Memo City of Southlake, Texas
MEMORANDUM
February 15, 2002
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
February 19, 2002
Agenda Item No. 4A. Mayor's Report. 1. Presentation to Tad Stephens. Mr. Stephens has
resigned from SPDC because he is moving out of the area. If Mr. Stephens is able to attend the
meeting, the Mayor will present a proclamation to Mr. Stephens in appreciation for his service to the
community. 2. ARTS Council presentation. The Tarrant County ARTS Council will make a brief
presentation to Council thanking the City for its contribution to the ARTS.
Agenda Item No. 4B. City Manager's Report. Sharen Elam has included the sales tax report.
Please note that the January collections are above budget. The January collections represent the
December retail sales reported to the Comptroller in January, to be disbursed to the City in
February. We will continue to monitor the revenue collections and manage the budget accordingly.
If you have any questions, contact Sharen Elam.
Agenda Item No. 5A. Approval of the minutes of the City Council meeti g held on February 12,
2002. If you have any changes to the minutes, please discuss these at the work session or notify
Kim Bush prior to the meeting. She will bring the amended minutes to the meeting for your
consideration.
Agenda Item No. 5B. Award of bid to O 'Donnell 's Landscape Services, Inc., for mowing of city
parks and facilities and city/state rights-of-way. Since we were in the last year of renewals on our
previous mowing contract for parks, facilities and rights-of-way, we sought new bids this year for
mowing services. As noted in the packet item cover memo, six bids were received. The two lowest
bids are recommended for rejection - one due to insufficient experience demonstrated, the second
because no bid bond was submitted as required by the specifications. Staff has reviewed the
references of 0 'Donnell 's Landscape Services, Inc. and feels they have the experience to
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 19, 2002
Page 2 of 9
successfully fulfill the requirements. As noted, the bid amount will exceed the unencumbered
balance in the mowing services budget by $40,473.75. However, in past years, we have paid less
than contractually awarded because the actual number of mowing cycles was less than specified due
to inclement weather or dry summers. We anticipate that to be the case again this year. Secondly,
the cost of contract mowing is still less than if the City were to perform the mowing with a
dedicated mowing crew and equipment. Staff recommends the award of bid to 0 'Donnell' s
Landscape Services in the amount of$161,223.75. Please contact Kevin Hugman with any questions
you may have.
Agenda Item No. 5C. Approval of lease agreement with Marilyn Tucker for use of 61 acres of
parkland and house at Bob Jones Park. When Ms. Marilyn Tucker sold her property to the City in
1999, she also entered into a lease with the City for the property and house for a term of one year,
with two one-year renewals for the purpose of boarding and grazing horses. We have exercised
those options and the current lease expires March 30, 2002. Ms. Tucker and the City desire to
continue this arrangement and have drafted another lease agreement. The packet item memo
describes the terms and major points. With a tenant in the house, the City has the benefit of a
caretaker for maintenance and security. Also, although the house and property are being considered
as one option for the proposed Nature Center, it is unlikely that any use by the City would occur
within the year. The lease allows for a thirty day notice of termination, therefore the City maintains
maximum flexibility, while ensuring that the property is well maintained and cared for. Staff
recommends approval of the lease agreement. The Parks Board also recommended approval (6-0) at
their February 11 meeting. Please contact Kevin Hugman with any questions you may have.
Agenda Item No.5D. Resolution No. 02-006, appointing representatives to the SPIN Standing
Committee for SPIN areas #1 and #13. The City Council appointed representatives to the SPIN
Standing Committee for the odd-numbered SPIN areas by approval of Resolution No. 02-001 on
January 7, 2002. That appointment did not include appointment of representatives for SPIN areas
#1, #9w, and #13. At that time the former SPIN representatives for #1 and #13 decided not to seek
re-appointment, and there was not another selection for appointment prior to this time. This
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 19, 2002
Page 3 of 9
resolution appoints representatives for SPIN areas #1 and #13; SPIN #9w has been vacant since last
summer and work is progressing on finding a representative for this area. The length of terms for
the two (2) appointments is consistent with the other appointments in January, running through
December 2003. Please contact John Eaglen with questions regarding this agenda item.
Agenda Item No. 5E. Resolution No. 02-005A, Amending Resolution No. 02-005, Calling the
General Election, amending polling place for Election Day, and establishing other procedures for
conduct of the election. This resolution amends the resolution approved by City Council on
February 12, by including: early voting hours, amending polling place to Carroll Jr. High School,
naming judges and setting compensation. For your information, I have contacted John Craft, CISD
Assistant Superintendent, and he has indicated that they will do whatever is needed to ensure the
joint election runs smoothly at their site. I also spoke with Tarrant County Elections Administrator
Robert Parten. Mr. Parten assures me that they are flexible and will be able to provide us with any
level of assistants needed. If you have any questions, please contact me.
Note that I have attached to my memo a survey of area cities indicating the wages they will be
paying to their election workers for the May 4 General Election.
