Loading...
Memo City of Southlake, Texas MEMORANDUM February 15, 2002 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting February 19, 2002 Agenda Item No. 4A. Mayor's Report. 1. Presentation to Tad Stephens. Mr. Stephens has resigned from SPDC because he is moving out of the area. If Mr. Stephens is able to attend the meeting, the Mayor will present a proclamation to Mr. Stephens in appreciation for his service to the community. 2. ARTS Council presentation. The Tarrant County ARTS Council will make a brief presentation to Council thanking the City for its contribution to the ARTS. Agenda Item No. 4B. City Manager's Report. Sharen Elam has included the sales tax report. Please note that the January collections are above budget. The January collections represent the December retail sales reported to the Comptroller in January, to be disbursed to the City in February. We will continue to monitor the revenue collections and manage the budget accordingly. If you have any questions, contact Sharen Elam. Agenda Item No. 5A. Approval of the minutes of the City Council meeti g held on February 12, 2002. If you have any changes to the minutes, please discuss these at the work session or notify Kim Bush prior to the meeting. She will bring the amended minutes to the meeting for your consideration. Agenda Item No. 5B. Award of bid to O 'Donnell 's Landscape Services, Inc., for mowing of city parks and facilities and city/state rights-of-way. Since we were in the last year of renewals on our previous mowing contract for parks, facilities and rights-of-way, we sought new bids this year for mowing services. As noted in the packet item cover memo, six bids were received. The two lowest bids are recommended for rejection - one due to insufficient experience demonstrated, the second because no bid bond was submitted as required by the specifications. Staff has reviewed the references of 0 'Donnell 's Landscape Services, Inc. and feels they have the experience to Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting February 19, 2002 Page 2 of 9 successfully fulfill the requirements. As noted, the bid amount will exceed the unencumbered balance in the mowing services budget by $40,473.75. However, in past years, we have paid less than contractually awarded because the actual number of mowing cycles was less than specified due to inclement weather or dry summers. We anticipate that to be the case again this year. Secondly, the cost of contract mowing is still less than if the City were to perform the mowing with a dedicated mowing crew and equipment. Staff recommends the award of bid to 0 'Donnell' s Landscape Services in the amount of$161,223.75. Please contact Kevin Hugman with any questions you may have. Agenda Item No. 5C. Approval of lease agreement with Marilyn Tucker for use of 61 acres of parkland and house at Bob Jones Park. When Ms. Marilyn Tucker sold her property to the City in 1999, she also entered into a lease with the City for the property and house for a term of one year, with two one-year renewals for the purpose of boarding and grazing horses. We have exercised those options and the current lease expires March 30, 2002. Ms. Tucker and the City desire to continue this arrangement and have drafted another lease agreement. The packet item memo describes the terms and major points. With a tenant in the house, the City has the benefit of a caretaker for maintenance and security. Also, although the house and property are being considered as one option for the proposed Nature Center, it is unlikely that any use by the City would occur within the year. The lease allows for a thirty day notice of termination, therefore the City maintains maximum flexibility, while ensuring that the property is well maintained and cared for. Staff recommends approval of the lease agreement. The Parks Board also recommended approval (6-0) at their February 11 meeting. Please contact Kevin Hugman with any questions you may have. Agenda Item No.5D. Resolution No. 02-006, appointing representatives to the SPIN Standing Committee for SPIN areas #1 and #13. The City Council appointed representatives to the SPIN Standing Committee for the odd-numbered SPIN areas by approval of Resolution No. 02-001 on January 7, 2002. That appointment did not include appointment of representatives for SPIN areas #1, #9w, and #13. At that time the former SPIN representatives for #1 and #13 decided not to seek re-appointment, and there was not another selection for appointment prior to this time. This Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting February 19, 2002 Page 3 of 9 resolution appoints representatives for SPIN areas #1 and #13; SPIN #9w has been vacant since last summer and work is progressing on finding a representative for this area. The length of terms for the two (2) appointments is consistent with the other appointments in January, running through December 2003. Please contact John Eaglen with questions regarding this agenda item. Agenda Item No. 5E. Resolution No. 02-005A, Amending Resolution No. 02-005, Calling the General Election, amending polling place for Election Day, and establishing other procedures for conduct of the election. This resolution amends the resolution approved by City Council on February 12, by including: early voting hours, amending polling place to Carroll Jr. High School, naming judges and setting compensation. For your information, I have contacted John Craft, CISD Assistant Superintendent, and he has indicated that they will do whatever is needed to ensure the joint election runs smoothly at their site. I also spoke with Tarrant County Elections Administrator Robert Parten. Mr. Parten assures me that they are flexible and will be able to provide us with any level of assistants needed. If you have any questions, please contact me. Note that I have attached to my memo a survey of area cities indicating the wages they will be paying to their election workers for the May 4 General Election. Agenda Item No. 5F. Award the bid to SRO General Contracting, Inc. for the construction of the TMB Trail 2A along FM 1709 from Pearson Lane to Kimball Avenue and along White Chapel Boulevard from FM 1709 to the CISD Junior High School. The TMB approved by voters in 1999 included the construction of trails along FM 1709 and White Chapel Boulevard within the City in accordance with the Trail System Master Plan. Construction plans and specifications were prepared by HNTB and approved by City staff as well as the Texas Department of Transportation (TxDOT). The City and TxDOT have executed an agreement for the construction of the trails within the state right of way of FM 1709. It consists of approximately 22,000 feet of 8' wide concrete trail on FM 1709 and approximately 1,800 feet of 8 ' wide concrete trail on White Chapel. There are 270 calendar days in the contract to complete this project by January, 2003. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting February 19, 2002 Page 4 of 9 Bids were received on January 4, 2002 for the construction of the above mentioned trails and are tabulated as follows: Contractors Base Bid SRO General Contracting, Inc. $1,753,000.00 J&J Sprinkler $1,777,436.00 Linder-Stahl $1,800,139.00 North Texas Construction $1,818,910.00 ACC $1,986,400.00 Sunmount Corporation $2,198,365.00 Gilbert Texas Construction $2,295,346.80 AUI $2,302,876.42 The low qualified bidder is SRO General Contracting, Inc. with a bid of$1,753,000. The bids have been reviewed by HNTB and the City staff, and due to SRO 's previous record of performance in Southlake, it is recommended for award of this contract. Please contact Pedram if there are any questions. Agenda Item No. 5G. Approve first amendment to contract of sale by and between ECN Enterprises, Inc., and the City of Southlake, extending the property inspection period for an additional sixty days. As noted in the packet memo, the purchaser of the residual DPS property at FM 1709 and Randol Mill has requested additional inspection time. Recall that our contract provides for a 90 day feasibility and has no provision for extensions. ECN has requested an additional 60 days. Although they have contacted 40 potential users, they are not yet in serious negotiations with any. Staff has reviewed this request with Martin Schelling, President of the Southlake Crime Control and Prevention District, and he has indicated support of the request. Given today 's economic situation, his perspective is that the extra time is a reasonable request. Please contact Shana Yelverton if you have any questions on this item. Agenda Item No. 5H. Variance to the Subdivision Ordinance No. 483, Section 4.01(I)2, (Plat Expiration), as amended, extending the validity of Case No. ZA 00-122, Final Plat for Simmons Forest (formerly known as Simmons Addition). This plat was approved on December 7, 2000 and Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting February 19, 2002 Page 5 of 9 expired on December 7, 2001. The owner, Fred Joyce - Mary Myers Enterprises, is requesting that the validity of this plat be extended 30 days from the City Council 's action to allow time for the plat to be filed. There were delays in utility installation and acquiring joint owner signatures on the plat. Signed mylars have been submitted to the City and the plat is ready for filing in the County Plat Records. Because this plat has expired, a variance to Section 4.01(1)2 of Subdivision Ordinance No. 483, as amended, is required if the extension is to be granted. There are no unresolved issues regarding this request. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 7A. ZA02-003, SUP for Cingular Wireless antenna at Bicentennial Park. This item is being tabled until second reading of the associated zoning and site plan so that both public hearings can occur at the same meeting. This is the SUP associated with the following item. The purpose is to put a telecommunications antenna and related equipment within the proposed clock tir tower. The Commission recommended approval (6-0) on February 7, 2002. There are no specific issues related to the telecommunication tower request. This site shall be subject to all conditions of approval for Case ZA01-126 zoning and site plan for Revised Bicentennial Park and any other conditions of approval made in conjunction with this request. The clock tower will allow room for one additional antenna and equipment room. If you have any questions regarding this item, please contact Bruce Payne or Kevin Hugman. Agenda Item No. 8A. First reading for Rezoning and Site Plan for Bicentennial Park - Clock Tower. This property is located on the north side of West Southlake Boulevard (FM 1709), the west side of North White Chapel Boulevard, and the east side of Shady Oaks Drive. The purpose of this revised site plan and rezoning is to add 13.144 acres of land located on the west side of the park along Shady Oaks, to change the zoning from "S-P-1" back to "CS" and to receive approval to construct a clock tower near the Southlake Boulevard entrance. The original park boundary was zoned "CS" in 1994 and was rezoned to "S-P-1" with "CS" uses in 2000 to add property and to add special regulations addressing outside storage needed on the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting February 19, 2002 Page 6 of 9 property for vending machines and a maintenance yard. The recently approved revisions to the outside storage regulations eliminated the need for the "S-P-1" zoning. Since public facilities are typically zoned "CS", we propose going