Item 4T - MemoCITY OF
SOUTH LAKE
MEMORANDUM
October 19, 2021
To: Shana Yelverton, City Manager
From: Ashleigh Casey, Assistant Chief of Police
Item 4T
Subject: Item 4T - Approve expenditure to reimburse the City of Keller for
the purchase and replacement of the Police Department's
Computer -aided Dispatch and Records Management System in
an amount not to exceed $144,000 for FY 21 and $65,000 for FY
22.
Action
Requested: Approve expenditure to reimburse the City of Keller for the purchase
and replacement of the police department's computer -aided dispatch
and records management system (CAD/RMS) in an amount not to
exceed $144,000 for FY 21 and $65,000 for FY 22.
Background
Information: As part of the current dispatch services partnership between
Southlake, Keller, and Colleyville, a CAD/RMS system is used by
911 operators to manage law enforcement, fire, and emergency
medical calls for service as well as management of records related
to those requests. The current system no longer fulfills the needs of
the regional partner cities of Southlake, Keller, and Colleyville. The
city of Keller has purchased the new system and will be reimbursed
by the partner cities for their respective portion per cost share
agreement.
Financial
Considerations: Funding for this project was approved in the FY 21 & FY 22 CCPD
budget. The total amount for this reimbursement exceeds $50,000,
which necessitates City Council approval.
Strategic Link: C1 - Achieve the highest standards of safety and security.
PDC1 - Reduce crime, the fear of crime, and enhance public safety.
CCPD3 - achieve the highest standards of safety and security
through modern technology and equipment.
Item 4T
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: City Council may approve or deny the expenditure.
Supporting
Documents: Cost share information from the City of Keller.
Staff
Recommendation: Approve reimbursement to the City of Keller in an amount not to
exceed $144,000 for FY 21 and $65,000 for FY 22.
Staff Contact: Ashleigh Casey, Assistant Chief of Police
KELLER POLICE DEPARTMENT
CentralSquare Pro Suite CAD-RMS Contract
Total contract cost is $863,036.00
See Final Pricing Detail CentralSquare Pro Suite.
Line Item Cost Breakout
NETCOM
$
517,052.00
Keller
$
116,354.00
Westlake
$
7,000.00
Southlake
$
140,915.00
Colleyville
$
81,715.00
Sub Total
$
863,036.00
Less Grant
$
(338,757.24)
Total
$
524,278.76
Keller was awarded a grant in the total of $338,757.20 for this project. The grant was applied toward the NETCOM line item costs.
Agency Cost Share
Agency
NETCOM Utilization
Line Items
NETCOM Share
Sub Total
Less Grant
Total
Keller
40%
$ 116,354.00
$ 206,820.80
$ 323,174.80
$ (135,502.90)
$ 187,671.90
Westlake
N/A
$ 7,000.00
N/A
$ 7,000.00
$ -
$ 7,000.00
Southlake
35.79%
$ 140,915.00
$ 185,052.91
$ 325,967.91
$ (121,241.22)
$ 204,726.69
Colleyville
24.21%
$ 81,715.00
$ 125,178.29
$ 206,893.29
$ (82,013.13)
$ 124,880.16
Total
100%
$ 517,052.00
$ 863,036.00
$ (338,757.24)
$ 524,278.76
330 RUFE SNOW DR. • KELLER, TEXAS 76248 • (817)743--4500 Fax (817)743-4594
www.kellerpd.com • info@kellerpd.com
Amounts Due
Agency
FY 21
FY 22
Total
Keller
$ 131,370.33
$56,301.57
$ 187,671.90
Westlake
$ 4,900.00
$ 2,100.00
$ 7,000.00
Southlake
$ 143,308.69
$61,418.01
$ 204,726.69
Colleyville
$ 87,416.11
$37,464.05
$ 124,880.16
$ 524,278.76
The Keller Finance Department will invoice each city according to their cost share.
Go Live is projected to be May 2022.
330 RUFE SNOW DR. • KELLER, TEXAS 76248 • (817)743--4500 Fax (817)743-4594
www.kellerpd.com • info@kellerpd.com