Agenda Item No. 5F. Award the bid to SRO General Contracting, Inc. for the construction of the
TMB Trail 2A along FM 1709 from Pearson Lane to Kimball Avenue and along White Chapel
Boulevard from FM 1709 to the CISD Junior High School. The TMB approved by voters in 1999
included the construction of trails along FM 1709 and White Chapel Boulevard within the City in
accordance with the Trail System Master Plan. Construction plans and specifications were prepared
by HNTB and approved by City staff as well as the Texas Department of Transportation (TxDOT).
The City and TxDOT have executed an agreement for the construction of the trails within the state
right of way of FM 1709. It consists of approximately 22,000 feet of 8' wide concrete trail on FM
1709 and approximately 1,800 feet of 8 ' wide concrete trail on White Chapel. There are 270
calendar days in the contract to complete this project by January, 2003.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 19, 2002
Page 4 of 9
Bids were received on January 4, 2002 for the construction of the above mentioned trails and are
tabulated as follows:
Contractors Base Bid
SRO General Contracting, Inc. $1,753,000.00
J&J Sprinkler $1,777,436.00
Linder-Stahl $1,800,139.00
North Texas Construction $1,818,910.00
ACC $1,986,400.00
Sunmount Corporation $2,198,365.00
Gilbert Texas Construction $2,295,346.80
AUI $2,302,876.42
The low qualified bidder is SRO General Contracting, Inc. with a bid of$1,753,000. The bids have
been reviewed by HNTB and the City staff, and due to SRO 's previous record of performance in
Southlake, it is recommended for award of this contract. Please contact Pedram if there are any
questions.
Agenda Item No. 5G. Approve first amendment to contract of sale by and between ECN
Enterprises, Inc., and the City of Southlake, extending the property inspection period for an
additional sixty days. As noted in the packet memo, the purchaser of the residual DPS property at
FM 1709 and Randol Mill has requested additional inspection time. Recall that our contract
provides for a 90 day feasibility and has no provision for extensions. ECN has requested an
additional 60 days. Although they have contacted 40 potential users, they are not yet in serious
negotiations with any. Staff has reviewed this request with Martin Schelling, President of the
Southlake Crime Control and Prevention District, and he has indicated support of the request. Given
today 's economic situation, his perspective is that the extra time is a reasonable request. Please
contact Shana Yelverton if you have any questions on this item.
Agenda Item No. 5H. Variance to the Subdivision Ordinance No. 483, Section 4.01(I)2, (Plat
Expiration), as amended, extending the validity of Case No. ZA 00-122, Final Plat for Simmons
Forest (formerly known as Simmons Addition). This plat was approved on December 7, 2000 and
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 19, 2002
Page 5 of 9
expired on December 7, 2001. The owner, Fred Joyce - Mary Myers Enterprises, is requesting that
the validity of this plat be extended 30 days from the City Council 's action to allow time for the plat
to be filed. There were delays in utility installation and acquiring joint owner signatures on the plat.
Signed mylars have been submitted to the City and the plat is ready for filing in the County Plat
Records. Because this plat has expired, a variance to Section 4.01(1)2 of Subdivision Ordinance No.
483, as amended, is required if the extension is to be granted. There are no unresolved issues
regarding this request. If you have any questions regarding this item, please contact Bruce Payne.
Agenda Item No. 7A. ZA02-003, SUP for Cingular Wireless antenna at Bicentennial Park. This
item is being tabled until second reading of the associated zoning and site plan so that both public
hearings can occur at the same meeting. This is the SUP associated with the following item. The
purpose is to put a telecommunications antenna and related equipment within the proposed clock
tir tower. The Commission recommended approval (6-0) on February 7, 2002. There are no specific
issues related to the telecommunication tower request. This site shall be subject to all conditions of
approval for Case ZA01-126 zoning and site plan for Revised Bicentennial Park and any other
conditions of approval made in conjunction with this request. The clock tower will allow room for
one additional antenna and equipment room. If you have any questions regarding this item, please
contact Bruce Payne or Kevin Hugman.
Agenda Item No. 8A. First reading for Rezoning and Site Plan for Bicentennial Park - Clock
Tower. This property is located on the north side of West Southlake Boulevard (FM 1709), the west
side of North White Chapel Boulevard, and the east side of Shady Oaks Drive. The purpose of this
revised site plan and rezoning is to add 13.144 acres of land located on the west side of the park
along Shady Oaks, to change the zoning from "S-P-1" back to "CS" and to receive approval to
construct a clock tower near the Southlake Boulevard entrance.
The original park boundary was zoned "CS" in 1994 and was rezoned to "S-P-1" with "CS" uses
in 2000 to add property and to add special regulations addressing outside storage needed on the
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 19, 2002
Page 6 of 9
property for vending machines and a maintenance yard. The recently approved revisions to the
outside storage regulations eliminated the need for the "S-P-1" zoning. Since public facilities are
typically zoned "CS", we propose going back to the original straight "CS" zoning for simplicity.
Cingular Wireless approached the Community Services Department with a need for a tower in this
location. Staff saw an opportunity to acquire a landmark entry feature for the Park. Cingular is
proposing to construct a clock tower for the City and lease the tower to house their
telecommunication antennas and equipment. Cingular needs to fill a gap in their coverage area. The
second user slot on the existing light pole/telecommunication tower in the Park is at 55 ' which does
not provide the needed coverage area and the water tower has no additional room. The tower is
proposed at 100 ' in order to house the clock at the top and allow room below the clock for two
telecommunication providers.
