2021-10-19 CC agenda CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 19, 2021
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Updates by Clint Snead
4. Friends of the Southlake Public Library Recognition and Proclamation
5. Municipal Service Center- Alternate Design Options
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
2. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission members.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 19, 2021
Page 2 of 7
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Fiesta event celebrating Hispanic Heritage Month
2. November 2"d Election
B. City Manager's Report
1. Teen Driver Safety Week
2. ICMA Performance Awards
3. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 5, 2021, regular City Council meeting.
B. Authorize annual fuel purchases from US Venture Inc., for City vehicles and
equipment in an amount not to exceed $333,416.
C. Approve purchase of replacement vehicles from Silsbee Ford in an amount
not to exceed $913,500.
D. Approve purchase of replacement vehicles from Lake Country Chevrolet in
an amount not to exceed $110,000.
E. Approve purchase of replacement excavator from Kirby-Smith Machinery,
Inc. in an amount not to exceed $430,000.
F. Approve purchase of replacement ambulance from Sterling McCall Ford in
an amount not to exceed $325,000.
G. Approve purchase of fire water tanker truck from Siddons-Martin
Emergency Group, in an amount not to exceed $375,000.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 19, 2021
Page 3 of 7
H. Approve purchase of police vehicle outfitting equipment and installation
services from Dana Safety Supply, Inc. in an amount not to exceed
$128,000.
I. Approve a professional services agreement with Weaver L.L.P. for audit
services, in the amount not to exceed $136,000.
J. Approve Supplement Agreement No. 1 with Teague Nall and Perkins, Inc.
(TNP) to provide additional engineering design, right-of-way appraisal and
construction phase services for water line improvements located at East
Highland Street from North Carroll Avenue to North Kimball Avenue in an
amount not to exceed $175,000.
K. Approve annual purchase agreements with Reynolds Asphalt &
Construction Co. (RAC) for pavement resurfacing services and for the
purchase of asphalt paving materials through Interlocal Agreements (ILAs)
with the City of Grand Prairie and Tarrant County in an amount not to
exceed $1,650,000.
L. Approve an annual purchase agreement with Stripe-A-Zone, Inc., for
pavement markings through an Interlocal Agreement (ILA) with the City of
Grand Prairie in an amount not to exceed $125,000.
M. Authorize expenditures with Apex Concrete Construction Inc., for concrete
services in an amount not to exceed $750,000.
N. Approve the renewal of a professional consultant agreement with Jerry
Hodge and Associates for project management services for the SH 114
Improvements Project in an amount not to exceed $120,000.
O. Approve renewal of contract with Crowley Sports Officials for sports
officiating and scorekeeping services in the amount not to exceed $205,000.
P. Approve Facilities Utilization Agreement with Dragon Youth Baseball.
Q. Approve Facilities Utilization Agreement with The Miracle League of
Southlake.
R. Approve Facilities Utilization Agreement with Southlake Girls Softball
Association.
S. Ordinance No. 1243, 1st Reading, Adopting the 2022 Standards of Care for
the recreation programs for elementary school age children operated by the
Community Services Department.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 19, 2021
Page 4 of 7
T. Approve expenditure to reimburse the City of Keller for the purchase and
replacement of the police department's computer-aided dispatch and
records management system in an amount not to exceed $144,000 for FY
21 and $65,000 for FY 22.
U. Approve purchase in an amount not to exceed $74,000 for police
ammunition.
V. Approve expenditure in an amount not to exceed $101,000 to Watchguard
for replacement of police body worn cameras, dash cameras, and
associated equipment.
W. Approve expenditure in an amount not to exceed $140,000 to TI Training
for the purchase of a virtual reality training simulator.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non-agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-527A, (ZA21-0075), 2nd Reading, Zoning Change and
Concept/Site Plan for Southlake Methodist Hospital Accessory Use on
property described as Lots 1 R, 2R, 3R, 4 and 5, Block 1, Southlake Medical
District, an addition to the City of Southlake, Tarrant County, Texas, and
located at 335 - 451 E. S.H. 114, Southlake, Texas. Current Zoning: "S-P-
2" Generalized Site Plan District. Proposed Zoning: "S-P-2" Generalized
Site Plan District. SPIN Neighborhood #7. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-757a (ZA21-0077), 1st Reading, Zoning Change and
Site Plan for Nolen Office Park Addition, on property described as Lot 1,
Block 2, of the Nolen Office Park Addition, City of Southlake, Tarrant
County, Texas, located at 210-240 S. Nolen Drive, Southlake, Texas.
Current Zoning: "S-P-1" Detailed Site Plan District. Proposed Zoning: "S-P-
1" Detailed Site Plan District. SPIN Neighborhood #8. (If approved at 1st
reading, the public hearing will be held on November 2, 2021).
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 19, 2021
Page 5 of 7
8. Resolutions:
A. Resolution No. 21-047, appointing members to various positions on the
Community Engagement Committee, Community Enhancement
Development Corporation, Crime Control & Prevention District, Mayor's
Alliance for Unity and Culture, Metroport Teen Court, Senior Advisory
Commission, and Southlake Arts Council.
9. Other items for consideration:
A. Variance to Section 5.06 of the Subdivision Ordinance No. 483, as
amended, requiring a minimum 5-foot-wide residential sidewalk along the
street frontage of Lot 17, S. Freeman No. 525 Addition, on property currently
described as Tract 5C01J, Samuel Freeman Survey, Abstract No. 525 and
located at 2760 Raintree Dr., Southlake, Tarrant County, Texas.
B. SV21-0020, Sign Variance for T-Mobile located at 1465 Main Street,
Southlake.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the a�qveiagpnda was posted on the official bulletin boards at Town
Hall, 1400 Main Stree �,'�Texas, on Friday, October 15, 2021, by 5:00 p.m.,
pursuant to the Texas'Gb-ybrnm6nt Cale, Chapter 551.
.
.................Amy bll( TFWd-10-
City Secretary 4K
1,11"f�I e e t g,mW
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity+ Innovation + Accountability+ Commitment to Excellence + Teamwork
City of Southlake
City Council meeting agenda
October 19,2021
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
2. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
3. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
4. Lester J. Strait v. Savannah Court Partnership PSJ Properties, Ltd. v. Patrick Gray
Custom Homes, Inc. Home Creek, L.L.C. JMJ Torian Properties, L.L.C. Cheatham
Partners, The City of Southlake, Texas Laura Hill, in Her Official Capacity as Mayor
of the City of Southlake And Shana Yelverton, in Her Official Capacity as the City
Manager of the City of Southlake, 02-18-00203-CV (Tex. App. 2020)
5. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
6. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041.
7. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
Section 551.072: Deliberation regarding real property.. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 19, 2021
Page 7 of 7
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork