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2000-04-24t� (V*we E 11 City of Southlake, Texas MEMORANDUM April 20, 2000 TO: SPDC Board of Directors FROM: Kevin Hugman, Director of Community Services SUBJECT: Board Meeting -- Monday, April 24, 2000 NOTE: Please note the time change to S.30 p.m. Planning and Zoning Commission has scheduled a continuation meeting for Monday evening at 6:30 p.m., so we moved up our meeting. This is a light agenda again, so we should be done in time. Agenda Item No. 2. Executive Session. Staff will update you on properties previously discussed. Agenda Item No. 4. PUBLIC FORUM. This is the public's opportunity to address the Board about non -agenda items. During this proceeding it is important that the Board not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Boards' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) ;request staff to look into the issue and report back to the Board or 4) request that the Chair put the item on a future agenda for the Board to discuss or consider. Agenda Item No. 5A. Approval of the minutes for the regular SPDC meeting on March 27, 2000, and the Special SPDC meeting on March 7, 2000. If you have corrections to the meeting minutes, please let Secretary to the City Manager Kim Bush know in advance or make it part of the motion for consideration. Kim can be reached via e-mail at kbush@cityofsouthlake. com or by calling her at 481-5581, extension 702. Agenda Item No. 6A. Approval of Financial Advisory Agreement with First Southwest Company. In 1995, SPDC approved a five-year agreement with First Southwest Company for financial advisory services. During the past five years, the company has assisted the City and SPDC with several debt issuances, debt restructuring, and refunding and rating presentations. Appendix A of the agreement sets forth the fee schedule and expense items, which is the same fee schedule as in the previous agreement. First Southwest Company is paid only when debt is issued. The fee structure is based on a per thousand dollar amount of debt issuance. There is not an hourly fee or retainer charge for any service. The agreement outlines the services to be provided by First Southwest Company. They have provided excellent service to us and staff recommends retaining the firm. The City Council approved a new financial agreement with First Southwest Company at their April 18 meeting, but SPDC has a separate contract. Any questions may be directed to Finance Director Sharen Elam. Agenda Item No. 6B. Request from Southlake Girls Softball Association for $600 in matching grant funding. As you recall, six (6) batting cages have been constructed through matching funds (V*we E 11 City of Southlake, Texas MEMORANDUM April 20, 2000 TO: SPDC Board of Directors FROM: Kevin Hugman, Director of Community Services SUBJECT: Board Meeting -- Monday, April 24, 2000 NOTE: Please note the time change to S.30 p.m. Planning and Zoning Commission has scheduled a continuation meeting for Monday evening at 6:30 p.m., so we moved up our meeting. This is a light agenda again, so we should be done in time. Agenda Item No. 2. Executive Session. Staff will update you on properties previously discussed. Agenda Item No. 4. PUBLIC FORUM. This is the public's opportunity to address the Board about non -agenda items. During this proceeding it is important that the Board not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Boards' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) ;request staff to look into the issue and report back to the Board or 4) request that the Chair put the item on a future agenda for the Board to discuss or consider. Agenda Item No. 5A. Approval of the minutes for the regular SPDC meeting on March 27, 2000, and the Special SPDC meeting on March 7, 2000. If you have corrections to the meeting minutes, please let Secretary to the City Manager Kim Bush know in advance or make it part of the motion for consideration. Kim can be reached via e-mail at kbush@cityofsouthlake. com or by calling her at 481-5581, extension 702. Agenda Item No. 6A. Approval of Financial Advisory Agreement with First Southwest Company. In 1995, SPDC approved a five-year agreement with First Southwest Company for financial advisory services. During the past five years, the company has assisted the City and SPDC with several debt issuances, debt restructuring, and refunding and rating presentations. Appendix A of the agreement sets forth the fee schedule and expense items, which is the same fee schedule as in the previous agreement. First Southwest Company is paid only when debt is issued. The fee structure is based on a per thousand dollar amount of debt issuance. There is not an hourly fee or retainer charge for any service. The agreement outlines the services to be provided by First