Item 4OItem 40-1
ICITY OF
SOUTHLAKE
MEMORANDUM
September 29, 2021
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve renewal of contract with Crowley Sports Officials for
sports officiating and scorekeeping services in the amount not
to exceed $205,000
Action Requested: City Council approval of a renewal contract with Crowley
Sports Officials for sports officiating and scorekeeping
services in the amount not to exceed $205,000.
Background
Information: The City's current contract with Crowley Sports Officials to
provide sports officiating and scorekeeping services for
basketball, volleyball, flag football and softball expires
November 7, 2021. The current contract includes a provision
to renew the contract for up to four (4) one-year renewal
terms. If approved, this would be the fourth and final of the
four eligible renewals. The current contract also includes a
provision to allow a request for a 2% increase at this renewal.
The City has worked with Crowley Sports for the past nineteen
(19) years and staff is satisfied with their ability to provide
sports officiating services.
The contract calls for Crowley Sports to provide two officials
per game for basketball, volleyball, flag football and adult
softball; one official for 3-on-3 basketball; two scorekeepers
per game for basketball and volleyball; and an assigner's fee
per game for all sports.
Crowley Sports Officials is required to provide proof to the City
that all officials and scorekeepers assigned to City programs
have successfully passed a background check prior to being
scheduled to Southlake games.
Financial
Considerations: The FY 2022 budget contains funding for contract services for
athletics and recreation programs based on anticipated FY
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 40-2
Shana Yelverton, City Manager
City Council Meeting Date — October 19, 2021
Page 2 of 2
2022 participation. The City's cost for these programs are
offset by the revenues received from program participant fees.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Performance Management and Service Delivery
and meets the core service area to Collaborate with select
partners to implement service solutions.
Citizen Input/
Board Review: City Council consideration October 19, 2021
Legal Review: The contract is a standard form of agreement previously
reviewed by the City Attorney.
Alternatives: Alternatives may include the following:
• City Council approval as presented
• City Council approval with input as desired
• City Council decision not to approve the contract
Supporting
Documents: Supporting documents include the following:
• Copy of Contract Award Letter & Proposal
Staff
Recommendation: City Council approval of the renewal contract for sports
officiating and scorekeeping services with Crowley Sports
Officials, in the amount not to exceed $205,000 for a twelve
month period ending November 7, 2022.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 40-3
CITY OF
SOUTHLAKE
9
September 29, 2021
Crowley Sports Officials
PO Box 6042
Fort Worth, Texas 76115
Attn: Mr. Lloyd Moore
Subject: Notification of Contract Renewal for Sports Officiating for City of Southlake RFP170813540AB170015
Dear Mr. Moore,
The City of Southlake is providing notification of contract renewal for "Sports Officiating for City of Southlake
RFP1708B540AB170015". This renewal shall become effective November 7, 2021, pending City Council approval (CC
Approval date ) and shall continue in full force based on the terms and conditions of the initial award. You
have indicated your company will be requesting a two percent (2%) increase at this renewal. This increase has been
approved and revised pricing is included with this renewal. All other terms and conditions of the original contract award
shall remain in effect for this renewal period.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFP DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal.
City Contact: Ryan McGrail 817-748-8024
Send all billing to: City of Southlake
Via Email: accountspavablegci.southlake.tx.us (preferred) or
1400 Main Street, Suite 420, Accounts Payable
Southlake, TX 76092
Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager CPPO, CPPB
City of Southlake
1400 Main Street, Suite 420
Southlake, Texas 76092
tslifkakci.southlake.tx.us Attest:
Fax: 817-748-8010 Amy Shelley, TRMC
City Secretary
Contract Renewal Accepted:
Signed: Date: Approved as to Form and Legality:
Mayor John Huffman
City of Southlake City Attorney
Crowley Sports Officiating
20)1tIIpciat4e
Unit Cost
Increase
Percentage
ITEM Description:
Unit Cost
Per Each
Unit Cost
Per Each
1
6U Basketball (1 Official)
$ 28.56
$ 29.13
2.0%
2
8U Basketball (2 Officials)
$ 25.50
$ 26.01
2.0%
3
10U Basketball (2 Officials)
$ 27.54
$ 28.09
2.0%
4
12U Basketball (2 Officials)
$ 27.54
$ 28.09
2.0%
5
14U Basketball (2 Officials)
$ 27.54
$ 28.09
2.0%
6
16U Basketball (2 Officials)
$ 28.56
$ 29.13
2.0%
7
18U Basketball (2 Officials)
$ 28.56
$ 29.13
2.0%
8
30 Basketball All Age Groups (1 Official)
$ 15.30
$ 15.61
2.0%
9
Youth Volleyball (2 Officials)
$ 27.54
$ 28.09
2.0%
10
Youth Flag Football (2 Officials)
$ 27.54
$ 28.09
2.0%
11
Adult Flag Football (2 Officials)
$ 28.56
$ 29.13
2.0%
12
Adult Softball (2 Officials)
$ 28.56
$ 29.13
2.0%
13
Scorekeepers (Basketball and Volleyball)
$ 14.28
$ 14.57
2.0%
14
Scheduling Fee
$ 2.04
$ 2.08
2.0%
15
Amendment # 1 Per official per game fee for Adult 5v5 Basketball
$ 28.56
$ 29.13
2.0%
$ 366.18
$ 373.50
2.0%
PERCENTAGE REQUESTED MAY NOT EXCEED 2%
Item 40-5
Timothy Slifka
From: Lloyd Moore <crowleysports@att.net>
Sent: Friday, October 1, 2021 10:45 AM
To: Timothy Slifka
Subject: 2% pay increase for 2021 -2022
Per the original contract,) would like to exercise my 2% increase option from the original contract. Cost of living, gas
prices and the distance my Officials have to travel makes this absolutely necessary.
Lloyd Moore, CEO
Crowley Sports Officals
817-706-4963
Sent from my Whone
Item 40-6
CITY OF
SOUTHLAKE
0
September 24, 2020
Crowley Sports Officials
PO Box 6042
Fort Worth, Texas 76115
Attn: Mr. Lloyd Moore
ORIGINAL DOCUMENT
CITY OF SOUTHLAKE
Council Action
Ord./Res. No.
Date Approved�11
Subject: Notification of Contract Renewal for Sports Officiating for City of Southlake RFP170813540AB170015
Dear Mr. Moore,
The City of Southlake is providing notification of contract renewal for "Sports Officiating for City of Southlake
RFP1708B540AB170015". This renewal shall become effective November 7, 2020, pending City Council approval (CC
Approval date ) and shall continue in full force based on the terms and conditions of the initial award. You
have indicated your company will be requesting a two percent (2%) increase at this renewal. This increase has been
approved and revised pricing is included with this renewal. All other terms and conditions of the original contract award
shall remain in effect for this renewal period.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFP DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to one (1) more
one (1) year annual renewal.
