairs, watercooler stands, etc. Page 3 111 Senior Tree Farm #1 - Approved by SPDC: January 16, 1998 Approved by Park Board: December 8, 1997 Status: Many of the trees will be planted in Chesapeake Park when ready. Senior Tree Farm #2 — Approved by SPDC: Approved by Park Board: Status: All project requirements are completed. The Texas Forest Service grant money assisted in the planting of five hundred and twenty-eight (528) trees at Senior Tree Farms #1 and#2, utilizing five hundred and eighty-three (583) volunteer hours. Senior Tree Farm #3— Approved by City Council: June 15, 1999 Approved by Park Board: June 7, 1999 Status: The Texas Forest Service Grant of$8,600 ($4,300 Grant Award with a $4,300 Required Match or in-kind services) began on October 1, 1999. The third phase has been established as an extension to Tree Farm #2 located at 275 Shady Oaks. Four hundred (400) saplings (Lacebark Elm, Cedar Elm, Shumard Oak) were planted on February 12, 2000. JOINT-USE PROJECTS Joint-Use Projects - Status: City Council approved an interlocal agreement May 15, 2001 with St. Martin-in-the-Fields Episcopal Church for use of additional land for practice ballfields. Site grading is complete with irrigation to begin in August. Signage for all Parks - Status: Available as needed. Page 4 r SPECIAL PROJECTS F.Y. 2000 - Complete $ 2,817.85 Bicentennial Park Erosion Control. Complete $ 3,000.00 Tree Transplanting at Bob Jones Park. Complete $14,604.00 Bicentennial Park Phase II Wrought Iron Fencing. Complete $ 499.00 Tennis Center Pro-Shop Window Tinting. Complete $ 459.00 Tennis Center Signage. Complete $ 1,300.00 Bob Jones Park Water Well Discharge Piping. Complete $ 1,657.50 Bicentennial Park Pond Aeration Electric Complete $ 3,619.70 Bicentennial Park Ballfield Concrete Improvements Complete $ 1,000.00 Senior Tree Farm Capital Items. Complete $ 6,000.00 Bicentennial Park Bermuda Hydro-mulch. Complete $ 3,356.83 Bicentennial Park Baseball Security Lighting Total $37,228.87 F.Y. 2001 - In Progress $ 1,500.00 Bicentennial Park Trinity Well Repairs In Progress $ 5,000.00 Tree Transplanting • Complete $ 3,486.00 Bicentennial Park Ballfield Irrigation#4, #5, and #10 Complete $ 3,500.00 Lonesome Dove Park Grubbing and Clearing Complete $ 4,000.00 Bob Jones Roll-off Dumpsters Complete $ 1,600.00 Lonesome Dove Park Furniture Complete $ 5,000.00 Chesapeake Water Well Upgrade Complete $ 1,599.96 Speakers for Sound System Complete $ 2,730.00 Bicentennial Water Storage Level Indicator In Progress $ 4,000.00 Bicentennial Waterscape components Total $32,415.96 Page 5 01)D e., ci A RESOLUTION setting a public hearing on the Southlake Parks Development Corporation undertaking a park project; and approving and authorizing publicatiotl of notice of such public hearing. WHEREAS, the Board of Directors of the Southlake Parks Development Corporation hereby finds and determines the Corporation should undertake a park project involving the acquisition of land, buildings, equipment, facilities and improvements required or suitable for use for professional and amateur (including children's) sports, athletic, entertainment, and public park purposes and events, including stadiums and ball parks (Softball World); and WHEREAS, prior to undertaking such project, the Board of Directors is required to hold a public hearing on Corporation's involvement in such project; now, therefore, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTHLAKE PARKS DEVELOPMENT CORPORATION THAT a public hearing on undertaking a park project involving the acquisition of land, buildings,equipment,facilities and improvements required or suitable for use for professional and amateur (including children's) sports, athletic, entertainment, and public park purposes and events, including stadiums and ball parks (Softball World) shall be and is hereby resolved to the held on the 24th day of July, 2001, during a meeting of the Board of Directors to the held at 5:00 o'clock P.M. in the City Council Chambers at the City Hall, 1400 Main Street, Southlake, Texas and the'Secretary of the Board of Directors is hereby authorized and directed to cause a notice of such public hearing, substantially in the form and content of Exhibit A hereto attached and incorporated herein by reference as a part of this resolution for all purposes, to be published in one or more newspapers having a general circulation in the City of Southlake, Texas. PASSED AND ADOPTED, this June 19, 2001. Southlake Parks Development Corporation 4- POI/4...Sfor—.-4--s— • President, Bo..-. of Directors Secretary, and of Direc ors (Corporate Seal) • _ Exhibit A NOTICE OF PUBLIC HEARING ON A PROJECT TO BE UNDERTAKEN BY SOUTHLAKE PARKS DEVELOPMENT CORPORATION NOTICE IS HEREBY GIVEN that a public hearing is to be held by the Board of Directors of the Southlake Parks Development Corporation during a meeting to be held at 5:00 o'clock P.M. on July 24, 2001 in the City Council Chambers at the City Hall of Southlake, Texas, 1400 Main Street, Southlake,Texas on the Corporation undertaking a park project involving for the acquisition of land, buildings, equipment, facilities and improvements required or suitable for use for professional and amateur(including children's)sports,athletic, entertainm , nd p?b c park parposes and events, including stadiums and ball parks (Softball World),. — rth°-?1 Secretary, Board of Directors Southlake Parks Development Corporation 11, 45047984