Southwest Company. They have provided excellent service to us and staff recommends retaining the firm. The City Council approved a new financial agreement with First Southwest Company at their April 18 meeting, but SPDC has a separate contract. Any questions may be directed to Finance Director Sharen Elam. Agenda Item No. 6B. Request from Southlake Girls Softball Association for $600 in matching grant funding. As you recall, six (6) batting cages have been constructed through matching funds ' SPDC Board of Directors Board Meeting - Monday, April 24, 2000 Page 2 of 2 with Southlake Girls Softball Association (SGSA) and the Southlake Baseball Association (SBA). During the construction phase, SBA approached the City about lighting their four (4) batting cages, and staff researched their request and developed preliminary cost estimates. SGSA is not prepared to proceed with lighting their two (2) cages at this time; however they have approved an application for matching funds to participate in the engineering and design work necessary to light their cages in the future. SGSA's participation at this time will assure consistency in the lighting V plan and design between the six (6) batting cages within Bicentennial Park. Agenda Item No. 6C. Request from Southlake Baseball Association for $12,200 in matching grant funding. As noted in the packet item cover memo, SBA has also approved an application for matching funds in the amount of $12,200 to develop the engineering and design, and construct lighting for the four (4) batting cages located between fields #8 and #9. Staff received the preliminary cost estimates from consultants, however the construction estimates are preliminary pending completion of the engineering and design phase. Agenda Item No. 7A. Financial/Budget Report. Finance Director Sharen Elam is preparing a detailed financial report for the May meeting and will summarize the mid -year position of SPDC at that time. As such, there is no report this month in your packet. Agenda Item No. 7B. Project Status Report. The monthly status report is included in your packet. ,41W We appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me. Directors' meeting begins on Monday mornings at 10:15 a.m., so I am available before that time, or in the afternoon. You may also feel free to page me at any time at 407-4342. f /I+ KH STAFF CONTACT INFORMATION: Sharen Elam, Director of Finance, ext. 716 Kevin Hugman, Director of Community Services, ext. 757 Steve Polasek, Deputy Director of Community Services, ext. 772 Ben Henry, Park Planning and Construction Superintendent, ext. 824 John Eaglen, Administrative Assistant, ext. 821 10, 1 Fl U SPECIAL SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING March 7, 2000 MINUTES Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Debra Edmondson, Norm Lyons, Rex Potter, and Rick Stacy. Staff Present: Director of Community Services Kevin Hugman and Secretary to the City Manager Kim Bush. Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at ' 5:05 p.m. ' Agenda Item No. 4A. Resolution No. SPDC 00-02, authorizing the issuance of " Souddake Parks Development Corporation Sales Tax Subordinate Lien Revenue Bonds, Series 2000"; pledging certain "Pledged Revenues" of the Corporation, including "Gross Sales Tax Revenues," to the ' payment of the principal of and interest on said Bonds and enacting , other provisions incident and related to the issuance, payment, security, and delivery of said bonds, including the approval and execution of a Paying Agent/Registrar Agreement, a Purchase Contract and a ' Financine/Use Agreement with the City, resolving other matters incident and related to the issuance and sale of the Bonds, including the approval and distribution of an Official Statement; and providing an effective date. PUBLIC HEARING. Director Hu informed Hugman the Board that Finance Director Share Elam would not be attending the meeting due to a family emergency. Mr. Hugman stated that this resolution authorizes the issuance of ' SPDC sales tax subordinate revenue bonds. Bond Counsel Ed Esquivel informed the Board that the difference between these sales tax bonds and ' the ones SPDC has issued in the past is that these are junior lien bonds. Mr. Esquivel commented that a separate reserve fund for the junior lien has to be provided, but the reserve fund is being funded ' with a surety bond as opposed to the City having to either borrow the funds to fund it or to accumulate the funds -out of the sales tax revenue. Mr. Esquivel explained that actually three different rates are shown a net interest cost rate of 6.02556646, a true interest cost rate (a present value ' calculation) of 6.0859487, and then the bond yield arbitrage rate of 6.219164. He stated that the actual rate the Board looks for is the true interest cost rate which is at 6.0859487. There were no comments during the public hearing. Motion was made to approve Resolution No. SPDC 00-02. ' Motion: Potter Second: Edmondson Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy ' Nays: none Approved:. 