City Contact: Ryan McGrail 817-748-8024
Send all billing to: City of Southlake
1400 Main Street, Suite 420, Accounts Payable
Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka \`��tb IIIraP
Purchasing Manager CP , CPPB ww ( H LA
City of Southlake
1400 Main Street, Suite 420
Southlake, Texas 76092 4
tslifka e,ci.southlake.tx.us Attest:
Fax:817-748-8010 Am llef, C
City Secretarp�` •'••',•.......��,a .a
Contract Rene al Accepted:
Signe Date: �u lit) roved to orm egality:
Mayor Laura Hill
City of Southlake City Attorney
�. d.
Item 40-7
Crowley Sports Officiating
2020 Updated
Unit Cost
Increase
Percentage
ITEM Description:
Unit Cost
Per Each
Unit Cost
Per Each
1
6U Basketball (1 Official)
$ 28.00
$ 28.56
2.00%
2
8U Basketball (2 Officials)
$ 25.00
$ 25.50
2.00%
3
10U Basketball (2 Officials)
$ 27.00
$ 27.54
2.00%
4
12U Basketball (2 Officials)
$ 27.00
$ 27.54
2.00%
5
14U Basketball (2 Officials)
$ 27.00
$ 27.54
2.00%
6
16U Basketball (2 Officials)
$ 28.00
$ 28.56
2.00%
7
18U Basketball (2 Officials)
$ 28.00
$ 28.56
2.00%
8
30 Basketball All Age Groups (1 Official)
$ 15.00
$ 15.30
2.00%
9
Youth Volleyball (2 Officials)
$ 27.00
$ 27.54
2.00%
10
Youth Flag Football (2 Officials)
$ 27.00
$ 27.54
2.00%
11
Adult Flag Football (2 Officials)
$ 28.00
$ 28.56
2.00%
12
Adult Softball ( 2 Officials)
$ 28.00
$ 28.56
2.00%
13
Scorekeepers (Basketball and Volleyball)
$ 14.00
$ 14.28
2.00%
14
Scheduling Fee
$ 2.00
$ 2.04
2.00%
15
Amendment # 1 Per official per game fee for Adult 5v5 Basketball
$ 28.00
$ 28.56
2.00%
$ 359.00
$ 366.18
2.00%
PERCENTAGE REQUESTED MAY NOT EXCEED 2%
Item 40-8
Timothy Slifka
From: Lloyd Moore <crowleysports@att.net>
Sent: Thursday, September 24, 2020 1:11 PM
To: Timothy Slifka
Subject: 2% Pay Increase
In order to keep from losing my officials to other organizations similar to mine, I have to try to keep up with the pay
scale as much as possible. The 2% is not a lot compared to normal annual pay raises across-the-board. With officials
being in such high demand, I have to do whatever I can to keep them from going elsewhere, and to keep the quality of
officials that you have become accustomed to from Crowley Sports. The cost of insurance is rising also. So this year
we're asking for the 2% increase in order to continue to compete with other organizations. This was in the original
contract for the year 2020-2021. Actually last year we decided not to request the 2% increase for 2019-2020. So we
are just asking for the increase for the upcoming year that was in the original contract. You can refer to the original
contract, if you have any questions.
Lloyd Moore, CEO
Crowley Sports Officials
817-706-4963
Sent from my iPad
On Sep 24, 2020, at 9:33 AM, Timothy Slifka <tslifka@ci.southlake.tx.us> wrote:
Mr. Moore,
Please see the attached pricing update sheet.
I hope you don't mind but after our conversation I thought I would save you the time and I have
updated the pricing with your requested 2 percent increase.
If this is OK, all I will require from you is information on how your costs have increased.
Tim
Timothy Slifka, CPPO, CPPB
Purchasing Manager
1400 Main Street Suite 420
Southlake, Texas 76092
Phone: 817-748-8312
Fax: 817-748-8010
CityofSouthlake. com
* Current Bidding Opportunities *
Please take a moment and click on the appropriate link below to complete our
Purchasing Department Survey. Your answers will help us to continually improve
our services.
Item 40-9
* City Staff Survey *
* Internal Staff Bid Survey
* Vendor Survey - How are we Doing?
<image002.jpg>
<2020 Crowley Sports Officiating Price Increase Request.pdf>
Item 40-10
SOUTHLAKE
9
September 25, 2019
Crowley Sports Officials
PO Box 6042
Fort Worth, Texas 76115
ORIGINAL DOCUMENT
CITY OF SOUTHLAKE
Council Action: YO
OrB./Res. No.
Date Approved J t) I i44
Attn: Mr. Lloyd Moore
Subject: Notification of Contract Renewal for Sports Officiating for City of Southlake RFP 1708B540AB ] 70015
Dear Mr. Moore,
The City of Southlake is providing notification of contract renewal for "Sports Officiating for City of Southlake
RFPI708B540AB170015". This renewal shall become effective November 7, 2019, pending City Council approval (CC
Approval date 10-15-2019 ) and shall continue in full force based on the terms and conditions of the initial award. Your
company has not requested an increase in contract rates at this renewal. As such, all pricing, other specifications, terms
and conditions remain unchanged.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFP DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more
one (1) year annual renewals.
City Contact: Ryan McGrail 817-748-8024
Send all billing to: City of Southlake
1400 Main Street, Suite 440, Accounts Payable
Southlake, TX 76092 or Email: accountspayablenci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager CPPO, CPPB
Citv of Southlake
1460 Main Street, Suite 420
Southlake, Texas 76092
is I i fka a,ci. southl ake.tx. us
Fax: 817-748-8010
Contract Refi�wal Accepted:
Signed:
)(4ayoi< Laura Hill
City of Southlake
H LA KF
p
y : = A S elley, TROC
rev City Secretary
111111�1�`
Date:
Approved as to Form and L ality:
r�
City rney
Item 40-11
SOUTHLAKE ORIGINAL DOCUMENT
CITY OF SOUTHLAKE
13 Council ActionoN
September 25, 2019 Ord./Res. No.
141<111.1
Crowley Sports OfficialsDate Approved
PO Box 6042
Fort Worth, Texas 76115
Attn: Mr. Lloyd Moore
Subject: Notification of Contract Renewal for Sports Officiating for City of Southlake RFP 1708B540AB 170015
Dear Mr. Moore,
The City of Southlake is providing notification of contract renewal for "Sports Officiating for City of Southlake
RFP 1708B540AB 170015". This renewal shall become effective November 7. 2019, pending City Council approval (CC
Approval date ) and shall continue in full force based on the terms and conditions of the initial award. Your
company has not requested an increase in contract rates at this renewal. As such, all pricing. other specifications, terms
and conditions remain unchanged.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and,'or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFP DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more
one (1) year annual renewals.
City Contact: Ryan McGrail 817-748-8024
Send all billing to: City of Southlake
1400 Main Street, Suite 440, Accounts Payable
Southlake, TX 76092 or Email: accountspa ablegei.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal.
state. and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions
Sincerely,
Tim Slifka
Purchasing Manager PPO, CPPB
City of Southlake .��c�� • �'•
1400 Main Street. Suite 420 .,�'•�74 "
` r
Southlake. Texas 76092
tslifkaaci.southlake.tx.us r'; ; Attest:
Fax: 817-748-8010 AnkL51iielley. T C
City Secretary
Contract Ren 1 Accepted:
Signed: AA, Date: Approved as to Form an e ality:
O J
Mayor Laura Hill
C/��C'�
Citv of Southlake City orn
Item 40-12
USOUTHLAKE
Contract Renewal for City of Southlake
8 messages
Timothy Slifka <tslifka@ci.south lake. tx.us>
To: crowleysports@att.net
Cc: Ryan McGrail <rmcgrail@ci.southlake.tx.us>
<ebashaw@ci. southlake.tx. us>
Good moming Mr. Moore.
Timothy Slifka <tslifka@ci.southlake.tx.us>
Thu, Sep 12, 2019 at 11:12 AM
Janie Ocampo <jocampo@ci.south lake .tx.us>, Erika Bashaw
Our contract for Sports Officiating is coming up for annual renewal.
If you will need be requesting an increase in contract rates please let me know and I will complete renewal paperwork so
the department may seek City Council approval.
If you will be requesting an increase the same approval requirements apply however I will need to send you additional
documents for you to complete.
Please let me know if pricing will remain the same for this renewal or if you will be requesting an increase.
Regards,
Tim
Timothy Slifka CPPO, CPPB
Purchasing Manager
City of Southlake
1400 Main Street Suite 420
Southlake, Texas 76092
817-748-8312
817-748-8010 Fax
tslifka@ci.southlake.tx.us
www.cityofsouthiake.com
2019 Award Winner----------------
* Current Bidding Opportunities *
Please take a few moments and click on the appropriate link below to complete our Purchasing Department
Survey. Your answers will help us to continually improve our services.
* City Staff Survey *
* Internal Staff Bid Survey
* Vendor Survey - How are we Doing?
Erika Bashaw <ebashaw@ci.south lake.tx.us> Thu, Sep 12, 2019 at 12:03 PM
To: tslifka@ci.southlake.tx.us
Item 40-13
12/04i2019 17:15 81-1263433-1
UPS STORE 3194
PAGE 02/03
c,TY of ORIGINAL DOCUMENT
cvwlErrr
CITY OF SOUTHLA� E
Council Action: Y
Ord./Res. No.
Date Approved „�.
December 2, 2019
Crawley Sports Officiais
PC Box 6042
Fort Worth. Texas 76115
Subject: Contract Amendment # 1 for Sports Officiating for City of Southla k e
RFP1708191 WAt3MOIS
Dear Mr. Moore:
The City of Southlake's contract for Sports Officiating for City of Southtake RFP1708B540AB170C , 5
requests the following:
1. Addition of a per official per game fee for Adult 5v5 Basketball at a cost of twenty-eight
dollars ($28.00) per game per the following specifications:
ADULT BASKETBALL (18+)
• The association will furnish two officials for an he on five (5v5) 18+ ages, f he
officiating association must be able to provide officials to cover designaed
facilities simultaneously. An optional third official may be requested by the Cite of
Southlake for specific games.
• Winter Regular Season begins December and ends in late February, Garies
shall be played on Thursdays, 6:00 p.m. -10:00 p.m. at designated locations.
• Spring League Regular Season begins April and ends in May. Games shall be
played on Thursdays, 6:00 p.m. -10-00 p.m, at designated locations.
• Summer Season begins in June and ends in late July. Games shall be plays l on
Thursdays, 6.00 p.m. -10:00 p-m. at designated locations.
• Schedules are projected and may be changed due to team registration. Proj-?rted
annual games will be 90_ The number of games will be dependent on the nur fiber
of teams registered.
• The officiating association shall have officials tested and acknowic0ged
competent to administer current NCAA and Texas Amateur Athletic Federation
(T.A.A.F,) rules for all 5v5 games.
• Games shall be played for: 40 minutes (two, 20-minute halves plus over,i ne if
necessary. Accident, injury or weather may require a longer time for garies to
be 01yed and officials wi8 provide service for that time at no additional cost,
%%%kil /f'
2. Ng1111*s 6 e� asr� requested
AM ELLEY, NEO _ Mary in n
Dep Director Finance, City of Southll0ce
',ITY SECRETARY
By signing amt!rl • . rP< or is acknowledging and agreeing to the additions made to the
terms and conftgns as > in the existing contract. Vendor must acknowledge receipt �f this
�►fllllll
Amendment 0 1 RFP170OB540AB170015
Item 40-14
12/04i2019 17:15 8172634337 UPS STORE 3194 PAGE 03;03
amendment by signing and returning one signed amendment to: City of Southlake Finarn;e
Department 1400 Main Street Suite 420 Southlake, Texas 76092 Attention Tim Slifka.
Sign - Printed Name: 16 q
Title: Company Name: 1'otiu 6 �'-
Dated.
Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager CPPO. CPPB
tslifka@c!.southlake,tx.us
Fax: 817-748-0010
41cfa Is
Amendment 8 t RFP1 7088540ABI 70015
Item 40-15
Your message
To: Erika Bashaw
Subject: Contract Renewal for City of Southlake
Sent: 9/12/19, 11:12:06 AM CDT
was read on 9/12/19, 12:03:04 PM CDT
Ryan McGrail <rmcgrail@ci.south lake.tx.us>
To: tslifka@ci.southlake.tx.us
Your message
To: Ryan McGrail
Subject: Contract Renewal for City of Southlake
Sent: 9/12/19, 11:12:06 AM CDT
was read on 9/12/19, 12:22:45 PM CDT
Thu, Sep 12. 2019 at 12:22 PM
Timothy Slifka <tsl ifka@ ci. south lake. tx. us> Mon, Sep 16, 2019 at 8:12 AM
To: crowleysports@att.net
Cc: Ryan McGrail <rmcgrail @ci.south Iake.tx.us>, Janie Ocampo <jocampo@ci.southlake.tx.us>, Erika Bashaw
<ebashaw@ci.south lake. tx.us>
Good morning Mr. Moore.
Following up on this request. Please contact me at your earliest convenience.
Tim
Timothy Slifka, CPPO, CPPB
1400 Main Street Suite 420
Southlake, Texas 76092
Phone: 817-748-8312
Fax: 817-748-8010
CityofSouthlake.com
* Current Bidding Opportunities *
Please take a moment and click on the appropriate link below to complete our Purchasing Department
Survey. Your answers will help us to continually improve our services.
* City Staff Survey *
* Internal Staff Bid Survey
* Vendor Survey - How are we Doing?
�Aca P
Yie�e�ent of
E�lrcev
2019 Award Winner_
tQuoted text hidden)
Erika Bashaw <ebashaw@ci.southlake.tx.us> Mon, Sep 16. 2019 at 11:01 AM
To: tslifka@ci.southlake.tx.us
Item 40-16
Your message
To: Erika Bashaw
Subject: Re: Contract Renewal for City of Southlake
Sent: 9/16/19, 8:12:56 AM CDT
was read on 9/16/19, 11:01:15 AM CDT
Ryan McGrail <rmcgrail@ci.southlake.tx.us> Thu, Sep 19, 2019 at 3:15 PM
To: tslifka@ci.southlake.tx.us
Your message
To: Ryan McGrail
Subject: Re: Contract Renewal for City of Southlake
Sent: 9/16/19, 8:12:56 AM CDT
was read on 9/19/19, 3:15:50 PM CDT
Timothy Slifka <tslifka@ci. south lake. tx. us> Tue, Sep 24, 2019 at 4:14 PM
To: crowleysports@att.net
Mr. Moore,
Please update me on this request.
Timothy Slifka, CPPO, CPPB
1400 Main Street Suite 420
Southlake, Texas 76092
Phone: 817-748-8312
Fax: 817-748-8010
CityofSouthlake.com
* Current Bidding Opportunities *
Please take a moment and click on the appropriate link below to complete our Purchasing Department
Survey. Your answers will help us to continually improve our services.
* City Staff Survey *
* Internal Staff Bid Survey
* Vendor Survey - How are we Doing?
M n.«..�:�,�i
2019 Award Winner
'Quoted text hidden;
Lloyd Moore <crowleysports@att. net> Tue, Sep 24, 2019 at 4:20 PM
To: Timothy Slifka <tslifka@ci.southlake.tx.us>
Cc: Ryan McGrail <rmcgrail@ci.southlake.tx.us>, Janie Ocampo <jocampo@ci.southlake.tx.us>. Erika Bashaw
<ebashaw@ci. south lake.tx. us>
no rate increase will be requested.
Item 40-17
Lloyd Moore
Crowley Sports Officials.
On Tuesday. September 24. 2019, 02 15 43 PM PDT Timothy Slifka <tslifka@a southlake.tx us> wrote:
Thank you Mr. Moore
We will get the renewal
Timothy Slifka, CPPO, CPPB
1400 Main Street Suite 420
Southlake, Texas 76092
Phone: 817-748-8312
Fax: 817-748-8010
CityofSouthlake.com
* Current Bidding Opportunities
Please take a moment and click on the appropriate link below to complete our Purchasing Department
Survey. Your answers will help us to continually improve our services.
* City Staff Survey *
* Internal Staff Bid Survey
* Vendor Survey - How are we Doing?
4111100"-
2019 Award Winner �_
On Tue, Sep 24. 2019 at 3:24 PM Lloyd Moore <crowleysports@att.net> wrote
To Tim Slifka and the city of Southlake. I will not be requesting in contract rates increase this year
Lloyd Moore
Crowley Sports Officials
[Quoted text hidden]
Item 40-18
SOrHLA
-"KE ORIGINAL DOCUMENT
CITY OF SOUTHLAKE
CouncilAcdon6 N
Ordain No.
October 3, 2018 DiftApp ed
Crowley Sports Officials
PO Box 6042
Fort Worth, Texas 76115
Attn: Mr. Lloyd Moore
Subject: Notification of Contract Renewal for Sports Officiating for City of Southlake RFP1708B540AB 170015
Dear Mr. Moore,
The City of Southlake is providing notification of contract renewal for "Sports Officiating for City of Southlake
RFP1708B540AB170015". This renewal shall become effective November 7, 2018, pending City Council approval (CC
Approval date 1(1(flg and shall continue in full force based on the terms and conditions of the initial award. As
indicated in the original procurement document no increase in price is requested at this renewal. As such, all prices,
specifications, terms and conditions remain unchanged.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Payment Terms: Net 30 days (unless otherwise noted - such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFP DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three (3)
more one (1) year annual renewals.
City Contact: Ryan McGrail 817-748-8024
Send all billing to: City of Southlake
1400 Main Street, Suite 440. Accounts Payable
Southlake, TX 76092 or Email accountspa,,able(ii ci.South lake. tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-83 12 with any questions.
rely,
Tim Slifka
Purchasing Mana er CPPO, CPPB
City of Southlake
1400 Main Strect, Suite 440
Southlake, Texas 76092
tsl i tka:(rci.south lake.tx.us
Fax:817-748-8048
Contract Reneyval Accepted:
Signed: t.AA_
_
Mayor Laura Hill
City of Southlake
Date: 11/4'/2 4'/h
Carol Ann Borges, TRMC
City Secretary
Appro?,as to Fo and Leg
Lj-�"Attomoy
City
V
Item 40-19
ORIGINAL DOCUMENT
CITY OF SOUTHJ,.KE
���� Council Action:
Ord./Res. No.
Date Approved
October 18, 2017
Crowley Sports Officials
PO Box 6042
Fort Worth, Texas 76115
Alin. Mr Lloyd Moore
Subject Contrail Award Notificalion for Sports Officiating for City of Southlake RFP170BB540AB170015
Dear Mr Moore:
The City of SouMtt ike is pleased to inform You that Crowley Sports Officials of Fort Worth, Texas is the awarded vendor for
'Sports Officiating for City of Soultdake RFP1708BSQ170015' The award and this agreement are based on your proposal to
the City, copy enclosed. This is a single ve for award contract Your company's award is attached. This award was approved
by the City of Southlake City Council on 11 1411 Zof
The terms and conditions proposed and accepted in this agreement are as follows,
Payment Terns: Net 30 days (lkuess otherwise noted — such as pre- andfor partial payment)
Estimated Quantities: The City does not guarantee to purchase any minimum or maxinum quantity but does corrtdnplate
purchasing the awarded horns exclusively during the term of the contrail from the successful
vendors.
Method of Payment Shall be made by City procurement card or purchase order
Delivery Terms: FOB Destination
Delivery Locations: Vendor Delivery or City employee pick-up.
Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is
eligible for up to four (4) one (1) year annual renewals
City Contact Amy Bennet 817-748-8337
Send all along to: Ctty of Southlake
1400 Main street, SuIM 440, Accounts Payable
SouthWw, TX 70092 or via email to accourdsaavable(r d.southlake.bcus
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, stale, and
local sales taxes.
All other specdcadons, terms and condbo is shall be as provided in the original procurement documents. No other attachments
to or in response to this agreement will be arapted unless approved in wnting by the Purchasing Manager or an authorized
representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely.
Tim Slifka, CPPO, CPP
Purchasing Manager
City of SouWake
1400 Main Street, Suite 440
Southlake, Texas 76092
jsliifka(Mci.southlake.bc. us
Contract A td Accepted'
�9 16411—el + Date:
Mayor Laura Hill
City of Southlake _A
�11 - W INS
Carol Ann Borges, TRMC
City Secretary
Approved to .orM and
ti
City Attorney
Y *
J"49
Item 40-20
�cyr�fY.yR w
SO l ■ aa..+f KE
19
ADDENDUM NUMBER 01
To. All Proposers
Date: September 6, 2017
Request for Proposal: RFP1708BS40AB176015 Sports Officiating for City of Southlake
Original Proposal Doe Date: 3:00 pap., September 6, 2017
L Addesdam No. 1. dated September & 2017, per Addax 91, the City of SoWhlake is exteudisR the
deadline for submission.
Otitisai Deadliew 3:00PM CST. September 6, 2017
Revised Deadline for Proposal Submission: 3:00 PM CST_ September 13, 2017
2. Tkert are no other chana_&
Sheen 3arLson
Chief Financial Officer
City of Southleke
In the submissim of their proposal, Proposer must acknowledge receipt of this addendwa. Proposa shalt
acknowledgethis m by signing and rearming one copy of this notice with their proposal submission.
Signed' Al_,, O.W: /a (—l7
AV
Company Nanw-
q•afg„Bi,Nr • iiyrltkOryrWaaan' MnoAl65#4d Siw uo • SMAMa tirn 7Wlr
uz7am
Item 40-21
Appendix B — Proposal
Submittal Checklist (To deterogate vabdlty of proposal)
Appends B (pata _i 3_ tbrratb Uj wares be ladeded in the prgws■l sabtaittal-
AppeadFt C Coufikt of faterat Form (par _U-) mast be included in the propoal sahaainat
CoarpBaace "Rk UB 89 and S8252 (pate _Mj Veador neat cheek Yes to have m o►ial pmidertO resooarlve.
➢arm 1293 Certi6nee of loin ea Party toast bt bxiaded fa nu pnpesd n*wtltoL See pap 2 tuns L
RFP1708B540AB170015
Bif*ti r"'., Vie:
Sports Officiating for City of Southlake
.: 3:00 P.M. (CST), Friday October 6, 2017
ibtit' #_; s�cirphidusa.com
_ .,
_nar�aatt:�� M off:
AddtTss:
d.Box
.
k&A Tx 7611,E
k,
i1 lithe nt�er e(� ls�e fii�.�>liltlioclfj to esenfe tl�b A�agOsal ti ltse*ttr+� x sabttitiad aad erteriWs.a eeatract
`I MbeYirntlhrPe+nptNek: -
Printed Name and Posili4aaf Auiborkned e` l . - .
Signamrs of llutlsocited Repreeeeodytr,
, .
/#...
Siva this
1 learned} of this Request for Propos2h by the following mesas:
_1 Newspaper Advenisc:.x t X, City E-mail'lotiGtation
Southlakc Wcbsitz C CoW Call to City
Marled Me a Copy L� Utha
SecurtBtd
City of Southlake - RFP1704B540AB170015 Page 13 of 24
Item 40-22
Adze B — Proposal (seal..w)
L REOUNED PROPiOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE
CONSIDERED COMPLETE: AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE
MY, PROPOSER MUST SUBMIT ALL OF TEE FOLLOWING TFORMAHON
L Proposed Predoctit and/or Services
A. Product or Service Desuimfiori Proposers should utilize this section to describe the technical
aspects, capabilities, feabn and options of the product and/or su twice proposed in accordance
with the required Scope of Services as identified in Appaidix A. Promotional literature,
brochures, or other technical information may be used.
B. Additional Hsrdwm PggMgM Proposers sboold also include in this section a detailed
dccr*6on of what additional hardware wxYor softwart, if any, would be required by the City in
order to fully utilize the goods and(orservim proposed.
C. Guarantees and Washes: Each Proposer shall submit a complete copy of any warranties or
guxrmtm Provided by the nmntr&ctnrer or Proposer with the Proposal submitted
D. ftect SeheduldDdivery Daft: Proposer aunt provide a project schedule noting all phorcted
rnmpletiae data for segments of die Project from sort up to completion, and an delivery dales far
goods covered by the R". The Proposal must shots: the number of days required to deliver and
install the protract or equipment after the receipt of the City's Purchase Order.
L Cost of Proposed Products and/or Services
A. Pricirig: Pricing shall mflw the M Scope of Services defined herein, inclusive of all assogattd
cast for delivray, labor, insmrssice, tauts, overhead. and profit-
B. Schedule of Proposer shaU quote unit pricing in accordance with the itemized listing of
products or contract segments stated in the Scope of Services and using the following format:
t
pry of Sonthhhe - RM70311540Aa176015 Pace 14 of 24
Item 40-23
2
S
Per Ea.
�4
SYoFo
9.77Yoru1hV;ok7ybaH7
10.
600
Offwials
PerEa.
S
Per Ea.
�a . d0
Adult Flag
11.
ISO
Foofall (2
Officials
r)
S 6 Per Ea.
S
Per Ea
S 6 0 d 0
12.
150
ff
SAW Per Ea.
$
Per Ea_
S 7Q • d Q
l 3.
1900
SM
and
VoUcybaM
is A Per Ea.
NA
3 o d• d Q
14.
Per Ea.
other Chram
Id]
Piesc
Pk
Other Vendor Charges.
Please Describe:
15.
Per Ea.
3
other Vendor Charges.
Pkise Describe:
M
I Per
Total All Lines
$11 IJ6.0
3_ 'Feria of Contract and Option to Extepd
Any contract resulting £rain thin M shall be effective for twelve osaaft frosa date of award. Tice
City anticipates that contract shall be re" ptnSuant to Hte availability of foods and at the discrtwo
of the City. The following clam= shall be meluded in the contract:
A. Oation Clawc It is agreed that City will have the option to nand the COW= for up to four (4 j
in
additional yeah, in ono-yar male. To ==nc this option, the City shall serve notice 30 days
prior to contract taminnioo or to the end of any one-year cxwnsion. The Option to Extmid will not
be considered if finding is unavailable or if the eoutmctnr•s past perfounance is not within the
industry standard-
B- Escalation Claim, Should market cooditiws p -aid which diet tc an mcrease, the suxemsfw
contractor may submit docmreriwion Mgocsting p_nwmto mcrrate Pwmg no Iota than 30
days Ina M=vmg not= f m the City of its latent to vW=d the agteenocaC EVAiS iM WaY Only
occur at the titne of renewal and only upon securing the aPPOval of the City in writing. Requests
for price adjustments miar be solely for the purpose of accommodating an increase to the
contractor's cost, not profits.
Vendors shall show in this quote their anticipated p--t of escalation iflwbea the option to
eztead is xe,,Scd. The pi=aetot quoted will be a maximunL In add Wn, the percentage proposed
will be a factor in determining the best value to the City. It is the average price over the period of
the contract that will be the price factor considered in the evaluation of this quote- Quotes in which
negative or no escalation is shown will be considered as 0% escalation.
City of Sooddake R M708880AR17MIS - Page U of 24
Item 40-24
C. r-rio Increases Upon Exfru• if approved by the City, the Contractor shall modify the: rats
charged by the Canhacsor to rdlact any changes shown in the eve statement delivered to
rho City. The maxdmun increase slowed under this provision shall be fim percent (4%) per yeas.
The City shall have authority, in its reason" demon, to determine the validity of arty change
in Cont actoes rates. City catmot exercise the Option to Extend with nay price increases unless the
Vendor cornpletes the section of the Quote regoestrng anticipated pereeutagc of anneal esealatioa
FIRM ADDITIONAL YEAR (" 2gMU19) BSCAI.ATION.................... — --/.
SLCOND ADDfflONAL YEAR OM 2d19-MO) WALATION.-.—. « %
Tt M ADDITIONAL YEAR WY Ml-n21) ESCALATION ...................... �1 %
FOURTH ADDITIONAL YEAR (FY MI.M22) ESCALATION ................... d
4. Proposer's Expaience / Staff
A_ ftq ect Tam Identify all members of the Proposer's team (inducting both team members and
manageraeat) who will be providing any services proposed and include informawn which &-tails
thou experience.