Although this request is closely associated with Case ZA02-003, a request for a SUP to allow a
telecommunication antenna and associated equipment, it is not dependent upon the SUP approval.
The clock tower is permitted as an accessory use and structure under the provisions of the
Comprehensive Zoning Ordinance No. 480, Sections 8.3 and 33.5.
A variance is being requested to allow the tower to exceed the maximum permitted height of 50 ' .
The tower is proposed at a height of 100 ' for the reason noted above. A variance to the required
bufferyards is also requested.
The Planning and Zoning Commission recommended approval (6-0) on February 7, 2002, subject to
review, specifically approving requested variances for bufferyard relief and allowing 100 ' tower.
If you have any questions regarding this item, please contact Bruce Payne (ext. 2036) or Kevin
Hugman (ext. 1527).
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 19, 2002
Page 7 of 9
Agenda Item No. 8C. Ordinance No. 480-387, Pt Reading ZA 01-136, Rezoning for Tract 1A,
John Childress Survey, Abstract No. 254. This property is located at 2889 Lonesome Dove Avenue.
The purpose of this request is to obtain proper zoning to build two single-family residences
(dependent upon plat approval). The Commission recommended approval (6-0) on February 7,
2002. There are no unresolved issues regarding this request. If you have any questions regarding
this item, please contact Bruce Payne.
Agenda Item No. 8D. ZA 01-135, Plat Showing for Lots 1&2, Mills Addition. This is the plat
associated with the previous "SF-1A" zoning request. The purpose of this request is to subdivide the
2.292 acres into two lots to construct two single family residences. The Commission recommended
approval (6-0) on February 7, 2002, subject to review. There are no unresolved issues regarding this
item. If you have any questions regarding this item, please contact Bruce Payne.
Agenda Item No. 7E. Ordinance No. 480-388, 15t Reading, ZA 01-138, Rezoning for 4000 N.
White Chapel Boulevard. This property is located at 4000 N. White Chapel Boulevard. The
applicant is requesting a zoning change to "SF-1A" in order to replat the rear two acres into a one
acre lot purchased in the adjoining Clariden Ranch Subdivision to the south and have the existing
home remain on three acres fronting N. White Chapel. The Commission recommended approval (5-
1 (Muller) on February 7, 2002. There are no unresolved issues related to this request. If you have
any questions regarding this item, please contact Bruce Payne.
Agenda Item No. 7F. Ordinance No. 480-389, Pt Reading ZA 02-004, Rezoning for H.A. Throop
Survey, Abstract 1237D, Tract 15. This property is located in the 800 block of East Bob Jones
Road, north of recently acquired Bob Jones Park property and west of the Grapevine Lake "Corp"
property. The purpose of this request is a zoning change to "SF-30" for a single family residential
use. A request for "SF-1A" cannot be made since this tract only contains 0.95 acres. This site
received a variance from the ZBA to allow a septic on a lot of less than one acre. There are a few
other issues noted in the staff report that the applicant must address before obtaining a building
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 19, 2002
Page 8 of 9
permit for home construction on this lot. They have been made aware of these requirements. The
Commission recommended approval (6-0) on February 7, 2002. If you have any questions regarding
this item, please contact Bruce Payne.
OTHER ITEMS OF INTEREST
Snookies will be hosting a grand opening celebration on Wednesday, February 27th from 5:00-8:00
p.m. They want to give their guests a taste of what they do and show their enthusiasm about
becoming a part of the community.
Anyone that would like to attend this grand opening should RSVP immediately to Era Lee Caldwell
at eralee@gte.net. The invitation list is limited to the first 50 people and 20 have already signed up.
BC
Staff Extension Numbers:
Black, Rick, DPS Director, 481-2406
Campbell, Billy, City Manager, 481-1409
Cates, Harold, Human Resources Director, 481-1952
Eaglen, John, Assistant to the City Manager, 481-1433
Elam, Sharen, Finance Director, 481-1713
Farahnak, Pedram, Public Works Director, 481-2308
Hugman, Kevin, Director of Community Services, 481-1527
Jackson, Malcolm, Chief of Building Services, 481-5543
Kunke, James, Public Information Officer, 481-1456
Last, Greg, Director of Economic Development, 481-1671
LeGrand, Sandra, City Secretary, 481-1519
Payne, Bruce, Planning Director, 481-2036
Thomas, Charlie, City Engineer, 481-2175
Yelverton, Shana, Assistant City Manager, 481-1429
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 19, 2002
[ Page 9 of 9
Election Judge/Workers
Compensation
May 4, General Election
City of Keller $6.50/hr (all workers)
City of Grapevine $7.00/hr (all workers
City of Colleyville $7.00/hr (proposing - all workers)
City of Euless $6.00/hr (all workers - same as Tarrant County)
NRH $8.00/hr (election judge) and$6.00/hr (workers)
Trophy Club $10.00/hr (election judge- was not able to confirm)