6-0 SPECIAL SPDC BOARD MEETING, MARCH 7, 2000, PAGE 1 OF 2 1 Agenda Item No. 2, Executive Session. President Kendall announced that the Board would be goin into Executive Session pursuant to the g 1 Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition. 1 SPDC adjourned for Executive Session at 5:15 p.m. SPDC returned to open session at 5:25 p.m. Agenda Item No. 3. Reconvene. 1 Motion was made to authorize staff to proceed with purchase of park land as discussed in executive session. 1 Motion: Potter Second: Stacy Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy 1 Nays: none Approved: 6-0 1 Agenda Item No. 14. Adjournment. Motion was made and carried to adjourn the meeting at 5:30 p.m. i 1 1 President Ronnie Kendall ATTEST: 1 Kim Bush Secretary to the City Manager 1 SPECIAL SPDC BOARD MEETING, MARCH 7, 2000, PAGE 2 OF 2 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING March 27, 2000 AHNUTES Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Debra Edmondson, ' Norm Lyons, Rex Potter, Rick Stacy, and Cara White. Staff Present: Director of Community Services Kevin Hugman, Finance Director Sharen Elam, Deputy Director of Community Services Steve Polasek, Administrative Assistant John Eaglen, Parks and Recreation Construction Superintendent Ben Henry, Administrative Intern Mirenda McQuagge, and Secretary to the City Manager Kim Bush. Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at 6:10 p.m. Agenda Item No. 2, Executive Session. President Kendall announced that the Board would be going into Executive Session pursuant to the ' Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition. SPDC adjourned for Executive Session at 6:10 p.m. SPDC returned to open session at 7:35 p.m. Agenda Item No. 3. Reconvene. ' Motion was made to authorize staff to proceed with purchase of property as discussed in p p p perty executive session and- recommend to City Council to pursue condemnation contingent upon the criteria discussed in executive session. Motion: Potter Second: Edmondson ' Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy, White Nays: none Approved: 7-0 Agenda Item No. 4. Public Forum. There were no comments during the Public Forum. CONSENT AGENDA. UNOFFICIAL MEETING MINUTES OF SPDC MEETING MARCH 27, 2000 Page 1 of 2 Item No. 5A. Approval of the meeting minutes for the Regular SPDC meeting on February 2000 and the Special SPDC meeting on March 7, 2000. fb� Motion was made to approve the Feb 28 pp February 2000 meeting minutes and table the March 7, 2000 meeting minutes. Motion: White Second: Potter Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy, White Abstained: Edmondson Nays: none Approved: 6-1-0 Agenda Item No. 6. There were no items for consideration. Agenda Item No. 7A. Sales Tax Report. Finance Director Sharen Elam commented that sales tax collections were up 22 % over the same period last fiscal year. She stated now that the new computer system is up and running financial ' statements would be ready for the April meeting. Included with the April report will be a budget -to - actual report including a debt amortization schedule showing outstanding debt plus the new debt that has recently been issued. 'Agcsft Item No. M. Pro' ted Status Retort. Board member Potter asked staff to include in their status report what is left to p go in the capital projects. ' Agenda Item No. 8. Adjournment. Motion was made and carried to adjourn the meeting at 7:45 p.m. 7 ATTEST: President Ronnie Kendall Kim Bush ' Secretary to the City Manager UNOFFICIAL MEETING MINUTES OF SPDC MEETING MARCH 27, 2000 Page 2 of 2 City of Southlake, Texas MEMORANDUM TO: SPDC Board of Directors FROM: Sharen Elam, Director of Finance Ext. 716 SUBJECT: Financial Advisory Agreement with First Southwest Company Action Requested: Approval of Financial Advisory Agreement with First Southwest Company Background Information: In 1995, the SPDC Board of Directors approved a five-year agreement with First Southwest Company for Financial Advisory Services. During the past five years, they have assisted SPDC with several debt issuances, debt restructuring, and refunding and ratings presentations. Appendix A of the Agreement sets forth the fee schedule and expense items, which is the same fee schedule as in the previous agreement. First Southwest Company is paid only when SPDC issues debt. The fee structure is based on a per thousand dollar amount of debt issuance. For example, the fee charged on a $500,000 issuance would be $9,000, for a $2.5 million issue, $19,475, for a $5 million issue, $26,350. There is not