B. Removal or Reolaommit of Stag If an tt woed staff person most be removod or replaced for any
rwon, the roplaeenrent person am be approved by City prior w jokum8 the lr1eCL
C. Business Establisigment State the number of years the Proposer's business has been established
and operating. If Proposer's business has charged names or if the principals operating the business
operate any similar businesses under differeat names, or have operated any other businesses or
chanzed the lcgd status or form of the business within the last five (5) years, all nemea, of
predoc-ssor busuess macs, a6'ilisted -taints, and pmvww business emiries operated by the
principals, if diffintW than present, ibnst be provided:,
nwnber of years' experience the business has ; and the number of employees:
D. Proiext Rd"od Fatnexieuee All hoposais must inchrde detailed information that derails the
Proposer's experience and expertise in providing the requested services that demonstrates the
Proposer's ability to logically plan and complete the requested project
S A-me,#L✓11N
(ky of SaathiSke - M17WBU0AM7M5 Page 16 of 24
Item 40-25
D. Project Related Experience
Crowley Sports Officials is the current vendor for the Southlake Park and Recreations program. We begin
working with the City of Southlake in 2002.
The officials attend classes in each sport before the beginning of each season. We teach NCAA rules,
National Federation rules, and TAAF rules in all related sports. We have participated in TAAF basketball
tournaments, MAYS tournaments, and Basketball Congress International tournaments. Crowley Sports
Officials is contracted to perform services in public, private, Christian, and Parochial schools throughout
the Dallas/Fort Worth area. Crowley Sports Officials officiates the following sports: Basketball, football,
soccer, volleyball, baseball and softball. These games range from elementary through high school
varsity.
As owner and founder of Crowley Sports Officials, I started officiating in 1983. My officials experiences
range from first year up to 34 years. We have regular training classes to keep current with the rules and
all changes for any given sport. Ryan McGrail and Junior Camacho have attended some of our training
classes.
Additional References:
Ryan McGrail — City of Southlake Park and Recreation
Junior Camacho- City of Southlake Park and Recreation former employee (now employed with the
City of Southlake Code Compliance)
Item 40-26
5. References
Proposer shall provide four (4) references where Proposer has performed similar to or the same type
of services as described heroin.
Refenn• M
Client f Company Name
WWI Q ry v 0
Contact Name:
Contact t :
�I*e,
o,r,.Sr
Phoned Q —
r
Email: •
!• 8
ooe•F��ded; baskhb,a.ii &h�
J �o 6 4 L J 1
.
Reference tt2:
Client / Compacry�Al�nre:. n/ =T
S
tact N ff Contact Title:
f f�AaGV'r A C7 �(.J►!t f
Phone• 9 — 3 Etnat
Date and PIa°o5sc�' e"T
��t�.s�'bt�if�'eo'����1� Yo11�yb�,
1so
Reference 0:
Client / Company Name.
l c .4 kL,1r I
Contact Name: (� Contact Title: NII T
Phone:pl I_ 0056 E il: brtJ'1 f 1!1
Date and Sc of Work Pr vided
Reference 44:
Client / Cornparry Name:
r
Contact Ni
arnc: Contact Tills: i
e4 r u-; k rn&As
/ ) Qr
P'°"e:95l- k50.0 7(7 l;J : nil tom
Date and aScope o Work Pro : Lod; �t�b � kLr A�-t t Td•Q 1, r ,�
PF+. ,ll&-AA1.1J 4- r -
City of southlake RFP1709BS40AB170015 Page 17 of 24
Item 40-27
6. Trade Socreft and/er Confidential Information
Trade Scc= and/or Confidential Information: This proposal _ (does) _ (does not) contain trade -
secrets wuDor confidential information. If applicable, describe such trade secrets and confidential
information, and the basis for your assertion that such material qualifies for legal protection from
disclosure.
7. Federal, State and/or Local Identification Information
A. Centralized Master Bidders List registration number..
B. Prune contractor HUB / MWBE registration number.
C. An individual Proposer aMing a sole proprietor mast also etttcr the Preposer's Social Security
r. Numbe#�_
& Emergency Business Services Contact notice
During a natural disaster, or homeland security event, there may be a need for the City of Southlake to
access your business for products or services after normal business hours and/or holidays. The City
may request City employee pick up or vendor delivery of product or services.
For this purpose, a primary and secondary emergency contact name and phone number arc required 11
is critical the vendor's emergency contact information remains current. City shall be eonacled by E-
mail with any change to a contact name or phone number of these emergency contacts. Updates may be-
cmailed to veridorsCoci.southlake.mu5.
All products or services requested during an emergency event are to be supplied as per the established
contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours
emergency opening of the bu&4=, if any. In general, orders will be placed using a City of Southiake
procurement card (Master Card) or City issued Purchase Order. The billing is to include the
emergency opening fee, if applicable.
The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours
emergency opening of the business listed below.
Business Namc: L_-P / JJf r 1/ 'SD a r-h O t T i"j t
Contract P.
Description:
Primary Contac t
Primary Contact Phone Numbers'. Home: 91 - -RU - ALI Cell: p! 1- d 7 -Q (0-3
Secondary Contact (Name): (_ It /r �Q Q /lei r 1 rl e'are, Secondary Contact Phone Numbers: Home: _ Cc110 ' O !r� G Q` 1 j3 j
After Hours emergency opening fee, if applicable: S Alex C
Otyof5ovthlake - UPIMBSOAB17"15 - Page 18of24
Item 40-28
4. Cooperative Governmental Purchasing Notice
Other governmental entities maintaining interlocal agreements with the City, may desire, but arc not
obligated, to purchase goods and services defined in this 1tFB from the successful Bidder. All
putchases by governmental entities, other than the City, will be billed directly to and paid by that
governmental entity. The City will not be tzsponsible for another governmental entity's debts. Each
gavernmeatal entity will place their own orders with the successful Bidder and be responsible for
ensuring fuh compliance with the RFB specifications. Prior to other governmental entities placing
orders, the City will notify the successful Bidder of their intent.
Please indicate b*V if you will Rat tal entities to purchase from you agreement
with the City. / I A C 4 & LaTri;7'
i f%f C1 1 %4�//aCt.l+`)
[ ] Yes, Others can purse [ j No, Only the City can purchase
IL CONTRACT TERMS AND CONDl17ONS EXCEPT WHERE PROPOSER MAKES SPECIFIC
EXCEPTION IN THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS
RFP 97LL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER
HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A
PROPOSAL:
1. Delivery of Products and/or Services
A. Payment Terms Unless otherwise specified in the Scope of Services or otherwise agreed to in
writing by the City, payment terms for the City are Net 30 days upon receipt of invoice.
B. Wa my of Products and Services: All products furnished under this contract shall be warranted to
be merchantable and good quality and fit for the nutposes intended as described in this Proposal, to
the satisfaction of City and in accordance with the specifications, terins, and conditions of the
Scope of Services. and all services performed shall be warranted to be of a good and workmanlike
quality, in addition to, and two in lieu of, any other express written warranties provided.
