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Item 4V - MemoCITY OF SOUTHLAKE Item 4V MEMORANDUM October 19, 2021 To: Shana Yelverton, City Manager From: Ashleigh Casey, Assistant Chief of Police Subject: Item 4V - Approve expenditure to Watchguard for replacement of police body worn cameras, dash cameras, and associated equipment in an amount not to exceed $101,000. Action Requested: Approve expenditure to Watchguard for replacement of police body worn cameras, dash cameras, and associated equipment in an amount not to exceed $101,000. Background Information: The police department currently utilizes Watchguard in -car cameras and body worn cameras to record police interactions with the public in order to enhance transparency, to provide evidence to assist in criminal prosecution, and to maintain officer accountability. These camera systems are now an industry standard. The current system is aging and requires an upgrade to both the hardware and software to ensure ongoing functionality and security of the digital data. These funds will replace older body cameras and provide a new five-year, no-fault warranty. In addition, it will upgrade technology in the dash camera system and will move our digital storage of video evidence from local servers to cloud services. This is a proposed 5-year lease, and the initial year's cost in FY 2022 is $100,915. The annual cost for the remaining four years will be $65,880 per year. Financial Considerations: Funding for this project was approved in the FY 22 CCPD budget. The total amount for this expenditure exceeds $50,000, which necessitates City Council approval. Strategic Link: C1 - Achieve the highest standards of safety and security. PDC1 - Reduce crime, the fear of crime, and enhance public safety. CCPD3 - Achieve the highest standards of safety and security through modern technology and equipment. Item 4V Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: City Council may approve or deny the expenditure. Supporting Documents: Quote from Watchguard. Staff Recommendation: Approve expenditure to Watchguard for replacement of police body worn cameras, dash cameras, and associated equipment in an amount not to exceed $101,000. Staff Contact: Ashleigh Casey, Assistant Chief of Police aMOTOROLA SOLUTIONS Quote For: Southlake Police Department Attn: Randy Thomas Reference: Southlake PD (TX) ICV and BWC Refresh_DIR-TSO-4163 Quote By: WatchGuard Video Michelle Oleari Date: 10-06-21 Serving Law Enforcement with the Most Compelling, Quality Video Products MOrOMOLA SOLUTIONS WatchGuard Video 415 E. Exchange Allen, TX 75002 (P) 800-605-6734 (F) 212-383-9661 RY01111 Issued To: Southlake Police Department - Attention: Randy Thomas Date: 10-06-21 Project Name: Southlake PD (TX) ICV and BWC Refresh_DIR-TSO-4163 Quote ID: WIV-0094-09 Qty Item # Description (19) AAS-BWC-5YR-001 Body -worn camera and evidence management software - 5 Year Video-as-a- PaaS Service Package @ $49 per Month Software, Hardware & Refresh: • Video -as -a -Service includes CommandCentral Evidence, the cloud -based evidence management system with unlimited device storage and unlimited cloud sharing. 0 1 User License per Body Worn Camera. 0 50 GB of non -device storage included per device, averaged across all devices in the program 0 CommandCentral Evidence, Records, Redaction, Sharing, Community Engagement capabilities and capture application included. • Body -worn camera (battery + choice of mount included) • Third year technology (Hardware) refresh. Subscription, Support & Warranty: • 5-year agreement (billed Quarterly or Annually) • Advanced hardware replacement service & 24/7 support • No -Fault hardware warranty Subtotal Price (Excluding sales tax) $55,860.00 Qty Item # Description (5) IV-ACK-BD-V3--- V300 WiFi In -car Radio Base Bundle, includes Radio Base and Smart PoE Switch. • V300 WiFi In -car Radio Base Bundle • WiFi Charging Radio Base • Smart PoE Switch • Cables and Brackets Subtotal Price (Excluding sales tax) $2,725.00 Qty Item # Description (5) AAS-BWC-XFS-DOC Transfer Station (8 Bay) Video -as -a -Service Package @ $30 per Month PaaS 8-Bay Ethernet Transfer Station 0 Ethernet Cable, Rack mount (optional) & Power Cord Subtotal Price (Excluding sales tax) $9,000.00 Page 1 of 5 Qty Item # Description (1) AAS-UPL-SVR-001 Upload Server - Video -as -a -Service Package @ $100 per Month PaaS • Upload Server o Fast video offload, 8 TB of storage, 5 Year Warranty Subtotal Price (Excluding sales tax) $6,000.00 Qty Item # Description (1) WGWO0122-400 Managed Software Installation Service; On -Site Assist Install, Training, Configuration, Project Management, Consultation Subtotal Price (Excluding sales tax) $2,500.00 Qty Item # Description (26) WGW00121 