an hourly fee or retainer charged for any service. SPDC would be responsible for expense items associated with issuance of debt, such as printing, preparation and distribution of the official statement and rating meetings. The Agreement outlines the services to be provided by First Southwest Company. They will coordinate and direct all programs of financing, review SPDC's financial sources to determine debt capacity, and advise of current bond market conditions. They also will recommend the method of sale of debt instruments and coordinate all information associated with the sale. First Southwest also agrees to attend any and all meetings of SPDC as requested at all times when the subject of financing is to be discussed. They will also provide assistance in the development and financing of capital improvements and long range financing plans. Financial Considerations: None required Citizen Input/ Board Review: None required am April 2000 _ p , Page 2 Legal Review: Alternatives: Supporting Documents: The attorney has reviewed the contract. Approve, deny or modify contract Financial Advisory Contract Staff Recommendation: Approval of attached Financial Advisory Contract with First Southwest . Company ��\ . - - .. .f y � � � � � � � � � 2 � � � � � » ` �� �� � :� %:2\� /?� \ - \: -�- �� ^ .�� 2� 2 m y �: ay , � © %� � z� »>x.� � � � � ? ? %�\\{ � \� � \ \� � � � � � � � � � � � \� � � � � � ������������������������d �V� .aim:=ylf - d z. z } `6. t # v . ',- .��' x� •�+airrrr....a t i fj 3 ._. E�r City of Southlake, Texas MEMORANDUM April 18, 2000 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Request from Southlake Girls Softball Association for $600 in matching grant funding Action Requested: SPDC consideration of a request from the Southlake Girls Softball Association (SGSA) for $600 in matching grant funding. Background Information: The Parks and Recreation Board approved a recommendation to SPDC to authorize matching grant funding in the amount of $5,000 to construct two (2) batting cages at Bicentennial Park. SPDC approved $5,000 in matching grant funds to SGSA for the project at their February 22, 1999 meeting. The Parks and Recreation Board approved the location at their December 13, 1999 meeting, and recommended future lighting of the two (2) SGSA batting cages and the four (4) Southlake Baseball Association (SBA) batting cages at their December 13, 1999 meeting (8-0). SPDC approved an additional $3,366.50 in matching funds for SGSA in FY 1999-2000 to address additional cost requirements to construct the two (2) batting cages at their January 24, 2000 meeting (7-0). SBA has applied for matching grant funding to design and construct lighting improvements at four (4) batting cages in Bicentennial Park, located between fields #8 and #9. SGSA is not prepared to proceed with constructing lights at this time; however, they have submitted an application for matching funds to participate in the design and engineering portion of the lighting improvements for the two (2) batting cages adjacent to field #1. SGSA City / SPDC Component Cost Matching Funds Engineering and Design Construction Costs Total $600 $600 Not Applicable at this time $600 $600 Approval of funding for this project will allow for the efficient construction of future lighting for the two (2) batting cages, and assures consistency in the engineering plan and design of all f the Bicentennial Park batting cages. w E - Billy Campbell, City Manager April 18, 2000 Page 2 Lighting improvements for the two (2) SGSA batting cages are necessary due to the majority of activities being scheduled during the evening hours and will result in an increase in the utilization of the facilities by SGSA. Financial Considerations: SPDC budgeted $100,000 in FY 1999-2000 Capital Improvements Budget for the Community and Matching Funds Program. Funding has been allocated to the following projects (petitioners are in parentheses): ■ An additional $3,366.50 to construct two (2) batting cages adjacent to Bicentennial Park field #1 (Southlake Girls Softball Association). ■ $35,794 for Chesapeake Park Development (Carter and Burgess / Pulte Homes). An unencumbered balance of $60,839.50 is available for consideration of other projects in FY 1999-2000. This request is for $600; another request for matching funds on the current SPDC agenda is from the Southlake Baseball Association ($12,200). Citizen Input/ "' Board Review: The SGSA has approved and. submitted a matching funds proposal to proceed with the design and engineering plan for future lighting improvements for the two (2) batting cages adjacent to Bicentennial Park field #1. The Parks and Recreation Board approved a recommendation (8-0) to SPDC to approve matching grant funding for SGSA in the amount of $600 at their April 10, 2000 meeting. Legal Review: Not Applicable. Alternatives: SPDC approval of matching grant funds to SGSA to develop the design and engineering plan for future lighting improvements for two (2) batting cages adjacent to Bicentennial Park field #1 at varying levels up to $600. Supporting Documents: Supporting documents include the following items: ■ Project matching funds request form submitted by SGSA, received March 31, 2000. Staff Recommendation: Place as an item on the April 24, 2000 SPDC agenda to consider the request from SGSA for matching grant funding in the amount of $600 to develop the design and engineering plan for future lighting improvements for the two (2) batting cages adjacent to Bicentennial Park field #1. 