C. Late Delivery or Pcrfottnance If Proposer fails to deliver acceptable goods or services within the
tirneframes established in the Project Schedule, the City shall be authorized to purchase the goods
or services from another source and assess any increase in costs to the defaulting Proposer, who
agrees to pay such costs within ten days of invoice.
D. Title to Croods and Risk of Lass: For goods to be provided by Proposers hereunder, if any, the title
and risk of loss of the goods shall not pus to City until City actually receives, takes possession,
and accepts the goods and the installation of such goods, has tested the system, and determined that
it is in good and acceptable working order.
2. Miscellamedna
A. independent Contractor: Propoxr agrees that Proposer and Proposer's employees and agents have
no empioycr-empioyce relationship with City. Proposer agrees that if Proposer is selected and
awarded a contract, City shall not be responsible for die Federal Tnsuraace Contribution Act
(FICA) payments, Federal or State tntemployrnent taxes, income tax withholding Workers
Compensation Insurance payments, or any other insurance payments, nor will City fiurrish aal
medical or retirement benefits or any paid vacation or sick leave.
B. Assiomments: The rights and duties awarded the successful Proposer shall not be assigned tv
another without the written consent of the Purchasing Manager. Such consent shall not relieve the
assigner of liability in the event of default by the assignee_
City of Smdkbke - RFP1789B546AB170015 - Page 19 of 24
Item 40-29
C. LiM- Proposer shad indemnify and save harmless the City against any and all liens and
encumbrances for all labor, goods, and services which may be provided to the City by Proposer or
Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence
of freedom from liens shall be delivered to the City.
D. Gratuities i Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or
otherwise, were offered or given by the successfid Proposer, or its agent or reprtsentativc, to am
City officer, employee or elected representative, with respect to this RFP or any contract with the
City, and that if any such bribe is found to have been made this shall be grounds for voiding of the
contract
£. Financial PatugMnn: Proposer certifies that it has not received compensation from the City to
participate in preparing the specifications or RFP on which the Proposal is based and
acknowledges that this contract may be terminated and/or payment withheld if this certification is
irmccurate.
F. Xquired Licenses: Proposer certifies that be holds all licenses required by the State of Texas for a
provider of the goods and/or services described by the Scope of Services herein.
G. Authority to Snhmit Proposal and Enter Contract: The person signing on behalf of Proposer
certifies that the signer has aodraity to submit the Proposal on behalf of the Proposer and to bind
the Proposer to any resulting contract
H. Compliance with AmAicablc Law: Proposer agrees that the contract will be subject to; and
Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules_
and regulations.
L Comoliartcc with HB 89: Proposer agrees per HB 89 vendor shall not boycott Lsrael at any time
while providing products or services to the City of 5outhlake.
1,4Yes, we agree [ ] No, we do not agree
J. Compliance with SB 252! Proposer agrees per SB 252 vendor shall not do business with Iran,
Sudan or a foreign terrorist organization while providing products or services to the City of
Southlakte.
( u Yes, we agree I I No, we do not agree
3. Financial Responsibility Pr*14A=S
A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and
shad require any of its subcontractors to carry, at least the following rnsarance in such form, wit/:
such companies, and in such amounts (unless otherwise specified) as City may require.
i. Worker's Compeuaticm sort: Employer's Liability insurance:, including All States
Endorsement, to the extent required by federal law and complying with the laws of the
State of Texas;
ii. Commercial General Liability insurance- including Blanket Contractual Liability, Broad
Form Property Damage, Personal Injury, Completed OpmationstProducts Liability.
Premises Liability, Medical Payments, Interest of Employees as additional irtms, and
Broad Form General Liability Endorsements, for at least One Million Dollars ($I,000,000t
Combined Single Limit Bodily Injury and Property Damage on an occurrence basis:;
iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired
automobiles to be used by the Contractor, with coverage for at least One Million Dollars
(SI.0oo.000) Combined Single Limit Bodily Injury and Property Darnage-
City of $oatblake - RFP171MS40AR17015 Page 20 of 24
Item 40-30
B. indemnification: Proposer agrees to defend, indemnify and hold harmless the City, ad of its
officers, Council memobers, aputs and employees from and aping all calms, actions, wits,
demands, proceedings, costs. daaaages and liablildes, Jacludfog reasonable attorneys' fem
court costs and related eVenses, arising out of, connected wW or resulting from any acts or
onaisiow of Proposer or a" agent, employee, subcontractor, or supplier of Proposer in the
execution or performance of this contract without "Card to whether such persons are under
the direction of City agents or employees.
City of Southtake RFP1700540AB170615 - Page 21 of 24
Item 40-31
Appendix C — Form CIQ
r rir. -III j'nl.0: u « r .11:4-um lKslumr.
WHO: The following persons must fiic a Conflict of Interest Questionnaire with the City if the pcmm has an
empk*mwnt or business reWitinship with an officer of the City that results in taxable income exceeding S2,SQ0
dutirrg the preceding twelve - month period, or an officer or a member of the officer', family has adapted gifts
with an aggregate value of more than 5250 Jutting the previous twelve - month period and the person engages
in any of the following actions:
1. contacts or seeks to contract for the sale or purchase of property, goods or services with the City,
including any of the following:
a. written and implied contacts. utility purchase, purchase orders, credit card purchases and any
purchase of goods and services by the City;
b. contracts for the purchase or safe of teal property, pemmal property including an auction of
property:
C. tax abatement and economic developriumtagreentents;
2. submits a bid to sell goods or services, or responds to a request for proposal for services;
3. enters into negotiations with the City for a contract; or
4, applies for a tax abatement andlor economic develolmrent incentive that will result in a contract with
the City
THE- FOLLOWING ARE CONSIDERED OFFICERS OF THE CiTY:
1. Mayor and City Council Members;
2. City.lartager,
3_ Board and Commission members and appointed matbers by the Mayor and City Council;
4. Directors of 4A and 49 development corporations;
5. The executive directors or managers of 4A and 4B developtrtew corporations; and
6. Diralots of the City of Southlake who have authority to sign contracts on behalf of the City.
EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was
a political contribution, a gift to a number of the offx er's family from a family member•, a contract or purchase of
less than $2,500 or a transactional a price and subject to terns available to the public, a payment for food, lodging.
transportation or entertainment; or a transaction subject to tatc or fee regulation by a govemmemal entity (or
ayrcncy.
WHAT: A person or business drat contracts with the City or who sacks to contract with the City must file a
Conflict of Interest Questionnaire" (FORM CIQ) which is available online at www.cthics.statc.tx.usand a copy of
which is attached to this guideline. The form contains mandatory disclosures regarding "ctrtpioymcrht or business
relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the
questionnaire.
WHEN: The person or business must file_
1. the questionnaire -no later than sever days after the date the person or business begins contract distvssiuns
or negotiations with tic municipality, or submits an application, responds to a request for proposals or
bids, correspondence, or other writing related to a potential contract or agreement with the City: and
2. an updated questionnaire - within overt days after the date of an event that would make a filed
questionnaire incomplete or inaccurate.