4RE / M500 System Installation, In -Car (Per Unit Charge) Subtotal Price (Excluding sales tax) $11,700.00 Qty Item # Description (26) WGW00119 Video System Removal (Per Unit Charge) Subtotal Price (Excluding sales tax) $2,600.00 Qty Item # Description (3) Interview Room Installation of interview rooms Installation PaaS Subtotal Price (Excluding sales tax) $3,300.00 Page 2 of 5 Qty Item # Description (3) INT-4RE-2-DP 4RE Interview Room System with Dome and Pinhole Camera • 4RE Interview Room Camera System • Dome and Pinhole Camera • Touch Screen Display • Integrated 20OGB automotive grade hard drive • 16GB USB removable thumb drive • Remote viewing software • 1 Yr Hardware Warranty • Cabling • 4RE Firmware • Record -After -the -Fact® (RATF) technology • Multiple Resolution Encoding • H.264 High Profile Video Compression Subtotal Price (Excluding sales tax) $15,510.00 Qty Item # Description (3) HD Interview Room WGP547-002 (Double socket Ram arm) WGP545 (Dimond mount plate with Ball, Camera 2 point) WGPO1984-100 (Plate for Ram Ball on camera) WGP545-002 (Ram Ball on PaaS camera) WGPO1963-003 Cable, HDMI, (HD Mini Zoom, Panoramic, ZSL) WGA00496 Front Camera, 4RE, HD Zero Sightline (ZSL) Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (7) WGP02614 V300, Battery, Removable and Rechargable, 3.8V, 4180mAh Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (30) WGP02798-KIT PaaS V300 Center Chest Mount Subtotal Price (Excluding sales tax) $1,800.00 Qty Item # Description (66) WGP02697 PaaS V300 Shirt Mount Subtotal Price (Excluding sales tax) $3,960.00 Page 3 of 5 Qty Item # Description (21) AAS-M5-BWC-5YR M500 In -car video system with Integrated V300 Body -worn camera and Command PaaS Central Evidence - 5 Year Video -as -a -Service Package @ $205 per Month Software, Hardware & Refresh: • Video -as -a -Service Bundle includes the cloud -based evidence management system, with unlimited storage and unlimited cloud sharing. 0 1 User License per bundle. 0 CommandCentral Evidence, capture, records, redaction and community engagement capabilities included. • V300 Body -worn camera (choice of mount) 0 Third year technology (Hardware) refresh. • M500 In -Car Video System • M500 with 1TB DVR, 5" touch display, front camera with 4k sensor, infrared cabin camera, • HiFi wireless microphone kit, MikroTik WiFi Kit & Smart Power Switch Subscription, Support & Warranty: • 5-year agreement (billed Quarterly or Annually) • No -Fault hardware warranty, Advanced hardware replacement service & 24/7 support Subtotal Price (Excluding sales tax) $249,480.00 Qty Item # Description (3) WGWO0124 Warranty, 4RE, In -Car, 1st Year (Months 1-12) Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) WGWO0125 Warranty, 4RE, In -Car, 2nd Year (Months 13-24) Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) WGWO0126 Warranty, 4RE, In -Car, 3rd Year (Months 25-36) Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) WGWO0127 Warranty, 4RE, In -Car, 4th Year (Months 37-48) Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) WGWO0128 Warranty, 4RE, In -Car, 5th Year (Months 49-60) Subtotal Price (Excluding sales tax) $0.00 Page 4 of 5 Purchase as a Service (PaaS) Financial Profile Total Price: $329,400.00 Contract Term: 5 Years Monthly Payments: $5,490.00 Annual Invoice: $65,880.00 Quote Notes: 1. This Quote is valid for 90 days from the Quote Date. Pricing may change thereafter. 2. Any sales transaction resulting from this Quote is based on and subject to the applicable Motorola's Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. 3. Motorola's Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms. 4. Payment Terms: Equipment -Net 30 days upon shipment; Installation -Net 30 days upon completion; Services and Subscription Agreements -Net 30 days from receipt of Order. 5. The pricing in this Quote does not include any applicable taxes (e.g. sales/use tax). 6. UNLESS OTHERWISE NOTED IN THIS QUOTE / ORDER, INSTALLATION OF EQUIPMENT IS NOT INCLUDED 7. Upload appliance can be replaced by a cloud hosted upload appliance billed at an recurring annual rate of $1,500. 8. This pricing is valid for the M500 in -car video solution as well. Availability of the M500 is expected in late Q3 2021. 9. This quote is valid until Dec 31, 2021 10. **M500 In -car video system with Integrated V300 Body -worn camera and Command Central Evidence - 5 Year Video -as -a - Service Package @ $198.00 per Month Quoted by: Michelle Oleari - Customer Engagement Representative - 469-342-8917 - michelle.oleari@motorolasolutions.com Total Price $364,435.00 Deferred $329,400.00 (5 Payments of $65,880.00) Direct Purchase Items $35,035.00 Due Now $100,915.00 Annual Invoice (Excluding sales tax) $65,880.00 Page 5 of 5