409 .r?W' PROJECT MATCHING FUNDS REQUEST FORM Project Name: Electrical Engineering Costs for SGSA Batting Cage Lighting Contact Person: Matt Tuggey — Southlake Girls Softball Association Mailing Address: 1361 Cross Timber City: Southlake State: Texas ZIP: 76092 Day Phone: (817) 285-8466 Night Phone: (817) 488-6937 Fax Number: Additional Contact Person: PROJECT DESCRIPTION: Day Phone: Planning and engineering for future lighting of two (2) batting cages currently under construction adjacent to field 1. The Southlake Baseball Association has applied for matching grant funding to light four (4) batting cages currently under construction.. SGSA participation with the City and SBA allows for the planning and design to occur for all of the batting cages at Bicentennial Park at one time. Future lighting for these facilities are necessary because many of the Southlake Girls Softball Association's activities are conducted in the evening hours. The 1 addition of the lighting would significantly increase the utilization of the batting cages. The addition of lighting will also help SGSA and the City in addressing the field shortage problems. Required Start Date: April 24, 2000 Projected Completion Date: July 31, 2000 Projected Cost: $1,200.00 Amount of Funds Requested: $600.00 66- N:IParks & ReawdonlBOARDSIMBOARDIPacket Items12000I SGSAMatching doc C�r City of Southlake, Texas MEMORANDUM April 18, 2000 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Request from the Southlake Baseball Association for $12,200 in matching grant funding Action Requested: SPDC consideration of a request from the Southlake Baseball Association (SBA) for $12,200 in matching grant funding. Background Information: SPDC approved matching grant funding in the amount of $30,000 for various improvements at Bicentennial Park in February 1999. One of the requested items was to construct four (4) batting cages. The Parks and Recreation Board approved the proposed location of six (6) batting cages (four batting cages through matching grant funding with SBA, and two with matching grant funding through the Southlake Girls Softball Association (SGSA)) at their December 13, 1999 meeting on Consent agenda (8-0). During construction of the batting cages, SBA approached the City about lighting the four (4) batting cages constructed through the SBA matching grant from FY 1998-99. The Parks and Recreation Board also recommended future lighting of the facilities at their December 13, 1999 meeting on Consent agenda (8-0). In researching the request, consultants provided City staff with the following preliminary cost estimates: SBA City / SPDC Component Cost Matching Funds Design and Engineering $1,200 $1,200 Construction Costs $11,000 $11,000 Total $12,200 $12,200 City staff received from SBA the matching grant application in the amount of $12,200 on March 31, 2000. As indicated, construction cost estimates at this time are preliminary. More precise cost estimates will be available once the design and engineering plan is completed. SBA feels that lighting the four (4) batting cages is necessary due to the majority of activities being scheduled during evening hours. Lighting of the batting cages will increase the overall utilization of the facilities. �Cwll Billy Campbell, City Manager A '1 18 2 pn 000 Page 2 Financial Considerations: SPDC budgeted $100,000 in FY 1999-2000 Capital Improvements Budget for the Community and Matching Funds Program. Funding has been allocated to the following projects (petitioners are in parentheses): ■ An additional $3,366.50 to construct two (2) batting cages adjacent to Bicentennial Park field #1 (Southlake Girls Softball Association). ■ $35,794 for Chesapeake Park Development (Carter and Burgess / Pulte Homes) . An unencumbered balance of $60,839.50 is available for consideration of other projects in FY 1999-2000. This request is for $12,200; another request for matching funds on the current SPDC agenda is from the Southlake Girls Softball Association ($600). Citizen Input/ Board Review: The SBA Board of Directors has approved and submitted a matching funds