It does not [.natter if the submittal of a bid or proposal results in a contract_ The statute requires a vendor to tilc
a FORM CIQ at the time a proposal is mbmhtedor negotiations commetrce.
WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Ftnarxx:
Department. The Finance Deparrmrent is required by low to peer Ae statements on the City's
websita
ENFORCEMENT: Failure to file a gtxsbonnaire is a Gass C misdemeanor punishable by a fine not to exceed
$500. it s an exception to prosecution that the person files a FORM CiQ not later than sever[ business
days afterthe person received notice of a violation.
NOTE: The City does not have a duty to ensure that a person fuks a Conflict of Interest Questimumiro.
dry of Sooddake RFPl7NBS49AB17N15 Page 22 of 24
Item 40-32
'60—P v: &s To T,
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor or other person doing business with local governmental entity
This t}rsstlixirtafrs reftc a dwws agtis to an bw by M.B. 148t, am Lap- Reamer Session.
TWs gtwsbxw%alra Is bakly flied in a icordartce wiith Chapter 176, Local Governrrtant Code
by a person who ttas a I>trsirless nelallortst►ip as deflrl-d by Section 176.00T (1-a) kith a local
gotw prim enmity and the parson meeb requiwrm is finder Sacbon 176.CWa).
BY faint tllta qusstlortlaka must De fed r.'flF1 the reGO[de attminbbtttor oRttta local QoverrtrteMel
entity not We than the 71h business day after the delta the parson becomes aware of taco
Hatt require the statement to be tiled. See Secfia►176.006. Local Government Coda.
A parson cortvnb an offense if ttw person knowingty vblatre Section 176.006. Local
Government Code. An ofpanss under this: section is a Class C misdemeanor.
insets of person who has ■ business relatimatilp With local gwvarnmMtal WWW.
nCheck 1Ms box if you art. Rung an update, to a previouaiy fasd questionnaire.
OFRCEt1SE0NLT
Date newoved
(The lots requires that you bile an updated completed guashooriure mth the appropriate slog autt:ordy r
later tttnn the 71h business day after the date tha crigimIN filed guesttannmre becomes nooniptde of wtaccurate
Name of local government officer with whom MwF has smpboyment at business rshtionship_
Name of C46cor
This section (clern , tncltxtaig subparts A. B. C & D} most bo cumplelsd for each idticer weth irhem the h;Er has .,,,
employment or ogler twsioesa refabor tW as defrted by Sect- I76.00111-a 1, Local Government Code Attach addrUCn iv
pates to was Form CIU as necessary
A Is the local government officer manned in this section FKerAN or htely to recwve WwWe mcome,, other in= nve5(m:
income. irons the fiber at the VuesWrinare?
aYes Q No
0 Is the filer of the pristronrnwe receiving or Wefy to recerve taxable income other dun uivelloWt *Come, Won oral r
drec''mri of the loco; government ofli Ar named in this section ANC tho Wribie incomfF is not raceiveo hurt the lot a
QOve,mniariial on")
QY135 E-1 No
C tt the Mw of awe girsrinrumire eaipfoyed by a corporation or olher buswwms enMy adh respect to mtwch the loci
governmem cdfiaar serves as an officer or dvecsor, at hoids ao ownership of W pertain or more?
aYes L] No
D Describe each employment or business reianonshhr with the locot gorenvyieni officer noted in tru5 section
Srpmswe at persist dotq btaii tens wdh the govammird adih
liar
Adopter 06i?:110.
City at Saatblske - W170811WAB170015 - Page 23 of 24
Item 40-33
dAAppendix D - No Intent to Submit Form
If your firm Isar chosen Lej to submit a proposal for this procaremixt, please compkk this form and
submit to:
City of Southlakc
Purchasing Division, Deparunart of Finance
1400 Main Strut, Suite 440
Sonlhlake, Texas 76092
Please ebeck all items that apply:
❑ Do not sell the itcm(s) required
Cannot be competitive
❑ Catmot provide Insurance required
❑ Cannot provide Bonding required
Cannot meet specifications highlighted in the attached LJ Cannot comply with Indemnification
request requirement
❑ Job too large Job too small
n Do not wish to do business with the City of Southiake ❑ Other.
J Cannot submit electronically
Company Name (Please print):
Authorized Officer Name (Pkase print):
Telephone: (___)
City of Soatklake - RFP1708BS40AR170015 Page 24 of 24
Item 40-34
5OUT'HLAKE
Commaniry Swvkw
PARKS AND RECREATION
ATHLETIC LEAGUE
Officials' Code of Ethics
1 hereby pledge to provide a positive officiating experience and accept responsibility for
my participation by following this Officials' Code of Ethics Pledge:
I will master both the rules of the game and the mechanics necessary to enforce the
rules, and shall exercise authority in an impartial, firm and controlled manner.
I will work with coaches, parents, players, spectators and City officials in a constructive
and cooperative manner, in order to encourage a positive and enjoyable experience for
all.
I will encourage good sportsmanship by being fair, consistent, and impartial,
demonstrating respect and courtesy for other officals, coaches and players, and
fostering a positive playing environment.
I will cooperate with fellow officials to conduct competition in a safe and professional
manner.
I will treat others respectfully and not discriminate against others on the basis of race,
sex, creed, or ability.
I will demand a sports environment for players that is free of drugs, tobacco, and alcohol
and will refrain from their use at all sports events.
I will prepare myself both physically and mentally, will dress neatly and appropriately,
and will compose myself in a manner consistent with the high standards of the
profession.
1 will be punctual and professional in the fulfillment of all caMrscctuual obligations.
Panted
integrity • Irmovadon • Accountablilty • Commitment to Excellence • Teamwork
Item 40-35
so
UTHLAtCE
Communfly Servkes
PARKS AND RECREATION
ATHLETIC LEAGUE
Officials' Code of Ethics
1 hereby pledge to provide a positive officiating experience and accept responsibility for
my participation by folowing this Officials' Code of Ethics Pledge:
1 will master both the rules of the game and the mechanics necessary to enforce the
rules, and sha0 exercise authority in an impartial, firm and controlled manner.
I wiN work with coaches, parents, players, spectators and City officials in a constructive
and cooperative manner, in order to encourage a positive and enjoyable experience for
al.
I wilt encourage good sportsmanship by being fair, consistwtt, and impartial,
demonstrating respect and courtesy for other officials, coaches and players, and
fostering a positive playing environment.
I will cooperate with fepow officials to conduct competition in a safe and professional
manner.
I WN treat others respectfully and not discriminate against others on the basis of race,
sex, creed, or ability.
1 W demand a sports environment for players that is free of drugs, tobacco, and alcohol
and will refrain from their use at all sports events.
1 will prepare myself both physically and mentally, will dress neatly and appropriately,
and MH compose myself in a manner consistent with the high standards of the
profession.
I will be punctual and professional in the fulfillment of all contractual obligations_
Printed
Dale l O " -J 7-
Office Copy
Integrity • Innovation + Accountability • Commitment to Excellence • Teamwork