back to the original straight "CS" zoning for simplicity. Cingular Wireless approached the Community Services Department with a need for a tower in this location. Staff saw an opportunity to acquire a landmark entry feature for the Park. Cingular is proposing to construct a clock tower for the City and lease the tower to house their telecommunication antennas and equipment. Cingular needs to fill a gap in their coverage area. The second user slot on the existing light pole/telecommunication tower in the Park is at 55 ' which does not provide the needed coverage area and the water tower has no additional room. The tower is proposed at 100 ' in order to house the clock at the top and allow room below the clock for two telecommunication providers. Although this request is closely associated with Case ZA02-003, a request for a SUP to allow a telecommunication antenna and associated equipment, it is not dependent upon the SUP approval. The clock tower is permitted as an accessory use and structure under the provisions of the Comprehensive Zoning Ordinance No. 480, Sections 8.3 and 33.5. A variance is being requested to allow the tower to exceed the maximum permitted height of 50 ' . The tower is proposed at a height of 100 ' for the reason noted above. A variance to the required bufferyards is also requested. The Planning and Zoning Commission recommended approval (6-0) on February 7, 2002, subject to review, specifically approving requested variances for bufferyard relief and allowing 100 ' tower. If you have any questions regarding this item, please contact Bruce Payne (ext. 2036) or Kevin Hugman (ext. 1527). Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting February 19, 2002 Page 7 of 9 Agenda Item No. 8C. Ordinance No. 480-387, Pt Reading ZA 01-136, Rezoning for Tract 1A, John Childress Survey, Abstract No. 254. This property is located at 2889 Lonesome Dove Avenue. The purpose of this request is to obtain proper zoning to build two single-family residences (dependent upon plat approval). The Commission recommended approval (6-0) on February 7, 2002. There are no unresolved issues regarding this request. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 8D. ZA 01-135, Plat Showing for Lots 1&2, Mills Addition. This is the plat associated with the previous "SF-1A" zoning request. The purpose of this request is to subdivide the 2.292 acres into two lots to construct two single family residences. The Commission recommended approval (6-0) on February 7, 2002, subject to review. There are no unresolved issues regarding this item. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 7E. Ordinance No. 480-388, 15t Reading, ZA 01-138, Rezoning for 4000 N. White Chapel Boulevard. This property is located at 4000 N. White Chapel Boulevard. The applicant is requesting a zoning change to "SF-1A" in order to replat the rear two acres into a one acre lot purchased in the adjoining Clariden Ranch Subdivision to the south and have the existing home remain on three acres fronting N. White Chapel. The Commission recommended approval (5- 1 (Muller) on February 7, 2002. There are no unresolved issues related to this request. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 7F. Ordinance No. 480-389, Pt Reading ZA 02-004, Rezoning for H.A. Throop Survey, Abstract 1237D, Tract 15. This property is located in the 800 block of East Bob Jones Road, north of recently acquired Bob Jones Park property and west of the Grapevine Lake "Corp" property. The purpose of this request is a zoning change to "SF-30" for a single family residential use. A request for "SF-1A" cannot be made since this tract only contains 0.95 acres. This site received a variance from the ZBA to allow a septic on a lot of less than one acre. There are a few other issues noted in the staff report that the applicant must address before obtaining a building Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting February 19, 2002 Page 8 of 9 permit for home construction on this lot. They have been made aware of these requirements. The Commission recommended approval (6-0) on February 7, 2002. If you have any questions regarding this item, please contact Bruce Payne. OTHER ITEMS OF INTEREST Snookies will be hosting a grand opening celebration on Wednesday, February 27th from 5:00-8:00 p.m. They want to give their guests a taste of what they do and show their enthusiasm about becoming a part of the community. Anyone that would like to attend this grand opening should RSVP immediately to Era Lee Caldwell at eralee@gte.net. The invitation list is limited to the first 50 people and 20 have already signed up. BC Staff Extension Numbers: Black, Rick, DPS Director, 481-2406 Campbell, Billy, City Manager, 481-1409 Cates, Harold, Human Resources Director, 481-1952 Eaglen, John, Assistant to the City Manager, 481-1433 Elam, Sharen, Finance Director, 481-1713 Farahnak, Pedram, Public Works Director, 481-2308 Hugman, Kevin, Director of Community Services, 481-1527 Jackson, Malcolm, Chief of Building Services, 481-5543 Kunke, James, Public Information Officer, 481-1456 Last, Greg, Director of Economic Development, 481-1671 LeGrand, Sandra, City Secretary, 481-1519 Payne, Bruce, Planning Director, 481-2036 Thomas, Charlie, City Engineer, 481-2175 Yelverton, Shana, Assistant City Manager, 481-1429 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting February 19, 2002 [ Page 9 of 9 Election Judge/Workers Compensation May 4, General Election City of Keller $6.50/hr (all workers) City of Grapevine $7.00/hr (all workers City of Colleyville $7.00/hr (proposing - all workers) City of Euless $6.00/hr (all workers - same as Tarrant County) NRH $8.00/hr (election judge) and$6.00/hr (workers) Trophy Club $10.00/hr (election judge- was not able to confirm)