proposal to develop the design and engineering plan, and to construct the lighting improvements for the four (4) batting cages located between Bicentennial Park fields #8 and #9. AW The Parks and Recreation Board approved a recommendation to SPDC (8-0) to approve matching grant funding for SBA in the amount of $12,200 at their April 10, 2000 meeting. Legal Review: Not Applicable. Alternatives: SPDC approval of matching grant funds to SBA to develop the design and engineering plan, and to construct lighting improvements for the four (4) batting cages located between Bicentennial Park fields #8 and #9 at varying levels up to $12,200. Supporting Documents: Supporting documents include the following items: ■ Project matching funds request form submitted by SBA, received March 31, 2000. Staff Recommendation: Place as an item on the April 24, 2000 SPDC agenda to consider the request from SBA for matching grant funding in the amount of $12,200 to develop the design and engineering plan, and to construct lighting improvements for four (4) batting cages located between Bicentennial Park fields #8 and #9. 6G-�Z Y PROJECT MATCHING FUNDS REQUEST FORM JLProject Name: Lighting for SBA Batting Cages ' Contact Person: • Jerry Kegley — Southlake Baseball Association Mailing Address: 1113 Travis Court ' City: Southlake State: Texas ZIP: 76092 Day Phone: (972) 417-8017 ' Night Phone: (817) 488-7798 Fax Number: (817) 410-9877 Additional Contact Person: Bill Stroope Day Phone: (817) 965-2344 ' PROJECT DESCRIPTION: Plan, design, and construct lighting for four (4) batting cages currently under construction between fields 8 & 9.. Lighting for these facilities are necessary because many of the Southlake Baseball Association's activities are conducted in the evening hours. The addition of the lighting ' would significantly increase the utilization of the batting cages. 1 11 U ' Required Start Date: April 24, 2000 Projected Completion Date: November 17, 2000 Projected Cost: $24,400 Amount of Funds Requested: $12,200 • ' N:IParks & RecreationlB0,4" "0,4 DI Awket_Ite=V0001SBAMatching.doc too( SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report April 20, 2000 Phase. construe on Design - Phase II Contract Began: June 17,1997 Consultant: MESA Design Group Grand Opening: March 4, 2000 Status: Bid packages are closed with the following contractors: Bid #1 with Pittman Construction closed June 2, 1999 for a total amount of $594, 429. Bid #2a with NEM43 Electric closed September 23, 1999foran amount of $383,843.50. Bid package #2 with American Tennis Court Contractors closed December 21, 1999 for a total amount of $860, 929. 74. Bid #4 with Sprinkle n Sprout, Inc. closed in April 2000 for a total amount of $44, 376. ' SPDC awarded bid package #3 to McWilliams Enterprises, Inc. for $443,259.00 to include Irwoe the Tennis Center and restroom / storage facility. Minor items are to be addressed by the contractor prior to closeout discussions. Sierra Contractors completed landscape installation for $8,144.00. I Tree installation was completed by Earth Works Environmental. Tree transplanting was completed by Port -a -Tree. Pond surface aeration was completed by Greenscape Pump Services Inc. for $12, 775. ' Wrought iron improvements were completed by American National Fence for $14, 604. i Entrance Road Repair998 99 , Status: Estimates were requested of several contractors. No interest was expressed for this project. Other estimates are being pursued as well as the potential of utilizing the City of Southlake Public Works Department. ID Task Name Duration Start 2000 M Jun Jul AugOct Nov Doc Jan Feb Mar A M Jun 1 Entrance Road Repair 155 days Mon LOW........ Design 15 days Mon 9099 Construction 40 days Mon 2/14100 .... ... .. ::, • = • = • - 2 3 Page 1 079 W I HE 1 Phase III Park Trail - F.Y.1998-99 Status: Remaining trails will be reviewed and addressed following the completion of the Bicentennial Park schematic design currently being developed by Shrickel, Rollins and Associates. 10 Task Name Duration 1888 z000 zool Otr 4 Qtr. 1 Qtr 2 1 Qtr 3 1 Qtr 4 1 Otr 1 I Qtr 2 1 Qtr 3 1 Qtr 4 1 Qtr 1 1 Qtr 2 1 Qtr 3 TQtr 4 1 Park Trail 425 days Design 15 days .. .. ... Trail portion south of Oak HIII 15 days _ Site based data collection _ 120day5 Review of design with Master Plan Update 80 days Park Board and SPDC approval 24 days Advertise 10 days Tabulation and award of contract 5 days _ Obtain contract documents 5 days Consfnx,bn 80 days ----�---------�---- ---- -- ----------�----------------------�---- ; --J-----L-- __________1____ J-_---L-_-_ i 'CompMa ----�---- ----- r----------------r---------'-----r *----�---- r---- S9i 11 ------------- ------------ - -- - ---------- ---- ---- ----- ---- - -'-- --'-- -`- -'- ----`-`- - -- -�-- -`- -'- - -- -- - - ----'-----'-----`----'--------'-`---- -- ----- ---- ---- ----- ---- 2 3 4 5 8 7 8 9 10 ' Design - Phase II Contract Began: January 3, 2000 Consultant: Cheatham Associates Design Contract: $1789752.00 Status: The site plan has been presented and reviewed by SPIN #1, the Parks and ' Recreation Board, and SPDC. Schematic Design of the restroom and concession building are underway. General construction drawings and bid documents are currently being developed. ' Project Timeline is on the next page. 1 Page 2 .Z 1 1 1 1 1 1 1 1 4- 1 1 1 1 1 1 i 2000 Dee Jan Feb I Mar I Apr I May Jun Jul I AugSep Oct ID Task Name Duration 1 Bob Jones Park Development 360 days Amendment No. 3 M days , 1 • 1 1 I I I I I 2 1 1____l____ 1101111111111111111 omPlste 1 , I I I 1 I I I I I millets ____r____'____ J____'____ orhpleb Conceptual Plan Development 41 days Prepare Preliminary Base Plan and Schedule 22 days Parka and Recreation Board Review and Approval 8.65 days ... .. .... ... .................. ............ .... ............ SPDC Review and Approval 10 days Construction Plan Development 132 days 3 4 5 6 7 Prepare ConstructionPlena (50%) 43 days 8 City Stag Review 40 days Plan Revisions (50%) 9 do" I :: x:-:-:: :-- 1 I • 1 I I 1 • 1 • I 1 , I ., 9 10 TPWD Review of Plans 20 days Carps of Engineers Review of Plans 20 days Compete Plans and Specifi ations and Submit to City 20 days14 City Review/Plan Revisions/Submit to TPWD and COE 40 days ---- _---- L____I_____L___J____ _ ' • 1 1 , 1 •, I 1 -: :: I I I I , • , , ILI 11 12 13 Nature Center. 'laming Status: The facility is in place. Noble Oaks Park F..s,000 0 X Status: Koalai Fark -E F.Y.:000-01 Status: Backstop replacement by American National Fence is complete. Irrigation improvements installed by the developer of Countrywalk Estates are being repaired for operation. Tree transplanting fronting Village Green and Continental Blvd. L is complete. Royal aind Anri�� Smith l'ar1� E �.. i94 Oft � �� ; `; 5 - Status: A temporary trail was constructed along the right-of-way from Ridgewood Subdivision to Florence Elementary. SPDC approved $50, 000 for planning and construction of initial park improvements in FY 1999-2000. The conceptual park plan will be addressed within the Parks, Recreation, and Open Space Master Plan update. Page 3 q9W3 1 d u 1 Lonesome Dove Park - F.Y.1998-99 Status: All requirements of the developer's agreement are being addressed. As -built information has been received. Existing irrigation repairs are progressing. On November 6, 1999, the City hosted a neighborhood workday for the park Activities inlcuded general cleanup, pruning of trees, and planting of additional trees and shrubs. The event was very successful. Water fountain, playground, trail system, and lighting improvements are being implemented. "Chesapeake" Park - F.Y. 1090 ' Consultant: Carter Burgess Inc. Matching Funds Approved: $35,794 Approved by Parks Board: February 14, 2000 Approved by SPDC: February 28, 2000 ' Status: Staff is participating in the plan development and review process, and will provide peripheral assistance during construction. Upon completion of the park the developer will submit invoices for the approved items for reimbursement. Staff will ' coordinate the procurement and planting of the shade and ornamental trees in the park during the optimal planting season in November, 2000. .� "Sheltonwoad­'park F Y. Status: None. 11 i 11 IS,,EA Grant Cottonbelt Tray.199'1-98 Status: A request has been sent to DART to transfer right-of-way obligations to the City of Grapevine. The City of Colleyville and Grapevine have an opportunity to build the trail more efficiently with approved funding in the year 2005. A request is being prepared for TxDOT to withdraw City of Southlake participation. Design - Phase I Contract Completed: November 25,1997 Consultant: Dunaway Associates, Inc. Status: Trail improvements (6' trail alongside Continental from the Country Walk subdivision to N. Peytonville) are pending Phase I improvements to Continental Boulevard. Road construction on this section has begun and is anticipated to be complete by June 2000. Page 4 Teen Center - Teen Center Survey — Contract Cost: $10,000 Consultant: Raymond Turco and Associates Status: Citizen committee is working with the consultant to design the survey instrument. Southlake BastbaB A ssoc aeon -„ Approved by SPDC: January 25,1999 Approved by Park Board: January 11,1999 Status: SPDC approved $30, 000 at the January meeting to address requested items by the Southlake Baseball Association. All items, including the batting cages, have been completed. The Southlake Baseball Association issued a check to the City specifically for their matching requirement for the batting cages in the amount of $24,197.07 on February 7, 2000. Southlake Girls SoftUall Association. , Approved by SFDC: rebruary u, 1999 and January l4, zUUU Approved by Park Board: February 8,1999 and January 10, 2000 Status: SPDC approved $5, 000. at the February 1999 meeting and an additional $3,366.50 at their January 24, 2000 meeting to construct batting cages. Installation is near completion. The Southlake Girls Softball Association issued a check to the City specifically for their matching requirement for the batting cages project in the amount of $8, 366.50 on February 7, 2000. Southl'aky Equestrian_Assaci0ion Approved by SPDC: September 27,1999 Approved by Park Board: September 13,1999 Status: SPDC approved $10, 000 at the September meeting to install various items requested by the Southlake Equestrian Association. Installation is pending with the Association. Implementation of the northern parking lot is pending relocation of overhead electric poles as required by the Texas Parks and Wildlife Department. Page 5 178o 1 1 1 1 1 1 1 [!I 1 11 L' i U Northeast Tarrant Tennis Approved by SPDC: September 27,1999 Approved by Park Board: August 9,1999 Status: SPDC approved $15, 000 at the August meeting to provide items requested by Northeast Tarrant Tennis. NETT has issued a check to the City in the amount of $2, 500 towards their matching requirement. Senior Tree -Farm #1 Approved by SPDC: January 16,1998 Approved by Park Board: December 8,1997 Status: All trees have been planted. The drip irrigation is 100% complete. At the Lonesome Dove Park neighborhood workday on November 6, 1999, four (4) Redbuds and two (2) Sawtooth Oaks from Senior Tree Farm #1 were planted in the park. Maintenance on the remaining trees is ongoing with resources allocated from the Texas Forest Service Grant of $4, 300 for. Senior Tree Farm #3 in FY 2001. Senior Tree Farm #2 Approved by SPDC: Approved by Park Board: Status: The Texas Forest Service Grant of $8, 400 ($4, 200 Grant Award with a $4, 200 Required Match) began on October 1, 1998. The City received a check for the grant from the Texas Forest Service on December 17, 1999, and all project requirements are completed The grant money assisted in the planting of five hundred and twenty-eight (528) trees at Senior Tree Farms #1 and #2, utilizing five hundred and eighty-three (583) volunteer hours. Maintenance of the trees is ongoing with resources allocated from the Texas Forest Service Grant of $4, 300 for Senior Tree Farm #3 in FY 2001. Senior Tree FArm #— Approved by City Council: June 15,1999 Approved by Park Board: June 7,1999 Status: The Texas Forest Service Grant of $8, 600 ($4, 300 Grant Award with a $4, 300 Required Match or in -kind services) began on October 1, 1999. The third phase has been established as an extension to Tree Farm #2 located at 275 Shady Oaks. Four hundred (400) saplings (Lacebark Elm, Cedar Elm, Shumard Oak) were planted on February 12, 2000. Building Inspector John Lesinski has donated an additional three hundred (300) saplings that are being stored in containers at the Shady Oaks site; these saplings are planned to be planted in conjunction with the fourth phase of the project next fall. Pruning at Tree Farm #1 and routine maintenance at all three (3) phases has begun. ID Task Name Duration 2000 Sep I Oct I Nov I Dec Jan I Feb I Mar I Aor I Mav I Jun I Jul I AugOct a Instal Trees U days Order SapkW 25 days Plant SesdkW g days Instal Inigatlon 10 days Maintenance 145days Pruning Trees at Tree Farms Al and 02 05 days WE ------------------ ---=----=----=---- ----------------- ----,---------,---- mom" ----------------------------------------------- --- -�'- �-------------------- ---------------- ----`- �- - p----------------------- ---- ---- m lets i---------------,---- ---- :--------- ---- ---- -:. i 5% 25% ' 8 10 11 12 13 Soccer Practice Fields - FY.1998-99 Status: All improvements are completed at St. Martin's in -the -Field; four (4) practice areas are available. Joint Vse,�quipment - .- Status: Available as needed. Signae fart Parks Status: Staff is in the process of drafting a signage plan for various locations. ' _ 1999. -,77777 1-9 1 C 1 n Complete $12,775.00 Bicentennial Park Phase II pond surface aeration system. Complete $ 5,277.00 Senior Activity Center irrigation system. Complete $ 4,234.50 Senior Activity Center concrete sidewalks and patio. Complete $ 8,061.25 Bicentennial Park pavilion tables and benches. Complete $ 7,765.00 Bicentennial Park drinking water fountains. 200U - Complete $14,604.00 Bicentennial Park Phase H Wrought Iron Fencing. Complete $ 2,817.85 Bicentennial Park Erosion Control. Complete $ 3,000.00 Tree Transplanting at Bob Jones Park. Complete $ 499.00 Tennis Center Pro -Shop Window Tinting. Complete $ 459.00 Tennis Center Signage. Ordered $ 1,300.00 Bob Jones Park Water Well Discharge Piping. Complete $ 3,619.70 Bicentennial Park Ballfield Concrete Improvements Page 7